HomeMy WebLinkAbout07ai Board 27 February 2018 Public Minutes b MINUTES 27 February 2018
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A meeting of the Ottawa-Carleton District School Board was held this evening in
the Board Room, 133 Greenbank Road, Ottawa, Ontario, commencing at 6:32 p.m. with
Trustee Shirley Seward as chair and the following also in attendance: Trustees Donna
Blackburn, Christine Boothby, Erica Braunovan, Chris Ellis, Mark Fisher, Theresa
Kavanagh, Shawn Menard, Dr. Anita Olsen Harper, Keith Penny, Sandra Schwartz, and
Lynn Scott.
STUDENT TRUSTEES: Alexander MacDonald and Rita Ramotar.
STAFF: Director of Education, Jennifer Adams; Associate Director, Brett
Reynolds; Superintendent of Human Resources, Janice McCoy; Executive Officer,
Corporate Services, Michèle Giroux; Superintendents of Instruction, Mary Jane Farrish,
Shawn Lehman, Peter Symmonds and Nadia Towaij; Manager of Planning, Karyn
Carty Ostafichuk; Manager of Communications and Information Services, Diane
Pernari-Hergert; Planner, Lisa Gowans; Manager of Board Services, Katrine Mallan;
Communications Coordinator, Nathalie Rodriguez; Audio Visual Technician, John
MacKinnon; and Board/Committee Coordinator, Nicole Guthrie.
On a motion by Trustee Braunovan, seconded by Trustee Schwartz, the Board
resolved into an in camera session. Trustee Scott assumed the Chair in camera and
presented the report in the public session. (Board Minute 18-048 refers).
46. Call to Order – Chair of the Board
Chair Seward called the public meeting to order at 7:19 pm. She acknowledged
that the meeting is taking place on unceded Algonquin Territory and thanked the
Algonquin Nations for hosting the meeting on their land.
47. Approval of Agenda
Moved by Trustee Schwartz, seconded by Trustee Kavanagh,
THAT the agenda be approved.
- Carried –
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48. Report from Board (In Camera) Session
Trustee Scott reported that the Board met in camera this evening, and reports
and recommends as follows:
a. Employee Benefits and Long-Term Disability Renewal
Moved by Trustee Boothby, seconded by Trustee Scott,
THAT staff proceed, as directed in Board in camera, with
respect to the renewal of the OCDSB long-term disability
benefit plan.
- Carried –
A recorded vote was held and the motion was carried on the following
division:
FOR: Trustees Scott, Boothby, Blackburn,
Kavanagh, Olsen Harper, Ellis,
Schwartz, Braunovan, Menard,
Penny, Seward
(11)
AGAINST: Fisher (1)
ABSTENTION: Nil (0) (0)
b. Human Resources Item
Moved by Trustee Boothby, seconded by Trustee Scott,
THAT staff proceed, as directed in Board in camera, with
respect to a personnel item.
- Carried –
A recorded vote was held and the motion was carried on the following
division:
FOR: Trustees Scott, Boothby, Blackburn,
Kavanagh, Olsen Harper, Ellis,
Schwartz, Braunovan, Menard,
Penny, Seward
(11)
AGAINST: Fisher (1)
ABSTENTION: Nil (0) (0)
49. Briefing from the Chair
Chair Seward reported that the next speaker series event will take place on 1
March 2018 at 7:00 p.m. at Sir Robert Borden High School. Mary Alexandrou,
Program Coordinator for the Children’s Hospital of Eastern Ontario’s (CHEO) youth
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mental health program, and Natalie Markoff, Director of Communication and
Partnerships for Parents’ Lifelines of Eastern Ontario, will discuss understanding
mental health and addiction in youth, as well as coping and resilience strategies.
Chair Seward noted that Pink Shirt Day will be celebrated in schools throughout
the District on 28 February 2018. Pink Shirt Day encourages everyone to practice
kindness and wear pink to symbolize that bullying is not tolerated. This year, Pink Shirt
Day encourages everyone to combat cyberbullying by thinking before making negative
social media posts and using the internet to spread kindness.
50. Briefing from the Director
Director Adams advised that the District’s proposed feedback on the draft
revisions to the Pupil Accommodation Review Guideline (PARG) and the Community
Planning and Partnership Guideline will be presented to the Committee of the Whole
for consideration on 20 March 2018. The deadline for submission of feedback is 23
March 2018.
Director Adams reminded trustees, staff and guests that 27 February 2018 is
Toonie Tuesday. Students at participating schools were asked to bring $2 to help
other students in the District. All funds raised support the Students in Crisis
Emergency Fund. Last year, 101 schools raised over $40,000.
51. Delegations
a. Cynara Corbin, OCDSB parent, Castor Valley Elementary School
Ms. Corbin advised that, at the public consultation in December, parents
learned that Castor Valley Elementary School could accommodate another
portable, make use of an existing empty portable and the septic system was not
yet at capacity. Ms. Cynara expressed the view that in light of these findings,
the District should take the time to explore alternative options for the
overcrowding at Castor Valley ES. She indicated that she did not support a
block move of the kindergarten students to Metcalfe Public School. She
proposed the redirection of Osgoode Public School grade 7 early French
immersion (EFI) students to Metcalfe PS, instead of Castor Valley ES, through
the introduction of an EFI program as an alternative solution.
In response to a query from Trustee Scott, Ms. Corbin expressed the
view that the block move displaces only those students in the Metcalfe area
and should the District introduce a new boundary for EFI, those students would
no longer enter kindergarten at Castor Valley ES. She added that both the staff
recommended option, and the alternative option she proposed, feature the
introduction of EFI at Metcalfe PS. There would be repeated enrolment
reductions as students do not enter kindergarten EFI at Castor Valley ES and
as grade 7 Osgoode PS students are redirected to Metcalfe PS.
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b. Christine MacMillan, OCDSB parent, Castor Valley Elementary School
Ms. MacMillan, expressed concern for the recommendation arising from
the Osgoode Area Program and Boundary Review. She noted that utilization for
Metcalfe PS remains consistent irrespective of the recommendation and that
Metcalfe PS can accommodate for triple track programming without mixing EFI
and middle French immersion (MFI) programs or inflating the numbers of grade
7 and 8 students. She expressed the view that the introduction of EFI at
Metcalfe PS would increase the school’s overall enrolment. She noted that
Metcalfe PS has historically had larger grade 7 and 8 cohorts due to the
English program.
c. Sarah Slater, OCDSB parent, Castor Valley Elementary School
Ms. Slater questioned the long-term viability of the recommendation
arising from the Osgoode Area Program and Boundary Review. She highlighted
that Trustees Seward, Ellis and Scott had expressed concern over the small
scope and short-term nature of the plan at the 20 September 2018 Committee
of the Whole meeting. She noted that the Parent Council of Castor Valley ES
has been concerned with the overcrowding of the school for several years. She
highlighted the changes the kindergarten students of Castor Valley ES have
endured and urged trustees to reconsider the block move recommendation.
d. Natalie Elliot, OCDSB Parent, Castor Valley Elementary School
Ms. Elliot encouraged trustees to delay their decision on the Osgoode
Area Program and Boundary Review as the primary issues of portable use and
the capacity of the septic system have been resolved and Castor Valley ES can
support more students than originally stated. She offered that the District may
benefit by expanding the study to include Osgoode High School, South
Carleton High School and the newly announced high school planned for
Stittsville.
In response to a query from Trustee Menard, Ms. Elliot encouraged the
trustees to not use the March staffing deadline as a goal for decision-making
and, instead explore a broader scope for planning needs in rural south Ottawa
in a timeline that may extend into 2018-2019.
e. Christine Lee, OCDSB Parent, Metcalfe Public School
Ms. Lee, Chair of Metcalfe PS Parent Council, thanked staff, trustees
and the community for their input, time and effort. Parents, staff and
administrators are excited by the addition of an EFI program. The Metcalfe
Parent Council is not in support of the redirection of the Osgoode intermediate
students and feels the movement is inadvisable. Should the District decide to
support the alternative recommendation, the students will be welcomed.
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Ms. Lee noted that fundraising by the Metcalfe PS Parent Council is for
all students and all programs without prejudice. The school has been steadily
increasing its French-language resources for the past several years.
f. Maryam Sugre-Foubert, OCDSB parent
Ms. Sugre-Foubert expressed concern that access to daycare and
busing in rural south Ottawa was not a factor in the Osgoode Area Program
and Boundary Review and is an important element in the lives of area families.
In response to a query from Trustee Braunovan, Ms. Sugre-Foubert
noted that the schools in the area do have extended day programs for school-
aged children but younger siblings must be cared for elsewhere.
g. Jaime Hodges, Chair Osgoode Public School Parent Council
Ms. Hodges spoke in favour of the staff recommendation. The English
program is important to families of Osgood PS and should be maintained. She
expressed the view that the addition of EFI to Osgoode PS in 2009 has been a
positive experience. She added that the movement of the grade 4 MFI students
to Metcalfe PS was favourable as students continue to transition within the
Osgoode HS family of schools.
h. Liz LeCain, OCDSB parent, Osgoode Public School
Ms. LeCain expressed the view that the Osgoode PS students should
continue to move to Castor Valley ES. She stressed the importance of walking
to school as an element of a student’s healthy, active lifestyle and in reducing
transportation costs. She noted that she was in favour of the current staff
recommendation and expressed the view that young students are resilient and
adaptable and often transitions are more difficult for the parents.
i. Jennifer Gillilard, OCDSB parent, Osgoode Public School
Ms. Gillilard, speaking in support of the recommendation, urged trustees
to maintain the English program at Osgoode Public School. Many families in
the area are supported by the program and she expressed the view that the
District should invest more staff and resources in the English and MFI programs
to make them more attractive.
j. Meaghan Baker, OCDSB parent, Osgoode Public School
Ms. Baker expressed the view that quality of education should be the
highest priority. Current grade 8 students from the Osgoode EFI program are
enjoying their time at Castor Valley ES and she was saddened to hear from
others that future students may not be welcome. She expressed concern
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regarding the move of the EFI students to Metcalfe PS. She noted that EFI will
not have been established long enough to include age-appropriate resources
for the intermediate students. Families and students of the current grade 6
students are concerned as they are unsure of the direction they will take in
2018-2019. She noted her support for the staff recommendation and hoped a
decision could be made to provide the community with closure.
In response to a query from Trustee Ellis, Ms. Baker responded that the
process has unintentionally caused unrest in the community with many
suggesting that Osgoode PS students move to schools outside their community
and the unwelcome feeling the suggestions promote.
k. Jackie Kleinherenbrink, OCDSB parent, Osgoode Public School
Ms. Kleinherenbrink noted that a survey was conducted of Osgoode PS
parents and 87% of the respondents indicated their preference for the grade 7
and 8 EFI students to continue attending Castor Valley ES. She expressed the
view that it would be unfair to integrate the Metcalfe PS MFI students with the
EFI students. She also expressed concern over the gap in EFI students that will
be created at Metcalfe PS.
l. Melissa Ekdom-Delorme, OCDSB parent, Castor Valley Elementary
School
Ms. Ekdom-Delorme indicated that a total of 12 students would enter
Metcalfe PS EFI in the first year with a steady increase thereafter. She
expressed the view that the Metcalfe community was not adequately polled and
indicated her preference to delay the decision and increase the scope of the
review to find a better solution.
52. Matters for Action
a. Confirmation of Board Minutes
i. 30 January 2018, Board
Moved by Trustee Blackburn, seconded by Trustee Schwartz,
THAT the 30 January 2018 Board minutes be confirmed.
- Carried –
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ii. 6 February 2018, Special Board Meeting
Moved by Trustee Braunovan, seconded by Trustee Kavanagh,
THAT the 6 February 2018 Special Board meeting
minutes be confirmed.
- Carried –
b. Business Arising from Board Minutes
There was no business arising from the 30 January 2018 Board minutes
or the 6 February 2018 Special Board meeting minutes.
c. Receipt of Committee of the Whole Minutes
i. Receipt of Report 6, Committee of the Whole, 6 February 2018
Moved by Trustee Scott, seconded by Trustee Fisher,
THAT Report 6, Committee of the Whole, dated 6
February 2018, be received.
- Carried –
1. Approval of 2018-2019 School Year Calendar
Moved by Trustee Blackburn, seconded by Trustee
Scott,
THAT the school year calendars (Appendix A and
B) to Report 18-011 be submitted to the Ministry
of Education as the official 2018-2019 school year
calendar for the Ottawa-Carleton District School
Board’s elementary and secondary school.
(Attached as Appendix A)
- Carried –
A recorded vote was held and the motion was carried unanimously by
those present:
FOR: Trustees Blackburn, Boothby,
Braunovan, Ellis, Fisher, Kavanagh,
Menard, Olsen Harper, Penny,
Schwartz, Scott, Seward.
(12)
AGAINST: Nil
(0)
ABSTENTION: Nil (0) (0)
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ii. Receipt of Report 7, Committee of the Whole, 20 February 2018
Moved by Trustee Scott, seconded by Trustee Braunovan,
THAT Report 7, Committee of the Whole, dated 20 June
2017, be received.
Trustee Scott requested that on Folio 59 the reference to Mr. Alex
Johnstone be revised to Ms. Alex Johnstone.
Moved by Trustee Scott, seconded by Trustee Braunovan,
THAT Report 7, Committee of the Whole, dated 20 June
2017, be received as amended.
- Carried –
1. Approval of Osgoode Area Programs and Boundaries
This was a non-consent item and, when dealt with later in
the meeting, the following discussion ensued.
Moved by Trustee Fisher, seconded by Trustee Scott,
A. THAT effective September 2018, a new Early
French Immersion program be introduced at
Metcalfe Public School beginning with grade 1 and
phasing in one grade per year thereafter, and that
current (2017-2018) year 1 and year 2
kindergarten students attending Castor Valley
Elementary School and residing within the new
Early French Immersion attendance boundary be
relocated to Metcalfe Public School for September
2018. That revised Early French Immersion
attendance boundaries for area schools be
approved according to Appendix E of Report No.
18-021; (Attached as Appendix A)
B. THAT grade 1 to 7 Early French Immersion
students currently attending Castor Valley
Elementary School (2017-2018) and impacted by
revised attendance boundaries outlined in
Appendix E of Report 18-021 be permitted a one-
time option to remain at that school for the Early
French Immersion program, and that this provision
be extended to the above students’ siblings born
in 2017 or earlier;
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C. THAT effective September 2018, revised Middle
French Immersion attendance boundaries for Kars
on the Rideau Public School and Metcalfe Public
School be approved according to Appendix F of
Report No. 18-021; (Attached as Appendix B) and
D. THAT Middle French Immersion students currently
attending Kars on the Rideau Public School (2017-
2018) and impacted by revised attendance
boundaries outlined in Appendix F of Report 18-
021 be permitted a one-time option to remain at
that school for the Middle French Immersion
program and that this provision be extended to the
above students’ siblings born in 2017 or earlier.
Moved by Trustee Fisher, seconded by Trustee Schwartz,
THAT the Board adopt the rules of committee.
- Carried -
Trustee Fisher indicated that he heard from many parents
who expressed concern regarding the recommendation. He noted
that with the news that Castor Valley ES can utilize additional
portables and that the septic system will accommodate the
current population, there is no need for an immediate decision.
Trustee Fisher suggested that the District could benefit
from further evaluation of the Osgoode Area Program and
Boundary Review to ensure that the decision made protects
program integrity and student flow in rural south Ottawa.
Moved by Trustee Fisher,
A. THAT the COW recommendation from 20
February 2018 regarding the Osgoode Area
Programs and Boundary Review be referred to
staff to consider the following:
(i) Expansion of the scope of the review to
include Kars on the Rideau Public
School;
(ii) Identification of other options available
to address the growing enrolment
pressures at Castor Valley Elementary
School; and
B. THAT staff undertake consultation with the Kars
on the Rideau Public School on other possible
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options and bring forward a report to Committee of
the Whole on March 20, 2018.
During discussion and in response to questions the
following points were noted:
The expansion of the scope would not constitute an
accommodation review as there would not be 50% of
the school population moving;
Kars on the Rideau Public School was peripherally
included in the review to accommodate the MFI redirect
for Osgoode PS students;
A delay would negatively affect the implementation of
the recommendations for September 2018. When the
school population increases, the latitude for
concessions, e.g., sibling consideration, narrows. To
add to the scope and undertake another full
consultation would delay the decision for another
school year;
It would not be feasible to bring forward a report with
alternative options by 20 March 2018, as there would
be no opportunity to meet with the working group and
have the required consultation;
The boundary and program review process began in
the fall of 2017. Should more options be presented, the
consultation cycle would have to repeat, which will
delay the report until late in the 2018 school year.
Staffing changes at a late date have implications for the
collective agreements;
The suggestions within the review were designed to
maintain the integrity of the Osgoode Township High
School family of schools. A review to direct students to
the proposed high school in Stittsville will involve
upwards of ten schools and include South Carleton
High School. To undertake a review which factors in
these options is complex and will take more than a few
months;
Trustee Ellis expressed concern about the District’s
consultation process and the time that is required to
adequately review and respond to the feedback
provided by the community;
Staff is concerned about the intermediate students
moving to Metcalfe PS, the temporary relief it provides
to Castor Valley ES and the additional pressure it adds
to Metcalfe PS. The interim measures proposed by staff
will not solve the issues in Osgoode Township
indefinitely. However, it is more sustainable when
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intermediates do not move. The solution is the
introduction of a new elementary school in the Greely
area;
Director Adams advised that staff continues to
recommend the block move based on possible future
enrolment. Depending on the grade level of the student
and the imposed staffing caps at the elementary level, a
15 student increase may result in the creation of an
additional 2, 3 or 4 additional classrooms. Should that
occur, an entire class may have to move to a different
school. The original staff recommendation is the most
conservative, and a deferral is not advised;
Trustee Braunovan expressed the view that another
year of consultation would negatively impact the
community;
Trustee Scott queried whether or not a temporary
solution could be found in order for the District to
undertake a broader review of the Osgoode Township
HS family of schools. Manager Carty Ostafichuk noted
that without an approved direction, staff is unable to
prepare the necessary transition plans to ensure
schools are adequately resourced and staffed for
student learning;
The grandfathering of siblings at Castor Valley ES
applies to students already enrolled at Castor Valley ES
and younger siblings;
Superintendent Lehman noted that the cohort in year
one of an EFI program at Metcalfe PS would be very
small. An ideal solution is to have a year one and two
EFI cohort to enable year 2 students to model and
support younger students. Having the larger cohort also
assists EFI educators create a broader culture of
learning;
Trustee Boothby expressed the view that program
viability is important and District staff have experience
in supporting students through transitions; and
Trustee Boothby expressed her concern over the
removal of the sibling provision. Manager Carty
Ostafichuk noted that the alternate recommendation of
a year 1 kindergarten introduction at Metcalfe PS
includes sibling grandfathering according to the original
staff recommendation.
With the consent of the Committee, Trustee Fisher’s
substitute motion was withdrawn.
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An amendment moved by Trustee Fisher,
A. THAT a new Early French Immersion program be
introduced at Metcalfe Public School by phasing-in
the attendance boundary of the program beginning
with year 1 kindergarten in September 2018 and
adding one grade per year thereafter, and that
revised EFI attendance boundaries for area
schools be approved according to Appendix E of
Report No. 18-021;
B. THAT siblings of kindergarten to grade 7 Early
French Immersion students currently attending
Castor Valley Elementary School (2017-2018) and
residing within the new Metcalfe Public School
Early French Immersion program boundary area,
born in 2017 or earlier, be permitted a one-time
option to attend Castor Valley Elementary School
for the Early French Immersion program;
C. THAT effective September 2018, revised Middle
French Immersion attendance boundaries for Kars
on the Rideau Public School and Metcalfe Public
School be approved according to Appendix F of
Report No. 18-021; and
D. THAT Middle French Immersion students currently
attending Kars on the Rideau Public School (2017-
2018) and impacted by revised attendance
boundaries outlined in Appendix F of Report 18-
021 be permitted a one-time option to remain at
that school for the Middle French Immersion
program and that this provision be extended to the
above students’ siblings born in 2017 or earlier.
Trustee Fisher noted that Parts C and D of the original
motion were approved at the Committee of the Whole meeting
and had broad support from the community.
In response to a query from Trustee Scott regarding the
appendices listed in the amendment, Chair Seward
recommended that staff review Report 18-021 to confirm whether
or not the references are accurate. Trustee Scott noted the
decision to move students is never easy and she thanked the
parents for their involvement in the process and their dedication to
community schools. She expressed the view that ongoing
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community cooperation among parents and staff will be critical to
ensure the transition is positive.
Moved by Trustee Braunovan,
THAT the Board end the rules of committee.
- Carried -
Moved by Trustee Fisher, seconded by Trustee Scott,
A. THAT a new Early French Immersion
program be introduced at Metcalfe Public
School by phasing-in the attendance
boundary of the program beginning with
year 1 kindergarten in September 2018 and
adding one grade per year thereafter, and
that revised EFI attendance boundaries for
area schools be approved according to
Appendix E of Report No. 18-021 (with
clarification of the timing of implementation
added to the Legend of Appendix E);
(Attached as Appendix B)
B. THAT siblings of kindergarten to grade 7
Early French Immersion students currently
attending Castor Valley Elementary School
(2017-2018) and residing within the new
Metcalfe Public School Early French
Immersion program boundary area, born in
2017 or earlier, be permitted a one-time
option to attend Castor Valley Elementary
School for the Early French Immersion
program;
C. THAT effective September 2018, revised
Middle French Immersion attendance
boundaries for Kars on the Rideau Public
School and Metcalfe Public School be
approved according to Appendix F of
Report No. 18-021; (Attached as Appendix
C) and
D. THAT Middle French Immersion students
currently attending Kars on the Rideau
Public School (2017-2018) and impacted by
revised attendance boundaries outlined in
Appendix F of Report 18-021 be permitted a
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one-time option to remain at that school for
the Middle French Immersion program and
that this provision be extended to the above
students’ siblings born in 2017 or earlier.
-Carried-
A recorded vote was held and the motion was carried on the following
division:
FOR: Trustees Blackburn, Boothby,
Braunovan, Ellis, Fisher, Menard,
Olsen Harper, Penny, Schwartz,
Scott, Seward.
(11)
AGAINST: Nil
(0)
ABSTENTION: Kavanagh (0) (1)
* * *
Following a break at 9:14 pm the meeting was called to order at 9:24 pm
* * *
d. Receipt of Committee of the Whole Budget Minutes
i. Receipt of Report 2, Committee of the Whole Budget, 30 January
2018
Moved by Trustee Kavanagh, seconded by Trustee Menard,
THAT Report 2, Committee of the Whole Budget, dated
30 January 2018, be received.
- Carried –
e. Report 18-027, Trustee Determination and Distribution 2018-2022
Your Committee had before it Report 18-027 seeking approval of the
determination and distribution of trustees report for submission in accordance
with Regulation 412/00, section 9.
Executive Officer Giroux advised that the Board approved changes to the
electoral zone boundaries of zones 7 and 11 on October 24, 2017. Zone 7 is
comprised of municipal wards 20 (Osgoode) and 22 (Gloucester-South Nepean)
and Zone 11 is comprised of municipal wards 16 (River) and 10 (Gloucester-
Southgate).
The population of the electoral groupings report (PEG) was received from
the Municipal Property Assessment Corporation and is used to calculate the
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elector quotient for each ward and zone. Folio 84 outlines the trustee
determination and distribution, 2018-2022 and reflects the changes to zones 7
and 11.
Moved by Trustee Scott, seconded by Trustee Fisher,
A. THAT The determination and distribution of trustees report
for 2018-2022, attached as Appendix A to staff report 18-
027 be approved; (Attached as Appendix D) and
B. The report be forwarded to the Minister of Education, the
City clerk, City of Ottawa and the school boards within the
jurisdiction of the OCDSB in accordance with Regulation
412/00.
Trustee Scott assumed the Chair.
Trustee Seward thanked Trustee Fisher for working with her to achieve
parity among zones 7 and 11.
Trustee Seward resumed the Chair.
Moved by Trustee Scott, seconded by Trustee Fisher,
A. THAT The determination and distribution of trustees
report for 2018-2022, attached as Appendix A to staff
report 18-027 be approved; (Attached as Appendix D)
and
B. The report be forwarded to the Minister of Education,
the City clerk, City of Ottawa and the school boards
within the jurisdiction of the OCDSB in accordance with
Regulation 412/00.
- Carried –
A recorded vote was held and the motion was carried unanimously by
those present:
FOR: Trustees Blackburn, Boothby,
Braunovan, Ellis, Fisher, Kavanagh,
Menard, Olsen Harper, Penny,
Schwartz, Scott, Seward.
(12)
AGAINST: Nil
(0)
ABSTENTION: Nil (0) (0)
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f. Report 18-032, Code of Conduct
Your Committee had before it Report 18-032 to consider a complaint
under Policy P.073.GOV Board Member Code of Conduct. Executive Officer
Giroux noted that in November 2017, a formal complaint was filed by Trustee
Braunovan alleging a breach of the Code of Conduct by Trustee Blackburn.
Trustees Scott and Schwartz reviewed the complaint and determined that a third
party investigator would formally review the complaint. An investigator was
retained and a report has been submitted to the Board.
Executive Officer Giroux advised that the Board must make a
determination of a breach of the Code of Conduct and determine what action, if
any, the Board might take. She noted that Legal Counsel, Lynn Harnden, was in
attendance to assist the Board in understanding its administrative and legislative
responsibilities. She advised that the decisions made must be based solely on
the facts as identified in the investigator’s report and that the decisions require a
2/3 majority vote.
Moved by Trustee Schwartz, seconded by Trustee Scott,
Upon review of the facts as documented in the investigator’s final
report dated January 23, 2018, regarding a Code of Conduct
complaint filed by Trustee Braunovan in relation to Trustee
Blackburn, the Board finds:
THAT Trustee Blackburn has breached sections 3.18, 3.19, 3.20
and 3.21 of the Code of Conduct, policy P.073.GOV.
In introducing the motion, Trustee Schwartz noted her respect for her
colleagues and her appreciation for the challenging and difficult decision before
the Board. She noted that it is the duty of a trustee and leader to embody the
attributes and behaviours that the District expects of its students.
Trustee Schwartz urged the trustees to reflect on the matter of respect
and to contain the discussion to the investigation and the report presented by the
third party investigator. She expressed the view that sections 3.18, 3.19, 3.20
and 3.21 of the Code of Conduct have been breached.
Trustees Boothby and Ellis noted their support for the motion and
expressed the view that the members of the Special Education Advisory
Committee (SEAC) have been subjected to an unfair and unfounded allegation.
Trustee Menard, speaking in support of the motion, expressed the view
that Trustee Blackburn has clearly violated section 3.18 of the Code of Conduct
and has not displayed the type of respectful behaviour the District encourages of
its students and is in contravention of the civil behaviour clause.
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Trustee Olsen Harper stated that she is a member of SEAC and in her
experience has never witnessed corrupt or untoward behaviour.
Trustee Scott expressed the view that the standards for civil behaviour
outlined in the Code of Conduct must be embraced and that trustees work
together with respect, courtesy and cooperation.
Trustee Schwartz encouraged all trustees to reflect on their own behaviour
and that moving forward, the Board must function as a team to represent their
respective constituencies and the students of the District.
Moved by Trustee Schwartz, seconded by Trustee Scott,
Upon review of the facts as documented in the investigator’s
final report dated January 23, 2018 regarding a Code of
Conduct complaint filed by Trustee Braunovan in relation to
Trustee Blackburn, the Board finds:
THAT Trustee Blackburn has breached sections 3.18, 3.19,
3.20 and 3.21 of the Code of Conduct, policy P.073.GOV.
- Carried –
A recorded vote was held and the motion was carried by those
present:
FOR: Trustees Scott, Boothby, Kavanagh,
Olsen Harper, Ellis, Fisher, Penny,
Menard, Braunovan, Schwartz,
Seward
(11)
AGAINST: Nil
(0)
ABSTENTION: Nil (0) (0)
Trustee Schwartz expressed the view that an appropriate sanction for the
breach of the Code of Conduct would be censure. She submitted that barring a
trustee from participation at a meeting of the Board or committee of the Board is
unnecessary. She added that censure is a formal expression of the Board’s
disapproval of the behaviour.
Moved by Trustee Schwartz, seconded by Trustee Menard,
Whereas the Board Member Code of Conduct, Policy P.073.GOV.,
establishes standards of conduct for Board members, including the
following standards for civil behaviour:
-49-
3.18 Board members shall, at all times, act with decorum and
shall be respectful of other Board members, staff, students
and the public.
3.19 All Board members shall endeavour to work with other Board
members and staff of the Board in a spirit of respect,
openness, courtesy, and co-operation.
3.20 All Board members shall have regard for, and model, the
behavioral expectations referenced in Policy P.012.GOV,
Board Governance, Policy P.125.SCO, School Board Code
of Conduct, and Policy P.009.HR: Respectful Workplace
(Harassment Prevention).
3.21 All members of the Board shall understand their
responsibility for contributing to a respectful workplace, and
make every reasonable effort to resolve issues arising as a
result of friction, conflict or disagreement in a respectful and
professional manner that contributes to a healthy and
productive workplace.
Whereas the Board has determined that Trustee Blackburn has
breached sections 3.18, 3.19, 3.20 and 3.21 of the Code of
Conduct, policy P.073.GOV;
Therefore be it resolved,
THAT the Board formally censure Trustee Blackburn for
failing to comply with the expectations for civil behaviour as
established in the Code of Conduct.
An amendment moved by Trustee Ellis, seconded by Trustee Boothby,
That the motion be revised to include the addition of the following:
“THAT Trustee Blackburn be barred from attending SEAC meetings
for the remainder of her term of office.”
Trustee Ellis stated the allegation of the corruption of SEAC is serious. He
expressed the view that the amendment serves to recognise that the Board
appreciates the support of the SEAC members and serves as an apology to
SEAC.
Trustee Braunovan, speaking against the amendment, expressed the view
that she could not justify a sanction that prevented attendance by an elected
official at a committee meeting. She noted that it was only by virtue of her
complaint that the matter has been made public.
Trustee Olsen Harper noted she was in support of the amendment.
-50-
Trustee Menard agreed with the sentiment of the amendment and
expressed support for the SEAC members but added that he would not support
the amendment.
In response to a query from Trustee Boothby, Mr. Harnden noted that the
Code of Conduct is restrictive in the types of sanctions that may be imposed. The
Code of Conduct is in line with the Education Act and it would not be within the
purview of the Board to impose a sanction of that length. He referred trustees to
section 4.37 b. of the Code of Conduct which references a single meeting. The
sanction would have to be limited to a single meeting of SEAC.
Trustee Boothby expressed the view that the amendment serves as a
message to the members of SEAC that the Board values their work.
Trustee Kavanagh expressed her appreciation for the work of Trustee
Schwartz and Scott in their review of the complaint. She noted that censure is an
expression of severe disapproval.
Mr. Harnden clarified that the term “committee”, as referenced in the Code
of Conduct, refers to all of the various committees of the Board, beyond
Committee of the Whole and would, therefore, include SEAC.
Trustee Scott assumed the Chair.
Trustee Seward expressed the view that she could support the
amendment if the sanction was reduced to barring Trustee Blackburn from a
single meeting of SEAC.
Executive Officer Giroux advised that due to the appeal process timelines,
the earliest SEAC meeting that could be added to the sanction would be the 11
April 2018 meeting if the amendment carried.
A sub-amendment moved by Trustee Seward, seconded by Trustee
Olsen Harper,
THAT the amendment be revised to read:
“THAT Trustee Blackburn be barred from attending the 11 April
2018 meeting of SEAC.”
Trustee Seward expressed the view that the sub-amendment is a
symbolic gesture which strengthens the censure and indicates that the District
will not tolerate the harassment of its volunteers.
Trustees Boothby and Olsen Harper expressed support for the sub-
amendment and noted that barring Trustee Blackburn from attending the 11 April
2018 SEAC meeting does not affect her community as she is not a voting
member of SEAC and is reflective of the egregious behaviour.
-51-
Trustees Schwartz and Menard, speaking against the amendment and the
sub-amendment, noted that censure is the most appropriate sanction for the
behaviour.
Trustee Schwartz assumed the Chair.
In response to a query from Trustee Scott, Mr. Harnden advised that the
Board is empowered to bar attendance at a committee meeting whether or not
the trustee in question is in attendance as a trustee or a member of the public.
Executive Officer Giroux advised that statutory and advisory committees are
governed by the rules of the Board. The Chair is not required to recognise
anyone other than the members of the committee; however, it is common
practice for those committees to work by consensus and for the Chair of those
committees to recognise non-members and allow them to speak.
Trustee Scott resumed the Chair.
Trustee Seward noted that by supporting the sub-amendment the Board
demonstrates a commitment to its volunteers.
A sub amendment moved by Trustee Seward, seconded by Trustee Olsen
Harper,
THAT the amendment be revised to read:
“THAT Trustee Blackburn be barred from attending the 11 April
2018 meeting of SEAC.”
- Defeated –
A recorded vote was held and the sub-amendment was defeated on
the following division:
FOR: Trustees Boothby, Ellis, Seward
Penny, Olsen Harper
(5)
AGAINST: Trustees Schwartz, Scott, Menard,
Fisher, Braunovan
(5)
ABSTENTION: Kavanagh (0) (1)
Trustee Ellis expressed disappointment that the amendment does not
meet the terms of the Education Act or the Code of Conduct. He expressed the
view that the sub-amendment would have been an appropriate sanction.
Trustee Ellis advised that he wished to withdraw the motion and requested
a recorded vote.
Moved by Trustee Ellis, seconded by Trustee Boothby,
THAT the amendment be withdrawn.
- Carried –
-52-
A recorded vote was held and the motion was carried by those
present:
FOR: Trustees Boothby, Braunovan, Ellis,
Fisher, Menard, Olsen Harper,
Penny, Schwartz, Scott, Seward.
(11)
AGAINST: Nil
(0)
ABSTENTION: Nil (0) (0)
Trustee Seward resumed the Chair.
Trustees Schwartz expressed the view that it is never pleasant to censure
a colleague. She noted that the Code of Conduct serves to guide trustees and
that they have an obligation to model good behaviour to the public.
Moved by Trustee Schwartz, seconded by Trustee Menard,
Whereas the Code of Conduct, Policy P.073.GOV, establishes
standards of conduct for Board members, including the
following standards for civil behaviour:
3.18 Board members shall, at all times, act with decorum
and shall be respectful of other Board members, staff,
students and the public.
3.19 All Board members shall endeavour to work with other
Board members and staff of the Board in a spirit of
respect, openness, courtesy, and co-operation.
3.20 All Board members shall have regard for, and model,
the behavioral expectations referenced in Policy
P.012.GOV, Board Governance, Policy P.125.SCO,
School Board Code of Conduct, and Policy P.009.HR:
Respectful Workplace (Harassment Prevention).
3.21 All members of the Board shall understand their
responsibility for contributing to a respectful
workplace, and make every reasonable effort to resolve
issues arising as a result of friction, conflict or
disagreement in a respectful and professional manner
that contributes to a healthy and productive workplace.
Whereas the Board has determined that Trustee Blackburn has
breached sections 3.18, 3.19, 3.20 and 3.21 of the Code of
Conduct, policy P.073.GOV;
-53-
Therefore be it resolved,
THAT the Board formally censure Trustee Blackburn for
failing to comply with the expectations for civil
behaviour as established in the Code of Conduct.
-Carried-
A recorded vote was held and the motion was carried by those
present:
FOR: Trustees Scott, Boothby, Kavanagh,
Olsen Harper, Ellis, Fisher, Penny,
Menard, Braunovan, Schwartz,
Seward.
(11)
AGAINST: Nil
(0)
ABSTENTION: Nil (0) (0)
53. Matters for Discussion
a. Report from OPSBA Representatives
Trustee Penny advised that OPSBA has recently announced that the
former Rideau High School property was one of four community hub projects to
receive up to 18 months of funding from the Ministry of Infrastructure.
Trustee Boothby noted that OPSBA discussed the coordination of an
Education Day in May during which school boards would invite provincial MPP
candidates to a moderated discussion regarding education issues. Trustee
Boothby will bring the item to the 7 March 2018 Agenda Planning Committee
meeting and trustees will receive further details in April.
54. New Business – Information and Inquiries
Trustee Blackburn wished to thank all those who attended her 50th birthday party.
She noted that the event raised more than $3000 for the Education Foundation of
Ottawa.
55. Adjournment
The meeting adjourned at 10:28 pm.
Jennifer Adams Shirley Seward
Director of Education Chair of the Board
September 2018
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First day of school: Holidays 2018: Oct.8/ Dec. 24-31
Sept. 4, 2018 Holidays 2019: Jan.1-4/ Feb.18/ Mar 11-15,
April 19, 22/May 20
Last day of classes P.A. Days 2018: Oct.5/ Nov.23
for students: June 27, 2019 P.A. Days 2019: Jan.25/ Feb. 15/ April 12/ June 7,28
Gr 3/6 EQAO Assessments:
May 21-June 3. Note: schools
identify specific dates
*awaiting final Ministry of Education Approval
OCDSB 2018 – 2019 SCHOOL YEAR CALENDAR
Elementary
Appendix A to Board
27 February 2018
September 2018
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November 2018
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December 2018
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January 2019
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February 2019
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First day of school: Holidays 2018: Oct.8/ Dec. 24-31
Sept. 4, 2018 Holidays 2019: Jan.1-4/ Feb.18/ Mar 11-15,
April 19, 22/May 20
Last day of classes
for students: June 25, 2019
P.A. Days 2018: Oct.5/ Nov.23
P.A. Days 2019: Feb. 1/ April 12/ June 26-28
Gr 9 Math Assessment: Semester 1 exams: January 25,28,29,31
Semester 1: Jan 14-25, 2019 Semester 2 exams: June 19,20,21,24,25
Semester 2: June 5-18, 2019
Grade 10 OSSLT: March 27, 2019
OCDSB 2018 – 2019 SCHOOL YEAR CALENDAR
Secondary
!
!
Castor Valley E.S.
Metcalfe P.S.
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February 2017Prepared by OCDSB Planning Department using digital data that was provided by the City of Ottawa and is protected by copyright.
µ
Recommended Attendance Boundaries - Osgoode Area Program and Boundary Review Effective September 2018Grades 7 to 8 Early French Immersion Program Appendix Eto Report 18-021
Beginning in September 2018, this boundary area is being phased-out of Castor Valley E.S. and into Metcalfe P.S., commencing with Year 1 Kindergarten for September 2018 and adding a grade a year thereafter.
Appendix B to Board
27 February 2018
!
!
!Metcalfe P.S.
Osgoode P.S.
Castor Valley E.S.
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February 2017Prepared by OCDSB Planning Department using digital data that was provided by the City of Ottawa and is protected by copyright.
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Recommended Attendance Boundaries - Osgoode Area Program and Boundary ReviewEffective September 2018Kindergarten to 6Early French Immersion Program Appendix Eto Report 18-021
Beginning in September 2018, this boundary area is being phased-out of Castor Valley E.S. and into Metcalfe P.S., commencing with Year 1 Kindergarten for September 2018 and adding a grade a year thereafter.
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Recommended Attendance Boundaries Osgoode Area Program and Boundary Review Effective September 2018Grades 4 to 8 Middle French Immersion Program
February 2017Prepared by OCDSB Planning Department using digital data that was provided by the City of Ottawa and is protected by copyright.
µ
Legend
Redirect to Metcalfe P.S. 4 to 8 MFI
Appendix Fto Report 18-021
Appendix C to Board
27 February 2018
Appendix D to Board
27 February 2018
Zone Ward Name Ward
Number
Electoral Group Population
(Public School Supporter
Population)
Electoral
Quotient
West Carleton-March 5 16,475
Stittsville 6 18,712
Rideau-Goulbourn 21 18,382
Total 53,569 1.098
Kanata North 4 24,152
Kanata South 23 30,354
Total 54,506 1.117
Barrhaven 3 32,795
Knoxdale-Merivale 9 24,974
Total 57,769 1.184
Zone 4 Bay 7 31,380
Total 31,380 0.643
Zone 5 College 8 33,709
Total 33,709 0.691
Rideau-Rockcliffe 13 22,352
Alta Vista 18 28,639
Total 50,991 1.045
Osgoode 20 15,455
Gloucester-South Nepean 22 28,600
Total 44,055 0.903
Orléans 1 23,577
Cumberland 19 22,226
Total 45,803 0.939
Rideau-Vanier 12 29,997
Capital 17 26,476
Total 56,473 1.158
Somerset 14 32,589
Kitchissippi 15 29,875
Total 62,464 1.280
River 16 30,378
Gloucester-Southgate 10 26,403
Total 56,781 1.164
Innes 2 20,132
Beacon Hill-Cyrville 11 17,790
Total 37,922 0.777
Grand Total:585,422 12.000
OCDSB - Trustee Determination and Distribution, 2018-2022
Zone 11
Zone 1
Zone 2
Zone 3
Zone 6
Zone 7
Zone 8
Zone 9
Zone 10
Zone 12