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HomeMy WebLinkAbout04c Board Org 06 December 2011 Minutes Public MINUTES 06 December 2011 The organizational meeting of the Ottawa-Carleton District School Board was held this evening in the Board Room, 133 Greenbank Road, Ottawa, Ontario, commencing at 7:52 p.m., with Jennifer Adams, Director of Education and Secretary of the Board, in the chair and the following also in attendance: Trustees Donna Blackburn, Rob Campbell, Cathy Curry, Mark Fisher, Pam FitzGerald, Bronwyn Funiciello, Katie Holtzhauer, Theresa Kavanagh, Jennifer McKenzie, Lynn Scott, Shirley Seward and John Shea. STAFF: Superintendent of Human Resources, Janice McCoy; Chief Financial Officer, Michael Clarke; Executive Officer, Corporate Services, Michèle Giroux; Manager of Board Services, Monica Ceschia; Manager of Communications and Information Services, Diane Pernari-Hergert; Communications Coordinator, Sharlene Hunter; Central A.V. Technician, John MacKinnon; Senior Board Coordinator, Maureen Strittmatter; and Board/Committee Coordinator, Natasha Knight. STUDENT TRUSTEE: Kareem Ibrahim 1. Call to Order Jennifer Adams Director of Education and Secretary of Board Jennifer Adams, Director of Education and Secretary of the Board, called the meeting to order at 7:52 p.m. 2. Approval of Agenda Moved by Trustee Seward, seconded by Trustee Scott, THAT the agenda be approved. - Carried - 3. -2011 Director Adams reported that under the Education Act, (subsection 283 (3)) the Director is required to report to the Board at the first meeting in December of each year on the accomplishments of the previous year. The report must be submitted to the Minister of Education on or before the 31st day of January. Director Adams highlighted the following; Student achievements for 2010-2011; Community outreach efforts; OCDSB Strategic Plan; and Public awareness of trusteesefforts. -1- MINUTES 06 December 2011 4. Appointment of Election Assistants by the Director of Education and Secretary of the Board Superintendent McCoy, Executive Officer Giroux and Senior Board Coordinator Strittmatter were appointed as election assistants for all elections to be held during the meeting. Director Adams explained the nomination process and noted that nominated candidates who choose to stand for the office of Chair and Vice-Chair will be permitted two minutes to address the Board. An acceptance speech will only be permitted for the Chair of the Board. 5. Election of Chair of the Board Director Adams provided an overview of the nomination/election process for the meeting and called for nominations for the position of chair of the Board. Trustee Campbell, seconded by Trustee Blackburn, nominated Trustee McKenzie. Trustee Curry, seconded by Trustee Shea, nominated Trustee Scott. The two nominees were provided an opportunity to speak for two minutes each, outlining their leadership philosophy if they were elected as chair of the Board. Moved by Trustee FitzGerald, seconded by Trustee Shea, THAT nominations be closed. - Carried - An election was held and Director Adams declared Trustee McKenzie Chair of the Board. Trustee McKenzie assumed the Chair for the remainder of the meeting. 6. Election of Vice-Chair of the Board Trustee FitzGerald, seconded by Trustee Kavanagh, nominated Trustee Funiciello. Trustee Holtzhauer, seconded by Trustee Scott, nominated Trustee Shea. The two nominees were provided an opportunity to speak for two minutes each, outlining their leadership philosophy if they were elected as Vice-Chair of the Board. Moved by Trustee Kavanagh, seconded by Trustee FitzGerald, THAT nominations be closed. - Carried - Following an election, the Chair declared Trustee Funiciello Vice-Chair of the Board. -2- MINUTES 06 December 2011 7. Election or Appointment of Chairs of Standing Committees The Chair called for nominations for the chairs of the standing committees of the Board in the following sequence: a. Education Committee Trustee Funiciello, seconded by Trustee Blackburn, nominated Trustee Seward. Moved by Trustee Shea, seconded by Trustee Funiciello, THAT nominations be closed. - Carried - The Chair declared Trustee Seward elected by acclamation as Chair of the Education Committee. b. Business Services Committee Trustee Shea, seconded by Trustee Fisher, nominated Trustee Holtzhauer. Moved by Trustee Shea, seconded by Trustee Blackburn, THAT nominations be closed. - Carried - The Chair declared Trustee Holtzhauer elected by acclamation as Chair of the Business Services Committee. c. Human Resources Committee Trustee FitzGerald, seconded by Trustee Blackburn, nominated Trustee Campbell. Moved by Trustee Shea, seconded by Trustee Seward, THAT nominations be closed. - Carried The Chair declared Trustee Campbell elected by acclamation as Chair of the Human Resources Committee. -3- MINUTES 06 December 2011 8. Election or Appointment of Chair of Budget Committee Trustee Campbell, seconded by Trustee Seward, nominated Trustee Scott. Moved by Trustee Seward, seconded by Trustee Holtzhauer, THAT nominations be closed. - Carried - The Chair declared Trustee Scott elected by acclamation as Chair of the Budget Committee. 9. Election or Appointment of Members to Standing Committees The Chair requested volunteers or nominations for membership on the Education, Business Services and Human Resources Committees and noted that elections would be held where necessary. a. Education Committee Trustees FitzGerald, Kavanagh and Scott volunteered. b. Business Services Committee Trustees Curry and Fisher volunteered. c. Human Resources Committee Trustees Blackburn and Shea volunteered. Moved by Trustee Funiciello, seconded by Trustee Seward, THAT the following trustees be confirmed as members to the standing committees, as follows: Education Committee - Trustees FitzGerald, Kavanagh and Scott Business Services Committee - Trustees Curry and Fisher Human Resources Committee - Trustees Blackburn and Shea - Carried - 10. Election or Appointment of Members to Statutory Committees The Chair called for nominations or volunteers to serve as members on the statutory committees. a. Special Education Advisory Committee (SEAC) Trustee Blackburn, seconded by Trustee FitzGerald, nominated Trustee Campbell. Trustee FitzGerald, seconded by Trustee Campbell, nominated Trustee Funiciello. Trustee Funiciello, seconded by Trustee Campbell, nominated Trustee FitzGerald. -4- MINUTES 06 December 2011 Moved by Trustee Shea, seconded by Trustee Seward, THAT nominations be closed. - Carried - By acclamation, TrusteesFitzGerald, Funiciello, and Campbell were declared members of the Special Education Advisory Committee (SEAC). b. Supervised Alternative Learning Committee (SAL) Trustee Funiciello, seconded by Trustee Kavanagh, nominated Trustee FitzGerald. Moved by Trustee FitzGerald, seconded by Trustee Scott, THAT nominations be closed. - Carried - Trustee FitzGerald, seconded by Trustee Kavanagh, nominated Trustee Blackburn as the alternate. Moved by Trustee Shea, seconded by Trustee Funiciello, THAT nominations be closed. - Carried - By acclamation, Trustee FitzGerald was declared a member of the Supervised Alternative Learning Committee (SAL), with Trustee Blackburn as the alternate. c. Audit Committee Trustee FitzGerald, seconded by Trustee Shea, nominated Trustee Campbell. Trustee Scott self-nominated, seconded by Trustee Shea. Trustee Shea, seconded by Trustee Curry, nominated Trustee Fisher. Trustee Campbell, seconded by Trustee FitzGerald nominated Trustee Blackburn. Moved by Trustee Seward, seconded by Trustee Funiciello, THAT nominations be closed. - Carried - An election was held and Trustees Campbell, Fisher, and Scott were declared members of the Audit Committee. -5- MINUTES 06 December 2011 d. Parental Involvement Committee (PIC) Trustee FitzGerald, seconded by Trustee Funiciello, nominated Trustee Campbell. (declined) Trustee Shea, seconded by Trustee Funiciello, nominated Trustee FitzGerald. Moved by Trustee Kavanagh, seconded by Trustee Holtzhauer, THAT nominations be closed. - Carried - Trustee Seward, nominated Trustee Blackburn. (declined) Trustee Scott, nominated Trustee Curry. (declined) Trustee Seward, nominated Trustee Shea. (declined) Trustee FitzGerald, seconded by Trustee Funiciello, nominated Trustee Campbell as the alternate. Moved by Trustee Scott, seconded by Trustee Funiciello, THAT nominations be closed. - Carried - By acclamation, Trustee FitzGerald was declared a member of the Parental Involvement Committee, with Trustee Campbell as the alternate. 11. Election or Appointment of Trustees to Ad Hoc Committees a. Self-Evaluation Process & Director Performance Evaluation Process Trustee FitzGerald, nominated Trustee Shea. (declined) Trustee Campbell, nominated Trustee Curry. (declined) Trustee Shea, seconded by Trustee Scott, nominated Trustee Kavanagh. Moved by Trustee Holtzhauer, seconded by Trustee Seward, THAT nominations be closed. - Carried - By acclamation, Trustee Kavanagh was declared a member of the Ad Hoc Committee for Board Self-Evaluation Process & Director Performance Evaluation Process. b. Special Education Policy Ad Hoc Committee No changes required. -6- MINUTES 06 December 2011 12. Election or Appointment of Trustees to Special Purpose Committees a. Trades and Technology Steering Committee Trustee FitzGerald, secondedby, Trustee Blackburn nominated Trustee Kavanagh. Trustee Scott self nominated, seconded by Trustee Funiciello. Moved by Trustee Shea, seconded by Trustee Holtzhauer, THAT nominations be closed. - Carried - By acclamation, TrusteesKavanagh and Scott were declared members of the Trades and Technology Steering Committee. Staff agreed to inquire regarding the policy on ex-officio representatives. b. Ottawa Student Transportation Authority (OSTA) Trustee Funiciello, seconded by Trustee FitzGerald, nominated Trustee McKenzie. Trustee Scott self-nominated, seconded by, Trustee FitzGerald. Trustee Shea self-nominated seconded by, Trustee Holtzhauer. Moved by Trustee Campbell, seconded by Trustee Scott, THAT nominations be closed. - Carried - An election was held and Trustees McKenzie and Shea were declared members of the Ottawa Student Transportation Authority. c. Ottawa-Carleton Education Network (OCENET) Trustee Shea, seconded by Trustee Holtzhauer, nominated Trustee Scott. (declined) Trustee Campbell, seconded by Trustee Funiciello, nominated Trustee McKenzie. Trustee FitzGerald self-nominated, seconded by Trustee Funiciello. Moved by Trustee Kavanagh, seconded by Trustee Seward, THAT nominations be closed. - Carried - By acclamation, Trustees FitzGerald andMcKenzie were declared members of the Ottawa-Carleton Education Network. -7- MINUTES 06 December 2011 d. Attendance Review Committee Trustee Shea, nominated Trustee McKenzie. (declined) Trustee Seward, nominated Trustee Blackburn. (declined) Trustee Shea, nominated Trustee Seward. (declined) Trustee Funiciello self-nominated, seconded by Trustee Scott. Moved by Trustee FitzGerald, seconded by Trustee Seward, THAT nominations be closed. - Carried - By acclamation, Trustee Funiciello was declared a member of the Attendance Review Committee. e. Diversity and Inclusion Task Force Trustee Scott self-nominated, seconded by Trustee Funiciello. Moved by Trustee Seward, seconded by Trustee Kavanagh, THAT nominations be closed. - Carried - By acclamation, Trustee Scott was declared a member of the Diversity and Inclusion Task Force. * * * Following a short recess, Chair McKenzie called the meeting back to order at 9:20 p.m.* * * 13. Election or Appointment of Trustees to Board Governance Task Force Trustee Scott self-nominated, seconded by Trustee FitzGerald. Trustee Kavanagh, seconded by Trustee Holtzhauer, nominated Trustee Shea. Moved by Trustee Scott, seconded by Trustee Campbell, THAT nominations be closed. - Carried - By acclamation, Trustees Scott and Shea were declared members of the Board Governance Task Force. -8- MINUTES 06 December 2011 14. Appointment of Trustee to Ottawa School Day Nursery Board Trustee Shea, seconded by FitzGerald, nominated Trustee Kavanagh. Moved by Trustee Scott, seconded by Trustee Seward, THAT nominations be closed. - Carried - By acclamation, Trustee Kavanagh was declared a member of the Ottawa School Day Nursery Board. Staff agreed to inquire with the Ottawa School Day Nursery Board regarding the possible addition of alternate member. 15. Report 11-202 Appointment t The committee had before it Report 11-202, to confirm the appointments of voting and alternate voting delegates to the Ontario Pub(OPSBA) Board of Directors for the 2012 Annual General Meeting. a. Voting Delegate for OPSBA 2012 Annual General Meeting Trustee FitzGerald, seconded by Trustee Blackburn, nominated Trustee Seward. Moved by Trustee Shea, seconded by Trustee Scott, THAT nominations be closed. - Carried By acclamation, Trustee Seward was declared the Voting Delegate for the OPSBA 2012 Annual General Meeting. b. Alternate Voting Delegate for OPSBA 2012 Annual General Meeting Trustee Seward, seconded by Trustee Funiciello, nominated Trustee FitzGerald. (declined) Trustee Shea self-nominated, seconded by Trustee Holtzhauer. (withdrew) Trustee Seward, seconded by Trustee Fitzgerald, nominated Trustee Funiciello. Moved by Trustee Scott, seconded by Trustee Seward, THAT nominations be closed. -9- MINUTES 06 December 2011 - Carried - By acclamation, Trustee Funiciello was declared the Alternate Voting Delegate for OPSBA 2012 Annual General Meeting. 16. Election or Appointment of Trustee Mentor for Student Trustees Trustee Scott, seconded by Trustee Seward, nominated Trustee Shea. Moved by Trustee Scott, seconded by Trustee Seward, THAT nominations be closed. Carried - - By acclamation, Trustee Shea was elected as the Trustee Mentor for Student Trustees. 17. Motion to Destroy Ballots Moved by Trustee Campbell, seconded by Trustee Scott, THAT the ballots for all elections held during the meeting be destroyed. In response to a query by Trustee FitzGerald, Director Adams noted that in the event that an appeal for a re-count of ballots should occur, with justification the Chair of the Board would be required to rule whether the re-count was in order. If in order, the Secretary of the Board would re-examine and re- count the ballots. Trustee FitzGerald appealed the outcome of the Audit Committee vote. She stated that during recess, she addressed trustees and inquired about their submissions and questioned the outcome. Chair McKenzie ruled the re-count in order. Following the re-examination and re-count of ballots by Director Adams, Chair McKenzie confirmed that majority of valid votes cast on the first ballot was Trustees Campbell and Scott. Majority of valid votes cast on the second ballot was Trustee Fisher. Moved by Trustee Campbell, seconded by Trustee Scott, THAT the ballots for all elections held during the meeting be destroyed. - Carried - 18. Selection of Trustee Non-voting Volunteers for Other OCDSB Committees Including Advisory Committees a. Environmental Steering Committee -10- MINUTES 06 December 2011 Trustee FitzGerald volunteered to be the non-voting trustee delegate for the Environmental Steering Committee. b. Student Senate There were no volunteers. c. Community Council for Ethnocultural Equity There were no volunteers. d. Advisory Committee on the Arts Trustee Kavanagh volunteered to be the non-voting trustee delegate for the Advisory Committee on the Arts. e. Alternative Schools Advisory Committee Trustee FitzGerald volunteered to be the non-voting trustee delegate for the Alternative Schools Advisory Committee. 19. Report 11-215, Appointment of Community Representatives to the Special Education Advisory Committee (SEAC) The committee had before it Report 11-215, seeking confirmation of the community representative to serve on the Special Education Advisory Committee (SEAC) for a term ending 30 November 2014. Moved by Trustee FitzGerald, seconded by Trustee Funiciello, THAT the Board confirm the appointment of Eileen Rose as community representative on the Special Education Advisory Committee (SEAC) for a term ending 30 November 2014. In introducing the motion, Executive Officer Giroux reported that staff and Trustees Blackburn and FitzGerald met with the candidates and reviewed their applications. She added that the recommendation is to seek confirmation of the appointment of Eileen Rose as the successful candidate. Trustee FitzGerald added that they were also able to identify an alternate selection if required. In response to a query from Trustee Shea, Chair McKenzie confirmed that the motion is for a community representative and not an alternate selection. -11- MINUTES 06 December 2011 Moved by Trustee FitzGerald, seconded by Trustee Funiciello, THAT the Board confirm the appointment of Eileen Rose as community representative on the Special Education Advisory Committee (SEAC) for a term ending 30 November 2014. - Carried A recorded vote was held and the motion was carried on the following division: FOR: Trustees Blackburn, Campbell, FitzGerald, (10) Funiciello, Holtzhauer, Kavanagh, McKenzie, Scott, Seward and Shea AGAINST: Nil (0) ABSTENSIONS: Nil (0) 20. Adjournment The meeting adjourned at 9:54 p.m. Jennifer Adams Jennifer McKenzie Director of Education and Secretary of the Board Chair of the Board -12-