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HomeMy WebLinkAbout09cii Report 23 COW 19 June 2018 Public Minutes REV and AppendicesREPORT NO. 23, COMMITTEE OF THE WHOLE DATE: 19 June 2018 A meeting of the Committee of the Whole was held this evening in the Trustees’ Committee Room, 133 Greenbank Road, Ottawa, Ontario, commencing at 7:00 p.m. with Trustee Lynn Scott in the chair and the following trustees also in attendance: Christine Boothby, Erica Braunovan, Chris Ellis, Theresa Kavanagh, Shawn Menard, Keith Penny, Sandra Schwartz, and Shirley Seward. STUDENT TRUSTEES: Alexander MacDonald. STAFF: Director of Education, Jennifer Adams; Associate Director of Education, Brett Reynolds; Chief Financial Officer, Mike Carson; Superintendent of Human Resources, Janice McCoy; Superintendent of Curriculum Services, Dorothy Baker Superintendents of Instruction, Mary Jane Farrish and Peter Symmonds; Superintendent of Learning Support Services, Olga Grigoriev; Manager of Learning Support Services, Stacey Kay; System Principal of Learning Support Services, Amy Hannah; System Vice-Principal of Learning Support Services, Jenny Dewan; Executive Officer, Corporate Services, Michèle Giroux; Strategic Business Analyst, Andrea Rahim; Manager of Facilities, Miro Vala; Manager of Finance, Kevin Gardner; Manager of Board Services, Katrine Mallan; Policy Analyst, Engy Masieh; Manager of Communications & Information Services, Diane Pernari-Hergert; Communications Officer, Rebecca Mason; Audio Visual Specialist, John MacKinnon; Senior Coordinator, Board Services, Sue Baker; and Committee Coordinator, Amanda Rock. NON-VOTING REPRESENTATIVES: Renald Cousineau, Ottawa-Carleton Secondary School Administrators Network (OCSSAN); Rob Kirwan, Special Education Advisory Committee (SEAC). 1.Call to Order Vice-Chair Scott called the meeting to order at 7:27 p.m. She acknowledged that the meeting is taking place on unceded Algonquin Territory and thanked the Algonquin Nations for hosting the meeting on their land. Report 23, Committee of the Whole - 1 - 19 June 2018 (Public) 2. Approval of Agenda Moved by Trustee Seward, THAT the agenda be approved. - Carried – 3. Briefing from the Chair Chair Seward advised that at a Special Board meeting on 11 June 2018, the Board approved its 2018-2019 operating budget of $974.3 million and capital budget of $105.5 million. The budget was aligned with the Board’s strategic priorities and makes new investments of $3.2 million in learning, $2.6 million in well-being, $1.5 million in equity, $1.2 million in stewardship and $564,000 in engagement. The OCDSB will be participating in the Ottawa Capital Pride Parade on Sunday, 26 August 2018. Each year, over 100 members of the OCDSB family walk or ride the yellow school bus to demonstrate the District’s commitment to creating safer and more accepting spaces. Participants are encouraged to wear purple with rainbow accessories, and assemble at the pre-parade float line-up on Gladstone Avenue, east of Bank Street, at noon on 26 August. Chair Seward circulated three copies of OPSBA’s Annual Report for 2017-2018. She noted that two additional copies are available in Board Services and the report is also posted on the OPSBA Board website. On behalf of the Board, Chair Seward thanked the OPSBA representatives for their contributions to this year’s achievements. 4. Briefing from the Director Director Adams advised that the OCDSB Advisory Committee of the Arts Awards were held on 19 June 2018.There was 7 awards distributed. Director Adams thanked the Committee of the Arts for arts programs that are flourishing in the District’s schools. 5. Delegations a. Kelly Livingston Ms. Livingston requested a copy of a home schooling application that was submitted and approved without her consent or knowledge. Chair Scott cautioned Ms. Livingston about sharing personal information and advised that this issue is a personal matter that should be dealt with by the Superintendent of Instruction for her child’s school. Chair Scott advised that staff will follow up with her. Report 23, Committee of the Whole - 2 - 19 June 2018 (Public) 6. Unfinished Business, Committee of the Whole, 5 June 2018 Report 18-068, Measurement Report, Equity The Board had before it Report 18-068, Measurement Report, Equity providing information on the status of the Strategic Plan Equity Objective: By 2019, the District will reduce barriers to learning to improve equity of access and opportunity for all students. Executive Officer Giroux and Strategic Planning Analyst Rahim advised that in May 2017, the Ministry of Education established an Education Equity Secretariat tasked with building increased capacity and delivering on Ontario’s Education Equity Action Plan. These changes have shaped the direction of the work at the OCDSB. To challenge the status quo and take a critical look at biases, the District must acknowledge, respect and understand differences and aim to be more culturally responsive. Progress on the equity objective includes the following activities in support of the Strategic Plan Equity Objectives: a. Develop and implement enhanced methodologies to differentiate the allocation of resources to improve equity of opportunity for all students: • Collection of identity-based data; • Black Youth Conference; • Use of special provisions for English Language Learners; • Cultural proficiency training; and • Updates to the Resource Allocation Index based on Socioeconomics (RAISE) index. b. Identify students and groups of students who face barriers to learning and differentiate supports to close achievement gaps: • EQAO performance; and • Students with a Learning Disability (LD). c. Review and ensure effective use of FNMI funding to increase FNMI graduation rates: • English Course: Understanding Contemporary First Nations, Métis and Inuit Voices; • Indigenous Education Advisory Council (IEAC); • Professional development; and • Indigenous Science, Technology, Engineering and Mathematices (InSTEM) Pilot. Executive Officer Giroux advised that next steps for the District include the following activities: • Building community trust; Report 23, Committee of the Whole - 3 - 19 June 2018 (Public) • Participating on a City of Ottawa panel to discuss the District’s progress since the launch of the report, “Addressing Anti-Black Racism in Ottawa” • Working with the Advisory Committee on Equity to revise the Board’s policy, and • Developing a District-level learning plan that is designed to reach all staff. In response to a query from Trustee Ellis, Executive Officer Giroux advised that there is work to be completed on the information technology infrastructure before starting the data collection. She also noted that qualitative research work with some community groups and data collection will begin in the spring or fall of 2019. Trustee Menard expressed the opinion that the District falls short regarding the provision of differentiated supports. He noted that he would like to review a list of differentiated supports that currently exist and a list of which supports would make a difference for students, for example, academic streaming. Trustee Seward expressed the opinion that the District has done a considerable amount of work on equity since 2010. She noted three major accomplishments of the OCDSB include: the establishment of the ad hoc committee on special education whose recommendations included the establishment of the geographic model and differentiated supports; an emphasis on gender-related issues; and, measurement of socio-economic status to address poverty issues. Trustee Seward noted that, more recently, the OCDSB has begun to focus on issues affecting First Nations, Métis and Inuit peoples, with the assistance a trustee knowledgeable on these issues. She also noted that equity has been at the core of work undertaken by the District. Trustee Penny assumed the Chair. In response to Trustee Scott’s queries regarding the delay in analyzing previously collected data, Executive Officer Giroux advised that the District was not able to collect race-based data without the legislative framework that is now in place. She noted that the provincial government has established a partnership with the Information and Privacy Commissioner and the Human Rights Tribunal. Data collection will be a self-identification process rather than a student census. She noted that provincial funding will allow the District to fill a research officer position to work on this initative. Trustee Scott expressed her appreciation for illustrating the overlap of various groups and to understand how students may be affected by differentiated instruction and individualized education plans. Trustee Scott resumed the Chair. In response to a query from Trustee Penny, Executive Officer Giroux advised that the Ontario Government released its anti-racism data standards in April 2018, and it was posted on its website. The link to the website can be found on page 4 of Report 18-068. Report 23, Committee of the Whole - 4 - 19 June 2018 (Public) 7. Matters for Action: a. Receipt of 2017-2018 Annual Reports from Advisory Committees i. Advisory Committee on Extended Day and Child Care Programs Holly Grenier, Chair of the Advisory Committee on Extended Day and Child Care Programs, provided the following update on the Committee’s activities during the 2017-2018 school year: • There are approximately 5,663 children enrolled in OCDSB extended day programs (EDP) across 63 locations. EDP programs operate on a cost recovery basis. The 2017-2018 operating budget is approximately $16 million. Community partners operate 29 programs co-located within OCDSB schools. The OCDSB also offers Infant, Toddler and Preschool childcare at two locations; • The Committee provides advice to the Board on all strategic and operational challenges and opportunities related to Extended Day and Child Care programs. Five meetings were held over the last year; • There are three key issues which include accessibility, affordability, and the quality of care; • The District is not required to comply with the Child Care and Early Years Act; however, community partners who operate 30% of the City’s programs, do need to be compliant. This creates a double standard; • The Committee co-developed a parent survey to solicit input on the level of parent satisfaction with the programs and services provided in the EDP program and the results will be presented to the Board; • Areas that need improvement include curriculum activities, program structure, utilization of space, and nutrition; • Early childhood educators (ECEs) work in kindergarten classrooms and the EDP program; • The Committee continues to experience difficulty achieving quorum on a regular basis, primarily due to the composition of the membership. With the exception of SEAC, voting representatives from other advisory committees rarely attend meetings. Also, the policy requires six meetings per year while four or five meetings per year are sufficient. Next year, the Committee plans to meet four times. In response to trustee queries the following points were noted by Ms. Grenier: • Children get 30 minutes of outdoor physical activity; Report 23, Committee of the Whole - 5 - 19 June 2018 (Public) • Licensed child care facilities are required to post a schedule of activities and snacks; • Leadership, space utilization, and nutrition are areas in which the District can improve the quality of extended day programs; • Consideration needs to be given to programs with different demographics; however, the needs and concerns of parents are similar across the District’s extended day programs; and • Parents are generally satisfied with the fees and the cost model is in line with their expectations. Moved by Trustee Schwartz, THAT the 2017-2018 Annual Report from the following committee be received: i. Advisory Committee on Extended Day and Child Care Programs. - Carried – b. Report 18-075, Approval of Short-Term Borrowing Resolution Your Committee had before it Report 18-075 seeking approval of a borrowing resolution as provided for by Section 243 of the Education Act. Chief Financial Officer (CFO) Carson advised that the Finance department continually monitors cash flow to ensure the District is able to settle its financial obligations when due. At times, the receipt of cash may not coincide with disbursement requirements and it is common for organizations to establish short-term borrowing arrangements to ensure that timing issues do not adversity affect ongoing activities. To the extent that borrowing is necessary, the District will be required to repay amounts borrowed with interest charges based on the rates established at the time of borrowing. Moved by Trustee Menard, THAT the Board approve the Ottawa-Carleton District School Board Borrowing Resolution as presented in Appendix A of Report 18- 075. In response to a query from Trustee Penny, CFO Carson advised that there is need to increase the credit limit due to provincial funding arriving a week or two later than anticipated. The District did have the potential of going over its limit previously. In response to a query from Trustee Menard, CFO Carson advised that there are no credit implications as the school board has funds available in its reserves. This does not harm credit use. Report 23, Committee of the Whole - 6 - 19 June 2018 (Public) Moved by Trustee Menard, THAT the Board approve the Ottawa-Carleton District School Board Borrowing Resolution as presented in Appendix A of Report 18-075. (Attached as Appendix A) - Carried – c. Report 18-060, Greenhouse Gas Reduction Funding Your Committee had before it Report 18-060 seeking approval of projects to be implemented under the Greenhouse Gas Reduction Funding (GGRF) for the 2018-2019 budget year. Chief Financial Officer (CFO) Carson advised that the capital funding announcement for 2018-2019 includes greenhouse gas reduction funding which is a result of Ontario’s continued implementation of the cap and trade program to reinvest proceeds in initiatives to reduce greenhouse gas emissions. Eligible components include lighting, HVAC and controls, building envelope and a few various technologies. CFO Carson noted that this is a time-limited initiative and funds cannot be carried forward to future periods. While the intent of the program is to provide funding for new projects, a portion of GGRF may be transferred to existing eligible projects with the 2017-2018 Facilities Renewal Project/School Condition Index (FRP/SCI) project plans. Budgets for the transferred projects will be re-allocated to FRP/SCI projects for the 2018-2019 fiscal year. CFO Carson advised that the District will receive approximately $5.1 million in funding that must be expended by 31 March 2019. Projects that were previously approved under the FRP/SCI project plan will be given priority, with one or two additional projects added if funds are available. Moved by Trustee Schwartz, A. THAT staff be authorized to precede with individual project tenders within the Greenhouse Gas Reduction Funding Project plans as outlined in Appendix A to Report 18-060; B. THAT budgets for eligible projects previously approved within the School Condition Improvement funding program may be transferred to the GGRF program as required; C. THAT as projects are tendered, based on bid results, or as priorities change, additional projects may be added or removed to suit the availability of the overall budget and these additional projects will be able to proceed without further approval as long as the total overall GGRF budgets of $5,093,000 are not exceeded; and Report 23, Committee of the Whole - 7 - 19 June 2018 (Public) D. THAT the Chair of the Board and Director of Education be authorized to award contracts above $500,000 that are within this overall available uncommitted approved budget. In response to queries the following points were noted: • Upgrading lighting to LED lightbulbs helps with conservation and energy efficiency targets; • All new schools are required to have electric vehicle charging stations; • The District has not yet received the provincial funding; and • Trustee Penny noted that the intention to work within the allotted funds was not explicitly stated in the motion. An amendment moved by Trustee Penny, THAT “to a maximum of $5,093,810” be added to the end of Part A”. - Carried, friendly – Moved by Trustee Schwartz, A. THAT staff be authorized to precede with individual project tenders within the Greenhouse Gas Reduction Funding Project plans (to a maximum of $5,093,810) as outlined in Appendix A to Report 18-060. (Attached as Appendix B) B. THAT budgets for eligible projects previously approved within the School Condition Improvement funding program may be transferred to the GGRF program as required; C. THAT as projects are tendered, based on bid results, or as priorities change, additional projects may be added or removed to suit the availability of the overall budget and these additional projects will be able to proceed without further approval as long as the total overall GGRF budgets of $5,093,000 are not exceeded; and D. THAT the Chair of the Board and Director of Education be authorized to award contracts above $500,000 that are within this overall available uncommitted approved budget. - Carried – Report 23, Committee of the Whole - 8 - 19 June 2018 (Public) d. Report 18-066, Revisions to Policy P.108.SCO Care of Students with Severe or Life-Threatening Medical Conditions Your Committee had before it Report 18-066 seeking approval for minor revisions to Policy P.108.SCO Care of Students with Severe or Life-Threatening Medical Conditions required for compliance with the Ministry of Education Policy/Program Memorandum (PPM) 161. Executive Officer Giroux advised that PPM 161 details a number of requirements and expectations from school boards pertaining to training, daily management of medical conditions, awareness, a Plan of Care, and avoidance of triggers. School boards are required to update their existing policies by 01 September 2018. Moved by Trustee Kavanagh, THAT revisions to P.108.SCO Care of Students with Severe or Life-Threatening Medical Conditions, be approved. In response to a query from Trustee Ellis, Associate Director Reynolds and Executive Officer Giroux advised that communicable diseases are not explicitly addressed in this policy. Staff has reviewed the proposed changes to the policy with Ottawa Public Health. In response to a query from Trustee Boothby, Executive Officer Giroux advised that staff are working on the forms and awareness sheets for parents. Schools are required to review the policy with their staff at the start of every school year. She added the Procedure PR.548.SCO provides guidelines for addressing the needs of students with severe or life-threatening medical conditions and the availability and use of automated external defibrillators (AEDs). In response to a query from Trustee Schwartz, Associate Director Reynolds advised that there is no requirement for schools to provide prescribed medication for children. He noted that part of the communication to parents will be to advise them of supports that are available if they cannot afford medication for their child(ren). Moved by Trustee Kavanagh, THAT revisions to P.108.SCO Care of Students with Severe or Life-Threatening Medical Conditions, be approved. (Attached as Appendix C) - Carried – * * * Following a break at 8:54 pm, the meeting was called to order at 9:00 pm * * * Report 23, Committee of the Whole - 9 - 19 June 2018 (Public) e. Report 18-077, Approval of Policy P.140.GOV Indigenous Education Advisory Council Your Committee had before it Report 18-077 seeking approval of policy P.140.GOV Indigenous Education Advisory Council. Superintendent Baker advised that, following Board approval of the consultation plan on 24 April 2018, staff has received considerable feedback on the draft policy in the areas of definitions, mandate, composition, process for appointment of members, and roles and responsibilities. The draft policy has been updated to include more fulsome, accurate and inclusive definitions for Métis and Inuit terms to reflect the current approach and spirit of the Truth and Reconciliation Calls to Action, and to make reference to First Nations, Métis or Inuit rather than using the term “Indigenous”; Moved by Trustee Penny, A. THAT Policy P.140.GOV Indigenous Education Advisory Council be approved; and. B. THAT in the first year of operation and in consultation with the Elders, Senators, and Traditional Knowledge Keepers, the District invite individuals and/or organizations with whom it maintains established partnerships to sit on the IEAC. An amendment moved by Trustee Ellis, THAT a new Part C be added as follows: C. THAT the minutes from the Indigenous Education Advisory Council be distributed to the Board and posted to the District website. - Carried, friendly – An amendment moved by Trustee Ellis, THAT a new section 3.1 f) be added as follows: “liaise with community stakeholders as needed by actively engaging parents and community partners to help provide an equitable and inclusive education and work environment for Indigenous students and staff. - Carried, friendly – An amendment moved by Trustee Ellis, THAT “two (2) and” be inserted at the beginning of section 4.4 d). Report 23, Committee of the Whole - 10 - 19 June 2018 (Public) Trustee Ellis noted that he wished to make a provision for up to two students from the same community if the committee was unable to have all three communities represented. Chair Scott called for a two-minute break to provide an opportunity for staff and trustees to clarify the wording in the amendment. The amendment was withdrawn. An amendment moved by Trustee Ellis, THAT section 4.4 d) be amended to read as follows: “at least two (2) and not more than three (3) grade 7-12 students; where possible each of First Nations, Métis and Inuit communities would be represented.” - Carried, friendly – An amendment moved by Trustee Ellis, THAT section 4.9 be amended to insert “and one voting member” after “chair and vice-chair”. - Carried, friendly – An amendment moved by Trustee Ellis, THAT section 4.12 be amended to add “the vice-chair shall assume the duties of the chair when the chair is absent.” - Carried, friendly – An amendment moved by Trustee Ellis, THAT a new Part D be added as follows: D. THAT this policy will be reviewed two (2) years from its passing and revision(s), if any passed, no longer than two (2) years and nine (9) months from the policy’s passing. - Carried, friendly – Moved by Trustee Penny, A. THAT Policy P.140.GOV Indigenous Education Advisory Council be approved, as amended; (Attached as Appendix D) B. THAT in the first year of operation and in consultation with the Elders, Senators, and Traditional Knowledge Keepers, the District invite individuals and/or organizations with whom it maintains established partnerships to sit on the IEAC; Report 23, Committee of the Whole - 11 - 19 June 2018 (Public) C. THAT the minutes from the Indigenous Education Advisory Council be distributed to the Board and posted to the District website; and D. THAT this policy will be reviewed two (2) years from its passing and revision(s), if any passed, no longer than two (2) years and nine (9) months from the policy’s passing. - Carried – f. Report 18-073, Special Education Plan 2018 Your Committee had before it Report 18-073 seeking approval of the Special Education Plan. Superintendent Grigoriev advised that school boards are required to prepare a special education plan annually. This year, a more comprehensive review of the document has been undertaken with a focus on improving the clarity and ease of use of the plan and aligning it with legislative requirements. The revisions to the special education plan for 2018 were drafted in consultation with members of SEAC. The work done this year has clarified that the special education plan is based on the input from SEAC of the past year and is the plan for special education programs and services for the coming school year. The work on the special education plan has been substantive and was undertaken by Learning Support Services for review and its update. The key consultation on the plan has occurred through SEAC meetings. The special education plan outlines several links to the District Strategic Plan. On behalf of Trustee Boothby, Trustee Seward was satisfied that SEAC has been involved in the Special Education Plan. Moved by Trustee Kavanagh, THAT the Special Education Plan attached as Appendix A to Report No. 18-073 be approved. Trustee Braunovan drew attention to the Guiding Principles in the plan and queried whether the words “subject to available resources” and “to the point of undue hardship for the District” could be removed. Director Adams advised that the guiding principles were part of the recommendations emanating from the Special Education Ad Hoc Committee who was tasked with reviewing the Board’s Policy on Special Education Programs and Services (P.096.SES). Director Adams may want to consider that SEAC reviewing the policy next year. Report 23, Committee of the Whole - 12 - 19 June 2018 (Public) SEAC representative Kirwan noted that he would add this item to the SEAC agenda for September 2018. Mr. Kirwan expressed his appreciation to Learning Support Services staff for their work with SEAC, including the review and revision of the Special Education Plan. Trustee Penny requested that his telephone number be corrected on page 178 of the Special Education Plan in order to be compliant with the Elections Act. Trustees Scott and Kavanagh commended staff for their work on the Special Education Plan. Moved by Trustee Kavanagh, THAT the Special Education Plan attached as Appendix A to Report No. 18-073 be approved. - Carried - g.Report 18-076, Special Projects Procurement Your Committee had before it Report 18-076 seeking approval for staff touse pre-qualified general contractors, on a time and material basis, to procure several construction/renovation projects up to $500,000 in order to ensure schools are ready for a September 2018 opening. Facilities and Supply Chain Management staff have explored ways to streamline the procurement and tendering process for the purpose of expediting projects to be completed by September 2018. Staff has recommended that renovation projects with a maximum cost of $500,000 be authorized to proceed with the work on a time and material basis. The anticipated construction renovation work will include the creations of Autism Spectrum Disorder (ASD) rooms, unit washrooms, universal washrooms, all-gender washrooms, all-gender change rooms, barrier-free washrooms and learning commons spaces. All projects will be funded through the Facilities Renewal Program/Schools Condition Index (FRP/SCI) portfolio. It is estimated that the total sum of the projects will be approximately $1.5 million. Moved by Trustee Braunovan, A. THAT notwithstanding the District’s policy P.069, Tendering, Purchasing and Acquisition of Supplies and Services, Facilities staff be authorized to use prequalified general contractors on a time and material basis to procure the construction renovation projects as noted in Appendix A to report 18-076 in order to ensure schools are ready for September 2018 opening; and Report 23, Committee of the Whole - 13 - 19 June 2018 (Public) B. THAT staff report back to the Audit Committee in the fall of 2018 regarding the use of this provision. In response to queries from Trustee Braunovan, CFO Carson advised that an ASD room would be used as a classroom for students with ASD and that an all-gender washroom is a safe space for students who wish to use it. He noted that he needs to clarify how else the all-gender change room will be used. In response to a query from Trustee Schwartz, CFO Carson advised that the cap for any additional projects is $2 million. Moved by Trustee Braunovan, A. THAT notwithstanding the District’s policy P.069, Tendering, Purchasing and Acquisition of Supplies and Services, Facilities staff be authorized to use prequalified general contractors on a time and material basis to procure the construction renovation projects as noted in Appendix A to report 18-076 in order to ensure schools are ready for September 2018 opening; and (Attached as Appendix E) B. THAT staff report back to the Audit Committee in the fall of 2018 regarding the use of this provision. - Carried - 8. Reports from Statutory Committees a. Report 4, Parent Involvement Committee, 11 May 2018 Moved by Trustee Ellis, THAT Report 4, Parent Involvement Committee, dated 11 May 2018, be received. - Carried - b. Report 3, Audit Committee, 23 May 2018 Moved by Trustee Schwartz, THAT Report 3, Audit Committee, dated 23 May 2018, be received. - Carried - Report 23, Committee of the Whole - 14 - 19 June 2018 (Public) 9.Matters for Discussion: a.Report 18-067, Additional Information for Secondary Gifted Specialized Program Class Transition to the Geographic Model Your Committee had before it Report 18-067 outlining the staff response to concerns raised at the COW meeting 17 April 2018 following the presentation of Report 18-041, Secondary Gifted Specialized Program Class Transition to the Geographic Model and identifying next steps. Superintendent Grigoriev advised that the District will not be going out for consultation or making significant changes to the secondary gifted specialized class program at this time. Superintendent Grigoriev advised that the secondary gifted specialized program class at Merivale High School has reached a critical level with respect to low enrolment and the corresponding viability of robust course offerings in the specialized program class format. Therefore, based on staff decision, the program will be phased out beginning in September 2019. Director Adams advised that this report concludes the secondary gifted review. During the discussion the following points were noted: •Trustee Seward noted that she is pleased that the secondary gifted program would continue at Lisgar CI, Glebe CI and Bell HS. In response to her query, Superintendent Grigoriev noted that gifted students at Merivale are combined with academic program classes, and Merivale would no longer offer gifted French Immersion due to low enrolment; •Designated secondary schools that currently have options for theirsecondary gifted site would continue to do so following the adjustments made to reflect the Merivale HS closure; •The elementary and secondary gifted programs have not yetmoved to the geographic model; •The transition of the elementary gifted program to the geographic model is on hold while the Gifted Advisory Group completes their work; •It is not clear yet whether school boards would continue with accommodation reviews under the new provincial government; •Trustee Seward noted for the record that she believes this to be thebest possible solution given the concerns expressed with respect to the impact of the International Baccalaureate program at Merivale HS, and other matters. The District has strong, viable programs at Bell HS, Lisgar CI, and Glebe CI and the Board should be proud and pleased that they continue to exist; Report 23, Committee of the Whole - 15 - 19 June 2018 (Public) •Trustee Kavanagh noted that she is in agreement with Trustee Seward; Trustee Penny assumed the Chair. •Trustee Scott noted the need to revisit specialized gifted program class locations either through a boundary review or an accommodation review due to overcrowding at Lisgar CI; and Trustee Scott resumed the Chair. •Trustee Menard noted that Lisgar CI will continue to beovercrowded for the foreseeable future. He added that he looksforward to bringing this issue back the Board in the future. 10.Information Items a.Report from OPSBA Representatives (if required) There was no report from the OPSBA representatives. b.New Ministry Initiatives Update (if required) There were no new Ministry updates. c.OSTA Update (if required) There was no OSTA update. 11.New Business – Information and Inquiries Trustee Braunovan requested information on actual kindergarten enrolment compared to enrolment projections that were provided in the Budget Q & A document of 4 June 2018. Trustee Kavanagh advised that the Cannabis Bill passed today. 12. Adjournment The meeting adjourned at 10:13 p.m. Lynn Scott, Chair, Committee of the Whole Report 23, Committee of the Whole - 16 - 19 June 2018 (Public) Appendix A to Report 23, Committee of the Whole,19 June 2018 Ottawa-Carleton District School Board Borrowing Resolution Resolved that: 1.The Director of Education and Chief Financial Officer are hereby authorized to borrow on behalf of the Ottawa-Carleton District School Board (the “Corporation”) from the Bank of Nova Scotia (the “Bank”) from time to time by way of promissory note, bankers’ acceptance, overdraft facility, letters of credit or commercial cards, asum or sums in the aggregate not exceeding at any one time ninety-five milliondollars ($95,000,000.00) Canadian to meet until the current revenue has been received, current expenditures of the Corporation for the year. 2.The Director of Education and Chief Financial Officer are hereby authorized to sign,make or draw on behalf of the Corporation and to furnish to the Bank from time totime promissory notes or bankers’ acceptances sealed with the corporate seal for the sum or sums so borrowed with interest or any other charges at such rate as the Bank may from time to time determine. 3.The Chief Financial Officer is hereby authorized and directed to furnish to the Bankat such times as the Bank may from time to time request, a statement showing the nature and amount of the estimated revenues of the current year not yet collected or where the estimates for the year have not been adopted, a statement showing the nature and amount of the estimated revenues for the Corporation as set forth inthe estimates adopted for the next preceding year and also showing the total of anyamounts borrowed in the current year and in any preceding year that have not been repaid. 4.The Chief Financial Officer is authorized and directed to apply in payment of allsums borrowed from the Bank, and of any interest thereon and any other charges inconnection therewith, all of the moneys collected or received in respect or the current revenues of the Corporation. 5.The borrowing resolution will continue from year-to-year until amended or revoked. Dated this 25th day of June 2018 Ottawa-Carleton District School Board __________________________________ __________________________________ Director of Education Chief Financial Officer APPENDIX B Committee of the Whole, 19 June 2018 1 of 1 2018-19 Greenhouse Gas Reduction Funding - Project List PROJECT DESCRIPTION 2018/19 BUDGET ESTIMATES Administration Building Electric Vehicle Charging Stations $150,000 Adrienne Clarkson E.S.Exterior Lighting Upgrade $125,000 Barrhaven P.S.Exterior Lighting Upgrade $50,000 Broadview P.S.Solar Photovoltaic Installation $300,000 Cedarview M.S.Exterior Lighting Upgrade $50,000 Chapman Mills E.S.Solar Photovoltaic Installation $300,000 Earl of March S.S.Interior Lighting Upgrade $375,000 Emily Carr M.S.Exterior Lighting Upgrade $50,000 Farley Mowat P.S.Exterior Lighting Upgrade $100,000 Forest Valley E.S.Exterior Lighting Upgrade $125,000 Glen Ogilvie P.S.Exterior Lighting Upgrade $100,000 Heritage P.S.Exterior Lighting Upgrade $75,000 John McCrae S.S.Chiller Replacement $400,000 John McCrae S.S.Exterior Lighting Upgrade $100,000 Kanata Highlands P.S.LED Tube Upgrade $100,000 Longfields-Davidson Heights S.S.Solar Photovoltaic Installation $250,000 Maple Ridge E.S.Exterior Lighting Upgrade $100,000 Sawmill Creek E.S.Chiller Replacement $200,000 Sir Robert Borden H.S.Solar Photovoltaic Installation $550,000 Stittsville Depot - Back Building Interior Lighting Upgrade $150,000 Stittsville Depot - Front Building Electric Vehicle Charging Stations $50,000 Stittsville Depot - Front Building HVAC Upgrade $225,000 Stittsville Depot - Front Building Interior Lighting Upgrade $150,000 Summerside P.S.Solar Photovoltaic Installation $275,000 Trillium E.S.Exterior Lighting Upgrade $100,000 West Carleton S.S.Interior Lighting Upgrade $325,000 West Carleton S.S.Solar Photovoltaic Installation $300,000 Contingency $18,810 Contingency Projects Albert Street Education Centre Solar Photovoltaic Installation - $400K Ottawa Technical S.S.Solar Photovoltaic Installation - $650K Adrienne Clarkson E.S.Chiller Replacement - $250K 2018-19 Greenhouse Gas Reduction Funding-Total 5,093,810$ -1- P.108.SCO POLICY P.108.SCO TITLE: CARE OF STUDENTS WITH SEVERE OR LIFE-THREATENING MEDICAL CONDITIONS Date issued: 04 January 2002 Last revised: 26 September 2017 Authorization: Board: 17 December 2001 1.0 OBJECTIVE To ensure the safety of students with severe or life threatening medical conditions in Ottawa- Carleton District School Board schools in compliance with Sabrina’s Law, Ryan’s Law and all other relevant legislation. 2.0 DEFINITIONS 2.1 Anaphylaxis means a severe, allergic reaction, usually to foods, insect bites, medications, latex products and, rarely, vigorous exercise that, if untreated, can lead to sudden death. 2.2 Asthma means an inflammatory condition of the bronchial airways which causes the normal function of the airways to become excessive and over-reactive and lead to airway obstruction, chest tightness, coughing and wheezing. 2.3 Asthma inhaler (puffer) means a hand-held portable device that delivers medication to the lungs. Available types include a dry powder tube inhaler, a powder disk inhaler and a single-dose powder disk inhaler. 2.4 Autoinjector means a medical device designed to deliver a single dose of a particular (typically life-saving) drug. 2.5 Board means the Board of Trustees of the Ottawa-Carleton District School Board. 2.6 Diabetes Mellitus also known as Type 1 or Juvenile Diabetes means a condition which results from the inability of the pancreas to produce insulin. If left untreated or improperly managed, the high and low levels of blood glucose associated with diabetes can result in a variety of complications including death. 2.7 District means the Ottawa-Carleton District School Board. 2.8 Epilepsy means a chronic neurological disorder which causes sudden bursts of electrical activity in the brain. This electrical activity produces seizures which vary from one person to another in frequency and form. Appendix C to Report 23, Committee of the Whole, 19 June 2018 -2- P.108.SCO 2.9 Heart condition means a condition, or group of conditions, affecting the structure and functions of the heart. 2.10 In loco parentis is a legal term, means in the place of a parent or with a parent’s rights, duties and responsibilities. 2.11 Pacemaker means a heart device that overrides slow or abnormal heart beats, and ensures adequate function for activities of daily living. Without treatment, a slow heart beat can lead to weakness, confusion, dizziness, fainting, shortness of breath and death. 2.12 Plan of Care is/are document(s) that contain individualized information on a student with a severe or life-threatening condition(s) which informs the school about care requirements. 2.13 Ryan’s Law requires all school boards in the province to develop and maintain policies and procedures to protect students who have asthma and sets the age of 16 as the age of consent. 2.14 Sabrina’s Law ensures all school boards have policies or procedures in place to address anaphylaxis in schools. 2.15 Severe or life-threatening conditions include, but are not limited to, anaphylaxis, asthma, diabetes, epilepsy, and heart condition(s). 3.0 POLICY Guiding Principles 3.1 The Board supports students with severe or life-threatening medical conditions and makes every effort to ensure they are able to fully access school in a safe, accepting and healthy learning environment by: a)empowering students as confident and capable learners to reach their full potential for self-management of medical conditions; b)ensuring that a process is in place to manage a Plan of Care for every student with a life-threatening medical condition; c)working with community health partners, including Ottawa Public Health (OPH), Children’s Hospital of Eastern Ontario (CHEO) and other agencies, to promote awareness and safety for students; d)treating each student with equity and dignity as provided under the law; and e)protecting the confidentiality of students’ medical records and information. 3.2 The Board recognizes the primary role of Ottawa Public Health as the responsible agency involved in securing and promoting public health, including the control of communicable and infectious diseases. -3- P.108.SCO 3.3 The Board recognizes its obligations under provincial and federal laws, including the Ontario Human Rights Code and the Canadian Charter of Rights and Freedoms, to deal with each student and employee with equity and with due regard to privacy as provided under the law. 3.4 In the event that a student is deemed through medical evidence to be incapable of attending classes, arrangements will be made so that the student may continue studying through another appropriate means, as determined by the student if 18 years of age or older, or the parents/guardians, and representatives of the District. 3.5 The Director of Education/Secretary of the Board is authorized to issue such procedures, guidelines and other materials as may be necessary to implement this policy. 4.0 SPECIFIC DIRECTIVES 4.1 Annually, principals shall communicate information with staff, parents and students about how students with life-threatening medical conditions are supported at school. 4.2 Every school principal shall ensure a Plan of Care is in place for every student with severe or life-threatening medical condition(s). 4.3 Each school shall develop a communications plan to ensure the effective dissemination of information on asthma about Plans of Care with to parents, students and employees, as appropriate and authorized by the parents. Reducing Risk - General 4.4 The District shall attempt to minimize and control allergens and/or triggers in the schools through the education of staff, students and parents/guardians and effective management of the physical space. 4.5 Each school will complete an OCDSB 802: Serious Medical Condition Protocol Registration in order to provide for the needs of students with serious medical conditions such as congenital heart disease, pacemakers, epilepsy and asthma. Reducing Risk - Anaphylaxis 4.6 Each school shall implement the OCDSB General Guidelines for Creating Safe and Healthy Schools for Anaphylactic Students in accordance with Sabrina’s Law, 2005 and OCDSB Procedure PR.548.SCO in an effort to minimize potentially fatal allergic reactions. 4.7 Every reasonable attempt will be made to ensure that all students formally identified to the OCDSB by competent medical authority as being at severe life threatening anaphylactic or other risks, as a result of the ingestion of certain foods are: a)supervised during all regular nutrition breaks by an adult who has received annual training in the following: (i) anaphylactic allergies and their potential severity; (ii) recognition of the symptoms of anaphylaxis; (iii) administration of auto injector (and the need for a second injection); -4- P.108.SCO (iv) recognition of the potential symptoms and/or warning signs of a student in medical distress; (v) the post-incident review plan; b)not provided by OCDSB staff, any food for which express prior parental/guardian permission has not been granted; and c) accommodated inclusively included at regular nutrition breaks if that is their parent’s/guardian’s choice. unless the parent/guardian advises otherwise. Reducing Risk - Asthma 4.8 Each school shall develop and implement strategies to reduce the risk of exposure to known common asthma triggers in classrooms and common school areas. 4.9 Each school shall develop strategies based on the directives established in PR.548.SCO for students with asthma, and in accordance with Ryan’s Law. Reducing Risk - Diabetes 4.10 Each school shall implement the OCDSB Guidelines for Creating Safe and Healthy Schools for Students with Diabetes, and OCDSB Procedure PR.632.SCO in order to provide for the needs of students with diabetes. Review and Training 4.11 Annually, principals shall review this policy and related guidelines and procedures, the OCDSB General Guidelines for Creating Safe and Healthy Schools for Anaphylactic Students, and OCDSB Procedure PR.548.SCO, with the staff (including occasional teachers), the school council and the parents/guardians of anaphylactic students to ensure effective implementation strategies are in place. 4.12 The District shall annually provide anaphylaxis training to all school staff. 4.13 The District shall provide regular training on how to recognize asthma symptoms and manage asthma exacerbations for all employees and others who are in direct contact with students on a regular basis. 4.14 The District shall attempt to minimize and control allergens and/or triggers in the schools through the education of staff, students and parents/guardians and effective management of the physical space. Administration of Medication 4.15 Recognizing that staff usually does not have medical training, the District will handle each situation shall be dealt with individually in order to minimize risk in transportation, storage, and administration of medication. 4.16 The District requires staff to administer medication to students when it has been prescribed for use during school hours and approved school activities, as follows: a)to administer oral medication provided a current consent form, signed by the student’s physician, and by the parent or guardian for students under 18 years of age, or by the student if 18 years of age or over, is on file before any medication is administered by staff or taken by a student under staff supervision; b)in an anaphylactic emergency, to administer an epinephrine auto-injector; -5- P.108.SCO c) to administer asthma medication to a student or to supervise a student while he or she takes medication in response to an asthma exacerbation, if the school has the consent of the parent or guardian or pupil, as appropriate; and d)to administer asthma medication in the event of a sudden unexpected or severe asthma exacerbation even without preauthorization. 4.17 In order to best support the possible emergency medical needs of a student with asthma, students will be allowed to carry their asthma inhalers/medication with them if they have their parent/guardian’s permission to do so if they are under 16. Students over 16 are not required to have their parent/guardian’s permission to carry their inhalers/medication with them. 4.18 In any emergency situation and in the absence of a signed consent form, staff shall proceed “in loco parentis” in administering prescribed medication in order to reduce risk to the student, in accordance with procedure PR.547.SCO Providing Emergency Medical Care for Students. 4.19 In that schools are not equipped to deal safely with the storage and administration of a variety of medicines and staff usually does not have medical training, each situation shall be dealt with individually in order to minimize risk in transportation, storage, and administration of medication. The District shall ensure resources are in place to support the safe storage and disposal of medication and medical supplies in schools, as required. 4.20 In the event that a student is deemed through medical evidence to be incapable of attending classes, arrangements will be made so that the student may continue studying through another appropriate means, as determined by the student if 18 years of age or older, or the parents/guardians, and representatives of the District. 4.21 The Director of Education/Secretary of the Board is authorized to issue such procedures, guidelines and other materials as may be necessary to implement this policy. 5.0 REFERENCE DOCUMENTS Canadian Charter of Rights and Freedoms Ontario Human Rights Code Ryan’s Law 2015 Government of Ontario Sabrina’s Law 2005 Government of Ontario Ministry of Education and Training Memorandum No. 81: Provision of Health Support Services in School Settings Ministry of Education and Training Memorandum No. 161: Supporting Children and Students with Prevalent Medical Conditions (Anaphylaxis, Asthma, Diabetes, and/or Epilepsy) Kids with Diabetes in School, Canadian Diabetes Association, 1999 Guidelines for the Care of Students Living with Diabetes at Schools, Canadian Diabetes Association, 2014 OCDSB General Guidelines for Creating Safe and Healthy Schools for Anaphylactic Students, 2013 OCDSB Guidelines for Creating Safe and Healthy Schools for Students with Diabetes -6- P.108.SCO Ministry of Education training resources: http://www.edu.gov.on.ca/eng/healthyschools/anaphylaxis.html http://www.edugains.ca/newsite/SafeHealthySchools/medical-conditions/Prevalent-Medical- Conditions.html Board Policy P.093.SCO: Confidential Communication between Students and Staff Board Policy P.070.SES: Home Instruction Board Procedure PR.547.SCO: Providing Emergency Medical Care for Students Board Procedure PR.548.SCO: Care of Students with Severe, Life-threatening Medical Conditions Board Procedure PR.608.SCO: Confidential Communication Between Students and Staff Board Procedure PR.632.SCO: Diabetes Management in Schools Appendix A - Report 18-077 POLICY P.140.GOV TITLE: INDIGENOUS EDUCATION ADVISORY COUNCIL Date issued: Last revised: Authorization: 1.0 OBJECTIVE To establish an Indigenous Education Advisory Council (IEAC) with the goal of providing guidance to the Board as it pertains to Indigenous education, well-being and achievement, and providing support to its Indigenous students, families and educators. 2.0 DEFINITIONS In this policy, 2.1 Board​ refers to the Board of Trustees.  2.2 Community organizations or agencies ​mean organizations or associations​ ​which represent the interests of Indigenous communities. 2.3 District​ means the Ottawa-Carleton District School Board. 2.4 Elder means someone who has attained a high degree of understanding of First Nation, Métis, or Inuit history, traditional teachings, ceremonies, and healing practices. Elders have earned the right to pass this knowledge on to others and to give advice and guidance on personal issues, as well as on issues affecting their communities and nations. Being an Elder is not age-specific, and very few people are accorded this title by their communities. 2.5 Inclusive Education ​means education that is based on the principles of acceptance and inclusion of all students. Students see themselves reflected in their curriculum, their physical surroundings, and the broader environment in which diversity is honoured and all individuals are respected.  2.6 Indigenous​ ​is a ​term that includes First Nations, Métis and Inuit communities.  2.7 First Nations​ people are the descendants of the original inhabitants of Canada who lived here for many thousands of years before explorers arrived from Europe. First Nations people identify themselves by the Nation to which they belong, for example, -1-P.140.GOV Appendix D to Report 23, Committee of the Whole, 19 June 2018 Algonquin, Cree, Mohawk, Oneida and so on. There are over 630 First Nations communities in Canada.   2.8 The​ ​Métis​ ​are members of ethnic groups native to Canada and parts of the United States that trace their descent to Indigenous North Americans and European settlers. The Métis have their own unique culture, traditions, language (Michif), way of life, collective consciousness and nationhood. ​means​ a person of Historic Métis Nation ancestry who resided in west central North America, and is accepted by the Métis Nation which is now comprised of all Métis Nation citizens and is one of the "aboriginal peoples of Canada" within the meaning of s.35 of the Constitution Act 1982. 2.9 Inuit​ are the Indigenous peoples of the Arctic. The word Inuit means "the people" in the Inuit language of Inuktitut. The singular of Inuit is Inuk. 2.10 Senators have a special place in Métis culture, the Métis Nation of Ontario and in its governance structure. They are elected and highly respected for their knowledge, values, and experience. Senators provide presence at community events and meetings, and they help to keep Métis culture alive by sharing Métis traditions and ways of life. 2.11 Traditional Knowledge Keeper means a member of the community who has learned a specific area(s) of history, traditional teachings, ceremonies, and/or healing practices, and are supported by their community in their sharing of that knowledge. 3.0 POLICY Mandate 3.1 The Indigenous Education Advisory Council (IEAC) shall:  a) advise and provide input on ​collaborate with the District on the development of​ the Indigenous Education Board Action Plan;  b) provide strategic advice on implementing the Truth and Reconciliation Calls to Action​, specifically Calls to Action pertaining to education (62-63)​; c) assist the Board of Trustees in its commitment to provide an equitable and inclusive education and work environment for ​Indigenous​ ​First Nations, ​Métis and Inuit ​students and staff; ​and d) advise the Board of Trustees on any issue affecting ​Indigenous​ ​First Nations, Métis​ and Inuit ​students' learning and well-being; e) act as a resource to provide authentic and current knowledge of First Nations, ​Métis​ and Inuit perspective to support informed decision making; and f) liaise with community stakeholders as needed by actively engaging parents and community partners to help provide an equitable and inclusive education and work environment for Indigenous students and staff. -2-P.140.GOV 4.0 SPECIFIC DIRECTIVES 4.1 Participation in the Council shall be voluntary and open to individual members of the District community and to stakeholder organizations with an interest in Indigenous education. Composition 4.2 The IEAC shall be comprised of up to ​ten (10)​ ​seventeen (17) ​members; nine (9) voting members and up to ​four (4) ​eight (8)​ non-voting members.  4.3 The nine (9) voting members shall include:  a) three (3) members representing Elders, Senators and Traditional Knowledge Keepers; one from each of the respective communities; b) two (2) members of the First Nations community; one of whom is Algonquin; c) two (2) members of the Métis community; and d) two (2) members of the Inuit community. 4.4 The non-voting members shall include:  a) one (1) trustee; b) one (1) Indigenous education lead; c) one (1) superintendent or designate; ​and d) may include one (1)​ ​at least two (2) and not more than three (3)​ ​Indigenous grade 7-12 ​students; ​where possible each of ​representing​ ​First Nations, Métis and Inuit ​student;​ ​communities ​respectively​ would be represented; ​and e) up to two (2) school based staff volunteers (one teacher and one education support worker) who identify as First Nations, Métis or Inuit. Membership Criteria 4.5 Voting members may represent parents of Indigenous students, community organizations or agencies, or be members of the three Indigenous communities with no formal affiliation to an Indigenous community organization or agency.  4.6 When appointing new voting members to IEAC, ​under s. 4.3 (b), (c) and (d)​, every effort shall be made to ensure that they are:  a) parents/guardians of students enrolled in the ​Board ​District; and/or b) reflective of the demographic composition of the Indigenous communities (e.g. Elders​, ​and traditional Knowledge Keepers); and/or c) members​ ​representatives​ of community organizations or agencies. -3-P.140.GOV Term of Office 4.7 All​ ​Voting ​members of the IEAC shall have a two year term of office, beginning December 01 and ending November 30. ​To ensure continuity, term appointments may be done on alternate years.  Appointment of Members 4.8 The IEAC shall elect a Chair and a Vice-Chair from among its ​six (6)​ nine (9) ​voting members.  4.9 The IEAC shall review annually its membership needs and​, where there are vacancies, ​create a Membership Sub-Committee comprised of the Chair, Vice-Chair and one voting member ​of the Council, plus the superintendent and the Indigenous education lead.  4.10 The Director of Education shall issue ​ ​procedures pertaining to the appointment of new voting members to the IEAC and/or the appointment of interim members to fill vacancies arising during the current term of office. Roles and Responsibilities of Members 4.11 The Chair of IEAC shall: a) plan the agenda in consultation with the superintendent or designate; b) Chair the Council meetings; c) act as spokesperson and representative of the Council in communicating with the Director of Education, Board of Trustees and the public; and d) review the minutes before circulating them to members. 4.12 The Vice-Chair shall assume the duties of the Chair when the Chair is absent. 4.13 Members of the IEAC shall:  a) demonstrate a commitment to an equitable and inclusive education and work environment for ​Indigenous​ ​First Nations, ​Métis​ and Inuit ​students; b) act as a liaison between members of the IEAC and their respective communities; c) attend and productively participate in the IEAC meetings; and d) review all relevant material prior to meetings. 4.14 In the case of community organizations or agencies represented at the IEAC, appointed representatives shall act as liaison between the IEAC and their respective organization or agency. Meetings 4.15 The IEAC shall meet at least six times per school year. -4-P.140.GOV 4.16 All meetings of the Council shall be open to the public and held in a location that is accessible. 4.17 Members of the public may provide comments or ask questions on any matter within the mandate of the Council. 4.18 Notice of each regular meeting shall be provided to all members of the Council at least five days before the meeting. Notice may be by email, by telephone, and/or by posting to the District website. 4.19 A meeting of the IEAC cannot be held unless quorum is reached; IEAC reaches quorum when a majority of voting members are present. 4.20 Rules of order for the conduct of meetings shall be consistent with the OCDSB By-Laws and Standing Rules​.​ ​Wherever possible, the Council shall conduct its business through a collaborative decision-making process ​to ensure all voices are heard. In the event that consensus cannot be reached, the ​rules of order for the conduct of meetings shall be consistent with the OCDSB By-Laws and Standing Rules​. Vacancies 4.21 A vacancy in the membership of the Council does not prevent the Council from delivering on its mandate. 4.22 In the event that a voting member vacates his or her position during the appointed term, the Council may appoint another individual to the position for the remainder of the term. 4.23 To replace a non-voting member, the Council shall appoint another individual to the position for the remainder of the term, Annual Report 4.24 The IEAC shall submit annually a written summary of the Council’s activities to the Board of Trustees ​and to the Director of Education​. 4.25 The Director of Education/Secretary of the Board is authorized to issue such procedures, guidelines and other materials as may be necessary to implement this policy. 5.0 REFERENCE DOCUMENTS The Ontario First Nations, Métis and Inuit Education Policy Framework (2007) Board Policy P.065.GOV Advisory Committees to the Board OCDSB By-Laws and Standing Rules -5-P.140.GOV APPENDIX E To Report 23, Committee of the Whole,19 June 2018 1 of 1 Special Projects Procurement - Project List PROJECT DESCRIPTION BUDGET ESTIMATES A.Y. Jackson S.S ASD Room, Unit Washroom & Learning Commons $500,000 Berrigan P.S.Washroom Alterations $100,000 Cairine Wilson S.S.ASD Room $100,000 Canterbury H.S.Universal Washroom & All Gender Change Room $350,000 Longfields-Davidson Heights S.S.All Gender Change Room $100,000 Pinecrest P.S.Accessible Washroom $100,000 Summerside P.S.ASD Room $100,000 Vincent Massey P.S.Mechanical Unit Replacement $100,000 Special Projects Procurement - Total 1,450,000$