HomeMy WebLinkAboutSchool Council Update 2017/06/30 - #39School Council Newsletter
June 30, 2017
WHAT'S NEW...
WE DID IT!!! Let's all take a moment to celebrate the successful completion of
another school year. Congratulations to all of the students, staff, parents and guardians,
school councils and community partners who have helped our students be successful.
This will be our last newsletter until September.
On behalf of the Ottawa-Carleton District School Board, I wish you a Happy Canada Day and a
safe and happy summer.
Summer Activities with your Family
Are you looking for summer activities to do with your family? The Parenting & Family Literacy
Centres have compiled some great ideas! Check them out here.
Access to School and Summer Hours at the OCDSB
Our elementary schools close for the summer at the end of day on Friday, June 30th. Most
secondary school offices are open over the summer months - check your school website for
specific dates/availability. The Board office is open all summer long, except for a two week
shut-down which runs from July 31st to August 11th. Our administration offices will re-open on
August 11, 2014. However, there will be staff available for registration throughout the summ er -
if you know someone who wants to register a child for September, please have them call our
Admissions Division at 613-596-8730.
Register All Summer Long at the OCDSB
Parents/guardians wanting to register their elementary-aged children over the summer months
can do so at the Board Administration office at 133 Greenbank Road. The Board office will be
open for registration from July 4 to August 24 inclusive. For more information on elementary
school registration click here. Secondary school offices are open over the summer months and
parent can register their child for secondary school at the school office.
Alta Vista Hunt Club Accommodation Review will NOT Proceed in
September
The Ottawa-Carleton District School Board will NOT proceed with an accommodation review in
the Alta Vista/Hunt Club Area this fall. The review was planned to begin in September
2017. The Ministry of Education has advised that there will be changes to the pupil
accommodation review guidelines and school districts will need to review their local
policies. No new pupil accommodation reviews are to begin until this happen. The
announcement does not affect reviews that have already been completed.
Dealing with Transitions - Kids Help Phone
Many students will change schools in September. Whether they are going from elementary
school to high school, starting at a new elementary school or are new to our community this
can be an exciting time filled with promise and new beginnings. For some, ther e can be anxiety
and thoughts of starting all over again, meeting new friends and teachers. Students may have
many different feelings during the summer before starting a new school. They may be excited
and scared about these new beginnings and may be sad about leaving old friends behind. All
of these feelings are completely normal. It's also good to know that there is help and someone
to talk to. If you know someone who needs help let them know the Kids Help Phone is there
and is private and confidential.
SAVE THE DATE - OCDSB Participation in Capital Pride Parade
2017 - August 27
Meeting time 12:00 p.m. - Parade runs from 1:00 p.m. - 3:00 p.m.
Gladstone Ave. - East of Bank St
Look for the Yellow School Bus in the pre-parade float line up. The OCDSB is committed to
providing a safe and welcoming environment for all students & staff and will again be
participating in the Ottawa Capital Pride Parade. Each year over 100 members of the OCDSB
family walk or ride the yellow school bus. Together we demonstrate our commitment to
creating safer and more accepting spaces. Participants are encouraged to wear purple with
rainbow accessories and come prepared for the weather (water, sun protection & walking
shoes).
Ministry of Education Accessibility Consultation
The Ministry of Education is surveying parents, students and educators about how to support
special education needs and accessible education. This survey will help to inform the
implementation of the Accessibility for Ontarians with Disabilities Act, and its goal of an
accessible Ontario by 2025. This accessibility standard will help us address barriers in
education that prevent children and students from reaching their full potential. Please consider
completing and sharing this survey: https://www.surveymonkey.com/r/EducationSurveyEN
School Council Records and End of School Year Tasks
As the school year closes, many school councils are asking about how to manage their
records. Records that contain financial information, such as those that pertain to School
Generated Funds, are kept for the current year, plus 6 years. As such, financial records from
the 2010/2011 school year can be destroyed. When destroying records, please be sure to
shred anything which contains personal or sensitive information. If you have records for
destruction you can bring them to the school boxed and clearly marked school council records
for shredding.
School Council meeting minutes are only required to be maintained for the current school year,
plus 5 years. Thus the 2011/2012 minutes can be destroyed. However, some councils
maintain minutes for longer periods. As School Council minutes are of interest to the
community and are to be posted to the school website.
For schools - Staff meeting agendas and minutes are kept for the current year plus 2 years,
allowing the 2014/2015 records to be destroyed. Audit boxes relating to enrolment are kept for
the current year, plus 3 years. Audit boxes from the 2013/2014 school year may be
destroyed. A schedule that determines the length of time a record should be kept is available
on the OCDSB website (Classification and Retention Schedule) . Corporate Records
welcomes questions with regard to document maintenance and can be reached through email
at Corporate.Records@ocdsb.ca
School Council Year-End Financial Reporting
All school councils must prepare and submit an annual report on their activities (including
fundraising activities). To make the exercise easier the Finance Department has produced a
template that school councils can fill in. A memo with this information was sent to school
principals this week.
Please note that individual school councils will not be identified in the District's financial
statements as the amounts are consolidated with those from all other school councils. The
school's budget is based on school enrolment. The table assumes that your school council's
financial reporting year will end on July 31st.
If your school council has a June or August year-end please provide the information based on
your year-end and amend the dates shown in the table. Please ensure your opening balance
for this year matches your closing balance from the previous year's report. Your opening
balance plus your funds raised less your funds spent should equal your closing balance.
School Name
School Council Chair
Opening balance of all reconciled bank accounts, investments
and cash on hand on August 1, 2016
$
The amount raised by school council during the year
August 1, 2016 and July 31, 2017
$
The amount spent by school council during the year
August 1, 2016 and July 31, 2017
$
Closing balance of all reconciled bank accounts, investments
and cash on hand on July 31, 2017
$
Please send the information by email to yearendfinancials@ocdsb.ca by 22 September 2017.
In cases where your school council's banking arrangements are administered by the school,
the school council is not required to provide this information please advise Michelle Klein
at michelle.klein@ocdsb.ca
BOARD AND COMMITTEE MEETINGS
Meetings that Matter....
The final Board Meeting for the 2016-2017 school year was held on Monday, June 26th at 7:30
p.m. at 133 Greenbank Road. Watch the meeting on our YouTube channel here.
Watch Boardroom Meetings again on our YouTube channel here.
Boardroom Highlights can be found here.
EVENTS AND REMINDERS
Places to Go...Things to Remember
Summer Language Programs and Camps - Fun with Languages!
Give your child the opportunity to have an enriching and fun language learning experience this
summer! The OCDSB offers various International Language classes over the summer. These
language classes are free for students currently enrolled in Ontario schools.
Classes run from July 24-28th in the mornings (9:30 a.m. to 12 noon). Please call 613-239-
2703 or check here for details on both of these programs.
Canada's Outstanding Principals - Nominations open late August
Canada's Outstanding Principals recognizes outstanding contributions of principals in publicly
funded schools. It honours principals from every province and territory in Canada who
demonstrate innovation, entrepreneurial spirit and who have done something truly remarkable
in public education. Nominations for Canada's Outstanding Principals will be accepted starting
late August 2017. For more information, visit: www.thelearningpartnership.ca/COP
Fresh from the Farm: Healthy Fundraising for Ontario Schools!
Since Fresh from the Farm's launch four years ago 665 Ontario schools have collectively
distributed over 1.6 M pounds of fresh, Ontario-grown fruit and vegetables to Ontario families
with total sales over 1.7 M dollars. What profit does the school make?
40% of total sales
Average school makes a profit of $1000, selling an average of 150 Bundle A and 60
Bundle B
Highest volume school in 2016 made profit of almost $9,500
Enrol today 2 until October 2. For more general information click here.
NCC Young Entrepreneur Program
The National Capital Commission has launched a pilot program encouraging young people
between the ages of five and 17 to open up their own business. Kiosks will be permitted along
select NCC roadways during three of the Nokia Sunday Bikedays between June 18 and Sept.
3. Locations include the Sir John A. Macdonald Parkway, the Sir Georges-Étienne Cartier
Parkway and Colonel By Drive.
The first thing you need to do is register here and ensure you have your parent or guardian's
permission to participate. Next, it is recommended you participate in a short workshop for
young entrepreneurs, delivered by JA Ottawa, at NCC headquarters. Once you've completed
your training, a young entrepreneurs permit will be issued, which entitles you to operate a
kiosk for three Sundays on one of the NCC's parkways.
Stay Connected
OCDSB staff, students and community members can view the District's website. Keep in touch
by following us on Twitter, visiting our Facebook and LinkedIn pages, and watching our videos
on YouTube.
Have a good weekend.
Thanks,
Michele
About this Newsletter
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Michele Giroux
Executive Officer, Corporate Services
Ottawa-Carleton District School Board
613-596-8211 ext. 8607
michele.giroux@ocdsb.ca