HomeMy WebLinkAbout04b Special Board 5 December 2011 Minutes Public
MINUTES
5 December 2011
A special meeting of the Ottawa-Carleton District School Board was held this evening in the
Board Room, 133 Greenbank Road, Ottawa, Ontario, commencing at 6:35 p.m. with Trustee Jennifer
McKenzie in the chair and the following also in attendance: Trustees Donna Blackburn, Rob Campbell,
Cathy Curry (electronic communication), Mark Fisher, Bronwyn Funiciello, Katie Holtzhauer (electronic
communication), Theresa Kavanagh and John Shea.
STAFF: Jennifer Adams, Director of Education and Secretary of the Board; Walter Piovesan,
Associate Director of Education; Michael Clarke, Chief Financial Officer; Michèle Giroux, Executive
Officer, Corporate Services; Monica Ceschia, Manager of Board Services; Sharlene Hunter,
Communications Coordinator; and Bruce Fraser, Board/Committee Coordinator.
ALSO PRESENT: Andrew Newman, KPMG
On a motion by Trustee Shea, seconded by Trustee Blackburn, the Board resolved into
Committee of the Whole (in camera). Trustee Funiciello assumed the Chair in Committee and later
presented the C-339 refers)
338. Call to Order
Chair McKenzie called the public meeting to order at 6:39 p.m.
339. Report from Committee of the Whole
Trustee Funiciello reported that Committee of the Whole met in camera this evening and
recommends as follows:
a. Evaluation Criteria for Ranking Requests for Proposals for Financial Audit Services
Moved by Trustee Fisher, substituting for Trustee Campbell, seconded by Trustee
Funiciello,
THAT the Board approve the proposed criteria weights for ranking the
Request for Proposals for Financial Audit Services as set out in Appendix A
to Report 11-207.
- Carried -
340. Report 6, Audit Committee, 28 November 2011
Moved by Trustee Fisher, seconded by Trustee Blackburn,
THAT Report 6, Audit Committee dated 28 November 2011 be received.
- Carried -
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5 December 2011
a. Approval of 2010-2011 Audited Financial Statements
Moved by Trustee Campbell, seconded by Trustee Fisher,
THAT the Board approve the 2010-2011 Financial Statements as displayed
in Appendix A of Report 11-209.
- Carried -
A recorded vote was held and the motion was carried unanimously:
FOR: Trustees Blackburn, Campbell, Curry, Fisher, Funiciello, (9)
Holtzhauer, Kavanagh, McKenzie and Shea
AGAINST: Nil (0)
ABSTENSIONS: Nil (0)
In response to a request by Chair McKenzie regarding a breakdown of the delta between
revenues and expenses, Chief Financial Officer Clarke agreed to provide information in addition
to paragraph 8 of Report 11-210 to the Audit Committee.
b. Receipt of Report 5, Audit Committee, 24 October 2011
Moved by Trustee Shea, seconded by Trustee Fisher,
THAT Report 5, Audit Committee, dated 24 October 2011 be received.
- Carried -
c. Approval of Annual Report of the Audit Committee to the Board
Moved by Trustee Campbell, seconded by Trustee Fisher,
THAT Report No. 11-192, Annual Report of the Audit Committee for 2010-
2011, be approved.
- Carried -
A recorded vote was held and the motion was carried unanimously:
FOR: Trustees Blackburn, Campbell, Curry, Fisher, Funiciello, (9)
Holtzhauer, Kavanagh, McKenzie and Shea
AGAINST: Nil (0)
ABSTENSIONS: Nil (0)
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5 December 2011
d. Approval of Annual Report to Minister of Education
Moved by Trustee Campbell, seconded by Trustee Fisher,
THAT the Board approve Report No. 11-191 as the annual report of the
Audit Committee to the Minister of Education on internal audit for
2010-2011.
- Carried -
A recorded vote was held and the motion was carried unanimously:
FOR: Trustees Blackburn, Campbell, Curry, Fisher, Funiciello, (9)
Holtzhauer, Kavanagh, McKenzie and Shea
AGAINST: Nil (0)
ABSTENSIONS: Nil (0)
e. Approval of Request for Proposal for Financial Audit Services
Moved by Trustee Campbell, seconded by Trustee Fisher,
A. THAT staff issue a Request For Proposal (RFP) to determine the
-2012 through
to the end of 2015-2016, with an option to extend to the end of 2017-
2018;
B. THAT the requirements and evaluation criteria, as outlined in
Appendix A of Report #11-174 to the Audit Committee, be used in
the development of the RFP); and
C. THAT the evaluation committee consist of the Chair of the Audit
Committee, one of the external members of the Audit Committee to
be named by the Audit Committee, the Chief Financial Officer and
the Assistant Treasurer/Manager of Financial Services.
- Carried -
A recorded vote was held and the motion was carried unanimously:
FOR: Trustees Blackburn, Campbell, Curry, Fisher, Funiciello, (9)
Holtzhauer, Kavanagh, McKenzie and Shea
AGAINST: Nil (0)
ABSTENSIONS: Nil (0)
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5 December 2011
341. Adjournment
The Board meeting adjourned at 6:50 p.m.
Jennifer Adams Jennifer McKenzie
Director of Education and Chair of the Board
Secretary of the Board
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