HomeMy WebLinkAbout06 Report 16-118 Establishment of a Membership Sub-committee
Report 16-118, Establishment of a Membership Sub-Committee Page 1
PARENT INVOLVEMENT COMMITTEE 12 October 2016
Report No. 16-118
Establishment of a Membership Sub-Committee
Key Contact: Michèle Giroux, Executive Officer, Corporate Services, 613-596-8211 ext.
8310
PURPOSE:
1. To establish and appoint members to the Parent Involvement Committee (PIC)
membership sub-committee.
CONTEXT:
2. In October 2015, the PIC appointed three parent members for a one-year term
and three parent members for a two-year term, effective 01 December 2015 to
30 November 2016 and 01 December 2015 to 30 November 2017, respectively.
A third community representative was appointed on 13 April 2016 to 30
November 2017. PIC began the year with eight parent members, but throughout
the year two parent members were unable to complete their terms.
In order to fulfill its membership requirements, as described in section 3.1 of the
PIC by-laws, the PIC is required to appoint the following positions, effective 01
December 2016.
Position Total number of
positions
Total number of
positions to be
filled (as of 30
November 2016)
Parent Member 8 6
OCASC Parent
Member*
2 2
Community
Representative
3 2
* Parents who are members of OCASC are eligible to apply as parent members
independent of the OCASC parent member positions.
Report 16-118, Establishment of a Membership Sub-Committee Page 2
The following members’ terms expire as of 30 November 2016:
Diana Mills (Parent)
Jen Muise (Parent)
Mostafizur Khan (Parent)
Ruby Aldhahi (Parent)
Tara Hawkins Kavanagh (Parent/OCASC)
Susan Ingram (Community Representative)
Anne Teutsch (Community Representative)
KEY CONSIDERATIONS:
3. According to section 5.4 of the PIC by-laws, a member of the committee may be
re-appointed for more than one term subject to the committee’s appointment
process. For the 2016-2017 school year, members are invited to submit an
expression of interest prior to the appointment process. The number of
vacancies above represents the total number of vacancies, prior to any
submissions of interest.
The PIC is required to establish a Membership Sub-Committee as outlined in
Section 6: Appointment of Members in the PIC by-laws to appoint members. The
members of the sub-committee shall include the Chair, Vice Chair, Director of
Education or designate, a Parent Member and may include a Community
Representative.
The PIC is required to send a notice to recruit new members. The notice is
required to include the following components:
(a) a summary of the position, including the term of office of the appointment;
(b) the process for making an application;
(c) the deadline for application; and
(d) the name and contact information of the person(s) responsible for
managing the process.
4. Parent Members
Candidates interested in being considered for parent member positions are
required to provide to the Committee the following information:
(a) A written expression of interest outlining his or her interest in public
education as well as his or her knowledge and skills in one or more of the
areas: public education; community engagement; equity and inclusion
strategies; and public policy and/or communications;
(b) A written confirmation that he or she is a parent of a pupil enrolled in an
OCDSB school;
(c) Indicate whether or not they can have experience in one or more of the
following areas:
i) elementary or secondary;
ii) urban, suburban or rural;
iii) special education; and
iv) diverse communities.
(d) An indication of the candidate’s interest in serving a one or two-year term.
Report 16-118, Establishment of a Membership Sub-Committee Page 3
5. Community Representatives
The sub-committee will use a similar process for community representatives as
the one described for recruiting parent members outlined above. The only
exception is that unlike a parent member, a community representative is not
required to be a parent. Despite this exception it is important that wherever
possible the community representative should also be a parent of a student
enrolled in a school of the OCDSB.
6. Ottawa-Carleton Assembly of School Councils
The Ottawa-Carleton Assembly of School Councils (OCASC) appoints two
members to PIC, each for a one-year term, as part of their annual committee
appointment process. The OCASC Executive will provide staff with the
appointed OCASC parent members for the 2016-2017 school year prior to 01
December 2016.
7. Selection Process
The application form is attached as Appendix A. Upon the close of the
application period, the sub-committee will review the applications using the
OCDSB Parent Involvement Committee Skills Matrix: Parent Member (Appendix
B) and the Parent Involvement Committee Skills Matrix: Community
Representative (Appendix C). The sub-committee may choose to interview
prospective candidates and/or request and check references.
The sub-committee will prepare a list of recommended candidates for
consideration by the PIC, including the length of term recommended for each
person. There are no requirements regarding the number of one-year versus
two-year appointments.
The PIC will vote on the appointments by way of secret ballot. The appointment
is not final unless the person agrees to the appointment.
8. The anticipated timelines for the recruitment and work of the Membership Sub-
Committee are as follows:
Task Date
Membership Sub-Committee Identified 12 October 2016
Posting of Notice/Advertising October and November 2016
Review of Candidate Applications November 2016
Recommendation of Candidates to PIC PIC meeting 23 January 2017
To facilitate the work of the Committee, staff has proceeded with advertising.
FINANCIAL CONSIDERATIONS:
9. There are costs associated with advertising for committee members which can
be covered through the PIC annual budget.
Report 16-118, Establishment of a Membership Sub-Committee Page 4
COMMUNICATION/CONSULTATION ISSUES:
10. There is no consultation required.
STRATEGIC LINKS:
11. Recruiting parent members and community representatives to the PIC supports
the District’s commitment to enhance parental engagement and outreach to all
parents and encouraging broad community engagement in District initiatives, as
well as implementing sound governance structures and practices.
RECOMMENDATION:
A. THAT a membership sub-committee be established; and
B. THAT the following members be appointed to the membership sub-
committee:
________________ (Chair);
________________ (Vice-Chair);
Director Designate;
Parent Member _________________ ; and
Community Representative _____________ (if required).
Michèle Giroux
Executive Officer,
Corporate Services
Jennifer Adams
Director of Education and
Secretary of the Board
APPENDICES:
Appendix A: Application Form
Appendix B: Parent Skills Matrix
Appendix C: Community Representative Skills Matrix
Appendix D: 2016-2017 PIC Membership
Appendix A to Report 16-118
PIC Membership Application Form
Q1: Please confirm whether you are applying to be a parent member or
community representative
Q2: PIC members are volunteers and participation on this Committee is not
compensated in any way.
Q3: All parent members are required to be parents of a student currently enrolled
in an OCDSB school. Please confirm that you have a child enrolled in an OCDSB
school.
Q4: Please indicate if you are interested in a one or two year term on the
Committee
Q5: To support the committee in its work, members must have knowledge, skills
and/or experience in one or more of the following areas: public education;
community engagement; equity and inclusion strategies; and public policy and/or
communications. Please describe your knowledge, skills and/or experience in
the following areas and explain how this will contribute to the work of the
committee:
Q6: The committee looks for members with a strong interest in and commitment
to public education, student achievement and well-being who are able to
represent the views of a wide variety of parents. Please explain your interest in
and commitment to public education and how you would represent the views of a
wide variety of parents. (up to 500 words)
Q7: Please provide your contact information.
OTTAWA-CARLETON DISTRICT SCHOOL BOARD SEEKING
PARENT MEMBERS FOR PARENT INVOLVEMENT COMMITTEE
The Ottawa-Carleton District School Board (OCDSB) is seeking six (6) Parent
Members and (2) two Community Representatives to serve on its Parent
Involvement Committee (PIC) for one (1) year or two (2) year terms, effective 01
December 2016.
The Parent Involvement Committee works with parents, school councils and
community partners to foster parent involvement and community engagement in
support of student success.
The committee is comprised of ten (10) Parent Members, three (3) Community
Representatives, one (1) Member of the Board of Trustees and the Director of
Education.
PIC meets approximately six times per year. The role of PIC is to:
provide information, advice and recommendations on parent
engagement to the Board of Trustees;
communicate with and support school councils; and
undertake activities and working with partners and agencies to help
parents of pupils of the OCDSB to support their children’s learning at
home and at school.
Candidate Eligibility:
a. Parent and Community Members must have a strong interest in
and commitment to public education, student achievement and
well-being and be able to represent the views of a wide variety of
parents;
b. Parent Members must be a parent of a student in the OCDSB;
c. Parent and Community Members must have knowledge, skills
and/or experience in ONE or more of the following areas: public
education; community engagement; equity and inclusion strategies;
and public policy and/or communications; and
d. Parent and Community Members must be willing to serve for a one
(1) year or two (2) year term.
Submission of Applications
Candidates interested in serving in this volunteer position on the PIC are invited
to submit an online application by 23 November 2016 at
https://www.surveymonkey.com/r/PIC_2016_2017
The OCDSB is looking for
Parent Involvement Committee Members
Are you a parent of an OCDSB student?
Are you interested in public education, student achievement and well-being?
Do you want to volunteer your time to make a difference in public education?
Apply to be a member of the OCDSB’s Parent Involvement Committee!
For more details about the committee and the
responsibility of members please visit:
http://www.ocdsb.ca/par/pi/pic/Pages/WhatisPIC.aspx
Please complete the application found at:
https://www.surveymonkey.com/r/PIC_2016_2017
by Wednesday, November 23, 2016.
If you have difficulty completing the application form or
need an accessible version, please contact Susan Baker at
susan.baker@ocdsb.ca or 613-596-8211 ext. 8253.
www.ocdsb.ca
Appendix B to Report 16-118
OCDSB Parent Involvement Committee Skills Matrix: Parent Member
Name Email
Address
Phone (H)
(C)
CRITERIA
Required
Yes No Additional Information/Notes
1 Is the applicant a parent of a child in the OCDSB?
2 Has the applicant demonstrated his or her strong interest in public education,
student achievement and well-being?
3 Is the applicant interested in a one (1) year term?
4 Is the applicant interested in a two (2) year term?
5 Is the applicant an employee of the OCDSB?
6 Does the applicant have experience with Special Education Issues?
Elementary Secondary Additional Information/Notes
7 Will the applicant bring an elementary or secondary perspective/experience to
the PIC?
Urban Suburban Rural Additional Notes
8 Will the applicant bring an urban, suburban or rural perspective to the work of
the PIC?
Yes No Additional Information/notes
9 Has the applicant indicated how he or she could represent a wide variety of
parent views?
General Skills, Knowledge or Experience Area
1. Public Education Significant Moderate Want to Develop Additional Information
Experience on or with a school council
Experience as a school volunteer
Experience working in a school, daycare, or educational setting
Experience as an elected representative in a school/ learning
organization or other organization
Appendix A
2. Community Engagement
Significant
Moderate
Want to
Develop
Additional Information
Experience with community associations, daycares, charities, or
social service groups
Experience developing programs or projects in the community
Involvement in municipal, provincial, or federal politics,
organizations or groups
3. Equity and Inclusion Strategies Significant Moderate Want to
Develop
Additional Information
Understanding the issues and challenges that other cultures,
groups, and people from ethnic backgrounds experience
Experience working with community groups that deal with
diversity issues
Experience in developing strategies that encourage inclusion
4. Public Policy Significant Moderate Want to
Develop
Additional Information
Advocating for change in public policy
Experience analyzing issues, policies and recommending
change
Experience with the public policy development process
5. Communications Significant Moderate Want to
Develop
Additional Information
Experience of marketing and developing promotional materials
Experience communicating with the public, community groups
or organizations
Well developed written and oral communication skills
Ability to speak other languages
Please list any other information or experience you feel we should know about:
Appendix C to Report 16-118
OCDSB Parent Involvement Committee Skills Matrix: Community Representative
Name Email
Address
Phone (H)
(C)
CRITERIA
Required
Yes No Additional Information/Notes
1 Has the applicant expressed a strong interest in public education, student
achievement and well-being?
2 Has the applicant indicated how he or she could represent a broad community
based perspective?
3 Is the applicant interested in a one (1) year term?
4 Is the applicant interested in a two (2) year term?
5 Is the applicant an employee of the OCDSB?
6 Does the applicant have experience with Special Education issues?
Elementary Secondary Additional Information/Notes
7 Will the applicant bring an elementary or secondary perspective/experience to
the PIC?
Urban Suburban Rural Additional Notes
8 Will the applicant bring an urban, suburban or rural perspective to the work of
the PIC?
General Skills, Knowledge or Experience Area
1. Public Education Significant Moderate Want to Develop Additional Information
Understanding and interest in public education
Understanding of and/or connection to the Ottawa-Carleton
District School Board
2. Community Engagement Significant Moderate Want to Develop Additional Information
Experience with community associations, daycares, charities, or
social service groups
Experience developing programs or projects in the community Involvement in municipal, provincial, or federal politics,
organizations or groups
Appendix B
3. Equity and Inclusion Strategies Significant Moderate Want to Develop Additional Information
Understanding the issues and challenges that other cultures,
groups, and people from ethnic backgrounds experience
Experience working with community groups that deal with
diversity issues
Experience in developing strategies that encourage inclusion
4. Public Policy Significant Moderate Want to Develop Additional Information
Advocating for change in public policy
Experience analyzing issues, policies and recommending
change
Experience with the public policy development process
5. Communications
Experience of marketing and developing promotional materials
Experience communicating with the public, community groups or organizations
Well developed written and oral communication skills
Ability to speak other languages
Please list any other applicant information or experience relevant to the work of the Committee:
Appendix D
PIC, 12 October 2016
2016-2017 PIC Membership
Name Term Expiration
Susan Fullerton
(Parent)
2 years November 2017
Diana Mills
(Parent)
1 year November 2016
Jen Muise
(Parent)
2 years November 2016
Gita Nurlaila
(Parent)
2 years November 2017
Mostafizur Khan
(Parent)
1 year November 2016
Ruby Aldhahi
(Parent)
1 year November 2016
Vacant
(Parent)
2 years November 2016
Vacant
(Parent)
2 years November 2017
Tara Hawkins Kavanagh
(Parent/OCASC)
1 year November 2016
Vacant
(Parent/OCASC)
1 year November 2016
Susan Ingram
(Community
Representative)
2 year November 2016
Anne Teutsch
(Community
Representative)
1 year November 2016
Marisa Moher
(Community
Representative)
2 years November 2017