HomeMy WebLinkAboutPR 633 HR - Eligibility For Enrolment In OMERS Pension Plan
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PROCEDURE PR.633.HR
TITLE: ELIGIBILITY FOR ENROLMENT IN THE ONTARIO MUNICIPAL
EMPLOYEES RETIREMENT SYSTEM (OMERS) PENSION PLAN
Date issued: 21 November 2001
Last revised: 19 June 2018
Authorization: Senior Staff: 22 August 2001
1.0 OBJECTIVE
To establish the rules of eligibility for enrolment of administrative and support staff employees
into the Ontario Municipal Employees Retirement System (OMERS) pension plan, as required
by the OMERS Act, R.S.O. 2006.
2.0 DEFINITIONS
2.1 Category of employees defines an employee's status in order to determine the
appropriate eligibility criteria for enrollment in OMERS pension plan.
2.2 Continuous full-time (CFT), as defined by the OMERS Employer Administration
Manual, is an employee who fills a continuing full-time position with the employer;
regularly works the employer’s normal full-time work-week, defined as no less than 32
hours per week; and regularly works 52 weeks of the year.
2.3 Dual Membership may occur when a member is employed by, and enrolled in,
OMERS, with more than one employer at the same time. Dual membership may also
occur where a member works in two positions for the same employer.
2.4 Eligibility criteria, in accordance with the OMERS Employer Administration Manual,
determine when an employee becomes eligible to be enrolled in the OMERS pension
plan.
2.5 Mandatory enrolment is the process wherein the Employer is required to enroll
employees in OMERS as a condition of employment from the date of hire as defined by
the criteria in the Pension Benefits Act (PBA).
2.6 Other than continuous full-time (OTCFT), as defined by the OMERS Employer
Administration Manual, is any employee who does not meet the definition of CFT.
2.7 Voluntary enrolment is the process wherein the employer must offer membership in
OMERS to any employee who becomes eligible as defined by the criteria in the
Pension Benefits Act (PBA).
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3.0 RESPONSIBILITY
3.1 The Superintendent of Human Resources and the Superintendent of Financial Services
4.0 PROCEDURES
4.1 The Superintendent of Human Resources will be responsible for ens uring that all
eligible employees are enrolled in OMERS.
4.2 The Superintendent of Finance will be responsible for ensuring that all employees
enrolled in OMERS have the appropriate contributions deducted from their earnings
and that the annual reporting of me mber information is completed in accordance with
the OMERS Employer Administration Manual.
4.3 Procedures for Enrolment in OMERS
4.3.1. Mandatory Enrolment: Continuous Full-Time Employees (CFT)
Eligibility Criteria: Compulsory enrolment upon effective date of hire
4.3.2 Mandatory Enrolment: Other Than Continuous Full Time Employees (OTCFT)
Eligibility Criteria: Compulsory enrolment upon effective date of hire
Employee Group Regular Work Year/
Minimum Regular Hours of Work
Educational Support
Professionals (ESP)
12 months and less than 32 hours per week and at
least 17.5 hours per week
10 months, 10.5 months, or 11 months and 35
hours or less per week
Term employees hired to fill a term position of 10
consecutive months or more
Plant Support Staff Unit
(PSSU)
12 months and less than 32 hours per week
10 months and 20 or more hours per week
Term employees hired to fill a term position of 10
consecutive months or more
Professional Student
Services Personnel (PSSP)
10 months (paid over 12 months) and 35 hours or
less per week
Term employees hired to fill a term position of 10
consecutive months or more
Employee Group Regular Work Year/
Minimum Regular Hours of Work
Educational Support
Professionals (ESP)
12 months and 32 hours or more per week
Plant Support Staff Unit
(PSSU)
12 months and 32 hours or more per week
Union-Exempt 12 months and 32 hours or more per week
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Employee Group Regular Work Year/
Minimum Regular Hours of Work
Student Support
Professionals (SSP)
10 months and 35 hours or less per week
Term employees hired to fill a term position of 10
consecutive months or more
Union-Exempt 12 months and less than 32 hours per week
10 months, 10.5 months, or 11 months and less
than 35 hours per week
Term employees hired to fill a term position of 10
consecutive months or more
Note: Employees in groups not referenced above are considered Other Than
Continuous Full-Time Employees who are eligible for Voluntary Enrolment (see 4.3.3).
4.3.3 Voluntary Enrolment: Other Than Continuous Full Time Employees (OTCFT)
applies to any employee who does not meet the mandatory enrolment
requirements for any of the employee groups as def ined in 4.3.1 or 4.3.2 of this
Procedure.
Eligibility Criteria: Voluntary enrolment, if during each of the two immediately
preceding calendar years, the employee has met one of the
following criteria:
(a) the employee has worked at least 700 hours,
(including overtime) with any participating employer;
or
(b) the employee has earned, including overtime and
vacation pay, at least 35% of the Year's Maximum
Pensionable Earnings (YMPE) with any participating
employer.
5.0 REFERENCE DOCUMENTS
Ontario Pension Benefit Act
Canadian Income Tax Act
Ontario Municipal Employees Retirement System (OMERS) Act, R.S.O. 2006
Ontario Municipal Employees Retirement System (OMERS) Employer Administration Manual
Board Policy P.006.HR: Delegation of Authority - Human Resources