HomeMy WebLinkAboutPR 619 HS - Asbestos Management
1 PR.619.HS
PROCEDURE PR.619.HS
TITLE: ASBESTOS MANAGEMENT
Date issued: December 2000
Last revised: 28 June 2016
Authorization: Senior Staff: 28 June 2016
1.0 OBJECTIVE
To ensure the health and safety of all building occupants, maintenance personnel and
contractors who may come in contact with asbestos in the course of their duties.
2.0 DEFINITIONS
In this procedure,
2.1 Amended water means water to which soap has been added to increase its ability to
control dust.
2.2 Asbestos means any of the following naturally occurring minerals; actinolite, amosite,
anthophyllite, chrysotile, crocidolite or tremolite.
2.3 Asbestos Containing Material (ACM) means any material containing 0.5% or more
asbestos by dry weight.
2.4 Constructor means the employer on projects, as defined in the Occupational Health
and Safety Act, and may include the District, where the District has taken on the role of
constructor.
2.5 Contractor means any outside company engaged by contractual agreement either with
the District or a constructor.
2.6 Friable means material that,
● When dry, can be crumbled, pulverized or powdered by hand pressure, or
● Is in a crumbled, pulverized or powdered state.
Friable ACM that may be found in OCDSB buildings includes: fireproofing or sprayed-
on insulation, acoustical plaster, heating equipment insulation, and pipe insulation.
2.7 Non-friable asbestos means material in which asbestos fibres are held together by a
binder such as cement, vinyl, or asphalt, and are therefore more durable. Non-friable
asbestos materials likely to be found in OCDSB buildings include asbestos -cement
products (for example, laboratory table tops), gaskets and packings, coatings and
sealants, roofing paper, floor tiles, and asbestos textiles (for example, welding curtains
2 PR.619.HS
and fire blankets). Asbestos-containing ceiling tiles are generally classified as non-
friable material.
2.8 Occupier means:
a) A person who is in physical possession of premises; or
b) A person who has responsibility for, and control over, the condition of premises
or the activities there carried on, or control over persons allowed to enter the
premises.
Note: Short-term permit holders, coordinated through Community Use of Schools, are
not generally regarded as occupiers.
2.9 Project means a construction project as defined in the Occupational Health and Safety
Act.
2.10 Project Manager means an OCDSB employee who coordinates work being performed
by OCDSB personnel or third party contractors.
2.11 Supervisor means any employee who has charge of a workplace or authority over a
worker, including, but not limited to, supervisory officers, principals, vice -principals,
managers and supervisors.
2.12 Type 1 Operations means activities where there is a low risk of exposure to airborne
asbestos fibres. This typically involves:
a) Installing or removing ceiling tiles that are asbestos-containing material, if the
tiles cover an area less than 7.5 square metres and are installed or removed
without being broken, cut, drilled, abraded, ground, sanded or vibrated;
b) Installing or removing non-friable asbestos-containing material, other than ceiling
tiles, if the material is installed or removed without being broken, cut, drilled,
abraded, ground, sanded or vibrated; and
c) Breaking, cutting, drilling, abrading, grinding, sanding or vibrating non-friable
asbestos-containing material if,
i) The material is wetted to control the spread of dust or fibres, and
ii) The work is done only by means of non-powered hand-held tools,
iii) Removing less than one square metre of drywall in which joint-filling
compounds that are asbestos-containing material have been used.
2.13 Type 2 Operations means activities where there is moderate risk of exposure to
airborne asbestos fibres and some health risk. This typically involves:
a) Removing all or part of a false ceiling to obtain access to a work area, if
asbestos-containing material is likely to be lying on the surface of the false
ceiling;
b) The removal or disturbance of one square metre or less of friable asbestos-
containing material during the repair, alteration, maintenance or demolition of all
or part of machinery or equipment or a building, or vehicle;
c) Enclosing friable asbestos-containing material;
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d) Applying tape or a sealant or other covering to pipe or boiler insulation that is
asbestos-containing material;
e) Installing or removing ceiling tiles that are asbestos-containing material, if the
tiles cover an area of 7.5 square metres or more and are installed or removed
without being broken, cut, drilled, abraded, ground, sanded or vibrated;
f) Breaking, cutting, drilling, abrading, grinding, sanding or vibrating non-friable
asbestos-containing material if,
i) The material is not wetted to control the spread of dust or fibres, and
ii) The work is done only by means of non-powered hand-held tools;
g) Removing one square metre or more of drywall in which joint filling compounds
that are asbestos-containing material have been used;
h) Breaking, cutting, drilling, abrading, grinding, sanding or vibrating non-friable
asbestos-containing material if the work is done by means of power tools that are
attached to dust-collecting devices equipped with High Efficiency Particulate Air
(HEPA) filters;
i) Removing insulation that is asbestos-containing material from a pipe, duct or
similar structure using a glove bag;
j) Cleaning or removing filters used in air handling equipment in a building that has
sprayed fireproofing that is asbestos-containing material; and
k) An operation that,
i) Is not mentioned in any of paragraphs 2.13 a) through i);
ii) May expose a worker to asbestos, and
iii) Is not classified as a Type 1 or Type 3 operation.
2.14 Type 3 Operations means activities where there is a high risk of exposure to airborne
asbestos fibres and a high risk of health effects. This typically involves:
a) The removal or disturbance of more than one square metre of friable asbestos-
containing material during the repair, alteration, maintenance or demolition of all
or part of a building, aircraft, ship, locomotive, railway car or vehicle or any
machinery or equipment;
b) The spray application of a sealant to friable asbestos-containing material;
c) Cleaning or removing air handling equipment, including rigid ducting but not
including filters, in a building that has sprayed fireproofing that is asbestos -
containing material;
d) Repairing, altering or demolishing all or part of a kiln, metallurgical furnace or
similar structure that is made in part of refractory materials that are asbestos-
containing materials;
e) Breaking, cutting, drilling, abrading, grinding, sanding or vibrating non-friable
asbestos-containing material, if the work is done by means of power tools that
are not attached to dust-collecting devices equipped with HEPA filters;
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f) Repairing, altering or demolishing all or part of any building in which asbestos is
or was used in the manufacture of products, unless the asbestos was cleaned up
and removed before March 16, 1986; and
g) Work on ceiling tiles, drywall or friable asbestos-containing material is classified
according to the total area on which work is done consecutively in a room or
enclosed area, even if the work is divided into smaller jobs.
2.15 Worker has the same meaning as the Occupational Health and Safety Act and
includes:
a) A person who performs work or supplies services for monetary compensation;
b) A secondary school student who performs work or supplies services for no
monetary compensation under a work experience program authorized by the
school board that operates the school in which the student is enrolled;
c) A person who performs work or supplies services for no monetary compensation
under a program approved by a college of applied arts and technology, university
or other post-secondary institution; and
d) A person who receives training from an employer, but who, under the
Employment Standards Act, 2000 (ESA), is not an employee for the purposes of
that act because the conditions set out in subsection 1 (2) of that act have been
met.
The definition of “worker” does not include a volunteer who works for no monetary
payment of any kind.
3.0 Responsibility
3.1 The Facilities Department will be responsible for:
a) Ensuring that an asbestos record is compiled, maintained current and distributed
to each site containing ACM, in accordance with the standards established by the
Occupational Health and Safety Division; and
b) Ensuring that information about ACM is provided to individuals or organizations
who are occupiers, as appropriate and required.
3.2 Chief Custodians will be responsible for:
a) Keeping the site asbestos record on behalf of the site in a location accessible by
all workers at the site; and
b) Investigating reports of friable/damaged ACM from staff in consultation with the
principal.
3.3 Project Managers will be responsible for:
a) Ensuring that the record for any site is updated when ACM is removed from the
site and/or material is sampled and analyzed, and is determined to be ACM, or
confirmed as not being ACM;
b) Providing advance notice of any testing or sampling for asbestos;
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c) Ensuring that clearance air sampling results for a Type 3 operation are posted
within 24 hours of receipt and forwarding a copy to the Joint Health and Safety
Committee (JHSC) and Occupational Health and Safety Division;
d) Providing any other asbestos-related sampling results to the principal/manager
as soon as possible after receiving the results;
e) Providing written notice to the Ministry of Labour and the Occupational Health
and Safety Division for any Type 2 glove bag operations where more than one
square metre of insulation will be removed, or any Type 3 operation, before work
begins;
f) Providing written notice to the principal/manager prior to commencing any
planned Type 2 or Type 3 operation;
g) Providing a written report prior to requesting tenders or arranging for the
demolition, alteration or repair of all or part of machinery, equipment, or a
building; and
h) Notifying the JHSC, the Ministry of Labour and the Occupational Health & Safety
Division (OH&S) where any material is found during work that may be ACM, but
was not identified in the initial report.
3.4 Principals/Building Managers will be responsible for:
a) Investigating reports of friable and/or damaged ACM in consultation with the chief
custodian;
b) Advising occupants of upcoming work, and posting the notice provided by the
project manager/supervisor on the site’s Occupational Health and Safety bulletin
board; and
c) Posting any asbestos related sampling results on the site’s Occupational Health
and Safety bulletin board.
3.5 Supervisors will be responsible for:
a) Ensuring all workers under their supervision have the appropriate training about
ACM in their workplace; and
b) Ensuring that any worker has information about ACM in their workplace that may
be disturbed during their work including;
i) The location of the ACM;
ii) Whether the material is friable or non-friable; and
iii) In the case of sprayed-on friable material, for each location, if the material
is known to be asbestos-containing material, the type of asbestos, if
known, and in any other case, a statement that the material will be treated
as though it contained a type of asbestos other than c hrysotile.
3.6 The Maintenance Division will be responsible for:
a) Ensuring that, at least annually, designated personnel (with specialized asbestos
training) will assess the condition of ACM with respect to its potential to cause
asbestos exposure;
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b) Ensuring that an Asbestos Work Report (Ministry of Labour Form 1) is submitted
to the Ministry of Labour for each worker working in a Type 2 (or Type 3)
operation:
i) At least once in each 12 month period; and
ii) Immediately upon the termination of employment of the worker; and
c) Ensuring that a copy of the Asbestos Work Report form is given to the worker and
a copy sent to the Provincial Physician, Ministry of Labour at the address noted on
the form.
3.7 The Occupational Health and Safety Division will be responsible for:
a) Ensuring that copies of any submitted Notice of Project documents are provided
to the JHSC;
b) Forwarding the date and location of any asbestos related training to the JHSC;
c) Providing advice with respect to the district’s asbestos management program,
including but not limited to, the form and maintenance of site asbestos records,
types of operations, notices/communications, training and personal protective
equipment; and
d) Ensuring that this procedure is reviewed at least once in every three year period
by senior management and by the JHSC.
3.8 Workers will be responsible for:
a) Completing asbestos related training provided by the employer;
b) Informing the supervisor of any concerns related to the condition of asbestos
containing materials that may require repair or removal;
c) Following safe work procedures provided by the employer; and
d) Wearing, cleaning and maintaining personal protective equipment, as required by
the employer.
3.9 The Joint Health and Safety Committee (JHSC) will be responsible for:
a) Reviewing the asbestos management program on a regular basis, including
training requirements, and providing recommendations; and
b) Reviewing and participating in air testing as provided for under the Occupational
Health and Safety Act.
4.0 Procedures
General
4.1 The District is committed to protecting all occupants of its buildings, including staff and
students, from risks associated with exposure to asbestos and asbestos -containing
material. To that end, the District, through the appropriate staff in Facilities and OH&S,
will:
a) Identify the location of Asbestos-Containing Material (ACM) and make this
information available to all staff through asbestos records;
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b) Inspect and monitor ACM, and provide direction on remedial action for material
that presents an unacceptable level of risk in consideration of the condition and
accessibility of the ACM, as well as any regulatory requirements;
c) Establish safe work procedures for the inspection, repa ir, removal and disposal
of ACM; and
d) Provide training and instruction to employees according to their role in work that
may disturb ACM.
Asbestos Records
4.2 The District will compile, maintain and distribute an asbestos record for each site
containing ACM, and a copy of the record will be kept and made available at the site.
4.3 Sprayed-on friable ACM (such as ceiling insulation) will be accounted for in the record if
present. In addition to the information required for other ACM, the record related to
sprayed-on friable ACM will indicate:
a) If the material is known to be asbestos-containing material, the type of asbestos,
if known, or
b) In any other case, a statement that the material will be treated as though it
contained a type of asbestos other than chrysotile.
Identifying Asbestos
4.4 Since the only authoritative method of identifying asbestos is by microscopic analysis of
samples and ACM cannot be definitively identified by visual means alone, District staff
will assume that all pipe lagging, water vessel insulation, boiler gasket materials, ceiling
panels, floor tiles, and other construction materials in facilities built before 1981 is
asbestos. The only exceptions will be in those cases where it is obviously not ACM
(such as natural wood and glass material), or where it is known not to contain asbestos
as a result of laboratory analysis.
4.5 Determinations related to asbestos for construction materials in buildings built after
1981 will be made on a case-by-case basis in consultation with the OH&S Division.
4.6 Small quantities of ACM may be present in science classrooms including in oven mitts,
inserts in the wire mesh for heating pads, as counter protectors for hot items, in fume
hood liners and small oven liners. This equipment will be replaced with non -asbestos
substitutes. Equipment with friable ACM or ACM in poor condition will be replaced
immediately upon bringing it to the attention of the appropriate supervisor and, where
applicable, submitting a work order to the Facilities Department for purposes of
disposal.
4.7 Small quantities of asbestos may be present in auto shops in brake pads. In general,
only brake pads that do not contain asbestos should be used in District auto shops.
When the origin of particular brake pads is unknown, they must be assumed to be ACM.
When ordering replacement brake pads staff should confirm that the product identifies
or confirms that it does not contain asbestos.
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4.8 Asbestos may be present in some fire blankets. Although the risk of exposure to
airborne asbestos is very low, all fire blankets made of asbestos, or where their origin is
unknown, must be replaced with non-ACM blankets.
4.9 In all circumstances where staff is uncertain about identifying the presence of asbestos,
the OH&S Division should be consulted.
Sampling and Testing
4.10 A project manager will obtain and analyze samples of suspect material when there is a
concern that a material may be an ACM and the location is not noted in the asbestos
record, or assume the material is ACM and implement the appropriate controls.
4.11 The Supervisor, Occupational Health and Safety, and the appropriate member of the
JHSC will be notified in advance of any testing or sam pling for asbestos. Notice of
testing will adhere to the communication protocols established with the JHSC
(Attachments I and J)
Specifically, the notice of testing must be given with as much time as possible to allow a
JHSC member the opportunity to be present at the beginning of testing, and wherever
possible, a minimum of 24 hours.
4.12 Samples will be obtained by qualified personnel in accordance with section 3 of
Asbestos on Construction Projects and in Building Repair Operations – Regulation
278/05.
4.13 Clearance air sampling results for a Type 3 operation will be posted within 24 hours of
receipt in the immediate vicinity of the work and on the Occupational Health and Safety
bulletin board at the site. A copy of the results will also be provided to the JHSC and
the Supervisor, Occupational Health and Safety.
Ongoing ACM Assessment
4.14 All employees attending asbestos awareness training will be encouraged to conduct
informal, non-destructive, visual inspections of ACM on an ongoing basis and present
all items of concern to the principal/manager.
4.15 The principal/manager, in consultation with the chief custodian, will assess the material
of concern to determine its friability. If friable potential ACM is found, then the
principal/manager, in consultation with the chief custodian, will:
a) Check the record to see if the material and the area have been listed, providing
positive identification;
b) Restrict access to the area if the material has been positively identified as
asbestos, and contact Maintenance Services; and
c) Restrict access to the area if the material has not been identified as asbestos,
but may be asbestos, and contact Maintenance Services. The unidentified
material is assumed to be asbestos until laboratory analysis proves otherwise.
4.16 Designated personnel (with specialized asbestos training) will assess the condition of
ACM with respect to its potential to cause asbestos exposure in each site. Details of
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the inspection will be recorded in the site asbestos record and, if required, a course of
action based on this assessment will be recommended.
Work That May Disturb ACM
4.17 Any time work is done that may disturb potential ACM, the workers performing the work
must:
a) Consult the site asbestos record to determine whether the material has been
analyzed to determine its asbestos content; and
b) Contact Maintenance Services to arrange for asbestos work services if:
i) The material to be disturbed is indicated in the record as ACM; or
ii) The material to be disturbed is not indicated in the record (because it must
be assumed to be ACM); and
iii) The worker has not received specific training for the type of operation to
be undertaken.
4.18 Only if the material is specifically indicated as non-ACM, or if it is not potentially ACM
(such as natural wood or glass products), can it be treated as non-ACM.
Documentation Requirements for Type 2 and Type 3 Operations
4.19 The responsible Project Manager will provide written notice to the Ministry of Labour
and the OH&S Division for any Type 2 glove bag operations where more than one
square metre of insulation will be removed, or any Type 3 operation, in the manner
prescribed by the Ministry of Labour (see Attachment K).
4.20 Written details about the work for any planned Type 2 or Type 3 operation that is likely
to disturb ACM, will be provided to the principal/manager before any work commences,
which includes the following. (see Attachments F, G, and H)
a) The site name;
b) The starting date and anticipated duration of the work;
c) A description of the work;
d) The control measures that will be implemented to protect workers and other
occupants (which may be accomplished by attaching the Safe Work Instructions
if the work is being performed by OCDSB employees); and
e) The name and contact number of the project manager.
4.21 A written report will be provided to any prospective contractor or worker prior to
requesting tenders or arranging for the demolition, alteration or repair of all or part of
machinery, equipment, or a building that includes the following:
a) Whether material that is likely to be disturbed during the work is or is not ACM;
b) The work is to be performed in accordance with the Regulation as though the
material is ACM and, in the case of sprayed-on friable material, as though it
contained a type of asbestos other than chrysotile;
c) The condition of the material and whether it is friable or non-friable; and
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d) The location of the material, including drawings, plans and specifications as
necessary.
Asbestos Removal/Remediation
4.22 All asbestos work will be done by designated, qualified OCDSB worker, or by qualified
contractors. OCDSB personnel will not conduct Type 3 Operations.
4.23 Workers and contractors will be advised to stop work and report any potential ACM not
mentioned in report in 4.20 to the project manager immediately.
4.24 The Joint Health and Safety Committee, the Ministry of Labo ur and the Occupational
Health & Safety Division will be notified immediately, in writing and orally, where any
material that may be ACM is found during work, but was not identified in the report
mentioned in 4.20. This does not apply where a constructor has been designated for a
project.
Disposal of ACM or Contaminated Material
4.25 The off-site handling and disposal of asbestos is controlled by the General Waste
Management Regulation 347 made under the Environmental Protection Act, 1990.
4.26 All asbestos waste, including pieces, saturated damp rags, drop sheets, vacuum bags
and disposable protective equipment, will be disposed of in accordance with the
Asbestos Waste Disposal Safe Work Instruction (Attachment B).
Contractor Safety
4.27 The District will provide any contractors engaged to perform work in OCDSB facilities
with a report as required in section 10 of Regulation 278/05 when the work is being
tendered or arranged.
Note: Instructing the Contractor to consult the on -site asbestos record upon arrival at
the work site is not deemed to be sufficient notice to meet the District’s obligations with
respect to contractor safety.
Training
4.28 Any worker organizing asbestos related training must advise the Occupational Health
and Safety Division and the JHSC of the time and place where the training will take
place.
4.29 The District will provide Asbestos Fundamentals training to workers in buildings with
ACM who are not expected to disturb ACM during the course of their work. The training
will include the following topics:
a) Description of asbestos;
b) Health risks;
c) Common ACM;
d) Asbestos record;
e) Management of ACM; and
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f) Overview of removal procedures.
4.30 The District will provide Asbestos Awareness training to, principals, vice principals,
worksite safety representatives, and JHSC Members and other workers who may
disturb ACM during the course of their work. The training will include the following
topics:
a) Description of asbestos;
b) Health risks;
c) Common ACM;
d) Asbestos record;
e) Management of ACM;
f) Inspection of ACM;
g) Reporting friable ACM; and
h) Overview of Type 1, 2 and 3 Operations procedures.
4.31 The District will provide Asbestos Advanced training to Facilities personnel who will be
performing Type 1 or Type 2 Operations, or supervising those who do. The training will
include the following topics:
a) Description of asbestos;
b) Health risks;
c) Common ACM;
d) Asbestos record;
e) Management of ACM;
f) Inspection of ACM;
g) Reporting friable ACM;
h) Recognizing Type 1, 2 or 3 operations;
i) Overview of Type 3 operations controls;
j) Type 1 and Type 2 operations procedures (Attachments A, B, C, D, and E);
k) Procedures for using HEPA vacuums in asbestos operations; and
l) Respiratory protection, including:
i) Limitations of the equipment;
ii) Inspection and maintenance of the equipment;
iii) Proper fitting of a respirator; and
iv) Respirator cleaning and disinfection.
12 PR.619.HS
5.0 APPENDICES
Attachment A: Safe Work Instruction - Moving Asbestos Containing Ceiling Tiles (<7.5m2)
Attachment B: Safe Work Instruction - Asbestos Waste Disposal
Attachment C: Safe Work Instruction - Type 1 Asbestos Operations
Attachment D: Safe Work Instruction - Type 2 Glove Bag Asbestos Operations
Attachment E: Safe Work Instruction - Type 2 Indoor Asbestos Operations
Attachment F: Notice of Upcoming Asbestos Work - Type 2 Operation
Attachment G: Notice of Upcoming Asbestos Work - Type 2 Glove Bag Operation
Attachment H: Notice of Upcoming Asbestos Work - Type 3 Operation
Attachment I: Hygiene Testing Communication Protocol
Attachment J: Communication Protocol Construction Projects/Abatement
Attachment K: Ministry of Labour Notices
6.0 REFERENCE DOCUMENTS
Occupational Health and Safety Act, R.S.O. 1990
Asbestos on Construction Projects and in Building Repair Operations – Regulation 278/05
Environmental Protection Act, General Waste Management Regulation – Regulation 347
R.R.O. 1990
Asbestos Training Manual, Paradigm Environmental Services Inc.
Board Policy P.058.HS: Occupational Health and Safety
Board Procedure PR.591.HS: Safe Disposal/Recycling of Hazardous Waste
Attachment A
SAFE WORK INSTRUCTION
Moving Asbestos Containing Ceiling Tiles (<7.5m2)
13 PR.619.HS
These instructions are only applicable where the ceiling tiles can be moved without breaking
them, or causing further damage and there is not likely to be ACM on top of them.
Area Preparation
1. Eating, drinking, smoking and chewing gum in the work area are prohibited.
2. Persons not associated with the work must be removed from the room/work area.
3. Post signage to inform other occupants that entry to the work area is restricted to authorized
persons only.
4. Clear all furniture and other items from the area beneath the ceiling tiles to be moved.
5. Place a disposable plastic drop sheet on the floor beneath the work area.
Supplementary Work Instructions
1. Wet wipe or HEPA vacuum the area (t-bars) around the tile before beginning work if there is
visible dust. Use amended water if wet wiping.
2. Move the tiles gently and carefully, avoiding unnecessary movement.
3. Wet wipe or HEPA vacuum the area (t-bars) where the tile had been supported before
beginning work if there is visible dust. Use amended water if wet wiping.
4. Keep the work area clear of dust and debris by wet wiping, HEPA vacuuming and disposing of
waste at regular intervals as necessary.
5. Dispose of all asbestos waste, including rags, drop sheets, and disposable clothing by placing it
in a container that is:
Dust tight;
Suitable for the type of waste;
Impervious to asbestos (if using plastic, commercially available, pre-labeled, 6 mil
polyethylene bags are recommended);
Identified as asbestos waste; and
Cleaned with a damp cloth or a vacuum equipped with a HEPA filter immediately before
being removed from the work area, and removed from the workplace frequently and at
regular intervals.
6. Drop sheets and disposable Personal Protective Equipment (gloves, Tyvek suits, etc.) must not
be reused.
7. Before leaving the work area, decontaminate all PPE using a vacuum equipped with a HEPA
filter or by wet wiping.
8. Wash hands and face before leaving the work area.
9. Asbestos waste cannot be put into the regular waste stream. Asbestos waste must be
removed and disposed of by an authorized carrier as hazardous waste.
Attachment A
SAFE WORK INSTRUCTION
Moving Asbestos Containing Ceiling Tiles (<7.5m2)
14 PR.619.HS
Personal Protective Equipment
1. Half-face, NIOSH approved, air purifying respirator with HEPA (N-100, R-100 or P-100)
cartridge(s) (if requested by the worker).
2. CSA approved safety glasses (or other CSA approved eye protection).
3. Nitrile or leather gloves as appropriate.
4. “Tyvek” or similar disposable clothing if requested by the worker(s).
Note any changes required to these procedures and forward to your supervisor.
Attachment B
SAFE WORK INSTRUCTION
Asbestos Waste Disposal
15 PR.619.HS
Area Preparation
1. Eating, drinking, smoking and chewing gum are prohibited.
2. Persons not associated with the work must be removed from the room/work area.
3. Asbestos waste must be transported to a waste disposal site, the operator of which has agreed
to accept it and has been advised as to its anticipated time of arrival in advance.
4. Asbestos waste transported to a waste disposal site shall:
Be in a rigid, impermeable, sealed container of sufficient strength to accommodate the
weight and nature of the waste; or
If asbestos waste is transported in a cardboard box, the waste must be sealed in a six-mil
polyethylene bag placed within the box;
Every container must be free from punctures, tears or leaks;
The external surfaces of every container and of every vehicle or vessel used fo r the
transport of asbestos waste must be free from asbestos waste; and
Both sides of every vehicle used for the transportation of asbestos waste and every
container containing asbestos waste must display thereon in large, easily legible letters that
contrast in colour with the background the word “CAUTION” in letters not less than ten
centimetres in height and the words:
CONTAINS ASBESTOS FIBRES
Avoid Creating Dust and Spillage
Asbestos May be Harmful To Your Health
Wear Approved Protective Equipment
5. Asbestos waste being transported from the location at which it is generated ,
shall be transported:
by a driver trained in the management of asbestos waste;
as directly as may be practicable, to the waste disposal site at which disposal of the
asbestos waste is intended to take place;
shall not be transferred to a transfer station or other waste disposal site where disposal of
the asbestos waste will not take place, but it may be transported to a waste disposal site
that is subject to an environmental compliance approval that specifically authorizes
acceptance and processing of asbestos waste;
shall not be transported with any other cargo in the same vehicle;
where it is being transported in cardboard boxes, shall be in an enclosed vehicle;
shall be properly secured and covered with a suitable tarpaulin or net if it is transported i n a
vehicle that is not enclosed; and
shall be transported only in vehicles equipped with emergency spill cleanup equipment
including a shovel, a broom, wetting agent, protective clothing, a supply of six-mil
polyethylene bags, bag closures and personal respiratory equipment.
6. During the transportation or unloading of any asbestos waste that is loose or in a container that
is punctured, broken or leaking shall be packaged, immediately on discovery, in a six -mil
polyethylene bag.
Attachment B
SAFE WORK INSTRUCTION
Asbestos Waste Disposal
16 PR.619.HS
Area Preparation
7. Where containers of asbestos waste are being unloaded, the unloading shall be carried out so
that no loose asbestos or punctured, broken or leaking containers of asbestos waste are
landfilled.
8. Asbestos waste may be deposited only at locations in a landfilling site that have been adapted
for the purpose of receiving asbestos waste or are otherwise suitable for that purpose.
9. Every person directly or indirectly involved in the transportation, handling or management of
asbestos waste shall take all precautions necessary to prevent asbestos waste from becoming
airborne.
10. Drop sheets and disposable Personal Protective Equipment (gloves, Tyvek suits, etc.) must not
be reused.
Note any changes required to these procedures and forward to your supervisor.
Attachment C
SAFE WORK INSTRUCTION
Type 1 Asbestos Operations
17 PR.619.HS
Area Preparation
1. Eating, drinking, smoking and chewing gum in the work area are prohibited.
2. Persons not associated with the work must be removed from the room/work area.
3. Post signage to inform other occupants that entry to the work area is restricted to authorized
persons only.
4. Clear all furniture and other items from the area beneath the ceiling tiles to be moved.
5. Place a disposable plastic drop sheet on the floor beneath the work area.
Supplementary Work Instructions
1. Wet wipe or HEPA vacuum the area before beginning work. Use amended water if wet wiping .
2. Keep the work area clear of dust and debris by wet wiping, HEPA vacuuming and disposing of
waste at regular intervals as necessary.
3. Dispose of all asbestos waste, including rags, drop sheets, and disposable clothing by wetting
and placing it in a container that is:
dust tight;
suitable for the type of waste;
impervious to asbestos (if using plastic, commercially available, pre-labeled, 6 mil
polyethylene bags are recommended);
identified as asbestos waste; and
cleaned with a damp cloth or a vacuum equipped with a HEPA filter immediately before
being removed from the work area, and removed from the workplace frequently and at
regular intervals.
4. Before leaving the work area, decontaminate all PPE using a vacuum equipped with a HEPA
filter or by wet wiping.
5. Wash hands and face before leaving the work area.
6. Drop sheets and disposable Personal Protective Equipment (gloves, Tyvek suits, etc.) must not
be reused.
Personal Protective Equipment
1. Half-face air purifying respirator with HEPA (N-100, R-100 or P-100) cartridge(s).
2. CSA approved safety glasses (or other CSA approved eye protection).
3. Nitrile or leather gloves as appropriate.
4. “Tyvek” or similar disposable clothing if requested by the worker(s).
Note any changes required to these procedures and forward to your supervisor.
Attachment D
SAFE WORK INSTRUCTION
Type 2 Glove Bag Asbestos Operations
18 PR.619.HS
Area Preparation
1. Eating, drinking, smoking and chewing gum in the work area are prohibited.
2. Persons not associated with the work must be removed from the room/work area.
3. If the work area is not enclosed by walls, separate the area with walls, barricades, fencing or
other suitable means.
4. Identify the work area using clearly visible signs stating “CAUTION – Asbestos Dust Hazard”.
These signs must be posted in numbers so as to sufficiently warn of the hazard.
5. Clear all furniture and other items from the area beneath the ceiling tiles to be moved.
6. Disable air handling equipment for the work area and seal ventilation ducts to prevent the
spread of dust.
7. Seal any openings or voids in the work area.
8. Cover surfaces below the work area with polyethylene drop sheets.
9. Immediately before the glove bag is attached, inspect the insulation jacketing or coating for
damage or defects, and if any damage or defect is present, it must be repaired.
10. If damage or defects are observed when the glove bag is inspected, or at any other time:
the use of the glove bag must be discontinued;
the inner surface of the glove bag and the contents, if any, must be thoroughly wetted;
the glove bag and the contents, if any, must be removed and placed in a conta iner as
described in section 3 of the Supplentary Work Instructions ; and
the work area must be cleaned by means of a vacuum equipped with a HEPA filter before
removal work resumes.
11. When the removal work is completed:
the inner surface of the glove bag and the waste inside must be thoroughly wetted and the
air inside the bag must be removed through an elasticized valve, by means of a vacuum
equipped with a HEPA filter;
the pipe, duct or similar structure must be wiped down and sealed with a suitable
encapsulant;
the glove bag, with waste inside, must be disposed of as described in Section 4.7; and
the work area must be cleaned by damp wiping or by cleaning with a vacuum equipped with
a HEPA filter.
Supplementary Work Instructions
1. Glove bags must be made of material that is impervious to asbestos and sufficiently strong to
support the weight of material the bag will hold and must be equipped with:
sleeves and gloves that are permanently sealed to the body of the bag to allow the worker
to access and deal with the insulation and maintain a sealed enclosure t hroughout the work
period;
valves or openings to allow insertion of a vacuum hose and the nozzle of a water sprayer
while maintaining the seal to the pipe, duct or similar structure;
Attachment D
SAFE WORK INSTRUCTION
Type 2 Glove Bag Asbestos Operations
19 PR.619.HS
a tool pouch with a drain;
a seamless bottom and means of sealing off the lower portion of the bag; and
a high strength double throw zipper and removable straps, if the bag is to be moved during
the removal operation.
2. A glove bag will not be used to remove insulation from a pipe, duct or similar structure if:
it may not be possible to maintain proper seal for any reason including, without limitation,
the condition of the insulation or the temperature of the pipe, duct or similar structure; or
the bag could become damaged for any reason including, without limitation, the type of
jacketing or the temperature of the pipe, duct or similar structure.
3. Dispose of all asbestos waste, including rags, drop sheets, and disposable clothing by wetting
and placing it in a container that is:
dust tight,
suitable for the type of waste,
impervious to asbestos (if using plastic, commercially available, pre-labeled, 6 mil
polyethylene bags are recommended),
identified as asbestos waste,
cleaned with a damp cloth or a vacuum equipped with a HEPA filter immediately before
being removed from the work area, and removed from the workplace frequently and at
regular intervals.
4. Asbestos waste cannot be put into the regular waste stream. Asbestos waste must be
removed and disposed of by an authorized carrier as hazardous waste.
5. Drop sheets, disposable clothing and glove bags must not be reused.
6. Only workers trained to perform Type 2 operations may enter the work area.
7. Compressed air must not be used in Type 2 operations.
Personal Protective Equipment
1. Full-face or half-face air purifying respirator with HEPA (N-100, R-100 or P-100) cartridge(s).
2. CSA approved safety glasses (or other CSA approved eye protection).
3. Nitrile or leather gloves as appropriate, taped at the open end to provide a seal with disposable
clothing.
4. CSA approved safety boots, taped at the open end to provide a seal with disposable clothing.
5. “Tyvek” or similar disposable clothing with integral hood to cover the head.
Note any changes required to these procedures and forward to your supervisor.
Attachment E
SAFE WORK INSTRUCTION
Type 2 Indoor Asbestos Operations
20 PR.619.HS
Area Preparation
1. Eating, drinking, smoking and chewing gum in the work area are prohibited.
2. Persons not associated with the work must be removed from the room/work area.
3. If the work area is not enclosed by walls, separate the area with walls, barricades, fencing or
other suitable means.
4. Identify the work area using clearly visible signs stating “CAUTION – Asbestos Dust Hazard”.
These signs must be posted in numbers so as to sufficiently warn of the hazard, and that only
persons wearing protective clothing and equipment may enter the area.
5. For removal of all or part of a false ceiling to access the work area above the ceiling, or for 1
metre or less of friable ACM, an enclosure must be constructed to seal off the area. The
enclosure must allow for viewing the entire work area from the outside.
6. Clear all furniture and other items from the work area, or cover with polyethylene drop sheets.
7. Disable air handling equipment for the work area and seal ventilation ducts to prevent the
spread of dust.
8. Seal any openings or voids in the work area.
9. Cover surfaces below the work area with polyethylene drop sheets.
10. Compressed air must not be used to remove asbestos dust from a surface.
11. Asbestos waste can not be put into the regular waste stream. Asbestos waste must be
removed and disposed of by an authorized carrier as hazardous waste.
Supplementary Work Instructions
12. Drop sheets must not be re-used.
13. Wet wipe or HEPA vacuum the area before beginning work. Use amended water if wet wiping.
14. Wherever possible, ACM must be wetted with amended water before disturbance.
15. Keep the work area clear of dust and debris by wet wiping, HEPA vacuuming and disposing of
waste at regular intervals as necessary.
16. At the conclusion of the work, wet wipe or HEPA vacuum all surfaces inside the enclosure.
17. Dispose of all asbestos waste, including rags, drop sheets, disposable clothing and disposable
enclosure material by wetting and placing it in a container that is:
dust tight,
suitable for the type of waste,
impervious to asbestos (if using plastic, commercially available, pre-labeled, 6 mil
polyethylene bags are recommended),
identified as asbestos waste,
cleaned with a damp cloth or a vacuum equipped with a HEPA filter immediately before
being removed from the work area, and removed from the workplace frequently and at
regular intervals.
Attachment E
SAFE WORK INSTRUCTION
Type 2 Indoor Asbestos Operations
21 PR.619.HS
Personal Protective Equipment
1. Full-face air purifying respirator with HEPA (N-100, R-100 or P-100) filter cartridge(s) for
removal of a false ceiling where ACM is likely to be lying on the surface of the false ceiling, or
where material will not be wetted during the work.
Half-face air purifying respirator with HEPA (N-100, R-100 or P-100) filter cartridge(s) for other
work.
2. Gloves impervious to asbestos fibres, taped at the open end to provide a seal with disposable
clothing.
3. CSA approved rubber safety boots, taped at the open end to provide a seal with disposable
clothing, or disposable Tyvek boot covers.
4. “Tyvek” or similar disposable clothing impervious to asbestos with integral hood to cover the
head.
Attachment F
Notice of Upcoming Asbestos Work
Type 2 Operation
22 PR.619.HS
There will be some removal or repair of Asbestos Containing Material (ACM) in the building in the
near future. This work is classified as a Type 2 Operation by the Ministry of Labour . The Ottawa-
Carleton District School Board takes this type of work very seriously, and is committed to ensuring
your safety during the work.
School or Site:
Location of Work:
Description of
Work:
Anticipated Start
Date:
Anticipated End
Date:
Facilities Project
Manager:
Procedures for Controlling Dust
The key to working safely with asbestos is controlling the dust that may be created. The work will be
performed in accordance with the requirements of Ontario Regulation 278/05 Designated Substance
– Asbestos on Construction Projects and in Buildings and Repair Operations, including
implementation of the control measures, designed to protect building occupants, indicated below:
Signs, posted in sufficient numbers, indicating that there is an asbestos hazard, and that
access to the work area is restricted to persons wearing protective clothing and equipment.
A wetting agent will be added to water that is to be used to control the spread of dust and
fibres.
Dust and waste will cleaned up and removed using a vacuum equipped with a HEPA filter, or
by damp mopping or wet sweeping, and placed in a container that is dust tight, suitable for the
type of waste, impervious to asbestos, identified as asbestos waste, cleaned with a damp
cloth or a vacuum equipped with a HEPA filter immediately before being removed from the
work area, and removed from the workplace frequently and at regular intervals.
Before leaving the work area, workers shall decontaminate his or her pr otective clothing by
using a vacuum equipped with a HEPA filter, or by damp wiping, before removing the
protective clothing, and if the protective clothing will not be reused, place it in a container as
described above.
Compressed air will not be used to clean up and remove dust from any surface.
Before commencing work that is likely to disturb friable asbestos-containing material that is
crumbled, pulverized or powdered and that is lying on any surface, the friable material shall be
cleaned up and removed by damp wiping or by using a vacuum equipped with a HEPA filter.
Friable asbestos-containing material that is not crumbled, pulverized or powdered and that
may be disturbed or removed during the work shall be thoroughly wetted before the work and
kept wet during the work, unless wetting would create a hazard or cause damage.
Attachment F
Notice of Upcoming Asbestos Work
Type 2 Operation
23 PR.619.HS
Before commencing work, an enclosure of polyethylene or other suitable material that is
impervious to asbestos will be constructed (including, if the enclosure is opaque, one or more
transparent window areas to allow observation of the entire work area from outside the
enclosure), if the work area is not enclosed by walls.
Disable the mechanical ventilation system serving the work area, and seal ventilation ducts to
and from the work area.
If you have any further questions or concerns, please contact your Principal/Supervisor without
delay (using the OCDSB Occupational Health and Safety Concern Form if you like).
Attachment G
Notice of Upcoming Asbestos Work
Type 2 Glove Bag Operation
24 PR.619.HS
There will be some removal or repair of Asbestos Containing Material (ACM) in the building in the
near future. This work is classified as a Type 2 Glove Bag Operation by the Ministry of Labour .
The Ottawa-Carleton District School Board takes this type of work very seriously, and is committed to
ensuring your safety during the work.
School or Site:
Location of Work:
Description of
Work:
Anticipated Start
Date:
Anticipated End
Date:
Facilities Project
Manager:
Procedures for Controlling Dust
The key to working safely with asbestos is controlling the dust that may be created. The work will be
performed in accordance with the requirements of Ontario Regulation 278/05 Designated Substance
– Asbestos on Construction Projects and in Buildings and Repair Operations, including
implementation of the control measures, designed to protect building occupants, indicated below:
Signs, posted in sufficient numbers, indicating that there is an asbestos hazard, and that
access to the work area is restricted to persons wearing protective clothing and equipment.
A wetting agent will be added to water that is to be used to control the spread of dust and
fibres.
Dust and waste will cleaned up and removed using a vacuum equipped with a HEPA filter, or
by damp mopping or wet sweeping, and placed in a container that is dust tight, suitable for the
type of waste, impervious to asbestos, identified as asbestos waste, cleaned with a damp
cloth or a vacuum equipped with a HEPA filter immediately before being removed from the
work area, and removed from the workplace frequently and at regular intervals.
Before leaving the work area, workers shall decontaminate his or her protective clothing by
using a vacuum equipped with a HEPA filter, or by damp wiping, before removing the
protective clothing, and if the protective clothing will not be reused, place it in a container as
described above.
Compressed air will not be used to clean up and remove dust from any surface.
Before commencing work that is likely to disturb friable asbestos-containing material that is
crumbled, pulverized or powdered and that is lying on any surface, the friable material shall be
cleaned up and removed by damp wiping or by using a vacuum equipped with a HEPA filter.
Friable asbestos-containing material that is not crumbled, pulverized or powdered and that
may be disturbed or removed during the work shall be thoroughly wetted before the work and
kept wet during the work, unless wetting would create a hazard or cause damage.
Attachment G
Notice of Upcoming Asbestos Work
Type 2 Glove Bag Operation
25 PR.619.HS
Disable the mechanical ventilation system serving the work area, and sealing all openings or
voids, including ventilation ducts to and from the working area.
Surfaces below the work area will be covered with drop sheets of polyeth ylene or other
suitable material that is impervious to asbestos.
The glove bag shall be made of material that is impervious to asbestos and sufficiently strong
to support the weight of material the bag will hold.
The glove bag shall be equipped with:
sleeves and gloves that are permanently sealed to the body of the bag to allow the worker
to access and deal with the insulation and maintain a sealed enclosure throughout the
work period;
valves or openings to allow insertion of a vacuum hose and the nozzle of a water sprayer
while maintaining the seal to the pipe, duct or similar structure;
a tool pouch with a drain;
a seamless bottom and a means of sealing off the lower portion of the bag; and
a high strength double throw zipper and removable straps, if the bag is to be moved during
the removal operation.
A glove bag will not be used to remove insulation from a pipe, duct or similar structure if it may
not be possible to maintain a proper seal for any reason or if the bag could become damaged
for any reason.
The glove bag will be inspected for damage or defects immediately before it is attached to the
pipe, duct or other similar structure, and at regular intervals during its use.
If damage or defects are observed when the glove bag is inspected, or at any other time, the
glove bag shall not be used and shall be disposed of.
When the removal work is completed:
the inner surface of the glove bag and the waste inside shall be thoroughly wetted and the
air inside the bag shall be removed through an elasticized valve, by means of a vacuum
equipped with a HEPA filter;
the pipe, duct or similar structure shall be wiped down and sealed with a suitable
encapsulant;
the glove bag, with the waste inside, shall be placed in an asbestos waste container ; and
the work area shall be cleaned by damp wiping or by cleaning with a vacuum equipped
with a HEPA filter.
If you have any further questions or concerns, please contact your Principal/Supervisor without
delay (using the OCDSB Occupational Health and Safety Concern Form if you like).
Attachment H
Notice of Upcoming Asbestos Work
Type 3 Operation
26 PR.619.HS
There will be some removal or repair of Asbestos Containing Material (ACM) in the building in the
near future. This work is classified as a Type 3 Operation by the Ministry of Labour. The Ottawa-
Carleton District School Board takes this type of work very seriously, and is committed to ensuring
your safety during the work.
School or Site:
Location of Work:
Description of
Work:
Anticipated Start
Date:
Anticipated End
Date:
Facilities Project
Manager:
Contractor:
Asbestos Work
Supervisor:
Procedures for Controlling Dust
The key to working safely with asbestos is controlling the dust that may be created. The work will be
performed in accordance with the requirements of Ontario Regulation 278/05 Designated Substance
– Asbestos on Construction Projects and in Buildings and Repair Operations, including
implementation of the control measures, designed to protect building occupants, indicat ed below:
Every worker involved in a Type 3 operation has successfully completed the Asbestos
Abatement Worker Training Program approved by the Ministry of Training, Colleges and
Universities
Every supervisor of a worker involved in a Type 3 operation has successfully completed the
Asbestos Abatement Supervisor Training Program approved by the Ministry of Training,
Colleges and Universities.
The work area will be separated from the rest of the workplace by walls, the placing of
barricades or fencing or other suitable means.
Signs, posted in sufficient numbers, indicating that there is an asbestos hazard, and that
access to the work area is restricted to persons wearing protective clothing and equipment.
Before commencing work, an enclosure of polyethylene or other suitable material that is
impervious to asbestos will be constructed (including, if the enclosure is opaque, one or more
transparent window areas to allow observation of the entire work area from outside the
enclosure), if the work area is not enclosed by walls.
The enclosure will include an area for workers to clean themselves and change clothing.
The atmosphere within the enclosure will be maintained at a negative relative pressure to
ensure that dust can not escape the enclosure.
Attachment H
Notice of Upcoming Asbestos Work
Type 3 Operation
27 PR.619.HS
The work area will be inspected by a competent person for defects in the enclosure, barriers
and decontamination site at the beginning of each shift, at the end of a shift if there is no shift
that begins immediately after the first-named shift, and at least once each day on days when
there are no shifts.
The mechanical ventilation system serving the work area will be disables, and all openings or
voids, including ventilation ducts to and from the working area will be sealed.
A wetting agent will be added to water that is to be used to control the spread of dust and
fibres.
Dust and waste will cleaned up and removed using a vacuum equipped with a HEPA filter, or
by damp mopping or wet sweeping, and placed in a container that is dust tight, suitable for the
type of waste, impervious to asbestos, identified as asbestos waste, cleaned with a damp
cloth or a vacuum equipped with a HEPA filter immediately before being removed from the
work area, and removed from the workplace frequently and at regular intervals.
Compressed air will not be used to clean up and remove dust from any surface.
Before commencing work that is likely to disturb friable asbestos-containing material that is
crumbled, pulverized or powdered and that is lying on any surface, the friable materi al shall be
cleaned up and removed by damp wiping or by using a vacuum equipped with a HEPA filter.
Friable asbestos-containing material that is not crumbled, pulverized or powdered and that
may be disturbed or removed during the work shall be thoroughly wetted before the work and
kept wet during the work, unless wetting would create a hazard or cause damage.
On completion of the work, the inside of the enclosure will be thoroughly cleaned using a
vacuum equipped with a HEPA filter, or by washing.
Clearance air testing will be conducted inside and outside of the enclosure before removal or
dismantling of the barriers, enclosure or decontamination site.
A certified member of the Joint Health and Safety Committee representing workers will be
given the opportunity to attend the beginning of any air testing.
If you have any further questions or concerns, please contact your Principal/Supervisor without
delay (using the OCDSB Occupational Health and Safety Concern Form).
Attachment I
Hygiene Testing Communication Protocol
28 PR.619.HS
The following communication protocol has been established to clarify and facilitate communication
with members of the Joint Health and Safety Committee (JHSC) related to hygiene testing.
The Occupational Health and Safety Act (s. 9 (18)) provides that the JHSC has the following powers
with respect to testing in or about the workplace for the purposes of occupational health and safety:
(e) to obtain information from the employer concerning the conducting or taking o f such tests;
(f) to be consulted about and have a designated member present at the beginning of testing
conducted in or about the workplace if the designated member believes his or her
presence is required to ensure that valid testing procedures are used or to ensure
that the test results are valid.
The Act also provides that the members of the Committee who represent workers shall designate one
of them who is entitled to be present at the beginning of testing.
Hygiene testing may be arranged either through Occupational Health and Safety or Facilities,
depending on the circumstances giving rise to the testing (i.e. IEQ concerns or designated substance
abatement).
A. Notification of Testing
1. The appropriate representative from OH&S or Facilities (i.e. the person arranging for the
testing) will, as soon as possible after confirming the arrangements, ensure the
following parties are notified by e-mail of (a) the specific time and location of the testing;
(b) the purpose/nature of the testing, and (c) a brief description of the work to be
performed:
a) all worker members of the JHSC,
b) the principal/manager of the site where testing will occur,
c) the Facilities Department management representative on the JHSC, and
d) the Supervisor of OH&S (where the testing has been arranged by other than
OH&S).
Reasonable efforts will be made to provide such notice at least 24 hours in
advance of testing occurring, and to provide as specific a timeframe as possible
as to when the testing will begin (rather than a timeframe that might span several
hours),
2. If the designated worker member of the JHSC (as determined by the worker members
of the JHSC) feels his or her presence is required at the testing he/she will,
a) make arrangements to attend at the testing site at the designated time and
space; or
b) in the event the designated member is not available, make arrangements for
another worker member (who has been designated as the alternate by the
worker members on the Committee) to attend.
Attachment I
Hygiene Testing Communication Protocol
29 PR.619.HS
B. Consultation on Testing
Consultation with respect to hygiene testing to be conducted can take one of two forms:
1. General Consultation - OH&S and/or Facilities will attend at the JHSC at least once
annually for purposes of consulting generally about planned or potential testing
protocols related to occupational health and safety.
2. Specific Test Consultation – Where a worker member of the JHSC attends at testing,
he/she may, at the outset, request a brief description of the reasons for the testing and
how and where testing will be conducted. If the worker member has questions or
concerns related to the testing and he/she is not satisfied with the information being
provided by the person conducting the testing, the worker member will consult as
necessary with the appropriate Project Coordinator. The worker member may also
contact OH&S for assistance or with concerns related to testing procedures. In the
event the neither the Project Coordinator nor OH&S is immediately available, the testing
will proceed, with the worker member sharing his/her concerns by e-mail with both the
Project Coordinator and OH&S as soon as possible after the testing has occurred.
C. Results of Testing
1. The appropriate representative from OH&S and Facilities will, as soon as possible, and
in compliance with any applicable regulatory requirements (e.g. requirement to post
clearance testing within 24 hours), ensure the results of testing are brought to the
attention of the occupants of the site either
a) by posting them in a conspicuous place(s) (e.g. staff room, safety bulletin board
and/or in close proximity to the area under construction), or
b) by making arrangements with someone at the site (e.g. principal, chief custodian)
to post them in a conspicuous place(s).
At or about the same time, the test results will be shared electronically with all members of the
JHSC (worker and employer representatives), OH&S and the principal/manager (if he/she has not
already been notified).
Attachment J
Communication Protocol Construction Projects/Abatement
30 PR.619.HS
The following protocol has been established for purposes of communications related to construction
projects/abatement.
1. In all cases where a construction project or abatement is planned, advance notice should be
provided to the school principal outlining as clearly as p ossible: (a) the scope of the planned
work, (b) the timeframe, (c) any potential hazards and/or interruptions to normal operations
that may or will result from the planned construction or abatement, (d) a list of designated
products that will be used during the project (e) the safety precautions and measures being
taken to mitigate the risks associated with any potential hazards. The principal should be
advised to share the information with all workers at the site in advance.
2. In the event a member of the JHSC has concerns or questions related to health and safety at a
construction project or abatement, he or she should raise those concerns at the next JHSC
meeting. In the event the worker member feels the delay in raising the concerns may
jeopardize health and safety of workers, he or she should raise the questions or concerns with
the project co-ordinator (or the designated person responsible for the project’s management).
In the event the project co-ordinator can’t be reached or the worker member is not satisfied
with the project co-ordinator’s response, the worker member will contact the Supervisor, OH&S
(or designate).
Note: The above is not intended to interfere with a worker member’s right, like all workers, to
contact the Ministry of Labour to file a complaint where he or she believes that work is being
undertaken contrary to the requirements of the OH&S Act.
3. Workers who have concerns or questions related to health and safety, including questions
related to construction projects or abatement, should be referred to their immediate supervisor
or advised to complete and Occupational Health and Safety Concern Form. Specifically,
custodial staff at a site should be directed to contact their Area or Evening Supervisor; other
staff should be directed to contact their principal/manager for assistance and advice.
Note: JHSC members who are approached by individual staff members with concerns related
to health and safety should advise the staff member to raise his/her concerns with the
appropriate supervisor using the internal responsibility system (e.g. Health and Safety Concern
Form). If a worker member receives a complaint that he/she reasonably believ es may involve
dangerous circumstances, the member is entitled to investigate (s. 48(1)).
In general, appropriate signage should be posted at all construction sites or areas in a
school/building that are part of a construction site, indicating the site is restricted to “Authorized
Personnel Only” and construction areas should be clearly marked/barricaded to deter entry, except
to authorized personnel, wearing appropriate and required Personal Protective Equipment .
Attachment K
Ministry of Labour Notices
31 PR.619.HS
.
The notice required to be provided by paragraph 4.19 of the Procedure will include the following:
a) The name and address of the person giving the notice;
b) Identify Ottawa-Carleton District School Board, 133 Greenbank Rd., Ottawa, ON K2H 6L3 as
the owner;
c) The site name and municipal address of the place where the work will take place;
d) A description of the work;
e) The starting date and anticipated duration of the work; and
f) The name and address of the Supervisor in charge of the work.
The notice will be provided to the Ministry of Labour at the following contact location:
347 Preston Street
Tower III, 4th Floor
Ottawa ON K1S 3J4
Tel: 613-228-8050
Fax: 613-727-2900