HomeMy WebLinkAboutBoard 08 Nov 2011 Minutes Public
MINUTES
08 November 2011
A meeting of the Ottawa-Carleton District School Board was held this evening in the Board
Room, 133 Greenbank Road, Ottawa, Ontario, commencing at 8:14 p.m. with Trustee Jennifer
McKenzie in the chair and the following also in attendance: Trustees Donna Blackburn, Rob Campbell,
Cathy Curry, Mark Fisher, Pam FitzGerald, Bronwyn Funiciello, Katie Holtzhauer, Lynn Scott, Shirley
Seward and John Shea.
STUDENT TRUSTEES: Kareem Ibrahim and Bill Lin
STAFF: Director of Education and Secretary of the Board, Jennifer Adams; Superintendent of
Human Resources, Janice McCoy; Chief Financial Officer, Michael Clarke; Executive Officer, Corporate
Services, Michèle Giroux; Manager of Board Services, Monica Ceschia; Manager of Communications &
Information Services, Diane Pernari-Hergert; Communications Coordinator, Sharlene Hunter; Central
Audio-visual Technician, John MacKinnon; Senior Board Coordinator, Maureen Strittmatter; and
Board/Committee Coordinator Natasha Knight.
On a motion by Trustee Shea, seconded by Trustee Blackburn, the Board resolved into
Committee of the Whole (in camera). Trustee Funiciello assumed the Chair in Committee and later
report in the public session. (Board Minute 11-309 refers)
308. Call to Order
Chair McKenzie called the public meeting to order at 8:14 p.m.
309. Report from Committee of the Whole (In Camera)
Trustee Funiciello reported that Committee of the Whole met in camera this evening and reports
and recommends as follows:
a. Confirmation of trustee observers and alternates during negotiations
Moved by Trustee Fitzgerald, substituting for Trustee Kavanagh, seconded by
Trustee Funiciello,
THAT staff proceed as directed in Committee of the Whole (In Camera)
with respect to Trustee Observers at Negotiations.
- Carried
A recorded vote was held and the motion was carried on the following division:
FOR: Trustees Blackburn, Campbell, FitzGerald, (7)
Funiciello, Holtzhauer, McKenzie and
Seward
AGAINST: Trustees Curry, Fisher, Scott and Shea (4)
ABSTENSIONS: Nil (0)
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b. Approval of the internal control operation verification plan 2011-2012
Moved by Fisher, seconded by Trustee Funiciello,
THAT the Board approve the internal control operation verification plan.
- Carried
A recorded vote was held and the motion was carried on the following division:
FOR: Trustees Blackburn, Campbell, Curry, Fisher, FitzGerald, (11)
Funiciello, Holtzhauer, McKenzie, Scott,
Seward and Shea
AGAINST: Nil (0)
ABSTENSIONS: Nil (0)
310. Approval of Agenda
Moved by Trustee Seward, seconded by Trustee Holtzauer,
THAT the agenda be approved.
- Carried
311. Confirmation of Minutes
a. 11 October 2011, Joint Board meeting with Edmonton Public Schools
Moved by Trustee Scott, seconded by Trustee Seward,
THAT the minutes of the 11 October 2011 Board meeting be confirmed.
- Carried
b. 25 October 2011
Moved by Trustee Scott, seconded by Trustee Seward,
THAT the minutes of the 25 October 2011 Board meeting be confirmed.
- Carried
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312. Business Arising from the Minutes
a. 11 October 2011, Joint Board meeting with Edmonton Public Schools
There was no business arising from the minutes of 11 October 2011.
b. 25 October 2011
There was no business arising from the minutes of 25 October 2011.
313.
Director Adams reported that Associate Director Piovesan was invited to speak at "Re-Thinking
Demographic Data in Terms of Student Equity" Discussion Forum at the York University Faculty of
Education, on October 24, 2011. The event was sponsored by the Knowledge Network of Applied
Research (KNAER) and York Centre for Education and Community. He addressed the group on the
process of the OCDSB staff census and student survey, and what the District hopes to do with the data
collected.
Associate Director Piovesan was also invited to speak at Faculty of Education, University of
Florida (Gainesville), on Urban Education. His presentation on November 9 will focus primarily on the
work the District is doing in the area of cultural proficiency.
On November 18, Associate Director Walter Piovesan and Superintendent of Human Resources
Janice McCoy will be presenting on the staff census, at the York Region's Quest Conference, and on
December 8, Associate Director Piovesan will be presenting on emotional intelligence and cultural
Superintendent of Instruction Peter Gamwell was invited to present at the Oklahoma Creativity
Conference last week. He invited Geoff Raymond, Chief Custodian at Bayview Public School, and
Michael Wendler, teacher at Adrienne Clarkson Elementary School to be co-presenters. Their
presentations were on the topic of Fostering Creative Organizations: Creating the Conditions for the
Extraordinary, and focussed on embedding strength-based inquiry approaches to organizations. They
described how the Ottawa-Carleton District School Board has used appreciative inquiry and creativity as
a model for leadership and learning, and for harnessing the creative abilities of everyone in the
organization. Director Adams thanked Geoff Raymond and Michael Wendler for the amazing work they
did to prepare and present at this event.
Director Adams also reported that United Way events were underway in schools and in the
administration buildings. On Friday, November 4, staff celebrated United Way Day throughout the
District with the following events;
Roch Carrier Elementary School wore Hats and Fascinators to mark the day;
Osgoode Public School held a "Jar" walk where students contributed jars of treats for
a school raffle;
Hilson Avenue Public School's dance and drama club led students through a variety
of dances. Dancers made a donation and were also able to buy baked goods; and
Stittsville Public School's muffin mania plus a wine and cupcakes raffle contributed
over $1,500.
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Director Adams thanked all staff and students who participated in these events.
Director Adams added that at the Board Office, the United Way campaign continues with
Learning Support Services holding a silent auction and bake sale on Thursday, November 10. The final
event, the United Way Marketplace, will take place November 18 in the Atrium. Staff is invited to
participate in the upcoming United Way activities here and in their community.
Director Adams congratulated Tyrone Henry, a South Carleton student and endurance athlete,
who was presented with the Rick Hansen medal. The medal was presented to him by Harvey Lord, a
Team Canada gold medalist. Tyrone made history by joining the cross-country relay tour.
In response to a query from Trustee Campbell, Director Adams agreed to provide trustees with
ducation,
University of Florida on Urban Education.
314.
Chair McKenzie reported that Clifford Bowey Public School would like to extend an invitation to
all trustees to celebrate the Grand Opening of their primary yard playstructure. The new playstructure is
th
designed to be fully accessible. The event takes place on Thursday, November 17. A special assembly is
planned to thank the District and its community partners who provided funds to build the playstructure.
The Media Awareness Netw
6th annual Media Literacy Week at Trillium Elementary School yesterday, November 7th. The event
achers. And in
addition, Community Character certificates were presented to students using technology to support their
volunteer work in the community.
Trustee FitzGerald questioned whether other schools in the District were applying for funding for
a playstructure. Trustee Blackburn confirmed that Mary Honeywell Elementary School was a semi-
finalist. Trustee Scott added that Manotick Public School was competing as well.
315. Public Question Period
There were no public questions.
316. Report 4, Human Resources Report, 01 November 2011
Moved by Trustee FitzGerald, seconded by Trustee Fisher,
THAT Report 4, Human Resources Committee, dated 01 November 2011 be
received.
- Carried
Trustee FitzGerald noted that there were no recommendations.
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317. Partial Report 10, Strategic Planning and Priorities Committee, 02 November 2011
Moved by Trustee Funiciello, seconded by Trustee Seward,
THAT Partial Report 10, Strategic Planning and Priorities Committee dated 02
November 2011 be received.
- Carried
Trustee Funiciello noted that there were no recommendations.
a. Authorize payment of 2011-2012 membership, Ontario Association
Moved by Trustee Seward,seconded by Trustee Funiciello
A. THAT membership in the Ontario Student
2012 be approved with the cost of membership to be financed through the
board business account.
B. THAT the membership in the Onta
considered an annual budget item, as is the Board membership in the
Ontario Public School Boards Association, and that staff be directed to
incorporate the cost of the OSTA membership into the annual Board
Budget.
- Carried
A recorded vote was held and the motion was carried on the following division:
FOR: Trustees Blackburn, Campbell, Curry, Fisher, FitzGerald, (11)
Funiciello, Holtzhauer, McKenzie, Scott,
Seward and Shea
AGAINST: Nil (0)
ABSTENSIONS: Nil (0)
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b. Direct that information issued to Board members to inform a decision be posted on the
district website
This was not a consent item and, when dealt with later in the meeting, the following
discussion ensued:
Moved by Trustee Campbell, seconded by Trustee Funicielo,
THAT the Director be asked to ensure that, any non-confidential memoranda
issued to the Board of Trustees in advance of a Board or Standing Committee
meeting in order to inform a decision on a matter which is before the Board or
Standing Committee, be posted on the district website as soon as reasonably
practicable excepting correspondence which is judged by the Director of
Education, to be protected based on the special relationship between the
Director of Education and the Board.
Trustee Campbell, introducing the motion, emphasized the importance of the need of
trustees to refer to documents in public that are not otherwise available to the public. He added
that the way the motion is worded does not include any memorandums written as a result of
trustee questions.
Director Adams noted that, in the event that a public or trustee question is answered
orally, the response is available to the public in the minutes. Executive Officer Giroux added that
staff is currently revisiting the issue of handling and reporting of public questions and advised
that a memorandum will be circulated once the process is finalized.
Moved in amendment by Trustee Campbell, seconded by Trustee FitzGerald,
THAT on report back to the Board within six
In introducing the amendment, Trustee Campbell noted that after the process has been
changed, staff could look for further opportunities.
In response to a query from Trustee Curry, Director Adams indicated that her
understanding of the motion was as follows: Trustee memoranda that are informing a public
decision will be made available to the public. She added that staff is in the process of finalizing a
memorandum describing the process of follow up to public questions or delegations at Committee
and Board meetings.
In response to a query from Trustee Scott, Executive Officer Giroux clarified that the
implementation strategy has not been finalized, including the extent of the related work. All
memorandums would be directed through Board Services so they can be centrally monitored and
the estimated time of work for logistics and mechanics is three days. She added that posting to the
web site is a regular process and presumably the item would be posted to the matter under
consultation.
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In wrap up, Trustee Campbell appealed for support of the motion. He added that he was
encouraged by staff progress on this issue. Trustee Campbell suggested that the staff report
outline the work involved.
Moved in amendment by Trustee Campbell, seconded by Trustee FitzGerald,
THAT
months as
- Carried
Trustee Scott expressed concern regarding the language of the motion. She added that the
te a problem rather than a resolution.
Moved in amendment by Trustee Scott, seconded by Trustee Campbell,
THAT to be protected based on to have been provided in
the context of
- Carried, friendly
Speaking on the main motion, Trustee FitzGerald indicated that providing the public with
information will increase transparency and public confidence regarding the decisions of the
Board.
Moved by Trustee Campbell, seconded by Trustee Funiciello,
THAT the Director be asked to ensure that, any non-confidential
memoranda issued to the Board of Trustees in advance of a Board or
Standing Committee meeting in order to inform a decision on a matter
which is before the Board or Standing Committee, be posted on the
district website as soon as reasonably practicable excepting
correspondence which is judged by the Director of Education, to have
been provided in the context of the special relationship between the
Director of Education and the Board, and that the Director of Education
report back to the Board within six months as to opportunities for possible
broadening of the effect of this motion.
- Carried
A recorded vote was held and the motion was carried on the following division:
FOR: Trustees Blackburn, Campbell, Curry, Fisher, FitzGerald, (11)
Funiciello, Holtzhauer, McKenzie, Scott,
Seward and Shea
AGAINST: Nil (0)
ABSTENSIONS: Nil (0)
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c. Approval of Direction to Staff re in-year Variations to the Approved Budget
This was not a consent item and, when dealt with later in the meeting, the following
discussion ensued:
Moved by Trustee Campbell, seconded by Trustee Funiciello,
A. THAT non-compensation discretionary spending amounts specifically
approved by the Board in the annual Budget motion, cannot be increased by
reassignment from other budget amounts, whether discretionary or non-
discretionary, without either Board approval for those transfers whose dollar
value exceeds the lesser of 25% of the receiving budget or $500,000, or Board
approval of the use of another funding source to increase a discretionary budget
line;
B. THAT any non-compensation spending amount specifically approved by the
Board in the annual Budget motion, discretionary or non-discretionary, which
is to be under spent by more than the lesser of 25% or $500,000 must have that
portion of its under spending greater than the lesser of 25% or $500,000
assigned to year-end surplus, unless the Board approves otherwise;
C. THAT multiple budget transfers into or out of the same specifically approved
budget within a fiscal year are to be considered as a single transfer for the
purposes of this motion; and
D THAT nothing in this motion is to be considered as:
i) changing the emergency purchasing provisions of Policy P.069 FIN
(Tendering, Purchasing and Acquisition of Supplies & Services);
ii) preventing the Board from establishing additional standing orders if it so
wishes; or
iii) reversing the existing Board approval for automatic school budget carry
forwards.
In introducing the motion, Trustee Campbell indicated clarification on spending would
decision unduly. Trustee Campbell expressed the view that the Board should be indicating
when it wants decisions to come back to the board. In summary, this motion would identify to
the Board high level variations in the budget while there was time in the year to decide whether
or not to redeploy the funds.
Trustee Fisher expressed the view that the motion gets to the core of the issues of
determining what is governance and what is micro-managing. He added that staff could express
their views on the threshold, and this motion in its present format would present undue
restrictions on the way staff manage the resources on a as needs basis.
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Director Adams reported that, in supplement to the discussion at committee, staff had
additional conversations and were in agreement for the need to monitor budgets. Director
Adams expressed some concern regarding the wor
examination, staff noted that this could potentially lead to discussions at the Board level for
$3,000 items and suggested a threshold of $100,000.
In response to a query from Trustee Fisher, Chief Financial Officer Clarke reported that
at the present time Audit Committee receives the forecasts and year-to-date fiscal reports
quarterly. He indicated that the report created by the motion, would likely to go to Audit
Committee; however, there has been some concern expressed given the external members of
the Audit Committee. Business Services Committee would be an alternate route but its agendas
are already maximized.
Moved in amendment by Trustee Fisher, seconded by Trustee Curry,
THAT
in
Trustee Campbell expressed concern with the amendment. He stated that the amount of
the budget line item would be debated and approved by the Board. If the Board decides to keep
the budget at certain levels of detail than the 25 percent becomes relevant, however small the
25 percent amount.
Trustee Curry expressed support for the amendment and stated that $500,000 was a
reasonable amount.
In summary, Trustee Fisher noted that the amendment provides flexibility for staff and
achieves the objective of having the appropriate mechanism in place to bring items forward for
discussion.
Moved in amendment by Trustee Fisher, seconded by Trustee Curry,
THAT
in
- Defeated -
Moved in amendment by Trustee Curry, seconded by Trustee Scott,
THAT
25% of the receiving budget where that number exceeds
$100,000, or $500,000
A discussion ensued regarding the extent of work involved and possible debate over
minor variations in the budget. Chief Financial Officer Clarke clarified that when the Board
votes on specific projects, the funds are to be spent only on that project. He added that it is
highly unlikely that staff would not come back for approval if they were to use the funds
elsewhere.
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In wrap up, Trustee Curry noted that, Director Adams had indicated that $100,000 was
an acceptable figure. She added that, in instances where staff deems the need for discussion on
specific budget variations, it is assumed staff would bring forward to trustees.
Moved in amendment by Trustee Curry, seconded by Trustee Scott
THAT
25% of the receiving budget where that number exceeds
$100,000,
- Carried
Trustee Curry specified the importance of the main motion in terms of monitoring the
budget for high value variations.
Trustee Seward noted that moving funds in line items is one issue but the larger issue is
the surprise at fiscal year-end of the possible surplus. She expressed the need for an improved
mechanism on a quarterly basis for trustees to receive information on expenditures in a way
that would permit the trustees to see the variations and deal with them at that time.
Moved in amendment by Trustee Seward, seconded by Trustee Blackburn,
within three months regarding potential options in providing quarterly reports
to the Board detailing expenditures as they relate to the budget. One option
might be to report through the Strategic Planning and Priorities Committee,
which would in turn make rec
Part E.
On a point of order, Trustee Fisher stated that quarterly reports are currently submitted
to the Audit Committee.
to make decisions
on the re-
according to accounting principles.
Chair McKenzie ruled the amendment in order and indicated that the amendment
reflects an additional monitoring function of the budget and was related to the original motion.
Trustee Seward expressed concern that the motion, as it stands, will not provide the
trustees with regular financial information; however, the amendment would permit staff to
provide the information to trustees on a quarterly basis. She expressed the view that the
Strategic Planning and Priorities Committee would be the most logical committee for this
report, but noted that this is for staff to decide. Trustee Seward noted that she was advised that
efforts were made in the past to bring issues of this nature to other committee agendas but
either the agendas were maximized or it was not deemed part of their mandate. She indicated
that in her opinion, external members, as such on the Audit Committee, should not make
recommendations on the spending or re-deployment of budgeted funds.
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Trustee Scott expressed the opinion that the amendment seemed to be a spontaneous
attempt to reform the monitoring function of a governing body. In addition, she added that the
report is already provided to trustees and the duplication to another committee may not be
necessary. If there are concerns, a trustee could bring forward a notice of motion.
In response to a query from Trustee Campbell, Chief Financial Officer Clarke clarified
that, currently the reports to Audit Committee do not provide the same level of detail (the 25
percent of line items voted by the Board); however, they do include items such as benefits,
supplies and services, and fees and contractual costs. He added that the reports (forecast and
year-to-dates) are distributed in January, March and May and a forecast in September of the
next school year (year-end process).
Director Adams informed trustees that staff has commenced establishing processes in
this regard and further discussions are scheduled with senior staff. She added that the focus this
year is on monitoring the completion of the district goals and related budgets and would like an
opportunity to complete the analysis before moving forward.
A discussion ensued regarding the information that is currently provided to the Audit
Committee and the possible requirement that staff prepare an additional report. Attendance at
the future Audit Committee meetings was encouraged.
Trustee Curry, speaking against the amendment, expressed the view that a discussion
should occur regarding the nature of reports and the level of detail.
Chair McKenzie expressed the view that this was an important item. She indicated that
one role of the Board is the oversight of the budget and this is only asking for a report on a
possible process to implement such oversight.
In wrap up, Trustee Seward expressed the view that it is difficult to formulate a
decision regarding one or two line items without having the detailed financial reports that will
permit trustees to see how these line items fit within the overall picture and whether it is the
best use of the allocation of the relocation of funds. She added that during discussions next
week regarding governance, should this motion pass, she believes it would be strengthened if
staff would report back to trustees regarding the discussion Director Adams mentioned with
senior staff. In addition, Trustee Seward concluded that the motion would assist trustees with
future recommendations.
Moved in amendment by Trustee Seward, seconded by Trustee Blackburn,
within three months regarding potential options in providing quarterly reports
to the Board detailing expenditures as they relate to the budget. One option
might be to report through the Strategic Planning and Priorities Committee,
Part E.
- Carried
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Trustee Scott expressed concern regarding the wording of the motion. She noted that
the last clause in Parts A and B of the motion does not clearly indicate that this would apply to
specific budget line items therefore, it would apply to all discretionary budgets. She added that
as it stands, she was not in support of the motion.
In response to a query from Trustee Scott on the impact of the motion, Chief Financial
Officer Clarke advised that the intent of the last clause in parts A and B of the motion is that
staff seek approval for both the movement of funds between budget lines and any new funding
received.
Moved by Trustee Scott, seconded by Trustee Fisher,
THAT the motion be referred to the Strategic Planning and Priorities
Committee.
In introducing the motion Trustee Scott expressed the view that the intention was not
clearly stated in Part A and further review was required.
Moved by Trustee Scott, seconded by Trustee Fisher,
THAT the motion be referred to the Strategic Planning and Priorities
Committee.
- Defeated
In wrap up, Trustee Campbell noted that the motion is meant to focus on other areas of
the budget and not staffing as stated in Parts A & B with the reference to non-compensation
spending. He added that the motion will provide an important delegation instrument.
Trustee Curry requested separate recorded votes for Parts A, B, C and E, and Part D.
Moved by Trustee Campbell, seconded by Trustee Funiciello,
A. THAT non-compensation discretionary spending amounts specifically
approved by the Board in the annual Budget motion, cannot be increased
by reassignment from other budget amounts, whether discretionary or
non-discretionary, without either Board approval for those transfers
whose dollar value exceeds the lesser of 25% of the receiving budget where
that number exceeds $100,000 or $500,000, or Board approval of the use of
another funding source to increase a discretionary budget line;
B. THAT any non-compensation spending amount specifically approved by
the Board in the annual Budget motion, discretionary or non-
discretionary, which is to be under spent by more than the lesser of 25%
where that number exceeds $100,000 or $500,000 must have that portion
of its under spending greater than the lesser of 25% where that number
exceeds $100,000 or $500,000 assigned to year-end surplus, unless the
Board approves otherwise;
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C. THAT multiple budget transfers into or out of the same specifically
approved budget within a fiscal year are to be considered as a single
transfer for the purposes of this motion; and
E. THAT nothing in this motion is to be considered as:
i) changing the emergency purchasing provisions of Policy P.069 FIN
(Tendering, Purchasing and Acquisition of Supplies & Services);
ii) preventing the Board from establishing additional standing orders if it
so wishes; or
iii) reversing the existing Board approval for automatic school budget
carry forwards.
- Carried
A recorded vote was held and Parts A, B, C and E of the motion was carried on the
following division:
FOR: Trustees Blackburn, Campbell, Fisher, FitzGerald, (9)
Funiciello, Holtzhauer, McKenzie, Seward and Shea
AGAINST: Nil (0)
ABSTENSIONS: Trustees Curry and Scott (2)
Moved by Trustee Campbell, seconded by Trustee Funiciello,
D. THAT staff be directed to report to the Board within three months
regarding potential options in providing quarterly reports to the Board
detailing expenditures as they relate to the budget. One option might be to
report through the Strategic Planning and Priorities Committee, which
would in turn make recommendations to the Board.
- Carried
A recorded vote was held and Part D of the motion was carried on the following division:
FOR: Trustees Blackburn, Campbell, FitzGerald, (6)
Funiciello, McKenzie and Seward
AGAINST: Trustees Curry, Fisher and Scott (3)
ABSTENSIONS: Trustees Holtzhauer and Shea (2)
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318. Report 5, Audit Committee, 24 October 2011
Moved by Trustee Fisher, seconded by Trustee Funiciello,
THAT Report 5, Audit Committee dated 24 October 2011 be received.
- Carried
Trustee Fisher noted that there were no recommendations.
319. Appointment or Election of Trustee and Alternate for the Secondary School Review
Ad Hoc Committee
Trustee Seward volunteered to be a member. She noted that at least half of the meetings were
during the day and she was available for all dates.
Trustee Shea volunteered to be the alternate.
Moved by Trustee Funiciello, seconded by Trustee Holtzhauer,
THAT the Board confirm the appointment of Trustee Seward as the member and
Trustee Shea as the alternate to the Secondary School Review Ad Hoc Committee.
- Carried
320. Student Trustees Report
Student Trustee Ibrahim and Lin thanked the Board for the approval of the 2011-2012
membership to the .
Student Trustee Ibrahim provided an overview of the Student Trustees Report and noted that as
a result from the Fall General meeting, the Student Senate would like to explore the possibility of
hosting a board wide student leadership forum/conference day.
Student Trustee Lin summarized the results of the the Student Survey, as follows:
One in three students and one in four parents did not know where to seek help if
they were suffering from mental health related illnesses;
A very large majority of parents and students believe that students should establish
Gay Straight Alliance clubs in schools should they choose to do so;
Almost half of the students believe that sexual education did not successfully
address their concerns;
Most students believe that it is acceptable for teachers to connect with students
through Facebook while the majority of parents did not; and
Most students and parents believe that schools should take action if cyber-bullying
occurs outside of school time.
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Student Trustee Ibrahim reported that the hot topic for October was the healthy food initiative
and noted that students have noted the inconvenience of purchasing unhealthy foods off school
property. He added that a manual providing fundraising ideas and the regulations would be helpful for
student councils.
In response to a query from Trustee Campbell, Student Trustee Ibrahim indicated that the
in the process of communicating with Ottawa-
Carleton Assembly of Schools Council regarding a possible debate between parent and student councils
on the Student Survey results.
In observation, Trustee Seward noted the difference in responses by students compared to
parents was not substantial. Trustee Seward suggested that the companion document that outlines
ttawa-Carleton District School
Board website. Student Trustee Lin indicated that the document was still being reviewed but, in all
probability will be included in the Student Trustees Report.
321. New Business
There was no new business.
The meeting adjourned at 10:14 p.m.
Jennifer Adams Jennifer McKenzie
Director of Education and Chair of the Board
Secretary of the Board
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