HomeMy WebLinkAboutCommittee Structure Questions and Comments•
1C
L�
OTTAWA - CARLETON
DISTRICT SCHOOL BOARD
Open House
16 May 2012
Consultation
Changes to Board's Committee Structure
We are seekin_q your input:
The Board is considering the consolidation of all standing committees (Education,
Human Resources, Business Services and Strategic Planning and Priorities) to a
Committee of the Whole model.
Comments:
2. The proposed structure could include a monthly meeting schedule with:
• 2 Committee of the Whole /month; and
• 1 Board meeting /month.
*All meetings would start with an In- Camera portion.
Comments:
3. The proposed structure could lead to a change in the format of reports, moving towards:
• Information reports (short, 2 page summaries);
• Monitoring reports (move detailed, analytical reports about key work with
metrics /benchmarks); and
• Action reports (reports explaining decisions to be made, issue /cost/funding).
Comments:
4. It is anticipated that the proposed changes will affect the format of the meeting to:
• Improve the use of consent agendas;
• Spend more time on strategic monitoring;
• Hold fewer but more purposeful meetings; and
• Spend more time on policy issues /discussions.
How do you think the format of the meetings could be improved?
Comments:
5. The Board will adopt a more long -range approach to agenda planning using an annual
workplan /calendar to identify key monitoring reports and planning time for key decisions.
In your opinion would this approach help to improve the work of the Board?
Comments:
6. The participation of stakeholders in committee meetings is an issue that is still to be
addressed. No decisions have been made, but input is being sought.
Should the Board continue to have non - voting representatives participate in
Committee of the Whole meetings or, is there another avenue for non - voting
representatives to participate?
Comments:
7. The proposed structure will involve the addition of an evaluation component to each
meeting to assess the quality & effectiveness of meetings.
Comments:
8. These changes are proposed for September 2012 and it is anticipated they would be
implemented as a one year pilot project.
Comments:
9. The Board and Committee agendas currently include both delegations and public
questions.
Do you think these are important elements of the meeting and are they used
effectively?
Comments:
10. Do you have other general thoughts or suggestions about how to improve the
Board & Committee meetings?
Comments:
Please forward any additional feedback via email to governanceconsultation (o)-ocdsb.ca by
Friday, May 25th. Thank you.