HomeMy WebLinkAbout15 Report 98-092 Proposed Revision to Previously Approved 1998-1999 Budget TimetableOttawa - Carleton District School Board
-- This report is the original version
March 23, 1998
Report No. 98 -92 to the Board
Re: Proposed Revision to Previously - Approved 1998 -99 Budget Timetable
ORIGINATOR: Michael E. Clarke, Superintendent of Business and Treasurer
PURPOSE:
To present a proposed revised 1998 -99 budget timetable to the Board for approval.
BACKGROUND:
The Board, at its March 9, 1998 meeting, approved a budget timetable as set out in Appendix A. The scheduled
issuing of the recommended budget was based on the assumption that the Province would make its funding
announcement during the week of March 9, 1998.
2. The Province has allowed rumours to circulate as to various dates on which the funding model would be
released. No announcement has occurred to date. The media has indicated that March 25, 1998 is now the
expected date, although there has been no official Ministry announcement on the subject.
STATUS:
3. Staff are requesting that the Board approve the revisions to the budget timetable as shown in Appendix B. The
timetable has been set out in relation to when the Province makes its funding announcement. Staff are
concemed as to whether the Province will meet its reported latest announcement to issue the funding
announcement on March 25, 1998, given recent media reports. In addition, there have been rumours that the
Ministry will make a series of announcements over the period of a week rather than one all - inclusive
announcement. It is highly unlikely that staff could recommend a budget until all the funding detail is known.
4. This suggested revised timetable allows one working week for preparation of the recommended budget once
the recommendations flowing from the Funding Model have been determined by Senior Staff.
5. The suggested timetable allows for six weeks of Trustee discussion of the budget. While staff would prefer
more time to fully inform the Board's communities, the delays in the provincial announcement have now limited
the amount of debate time. Staff is anxious to have the 1998 -99 school year budget concluded so that schools
can be informed of staffing and funding for the next school year in sufficient time for the necessary planning
to be done.
6. If the Province provides a full funding announcement on March 25, 1998, the suggested budget timetable would
produce the dates shown in Appendix C.
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146.
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RECONEWENDATION:
That the revised 1998 -99 budget timetable shown in Appendix B be presented for approval to the Board Meeting
on Monday, March 23, 1998.
?nCCL--- L
Michael E. Clarke,
Superintendent of Business and Treasurer.
Report No. 98 -92 re Revised Budget Timetable March 23, 1998
APPENDIX A
1998 -99 BUDGET TIMETABLE
APPROVED BY BOARD MARCH 9, 1998
Thursday, March 26, 1998 Budget Committee Meeting - Presentation of impact of new funding
model on OCDSB
Friday, April 3, 1998 Staff - recommended budget sent in Budget Committee back -up
Tuesday, April 7, 1998 Budget Committee Meeting (Contingency date: Thursday, April 9,
1998)
Wednesday, April 15, 1998 Budget Committee Meeting (Contingency date: Thursday, April 16,
1998)
Tuesday, April 21, 1998 Budget Committee Meeting (Contingency date: Thursday, April 23,
1998)
Monday, April 27, 1998 Board approves 1998 -99 budget
SUGGESTED REVISED 1998 -99 BUDGET TMETABLE
• Provincial announcement of details of funding model
• Staff presentation on funding model at next scheduled
Budget Committee or Board Meeting
• Senior Administration prepares Recommended Budget
• Budget Binder prepared
• Budget Committee reviews Recommended Budget and
debates amendments
• Board approves 1998 -99 School Year Budget
• Notification to schools and communities
APPENDIX B
Maximum of 1 week
Minimum of 1 week with maximum
to next Board backup
Minimum of 6 weeks
Regularly scheduled Board Meeting
E
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APPENDIX C
SUGGESTED REVISED 1998 -99 BUDGET TIMETABLE
IF FULL PROVINCIAL ANNOUNCEMENT ON MARCH 25, 1998
Wednesday, March 25, 1998 Provincial Funding Announcement
Thursday, March 26, 1998 Budget Committee Meeting - Presentation of impact of new funding
model on OCDSB
Monday, March 30, 1998 Senior Staff meets to determine recommended budget reductions
Wednesday, April 1, 1998 Senior Staff settles recommended 1998 -99 budget
Thursday, April 9, 1998 Staff - recommended budget sent in Budget Committee back -up
EASTER WEEKEND - APRIL 10 - 13, 1998 -
Wednesday, April 15, 1998 System Leaders Meeting
• Staff Meetings
• Presentation of Recommended budget to Budget Committee
Thursday, April 16, 1998 Budget Committee Meeting
Tuesday, April 21, 1998 Budget Committee Meeting (Contingency date: Thursday, April 23,
1998)
Tuesday, April 28, 1998 Budget Committee Meeting (Contingency date: Thursday, April 30,
1998)
Tuesday, May 5, 1998 Budget Committee Meeting (Contingency date: Thursday, May 7, 1998)
Tuesday, May 12, 1998 Budget Committee Meeting (Contingency date: Thursday, May 14,
1998)
Tuesday, May 19, 1998 Budget Committee Meeting recommends budget to Board (Contingency
date: Thursday, May 21, 1998)
Monday, May 25, 1998 Board approves 1998 -99 budget
Week of June 1, 1998 1998 -99 school budgets issued
A