HomeMy WebLinkAboutPR 621 HR - Employee RecognitionPROCEDURE PR.621.HR
TITLE:EMPLOYEE RECOGNITION
Date Authorized:11 March 2000
Last Revised:18 April 2023
Last Reviewed:18 April 2023
COMMITMENT TO INDIGENOUS RIGHTS,HUMAN RIGHTS,AND EQUITY
The District recognizes its responsibility to ensure that this procedure promotes and protects
Indigenous rights,human rights,and equity.The District will strive to address and eliminate
discrimination and structural and systemic barriers for students,staff,and the community.
1.0 RATIONALE
To provide a procedure for managing and coordinating the Ottawa-Carleton District School
Board’s Employee Recognition Program.
2.0 DEFINITIONS
Please refer to Appendix A for a full list of definitions used in this procedure.
3.0 RESPONSIBILITY
3.1 The Superintendent of People,Culture and Leadership,or designate,will be
responsible for:
a)identifying employees who reach service milestones identified in this procedure;
b)preparing and distributing appropriate expressions of appreciation for
long-service employees to their respective schools/departments;
c)supporting and promoting the annual recognition awards program in
consultations with the appropriate staff in the Director of Education’s office and
Communications;and
d)identifying retiring employees to the Retirement Committee for inclusion in the
annual retirement celebration.
3.2 Principals and Managers will be responsible for:
a)ensuring that long service employees,as identified by the Superintendent of
People,Culture and Leadership,are recognized and acknowledged,including
presentation of a certificate or similar expression of appreciation
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4.0 PROCEDURES
Long Service
4.1 Annually,the Superintendent of People,Culture and Leadership will identify those staff
members who will have completed 10,20,and 25,30 and 35 years of service with the
District (and its predecessor boards)by the end of the current school year.
4.2 As an expression of appreciation,employees identified in paragraph 4.1 will be
recognized for their service during the month of May by their respective principal or
manager within the school/department and presented with a certificate or similar
expression of appreciation,to be provided from Human Resources.
Retirement Tribute
4.3 Retiring employees will be identified by Human Resources through their formal letter of
retirement to the District.
4.4 All retiring employees who have a minimum of five years of service from their most
recent date of hire will be formally recognized by the District and invited to a
Boardsponsored retirement reception.
4.5 The reception will be held annually with the details formalized by the Director of
Education or designate.
4.6 In recognition of their service,each retiring employee will receive a gift of appreciation
of nominal value that has been chosen by the Superintendent of People,Culture and
Leadership,or designate,for this purpose.
Recognition Awards Program
4.7 The Director,or designate,will send requests for nominations for awards in accordance
with the chart attached as Appendix A.Each nomination form must be signed by three
nominators,and the Supervisor of the nominee (see Appendix B).
4.8 The request for nominations will include information on the various awards,the
nomination process and the deadline for submission of nomination forms.Nominations
may identify an individual employee or a team of employees (up to ten members)where
their collective efforts are being nominated for a particular award.
4.9 The award recipients will be selected by the designated responsibility centres as
outlined in Appendix A.Each selection committee will establish a fair and transparent
process to assist in decision making,aligned with the criteria outlined in Appendix A.A
list of nominees for each award will be shared with the Director ’s Executive Council.
4.10 The Director of Education will choose up to 20 recipients each year to receive a
Director's Citation Awards.In all other cases,normally one recipient will be selected to
receive each award.
4.11 Recipients of all awards will be publicly acknowledged at a suitable Board meeting,or at
a staff presentation arranged for this purpose.
4.12 The Communications Department will publicly acknowledge the recipients of all awards.
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Celebration Process
4.13 Invitations to the events honouring retirees,and award recipients will be extended to all
current Board members,all current members of the Director ’s Executive Council,and a
representative from each of the appropriate unions or associations.
5.0 APPENDICES
Appendix A:OCDSB Employee Recognition Awards
Appendix B:Nomination Form
6.0 REFERENCE DOCUMENTS
OCDSB Policy P.099.HR:Employee Recognition
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APPENDIX A:PROCEDURE DEFINITIONS
In this procedure,
Board refers to the Board of Trustees.
District refers to the Ottawa-Carleton District School Board.
Service refers to an employee’s period of continuous employment with the District from the
effective date of hire into a permanent position.Periods spent on approved leaves of absence
will be included for purposes of this procedure.
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