HomeMy WebLinkAboutP 056 FIN - Distribution or Disposal of Surplus and Obsolete Furniture and EquipmentPOLICY P.056.FIN
TITLE: DISTRIBUTION OR DISPOSAL OF SURPLUS AND OBSOLETE
FURNITURE AND EQUIPMENT
Date Authorized:
Last Revised:
Last Reviewed:
18 November 1998
07 May 2024 (Tier 1 Minor Housekeeping Edits)
07 May 2024
COMMITMENT TO INDIGENOUS RIGHTS, HUMAN RIGHTS, AND EQUITY
The Board recognizes its responsibility to ensure that this policy and associated procedures promote
and protect Indigenous rights, human rights, and equity. The Board will strive to address and
eliminate discrimination and structural and systemic barriers for students, staff, and community.
1.0 RATIONALE
To distribute within the Board or dispose of furniture and equipment which is deemed to be
either surplus to the needs of a school or department, or obsolete (that is, beyond its functional
life cycle or economical repair).
2.0 DEFINITIONS
Please refer to Appendix A for a full list of definitions used in this policy.
3.0 POLICY
3.1 Supply Chain Management staff shall be responsible for the moving and storage of
surplus furniture and equipment and for the determination of goods as usable or for
disposal in accordance with the disposal criteria in 4.3 below.
4.0 SPECIFIC DIRECTIVES
Distribution of Surplus Furniture and Equipment
4.1 Surplus furniture and equipment shall be evaluated and inventoried to be used as a
primary source to fulfill Board requirements before new purchases of furniture and
equipment are made.
Disposal of Obsolete Furniture and Equipment
4.2 Furniture and equipment deemed to be beyond a reasonable economic repair or
functional life cycle will be declared obsolete. This material may be disposed of in
accordance with this policy.
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Disposal Criteria
4.3 Furniture and equipment deemed to have no further use in the system shall be
approved by the Associate Director of Business Operations and Treasurer for disposal
by one or more of the following methods:
a)trade-in on new purchases;
b)public sale or auction on an individual or collective basis;
c)exploring all available recycling options;
d)donation to an approved charity;and/or
e)disposal in the most environmentally sensitive means.
5.0 APPENDICES
Appendix A:Policy Definitions
6.0 REFERENCE DOCUMENTS
Education Act,1998,ss.170,171
OCDSB Policy P.055.FIN:Asset Management
OCDSB Procedure PR.545.FIN:Asset Management
OCDSB Procedure PR.546.FIN:Distribution or Disposal of Surplus and Obsolete Furniture
and Equipment
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APPENDIX A:POLICY DEFINITIONS
In this policy,
Board means the Board of Trustees
District means the Ottawa-Carleton District School Board.
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