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HomeMy WebLinkAbout12 OPSBA Call for Constitutional Ammendments and Policy ResolutionsLIZ SANDALS GAIL ANDERSON President Executive Director �rr O P S B A ONTARIO PUBLIC SCHOOL BOARDS' ASSOQAT 0.N ; --: 439 University- Avenue, 18th Floor, Toronto, Ontario M5G fy'8`11 Telephone: (416) 340 -2540 • Fax: (416) 340 -7571 CC:!;- • vvebsite - http: /Av'vvvv.opsba.org MEMORANDUM _ IE'�I.X * *Board Secretary: Please provide copies of this memo and attachments to OPSBA Delegates /Alternates, Directors /Alternate Directors * * To: Member Board Chairs and Directors of Education tf -SENT TO: From: Florenda Tingle, Executive Coordinator �I •1�1u'�� Date: February 22, 2002 i RE: Call for Amendments to OPSBA's Constitution & By -lass and Policy Resolutions Attached is information for member boards on the process and timelines for submitting proposals to amend the OPSBA Constitution and By -laws, and for providing policy resolutions for debate at the June, 2002 OPSBA Annual General Meeting. Would you please review this material with your board and submit any proposals to the OPSBA office by the deadlines noted: Constitutional Amendment Proposals: Friday, March 20, 2002 Policy Resolutions: Friday, April 5, 2002 If you have any questions regarding this process, please don't hesitate to contact me either by phone at (416) 340 -2540 or 1- 800 - 268 -5194, extension #108, or by e -mail at: ftingle @opsba.org I forenda'agm2002.resoas. memo O p I kA Ontario Public School Boards' Association CALL FOR CONSTITUTIONAL AND POLICY RESOLUTIONS JUNE, 2002 ANNUAL GENERAL MEETING The 2002 Annual General Meeting is being held on Friday, June 14, 2002 at the Holiday Inn Waterfront, in Sault Ste. Marie, Ontario. Each year, OPSBA member boards have the opportunity to propose amendments to the Association's constitution and by -laws, and to submit policy resolutions for consideration by the membership at the Annual General Meeting. CONSTITUTIONAL AMENDMENTS The constitution and by -laws were last amended in June 2001 in order to provide the group of Section 68 combined educational and therapeutic boards the same right as remote and northern school authorities to have representation through the appointment of one of their Trustee Members to the OPSBA Board of Directors. The OPSBA Constitution and By Laws document is available for viewing on the OPSBA website - www.opsba.org /constitution /constitution index.html Proposals for amendments to the constitution and by -laws to be considered at the June, 2002 AGM may be submitted, in writing, to the board of directors by a member board or a member of the OPSBA board of directors. The deadline for receipt (by mail or fax) of proposed amendments to be considered is Friday, March 30. This will permit staff and legal counsel to review the proposals and prepare wording before submitting them to the board of directors. The OPSBA Board of Directors will consider all constitutional amendment proposals at its meeting on April 19 -20, 2002. After that meeting, the constitutional language will be finalized and member boards will be sent information on the amendments for the preparation of their delegates for the Annual General Meeting vote. POLICY RESOLUTIONS Additionally boards may submit policy resolutions for consideration at the Annual General Meeting. Policy resolutions from member boards assist OPSBA in setting work priorities, developing policies and establishing future directions. Guidelines and sample form for the submission of such policy resolutions are attached for your guidance. The deadline for the receipt of policy resolutions (sent by mail, fax or e-mail to the OPSBA office) is Friday, April 5, 2002. For more information please contact Florenda Tingle, Executive Coordinator, by phone at ext. 108, or by email ftingle @opsba.org ' Ontario Public School Boards' Association GUIDELINES FOR THE SUBMISSION OF POLICY RESOLUTIONS TO THE 2001 ANNUAL GENERAL MEETING 1. Policy resolutions should reflect the corporate position of a member school board and address issues that have provincial implications. Proposals for action by OPSBA should be clearly identified. 2. Resolution(s) should clearly indicate that they are being submitted for consideration at the Annual General Meeting (please use a policy resolution form). For clarity, a written rationale and background material must be submitted with the resolution(s). 3. The deadline for receipt of resolutions is Friday, April 5, 2002 4. On April 18 -19, 2002, resolutions will be reviewed by OPSBA's Executive Council (acting as a policy resolutions committee) which may make recommendations to the Annual General Meeting regarding the disposition of the resolutions. Recommendations emanating from Executive Council may suggest alternative wording, or that the resolution be referred to an appropriate work group. If any action of this nature is taken, the member board submitting the resolution will be notified. 5. Proposed resolutions, together with comments and recommendations from Executive Council will be forwarded to member boards on May 3,2002 for review and consideration. 6. Resolutions received after April 5, 2002 but before April 26 will be numbered and printed in the annual meeting book. Resolutions received in the OPSBA office after April 26, 2002 cannot be included in the annual report book and must be treated as late resolutions (see #7 below). 7. Late resolutions: In accordance with the OPSBA Constitution (section 16.03) resolutions may also be presented directly to the Annual General Meeting providing that a two - thirds majority of voting delegates is in agreement, and sufficient copies of the resolution are provided for the assembly. 8. Resolutions referred from the Annual General Meeting to committee: In accordance with the OPSBA Constitution (Section 16.03) any resolution referred by the AGM to a work group for study must be reported back to the membership no later than the next annual general meeting. The member board which originally proposed the resolution is entitled to have it submitted to a full vote of the membership at that annual general meeting, notwithstanding any position adopted on the resolution by the work group. Resolutions referred from the 2001 AGM will be reported on to the originating board, and to the membership by April 26, 2002. OPSBA POLICY RESOLUTION FORM For 2002 Annual General Meeting r ORIGINATING MEMBER BOARD: DATE: SUBMITTED BY: Rationale /Background Information: (In addition to the background /rationale , please be sure to include action to be taken by OPSBA. You may also attach additional information as required.) RESOLUTION: Please note: Deadline for receipt and consideration by Executive Council (acting as the Policy Resolution (W Committee) is Friday, April 5, 2002. Resolutions submitted after Friday, April 5, 2002 but before April 26, 2002, will be included in the Annual Report Book, but will not be vetted by Executive Council. Resolutions submitted after April 26, 2002 will be considered Late Resolutions, and may be presented to the AGM in accordance with Section 16.03 of the OPSBA Constitution and By -Laws. ­2002 ca .,. ,r »•,..n .