HomeMy WebLinkAboutOCDSB 996 Online BIll Payment SGF Deposit Revised Jun 2023OTTAWA-CARLETON DISTRICT SCHOOL BOARD
Funds Transfer-SGF to Operating
OCDSB 996 Finance Department (Jun 2023)
School/Department:
The funds transfer is for: (please provide a brief explanation and/or additional information)
ASN
FOR DEPOSIT
TOTAL MUST MATCH ONLINE BILL PAYMENT IN SCOTIACONNECT
Note: This form is to be used to record fund transfers sent to the OCDSB from the school through the online billing feature in ScotiaConnect only. This method replaces writing cheques
payable to the OCDSB. Email completed forms as an excel file attachment to accountsreceivable@ocdsb.ca.
DESCRIPTION
OF DEPOSIT FOR SYSTEM ENTRY
via ScotiaConnect Online Bill Payment
Requested/Prepared By:
DEPOSIT
AMOUNT (CR)
0
F
Reference Number
Date (yyyy/mm/dd):
REFERENCE # FORMULA
Funds Transfer Form
Form #: OCDSB xxx
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A funds transfer-SGF to Operating form is used to record the transfer of funds from the school SGF bank account to the school operating account. The actual transfer of funds is done
through ScotiaConnect. This process is done instead of writing a cheque payable to the OCDSB.
Additional Information:
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How to complete a Funds Transfer-SGF to Operating Form:
1. Reference Number
Example:
2. School/Department
3. Requested/Prepared By
4. Date
6. Funds Transfer is For
5. ASN For Deposit
7. Description of Deposit
for System Entry
8. Deposit Amouont (Cr)
9. Reference # Formula
10. Total
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oEnsure to enter a brief description of what the deposit is for and what is being reimbursed in the “funds transfer is for” section.
Use one deposit form and one transfer to record all movement of funds per day. Multiple lines can be entered in School Cash Suite and on the form to record the desired details.
Funds cannot be deposited into B01; this is a budget account only.
It is recommended to create the transfer net of HST rebate to reimburse expenses in the school operating account.
Amounts are only to be entered in the “Deposit Amount (CR)” column.
The completed form is to be attached as an excel file and emailed to accountsreceivable@ocdsb.ca for processing. The electronic file will assist Finance by allowing us to copy and paste
the contents of the file. The file should be sent once the online bill payment has been completed in ScotiaConnect.
Note: Finance can only key up to 9 additional characters after “F”.
Note: If you are reimbursing a large expense for computers or F & E, please reference the PO# or invoice details.
(To list multiple lines of data, press Alt + Enter keys on your keyboard)
Note: Cannot use B01 or ROT to deposit funds from SGF.
Note: Do not use more than one form per funds transfer.
Note: If you want multiple entries to show in Edsembli for one ASN, you can list the descriptions and amounts here.
Note: Ensure the total matched the amount of the online bill payment processed in ScotiaConnect.
The completed form is to be attached as an excel file and emailed to accountsreceivable@ocdsb.ca for processing. The approval in is the email, so the form does not require a physical
signature.
F23001AA01
F
23
199
AA
1
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= Funds Transfer
= Budget Year
= School Number
= Your Initials
= First Journal Entry
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Enter journal entry reference #
Enter your school or department name
Enter the name of the individual requesting the distribution of transferred funds followed by the name of the preparer if different.
Enter the date of the funds transfer (current date)
Enter a brief description of what the funds transfer is for and what is being reimbursed
Enter the ASN(s) the funds are to be deposited to
You can enter more than one ASN
Enter the description you would like posted in Edsembli
Enter the amount you would like deposited in each ASN
Do not enter any details. The formula will populate these fields for interface.
This field will automatically update
OTTAWA-CARLETON DISTRICT SCHOOL BOARD
Funds Transfer-SGF to Operating
OCDSB 996 Finance Department (Jun 2023)
School/Department:
Green Acres PS
The funds transfer is for: (please provide a brief explanation and/or additional information)
ASN
FOR DEPOSIT
xxxSUP
xxxSUP
xxxBKSLI
xxxCON
TOTAL MUST MATCH ONLINE BILL PAYMENT IN SCOTIACONNECT
Note: This form is to be used to record fund transfers sent to the OCDSB from the school through the online billing feature in ScotiaConnect only. This method replaces writing cheques
payable to the OCDSB. Email completed forms as an excel file attachment to accountsreceivable@ocdsb.ca.
To reimburse VP visa for student resources, pizza for students, to reimburse for the purchase of library books and to a prensentation for students.
DESCRIPTION
OF DEPOSIT FOR SYSTEM ENTRY
Wintergreen Dec/22 Jane Smith visa
Pizza Pizza Dec/22 Jane Smith visa
Indigo Inv # 1654315 PO# 231990165431
123 Kids presentation/workshop
via ScotiaConnect Online Bill Payment
Requested/Prepared By:
John White/Michelle Klein
DEPOSIT
AMOUNT (CR)
842.14
351.97
342.91
700
2237.02
F
23199MK01
Reference Number
Date (yyyy/mm/dd):
2023-01-01
REFERENCE # FORMULA
F23199MK01
F23199MK01
F23199MK01
F23199MK01