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HomeMy WebLinkAbout11 Review of October Agendas and Long Range Agendas for Standing and Statutory Committees Educating for Success - Inspiring learning HUMAN RESOURCES COMMITTEE Tuesday, 02 October 2007 Trustees’ Committee Room 7:30 p.m. (Public) In camera to follow and building citizenship PUBLIC AGENDA Folio 1. Call to Order 2. Approval of Agenda 3. Public Question Period Public Information Items 4. Status Report on Occupational Health, Safety & WSIB 5. Update on Primary Class Size Initiative 6. Human Resources Committee Long Range Agenda 7. Superintendent’s Report Oral 8. New Business 9. Adjournment For information: Contact Maureen Strittmatter, Senior Board Coordinator, (613) 596-8211, ext. 8641 133 GREENBANK ROAD, OTTAWA, ONTARIO K2H 6L3 Tel: (613) 721-1820 Fax: (613) 820-6968 24-Hour Automated Information Line (613) 596-8222 Website: www.ocdsb.ca Educating for Success - Inspiring learning HUMAN RESOURCES COMMITTEE Tuesday, 02 October 2007 Trustees’ Committee Room 7:30 p.m. (Public) In camera to follow and building citizenship IN CAMERA AGENDA An in camera meeting is closed to the public (Section 207(2) of the Education Act) as the subject-matter under consideration involves one of the following: a. The security of the property of the board; b. The disclosure of intimate, personal or financial information in respect of a member of the board or committee, an employee or prospective employee of the board or a pupil or his or her parent or guardian; c. The acquisition or disposal of a school site; d. Decisions in respect of negotiations with employees of the board; or e. Litigation affecting the board. Note: Student trustees are not entitled to be present at a meeting that is closed under (b) above. FOLIO 1. Approval of Agenda In Camera Information Items 2. Status of Negotiations 3. Status of Grievances and Arbitration 4. Superintendent’s Report 5. New Business 6. Adjournment For information: Contact Maureen Strittmatter, Senior Board Coordinator, (613) 596-8211, ext. 8641 133 GREENBANK ROAD, OTTAWA, ONTARIO K2H 6L3 Tel: (613) 721-1820 Fax: (613) 820-6968 24-Hour Automated Information Line (613) 596-8222 Website: www.ocdsb.ca Human Resources Committee Long Range Agenda 2007-2008 November 2007 • Update on Enrolment / School Staffing • Respectful Workplace Policy – approval and a plan for implementation in January 2008 & review of the language in Policy P.073.GOV Board Member Code of Ethics to ensure consistency with the final version of Respectful Workplace Policy. February 2008 • Elementary and Secondary Staffing Timelines • Employee Assistance Program annual report and contract renewal (i.c.) March 2008 • Academic Staffing Allocations for 2008-2009 (i.c.) May 2008 • Annual Mentoring/Training Report June 2008 Standing Items Status of Negotiations (monthly when in progress) Status of Pay Equity (as required) Status of Grievances and Arbitration (3x annually – Oct/Feb/June) Future Issues • Impact of the reductions to office administration staff including a comparison to other Boards as to how staff is deployed and utilized (Trustee Shea) – Fall 2007 Educating for Success - Inspiring learning and building citizenship SPECIAL EDUCATION ADVISORY COMMITTEE Wednesday, 3 October 2007 Board Room 7:30 p.m. PUBLIC AGENDA Folio 1. Call to Order 2. Approval of Agenda 3. Public Question Period 4. Chair’s Report 5. Division Update Unfinished Business – Public Discussion 6. Report No. XX-XXX, Policy for Privately-paid Professionals, Paraprofessionals and External Agencies (Dawn Paxton, ext. 8254) Public Action Items 7. Review of Report No. 8, Special Education Advisory Committee, 5 September 2007 1 a) Business Arising b) Status of Motions/Reports 8. Member Motion: a) Establishment of a SEAC Task Force to Address the 2008-2009 Budget Public Discussion Item 9. Report No. XX-XXX, Revised Policy P.117.SES: Board Process re Special Education Appeal Board Decisions (Dawn Paxton, 8254) Public Information Items 10. SEAC Task Force Report on the Special Assistance Team Report, 8 May 2007 oral 11. 31 October 2006 Ministry Report (Dawn Paxton ext. 8254 and Dave Miller, ext. 8268) 133 GREENBANK ROAD, OTTAWA, ONTARIO K2H 6L3 Tel: (613) 721-1820 Fax: (613) 820-6968 24-Hour Automated Information Line (613) 596-8222 Website: www.ocdsb.ca Educating for Success - Inspiring learning and building citizenship Folio 12. SEAC Long Range Agenda and List of Action Items 13. New Business 14. Members’ Information 15. Adjournment For information: Contact Kim Young, Committee Coordinator, (613) 596-8211, ext. 8363 133 GREENBANK ROAD, OTTAWA, ONTARIO K2H 6L3 Tel: (613) 721-1820 Fax: (613) 820-6968 24-Hour Automated Information Line (613) 596-8222 Website: www.ocdsb.ca SEAC LONG RANGE AGENDA 2007 - 2008 3 October 2007 • Unfinished Business: Input on Policy for Privately-paid Professionals, Paraprofessionals and External Agencies • Member Motions: a) Establishment of a SEAC Task Force to address the 208-2009 Budget • Revised Policy P.117.SES: Board Process re Special Education Appeal Board Decisions • SEAC Task Force Report on the Special Assistance Team Report, 8 May 2007 - full report – TENTATIVE • 31 October 2007 Ministry Report 7 November 2007 5 December 2007 • Semi-annual Suspension Report (to Chairs’ Comm. in November) • Report on the Waiting List 9 January 2008 Standing Items • SEAC Long Range Agenda and List of Action Items • Chair’s Report • Division Update • Receipt of SEAC report • Members’ Information • Presentations by staff on “successful/improving” schools • Update on Special Education Visioning Committee • Professional Learning Community item 1 Cyclical: • Budget Update • Waiting List Report – semi- annual – December and June • 31 October Ministry Report – annual – Jan./Feb. • Semi-annual Suspension Report – Jan./June Future Items • Special Education Tribunal Decisions Summary – as available • EQAO Testing – ongoing • Incidents of Violence in Special Education (7 Apr 04 report, page 4) • Cross-Sectoral Meeting • Home Instruction – waiting period • Acquired Brain Injury (Leslie Coates or Jonathan Crosier – CHEO contacts) • Report on Literacy • Differentiated Staffing and the Allocation of LSTs to the system • Beacon Index • Discussion of strategies on establishing a common purpose among SEAC, the Learning Support Services staff and trustees re Special Education delivery in the OCDSB. (Page 9, 7 June 06 report) • Request by G. Bonnah, 6 Sept 06 SEAC meeting – add to a future agenda – Issues related to changes to the Special Education funding envelope, and the impact of Bill 52 on Special Education. • Update on Quality Program Indicators pilot project, as noted, 6 Sept 06, page 3 • SEAC Training Sessions, including information on the exceptionalities represented on SEAC (Beth Doubt, 7 Mar 07) • Discussion of the Board’s tracking mechanism to track changes to specialized classes and programs for 2007-2008 (Beth Doubt, 7 Mar 07) • Suspension Report • Presentation by Dave Miller, Manager, B & LT re Suspension Report Data • During the discussion of the Special Education Plan Update, Superintendent Paxton agreed to take under advisement Trustee Curry’s suggestion that it would be useful for the members to observe an IPRC meeting being role played at a future SEAC meeting. (30 Apr 07) SEAC List of Priorities Established in January 2005: (1) Transition planning: a) 14 years and older for students with DD (includes elementary to secondary, secondary to post-secondary/work, etc.) b) At every key point as students transition through the system - all exceptionalities. (33) (2) Ministry’s replacement for ISA funding (21) COMPLETE (3) Addressing the waiting lists (18) (4) IEPs (15) COMPLETE (5) Allocation of EAs (14) COMPLETE (6) Trades and Technology (13) (7) Behaviour impacting school success (12) 2 (8) Ministry definition of placement (10) (9) Program location (criteria and current status) (10) (10) Impact of poverty on students (9) (11) Parents as advocates (impact of latest court cases) (9) (12) Secondary programming (8) (13) Weighting factor for class size based on number of special education students in regular classroom (7) (14) Criteria for gifted identification (6) COMPLETE (15) Suspension, addition of criteria, bullying and safe schools (4) (16) IPRCs (3) (17) Grade 10 literacy test and exceptional students (0) (18) Exceptionalities not recognized (0) (19) Board philosophy regarding SEAC (0) (20) Relationship between ESL and Special Education (0). Suggestions for Presentations 1. Presentations by Special Education teachers, preferably on site (Clifford Bowey PS or other Spec. Ed. locations) 2. Universal Design (Education for All) 3. Child Advocacy Project (requested by H. Grossner) ky/SEAC2006/longrangeagenda.doc Updated 13 Sept 07 3 133 GREENBANK ROAD, OTTAWA, ONTARIO K2H 6L3 Tel: (613) 721-1820 Fax: (613) 820-6968 24-Hour Automated Information Line (613) 596-8222 Website: www.ocdsb.ca Educating for Success - Inspiring learning and building citizenship BOARD AGENDA Tuesday, 09 October 2007 7:00 pm (In Camera) 8:00 pm (Public) An In Camera meeting is closed to the public (Section 207(2) of the Education Act) as the subject-matter under consideration involves one of the following: a. The security of the property of the board; b. The disclosure of intimate, personal or financial information in respect of a member of the board or committee, an employee or prospective employee of the board or a pupil or his or her parent or guardian; c. The acquisition or disposal of a school site; d. Decisions in respect of negotiations with employees of the board; or e. Litigation affecting the board. Note: Student trustees are not entitled to be present at a meeting that is closed under (b) above. 1. Resolve into Committee of the Whole (In Camera) In Camera Action Items FOLIO 2. Approval of In Camera Agenda 3. Confirmation of In Camera Minutes a. 25 September 2007 4. Business Arising from Minutes a. 25 September 2007 5. 6. In Camera Information Items 7. Director’s Report 8. Chair’s Report 9. OPSBA Report 10. New Business 133 GREENBANK ROAD, OTTAWA, ONTARIO K2H 6L3 Tel: (613) 721-1820 Fax: (613) 820-6968 24-Hour Automated Information Line (613) 596-8222 Website: www.ocdsb.ca Educating for Success - Inspiring learning and building citizenship Public Action Items Folio 1. Call to Order – Chair of the Board 2. Report from Committee of the Whole (In Camera) 3. Approval of Agenda 4. Confirmation of Minutes a. 25 September 2007 5. Business Arising from Minutes a. 25 September 2007 6. Chair’s Report 7. Director’s Report 8. Public Question Period 9. Delegations 10. Report 8, Chairs’ Committee, 26 September 2007 11. Report , Human Resources Committee, 02 October 2007 12. 13. Non Consent Item(s) Public Information Items 14. New Business 15. OPSBA Report 16. Student Trustee Report 17. Adjournment Educating for success - Inspiring learning BUSINESS SERVICES COMMITTEE Wednesday, 10 October 2007 Trustees' Committee Room 7:30 p.m. (In Camera) 8:00 p.m. (Public) and building citizenship PUBLIC AGENDA FOLIO 1. Call to Order 2. Approval of Agenda 3. Public Question Period 4. Delegation: a) Lara Deacon, Parent, re School Start Times (to be confirmed) 5. Superintendent’s Report Public Action Items 6. Report 07-xxx, Annual Report re Tuition Fees (Michael Clarke, ext. 8881) 7. Report 07-144, Revisions to Policy P.012.CON, Community Use of Schools (Diane Jeudy-Hugo, ext. 8252) 8. Report 07-xxx, Report on East End Secondary School Boundary Review (Diane Jeudy-Hugo, ext. 8252) 9. Report 07-xxx, Capital Needs Forecast (Diane Jeudy-Hugo, ext. 8252) 10. Board Member Motion(s): Public Information Items 11. Report 07-xxx,Year End Forecast 2006-2007 (Michael Clarke, ext. 8881) 12. Report 07-xxx, Good Places to Learn (Diane Jeudy-Hugo, ext. 8252) 13. Report 07-xxx, Facilities Renewal Program (Diane Jeudy-Hugo, ext. 8252) Educating for success - Inspiring learning BUSINESS SERVICES COMMITTEE Wednesday, 10 October 2007 Trustees' Committee Room 7:30 p.m. (In Camera) 8:00 p.m. (Public) and building citizenship 14. Report 07-xxx, Disposition of Fitzroy Harbour Public School and Riverview Public School (Diane Jeudy-Hugo, ext. 8252) 15. New Business 16. Adjournment For information: contact Bruce Fraser, Committee Coordinator, (613) 596-8211, ext. 8643 BUSINESS SERVICES COMMITTEE Wednesday, 10 October 2007 Trustees' Committee Room 7:30 p.m. (In Camera) 8:00 p.m. (Public) Educating for success - Inspiring learning and building citizenship An in camera meeting is closed to the public (Section 207(2) of the Education Act) as the subject-matter under consideration involves one of the following: a. The security of the property of the board; b. The disclosure of intimate, personal or financial information in respect of a member of the board or committee, an employee or prospective employee of the board or a pupil or his or her parent or guardian; c. The acquisition or disposal of a school site; d. Decisions in respect of negotiations with employees of the board; or e. Litigation affecting the board. Note: Student trustees are not entitled to be present at a meeting that is closed under (b) above. In Camera 1. Call to Order 2. Approval of Agenda In Camera Action Items 3. Report 07-xxx, Property Issue (Diane Jeudy-Hugo, ext. 8252) 4. Report 07-xxx, Community Use of Schools, Fee Initiative Review - Consultant Selection (Diane Jeudy-Hugo, ext. 8252) In Camera Information Items 5. New Business 6. Adjournment For information: contact Bruce Fraser, Committee Coordinator, (613) 596-8211, ext. 8643 BUSINESS SERVICES COMMITTEE TENTATIVE LONG RANGE AGENDA 2006-2007 Sept 2007 Direct Staff to Report on East End Secondary School Boundary Review (from 12 June Board) October 2007 Good Places to Learn Facilities Renewal Program November 2007 December 2007 Audited Financial Statements January 2008 Attendance Boundary and Opening Grade Structure recommendations - Longfields Davidson Heights To be Scheduled: Periodic Reports on Capital Plan Site servicing issues (from 15 Nov 06) (in camera report re Avalon school site) Report 06-271, Capital Construction Plan 2004 - Completion Report - Roch Carrier ES (Michael Carson, ext. 8818) Report 06-278, Capital Construction Plan 2004 - Completion Report Stittsville PS (Michael Carson, ext. 8818) Review of the policy regarding attendance boundary reviews be undertaken prior to the end of next year. (May 9, 2007 meeting - LS requested) Standing Item Update on the Transition of Students Affected by School Closures 133 GREENBANK ROAD, OTTAWA, ONTARIO K2H 6L3 Tel: (613) 721-1820 Fax: (613) 820-6968 24-Hour Automated Information Line (613) 596-8222 Website: www.ocdsb.ca Educating for Success - Inspiring learning and building citizenship EDUCATION COMMITTEE Wednesday, 17 October 2007 Board Room 7:30 p.m. PUBLIC AGENDA Folio 1. Call to Order 2. Approval of Agenda 3. Public Question Period 4. Delegation: a) Dr. Patricia Morris, re: Policy P.083.CUR: Revised Policy P.083.CUR: 1 Assessment, Evaluation and Reporting of Student Achievement 5. Superintendent’s Report oral 6. Improving Student Achievement: Public Action Items 7. Receipt of Special Education Advisory Committee Report No. 9, 3 October 2007 8. Receipt of Minutes: a) French as a Second Language Review Ad Hoc Committee, 9. Report No. XX-XXX, Revised Policy P.083.CUR: Assessment, Evaluation and Reporting of Student Achievement (Jennifer Adams, ext. 8573) 10. Report No. XX-XXX, Report on Proposed Changes to the Safe Schools Policy and Procedure (Walter Piovesan, ext. 8287) Public Discussion Item 11. Report No. XX-XXX, Annual Student Achievement Report and the Board Improvement Plan, Kindergarten to Grade 12 (Jennifer Adams, ext. 8573) 133 GREENBANK ROAD, OTTAWA, ONTARIO K2H 6L3 Tel: (613) 721-1820 Fax: (613) 820-6968 24-Hour Automated Information Line (613) 596-8222 Website: www.ocdsb.ca Educating for Success - Inspiring learning and building citizenship Folio Public Information Items 12. Education Committee Long Range Agenda 13. New Business 14. Adjournment For information: Contact Kim Young, Committee Coordinator, (613) 596-8211, ext. 8363 DRAFT EDUCATION COMMITTEE PROPOSED REPORTS 17 OCTOBER 2007 • Delegation: Dr. Patricia Morris re Policy P.083.CUR: Evaluation and Reporting of Student Achievement Public Action Items • Revised Board policy P.083.CUR: Assessment, Evaluation and Reporting of Student Achievement (referral from 4 July 07 Board meeting) • Report on Proposed Changes to the Safe Schools Policy and Procedure Public Discussion Items • Annual Student Achievement Report and the Board Improvement Plan, K to 12 Public Information Items 1 21 NOVEMBER 2007 Public Action Items • Policy for Privately-paid Professionals, Paraprofessionals and External Agencies Public Discussion Items Public Information Items 11 DECEMBER 2007 Public Action Items Public Discussion Items Public Information Items 16 JANUARY 2008 Public Action Items • Approval of Revised Safe Schools Policy Public Discussion Items Public Information Items Future Items • Itinerant Support for Non-central Gifted Classes (tentative) • Report on Issues related to the identification of gifted students, including an analysis of the enrolment data regarding identification methods (Trustee Moen, 19 Dec. 05 EC meeting) • “Closing the Gap” and/or Race-based Statistics 2 • Tracking of ESL students and achievement, including their transition from grade school to secondary school (Trustee Moen, 30 May 06 EC Special Meeting and Trustee McKenzie, 21 March 07 meeting) • A discussion of the co-location of multiple panels of specialized classes for the same exceptionality. (Trustee Moen, 6 Mar 07 Board meeting) • A discussion of the issue of safety in schools, including the issues of bullying and harassment (Trustee FitzGerald, 21 Mar 07 EC meeting). It was requested that the information from staff include an overview of the anti-bullying programs that are offered in which schools across the system, and a list of those schools that are working with the city program that addresses this issue. (Trustee Curry, 18 Apr 07 EC meeting) • Information and discussion on Continuing Education courses be added, particularly in relation to the Board’s ability to offer interest courses, as well as issues related to offering senior citizen subsidies. (Trustee Scott, 18 Apr 07 EC meeting) • A staff comment on the issue of social segregation, including pros and cons, at a future meeting. (Trustee Campbell, 18 Apr 07 EC meeting) • That staff provide information on alternative schools/education, including its pros and cons and how the alternative approach fits in with the Board’s overall education strategy. (Trustee Campbell, 18 Apr 07 EC meeting) • Review of the John McCrae Secondary School High Performance Athletic Program (at Trustee Brockington’s request, noted by Trustee Laws at 19 Sept 07 EC meeting) Standing Items • Review of SEAC Report • Receipt of Minutes, Ad Hoc Committee for Secondary Schools Program Review • Receipt of Minutes, Committee for Trades and Technology • Improving Student Achievement (Presentation by a School Principal) • EC Long Range Agenda 3 133 GREENBANK ROAD, OTTAWA, ONTARIO K2H 6L3 Tel: (613) 721-1820 Fax: (613) 820-6968 24-Hour Automated Information Line (613) 596-8222 Website: www.ocdsb.ca Educating for Success - Inspiring learning and building citizenship BOARD AGENDA Tuesday, 23 October 2007 7:00 pm (In Camera) 8:00 pm (Public) An In Camera meeting is closed to the public (Section 207(2) of the Education Act) as the subject-matter under consideration involves one of the following: a. The security of the property of the board; b. The disclosure of intimate, personal or financial information in respect of a member of the board or committee, an employee or prospective employee of the board or a pupil or his or her parent or guardian; c. The acquisition or disposal of a school site; d. Decisions in respect of negotiations with employees of the board; or e. Litigation affecting the board. Note: Student trustees are not entitled to be present at a meeting that is closed under (b) above. 1. Resolve into Committee of the Whole (In Camera) In Camera Action Items FOLIO 2. Approval of In Camera Agenda 3. Confirmation of In Camera Minutes a. 09 October 2007 4. Business Arising from Minutes a. 09 October 2007 5. 6. In Camera Information Items 7. Director’s Report 8. Chair’s Report 9. OPSBA Report 10. New Business 133 GREENBANK ROAD, OTTAWA, ONTARIO K2H 6L3 Tel: (613) 721-1820 Fax: (613) 820-6968 24-Hour Automated Information Line (613) 596-8222 Website: www.ocdsb.ca Educating for Success - Inspiring learning and building citizenship Public Action Items Folio 1. Call to Order – Chair of the Board 2. Report from Committee of the Whole (In Camera) 3. Approval of Agenda 4. Confirmation of Minutes a. 09 October 2007 5. Business Arising from Minutes a. 09 October 2007 6. Chair’s Report 7. Director’s Report 8. Public Question Period 9. Delegations 10. Report 8, Business Services Committee, 10 October 2007 11. Report 9, Education Committee, 17 October 2007 a. Receipt of Special Education Advisory Committee Report, 03 October 2007 12. 13. Non Consent Item(s) Public Information Items 14. New Business 15. OPSBA Report 16. Student Trustee Report 17. Adjournment Educating for success - Inspiring learning CHAIRS’ COMMITTEE Wednesday, 24 October 2007 Trustees' Committee Room 7:30 p.m. (Public) In Camera to follow and building citizenship PUBLIC AGENDA Folio 1. Call to Order 2. Approval of Agenda 3. Public Question Period 4. Delegation(s): Public Action Items 5. Unfinished Business from the 26 September 2007 meeting. (if required) 6. Report No. 07-125, New Policy P.117.SES, Board Process re: Special Education Appeal Board Decisions (deferred from June) 7. Board Member Motion(s): a. Notice of Motion re Recorded votes in Committee, Trustee Moen Public Discussion Item(s) 8. Education Policy Issues: Public Information Items 9. Report No. 07-XXX, Evaluation of the Board’s Objectives and Goals 2006-2007 (Michèle Giroux, ext. 8607) 10. Report No. 07-XXX, Trustee Expense Report (Michèle Giroux, ext. 8607) 11. Report No. 07-XXX, Board Motions Tracking Report (Michèle Giroux, ext. 8607) 133 GREENBANK ROAD, OTTAWA, ONTARIO K2H 6L3 Tel: (613) 721-1820 Fax: (613) 820-6968 24-Hour Automated Information Line (613) 596-8222 Website: www.ocdsb.ca Educating for success - Inspiring learning CHAIRS’ COMMITTEE Wednesday, 24 October 2007 Trustees' Committee Room 7:30 p.m. (Public) In Camera to follow and building citizenship 12. Review of November Agendas and Long Range Agendas for Standing and Statutory Committees 13. Chair’s Report 14. Director’s Report 15. New Business 16. Adjournment For information: Contact Bruce Fraser, Committee Coordinator, (613) 596-8211, ext. 8643 133 GREENBANK ROAD, OTTAWA, ONTARIO K2H 6L3 Tel: (613) 721-1820 Fax: (613) 820-6968 24-Hour Automated Information Line (613) 596-8222 Website: www.ocdsb.ca CHAIRS’ COMMITTEE Wednesday, 24 October 2007 Trustees' Committee Room 7:30 p.m. (Public) In Camera to follow 133 GREENBANK ROAD, OTTAWA, ONTARIO K2H 6L3 Tel: (613) 721-1820 Fax: (613) 820-6968 24-Hour Automated Information Line (613) 596-8222 Website: www.ocdsb.ca Educating for success - Inspiring learning and building citizenship An in camera meeting is closed to the public (Section 207(2) of the Education Act) as the subject-matter under consideration involves one of the following: a. The security of the property of the board; b. The disclosure of intimate, personal or financial information in respect of a member of the board or committee, an employee or prospective employee of the board or a pupil or his or her parent or guardian; c. The acquisition or disposal of a school site; d. Decisions in respect of negotiations with employees of the board; or e. Litigation affecting the board. Note: Student trustees are not entitled to be present at a meeting that is closed under (b) above. In Camera 1. Call to Order 2. Approval of Agenda In Camera Action Items 3. In Camera Information Items 4. 5. Chair’s Report 6. Director's Report 7. New Business 8. Adjournment Long Range Agenda Chairs’ Committee October 2007 • Notice of Motion re Recorded votes in Committee, Trustee Moen - deferred from May pending receipt of legal advice. • Evaluation of the Board’s Objectives and Goals 2006-2007 • Trustee Expense Report • Board Motions Tracking Report November 2007 • Semi-annual suspension/expulsion report • Legal Issues Update December 2007 • Electoral Zone Boundary Review