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HomeMy WebLinkAboutBoard 20 December 2011 Minutes Public MINUTES 20 December 2011 A meeting of the Ottawa-Carleton District School Board was held this evening in the Board Room, 133 Greenbank Road, Ottawa, Ontario, commencing at 6:03 p.m. with Trustee Jennifer McKenzie in the chair and the following also in attendance: Trustees Donna Blackburn, Rob Campbell, Cathy Curry, Mark Fisher, Pam FitzGerald, Bronwyn Funiciello, Katie Holtzhauer, Theresa Kavanagh, Lynn Scott, Shirley Seward and John Shea. STUDENT TRUSTEES: Kareem Ibrahim and Bill Lin STAFF: Director of Education and Secretary of the Board, Jennifer Adams; Associate Director, Walter Piovesan; Superintendent of Facilities, Michael Carson; Superintendents of Instruction, Jill Bennett, Stephen Sliwa and Peter Gamwell; Executive Officer of Instruction, Susan MacDonald; Executive Officer, Corporate Services, Michèle Giroux; Manager of Planning, Karyn Carty Ostafichuk; Manager of Communications and Information Services, Diane Pernari-Hergert; Planners, Ian Baxter, Lisa Gowans, Marc Labelle and David Suriano; Manager of Board Services, Monica Ceschia; Senior Board Coordinator, Maureen Strittmatter; Communications Coordinator, Sharlene Hunter; Central Audio-visual Technician, John MacKinnon; and Board/Committee Coordinator, Natasha Knight On a motion by Trustee Scott, seconded by Trustee Blackburn, the Board resolved into Committee of the Whole (in camera). Trustee Funiciello assumed the Chair in Committee and later -022 refers) 21. Call to Order Chair McKenzie called the public meeting to order at 7:14 p.m. 22. Report from Committee of the Whole a. Elementary Principal Appointments Moved by Trustee Shea, seconded by Trustee Funiciello, THAT staff proceed as directed in the Committee of the Whole (in camera) with respect to elementary principal appointments. - Carried A recorded vote was held and the motion was carried on the following division: FOR: Trustees Campbell, Fisher, FitzGerald, (10) Funiciello, Holtzhauer, Kavanagh, McKenzie, Scott, Seward and Shea AGAINST: Nil (0) ABSTENSIONS: Trustee Curry (1) _____________________________________________________________________________________ - 13 - MINUTES 20 December 2011 b. Appointment of a Consultant re the Board Evaluation for 2010-2011 Moved by Trustee FitzGerald, seconded by Trustee Funiciello, THAT staff be directed to negotiate a contract with FINEworks for the 2010-2011 Board evaluation. - Carried A recorded vote was held and the motion was carried on the following division: FOR: Trustees Blackburn, Campbell, Fisher, FitzGerald, (10) Funiciello, Holtzhauer, Kavanagh, McKenzie, Seward and Shea AGAINST: Trustees Curry and Scott (2) ABSTENSIONS: Nil (0) 23. Approval of Agenda Moved by Trustee Seward, seconded by Trustee Funiciello, THAT the agenda be approved. An Amendment moved by Trustee Shea, seconded by Trustee Curry, THAT the Student Trustee Report item 18 be moved to follow delegations. - Carried, friendly AnAmendment moved by Trustee Fisher, seconded by Trustee Curry, THAT a delegation be added to the agenda. - Carried, friendly In response to a query from Trustee Campbell, Executive Officer Giroux indicated that the Parent Involvement Committee would report to the Board unless otherwise directed by the Board. Moved by Trustee Seward, seconded by Trustee Funiciello, THAT the agenda be approved as amended. - Carried _____________________________________________________________________________________ - 14 - MINUTES 20 December 2011 24. Confirmation of Minutes a. 22 November 2011, Regular Moved by Trustee Scott, seconded by Trustee Funiciello, THAT the minutes of the 22 November 2011 Board meeting be confirmed. - Carried b. 05 December 2011, Special Moved by Trustee Seward, seconded by Trustee Holtzhauer, THAT the minutes of the 05 December 2011 Special Board meeting be confirmed. - Carried c. 06 December 2011, Organizational Meeting Moved by Trustee Seward, seconded by Trustee Kavanagh, THAT the minutes of the 06 December 2011 Board Organizational meeting be confirmed. - Carried 25. Business Arising from the Minutes a. 22 November 2011, Regular There was no business arising from the minutes of the Board meeting of 22 November 2011. b. 05 December 2011, Special There was no business arising from the minutes of the Special Board meeting of 05 December 2011. c. 06 December 2011, Organizational Meeting There was no business arising from the minutes of the Board Organizational meeting of 06 December 2011. In response to a query from Trustee Curry, Chair McKenzie indicated that all volunteer positions were not required to be brought back to the Board and the vacant position on the Board Governance Task Force Committee would be brought forward to a future Board meeting. _____________________________________________________________________________________ - 15 - MINUTES 20 December 2011 Trustee Curry volunteered as a non-voting member on the Student Senate. 26. Director Adams reported that at the 7 December 2011 meeting of the Strategic Planning and Priorities Committee, trustees received an information report recommending that Tuesday, September 4, 2012, be designated as the start of the 2012-2013 school year. The report also recommended that the last day of the school year calendar be Friday, June 28, 2013. Recommendations were presented regarding two additional elements of the calendar: The placement of the two week Christmas Break, and The placement of the March break. These recommendations were aligned with the provincially-recommended dates: December 24, 2012 to January 4, 2013, and Friday, December 21, 2012, being the last day of classes for students. There was support among all members of the committee that the March Break be scheduled from March 11 to March 15, 2013 inclusive. Director Adams noted that a final draft of the school year calendar would be brought forward to the Strategic Planning and Priorities Committee in January 2012. She added that the draft would provide recommendations for the placement of professional activity (PA) days and final evaluation days for the Director Adams reported that ten of the Boards elementary school choirs are being featured on Rogers Television this month following a competition hosted by the station. A series of half-hour programs will showcase Bayview Public School, Bells Corners Public School, Henry Larsen Elementary School, Hopewell Avenue Public School, Lakeview Public School, Mary Honeywell Elementary School, North Gower/Marlborough Public School, Robert E. Wilson Public School, Severn Avenue Public School, and Westwind Public School. She added that as a result of the Rogers' competition, the choir from Bells Corners Public School was selected to perform on Parliament Hill during the Christmas Lights Across Canada illumination ceremony. 27. Chair McKenzie reported that Sylvia Smith who teaches at the Elizabeth Wyn Wood Alternate High School Program was History Award for Excellence in Teaching on December 12, 2011. Sylvia wanted her students to understand the Indian Residential School era and created an innovative learning module that is now being used in classrooms across Canada. She and her students worked with Elders and Indian Residential School survivors from First Nations, Métis, and Inuit communities, to ensure accuracy and respect, and to make history real. Chair McKenzie reported that Richard Arrigo, Head of Music at Lisgar Collegiate Institute won a Baillie Award for Excellence in Secondary School Teaching. Richard was nominated by former student _____________________________________________________________________________________ - 16 - MINUTES 20 December 2011 Baillie Award for Excellence honours educators who act as a role model and mentor to secondary school students, who instill a love of learning, and encourage students to pursue higher education. 28. Public Question Period a) Ertug Gurhan Ertug Gurhan expressed concern regarding the length of bus travel time on the bus for younger students in order to attend Parkwood Hills Public School. He added that, in his opinion, it would be a safety factor and students would distract the bus driver. He also expressed concern regarding the division of the East/West school boundary in Stonebridge and added that this is a cohesive community. b) Lisa Goodfellow Lisa Goodfellow expressed concern regarding the division of the East/West school boundary in Stonebridge. She requested that consideration be given to kindergarten students residing in the East part of Stonebridge due to travel time on the bus if they are required to attend Parkwood Hills Public School and the impact on students who would be required to change schools three times in two years. In response to Ms. Goodfellow, Director Adams indicated that she was confident trustees would address this during debate. c) Karin Taylor Karin Taylor expressed concern regarding the division of the East/West school boundary in Stonebridge and queried why the Jock River was not chosen as a better option. She also expressed concern regarding the length of travel time on the bus for students. In response to the query from Ms. Taylor, Superintendent Carson indicated that there had been considerable debate regarding the school boundary for this area; however, staff concluded that in order to ensure future sustainability, the recommended East/West division would be the of students and families in the Barrhaven area. 29. Delegations a) Hoda Mankal Speaking on behalf of the Stonebridge Association, Ms. Mankal expressed concern regarding the division of the East/West school boundary in Stonebridge. She added that the community has built a strong relationship, and in her opinion, there has not been sufficient consideration given to the Stonebridge Community reported that the Stonebridge Association expressed the opinion that they were not given the same options as Barrhaven Mews and Half Moon Bay areas. She added that in speaking with Barrhaven P.S School Council, they could accommodate the East area children. _____________________________________________________________________________________ - 17 - MINUTES 20 December 2011 30. Student Trustee Report Trustee Ibrahim indicated that discussions continue regarding the Junior Senate Proposal, which is in its final stage, before student trustees begin the consultation with different groups in the District. Trustee Ibrahim reported that the Executive Council, which both Trustee Ibrahim and Trustee Lin are a part of, are currently working on organizing the upcoming Board Council Conferences (BCCs), which are to be held in Ottawa, in February. He added that student trustees are also commencing the organization of the student trustee magazine, Our Voice, of which the Board will receive multiple copies for distribution. Trustee Lin noted that student trustees have been working closely with students and staff to create a manual which will assist students to understand the limitations of the Healthy Foods Act, the intent behind this positive initiative, and ways to fundraise successfully while adhering to these restrictions. Speaking in support of the Equity and Inclusion/Homophobia Ideas for Improvement report, Trustee Kavanagh expressed the view that the OCDSB should provide additional resources on the website. She expressed some concern regarding exclusive curriculum and determining which students history would be represented and the challenge of inclusiveness. Trustee Ibrahim noted that he is looking forward to working with Trustee Curry on the Student Senate. 31. Report 1, Strategic Planning and Priorities Committee, 07 December 2011 Moved by Trustee Funiciello, seconded by Trustee Kavanagh, THAT Report 1, Strategic Planning and Priorities Committee, dated 07 December 2011 be received. - Carried a. Receipt of Report 5, Board Governance Task Force, 01 November 2011 Moved by Trustee Kavanagh, seconded by Trustee Funiciello, THAT Report 5, Board Governance Task Force, dated 01 November 2011 be received. - Carried b. Authorize staff to add a standard item of business re the Ottawa Student Transportation Authority to the Business Services Committee agenda Moved by Trustee Campbell, seconded by Funiciello, THAT a regular part of every Business Services Committee meeting shall include an opportunity to review and discuss any newly available Ottawa Student Transportation Authority (OSTA) material generated since the last Committee meeting, including any OSTA reports to its Board or decisions emanating from its Board. - Carried _____________________________________________________________________________________ - 18 - MINUTES 20 December 2011 A recorded vote was held and the motion was carried on the following division: FOR: Trustees Blackburn, Campbell, Fisher, Funiciello, (9) Holtzhauer, Kavanagh, McKenzie, Scott and Seward AGAINST: Nil (0) ABSTENSIONS: Trustee Shea (1) 32. Report 1, Education Committee, 13 December 2011 Moved by Trustee Seward, seconded by Trustee Scott, THAT Report 1, Education Committee dated 13 December 2011 be received. Trustee Scott noted a correction on Folio 55 item 12: she is referred to as Superintendent Scott and it should read Trustee Scott. Trustee Scott also requested that expressed concern that the non-band music programs should not be considered as second rate programslio 55, item 12 last paragraph. Moved by Trustee Seward, seconded by Trustee Scott, THAT Report 1, Education Committee dated 13 December 2011 be received, as amended. - Carried a. Receipt of Special Education Advisory Committee Report 10, 23 November 2011 Moved by Trustee Scott, seconded by Trustee Seward, THAT Report 10, Special Education Advisory Committee dated 23 November 2011 be received. - Carried b. Receipt of Special Education Policy Ad Hoc Committee Reports i) Report 12, 17 November 2011 Moved by Trustee Fisher, substituting for Trustee McKenzie, seconded by Trustee Seward, THAT Report 12, Special Education Policy Ad Hoc Committee dated 17 November 2011 be received. - Carried _____________________________________________________________________________________ - 19 - MINUTES 20 December 2011 ii) Report 13, 23 November 2011 Moved by Trustee Seward substituting for Trustee McKenzie, seconded by Trustee Funiciello, THAT Report 13, Special Education Policy Ad Hoc Committee dated 23 November 2011 be received. - Carried c. Receipt of Trades & Technology Steering Committee Report 2, 20 June 2011 Moved by Trustee Scott, seconded by Trustee Seward, THAT Report 2, Trades & Technology Steering Committee dated 20 June 2011 be received. - Carried d. Approval of Additional Program Offerings at Bell High School This was not a consent item and, when dealt with later in the meeting, the following discussion ensued: Moved by Trustee Scott, seconded by Trustee Seward, THAT the addition of courses LVLCU (Latin) and AMV20 (Vocal Music) to allow program changes in the delivery structure of programs at Bell High School be approved. Trustee Scott reported that Bell High School requested Latin and Vocal Music as additional courses. She indicated that the policy had been followed for this request and until the policy is changed, it was appropriate to proceed. In response to a query from Trustee Curry, Director Adams indicated that OCDSB policy requires program requests to come to the Board for approval. Trustee McKenzie noted that there are times when a school proceeds with program changes and does not consult the Board. Trustee Curry expressed concern regarding the inconsistency in the practices for adding new programs. Director Adams noted that she would support a discussion on changing the policy if requested by trustees. She added that the Ministry approves the course packages as a whole. Trustee Campbell expressed concern regarding the inconsistency in the procedures and the impact on neighbouring schools. He added that, in his opinion, offering courses that may not be available at neighbouring schools could generate transfer requests. Trustee Campbell questioned whether offering Latin was necessary at Bell High School. _____________________________________________________________________________________ - 20 - MINUTES 20 December 2011 Director Adams clarified that during the consultation process, neighbouring schools have an opportunity to provide input. She added that staff reviewed the request and in opinion, it would not have a negative impact on neighbouring schools. Director Adams noted that the school and the community expressed interest in offering Latin. In wrap up, Trustee Scott noted that the policy should be reviewed; however, the school followed procedure. Moved by Trustee Scott, seconded by Trustee Seward, THAT the addition of courses LVLCU (Latin) and AMV20 (Vocal Music) to allow program changes in the delivery structure of programs at Bell High School be approved. - Carried A recorded vote was held and the motion was carried on the following division: FOR: Trustees Blackburn, Curry, Fisher, Funiciello, (10) Holtzhauer, Kavanagh, McKenzie, Scott, Seward and Shea AGAINST: Nil (0) ABSTENSIONS: Trustee Campbell (1) Trustee Seward noted that a notice of motion brought forward by Trustee Kavanagh on physical activity would be discussed at the 17 January 2012 Education Committee meeting. 33. Reports, Parent Involvement Committee a. Report 04, 06 October 2011 Moved by Trustee Holtzhauer, seconded by Trustee Curry, THAT Report 04, Parent Involvement Committee, dated 06 October 2011 be received. - Carried b. Report 05, 09 November 2011 rd Trustee Scott noted that on Folio 83, 3 paragraph, first sentence, the wording was unclear and requested that staff review. Moved by Trustee Holtzhauer, seconded by Trustee Funiciello, THAT Report 05, Parent Involvement Committee, dated 09 November 2011 be confirmed. - Carried _____________________________________________________________________________________ - 21 - MINUTES 20 December 2011 34. Report 5, Special Committee of the Whole, Public, Centretown, Glebe, Old Ottawa South, 17 November 2011 Moved by Trustee Funiciello, seconded by Trustee Seward, THAT Report No. 5, Special Committee of the Whole, Public, Centretown, Glebe, Old Ottawa South Area Review, dated 17 November 2011 be received. - Carried Trustee Funiciello noted that there were no recommendations. 35. Report 6, Special Committee of the Whole, Public, Centretown, Glebe, Old Ottawa South, 30 November 2011 Moved by Trustee Funiciello, seconded by Trustee Seward, THAT Report No. 6, Special Committee of the Whole, Public, Centretown, Glebe, Old Ottawa South Area Review, dated 30 November 2011 be received. - Carried Trustee Funiciello noted that there were no recommendations. 36. Report 1, Special Committee of the Whole, Public, New Chapman Mills/Barrhaven Area Review, 05 December 2011 Moved by Trustee Funiciello, seconded by Trustee FitzGerald, THAT Report No. 1, Special Committee of the Whole, Public, New Chapman Mills/ Barrhaven Area Review, dated 05 December 2011 be received. - Carried a. Authorize staff to proceed with implementation of changes to attendance boundaries, programs and grade structures for schools in the South Nepean Area This was not a consent item and, when dealt with later in the meeting, the following discussion ensued: Moved by Trustee Blackburn, seconded by Trustee Funiciello, A. THAT attendance boundaries and programs for the new Chapman Mills elementary school be approved as per Appendix 5 of Report No. 11-189, with the school formed in September 2012 with a JK to 4 grade structure, advancing to JK to 5 for September 2013; B. THAT effective September 2012, the new Chapman Mills elementary echool be accommodated temporarily at the former Parkwood Hills Public School site on Tiverton Drive until the new Chapman Mills Elementary School building is completed; _____________________________________________________________________________________ - 22 - MINUTES 20 December 2011 C. THAT the grade structures at Barrhaven Public School and Cedarview Middle School temporarily become JK-4 and 5-8 for the school years 2012-2013, 2013-2014, and 2014-2015; D. THAT revised attendance boundaries for Barrhaven Public School, Farley Mowat Public School, Jockvale Elementary School, Mary Honeywell Elementary School and Cedarview Middle School be approved as per Appendix 6 of Report No. 11-189, effective September 2012; E. THAT revised attendance boundaries for John McCrae Secondary School and Longfields-Davidson Heights Secondary School be approved as per Appendix 7 of Report No. 11-189, subject to making the John McCrae Secondary School attendance boundary area south of Barnsdale Road and east of Prince of Wales Drive an option area between John McCrae Secondary School and South Carleton High School; F. THAT current Barrhaven Public School JK to 3 students (2011-2012) residing in the Half Moon Bay boundary area remain at Barrhaven Public School and that their siblings be given a one-time option to choose to attend that school; G. THAT current Barrhaven Public School JK to 3 students (2011-2012) residing in the Barrhaven Mews boundary area remain at Barrhaven Public School and that their siblings be given a one-time option to choose to attend that school; H. THAT current Barrhaven Public School grade 4 students (2011-2012) residing in the Half Moon Bay, Barrhaven Mews, Stonebridge East, and Hearts Desire boundary areas be directed to Cedarview Middle School for grade 5; I. THAT preferred busing be provided to those students attending the new Chapman Mills elementary school while it is temporarily accommodated at the former Parkwood Hills Public School site on Tiverton Drive; J. THAT busing be provided to and from existing childcare locations for those students whose existing childcare arrangement will no longer be time as a new childcare arrangement is made for that student within their designated school attendance boundary or until the end of the 2012-2013 school year; K. THAT an addition to Longfields-Davidson Heights Secondary School be made a capital priority and that preliminary design and site work be commenced; _____________________________________________________________________________________ - 23 - MINUTES 20 December 2011 L. THAT a new elementary school in the Half Moon Bay portion of South Nepean be reconfirmed as a capital priority in order to ensure that funding is provided in a fashion which would permit a 2015 planned opening; and M. THAT staff examine the feasibility of introducing the Full-Day Kindergarten program at the new Chapman Mills elementary school for September 2013, one year earlier than currently scheduled. In introducing the motion, Trustee Blackburn thanked staff and members of the working group for their efforts. Trustee Blackburn noted that although the recommendations may not please everyone, in her opinion, it is the best solution for the area as a whole. An amendment moved by Trustee Fisher, seconded by Trustee McKenzie, A. THAT grades 1 to 4 be inserted in Part A following ; B. THAT grades 1 to 4 be inserted in Part D following September 2012; and C. THAT effective September 2012, JK to SK students designated to attend the new Chapman Mills elementary school be permitted to remain at their current location until September 2013, at which time they will transfer to the new school. Trustee Fisher reported that a number of parents and community members were not able to be involved in the consultation process; however, he has received calls with concerns regarding the length of travel time for students being bused to Parkwood Hills Public School and the 2012 implementation date. He added that waiting until 2013 will allow for a more logical transition time. Trustee Shea expressed concern regarding the cost of transportation. He added that a number of young students travel from rural locations on the bus and they have adjusted well. Staff responded to a number of trustee queries and the following points were noted: Factors such as shared busing and noon hour pick-ups will affect the cost of transportation; however, generally the cost of a bus is approximately 20 - 30 thousand dollars; Bus routes have not been determined, however; there is a potential for double routing in the morning and at the end of day; In staffs opinion, moving cohorts as a group will allow for better transition and integration; Travel time to Parkwood Hills Public School will depend on a number of factors such as, traffic and weather however, it is estimated at 35-45 minutes; Although it was determined that a formal Accomodation Review Committee was not necessary for this area, staff and the working group followed a similar process and provided opportunities for community input; _____________________________________________________________________________________ - 24 - MINUTES 20 December 2011 In order to ease overcrowding, staff determined that moving students to Parkwood Hills Public School during construction of the new Chapman Mills elementary school was the best option for the community as a whole; and Preferred busing involves decreasing the number of stops and possibly the number of students on the bus. Speaking against the amendment, Trustee Curry indicated that although she recognizes the challenges the recommendation may cause some families, in her opinion, there is great value in keeping cohorts together. Speaking against the amendment, Trustee Scott noted that this is not the first time students from Barrhaven were moved to a temporary location. She added that, in the past, travel time has not had an immense impact on junior kindergarten and senior kindergarten students. Trustee Scott indicated that, although there is the distance factor, the only transition the students will encounter is a change in site and cohorts will remain together. In wrap up, Trustee Fisher indicated that the cost for the additional transportation is significant. He added that in his opinion, the travel time will impact the performance of junior kindergarten and senior kindergarten students. Trustee Fisher expressed the view that factors such as transition, well-being, student/class achievement and community demand should be taken into consideration. An amendment moved by Trustee Fisher, seconded by Trustee McKenzie, A. THAT grades B. THAT gra and C. THAT effective September 2012, JK to SK students designated to attend the new Chapman Mills elementary school be permitted to remain at their current location until September 2013, at which time they will transfer to the new school. - Defeated - Trustee Fisher indicated his intent to amend Part J. He reported that the community would like to be treated fairly. On a point of order by Trustee Campbell, Chair McKenzie indicated that Part J would need to merge with the motion on the floor rather than move on its own. Trustee Fisher requested staff guidance. * * * Following a short recess, Chair McKenzie called the meeting back to order at 8:40 p.m.* * * _____________________________________________________________________________________ - 25 - MINUTES 20 December 2011 An amendment moved by Trustee Fisher, seconded by Trustee Campbell, A. THAT with an amendment to the boundary map that reflects that the whole of the Stonebridge community (east and west) be directed to Barrhaven PS be added at the end of Part A, with Appendix 5 map changed; and B. THAT with an amendment to the boundary map that reflects that the whole of the Stonebridge community (east and west) be directed to Barrhaven PS be added at the end of Part D, with Appendix 6 map changed. In introducing the amendment, Trustee Fisher noted that the amendment would serve to clarify the intent and respect the view of the community. Superintendent Carson expressed concern regarding the over-crowding at Barrhaven Public School and the continued community growth. Speaking against the amendment, Trustee Shea indicated that a number of communities are divided based on space limitations. He added that there are several other community opportunities for students to interact with each other. Trustee Scott expressed concern regarding the number of school transitions for students. Manager Carty Ostafichuk clarified that clauses A and D, as amended, would move the community as an entity to Barrhaven Public School. In wrap up, Trustee Fisher noted that Stonebridge is a full, growing community. Barrhaven Public School has been their home school for 10 years. He expressed the view that if the amendment is defeated, in the future staff should consider being consistent with recommendations to keep cohorts together in all communities. An amendment moved by Trustee Fisher, seconded by Trustee Campbell, A. whole of the Stonebridge community (east and west) be directed to changed; and B. ap that reflects that the whole of the Stonebridge community (east and west) be directed to changed. - Defeated _____________________________________________________________________________________ - 26 - MINUTES 20 December 2011 Speaking in support of the main motion, Trustee Scott indicated that a portion of the community is not pleas a number of compromises have been fulfilled. She added that staff at the New Chapman Mills elementary school and existing schools will have the opportunity for a smoother transition. Trustee Curry indicated that initially, she voted against Part K of the motion but since that time she has had an opportunity to review the motion and it is her understanding that the addition to Longfields Davidson Heights Secondary School (LDHSS) will be added to the list of other capital priorities; therefore, she would be in support of the motion. She added that capital priorities change and a further discussion is required. Speaking in support of the main motion, Trustee Kavanagh indicated that Barrhaven is a growing community and a number of changes will be required in the future. She added that difficult decisions will need to be made regarding capital priorities. Speaking in support of the main motion, Trustee Seward indicated that Barrhaven is a vibrant community that is growing. She noted that if additional funding was available during the initial build of LDHSS, it would have been built larger. Trustee Campbell expressed concern regarding Part K of the motion. He noted that there are a number of other capital priorities. He added that staff has not discussed the possibility of directing students in grades 7 and 8 to a middle school. Trustee Campbell expressed the view that Part K be referred to the Business Services Committee for further discussion. An amendment moved by Trustee Campbell, seconded by Trustee FitzGerald, THAT Part K be referred to Business Services with a review of the overall capital priorities listing. Superintendent Carson noted that a capital priority report would be brought to Business Services in February or March 2012. Speaking against the referral, Trustee Seward noted that the growth in Barrhaven over the last few years was not anticipated. She added that although the capital funding deficit is large, in her opinion, additions and renovations, where necessary, should be made priority. Speaking against the referral, Trustee Blackburn clarified that Part K of the motion states that the addition to LDHSS will be made a capital priority and not the only capital priority. Trustee FitzGerald expressed the view that further discussion should occur along with other capital priorities. Speaking against the referral, Trustee Shea noted that a more lengthy discussion on capital priorities should occur. An amendment moved by Trustee Campbell, seconded by Trustee FitzGerald, THAT Part K be referred to Business Services with a review of the overall capital priorities listing. - Defeated _____________________________________________________________________________________ - 27 - MINUTES 20 December 2011 On a point of order Trustee Scott queried if the Chair was permitted to be the seconder for a Board motion. In response to the query from Trustee Scott, Chair McKenzie noted that staff would clarify and provide a response. In wrap up on the main motion, Trustee Blackburn indicated that she understands the concerns brought forward by some of the Stonebridge community; however, in order to alleviate the pressure of over-crowding at area schools, in her opinion, this is the best solution for the area as a whole. Separate recorded votes were requested for Parts A-D, Parts E-J, L and M and Part K. Moved by Trustee Blackburn, seconded by Trustee Funiciello, A. THAT attendance boundaries and programs for the new Chapman Mills elementary school be approved as per Appendix 5 of Report No. 11-189, with the school formed in September 2012 with a JK to 4 grade structure, advancing to JK to 5 for September 2013; B. THAT effective September 2012, the new Chapman Mills elementary echool be accommodated temporarily at the former Parkwood Hills Public School site on Tiverton Drive until the new Chapman Mills Elementary School building is completed; C. THAT the grade structures at Barrhaven Public School and Cedarview Middle School temporarily become JK-4 and 5-8 for the school years 2012-2013, 2013-2014, and 2014-2015; and D. THAT revised attendance boundaries for Barrhaven Public School, Farley Mowat Public School, Jockvale Elementary School, Mary Honeywell Elementary School and Cedarview Middle School be approved as per Appendix 6 of Report No. 11-189, effective September 2012. - Carried A recorded vote for Parts A-D was held and the motion was carried on the following division: FOR: Trustees Blackburn, Campbell, Curry, FitzGerald, (11) Funiciello, Holtzhauer, Kavanagh, McKenzie, Scott, Seward and Shea AGAINST: Nil (0) ABSTENSIONS: Trustee Fisher (1) _____________________________________________________________________________________ - 28 - MINUTES 20 December 2011 E. THAT revised attendance boundaries for John McCrae Secondary School and Longfields-Davidson Heights Secondary School be approved as per Appendix 7 of Report No. 11-189, subject to making the John McCrae Secondary School attendance boundary area south of Barnsdale Road and east of Prince of Wales Drive an option area between John McCrae Secondary School and South Carleton High School; F. THAT current Barrhaven Public School JK to 3 students (2011-2012) residing in the Half Moon Bay boundary area remain at Barrhaven Public School and that their siblings be given a one-time option to choose to attend that school; G. THAT current Barrhaven Public School JK to 3 students (2011-2012) residing in the Barrhaven Mews boundary area remain at Barrhaven Public School and that their siblings be given a one-time option to choose to attend that school; H. THAT current Barrhaven Public School grade 4 students (2011-2012) residing in the Half Moon Bay, Barrhaven Mews, Stonebridge East, and Hearts Desire boundary areas be directed to Cedarview Middle School for grade 5; I. THAT preferred busing be provided to those students attending the new Chapman Mills elementary school while it is temporarily accommodated at the former Parkwood Hills Public School site on Tiverton Drive; J. THAT busing be provided to and from existing childcare locations for those students whose existing childcare arrangement will no longer be September until such time as a new childcare arrangement is made for that student within their designated school attendance boundary or until the end of the 2012-2013 school year; L. THAT a new elementary school in the Half Moon Bay portion of South Nepean be reconfirmed as a capital priority in order to ensure that funding is provided in a fashion which would permit a 2015 planned opening; and M. THAT staff examine the feasibility of introducing the Full-Day Kindergarten program at the new Chapman Mills elementary school for September 2013, one year earlier than currently scheduled. - Carried _____________________________________________________________________________________ - 29 - MINUTES 20 December 2011 A recorded vote for Parts E-J and L and M was held and the motion was carried on the following division: FOR: Trustees Blackburn, Campbell, Curry, Fisher, FitzGerald, (12) Funiciello, Holtzhauer, Kavanagh, McKenzie, Scott, Seward and Shea AGAINST: Nil (0) ABSTENSIONS: Nil (0) K. THAT an addition to Longfields-Davidson Heights Secondary School be made a capital priority and that preliminary design and site work be commenced; - Carried A recorded vote for Part K was held and the motion was carried on the following division: FOR: Trustees Blackburn, Curry, Fisher, Holtzhauer, (8) Kavanagh, Scott, Seward and Shea AGAINST: Trustees FitzGerald and McKenzie (2) ABSTENSIONS: Trustees Campbell and Funiciello (2) In summary, the following motion was passed in its entirety, A. THAT attendance boundaries and programs for the new Chapman Mills elementary school be approved as per Appendix 5 of Report No. 11-189, with the school formed in September 2012 with a JK to 4 grade structure, advancing to JK to 5 for September 2013; B. THAT effective September 2012, the new Chapman Mills elementary echool be accommodated temporarily at the former Parkwood Hills Public School site on Tiverton Drive until the new Chapman Mills Elementary School building is completed; C. THAT the grade structures at Barrhaven Public School and Cedarview Middle School temporarily become JK-4 and 5-8 for the school years 2012-2013, 2013-2014, and 2014-2015; D. THAT revised attendance boundaries for Barrhaven Public School, Farley Mowat Public School, Jockvale Elementary School, Mary Honeywell Elementary School and Cedarview Middle School be approved as per Appendix 6 of Report No. 11-189, effective September 2012; _____________________________________________________________________________________ - 30 - MINUTES 20 December 2011 E. THAT revised attendance boundaries for John McCrae Secondary School and Longfields-Davidson Heights Secondary School be approved as per Appendix 7 of Report No. 11-189, subject to making the John McCrae Secondary School attendance boundary area south of Barnsdale Road and east of Prince of Wales Drive an option area between John McCrae Secondary School and South Carleton High School; F. THAT current Barrhaven Public School JK to 3 students (2011-2012) residing in the Half Moon Bay boundary area remain at Barrhaven Public School and that their siblings be given a one-time option to choose to attend that school; G. THAT current Barrhaven Public School JK to 3 students (2011-2012) residing in the Barrhaven Mews boundary area remain at Barrhaven Public School and that their siblings be given a one-time option to choose to attend that school; H. THAT current Barrhaven Public School grade 4 students (2011-2012) residing in the Half Moon Bay, Barrhaven Mews, Stonebridge East, and Hearts Desire boundary areas be directed to Cedarview Middle School for grade 5; I. THAT preferred busing be provided to those students attending the new Chapman Mills elementary school while it is temporarily accommodated at the former Parkwood Hills Public School site on Tiverton Drive; J. THAT busing be provided to and from existing childcare locations for those students whose existing childcare arrangement will no longer be until such time as a new childcare arrangement is made for that student within their designated school attendance boundary or until the end of the 2012-2013 school year; K. THAT an addition to Longfields-Davidson Heights Secondary School be made a capital priority and that preliminary design and site work be commenced; L. THAT a new elementary school in the Half Moon Bay portion of South Nepean be reconfirmed as a capital priority in order to ensure that funding is provided in a fashion which would permit a 2015 planned opening; and _____________________________________________________________________________________ - 31 - MINUTES 20 December 2011 M. THAT staff examine the feasibility of introducing the Full-Day Kindergarten program at the new Chapman Mills elementary school for September 2013, one year earlier than currently scheduled. - Carried 37. Report 2, Special Committee of the Whole, Public, Centretown, Glebe, Old Ottawa South, 12 December 2011 Moved by Trustee Funiciello, seconded by Trustee Shea, THAT Report No. 2, Special Committee of the Whole, Public, Centretown, Glebe, Old Ottawa South Area Review, dated 12 December 2011 be received. Trustee Campbell noted that on Folio 137 to several aspects of the 2009 ARC recommendations and Board decisions which were in fact District Trustee Campbell noted that on Folio 137, paragraph eight, the wording be replaced response to a query from Trustee Scott, Trustee Campbell indicated that although Part I of the motion is not the precise text of the recommendation from the Accommodation Working Committee (AWC), it seeks to address the related recommendation that was expressed by the AWC with regard to English langua Moved by Funiciello, seconded by Trustee Shea, THAT Report No. 2, Special Committee of the Whole, Public, Centretown, Glebe, Old Ottawa South Area Review, dated 12 December 2011 be confirmed, as amended. - Carried a. Approval of referral to Education Committee re regular English accommodation options and program supports to schools Moved by Trustee Seward, seconded by Trustee Funiciello, THAT staff bring forward a proposal before June 2012 which will allow for comprehensive central dialogue and appropriate consultation with respect to regular English accommodation options and program supports and guidance to schools. In introducing the motion, Trustee Seward expressed the view that further discussion at committee is merited in order to ensure that the review of English language programs is given considerable dialogue. Moved by Trustee Seward, seconded by Trustee Funiciello, THAT staff bring forward a proposal before June 2012 which will allow for comprehensive central dialogue and appropriate consultation with respect to regular English accommodation options and program supports and guidance to schools. - Carried _____________________________________________________________________________________ - 32 - MINUTES 20 December 2011 A recorded vote was held and the motion was carried on the following division: FOR: Trustees Blackburn, Campbell, Curry, Fisher, FitzGerald, (12) Funiciello, Holtzhauer, Kavanagh, McKenzie, Scott, Seward and Shea AGAINST: Nil (0) ABSTENSIONS: Nil (0) b. Authorize staff to proceed with implementation of changes to attendance boundaries, programs and grade structures for schools in the Centretown/Glebe/Old Ottawa South areas Moved by Trustee Campbell, seconded by Trustee Funiciello, A. THAT Board approve the continued redirection of the JK program at First Avenue Public School to Mutchmor Public School effective for September 2012; B. THAT Board authorize staff to seek approval of an 11 classroom addition at Mutchmor Public School opening for September 2013; C. THAT Board approve the revised intermediate program attendance boundaries, effective September 2012, for Glashan Public School and Hopewell Avenue Public School as detailed within Attachment 1; D. THAT 2011-2012 grade 7 students attending either Glashan Public School or Hopewell Avenue Public School be permitted to complete their elementary education at their current school; E. THAT Board approve the revised attendance boundaries and program offerings, effective September 2013, for First Avenue Public School and Mutchmor Public School as detailed within Attachment 1; F. THAT Board approve a new MFI program at Mutchmor Public School commencing with grade 4 in September 2012 (moving to First Avenue Public School in 2013 in accordance with recommendation E above) advancing one grade/year and feeding into Glashan Public School for grades 7 and 8, and revised MFI program attendance boundaries as detailed within Attachment 1; G. THAT Board approve an option area as detailed below and reflected in students the option to attend Centretown & Glebe area schools effective September 2012; and _____________________________________________________________________________________ - 33 - MINUTES 20 December 2011 Currently Designated School Option to attend Devonshire P.S. JK-6 EFI First Avenue P.S. (moving to Mutchmor P.S. Sept. 2013) or Devonshire P.S. JK-6 EFI Fisher Park P.S. 7-8 EFI Glashan P.S. or Fisher Park P.S. 7-8 EFI H. THAT Subject to the approval of recommendations F & G above, the currently designated Centennial Public School MFI students the option to attend Mutchmor Public School for MFI effective September 2012 (moving to First Ave Sept 2013). An amendment moved by Trustee Campbell, seconded by Trustee Funiciello, THAT the failed clause G (i) of the motion from the Special Committee of the Whole Public meeting, 12 December 2011 be added: G.(i) Currently Designated School Option to attend Cambridge Street P.S. JK-6 ENG Mutchmor P.S (moving to First Avenue P.S. Sept 2013) or Cambridge Street P.S. JK-6 ENG In introducing the amendment, Trustee Campbell noted that currently eight students attend Cambridge Street Public School, four of whom are set to graduate from grade 6 next year. He added that the impact on Cambridge Street Public School would be minimal, and on average starting next year, the Board will have only one student for every two grades coming from this area directed to Cambridge Street Public School. Trustee Campbell expressed the view that the Glebe area would benefit from some new socioeconomic diversity and community building. He added that the mini-area north of the boundary line is the only area in the study south of Highway 417 not clearly addressed; therefore, the amendment would finalize the last remaining area south of Highway 417 allowing future accommodation reviews to concentrate solely on areas north of the Highway 417. In response to a number of queries from trustees, staff noted the following: Area schools are aware of the decision of the Committee of the Whole Public, 12 December 2011; Area children are currently bused to their designated schools; Currently, eight students in the mini-area attend Cambridge Street Public School; Student enrolment can impact the number of teachers; The student population of Cambridge Street Public School is 200 including specialized classes; and It is predicted that by 2015, the student population at Cambridge Street Public School will grow to 225, including specialized classes. _____________________________________________________________________________________ - 34 - MINUTES 20 December 2011 Trustee Scott expressed concern regarding the lack of consultation with the area schools and the distance, if approved, to Glebe schools. Speaking in favour of the amendment, Trustee Funiciello noted that it would create an optional area and in her opinion, would not have a significant impact. Trustee Funuciello assumed the Chair. Speaking against the amendment, Trustee McKenzie noted that Cambridge Street Public School has expressed concern regarding the impact on enrolment numbers. She expressed concern regarding the lack of consultation with area schools and the community in the mini-area. She added that Glebe schools are further in distance and transportation would need to be provided. Trustee McKenzie requested a separate vote for Part G of the recommendation. Chair McKenzie resumed the Chair. Speaking in support of the amendment, Trustee FitzGerald expressed the view that the mini-area families should be given the option. She added that, given the low number of students involved, the impact on the community school would be minimal. Trustee Holtzhauer expressed concern regarding the lack of community consultation and the hazards of traveling across the Highway 417. In wrap up, Trustee Campbell expressed the view that giving families in the mini-area the option of attending Glebe area schools may alleviate a future accommodation review. The amendment will allow the families in this area to decide the hazards involved in travelling to Glebe area schools and the distance. An amendment moved by Trustee Campbell, seconded by Trustee Funiciello, THAT the failed clause G (i) of the motion from the Special Committee of the Whole Public meeting, 12 December 2011 be added: G.(i) Currently Designated School Option to attend Cambridge Street P.S. JK-6 ENG Mutchmor P.S (moving to First Avenue P.S. Sept 2013) or Cambridge Street P.S. JK-6 ENG - Carried Trustee Curry requested separate votes for each section in Part G of the recommendation. A discussion ensued regarding the wording for an option to attend schools and the switch of Mutchmor Public School and First Avenue Public School. Staff agreed to clarify the school switch in the wording of the motion. _____________________________________________________________________________________ - 35 - MINUTES 20 December 2011 Trustee Curry expressed concern regarding making a decision for the mini-area exclusive of community and area schools consultation. She requested that staff provide trustees with a report on the impact of enrolment in September 2012. Speaking in support of the motion, Trustee Seward expressed the view that there is benefit of providing the families with the option. She thanked Trustee Campbell for his hard work and the amount of community engagement. She expressed the view that although the motion is Moved by Trustee Campbell, seconded by Trustee Funiciello, A. THAT Board approve the continued redirection of the JK program at First Avenue Public School to Mutchmor Public School effective for September 2012; B. THAT Board authorize staff to seek approval of an 11 classroom addition at Mutchmor Public School opening for September 2013; C. THAT Board approve the revised intermediate program attendance boundaries, effective September 2012, for Glashan Public School and Hopewell Avenue Public School as detailed within Attachment 1; D. THAT 2011-2012 grade 7 students attending either Glashan Public School or Hopewell Avenue Public School be permitted to complete their elementary education at their current school; E. THAT Board approve the revised attendance boundaries and program offerings, effective September 2013, for First Avenue Public School and Mutchmor Public School as detailed within Attachment 1; and F. THAT Board approve a new MFI program at Mutchmor Public School commencing with grade 4 in September 2012 (moving to First Avenue Public School in 2013 in accordance with recommendation E above) advancing one grade/year and feeding into Glashan Public School for grades 7 and 8, and revised MFI program attendance boundaries as detailed within Attachment 1. - Carried _____________________________________________________________________________________ - 36 - MINUTES 20 December 2011 A recorded vote was held and Parts A-F of the motion was carried on the following division: FOR: Trustees Blackburn, Campbell, Curry, Fisher, FitzGerald, (12) Funiciello, Holtzhauer, Kavanagh, McKenzie, Scott, Seward and Shea AGAINST: Nil (0) ABSTENSIONS: Nil (0) Moved by Trustee Campbell, seconded by Trustee Funiciello, G. THAT Board approve an option area as detailed below and reflected designated students the option to attend Centretown & Glebe area schools effective September 2012; Currently Designated School Option to attend (i) Cambridge Street P.S. JK-6 ENG Mutchmor P.S (moving to First Avenue P.S. Sept 2013) or Cambridge Street P.S. JK-6 ENG - Carried A recorded vote was held and Part G (i) of the motion was carried on the following division: FOR: Trustees Blackburn, Campbell, FitzGerald, (8) Funiciello, Holtzhauer, Kavanagh, Seward and Shea AGAINST: Trustees Scott, Curry, McKenzie and Fisher (4) ABSTENSIONS: Nil (0) Moved by Trustee Campbell, seconded by Trustee Funiciello, G. THAT Board approve an option area as detailed below and reflected designated students the option to attend Centretown & Glebe area schools effective September 2012; Currently Designated School Option to attend (ii) Devonshire P.S. JK-6 EFI First Avenue P.S. (moving to Mutchmor P.S. Sept. 2013) or Devonshire P.S. JK-6 EFI - Carried _____________________________________________________________________________________ - 37 - MINUTES 20 December 2011 A recorded vote was held and Part G (ii) of the motion was carried on the following division: FOR: Trustees Blackburn, Campbell, FitzGerald, (9) Funiciello, Holtzhauer, Kavanagh, McKenzie, Scott and Seward AGAINST: Trustees Curry, Fisher and Shea (3) ABSTENSIONS: Nil (0) Moved by Trustee Campbell, seconded by Trustee Funiciello, G. THAT Board approve an option area as detailed below and reflected designated students the option to attend Centretown & Glebe area schools effective September 2012; Currently Designated School Option to attend (iii) Fisher Park P.S. 7-8 EFI Glashan P.S. or Fisher Park P.S. 7-8 EFI - Carried A recorded vote was held and Part G (iii) of the motion was carried on the following division: FOR: Trustees Blackburn, Campbell, FitzGerald, (9) Funiciello, Holtzhauer, Kavanagh, McKenzie, Scott and Seward AGAINST: Trustees Curry, Fisher and Shea (3) ABSTENSIONS: Nil (0) Moved by Trustee Campbell, seconded by Trustee Funiciello, H. THAT Subject to the approval of recommendations F & G above, the currently designated Centennial Public School MFI students the option to attend Mutchmor Public School for MFI effective September 2012 (moving to First Avenue P.S Sept 2013). - Carried _____________________________________________________________________________________ - 38 - MINUTES 20 December 2011 A recorded vote was held and Part H of the motion was carried on the following division: FOR: Trustees Blackburn, Campbell, FitzGerald, (9) Funiciello, Holtzhauer, Kavanagh, McKenzie, Seward and Shea AGAINST: Trustee Curry (1) ABSTENSIONS: Trustees Fisher and Scott (2) In summary, the following motion was passed in its entirety, A. THAT Board approve the continued redirection of the JK program at First Avenue Public School to Mutchmor Public School effective for September 2012; B. THAT Board authorize staff to seek approval of an 11 classroom addition at Mutchmor Public School opening for September 2013; C. THAT Board approve the revised intermediate program attendance boundaries, effective September 2012, for Glashan Public School and Hopewell Avenue Public School as detailed within Attachment 1; D. THAT 2011-2012 grade 7 students attending either Glashan Public School or Hopewell Avenue Public School be permitted to complete their elementary education at their current school; E. THAT Board approve the revised attendance boundaries and program offerings, effective September 2013, for First Avenue Public School and Mutchmor Public School as detailed within Attachment 1; F. THAT Board approve a new MFI program at Mutchmor Public School commencing with grade 4 in September 2012 (moving to First Avenue Public School in 2013 in accordance with recommendation E above) advancing one grade/year and feeding into Glashan Public School for grades 7 and 8, and revised MFI program attendance boundaries as detailed within Attachment 1; G. THAT Board approve an option area as detailed below and reflected designated students the option to attend Centretown & Glebe area schools effective September 2012; and _____________________________________________________________________________________ - 39 - MINUTES 20 December 2011 Currently Designated School Option to attend Cambridge Street P.S. JK-6 ENG Mutchmor P.S (moving to First Avenue P.S. Sept 2013) or Cambridge Street P.S. JK- 6 ENG Devonshire P.S. JK-6 EFI First Avenue P.S. (moving to Mutchmor P.S. Sept. 2013) or Devonshire P.S. JK-6 EFI Fisher Park P.S. 7-8 EFI Glashan P.S. or Fisher Park P.S. 7-8 EFI H. THAT Subject to the approval of recommendations F & G above, the currently designated Centennial Public School MFI students the option to attend Mutchmor Public School for MFI effective September 2012 (moving to First Avenue Sept 2013). - Carried 38. Report 1, Ad Hoc Committee for Board Self-Evaluation Process & Director Performance Evaluation Process, 12 December 2011 Moved by Trustee FitzGerald, seconded by Trustee Kavanagh, THAT Report No. 1, Ad Hoc Committee for Board Self-Evaluation Process & Director Performance Evaluation Process, dated 12 December 2011 be received. - Carried 39. New Business Trustee Curry reported that Alan Hubley and a community group have planned a Suicide Safer Community Summit to be held on February 8, 2012 at Centrepointe Theatre, time is to be confirmed. The intent of the event is to develop an action plan moving forward and determine a coordination of services. She added that the event is by invitation only. Trustee Curry indicated that once invitations are finalized, she will provide it to staff and trustees. Trustee Kavanagh reported that she is looking forward to a full discussion on the issue of physical and mental health at the 24 January 2012 Board meeting, following a discussion at the 17 January 2012 Education Committee meeting. _____________________________________________________________________________________ - 40 - MINUTES 20 December 2011 40. Adjournment The meeting adjourned at 10:11 p.m. Jennifer Adams Jennifer McKenzie Director of Education and Chair of the Board Secretary of the Board _____________________________________________________________________________________ - 41 -