HomeMy WebLinkAbout14a Report 00-177 Options and Recommendations: Proposed Budget 2001-2001 Process and Board/ Committee Schedule for 2000-200110-5-
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OTTAWA-CARLETON
DISTRICT SCHOOL BOARD
28 August 2000
Report No. 00 -177 to the Board
Re Options and Recommendations: Proposed Budget 2001 -02 Process
and Board/Committee Schedule for 2000 -01
ORIGINATORS: James P. Grieve, Director of Education/ Secretary of the Board
Michael E. Clarke, Superintendent of Financial Services
Janice E. Sargent, Management, Policy and Planning Advisor
PURPOSE:
To finalize a plan of action for the Budget 2001 -02 process, and a Board/ Committee schedule for
September to December 2000 to accommodate this process.
BACKGROUND:
1. Report 00-159 outlining a proposed process and Board /Committee schedule was submitted to
the Board on 4 July 2000. At this meeting, the Board decided to defer consideration of the Chairs'
Committee recommendations contained in this report to the 28 August Board meeting.
STATUS:
2. Attached as Annex 1- Option 1 is the proposed plan of action and schedule of meetings for the Budget
2001 -02 process and for Board /Committee meetings as recommended to the Board on 4 July. The
proposed calendar has been amended in accordance with the Board decision of that date to establish a
calendar for September following the historical pattern of Board and Committee meetings. Two
(W proposed Special Purpose (Budget) Committee meetings have been added to the September calendar.
0
3. A suggestion was subsequently received from the Chair of the Business Services Committee that an
alternate plan be developed to add two Committee of the Whole (COW) (Budget) meetings per month to
the regular schedule of monthly Board and Standing Committee meetings. A calendar illustrating this
proposed schedule is attached as Annex 2 - Option 2.
4. An additional possibility (attached as Annex 3 - Option 3) would be to combine the Human Resources
and Business Services Committee meetings (the most frequently cancelled last year for lack of business)
on the first Monday of the month, leaving the second Wednesday (which is normally reserved for
Business Services) free, either for one of two COW (Budget) meetings per month (see Option 3a below) or
for one of two Special Purpose (Budget) Committee meetings per month (see Option 3 b) below).
5. The following table provides a brief summary of anticipated advantages and disadvantages of
each of these options:
Option Advantages Disadvantages
Option 1:
• Special Purpose (Budget) • would enhance 2001 -02 budget process
Committee twice /month for all stakeholders: fuller
information/ understanding earlier in the
year, broader -based input at budget -
building stage
• requires quorum of 4 or 5 trustees only
• COW (Public) meeting • offers efficient use of meeting times: for recommendations to be made by
twice /month replaces while adding two Special Purpose COW (Public) to Board, would
present four Standing (Budget) + two COW (Public) meetings, require quorum of 7 trustees at two
Committee suspends on interim basis four Standing additional meetings per month
meetings /month for an Cttee meetings = same as present total of
interim period 6 Board/Cttee meetings per month
(continued on next page)
lb
Option 2:
• COW(Budget) meetings
twice per month
• retain four Standing
Committee meetings per
month
Option 3 a:
• COW (Budget) meetings
twice per month
• combine HR and Business
Services on first Monday,
for a total of four Standing
Committees on three
evenings/ month
Option 3b:
• Special Purpose (Budget)
Committee twice per
month
• combine HR and Business
Services on first Monday,
for a total of four Standing
Committees on three
evenings/ month
would improve flow of Board business
through COW (Public), with prompt
attention to issues and a more global
perspective
would improve use of Committee time
due to full quorum at COW (Public)
meetings
should expedite decision - making at
following week's Board meeting, with less
debate /re- debate of matters presently dealt
with in four Standing Committee meetings,
each of which may be attended by few
trustees
• would enhance 2001 -02 budget process
for all stakeholders: fuller
information / understanding earlier in the
year, broader -based input at budget -
building stage
would enhance 2001 -02 budget process
for all stakeholders: fuller
information /understanding earlier in the
year, broader -based input at budget -
building stage
would enhance 2001 -02 budget process
for all stakeholders: fuller
information/ understanding earlier in the
year, broader -based input at budget -
building stage
because quorum of 4 or 5 trustees, would
not increase total number of meetings per
month requiring full Board quorum
• would require quorum of 7 trustees at
Budget meetings during a period when
budget recommendations are not under
consideration
• would add two meeting nights per month
to the schedule, for a total of four per
month requiring quorum of 7, plus four
Standing Committee meetings as at
present = total of 8 Board/Committee
meeting nights per month, 4 with
quorum of 7
• would not improve flow of Board
business or use of Standing Committee
time
• would require quorum of 7 trustees at
Budget meetings during a period when
budget recommendations are not under
consideration
• would add one meeting night per month
to the schedule, for a total of four per
month requiring quorum of 7, plus three
Standing Committee nights, one with 2
meetings = total of 7 Board/Committee
meeting nights per month, 4 with
quorum of 7
• would not improve flow of Board
business or use of Standing Committee
time
would add one meeting night per month to
the schedule, for a total of two requiring
quorum of 7, plus two Special Purpose
(Budget) meetings requiring 4 or 5 trustees,
and three Standing Committee nights, one
with two meetings = total 7 Board/
Committee meeting nights per month
would not improve flow of Board business or
use of Standine Committee time
/7.
6. On balance, Director's Council continues to recommend, as the most effective alternative,
Option 1 as outlined in Annex 1 attached. Minor changes have been made to these
recommendations as reproduced below, in order to a) take into consideration the Board motion
to maintain the usual calendar for September (with proposed additions as shown), and b) allow
(W time following approval of the fall calendar for development of a proposed calendar for the
January — April 2001 period, to be brought to the Board for approval on 11 September 2000.
RECOMMENDATIONS:
THAT:
A. the Plan of Action for the 2001 -02 Budget Process attached as Annex 1— Appendix A be approved;
B. a Special Purpose (Budget) Committee be established for 2000-01, with terms of reference and
reporting relationship as outlined in this report, with a trustee of the Board as Chair, and with
membership to include the Chair, Vice - Chair, and Chair of each Standing Committee (five) plus
up to three additional trustees elected to serve on this Committee;
C. the quorum for the Committee be four (if seven trustee members) or five (if eight members), and, in
accordance with the Board By -laws, all trustees in attendance at the meeting be entitled to make
motions and to vote;
D. the following groups and organizations, which have non - voting representative status at Standing
Committees and COW (Budget) meetings as per Board Policy P.010.GOV, be invited to name a
representative to the Special Purpose (Budget) Committee in September 2000:
Ottawa - Carleton Assembly of School Councils (OCASC)
Ottawa - Carleton Student Presidents' Council (OCSPC)
Ontario Secondary School Teachers' Federation (OSSTF)
Elementary Teachers' Federation of Ottawa - Carleton (OCETF)
Ottawa - Carleton Secondary School Administrators' Network (OCSSAN)
Ottawa- Carleton Elementary Principals' Association (OCEPA)
Ottawa - Carleton Elementary Vice - Principals' Association (OCEVPA)
Administrative and Support Groups (one representative collectively on the most appropriate Committee as
determined by the groups);
and the Special Education Advisory Committee (SEAL) and OCDSB student trustees also be invited to
each name a non - voting representative to this Committee;
E. the schedule of dates for Special Purpose (Budget) Committee meetings from September to December
2000 (Annex 1- Appendix B) be approved;
F. a Standing Committee of the Whole (Public) structure be approved for October 2000 to the end of March
2001.
G. the amended Board Calendar, including Board, Standing Committee of the Whole (Public) and
Special Purpose (Budget) Committee meetings to December 2000, attached as Annex 1- Appendix
C, be approved; and
H. a proposed calendar for January — April 2001, in accordance with the Plan of Action for the 2001 -02
Budget Process, be brought for approval to the Board on 11 September 2000.
James P. Grieve
Director of Education/ Secretary of the Board
Michael E. Clarke
Superintendent of Financial Services
An hex i - OPKM 1
IF
OTTAWA-CARLETON
DISTRICT SCHOOL BOARD
4 July 2000
Report No. 00 -159 to the Board (as recommended by Chairs' Committee on 28 June 2000)
Re. Proposed Budget 2001 -02 Process and Board/Committee Schedule for 2000 -01
ORIGINATORS: James P. Grieve, Director of Education/ Secretary of the Board
Michael E. Clarke, Superintendent of Financial Services
Janice E. Sargent, Management, Policy and Planning Advisor
PURPOSE:
To establish a plan of action and timelines for a revised Budget 2001 -02 process, and to propose
an amended schedule for Board and Committee meetings for 2000 -01.
BACKGROUND:
1. While our Board was successful in approving the 2000 -01 Budget on 28 March 2000, there remain
acknowledged areas for future improvement.
2. Director's Council has examined the past two years of experience with a view to improving the
process of building the OCDSB budget for 2001 -02. As trustees are aware, this budget will be
particularly challenging as it marks the end of provincial mitigation funding to the OCDSB.
3. It would be desirable for the very intensive series of meetings which occurred in February-March
2000 to take place over a more extended period, beginning in September 2000. Fuller information
and opportunities for input could be provided to trustees and groups with non - voting
representation to the Board during a series of meetings to be held over this extended period.
4. Recognizing that the addition of a series of meetings designed to reach consensus on a proposed
budget impacts on the present meeting schedule, Director's Council has also examined the
current Board and Committee calendar with a view to proposing a new interim structure and
schedule that can be implemented without change to the current Board By -laws.
STATUS:
5. Attached as Appendix A is a proposed plan of action for the Budget 2001 -02 process. This plan includes
formation of a Special Purpose (Budget) Committee to be established by the Board, to be convened in
September 2000, to be chaired by a trustee, and to include participation by trustees and non - voting
representatives over the period from September 2000 to April 2001 as outlined in item 8. below.
According to the Board By -laws:
18.0 - The Board may establish by resolution such Standing, Special Purpose and Ad Hoc Committees
as it deems appropriate or as required under legislation or through contractual obligations, and
subject to any relevant legislation or contract;
18.1 determine their composition and the manner of selecting Chairs and members;
18.2 fix their terms of reference and reporting relationships;
18.3 alter their composition, terms of reference and reporting relationships, as it may deem
appropriate from time to time;
6. Attached as Appendix B is a proposed outline of Special Purpose (Budget) Committee meetings for the
period from September through December 2000. The proposed terms of reference and reporting
relationship for this committee are included in the chart under item 8 below.
7. It should be noted that the schedule takes into account the need to orient any new trustees who
may be elected in November, as part of a series of training sessions to be held at that time. A
comprehensive package of materials would be provided to new Board members shortly
following their election, and such key areas for review as Facilities and Transportation, Program,
Day School Regular and Special Education would, if agreed by the Special Purpose (Budget)
Committee at its initial meeting of 19 September, be scheduled following the election.
8. Attached as Appendix C is a proposed amended Board and Committee meeting calendar for the
period from September through December 2000. This calendar is designed to accommodate the
series of Special Purpose (Budget) Committee meetings through the fall while replacing the
present four Standing Committee meetings with two 'general-purpose' Standing Committee of
the Whole meetings per month, and amending the current schedule for this period as follows:
1q.
Current Meetings Change Meeting Pattern*
BOARD 2 Monday if required 2nd and 4' Monday of the
4 I Monday every month month
7:00 pm. in camera
8:00 p.m. public
Standing Committees Standing Committee of the Whole 1' and 3rd Monday of the
(HR, Business, (Public) month
Education, Chairs') (+ in camera sessions as required) 7:00 p.m.
• to be chaired by Vice -Chair of the
Board, with the suggestion that the V -C
chair one meeting per month, and
rotate chairing of the second among the
three Standing Committee chairs
• agenda preparation to be co- ordinated
by Vice -Chair in consultation with
Standing Committee Chairs
• quorum: 7 trustee members
• recommendations to the Board
- Special Purpose (Budget) Committee Normally twice monthly on
• to be established by Board resolution Tuesday or Wednesday
in accordance with current By -laws 7:00 p.m.
• to be chaired by a trustee of the Board
• to include the Chair and Vice -chair of
the Board plus three elected Standing
Committee Chairs, with up to three
trustees 'at large' to be elected by the
Board
• quorum: 4 (if 7 trustee members) or 5
(if 8 trustee members)
• any trustee attending may vote
• non - voting representatives to be
invited to attend and participate
• provides input to staff for
consideration in developing staff -
recommended budget for 2001 -02 to
Committee of the Whole (Budget) in
mid -March 2001
"This pattern is altered on occasion to accommodate statutory holidays and to respect identified holy days, as at present.
9. Rationale
This proposal is offered with the purpose of:
a) improving the flow of Board business, in particular when decisions are time- sensitive
The amended schedule, which essentially incorporates the present four Standing Committee
meetings per month into two 'general- purpose' Standing Committee of the Whole meetings,
would offer the following advantages:
• ensure prompt attention to issues (at present, some issues are not dealt with for three to
four weeks following a Committee meeting);
• give trustees a better opportunity to obtain feedback on the issues;
• reduce the 'silo effect' inherent in the present committee system. The twice - monthly
'general - purpose' Standing COWs would facilitate a more global perspective on issues
that could potentially affect more than one area (for example, implications of a
transportation decision for program and enrolment in a particular school or schools);
b) providing better opportunities for discussion and debate in Committee, with more trustee
members present
The present four standing committee meetings per month (some of which have been
cancelled for lack of agenda items) are generally attended by few trustees. As a result, items
are frequently re- debated at length at Board.
c) improving the effectiveness and efficiency of Board decision - making
Twice monthly Standing COW meetings with a majority of trustees present should result in
more expeditious decision- making at Board meetings.
Proposed 1
"This pattern is altered on occasion to accommodate statutory holidays and to respect identified holy days, as at present.
9. Rationale
This proposal is offered with the purpose of:
a) improving the flow of Board business, in particular when decisions are time- sensitive
The amended schedule, which essentially incorporates the present four Standing Committee
meetings per month into two 'general- purpose' Standing Committee of the Whole meetings,
would offer the following advantages:
• ensure prompt attention to issues (at present, some issues are not dealt with for three to
four weeks following a Committee meeting);
• give trustees a better opportunity to obtain feedback on the issues;
• reduce the 'silo effect' inherent in the present committee system. The twice - monthly
'general - purpose' Standing COWs would facilitate a more global perspective on issues
that could potentially affect more than one area (for example, implications of a
transportation decision for program and enrolment in a particular school or schools);
b) providing better opportunities for discussion and debate in Committee, with more trustee
members present
The present four standing committee meetings per month (some of which have been
cancelled for lack of agenda items) are generally attended by few trustees. As a result, items
are frequently re- debated at length at Board.
c) improving the effectiveness and efficiency of Board decision - making
Twice monthly Standing COW meetings with a majority of trustees present should result in
more expeditious decision- making at Board meetings.
. d) enhancing the Budget 2001 -02 process D An extended time frame would improve opportunities for trustees and non - voting
representatives to:
• gain increased understanding of budget issues and challenges for 2001 -02;
• ask focused questions at meetings, for oral or written response;
• give input at the budget - building stage.
e) facilitating recommendation of a Budget for 2001 -02 to the Board
In March, 2000, Committee of the Whole (Budget) would receive staff recommendations
developed following consideration of input from the Special Purpose (Budget) Committee.
Final debate at COW (Budget) would be based on fuller understanding of the issues gained
during the preceding months, and would be much abbreviated compared to the past two
years.
10. Assuming this new process and amended calendar are approved, an equivalmt Board calendar
will be developed for the period from January through April 2001, to conclude with approval of
Budget 2001 -02 by early April 2001, in time for staffing of schools for September 2001.
11. As a backdrop to this proposal, the following excerpts and summary are provided for your
information as Appendix D:
Dl Budgeting — excerpt from Best of Effective Best Practices EIC Report (April 2000), page 7;
D2 Effective Governance Practices (Waterloo Catholic DSB), — excerpt from Best of Effective
Best Practices EIC Report (April 2000), page 55; and
D3 Summary notes — Presentation by Waterloo Catholic DSB at EIC Conference Shifting
the Balance, 30 May 2000.
RECOMMENDATIONS
THAT:
A. the Plan of Action for the 2001 -02 Budget Process attached as Appendix A be approved;
B. a Special Purpose (Budget) Committee be established for 2000-01, with terms of reference and
reporting relationship as outlined in this report, with a trustee of the Board as Chair, and with
membership to include the Chair, Vice - Chair, and Chairs of each Standing Committee (five) plus
up to three additional trustees elected to serve on this Committee;
C. the quorum for the Committee be four (if seven trustee members) or five (if eight members), and, in
accordance with the Board By-laws, all trustees in attendance at the meeting be entitled to make
motions and to vote;
D. the following Groups and organizations, which have non - voting representative status at Standing
Committees and COW (Budget) meetings as per Board Policy P.010.GOV, be invited to name a
representative to the Special Purpose (Budget) Committee in September 2000:
Ottawa-Carleton-Assembly of School Councils (OCASC)
Ottawa - Carleton Student Presidents' Council (OCSPC)
Ontario.Secondary School Teachers' Federation (OSSTF)
Elementary Teachers' Federation of Ottawa - Carleton (OCETF)
Ottawa - Carleton Secondary School Administrators' Network (OCSSAN)
Ottawa - Carleton Elementary Principals' Association (OCEPA)
Ottawa - Carleton Elementary Vice - Principals' Association (OCEVPA)
Administrative and Support Groups (one representative collectively on the most appropriate Committee as
determined by the groups);
and the Special Education Advisory Committee (SEAL) and OCDSB student trustees also be invited to
name a non voting representative to this Committee;
E. the schedule of dates for Special Purpose (Budget) Committee meetings from September to December
2000 (Appendix B) be approved;
F. a Standing Committee of the Whole (Public) structure be approved for September 2000 to the end of
March 2001.
G. the amended Board Calendar, including Board, Standing Committee of the Whole (Public) and
Special Purpose (Budget) Committee meetings for September through December 2000, attached as
Appendix C, be approved; and
FL a proposed calendar for January — April 2001, in accordance with the Plan of Action for the 2001 -02
LW Budget Process, be brought for approval to the Board on 28 August 2000.
James P. Grieve Michael E. Clarke
Director of Education /Secretary of the Board Superintendent of Financial Services
Appendix A
Proposed Plan of Action
2001 -02 Budget Process —
Action
Centre
Date
1. Propose Special Purpose (Budget) Committee for 2001 -02 Budget Process
• recommend Special Purpose (Budget) Committee to include the Chair, Vice -Chair
Director
28 June
and Chairs of each Standing Committee (five) + up to three elected trustees
• meetings to be open to all trustees who are available to attend as voting
representatives, and to include participation by student trustees, as well as other
to start
non - voting representatives as prescribed in Board Policy P.010.GOV: Community
September
Involvement on Board Standing Committees, plus a SEAC non - voting
2000
representative
2. Board approval of Special Purpose (Budget) Committee Terms of Reference and
=Jul
amended Board Committee calendar for September-December 2000
Board
3. Prepare for September - December Special Purpose (Budget) Committee Meetings
• assign staff resources (Finance SO and staff, senior staff, recording staff, etc.)
Director
Summer 2000
• prepare, with Director's Council, current and projected budget information for each
/SO
Department/ Division (Budget 1999 -00, Year to Date 1999 -00, + Budget 2000 -01)
Finance
• invite those with non - voting status to appoint representatives to Special Purpose
/DCS
(Budget) Committee (i.e. principals, vice - principals, Federations /unions, OCASC)
Director
August 2000
• include other groups by invitation as appropriate to attend as delegations, viz.
Cttee
Ongoing
SEAC, Dept/ Division staff representatives, etc. on an as needed basis
• elect up to three additional trustee members to Special Purpose (Budget) Committee
BOARD
28 August
2000
4. Special Purpose (Budget) Committee Meetings — September — December 2000
CO
chairs /
September
p
• establish priorities
• conduct series of sessions for understanding of Departments/ Divisions/
Cttee
budgets /staff /projects in place (series of staff presentations and discussions with
with
Committee)
staff
October —
• receive and discuss input from trustees, member groups and others
support
December
• identify gaps: areas for focus, reductions
(two meetings
• employ Q & A process (oral and written) to increase understanding of all involved
/month)
5. Special Purpose (Budget) Committee Meetings — January -March 2001
• complete budget orientation process for new trustees by early January 2001
Co-
chars/
Jan-Mar 2001
• receive and discuss plans, options and recommendations for each
Cttee
(two
Department /Division or cross - functional area based on most current available data
meetings/
and staff information developed during fall 2000, presented in consistent format
staff
month
• hold open meetings to listen to advisory and interest groups (SEAC, etc.) based on
complete information
support
• provide input to staff for consideration in developing a staff - recommended budget
by mid -
March 2001
6. Committee of the Whole (Budget)
• staff presents the recommended budget to the Committee of the Whole (Budget)
March
(Budget)
2001
• COW (Budget) debates and recommends budget to the Board for approval (by end
of March 2001)
7. Approval:
• approve Budget 2001 -02, in time for staffing for September 2001
BOARD
Beginning of
April 2001
F]
F]
IC7
� j
OTTAWA-CARLETON
DISTRICT SCHOOL BOARD
Budget 2001 -02 Timetable
Proposed Fall Schedule
— Special Purpose (Budget) Committee -
Appendix B
as .
*Note 1: Fall information/discussion/input sessions to be scheduled at the initial meeting of the Special
Purpose (Budget) Committee on 19 September are:
a) Directorate and School Operations;
b) Business/Learning Technologies;
c) Human Resources and Financial Services;
d) Facilities, Planning and Transportation;
e) Program;
f) INSTRUCTION: Day School Regular/ESL/Continuing Education; and
g) INSTRUCTION: Special Education/Student Services
Note 2: In January 2001, the Special Purpose Committee (Budget)resumes meetings to develop
recommendations for Budget 2001 -02. A proposed schedule of meetings for January — April 2001
will be developed for the 28 August meeting of the Board.
Purpose
Tues
4 July
Board Approval of Budget 2001 -02 Process
Tues
4 July
Board elects trustees to Special Purpose Committee (Budget)
September 2000
2000 -01 BUDGET INFORMATION/DISCUSSION/INPUT SESSIONS
(Written Questions and Answers following each)
Tues
19 September
*Initial Committee meeting to finalize order and conduct of sessions
Wed
27 Set
Overview Presentation — Current Budget Year Revenues/Expenditures
October 20000
Tues
3 October
Wed
18 October
Tues
31 October
November 2000
Mon
13 November — Municipal
Note: New trustees to receive complete package of Special Purpose
Elections
(Budget) Committee information to date at Orientation Session to be
scheduled as soon as possible following election
Wed
22 November -
Wed
29 November
December 2000
Inaugural Meeting —Board
Mon
4 December
Thurs
7 December
Tues
12 December
*Note 1: Fall information/discussion/input sessions to be scheduled at the initial meeting of the Special
Purpose (Budget) Committee on 19 September are:
a) Directorate and School Operations;
b) Business/Learning Technologies;
c) Human Resources and Financial Services;
d) Facilities, Planning and Transportation;
e) Program;
f) INSTRUCTION: Day School Regular/ESL/Continuing Education; and
g) INSTRUCTION: Special Education/Student Services
Note 2: In January 2001, the Special Purpose Committee (Budget)resumes meetings to develop
recommendations for Budget 2001 -02. A proposed schedule of meetings for January — April 2001
will be developed for the 28 August meeting of the Board.
r r r
Proposed Calendar - Option 1
Wednesday Thursday Friday
Monday Tuesday
1- Sep -00
4- Sep -00
5- Sep -00
6- Sep -00
7- Sep -00
8- Sep -00
Labour Day
7:30pm Human Resources
11:OOum
7:30pm SEAC
11:00om
11-Sep-00
12- Sep -00
13- Sep -00
14- Sep -00
15- Sep -00
7:OOpm Board ( In Camera)
730pm Business Services
e:000m
11:000m
8:00p- Board
11:O00M
18- Sep -00
19- Sep -00
20- Sep -00
21- Sep -00
22- Sep -00
7:00pm Education
7:oopm Spec Purpose (Budget)
11:OOom
7:30x„ Audit
11:OOorn
7:OOpm OCASC
10:OODM
11:O00M
25- Sep -00
26- Sep -00
27- Sep -00
28- Sep -00
29- Sep -00
7:00pm Board (In Camera)
8:OOpm Spec Board Deleg Schl Closure
8:30pm Spec Purpose (Budget)
8:Oopm Spec Board Deleg Schl Closure
11:000M
8:00orn
8:oopm Board
11:00DM
8 :30om
8:30pm Chairs' Committee
11:OOom
11:OOmn
Proposed Calendar - Option 1, Wednesday 23- Aug -oU 9:bb Ann
Proposed Calendar - Option 1
Thursday Friday
Monday Tuesday Wednesday
2- 00-00 3- 00-00 4- 00-00 5- 00-00 6- 00-00
rooms COW (Public)
7 :00pm Spec Purpose (Budget)
7:30pm SEAC
11:00om
11:000M
1:OOan
9- Oct -00
10- 00-00
11- 00-00
12- 00-00
13- 00-00
Thanksgiving
9 9
7:00pm Board (In Camera )
5:30pm 2-13d Coordinating Cttee
Yom Kippur
a DOM
8 :0opm Board
7:00om
e:0opm OCASC Orientation
11:000M
10:000M
16- 00-00
17- 00-00
18- 00-00
19- 00-00
20- 00-00
TOOPM COW (Public)
8:00pm COW Schl Closures debate
TOOP° Spec Purpose (Budget)
7:OOPM OCASC
11:00DM
11:00DM
11:000M
awin
8:00pm COW - Schl Clos Debate
11:OOom
23- 00-00
24- Oct -00
25- 00-00
26- 00-00
27- 00-00
7 :00pm Board (In Camera)
Diwali
8:000M
8 :00prn Board (schl clos decision)
11:000m
30- 00-00
31- 00-00
Spec Purpose (Budget)
1i:00pm
Proposed Calendar - Option 1, Friday 25- Aug -00 12:58 PM
r r
Proposed Calendar - Option 1
Wednesday Thursday Friday
Monday Tuesday
1- Nov -00 2- Nov -00 3- Nov -00
7:30a^ SEAC
i 1:000M
6- Nov -00
7- Nov -00
8- Nov -00
9- Nov -00
10- Nov -00
TOOPM COW (Public)
11:00=
13- Nov -00
14- Nov -00
15- Nov -00
16- Nov -00
17- Nov -00
Municipal Elections
'sue Board (In Camera)
TOOPM OCASC
1o:000m
8:OOpm Board
11:00=
20- Nov -00
21- Nov -00
22- Nov -00
23- Nov -00
24- Nov -00
roopm COW (Public)
TOOPM Spec Purpose (Budget)
11:oaom
11:00DM
27- Nov -00 28- Nov -00 29- Nov -00 30- Nov -00
roopm Board (in Camera) 11:00orn Spec Purpose (Budget)
8:000M
8:00pm Board
1 t:000m
Proposed Calendar - Option 1, Wednesday 23- Aug -00 9:58 AM `
�.J
w
Proposed Calendar - Option 1
Monday
Tuesday Wednesday Thursday Friday
1- Dec -00
Elem PA Day
4- Dec -00
5- Dec -00
6- Dec -00
7- Dec -00
8- Dec -00
8:00pm Inaugural Board Meeting
11:OOorn
7:30prn SEAC
1 1:00 xn
7:OOpm Spec Purpose (Budget)
11:OOom
11- Dec -00
12- Dec -00
13- Dec -00
14- Dec -00
15- Dec -00
7:OOpm COW (Public)
11:000M
7:OOpm Spec Purpose (Budget)
11:000m
5:30pm 2 -13d Coordinating Committee
7:30om
7:OOpm OCASC
10:000M
18- Dec -00
19- Dec -00
20- Dec -00
21- Dec -00
22- Dec -00
7:OOpm Board (In Camera)
8:000m
8:00pm Board
11:000M
25- Dec -00
26- Dec -00
27- Dec -00
28- Dec -00
29- Dec -00
Christmas Day
Boxing Day
Eid- Al -Fitr
Eid- Al -Fitr
Christmas Break
Christmas Break
Christmas Break
Proposed Calendar - Option 1, Wednesday 23- Aug -00 9:58 AM
[a
r r
Proposed Calendar - Option 2
Thursday Friday
Monday Tuesday Wednesday
1- Sep -00
4- Sep -00
5- Sep -00
6- Sep -00
7- Sep -00
8- Sep -00
Day
Labour Da
7:30pm Human Resources
11:000m
7:30pm SEAC
11:OOom
11- Sep -00
12- Sep -00
13- Sep -00
14- Sep -00
15- Sep -00
7;OOpm Board In Camera
( )
7:30pm Business Services
11:00M
8:OOom
Nopm Board
11:OOom
18- Sep -00
19- Sep -00
20- Sep -00
21- Sep -00
22- Sep -00
7:OOpm Education
7:00pm COW (Budget)
11:00om
7:30pm Audit
11:00om
7:00pm OCASC
10:o0om
11:00om
25- Sep -00
26- Sep -00
27- Sep -00
28- Sep -00
29- Sep -00
7roopm Board ( In Camera)
8:00pm Spec Board Del Schl Closure
6 30pm COW (Budget)
s:K— Spec Board Deleg Schl Closure
11:000m
8:OOom
8:00pm Board
11:OOom
8:30om
8:30x^ Chairs'
11:00mn
t 1:000m
Proposed Calendar - Option 2, Wednesday 23- Aug -uu 9:53 Ann
K
N
N
7.�
Proposed Calendar - Option 2
Monday Tuesday Wednesday Thursday Friday
2- Oct -00 3- 00-00 4- Oct -00 5- 00-00 6- 00-00
7:30pm Human Resources
11:OOom
TOOPM COW (Budget)
11:OOom
7:30pm SEAC
11:000m
9- Oct -00
10- 00-00
11-Oct-00
12- 00-00
13- Oct -00
Thanksgiving
Yom Ki ur
PP
7:00pm Board (In Camera)
8:000M
8:OOpm Board
11:000m
8:30pm Business Services
11:OOom
5:30pm 2 -13d Coordinating Cttee
7:00m
6:00pm OCASC Orientation
10:000M
16- 00-00
17- 00-00
18- 00-00
19- Oct -00
20- Oct -00
7:00pm Education
11:000m
7:30pm COW Schl Closures Debate
11:OOum
7:00pm COW (Budget)
11:000M
7:00pm OCASC
10:000m
7:30pm COW Schl Clos Debate
11:OOum
23- Oct -00
24- Oct -00
25- Oct -00
26- 00-00
27- Oct -00
e:o°oPm Board (In Camera)
B:OOpm Board (schl dos decision)
11:000M
1 :30um Chairs'
Diwali
30- 00-00
31- Oct -00
Proposed Calendar - Option 2, Friday 25- Aug -00 12:59 PM
Lw (w kw
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Proposed Calendar - Option 2
Wednesday Thursday Friday
Monday Tuesday
I I
1- Nov -00 2- Nov -00 3- Nov -00
7:30pm SEAC
11:00om
6- Nov -00
7- Nov -00
8- Nov -00
9- Nov -00
10- Nov -00
7:301- Human Resources
7:001- COW (Budget)
7:30pm Business Services
11:0oum
11:00 D,
11:000m
13- Nov -00
14- Nov -00
15- Nov -00
16- Nov -00
17- Nov -00
Municipal Elections
a:� Board (In Camera)
0.000M OCASC
1o:aoom
8 Board
:00pm
11000m
20- Nov -00
21- Nov -00
22- Nov -00
23- Nov -00
24- Nov -00
700p^ Education
7:001- COW (Budget)
11:00mn
11:00om
27- Nov -00
28- Nov -00
29- Nov -00
30- Nov -00
7.001- Board (In Camera)
1�^ Chairs'
g 000tH
11:OOom
8:001- Board
11:00om
Proposed Calendar - Option 2, Wednesday 23- Aug -00 9:513 AM
zq�
1
Proposed Calendar - Option 2
Monday Tuesday Wednesday Thursday Friday
1- Dec -00
._ Elem PA Day
4- Dec -00
5- Dec -00
6- Dec -00
7- Dec -00
8- Dec -00
8:00pm Inaugural Board Meeting
7:30pm Human Resources
7:30pm SEAC
TOOpm COW (Budget)
11:OOorn
11:OOorn
11:OOorn
11:00om
11- Dec -00
12- Dec -00
13- Dec -00
14- Dec -00
15- Dec -00
7:OOprn Education
11:OOorn
7:30prn Business Services
5:9Opm 2 -6d Coordinating Committee
11:OOmn
7:30om
7:00prn OCASC
10:000M
18- Dec -00
19- Dec -00
20- Dec -00
21- Dec -00
22- Dec -00
7:OOprn Board (In Camera)
7:00pm COW (Budget)
7:30pm Chairs'
8:OOom
e:M- Board
11:000M
11:000M
11:00orn
25- Dec -00
26- Dec -00
27- Dec -00
28- Dec -00
29- Dec -00
Christmas Day
Boxing Day
Eid- Al -Fitr
Eid- Al -Fitr
Christmas Break
Christmas Break
Christmas Break
Proposed Calendar - Option 2, Wednesday 23- Aug -00 9:58 AM
r r
Proposed Calendar - Option 3
Proposed Calendar - Option 3, Wednesday 23- Aug -00 9:59 AM
ko
3
X
W
W
1- Sep -00
4- Sep -00
5- Sep -00
6- Sep -00
7- Sep -00
8- Sep -00
Labour Day
7:30pm Human Resources
11:000M
7:30pm SEAC
11:00um
11- Sep -00
12- Sep -00
13- Sep -00
14- Sep -00
15- Sep -00
7:00pm Board (In Camera)
8 *000M
8:00pm Board
11:000M
�� � Business Services
18- Sep -00
19- Sep -00
20- Sep -00
21- Sep -00
22- Sep -00
7:M- Education
11:00om
T00pm COW (Budget)
11:000M
7:30pm Audit
11:000M
7:00pm OCASC
10:OQxn
25- Sep -00
26- Sep -00
27- Sep -00
28- Sep -00
29- Sep -00
e � Board (In Camera)
8:M- Board
11:000M
,8 �, Spec Board Deleg Schl Closure
a opm COW (Budget)
8:30x^ Chairs'
11:000M
18:x, Spec Board Deleg Schl Closure
Proposed Calendar - Option 3, Wednesday 23- Aug -00 9:59 AM
ko
3
X
W
W
Proposed Calendar - Option 3
Monday
Tuesday Wednesday Thursday Friday
2- Oct -00 3- Oct -00 4- Oct -00 5- Oct -00 6- Oct -00
7:30pm HR /Bus Services
11:OOom
7:00pm COW (Budget)
11:000n
7:30pm SEAC
11:00DM
9- Oct -00
10- Oct -00
11- Oct -00
12- Oct -00
13- Oct -00
Thanksgiving
Yom Kippur
7:00pm Board (In Camera)
8:000m
e:00m Board
11:00DM
5:30pm 2 -Bd Coordinating Cttee
7:00om
6:OOpm OCASC Orientation
10.000M
16- Oct -00
17- Oct -00
18- Oct -00
19- Oct -00
20- Oct -00
7:00pm Education
11:00om
T-q- COW Schl Closures Debate
11:OOan
7:OOpm COW (Budget)
11:000M
7:00pm OCASC
1 O:00wn
7:30pm COW Schl Clos Debate
11:OOom
23- Oct -00
24- 00-00
25- Oct -00
26- Oct -00
27- Oct -00
7:OOpm Board (In Camera)
8:000m
8:OOpn Board (Schl Clos Decision)
11:OODM
7:30pm Chairs'
11:000M
Diwali
30- Oct -00
31- Oct -00
Proposed Calendar - Option 3, Friday 25- Aug -00 1:00 PM
r r
Proposed Calendar - Option 3
[a
Proposed Calendar - Option 3, Wednesday 23- Aug -00 9:59 AM
QN
1- Nov -00
2- Nov -00
3- Nov -00
7:30pm SEAC
11:000„
6- Nov -00
7- Nov -00
8- Nov -00
9- Nov -00
10- Nov -00
7:30pm HR /Bus Services
11:000M
T00PM COW (Budget)
11:00an
13- Nov -00
14- Nov -00
15- Nov -00
16- Nov -00
17- Nov -00
Municipal Elections
in Camera
7:� 8:OOIX„ Board ( )
8:00m Board
11:00om
r.00ar, OCASC
10:000M
20- Nov -00
21- Nov -00
22- Nov -00
23- Nov -00
24- Nov -00
I�� Education
��� COW (Budget)
27- Nov -00
28- Nov -00
29- Nov -00
30- Nov -00
7:001- Board (In Camera)
8:0000
ems^ Board
11:000,
��:� Chairs'
Proposed Calendar - Option 3, Wednesday 23- Aug -00 9:59 AM
QN
Proposed Calendar - Option 3
Monday Friday
Tuesday wednesday Thursday
1- Dec -00
Elem PA Day
4- Dec -00
5- Dec -00
6- Dec -00
7- Dec -00
8- Dec -00
8:00an Inaugural Board Meeting
11:oaum
7:30pm HR /Bus Services
11:00DM
7:30pm SEAC
11:00om
7:00pm COW (Budget)
11:000M
11- Dec -00
12- Dec -00
13- Dec -00
14- Dec -00
15- Dec -00
I � � Education
� �:� COW (Budget)
5 330pmm 2 -Bd Coordinating Committee
7 :00a„ OCASC
10:000m
18- Dec -00
19- Dec -00
20- Dec -00
21- Dec -00
22- Dec -00
7:00x^ Board (In Camera)
8:000m
8:00pm Board
11:00om
r00pm COW (Budget)
11:000m
7:30pm Chairs'
11:00in
25- Dec -00
26- Dec -00
27- Dec -00
28- Dec -00
29- Dec -00
Christmas Day
Boxing Day
Eid- Al -Fitr
Eid- Al -Fitr
Christmas Break
Christmas Break
Christmas Break
Proposed Calendar - Option 3, Wednesday 23- Aug -00 9:59 AM