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OTTAWA-CAUETON
DISTRICT SCHOOL BOARD
MINUTES
17 JANUARY 2000
17 January 2000
A meeting of the Ottawa - Carleton District School Board was held this evening in the
Board Room, 133 Greenbank Road, Ottawa, Ontario. The meeting commenced with an in camera
session at 7:20 pm, which rose at 8:00 pm. After the ensuing Business Services Committee
meeting, the Board meeting re- commenced at 11:00 pm with a continuation of the in camera
session, followed by the public session at 11:50 pm.
Trustee Libbey was in the Chair, with the following also in attendance: Lynn Graham
(by phone), Margaret Lange, Myrna Laurenceson, Sheryl MacDonald (by phone), David Moen,
Pam Morse, Lynn Scott, and Joan Spice.
Staff: Director of Education and Secretary of the, Board, James Grieve; Assistant
Secretary of the Board, Joan Melancon; Management, Pocy and Planning Advisor, Janice
Sargent; and Committee Coordinator, Brenda Cooper.
62. Motion to Continue the, Meeting Past 11.00 P-m
(W Chair Libbey noted that this was a continuation of the 15 January 2001 Board meeting,
and that due to the lateness of the hour, during the in camera session a motion by Trustee Moen
to continue past 11:00 pm was approved, with agreement on the items to be dealt with before
adjourning, viz: the Director's performance management review process and the appointment of
a trustee to the Audit Committee.
63. Report No. 3, Committee of the Whole (In Camera),
17 Tanuary 2000 (Continuation from 15 January 2000)
Trustee Graham advised that there was nothing to report from either of the two in
camera sessions of Committee of the Whole this evening.
64. Trustee Aovointments Director's Performance Management Review Process
Chair Libbey noted that in addition to the Chair and Vice - Chair, the Board must
appoint three trustees to the Director's Performance Management Review Committee. He
called for volunteers or nominations.
Trustees Myrna Laurenceson, Sheryl MacDonald, Lynn Scott, and Joan Spice
volunteered.
Trustee Graham, seconded by Trustee Moen moved as follows:
THAT the Board select three trustees, together with the Chair and Vice -Chair of the
Board, as members of the Director's Performance Management Review Committee for
2001.
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OTTAWA CAUETON
DISTRICT SCHOOL BOARD
MINUTES
17 JANUARY 2000
Trustee Lange, seconded by Trustee Spice, moved in amendment that three trustees be
changed to four.
The amendment was carried, and the main motion, as amended was also carried.
Trustee Morse, seconded by Trustee Lange, moved that appointments to the committee be
confirmed as follows:
THAT Chair Jim Libbey, Vice -Chair Lynn Graham, and Trustees Myrna Laurenceson,
Sheryl MacDonald, Lynn Scott, and Joan Spice be appointed to the Director's
Performance Management Process Committee.
The motion was carried.
65. Appointment of Trustee to the Audit Committee
The Assistant Secretary of the Board reported that Trustee Gifford had resigned from
the Audit Committee and a replacement was required.
Trustee Libbey indicated his interest in serving on the Audit Committee, and requested
clarification of his ex officio status on committees. The Assistant Secretary advised that the
Board's standing committees and other committees have differing rules. The Chair and Vice -
Chair are ex officio members of the standing committees and ad hoc committees established by
the Board. In addition, the Chair and Vice -Chair may count for quorum at standing committees,
and fully participate by making motions, voting and participating in debate. In addition, non-
member trustees in attendance at standing committee meetings may also participate fully,
including voting and making motions, but they cannot be counted for quorum.
On the Board's other committees, including the Audit Committee, there are no ex
officio members. With rare exceptions, trustees who are not members may participate in
discussion and debate at other committees, but they may not make motions or vote.
Trustee Libbey volunteered to serve on the Audit Committee.
Trustee Moen, seconded by Trustee Scott, moved as follows:
THAT Trustee Jim Libbey be appointed to the Audit Committee.
The motion was carried.
The meeting adjourned at 12:15 am.
James P. Grieve, Director of Education Jim Libbey
& Secretary of the Board Chair of the Board
BLC /cb
BE- 010217
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