HomeMy WebLinkAboutOCDSB 715G Performance Evaluation Admin & Support - Union-Exempt and ES Professionals (June 2010)
SUPERVISION FOR PROFESSIONAL GROWTH
PERFORMANCE EVALUATION FOR
ADMINISTRATIVE AND SUPPORT STAFF
(Union-Exempt and Educational Support Professionals)
Part A
Employee: EIN:
School/Department:
Position Title:
Evaluator’s Name: Date:
Evaluation Period:
From: To:
Reason for submitting this Appraisal:
( ) Probationary Employee ( ) Employee’s Request
( ) Principal’s/Manager’s Initiative ( ) Cyclical Review
The personal information requested on this form is collected under the authority of the
and will only be used to record personal and professional performance
Education Act
evaluation information. Questions about this collection may be directed to: Manager,
Human Resources, 133 Greenbank Road, Ottawa K2H 6L3 (613) 596-8211.
Part B
Rating Definition
N/A Performance indicator not applicable to current assignment*
N/O No opportunity to observe
1 Never/rarely demonstrates this performance indicator (significant improvement
required)
2 Sometimes demonstrates this performance indicator (meets expectations)
3 Often demonstrates this performance indicator
4 Always demonstrates this performance indicator
*Note:
For each area of performance a list of indicators has been generated. The evaluator and the
employee should review the indicators at the start of the evaluation process to ensure they are
relevant to the position being evaluated. If an indicator is not relevant to the position being
evaluated then the notation “N/A” should be made in the rating column.
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OCDSB 715G - Supervision for Professional Growth – Administrative and Support Staff (Union-Exempt
and Educational Support Professionals) (June 2010)
CONFIDENTIAL WHEN COMPLETE
Part C
Major Job Responsibilities: Please refer to the attached job description.
Accomplishments: List any notable accomplishments made by the employee during the
evaluation period. What was the outcome of each? Did the employee meet established
objectives?
Part D
Area of Performance Rating
N/A N/O 1 2 3 4
Organizational & Management
Plans and manages workload and is
aware of colleague’s commitments,
constraints, and timelines.
Completes projects, assignments, and
tasks in order to meet established
deadlines.
Demonstrates ability to continuously
value and prioritize conflicting demands
to meet important and not just urgent
needs.
Utilizes resources (materials, labour and
staff) effectively and efficiently.
Adapts to and manages change.
Understands the role of technology as it
relates to the position and how it affects
the management of his/her work.
Recognizes when and how to make
decisions; consults appropriate resources
and data in order to make a firm, fair and
objective decision.
Assumes responsibility for making
decisions.
Additional Performance Indicators Not Identified Above:
Comments (please provide examples to support the ratings as appropriate):
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OCDSB 715G - Supervision for Professional Growth – Administrative and Support Staff (Union-Exempt
and Educational Support Professionals) (June 2010)
CONFIDENTIAL WHEN COMPLETE
Area of Performance Rating
N/A N/O 1 2 3 4
Communication
Demonstrates diplomacy and sensitivity
in communication with a variety of
audiences.
Communicates effectively orally and in
writing for a variety of audiences.
Communicates in a timely and
appropriate manner.
Demonstrates effective listening skills by
using appropriate non-verbal cues and
seeking clarification.
Understands the need and follows
appropriate communication protocol.
Establishes a network of contacts,
processes, and/or strategies to facilitate
communication.
Establishes communication strategies
using a variety of methods as appropriate.
Creates an environment that fosters open-
communication.
Understands and respects the need for
confidentiality where appropriate.
Additional Performance Indicators Not Identified Above:
Comments (please provide examples to support the ratings as appropriate):
Area of Performance Rating
N/A N/O 1 2 3 4
Interpersonal
Interacts positively with students, staff,
colleagues, and the public.
Promotes a positive work environment
and builds positive relationships.
Works well with others to achieve a
common goal.
Fosters and supports a mentoring
environment.
Demonstrates the application of
forthrightness, honesty, and ethics in
relationships and work.
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OCDSB 715G - Supervision for Professional Growth – Administrative and Support Staff (Union-Exempt
and Educational Support Professionals) (June 2010)
CONFIDENTIAL WHEN COMPLETE
Demonstrates the tact and discretion in
all interactions.
Demonstrates the ability to use conflict
resolution skills with respect and
sensitivity.
Shows respect for individuals and
diversity.
Additional Performance Indicators Not Identified Above:
Comments (please provide examples to support the ratings as appropriate):
Area of Performance Rating
N/A N/O 1 2 3 4
Knowledge and Practice
Demonstrates the requisite knowledge
and skills appropriate to the position.
Demonstrates competence and
understands use of technological
resources as required for the position.
Knows, understands, references,
implements, and follows Board Policies
and Procedures relevant to their position.
Maintains and updates skills.
Follows established practices with
respect to the position, profession, and
legislated mandates.
Contributes to a safe and secure
environment through adherence to
established practice.
Performs tasks accurately and thoroughly
in order to meet established practices.
Demonstrates effective work habits
including but not limited to being
reliable, flexible, dependable, punctual,
and working independently (as
appropriate).
Demonstrates initiative and creativity in
problem-solving.
Conserves material and personal
resources through the work process.
Additional Performance Indicators Not Identified Above:
Comments (please provide examples to support the ratings as appropriate):
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OCDSB 715G - Supervision for Professional Growth – Administrative and Support Staff (Union-Exempt
and Educational Support Professionals) (June 2010)
CONFIDENTIAL WHEN COMPLETE
Area of Performance Rating
N/A N/O 1 2 3 4
Safety
Demonstrates an understanding of and
follows safety practices, legislation,
regulations, and rules.
Keeps the workplace safe, clean,
uncluttered, and free of hazards.
Uses and maintains equipment properly
and safely.
Wears personal protective equipment as
required.
Remains alert to potential hazards when
working and reports any identified safety
hazards.
Takes appropriate action in unsafe
situations.
Additional Performance Indicators Not Identified Above:
Comments (please provide examples to support the ratings as appropriate):
Part E
(For positions of Manager, Supervisor, or Division Head)
Area of Performance Rating
N/A N/O 1 2 3 4
Supervision of Staff
Recognizes the importance of supervision
of staff as a primary activity.
Plans for and conducts formal evaluation
of staff for purposes of individual growth
and division/board improvement.
Works with staff to establish a culture of
reflective practice.
Identifies and mentors potential leaders.
Additional Performance Indicators Not Identified Above:
Comments (please provide examples to support the ratings as appropriate):
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OCDSB 715G - Supervision for Professional Growth – Administrative and Support Staff (Union-Exempt
and Educational Support Professionals) (June 2010)
CONFIDENTIAL WHEN COMPLETE
Area of Performance Rating
Division/Department Leadership
N/A N/O 1 2 3 4
Ensures that the goals of the
department/division are aligned with the
mission/vision of the board.
Recognizes and uses appropriate decision
making processes.
Fosters a positive working environment.
Additional Performance Indicators Not Identified Above:
Comments (please provide examples to support the ratings as appropriate):
Part F
Area of Performance Demonstrated Not
Demonstrated
Contribution to System/Department/School
The employee represents in a positive manner
system/department/school mandate.
Participates in system/department/school
committees.
Employee promotes the profession through
participation in his/her professional organization or
federation.
Shares ideas that may be beneficial to the work
unit.
Displays an active interest in school/community
relations as appropriate.
Assumes a leadership role as appropriate.
Additional Performance Indicators Not Identified Above:
Comments (please provide examples to support the ratings as appropriate):
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OCDSB 715G - Supervision for Professional Growth – Administrative and Support Staff (Union-Exempt
and Educational Support Professionals) (June 2010)
CONFIDENTIAL WHEN COMPLETE
Area of Performance Demonstrated Not
Demonstrated
Professional Growth
Participates in opportunities for ongoing
professional growth.
Demonstrates a commitment to life-long learning
by participating in relevant individual professional
growth and development (professional dialogue,
readings, workshops, etc.)
Integrates and applies new learning (concepts) into
practice.
Develops a personal professional growth plan on
an annual basis.
Participates in the delivery of information
sessions/presentations when appropriate.
Additional Performance Indicators Not Identified Above:
Comments (please provide examples to support the ratings as appropriate):
Overall Overall Performance Summary
Rating
Recommended Action:
( ) Next Performance Appraisal in 3 years
( ) Repeat Performance Appraisal next year
( ) Under Review
Part G
Performance Plan
CONTINUE to exhibit strengths such as these because they are encouraged and
appreciated:
STOP the following because they are hindering your effectiveness and performance:
START focusing on the following in order to improve your effectiveness and
performance:
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OCDSB 715G - Supervision for Professional Growth – Administrative and Support Staff (Union-Exempt
and Educational Support Professionals) (June 2010)
CONFIDENTIAL WHEN COMPLETE
Part H
Additional information for this record was provided by:
Name:
Position:
Employee’s Signature and Comments:
Employee’s Signature: (By signing this record I verify that I have read it. I realize that my
signature does not necessarily indicate that I agree entirely or in part with the contents of the
record. I am aware that I have the right to add comments concerning the evaluation.)
________________________________________ _________________
Employee’s Signature Date
Employee’s Comments:
Evaluator’s Signature and Comments:
________________________________________ _________________
Evaluator’s Signature Date
Evaluator’s Comments:
Authorizing Signatures of the Supervisor and Superintendent:
________________________________________ _________________
Supervisor of Employee Date
________________________________________ _________________
Superintendent Date
Distribution:
1.
The original must be signed by the Employee, Evaluator(s), and authorizing Supervisor and Superintendent.
2.
One copy to Human Resources for retention on the employee’s HR file.
3.
One copy for the Evaluator.
4.
One copy for the Employee. (Please note that it is the responsibility of the employee to maintain his/her own
reference file of all his/her performance appraisals.)
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OCDSB 715G - Supervision for Professional Growth – Administrative and Support Staff (Union-Exempt
and Educational Support Professionals) (June 2010)
CONFIDENTIAL WHEN COMPLETE
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