HomeMy WebLinkAboutPR 629 CUR - Changes to Programs and Program Delivery Structures (SS)
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PROCEDURE PR.629.CUR
TITLE: CHANGES TO PROGRAMS AND PROGRAM DELIVERY STRUCTURES
AT SECONDARY SCHOOLS
Date issued: 26 February 2002
Date revised:
Authorization: Senior Staff: 25 February 2002
1.0 OBJECTIVE
To provide a process for changing programs and program delivery structures in OCDSB
secondary schools.
2.0 DEFINITIONS
In this procedure,
2.1 A community school is a designated school which a student would be eligible to
attend by reason of place of residence and location of educational programs.
Community schools offer a range of programs where that range of programs can be
supported by critical mass as determined at the school level.
2.2 System programs are identified with designated schools. They may or may not require
specialized facilities, are not, for the purpose of this procedure, Special Education or
ESL programs, and require a student to meet established entrance criteria. System
programs may include an in-school set of program expectations and/or an out-of-school
training program. Such programs would normally but not necessarily be offered over a
number of years. Examples of system programs include the Fine Arts Program, the
Adaptive (formerly Vocational) Program, the International Baccalaureate, the High
Performance Athlete Program, and the Alternate Program.
2.3 A course package is a sequential series of three courses, at different grade levels,
originating from the same Ministry document.
2.4 Program delivery structure change refers to a significant alteration in the way a
program is delivered. An example is the introduction of full or partial semestering or the
reverse.
2.5 Critical mass refers to a requirement for minimum enrolment levels to ensure the
sustainability of programs being offered.
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3.0 RESPONSIBILITY
3.1 Director’s Executive Council, Principals, as appropriate
4.0 PROCEDURES
4.1 Any changes to school programs or program delivery structures will be considered
carefully in the context of impact on neighbouring elementary and secondary schools.
4.2 Changes to Program Delivery Structures, System Programs and Course Packages
The following activities must take place prior to implementing any changes as noted
above:
Action
Responsibility
Centre
Timeline
1. Work with school council and seek its advice prior to
initiating a request for changes to system programs,
course packages or program delivery structures.
Principal
April 2
2. Identify to the Superintendent of Instruction any
consideration for changes to system programs,
course packages or program delivery structures.
Principal
April 15
3. Identify schools, both elementary and secondary, that
would be affected by the proposed change.
Principal
Superintendent of
Instruction
April 22
4. Review issues associated with proposed change in
affected school(s).
Trustee(s)
Superintendent(s)
of Instruction
Principal(s)
April 29
5. Give permission in principle to proceed with initial
consultation for the change (see the potential
audience on page 2 of the attachment). Also, discuss
need for an area review with the Superintendent of
Facilities and Physical Planning in light of the
proposal. Ensure the proposed changes are
communicated to all school councils and student
councils as appropriate.
Superintendent of
Instruction
May 3
6. Complete and submit the attached form (items 1-4
completed), Changes to Programs/Program Delivery
Structures, (please refer to Attachment 1), a
statement of changes that will be required to the
physical facilities using OCDSB 722, School Facility
Project Approval and Request form, an estimate of
the costs, and staffing implications.
Principal
Superintendent of
Instruction
June 1
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5.0 APPENDICES
Attachment 1: Changes to Programs/Program Delivery Structures
6.0 REFERENCE DOCUMENTS
7. Forward the proposal to Facilities and Physical
Planning, the Enrolment and Staffing Data Unit,
Human Resources, and Financial Services, for
implications on:
a) enrolment and accommodation at the school
and neighbouring schools;
b) alterations to physical plant and costing;
c) staffing; and
d) transportation.
Superintendent of
Instruction
June 15
8. Submit the analysis that has been completed by
central departments. Make a final decision for the
need of an area review.
Superintendent of
Facilities and
Physical Planning
August 31
9. Review analysis received from Facilities and Physical
Planning, Enrolment and Staffing Data Unit, Human
Resources and Financial Services with other
Superintendent of Instruction and the local trustees.
Principal
Superintendents
of Instruction
September
15
10. Present to Director's Executive Council for approval
to proceed.
Superintendent of
Instruction
September
21
11. Confirm the state of progress with other secondary
principals and their respective school councils.
Principal
September
22
12. Complete consultation process with internal and
external communities and submit all documentation to
the Superintendent of Instruction.
Principal
November
11
13. Present to Director's Executive Council for input and
review.
Principal
Superintendent of
Instruction
November
20
14. Present to Board for final approval and confirmation
of implementation dates.
Director's
Executive Council
December 9
15. Inform the principal in writing of the decision of the
Board.
Superintendent of
Schools
December
10
16. Implement change in the following school year(s).
Principal
September 1
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The Education Act, 2000
Board Policy P.105.CUR: Changes to Programs and Program Delivery Structures at
Secondary Schools
Board Policy P.068.TRA: Student Transportation
Board Policy P.077.PLG: Designated Schools/Student Transfers
Board Procedure PR.556.TRA: Student Transportation
Board Procedure PR.568.PLG: Designated Schools/Student Transfers - Elementary
Board Procedure PR.569.PLG: Designated Schools/Student Transfers - Secondary
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PR.629.CUR
Attachment 1
Page 1
Changes to Programs/Program Delivery Structures
General Information
(To be completed by principal)
Name of
School:
Projected
September
Enrolment:
1. Current Programs: (i.e. Immersion, Extended, Gifted, Adaptive (formerly
Vocational), etc.
2. Current Program Delivery Structure: (i.e. Semestered, Non-Semestered, Partially
Semestered)
3. What program/program delivery change or course package is your school
considering? Provide as much detail as you can at this time.
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PR.629.CUR
Attachment 1
Page 2
4. Describe the input process to determine the level of interest for these proposed
changes.
Include references to the following:
(a) school staff and leadership team;
(b) school council for the school seeking the change;
(c) principals and school councils of neighbouring secondary and affected elementary
schools;
(d) student council and student body; and
(e) parents/guardians of student body of affected school and neighbouring schools.
Be specific about the dates and methods you plan to use or used to gather information from
these groups about the possible changes. A range of methods could include surveys of
students, staff, and/or parents, open forums, study sessions, review of research, etc. Detailed
documentation regarding this consultation must be appended to this request form and must be
in keeping with the Ottawa-Carleton District School Board Policy P.110.GOV: Consultation by
the Board, Schools and School Councils with Constituent Groups and the Wider Community.
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PR.629.CUR
Attachment 1
Page 3
5. Implications for Enrolment, Pupil Accommodation and Transportation
(To be completed in conjunction with Facilities and Physical Planning, Transportation,
Enrolment and Staffing Data Unit, the appropriate superintendent of instruction, and the
principal.)
Please identify below the short and long-term (three to five years) impact on enrolment, pupil
accommodation capacity and transportation of the proposed change on both the school
applying and on the neighbouring schools.
School Applying
Neighbouring Schools (Please identify each school affected)
6. Implications for Staffing
(To be completed in conjunction with Human Resources, Enrolment and Staffing Data Unit, the
appropriate superintendent of instruction, and the principal.)
Please identify below the short and long-term (three to five years) impact on staffing, class
size, and teacher qualifications and training requirements of the proposed change on both the
school applying and on the neighbouring schools.
School Applying
Neighbouring Schools (Please identify each school affected)
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PR.629.CUR
Attachment 1
Page 4
7. Implications for School Facilities
(To be completed in conjunction with Physical Facilities/Design and Construction S ervices, the
appropriate superintendent of instruction, and the principal.)
Please identify below the short and long-term (three to five years) impact on school facilities of
the proposed change on both the school applying and on the neighbouring schools. Please
submit form OCDSB 722, School Facility Project Approval and Request, if changes to the
school facility will be required.
School Applying
Neighbouring Schools (Please identify each school affected)
8. Implications for Finance
(To be completed in conjunction with Financial Services, the appropriate superintendent of
instruction, and the principal.)
Please identify below the short and long-term (three to five years) impact on school operating
budgets of the proposed change on both the school applying and on the neighbouring schools.
School Applying
Neighbouring Schools (Please identify each school affected)