HomeMy WebLinkAbout16 Chairs' Report Special, 8 Jun 20006o.
OTTAWA - CARLETON DISTRICT SCHOOL BOARD
REPORT, CHAIR'S COMMITTEE
SPECIAL MEETING
TO: Board of Education
DATE: 8 June 2000
A special meeting of the Chair's Committee was held this evening commencing at 6:30 pm in
the Trustees' Committee Room, 133 Greenbank Road, Nepean, with Trustee Jim Libbey in the Chair, and
the following in attendance:
MEMBERS: Trustees Lynn Graham, Patty Anne Hill,
ALSO PRESENT: Trustees Cynthia Bled, Albert Chambers, Sheryl MacDonald and Lynn Scott.
STAFF: James Grieve, Director of Education and Secretary of the Board
Michael Clarke, Superintendent of Finance
Dan Mason, Superintendent of Program, Quality Assurance
and Staff Development
Janice Sargent, Management, Policy and Planning Advisor
Bruce Fraser, Committee Coordinator
REPRESENTATIVES: Tony Pearson, Ontario Secondary School Teachers' Federation
Cynthia Pohran and Betty Tait, Ottawa - Carleton Assembly of School Councils
Note: Quorum was only present for a short time during the meeting, therefore the official agenda was
not approved or followed.
Preliminary Report on Results of System Audit and Draft Strategic Plan
Director Grieve presented a draft report entitled "Toward a Strategic Plan 2000 - 20003" which
will set the scope of the future endeavours and objectives of the OCDSB and will be utilized to develop a
detailed strategic plan for the next three years. The Director reviewed the various steps that have been taken
to arrive at this stage of the planning process and noted that the initiatives to be undertaken emerged mainly
from the 15 May 1999 Futures Conference and include the following seven action areas:
• Expectations for Learning/Accountability
• Student - Tailored Learning
• Staff Training and Support
• The School as a Hub in the Community
• Safe Schools
• Volunteerism
• Board Structures and Processes
Two components, Corporate Management and Fiscal Planning were identified as additional areas
to be reviewed and incorporated into the development of the strategic plan.
Director Grieve highlighted the goals for the nine areas and briefly reviewed the draft strategic
objectives for each.
Superintendent Mason introduced the draft report of the System Audit undertaken in May 2000
and reviewed the methodology used to gather, compile and assess the information contained in the report.
He introduced the Audit Coordinator, Bob Douglas, as well as the Chairs of each of the audit teams,
Chairs' Committee 4- 8 June 2000
61.
Michael Clarke; Jill Cutler; Susanne Lutsch; Suzanne Malinos; Marina Saulig; Gayle Singer and Jacques
Todmann. Superintendent Mason thanked all of the participants for their work on this major task which
involved right timelines and strict guidelines.
The Chairs of each audit team commented on the review process and noted some of the general
findings and recommendations from each of their reports.
Director Grieve commented that the purpose of any audit is to identify the opportunities for
improvement as well as the areas and programs which are already functioning effectively. He noted that
the system audit has generated useful information that will be used as a basis for the development of an
operational plans in support of the Board's strategic plan for 2000 -2003. The operational plans for the first
year will be presented to the Board in the fall.
In response to a trustee query, staff explained that the development of the strategic plan has been,
and will remain, a very public process which will rely on input and feedback from the same groups that
have been consulted in reaching the current stage of the process.
It was noted that access and distribution to the broader community is now a priority to maximize
the opportunity for all stakeholder groups and the general public to analyze the report and provide input.
Staff noted that the report will be made available electronically as soon as possible.
In response to a query by Tony Pearson, staff explained that a response process was not designed
to avoid limiting the input from individual stakeholders. It was felt that groups and individuals will have
different concerns and each should have the opportunity to structure their own responses.
Some trustees expressed the viewpoint that the strategic plan must be developed carefully to
ensure budget and school closure considerations are taken into account.
It was recognized that the reports must now be critically analyzed over the summer. Feedback
from the various stakeholder groups will be compiled and reviewed by staff in the fall in order to continue
the development of an official strategic plan.
The meeting adjourned at 8:55 p.m.
Jim Libbey
Chair
Chairs' Committee
BAF
CC /080600
Chairs' Committee -2- 8 June 2000