HomeMy WebLinkAbout07 Report 13-020 Academic Staffing for 2013-2014Public Education:
Doing it WELL.
19 February 2013
Academic Staffing for 2013 -2014
Key Contact: Janice McCoy, Superintendent of Human Resources (Ext 8207)
To provide the committee with information as follows: (a) proposed total academic
staffing levels for 2013 -2014; (b) the elementary and secondary teaching positions that
are specifically subject to Board discretion and decision, and those which are mandatory
based on regulation or collective agreement; (c) potential changes being recommended
by senior staff.
CONTEXT:
2. Contractual obligations establish timelines by which academic staffing must be approved
and completed. In order to meet these obligations, staff brings forward an information
report each year in February which outlines preliminary thinking and discussion, followed
by an action report in March for approval of the academic staffing positions for the
following school year.
KEY CONSIDERATIONS:
Staffing in Support of the Strategic Plan
3. In 2011 the Board approved a four year strategic plan which sets out District objectives
within four key priority areas: well- being, engagement, leadership and learning. The
strategic plan provides the framework for decision - making and resource allocation.
The academic staffing report is an important part of the annual OCDSB budget process.
Approximately 58% of the annual operating budget or $461M per year is spent on
academic staffing. An additional $151M is allocated to administrative and support staff
during the budget process.
The projected staffing numbers provided in this report are based on preliminary
enrolment projections and budget estimates. While enrolment projections have
normally been well within 1 % of actual enrolments at the system level, there can be
larger fluctuations on a school by school basis. It is also difficult to predict the impact of
the current labour situation on enrolment projections for next year.
The timing of the academic staffing decisions precedes the provincial grant
announcements, which means the Board is required to make expenditure decisions
before its revenues are fully known. However, there is a certain amount of stability in
funding for positions that are required by legislation, for example, to meet Ministry class
size requirements.
Report 13 -020 Academic Staffing for 2013 -2014 Page 1
This report identifies the academic staffing positions required by legislation or collective
agreement and those which are within staff's and the Board's discretion. All proposed
changes to the discretionary positions identified through this report were considered
within the framework of the strategic plan and the four key priority areas (W.E.L.L.). As
an information report, it is intended to provide a preliminary context for discussion and
reaction.
Academic Staffing Levels
4. The total projected staffing requirement for the 2013 -2014 school year is 4,647.13.
These positions are distributed as follows: 3023.80 FTE elementary and 1623.33 FTE
secondary.
Appendices A and B outline elementary staffing and secondary staffing respectively,
and include a summary of the current year FTE allocation, projected FTE, and those
positions required by contract or legislation and those subject to Board discretion.
The appendices show that almost 84% or 3,879.13 FTE of the academic staffing
projection is required by contract or legislation. Looking at this by panel we see that
80.5% or 2,431.13 FTE positions at the elementary level and 90% or 1,448.00 FTE
positions at the secondary level are required by contract or legislation.
5. The Basic Classroom Allocation makes up the largest number of contractual positions
within each of the teaching panels. Generally, these are teachers allocated to regular
classroom teaching assignments. The number of positions required is a function of
enrolment, collective agreement provisions and Ministry class size requirements.
Elementary — Appendix A provides the total number of positions allocated under the
basic classroom allocation. The total of 2,444.20 FTE for 2013 -2014 includes 1,760
FTE positions generated to achieve Ministry class size requirements (including positions
specifically funded to achieve primary class size); 262.0 FTE full day kindergarten,
386.20 FTE additional positions for mandated prep time, 14.0 FTE position required as
a result of rounding, and 22.0 FTE positions under needs allocation.
Secondary — Appendix B provides the basic staff allocation for 2013 -2014 of 1258.17
FTE to meet collective agreement staffing formulas and to ensure the Ministry class size
ratio of 22:1 is achieved. The 6.0 FTE needs allocation and the 14.0 FTE September
needs allocation ensures that all staffing requirements will be met. A number of other
contractual positions (25.0 FTE library, 59.17 FTE Guidance, which represents a 1.66
FTE reduction based on AIDE for 2012 -2013, and finally 23 FTE positions for program
enhancements which is a reduction of 7.0 FTE positions, to reflect the funding
reduction implemented this year and which the Ministry has indicated will
continue next year.
In addition, a number of other overlay positions have been added at the Secondary level
to support specific programs; 1.0 FTE to First Place, 1.0 FTE to Pathways, 35.50 FTE to
the Adult Program, 5.0 FTE to various Focus programs, 3.33 FTE for Native Studies
(each Native Studies course generates funding), and 2.0 FTE IB /Arts Coordinator.
Based on a review of historical and current enrolments, staff is recommending a
reduction of 1.83 FTE overlays currently assigned to support the following Focus
programs: 0.50 FTE at Bell for Landscaping, .67 FTE at Hillcrest for Focus Trades
and Tech and. 67 FTE at Glebe for Cabinet making.
For 2013 -2014 staff is also recommending the addition of 0.5 FTE High
Performance Athletes Coordinator to support the High Performance Athletes
program at John McCrae Secondary School. This additional resource will play an
Report 13 -020 Academic Staffing for 2013 -2014
important role in supporting the ongoing viability of this system program, similar
to the Coordinator roles assigned to support the IB and Arts Canterbury
programs.
6. Other mandatory positions required by the collective agreements include: Elementary -
1.5 FTE central positions, 1.0 FTE Staffing Resource and .5 Health and Safety
Representative; Secondary - 67 FTE Staffing Resource position.
7. English Second Language (ESL) Staffing - The District, at its discretion, allocates
positions each year specifically to support our English language learners at both
elementary and secondary.
Elementary - There are a total of 83.25 FTE ESL positions, plus .5 FTE school based
funded by OCENET. This includes the 4.0 FTE itinerant positions, and 1.0 FTE position
at the Family Reception Centre.
Secondary - For 2013 -2014, staff is recommending an increase of 3.66 FTE
positions to support secondary ESL programs, for a total of 29.66 FTE ESL /ELD
positions. This includes 4.50 FTE allocated from OCENET, 1.0 FTE ESL Orientation
position, and 1.0 ESL Instructional Coach, which is included in Curriculum Services
staff. As a result of the identified need to support English language learners at the
secondary level, each secondary ESL site (8) will be assigned one section (0.17 FTE)
each semester dedicated to the identification and tracking of ELLs through the ESL
Tracker (Trillium) using the STEP -Steps To English Proficiency assessment tool (for a
total of 2.66 FTE) and to provide support to classroom teachers to enhance strategies
for working with ELLs in their classrooms. An additional 1.0 FTE will be assigned as an
ESL Itinerant position at the secondary level to assist in the identification and tracking of
ELLs and support to classroom teachers in a number of non -ESL secondary sites.
8. Special Education: The District allocates a number of teaching positions to support
special education students, either in congregated classes or through supports to
students in regular classrooms.
Elementary - There are 141 FTE teachers assigned to system or congregated classes
and an additional 26.74 FTE to provide the contractually mandated preparation time for
these teachers. To provide in- school special education support, there are 110.5 FTE
Learning Support Teachers and 130.50 FTE Learning Resource Teachers. There are
also 20.3 FTE Teachers to support students with hearing or visual impairment, 2.0 FTE
assigned to Reality Check, 2.0 FTE assigned to First Place, and 17.0 FTE Learning
Support Consultants. For 2013 -2014, staff is recommending an increase of 1.0 FTE
to the number of LST positions, which will provide 0.5 FTE LST position for each
of Crystal Bay and Clifford Bowey. There is also an additional 1.19 FTE for a new
Congregated Gifted Class at Goulbourn Public School. In addition, as Learning
Support Services transitions to the geographically distributed model for
specialized class locations, it may be necessary to open a new class in the event
enrolment at a particular site increases beyond the regulated class size maxima;
staff is, therefore, recommending that a contingency fund be established
equivalent to 1.19 FTE.
Secondary - There are a total of 107.17 FTE special education positions, of which 75.17
FTE are subject to Board discretion. An increase at the secondary level of 1.33 FTE
is proposed to support the establishment of a congregated autism class to
support the increased demand for this specialized program (location to be
determined).
Report 13 -020 Academic Staffing for 2013 -2014
9. Centrally Assigned Staff — Curriculum Services and other central departments.
Elementary — Staff is planning for a total of 41.93 centrally assigned staff; this includes
1.5 contractual positions, 1.0 FTE B < Consultant, 5 Technology coaches, 26.0 FTE
Instructional Coaches, 1.0 FTE ESL Reception Centre, 1.0 Instructional Coach for
Aboriginal, and 7.43 FTE positions to support Grade 7 & 8 Student Success in Literacy
and Numeracy. This includes a reduction 2.0 FTE instructional coaches. The
decision to reduce the number of instructional coaches was based on the fewer
number of schools designated as Ontario Focused Intervention Partnership
school (OFIP — the highest needs designation) by the Ministry of Education this
past year, which is expected to continue next year.
Secondary — There are 20.67 FTE centrally assigned staff planned at secondary; this
includes the .67 FTE contractual position, 2.0 FTE Equity Instructional Coaches, 15.0
FTE Curriculum Services Instructional Coaches, 2.0 FTE Winning Attitudes and 1.0 FTE
B < Consultant.
10. Administration (Principals and Vice - Principals) — The Board is not required to approve
staffing levels for principals and vice - principals prior to the budget process. However,
the information on staffing levels for principals and vice - principals is provided at this time
due to the connection to teacher staffing. For example, it would be difficult to implement
any reductions in administrative time for vice - principals once staffing has occurred due
to the impact on teaching assignments. As a result, the Board has normally approved
staffing levels for principals and vice - principals as part of the decision - making for
academic staffing. Appendix C sets out a summary of staffing levels for principals and
vice - principals.
Elementary: There are currently 120 elementary principals, which includes 4 centrally
assigned principals, and 43 elementary vice - principals, including 1 centrally assigned
vice principal. Staff is recommending an increase of 1.0 centrally assigned
elementary principal, for a total of 121 principals, to support the continuing
implementation of full day kindergarten and extended day programs.
Secondary: There are currently 30.0 secondary principals which includes 4 centrally
assigned principals and 50.67 secondary vice - principals (a minimum of 1.5 vice - principal
is assigned to each secondary school). No changes are being proposed to the number
of secondary principals or vice - principals for 2013 -2014.
11. Provisional Fund: Staff anticipates that this year a recommendation will be made
as part of the staff recommended budget to create a provisional fund of
approximately $1.2 million, to be funded from reserves. This fund would provide
necessary flexibility to respond in September to unforeseen fluctuations in enrolment or
class size pressures, including pressures related to full day kindergarten, without
impacting on other planned services or program for students. A provisional fund of
$550,000 was established as part of the 2012 -2013 school year and was used to fund
additional classes required to alleviate large full day kindergarten classes.
FINANCIAL CONSIDERATIONS:
12. The financial implications of the proposed staffing changes outlined in the report are
described in the chart set out in Appendix D.
COMMUNICATION /CONSULTATION ISSUES:
13. Staffing levels, and recommended changes, are the result of discussions among senior
staff and consultation with representatives of principals and central managers.
Report 13 -020 Academic Staffing for 2013 -2014
Consultation with regard to the implementation issues associated with the budget
options and potential recommendations will occur as set out in the approved budget
process.
STRATEGIC LINKS:
14. The academic staffing allocations directly support the District's priorities, particularly in
the areas of learning (student achievement) and wellbeing.
GUIDING QUESTIONS:
15. The following questions are provided to support the discussion of this item by the
Committee:
• Do the academic staffing allocations appropriately support the District's strategic
priorities?
• What will the impact be of changes to discretionary staffing allocations on schools?
• Are there areas that require further realignment due to changing and competing
priorities?
• How will the changes affect students?
Submitted for information and discussion.
Janice McCoy Jennifer Adams
Superintendent of Human Resources Director of Education
Report 13 -020 Academic Staffing for 2013 -2014
Updated 01.30.13 Elementary Staff
Projected
Staffing Chart for 2013 -2014
Enrolment
Enrolment FTE (no Spec Ed, Gifted or FDK)
Enrolment Congregated Special Education incl Gifted
FDK FTE (includes Inuit Children's Centre)
Total FTE
BLT Consultant
Technology Instructional Coaches
Instructional Coaches
Gr. 7 & 8 Student Success /Literacy & Numeracy
ESL Reception Centre
Staffing Committee Resource (OCETF /OCDSB)
Instructional Coach -Aboriginal
Health and Safety Resource (OCETF /OCDSB)
Total Staff
2012 -2013
-63.50
October 31
363.00
40499.00
90.00
1664.00
3033.00
4096.00
27.50
46359.00
386.20
1833.50
5.25
173.00
14.00
1994.50
-0.56
380.95
33.00
14.56
1 3.91
36.10
18.09
2444.201
3408.10
78.75
0.50
4.00
83.35
140.00
7.43
26.74
110.50
1.00
130.50
20.30
0.50
3.00
2431.131
3.00
17.00
449.04
1.00
6.00
26.50
7.00
1.00
1.00
1.00
0.50
44.00
2984.39
Projected change
2013 -2014
38777.00 - 1,733.00
1664.00 0.00
6378.00 3183.00
46719.00 460.00
1760.00
-63.50
(1)
363.00
111.50
90.00
(2)
3033.00
20.30
27.50
3.00
386.20
3.00
5.25
17.00
14.00
451.33
-0.56
(3)
33.00
130.50
1 3.91
36.10
(4)
2444.201
80.75 3.00 (5)
0.50 0.00
4.00
85.25 2.00
141.00
1.00 (6)
26.93
0.19
111.50
1.00 (7)
130.50
0.00
20.30
0.00
3.00
0.00
3.00
0.00
17.00
0.00
451.33
2.19
1.00
0.00
6.00
0.00
24.00
-3.50 (8)
7.43
0.43 (9)
1.00
0.00
1.00
0.00
1.00
0.00
0.50
0.00
41.93
-2.07
Ceiling 3033.61
3022.611 38.22
Appendix A
Projected
2013 -2014
Required by Subject to
Contract or Board
Decision
Legislation
1760.00
363.00
386.20
14.00
33.00
85.25
141.00
26.93
111.50
130.50
20.30
3.00
3.00
17.00
1.00
6.00
24.00
7.43
1.00
1.00
1.00
0.50
2431.131
591.48
1. Basic Classroom Allocation: We are projecting 2022 JK to Grade 8 classroom positions. This includes 787 Primary (18.99:1 average), 262 FDK (24:1 average)
and 973 Junior/Intennediate (24.5:1 average).
2. FDK includes 1 FTE for the Inuit Children's Centre, funded from Aboriginal funding allocation.
3. 14 FTE have been estimated for rounding up. This will decrease the number of schools requiring needs to meet contractual obligations with regards to preparation
time.
4. Needs are used to minimize disruption caused by surplus declaration, organizational difficulties, to assist Intermediate schools in providing some specialized
programs and to address other potential implementation issues. Total of rounding up and needs is capped at 36 FTE.
5. Board proposal to increase ESL by 2 FTE: The school allocation includes 0.5 funded by O.C.E.N.E.T.
6. Staff contingency to support the geographic model of specialized classes. 1.0 FTE
7. Increase of 1.0 FTE LST. 0.5 FTE to each of Crystal Bay and Clifford Bowey.
8. Instructional coach appointment to VP replaced by secondary teacher accounts for 0.5 FTE reduction. Ali additional reduction of 2.0 FTE was made.
9. Subject to continued funding being provided as per PDT.
Printed 1/30/13 1:47 PM
as of Feb. 7, 2013
Average Daily Enrolment
Total Projected AIDE (over and under 21)
Basic staff
Basic staff allocated for classrooms
September 30 adjustment
Needs Allocation
Other in school staff
ESL /ELD
OCENET funded
Tchr Librarians
Guidance
Program Enhancements
Student Success
Supervised Alternative Learning
First Place
Pathways
Adult over 21
Focus Programs
ESL orientation
Small Schools
Native Studies (cost recovery)
Urban Aboriginal
Arts /IB co- ordinator
High Performance Athletes Coordinator
Special Education
LST contractual
System Classes /Programs
Learning Support
i
Curriculum Services & Other
BLT Consultant
Instructional Coaches
Winning Attitudes
Safe Schools (Alternate Program)
Secondary Staffing Resource
TOTAL STAFF ALLOCATED TO DATE
Secondary Staff
Staffing Chart 2013 -2014
Actual
Subject
to
Board
Decision
2012/2013
24,152 92
14.00
1286.67
6.00
5.00
23.17
1291.67
19.50
25.00
4.50
59.17
25.00
23.00
60.83
29.00
30.00
1.00
30.00
1.00
1.00
35.50
5.00
1.00
2.00
3.33
0.67
2.00
0.50
221.33
33.00
70.17
5.00
1.00
108.17
1.00
15.50
2.00
0.67
2.00
1448.00
0.67
21.17
1642.33
Projected
2013/2014
23,786 35
1258.17
14.00
6.00
1278.17
23.17
4.50
25.00
59.17
23.00
29.00
1.00
1.00
1.00
35.50
3.17
1.00
2.00
3.33
0.67
2.00
0.50
215.01
32.00
71.50
5.00
108.50
1.00
16.00
2.00
2.00
0.67
21.67
1623.33
change
- 366.57
-28.50
14.00
1.00
-13.50 (1)
3.67 (2)
-1.66 (3)
-7.00 (4)
-1.00 (5)
1.00 (5)
-1.83 (6)
0.50 (7)
-6.33
-1.00 (8)
1.33 (9)
0.33
0.50 (10)
0.50
-19.00
Appendix B
Required
by
Contract
or
Legislation
Subject
to
Board
Decision
1258.17
14.00
6.00
23.17
4.50
25.00
59.17
23.00
29.00
1.00
1.00
1.00
35.50
3.17
1.00
2.00
3.33
0.67
2.00
0.50
32.00
71.50
5.00
1.00
16.00
2.00
2.00
0.67
1448.00
175.33
1. Basic staff allocated for classrooms: 13.50 decrease based on the change in projected AIDE and historical increase in
enrolment over the summer. The Sept. 30 adjustment and Needs positions are used to address difficult staffing issues
and to avoid disruptions due to the number of small schools and small programs and to meet the 22 to 1 Ministry
average class size and the collective agreement. Last year, of the 6.00 needs and 14.00, only 5.00 were used due to a
smaller than normal increase in enrolment over the summer.
2. ESL /ELD: Increase 3.66 board budget
3. Guidance: A 1.66 decrease based on a decrease in the projected AIDE.
4. Program Enhancements: decrease of 7.00 Ministry funded.
5. Student Success: reallocation of 1.00 to Supervised Alternative Learning.
6. Focus Programs: decrease of 1.83 board budget.
7. High Performance Athletes Coordinator: 0.50 increase from board budget
8. LST contractual: 1.00 decrease based on a decrease in the projected AIDE.
9. System Classes /Programs: 1.33 increase for Autism
10. Instructional Coaches: 0.50 increase due to a mid -year transfer of a position from elementary to secondary in 2012/2013
as of January 30, 2013
Administration
In Schools
Principals
Vice Principals
Central
P. Curriculum Services - Student Success
P. Curriculum Services - Secondary Program
P. Safe, Caring and Inclusive Program
P. Continuing Education
TOTAL ADMIN. ALLOCATED TO DAT
Administration
Iiwns .. P,
Principals
Vice - Principals
Central
P. Special Education
V. P. Special Education
P. Curriculum Services - Elementary Program
P. Curriculum Services - School Effectiveness
P. Continuing Education
P. Leadership
I'Total Administration ovate
Secondary Administration
Staffing Chart 2013 -2014
Actual
2012 -2013
26
50.67
76.67
1
1
1
1
4
80.67
Elementary Administration
Staffing Chart 2013 -2014
Actual
2012 -2013
116
43
I
159
5
Projected
2013 -20114
26
50.67
76.67
1
1
1
1
4
80.67
Appendix C
change
0.00
0.00
0.00
0.00
0.00
Projected
change
2013 -2014
116
0.00
43
0.00
159
0.00
1
0.00
1
0.00
1
0.00
1
0.00
0
0.00
1
0.00
5
0.00
Notes
Appendix D
2013 -2014 Staffing
Summary of Proposed Changes
Description
FTE
Total Cost
Additions:
Secondary English as a Second Language Teachers
Secondary High Performance Athlete (HPA) Coordinator
Secondary Teacher (Autism Class)
Elementary Teacher (Gifted Class)
Elementary Learning Support Teacher
Elementary Teacher for Congregated Classes (Contingency $)
3.66
0.50
1.33
1.19
1.00
1.19
$358,032
$48,912
$130,105
$109,033
$91,624
$109,033
Total Additions:
8.87
$846,737
Reductions:
Secondary Focus Program Overlays
Elementary Instructional Coaches
(1.83)
(2.00)
($179,016)
($183,248)
Total Reductions
(3.83)
($362,264)
Sub -Total
5.04
$484,473
Other:
System Principal of Early Learning
1.00
$137,670
Total
6.04
$622,143
2/15/2013