HomeMy WebLinkAbout10 EQAO Parent Forum
REGISTRATION REQUIRED!
Parents and educators wishing to attend are asked to register by contacting
____________________________________________________________.
Deadline for registration is February 13, 2014.
Memo randum
To: Superintendents of Curriculum or Program
CC:
From: Debra Rantz, Chief Assessment Officer
Date: January 7, 2014
Subject: EQAO Parent Forum in Ottawa
On behalf of the Education Quality and Accountability Office (EQAO), I am pleased to inform you
that the EQAO School Support and Outreach Team will provide a regional parent forum in
Ottawa on Saturday, March 1, 2014. The forum will take place 9:00 a.m.–2:00 p.m. at the
Westin Ottawa.
The forum is composed of two sessions. During the first, the Outreach Team will deliver
information about EQAO’s province-wide assessment program. Then, author and renowned
educator from Queen’s University Dr. Lynda Colgan will talk about the importance of
mathematics and how parents can encourage their children to see the value of mathematics in
everyday life.
Please forward this memo to your board contact who is responsible for parent engagement. We
ask that he or she
1. communicate the information about the forum to schools and parent involvement
committees and
2. register participants by completing the chart on the second page of this memo and
e-mail it to ParentForum@eqao.com by February 13.
Date: Saturday, March 1, 2014.
Location: The Westin Ottawa
Agenda: Registration and Continental Breakfast (9:00 a.m.– 9:45 a.m.)
First Session: 9:45 a.m.–11:45 a.m.
Lunch: 11:45 a.m.–12:15 p.m.
Second Session: 12:15 p.m.–2:00 p.m.
EQAO will cover the following for each participant:
continental breakfast, refreshments and lunch;
mileage according to Government of Ontario guidelines and
accommodation, if required, according to Government of Ontario guidelines, for
participants travelling more than 160 kilometres round trip.
Board of Education:
School First
Name
Last Name
E-mail Telephone Role Hotel
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Education Quality and Accountability Office, www.eqao.com
2 Carlton Street, Suite 1200, Toronto, Ontario, M5B 2M9
Telephone: 1-888-327-7377 · Fax: 416-325-0831
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Reimbursement Guidelines
EQAO Parent Forums
Submitting Expense Claims
EQAO is pleased to cover fees for participants and will reimburse all eligible expenses as outlined below.
A) An “EQAO Event Statement of Expenses” form will be provided at the forum.
B) The following chart outlines all eligible expenses for participants.
Type of
Expense
Maximum Amount
Eligible Conditions
Accommodations Standard room rate
(plus HST)
EQAO will reimburse participants for accommodation costs at the
standard (single/double) rate for each participant travelling more than
160 km round trip. Participants are requested to make their own
reservations and identify themselves as an EQAO event participant.
Participants are responsible for any other expenses they incur at the
hotel (e.g., phone calls, Internet, valet parking, movies).
Mileage
$0.40 per kilometre
(Southern Ontario)
$0.41 per kilometre
(Northern Ontario)
If claiming mileage, please provide your home address when
submitting claims. Car pooling is encouraged.
Breakfast N/A Not applicable the day of the activity, as breakfast will be served.
Lunch N/A Not applicable the day of the activity, as lunch will be served.
Dinner $20.00
If EQAO has approved travel for the day prior to the start of the
presentation, dinner on arrival night will be reimbursed. Alcohol costs
are not eligible. Itemized receipts must be provided.
Parking As per the venue
Original receipts must be provided for parking (e.g., hotel, airport).
Valet parking will not be reimbursed.
Air or train fare Current economy fare
If you require plane or train transportation, you must book the most
economical means of transportation. EQAO will reimburse this
expense. Original receipts and boarding passes must be provided. Use
the hotel shuttle service if provided for transportation between the
airport and hotel.
Bus fare Current economy fare
If you require bus transportation, you must make your own travel
arrangements. EQAO will reimburse this expense. Receipts and tickets
must be provided when submitting expense claims.
C) Participants should submit the completed “EQAO Event Statement of Expenses” form, with ORIGINAL receipts
for travel, mileage, parking and meal expenses, to EQAO Finance Department, 2 Carlton Street, Suite 1200,
Toronto, ON, M5B 2M9, within 4 weeks of the forum. (Retain copies of your receipts.)
D) Upon receipt of the summary expense report, EQAO will issue one payment to the school board for school board
employees or directly to participants who are parents and not representing a school board, for all eligible
participant expenses.
If you have any questions regarding reimbursements, please e-mail Margaret.Fler@eqao.com.