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HomeMy WebLinkAbout09 Report 99-185 Tracking and Follow-up of Board Motions August 1990-August 1999�o 5 • M,-j OTTAWA- CARLETON DISTRICT SCHOOL BOARD 29 September 1999 Report No. 99 -185 to the Chairs' Committee Re: Tracking and Follow -up of Board Motions August 1998 — August 1999 ORIGINATOR: James P. Grieve, Director of Education /Secretary of the Board Janice E. Sargent, Management, Policy & Planning Advisor Sue Baker, Management, Policy & Planning Co- ordinator PURPOSE 1. To provide for information to the Chairs' Committee a summary report of Board motions for the period August 1998 to August 1999, noting as appropriate follow -up action taken by staff. BACKGROUND: 2. In response to requests from the Board for a tracking mechanism to indicate action taken following Board motions, a database was compiled and presented to the Chairs' Committee on 28 April 1999 outlining the steps taken to create the database along with sample data. A (W comprehensive initial report on the status of motions for the period August 1998 to April 1999 was provided to the Chairs' Committee on 26 May 1999 in the format agreed to by trustees. STATUS: 3. The summary report attached as Appendix A shows: a ) all motions in respect of which action has been completed since the last report; b) all motions in respect of which action has been initiated but not completed for the full reporting period (August 1998 — August 1999), and C) all new motions adopted between 26 May and 30 August 1999, with action taken to date. SUBMITTED FOR INFORMATION {� James P. Grieve U Director of Education /Secretary of the Board (W -%mmittee: sponsibility Centre: Board OCDSB Board Motions Motion originated from: Education Committee Ste% Meeting Date September 28, 1998 File No. 92 Motion: C. - THAT the Board examine ways to strengthen the Core French program and to strengthen and intensify immersion programs: Follow -ug Action: ® Action Initiated ❑ Action Completed Staff is preparing for use a Core French resource kit (scope and sequence) for jK -2 teachers. Quality Assurance Division has an action plan to test Intermediate Core /F.L students. Brochure for parents (detailed) being prepared for presentation at October Education Committee meeting Committee: Responsibility Program Centre: Meeting Date September 30, 1998 File No. 102 Motion originated from: Education Committee ..lotion: C. THAT the OCDSB support an MFI Program starting at Grade 4 in all areas of the Board where numbers warrant, Follow -up Action: ® Action Initiated ❑ Action Completed Program Division and Planning Department are examining prospective sites for 2000 -2001 school year. Brochures being prepared for parents on the MFI program- Will be presented October Education Committee meeting. September 23, 1999 1 Page 1 s�- Committee: Board Responsibility Planning Centre: OCDSB Board Motions Motion originated from: Business Services Committee Meeting Date September 30,1998 File No. 98 • li_. v _t • 1• l �I• 1. • • _7.. c•L_ =A Motion: THAT staff be requested to-report man approach and process to assist the Board in' exploring 'a range of options, including alternative uses and possible sale, for real property currently deemed surplus to the Board's needs and for any real property which may be identified as surplus during the area review process, with a report to the Business Services Committee in October. Follow -up Action: ® Action Initiated ❑ Action Completed Process delayed by changes in timelines for Area Review Process. A policy and procedure governing the disposition of school sites will go to Board before the end of October 1999. Committee: Board Meeting Date October 13,1998 Responsibility Superintendent of Schools Judith Hoye File No. 151 Centre.. Motion originated from: Policy on Volunteers Motion THAT a Board policy on volunteers be developed as a matter of priority to, among other things, set out reasonable conditions under which volunteers may run extracurricular activities without the direct supervision of teaching staff. !Follow-up Action: ® Action Initiated ❑ Action Completed OCRI is developing a joint "generic" policy for all area boards. The target date for this policy to come to the Chairs' Committee is October 1999. September 23, 1999 Page 2 (WW "ommittee: . esponsibility Centre: A Board Board Services Motion originated from: OCDSB Board Motions --5-3 Meeting Date October 26,1998 File No. 157 Motion: THAT a new item 6 be added to the Board by -laws as follows: A delegation which has appeared at a Committee of the Board on a particular topic will be provided with a further opportunity of up to two minutes, at the Board meeting when the report comes forward, to present any new information om the issue or to respond to the recommendations from the Committee. Substantial repetition of the previous presentation will be ruled out of order. Follow -up Action: ® Action Initiated ® Action Completed In effect. To be re- issued following By -laws review and amendments by Board in fall 1999, following Focus Group discussion on 30 August 1999 and 13 September 1999. Committee: Board Responsibility Planning Centre: Motion originated from: Business Services Comauttee Meeting Date October 26, 1998 File No. 160 Motion A. THAT staff be authorized to obtain appraisals and information for as many sites as possible, worlang on a priority basis to enable trustees to understand long term potential, if any, to generate funds to maintain a capital program j Follow -up Action: Z Action Initiated ❑ Action Completed Information will be brought forward in October during Phase 11 of the Area Review /School Closures September 23, 1999 Page 3 5 `f Committee: Board Responsibility Program Centre: OCDSB .Board Motions Motion originated from: Education Committee Meeting Date October 26, 1998 File No. 166 Motion: A. THAT secondary school program delivery options (magnet schools, composite schools, specialized programs, and semestering) be reviewed in the context of current information on secondary school reform, during the current year, with a completion date of 1 February 1999 (with the exception of special education program delivery); and B . THAT all other program issues, including those identified to date, be scheduled for review over a two -three year cycle, with a preliminary report to come to the November 1998 meeting of the Education Committee. Follow -up Action: ® Action Initiated ❑ Action Completed • Series of motions was adopted at the 8 February 1999 Board meeting. • English Language Arts (K- 12/OA), Math (K- 12 /OA) and implementation of Secondary School Reform were subsequently selected as topics for review. ` • Reports will be done and presented in February 2000 as planned. Committee: Board Meeting Date Responsibility Centre: . Board Services Motion originated from: Chairs Committee Leaders in Education Accountability & Responsibility Network November 9,1998 File No. 176 Motion: THAT the OCDSB designate its Chair's Committee and its non - voting representatives as the OCDSB's LEARN (Leaders in Education Accountability and Responsibility Network) group to provide anecdotal feedback to OPSBA regarding provincial education initiatives- Follow-mg Action: ® Action Initiated ® Action Completed By letter dated 17 November 1998 OPSBA was informed of the Board's decision to designate its Chair's Committee as he LEARN. Information confirrrung the membership of the Chair's Committee and LEARN was forwarded to OPSBA n a letter dated 14 December 1998. 19 May 1999: Trustee Lam reported that OPSBA has been sending questions to the Chair's Committee to obtain anecdotal feedback regardine vrovincial education initiatives, as required. 1E September 23, 1999 1 Page 4 OCDSB Board Motions (W 'ommittee: Board Meeting Date November 9,1998 .esponsi'bility File No. 182 C Finance entre: Motion originated from: Motion: THAT the Board authorize the addition of up to $800,000 to the approved 1998 -99 expenditure budget, to be funded from the 1998 surplus. Follow -up Action: ® Action Initiated ® Action Completed To be finalized as part of 1998 -99 year end. Committee: Board Meeting Date December 21,1998 Responsibility File No. 79 Centre: Planning Motion originated from: Motion: THAT staff be directed to bring back to Board for approval, a revised Phase II for the Attendance Boundary/ Area Review /School Closure Study Process. Follow -up Action: ® Action Initiated ® Action Completed I RavicM Phacp TI was submitted to Board on 30 August 1999. September 23, IM Page 5 5 � , OCDSB Board Motions Committee: Board Responsibility Director's Office Centre: Meeting Date December 21,1998 File No. 80 Motion originated from: Long Ran= Plaming Motion A. THAT Future Search Canada Associates be engaged to work with an expanded planning committee which will include other stakeholders in addition to trustees and staff, to organize a long range planning conference for the OCDSB to be held over three days in May 1999 with follow -up through January 2000, at a cost of $12,000 plus expenses and GST, to cover all pre - and post -work with the planting committee throughout 1999. B . THAT meetings be open to additional Trustees as observers. Follow -up Action: Z Action Initiated ® Action Completed �- expanded pre - platting committee met from December 1998 through April 1999 �- meetings open to additional trustees as observers Conference held successfully 13-13 May 1999 - Post - Conference report to be distributed September 1999 - Conference Follow-Up Dav for all participants scheduled for 20 January 2000 Committee: Board Meeting Date January 11, 1999 Responsibility Program File No.8 Centre: Motion originated from: Education Committee Identification of Targets for Program Review 1999 -2000 Motion: A. THAT the Board identify the following three areas as targets for comprehensive reviews in 1999 -2000: (i) English Language Arts (ii) Mathematics (iii) Secondary Reform, and B . THAT staff be directed to bring back to the Education Committee no later than its March 1999 meeting, a comprehensive plan for the review of all these areas. FOIIOW -up Action: Z Action Initiated ® Action Completed Plan uresentied at Svecial meetme of the Education Committee. All three reviews will be completed by February 2000. September 23, 1999 Page 6 OCDSB Board Motions 5-7 ('ommittee: Board Meeting Date Januar7Y 11, 1999 W esponsibility Finance File No. 17 Centre: Motion originated from: Audit Committee _ �!_5� -1�1l X1-}19 \�±i11 -=tit 7t -i a•.ii �i. -u�_: >. �.__._ � _ _ _ _ — _ __ _ _ Motion: A. THAT the terms of referencefor.site review and training services re school-generated funds be approved. B . THAT staff be authorized to proceed with a request for proposals for the site - specific review of school financial records and the necessary staff training; and C. THAT a spot check review of board - generated funds be done at a minimum of three schools. Follow -up Action: ® Action Initiated ❑ Action Completed Draft is out for consultation Target date for completion late Fall 1999. Committee: Board Responsibility Ping Centre: Meeting Date Januarn% 11, 1999 File No. Z (W lotion originated from: Use of Existing Education Development Charges (EDC) Reserve Motion: A. THAT the Ottawa- Carleton District School Board ask the province to permit the existing Education Development Charge reserve to be used solely and entirely for the purpose for which it was collected, namely to address the backlog of pupil places needed in growth areas, including both site acquisition and school construction; B. THAT the Ottawa- Carleton Homebuilders' Association, area municipalities and other interested bodies be asked to express to the provincial government their support for this resolution. Follow -uM Action: ® Action Initiated ® Action Completed Letter sent to Ministry. Requests made of O-C HA to support. Ministry response of 1 June 1999 states that options to address this matter are currently being developed. No response has been received from the OC -HA as of 10 September 1999. _ September 23, 1999 Page 7 OCDSB Board Motions Committee. Board (Special) Meeting Date February 1, 1999 Responsibility Planning File No. 33 Centre: Motion originated from: Committee of the Whole Designated Schools /Student Transfers Policy Motion: THAT Board policy P.077.PLG: Designated Schools /Student Transfers be approved as amended- Follow-up Action: ® Action Initiated ® Action Completed Changes made subsequently - see Board motion of 26 April 1999. Re- issued in June 1999 Committee: Responsibility Centre: Board Finance Meeting Date February 8, 1999 File No. 108 Motion originated from: Report Education Funding in the Province of Ontario Motion: THAT the Board endorse the report Education Funding in the Province of Ontario, A Review of the Issues, provided jointly by the Ontario Public School Boards' Association and the Ontario Association of School Business Officials, and request the Minister of Education and Training I . to act on its recommendations to modify the funding model; H. to establish a process for annual review of the funding model jointly with OASBO and representatives of provincial Trustee and Supervisory Officer organizations. Follow -up Action: ® Action initiated ❑ Action Completed Submitted to OPSBA for consideration by its Executive Council as possible policy resolutions to be forwarded to its Annual General Meeting in June Letter of support written to Gail Anderson at OPSBA 11 May 1999. September 23, 1999 Page 8 OCDSB Board Motions (aw 'ommittee. Board (Special) Meeting Date guar' 23, 1999 _. esponsibility File No-43 Planning Motion originated fiom: Committee of the Whole Motion: G. McArthur High School (i).1 THAT McArthur High School be retained as a board facility with its present or expanded combination of basic vocational and special needs programs; Follow -up Action: ® Action Initiated ® Action Completed Committee: Responsibility Centre: Committee of the Whole (Budget) Meeting Date March 22, 1999 File No. 68 Ir Motion originated from: Committee of the Whole (Budget) .,'-4 C-6. :Motion: i } THAT central offices and schools also find savings in the area of program materials and that the budget be reduced by a further $1 million in 1999 -2000; and THAT the reductions be presented to Trustees for approval. i Mlow -IM Action: Action Initiated Revort on proposed $1M reduction to Board ® Action Completed the end 1999. Committee: Committee of the Whole (Budget) Meeting Date March 22, 1999 Responsibility plan File No. 69 Centre: ning�Fac� ties - Motion originated from: Commuttee of the Whole (Budget) Cammunit�v Motion: THAT spending in 1999 -2000 in the Community Use of Schools category be the same as in 1998 -1999. !Follow-up Action: ® Action Initiated ® Action Completed AT..aeri September 23, 1999 Page 9 OCDSB Board Motions Committee: Committee of the Whole (Budget) Meeting Date March 24,1999 Responsibility File No. 75 Program esp ty Centre: Motion originated from: Committee of the Whole (Budget) Enelsh as a Second Leg g Motion i ) THAT the proposed reduction of 23 elementary and 11 secondary FTEs for ESL teachers be rejected; ii) THAT any consequential increases to the budgets for General Operating Expenses for ESL be made; iii) THAT the OCDSB work with the Ministry of Education and Training to establish acceptable standards and funding for ESL. Follow -uti„g Action ® Action Initiated ® Action Completed Letter was sent to the Minister of Education and Training outlining the OCDSB's concerns with the funding of ESL /ESD programs. ;Submitted to OPSBA for consideration by its Executive Council as possible policy resolutions to be forwarded to its ;Annual General Meeting in June. No further action taken to date (10 September 1999). Committee. Board Meeting Date March 24, 1999 Responsibility Finance File No. 63 Centre: Motion originated from: Committee of the Whole (Budget) 1999 -2000 Budget Motion: 1. THAT the Board approve the 1999 -2000 budget in the amount of 5520.5 million, subject to the confirmation of the 1999 -2000 Grant Regulations; 2. THAT the Board approve the use of $9.6 million of Working Fund Reserves and $1.0 million of Capital Reserves in the 19999 -2000 budget; 3. THAT the Board direct staff to proceed with the staffing action necessary to implement the 1999 -2000 budget Follow -up Action: S Action Initiated ® Action Completed i Final summary budget package was issued 30 March 1999 to trustees and system. Subsequent motions increased the budges Jby approximately $600,000. September 23, 1999 Page 10 (W - ommittee: , esponsibility Centre: Board Planning Motion originated from: OCDSB Board Motions (-e � Meeting Date April 12, 1999 File No. 62 Motion: A. THAT the OCDSB provide transportation, by the most economical means available, to all students in Grade-7 and 8 who reside more than 3.0 km from their closest designated school Follow -up Action: ® Action Initiated ® Action Completed Committee: Board Meeting Date Responsibility Planning Centre: Motion originated from: Amendment to Tra Wrtation_PohQE (W Motion: . THAT Board policy P.068.TRA, Student Transportation, be amended accordingly. Follow -up Action: ® Action Initiated ® Action Completed Policy re- issued as amended June 1999. April 12, 1999 File No. 201 Committee: Board Meeting Date April 26, 1999 Responsibility File No. 185 Centre: Business /Learning Technologies Motion ongmated gym; Committee of the Whole (in camera) Motion: A. THAT the OCDSB support the implementation of desktop software standards by acquiring replacement equipment by the most cost effective means, and relocate existing non - compliant equipment to classroom and custodian use. B . THAT staff proceed with the request for proposal /tender process for the procurement and /or lease of computer equipment in accordance with Policy P.069.FIN, Tendering, Purchasing and Acquisition of Supplies and Service. ;Follow -up Action: Tender Process comple ® Action Initiated ® Action Completed in luo September 23, 1999 Page 21 OCDSB Board Motions Committee: Board Meeting Date April 26, 1999 File No. 187 Responsibility Planning - Centre: Motion originated from: Committee of the Whole (in camera) Motion: A. THAT the Board approve, in principle, the rental of a board property, B . THAT staff be authorized to negotiate a rental agreement, subject to board approval. Follow -up Action: ® Action Initiated ® Action Completed Committee: Board Meeting Date April 26, 1999 Responsibility File No. 188 Centre: Planning -- Motion originated from: Committee o: the Whole (in camera) Revision to Student Transfer Policy Motion THAT the OCDSB amend its student transfer policy so that sibling considerations be included in the criteria for secondary transfers. Follow -up Action: ® Action Initiated ® Action Completed Now in effect. Procedure re- issued as amended in August 1999. - Committee: Board Meeting Date April 26, 1999 Centre: Director's Office File No. 192 Motion originated from: Business Services Committee •- y 3 5 ri • - - z.i -.._ Motion , THAT Board Policy P.079.CON: Cbild Care Services In Schools, be approved. Follow-up Action: ® Action Initiated ® Action Completed Issued to system June 1999. September 23, 1999 Page 12 OCDSB Board Motions ommittee: Board Meeting Date April 26, 1999 esponsibility File No. 193 Centre: Finance ' Motion originated from: Business Services Committee Reserves Policy Motion: THAT Board Policy P.080XIN: Reserves, be approved. Follow -up Action: ® Action Initiated ® Action Completed Issued to the system in August 1999. Committee: Responsibility Centre: Board Meeting Date April 26, 1999 File No. 195 Director's Office Motion originated fion Education Committee Funding for Exceptional Students Motion: THAT the OCDSB Trustees continue to work with SEAC, OCASC and staff to lobby and work with the province to ovide necessary funding to support a range of quality services for exceptional students in each Ontario school board. Follow -up Action: X Action Initiated ❑ Action Completed Staff has attended many meetings with Ministry staff to represent the Board's position Letter has been sent to the new Minister of Education & TraininQ. dated 22 September, cc. Premier Harris and John Baird Committee: Board Meeting Date April 26, 1999 Responsibility Special Education File No. 200 Centre: Motion originated from: Education Committee Motion: THAT there be self- contained programs available for those students at the junior level who do not adapt well to integration for the proposed 49% of their school day. Follow -up Action: ❑ Action Initi ated ❑ Action Completed Referred back to SEAC for clarification. September 23, 1999 1 Page 13 �t OCDSB Board Motions Committee: Board Responsibility Program Centre: Motion originated from: Education Committee Meeting Date April 26, 1999 File No. 197 Motion THAT staff be directed to bring forward a policy and procedures for changes to programs and /or organization structures at secondary schools in the Ottawa- Carleton District School Board, based on the 8 February 1999 motion approved by the Board in minute 99- 91(b). Follow -up Action: ® Action Initiated ❑ Action Completed - Process was presented at May /June Education Committee. Policy draft being prepared for Education Committee Fall 1999. Committee: Responsibility Centre: Board Director's Office Meeting Date May 10, 1999 File No. 206 Motion originated from: Committee of the Whole (In Camera) Legal Services Motion THAT the law firm of Bell Baker continue to be engaged to provide general legal services including the areas of employment and labour relations, as required. Follow -up Action: 0 Action Initiated ® Action Completed Bell Baker has been advised Committee: Responsibility Centre: Board Human Resources Motion originated from: Committee of the Whole (In Camera) Meeting Date May 10, 1999 File No. 207 Motion THAT the economic mandate for negotiations with an employee group be approved as discussed m Committee of the Whole (in camera). FoIlow-up Action: Action initiated ® Action Completed September 23, IM Page 14 OCDSB Board Motions (blwFile "ommittee: Board Meeting Date May 10, 1999 No. 218 Centre: bility Hunan Resources Motion originated from: Committee of the Whole (In Camera) Motion: THAT the economic guidelines for negotiations with several employee groups be approved as discussed in Committee of the Whole (in camera). Follow -up Action: ❑ Action Initiated ® Action Completed Committee: Board Meeting Date May 10, 1999 Responsibility Finance File No. 208 Centre: Motion originated from: Committee of the Whole (In Camera) Anvointment of External Auditor Motion: LSAT KFMG be appointed external auditor for the Ottawa - Carleton District School Board for a five -year term, at a -)st not to exceed the fee schedule. Follow -up Action: ❑ Action Initiated ® Action Completed September 23,1999 Page 15 MI/ OCDSB Board Motions Committee: Board Meeting Date May 10, 1999 File No-2 Responsibility onsibili 09 Finance /Human Resources Centre: Motion originated from: Motion A. THAT 4.0 FTE teaching positions be approved as overlay staffing for the secondary alternate sites, and that sufficient funds be transferred from the working fund reserve to the operating budget for 1999 -2000 to cover the cost. B . THAT the Minister of Education and Training be enlightened that this is an instance where the provincially imposed funding model does not work Follow -up Action: ® Action Initiated ❑ Action Completed Part A complete. Part B not sent as of 22 September 1999. Committee: Responsibility Centre: Board Board Services Motion originated from: Chairs Committee Meeting Date May 10, 1999 File No. 210 Policy. Board Member Code of Ethics Motion THAT Policy P.073.GOV, Board Member Code of Ethics be approved, with the following wording inserted following paragraph 2.6: Board members shall render all decisions based on available facts and their independent judgment, and shall refuse to surrender that judgment to individuals or special interest groups. Follow -up Action: 9 Action Initiated ® Action Completed Policv amended and issued in June 1999. September 23, 1999 1 Page 16 (�:7ormbilitY Centre: Board Board Services OCDSB Board Motions Motion originated from: Chair's Committee Meeting Date May 10, 1999 File No. 211 Motion: THAT Trustees Morse and Lam be appointed as the OCDSB Directors of the Ontario Public School Boards' Association Board of Directors for the period June 1999 to June 2000. Follow -up Action: ❑ Action Initiated ® Action Completed Fax sent to OPSBA 11 May 1999 Committee: Responsibility Centre: Board Meeting Date May 10, 1999 File No. 212 Board Services Motion originated from: Chair's Committee • .1 .. l .a J� L . • • - C IOtiOn: iAT Trustees Getty and Chambers be appointed as the OCDSB alternates to the OPSBA Board of Directors for the t,eriod Jurte 1999 to June 2000. Follow -up Action: 0 Action Initiated ® Action Completed Fnx cont to OPSRA 11 Mav 1999 Committee: Responsibility Centre: Board Board Services Motion originated from: Chair's Committee Meeting Date May 10, 1999 File No. 213 Motion: THAT Trustee Hill be appointed as the OCDSB Delegate to Eastem Regional Council for the period June 1999 to June 2000. Follow -up Action: 0 Action Initiated ® Action Completed Fax sent to OPSBA 11 May 1999 September 23, 1999 Page 17 J nrnc%lR Boa rd Motions Committee: Board Meeting Date MaY 10, 1999 Responsibility File No. 214 Centre: Board Services Motion originated from: Chair's Committee Motion THAT Trustee Getty be appointed as the OCDSB alternate to Eastern Regional Council for the period June 1999 to June 2000. Follow -up Action: ❑ Action Initiated ® Action Completed Fax sent to OPSBA 11 May 1999 Committee: Responsibility Centre: Board Meeting Date May 10, 1999 File No. 215 Board Services Motion originated from: Chair's Committee Motion THAT Trustee Lam be appointed as the OCDSB voting delegate for the Annual General Meeting of OPSBA in June 1995 Follow -up Action: ❑ Action Initiated ® Action Completed Fax sent to OPSBA 11 Mav 1999 Committee: Responsibility Centre: Board Board Services Motion originated from: Chair's Committee ky-T-T-J- ,.t- . • &: Meeting Date May 10, 1999 File No. 219 Motion THAT Trustee Morse be appointed as the OCDSB alternate voting delegate for the Annual General Meeting of OPSBA in June 1999. Follow -up Action: El Action Initiated ® Action Completed Fax sent to OPSBA 11 May 1999 J September 23, 1999 Page 18 OCDSB Board Motions MW (6W 'ommittee: Board Meeting Date May 10, 1999 .esponsibility File No. 216 Board Services Centre: Motion originated from: Chair's Committee Resolutions for OPSBA AGM Motion: THAT the Board submit the following resolutions to the Ontario Public School Boards' Association Annual General Meeting: BE IT RESOLVED THAT OPSBA: G) Request the Minister of Education and Training to determine clear and complete statements of educational goals, principles and policies reflecting the needs of a sound, special education system which would be consistent with the educational directions prescribed by the Ministry of Education (wording adopted from the OPSBA publication: "Education Funding in the Province of Ontario ", as advised by Sam MacKinlav); (ii) Request the Minister of Education and Training to use these stated goals, principles and policies to identify a range of special education program models, and to develop a funding model to meet the needs of the program models; and (W (iii) Request the Minister of Education of Training to fund such a study to be undertaken by OPSBA jointly with other partners determined by the Ministry of Education, should the Ministry be unable to conduct the study itself. B . Funding for English as a Second Language (ESL) BE IT RESOLVED THAT OPSBA request the Minister of Education and Training to base its funding for ESL on the linguistic needs of the students, instead of any arbitrary limitation on the length of time of stay in Canada, and that it consult with OPSBA to agree on guiding principles to enable boards to determine the linguistic needs. RINEF •:.•i - 1 1 BE IT RESOLVED THAT OPSBA: (i) request the Minister of Education and Training to act on the recommendations of the joint OPSBA/ OASBO report - Education Funding in the Province of Ontario, A Review of the Issues - to modify the funding model, and (ii) request the Minister of Education and Training to establish a process for annual review of the funding model jointly with OASBO and representatives of the provincial trustee and supervisory officer organizations. Follow -mg Action: J Action Initiated ® Action Completed Fax sent to OPSBA 11 May 1999 September 23, 2999 Page 19 10 . OCDSB Board Motions Committee: Responsibility Centre: Board Motion originated from: Committee of the Whole (In Camera) Legal Matter -e Meeting Date May 10, 1999 File No. 217 Motion: THAT with respect to a legal matter, staff proceed as directed in Committee of the Whole with respect-to a legal matter. Follow -up Action: ® Action Initiated ❑ Action Completed Hearing scheduled for mid- September 1999 Committee: Board Meeting Date May 25, 1999 Responsibility Planning File No. 220 Centre: Motion originated from: Committee of the Whole (In Camera) Elementary School Site Requirements Motion: THAT staff proceed as directed in Committee of the Whole, in Camera, with respect to the Board's elementary school site requirements in an area of the Board. Follow -u,F Action: ' Action Initiated ® Action Completed D September 23, 1999 Page 20 (W - ommittee: ..esponsibUity Centre: Board Finance OCDSB Board Motions Motion originated from: Audit Committee ?r Meeting Date May 25, 1999 File No. 221 Motion A. THAT the Board approve, in principle, the Internal Audit Plan as discussed in Committee of the Whole, in camera; B. THAT staff be directed to issue a Request for Proposals related to the internal audit plan projects; C. THAT the Board authorize the expenditure of funds from the 1998 -99 budget for audit services for the internal audit projects, the amounts to be apportioned in consultation with the Audit Committee. Follow -up Action: 0 Action Initiated ® Action Completed Recommendations to Audit Committee 15 September 1999. Committee: Responsibility :entre: Board Human Resources Motion originated from: Meeting Date May 25, 1999 File No. 222 Elementary and Secondary Pjng�2al Appointments Motion: THAT the Board approve the appointments of the following principals on a one -year probationary basis, effective 1 September 1999: Elementary: Shirley Brackenbury, Barbara Campbell, Christine Camus- Shepley, Denis Delorme, Paul Leslie, Jim Tayler, Connie Watson and Joan Wilson Secondary: Geoff Botting and Frank Wiley Follow -up Action: ❑ Action Initiated ® Action Completed September 23, 1999 Page 21 2,/ OCDSB Board Motions Committee Board Responsibility Business/Learning Technologies Centre: -- Motion originated from: Committee of the Whole (In Camera) Meeting Date May 25, 1999 File No. E3 Motion: THAT the Board enter into an agreement for the acquisition of desktop computer: units in accordance with discussions in Committee of the Whole, in camera. Follow -up Action: O Action Initiated ® Action Completed Committee: Board ResPons'b"'t' Director's Office Centre: Motion originated from: J J l Meeting Date May 25, 1999 File No. 224 Motion THAT the OCDSB direct staff to discuss the appropriateness and any possible liability issues with the Regional Officer of Health and legal counsel, and investigate possible options including corporate sponsorship to provide all schools with a general purpose Epi Pen at all times, which would be replaced annually, as part of each school's first aid supplies. Follow -up Action 0 Action Initiated ❑ Action Completed Contact has been made with the Health Department and OPSBA. Report to Board anticipated for end of October. September 23, 1999 Page 22 OCDSB Board Motions 13 (W 'ommittee: Board Meeting Date May 25, 1999 _ esponsibility Human Resources File No. 225 Centre: Motion originated from: Motion A. THAT one secondary FTE teaching position be added as overlay staffing to the First Place complement for 1999 -2000; and B. THAT financial resources to cover the cost of this teaching position be transferred from the Worldng Fund Reserve to the operating budget for 1999 -2000. Follow -up Action: O Action Initiated ® Action Completed Completed 14 Tune 1999. Committee: Responsibility Centre: Board Human Resources Meeting Date May 25, 1999 File No. 226 (W lotion originated from: Human Resources Committee Policy. Selection Training Placement and Appraisal of Principals and Mat2dncipals Motion THAT the Board approve policy P.082.HK Selection, Training, Placement and Appraisal of Staff for the Positions of Principal and Vice-Principal, as amended. j Follow -up Action: $ Action Initiated ® Action Completed I Policv issued as amended Tune 1999. September 23, 1999 Page 23 1 OCDSB Board Motions Committee: Board Meeting Date May 25,1999 Responsibility File No. 227. Centre: Human Resources - Motion originated from: Human Resources Committee -- Motion: THAT the Director of Education be responsible for establishing appropriate selection criteria for appointments and promotions at all levels. For appointments /promotions to the positions of Superintendent, Principal and Manager, the Board may identify additional criteria to be considered in the selection process. Follow-mg Action: ® Action Initiated ® Action Completed amended and issued in Committee: Board Meeting Date May 25,1999 Responsibility File No.' Centre: Planning » Motion originated from: Business Services Committee Policy School Site Assessment and Acquisition Motion: THAT Board Policy P.07SYLG: School Site Assessment and Acquisition, be approved. Follow -up Action: ® Action Initiated ® Action Completed r amended and issued in; 1999. September 23, 1-999 Page 24 (W 'ommittee: . esponsibility Centre: OCDSB Board Motions Board Special Education Motion originated from Special Education Advisory Committee v�` Meeting Date May 25,1999 File No. 229 Motion: THAT the Board develop a policy which enables students who have been IPRC'd and other students with special needs, to access additional "extended time" and appropriate supports in order to complete district -wide and /or regular examinations; . B. That the proposed policy on extended time /supports reflect the unique needs of each student and that the amount of extended time and appropriate supports be based on the individual needs of the student. Follow -up Action: ® Action Initiated ❑ Action Completed The issue of accommodation for special needs students is being incorporated into the draft student evaluation policy and procedure are currently being circulated for consultation. Committee: Board Meeting Date May 25,1999 Responsibility Special Education File No. 230 entre: Motion originated fiom: Special Education Advisory Committee 5pedal Education Comprehensive Plan Motion: THAT the 1999 -2000 Special Education Comprehensive Plan be approved for forwarding to the Ministry of Education and Training. Follow -up Action: S Action Initiated ® Action Completed Letter and Plan sent on 26 May 1999 to G. Hurtubise, Ottawa District Office, Ministry of Education and Training September 23,1999 Page 25 Committee: Board OCDSB Board Motions Responsibility Special Education Centre: -- Motion originated from: Special Education Advisory Committee Meeting Date May 25.1999 File No. 231 Motion: THAT the gifted implementation plan, as outlined in staff report 99-121, be approved as amended by the addition of the following statements: Any student identified as profoundly gifted will be admitted to the program. The John Young program will include a grade 4 gifted congregated class. Follow -up Action: O Action Initiated ® Action Completed Completed. All to Mutchmor because of insufficient enrolment. Committee: Board Responsibility Finance /Special Education Centre: Motion originated from: Meeting Date May 25, 1999 File No. 232 Sftecial Education Funding Motion: A. THAT the Chair of the OCDSB write a letter to the Minister of Education and Training, with copies to John Baird and Mike Harris, requesting that more money be added to the Board's special education grant; and B . THAT a copy of the budget changes be attached for his perusal, noting where the cuts will be and the impact of these cuts. Follow -up Action: S Action Initiated ® Action Completed Letter from the Director to the new Minister of Education outlining the issues and requesting clarification and solutions was sent 22 September 1999, cc. to Premier Harris and M.P.P. John Baird, incorporates intent of this motion. September 23, 1999 Page 26 �mmiitee: _--sponsibility Centre. Board Finance Motion originated from: OCDSB Board Motions Meeting Date May 25,1999 File No. 233 Motion THAT the Ottawa - Carleton District School Board write to the Minister of Education requesting clarification of his statement, together with details of any additional ISA funding for -which the OCDSB may have been eligible and for which the OCDSB did not apply, and in the event that the Minister was mistaken, requesting that the Minister so inform all those who received letters containing this statement. Follow -up Action: 9 Action Initiated ® Action Completed Letter written 9 July 1999. Response received from MOST 13 September 1999 advising that Board's claims for ISA eligible students were below the level of funding provided by the preliminary allocation for ISA funding, claiming OCDSB did not identify need for additional ISA funding for 1998/99 based on number of students claimed. Letter of response sent by the Director to new Minister (cc. Premier Harris and John Baird) on 22 September 1999 questioning predecessor Minister's assertions, requesting clarification for OCDSB and others who received this letter, and seeking solutions. committee: Board (Special) Meeting Date June 2,1999 �ponsibility File No.234 centre: Planning Motion originated from. Committee of the Whole (in camera) Property Issue Motion: THAT staff be authorized to enter into an agreement with the Ottawa - Carleton Catholic School Board in accordance with the terms of the lease agreement, as outlined in staff report 99 -138, and discussed in Committee of the Whole (in camera). Follow -up Action: El Action Initiated ® Action Completed September 24, 1999 Page 27 1 O OCDSB Board Motions Committee: Board (Special) Meeting Date Responsibility Centre: Human Resources Motion originated from: Committee of the Whole (in camera) June 8, 1999 File No. 235 Motion: THAT subject to ratification by the OSSTF Educational Assistants, the Board ' ratify the tentative settlement between the Ottawa - Carleton District School Board and the Ontario Secondary School Teachers Federation, District 25 Educational Assistants, which will form a first collective agreement to be in effect from 1 September 1999 to 31 August 1999. Follow -up Action: ❑ Action Initiated ® Action Completed Completed 8 June 1999 Committee: Board (Special) Meeting Date June 8, 1999 Responsibility File No. 236 Centre: Human Resources Motion originated from: Committee of the Whole (in camera) Negotiati ons with an Employ—ee Group Motion: THAT staff proceed as directed in Committee of the Whole (in camera) with respect to negotiations with an employee group (OT elementary)- Follow -up Action: - Action Initiated 9 Action Completed Committee: Board Responsibility Planning Centre: Meeting Date June 14, 1999 File No. 237 Motion originated from: Committee of the Whole (in camera) Motion: THAT staff be authorized to proceed immediately with the disposal process for Ramsavvlle P.S. in accordance with the new Ministry of Education regulations, and as directed in Committee of the Whole (In Camera). Follow -up Action: ® Action Initiated ❑ Action Completed In process. Ninetv (90) day waitine Period in effect. September 23, 1999 Page 28 r OCDSB Board Motions ^ommittee: Board Meeting Date June 14,1999 ., esponsibility Planning File No. 238 Centre: Motion originated from: Motion: THAT staff be authorized to enter into an agreement for the provision of food services at John McCrae SS. with the City of Nepean and the successful bidder for the period 1 August 1999 to 31 July 2000 Follow -up Action: ❑ Action Initiated ® Action Completed Committee: Responsibility Centre: Board Planning Motion originated from: School Closure Process. Phase II Meeting Date JUF'e 14,1999 File No. 239 Motion: HAT the Board approve revised policy P.013.PLG, attendance boundary /area review /school closure study process. Follow -up Action: G Action Initiated ® Action Completed Re- issued as amended Tune 1999 September 23, 1999 Page 29 Committee: Responsibility Centre: Board Planning Motion originated from: OCDSB Board Motions Meeting Date Jum 14,1999 File No. 240 Motion: THAT the Board approve in principle the conceptual process for Phase 11 of the school closure process, comprised of the four components, viz Trustee workshops .Disposition of properties Data collection and option development Consultation, final report and recommendations Follow -up Action: ® Action Initiated ® Action Completed Trustee workshop held June 22,1999. Process has been adopted and is under Committee: Responsibility Centre: Board Board Services Motion originated from: Meeting Date June 14, 1999 File No. 241 Revision to Policy. Pupil Representation Motion: THAT Policy P.017.GOV, pupil representation, be amended to allow for three student representatives. Follow -up Action: ` Action Initiated ® Action Completed Issued to system June 1999 Committee: Responsibility Centre: Board Superintendent of Schools Judy Turriff Motion originated from: Meeting Date fune 14, 1999 File No. 242 Motion: THAT Policy P.085.SCO, Safe Arrival /Unexplained Absence (elementary students) be approved. Follow -up Action: ❑ Action Initiated ® Action Completed Policy issued to system in June 1999. September 23, 1999 Page 30 OCDSB Board Motions UI (W I ommittee: .esponsibility Centre: Board Continuing Education Motion originated from: Meeting Date Tune 14,1999 File No. 243 Motion: a) THAT the outline for the business plan for the outdoor education centres, be approved, b) THAT for purposes of the business plan, the Bill Mason Outdoor Education Centre and the MacSkimn -dng Outdoor Education Centre be considered as components of a two -site outdoor education facility serving the whole Board; C) THAT consideration of marketing strategies and associated issues address both internal and external markets to the extent possible; d) THAT the final business plan come back to the Board for approval. i 'Follow-up Action: ® Action Initiated ® Action Completed Business Plan submitted to Education Committee 21 September 1999 �..ommittee: Board Meeting Date June 14,1999 Response -b"ity _ File No. 244 Centre: Finance Motion originated from: Format of Quarterly Results and Forecast Motion: THAT the Board approve the revised format for the quarterly results and expenditure forecast. Follow -up Action: C3 Action Initiated ® Action Completed September 23, IM Page 31 �X Committee: Responsibility Centre: Rnard Finance Motion originated from: OCDSB Board Motions Meeting Date June 14,1999 File No. 245 Motion THAT with regard to implementing the $1 million reduction of the Instructional Supplies budget for 1999 -2000, the Board approve the reallocation of $235,000 not needed for middle French immersion implementation to offset part of the reduction; and THAT the Board approve the decrease of the extension of the broadband network by SM,000 and that a general reduction for the remainder of the S1 million to be shared by the Program and Business and Leaming Technologies Departments. Follow -up Action: ❑ Action Initiated ® Action Completed Committee: Board Meeting Date Responsibility Board Services Centre: Motion originated from: Provision for Calling Extraordinary MeetingEDDuring the Sununer June 14,1999 File No. 246 Motion THAT the Board invoke the provisions in the Board's By-laws for the calling of extraordinary meetings of the Board for discussion of labour relations for period from 1 July 1999 to 31 August 1999. Follow -up Action: 0 Action Initiated ® Action Completed September 23, 1M Page 32 OCDSB Board Motions (W 'ommittee: Board Meeting Date June 14,1999 Responsibility Director's Office File No. 247 Centre: Motion originated from: Aonointment of Board's School Attendance Counsellor Motion: THAT Dan Wiseman, Chief of Social Work be appointed as the Board's School Attendance Counsellor. Follow -uP Action: ® Action Initiated ® Action 6ompleted Letter to inform the Provincial School Attendance Counsellor, Mr. J. Sebastian, of this appointment was sent to MOET on 22 June 1999. Committee: Responsibility Centre: Board Superintendent of Schools John Brennan Motion originated from: Meeting Date Jime 14,1999 File No. 248 Proposed Name of the New Cumberland Element= SSchool Motion HAT the new Cumberland Elementary School be named Maple Ridge Elementary School Follow -up Action: ❑ Action Initiated ® Action Completed Committee: Responsibility Centre: Board Superintendent of Schools Judith Hoye Motion originated from: -- I i:is t9 *� •• . �.- Meeting Date Jum 14,1999 File No. 249 Motion a) THAT staff be directed to actively explore with other partners in Ottawa - Carleton the filing of an application for a community-based initiative to foster early childhood development under this new approach, and b) THAT the report be presented to the Board for approval prior to the filing of such an application. ' Follow -up Action: ® Action Initialed Actively exvlorint, vartnenMvs. Will be t ❑ Action Completed of action Plan for 1999 -2000. September 23, L999 Page 33 �f OCDSB Board Motions Committee: Board Meeting Date Tune 21,1999 File No. 251 Responsibility Human Resources Centre: Motion originated from: Committee of the Whole Motion: THAT the Board approve the appointment of Sandra Stewart, Helen Terkuc, snd Barbara Lloyd as elementary principals on a one -year probationary basis, effective 1 September 1999. Follow-mg Action: ❑ Action Initiated ® Action Completed Committee: Responsibility Centre: Board Human Resources Motion originated from: Committee of the Whole Meeting Date June 28, 1999 File No. 252 " Tentative Agreement Elementary Occasional Teachers Motion THAT the tentative settlement between the Ottawa- Carleton District School Board and the Ottawa - Carleton Elementary Occasional Teachers' Association, which will form a first collective agreement to be in effect from 1 September 1998 to 31 August 2000, be ratified. Follow -my Action: ❑ Action Initiated ® Action Completed Committee: Board Meeting Date 1um 28, 1999 Responsibility pig File No. 253 Centre: Motion originated from. Committee of the Whole Pr Issue Motion THAT staff and legal counsel be authorized to proceed as directed in Committee of the Whole (in camera), with respect to a property issue. Follow -up Action: ® Action Initiated ❑ Action Completed Anticipate report back to Board by mid- October. September 23,1999 Page 34 - ommittee: ... esponsibility Centre: OCDSB Board Motions Board Human Resources Motion originated from. Committee of the Whole �5 Meeting Date Jurw 28,1999 File No. 254 Motion: THAT staff and legal counsel be authorized to proceed as directed in Committee of the Whole (in camera), with respect to an employee issue. Follow -up Action: ❑ Action Initiated ® Action Completed Committee: Responsibility Centre: Quality Assurance Motion originated from: Education Committee Meeting Date Turte 28,1999 File No. 255 Fact Sheet on French as a Second Language Emmam Motion: L71AT the fact sheet on French as a second language programs be approved for distrnbution and display as appropriate. Follow -up Action: 0 Action Initiated ® Action Completed - ompleted and distributed. September 23, 1999 Page 35 9 (a OCDSB Board Motions Committee: Board Meeting Date June 25, 1999 File No. 256 1144) Responsibility Finance Centre: Motion originated from: Chair's Committee Motion: A. THAT a one -year membership renewal for the OntaIlo Public School Boards' Association (OPSBA), including a subscription for trustees to the magazine Education Today, be approved for the period 1 September 1999 to 31 August 2000; and B. THAT a one -year membership renewal for the Ottawa Centre for Research and Innovation (OCRI) be approved for the period 1 June 1999 to 31 May 2000. Follow -up Action: 9 Action Initiated ® Aaron Completed Committee: Board Meeting Date June 28, 1999 - Responsibility d Turriff File No. Superintendent of School Operations Judy 257 Centre: Motion originated from: Chair's Committee Policy on Student Safety Patrols Motion: THAT Policy P.084.SCO, Student Safety Patrols, be referred to the October meeting of the appropriate standing committee. Follow -up Action: Z Action Initiated ❑ Action Completed Consultation in process. P] September 23, 1999 Page 36 OCDSB Board Motions CY 7 C 'ommittee: Board Meeting Date Tune 28.1999 _. esponsibility File No. 258 Board Services Centre: Motion originated from: Chair's Committee Motion THAT the Board and Committee Meeting Calendar for the period September to December 1999 be approved as outlined in report No. -99 -157, subject to changes for individual meetings as may be necessitated during the school year. Follow -uP Action: ❑ Action Initiated ® Action Completed Committee: Responsibility Centre: Board Director's Office Meeting Date June 28,1999 File No. 259 Motion originated from: Chair's Committee Date for Trustee Focus Group re Board By -Laws Motion THAT a focus group session for trustees be held on the same day as the late August Board meeting, to discuss possible Zanges to the Board's By -laws prior to re- issue. Follow -up Action: ® Action Initiated ❑ Action Completed Focus Group session scheduled for 4-6pm on 30 August and 5-7pm on 13 September prior to Board meetings. Review comleted and will zo to Chair's Committee 29 September 1999. Committee: Responsibility Centre: Board Meeting Date June 28,1999 File No. 260 Director's Office Motion originated from: Chairs Committee Motion THAT the Board appoint Trustee Chambers as Director and Trustee Hill as Alternate to fin the vacandes on the OPSBA Board of Direcoors. Follow -up Action: rJ Action Initiated ® Action Completed Letter sent to OPSBA end of September 23, 1-999 1 Page V � '1%, OCDSB Board Motions Committee: Board Meeting Date June 28, 1999 File No-261 y Responsibility Planning Centre: - Motion originated from: Board Member Motion • t�Y = J • � t �.�_ 4-Z _ l l _ 7 =i � � f Motion THAT the OCDSB establish timelines for a two-year process for school closures which would allow for some closures in September 2000, and the balance in September 2001. Follow -up Action: ® Ammon Initiated ® Action Completed Committee: Responsibility Centre: Board Human Resources Motion originated from: Committee of the Whole Meeting Date lily 19, 1999 File No. 251 Settlement with Former Director of Education Motion THAT the Board approve the terms of the settlement agreement with. former Interim Director of Education Carols Lane as discussed in Committee of the Whole (in camera). Follow -up Action: !Z Action Initiated ❑ Action Completed Committee: Responsibility Centre: Board Finance Motion originated frown: Staff report Meeting Date AuSust 30,1999 File No. 252 Motion A. THAT the Board approve the Central Department carry- forward requests in Appendix A to staff report 99 -166. B. THAT the Board approve the creation of a Vehicle Replacement Reserve and and insurance Fund Reserve as outlined in Appendix B to staff report 99 -166. Follow -up Action: n Action Initiated ® Action Completed September 23, 1999 Page 38 OCDSS Board Motions committee: Board , esponsibility Finance Centre: Motion originated from: Staff report .4% Meeting Date August 30,1999 File No. 253 Motion THAT the Board approve the carryforward of any remaining funds iriTrustees' Professional development accounts at year end to the following year, and that the Board policy regarding Board Member Honoraria and Expenses be amended accordingly. Follow -ug Action: ® Action Initiated ® Action Completed Policy will be reissued with next issue Committee: Board Meeting Date August 30,1999 File No. 254 Responsibility Board Services Centre: Motion originated fx Staff report (W AR to � Education Advisory Committee lotion: THAT the Board confirm, the following appointment to the Special Education Advisory Committee for the term ending 30 November 2000. Peter Quinn as the alternate member representing the Association for Bright Children (Ottawa Region Chapter) Follow -up Action: ® Action Initiated ® Action Completed September 23, 1999 Page 39 b OCDSB Board Motions Committee: Responsibility Centre: Board Finance Motion originated from: Staff report Meeting Date August 30,1999 File No. 255 Motion A. THAT Board approve Part A of Phase II - School Closure Study as mdicated in Appendix B to the staff report 99 -169, which would focus on Quadrant C (elementary panel) for implementation September 2000. B. THAT Board approve Part B of Phase II - School Closure Study as indicated in Appendix B to staff report 99 -169, which would focus on quadrant D (elementary panel) and Secondary for implementaron September 2001. C. THAT the Board approve Part C of Phase II - School Closure Study as indicated in Appendix B to staff report 99 -169, which would focus on Quadrants A & B (elementary panel) and outside the Greenbelt (elementary panel) for implementation September 2001. Follow -up Action. 2 Action Initiated ® Action Completed Implementation under way. Committee: Responsibility Centre: Board Meeting Date August 30,1999 File No. 253 Finance Motion originated from: Staff report C=±orward of Trustee Professional Devel,Qpment Funds Motion: THAT the Board approve the carryforward of Trustee Scott's 1998/99 professional development Budget in the amount of $3,150.00. Follow -up Action: ® Action Initiated ® Action Completed September 23, 1999 1 Page 40