HomeMy WebLinkAboutBoard 23 Mar 1998 Minutes PublicOttawa - Carleton District School Board
MMUT'ES 23 MARCH 1998
A meeting of the Ottawa - Carleton District School Board was held on the above date in the Board Room,
133 Greenbank Road, Nepean, Ontario, commencing at 7:00 p.m., with Trustee Lynn Scott in the Chair and the
following in attendance: Trustees Cynthia Bled, Albert Chambers, Alex Getty, Lynn Graham, Patty Anne Hill, Russ
Jackson, Andrew Lam, Jim Libbey, Norm MacDonald, Sheryl MacDonald, and Pam Morse.
Staff. Director of Education & Secretary of the Board, Carola Lane; Associate Director of Education &
Superintendent of Administration and Planning Services, Bonnie Viney; Superintendents of School Services, Rose -
Marie Batley, John Brennan, Mike Carlon, Roberta Fund, Judith Hoye, Dan Mason; Superintendent of School
Operations, Lorne Rachlis; Superintendent of Program and Information Technology, Barbara Stollery;
Superintendent of Special Education and Student Services, Judy Turriff; Superintendent of Human Resources, Jim
Vair; Labour Relations Officer/Legal and Corporate Affairs Advisor, Janice McCoy; Executive Liaison for the
Director, Cathy Bowles; Labour Relations Officer, Janet Beer; Assistant Communications Officer, Michele Clarke;
Coordinator of Communications, Peter Frayne; Assistant Secretary of the Board, Joan Melancon; and Board
Reporters, Brenda Cooper (in camera) and Cathy Kavanagh (public).
Martin Owens, Bell Baker, was present for a portion of the in camera session.
Resolve into Committee of the Whole
On a motion by Trustee Libbey, seconded by Trustee Nona MacDonald, the Board resolved into
Committee of the Whole to consider the items on the in camera session agenda. Trustee Getty assumed the Chair in
the Committee, and the Committee later rose and presented the following report.
123. Report No. 8. Committee of the Whole (in camera]
Trustee Getty presented Report No. 8, Committee of the Whole, and seconded the recommendations in the
report, viz:
(a) Legal Issue. French Language School Board
(Motion by Trustee Norm MacDonald)
That the Board proceed with a legal issue as directed in Committee of the Whole (in camera
session).
(b) Tentative Settlement of Some Issues. OCETF
(Motion by Trustee Morse)
That the Board ratify the tentative settlement between the Board and the Ottawa - Carleton
Elementary Teachers' Federation, which will form part of the collective agreement currently being
negotiated between the parties, subject to ratification by the Federation.
(c) Cumberland Elementary School Site Acquisition
(Motion by Trustee Norm MacDonald)
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That the Board approve the acquisition of the Cumberland Elementary School site as outlined in
the Agreement of Purchase and Sale with Claridge Commercial Development Inc., at a total
purchase price of $1,204,500 or $150,000 per acre for the serviced property described as part of
Lot 1, Concession 9, in the Township of Cumberland.
The report was received and the recommendations were adopted by the Board.
Trustee Getty noted that the Board would continue the in camera portion of the meeting following the
public session in order to deal with the remaining agenda item.
124. Approval of the Agenda
On a motion by Trustee Lam, seconded by Trustee Bled, the agenda was approved, subject to the addition
of information on the proposed funding formula to follow items 7 and 8. Also, it was agreed to move Trustee
Graham's motion regarding values and guiding principles forward to follow item 12.
125. Confirmation of Minutes. 9 March 1998
On a motion by Trustee Libbey, seconded by Trustee Norm MacDonald, the minutes of the meeting held 9
March 1998, were confirmed as written.
126. Business Arising from the Minutes
There was no business arising from the minutes.
127. Chair's and Director's Report
Laurie Hamel, a student at Earl of March S.S., won a TVO French contest. She-is-an exceptional student
and will also compete in the regional Spanish contest on May 8.
On April 1, 12 Mexican students from Mexico City will arrive in Ottawa for a two -week stay with students
of Earl of March S.S., who were in Mexico City in February.
The Confederation H.S., Jazz Connection won Gold at the Regional MusicFest.
Simon Macdonald, a student at Confederation H.S., swam to first place in the men's 100 metre butterfly
winning his first Canadian title at the National Swim Championships.
Four students from A.Y. Jackson S.S., attended the second Town Hall Meeting for Youth sponsored by
Child & Youth Friendly Ottawa and the Ottawa Congress Centre on March 9.
Ilesh Parmar, a student at A.Y. Jackson S.S., recently won third prize in the Senior Division of Young
Kanata Artists for his work called "The Survivor" and Andrew Aw was recently awarded a grade 10 Piano
Scholarship of $100 from the Royal Conservatory of Music.
Three A.Y. Jackson S.S., students participated in the Precision Skating Championships in Ottawa on March
7, and 8.
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Sandra McCallum and Erin Fraser competed and won a silver medal in a field hockey tournament in
Toronto on the weekend of February 21.
Linda Millar, a grade 6 teacher at Riverview P.S., is the 1998 Provincial Award Winner of the Roy C. Hill
Award for Wheels— Emergent Curriculum, Design and Technology, a unit focussed on the problem of truck wheels
falling off transport trucks. Grades 5 and 6 students did research, came up with designs to help rectify the problem,
built models and made presentations.
Jean- Charles Gregoire, a Lisgar C.I., student, won a gold medal in the Junior Men's Foil Category, Fencing,
at the 1998 Ontario Winter Games.
The Lisgar C.I., Ski Team placed first in 3 of 4 categories at the recent NCSSAA ski meet. The Junior boys
and girls finished first. The Senior girls and boys finished first and second respectively.
The Lisgar C.I., choir, band and orchestra performed with the Governor General's Foot Guards and other
groups at a Community in Concert program at Nepean Centrepointe Theatre in a February 1998 performance.
Lisgar C.I.'s String Ensemble performed at a morning service on Sunday, 15 February at St. Thomas the
Apostle Church in Alta Vista, and along with the Choir and Vocal Jazz Ensemble, performed at Elmwood School at
their Spring Concert on February 25. The Lisgar C.I. Choir performed the National Anthem at the beginning of
Regional Government.
Congratulations to members of the ABE/ESL Department, who recently released the Annotated
Bibliography of ESL/LINC Software Resources and Web Sites.
CONNECT, the only national newsletter on technology and adult literacy, has made an impressive impact
in the literacy field after its first year of publication. The newsletter is edited by Connie Belanger and Diane
McCargar, Continuing Education.
The Literacy Enhancement Through Technology Project will launch its first Web site in mid April. The site
-- Technology, Literacy and Employability for At -Risk Youth -- provides information on technology that can be used
to assist at -risk youth to improve literacy, employability and technological goals.
Students at Alta Vista P.S., with the assistance of Sharon Katz, have created a Web site for the school.
The Chair introduced and welcomed June Girvan of The J'Nikira Dinqinesh Education Centre who was in
attendance to present the Director of Education, Carola Lane, and Superintendent of School Operations, Lome
Rachlis, with a plaque honouring them for their contributions to anti- racist education in the province of Ontario.
June Girvan recognized the work of Director Lane and Superintendent Rachlis as individuals personally and
professionally with regard to Bill 21 and Policy Memorandum 199. In July 1993, Bill 21 introduced anti - racist
education into the school system. Policy Memorandum 199 was intended to achieve quality and equity in the school
system. The Director and Superintendent Rachlis inscribed their names in the Anti- Slavery Society of Canada
records of honour. They join the women and men of the Anti- Slavery Society of Canada and other early pioneers
who have worked in a common cause to eliminate racism.
128. Funding Formula
The Director indicated that she had a document containing information regarding the funding model for
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education. She noted that the following information is preliminary and not official.
A special re- structuring fund has been established for transition totalling $564 million of which $179
million will be provided to the Toronto District School Board and the Ottawa - Carleton District School Board.
Options will be provided for the funding of junior kindergarten i.e., Boards that offer the program will receive
funding to continue to do so and those that do not will have the option of offering alternative early learning programs
or enriched programs for students in kindergarten to grade 3.
In the area of special education, a grant will be provided which will be divided into two components; one
will be a per pupil funding. It is not clear if this will be supplementary to the foundation grant. This grant must be
spent on special education students regardless of whether they have been formally identified. Funding for special
education across the province will be reduced.
The pupil accommodation grant has three components; funding for school operations, school renewal and
new pupil places. The formula for generating funding for these is based on the square footage of schools i.e., 100
square feet for elementary and 130 square feet for secondary. There will only be funding available for new pupil
places when it can be demonstrated that all existing school buildings are used effectively and cannot accommodate
increased enrolment without additional space.
Adult and continuing education funding will be reduced. It appears that the level of funding for students
over the age of 21 will be approximately 50% above the amount allotted to a regular day school secondary student.
129. Public Ouestion Period
Stan Currie asked if the Board has a specific plan for the surplus funds from the $40.00 family claim
legislation during the teachers' work stoppage. The Director responded that the Board has this money in a reserve as
required by the Ministry, but that a plan for the utilization of these funds has not been determined.
The Chair clarified that in the past savings related to a work stoppage would have been returned to all
taxpayers who contributed to this by reducing the education portion of property taxes in the following year by the
amount of savings. However, this is the first year that the province has had complete control of setting property
taxes for education.
In light of the information that has been received regarding the funding formula, John Crump asked if the
Board is committed to developing a budget based on local needs and if it will commit to demand funding from the
MOET that OCDSB children need and deserve. The Chair indicated that he will have to await the debate and
discussion of the Board to determine to what extent the Board is prepared to make that commitment.
130. Dele ations:
(a) Concerned Parent re Early and Middle French Immersion Programs Spokesperson Carol
Milstone
Carol Milstone expressed concern about the Early and Middle French Immersion programs. She spoke
about the psychological costs associated with EFI, e.g., some students experience tiredness, frustration and anger that
they cannot conduct daily interactions in their first language. She maintained that children who begin in EFI and
later transfer to the English stream also suffer psychologically. There are also social costs. as children become
divided because they are designated either "all immersion" or "all English ". She also spoke about non - English
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speaking immigrant children who do not generally participate in EFI and the fact that this denies them vital
opportunities to develop friendships across diverse languages and cultures.
She suggested that grade 7 is the time for children to enter the Immersion program as LFI produces levels of
proficiency similar to levels produced by EFI. She recommended that the Early French Immersion program be
phased out of the elementary school system.
(b) Teacher Librarians and Library Technicians re Teamwork Between Teacher - Librarians and
Technicians to Meet the Needs of Secondary Students - Spokespersons Linsey Hammond and
Brid eg t Wall
Linsey Hammond, Teacher - Librarian at Bell H.S., expressed concern about the alternative staffing
arrangements for school libraries as presented in the budget change options, and the negative impact of this option on
learning for all secondary school students. The secondary school library is a classroom where an active teaching
program offers students training in the skills necessary to master the challenges of the information age and to become
life -long learners. The program is designed, delivered and evaluated by the teacher - librarian in partnership with
other teachers in the school and depends not only on the up -to -date resources of the library, but on the expertise of
both the teacher - librarian and the library technician.
Bridget Wall defined the roles of the teacher - librarian and the library technician.
The presenters invited Trustees to visit secondary school libraries. In response to a question from Trustee
Graham regarding the role of professional librarians, Linsey Hammond responded that it is the one to one and one to
group interaction of the teacher librarian with the students that is foremost in the schools.
(c) Parent Volunteers from Manordale P.S.. re "The Importance of Office Staff' - Spokespersons -
Carol Ball and Margaret Elson
Carol Ball expressed concern regarding the proposed cutbacks to school administrative staff. She explained
that the office staff have become an extension of the classroom as they are as responsible for the safety and well
being of the students as the teacher. She spoke about the caring environment that the office staff provide and noted
that they are vital to the smooth and safe delivery of education to the students.
Margaret Elson spoke about the varied demands on the school administrative staff. She remarked that
reducing service levels by cutting office positions or contracting them out is a safety issue. She wants the school to
be a safe place for the students.
131. Report No. 3. Education Committee, 10 March 1998
On a motion by Trustee Chambers, seconded by Trustee Getty, the Board received Report No. 3, Education
Committee, dated 10 March 1998.
Trustee Chambers presented and seconded the recommendations in the reports, viz:
(a) Receipt of Special Education Advisory Committee Reports
(Motion by Trustee Hill)
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That the Board receive Special Education Advisory Committee Report No. 1 dated 18 February
1998, Report No. 2 dated 3 March 1998; and Report No. 3 dated 5 March 1998.
The motion was carried.
(b) Special Education Advisory Committee Report 18 February 1998
Minor corrections were noted and the report has been revised accordingly.
(i) Proposed Plan of Action for Creation of Comprehensive Plan
(Motion by Trustee Hill in substitution for Myrna Laurenceson)
That the proposed plan of action for the creation of the Comprehensive Plan be approved.
(Annex 1)
Proposed Plan of Action for Study of Specialized School and Programs
(Motion by Trustee Hill in substitution for Jane Berman)
That the proposed plan of action for the study of specialized schools and programs be
approved. (Annex 2)
The report was received and the recommendations were adopted by the Board.
132. Report No. 3. Business Services Committee 11 March 1998
On a motion by Trustee Graham, seconded by Trustee Norm MacDonald, the Board received Report No. 3,
Business Services Committee, dated 1 I March 1998.
Trustee Graham presented and seconded the recommendations in the report, viz:
(a) Policy P.0I I -SCO. Emer ency School Evacuations /School Closings
(Motion by Trustee Norm MacDonald)
That Policy P.0I I.SCO, Emergency School Evacuations /School Closings, as amended in
Committee, be approved. (Annex 3)
In response to a question from Trustee Lam, the Director indicated that the principal of the school is
responsible for the safety of the students and that he /she, in consultation with senior staff, would decide on
emergency school closures.
(b) 1998 -99 Capital Budget
(Motion by Trustee Norm MacDonald)
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That the 1998 -99 capital budget, being a total of $18,937,247 in capital expenditures and
$10,000,000 in debt repayment, as outlined in Annex 4, be approved.
(c) New Cumberland Elementary School - Approval of Working Drawings and Tender Call
(Motion by Trustee Norm MacDonald)
i) That the Board approve the project at working drawing stage for the proposed
Cumberland Elementary School; and
ii) That the Board authorize staff to invite tenders from prequalified general contractors to
tender the work as approved.
In response to a question, Superintendent Clarke advised that the Ministry has indicated that approved
capital projects which are currently underway are to be completed.
(d) Planning Session to Identify Key Factors to be Considered in the Prioritization of Possible School
Closures
(Motion by Trustee Norm MacDonald)
That Trustees, representatives of the Ottawa - Carleton Assembly of School Councils and of other
(W groups with non - voting representation on the Business Services Committee and staff, hold a
focused planning session, with the assistance of a facilitator, for the purpose of identifying the key
factors to be used by planning staff in preparing options with respect to the scope, parameters and
consultative approach of the attendance boundary/area review /school closure process, by the end
of April - --
The report was received and the recommendations were adopted by the Board.
133. Board Member Motions
(a) Statement of Values and Guiding Principles
Notice having been given, Trustee Graham, seconded by Trustee Libbey, moved as follows:
Whereas reports on guiding principles have been drawn up by the Joint Consultative Group Sub -
Committee, by the Ottawa - Carleton Assembly of School Councils, and by Senior Staff;
Whereas Trustees have informally discussed values at the Trustee Planning Session;
Whereas the Board should adopt a set of values and guiding principles for use during budget
discussions;
Therefore be it resolved:
That Trustees and representatives from senior staff and groups with membership on standing
committees meet before final approval of the budget to:
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i) review the work on values and principles already undertaken by the Joint Consultative
Group Sub - committee, the Ottawa - Carleton Assembly of School Councils, senior staff
and Trustees, and
ii) to conclude the identification of values and guiding principles to be adopted by the Board.
(Incorporates friendly amendments by Trustee Lam)
Concerns were expressed that there is insufficient time to complete this task prior to the completion of the
budget process, and that if approved, this presents a significant increase in the workload for senior staff.
At the request of Trustee Bled, separate recorded votes were held for Recommendation i) and
Recommendation ii).
Recommendation i) was carried on the following division:
For: Trustees Chambers, Graham, Hill, Lam, Libbey, Norm MacDonald, Sheryl MacDonald,
and Scott (8)
Against: Trustees Bled, Getty, and Morse (3)
Abstention: Trustee Jackson (1)
Recommendation ii) was carried on the following division:
For: Trustees Chambers, Graham, Hill, Lam, Libbey, Noun MacDonald,
and Sheryl MacDonald -- (7)
Against: Trustees Getty, Morse, and Scott (3)
Abstentions: Trustees Bled, and Jackson (2)
It was agreed that the logistics of these recommendations would be explored at the Chair's Committee
meeting on 25 March.
134. Budget Options for Public Consultation
The Board had before it a staff report providing further information on the budget options which were
presented at the 9 March Board meeting.
Janice Sargent, Research and Planning Officer, advised that it would be advantageous to have the staff
recommended budget prior to the survey questions being finalized in order that impact statements and rationales can
be provided in capsule form.
Trustee Morse, seconded by Trustee Hill, moved as follows:
That the following recommendations be referred to the Budget Committee meeting on 26 March 1998:
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(a) That the Board approve the six budget option categories for public consultation, as set out in
Report No. 98 -101.
(b) That the Board direct staff to prepare draft survey questions structured around the specified
categories for Board review at its 14 April 1998 meeting.
The referral was carried.
It was agreed that answers to the following questions will be provided at the Budget Committee meeting on
26 March 1998:
- Are nursery school teachers more knowledgeable about programming issues than ECE's?
- Can the numbers on page 56 be clarified as to whether it is a cost or a saving?
- Can an updated proposal be presented on 26 March 1998, if the funding formula is received on the
25 March?
- Can the use of professional librarians be factored into the budget change options on page 65?
- Can the transportation policies be provided with regard to the budget change options on page 97?
- Can the specialty programs and congregated centres be provided with regard to the budget change
options on page 101?
With regard to the budget change options related to the cancellation of transportation for grades 7 to OAC
students in the urban areas of the former CBE, Donna Warren - Maxwell advised that OC Transpo has indicated that
LW public transit service can be made available to the affected students provided that changes can be made to school
hours. OC Transpo has suggested that secondary school hours be changed from 8:00 a.m., - 2:00 p.m., to 8:45 a.m. -
3:00 p.m. The Chair requested that information be provided regarding the implications of double busing.
With regard to questions on the survey, Janice Sargent advised that if the staff recommended budget is
available by 9 April, and the questions are available for the 14 April Board meeting, the survey can be distributed
immediately thereafter and a report can be available to the Board prior to the final budget decision.
In response to a question regarding Board memberships, the Chair advised that this will be discussed at the
Chair's Committee.
135. Plan of Action for Effective and Efficient Business Practices
The Board had before it a staff report providing an update on the action relative to staff fulfilling the
Board's direction with regard to the implementation of effective and efficient business practices.
On the basis of the staff report, Trustee Chambers, seconded by Trustee Lam, moved as follows:
(a) That the Board approve the plan of action outlined in Annex 5.
(b) That the Board name a trustee representative to the Steering Committee.
In response to a query by Trustee Lam, Superintendent Clarke advised that it is anticipated that a consultant
will be approved by the Board at the 27 April 1998 meeting. He also noted that the consultant must be
knowledgeable in the area of changing processes.
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The motion was carried.
On a motion by Trustee Graham, seconded by Trustee Sheryl MacDonald, Trustee Libbey was appointed as
the Board's representative on the Steering Committee and Trustee Norm MacDonald was appointed as the alternate.
136. Proposed Revision to Previously Approved 1998 -99 Budget Timetable
The Board had before it a report presenting a revised 1998 -99 budget timetable.
On the basis of the staff report, Trustee Graham, seconded by Trustee Chambers, moved as follows:
That the revised 1998 -99 budget timetable shown in Appendix B of Report No. 98 -92 be approved.
The motion was carried.
Trustee Libbey, seconded by Trustee Morse, moved That the meeting continue beyond 11:00 p.m., in order
to complete the agenda. The motion was carried.
137. Board Member Motions
(a) Potential School Closures
Notice having been given, Trustee Bled, seconded by Trustee Hill, moved as follows:
Whereas there is serious concern in certain schools over issues such as program entitlements,
school boundary changes, school closures, transportation changes, among others; and
Whereas the level of concern is heightened among some parents who consider their schools to be
particularly vulnerable to closure under the present scenario; and
Whereas it remains an unknown at this point how enrollment in any one school will be impacted as
a result of 1998 -99 budget decisions re programs and transportation, among others; and
Whereas lead time is needed for serious consideration and analysis of the direct and indirect
impact on schools resulting from decisions taken with regard to the 1998 -99 budget;
Therefore be it resolved:
(a) That, in its deliberations for the school year 1998 -99, the Board proceed without
considering the closure of any school in September 1998 as part of its budget decisions,
and that this decision be clearly communicated to the public.
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(b) That identifying any particular school for potential closure due to excess space, be done
for the school year 1999 -2000 which allows time for a study of the post 1998 -99 budget
impact on school enrollments to be considered as a determining factor.
Trustee Chambers, seconded by Trustee Sheryl MacDonald, moved in amendment the addition of part (c):
(c) That the Board write to the Ministry of Education and Training expressing serious
concern that the delay in the announcement of the funding model has not allowed Boards
to adopt a rational approach to the closure of schools for the 1998 -99 school year; and
That the Minister give favourable consideration of transition funds to permit Boards to
keep schools open for the 1998 -99 school year and engage in a meaningful dialogue on
the issue of school closures.
The amendment was defeated on the following division:
For: Trustees Bled, Chambers, Graham, Hill, Lam, and Sheryl MacDonald (6)
Against: Trustees Getty, Jackson, Libbey, Morse, Norm MacDonald, and Scott (6)
General discussion ensued with regard to school closures.
The main motion was defeated on the following division:
For: Trustees Bled, Chambers, Graham, Hill, and Sheryl MacDonald (5)
Against: Trustees Getty, Jackson, Lam, Libbey, Norm MacDonald, Morse, and-Scott (7)
(b) Equity of Access to Programs
Trustee Bled, seconded by Trustee Hill, moved as follows:
Whereas parents are anxiously seeking a statement of the principles that the Board will apply to
program entitlement in the system; and
Whereas the Board has not yet made a clear pronouncement on the principles or focused
guidelines that it will apply for budget decision - making with regard to program entitlement; and
Whereas these principles, once established, will be relevant to decision - making irrespective of the
amount of funding available to the Board;
Therefore be it resolved:
(i) That the Board adopt the principle of universal entitlement, meaning that all programs
will be offered under criteria that are applied across the Board and that no program will
be offered to students in one geographical area of the Board without provisions for it to
be accessible across the Board to students who meet non - geographical boundary criteria
as established by the Board.
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(ii) That the administration investigate and report on ways to ensure universal accessibility or
equity of access to programs for all qualifying students in the Board, and that such
investigation might include the feasibility of establishing a family of schools to ensure
that where there is a viable demand, at least one school in each cluster offers any pre -
secondary program that is available to students meeting criteria established for the
program.
Trustee Morse, seconded by Trustee Chambers, moved That the motion be referred to the planning session
on goals and principles.
The motion to refer was carried.
138. New Business
With regard to a date for the planning session on goals and principles, Trustee Morse advised that there is a
Regional OPSBA meeting on 4 April, in Perth and an OPSBA Directors' meeting on 17 April, in Toronto. The
Chair requested that Trustee Morse e-mail her this information.
Trustee Sheryl MacDonald extended an invitation to all Trustees to visit Riverview School in Cumberland
on Wednesday, 25 March at 9:30 a.m.
139. Requirements under the Public Sector Salary Disclosure Act 1996
The Board had before it for information Report No. 98 -94 identifying employees earning salaries in excess
of $100,000 in 1997 in accordance with the Public Sector Salary Disclosure Act, 1996. (Annex 6)
The Board reconvened in camera.
140. Report No. 8. Committee of the Whole (in cameral - Continued
Trustee Getty presented Report No. 8, Committee of the Whole (continued) and seconded the following
recommendation:
(a) Board Commitment re Princil2alsNice Principals
(Motion by Trustee Lam)
That the Board approve the proposed commitment regarding the terms and conditions of
employment for principals and vice principals, as discussed in Committee of the Whole (in camera
session). The recommendation was adopted by the Board.
The meeting adjourned at 1:05 a.m.
Carola Lane
Director of Education & Secretary of the Board
130
Lynn Scott
Chair of the Board
ANNEX 1
C Ottawa - Carleton District School Board
Lam
Special Education/ Student Services Comprehensive Plan
Work Plan *
Objective
Tasks
Responsibility
Completion
Centre
Date
Outline philosophy /vision/
1. Brainstorm.
Leadership Team
March 1998
guiding principles for special
2. Consultation with SEAC,
education and student
special services
services
personnel, special
education staff.
Acquire sample
1. Determine which plans
Leadership Team
February 1998
Comprehensive Plans for
to acquire.
L. McAlister
examination
2. Access plans (including
those of former CBE and
former OBE).
Chapter /issue definitions for
1. Outline all areas to be
Leadership Team
April 1998
the Comprehensive Plan
addressed within the
Plan (e.g. roles of
personnel, fact sheets
- --
etc.).
2. Create subcommittees
with wide representation
from all stakeholders to
examine all areas of the
Comprehensive Plan.
3. Schedule meetings of the
subcommittees, take
minutes and
summarize.
4. Formulate
recommendations.
Presentation of subcommittee
Individual
June 1998
recommendations to the
members of the
Leadership Team
Leadership Team
-131-
Presentation of
Superintendent
June 1998
recommendations to Senior
of Special
Staff
Education and
Student Services
Presentation of
Superintendent
June 1998
recommendations to SEAC
of Special
Education and
Student Services
Review of Practices, Chapters,
1. Outline areas for review.
Leadership Team
September
11999
Issues
2. Distribute over the
SEAC
1998 - March
timeframe.
3. Establish review
committee format.
4. Convene committees to
review chapters/ issues.
5. Summarize.
6. Make recommendations
for change.
Presentation of final
Superintendent
March 1999
Comprehensive Plan to
of Special
Senior Staff
Education and
Student Services
Presentation of final
Superintendent
April 1999
Comprehensive Plan to SEAC
of Special
Education and
Student- Services
Presentation of final
Superintendent
April 1999
Comprehensive Plan to
of Special
O -C DSB
Education and
Student Services
SEAC
Submission of Plan to MOET
O -C DSB
May 15, 1999
* It must be noted, however, that changes may be forthcoming for September 1998. This Plan of Action does not
preclude examination of programs and services as part of the budget process.
-132-
2!
MNa z
Ottawa - Carleton District School Board
Specialized Schools and Special Programs
Work Plan *
Objective
Tasks
Responsibility
Completion
Centre
Date
Outline philosophy /vision/
1. Brainstorm.
Leadership Team
March 1998
guiding principles for
2. Consultation with SEAC,
special education and
Special Education staff,
student services
Special Services.
personnel and Principals
of Schools.
Determine what
1. Brainstorm.
Leadership Team
February 1998
information is required
such that informed
decisions can be made
regarding schools and
programs
Identify all specialized
1. Create list.
Leadership Team
February 1998
schools and programs
2. Determine which
member of the
Leadership Team will be
responsible for accessing
current information from
which school /program.
Outline questions, issues to
1. Write uniform set of
Leadership Team
February 1998
be used in discussion with
questions, data
each of the
requirements for all
schools/ programs
schools, programs.
2. Establish who should be
interviewed (principal,
Department Head, SO of
School Services, parent
groups etc.).
3. Set interview
dates /times.
-133-
Presentation of
1. Receive and interpret
Leadership Team
March 1998
information, data to the
information.
Leadership Team
2. Formulate
recommendations.
Presentation of
Superintendent of
March 1998
recommendations to Senior
Special Education
Staff
and Student
Services
Presentation of
Superintendent of
April 1998
recommendations to SEAC
Special Education
and Student
Services
* It must be noted, however, that changes may be forthcoming for September 1998. This Plan of Action does not
preclude examination of programs and services as part of the budget process.
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OTTAWA - CARLETON DISTRICT SCHOOL BOARD
AI`iva 3
POLICY P.011.SCO
TITLE: EMERGENCY SCHOOL EVACUATIONS /SCHOOL CLOSINGS
Date issued: Day /month/year
Revised: Day /month/year
Authorization: Board 98/03/23
Next review: 06/2000
1.0 OBJECTIVE
To establish principles and directives for occasions when a school or schools must be evacuated
and /or closed due to unforeseen emergency.
2.0 POLICY
2.1 The Ottawa - Carleton District School Board recognizes there will be occasions when
schools will have to be evacuated or closed for a temporary period.
2.2 Based on the nature of the emergency, schools may be evacuated/ closed for a temporary
period on an individual, group, or system -wide basis.
2.3 Decisions regarding the emergency evacuation/ closing of a school or schools shall be
made in the best interests of student safety.
3.0 SPECIFIC DIRECTIVES
3.1 Each school shall have an Emergency Evacuation /Closing Plan.
3.2 Emergency evacuation /closing plans shall include plans to inform parents/
guardians/ caregivers of the emergency evacuation /closing insofar as may be feasible in
the circumstances.
3.3 The Director of Education is authorized to issue procedures as may be necessary to
support this policy.
4.0 REFERENCE DOCUMENTS
Education Act, Section 19
Board Policy P.009.TRA: School Bus Cancellations Due to Inclement Weather
Board Procedure PR.504.TRA: School Bus Cancellations Due to Inclement Weather
Board Procedure PR.006.SCO: Emergency School Evacuations/ School Closings
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ANNEX 4
PROPOSED MULTI -YEAR CAPITAL BUDGET
1998 Short
$1,000,000.
52,000,000.
52,000.000.
S2,000,000.
Year
1998 -1999
1999 -2000
2000 -2001
2001 -2002
New Schools
$1,000,000.
52,000,000.
52,000.000.
S2,000,000.
52,000,000.
Sawmill Creek
S 123,499.
0.
West Carleton Elementary
2,433,380.
S 37,320.
Bridlewood North Elementary
4,461,789.
81,827.
Bridlewood North Site
1,220,000.
0.
John McCrae Secondary
6,1 85,000.
8,709,100.
Cumberland Elementary
1,600,000.
7,109,000.
Cumberland Site
1,648,000.
0.
Replacement School
$1,000,000.
52,000,000.
52,000.000.
S2,000,000.
52,000,000.
Hilson Elementary
53,200,000.
$1,000,000.
Energy Management (project to be
$1,000,000.
52,000,000.
52,000.000.
S2,000,000.
52,000,000.
completed in 2003 -2004)
I TOTALS 1 521,871,668. 1 518,93 7,247. I 52,000,000. I S2,000,000. I 52,000,000.
—136—
IM
PROPOSED FINANCING OF CAPITAL BUDGET
(Ili MILLION S)
1998 Short
Year
1998 -1999
1999 -2000
1 2000 -2001
2001 -2002
Expenditure on New and Replacement
Schools and Energy Management
Project
21.9
18.9
2.0
2.0
2.0
Funding from:
• Provincial Grants and Education
Development Charges
2.8
9.8
1.7
• Sale of Sites
32
1.0
0.0
Energy Expenditure Reduction
1_0
2_0
2_0
2_0
2_0
Net Local Share
14.9
6.1
(1.7)
0.0
0.0
Capital Fund Debt at Start of Year
34.6
36.0
32.1
22.1
12.1
Repayment in Year
13.5
10.0
10.0
10.0
10.0
Capital Fund Debt at End of Year
36.0
32.1
22.1
12.1
2.1
-137-
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ANNEX 6
RECORD OF EMPLOYEES' 1997 SALARIES AND BENEFITS
NAME OF ORGANIZATION: The Carleton Board of Education
ADDRESS: 133 Greenbank Road, Nepean, Ontario K2H 6L3
Surname
Given
Name
Position
Salary
Paid
Taxable
Benefits
Arkeveld*
Andreas
Chief Financial
Officer,
$119,221.47
$ 0.00
Carlon
Michael
Superintendent of
Educational Services
$1 19,374.26
$471.00
Murray*
Kyle
Director of Education
$136,090.93
$540.90
Reynolds*
James
Superintendent of Schools
$127,768.81
$466.84
Turriff
Judy
Superintendent School
Operations
$105,187.61
$452.83
Viney- Redden
Bonnie
Superintendent of
Personnel/Director (Acting)
$107,029.55
S 8.22
*Retired
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RECORD OF EMPLOYEES' 1997 SALARIES AND BENEFITS
NAME OF ORGANIZATION: The Ottawa Board of Education
ADDRESS: 330 Gilmour Street, Ottawa, Ontario K2P OP9
Surname
Given
Name
Position
Salary
Paid
Taxable
Benefits
Lane
Carola
Director of Education
$124,532.58
$101.44
Lynch*
Ronald
Assistant Director of
Education
$120,052.51
$101.44
Rachlis
Lorne
Superintendent of
SchooWAssistant Director
of Education
$112,753.53
$101.44
Stollery
Barbara
Superintendent of Schools
$107,077.20
$101.44
*Retired
-140-