HomeMy WebLinkAbout17 Ad Hoc Committee Bd and Director Eval December 2011 Minutes Report 1
REPORT NO. 1
AD HOC COMMITTEE FOR THE BOARD EVALUATION
& THE DIRECTOR PERFOMANCE EVALUATION PROCESSES
TO: The Board DATE: 12 December 2011
A meeting of the Ad Hoc Committee for the Board Evaluation and the Director Performance
Evaluation Processes was held commencing at 7:05
Greenbank Road, Ottawa, with the following in attendance:
TRUSTEE MEMBERS: Trustees Donna Blackburn, Pam FitzGerald, Bronwyn Funiciello, Theresa
Kavanagh and Jennifer McKenzie.
OTHER TRUSTEES: Trustee Seward
STAFF: Jennifer Adams, Director of Education and Secretary of the Board
Michèle Giroux, Executive Officer, Corporate Services
Maureen Strittmatter, Senior Board Coordinator
1. Call to Order
Acting Chair, Director Adams called the meeting to order at 7:05 p.m.
2. Approval of Agenda
Moved by Trustee FitzGerald,
THAT the agenda be approved.
- Carried
3. Selection of the Ad Hoc Committee Chair
Trustee Kavanagh nominated Trustee Blackburn. Trustee Blackburn declined the nomination.
Trustee McKenzie nominated Trustee FitzGerald. Trustee FitzGerald accepted the nomination.
Trustee FitzGerald was declared Chair of the Ad Hoc Committee and assumed the Chair for the
remainder of the meeting.
4. Confirmation of Minutes, Report 1, 21 June 2011
Moved by Trustee Blackburn,
THAT report 1, Ad Hoc Committee for the Board Evaluation and Director
Performance Evaluation Processes dated 21 June 2011 be confirmed.
- Carried -
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Ad Hoc Committee for the Board 12 December 2011
Evaluation & the Director Performance
Evaluation Processes
5. New Business
Executive Officer Giroux advised that staff has approached the Purchasing Department regarding
the Request for Proposal (RFP) that had been issued. Purchasing staff have confirmed that the RFP was
structured in a way that all bidders would be assessed and scored out of 100 points and then the top three
to five applicants would be interviewed with the final decision being made on the final score.
Discussion ensued and the committee reviewed the RFP that had been issued. Executive Officer
Giroux advised that the structure of the RFP had been based on the process used last time and noted that
the interview has always been an important part of the process.
Trustees Blackburn, McKenzie and Funiciello volunteered to be on the interview committee.
Trustee FitzGerald advised that she may also be able to attend.
Executive Officer Giroux noted that staff would contact the firms for interview to confirm
availability and also noted the interviews could be conducted by telephone.
Discussion ensued regarding the number of candidates that should be interviewed and the
committee agreed that, since the RFP noted that the top three to five applicants would be interviewed, the
top four applicants would be interviewed.
6. Adjournment
Moved by Trustee Blackburn,
THAT the committee move in camera.
- Carried -
The committee moved to in camera session at 7:18 p.m. and adjourned at 7:38 p.m.
Pam FitzGerald, Chair
Ad Hoc Committee for the Board
Evaluation and the Director
Performance Evaluation Processes
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Ad Hoc Committee for the Board 12 December 2011
Evaluation & the Director Performance
Evaluation Processes