HomeMy WebLinkAbout07b Notice of Motion Trustee Graham re Recruitment of Volunteers for Advisory CommitteesILt
OTTAWA- CARLETON
DISTRICT SCHOOL BOARD
TO: Chair and Members
of the Chairs' Committee
Re: Recruitment of Volunteers for Advisory Committees
DATE: 24 April 2002
Trustee Graham has given notice that she will move as follows at the 24 April 2002 Chairs'
Committee meeting:
THAT Policy P.065.GOV: Advisory Committees to the Board be amended as follows, to clarify the
requirements for annual publicity to solicit members from the wider community, and for advisory
committees' terms of reference with respect to membership:
3.2 By 4-Ame -the June Education Committee meeting of each year, each currently approved
advisory committee shall provide an annual report to the Board
Eetee summarizing its activities and achievements during the past year and providing for the
coming year a proposed plan of activities, membership and, for inclusion on the Board meeting
calendar, a proposed meeting schedule.
3.3 In accordance with 3.1 above, when seeking approval for advisory committee status, and each year
thereafter when submitting the committee's annual report to the Board, the following items shall be
included in the submission:
a) confirmation of the election, by the June Education Committee meeting of each the suffent
school year, of a chair for the following year [name of chair to be included];
b)) evidence that, by 1 June of the current year, the committee has invited new members to join
for the following year through advertisements or articles in community newspapers across the
(W Board's jurisdiction, and/or through broad external communication channels such as the
Board's paid advertisements in Ottawa daily newspapers and through the OCDSB web
site.
Note 1: Committee members may not serve for more than six consecutive years on an advisory
committee to the Board.
[New] Note 2: Internal communications, for example minutes of advisory committee meetings, may not
serve as a vehicle for inviting new members.
3.4 Advisory committees which fail to submit by 4 -,Tune Education Committee meeting of the
current year the annual report required in 3.3 above, including:
a) a proposed plan of activities;
b) proposed membership for the following year, which shall include members of the
public at large recruited in accordance with 33 b) of this policy; and
C) a proposed meeting schedule for the following year,
shall be deemed to have completed their mandate, and shall not be recognized by the Board as
advisory committees for the following school year.
) V", e� �
oan Mel/an�con
Assistant Sec etary of the Board
,James P. Grieve
Director of Educatio Secretary of the Board
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