HomeMy WebLinkAbout5.2 Report 23-072, Provisions for Calling Extraordinary Meetings of the BoardSPECIAL BOARD 3 October 2023
Report No.23-072
Provisions for Calling Extraordinary Meetings of the Board and
Appointing Trustees to a Strike Management Committee
Key Contact:Richard Sinclair,General Counsel,613-596-8211
extension 8207
PURPOSE:
1.To recommend adopting a resolution authorizing the calling of extraordinary
meetings of the Board and to appoint two trustees to the Strike Management
Committee to deal with collective bargaining issues,as required.
STRATEGIC LINKS:
2.Creating a culture of social responsibility through ethical leadership,equitable
practice and responsible stewardship is one of the priorities of the Board.
Adhering to the Board’s By-laws and Standing Rules and ensuring trustee
participation on a Strike Management Committee to provide advice to the Board
demonstrates the Board’s commitment to improving governance practices.
CONTEXT:
3.In accordance with Section 8.6 of the Board’s By-laws,attached as Appendix A,
the Board may adopt a resolution authorizing extraordinary meetings to be called
by the Chair without the normal 48 hours’written notice,but with no less than six
hours’notice by telephone,facsimile transmission or electronic mail to all Board
members.The enabling resolution must state the nature of the business to be
transacted at such extraordinary meetings.
A Strike Management Committee is established during the collective bargaining
process to provide advice to the Board,if required.Meetings are held during the
day and are usually scheduled weekly,if required.The current Strike
Management Committee structure allows for one Trustee Member and one
Alternate member.In addition,the Chair and Vice-Chair of the Board are
ex-officio members.
KEY CONSIDERATIONS:
4.The Board’s collective agreements with its bargaining units expired as of 31
August 2022,and collective bargaining is currently underway.The Elementary
Report 23-0072 Provisions for Calling Extraordinary Meetings of the Board Page 1
And Appointing Trustees to the Strike Management Committee
Teachers’Federation of Ontario has been holding strike votes,although strike
action is not inevitable or imminent.
To ensure the Board’s capacity to be responsive to local and provincial collective
bargaining,it is the practice of the Board to invoke the provisions of the Board
By-laws with respect to the calling of extraordinary meetings of the Board and to
appoint trustees to a Strike Management Committee.
Staff is proposing that the provisions of Section 8.6 of the By-laws be invoked for
the period of 26 September 2023 to 31 December 2023.
RESOURCE IMPLICATIONS:
5.There are no financial implications associated with the invoking of the
extraordinary meetings provision or appointing trustees to a committee of the
Board.
COMMUNICATION/CONSULTATION ISSUES:
6.There is no consultation required.
RECOMMENDATION:
A.THAT the Board invoke the provisions of Section 8.6 of the Board’s
By-laws and Standing Rules regarding the calling of extraordinary
meetings of the Board,for the purpose of dealing with issues related
to collective bargaining,for the period from 26 September 2023 to 31
December 2023.
B.THAT the Board appoint Trustee __________as a member of the
Strike Management Committee,and Trustee ______________as an
alternate member of the Strike Management Committee.
Pino Buffone
Director of Education and
Secretary of the Board
Richard Sinclair
General Counsel
APPENDICES
Appendix A:Board By-laws and Standing Rules (excerpt re Extraordinary Meetings)
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And Appointing Trustees to the Strike Management Committee