HomeMy WebLinkAbout11 Report 99-123 Tracking and Follow-up of Board Motions August 1998 - April 1999s'2
OTTAWA- CARLETON
DISTRICT SCHOOL BOARD
26 May 1999
Report No. 99 -123 to the Chair's Committee
Re Tracking and Follow -up of Board Motions August 1998 - April 1999
ORIGINATOR: James P. Grieve, Director of Education /Secretary of the Board
Janice E. Sargent, Management, Policy and Planning Advisor
1. To provide for information to the Chair's Committee a comprehensive report of Board motions
for the period August 1998 to April 1999, noting where appropriate follow -up taken by staff.
BACKGROUND:
2. In response to requests from the Board for a tracking mechanism to indicate action taken
following Board motions, a database has been compiled for the period in question and for
continuing use from now on.
3. An interim report was made to the Chair's Committee on 28 April outlining steps taken to
create this information resource and to provide a sample of the information it contains.
4. The database has since been completed and a report format developed to report the information
that trustees at the 28 April meeting agreed they wished to have available.
STATUS:
5. The comprehensive initial report attached as Appendix A will be followed in the future at
regular intervals (two to four times per year) by a summary report showing only those motions
in respect of which action was initiated but not completed, as well as all new motions
adopted /follow -up initiated by the Board since the previous report.
6. With the exception of one item of correspondence which has not yet been traced (File No. 7,
page 47), and one in which the Board motion was referred back to SEAC for clarification (File
No. 200, page 94), action has been initiated wherever and as appropriate, and follow -up action
has been completed in the large majority of instances.
SUBMITTED FOR INFORMATION.
James P. Grieve
Director of Education/
Secretary of the Board
5'3
Committee:
Responsibility
Centre:
OCDSB Board Motions
Board
Human Resources
Motion originated from. of the Whole (in camera)
J�ar.A
Meeting Date August 6,1998 -a
File No. 112
Motion:
THAT the term appointments as Supervisory Officers for Rose -Marie Batley, John Brennan, Ross Donaldson, Judith
Hoye, Dan Mason and Barbara Stollery, be changed to permanent status, effective immediately.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board Meeting Date August 6,1998
Responsibility Human Resources File No. 113
Centre:
Motion originated from:
Motion
THAT James Grieve be appointed Secretary of the Ottawa - Carleton District School Board.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board Meeting Date August 6,1998
Responsibility sector's Office File No. 114
Centre:
Motion originated from:
Supervisory Officer Selection Committee
Motion
THAT a Supervisory Officer Selection Committee be struck, comprised of the Chair of the Board, the Chairs of the
Business Services, Education and Human Resources Standing Committees, the Director of Education and two
Superintendents.
Follow -up Action: ® Action Initiated ® Action Completed
May 20,1999 Page 1
C Smitteeponsibility
Centre:
Board
Transportation
OCDSB Board Motions
Motion originated from: Committee of the Whole
Meeting Date August 6,1998
File No. 115
Motion:
THAT Board Policy P.068.PLG: Student Transportation Entitlements, be approved as amended.
Follow -up Action: ® Action Initiated ® Action Completed
Policy issued as amended - August 1998.
Committee:
Responsibility
Centre:
Board
Finance
Motion originated from: Board
Meeting Date August 6,1998
File No. 116
Motion:
THAT the budget for the first phase of the study, of efficient and effective business practices be set at a maximum of
C00,000; and THAT the first phase be used primarily to identify the business areas to which additional resources
ould be devoted, and THAT a plan and proposed contract for the additional work, if any, be brought back to the Board
for consideration at the earliest possible date.
Follow -up Action: ® Action Initiated ® Action Completed
Action deferred; short-year budget year ended 31 August 1998, ending source of funds available for such a project.
14
May 20,1999 Page 2
Committee:
Responsibility
Centre:
Board
Board Services
Motion originated from:
OCDSB Board Motions
Meeting Date August 6,1998
File No. 117
Motion:
THAT the Board's by-laws and standing rules be revised to add a new item 3.7 under the heading special purpose
committees as follows:
Other advisory committees as may be determined from time to time by the Board:
3.7 Other advisory Committees: to provide advice recommendations and support to the Board by:
A. Serving as a forum for involving significant constituencies and experts with a major interest in education,
and which are not adequately represented by existing groups such as school councils; and
B . Promoting educational goals recognized by the board as having a clear benefit for a significant number of
its students.
Follow -up Action: N Action Initiated N Action Completed
Board by -laws re- issued as amended, August 1998
Committee:
Responsibility
Centre:
Board
Board Services
Motion originated from:
Meeting Date August 6,1998
File No. 118
Comm mly Membership on Adis Committees
Motion:
A. THAT Policy P.048.GOV: Advisory Committees to the Board be revised to address the following issues related
to community membership on advisory committees as follows:
• method of recruitment of community members
• procedure for approving the community members to be named to the committee
• length of term of office for community members
• number of consecutive terms a community member can serve on the committee
B . THAT the revised policy be presented to the October meeting of the Chair's Committee.
Follow -up Action: N Action Initiated N Action Completed
Policy issued as amended, August 1998
May 20,1999 Page 3
C me �mittee:
sponsibility
Centre:
Board
Board Services
Motion originated from:
OCDSB Board Motions
5---6
Meeting Date August 6,1998
File No. 119
Motion:
THAT the Board confirm Trustee Graham as the Trustee alternate for the current Board year (to the end of November
1998), Stanley Katz as the community representative, and Bill Gowling as the community alternate to serve on the
Supervised Alternative Learning for Excused Pupils Committee for the term ending 30 November 2000.
Follow -up Action: ® Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board
Board Services
Motion originated from:
Meeting Date August 6,1998
File No. 120
C901t1T L' the Board appoint Trustee Hill as the Trustee delegate to the Eastern Regional Council of the Ontario Public
School Boards' Association.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board
Responsibility Program
Centre-
Motion Motion originated from:
Meeting Date August 24,1998
File No. 121
Motion
A. THAT the board approve the plan of action outlining the timelines and responsibility centres for the program
review (Appendix A);
Follow -up Action: ® Action Initiated ® Action Completed
Review of French Immersion and Alternative programs completed.
XDSB now offers three entry points for F1 and has in place a process for expanding alternative
May 20, 1999 Page 4
iT
OCDSB Board Motions
Committee: Board Meeting Date August 24,1998
Responsibility Program File No. 122
Centre:
Motion originated from:
Motion:
B . THAT an information meeting for trustees be held between 4 and 15 September.
Follow -up Action: ® Action Initiated ® Action Completed
Session held for trustees on Thursday, 10 September.
Committee: Board Meeting Date August 24,1998
Responsibility plant File No. 123
Centre:
Motion originated from:
Tender 98-020JH - Vehicles and Vans
Motion:
A. THAT the Board accept the low bid from Jack May Pontiac in response to tender No. 98-01OJH: and
B . THAT the Board authorize the purchase of vans as specified in Report No. 98-273.
Follow -up Action: ® Action Initiated ® Action Completed
Vans purchased as per tender November 1998.
Committee: Board
Responsibility Human Resources
Centre:
Motion originated from: Committee of the Whole (in camera)
Bill 160 Requirements
Meeting Date August 24,1998
File No. 124
Motion:
THAT staff proceed as directed in Committee of the Whole for purposes of meeting the legal requirements established in
Bill 160 with respect to the allocation of instructional time.
Follow -up Action: ® Action Initiated ® Action Completed
E7
May 20,1999 Page 5
Q '3mmittee:
esponsibility
Centre.
OCDSB Board Motions 3"1
Board
Human Resources
Motion originated from: Committee of the Whole (in camera)
Secondary Contract Negotiations
Meeting Date August 24,1998
File No. 125
Motion
THAT staff proceed, as agreed in Committee of the Whole, with respect to negotiations for the secondary panel.
Follow -up Action: ® Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board
Director's Office
Motion originated from: Committee of the Whole (in camera)
OPSBA re Labour issue
Meeting Date August 24,1998
File No. 126
Motion
THAT OPSBA be advised that if circumstances warrant, the Ottawa - Carleton District School Board will be responding
ILsitively to their request.
Follow -up Action: ❑ Action Initiated ® Action Completed
As circumstances did not warrant, no action required.
Committee: Board Meeting Date September 14,1998
Responsibility Planning File No. 127
Centre:
Motion originated from: Committee of the Whole (in camera)
Cross Boundary Transfer Request Brookfield High School)
Motion
THAT the Board approve the transfer of a student to Brookfield High School.
Follow -up Action: ❑Action Initiated ® Action Completed
May 20,1999 Page 6
59 OCDSB Board Motions
Committee:
Responsibility
Centre:
Board
Human Resources
Motion originated from: Committee of the Whole (in camera)
Meeting Date September 14, 1998
File No. 128
Motion:
THAT the Board allow the Ottawa - Carleton Elementary Teachers' Federation grievance regarding staffing allocations
for the 1998 -99 school year.
Follow -up Action: ® Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board
Human Resources
Motion originated from: Committee of the Whole (in camera)
Meeting Date September 14,1998
File No. 129
Collective Agreement. OSSTF 25 (TPA)
Motion:
THAT until further notice, all of the terms and conditions of the existing collective agreements covering secondary
teachers, including negotiated articles which the parties have ratified and /or agreed to implement immediately, sh
remain in force, with the exception of the following:
A. Collective Agreement Between the CBE and OSSTF. District 43
(i)
Article 11.01A(c)(iii), (iv) and (v)
(ii)
Article 11.01A(e)
(iii)
Article 11.01B(c)
(iv)
Article 12; and
(i) Part B, Article 2.02(c)
(ii) Memoranda of Agreement, Adult High School,
(iii) Part B, Article 12.
Follow -up Action: ® Action Initiated ® Action Completed
ri
May 20,1999 Page 7
(ZMU ponsib ittee ility
Centre:
OCDSB Board Motions
0
Board
Human Resources
Motion originated from: Committee of the Whole (in camera)
Meeting Date September 14,1998
File No. 130
Motion
THAT staff proceed as directed in Committee of the Whole with respect to a labour relations issue.
Follow -up Action: ® Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board
Human Resources
Motion originated from: Committee of the Whole (in camera)
Meeting Date September 14,1998
File No. 131
Motion
THAT staff be authorized to offer a three -year renewable term position to the candidate selected as Manager of
)mmunications and Information Services.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board Meeting Date September 14,1998
Responsibility Board Services File No 132
Centre:
Motion originated from:
-1-77 1UV =�
Motion:
THAT the meeting calendar for the period September 1998 to June 1999 (Appendix B to report no. 98 -276) be approved,
subject to changes for individual meetings as may be necessitated from time to time during the school year, and to
changing the special meetings of the Business Services Committee for the purpose of the area review to public meetings
of Committee of the Whole Board.
Follow -up Action: ® Action Initiated ® Action Completed
c.
May 20,1999 Page 8
W OCDSB Board Motions
Committee: Board
Responsibility Finance
Centre:
Motion originated from:
Meeting Date September 14,1998
File No. 133
Motion:
THAT the resolution authorizing the use of grid demand notes be approved and forwarded to the Bank of Nova Scotia.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board Meeting Date September 14, 1998
Responsibility File No. 134
Centre: Superintendent of Schools
Motion originated from:
lu
Motion
THAT the Board approve policy P.059.SCO: Severe, Life - Threatening Allergies and the Administration of Medication
to Students in the Schools. A
Follow -up Action: ® Action Initiated ® Action Completed
Policy issued September 1998.
Committee: Board
Responsibility Board Services
Centre:
Motion originated from:
Meeting Date September 14, 1998
File No. 135
Motion
THAT the Board invoke the provisions in Board by -laws for the calling of extraordinary meetings of the board for
discussion of human resources issues for the period from 1 September 1998 to 31 October 1998.
Follow -up Action: ® Action Initiated ® Action Completed
May 20,1999 Page 9
(Zponsibinty mittee:
Centre:
Board
Board Services
Motion originated from:
OCDSB Board Motions
671-
Meeting Date September 14,1998
File No. 136
Motion
THAT Trustee Getty be appointed the alternate director of Ontario Public School Boards' Association and the alternate
delegate to the OPSBA Eastern Regional Conference.
Follow -up Action: ❑ Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board
Director's Office
Motion originated from:
Meeting Date September 14,1998
File No. 137
Moon
�Z—T Trustee Sheryl MacDonald and Trustee Hill be appointed to represent, with the Chair, the Ottawa - Carleton
ict School Board at the 5 October consultation session of the Education Improvement commission.
Follow -up Action: ® Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board .
Board Services
Motion originated from
Meeting Date September 14,1998
File No. 138
Motion
THAT the Board confirm the appointment of Susanne Striegler as the alternate member representing the Ottawa
Chapter of the Autism Society (Ontario) on the Special Education Advisory Committee for the term ending 30
November 2000.
Follow -up Action: ® Action Initiated ® Action Completed
C7,
May 20,1999 Page 10
63
Committee:
Responsibility
Centre:
Board
Planning
Motion originated from:
OCDSB Board Motions
Meeting Date September 14, 1998
File No. 139
Motion:
A. THAT the Board endorse the "Prioritized Categories and Accompanying List of Factors for School Closures" as
developed on 14 April 1998 and with the following amendments:
Priority No. 1: ad a bullet after program availability, viz: threshold of sustainable program.
Priority No. 2: change to Consider the Board -wide context (note: rest of sentence deleted).
Priority No. 3: add a bullet, applicable surplus space versus theoretical surplus space; and
B . THAT in developing the options and recommendations, the community working groups take into account the
guiding principles already adopted by the Board.
Follow -up Action: ® Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board (Extraordinary) Meeting Date September 22, 1998
Human Resources File No 140
Motion originated from: Committee of the Whole
Motion:
THAT staff proceed as directed in Committee of the Whole with regard to a secondary labour relations issue.
Follow -up Action: ® Action Initiated ® Action Completed
May 20,1999 Page 11
OCDSB Board Motions
In
C:ponsibility mi lee: Board (Extraordinary) Meeting Date September 22,1998
Human Resources File No. 141
Centre:
Motion originated from: Committee of the Whole
Labour Relations Issues
Motion:
THAT staff proceed as directed in Committee of the Whole with respect to a secondary labour relations issue.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board
Responsibility Planning
Centre:
Motion originated from: Committee of the Whole (in camera)
Cross- Boundary Transfer Request
Meeting Date September 28,1998
File No. 83
Motion:
THAT the Board approve the transfer of a student from Ridgemont to Hillcrest High School.
z ® Action Initiated ® Action Completed
Committee: Board
Responsibility Human Resources
Centre:
Motion originated from: Committee of the Whole (in camera)
®anointment of Principal
Meeting Date September 28,1998
File No. 84
Motion
THAT the Board confirm the appointment of Tom Schultz to secondary principal effective 13 October 1998.
Follow -u.p Action: ® Action Initiated ® Action Completed
May 20,1999 Page 12
Committee:
Responsibility
Centre:
OCDSB Board Motions
Board
Human Resources
Motion originated from: Committee of the Whole (in camera)
Appointment of Superintendent
Meeting Date September 28, 1998
File No. 85
Motion:
THAT staff be authorized to offer the term position of Superintendent to the successful candidate.
Follow -up Action: ® Action Initiated ® Action Completed
Superintendent L. Archibald appointed
Committee: Board Meeting Date September 28,1998
Responsibility Superintendent Hoye File No. 86
Centre.
Motion originated from: Education Committee
Learning 0ovortunitie5 Grant /Breakfast Prog=_W=Won)
Motion:
A. THAT support for school breakfast programs in the OCDSB be maintained;
B . THAT the budget for these programs be supported through the Learning Opportunities Grant to a maximum of
$500,000;
C. THAT schools requesting support receive money for the purchase of food only;
D. THAT the partnership with OCRI regarding school breakfast programs be maintained;
E. THAT as part of the development of the action plans for learning opportunities, staff address the need for
ongoing community partnerships to defray the costs of these programs.
Follow -up Action: ® Action Initiated ® Action Completed
See motion of 26 October for follow -up to this motion and resulting action taken.
May 20,1999 Page 13
(,mmittee:
wee sponsibility
Centre:
Board
Program
OCDSB Board Motions
Motion originated from: Education Committee
G�
Meeting Date September 28, 1998
File No. 87
Motion:
A. THAT the Ottawa - Carleton District School Board support the continuation of Alternative elementary
programs;
Follow -up Action: ® Action Initiated ® Action Completed
Mode of delivery maintained for 1999 -2000
Potential expansion to jurisdiction as a whole (2000 -2001) if sufficient numbers of applications
mailing to all OCDSB schools advertising program in March 1999
Committee: Board
Responsibility Program
�
Motion originated from Education Committee
Meeting Date September 28, 1998
File No. 142
Elementary Alternative Schools
otion:
B . THAT the location of viable and sustainable Alternative elementary programs and the appropriate boundaries
for their catchment areas be determined through the area review process and that for the purpose of the area
review process, the designation "elementary alternative school' be removed.
Follow -up Action: ® Action Initiated ® Action Completed
Mode of delivery maintained for 1999 -2000
Potential expansion to jurisdiction as a whole (2000 -2001) if sufficient numbers of applications
mailing to all OCDSB schools advertising program in March 1999
May 20,1999 Page 14
b �/ OCDSB Board Motions
Committee:
Responsibility
Centre:
Board
Program
Motion originated from: Education Committee
Meeting Date September 28, 1998
File No. 143
Motion:
C. THAT the Superintendents responsible for program and planning work with the Alternative Schools Advisory
Committee:
(i) to identify for the Community Working groups the critical masses of viable and sustainable Alternative
elementary programs for both JK to 6 and grades 7 and 8: and
Follow -up Action: N Action Initiated N Action Completed
• mode of delivery maintained for 1999 -2000
• potential expansion to jurisdiction as a whole (2000 -2001) if sufficient applications
• mailing to all OCDSB schools advertising elementary alternative program in March 1999
Committee:
Responsibility
Centre:
Board
Program /Planning
Meeting Date September 28, 1998
File No. 144
Motion originated from: Education Committee
Elementary Alternative Schools
Motion:
C. THAT the Superintendents responsible for program and planning work with the Alternative Schools Advisory
Committee:
(ii) to identify parents (existing or new) across the Board who are interested in an Alternative elementary
program for their children.
Follow -up Action: N Action Initiated N Action Completed
Mode of delivery maintained for 1999 -2000
Potential expansion to jurisdiction as a whole (2000 -2001) if sufficient numbers of applications
mailing to all OCDSB schools advertising program in March 1999
RI
May 20,1999 Page 15
�mmittee:
esponsibi ty
Centre:
Board
Program
OCDSB Board Motions 6V
Motion originated from: Education Committee
Meeting Date September 28, 1998
File No. 145
Motion:
D. THAT the Alternative Schools Advisory Committee be consulted regarding any future review of elementary
Alternative programs to include expanding them throughout the entire Ottawa - Carleton District School Board.
Follow -up Action: ® Action Initiated ® Action Completed
Mode of delivery maintained for 1999 -2000
Potential expansion to jurisdiction as a whole (2000 -2001) if sufficient numbers of applications
mailing to all OCDSB schools advertising program in March 1999
Committee:
Responsibility
Centre:
Board
Program
Motion originated from: Education Committee
Meeting Date September 28, 1998
File No. 88
French Immersion Progom
Qtion:
A. THAT French immersion programs be offered at selected secondary schools so as to ensure viable and accessible
programs, as part of the reorganization of programs resulting from the secondary school reform project and the
rationalization of space;
Follow -up Action: ® Action Initiated ® Action Completed
Process put in place at April Education Committee meeting to allow secondary schools to introduce Immersion or
Extended programs provided that they have critical mass and do not negatively affect neighbouring schools.
Committee:
Responsibility
Centre:
Board
Program
Motion originated from: Education Committee
Meeting Date September 28,1998
File No. 91
Motion:
B. THAT the Board develop a succinct information package for parents on French immersion entry points;
Follow -up Action: ® Action Initiated ® Action Completed
?amvhlet in develovment staee (in Communications as of May 7). Draft will be presented at June Education
May 20, 1999 Page 16
V
OCDSB Board Motions
Committee: Board Meeting Date September 28, 1998
Responsibility Program File No. 92
Centre:
Motion originated from: Education Committee
Motion:
C. THAT the Board examine ways to strengthen the Core French program and to strengthen and intensify
immersion programs;
Follow -up Action: ® Action Initiated ❑ Action Completed -
Staff preparing for use in September a Core French resource kit (scope and sequence) for jK -2 teachers. Quality
Assurance Division has developed an action plan to test Core/Immersion students in the Intermediate Division (7 & 8) tc
use as a basis for altering the program.
Committee: Board Meeting Date September 28,1998
Responsibility Program /Planning File No. 93
Centre:
Motion originated from: Education Committee
French Immersion Programs
Motion:
D. THAT the Superintendents responsible for Program and Planning identify for the Community Working Groups
the critical masses of viable and sustainable EFI, MFI and LFI programs.
Follow -up Action: ® Action Initiated ® Action Completed
Superintendents Batley and Mason developed and presented the model (critical mass charts distributed). Used as a
basis for expanding the MFI program to two new schools for 1999 -2000.
Committee:
Responsibility
Centre:
Board
Program
Motion originated from: Education Committee
_Si -, . 9 �.
Meeting Date September 30,1998
File No. 89
Motion:
B . THAT the OCDSB support an EFI Program starting at SK in all areas of the Board where numbers warrant;
Follow -up Action: ® Action Initiated ® Action Completed
• consistently applied across the system for the 1999 -2000 school
May 20,1999 Page 17
• OCDSB Board Motions
rmi
�mttee: Board Meeting Date September 30,1998
esponsibility File No. 102
Centre: Program
Motion originated from• Education Committee
French L*+'Imersion Entry Points
oi*?ts
Motion:
C. THAT the OCDSB support an MFI Program starting at Grade 4 in all areas of the Board where numbers warrant;
Follow -up Action: ® Action Initiated ❑ Action Completed
MFI to be expanded to two new sites for 1999 -2000, based on sufficient critical mass to start up programs
Committee:
Responsibility
Centre:
Board
Program
Motion originated from: Education Committee
ASS •i Nil ��_ ti
Meeting Date September 30, 1998
File No. 103
Motion:
D. THAT the OCDSB support an LFI Program starting at Grade 7 in all areas of the Board where numbers warrant.
Follow -up Action: ® Action Initiated ® Action Completed
Suvvorted. No change in the number of sites.
May 20,1999 Page 18
Committee: Board
OCDSB Board Motions
Responsibility
Centre: program /Special Education /Transportation
Motion originated from: Education Committee
Meeting Date September 30, 1998
File No. 90
Motion:
THAT the OCDSB meet the program needs of the students and the communities that it serves by:
A. recognizing the following five tracks within its elementary schools:
i )
regular English /Core French
ii)
immersion
iii)
alternative
iv)
ESL /ESD
V)
special education
B . promoting excellence in all tracks by ensuring program viability and sustainability by matching program
offerings to community needs through the establishment of single, dual and multitrack elementary schools with
various grade offerings (e.g. JK to 4, JK to 6,5 to 8 and 7 to 8) within families of schools as enrolments permit and
the demographic context supports;
C. implementing innovative management structures within families of schools (e.g. twinning, multiple facility
schools, etc.) to reduce overhead costs;
D. continuing to reduce transportation costs through co- operative busing arrangements, criteria modification and
eligibility harmonization while recognizing the differing requirements across the Board.
Follow -up Action: ® Action Initiated ® Action Completed
• motion was referred to the 14 October meeting of the Business Services Committee
• potential for five tracks across system, provided there are sufficient numbers of students
May 20,1999 Page 19
(Zpons mi ibility
Centre:
OCDSB Board Motions
Board
Director's Office
Motion originated from: Chair's Committee
7z
Meeting Date September 30, 1998
File No. 94
Motion
A. THAT the response to the EIC Consultation on School Councils, as amended, be submitted as that of the trustees,
senior staff and principals of the Ottawa - Carleton District School Board;
B . THAT the following paragraph be added in an appropriate place:
In light of recent questions raised about the appropriateness of permitting Board staff to be parent members of
school councils, the Board has not heard of any concerns with regard to the Board's Policy on school councils
which specifically provides that Board employees may run for a position as a parent representative on any
school council at a school where their children are enrolled or registered, and this entitles them to express their
views as any other parent on a school council.
C. THAT this OCDSB response be presented to the EIC at the Consultation Session scheduled for 5 October 1998.
Follow -up Action: ® Action Initiated ® Action Completed
OCDSB consultation response based on input from school staff, senior staff and trustees was presented to EIC on 5 October
1998.
IL
Committee.
Responsibility
Centre:
Board
Communications and Information Services
Motion originated from: Chair's Committee
Meeting Date September 30, 1998
File No. 146
Motion:
A. THAT the amended Plan of Action for a Corporate Visual Identity, be approved; and
B . THAT a budget of $3,000 to cover the cost of producing a logo design be approved.
Follow -up Action: ® Action Initiated ® Action Completed
Student designed logo was selected by the Board and has been introduced system -wide:
May 20,1999 Page 20
Committee:
Responsibility
Centre:
Board
Finance
OCDSB Board Motions
Motion originated from: Business Services Committee
Motion:
THAT Policy P. 055.17IN: Asset Management, be approved, as amended.
Follow -up Action: ® Action Initiated ® Action Completed
Policy issued as amended.
Committee:
Responsibility
Centre:
Board
Finance
Motion originated from: Business Services Committee
Meeting Date September 30, 1998
File No. 95
Meeting Date September 30,1998
File No. 96
Policy on Distribution or Disposal of Surplus Funiture /Egbjpment
Motion:
THAT Board Policy P.056.FIN: Distribution or Disposal of Surplus and Obsolete Furniture and FovinmPnt No a »nrnvM
Follow-up Action: ® Action Initiated ® Action Completed
Policy issued.
Committee:
Responsibility
Centre:
Board
Planning
Meeting Date September 30,1998
File No. 97
Motion originated from: Business Services Committee
- . ■ .11 . . . ._. . MI., . .
Motion:
THAT the Ottawa- Carleton Child Care Association be given an opportunity to appoint a representative to the
co- ordinating group(s) for the elementary and secondary area reviews to be completed by the end of 1998.
Follow -up Action: ® Action Initiated ® Action Completed
May 20,1999 Page 21
Q:ponsibility lnlltt ee: :
Centre:
Board
Finance
OCDSB Board Motions
Motion originated from: Business Services Committee
Motion:
�v
Meeting Date September 30,1998
File No. 98
THAT staff be requested to report on an approach and process to assist the Board in exploring a range of options,
including alternative uses and possible sale, for real property currently deemed surplus to the Board's needs and for any
real property which may be identified as surplus during the area review process, with a report to the Business Services
Committee in October.
Follow -up Action: ® Action Initiated ❑ Action Completed
Process delayed by changes in timelines for Area Review Process.
Committee: Board Meeting Date September 30, 1998
Responsibility File No. 99
Centre: Planning
Motion originated from: Business Services Committee
efinition of School Space
Motion: T�
THAT the OCDSB write to the province:
i) expressing concern that the current definition of acceptable uses of daytime school space is limited and narrow in
scope;
ii) asking that the definition be broadened to allow community groups to apply to boards to rent unused space in
schools during the school day at a rate which would fully cover overhead costs; and
iii) asking that spaces used in this manner not be deemed surplus in terms of the definition used by the province.
Follow -up Action: ® Action Initiated ® Action Completed
Letter sent to the Ministry 13 October 1998
L
May 20,1999 Page 22
1�
OCDSB Board Motions
Committee: Board Meeting Date September 30,1998
Responsibility Planning File No. 100
Centre:
Motion originated from: Business Services Committee
•s - MR R•O_t_I_•• M. IRMT-T-50"
Motion
THAT the OCDSB write to the province asking that specialized space used for high needs students be exempt from
consideration as surplus space by the province.
Follow -up Action: ® Action Initiated ® Action Completed
Letter sent to the Ministry 9 October 1998.
Committee: Board
Responsibility Planning
Centre:
Motion originated from: Business Services Committee
Meeting Date September 30,1998
File No. 101
Extension of Timelines for School Closure Decisions
Motion
i) THAT the OCDSB request that the Minister of Education extend the time line for school closure decisions from
December 31, 1998 to February 28,1999; and 4
ii) THAT the OCDSB send a copy of this motion to all other public and separate boards through their associations.
Follow -up Action: ® Action Initiated ® Action Completed
Letter sent to the Ministry 1 October 1998.
Committee:
Responsibility
Centre:
Board
Director's Office
Motion originated from: Committee of the Whole (in camera)
Meeting Date October 13,1998
File No. 147
Freedom of Information and Protection of Privacy Issug
Motion
THAT the OCDSB proceed with respect to an issue associated with the Municipal Freedom of Information and
Protection of Privacy Act as agreed to in Committee of the Whole (in camera).
Follow -up Action: ❑ Action Initiated ® Action Completed
May 20,1999 Page 23
Qmu ttee:
: ponsibility
Centre:
OCDSB Board Motions -76
Board
Human Resources
Motion originated from Committee of the Whole (in camera)
Meeting Date October 13,1998
File No. 148
Motion
THAT staff proceed regarding negotiations with secondary occasional teachers, as directed in Committee of the Whole
(in camera).
Follow -up Action: ® Action Initiated ®Action Completed
Committee:
Responsibility
Centre:
Board
Human Resources
Motion originated from: Committee of the Whole (in camera)
Meeting Date
October 13, 1998
File No. 149
M�rb ion:
T theoard confirm the appointments of Joanne Catton and Suzan Eltis to elementary principals for a one -year
ationary period, effective 14 October 1998.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board Meeting Date
Responsibility Superintendent of Schools
Centre:
Motion originated from:
Motion
A. THAT Policy 964 of the former Ottawa Board of Education be set aside; and
October 13, 1998
File No. 150
B . THAT staff be directed to develop a procedure for a consistent standard of management of evening dances in
secondary schools, with sufficient flexibility to allow individual schools to respond appropriately to the needs
and characteristics of their school communities.
I Follow -up Action: ❑ Action Initiated ® Action Completed
'rocedure PR560.SC0: School Dances (Secondary) - issued 18 November 1998.
May 20,1999 Page 24
--�T
Committee:
Responsibility
Centre:
OCDSB Board Motions
Board
Superintendent of Schools
Motion originated from:
Meeting Date October 13,1998
File No. 151
Motion:
THAT a Board policy on volunteers be developed as a matter of priority to, among other things, set out reasonable
conditions under which volunteers may run extracurricular activities without the direct supervision of teaching staff.
Follow -up Action: ® Action Initiated ❑ Action Completed
OCRI is developing a joint "generic" policy for all area boards. This will come to the Board in the fall of 1999.
Committee.
Responsibility
Centre:
Board
Planning
Motion originated from:
Meeting Date October 13,1998
Amendment to Motion Previously Adopted Child Care Representatives Area Reviews
File No. 152
Motion:
THAT the Child Care Council of Ottawa - Carleton be given an opportunity to appoint a representative to the
co- ordinating group(s) for the elementary and secondary area reviews to be completed by the end of 1998.
Follow -up Action: ® Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board
Director's Office
Motion originated from: Chair's Committee
Meeting Date October 13,1998
File No. 153
Motion
A. THAT a policy outlining a code of conduct /ethics for OCDSB trustee members be drafted;
B . THAT trustees be consulted on the policy; and
C. THAT the draft policy be presented for approval at the November Chair's Committee meeting.
Follow -up Action: ❑ Action Initiated ® Action Completed
Board Policy P.073.GOV: Board Member Code of Ethics - adopted by the Board 10 May, 1999, to be issued June 1999. Ll
May 20,1999 Page 25
�" '�m7ns ttee:
ib ility
Centre:
Board
Finance
OCDSB Board Motions
Motion originated from: Chair's Committee
T91
Meeting Date October 13,1998
File No. 154
Motion:
THAT the Board approve policy P.039.FIN, Travel, Meal and Mileage Claims.
Follow -up Action: ❑ Action Initiated ® Action Completed
deferred pending clarification; policy subsequently adopted at Board meeting of 11 January 1999 and issued in February
1999.
Committee:
Responsibility
Centre:
Board
Human Resources
Motion originated from: Committee of the Whole (in camera)
Secondary Negotiations
Meeting Date October 22,1998
File No. 155
Motion:
ci;�i staff proceed regarding negotiations with secondary teachers, as directed in Committee of the Whole, in camera.
Follow -up Action: ® Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board
Plant
Motion originated from: Committee of the Whole (in camera)
Environmental Site Reort
Meeting Date October 26,1998
File No. 156
Motion:
THAT the Board approve action regarding an OCDSB site as discussed in Committee of the whole, in camera.
Follow -up Action: ® Action Initiated ® Action Completed
all activities approved by the Board with respect to the site were initiated and are under way.
May 20,1999 Page 26
Committee:
Responsibility
Centre:
Board
Board Services
Motion originated from:
OCDSB Board Motions
Meeting Date October 26,1998
File No. 157
Motion:
THAT a new item 6 be added to the Board by -laws as follows: A delegation which has appeared at a Committee of the
Board on a particular topic will be provided with a further opportunity of up to two minutes, at the Board meeting when
the report comes forward, to present any new information on the issue or to respond to the recommendations from the
Committee. Substantial repetition of the previous presentation will be ruled out of order.
Follow -up Action: N Action Initiated D Action Completed
In effect. Will be incorporated in by -laws upon next re- issue.
Committee:
Responsibility
Centre:
Board
Board Services
Motion originated from:
Meeting Date October 26,1998
File No. 158
Extraordinary Meetings of the Board
Motion:
THAT the Board invoke the provisions in the Board's By-laws for the calling of extraordinary meetings of the Board for
discussion of human resources issues for the period from 1 November 1998 to 31 December 1998.
Follow -up Action: N Action Initiated N Action Completed
May 20,1999 Page 27
�mmittee:
ponsibility
Centre:
Board
Finance
OCDSB Board Motions
Motion originated from Business Services Committee
Meeting Date October 26,1998
File No. 159
Motion:
A. THAT Policy P.057.FIN: Acquisition of Major Services be approved subject to the following amendment:
4.2 Submissions shall normally be reviewed by a selection committee made up of staff members as
appropriate, and as approved by the Director of Education From time to time, depending on the nature
of the major services to be provided, the Director may recommend that the board establish a selection
committee including trustees and staff.
B . THAT Policy P.069.FIN: Tendering, Purchasing and Acquisition of Supplies and Services, be approved.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board Meeting Date October 26,1998
$eonsibility Planning File No. 160
C--'nrt;-.
Motion originated from Business Services Committee
Cbtions for Disposal of Survlus Facilities
Motion:
A. THAT staff be authorized to obtain appraisals and information for as many sites as possible, working on a
priority basis to enable trustees to understand long term potential, if any, to generate funds to maintain a capital
program.
Follow -up Action: ® Action Initiated D Action Completed
Information will be brought forward during Phase 11 of the Area Review /School Closures process.
c.
May 20, 1999 Page 28
ql OCDSB Board Motions
Committee:
Responsibility
Centre:
Board
Planning
Motion originated from: Business Services Committee
Meeting Date October 26, 1998
File No. 161
Motion:
B. THAT staff develop projections of funds to be generated by the grants for new pupil places under reasonable
assumptions about the future, to enable trustees to understand long term potential, if any, to generate funds to
maintain a capital program.
Follow -up Action: ® Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board
Finance
Motion originated from: Business Services Committee
Meeting Date October 26,1998
File No. 162
Motion:
C. THAT clarification be urgently sought on the implications of regulation #444 -98, specifically vis -a -vis the role
of the Ontario Reality Corporation and the ability of boards to generate funds from surplus sites retained by the
board.
Follow -up Action: ® Action Initiated ® Action Completed
Legal opinion obtained from Bell Baker.
NOTE: Regulation will change given changes to funding formula in November 1998.
Committee:
Responsibility
Centre..
Board
Special Education
Motion originated from• Education Committee
Meeting Date October 26,1998
File No. 163
Motion
THAT the Board approve Policy P.019.GOV, Special Education Advisory Committee, subject to changing the wording of
paragraph 3.3 to "three community representatives ", rather than two.
Follow -up Action: ® Action Initiated ® Action Completed
Policy re- issued February 1999 with this change incorporated.
May 20,1999 Page 29
OCDSB Board Motions
C7 ee: Board
sibihty program
Centre:
Motion originated from: Education Committee
Home Instruction Policy
Motion:
THAT the Board approve Policy P.070.SES, Home Instruction.
Follow -up Action: ❑ Action Initiated ® Action Completed
Board Policy P.070.SES: Home Instruction was issued on 26 October 1998.
�/z
Meeting Date October 26, 1998
File No. 164
May 20,1999 Page 30
g3
Committee: Board
Responsibility Program
Centre:
OCDSB Board Motions
Motion originated from: Education Committee
Meeting Date October 26,1998
File No. 165
Motion:
THAT the Board approve the revised process for program review:
Step 1. Confirmation of Issues (by late October)
This step involves the identification of the program delivery and associated program issues that must be resolved before
a specified date. This will include clarification of what is a program - substance or program delivery issue.
Step 2. Information Gathering. Dissemination and Review 02y end of December
This step involves the most change, and would include the following:
(i) the development of one or more draft discussion paper(s) on the topic(s) and /or sub - topics;
(ii) the holding of a work group for trustees alone to (a), confirm the final list of topics for review, and (b), to review
the draft discussion papers with specific reference to the data and other information the trustees will need in
order to make a decision on the topic;
(iii)' the holding of an open forum for members of the public where the amended discussion paper (and any other
additional information that can be added from the trustee session) can be discussed and clarified;
(iv) the holding of a special meeting of the Education Committee on the topic, during which members of the public
would be invited to respond to the amended discussion paper and answer four to five key questions associated
with the topic;
(v) following the special meeting of the Education Committee, all participants (trustees and non - voting
representatives) would be invited to submit comments to staff on the presentations); and
(vi) the formulation of a series of recommendations by staff for consideration by Director's Council.
Step 3 Decision Making I (By mid-j nu 1999)
This step involves the formulation of recommendations by Director's Council for submission to the Education Committee.
This step involves the trustees making the final decisions on the topics at the Education Committee and at the Board.
Follow -up Action: O Action Initiated ® Action Completed
May 20,1999 Page 31
OCDSB Board Motions
<;Iq
Uponsibility mi ttee: Board Meeting Date October 26,1998 8 File No. 166
Centre:
o�
Motion originated from: Education Committee
Motion:
A. THAT secondary school program delivery options (magnet schools, composite schools, specialized programs, and
semestering) be reviewed in the context of current information on secondary school reform, during the current
year, with a completion date of 1 February 1999 (with the exception of special education program delivery); and
B . THAT all other program issues, including those identified to date, be scheduled for review over a two -three
year cycle, with a preliminary report to come to the November 1998 meeting of the Education Committee.
Follow -up Action: ® Action Initiated ❑ Action Completed
The major area for this year (1998 -99) remaining was secondary school program rationalization.
Series of motions pertaining to these was subsequently adopted at the 8 February 1999 Board meeting.
English Language Arts (K-12/OA), Math (K- 12 /OA) and implementation of Secondary School Reform were
subsequently selected as topics for review.
c.
May 20,1999 Page 32
q5�
Committee: Board
OCDSB Board Motions
Responsibility
Centre: Finance /Superintendent Hoye
Motion originated from: Education Committee
Meeting Date October 26,1998
File No. 167
Motion:
THAT the action plans and the budget allocation be approved, including the addition of $100,000 for home instruction,
for a total allocation of $1,621,500, from the Leaning Opportunities grant:
a) Breakfast program fundraising: staff will be hired on contract to assist the Board in
making the breakfast program self - sustaining over the next year
b) School readiness
C) Early readiness intervention pilot projects
d) Early numeracy intervention pilot projects
e) A tracking system for closing the gap
f) Elementary curriculum /kindergarten
g) First language initiatives
h) Early intervention program
i) Develop a healthy and safe learning environment
j) The Hub
k) Early literacy programs
1) Speech Language
m) Home instruction
TOTAL
Follow -up Action: ® Action Initiated ® Action Completed
I too
off
•I off
I off
$1,621,50()
P]
• Budget funds distributed to cost centres.
• All plans have been initiated and will continue into the 1999 -2000 school year with project updates in the fall i1
requested.
• Early Literacy /Numeracy Intervention Pilot Projects: Proposals were received from schools and 14 projects were
chosen for each area. Money has been dispersed to the schools except for money required for the evaluation,
which will take place next year.
• A tracking system: working with a cross- agency committee to identify the factors of an index; beginning to
collect data, but most data collection will take place next year
• In- serviced primary teachers in Booktime and encouraged the usage of the booklet
• Provided in- service in school for the ELP Program
• First Language Math at the grade 9 level has been taught for one semester at Rideau H.S.
May 20,1999 Page 33
(Znittee:
ponsibility
Centre:
OCDSB Board Motions
Board
Communications and Information Services
Motion originated from:
Corporate Vi
51�
Meeting Date October 26,1998
File No. 168
Motion:
A. THAT design No. 6b be adopted as the OCDSB logo, subject to availability and, if necessary, having regard to
intellectual property considerations.
B . THAT once a design has been chosen, the Board select a corporate colour or colours for the design.
Follow -up Action: ® Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board
Communications and Information Services
Motion originated from:
Meeting Date October 26, 1998
File No. 169
�
p Visual Identity
otion: C
THAT the student designer and graphics staff be asked to bring to the 9 November Board meeting a representation of the
logo design and a range of colour options.
Follow -up Action: ® Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board
Human Resources
Meeting Date October 29,1998
File No. 170
Motion originated from: Committee of the Whole (in camera)
Motion:
THAT the tentative settlement between the Ottawa - Carleton District School Board and the Ontario Secondary
School Teachers' Federation , District 25 (Teachers' Unit), which will form a first collective agreement to be in effect
from 1 September 1998 to 31 August 2000, be ratified, subject to ratification by the OSSTF.
Follow -up Action: ® Action Initiated ® Action Completed
May 20,1999 Page 34
ql� OCDSB Board Motions
Committee:
Responsibility
Centre:
Board
Director's Office
Motion originated from: Chair's Committee
Meeting Date November 9,1998
File No. 171
Motion:
A. THAT a representative steering committee be established by the Director of Education to develop plans for the
OCDSB Future Planning - Three Year Plan in January 1999; and
B . THAT Trustee Graham and the Chair (ex officio) be appointed by the Board to serve on the Future Planning
Steering Committee.
Follow -up Action: ❑ Action Initiated ® Action Completed
Steering Committee successfully planned and carried out long -range planning conference, The Future is in Our Hands:
Public Education in Ottawa - Carleton to 2015, held 13 -15 May 1999.
Committee:
Responsibility
Centre:
Board
Director's Office
Motion originated from: Chair's Committee
Meeting Date November 9,1998
File No. 172
Motion
A. THAT the Board approve revised Board Policy P.065.GOV, Advisory Committees subject to,
(i) the deletion of the note regarding the term of the chair in 3.3(a), and
Follow -up Action: ❑ Action Initiated ® Action Completed
Board Policy P.065.GOV: Advisory Committees to the Board was revised and re- issued to the system November 18,
1998.
E7
May 20,1999 Page 35
C7U on tte e:
sibility
Centre:
OCDSB Board Motions
Board
Director's Office
Motion originated from: Chair's Committee
Meeting Date November 9,1998
Motion:
A. THAT the Board approve revised Board Policy P.065.GOV, Advisory Committees subject to,
File No. 173
(ii) the addition of a not to paragraph 3.3, viz: Committee members may not serve for more than six
consecutive years; and b).
Follow -up Action: ❑ Action Initiated ® Action Completed
Board Policy P.065.GOV: Advisory Committees to the Board was revised and re- issued to the system November 18,
1998.
Committee:
Responsibility
Centre:
Board
Director's Office
Motion originated from:
(W
Chair's Committee
Meeting Date
November 9,1998
File No. 174
Motion:
THAT the proposed School Year Advisory Committee be changed to a School Year Calendar consultation Group,
to be struck by Director's Council each year in order to consider a proposed calendar for the following school
year, and to include staff, parents and students.
Follow -up Action: ❑ Action Initiated ® Action Completed
School Year Calendar consultative group met re proposed 1999 -2000 school year calendar in March 1999; such a group
will be reconvened each year to provide input for the following year.
14
May 20,1999 Page 36
Committee:
Responsibility
Centre:
Board
Plant
OCDSB Board Motions
Motion originated from: Chair's Committee
Meeting Date November 9,1998
File No. 175
Motion:
THAT the Board authorize up to $5,280.00 dollars to insert shims to correct the seating angle of the public seating in the
Board room.
Follow -up Action: ® Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board
Board Services
Motion originated from Chair's Committee
Meeting Date
Leaders in Education Accountability & RegponsibWty Network
November 9,1998
File No. 176
Motion:
THAT the OCDSB designate its Chair's Committee and its non - voting representatives as the OCDSB's LEARN
(Leaders in Education Accountability and Responsibility Network) group to provide anecdotal feedback to OPSBA
regarding provincial education initiatives.
Follow -up Action: ® Action Initiated ❑ Action Completed
By letter dated 17 November 1998 OPSBA was informed of the Board's decision to designate its Chair's Committee as
the LEARN. Information confirming the membership of the Chair's Committee and LEARN was forwarded to OPSBA
in a letter dated 14 December 1998.
19 May 1999: Trustee Lam reported that OPSBA has been sending questions to the Chair's Committee to obtain
anecdotal feedback regarding provincial education initiatives, as required.
K
May 20,1999 Page 37
'r
OCDSB Board Motions
C:muttee, Board Meeting Date November 9,1998
ponsibility Program File No. 177
Centre:
Motion originated from:
National Testing
Motion:
A. THAT the Ottawa - Carleton District School Board supports the concept of an optional national test in selected
core subjects for youth in transition between high school and the world of work /post secondary education/
training; and
B . THAT this option be forwarded to the Ontario Public School Boards' Association and the Canadian Education
Association for information.
Follow -up Action: ❑ Action Initiated ® Action Completed
Letters were sent to G. Anderson at OPSBA and to P. Milton at CEA on 23 November 1998.
Committee:
Responsibility
Centre:
Board
Board Services
Meeting Date
November 9,1998
originated from: CUtion
for n of Devg1gV%ugnW Disabilities
File No. 178
Motion
THAT the Ottawa - Carleton District School Board confirm Phyllis Bourne, Debbie Kirwan, and Lorna Sukey as the
parent representative members of the Ottawa - Carleton Coordinating Committee for the Education of Pupils with
Developmental Disabilities for the 1998 -99 school year.
Follow -uti Action: O Action Initiated ® Action Completed
May 20, 1999 Page 38
9( OCDSB Board Motions
Committee:
Responsibility
Centre:
Board
Communications and Information Services
Motion originated from:
•y.. . -s s
Meeting Date November 9,1998
File No. 179
Motion:
THAT colour choice number 3, purple (Pantone 519) and black, be selected as the corporate colour for the approved logo
design.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board
Responsibility Board Services
Centre:
Motion originated from:
Meeting Date November 9,1998
File No. 180
OC'DSB Representative on the Kanata Public Librar By oard
Motion:
THAT the Board nominate David Smith as its representative on the Kanata Public Library Board for the remainder of
the current term to the end of November in the year 2000.
Follow -up Action: ❑ Action Initiated ® Action Completed
May 20,1999 Page 39
�mmittee:
esponsibility
Centre:
Board
Board Services
OCDSB Board Motions
Meeting Date November 9,1998
File No. 181
Motion originated from:
Board Meeting Calendar. jwu , to March 1999
Motion:
A. THAT the master timetable for January to March 1999 be approved with the proviso that the timetable for the
area review process following the 24 November 1998 meeting may be changed, depending on the
recommendations in the 23 November staff report to the Board regarding a revised schedule for the area review
process; and
B. THAT the OCDSB federations and unions, Student Presidents' Council, OCASC and the general public be
advised of these modifications to the schedule for board and committee meetings.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board Meeting Date November 9,1998
Responsibility Finance File No. 182
entre:
otion originated from:
.. ..
Motion:
THAT the Board authorize the addition of up to $800,000 to the approved 1998 -99 expenditure budget, to be funded from
the 1998 surplus.
r
Follow-up Action: ® Action Initiated ❑ Action Completed
To be finalized as part of 1998 -99 year end.
May 20,1999 Page 40
J OCDSB Board Motions
Committee: Board
Responsibility Planning
Centre:
Motion originated from:
Meeting Date November 23,1998
File No. 183
_s - -t • -• - .. .
Motion:
THAT the revised times for the Area Review, as detailed in Appendix A, be approved.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board Meeting Date December 14,1998
Responsibility planning File No. 81
Centre:
Motion originated from:
Motion:
THAT the CWGs be asked to continue to the end of February 1999; and that Board staff make any public information
relevant to this process available to the CWGs at the same time it is available to trustees; and that the CWGs be give
the opportunity to respond to any further recommendations during this time.
Follow -up Action: ® Action Initiated ® Action Completed
consultation extended to February 1999 prior to Board school closure decisions
Motion deferred to meeting of 21 December 1998.
`J
May 20,1999 Page 41
C "mmittee.
esponsibility
Centre:
OCDSB Board Motions
Board
Finance /Planning
Motion originated from:
qy
Meeting Date December 14,1998
File No. 82
Motion:
THAT capital expenditures (for renovations /upgrading /expansion, etc.) exceeding $100,000 which can be expected
within the next three years for any site not recommended for closure among the high- priority 10 schools, be disclosed.
Follow -up Action: ® Action Initiated ® Action Completed
List including Plant evaluations of all sites was provided to trustees 18 December 1998.
Committee:
Responsibility
Centre:
Board
Planning
Motion originated from:
IL
School Closures
Meeting Date December 21,1998
File No. 78
Motion:
A. THAT trustees reaffirm the former Carleton Board of Education decision to close Confederation H.S. for
September 1999.
Follow -up Action: ® Action Initiated ® Action Completed
Motion re closure of Confederation H.S. for September 1999 was adopted 23 February 1999.
A
May 20,1999 Page 42
9 �,
Committee: Board
Responsibility Planning
Centre:
OCDSB Board Motions
Meeting Date December 21,1998
File No. 79
Motion originated from:
School Closures
Motion:
C. THAT staff be directed to bring back to Board for approval, a revised Phase II for the Attendance Boundary/
Area Review /School Closure Study Process.
Follow -up Action: ® Action Initiated ❑ Action Completed
Revised Phase II to go to Board on 14 June 1999.
Committee: Board Meeting Date
Responsibility Planning
Centre:
December 21,1998
File No. 184
Motion originated from:
School Closures
Motion:
B . i) THAT Phase I of the process for the Attendance Boundary /Area Review /School Closure Study be
revised to include the ten (10) school sites identified by staff, with timelines in accordance with
Appendix B to report no. 98 -397, resulting in a final decision to close schools for implementation
September 1999 being made on 22 February 1999.
ii) That Appendix B be amended to indicate that the meetings on 2, 4, 9,16 and 18 February will be
structured to have presentations relating to small groups of schools (2 - 3 in an evening) and deliberations
on those schools that same evening; with final decisions on all school closures being made on 22 February
1999.
Follow -up Action: ® Action Initiated ® Action Completed
• decision on closures deferred to 22 February
• further Phase I consultations carried out
• presentations by affected schools took place on 2, 4,9, 15 and 18 February
K
May 20,1999 Page 43
Umn itte: e:
ponsibility
Centre:
OCDSB Board Motions
Board
Director's Office
Meeting Date December 21, 1998
File No. 80
Motion originated from:
Long Range Plate
Motion:
A. THAT Future Search Canada Associates be engaged to work with an expanded planning committee which will
include other stakeholders in addition to trustees and staff, to organize a long range planning conference for the
OCDSB to be held over three days in May 1999 with follow -up through January 2000, at a cost of $12,000 plus
expenses and GST, to cover all pre- and post -work with the planning committee throughout 1999.
B . THAT meetings be open to additional Trustees as observers.
Follow -up Action: ® Action initiated ❑ Action Completed
- expanded pre - planning committee met from December 1998 through April 1999
- meetings open to additional trustees as observers
- Conference held successfully 13-15 May 1999
Committee: Board
dsponsibility Board Services
ntre:
Motion originated from: Board
Meeting Date January 11, 1999
File No.2
Motion:
THAT the Committee of the Whole meeting originally scheduled for 28 January 1999 be cancelled.
Follow -up Action: ® Action Initiated ® Action Completed
28 January 1999 COW meeting was cancelled.
c
May 20,1999 Page 44
Committee:
Responsibility
Centre:
Board
Board Services
Motion originated from: Board
OCDSB Board Motions
Meeting Date January 11, 1999
File No. l
Motion:
THAT a special Board meeting be convened prior to the next meeting of the working group for the coalition of
municipalities and school boards, to clarify the role of the OCDSB and the mandate of its Chair to participate in the
working group on school accommodation issues.
Follow -up Action: ® Action Initiated ® Action Completed
This sleeting was scheduled for Thursday, 14 January, subject to a quorum check.
Committee: Board Meeting Date January 11, 1999
Responsibility Finance File No.3
Centre:
Motion originated from: Business Services Committee
• ... - • ' M • .1. u-7--tun. . - • • • • •
Motion: 'J
THAT the Board approve the addition to the 1998 -99 approved budget of expenditures totalling $3,619,000 for projects
to be funded by additional Ministry grants.
Follow -up Action: ® Action Initiated ® Action Completed
Status reports provided to Board at 11 November 1998 and 12 May Business Services Committee meetings.
Committee:
Responsibility
Centre:
Board
Finance
Motion originated from: Business Services Committee
...
Motion:
THAT the board approve the 1999 -2000 school year budget process.
Meeting Date January 11, 1999
File No.4
Follow -up Action: ® Action Initiated ® Action Completed
It was noted that the schedule will need to be modified because of certain activities which did not take place when
planned. The Board subsequently modified the timetable. Budget completed 25 March 1999
May 20,1999 Page 45
Qe ma uttee:
sponsibility
Centre:
OCDSB Board Motions
Board
Continuing Education
Motion originated from: Business Services Committee
Meeting Date January 11, 1999
File No.5
Motion
A. THAT the Board continue to subsidize the following non - paying groups for access to school facilities when the
school is normally staffed with custodial coverage:
(I) municipalities at no charge until 30 June 1999 and pending the completion of negotiations with the
municipalities pertaining to access to school and municipal facilities;
(II) youth groups at $1.00 per hour and a minimum $30.00 permit until 30 June 1999;
B . THAT the current day lease agreements continue until August 1999 while staff reassess these agreements.
C. THAT staff continue to meet with the municipalities to reach an agreement pertaining to access to Board and
municipal facilities with a proposed implementation date of 1 July 1999;
D. THAT reciprocal agreements be examined and renegotiated if required; and
E. THAT staff be directed to consult with school councils through OCASC regarding a definition of school council
activities, with reference to classes of activities which could be considered differently in assessing
responsibility for costs associated with use of schools, and report back to the Business Services Committee as soon
r✓ as possible.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board
Responsibility Special Education
Centre:
Motion originated from: Education Committee
Meeting Date January 11, 1999
File No. 6
Motion:
THAT the Board approve the project plan for the review and restructuring of Special Education and Student Services, as
outlined in staff report No. 98 -353.
Follow -up Action: ® Action Initiated ® Action Completed
A
May 20,1999 Page 46
a
Committee:
Responsibility
Centre:
OCDSB Board Motions
Board
Student Services
Motion originated from' Education Committee
Meeting Date January 11, 1999
File No. 7
Motion:
THAT the OCDSB write to Jessica Hill, Assistant Deputy Minister responsible for children's services, to express its
concern that the three ministries with responsibility for children, namely Health, Community and Social Services, and
Education, as they are being severely restructured and reorganized, should be brought together to develop a holistic
approach to meeting the needs of all children within the province of Ontario and should be given sufficient funding to do
SO.
Follow -up Action: ❑ Action Initiated ❑ Action Completed
checking correspondence with Special Education /Student Services. No record of such a letter on file in Corporate
Records. (18 May 1999)
Committee: Board Meeting Date January 11, 1999
Responsibility Program File No. 8
Centre:
Motion originated from: Education Committee
Motion:
A. THAT the Board identify the following three areas as targets for comprehensive reviews in 1999 -2000:
G) English Language Arts
(ii) Mathematics
(iii) Secondary Reform; and
B. THAT staff be directed to bring back to the Education Committee no later than its March 1999 meeting, a
comprehensive plan for the review of all these areas.
P]
Follow -up Action: ® Action Initiated ❑ Action Completed
Plan presented at Special meeting of the Education Committee. All three reviews will be completed by February 2000.
May 20,1999 Page 47
Zponsib mittee ili
ty y
Centre:
Board
Program
OCDSB Board Motions
Motion originated from: Education Committee
go
Meeting Date January 11, 1999
File No.9
Motion:
THAT the Board write to the Ministry of Education and Training stressing the importance of receiving the policy
document on secondary school reform as soon as possible, and asking when it will be released.
Follow -up Action: ® Action Initiated ® Action Completed
A letter stressing the importance of. the policy document as well as the curriculum documents being released as soon as
possible was sent t the Ministry of Education and Training.
Committee: Board Meeting Date January 11, 1999
Responsibility File No. 10
Centre: Special Education
Motion originated from Education Committee
m- RMWq=t
lion
T the Board approve the parent guide.
Follow -up Action: ® Action Initiated ® Action Completed
Parent Guide issued and mounted on the WEB.
Committee: Board
Responsibility Spy Education
Centre:
Motion originated from: Education Committee
Meeting Date January 11, 1999
File No. 11
Motion
THAT all parents of children who are IPRC'd in the OCDSB receive a copy of the Parent Guide by March 1999.
Follow -up Action: ® Action Initiated ® Action Completed
Cost was $14,000
c.
May 20,1999 Page 48
I b � OCDSB Board Motions
of ons
Committee:
Responsibility
Centre:
Board
Program
Motion originated from: Education Committee
Meeting Date January 11, 1999
File No. 12
Motion
THAT the Board approve proposed policies P.031.SCO, Learning Resources, and P.030.SCO, Learning Media Requiring
Approval.
Follow -up Action: ® Action Initiated ® Action Completed
Policies have been issued.
Committee:
Responsibility
Centre:
Board
Program
Motion originated from: Education Committee
Meeting Date January 11, 1999
File No. 13
New Policy. Two-Board Non -Board Initiated Rese rch Committee
Motion
THAT the Board approve proposed policy P.072.CUR, Requests to Conduct Non - Board - Initiated Research in Schools.
Follow -up Action: ® Action Initiated ® Action Completed
Policy has been issued.
Committee: Board Meeting Date January 11, 1999
Responsibility File No. 14
Centre: Superintendent of Schools
Motion originated from: Chair's Committee
Po&c.y P.037.GOV. School Year Calendar
Motion
THAT Policy P.037.GOV: School Year Calendar, be approved, subject to the addition of the words "and coterminous
boards" at the end of item 2.2.
Follow -up Action: ® Action Initiated ® Action Completed
Policy has been issued.
E7
May 20,1999 Page 49
Qe 7ponsibility ttee:
Centre:
OCDSB Board Motions
Board
Superintendent of Schools
Motion originated from: Chair's Committee
Motion
THAT Policy P.062.SCO: School Opening or Closing Exercises, be approved.
Follow -up Action: N Action Initiated N Action Completed
Policy has been issued.
�vZ
Meeting Date January 11, 1999
File No. 15
Committee: Board Meeting Date January 11, 1999
Responsibility Superintendent of Schools File No. 16
Centre:
Motion originated from: Chair's Committee
• •� rtme BUMM
Motion
THAT Policy P.063.SCO: Display of Flags be approved.
Follow -up Action: N Action Initiated N Action Completed
Policy has been issued.
Committee: Board Meeting Date January 11, 1999
Responsibility Finance File No. 17
Centre:
Motion originated from: Audit Committee
Terms of Reference for Site Review & Training Services re School Generated Funds
Motion:
A. THAT the terms of reference for site review and training services re school- generated funds be approved.
B . THAT staff be authorized to proceed with a request for proposals for the site - specific review of school financial
records and the necessary staff training; and
C. THAT a spot check review of board - generated funds be done at a minimum of three schools.
Follow -up Action: N Action Initiated ❑ Action Completed
Awaiting completion of school accounting manual.
May 20,1999 Page 50
j
Committee:
Responsibility
Centre:
Board
Finance
OCDSB Board Motions
Motion originated from: Chair's Committee
Meeting Date January 11, 1999
File No. 18
Motion:
THAT the Board approve policy P.039XIN, Travel, Meal and Mileage Claims.
Follow -up Action: ® Action Initiated ® Action Completed
Board Policy P.039.FIN was issued in February 1999.
Committee: Board Meeting Date January 11, 1999
Responsibility Board Services File No. 19
Centre:
Motion originated from:
Changes in Membership on Special Education Advisory Committ ee
Motion:
THAT the Board confirm the following appointments to the Special Education Advisory Committee for the term endin _.
30 November 2000:
• Jane Naugler as the alternate member representing the Integration Action Group of Ottawa;
• Linda Makela as the regular member representing the Ottawa - Carleton Assembly of School Councils; and
• Kathleen Saunders as the regular member and Kris McGarva as the alternate member representing VOICE for
the Hearing Impaired.
Follow -up Action: ® Action Initiated ® Action Completed
May 20,1999 Page 51
C:mu
ttee:
sponsibility
Centre:
Board
Board Services
Motion originated from:
/Oiy
OCDSB Board Motions
Meeting Date January 11, 1999
File No. 20
Motion
THAT the Board invoke the provisions in the Board's by -laws for the calling of extraordinary meetings of the Board for
discussion of human resources issues for the period from 11 January 1999 to 28 February 1999.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board Meeting Date January 11, 1999
Responsibility Pig File No. 21
Centre:
Motion originated from
Motion
CThat the CWGs be asked to continue to the end of February 1999; and
B. That Board staff make any public information relevant to this process available to the CWGs at the same time
it is available to trustees; and
C. That the CWGs be given the opportunity to respond to any further recommendations during this time.
Follow -up Action: ® Action Initiated ® Action Completed
Consultation prior to Board school closure decisions extended to February 1999.
May 20,1999 Page 52
co'
Committee: Board
Responsibility Planning
Centre:
Motion originated from:
OCDSB Board Motions
Meeting Date January 11, 1999
File No. 22
use or rxisnn_g raucanon ueveionment C:nargo (t x u xeserve
Motion:
A. THAT the Ottawa- Carleton District School Board ask the province to permit the existing Education
Development Charge reserve to be used solely and entirely for the purpose for which it was collected, namely to
address the backlog of pupil places needed in growth areas, including both site acquisition and school
construction;
B. THAT the Ottawa- Carleton Homebuilders' Association, area municipalities and other interested bodies be
asked to express to the provincial government their support for this resolution.
Follow -up Action: ® Action Initiated ❑ Action Completed
Letter sent to Ministry. Requests made of O-C HA to support; no response as of 20 May 1999.
Committee: Board (Special) Meeting Date January 14,1999
Responsibility Human Resources File No. 34
Centre:
Motion originated from: Committee of the Whole (in camera)
ole-fin _camera
Motion:
THAT the negotiating team proceed as directed in Committee of the Whole (in camera), with regard to elementary
negotiations.
Follow -up Action: ® Action Initiated ® Action Completed
nj
May 20,1999 Page 53
jtL
OCDSB Board Motions
Qm*ftee-* Board (Special) Meeting Date January 14,1999
ponsibility File No. 35
Centre: Board
Motion originated from Committee of the Whole
R&,port No Committee of the Whole (PLb1_icl
Motion:
A. THAT the Board authorize the Chair to participate in the Working Group of Mayors and Chairs on School
Accommodation Issues;
B . THAT within the Working Group, the Chair's mandate be to continue to express the varied concerns of the Board
with regard to school accommodation issues; and
C. THAT the Chair bring any common proposals developed by the Working Group to the Board for ratification
prior to their being forwarded to the Minister of Education.
Follow -go Action: ® Action Initiated ® Action Completed
Committee: Board
,Responsibility Human Resources
ntre:
Motion originated from: Committee of the Whole (in camera)
Meeting Date January 25, 1999
File No. 23
Motion:
THAT the tentative settlement between the Ottawa - Carleton District School Board and the Ottawa- Carleton
Elementary Teachers' Federation dated September 1, 1998 to August 31, 2000 be ratified.
Follow -up Action: ® Action Initiated ® Action Completed
Collective agreement ratified.
14
May 20,1999 Page 54
V
OCDSB Board Motions
Committee: Board (Special) Meeting Date January 27,1999
Responsibility Special Education /Finance File No. 28
Centre: -
Motion originated from: Education Committee
.• . 9•
Motion:
THAT the Special Education /Student Services Program Delivery Model /Costing Report be approved in principle.
Follow -up Action: ® Action Initiated ® Action Completed
Action followed through into Budget process.
Committee: Board (Special) Meeting Date January 27,1999
Responsibility Board Services File No. 24
Centre:
. Motion originated from:
Motion:
THAT the Board approve the changes to the Board and Committee timetable for February and March 1999, as outlined
in staff report No. 99 -023.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board (Special) Meeting Date January 27,1999
Responsibility Finance File No. 25
Centre:
Motion originated from: Business Services Committee
Short Year Financial Statement
Motion:
THAT the Board approve the financial statements for the short year,1 January to 31 August 1998.
Follow -un Action: ction: ® Action Initiated ® Action Completed
Financial statements submitted to Ministry and published.
May 20,1999 Page 55
OCDSB Board Motions
109
Qn ftee-* Board (Special) Meeting Date January 27,1999
ponsibility File No. 26
Centre: Finance
Motion originated from:
Motion:
THAT the Board approve the display format for the 1998 -99 budget.
Follow -up Action: ® Action Initiated ® Action Completed
Board has received and passed the 1999 -2000 budget (with comparative 1998 -99) in this format.
Committee: Board (Special) Meeting Date January 27,1999
Responsibility Business /Learning Technologies File No. 27
Centre:
Motion originated from:
w • mrsnan= �►' •1 _!
Motion
THAT policy P.0741T, Computer Network Security, be approved.
® Action Initiated ® Action Completed
Committee: Board (Special) Meeting Date February 1,1999
Responsibility Planning File No. 33
Centre:
Motion originated from: Committee of the Whole
Motion
THAT Board policy P.077.PLG: Designated Schools /Student Transfers be approved as amended.
Follow -up Action: ® Action Initiated ❑ Action Completed
Changes made subsequently - see Board motion of 26 April 1999. To be re- issued in June.
May 20,1999 page 56
1o9
OCDSB Board Motions
Committee: Board (Special) Meeting Date February 1, 1999
Responsibility Transportation File No. 32
Centre:
Motion originated from: Committee of the Whole
Motion:
THAT Board policy P.068.TRA: Student Transportation be approved as amended.
Follow -up Action: ® Action Initiated ® Action Completed
Changes made subsequently in April 1999 (see Board motion of 12 April 1999).
Committee:
Responsibility
Centre:
Board
Human Resources
Meeting Date February 8, 1999
File No. 104
Motion originated from: Committee of the Whole (in camera)
Employee Assistance Program Selection of Provider
Motion:
THAT the OCDSB engage the Family Service Centre of Ottawa- Carleton to be the sole provider of its Employee
Assistance Plan (EAP) services for a period of one year commencing 1 March 1999, with an option to renew annually to a
maximum of five years.
Follow -up Action: ® Action Initiated ® Action Completed
E
May 20,1999 Page 57
Qttee:
sibility
Centre:
Board
Planning
OCDSB Board Motions
Motion originated from: Committee of the Whole (in camera)
//0
Meeting Date February 8,1999
File No. 105
107-M-174,71 �l ! • 1. IU !l M� <. 6 -_ !. U a • , 1 • _
Motion:
THAT the Ottawa - Carleton District School Board:
Request the Minister of Education and Training to amend the school capital funding formulae to:
a) Permit school boards to apply a zone model in determining capital funding for new schools in
Ottawa - Carleton, and in other regions under the jurisdiction of the French- language boards servicing
Ottawa - Carleton;
b) permit school boards to apply a system utilization factor of less than 1000/6 to the calculation of the
Grants for New Pupil Places;
C) provide flexibility without penalty by:
i) recognizing fully the space inventory and maintenance and operations requirements of all school
based programs (including elementary, secondary and adult education) ad to zero rate space
leased from school boards on a cost recovery basis for exclusive use by community programs and
partnerships;
ii) allowing the transfer from school to school of community and other partnership uses, including
day care spaces;
iii) permitting the establishment of new partnerships and uses over time.
II. Request the Minister of Education and Training to immediately establish a "Capital Transition Fund" to meet
the backlog of new school construction requirements in Ottawa - Carleton.
III. Request the Minister of Education and Training to amend the Grant for School Renewal to ensure that it will be
adequate to permit school boards to upgrade schools to current standards and meet program requirements in
accordance with a long term facilities renewal plan.
Follow -up Action: ® Action Initiated ® Action Completed
Document prepared for Chair for work with the Chairs' and Mayors' Working Group.
14
May 20, 1999 Page 58
l
OCDSB Board Motions
Committee: Board Meeting Date February 8, 1999
Responsibility Program File No. 29
Centre:
Motion originated from: Education Committee
Middle French Immersion
Motion:
THAT staff be asked to report back to an appropriate venue with a proposal for additional middle French immersion
program sites in September 1999, taking into account the potential change of location for one of the current MFI programs.
=ollow -up Action: ® Action Initiated ® Action Completed
Staff reported back on 5 potential sites. Two additional sites established subsequently at Knoxdale and Stonecrest.
E7
May 20,1999 Page 59
immittee:
esponsibility
Centre:
Board
Program
OCDSB Board Motions
Motion originated from: Education Committee
IIZ
Meeting Date February 8,1999
File No. 30
Motion
A. THAT the Ottawa - Carleton District School Board endorse the concept of community schools, and where
appropriate, groups of schools, offering a wide range of programs within the bounds of critical mass to make
them viable;
B. THAT there be a range of programs available in secondary schools (full details of the range must await final
decisions by the Ministry of Education and Training concerning secondary school reform and clearer definitions of
terms such as "academic" and "applied ");
C. THAT the Principal, in consultation with the school council, have the responsibility to propose to Director's
Council of Superintendents a balance of course offerings that is most appropriate to meet the needs of the
students, and that Director's Council have the responsibility for ensuring a variety and balance of programs
throughout the system;
D. THAT school organization be determined by the school and its community, subject to the maintenance of a
balanced range of school organizations in the system (principals and school councils will need to share their
intentions with staff and trustees very early in the planning process);
THAT given critical mass, there be an extended French immersion or bilingual program in any secondary school
IL- deemed appropriate by the Principal in consultation with the school council, and approved by Director's Council
of Superintendents;
F. THAT a central staff committee establish the number of credits required for the French Immersion certificate
and a suggested template for course offerings;
G. THAT there be a minimum of at least one centre for the arts (currently housed at Canterbury High School);
H. THAT there be a minimum of at least one centre for vocational programs;
I. THAT admission to specialty programs, other than Special Education and ESL, be based on admission criteria
approved by staff, rather than strictly on student choice;
J. THAT, given secondary school reform and school closures, the rationalization of programs and placements in the
system be implemented gradually, with full implementation in September 2000; and
K. THAT for the year 1999 -2000, the secondary alternate program be continued in-locations physically separate
from, but administratively linked to a regular secondary school
Follow -up Action: ® Action Initiated ® Action Completed
Process developed and approved at May Education meeting for "Changes to Program and Organization at Secondary
Schools" to facilitate all of the above.
May 20,1999 Page 60
I
OCDSB Board Motions
Committee: Board (Special) Meeting Date February 8,1999
Responsibility Board Services File No. 31
Centre:
Motion originated from: Committee of the Whole
Motion:
THAT the Board approve the terms of reference for the Advisory Committee on the Arts.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board (Special) Meeting Date February 8,1999
Responsibility Board Services File No. 106
Centre:
Motion originated from. Committee of the Whole
Motion
THAT the Board approve the terms of reference for the Alternative Schools Advisory Committee.
Folly Action: ® Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board
Board Services
Motion originated from• Education Committee
Meeting Date February 8,1999
File No. 107
Motion
THAT the Board confirm the following appointment to the Special Education Advisory Committee for the term ending
30 November 2000: Michael Dawson as the alternate member representing the epilepsy Association of
Ottawa - Carleton.
Follow -up Action: ® Action Initiated ® Action Completed
E
May 20,1999 Page 61
CZM ttee: e: onsibility
Centre:
Board
Finance
Motion originated from:
OCDSB Board Motions
Meeting Date February 8,1999
File No. 108
Motion:
THAT the Board endorse the report Education Funding in the Province of Ontario, A Review of the Issues, provided
jointly by the Ontario Public School Boards' Association and the Ontario Association of School Business Officials, and
request the Minister of Education and Training
I . to act on its recommendations to modify the funding model;
II. to establish a process for annual review of the funding model jointly with OASBO and representatives of
provincial Trustee and Supervisory Officer organizations.
Follow -up Action: ® Action Initiated ❑ Action Completed
Submitted to OPSBA for consideration by its Executive Council as possible policy resolutions to be forwarded to its
Annual General Meeting in June.
Committee:
rponsibility
tre:
Board
Program /Planning
Motion originated from:
Meeting Date February 8,1999
File No. 109
Motion:
THAT staff be directed to report on the feasibility of relocating the alternative elementary program at Crichton
Alternative Community School or the Middle French Immersion program at Overbrook Public School to York Street
Public School.
Follow -up Action: ® Action Initiated ® Action Completed
Report provided to the Board 22 March 1999.
14
May 20, 1999 Page 62
OCDSB Board Motions
Committee: Board Meeting Date February 8, 1999
Responsibility Board Services File No. 77
Centre:
Motion originated from:
ARnointment of a SEAC Non - Voting Rggresentative to the Education Committee
Motion:
THAT Policy P.010.GOV, Community Involvement on Board Standing Committees (item 3.1) and Policy P.019.GOV,
Special Education Advisory Committee (item 3.12) be revised as follows:
The Special Education Advisory Committee shall have the right to appoint a non - voting representative to the
Education Committee.
Follow -up Action: ® Action Initiated ® Action Completed
Ze- issued February 1999
May 20,1999 Page 63
!l
OCDSB Board Motions
Q :uon*ftee.: Board (Special) Meeting Date February 22,1999
pnsibility File No. 36
Centre: Superintendent of Schools
Motion originated from
1999 -2000 School Year Calendar
Motion:
THAT the 1999 -2000 school year calendar be approved for submission to the Ministry of Education and Training for final
approval, viz:
1999 -2000 School Year Calendar
1 September 1999
26 November 1999
22 December 1999 - 4 January 2000 (Inclusive)
25 February 2000
13-17 March 2000
24 March 2000
26 June 2000
1 September 1999
22 December 1999 - 4 January 2000 (Inclusive)
25 February 2000
13-17 March 2000
22, 23 & 26 June 2000
21, 24-27 January 2000
15,16,19 -21 June 2000
- First Day of School
- P.A. Day (P /T Interviews)
- Christmas Break
- P.A. Day (Federation Day)
- March Break
- P.A. Day (P /T Interviews)
- P.A. Day (Last Day of School)
- First Day of School
- Christmas Break
- P.A. Day (Federation Day)
- March Break
- P.A. Days (Last Days of School)
Follow -up Action: ® Action Initiated ® Action Completed
Ministry approval of the Board calendar was received 16 April 1999.
IN
May 20,1999 Page 1 64
I [r
OCDSB Board Motions
Committee: Board (Special) Meeting Date February 23,1999
Responsibility Planning File No. 37
Centre.
Motion originated from• Committee of the Whole
sue.. .mml • _
Motion:
A. Crichton School
(i) That Crichton School be closed effective September 1999; and
THAT items A(ii) and (iii)* be referred to the 8 March 1999 Board meeting, and that staff be asked to review
alternatives for the placement of Crichton students residing in Planning Area 2, including placement of these
students at Riverview (Ottawa).
Follow -up Action: ® Action Initiated ® Action Completed
Analysis of the options, including relocation of Crichton students to Riverview (Ottawa), was carried out; consultation
took place with Crichton and Riverview school council representatives.
*Note: The following are the motions from Part A which were referred to the 8 March 1999 Board meeting:
(ii) That Crichton students residing within Planning Area 2 and the currently existing alternative English boundary
be co- located at Manor Park School for alternative English;
(iii) That Crichton students residing in Planning Area 3 (Sandy Hill and Lowertown) attend Lady Evelyn School
alternative English, or apply for a student transfer to attend Manor Park School for alternative English;
May 20,1999 Page 65
/S/
OCDSB Board Motions
r,mmittee: Board (Special) Meeting Date February 23, 1999
esponsibility File No. 38
Centre: Planning
Motion originated from: Committee of the Whole
Motion
B. Fisher Park/Summit
That a decision on Fisher Park /Summit be deferred to Phase II of the Area Review /School Closure /Attendance
Boundary Study with the objective of determining occupancy of the building which either maximizes its use as a
day school facility or makes use of the building in such a manner that the MET does not count the unused day
school space as part of the OCDSB's inventory.
Follow -up Action: ® Action Initiated ® Action Completed
Motion to defer decision on Fisher Park /Summit to Phase II of the Area Review /School Closure /Attendance Boundary
Study carried.
Committee: Board (Special) Meeting Date February 23,1999
Responsibility Planning File No. 39
Cotion entre:
originated from: Committee of the Whole
Final Report Committee of the Whole (Area Review. Phase Il
Motion
C. McNabb Park School
(i) That McNabb Park School be closed effective September 1999;
(ii) That the regular English program students (with 1 daycare room) be relocated to Centennial School;
Follow -up Action: ® Action Initiated ® Action Completed
To be completed for 1 September 1999.
c.
May 20,1999 Page 66
1�
OCDSB Board Motions
Committee: Board (Special) Meeting Date February 23, 1999
Responsibility Planning File No. 40
Centre:
Motion originated from: Committee of the Whole
Motion:
D. Queensway Public School
(i) That Queensway Public School be closed effective September 1999;
(ii) That the student body re- locate to Pinecrest Public School;
(iii) That the attendance boundaries be approved effective September 1999, as outlined in staff report 99 -032;
(iv) That an 'option area" as shown on the attendance boundary maps in staff report 99 -032 be approved to
permit students within the current 1998 /1999 Queensway JK -6 English attendance boundary the option to
attend either Pinecrest or J.H. Putman for grades 7 and 8 English.
Follow -up Action: N Action Initiated N Action Completed
To be completed for 1 September 1999.
Committee: Board (Special) Meeting Date
Responsibility Planning
Centre:
Motion originated from: Committee of the Whole
C ..r •n. T . MM"
Motion:
E. New Cumberland Elementary School
February 23, 1999
File No. 41
THAT staff be directed to bring back a revised set of attendance boundaries for the new Cumberland elementary
school as soon as possible.
Follow -up Action: N Action Initiated N Action Completed
New boundaries, proposed grade and program configuration were presented to and approved by the Board at its meeting
of 23 March 1999.
May 20,1999 Page 67
OCDSB Board Motions
Qe7onsib itt ee Board (Special) Meeting Date February 23,1999
ility Planning File No. 42
Centre:
Motion originated from:
Motion:
F. Confederation High School
(i) THAT the OCDSB reaffirm the former Carleton Board of Education (CBE) 1995 decision to close
Confederation High School as a secondary school, and implement the following attendance boundary
arrangements for the redirection of Confederation High School students, in conjunction with the opening
of the new John McCrae Secondary School, for September, 1999:
(a) Students from the former Confederation attendance area residing south of Fallowfield Road
(includes Barrhaven, Hearts Desire and rural Nepean) be redirected to John McCrae;
(b) Students from the former Confederation attendance area residing north of Fallowfield Road,
east of Woodroffe Avenue and south of Hunt Club Road (includes Merivale Gardens, Pineglen
east and west, Grenfell Glen and Country Place areas) be redirected to J.S. Woodsworth;
(c) Students from the former Confederation attendance area residing east of Woodroffe Avenue and
north of Hunt Club Road, within the Confederation /Merivale optional area, be redirected to
Merivale only (the option to Confederation will no longer apply);
(d) That students from the former Confederation attendance area residing north of Fallowfield
Road and west of Woodroffe Avenue, be redirected to Sir Robert Borden (includes the
Confederation /Sir Robert Borden optional area, where the option to Confederation will no
longer apply).
(ii) THAT non - designated students currently attending Confederation (i.e., not from the Confederation
attendance area) be repatriated to their designated schools, effective September 1999;
(iii) THAT the High Performance Athlete program, currently located at Confederation, be relocated to John
McCrae effective September, 1999.
(iv) THAT staff be directed to study the alternative placement of elementary students from Nepean south at
Confederation High School in the 1999 /2000 school year and report to the Board as soon as possible; and
(v) THAT the disposition of the Confederation High School be held in abeyance until staff report to the
Board.
Follow -up Action: ® Action Initiated ® Action Completed
r
51
May 20,1999 Page 68.
,a
OCDSB Board Motions
Committee: Board (Special) Meeting Date February 23, 1999 *,
Responsibility Planning File No.43
Centre:
Motion originated from: Committee of the Whole
Motion:
G. McArthur High School
(i).1 THAT McArthur High School be retained as a board facility with its present or expanded combination
of basic vocational and special needs programs;
Follow -up Action: ® Action Initiated ❑ Action Completed
Committee: Board (Special) Meeting Date February 23, 1999
Responsibility Planning File No. 44
Centre:
Motion originated from: Committee of the Whole
Final Report. Committee of the Whole (Area Review. Phase I)
Motion:
G. McArthur High School
(i).2 That consideration of items (ii) and (iii)* be deferred pending decisions on special education issues but
not later than the end of March.
Follow -up Action: ❑ Action Initiated ® Action Completed
*NOTE: The following are the motions referred to in G (i)2, which were deferred, pending decisions on Special
issues:
(ii) THAT staff be directed to provide administrative support including catchment boundary changes to
stabilize and increase the enrolment in the basic vocational programs at McArthur High School;
(iii) THAT the name of McArthur High School be changed to the Ottawa - Carleton job Skills Centre.
These motions were withdrawn at the Board meeting of 12 April 1999 - no action required.
May 20,1999 Page 69
OCDSB Board Motions
1;U-)
Q7ponsibility ttee: Board (Special) Meeting Date February 23,1999
File No. 45
Centre: Planning
Motion originated from: Chair's Committee
Motion:
H. Kanata Boundaries. Elementary
(i) That the EFI program from Bridlewood Community Elementary School be directed to John Young
Elementary School for K-6 EFI and to W.O. Mitchell Public School for 7 -8 EFI. Bridlewood Community
Elementary School (BCES) EFI grades SK-6 (area 10C) be directed to John Young as of September 1999.
Current BCES EFI grades 4 to 6 would be permitted to attend W.O. Mitchell (WOM) as of September
1999. Students currently in grade 7 EFI at BCES and grade 8 EFI new to BCES as at September 1999
complete grade 8 at BCES, to avoid moving to WOM for one year before going on to secondary school.
(ii) That the 7-8 ENG students from Glen Cairns attendance boundary (currently attending W.O. Mitchell
Public School) be directed to Bridlewood Community Elementary School. Current 1998/1999 grade 7
ENG students would be allowed to remain at W.O. Mitchell Public School to complete their education.
Any new incoming grade 8 ENG student, for the 1999 /2000 school year, would be given the option of
attending either W.O. Mitchell Public School or their new designated school based on the recommended
attendance boundary.
(iii) That the K-6 ENG students from Katimavik's attendance boundary (currently attending Roland
Michener Public School) be directed to Castlefrank Elementary School. Current 1998/1999 grade 5 ENG
students would be allowed to remain at Roland Michener Public School to complete their education. Any
new incoming grade 6 ENG student, for the 1999 /2000 school year, would be given the option of attending
either Roland Michener Public School or their new designated school based on the recommended
attendance boundary.
(iv) That W.E. Johnston Public School's attendance boundary for SK-6 ENG (see revised map on folio 103 in
staff report 99 -032) includes part of Kanata Lakes and all of Heritage Hills area. The Village Green
area (area 10H) will be directed to Roland Michener for grades SK-6 and to W. Erskine Johnston for
grades 7 & 8.
Follow -up Action: ® Action Initiated ® Action Completed
c.
May 20,1999 Page 70
j �3 OCDSB Board Motions
Committee: Board (Special) Meeting Date February 23, 1999
Responsibility Planning File No.46
Centre:
Motion originated from: Committee of the Whole
WMW = wGrOT700MR, 1=6
Motion:
Whitehaven School
(i) That Whitehaven School be closed effective September 1999;
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board (Special) Meeting Date February 23, 1999
Responsibility Planning File No. 47
Centre:
Motion originated from: Committee of the Whole
Final Report. Committee of the Whole (Area Review. Phase I)
Motion:
Whitehaven School
A. THAT parts (ii) and (iv) be deferred to the 8 March 1999 meeting of the Board, and that staff provide a report
regarding trustee concerns about the "domino effect'
B . THAT part (iii) be referred to the 24 February 1999 meeting of Committee of the Whole for inclusion in the
consideration of middle French immersion.
Follow -up Action: ® Action Initiated ® Action Completed
Parts (n) and (iv) above read as follows:
(ii) That the regular English program (with 2 daycare rooms) be relocated to D. Roy Kennedy School;
(iv) That there be phase -out of the late immersion program at Broadview School and phase -in of the late
program at J.H. Putman School;
Part A of motion deferred to meeting of 8 March 1999 - see 8 March 1999 motions adopted.
Part (iii) above reads as follows:
(iii) That the middle immersion program at D. Roy Kennedy School be relocated to Broadview School;
Part B of motion referred to 24 February 1999 meeting.
See 24 February motions adopted.
May 20,1999 Page 71
OCDSB Board Motions
C e"M'ttee, Board (Special) Meeting Date
sponsibility Program
Centre:
Motion originated from: Committee of the Whole
1aq
February 24,1999
File No. 110
Motion:
i) THAT the MFI programs be continued at D. Roy Kennedy, Overbrook and Featherston, and that students at
Overbrook have an option for grades 7 and 8 of attending either Featherston or their nearest EFI program, as is
the case now.
ii) THAT new Middle French Immersion sits be established only at those schools where a minimum of 25 students
are enrolled in the first year of the program.
iii) THAT staff be directed to proceed with information sessions and registration for the three current sites (D. Roy
Kennedy, Overbrook and Featherston) and the five proposed sites ( Stonecrest, Katimavik, Knoxdale, Kars and
Queenswood), with the proviso that parents be informed that the proposed locations are tentative and the
program will not be implemented unless there is sufficient registration, and subject to changes in Planning Area 1
due to attendance boundary changes for the new Cumberland Elementary School.
Follow -up Action: ® Action Initiated ® Action Completed '
Five original sites confirmed. Two new sites established at Stonecrest and Knoxdale.
c,
Committee: Board (Special) Meeting Date February 24,1999
Responsibility Planning File No. 111
Centre:
Motion originated from Committee of the Whole
Motion:
THAT the Board approve the Pupil Accommodation Policy P.076.PLG, as amended.
Follow -up Action: ® Action Initiated ® Action Completed
Policy issued February 1999.
14
May 20,1999 Page 72
1A
Committee: Board
OCDSB Board Motions
Responsibility Continuing Education
Centre:
Motion originated from: Committee of the Whole (in camera)
Meeting Date March 8, 1999
File No. 48
Motion:
THAT the Board approve the agreement between the Board and municipalities developed by the Municipal Review
Task Force for the use of facilities between the Board and municipalities at a cost of $7.00 per hour under scenario B,
requiring all users, except the Board, to pay for the use of Board facilities, subject to the inclusion of a clause regarding
an annual review of the $7.00 rate with any change requiring mutual consent.
Follow -up Action: ® Action Initiated ® Action Completed
Agreement signed and in effect.
Committee: Board Meeting Date March 8, 1999
Responsibility Finance /Special Education /Planning /Transportation File No-49
Centre:
Motion originated from: Education Committee
Motion: Program Special Education /Students Services Prom Delivery /Cgin_ g
A. THAT the additional information contained in staff report 99 -033 be incorporated into the report on the special
education /students services program delivery model and costing for 1999 -2000;
B. THAT the implementation plan /timelines be as follows:
• 1 -5 February: Consultation with Planning Department, Transportation re sites for special education
programs.
• February: Consultation with principals of schools and with school councils.
• 24 February: Recommendation of major programs that are not dependent on annual student location data
to be made to Director's Council of Superintendents, and subsequently, to the Board.
• February/March: Inservice on the IPRC process; ISA claims for all schools.
• 3 March: SEAC comprehensive plan information.
• 22 March: Board, final budget decisions; staffing process begins, subject to confirmation of the provincial
grant.
• 1 April: Staffing.
• 15 May: Comprehensive plan, submission to the Ministry of Education and Training.
• May June: Needs assessment, IPRC reviews, ISA claims finalized, review of withdrawal delivery
model; and
C. THAT final decisions on special education reductions be made as part of the budget process.
Follow -up Action: ® Action Initiated ® Action Completed
Timelines slightly extended to cover issues for Phase 2. Action scheduled to be
May 20,1999
1999.
Page 73
C
ommittee:
esponsibility
Centre:
Board
Program
OCDSB Board Motions
Motion originated from Education Committee
Meeting Date March 8,1999
File No. 50
Motion
THAT the pamphlet entitled Welcome to Alternative Elementary Education be revised in accordance with the Board
Decision of 28 September 1998 so that all references in it be to the Alternative Elementary Program (Board minute 318-c
refers).
Follow -up Action: ® Action Initiated ® Action Completed
Pamphlet revised and sent to all elementary schools in the system along with letters from DCS and ASAC.
Committee: Board Meeting Date March 8,1999
Responsibility Planning File No. 51
Centre:
Motion originated from: Education Committee
(etion:
THAT Crichton students residing within Planning Area 2 and currently existing alternative English boundary be
redirected to Riverview School (Ottawa) for the 1999 -2000 school year. Subsequent program and boundary
decisions would be considered in Phase II of the process (see map 1 attached).
Follow -up Action: ® Action Initiated ® Action Completed
Recommendation was deferred to the Board meeting of 22 March 1999, pending consultation with the affected
communities.
Relocation of Crichton students for 1999 -2000 was decided at Board meeting of 23 March.
14
May 20,1999 Page 74
Committee:
Responsibility
Centre:
Board
Planning
OCDSB Board Motions
Motion originated from: Education Committee
Meeting Date March 8, 1999
File No. 52
Motion:
B . THAT Crichton students residing in Planning Area 3 (Sandy Hill and Lowertown) attend Lady Evelyn School for
alternative English (see map 2 attached).
C. THAT the regular English program from Whitehaven School be relocated D. Roy Kennedy School (see map 3
attached); and
D. THAT staff report back to Board on 22 March 1999 with a recommended location for the Whitehaven Daycare.
Follow -up Action: ® Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board
Superintendent of Schools
Motion originated from• Education Committee
Dick Bell Award
Meeting Date March 8, 1999
File No. 53
Motion:
THAT the funds for the Honourable Richard Bell award be transferred from the Ministry of Education and Training to
the Ottawa - Carleton District School Board in the amount of one thousand two hundred dollars ($1,200) (principal plus
any accumulated interest) effective April 1, 1999.
Follow -up Action: ® Action Initiated ® Action Completed
A letter has been sent to Nepean H.S. advising of the transfer of these funds to the OCDSB.
May 20,1999 Page 75
OCDSB Board Motions
Ce mm ittee: Committee of the Whole (Budget) Meeting Date Mach 11,1999
sponsibility Finance File No. 64
Centre:
Motion originated from: Committee of the Whole (Budget)
Use of Working Fund Reserves
Motion
THAT the staff - proposed transfer of $4 million from the working fund reserves to the capital reserve be rejected.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Committee of the Whole (Budget) Meeting Date
Responsibility Human Resources
Centre:
Motion originated from: Committee of the Whole (Budget)
Central Staffing
March 11, 1999
File No. 66
Motion
THAT the increase in Central Staff be reduced from 6.8 to 1.0; and that the increase of 1.0 FTE be allocated to Board
Follow -up Action: ® Action Initiated ® Action Completed
Funds included in the 1999 -2000 budget to the cost centre.
May 20,1999 Page 76
0
OCDSB Board Motions
Committee: Committee of the Whole (Budget) Meeting Date March 11, 1999
Responsibility Human Resources File No. 65
Centre:
Motion originated from: Committee of the Whole (Budget)
MOO .i. a 17M M=10)
Motion:
THAT the Budget for occasional teachers be set at $9.9 million, a reduction of $2.0 million from the staff proposed
budget; and
THAT senior staff document strategies which schools can use to help them live within their budgets for occasional
teachers, and explain the strategies to the system; and
THAT schools be permitted to retain any unused portion of their budget for occasional teachers and use it for such
purposes as the principal may determine in consultation with the teachers and the school council.
Follow -up Action: N Action Initiated N Action Completed
Committee: Committee of the Whole (Budget) Meeting Date March 11, 1999
Responsibility Finance File No. 67
Centre:
Motion originated from: Committee of the Whole (Budget)
AM .. rM
Motion:
THAT the expenditure budget for elementary school supplies be reduced by $900,000 with $150,000 of that amount to be
set aside for students with financial need, and that families be advised that as of September 1999 they will be required
to provide consumable supplies such as pencils and notebooks for their children:
All students jK to Grade 8: pencils, ball point pens, rulers, erasers, glue sticks, crayons, and blunt scissors.
Additional requirements for Grades 48 students: 3-hole lined notebooks and 3-hole lined refill paper.
Follow -up Action: N Action Initiated N Action Completed
SOC to communicate to elementary schools so that parents are notified.
E
May 20,1999 Page 77
OCDSB Board Motions
Q 2mmiltee* Committee of the Whole (Budget) Meeting Date March 22, 1999
esponsibility Finance File No. 68
Centre:
Motion originated fi L Committee of the Whole (Budget)
Program Materials
Motion:
i) THAT central offices and schools also find savings in the area of program materials and that the budget be
reduced b y a further $1 million in 1999 -2000; and
ii) THAT the reductions be presented to Trustees for approval.
Follow -up Action: ® Action Initiated ❑ Action Completed
Report on proposed $1M reduction to Board by the end of June 1999.
Committee: Committee of the Whole (Budget) Meeting Date March 22,1999
Responsibility Finance /Continuing Education File No. 69
Centre:
Motion originated from: Committee of the Whole (Budget)
Community Use of Schools
Motion:
THAT spending in 1999 -2000 in the Community Use of Schools category be the same as in 1998 -1999.
Follow -up Action: ® Action Initiated ❑ Action Completed
:1
May 20,1999 Page 78
1'��
Committee: Board
Responsibility Planning
Centre:
Motion originated from:
OCDSB Board Motions
Meeting Date March 23,1999
File No. 54
Motion:
A. THAT the following grade and program configuration be approved for the new Cumberland elementary school:
JK -7 ENG /EFI for September 1999, advancing to JK-8/ ENG /EFI for September 2000;
B.
C.
Le
4
THAT the attendance boundaries for the new Cumberland elementary school be approved as follows:
( i) THAT the students residing in the southern-most portion of the Fallingbrook community to Wall Road
(as indicated on the map, Appendix A -1) be directed to the new Cumberland elementary school for
grades JK -7 ENG /EFI en September 1999 and JK-8 ENG /EFI in September 2000;
(ii) With the exception of the English students from the Riverview attendance area as outlined in the map
(Appendix B), THAT students from grades 7-8 ENG /EFl from rural Cumberland (as indicated on the
map, Appendix A -2) be directed to the new Cumberland elementary school for Grade 7 in September 1999
and Grades 7 -8 in September 2000;
THAT the revised attendance boundaries, as indicated on the maps, for Fallingbrook Community Elementary
School (Appendix C) , Trillium Elementary School (Appendix D), and Meadowview Public School (Appendices
E & F) be approved;
THAT Riverview Public School (Cumberland) have a JK to Grade 7 English program for 1999 -2000, and a JK to
Grade 8 English program for 2000-01, and that the attendance boundary for Riverview be approved in accordance
with the map, Appendix B; and
THAT for September 1999, current Grade 7 students be permitted to attend schools identified under the 1998 -99
attendance boundaries.
Follow -up Action: ® Action Initiated ® Action Completed
May 20,1999 Page 79
• OCDSB Board Motions 3 z
CZons ittee Board Meeting Date March 23,1999
ibility Planning File No.
Centre:
Motion originated from:
Location for Whitehaven Kindergarten School Age Centre
Motion:
THAT the Whitehaven Kindergarten School Age Centre be relocated from Whitehaven School to the kindergarten
classroom identified as classroom 101 at D. Roy Kennedy School, and that space also be made available for the after
school program.
Follow -up Action: ® Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board
Planning
Motion originated from:
Meeting Date March 23.19
File No. 56
Otion:
T the Board remove Clifford Bowey and Crystal Bay schools from consideration for closure as part of Phase 11 of
the school closure process.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board Meeting Date March 23,1999
Responsibility Planning File No. 57
Centre:
Motion originated from:
Redirection of Crichton Students within Planning Area 2
Motion:
THAT Crichton students residing within Planning Area 2 and the currently existing alternative English boundary be
co- located at Manor Park School for alternative English.
Follow -up Action: ® Action Initiated ® Action Completed
May 20,1999 Page 80
I�a3
Committee: Board
Responsibility planning
Centre:
Motion originated from:
OCDSB Board Motions
Meeting Date Mach 23, 1999
File No. 58
Motion:
A. THAT the existing Sir Wilfrid Laurier / Cairine Wilson optional attendance area situated east of Chaplain
Street and north of Highway 17 be redirected to Cairine Wilson Secondary School only;
B . THAT the portion of the existing Sir Wilfrid Laurier Secondary School attendance area consisting of rural
Cumberland be redirected to Cairine Wilson Secondary School; and
C. THAT recommendations A and B be implemented on a phased basis, beginning with grade 9 students and students
new to these areas in September 1999, with students currently attending Sir Wilfrid Laurier from these areas to
be grandfathered.
Follow -up Action: ® Action Initiated ® Action Completed
Trustee Sheryl MacDonald gave notice that she will move to remove the option for Colonel By /Cairine Wilson students
who are within walking distance of Cairine Wilson so that they will be directed to Cairine Wilson Secondary School._
Committee: Board Meeting Date March 23, 1999
Responsibility planning File No. 59
Centre:
Motion originated from:
Minor Attendance Bound= Adjustments for the 1999 -2000 School Year
Motion:
A. THAT the junior kindergarten enrolment at A. Lome Cassidy Elementary School be capped at 25 for the
1999 -2000 school year, and that the remaining junior kindergarten students be redirected to Munster Elementary
School; and
B. THAT in consultation with the area trustee, staff be directed to consider a fairer method to identify which
students are directed to Munster, which is not based on date of birth.
Follow -up Action: ® Action Initiated ® Action Completed
Motion was subsequently rescinded at the 26 April 1999 Board meeting. All JK classes had to be relocated from A.L.C.
because of enrolment.
E
May 20,1999 Page 81
Un=ltet,
ponsibility
Centre:
Board
Planning
OCDSB Board Motions
134
Meeting Date March 23,1999
File No. 60
Motion originated from:
Minor Attendance Bound= AWustments for the 1999 -2000 School Year
Motion
C. THAT students residing in the DuMaurier Avenue development be directed to Pinecrest Public School for junior
kindergarten -Grade 6 English.
Follow -up Action: N Action Initiated N Action Completed
Committee: Committee of the Whole (Budget) Meeting Date
Responsibility
Centre:
Finance
Motion originated from: Committee of the Whole (Budget)
Transfer of Funds
March 24,1999
File No. 70
.,,,Motion:
iAT the Board authorize the transfer of up to $4 million from the working fund reserve to the operating fund budget to
'qKver any remaining budget shortfall at the conclusion of deliberations.
Follow -up Action: N Action Initiated N Action Completed
Included in 1999 -2000 final budget.
Committee: Committee of the Whole (Budget) Meeting Date March 24,1999
Responsibility Finance /Transportation File No. 71
Centre:
Motion originated from: Committee of the Whole (Budget)
Motion
THAT transportation privileges not be restored for students electing to attend a secondary school other than their
designated school, nor for those students electing to attend one designated school when there is another designated
school with enrolment capacity within the Board- approved 4 km walking distance of their residence.
Follow -up Action: N Action Initiated N Action Completed
c
May 20,1999 Page 82
�5� OCDSB Board Motions
Committee: Committee of the Whole (Budget) Meeting Date March 24, 1999
Responsibility File No. 72
Centre•
Finance /Transportation
Motion originated from: Committee of the Whole (Budget)
Motion:
THAT five -month passes be provided for secondary students.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Committee of the Whole (Budget) Meeting Date March 24,1999
Responsibility Finance /Special Education File No. 73
Centre:
Motion originated from: Committee of the Whole (Budget)
Special Education
Motion:
i ) THAT $4 million be added to special education; and
ii) THAT the revised plan for special education for the 1999-2000 year, presented in draft by staff on 24 March, be
approved.
Follow -up Action: ® Action Initiated ® Action Completed
E7
May 20,1999 Page 83
OCDSB Board Motions
13G
Lmauttee: Committee of the Whole (Budget) Meeting Date March 24,1999
nsibility Special Education File No. 74
Centre:
Motion originated from: Committee of the Whole (Budget)
Standards for Special Education
Motion:
i) THAT the OCDSB request both the Ministry of Education and Training and OPSBA to launch a major project to
help establish appropriate Ontario standards for special education; and
iii) THAT failing to obtain the cooperation of MOET, OPSBA be requested to develop provincial standards with
other partners in education.
Follow -up Action: ® Action Initiated ® Action Completed
Submitted to OPSBA for consideration by its Executive Council as possible policy resolutions to be forwarded to its
Annual General Meeting in June. Response dated 4 May 1999 was received from OPSBA.
Committee: Committee of the Whole (Budget) Meeting Date March 24,1999
Responsibility Finance/Program File No. 75
Centre:
Cation originated from: Committee of the Whole (Budget)
English as a Second Language
Motion:
i ) THAT the proposed reduction of 23 elementary and 11 secondary FTEs for ESL teachers be rejected;
ii) THAT any consequential increases to the budgets for General Operating Expenses for ESL be made;
iii) THAT the OCDSB work with the Ministry of Education and Training to establish acceptable standards and
funding for ESL.
Follow -up Action: ® Action Initiated D Action Completed
Letter was sent to the Minister of Education and Training outlining the OCDSB's concerns with the funding of ESL /ESD
programs.
Submitted to OPSBA for consideration by its Executive Council as possible policy resolutions to be forwarded to its
Annual General Meeting in June.
A
May 20,1999 Page 84.
$T OCDSB Board Motions
Committee: Committee of the Whole (Budget) Meeting Date March 24,1999
Responsibility Human Resources File No. 76
Centre:
Motion originated from: Committee of the Whole (Budget)
Motion:
THAT the Board increase the Central Administration staff complement by three (3) term positions (one in Finance, one
in Management, Policy and Planning and one which senior administration will designate when it has considered where
it can best be utilized) for the 1999 -2000 school year.
Follow -up Action: ® Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board
Finance
Meeting Date March 24, 1999
File No. 63
Motion originated from: Committee of the Whole (Budget)
1999 -2000 Budget
Motion
1. THAT the Board approve the 1999 -2000 budget in the amount of $520.5 million, subject to the confirmation of the
1999 -2000 Grant Regulations;
2. THAT the Board approve the use of $8.6 million of Working Fund Reserves and $1.0 million of Capital Reserves
in the 19999 -2000 budget;
3. THAT the Board direct staff to proceed with the staffing action necessary to implement the 1999 -2000 budget.
Follow -up Action: ® Action Initiated ❑ Action Completed
Final summary budget package to be issued.
May 20,1999 Page 85
Ce7onsibility ittee:
Centre:
OCDSB Board Motions
139
Board
Human Resources
Meeting Date April 12, 1999
File No. 61
Motion originated from: Committee of the Whole (in camera)
Handbook for Principals /Vice - Principal.
Motion:
THAT the proposed Handbook for Principals and Vice - Principals be approved as presented.
Follow -up Action: ® Action Initiated ® Action Completed
Committee:
Responsibility
Centre:
Board
Planning
Motion originated from:
Amendment to Transportation Poh
Meeting Date April 12, 1999
File No. 62
Motion
A. THAT the OCDSB provide transportation, by the most economical means available, to all students in Grade 7
and 8 who reside more than 3.0 km from their closest designated school
Follow -up Action: ® Action Initiated ❑ Action Completed
Committee:
Responsibility
Centre:
Board
Planning
Motion originated from:
Meeting Date April 12, 1999
File No. 201
Motion
B . THAT Board policy P.068.TRA, Student Transportation, be amended accordingly.
Follow -up Action: ® Action Initiated El Action Completed
Follow-up
May 20,1999 Page 86
Committee:
Responsibility
Centre:
Board
Planning
Motion originated from:
OCDSB Board Motions
Meeting Date April 12, 1999
File No. 202
Motion:
C. That sufficient funds be transferred from the working fund reserve to cover the transportation costs for the
1999/2000 school year.
Follow -up Action: ® Action Initiated ® Action Completed
Committee: Board Meeting Date April 12,1999
Responsibility Planning File No. 203
Centre.
Motion originated from:
Colonel By Qption Area
Motion:
THAT the Board remove, on a phased basis beginning with grade 9 students and students new to the area, the option for
Cairine Wilson /Colonel students from plotting area G, who will now be directed to Cairine Wilson.
Follow -up Action: ® Action Initiated ® Action Completed
May 20,1999 Page 87
OCDSB Board Motions / 6�D
(Zonsibility ttee: Board Meeting Date April 12, 1999
planning /Program /Special Education File No. 204
Centre:
Motion originated from:
Second= Gifted. Middle French Immersion and ESUESI) Programs for 1999 -2000
Motion
A. THAT the elementary and secondary special education system -based program locations, as defined in the draft
special education comprehensive plan, be approved as per Appendix B to staff report 99 -086.
B. THAT the boundary changes for the gifted program be as follows:
(a) THAT the revised Lisgar gifted boundary consist of the Lisgar, Glebe, Rideau, Nepean, Lisgar /Nepean,
Glebe /Nepean and Nepean/Woodroffe regular secondary school attendance areas;
(b) THAT the new Ridgemont gifted boundary consist of the Ridgemont, Brookfield, Canterbury, and
Hillcrest regular secondary school attendance areas;
(c) THAT the existing Merivale gifted boundary be expanded to include the Woodroffe, Laurentian, and
Laurentian /Brookfield regular secondary school attendance areas;
C. THAT on the basis of the Board motion of 24 February 1999, Knoxdale and Stonecrest be confirmed as two
additional sites for 1999 -2000 for middle French immersion, and that both programs be staffed through the
regular staffing process;
ce- THAT the ESL /ELD class placements be approved in accordance with Appendix D to staff report 99 -086; and
E. THAT staff be directed to allocate SELC staffing on the basis of IPRC- identified needs school by school.
Follow -up Action: N Action Initiated N Action Completed
ESL /ESD classes placed as per motion. MFI programs in place at Stonecrest andKnoxdale. Expansion of secondary
Gifted program to Ridgemont for 1999 -2000.
Committee: Board
Responsibility Finance
Centre:
Motion originated from:
Meeting Date April 12, 1999
File No. 205
Motion
THAT Michael Clarke be appointed Treasurer of the Ottawa- Carleton District School Board.
Follow -up Action: N Action Initiated N Action Completed
14
May 20,1999 Page 88
I L/((
Committee: Board
OCDSB Board Motions
Responsibility Finance /Business /Learning Technologies
Centre:
Motion originated from: Committee of the Whole (in camera)
.. .. It.
Meeting Date April 26, 1999
File No. 185
Motion:
A. THAT the OCDSB support the implementation of desktop software standards by acquiring replacement
equipment by the most cost effective means, and relocate existing non - compliant equipment to classroom and
custodian use.
B. THAT staff proceed with the request for proposal /tender process for the procurement and /or lease of computer
equipment in accordance with Policy P.069.FIN, Tendering, Purchasing and Acquisition of Supplies and Service.
Follow -up Action: ® Action Initiated ❑ Action Completed
Committee: Board
Responsibility Finance /Business /Learning Technologies
Centre:
Motion originated from: Committee of the Whole (in camera)
Meeting Date April 26, 1999
File No. 186
Motion:
THAT the OCDSB accept the proposal of, and enter into contract negotiations with the successful bidder to supply,
install and manage an enhanced wide area network for three years.
Follow -up Action: ® Action Initiated ® Action Completed
E�
May 20,1999 Page 89
• OCDSB Board Motions C/
k=nsibilitY ttee.
Centre.
Board
Planning
Motion originated from: Committee of the Whole (in camera)
Propcy Issue
Meeting Date April 26, 1999
File No. 187
Motion
A. THAT the Board approve, in principle, the rental of a board property;
B . THAT staff be authorized to negotiate a rental agreement, subject to board approval.
Follow -up Action: ® Action Initiated ❑ Action Completed
Committee: Board Meeting Date April 26, 1999
Responsibility Planning File No. 188
Centre:
Motion originated from. of the Whole (in camera)
Revision to Student Transfer Policy
CKOUHT on the OCDSB amend its student transfer policy so that sibling considerations be included in the criteria for
secondary transfers.
Follow -up Action: ® Action Initiated ❑ Action Completed
Now in effect. Policy to be re- issued in June 1999 as amended.
May 20,1999 page 90
�
Committee:
Responsibility
Centre:
OCDSB Board Motions
Board
Superintendent of Schools
Motion originated from: Chairs Committee
Meeting Date April 26, 1999
File No. 189
Motion:
A. THAT the Children at Risk Advisory Committee be developed;
B . THAT the membership and terms and conditions of the Children at Risk Advisory Committee be forwarded to
the Board by January 2000; and
C. THAT a steering committee comprised of staff and community partners host a series of invitational fora to
build information, strategies and partnerships for addressing the educational needs of children at risk in
Ottawa - Carleton.
Follow -up Action: ® Action Initiated ® Action Completed
May 1999: The steering committee has been established, has met three times and has the project well in hand.
Committee:
Responsibility
Centre:
Board
Board /Finance
Motion originated from: Chair's Committee
:.. . kyj .
Meeting Date April 26, 1999
File No. 190
Motion:
THAT the Board approve a one -year membership renewal for the OCDSB with the Canadian Education Association
and the Ontario Educational Research Council.
Follow -up Action: ® Action Initiated ® Action Completed
May 20,1999 Page 91
OCDSB Board Motions
lqtj
C47nsi ttee: B oard Meeting Date April 26,1999
bility Planning File No. 191
Centre:
Motion originated from: Business Services Committee
Merivale P.S. - Accommodation TSC77PC
Motion:
A. THAT all new incoming junior kindergarten students for September 1999 from the Longfields /Davidson Heights
community be directed to Barrhaven P.S. for the 1999 -2000 school year.
B. THAT there be a one -time option for the 1999 -2000 school year only, for parents residing in the Longfields/
Davidson Heights community who would have a child entering Junior Kindergarten in September 1999 and who
currently have a child in grades Junior Kindergarten - grade 5 (senior Kindergarten - grade 6 for September 1999)
to attend Barrhaven P.S. (for Junior Kindergarten to grade 5 only) or Merivale P.S. for the 1999 -2000 school year.
C. THAT there be a one -time option for the 1999 -2000 school year only, for parents residing in the Tanglewood
community who would have a child entering junior Kindergarten in September 1999 and who are considering the
English program for Senior Kindergarten, to attend Meadowlands P.S. for the 1999 -2000 school year.
D. THAT the primary assessment centre class currently housed at Merivale P.S. be relocated to Mcgregor Easson
P.S.; and
E. THAT all new incoming families from the Longfields /Davidson Heights community for Junior Kindergarten -
grade 5 be directed to Barrhaven P.S. for September 1999.
follow -up Action: ® Action Initiated ® Action Completed
Committee: Board Meeting Date April 26, 1999
Responsibility Director's Office File No. 192
Centre:
Motion originated from: Business Services Committee
Pg1ky - Child Care Services in Schools
Motion:
THAT Board Policy P.079.CON: Child Care Services In Schools, be approved.
Follow -up Action: ® Action Initiated ❑ Action Completed
For June 1999 issue to system.
May 20,1999 Page 92
OCDSB Board Motions
Committee: Board Meeting Date April 26, 1999
Responsibility Finance File No. 193
Centre:
Motion originated from: Business Services Committee
Motion:
THAT Board Policy P.080.FIN: Reserves, be approved.
Follow -up Action: ® Action Initiated ❑ Action Completed
To be issued to the system June 1999.
Committee: Board
Responsibility Finance
Centre:
Motion originated from: Business Services Committee
1 _ • • i • • - _ • 0 ' 0
Motion:
.n T _ _1 T_1! _ T f1[l1 TTI. T_ L•_L ..l D__.7�_L !'� -�. L`......... -..7.. Z.w .. ...�
Meeting Date April 26, 1999
File No. 194
Writ noara rvucy r.vor.ruv: --L�LiWi VUU6Ct �.cuiy i-v1wGU%A0 vc carravvcu.
Follow -up Action: ® Action Initiated ® Action Completed
To be issued June 1999. :j
Committee: Board
Responsibility Board
Centre:
Motion originated from: Education Committee
Funding for Exceptional Students
Meeting Date April 26, 1999
File No. 195
Motion:
THAT the OCDSB Trustees continue to work with SEAC, OCASC and staff to lobby and work with the province to
provide necessary funding to support a range of quality services for exceptional students in each Ontario school board.
Follow -up Action: ® Action Initiated ❑ Action Completed
F7
May 20,1999 Page 93
Q:InUttepnsibility
Centre:
OCDSB Board Motions / i 6
Board
Special Education
Motion originated from: Education Committee
Meeting Date April 26, 1999
File No. 196
Motion:
THAT Trustees, staff and parents, in conjunction with the Ottawa - Carleton Co- ordinating Committee for the Education
of Pupils with Developmental Disabilities, lobby the provincial legislature to provide full funding for this program
and commit to investigate partnerships within the community as well as a form of user fee to enable this program to
become economically viable.
Follow -up Action: ® Action Initiated ® Action Completed
See Ottawa - Carleton Co- ordinating Comittee for the Education of Pupils with Developmental Disabilities, Thursday
6 May agenda materials, in which letters to the Ministry re funding for this summer school are included (Appendix A).
Committee: Board Meeting Date April 26, 1999
Responsibility Special Education File No. 200
Centre:
Motion originated from:
L
Education Committee
Motion
THAT there be self- contained programs available for those students at the junior level who do not adapt well to
integration for the proposed 490/6 of their school day.
Follow -up Action: ❑ Action Initiated ❑ Action Completed
referred back to SEAC for clarification
May 20,1999 Page 94
� q T" OCDSB Board Motions
Committee: Board
Responsibility Program
Centre:
Motion originated from: Education Committee
Meeting Date April 26, 1999
File No. 197
.Motion:
THAT staff be directed to bring forward a policy and procedures for changes to programs and /or organization structures
at secondary schools in the Ottawa - Carleton District School Board, based on the 8 February 1999 motion approved by
the Board in minute 99- 91(b).
Follow -up Action: ® Action Initiated ❑ Action Completed
Presented to HR Committee 3 May 1999. Motions to amend by Trustees Lam and Scott were on Board agenda for meeting
of 10 May, but were deferred to the following meeting.
Committee: Board
Responsibility Program
Centre:
Motion originated from: Education Committee
Meeting Date April 26, 1999
File No. 198
JK Attendance Boundary Adjustment Between A Lorne Cassidy E s and Stittsville P.S.
Motion:
A. THAT the motion of 23 March 1999, by Board, regarding the capping of the junior Kindergarten enrolment at A.
Lorne Cassidy E.S. and the redirection of the remaining Junior Kindergarten students to Munster E.S. be
rescinded.
B . THAT the Junior Kindergarten students, whose home address resides within the Bryanston Gate community, be
directed to Stittsville P.S. for the 1999 -2000 school year only.
C. THAT the Junior Kindergarten students, whose home address resides within the 1 km walking distance to
Stittsville P.S., be redirected to Stittsville P.S. for the 1999 -2000 school year only.
D. THAT other Junior Kindergarten students whose home address is within the A. Lorne Cassidy attendance
boundary be directed to Munster E.S. for the 1999 -2000 school year only.
E. THAT the accommodation of additional Junior Kindergarten students from areas other than Bryanston Gate and
the 1 km walk zone at Stittsville P.S., if required, be made in accordance with the Student Transfer Policy
applied to those students who have registered for the Junior Kindergarten program as of 26 april 1999.
Follow -up Action: ® Action Initiated ® Action Completed
May 20,1999 Page 95
OCDSB Board Motions ! `fi
(,,7tiee: B oard Meeting Date April 26,1999
sibility Board Services File No. 199
Centre:
Motion originated from: Education Committee
Board Representative on OPSBA Provincial Labour Relations Network
Motion:
THAT the chair of the Human Resources Committee be appointed as the Board's representative on the OPSBA
Provincial Labour Relations Network.
Follow -up Action: ® Action Initiated ® Action Completed
IN
May 20, L999 Page 96