HomeMy WebLinkAbout07a Notice of Motion Trustee Scott re Revision to Board By-laws/9.
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OTTAWA-CARLETON
DISTRICT SCHOOL BOARD
TO: Chair and Members DATE: 25 October 2005
of the Chairs' Committee
Re: Revision to Board By -laws
Trustee Scott has given notice that she will move as follows at the 25 October 2005
Chairs' Committee meeting:
BE IT RESOLVED THAT, with respect to the sections of the Board's By -Laws
relating to Ad Hoc Committees, the following changes be made for clarification, and
to ensure continuity of work and speedy completion of the assigned task within the
terms of reference:
A. In Section 13.6 of the By -Laws, add a second paragraph, as follows:
13.6 The Board shall then proceed to elect or appoint members or other
persons to such standing, special purpose or Ad Hoc committees as
have been established, and its representatives to other organizations
and agencies. Where it has been determined that selection to
committee membership or as Board representative is by means of
election, the procedure outlined in 13.4 shall be followed.
To ensure continuity of the work of an Ad Hoc committee, the
trustee membership of any Ad Hoc committee that has not
completed its mandate as of the date of the Board's annual
organizational meeting shall remain the same until the mandate
of the committee has been completed, with the proviso that
trustee members shall be replaced at the time of the annual
Board organizational meeting if (a) the basis for their
membership in the Ad Hoc committee changes as a result of the
election or appointment of the Chair or Vice -Chair of the Board
and Chairs of Standing Committees, thereby creating a vacancy
among the non -ex officio trustee members or (b) they tender
their resignations from the Ad Hoc committee as of the date of
the annual Board organizational meeting.
B. In Section 18 of the By -laws, modify sections 18.2 and 18.3 as follows::
18.0 The Board may establish by resolution such Standing, Special
Purpose and Ad Hoc Committees as it deems appropriate or as
required under legislation or through contractual obligations, and
subject to any relevant legislation or contract:
18.1 determine their composition and the manner of selecting Chairs and
members;
18.2 fix theif teffas of rr+frarr ne a r i*' relationships--, s fx their
terms of reference, reporting relationships and expected date of
completion of mandate;
18.3 alteF theiF compesitien, to Of..efe e and . ,.....;_
relationships, as it may deefa appropriate ff.. time time; alter
their composition, terms of reference, reporting relationships
and expected date of completion of mandate, as it may deem
appropriate from time to time;
18.4 dissolve committees.
C. In Section 4.0 of Annex 2 to the By -laws: Standing, Special Purpose and Ad
Hoc Committees, add new subsections as follows:
4.0 Ad Hoc Committees: as determined by the Board from time to time.
4.1 The Chair of the Board shall be, ex officio, a member of all Ad Hoc
Committees of the Board with full privileges of Committee
membership.
4.2 The membership of an Ad Hoc Committee shall include one or
more trustees in addition to the Chair of the Board, and may
include such members of staff and/or members who are neither
trustees nor staff, as determined by the Board at the time of
establishing the Ad Hoc Committee.
4.3 An Ad Hoc Committee shall be expected to complete its mandate
within one year of its establishment by the Board, or by the date
specified by the Board at the time of establishing the Ad Hoc
Committee, whichever comes sooner.
4.4 An Ad Hoc Committee shall automatically be stood down when
it has completed its assigned task in accordance with its terms of
reference.
Joan Melancon
Assistant Secretary of the Board
Lorne M. Rachlis
Director of Education/
Secretary of the Board