HomeMy WebLinkAbout11 Human Resources Committee Report 4 3 Apr 2006 Minutes PublicOTTAWA- CARLETON DISTRICT SCHOOL BOARD
TO: The Board
REPORT NO. 4. HUMAN RESOURCES COMMITTEE
DATE: 3 April 2006
A meeting of the Human Resources Committee was held this evening in the Trustees' Committee
Room, 133 Greenbank Road, Ottawa, with the public session commencing at 7:30 p.m. with Trustee Alex
Getty in the Chair and the following in attendance:
TRUSTEE MEMBERS: Lynn Graham, David Primeau and Lynn Scott
OTHER TRUSTEES: Joan Spice
STAFF: Diane Jeudy -Hugo, Coordinating Superintendent
Janice McCoy, Superintendent of Human Resources
Michael Clarke, Chief Financial Officer
Laura McAlister, Superintendent of Curriculum
Anna Bowles, Principal, Continuing Education
Sue Peter - Weeks, Manager of Human Resources
Janet Beer, Labour Relations Officer
Charles D'Aoust, Coordinator of Budget Services, Financial Systems Support
& Labour Relations Costing
Carolyne Lynch, Labour Relations Administrator
Christine Marleau, Human Resources Administrator
Ann O'Dacre, Labour Relations Officer
Bruce Fraser, Committee Coordinator
ASSOCIATION
REPRESENTATIVES: Kerri Ferguson, Ontario Secondary School Teachers' Federation (OSSTF)
Wulf Heidecker, Ottawa - Carleton Elementary Teachers' Federation
(OCETF)
Call to Order
The Chair called the meeting to order at 7:30 p.m.
2. Approval of Agenda
On a motion by Trustee Primeau, the agenda was approved as circulated.
Public Question Period
There were no questions from the public.
4. Orientation Program for New Hires
Your Committee had before it staff report No. 06 -081 providing information regarding an
orientation program designed for new hires.
Human Resources Committee -1- 3 April 2006
Sue Peter -Weeks noted that one of action areas identified to support the Board's objective of
creating a more client centred culture included the enhancement of mentoring at the administration
building. In response to the information gathered through an informal survey of new employees, a two
part orientation program was developed to assist both a supervisor who has hired a new employee, and the
new employee. A "Supervisor's Checklist" was developed to assist a supervisor in making a new
employee feel comfortable in their new surroundings. An electronic orientation program, based on the e-
learning software, Blackboard'", was also built to provide new employees with the ability to access
employee related information and material through a secure internet site.
Christine Marleau provided a live demonstration of the software and noted that the material
included answers frequently asked questions related to collective agreements, organizational charts, the e-
mail system, employee support and staff directories. The next step in the process is to pilot the program
with a test group of employees in order to fine tune the system.
In response to a suggestion that the program also be made available to current employees and
trustees, Ms. Peter -Weeks noted that there is currently a licensing limitation but staff will take the
suggestion under advisement.
Trustee Getty thanked the presenters for their work in this area.
Agenda and Meeting Schedule Review
Your Committee had before it a discussion tool to encourage discussion and solicit feedback with
respect to Board and committee agendas and meeting schedules.
Superintendent McCoy noted that Executive Officer (Administration) Giroux is undertaking a
review of the agendas and schedules and seeking input from trustees and non - voting members of
individual committees.
Trustee Getty noted that some discussion has taken place with respect to reducing the frequency
of Human Resources Committee meetings.
6. Superintendent's Report
Superintendent McCoy reported the staffing process for 2006 -2007 is underway and updates on
the process will be provided on a regular basis. She also advised that the Minister of Education has
announced the Provincial Stability Commission and appointed Jim Thomas, former Deputy Minister of
Labour, as Chair.
7. New Business
In response to a request by Trustee Scott, staff agreed to add, Trustee Input - Supervisory Officer
Performance Appraisal, to the public agenda of the May Human Resources Committee meeting.
Janet Beer noted that the recent OPSBA Labour Relations Symposium was very useful and
provided information on a number of topics in addition to labour relations issues. Trustee Getty noted
that a binder of workshop material would be left in the Trustees' Lounge for information.
Trustee Getty noted that information with respect to trustee honoraria may be released later this
week.
Human Resources Committee -2- 3 April 2006
The Committee went in camera at 7:55 p.m. and subsequently adjourned at 9:55 p.m.
Alex Getty
Chair
Human Resources Committee
/BAF
Human Resources Committee -3- 3 April 2006