HomeMy WebLinkAbout12 Business Services Report 7 8 May 2002t
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OTTAW A- CARLETON DISTRICT SCHOOL BOARD
REPORT NO. 7 BUSINESS SERVICES COMMITTEE
TO: Board of Education DATE: 8 May 2002
A meeting of the Business Services Committee was held this evening at 133 Greenbank
Road, Ottawa, commencing at 7:30 pm, in the Trustees' Committee Room, with Trustee David
Moen in the chair and the following also in attendance:
MEMBERS: Trustees Lynn Graham and Jim Libbey
OTHER TRUSTEES: Trustees Margaret Lange, Myrna Laurenceson, Norm MacDonald,
Pam Morse, Lynn Scott, and Joan Spice
STAFF: Jim Grieve, Director of Education
Rose -Marie Batley, Superintendent of School Operations
John Brennan, Superintendent of Schools
Judy Turriff, Superintendent of Facilities & Physical Planning
Michael Carson, Manager, Facilities, Physical Planning and Transportation
Jeremy Hobbs, Technology Transformation Initiative Project Manager
Kathy Lausman, Manager of Physical Facilities & Design and
Construction Services,
Sandra Meilleur, Coordinator of Purchasing
Estelle Butler, Planner
Janice Sargent, Management, Policy and Planning Advisor
Brenda Cooper, Committee Coordinator
NON - VOTING
REPRESENTATIVES: Colleen Connelly and Janice Ritchie, Ottawa - Carleton Assembly of
School Councils
The following were also in attendance: Cynthia Clarke of CN Watson & Associates
Limited, re Long Term Accommodation Plan; and David Lewis of HLB /Decision Economics Inc., and
Alden Cuddihew and Eric Duperer from Accenture re Technology Transformation Initiative.
During the course of the meeting, Trustee Graham assumed the Chair when Trustee
Moen wished to participate in the discussion.
NOTE: The recommendations in the report were dealt with at the Board meet of 13 May 2002.
1. Approval of the Agenda
On a motion by Trustee Spice, the agenda was approved as presented.
2. Public Ouestion Period - Long Term Accommodation Plan
Representing the Glen Cairn School Council and the Kanata Inter- School Council, Mark
Croisier noted that for years the inter - school council had been advising the Board that the
dividing line for Kanata should be Hazeldean Road, rather than the Queensway. He requested
that the draft Long Term Accommodation Plan be revised to indicate Hazeldean Road as the
dividing line. Michael Carson reported that this has been an ongoing area of discussion, but it was
(W decided to use the City boundaries for sub - areas. He provided assurance that when an area review
is underway, frequently school boundaries cross planning area boundaries.
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Mitchell Beer of Our Schools, Our Communities (OSOC), expressed concern about a number
of aspects of the consultant's draft report regarding the Long Term Accommodation Plan (LTAP)
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which was on the agenda for the meeting.
From his first analysis of the draft LTAP, Mr. Beer has calculated that 46 out of 118
elementary schools are targeted for closure, most of them smaller schools. The report makes no
provision for special education, shows an increased number of portables, and does not address pupil
accommodation in terms of functional capacity. He noted that there is little concern with demo-
graphics, except for the projected population drop at the end. Mr. Beer suggested that trustees
distance themselves from the document.
Michael Carson emphasized that the LTAP is a work in progress, and noted that it was
built upon the background work for the Board's education development charges by -law. A plan is
required to meet the Ministry of Education's requirement for school boards to file a long term plan
for pupil accommodation.
3. Long Term Accommodation Plan
Staff report No. 02 -120 entitled Long Term Accommodation Plan (LTAP), was distributed at
the meeting. The report contained the first part of a draft report from CN Watson and Associates,
the Board's consultants on the LTAP. Although the consultant's draft LTA is not yet complete,
Michael Carson noted that the draft included an updated executive summary; an elementary
system summary and detail for each review area; and summary tables for the elementary schools.
Staff reported that the consultants anticipate that the remaining data, including
secondary schools, will be ready for a special meeting planned for 16 May 2002.
Mr. Carson reiterated that this is a work in progress, which has been built over many
months, using the education development charges (EDC) data as a base. This portion addresses
the Board's accommodation needs for elementary students over the next fifteen years, including
new pupil places, improvements to existing schools, and significant progress in the renewal
projects.
Assisted by overhead projection, Cynthia Clarke of CN Watson made a presentation
regarding her work on the Long Term Accommodation Plan, and the reasons why the Board will
benefit from developing its plan using the proposed model. The LTAP will enable the Board to
plan the accommodation needs of its students, provide strategies for achieving its objectives,
establish a credit rating, and provide an opportunity for stakeholders to provide input.
With respect to the credit rating, Ms Clarke recalled that the funding formula for the
pupil accommodation grant (PAG) requires school boards to finance their new schools through
debentures. To do so, school boards must achieve a satisfactory capital debenture credit rating. Ms
Clarke pointed out that since school boards may no longer impose local taxes to raise funds for the
repayment of debt, they must be able to demonstrate to banks that they are capable of meeting
their obligations. Standard & Poors has deemed that only school boards with LTAPs prepared
using the CN Watson model will meet the requirements for a satisfactory credit rating.
The Ministry's requirement for accountability mandates that each board submit to them a
Long Term Accommodation Plan, which will demonstrate efficient and effective use of capital
resources. She noted that the PAG funding formula is constantly being tweaked, and that the LTAPs
provic,_ background for both policy changes and discussions about local circumstances.
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(W The LTAP will provide the OCDSB with a basis for planning its facilities, and enable staff
to make concrete plans and annual recommendations regarding capital expenditures and accommoda-
tion needs. Ms Clarke stressed that pupil accommodation is not a static matter: the LTAP will
require on -going monitoring and adaptation to changing circumstances. It will take three to five years
to implement a coordinated approach involving, facilities, plant, transportation, finance, and
planning.
Ideally, the ongoing program will involve the coterminous boards, the City, the land
development community, parents and students, and the public at large, and could include trading sites
(e.g., an existing school site for parkland or development /infill land) amidst existing schools to
ensure that schools are located where they are needed.
New pupil places, replacement and renewal projects will be funded through new pupil place
grants, school consolidation, prohibitive repair cost grants, education development charges, increased
renewal grants, and the sale of surplus properties.
Ms Clarke also briefly reviewed the criteria for drafting the Long Term Accommodation Plan,
which were approved by the Board last year (Board minute 01 -214 -b refers). For growth - related
projects these include utilization rates, alternative options, site constraints, transportation,
boundaries, and the ability to deliver curriculum. The criteria for renewal projects are health and
safety, the ability to deliver curriculum, alternative options, the day -to -day functioning of the
facility, and enrolment /utilization history and projections.
Ms Clarke reported that approach used by CN Watson in developing LTAPs is the
consideration of renewal versus growth- related needs; the consolidation of surplus capacity and the
enhancement of programs and facilities at the receiving schools; the rationalization of pupil spaces
through attendance boundary adjustments; the retention of core holdings land; the generation of
revenue through the disposition of surplus properties; the "right- sizing" of school facilities (i.e.,
room closures /additions); sunset date replacement of temporary classrooms; program flexibility in
permanent spaces; and the acquisition of additional land for small school sites in order to meet
today's needs.
As requested at an earlier meeting, Ms Clarke also addressed demographics and the utilization
rate used. She explained that the 1997 forecast from the Regional Municipality of Ottawa - Carleton
was used for the number of projected dwelling units. She noted that when she consulted with City of
Ottawa planning staff, they indicated that the RMOC forecast should be used for the EDC bylaw.
The demographics will be revisited in 2004, when more up -to -date City of Ottawa forecasts
will be available. Ms Clarke observed that the current City of Ottawa forecast is more aggressive,
but the RMOC forecast, which only goes to 2011, has proven to be consistent with the number of
building permits issued.
With respect to the use of the proposed 110% overall utilization rate for elementary schools,
it has been found that a 10% gap between enrolment and capacity is required to fund new pupil places
and renewals; to make optimum use of operating revenues; and to reduce the amount of permanent
capacity as the school age population declines after fifteen years. Ms Clarke reported that this will
require twenty-nine additional portables across the system for 4,000 additional pupil places.
Michael Carson noted that similar information regarding secondary schools would be
(ow available at the proposed special meeting on 16 May.
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In response to questions regarding computer labs, family students and core French rooms,
Kathy Lausman reported that staff are developing standards for teaching space. tied in to
program, in order to address the future delivery of curriculum. Ms Clarke confirmed that these
standards could be built into the LTAP model.
Trustee Graham expressed grave concern that despite assurances that schools would not be
identified for closure, it was easy to identify those schools targeted for closure in the consultant's
report. In her zone, six out of ten schools have been identified, and this has created great anxiety
among her constituents. She stated that she was dismayed that the report came out in this format,
and asked for a written explanation of the demographics and the portables. She also noted that
she would like to have a discussion of the consultation process and media involvement.
Trustee Scott expressed concern at the length of time involved in approving the LTAP, and
the consequent delay in improvements to capital funding. She pointed out that the consultants'
report does not contain recommendations for closures, just examples of what might be done.
During questions and discussion, Ms Clarke and Mr. Carson provided the following
additional information:
• There is no legislative provision for financing arrangements with developers.
• Of the 4,000 additional students projected for the next fifteen years, over 3,000 would
be accommodated in existing plant or new schools.
• Other large urban public school boards that have engaged CN Watson for the prepar-
ation of their LTAPs include Peel and Durham. School boards have not followed CN
Watson's recommendations completely, but have generally taken the direction
suggested.
• In order to reduce construction costs and meet the provincial benchmark, other boards
have reduced the size of double gyms, removed air conditioning, etc., in their plans for
new schools.
• Staff had hoped to have trustee approval of the LTAP by the end of June, but there is
no urgency.
• It was on the recommendation of City staff that the more recent City of Ottawa
projections were not used. The data have not been confirmed yet, and there is no
detailed analysis.
• The proposed utilization rate of 110% is an average for the entire system. It is
expected that schools in older areas will be under that, and schools in growth areas
will be over.
Trustee Libbey moved THAT a special meeting of the Business Services Committee be
scheduled for Thursday, 16 May at 7:30 pm for further consideration of the consultant's report and
the Long Term Accommodation Plan *.
Trustee Morse moved in amendment THAT the agenda proposed by staff be adopted. The
amendment was defeated.
*The last section is a friendly amendment by Trustee Spice.
The main motion, as amended, was carried.
Following discussion, it was agreed that Trustees Libbey and Moen would determine the
proposed agenda, in consultation with Superintendent Turriff, and tha: ne draft agenda would be
e- mailed to all trustees.
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Staff and consultant Cynthia Clark were asked to have the following information
available for the special Business Services Committee meeting on 16 May.
• A copy of Ms Clark's speaking notes on the requirements for a credit rating and on
the Ontario Catholic School Boards' Financing Corporation.
• More information on the demographic material.
• A written explanation regarding the projected portables.
• The submissions of other school boards to the Ministry requesting changes in the
capital funding formula.
4. Room Closure Process
Your Committee had before it for consideration staff report 02 -112 recommending a
proposed process for room closures in underutilized schools.
Following a brief review of the proposed guidelines by Kathy Lausman, Trustee Lange
placed the staff recommendation on the floor, viz:
A. THAT the following interim guidelines for defining and determining surplus space
in under- utilized schools be approved for the 2002 -03 school year:
(a) Spaces within schools and portables are identified by Principals in
conjunction with Plant Supervisors for:
(i) regular day school use;
(i i) community use or leases;
(iii) surplus space; and
(iv) closed space.
This information is reported to the Ministry as part of the School Facility
Inventory Survey (SFIS), school space utilization by January 31 of each
year. (This information is used by the Ministry to calculate student based
Pupil Accommodation Grants for both Operations & Maintenance and
Renewal for the following fiscal year.)
(b) At the elementary level, Ministry guidelines assign a capacity of 24.0 pupil
places to each Kindergarten room and 24.5 pupil places to each regular
classroom. At the secondary level, Ministry guidelines assign a capacity of
21.0 pupil places to each classroom. In addition, Special Education rooms
are deemed to have a capacity of 9. General instructional spaces having an
area ranging from approximately 400 to 700 sq.ft. are deemed to have a
capacity of 12. This includes withdrawal spaces. All instructional spaces
are assumed to be occupied for the entire instructional day.
(c) Schools with an ADE of 80% or less of the On the Ground Capacity (OTG) for
regular day school use are identified for review as underutilized schools.
(d) Physical Facilities/ Design & Construction Services (PF /D &C) staff identifies
Pupil Accommodation Operations & Maintenance (O &M) grants per school in
accordance with the funding formula and as presented by the Ministry and
reconciles this with the actual budget amounts for this purpose assigned by the
Board. PF /D &C staff reconciles the historic O &M costs of operating each
school facility with the O &M budget allocated by the Board. Staff identifies
potential O &M cost savings to be achieved by closing space in excess of ADE or
rental revenues by renting space not required at the underutilized schools.
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(e) Space utilization will be reviewed with Principals and Superintendents of
Schools. As part of this review, Principals will provide a draft timetable
for each instructional spac._ within their school to determine occupancy of
each instructional space f,"'. each course time slot. This will be based on the
projected enrollment and : ;.affing allocation by grade and course. Principals
will consult with their school and student councils prior to submission of
this information to the Superintendent of Facilities and Physical Planning.
( f ) Spaces that were previously closed and may need to be re- opened will be
considered through this process.
(g) Spaces not required for regular day school use will be identified as surplus.
(h) Spaces not suitable for lease or not leased by September will be identified
for closure for the school term.
( i) Closed spaces will be locked and the services to the space set to unoccupied
levels.
(j) Actual student enrollment will be verified in September of each year, and
following consultation as outlined in paragraph (e), any space requirement
adjustments made at that time, as is the case with portable assignment;
(k) A summary public report will be submitted to trustees by the end of
Jun %arly July, on the room closure decisions at various schools, If required,
this is to be followed by another report in the fall regarding any changes;
and
B . THAT staff be authorized to proceed with the process to save Operations &
Maintenance expenditures at under - utilized schools using these interim guidelines
in order to close excess space and balance expenditures with the Board approved
Operations & Maintenance budget.
The italicized portions represent amendments as follows:
• Paragraph (a), friendly amendment by Trustee Graham.
• Paragraph (e), friendly amendment by Trustee Graham.
• Paragraph (j), friendly amendment by Trustee Graham
• Paragraph (k), amendment, to add a new paragraph, by Trustee Graham was
carried (proposed sub - amendment by Trustee Scott to have just one report in the
fall was defeated).
A proposed amendment by Trustee Moen, to change based on in paragraph (e) to taking into
account, was defeated.
During discussion there was some concern about special purpose rooms for core French,
computers, etc. Staff noted that computer labs were left in place last year, but pointed out that most
core French teachers are "on wheels ".
Trustee Graham requested that staff provide trustees with a written definition of "on the
ground capacity" (OTG) in time for the 13 May Board meeting and if possible, a list of schools with
their OTG capacity.
The motion, as amended, was approved for submission to the Board.
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8 May 2001
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It was agreed that the presentation on the Technology Transformation Initiative would be
the next item, and the Committee recessed from 10:25 to 10:35 pm.
5. Presentation re Technology_ Transformation Initiative
Your Committee had before it for information staff report 02 -118 presenting the results and
recommendations from the Technology Transformation Initiative (TTI) business case. Trustees also had
a large binder containing a report entitled A Blueprint for Supporting Excellence in Education -- the
Technology Transformation Initiative Business Case.
The Director reported that there would be a presentation on some aspects of the business case
for TTI. He extended appreciation to Jeremy Hobbs and Sandra Meilleur for their pivotal role in
pulling the proposal together, and to David Lewis of HLB /Decision Economics Inc., and Alden
Cuddihew and Eric Duperer from Accenture, significant 3rd party partners in the venture.
Following a brief introduction, Director Grieve reported that the partners would be looking
for a significant leap in performance and sustainable, measurable results.
Jeremy Hobbs used overhead projection to review the highlights of the Technology Trans-
formation Initiative. The objective is to enable reinvestment in student learning by achieving
improvement in all areas of the Board's operations by ensuring easy access to student, personnel and
corporate data, knowledge resources and services. To do this, it will be necessary to provide the tools
for performance improvement with a better choice of personalized performance - enhancing learning
services and opportunities. Crucial to this is improved communication amongst stakeholders in an on-
line collaborative community.
The guiding principles of the Technology Transformation Initiative are:
• Partnership: self - funding, with partners working together to maximize the use of
resources and reach their goals. School boards can no longer work alone, and such
partnerships will build on each other's strengths.
• Responses the entire initiative must be capable of self - financing.
• Accountability: clear quantifiable objectives must be set and progress continually
measured.
Mr. Hobbs reported that the student administration system is at the heart of the process,
and pointed out that accurate data is essential to funding. Right now all school boards are using
patched- together technology which can vary from school to school. The database is used for
student addresses, attendance, marks, etc., and all departments contribute to it and use it.
FileMaker Pro is used at the OCDSB, but it was not designed for this purpose and is completely
inadequate.
The key is a single student administration solution to replace a multitude of stand -alone
systems. The result will be a reduced time requirement and higher accuracy. It is proposed, therefore,
to develop a student relationship management model which will handle everything from Ministry
report (revenue generation) to report carts. It will be internet- based, secure and standardized.
Business Services Committee - 7- 8 May 2001
The second focus is expanded cooperative purchasing. Right now there is a lot of purchasing
outside the formal process. This may be easier, but it loses the advantage of volume purchasing.
Cooperative purchasing is only used for about 10% of expenditures.
The third element would be shared services across school boards for support functions such
as finance, human resources and payroll. This would reduce the total cost of the ownership of an
Enterprise Resource Planning (ERP) system.
An ERP is expensive to start up, but sharing will reduce management and infrastructure
costs, and extend the benefits of best practices from each partner. Research findings indicate the
there would be up to 25% in savings from shared services.
Facilities would be the fourth area addressed. Improved information would lead to a more
proactive operations framework (preventive maintenance, capital asset management, improved
timeliness and accuracy, etc.), and better decision making.
Fundamental to the above -noted plans is renewed information technology (IT) through the
development of an internet -based solution for student administration, purchasing, an Enterprise
Resource Planning system, and facilities management.
Mr. Hobbs stressed that the IT requirements will not result in improved technology for
technology's sake. School boards are significantly underspent in this area as a percentage of the
budget. A long -term vision and strategy are needed to achieve improved IT operations. Hardware
and software upgrades must be planned for the long term to reduce costs and reactive responses to
changes in technology, and school boards must move towards the management of IT using a total cost
of ownership model.
In his summary, Mr. Hobbs report that a technology transformation is required to eliminate
departmental focus on manual and redundant processes; fragmented data in multiple systems which is
often inaccurate and difficult to access; the array of stand -alone systems and tools; underutilized
systems; and dated systems. Its value rests in much improved student administration, supply teacher
management, purchasing, an Enterprise Resource Planning system, and an integrated facility
management system. The benefits of the TTI extend to considerable savings, and the ability to self -
finance.
David Lewis reported that HLB conducted a risk analysis process to assess the benefits, costs
and risks of the TTI. This was achieved through research and five sessions with stakeholders.
Among the fifty benefits found, the top ten by value (money and time) were reduced time on
elementary report cards, additional price reductions for purchasing, time savings from the occasional
teacher system, reduced secondary teacher time on attendance, better maintenance of financial data
in elementary schools, procurement savings time for schools, reduced elementary teacher time on
attendance, reduced elementary time on student data, reduced absenteeism with student adminis-
tration system, and a reduction in IT shadow support.
The returns on investment for the various elements of the TTI were varied: 5% ERP (finance,
payroll); 236% occasional teacher system; 149% for procurement; 85% for student administration; and
33% for facilities. Put another way, there would be a $4.90 benefit on every $1.00 spent.
nusmess services t- omrnittee - 8 - 8 May 2001
Mr. Lewis noted that while the ERP return may look small, it is worthwhile in the context of
a ten -year investment. All costs would be in the first five years; by fifteen years the benefit would
increase to 15 %.
In terms of "who benefits ", teachers would receive 38 %. As for the return itself, 30% would be
in cash savings, and 70% from time savings with a two- thirds apportionment to the classroom, and
one -third to principals, vice - principals and managers.
In conclusion, Mr. Lewis reported that the TTI has a 75% chance of profitability, with a 25%
risk of a shortfall. It is an investment worth making, and will break even in four to five years. The
business case is a robust one, and very large returns would not be unexpected because the problems have
been shunted aside for years.
Director Grieve noted the importance of partnerships in this venture and advised that the
initiative would be presented to the Minister on 24 May. In the meantime, staff are not waiting to
hear the outcome and have been working to generate interest at other Ontario school boards. While
it would be helpful, Ministry support is not essential to the project.
Trustees expressed appreciation for the presentations, and requested a number of clarifica-
tions. Mr. Lewis noted that most answers could be found in the full report. With respect to the
Board's 23% reduction in its administrative staff four years ago, it was noted that it is not intended
that the improvements lead to staff reductions, but rather, given the right tools, to more efficient and
effective performance.
In response to questions, the Director reported that except for the initial planning and
analysis, there is no financial commitment yet. Large urban boards in other parts of the province
would be suitable partners, so partnerships would not be confined to Eastern Ontario.
In response to Trustee Graham's comment that she would like more emphasis on students and
parents in the final proposal, Alden Cuddihew noted that one of the project's key ideas is the use of
the internet so that parents can be interactive partners in their children's education.
Mr. Hobbs confirmed that the Board would remain dual platform under TTI.
6. Motion to Continue Past 11:00 pm
At 12:15 am, on a motion by Trustee Graham, it was agreed to continue the meeting past
11:00 pm.
Notice of Motion re Grade 7 -8 Transportation, Trustee Graham
Notice of motion having been duly given Trustee Graham moved as follows:
WHEREAS, on July 4, 2001, trustees passed the following motion:
A. "That staff initiate discussions with OC Transpo with the objective of establishing
safe and timely OC bus service for grade 7 -8 students who reside inside the Urban
Transit Area by September 2002;
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B. That transportation entitlements for Grades 7 -8 students inside the UTA be
eliminated effective September 2002, except for areas where safety and access
issues cannot be satisfactorily resolved;
C. That subsidies for students in financial need continue to be provided."
WHEREAS recent budget decisions regarding transportation for the 2002 -2003 school year
have confirmed the elimination of the transportation entitlement for Grade 7 -8 students
inside the UTA, except for those in financial need and special education students;
WHEREAS many special education students can access OC Transpo and can travel to and
from school safely on OC Transpo;
WHEREAS other students, such as those in MFI and LFI, many of whom travel long
distances to and from school, will no longer be entitled to transportation;
WHEREAS financial savings from the elimination of Grade 7 -8 transportation for the 2002-
2003 school year are to date estimated at $400,000 and this amount can be increased with the
further reduction of the transportation entitlement for Grade 7 -8 students inside the UTA;
THEREFORE BE IT RESOLVED:
D. THAT Transportation only be provided for grades 7 and 8 students residing within
the Urban Transit Area, who meet the following criteria:
(a) students who are transported in accordance with section 3.1.3 of the
Transportation policy (see below), or
(b) students requiring financial assistance as provided for in the policy;
E. THAT the Board's transportation policy be revised accordingly to reflect Board
decisions;
F. THAT the last phrase in Section 3.1.3 of Policy P.068.TRA, Student Transportation
be reworded so that it reads as follows
The Board will provide transportation at public expense without applying a
distance criterion for students who are attending a designated school and who are:
(a) physically challenged; or
(a) attending schools /classes for pupils with developmental disabilities; or
(b) autistic, hearing impaired, visually impaired or any other special need
for transportation as determined by the Special Education Division in
consultation with the principal following the IPRC process.
Trustee Libbey reported that he would be abstaining because there are a number of concerns
in his zone regarding the impact of the transportation changes on the grade 7 -8 students, especially
with respect to safety. Michael Carson reported that safety issues were considered by the
principals and special education staff.
Trustee Graham noted that here motion addressed equity issues, e.g., in the same school,
grade 7 -8 middle French immersion students must pay for transportation, while gifted students do not.
The motion was approved for submission to the Board.
ausmess services c:oinnuttee - 10 - 8 May 2001
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Financial Reporting Task Force - Confirm Membership
The following motion by Trustee Libbey was approved for submission to the Board.
A. THAT the members of the Financial Reporting Task Force be the trustees* and
stakeholder group representatives who have volunteered to date, with the
Task Force able to appoint additional members if further expressions of interest
are received, viz:
Stakeholder Volunteers: OCESAA, Eric Linnen, Principal, Elmdale PS;
OCSSAN, Tom Schultz, Principal, South Carleton HS; OSSTF /ESP,
Helene Hume; OCASC, John MacLatchy; and SEAC, Bronwyn Funiciello;
B . THAT the mandate of the Task Force be as outlined in staff report 02 -122 to the
Business Services Committee; and
C. THAT the Task Force meet for the first time on Monday, 3 June 2002 at a time to
be determined by polling the members (tentatively 4:30 to 6:30 pm).
*Note: The trustee members appointed at the 22 April 2002 Board meeting were Brian Gifford,
Jim Libbey, and David Moen.
It was noted that Student Trustee Trevor Robinson had volunteered to attend the first
meeting, and it was hoped that one of the new 2002 -03 student trustees would be able to join the
Task Force in the fall.
Outdoor Education Facilities - Financial Issues
Your Committee had before it for information staff report No. 02 -108 providing an
update on the outdoor education centres following recent budget decisions.
There were no comments or questions, and Superintendent Brennan noted that there
would be another report at a later date.
10. New Business
In response to Trustee Graham's concern, Superintendent Turriff reported that staff are
trying to revitalize the school grounds committee, where participation has been falling off.
Trustee Libbey reported that an emerging issue is the Kanata North school site. The
Kanata Inter- School Council wants an early and complete boundary review for Kanata.
The meeting adjourned at 12:40 am.
David Moen, Chair
Business Services Committee
BLC /cb BSC- 020508
Business Services Committee - 11 - 8 May 2001
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