HomeMy WebLinkAbout06 Report 00-226 Proposed Plan of Action for Year 2000 Trustee Orientation Program� 53
OTTAWA-CARLETON
DISTRICT SCHOOL BOARD
25 October 2000
Report No. 00 -226 to the Chairs' Committee
Re: Proposed Plan of Action for Year 2000 Trustee Orientation Program
ORIGINATORS: Jim Grieve, Director of Education and Secretary of the Board
Janice Sargent, Management, Policy and Planning Advisor
PURPOSE:
1. To provide a schedule and program of events including orientation sessions for newly elected trustees
following the 13 November 2000 municipal elections.
BACKGROUND:
1. At a meeting on 12 October convened by the Director and attended by Joan Melancon, Maggie
Melenhorst and Janice Sargent, a tentative outline of events and orientation topics was discussed and
refined.
STATUS:
2. The draft Plan of Action attached as Appendix A includes plans and timelines for a) an occasion.at the
(W last Board meeting in November to thank trustees who will not be returning to the Board; b) the
inaugural meeting of the Board; and c) a tentative schedule and topics for a series of four orientation
sessions.
3. In order to obtain input from current Board members regarding this plan, the proposed schedule and
topics for each session were circulated electronically on Friday, 20 October to all trustees, with a request
for their comments /input by Wednesday, 25 October.
4. The Director's sub - committee will meet again to finalize the package to be sent out to all successful
candidates the day after the elections.
SUBMITTED FOR INFORMATION
James P. Grieve
Director of Education/ Secretary of the Board
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OTTAWA CMUETON
DISTRICT SCHOOL BOARD
Proposed OCDSB Orientation Program and Events
Prior to and Following 13 November 2000 Elections
A�INIC�IX A_�
5
Event /Session
Proposed Date
Responsibility
-2000-
Centre
1. Director's sub - committee meets to finalize package for newly
Tuesday
Director's
elected trustees based on DCS and Board member input; schedule
31 October (TBC)
Sub- committee
of Orientation Sessions dates is circulated and posted electronically
2. Package* for newly elected trustees is sent out by courier to all
Tuesday
Director's
successful trustee candidates the day after the election
14 November
Sub - committee
*to include Trustee Handbook, Board calendar, Orientation
Schedule, OPSBA and EIC conference meeting information,
Budget presentations to date, etc.
3. Orientation Session #1: For all Newly Elected Trustees
• Introductions
• Overview and Orientation to the OCDSB:
Thursday
Director
Priorities and Current Issues for 2000 -01
November
DCS
• Round -table (senior staff /trustees)
7::33 0 — 9:30 p.m.
4. Orientation Session #2: 'Nuts and Bolts' of Board, Committee and
Tuesday
Director
Management Structures
• Roles and responsibilities: Board (code of ethics, oath of office,
21 November
and staff
etc.), Central Management and Schools
7 :30 — 9:30 p.m.
• By -laws and meeting procedures overview (Trustee Handbook)
• OCDSB policies and procedures overview
• Board/ Committee calendar and Board Organizational Meeting
a g ends
5. Orientation Session #3: Pre - Budget briefing — based on Special
Monday
JPG / MEC
Purpose Budget Committee information to date
27 November
and staff
5:00 -7:00 p.m.
6. Recognition and thanks to Board members who will not be
Monday
JPG/
returning
27 November
Board Services
BOARD
7. Inaugural Board Meeting
Monday 4
JPG/
• reception in Atrium (include student performance)
December
Board Services
• photo opportunity
7:00 p.m.
• Organizational meeting — Election of Chair /Vice -Chair of the
Board and Standing Committees
BOARD
8:00 P.M.
8. Information Orientation — Standing Committees
December meetings
Responsible
• at each December committee meeting, outline issues addressed
Superintendents
by committee and introduce staff
8. Orientation Session #4:
Tuesday
Roger Mills
a) Legal Issues: Board status as a corporation, appeals processes,
9 January
conflict of interest, MFOI legislation (1 hour)
2001
7:30 -9:30 p.m.
b) School /Community /Media Relations Overview (1 hour)
(W
• Protocol for trustees (visits to schools, emergency
JT
situations, etc.)
• Communications services, protocol for dealing with the
Communications
media