HomeMy WebLinkAboutBoard 25 June 2018 Public Minutes and AppendicesMINUTES 25 June 2018
A meeting of the Ottawa-Carleton District School Board was held this evening in
the Board Room, 133 Greenbank Road, Ottawa, Ontario, commencing at 6:40 p.m. with
Trustee Shirley Seward as Chair and the following also in attendance: Trustees Donna
Blackburn, Christine Boothby, Erica Braunovan, Mark Fisher, Chris Ellis, Theresa
Kavanagh, Shawn Menard, Keith Penny, Dr. Anita Olsen Harper, Lynn Scott and
Sandra Schwartz.
STUDENT TRUSTEES: Alexander MacDonald and Rita Ramotar.
STAFF Director of Education, Jennifer Adams; Associate Director of Education,
Brett Reynolds; Chief Financial Officer, Mike Carson; Superintendents of Instruction,
Mary Jane Farrish and Frank Wiley; Superintendent of Curriculum Services, Dorothy
Baker, Executive Officer, Corporate Services, Michèle Giroux; Manager of Planning,
Karen Carty Ostafichuk; Principal of Merivale High School, Jean Fulton-Hale; Manager
of Board Services, Katrine Mallan; Manager of Communications and Information
Services, Diane Pernari-Hergert; Communications Officer, Sharlene Hunter; Audio
Visual Technician, John MacKinnon; Senior Coordinator, Board Services, Sue Baker;
and Board/Committee Coordinator, Amanda Rock.
On a motion by Trustee Olsen Harper, seconded by Trustee Penny, the Board
resolved into an in camera session. Trustee Scott assumed the Chair in camera and
presented the report in the public session. (Board Minutes 18-097).
93.Call to Order – Chair of the Board
Chair Seward called the public meeting to order at 7:39 p.m. She acknowledged
that the meeting is taking place on unceded Algonquin Territory and thanked the
Algonquin Nations for hosting the meeting on their land.
94.Approval of Agenda
Moved by Trustee Braunovan, seconded by Trustee Menard,
THAT the agenda be approved.
- Carried –
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95. Student Trustee Report
Student Trustees MacDonald and Ramotar presented their report on the
progress they have made over the course of the year in their roles within the Student
Senate, Student Presidents’ Council, and as Executive Council members of the
Ontario Student Trustees’ Association (OSTA).
The Student Senate focused on the OCDSB’s Exit Outcomes this year. The
goal was to help students discover the five skills and five characteristics in developing
a plan to explore the meaning of the Exit Outcomes. Over the last three months a
step-based plan emerged and workshops were delivered at the Student Senate
Symposium. The goal for the coming years is for each school’s leadership team to
attend the Symposium and report back to their own secondary school with workshops
and similar leadership activities.
Student Trustee MacDonald thanked Superintendent Lehman and Ms. Conrod
as well as Trustee advisors Ellis, Braunovan, and Scott for their valuable input to help
promote the OCDSB Exit Outcomes across the District.
Student Trustee Ramotar advised that the Presidents’ Council focussed on the
exchange of information between student senates at the provincial and district levels.
This year’s initiative at the OCDSB was the OCDSB’s Got Talent showcase which
took place on 10 May 2018. Student groups from across the District competed against
each other in a variety of skills and talents.
Throughout his term as Chief Financial Officer of OSTA, Student Trustee
MacDonald reported that he participated in provincial and federal budget consultations
as well as contributed to engagement sessions with the Ministry of Education on
transportation equity, the funding formula, and Indigenous education. Student Trustee
MacDonald also noted that he undertook his own advocacy project entitled OSTA
Supports. The OSTA Supports report recommendations included allowing student
trustees to have input into how their budgets are spent and the calling upon the
Ministry to increase the funding allocated to student trustees for their professional
development in various conferences and meetings with OSTA, OPSBA, and OCSTA.
Student Trustees MacDonald and Ramotar expressed their gratitude to the
Board for their positive experiences and learning opportunities. They noted that they
will continue to advocate for students and student voice at a broader level and in
different forums across the province.
Chair Seward thanked Student Trustees MacDonald and Ramotar for their
remarkable work over the course of their terms.
Director Adams commended Student Trustees MacDonald and Ramotar for
their great representation at the provincial level. She noted that she has shown videos
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of the student trustees’ work to Princeton University, Toronto area school boards, and
education leaders in Saudi Arabia.
Trustee Braunovan congratulated the student trustees and noted that she was
very proud of their work.
96. Presentation to Student Trustees for 2017-2018
Director Adams presented an award and token of appreciation to Student
Trustee Ramotar. She noted that Student Trustee Ramotar attends West Carleton
Secondary School and has been a member of the OSTA Executive Council. She will
be studying Health Sciences (honours) at University of Ottawa in the fall.
Chair Seward presented an award and token of appreciation to Student Trustee
MacDonald. She noted that Student Trustee MacDonald attends Earl of March
Secondary School and this was his second year as student trustee. He will be
studying Commerce (Honours) at Queen’s University in the fall.
97. Report from Board (In Camera) Session
Trustee Scott reported that the Board met in camera this evening, and reports
and recommends as follows:
1. Property Matter
Moved by Trustee Blackburn, seconded by Trustee Scott,
THAT staff be authorized to proceed, as directed in Board in
camera, with respect to a property matter.
- Carried –
A recorded vote was held and the motion was carried unanimously by
those present:
FOR: Trustees Blackburn, Boothby,
Braunovan, Ellis, Fisher, Kavanagh,
Menard, Olsen Harper, Penny, Scott,
Schwartz and Seward
(12)
AGAINST: Nil
(0)
ABSTENTION: Nil (0)
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2. Renewal of Banking Contract
Moved by Trustee Menard, seconded by Trustee Scott,
THAT the banking services agreement with the Bank of Nova
Scotia (BNS) be approved under the revised terms as outlined
in Report 18-074.
- Carried –
A recorded vote was held and the motion was carried unanimously by
those present:
FOR: Trustees Blackburn, Boothby,
Braunovan, Ellis, Fisher, Kavanagh,
Menard, Olsen Harper, Penny, Scott,
Schwartz and Seward
(12)
AGAINST: Nil
(0)
ABSTENTION: Nil (0)
3. Human Resources Matter
Moved by Trustee Kavanagh, seconded by Trustee Scott,
THAT staff be authorized to proceed, as directed in Board in
camera, with respect to a human resources matter.
- Carried –
A recorded vote was held and the motion was carried unanimously by
those present:
FOR: Trustees Blackburn, Boothby,
Braunovan, Ellis, Fisher, Kavanagh,
Menard, Olsen Harper, Penny,
Schwartz, Scott and Seward
(12)
AGAINST: Nil
(0)
ABSTENTION: Nil (0)
98. Briefing from the Chair
Chair Seward advised that the OCDSB will be participating in the Ottawa
Capital Pride Parade on 26 August. Each year, over 100 members of the OCDSB
family walk or ride the yellow school bus to demonstrate the District’s commitment to
creating safer and more accepting spaces. Participants are encouraged to wear
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purple with rainbow accessories, and assemble at the pre-parade float line-up on
Gladstone Avenue, east of Bank Street, at noon on 26 August. Chair Seward noted
that she hopes to see as many trustees as possible at the parade.
Chair Seward advised that this is the last Board meeting for the 2017-2018
school year. She expressed her gratitude to all OCDSB trustees, student trustees,
staff, parents, and the community for remaining fully engaged and dedicated to the
achievement and well-being of the children across the District. Chair Seward noted
that the Board has accomplished a significant amount of work over the last year and
she wished everyone a happy summer.
99. Briefing from the Director
Director Adams advised that the District’s secondary schools will host
graduation ceremonies this week and she congratulated all students.
Director Adams expressed, on behalf of the District, her congratulations to
Julia Azzi from Sir Robert Borden High School and Miasya Bulger, from Lisgar
Collegiate Institute, who are the recipients of 2018 Schulich Leader Scholarships. Julia
was awarded an $80,000 scholarship and will be attending McMaster University in the
fall. Miasya received a $100,000 scholarship and plans to continue her studies
at McGill University.
The Schulich Leader Scholarships were launched in 2012, and this $100 million
program funds 50 undergraduate scholarships each year. Recipients can pursue their
scholastic dreams and become the next global pioneers in science, technology,
engineering and mathematics.
100. Delegations
a. Ted Sherwood, Parent in Merivale High School area
Ted Sherwood spoke in favour of the proposed changes to Merivale
High School. He expressed the opinion that the proposed changes show a
compelling vision for Merivale High School and its future. He believes that
students who are not in the International Baccalaureate (IB) program can
benefit from socializing and learning from high-achieving students who are
enrolled in the program. He noted that change will be difficult; however, these
changes are a way forward for a rich educational program.
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101. Matters for Action
a. Confirmation of Board Minutes
i. 22 May 2018, Board
Moved by Trustee Blackburn , seconded by Trustee Penny,
THAT the 22 May 2018 Board minutes be confirmed.
- Carried –
ii. 11 June 2018, Special Board
Moved by Trustee Boothby, seconded by Trustee Penny,
THAT the 11 June 2018 Board minutes be confirmed.
- Carried –
b. Business Arising from Board Minutes
There was no business arising from the 22 May 2018 Board or 11 June
2018 Special Board minutes.
c. Receipt of Committee of the Whole Minutes
i. Receipt of Report 21, Committee of the Whole, 05 June 2018
Moved by Trustee Scott, seconded by Trustee Ellis,
THAT Report 21, Committee of the Whole, dated 05 June
2018, be received.
Trustee Scott advised that on folio 47 the bolded motion includes
the words “as amended”; however, an amendment to the attendance
boundary had not yet been approved.
Student Trustee MacDonald advised that on folio 48 the minutes
should state “in addition to student trustees” rather than “instead of
student trustees”.
Moved by Trustee Scott, seconded by Trustee Ellis,
THAT Report 21, Committee of the Whole, dated 05 June
2018, be received.
- Carried –
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1. Approval of International Baccalaureate Program Implementation Plan
This was a non-consent item, and when dealt with later in the
meeting, the following discussion ensued.
Moved by Trustee Blackburn, seconded by Trustee Scott,
A. THAT Merivale High School adopt a non-
semestered program delivery model starting in
September 2019 with the incoming grade 9 cohort
coincident with the start of the IB program;
B. THAT a phased-in approach of non-semestering
continues with grade 10 becoming non-semestered
in 2020-2021 and grades 11 and 12 becoming non-
semestered in 2021-2022;
C. THAT the attendance boundary for the IB program
as reflected in Appendix A to Report 18-064 be
approved; and,
D. THAT students living in the new Merivale High
School IB program boundary area who are eligible
to enroll in the program and have older siblings
attending the Colonel By Secondary School
program be provided an option to also attend
Colonel By Secondary School.
Associate Director Reynolds advised that answers to questions
from Committee of the Whole on 05 June have been addressed in Trustee
Memos 18-097 and 18-106. Staff has provided an option of a 4-year
implementation plan to allow the current grade 8 students to complete
their secondary school with one program delivery model rather than
transition to the non-semestered model in grade 12.
Moved by Trustee Ellis, seconded by Trustee Braunovan,
THAT the Board adopt the rules of Committee.
- Carried –
During the discussion the following points were noted:
• Trustees Braunovan, Schwartz, and Fisher thanked staff for the
additional information and noted that they were comfortable with
moving forward with the IB implementation plan;
• Trustee Braunovan expressed the opinion that student transfers
should be allowed for current grade 8 students now rather than
waiting for grade 12;
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• Trustee Schwartz expressed the opinion that she is still
concerned with how enrolment patterns will be affected at
Colonel By SS when Merivale HS starts their IB program;
• Trustee Fisher expressed the opinion that the Board should be
mindful of the needs of students who are not entering the IB
program at Merivale HS;
• Director Adams advised that the District will monitor the
implementation of the IB program at Merivale HS;
• Trustee Ellis advised that he has seen advantages to
semestered and non-semestered program delivery models and
queried if there may be a significant number of students wanting
to transfer to Merivale HS for the non-semestered delivery
model. Director Adams advised that student transfers may be
granted based on individual, exceptional circumstances;
• Associate Director Reynolds advised that students will not be
able to repeat or take reach-ahead courses when switching to a
non-semestered program; however, there will be options such
as e-learning and student success;
• Student Trustee MacDonald requested clarification on
differentiated guidance support and how it would assist students
transitioning to the non-semestered program delivery model.
Principal Fulton-Hale confirmed that there will be supports for
students transitioning to the non-semestered model in grade 12;
• Principal Fulton-Hale advised that the Board will have an update
on accreditation in the spring of 2019; and
• The rationale for voting on the amendment is to make the
attendance boundaries the same for the elementary and high
schools in the area.
An amendment moved by Trustee Kavanagh, seconded by Trustee
Fisher,
THAT the boundary for Merivale High School be moved to
north of Carling Avenue and west of Sherbourne Road.
- Carried, friendly–
Trustee Fisher assumed the chair.
Trustee Seward advised that the answers to questions and
concerns that were raised at the Committee of the Whole 05 June meeting
and subsequently have helped her to feel confident. She thanked staff for
their work and noted that she is in favour of all parts of the motion.
Trustee Seward resumed the chair.
Moved by Trustee Scott, seconded by Trustee Fisher,
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THAT the Board end the rules of Committee.
- Carried –
Trustee Schwartz requested that separate votes be taken for each
part of the motion.
Moved by Trustee Blackburn, seconded by Trustee Scott,
A. THAT Merivale High School adopt a non-
semestered program delivery model starting in
September 2019 with the incoming grade 9
cohort coincident with the start of the IB
Program;
A recorded vote was held and Part A of the motion was carried on the
following division:
FOR: Trustees Blackburn, Boothby,
Braunovan, Fisher, Kavanagh,
Menard, Olsen Harper, Penny,
Schwartz, Scott and Seward
(11)
AGAINST: Trustee Ellis
(1)
ABSTENTION: Nil (0)
B. THAT a phased-in approach of non-semestering
continues with grade 10 becoming non-
semestered in 2020-2021 and grades 11 and 12
becoming non-semestered in 2021-2022;
A recorded vote was held and Part B of the motion was carried
unanimously by those present:
FOR: Trustees Blackburn, Boothby,
Braunovan, Ellis, Fisher, Kavanagh,
Menard, Olsen Harper, Penny,
Schwartz, Scott and Seward
(12)
AGAINST: Nil
(0)
ABSTENTION: Nil (0)
C. THAT the attendance boundary for the IB
Program as reflected in Appendix A to Report 18-
064 be approved, as amended;
A recorded vote was held and Part C of the motion was carried on the
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following division:
FOR: Trustees Boothby, Blackburn,
Braunovan, Ellis, Fisher, Kavanagh,
Menard, Olsen Harper, Penny,
Scott and Seward
(11)
AGAINST: Trustee Schwartz
(1)
ABSTENTION: Nil (0)
D. THAT students living in the new Merivale High
School IB program boundary area who are
eligible to enroll in the program and have older
siblings attending the Colonel By Secondary
School program be provided an option to also
attend Colonel By Secondary School.
A recorded vote was held and Part D of the motion was carried
unanimously by those present:
FOR: Trustees Blackburn, Boothby,
Braunovan, Ellis, Fisher, Kavanagh,
Menard, Olsen Harper, Penny,
Schwartz, Scott and Seward
(12)
AGAINST: Nil
(0)
ABSTENTION: Nil (0)
In summary, the following motion was approved by the Board:
Moved by Trustee Blackburn, seconded by Trustee Scott,
A. THAT Merivale High School adopt a non-
semestered program delivery model starting in
September 2019 with the incoming grade 9
cohort coincident with the start of the IB
Program;
B. THAT a phased-in approach of non-semestering
continues with grade 10 becoming non-
semestered in 2020-2021 and grades 11 and 12
becoming non-semestered in 2021-2022;
C. THAT the attendance boundary for the IB
Program as reflected in Appendix A to Report
18-064 be approved, as amended; and,
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D. THAT students living in the new Merivale High
School IB program boundary area who are
eligible to enroll in the program and have older
siblings attending the Colonel By Secondary
School program be provided an option to also
attend Colonel By Secondary School.
- Carried –
2. Proposed Strategic Planning Framework for 2019-2023
Moved by Trustee Schwartz, seconded by Trustee Scott,
THAT the Strategic Planning Framework set out in
Appendix A of Report 18-071 be approved. (Attached
as Appendix A)
- Carried –
A recorded vote was held and the motion was carried unanimously by
those present:
FOR: Trustees Blackburn, Boothby,
Braunovan, Ellis, Fisher, Kavanagh,
Menard, Olsen Harper, Penny,
Schwartz, Scott and Seward
(12)
AGAINST: Nil
(0)
ABSTENTION: Nil (0)
ii. Receipt of Report 23, Committee of the Whole, 19 June 2018
Moved by Trustee Scott, seconded by Trustee Fisher,
THAT Report 23, Committee of the Whole, dated 19 June
2018, be received.
Trustee Boothby advised that on folio 148 the statement should
include “and the availability and use of AEDs”.
Trustee Boothby advised that on folio 111 the statement should
read “on behalf of Trustee Boothby, Trustee Seward….”
Moved by Trustee Scott, seconded by Trustee Fisher,
THAT Report 23, Committee of the Whole, dated 19 June
2018, be received, as amended.
- Carried –
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1. Approval of Short-Term Borrowing Resolution
Moved by Trustee Menard, seconded by Trustee Scott,
THAT the Board approve the Ottawa-Carleton District
School Board Borrowing Resolution as presented in
Appendix A of Report 18-075. (Attached as Appendix
B)
- Carried –
A recorded vote was held and the motion was carried unanimously by
those present:
FOR: Trustees Blackburn, Boothby,
Braunovan, Ellis, Fisher, Kavanagh,
Menard, Olsen Harper, Penny,
Schwartz, Scott and Seward
(12)
AGAINST: Nil
(0)
ABSTENTION: Nil (0)
2. Approval of Greenhouse Gas Reduction for 2018-2019 Project
Plan
Moved by Trustee Schwartz, seconded by Trustee Scott,
A. THAT staff be authorized to precede with
individual project tenders within the Greenhouse
Gas Reduction Funding Project plans (to a
maximum of $5,093,810) as outlined in Appendix
A to Report 18-060. (Attached as Appendix C)
B. THAT budgets for eligible projects previously
approved within the School Condition
Improvement funding program may be transferred
to the GGRF program as required;
C. THAT as projects are tendered, based on bid
results, or as priorities change, additional
projects may be added or removed to suit the
availability of the overall budget and these
additional projects will be able to proceed without
further approval as long as the total overall GGRF
budgets of $5,093,000 are not exceeded; and
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D. THAT the Chair of the Board and Director of
Education be authorized to award contracts above
$500,000 that are within this overall available
uncommitted approved budget.
- Carried –
A recorded vote was held and the motion was carried unanimously by
those present:
FOR: Trustees Blackburn, Boothby,
Braunovan, Ellis, Fisher, Kavanagh,
Menard, Olsen Harper, Penny,
Schwartz, Scott and Seward
(12)
AGAINST: Nil
(0)
ABSTENTION: Nil (0)
3. Approval of Revisions to Policy P.108.SCO Care of Students with
Severe or Life-Threatening Conditions
Moved by Trustee Kavanagh , seconded by Trustee Scott,
THAT revisions to P.108.SCO Care of Students with
Severe or Life-Threatening Medical Conditions, be
approved. (Attached as Appendix D)
- Carried –
A recorded vote was held and the motion was carried unanimously by
those present:
FOR: Trustees Blackburn, Boothby,
Braunovan, Ellis, Fisher, Kavanagh,
Menard, Olsen Harper, Penny,
Schwartz, Scott and Seward
(12)
AGAINST: Nil
(0)
ABSTENTION: Nil (0)
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4. Approval of Policy P. 140 GOV, Indigenous Education Advisory
Council
Moved by Trustee Penny, seconded by Trustee Scott,
A. THAT Policy P.140.GOV Indigenous Education
Advisory Council be approved, as amended;
(Attached as Appendix E)
B. THAT in the first year of operation and in
consultation with the Elders, Senators, and
Traditional Knowledge Keepers, the District invite
individuals and/or organizations with whom it
maintains established partnerships to sit on the
IEAC;
C. THAT the minutes from the Indigenous Education
Advisory Council be distributed to the Board and
posted to the District website; and
D. THAT this policy will be reviewed two (2) years
from its passing and revision(s), if any passed, no
longer than two (2) years and nine (9) months
from the policy’s passing.
- Carried –
A recorded vote was held and the motion was carried unanimously by
those present:
FOR: Trustees Blackburn, Boothby,
Braunovan, Ellis, Fisher, Kavanagh,
Menard, Olsen Harper, Penny,
Schwartz, Scott and Seward
(12)
AGAINST: Nil
(0)
ABSTENTION: Nil (0)
5. Approval of Special Education Plan
Moved by Trustee Kavanagh, seconded by Trustee Scott,
THAT the Special Education Plan as noted in Appendix
A to Report No. 18-073 be approved.
- Carried –
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A recorded vote was held and the motion was carried unanimously by
those present:
FOR: Trustees Boothby,Blackburn,
Braunovan, Ellis, Fisher, Kavanagh,
Menard, Olsen Harper, Penny,
Schwartz, Scott and Seward
(12)
AGAINST: Nil
(0)
ABSTENTION: Nil (0)
6. Approval of Special Projects Procurement
Moved by Trustee Braunovan, seconded by Trustee Scott,
A. THAT notwithstanding the District’s policy P.069,
Tendering, Purchasing and Acquisition of
Supplies and Services, Facilities staff be
authorized to use prequalified general contractors
on a time and material basis to procure the
construction renovation projects as noted in
Appendix A to report 18-076 in order to ensure
schools are ready for September 2018 opening
(Attached as Appendix F); and
B. THAT staff report back to the Audit Committee in
the fall of 2018 regarding the use of this provision.
- Carried -
A recorded vote was held and the motion was carried unanimously by
those present:
FOR: Trustees Blackburn, Boothby,
Braunovan, Ellis, Fisher, Kavanagh,
Menard, Olsen Harper, Penny,
Schwartz, Scott and Seward
(12)
AGAINST: Nil
(0)
ABSTENTION: Nil (0)
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d. Receipt of Committee of the Whole Budget Reports
i. Receipt of Report 19, Committee of the Whole Budget, 30 May
2018
Moved by Trustee Kavanagh, seconded by Trustee Blackburn,
THAT Report 19, Committee of the Whole Budget, dated
30 May 2018, be received.
- Carried –
There were no recommendations in the report.
ii. Receipt of Report 20, Committee of the Whole Budget, 04 June
2018
Moved by Trustee Kavanagh, seconded by Trustee Schwartz,
THAT Report 20, Committee of the Whole Budget, dated
04 June 2018, be received.
- Carried –
There were no recommendations in the report.
iii. Receipt of Report 22, Committee of the Whole Budget, 11 June
2018
Moved by Trustee Kavanagh, seconded by Trustee Fisher,
THAT Report 22, Committee of the Whole Budget, dated
11 June 2018, be received.
- Carried –
The recommendations were dealt with at the Special Board
meeting on 11 June 2018.
102. Matters for Discussion
a. Report from OPSBA Representatives (if required)
There was no report from the OPSBA representatives.
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103. New Business – Information and Inquiries
a. Expression of Appreciation
Trustee Seward expressed her appreciation to all trustees, Committee
participants, and Board Services for a job well done this past year. She wished
everyone a wonderful summer.
b. Statement from Trustee Ellis
Trustee Ellis requested that the following statement regarding the
February 2018 Trustee and Senior Staff Retreat be recorded in the minutes:
“I approach Trustee and Senior Staff PD sessions as a place for frank
and candid conversations and exploration of the topic of the event. I shared
documents only with participants of the February PD session knowing that my
comments would be limited to this group. My intent was candour not disrespect.
Concerning my late arrival and distribution of printed material, I thought
the morning session was starting at 9:00 a.m. and intended to distribute the
material prior to the meeting. I was flustered when I realized my mistake but
believe at the time I apologized for arriving late. Having already interrupted, I
thought finishing the distribution then would be the least disruptive course of
action. I did not mean to disrupt the meeting but recognize that I did disrupt it.”
104. Adjournment
The meeting adjourned at 9:04 p.m.
Jennifer Adams Shirley Seward
Director of Education Chair of the Board
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Appendix A
Board, 25 June 2018
Ottawa-Carleton District School Board
Borrowing Resolution
Resolved that:
1.The Director of Education and Chief Financial Officer are hereby authorized to
borrow on behalf of the Ottawa-Carleton District School Board (the “Corporation”)
from the Bank of Nova Scotia (the “Bank”) from time to time by way of promissory
note, bankers’ acceptance, overdraft facility, letters of credit or commercial cards, a
sum or sums in the aggregate not exceeding at any one time ninety-five million
dollars ($95,000,000.00) Canadian to meet until the current revenue has been
received, current expenditures of the Corporation for the year.
2.The Director of Education and Chief Financial Officer are hereby authorized to sign,
make or draw on behalf of the Corporation and to furnish to the Bank from time to
time promissory notes or bankers’ acceptances sealed with the corporate seal for
the sum or sums so borrowed with interest or any other charges at such rate as the
Bank may from time to time determine.
3.The Chief Financial Officer is hereby authorized and directed to furnish to the Bank
at such times as the Bank may from time to time request, a statement showing the
nature and amount of the estimated revenues of the current year not yet collected
or where the estimates for the year have not been adopted, a statement showing
the nature and amount of the estimated revenues for the Corporation as set forth in
the estimates adopted for the next preceding year and also showing the total of any
amounts borrowed in the current year and in any preceding year that have not been
repaid.
4.The Chief Financial Officer is authorized and directed to apply in payment of all
sums borrowed from the Bank, and of any interest thereon and any other charges in
connection therewith, all of the moneys collected or received in respect or the
current revenues of the Corporation.
5.The borrowing resolution will continue from year-to-year until amended or revoked.
Dated this 25th day of June 2018
Ottawa-Carleton District School Board
__________________________________ __________________________________
Director of Education Chief Financial Officer
STRATEGIC PLANNING FRAMEWORK
June 2018
Report 18-071 Strategic Planning Framework Page 1
Appendix B
Board 25 June 2018
Strategic Planning Framework
1. A strategic plan is a road map that outlines the long-term goals of an organization
and outlines how these will be achieved by adopting specific strategies, approaches
and methodologies, including methods for ongoing evaluation and measurement of
organizational performance. A strategic plan is conceptual and serves as a
framework for more detailed planning and decision making that occurs throughout
the life of the plan.
2. The Ottawa-Carleton District School Board (the “District”) has established the
following six step process as a framework for a three-to-five year strategic plan.
Process Overview
3. The strategic planning process is sequential, with each stage building on the
information learned in the previous stage. The following five-step process is
proposed for the District.
Step one: Environmental Scan
The Environmental Scan is an analysis of the internal and external
conditions, data and factors that affect the OCDSB.
Step two: Mission, Vision and Values Assessment
The review/development of clear and concise statements of
purpose (mission), ideals (vision), and core beliefs (values).
Step three: Objectives, Goals and Strategy Development
The categorization of issues into functional areas of responsibility
with a view to establishing expectations and outcomes for each
area of responsibility.
Step four: Implementation/Organizational Capacity Assessment
An assessment of the human, financial and resource capacity of
the organization relative to the objectives and goals established in
the strategic plan.
Step five: Development and Release of the Strategic Plan
A draft plan will be developed and released for comment. The final
version of the Strategic Plan will be approved by the Board.
Step six: Ongoing performance evaluation
The development of ongoing performance evaluation processes
which will support the evaluation of the strategic plan and
realization of objectives and goal.
Report 18-071 Strategic Planning Framework Page 2
Step One: Environmental Scan June – October 2018
4. The environmental scan is an analysis of the internal and external conditions, data
and factors that affect the District. The aim of the scan is to identify trends, gaps
and issues as a basis for future planning. An environmental scan should be
comprehensive, but it is not meant to be exhaustive. It should allow the organization
to recognize and stimulate thought on emerging trends and issues.
An environmental scan is based on a combination of qualitative and quantitative
assessment generated through research and consultation. The processes that will
be used by the District will include:
(a) Research - including demographics, sectoral trends, population analysis, best
practices.
(b) Consultation – surveys, discussion forums, and meetings with stakeholders to
identify issues, trends and perspectives on the system.
(c) SWOT analysis – assessment of strengths, weaknesses, opportunities and
threats.
(d) PEST analysis – assessment of political, economic, social and technological
issues.
(e) Planning sessions - with Trustees and senior staff to identify key areas of
focus and prioritize issues.
The environmental scan is a quantitative research activity. The public consultation is
the qualitative research activity. The consultation will include on-line and in-person
discussion forums with parents, staff from across the District, federations, OCASC,
school councils, advisory committees, community groups and students. The
feedback from these consultations will be instrumental in developing the next stages
in the process. The consultation is usually November to January.
Step Two: Mission, Values, Vision November 2018 – February 2019
5. The review and/or development of mission, vision and value statements are a critical
part of the strategic planning process.
Mission statements describe the overall purpose of an organization - what we
do, who we do it for, and how and why we do it.
Vision statements – tend to be more inspirational and describe an ideal future,
conveying the larger purpose of the organization. Often vision statements
answer the question “What impact do we want to have?”
Value statements - reflect the core beliefs of an organization and should reflect
organizational values that do not change over time. Value statements often
answer the question, “What common principles guide us as we carry out our
mission?”
Properly crafted, these statements provide a simple and clear expression of what the
organization does and for whom. The challenge is to avoid lengthy debate and
Report 18-071 Strategic Planning Framework Page 3
editing which consumes too much time in the strategic planning process and results
in an overly complex mission statement that is clunky and therefore unused by the
organization.
The District has a mission statement, which has been in place for the past three
plans. It will provide a starting point for the discussions about the District mission,
vision and values. The current mission statement is:
“Educating for Success – Inspiring Learning and Building Citizenship”.
The District also has a current vision statement and 5 key priority areas in its current
strategic plan that will provide a starting point for discussions on these components
of the future plan. Working with the new Board, we will consider whether a new
mission statement is required and if so, develop language and options for
consideration.
Step Three: Objectives, Goals and Strategies Development January –
February 2019
6. The core of a strategic plan is the development objectives, goals and strategies.
The following definitions will guide the discussions about objectives, goals and
strategies.
Goals – are something the organization wants and expects to accomplish
in the future. They should be directed toward a vision which is consistent
with the mission.
Objectives – are specific measurable results expected within a particular
time period and are aligned with a goal and strategy.
Strategies – are the action paths that an organization chooses to realize
its goals.
The District currently has an action planning process in support of the Board
objectives. In strategic planning terms, action plans are often labeled as tactics - the
specific activities, actions or initiatives used to implement strategies. Our current
action planning process is a hybrid strategy/action plan/work plan process. As part
of the strategic planning process, we will seek to enhance the current process and
differentiate between strategies that support goals and objectives from divisional
work plans which identify the annual work flow within the District over a school year.
A critical and final component of this stage of the process is the development of
performance measures which will be used to measure achievement and success of
the goals and objectives. It is important that the indicators and outcomes that will be
used to measure performance are identified at the outset.
The objective, goal and strategy component of the strategic planning process will
take place in January and February 2019.
Report 18-071 Strategic Planning Framework Page 4
Step Four: Implementation/Organizational Capacity Assessment February –
March 2019
7. As part of the strategic planning process, an organization must look within itself to
explore the staffing, financial, and governance issues that arise as a result of a new
strategic plan. At this stage, the purpose is to assess the capacity of the
organization to implement the strategies necessary to meet the newly established
objectives and goals. For example, if an organization identifies financial control as
one of its key goals, it must review the organizational structure to ensure that it has
sufficient resources to achieve this goal within the Financial Services Department
and across the organization.
The purpose of this stage of the process is not to address all of the organizational
and operational issues of the District, but rather the issues that are directly related to
the goals established in the strategic plan. Some of the questions that the
organization might consider at this stage are:
(a) Does the OCDSB have the appropriate staff positions to support the strategic
plan objectives and strategies?
(b) Does the OCDSB have the expertise within existing staff to meet the
demands of the strategic plan?
(c) Are there areas within the plan that will require the use of external expertise
or resources and what impact, if any, will this have on the organization?
(d) What do the objectives and strategies tell us about short and long-term
human resource requirements?
(e) What do the objectives and strategies tell us about the OCDSB financial
situation?
(f) What efficiencies or new costs have been identified through the process?
Addressing these questions will help to ensure a common and thorough
understanding of the organizational implications of the strategic planning process.
The implementation/organizational assessment stage of the process will occur in
February - March 2019.
Step Five: Development and Release of the Strategic Plan April – May 2019
8. The strategic planning process is a substantial organizational tool commitment and
an essential tool to provide an overarching rational and purpose to guide the
direction and decisions of the Trustees, the Director of Education and staff in the
discharge of their duties and responsibilities.
The lifespan of the strategic plan will be three to five years. Drawing from the
previous steps in this process, the draft plan will be reviewed by the Strategic
Planning and Priorities Committee and approved by the Board. The final document
will be released to stakeholders, placed in venues to encourage public access and
understanding, and integrated into the decision-making process internally.
Report 18-071 Strategic Planning Framework Page 5
Step Six: Ongoing performance evaluation June 2015–June 2019
9. The ultimate success of the strategic planning process is the achievement of
corporate objectives and goals. To do this, we must ensure that we have
appropriate monitoring mechanisms to evaluate success and accommodate
changes to the strategic plan over its course.
The District currently has a process in place for establishing and reporting on the
annual goals that will support the evaluation of the strategic plan. These include the
annual Board and Senior Staff Planning session(s), the Board of Trustees and
Director evaluation processes, the annual goal setting process through the Director
and Board work plans (in correlation with the annual Board Improvement Plan, the
Special Education Plan and the annual budget process), and related measurement
reports.
The current goal setting and reporting structure will be reviewed and updated to
reflect an increased commitment to measurable goals and to ensure proper
monitoring on the annual goals and the strategic plan overall.
Strategic Planning Framework Diagram
10. The following diagram identifies the key stages and dates of the strategic planning
process. The operational reviews currently planned or underway are identified in
the centre of the diagram and the arrows from the operational reviews point to the
key dates at which recommendations are anticipated from those reviews.
Report 18-071 Strategic Planning Framework Page 6
OCDSB Strategic Planning Framework
(Timelines Subject to Confirmation)
Environmental Scan
June-October 2018 Mission, Vision, Values Assessment
November 2018- January 2019
Objectives, Goals and Strategies Development
January – February 2019
Implementation/ Organizational
Capacity Assessment
February – March 2019
Final Drafting of Plan
March – April 2019
Release of Draft Plan for comment
April - May 2019
Approval of Plan by Board
June 2019 Ongoing Performance Evaluation
June 2019 – June 2023
Strategic Planning Process
Report 18-071 Strategic Planning Framework Page 7
APPENDIX C
Board, 25 June 2018
1 of 1
2018-19 Greenhouse Gas Reduction Funding - Project List
PROJECT DESCRIPTION
2018/19
BUDGET
ESTIMATES
Administration Building Electric Vehicle Charging Stations $150,000
Adrienne Clarkson E.S.Exterior Lighting Upgrade $125,000
Barrhaven P.S.Exterior Lighting Upgrade $50,000
Broadview P.S.Solar Photovoltaic Installation $300,000
Cedarview M.S.Exterior Lighting Upgrade $50,000
Chapman Mills E.S.Solar Photovoltaic Installation $300,000
Earl of March S.S.Interior Lighting Upgrade $375,000
Emily Carr M.S.Exterior Lighting Upgrade $50,000
Farley Mowat P.S.Exterior Lighting Upgrade $100,000
Forest Valley E.S.Exterior Lighting Upgrade $125,000
Glen Ogilvie P.S.Exterior Lighting Upgrade $100,000
Heritage P.S.Exterior Lighting Upgrade $75,000
John McCrae S.S.Chiller Replacement $400,000
John McCrae S.S.Exterior Lighting Upgrade $100,000
Kanata Highlands P.S.LED Tube Upgrade $100,000
Longfields-Davidson Heights S.S.Solar Photovoltaic Installation $250,000
Maple Ridge E.S.Exterior Lighting Upgrade $100,000
Sawmill Creek E.S.Chiller Replacement $200,000
Sir Robert Borden H.S.Solar Photovoltaic Installation $550,000
Stittsville Depot - Back Building Interior Lighting Upgrade $150,000
Stittsville Depot - Front Building Electric Vehicle Charging Stations $50,000
Stittsville Depot - Front Building HVAC Upgrade $225,000
Stittsville Depot - Front Building Interior Lighting Upgrade $150,000
Summerside P.S.Solar Photovoltaic Installation $275,000
Trillium E.S.Exterior Lighting Upgrade $100,000
West Carleton S.S.Interior Lighting Upgrade $325,000
West Carleton S.S.Solar Photovoltaic Installation $300,000
Contingency $18,810
Contingency Projects
Albert Street Education Centre Solar Photovoltaic Installation - $400K
Ottawa Technical S.S.Solar Photovoltaic Installation - $650K
Adrienne Clarkson E.S.Chiller Replacement - $250K
2018-19 Greenhouse Gas Reduction Funding-Total 5,093,810$
-1- P.108.SCO
POLICY P.108.SCO
TITLE: CARE OF STUDENTS WITH SEVERE OR LIFE-THREATENING
MEDICAL CONDITIONS
Date issued: 04 January 2002
Last revised: 26 September 2017
Authorization: Board: 17 December 2001
1.0 OBJECTIVE
To ensure the safety of students with severe or life threatening medical conditions in Ottawa-
Carleton District School Board schools in compliance with Sabrina’s Law, Ryan’s Law and all
other relevant legislation.
2.0 DEFINITIONS
2.1 Anaphylaxis means a severe, allergic reaction, usually to foods, insect bites,
medications, latex products and, rarely, vigorous exercise that, if untreated, can lead to
sudden death.
2.2 Asthma means an inflammatory condition of the bronchial airways which causes the
normal function of the airways to become excessive and over-reactive and lead to
airway obstruction, chest tightness, coughing and wheezing.
2.3 Asthma inhaler (puffer) means a hand-held portable device that delivers medication to
the lungs. Available types include a dry powder tube inhaler, a powder disk inhaler and
a single-dose powder disk inhaler.
2.4 Autoinjector means a medical device designed to deliver a single dose of a particular
(typically life-saving) drug.
2.5 Board means the Board of Trustees of the Ottawa-Carleton District School Board.
2.6 Diabetes Mellitus also known as Type 1 or Juvenile Diabetes means a condition which
results from the inability of the pancreas to produce insulin. If left untreated or
improperly managed, the high and low levels of blood glucose associated with diabetes
can result in a variety of complications including death.
2.7 District means the Ottawa-Carleton District School Board.
2.8 Epilepsy means a chronic neurological disorder which causes sudden bursts of
electrical activity in the brain. This electrical activity produces seizures which vary from
one person to another in frequency and form.
Appendix D
Board, 25 June 2018
-2- P.108.SCO
2.9 Heart condition means a condition, or group of conditions, affecting the structure and
functions of the heart.
2.10 In loco parentis is a legal term, means in the place of a parent or with a parent’s rights,
duties and responsibilities.
2.11 Pacemaker means a heart device that overrides slow or abnormal heart beats, and
ensures adequate function for activities of daily living. Without treatment, a slow heart
beat can lead to weakness, confusion, dizziness, fainting, shortness of breath and
death.
2.12 Plan of Care is/are document(s) that contain individualized information on a
student with a severe or life-threatening condition(s) which informs the school
about care requirements.
2.13 Ryan’s Law requires all school boards in the province to develop and maintain policies
and procedures to protect students who have asthma and sets the age of 16 as the age
of consent.
2.14 Sabrina’s Law ensures all school boards have policies or procedures in place to
address anaphylaxis in schools.
2.15 Severe or life-threatening conditions include, but are not limited to, anaphylaxis,
asthma, diabetes, epilepsy, and heart condition(s).
3.0 POLICY
Guiding Principles
3.1 The Board supports students with severe or life-threatening medical conditions
and makes every effort to ensure they are able to fully access school in a safe,
accepting and healthy learning environment by:
a) empowering students as confident and capable learners to reach their full
potential for self-management of medical conditions;
b) ensuring that a process is in place to manage a Plan of Care for every
student with a life-threatening medical condition;
c) working with community health partners, including Ottawa Public Health
(OPH), Children’s Hospital of Eastern Ontario (CHEO) and other agencies,
to promote awareness and safety for students;
d) treating each student with equity and dignity as provided under the law;
and
e) protecting the confidentiality of students’ medical records and information.
3.2 The Board recognizes the primary role of Ottawa Public Health as the responsible
agency involved in securing and promoting public health, including the control of
communicable and infectious diseases.
-3- P.108.SCO
3.3 The Board recognizes its obligations under provincial and federal laws, including the
Ontario Human Rights Code and the Canadian Charter of Rights and Freedoms, to deal
with each student and employee with equity and with due regard to privacy as provided
under the law.
3.4 In the event that a student is deemed through medical evidence to be incapable of
attending classes, arrangements will be made so that the student may continue
studying through another appropriate means, as determined by the student if 18 years
of age or older, or the parents/guardians, and representatives of the District.
3.5 The Director of Education/Secretary of the Board is authorized to issue such
procedures, guidelines and other materials as may be necessary to impleme nt this
policy.
4.0 SPECIFIC DIRECTIVES
4.1 Annually, principals shall communicate information with staff, parents and
students about how students with life-threatening medical conditions are
supported at school.
4.2 Every school principal shall ensure a Plan of Care is in place for every student
with severe or life-threatening medical condition(s).
4.3 Each school shall develop a communications plan to ensure the effective dissemination
of information on asthma about Plans of Care with to parents, students and
employees, as appropriate and authorized by the parents.
Reducing Risk - General
4.4 The District shall attempt to minimize and control allergens and/or triggers in the
schools through the education of staff, students and parents/guardians and effective
management of the physical space.
4.5 Each school will complete an OCDSB 802: Serious Medical Condition Protocol
Registration in order to provide for the needs of students with serious medical
conditions such as congenital heart disease, pacemakers, epilepsy and asthma.
Reducing Risk - Anaphylaxis
4.6 Each school shall implement the OCDSB General Guidelines for Creating Safe and
Healthy Schools for Anaphylactic Students in accordance with Sabrina’s Law, 2005 and
OCDSB Procedure PR.548.SCO in an effort to minimize potentially fatal allergic
reactions.
4.7 Every reasonable attempt will be made to ensure that all students formally identified to
the OCDSB by competent medical authority as being at severe life threatening
anaphylactic or other risks, as a result of the ingestion of certain foods are:
a) supervised during all regular nutrition breaks by an adult who has received
annual training in the following:
(i) anaphylactic allergies and their potential severity;
(ii) recognition of the symptoms of anaphylaxis;
(iii) administration of auto injector (and the need for a second injection);
-4- P.108.SCO
(iv) recognition of the potential symptoms and/or warning signs of a student in
medical distress;
(v) the post-incident review plan;
b) not provided by OCDSB staff, any food for which express prior parental/guardian
permission has not been granted; and
c) accommodated inclusively included at regular nutrition breaks if that is their
parent’s/guardian’s choice. unless the parent/guardian advises otherwise.
Reducing Risk - Asthma
4.8 Each school shall develop and implement strategies to reduce the risk of exposure to
known common asthma triggers in classrooms and common school areas.
4.9 Each school shall develop strategies based on the directives established in
PR.548.SCO for students with asthma, and in accordance with Ryan’s Law.
Reducing Risk - Diabetes
4.10 Each school shall implement the OCDSB Guidelines for Creating Safe and Healthy
Schools for Students with Diabetes, and OCDSB Procedure PR.632.SCO in order to
provide for the needs of students with diabetes.
Review and Training
4.11 Annually, principals shall review this policy and related guidelines and procedures,
the OCDSB General Guidelines for Creating Safe and Healthy Schools for Anaphylactic
Students, and OCDSB Procedure PR.548.SCO, with the staff (including occasional
teachers), the school council and the parents/guardians of anaphylactic students to
ensure effective implementation strategies are in place.
4.12 The District shall annually provide anaphylaxis training to all school staff.
4.13 The District shall provide regular training on how to recognize asthma symptoms and
manage asthma exacerbations for all employees and others who are in direct contact
with students on a regular basis.
4.14 The District shall attempt to minimize and control allergens and/or triggers in the
schools through the education of staff, students and parents/guardians and effective
management of the physical space.
Administration of Medication
4.15 Recognizing that staff usually does not have medical training, the District will handle
each situation shall be dealt with individually in order to minimize risk in transportation,
storage, and administration of medication.
4.16 The District requires staff to administer medication to students when it has been
prescribed for use during school hours and approved school activities, as follows:
a) to administer oral medication provided a current consent form, signed by the
student’s physician, and by the parent or guardian for students under 18 years of
age, or by the student if 18 years of age or over, is on file before any medication
is administered by staff or taken by a student under staff supervision;
b) in an anaphylactic emergency, to administer an epinephrine auto-injector;
-5- P.108.SCO
c) to administer asthma medication to a student or to supervise a student while he
or she takes medication in response to an asthma exacerbation, if the school has
the consent of the parent or guardian or pupil, as appropriate; and
d) to administer asthma medication in the event of a sudden unexpected or severe
asthma exacerbation even without preauthorization.
4.17 In order to best support the possible emergency medical needs of a student with
asthma, students will be allowed to carry their asthma inhalers/medication with them if
they have their parent/guardian’s permission to do so if they are under 16. Students
over 16 are not required to have their parent/guardian’s permission to carry their
inhalers/medication with them.
4.18 In any emergency situation and in the absence of a signed consent form, staff shall
proceed “in loco parentis” in administering prescribed medication in order to reduce r isk
to the student, in accordance with procedure PR.547.SCO Providing Emergency
Medical Care for Students.
4.19 In that schools are not equipped to deal safely with the storage and administration of a
variety of medicines and staff usually does not have medical training, each situation
shall be dealt with individually in order to minimize risk in transportation, storage, and
administration of medication. The District shall ensure resources are in place to
support the safe storage and disposal of medication and medical supplies in
schools, as required.
4.20 In the event that a student is deemed through medical evidence to be incapable of
attending classes, arrangements will be made so that the student may continue
studying through another appropriate means, as determined by the student if 18 years
of age or older, or the parents/guardians, and representatives of the District.
4.21 The Director of Education/Secretary of the Board is authorized to issue such
procedures, guidelines and other materials as may be necessary to implement this
policy.
5.0 REFERENCE DOCUMENTS
Canadian Charter of Rights and Freedoms
Ontario Human Rights Code
Ryan’s Law 2015 Government of Ontario
Sabrina’s Law 2005 Government of Ontario
Ministry of Education and Training Memorandum No. 81: Provision of Health Support Services
in School Settings
Ministry of Education and Training Memorandum No. 161: Supporting Children and
Students with Prevalent Medical Conditions (Anaphylaxis, Asthma, Diabetes, and/or
Epilepsy)
Kids with Diabetes in School, Canadian Diabetes Association, 1999
Guidelines for the Care of Students Living with Diabetes at Schools, Canadian Diabetes
Association, 2014
OCDSB General Guidelines for Creating Safe and Healthy Schools for Anaphylactic Students ,
2013
OCDSB Guidelines for Creating Safe and Healthy Schools for Students with Diabetes
-6- P.108.SCO
Ministry of Education training resources:
http://www.edu.gov.on.ca/eng/healthyschools/anaphylaxis.html
http://www.edugains.ca/newsite/SafeHealthySchools/medical -conditions/Prevalent-Medical-
Conditions.html
Board Policy P.093.SCO: Confidential Communication between Students and Staff
Board Policy P.070.SES: Home Instruction
Board Procedure PR.547.SCO: Providing Emergency Medical Care for Students
Board Procedure PR.548.SCO: Care of Students with Severe, Life-threatening Medical
Conditions
Board Procedure PR.608.SCO: Confidential Communication Between Students and Staff
Board Procedure PR.632.SCO: Diabetes Management in Schools
Appendix A - Report 18-077
POLICY P.140.GOV
TITLE: INDIGENOUS EDUCATION ADVISORY COUNCIL
Date issued:
Last revised:
Authorization:
1.0 OBJECTIVE
To establish an Indigenous Education Advisory Council (IEAC) with the goal of providing
guidance to the Board as it pertains to Indigenous education, well-being and achievement, and
providing support to its Indigenous students, families and educators.
2.0 DEFINITIONS
In this policy,
2.1 Board refers to the Board of Trustees.
2.2 Community organizations or agencies mean organizations or associations which
represent the interests of Indigenous communities.
2.3 District means the Ottawa-Carleton District School Board.
2.4 Elder means someone who has attained a high degree of understanding of First
Nation, Métis, or Inuit history, traditional teachings, ceremonies, and healing
practices. Elders have earned the right to pass this knowledge on to others and
to give advice and guidance on personal issues, as well as on issues affecting
their communities and nations. Being an Elder is not age-specific, and very few
people are accorded this title by their communities.
2.5 Inclusive Education means education that is based on the principles of acceptance
and inclusion of all students. Students see themselves reflected in their curriculum, their
physical surroundings, and the broader environment in which diversity is honoured and
all individuals are respected.
2.6 Indigenous is a term that includes First Nations, Métis and Inuit communities.
2.7 First Nations people are the descendants of the original inhabitants of Canada who
lived here for many thousands of years before explorers arrived from Europe. First
Nations people identify themselves by the Nation to which they belong, for example,
-1-P.140.GOV
Appendix E
Board, 25 June 2018
Algonquin, Cree, Mohawk, Oneida and so on. There are over 630 First Nations
communities in Canada.
2.8 The Métis are members of ethnic groups native to Canada and parts of the United
States that trace their descent to Indigenous North Americans and European settlers.
The Métis have their own unique culture, traditions, language (Michif), way of life,
collective consciousness and nationhood. means a person of Historic Métis Nation
ancestry who resided in west central North America, and is accepted by the Métis
Nation which is now comprised of all Métis Nation citizens and is one of the
"aboriginal peoples of Canada" within the meaning of s.35 of the Constitution Act
1982.
2.9 Inuit are the Indigenous peoples of the Arctic. The word Inuit means "the people" in the
Inuit language of Inuktitut. The singular of Inuit is Inuk.
2.10 Senators have a special place in Métis culture, the Métis Nation of Ontario and in
its governance structure. They are elected and highly respected for their
knowledge, values, and experience. Senators provide presence at community
events and meetings, and they help to keep Métis culture alive by sharing Métis
traditions and ways of life.
2.11 Traditional Knowledge Keeper means a member of the community who has
learned a specific area(s) of history, traditional teachings, ceremonies, and/or
healing practices, and are supported by their community in their sharing of that
knowledge.
3.0 POLICY
Mandate
3.1 The Indigenous Education Advisory Council (IEAC) shall:
a)advise and provide input on collaborate with the District on the development
of the Indigenous Education Board Action Plan;
b)provide strategic advice on implementing the Truth and Reconciliation Calls to
Action, specifically Calls to Action pertaining to education (62-63);
c)assist the Board of Trustees in its commitment to provide an equitable and
inclusive education and work environment for Indigenous First Nations, Métis
and Inuit students and staff; and
d)advise the Board of Trustees on any issue affecting Indigenous First Nations,
Métis and Inuit students' learning and well-being;
e)act as a resource to provide authentic and current knowledge of First
Nations, Métis and Inuit perspective to support informed decision making;
and
f)liaise with community stakeholders as needed by actively engaging
parents and community partners to help provide an equitable and inclusive
education and work environment for Indigenous students and staff.
-2-P.140.GOV
4.0 SPECIFIC DIRECTIVES
4.1 Participation in the Council shall be voluntary and open to individual members of the
District community and to stakeholder organizations with an interest in Indigenous
education.
Composition
4.2 The IEAC shall be comprised of up to ten (10) seventeen (17) members; nine (9) voting
members and up to four (4) eight (8) non-voting members.
4.3 The nine (9) voting members shall include:
a)three (3) members representing Elders, Senators and Traditional
Knowledge Keepers; one from each of the respective communities;
b)two (2) members of the First Nations community; one of whom is Algonquin;
c)two (2) members of the Métis community; and
d)two (2) members of the Inuit community.
4.4 The non-voting members shall include:
a)one (1) trustee;
b)one (1) Indigenous education lead;
c)one (1) superintendent or designate; and
d)may include one (1) at least two (2) and not more than three (3) Indigenous
grade 7-12 students; where possible each of representing First Nations, Métis
and Inuit student; communities respectively would be represented; and
e)up to two (2) school based staff volunteers (one teacher and one education
support worker) who identify as First Nations, Métis or Inuit.
Membership Criteria
4.5 Voting members may represent parents of Indigenous students, community
organizations or agencies, or be members of the three Indigenous communities with no
formal affiliation to an Indigenous community organization or agency.
4.6 When appointing new voting members to IEAC, under s. 4.3 (b), (c) and (d), every
effort shall be made to ensure that they are:
a)parents/guardians of students enrolled in the Board District; and/or
b)reflective of the demographic composition of the Indigenous communities (e.g.
Elders, and traditional Knowledge Keepers); and/or
c)members representatives of community organizations or agencies.
-3-P.140.GOV
Term of Office
4.7 All Voting members of the IEAC shall have a two year term of office, beginning
December 01 and ending November 30. To ensure continuity, term appointments
may be done on alternate years.
Appointment of Members
4.8 The IEAC shall elect a Chair and a Vice-Chair from among its six (6) nine (9) voting
members.
4.9 The IEAC shall review annually its membership needs and, where there are
vacancies, create a Membership Sub-Committee comprised of the Chair, Vice-Chair
and one voting member of the Council, plus the superintendent and the Indigenous
education lead.
4.10 The Director of Education shall issue procedures pertaining to the appointment of new
voting members to the IEAC and/or the appointment of interim members to fill vacancies
arising during the current term of office.
Roles and Responsibilities of Members
4.11 The Chair of IEAC shall:
a)plan the agenda in consultation with the superintendent or designate;
b)Chair the Council meetings;
c)act as spokesperson and representative of the Council in communicating with the
Director of Education, Board of Trustees and the public; and
d)review the minutes before circulating them to members.
4.12 The Vice-Chair shall assume the duties of the Chair when the Chair is absent.
4.13 Members of the IEAC shall:
a)demonstrate a commitment to an equitable and inclusive education and work
environment for Indigenous First Nations, Métis and Inuit students;
b)act as a liaison between members of the IEAC and their respective
communities;
c)attend and productively participate in the IEAC meetings; and
d)review all relevant material prior to meetings.
4.14 In the case of community organizations or agencies represented at the IEAC, appointed
representatives shall act as liaison between the IEAC and their respective organization
or agency.
Meetings
4.15 The IEAC shall meet at least six times per school year.
-4-P.140.GOV
4.16 All meetings of the Council shall be open to the public and held in a location that is
accessible.
4.17 Members of the public may provide comments or ask questions on any matter
within the mandate of the Council.
4.18 Notice of each regular meeting shall be provided to all members of the Council at least
five days before the meeting. Notice may be by email, by telephone, and/or by posting
to the District website.
4.19 A meeting of the IEAC cannot be held unless quorum is reached; IEAC reaches quorum
when a majority of voting members are present.
4.20 Rules of order for the conduct of meetings shall be consistent with the OCDSB By-Laws
and Standing Rules. Wherever possible, the Council shall conduct its business through
a collaborative decision-making process to ensure all voices are heard. In the event
that consensus cannot be reached, the rules of order for the conduct of meetings
shall be consistent with the OCDSB By-Laws and Standing Rules.
Vacancies
4.21 A vacancy in the membership of the Council does not prevent the Council from
delivering on its mandate.
4.22 In the event that a voting member vacates his or her position during the appointed term,
the Council may appoint another individual to the position for the remainder of the term.
4.23 To replace a non-voting member, the Council shall appoint another individual to the
position for the remainder of the term,
Annual Report
4.24 The IEAC shall submit annually a written summary of the Council’s activities to the
Board of Trustees and to the Director of Education.
4.25 The Director of Education/Secretary of the Board is authorized to issue such
procedures, guidelines and other materials as may be necessary to implement
this policy.
5.0 REFERENCE DOCUMENTS
The Ontario First Nations, Métis and Inuit Education Policy Framework (2007)
Board Policy P.065.GOV Advisory Committees to the Board
OCDSB By-Laws and Standing Rules
-5-P.140.GOV
APPENDIX F
Board, 25 June 2018
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Special Projects Procurement - Project List
PROJECT DESCRIPTION BUDGET
ESTIMATES
A.Y. Jackson S.S ASD Room, Unit Washroom & Learning Commons $500,000
Berrigan P.S.Washroom Alterations $100,000
Cairine Wilson S.S.ASD Room $100,000
Canterbury H.S.Universal Washroom & All Gender Change Room $350,000
Longfields-Davidson Heights S.S.All Gender Change Room $100,000
Pinecrest P.S.Accessible Washroom $100,000
Summerside P.S.ASD Room $100,000
Vincent Massey P.S.Mechanical Unit Replacement $100,000
Special Projects Procurement - Total 1,450,000$