HomeMy WebLinkAbout05 Report 99-125 Long-Range Agenda Items/y
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OTTAWA-CARLETON
DISTRICT SCHOOL BOARD
26 May 1999
Report No. 99 -125 to the Chair's Committee
Re Long -range Agenda Items - June 1999 to Fall 2000
ORIGINATOR: James P. Grieve, Director of Education /Secretary of the Board
Janice E. Sargent, Management, Policy and Planning Advisor
PURPOSE:
1. To provide for information to the Chair's Committee a preliminary list of agenda items for June
1999 through the fall of 2000.
BACKGROUND:
At a May planning session, the Director's Council of Superintendents considered plans and
timelines for the regular flow of Board business for the coming months and for the longer term.
STATUS:
3. A preliminary list of agenda items was generated for DCS and Board information, and is
attached as Appendix A to this report.
4. When generating the list, a complete listing of Board policies requiring regular annual or semi-
annual reports to the Board was taken into consideration. All such reports are included in the
preliminary list. Long -range agendas for individual Standing Committees are also in
preparation.
5. Based on this list and on a draft of Phase II Area Review /School Closures timelines included
with this evening's Chair's agenda, Director's Council does not anticipate that Board meetings
will be required in July or August 1999. The dates already announced will be retained on the
calendar, however, in case the need for one or more meetings during the summer should arise.
6. An updated draft of Board timelines for 1999 -2000, including key timelines for the Phase II
Area Review /School Closures process, will be brought for information to the September Chair's
Committee meeting.
SUBMITTED FOR INFORMATION.
James P. Grieve
Director of Education/
Secretary of the Board
OTTAWA- CARLETON
DISTRICT SCHOOL BOARD
Preliminary List of Items —
Long -range Agenda
1999 -2000
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June 1999
February 2000
1.
Advisory Committee Reports to Board
1.
Trustee Budget debate begins
Resp. JPG /Board Services
Resp. NEC
2.
Year -end Carryforward Requests to Board
2.
EAP Report to HR Committee
Resp. DCS /MEC
Resp. BLV
3.
Ministry Revenue /Expenditure Estimates
3.
Program Reviews completed
Resp. MEC
(Recommendations to Board)
4.
Board -wide exams
Resp. DMM
Resp. DMM
4.
School Year Calendar 2000 -01
Resp. JT
July 1999
March 2000
(note: March Break 13 -17 March)
1.
Semi - annual Suspension Report to COW
Resp. RMD /BLS
2.
27 March — ADOPT BUDGET 2000 -2001
August 1999
April 2000
1.
Staffing allocations to schools
Resp. BLV
2.
External Legal Firm — annual review/
approval
JPG /J. McCoy
September 1999
May 2000
1.
Input from HR /Planning re ADE enrolment
1.
Audit Committee Report to Board
projections for 2000-01 (for Budget planning)
Resp. NEC
Resp. BLV /RMB
2.
Internal Audit Report to Audit Committee
2.
Semi - annual Suspension Report to COW
Resp. NEC
(school x school)
3.
Principal /Vice - principal appointments
Resp. RMD /BLS
Resp. BLV /DMM
3.
Critical Incidents Annual Report to COW
Resp. BLS /RMD
October 1999
June 2000
1.
Trustee Expenses Report to Bus Sery
1.
Advisory Committee Reports to Board
Resp. NEC
Resp. JPG /Board Services
2.
MFOI Annual Report to COW
2.
Year -end Carryforward Requests to Board
Resp. JPG /J McCoy
Resp. DCS /MEC
3.
Vandalism, Theft Report to Bus Sery
3.
Ministry Revenue /Expenditure Estimates
Resp. RMB
Resp. WC
4.
Community Council for Ethnocultural Equity
4.
Board -wide exams
Annual Report to Education Committee
Resp. DMM
Resp. DMM
5.
Board & School Financial Report Card to MOET
Resp. JPG /MEC
6.
Student Evaluation Policy Resp. DMM
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A
Preliminary List of Items -
Long -range Agenda
1999 -2000
(continued)
October 1999 (continued)
July 2000
7.
Research Committee Annual Report to Education
Resp. DMM
8.
Changes to secondary programs
Resp. DMM
9.
Use of EQAO results
Resp. DMM
10.
SALEP report to MOET
Resp. JPG /Board Services
November 1999
August 2000
1.
Delegation of Authority Rpt to HR Committee
Resp. BLV
2.
Final ADE projection to Bus Sery
Resp. RMB
3.
Audited 1998 -99 Statements to Bus Sery
Resp. MEC
December 1999
September 2000
1.
DCS Budget recommendations
1.
Input from HR /Planning re ADE enrolment
to Bus Sery
projections for 2001 -02 (for Budget planning)
Resp. NEC
Resp. BLV /RMB
2.
Update Revenue /Expenditure Estimate
2.
Semi- annual Suspension Report to COW
to MOET
(school x school)
Resp. MEC
Resp. RMD /BLS
3.
Critical Incidents Annual Report to COW
Resp. BLS /RMD
4.
School Councils Annual Report
Resp- JPG /JS
January 2000
October 2000
1.
OCENET Annual Report to Bus Sery
1.
Trustee Expenses Report to Bus Sery
Resp. MEC
Resp. MEC
2.
Prepare public budget materials
2.
MFOI Annual Report to COW
Resp. NEC
Resp. JPG /J McCoy
3.
Hold P /V -P competitions
3.
Vandalism, Theft Report to Bus Sery
Resp. DMM
Resp. RMB
4.
EQAO and Board -wide exam results
to Education
4.
Community Council for Ethnocultural Equity
DMM
Annual Report to Education Committee
5.
School profiles published
Resp. DMM
Resp. DMM
5.
Board & School Financial Report Card to MOET
Resp. JPG /MEC
6.
Research Committee Annual Report to Education
Resp. DMM
7.
SALEP report to MOET Resp. JPG /Bd Services