HomeMy WebLinkAboutCarleton Board Minutes Appendices Jan-Dec 1970 •
THE CARLETON BOARD OF EDUCATION
111111-t—
REPORT OF THE SPECIAL COMMITTEE
ON BOARD ORGANIZATION
• Monday, 22 December 1969
To the Board of Education:
The Members of the Board met this day as a Special Committee
on Board Organization. The meeting was held in the Board Room,
Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
- - at 7:35 p.m. , with the following members present, viz:
Trustees Arthur, Barsona, Clarke, Dakin, Drew, Handleman,
Harkness , Harris , Hicks , Hogan, James , Lemieux, Macdonald,
• McIntosh , Moore, Nutter, Reitz and Wilson.
The Director of Education and the Assistant Secretary were
also in attendance.
At the request of the Members , the Director of Education assumed
the Chair for the first portion of the meeting.
1 . Board Organization
Your Committee had before it for guidance the following
two documents.:
a) Minutes of Special Board Meeting held 25 June 1969
on Board Organization
b) List showing Trustee Membership on all active Board
Ad Hoc, Liaison and other special committees.
The present modus operandi of the Board was discussed at '
length, and the difficulties being encountered with the system were studied.
The main problem with the previous schedule seemed to be that the Planning
and Operations Program Agendas were continuously spilling over onto the
Agendas for the other programs , so that the four meetings a month were almost
identical . In an effort to clarify this situation, it was agreed that
the Planning and Operations Committee should meet twice per month, with
each meeting followed by a full Board meeting. The recommendations of
the Committee would be forwarded to the Board meeting two weeks ahead, although
urgent items could be dealt with at the Board meeting following on the
same evening provided that ten Trustees agree to this action. The alternate
Mondays would be kept free for meetings of the Educational Policies
Committee and Community Programs Committee. In those cases where there is
•a. fi fth Monday in the month , thi s could be used for a full Board meeting,
if needed. It was felt that in this way, the Board could deal with its
Appendix, page 1 .
Special Committee
22 December 1969 /2
general business on two Mondays per month , reserving the other two Mondays
for dealing more thoroughly with the Board's two main functions - educational
policies and community programs.
Your Committee,therefore, recommends as follows :
a) THAT effective 1 January 1970, the following schedule of Board
and Committee meetings be adopted :
Day Time Meeting
1st Monday in month 8:00 p.m. Educational Policies
Committee
2nd Monday in month 7:30 p.m. Planning & Operations
• Committee
Full Board meeting
3rd Monday in month 8:00 p.m. Community Programs
Committee
4th Monday in month 7:30 p.m. Planning & Operations
Committee
Full Board meeting
5th Monday in month 8:00 p.m. Full Board meeting if
required for urgent business
b) THAT the Committees be known as Standing Committees and composed
of all Members of the Board.
c) THAT if any matters arise during meetings of the Planning and
Operations Committee which apparently require immediate attention
of the Board, and if ten Trustees agree to the need for immediate
Board action, the matter be referred to the Board meeting
immediately following.
d) THAT the Board officially appoint a Vice-Chairman who will act
in the stead of the Chairman during his absence, and also
relieve the workload of the Chairman of the Board.
2. Rescinding of Previous Board Resolution re Appointment of Officers
Before proceeding to select new officers for 1970, your Committee
studied the following section of Board Resolution No. 311-69:
"THAT starting January 1st, 1970, no Board Member shall hold
office for more than one year consecutively."
N
(See Minutes of Committee of the Whole, 25 June 1969, item 4(iv) . )
•
Appendix, page 2
Special Committee
22 December 1969 /3
Your Committee recommends that the foregoing decision of the .
Board be rescinded.
3. Appointment of Officers for 1970
Your Committee conducted a series of elections for the Chairman
and Vice-Chairman of the Board , and Chairmen of Standing Committees for
1970. As a result, your Committee recommends as follows:
a) THAT Mr. C. D. Arthur be named Chairman of the Board for 1970
b) THAT Mr. V. Barsona be named Vice-Chairman of the Board for 1970
c) . THAT Mrs. L. McIntosh be appointed Chairman of the Educational
Policies Committee for 1970
d) THAT Mr. S. B. Handleman be appointed Chairman of the Community
Programs Committee for 1970; and
e) THAT Mr. W. R. Dakin be appointed Chairman of the Planning and
Operations Committee for 1970.
Respectfully submitted ,
S. J. Berry and C. D. Arthur
CHAIRMEN OF COMMITTEE
•
•
Adopted, 5 January 1970
Board Minute No. 2
Appendix, page 3.
IA
THE CARLETON BOARD OF EDUCATION
REPORT NO. 24, COMMITTEE OF THE WHOLE
(Community Programs)
Monday, 8 December 1969
• To the Chairman and Members
of the Board of Education:
A meeting of the above-named Committee was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
11 :30 p.m. , with Trustee W. R. Dakin in the Chair.
•
Also present: Trustees Arthur, Clarke, Drew, Harris, Hicks,
Hogan, Lemieux, Macdonald, McIntosh, Nutter
Reitz and Wilson
The newly-elected Trustee Mr. J. D. Moore,
was also in attendance
•
Not present: Trustees Barsona, Handleman, Harkness, and
James .
Staff present: I . G. Jones, Superintendent of Student Services
J. C. Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administration
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and Operations
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary
1 . Presentation re Community Councils at Merivale
High School and Gloucester High School
The Committee of the Whole met with Mr. Wayne Belanger, Recreation
Co-ordinator, Merivale High School Community Council and Mr. G.O. Robertson,
Recreation Co-ordinator, Gloucester High School Community Council , who gave
verbal reports on the purposes and functions of these two Community Councils
in the Board's jurisdictipn.
Mr. Belanger proceeded to give a historical background on the first
Community Council formed in Ottawa about twenty years ago at Fisher Park
Public School . He noted the objectives of a Community Council are the planning_.
and promotion of activities that are not normally available through the school
or the adult education program. Historically, Community Councils also serve
•
Appendix, page 4
Report No. 24
8 Dec. 1969
areas where the Department of Parks and Recreation have little buildings
and facilities with which to operate. There were seven Community Councils
in operation last year in the High Schools administered by the Collegiate
Institute Board of Ottawa. Two of these were the Councils at Gloucester
and Merivale High Schools which have continued to operate since the forma-
tion of the Carleton Board of Education.
The contribution to Council activities by The Collegiate Board
consisted of Providing space at a nominal rental charge and payment of a
stipend to the Recreation Co-ordinator. The Carleton Board of Education
has continued to pay a Recreation Co-ordinator in both of the High Schools
in question but does not charge rent for facilities . Mr. Belanger advised
that the Council is run as a self-supporting non-profit group. The cost •
of a certain activity are pre-determined, and a fee is charged to participants
in order to cover cost. If any money is left at the, end of an operating
year, the executives of the Council may decide to use the funds to purchase
additional equipment for use by the Council or purchase something which would
benefit the student body of the day school . Each Community Council operates
under a constitution peculiar to the Council but there are many similarities
in the individual constitutions. It operates under an Executive Committee,
consisting of the President, Vice-President, the President's Secretary,
Treasurer, three members at large and the Recreation Co-ordinator who is
appointed by the Board of Education. It is the responsibility of the
Co-ordinator to plan and organize activities in consultation with the
Executive Committee. He hires the teachers , pays the salaries and in general
represents the Principal and the Board of Education on the Council . Council
Members are defined to be all adults who participate in Council activities
and pay their annual membership fee of 50¢. Mr. Belanger concluded by
advising that twelve activities have been organized this year at Merivale
High School and there is a membership of 350 adults and children, all
activities are held on the premises of the High School with the exception
of an adult Learn-to-Swim class for which the Council has rented the Pinecrest
Pool . It was noted that the Merivale School is used approximately twenty-one
hours per week in the evenings and on Saturdays .
Mr. Robertson the gaven an outline of the activities of the
Gloucester High School Community Council . He commenced his remarks by
noting that the Gloucester High School is used five nights a week and .
on Saturdays. There is co-ordination with the night school group to ensure
that there are no overlapping programs offered, which include Oil Painting,
Guitar, Gym. , Contract Bridge, Music for children, Gymnastics, Tap Dancing,
Yoga and Majorettes . The fees range all the way from $2.50 to $22.50 depending
on the program taken. All classes are for ten weeks the registration at the
present time is 568 persons of whom 500 are children 16 years of age or under.
A short question period was held after these presentations, following
which the Chairman of the Committee, extended appreciation to Mr. Belanger
and Mr. Robertson for their attendance at this evening's meeting.
Appendix, page 5
•
Report No. 24
8 Dec. 1969 •
2. Independent Order of Odd Fellows , Pilgrimage Tours of
United Nations for Secondary' SchoOl Students
The Director of Education and the Superintendent of Student Services
submitted a communication addressed to Trustee Handleman, received from the
Independent Order of Odd Fellows , Ottawa District 55 and 34, with reference to
their annual pilgrimage tours to the United Nations and suggesting the
establishment of U.N. clubs within the schools . Mr. W. A. Davidson, Chairman
of the Lodge, was present at the meeting and spoke at length on the pilgrimage
tours to the United Nations sponsored annually by the Order for High School
students 15 to 17 years of age. The tours start around the middle of June until
the end of July and a number of them pass through Ottawa on their way to or from
New York. Representatives of the four men's and four ladies' Lodges in Ottawa
who are represented on the Youth Committee take time off in the summer months
to guide the tours around Ottawa, and if the stay is long enough, obtain the
services of NCC guides on conducted tours in the Parliament Buildings , Govern-
ment House, the Mint, around the Embassies , Museum of Science and Technology,
etc. It was noted that the requirement to be selected as a candidate on the
tour is a Public Speaking Competition; the topic being preferably a component
of the U.N. (e.g. Youth or Child Welfare, Food Problems , Education, Warring
Problems, etc. )
Mr. Davidson explained that the Lodge has had a discouraging response
from the annual letters sent to the Ottawa District schools recently, and
requested the assistance of the Board for ideas or ways of stimulating interest
amongst the students .
•
The Chairman of the Committee thanked Mr. Davidson for his presentation
and advised that this matter would be referred to the staff for study and report
back to the Committee of the Whole (Educational Policies) at its meeting
scheduled for 15 December 1969.
3. Report of Recent Staff Visit to Atlanta,and
Clarksville, Tennessee
Mr. I . G. Jones , Superintendent of Student Services and Mr. S. S.
Katz Area Superintendent (Central ) , addressed the Committee with reference to
their recent trip to Cl rksville, Tennessee and Atlanta, together with
representatives of the Halton County Board of Education. It was noted that
the Halton Group have made a point of becoming extremely knowledgeable
to what is going -,on in the North American continent with respect to new school
buildings and new programs . The object of the trip was to view new ideas in
Atlanta and Clarksville with a view to bringing back suggestions which might
be of value to The Carleton Board, particularly with respect to forthcoming
Appendix, page 6
Report No. 24
8 Dec. 1969 •
•
Summer School Programs and the pending new schobl building program of the
Board. Mr. Jones commented on a number of interesting educational develop-
ments both in terms of building and programs in various parts of North
America and suggested that the Trustees may be interested in visiting some
of these places to obtain first hand information.
It was agreed that having regard for the lateness of the hour, Mr.
Jones and Mr. Katz would make a more complete report at the meeting of the
Committee of the Whole (Educational Policies) scheduled for 15 December 1969,
to be followed by the submission of written information.
The meeting adjourned at 12:25 a.m. Tuesday, 9 December 1969.
Respectfully submitted
W. R. Dakin
CHAIRMAN OF COMMITTEE
•
Received, 12 January 1970
Board Minute 4
•
•
Appendix, page 7
THE CARLETON BOARD OF EDUCATION
REPORT NO. 25, COMMITTEE OF THE WHOLE
(Educational Policies)
Monday, 15 December 1969
To the Chairman and Members
of the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 8:15 p.m. , with Trustee V. Barsona in the Chair.
Also present: Trustees Arthur, Clarke, Dakin, Drew, Handleman,
Harkness, Harris, Hicks , Hogan, James, Lemieux,
Macdonald, McIntosh, Moore, Nutter, and Wilson
Not present: Trustee Reitz
Staff present: S. J. Berry, Director of Education
J . C . Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administration
A. A. Carr, Area Superintendent (East)
S. S. Katz, Area Superintendent (Central )
A. L. Cassidy, Special Advisor to the Director
of Education
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
P. A. Perrault
1 . Question of Privilege Reflecting on the Board
Trustee McIntosh rose on a question of privilege reflecting on the
Board which, with leave of the Chair, she wished to have noted in the record
of the meeting.
The matter in question was a report in the Ottawa Journal on
11 December 1969 in which it was stated that the Gloucester Planning Board
"rapped" The Carleton Board of Education and its planning staff for .failing
to co-operate in planning matters. Trustee McIntosh advised that in
conversations with the Chairman of the Planning Board, she was advised that
this report was not accurate, and that the Gloucester Planning Board is very
happy with the co-operation that exists between the two Boards. The Planning
Officers of the Boards have established a very close liaison. The Agendas
Appendix, page 8
Report No. 25 •
15 December 1969
for Planning Board meetings are discussed with the Carleton Board's
Planning Officer before each meeting, and he also attends many of the
Planning Board's meetings.
Trustee McIntosh wished to have it noted that contrary to the
article in the press , the Gloucester Planning Board is not critical of its
relationship with the Carleton Board of Education and staff.
2. Delegation, Leaver-Trillium Area
The Director of Education submitted a communication, dated
5 December 1969, received from Mrs . Ann Doupe, 51 Wallford Way, Ottawa 5,
Ontario, giving notice that a delegation of parents from the Orchard Park
area (Leaver-Trillium) wish to make representation to the Board requesting
reinstatement of the school bus service from the Leaver-Trillium area to
Fisher Heights Public School .
Attached to Mrs . Doupe 's letter was a copy of a letter, dated
6 October 1969, addressed to the Chairman of the Board, protesting the
discontinuance of the winter bus service for the following reasons :
a) that several homes in the area are in fact a mile or more from
the school ;
b) that two min heavily-travelled access routes to the Parkwood Hills
community (Wallford Way and Farlane Boulevard) are the only routes
between the subject area and the school ;
c) that both Wallford Way and Farlane Boulevard are narrow and neither
has sidewalks;
d) that Wallford Way and Farlane Boulevard are made even narrower in
winter by huge snowbanks;
e) that Minto Construction Company is building a major sub-division in
North Skyline and in the process has turned Wallford Way and Farlane
Boulevard into variously a very dangerous truck route and a parking
lot.
Also attached was a letter, 10 October 1969, to Mrs. Doupe (see
Report No. 17, Committee of the Whole, 3 November 1969, item 24) from the
Director of Education, advising that the travelling circumstances of the students
in the area appear to be no more hazardous than those encountered by a
great many other Carleton students .and therefore staff were of opinion
that transportation services should not be reinstated.
A delegation of parents was present at the meeting and Mr. Doupe, spokes-
__ man, addressed the Board at length and stated that the roads which the children in
Leaver-Trillium must travel to get to and from the school were very dangerous '
Appendix, page 9
•
Report No. 25
15 December 1969
in the winter due to high snow banks , icy conditions, lack of sidewalks
and the frequent presence of snowplows on the roads. She also stated that
it was additionally hazardous to walk ,to the school because of the heavy
clothing they had to wear to protect themselves from the cold. Concern
was also expressed that permission for the children to have their lunch
at school might be withdrawn.
During the presentation, Mrs . Doupe used an over-head projector
to illustrate the routes travelled by the children to and from the Fisher
Heights Public School .
The Chairman expressed appreciation to the delegation for the
presentation. He advised that this matter would be taken under advisement,
and come before the Board for decision at its next regular meeting.
3. Glen Cairn Public School Film "The Cage"
Having regard for the presence of a number of young guests at the
meeting, it was decided to bring forward the,;p.resentation of the film "The
Cage", in variance with the Agenda.
The film which was shown by Mr. B. Milliken, Audio-visual Consultant,
was a simulation of a well -known television program, "Star Trek" , using
puppets which had been constructed by students of the 7th grade at the
Glen Cairn Publio School . The project, including background, music, and
script, took the pupils three months to complete. The film appeared at the
Carleton Film Festival where it was placed second.
Ross Connor (Producer) , Dan Millar (Director) , and Andrew Powell
(Assistant Director) were present at the meeting, along with Mr. James Millar,
class teacher, and Mr. Michael Vyse, Principal .
The members of the Board commended the young Glen Cairn students
for the sophistication of the film.
4. Report on Trip to Atlanta and Clarksville, Tennessee,
(Messrs. I . G. Jones and S. S. Katz)
Pursuant to Report No. 24, Committee of the Whole, 8 December 1969,
Mr. S. S. Katz and Mr. I . G. Jones , enlarged upon their recent trip to
Atlanta, Georgia, and Clarksville, Tennessee, in the company of members of
the Halton County Board of Education.
Appendix, page 10
•
Report No. 25
15 December 1969
Mr. Jones submitted the following general information on the
Atlanta School system:
a) Because of pressures resulting from the racial situation
(black/white) , there are no attendance area boundaries and
children can attend any school within reach, with the proviso
that they provide their own transportation.
b) The residential mill rate in the municipality is 41 1/2 mills of
which 26 1/2 mills goes for education. The capital expenditures
on behalf of the school board do not show in the educational
levy, but are charged to the whole community under the general
mill rate.
c) The federal government subsidizes the local boards on a number
o.f programs .
d) Pupil teacher ratios are 1 -21 secondary and 1-27 elementary, but
based on actual average daily attendance it is 1-18 secondary
and 1 -25 elementary. Total enrolment is about 110,000 students.
e) There is a small central staff comprising the Superintendent of
Schools and four functional superintendents . The system is then
divided into five areas , each with its own decentralized area
office. The offices are staffed with area superintendents who
have their own support staffs .
Mr. Katz went on to describe the facilities of the Technical
School in Atlanta, which was the focal point of the tour. Much interest
was shown in the school in co-ordinating programs with the business and
industry in the area. The school runs for the full year on a "four quarters"
system which involves setting up four timetables each year. It has been
introduced primarily to permit flexibility in programming and not to
reduce the number of years a student must spend in High Schools . To operate
the fourth quarter in the summer increases the annual per student cost from
$750.00 to $950.00. It was noted that the summer section is not well attended
by the white students , although the non-white students have a good attendance
record.
Messrs . Jones and Katz then described their visit to schools
in Clarksville, Tennessee. A number of photographs and elevations of the
open concept schools were distributed to illustrate the talk. Attention
was drawn to the central position of instructional materials centres
in these schools . It was noted-that although these centres are equipped
with the latest electronic equipment, much of this is not being used
extensively. Mr. Katz also remarked that most of the teachers he talked
to were enthusiastic about the open concept schools , although some from
traditional schools were not adapting very well . He suggested that
Appendix, page 11
Report No. 25
15 December 1969
traditional teachers going into an open school situation should be
given suitable professional development programs to help with the transition.
Mr. Jones went on to list a number of other schools in North America
where there are new concepts in programming or buildings , and suggested that
some of the Trustees of The Carleton Board may wish to visit these centres
in the near future. The following places were mentioned:
Andrew Senior High School , Texas,
Best example of melding new building concepts and
new programming ,in senior secondary schools;
Fargo, North Dakota,
Open concept secondary school in operation;
Miller Composite School , Regina, Saskatchewan
Partially open concept school . Semestering
program in force and library resource centre
which has emphasis on electronic handling;
Tuska, Grenville, Tennessee
Best designed open concept school on the
continent;
Standford University •
School planning laboratory which has
instigated a research project to ascertain
the educational advantages or disadvantages
of open space concept.
Mr. Katz and Mr. Jones then answered a number of questions raised by
the Trustees on various parts of their presentation.
5. Report and Recommendation of the Ad Hoc Committee on
General Insurance
The Committee of the Whole had before it for consideration the Report
and recommendations of the Ad Hoc Committee on General Insurance, dated 12
December 1969, with respect to the awarding of a contract for the Board's
general insurance requirements for a three year period commencing 1 January
1970 (report appended hereto) .
Messrs. L. Harvey and J.S. Bradley, representing the Carleton Regional
Insurance Agent's Association, were present at the meeting to advise the
Trustees in this matter.
A lengthy discussion took place on the question of earthquake insurance.
Some reservations were expressed on the recommendation of the Ad Hoc Committee
that this coverage be not purchased, but the members of the Committee were of
opinion that the expenditure of the required premiums was not warranted having
•
Appendix, page 12
Report No. 25
15 December 1969
regard for the history of earthquake damage in the area. (Premiums quoted for
this coverage ranged from $29,650.00 to $77,508.00. )
The Committee of the Whole, on motion by Trustee Harris based on the
above report, recommends as follows:
a) ,THAT the Board do not purchase insurance coverage against
earthquake damage; and
b) THAT the Board accept the tender submitted by the Phoenix
Assurance Company Limited of London, England, on behalf
of the L. H. Thompson Limited Agency, for the coverages
listed below for a three year period, commencing 1 January
1970, at an annual premium of $63,515.17:
i) Physical Damage - Buildings
ii) Physical Damage - Contents
iii ) General Public Liability
iv) Employee Fidelity
v) Boilers and Pressure Vehicles :
vi) Automobile
vii ) Non-owned automobile
viii ) Auto repair shops
ix) Workmen's compensation coverage
x) Trustees
(For details, see schedule attached to Report of the Ad Hoc Committee)
During the debate on this item, the following points were noted:
a) When staff submit their report and recommendation as to the
division of costs for common services between the elementary
and secondary panels , they should also include a division
for general insurance costs;
b) The Ad Hoc Committee will study the question of providing
insurance for appointed members of the Board's Advisory
Committees .
c) It was pointed out that school safety patrol members are
insured to the extent of the legal liability of the Board.
The Ad Hoc Committee on General Insurance was requested to
study further the insurance provided for patrol members
• and submit desirable recommendations for any extension of
coverage considered.
Trustee Harris, the Chairman of the Ad Hoc Committee, extended
appreciation to Mr. Bradley and Mr. Harvey for the assistance that they have
given to the Ad Hoc Committee during its deliberations.
•
Appendix, page 13
Report No. 25
15 December 1969
6. Appointment of Arbitrator to replace Mr. R. W. MacQuarrie
Pursuant to Board Minutes, 8 December 1969, item 22, nominations
were opened for the appointment of an arbitrator to replace Mr. R. W.
MacQuarrie, resigned.
Trustee Clarke nominated Mr. Paul B.S. Tetro, Kanata,
Ontario
Trustee Harkness nominated Mr. Ross Bradley, Cumberland
Township, Ontario
Trustee Nutter nominated Mr. Dr. Donald Stephenson, Cardinal
Heights, Gloucester Township, Ontario
An election was then held by closed ballot. The Superintendent of
Program Development and the Assistant Secretary collected and counted the
ballots, and advised that Dr. Stephenson and Mr. Tetro were tied for first
place. A second election .was then held by closed ballot between Dr. Stephenson
and Mr. Tetro, in which Mr. Tetro gained a majority of the votes cast.
The Committee of the Whole therefore, on motion by Trustee Clarke,
recommends THAT the Board appoint Mr. Paul B.S. Tetro, 52 Kingsford Court,
Kanata, Ontario as arbitrator under Section 84(3) of The Secondary Schools
and Boards of Education Act, to replace Mr. R. W. MacQuarrie, resigned.
7. Staff Changes - Academic
The Committee of the Whole recommends, on motion by Trustee McIntosh
based on a report submitted by the Director of Education and the Superintendent
of Academic Personnel , THAT the Board approve the following academic staff
changes :
Resignation:
THAT the resignation of Mr. Glen M. Seguin, Teacher at Riverview
Public School , be accepted effective 31 December 1969.
Appointments:
THAT the following appointments to teaching positions be
approved, effective at the salaries and on the dates indicated :
Hunt, Mrs . Carmel Queenswood P.S. (return from maternity
leave) , effective 1 January 1970 at an
annual salary of $8,300.00.
Hunter, Mrs . Fay Graham Park P.S. , effective 1 January
1970 at an annual salary of $7,600.00.
Appendix, page 14
•
Report No. 25
15 December 1969
Johnston, Miss Isobel W. Erskine Johnstone P.S. , effective
1 January 1970, at an annual salary of
$8,100.00.
Lord,' Ronald Gloucester High School , effective 8
December 1969, at an annual salary of
$8,300.00.
Newton, Mrs. Lynda Knoxdale P.S. , effective 1 December 1969,
at an annual salary of $6,200.00.
Prud'Homme, Mrs . Cheryl Merivale Public School , effective 1
January 1970, at an annual salary of
$5,600.00.
Turner, Mrs. Ann Knoxdale Public School , effective 1
January 1970,. at an annual salary of
$4,950.00 (half-time position) .
Gale, Mrs. Kay Bell High School , effective l January
1970, at an annual salary of $8,700.00.'
Maternity Leave:
THAT maternity leave under the provisions of the Board's plan be
`-= granted to Mrs. A. Campbell , Teacher at Century Public School ,
effective 21 March 1970.
8. Staff Changes - Carestaff
The Committee of the Whole recommends, on motion by Trustee Hicks
based on a report submitted by the Director of Education and the Superintendent
of Finance and Administration, THAT the Board approve the following changes
in carestaff:
Appointment: '
THAT Mr. Joseph F. Benoit be appointed Custodian 1 at Bell
High School effective 3 December 1969, at a salary of
$4,700.00
Resignation:
THAT the resignation of Mr. A. F. MacLean, Custodian, Stittsville
Union Public School be accepted effective 12 December 1969.
( r
Appendix, page 15
Report No. 25
15 December 1969
9. Sabbatical Leave
The Committee of the Whole recommends, on motion by Trustee
Macdonald based on a report submitted by the Director of Education and
Superintendent of Academic Personnel , THAT the Board approve the following
sabbatical leaves for 1970-71 , under the terms of the salary agreement:
- Elementary
a) Mrs. Margaret Berton, Manordale Public School (Librarian)
to take Bachelor of Library Science degree, Ottawa University
b) John W. Jarrett, Sir Winston Churchill Public School (Principal )
to study for Doctor of Philosophy (Ed. Admin. ) degree, Ottawa
University
Secondary
c) Peter E. Wittman, Merivale High School (Art) , to pursue studies
leading to Master of Education (Art) , in England
d) James. G. F. Henneberry, Gloucester High School (Assistant Tech.
Director) , to work towards degree at Carleton University
e) Mrs. Anna Green, South Carleton High School (Commercial ) to
take updating accounting courses by attendance at Algonquin
College, Carleton University, Lakehead College, and in business
f) Joachim E. Lemke, Confederation High School (History) to
pursue Master of Arts (History) degree, University.of
Calgary. (Field of Study - Canadian Indians)
g) Herbert G. McCrossan, Gloucester High School (Technical )
to work towards Bachelor of Science degree in Ireland
It was noted that the only Sabbatical Leave agreement in existence
at the moment is with the elementary teachers , and the provisions of this
agreement have been extended to secondary teachers in the absence of an
agreement with these teachers.
10. Compulsory Retirement Age for Employees
The Director of Education and the Superintendent of Academic
Personnel submitted for consideration a proposed policy setting out the
retirement age of teaching employees . During the meeting, it was decided
to make the retirement policy uniform for all Board employees .
The Committee of the. Whole, on motion by Trustee Handleman,
Appendix, page 16
Report No. 25
15 December 1969
recommends THAT the Board adopt the following policy for normal retirement
age of employees :
a) The normal age of compulsory retirement of an employee
shall be 65 years . Retirement shall take place at the
end of June in the school year in which the employee
reaches the age of compulsory retirement;
b) The Board may, on written request of the employee, and
on the recommendation of the Director•of Education,
extend the period of employment beyond the normal retire-
ment age of 65 years , on a yearly basis , subject to
certificate of fitness by a Doctor appointed by and
paid by the Board
NOTE: For the purposes of clarification, the words "normal " where they
appear above were inserted at the suggestion of Trustee Dakin.
11 . Recommendation of Advisory Vocational Committee
Pursuant to Board Minutes , 8 December 1969, item 4, the Committee
had before it for consideration the following recommendation contained in
° Report No. 2, Advisory Vocational Committee:
"THAT the new secondary school to be built in Gloucester
Township offer vocational options designed to develop a
total educational experience for all students , both boys
and girls , also recognizing that these offerings must be
of sufficient depth to meet the needs of the vocationally
oriented students . "
The Committee of the Whole, on motion by Trustee McIntosh, recommends
THAT the recommendation of the Advisory Vocational Committee be tabled for
consideration when the Project Committee on the New High School submits its
report and recommendations .
12. Pilot Project, South Carleton High School Library
The Committee of the Whole recommends , on motion by Trustee Nutter
based on a report and recommendation submitted by the Director of.Education
and the Superintendent of Student Services as follows :
Appendix, page 17
Report No. 25
15 December 1969
a) THAT from 1 January to 30 April , 1970, the Library at
South Carleton High School be opened from 6:30 p.m. to
8:30 p.m. each Tuesday evening to provide library
materials and research facilities for students from
Grades 7 to 13 in the South Carleton attendance area,
with the following circulation policy:
i) Students other than those attending South Carleton
High School will be issued library cards with the
knowledge and co-operation of the elementary school
librarians in the area;
ii ) Two week and one week loan materials will be
circulated; and
Students will have access to reference materials
and non-print materials in the library.
b) THAT a summ not to exceed $1 ,500.00 be allowed for this project
c) THAT, pending a report on the success of the project, future
monies for this venture be a part of the South Carleton High
School budget.
13. Report of the Ad Hoc Committee on Transportation
Study .by Kates, Peat, Marwick & Co.
The Committee had before it for consideration the report of the
Ad Hoc Committee on the Transportation study by Kates , Peat, Marwick & Co. ,
(appended hereto) .
The Committee of the Whole recommends on motion by Trustee Dakin,
THAT the report of Kates , Peat, Marwick and Co. be officially received by
the Board.
Trustee Dakin moved in accordance with the Report of the Ad Hoc
Committee, as follows :
a) THAT the Board appoint a Senior Transportation O'fficer who,
although lacking in expertise and systems analysis, possesses
other skills and attributes considered necessary for this
position; the salary to be within the range $8,000 to $12,000
per annum and the appointment to be made as soon as possible
after 1 January 1970.
b) THAT Kates, Peat, Marwick & Co. be engaged to work with the
Senior Transportation Officer of the Board, on a periodic
basis over a number of weeks to orient him in the general
requirements of his functions and direct him in the preparation
of a detailed procedure manual reflecting the specific
Appendix, page 18
Report No. 25
15 December 1969 •
transportation situation of The Carleton Board of Education
provided that the cost of this consulting service will not
exceed an amount of $2,000.00 without further approval of
the Board.,
The vote was taken separately on the two parts of the motion.
Part a) was defeated, and part b) therefore declared nullified.
Trustee Dakin requested that he be discharged as a member of the
Ad Hoc Committee.
•
The Committee of the Whole reports that the two remaining members
of the Committee, Trustee Barsona and Mr. A. L. Cassidy, will continue to
review the Transportation Study Report.
On motion by
Trustee
14. Change Orders
The Committee of the Whole recommends on the basis of reports
submitted by the Director of Education and the Superintendent of Finance
and Administration, THAT the Board accept the following Change Orders on
School construction projects :
a) GlenCairn Public School
•
No. 8 to meet Fire Marshalls ' requirements Extra $2,305.20 Arthur
No. 9 " Extra 73.08
b) Gloucester High School
No. 27 to meet Fire Marshalls ' requirements
and additional lighting Extra $ 724.50 Lemieux
15. Professional Development 'Day, 3 December 1969
The Director of Education and the Superintendent of Program Develop-
ment submitted for information reports received from the Teachers ' Federation
of Carleton and 0.S.S.T.F. Professional Development Committee with reference
to Professional Development Day activities on 3 December 1969.
The Teachers ' Federation of Carleton program consisted of sessions
on Behavioural Problems, Integrated Studies, Environmental Studies , Team
Teaching, Pupil Evaluation and Reporting, and Kindergarten Association.
All of these sessions were very well attended, and in addition, 68 to 70
elementary teachers participated in the various 0.S.S.T.F. programs.
Appendix, page 19
Report No. 25
-- 15 December 1969
The 0.S.S.T.F. activities encompassed about thirty programs in
as many different areas, which were attended by approximately 80% of district
teachers. In the 0.S.S.T.F. report, a teaching theory called "Simulation
Game" was mentioned, and the staff report contained an example of this
technique. Noted.
16. Comay Report
The Committee gave consideration to the matter of dealing officially
with the report of Comay Planning Consultants Limited and Paterson Planning
and Research Limited, dated November 1969, to The Carleton Board of Education,
entitled "School Needs and Capital Requirements ."
The Committee considered a number of motions put forward in this
regard, as follows :
a) Moved by Trustee Nutter THAT the matter of the Comay Report be
deferred pending the submission by staff of an addendum to the
report explaining some of the facts in the report purported to
have originated from the staff. The motion was lost.
b) Moved by Trustee Clarke, THAT the matter of the Comay Report
be deferred until such time as a Committee of the Whole Board
has had the opportunity to discuss the report as the only
item on the Agenda. The motion was lost.
c) Moved by Trustee Hogan, THAT the Comay Report be referred for
review by an Ad Hoc Committee of the Board consisting of not
more than three Trustees, the Director of Education, the
Superintendent of Finance and Administration and the Planning
Officer, and that this Ad Hoc Committee prepare a report,
including recommendations , for submission to the Board as soon
as possible. The motion was lost.
The Committee of the Whole recommends on motion by Trustee Handleman
following further deliberations , THAT the report of Comay Planning Consultants
Limited to The Carleton Board of Education, entitled "School Needs and Capital
Requirements" be received in confidence, and be referred to a committee of
staff for study; and that staff report at the first meeting in January as to
the progress being made in their review of the report and advise as to the
estimated date on which they will present their report to the Board.
17 Communication, Ontario Public School Trustees ' Association
re Provincial Legislature Bill 228
Trustee Arthur distributed at the meeting copies of a communication
dated 8 December 1969, addressed to all Ontario School Boards by the Ontario
Appendix, page 20
Report No. 25
15 December 1969
Public School Trustees ' Association, drawing to their attention Amendments
to the Department of Education Act affecting the estimates and expenditures
of School Boards, as contained in Bill 228 of the Provincial Legislature.
The Amendement provides as follows :
"Subject to the provisions of any statute in that behalf
and to the approval of the Lieutenant Governor in Council
the Minister may make regulations ;
d) governing estimates that a board is required
to prepare and adopt and expenditures that
may be made by the board for any purpose."
•
Concern was expressed that the speed with which the Bill was passed
through the Legislature allowed no time for Trustees ' Associations to respond
to the Amendment. It was suggested that The Carleton Board of Education
request the Trustees ' Association to make representation to the Minister of
Education expressing concern as to the provisions of Bill 228, and requesting
that assurance be given that any regulations established under the Amendment
will be first discussed with the Trustees Associations to allow a response to
come from the various Boards of Education. It was also suggested that such a
petition be made to the Minister of Education directly by the Board.
It was agreed to place the communication from the Ontario Public
School Trustees ' Association on the Agenda for the next regular Board meeting
for further discussion and Trustee reaction.
18. Transportation to Ottawa Schools
Trustee Barsona vacated the Chair in order to present an item of
new business. The Chair was assumed for the duration of this item by Trustee
Arthur, Chairman of the Board.
Trustee Barsona referred to Board, Resolution No. 528-69, adopted by
the Board at its meeting held 8 December 1969, to provide transportation for
all Carleton students attending Ottawa schools effective 5 January 1970. In
view of the fact that there are no more regularly scheduled Board meetings
prior to 5 January 1970, Trustee Barsona asked leave to introduce the following
motion at this time:
"THAT no action be taken to implement Board Resolution No.
528-69 to provide transportation for all Carleton students
attending the schools of The Collegiate Institute Board of
Ottawa or its successor Board effective 5 January 1970,
pending the submission of a staff report outlining the cost
of this transportation program."
The Chairman ruled that it would not be in order to deal with this
ti matter in Committee as it would have the effect of reopening discussion on
Appendix, page 21
Report No. 25
15 December 1969
a resolution previously adopted by the Board. He went on to state that the
Board's decision had been taken after a thorough discussion and after due
notice of motion had been made to introduce the subject. The Chairman then
stated that Trustee Barsona 's proposed motion could be entertained as a
notice of motion for referral to and discussion by the full Board at its
next meeting.
Trustee Barsona pointed out that if his proposal could only be
received as a notice of motion, its consideration would come to late to stop
the staff going ahead and making the necessary -arrangements to implement the
Board's resolution on 5 January 1970. Having regard for this time factor he
challenged the ruling of the Chair. The Chairman took the sense of the meet- -
ing and the majority of the Trustees agreed with the ruling of the Chair that
this matter not be introduced for action by this Committee at this time.
Trustee Nutter than gave notice that he will move at the next
regular meeting of the Board as follows :
THAT the motion by Trustees Dakin and Wilson shown as
Resolution No. 528-69 in the Minutes of the Board
dated 8 December 1969 to provide transportation for
all Carleton students attending Ottawa schools be
reconsidered, and that information as to the costs
of this service be presented for information.
19. Communication, Boy Scouts of Canada
The Director of Education submitted for information a communication
dated 4 December 1969, received from The Boy Scouts of Canada, Ottawa and
District Council , Emile L. Callow, Executive Director expressing appreciation
for the co,-operation received from the various Boards of Education in the
district in providing facilities for Scouting activities . Noted.
20. Use of Bus Service, Merivale Gardens
The Director of Education and Mr. A. L. Cassidy, Special Advisor to
the Director, submitted a report on the use of transportation services from
Merivale Gardens to Merivale Public School for the period 10 November to 5
December 1969, from which it was noted that 31 students in the morning and 28
students in the afternoon are eligible for transportation.
Appendix, page 22
Report No. 25
15 December 1969
21 . Use of late buses, Osgoode Township High School
The Director of Education and Mr. A. L. Cassidy, .Special Advisor
to the Director, submitted for information a report on the use of late buses
at Osgoode Township High School . The Principal of Osgoode Township High School ,
has advised that students using the late bus facilities from October 28 to
November 28 ranged from 15 to 47, depending on extra-curricular activities,
with an average of 31 students. It was anticipated that this number would
increase in December and January and therefore recommended that the late bus
service be continued until the end of the current school year. Noted.
22. Additional Transportation, Bells Corners Public School
The Director of Education and Mr. A. L. Cassidy, Special Advisor to
the Director, submitted for information a report advising that transportation
has been provided for children living a mile or more from the Bells Corners
Public School who reside on Ridgefield Crescent, Arnold Drive and Cedarview
Road. This service is being provided at no additional cost to the Board.
Noted.
23. Use of School Facilities for Municipal Election Purposes
L.% The Director of Education and the Superintendent of Finance and
Administration submitted for information a report outlining the use of
Carleton School facilities for various purposes related to the recent
municipal elections . Several of the Board 's schools were used as polling
stations, and for "meet the candidates" meetings . No charges were levied
for these uses, although Gloucester Township and Nepean Township are paying
for the use of schools for polling booths under local by-laws. Noted.
24. Basis and Procedure of Evaluation, Psychological Services
1969-70
The Director of Education and the Superintendent of Program Develop-
ment submitted for information a confidential report dealing with the basis
and procedure of evaluation of psychological services provided in the Carleton
system, pursuant to Board Resolution No. 443-69. Noted.
The meeting was adjourned at 12:40 a.m. , Tuesday, 16 December 1969.
Respectfully submitted
Received, 12 January 1970
Board Minute 5-70
Items 6, 7, 8, 9, 10, 11 , 12, .13, 14, 16
approved by Board Minute 5-70. V. Barsona
For item 5 see Board Minute 25-70 CHAIRMAN OF COMMITTEE
Appendd,x, page 23
THE CARLETON BOARD OF EDUCATION
REPORT NO. 1
EDUCATIONAL POLICIES
COMMITTEE
5 January 1970
To the Board of Education:
The first meeting of the Educational Policies Committee, 1970 was
held this day in the Board Room, Administration Building, 4 Thorncliff Place,
Ottawa 6, commencing at 9.05 p.m. , with Trustee Louise McIntosh in the Chair.
Also present: Trustees Arthur, Barsona, Clarke, Dakin,
Drew, Handleman, Harkness, Harris , Hicks ,
James , Lemieux, Macdonald, Moore,
Nutter, Reitz and Wilson.
Staff: S. J . Berry, Director of Education
I . G. Jones, Superintendent of Student Services
J . C. Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administration
A. A. Carr, Area Superintendent (East)
S. S. Katz, Area Superintendent (Central )
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary
1 . Chairman 's Opening Remarks
The Chairman opened the meeting with the statement that Boards of
Education bear a heavy responsibility in providing for the education of the
young people in the community, and therefore the work of the Educational
Policies Committee is very important as the decisions reached by the Committee
will often be far reaching and affect the course of action of the Board for
several years ahead.
The Chairman went on to state that in her. opinion the function of
staff is to provide information for Trustees in making their decisions . She
felt that staff have information, either from their own experience or the
experience of others, which is of very great help to the Committee in reaching
its decisions , and hoped that this information would be freely given at the
Committee level .
2. Professional Development Plans for the Future
The Educational Policies Committee met with the following representa-
tives of the teachers ' Professional Development groups to discuss the topic
Appendix Page 24
Educational Policies
Report No. 1 5 January 1970
"Professional Development Plans for the Future" :
Mr. J. M. Beatty, Chairman P.D. Committee, 0.S.S.T.F. ,
District 26
•
Mr. J . McFadden, Vice-Chairman, P.D. Committee,
0.S.S.T.F. , District 26, for Carleton Schools
Mr. E. K. Murray, Chairman, P.D. Committee, Teachers '
Federation of Carleton.
The Committee had before it reports from the two Professional
Development Committees , as follows :
a) From T.F.C. outlining the need for a Professional Development
Library to meet the needs of Carleton staff; the need for
T•.F.C. funds to partially subsidize members who attend
conferences as T.F.C. delegates; a requirement for fifteen
to twenty seminars and workshops in the coming year; and
setting out the need for funds for speakers, panelists ,
printing, compiling lists of resources and resource personnel
and keeping members aware of upcoming conferences throughout
the provinces .
An additional report outling T.F.C. Professional Development plans for
early 1970 was- also• distributed at the meeting.
b) From 0.S.S.T.F. , District 26, stating the P.D. Committee's
objectives and how the Committee is constituted; internal
organization, financial and other policies; duties and
responsibilities for the Professional Development Branch
representatives and subject councils . The report also
contained information on the Professional Development
Library which is housed in the offices of the former
Collegiate Institute Board of Ottawa and contained a list
of suggested Professional Development activities. A list
of books in the P.D. Library was circulated at the meeting.
A further paper outlining the O.S.S.T.F. , District 26
philosophy for a vertical integration from Kindergarten to
Grade 13 was also circulated. The statement of philosophy
included the establishment of a Professional Development
Council , the appointment of a Program Co-ordinator, and -the
need for a commitment to provide necessary leadership and
supportive staff, physical facilities and funds to mount
and maintain the program.
Mr. McFadden outlined briefly the role of the professional development
representative in each school , the Vice-Chairman on the Executive, and the
financial position of the Committee. He noted that in 1969, income was derived,
from O.S.S.T.F. , Dictrict 26 ($5,100.00) , C.I .B.O. ($6,000.00) and The Carleton
Board ($200.00) . These funds are used to cover administrative costs , maintenance
of the P.D. library, special projects , etc.
Appendix Page 25
Educational Policies
Report No. 1 5 January 1970•
Mr. Beatty . went on to explain that the Professional Development
Library, which was started seven years ago, is open to all teachers in the
Ottawa-Carleton Region, and he expressed the hope that in the near future
the Carleton Board would be able to operate a similar facility. He then
gave a brief description of the program planned to the end of June, 1970.
He suggested that as an alternative of closing schools early for P.D.
activities. as at present, teachers be released from classrooms for a day
at a time throughout the year to participate in small group activities
and be replaced for the day by a supply teacher. The following advantages
to this method were cited:
a) The interested teacher gets an extended period to
participate in professional development activities ;
•
b) The school program continues uninterrupted through
the use of supply teachers .
Whereas the present method involves preparing programs for very large groups of
teachers, the suggested method would permit a teacher or teachers in one school
to visit a program in another school , small groups of teachers with a common
interest to meet as a group to discuss their common problems , and resource
personnel being brought in to spend a whole day with a small group and generate
meaningful dialogue.
Mr. Murray spoke briefly on the T.F.C. program planned for early 1970,
and mentioned the need for more financial support if the T.F.C. is to offer a
program broad enough to meet the requirements of the elementary teachers .
The question of integrating the programs of T. F.C. and 0.S.S.T.F.
was discussed with the representatives . It was suggested that it would be
possible to do a great deal in the way of integrating programs at the
intermediate level , between grades six and eleven, but this would not necessarily
be the case at lower and higher grades whose teachers operate in different
situations .
At the conclusion of the discussion, it was agreed to request staff
to prepare a suggested policy on professional development for consideration at
the next meeting of the Educational Policies Committee.
On behalf of the Committee, the Chairman extended appreciation to
Messrs . Beatty, McFaddan and Murray for their presentations and for answering
Trustees' questions.
3. Ontario Educational Association
The Director of Education submitted for information a memorandum to
all Chief Executive Officers and Chairmen of Boards of Education, dated 22
December 1969, from the Ontario Educational Association, W. E. Bayes, Executive
Secretary, advising that the O.E.A. 1970 Winter Conference and Senate Meeting
Appendix Page 26
Educational Policies
Report No. 5 January 1970
•
•
will be held on Friday, 16January 1970 at the Japanese Cultural Centre, Don
Mills, Ontario. A program of the day's activities was enclosed.
Any Trustees wishing to attend the conference were requested to
notify staff as soon as possible.
4. National Arts Centre Programs for Students
The Committee had before it for information a Newsletter to Principals
from the National Arts Centre outlining the various programs for students
operated by the Centre, including in-school performances by the Young People's
Theatre Company for Grades K-3 and 4-6. Additional information was also
circulated indicating the Carleton Board schools which have reserved perform-
ances by the Young People's Theatre group.
The Superintendent of Program Development mentioned that in 1969,
some schools raised money by various means for theatre arts programs . In .
some cases the Board has subsidized the cost of these programs or has supplied
buses on a field trip basis for schools taking advantage of the programs . A
short discussion was held on the matter of providing funds in school budgets for
theatre arts programs, during which it was noted that this matter will be placed
before the Board as a budget item when the 197.0 budget is considered.
Mention was briefly made of the student identification cards used to
gain access to the National Arts Centre, and it was noted that in the past
issuance of these cards has been tied in with the payment of student fees . It
was suggested that the Board ensure that students do not have to pay for the
cards.
5. Independent Order of Odd Fellows "U.N. Pilgrimages for Youth"
Pursuant to Report No. 24, Committee of the Whole, 8 December 1969,
item 2, the Director of Education and the Superintendent of Program Develop-
ment submitted a report in reference to the Independent Order of Odd Fellows '
"Pilgrimages for Youth" which involves taking groups of selected high school
students from all over the U.S.A. and Canada for a week in New York to-observe
and study the United Nations in action.
In the report, it was noted that those organizing the competition in
this area were disappointed by the lack of response from the schools i.n 1969,
and had unsuccessfully tried to improve response in the schools through contacts
with the head boys and girls.
Your Committee recommends , on motion by Trustee Dakin based on the
above report, THAT the staff be instructed to give the following suggestions
to the principals of Carleton Secondary Schools concerning the question of
U.N. "Pilgrimages for Youth" and obtain from them their own opinions in this
matter:
Appendix Page 27 '
Educational Policies
Report No. 1 5 January 1970
•
a) The Independent Order of Odd Fellows should make a direct
approach through the Principal to the staff and students
early in the year. Some schools observe U.N. day late in
. October and the I .O.O.F. might suggest that the selection
of a candidate be part of the activities surrounding U. .
day.
b) It may be unwise to emphasize the public speaking feature
of the competition as these competitions have declined
in popularity in recent years . It might be more effective
to work in the school through a group which is keenly
interested in world affairs in general and the business of
the U.N. in particular. Some schools. organize as an extra-
curricular activity a World Affairs Club, U.N. Club, or
Current Affairs Club which might act as the organizing
group within the school .
6. Evaluation Report, Psychological Services
The Committee had before it for discussion a report submitted by
the Director of Education and. the Superintendent of Student Services outlining
the basis and procedure for the evaluation of psychological services in
1969-70, as requested by the Board on 22 September 1969 (Resolution No. 443-69) .
(Report originally submitted to Committee of the Whole on 15 December 1969,
Report No. 25, item 24) .
A short discussion was held on this report during which different
opinions were expressed on the preparation of the evaluation report in the
form proposed. It was noted that the evaluation report would be ready by the
end of January for submission to the February meeting of the Educational
Policies Committee.
7. Resignation of Trustee Handleman as Member of
Advisory Vocational Committee
Trustee Handleman advised that he will tender his resignation as a
Member of the Board 's Advisory Vocational Committee at the Board meeting to
be held on 12 January 1970, and will nominate Trustee James D. Moore to
complete the Committee 's membership. Noted.
8. Mott Foundation Program, Flint, Michigan
Pursuant to Report No. 14, Committee of the Whole (Community Programs) ,
20 October 1969, item 4, Trustee Handleman advised that a tour of the schools
of the Flint Board of Education, Michigan, has been arranged for February 24,
25 and 26, to view the Mott Foundation Program. Five spaces have been reserved
Appendix Page 28
Educational Policies
Report No.. 1 5 January 1970
on this tour for the Carleton Board, and it was suggested that three members
of the Board and two staff members participate.
Trustee Handleman requested that this matter be placed on the Agenda
for the next Board meetingso that the three Trustees for whom places have been
reserved can be named. Noted.
9. Ontario School Trustees Council Curriculum Committee
Report re Hall -Dennis Report; •
The Committee had before it the report of the Ontario School Trustees '
Curriculum Committee on the Hall -Dennis report entitled "Suggestions for School
Boards" . It was noted that this report will be put on the Agenda for the next
meeting of this Committee as a discussion item, and the Chairman requested that
Trustees advise her of any particular area in the report which they would like
to discuss at that meeting.
The Superintendent of Program Development advised that a number of
publications on the Hall-Dennis Report are available in his office for any
Trustee wishing to do background reading before the discussion. Noted.
10. Trustees ' Library
The Chairman noted that the filing cabinets in the Trustee's lounge
do not appear to be fulfilling a useful function, and she suggested that they
be replaced by library shelving containing books and periodicals pertinent to
education which would be available to the Trustees and staff. This suggestion
met with the approval of the Trustees present and staff were requested to make
the necessary arrangements .
•
11 . Glen Ogilvie Public School Final Inspection
The Committee noted a report submitted by the Director of Education
and the Superintendent of Finance and Administration advising that final
inspection of• Glen Ogilvie Public School (Phase 1 & 11 ) would be held on
Wednesday, 7 January 1970 at. 10:00 a.m. , and requesting the Trustees who intend
to be present for the inspection to advise the staff as soon as possible.
Noted.
12. Schedule of Meetings for January 1970 •
The following schedule of special meetings for January 1970, was
noted:
Appendix Page 29
Educational Policies
Report No. 1 5 January 1970
•
, a) Thursday, 15 January, 8:00 p.m. - Informal discussion on Comay
Report
b) Monday, 19 January, 8:00 p.m. - Private Session - Staff review
c) Saturday, 31 January, 9:30 a.m. - Budget presentation
The meeting adjourned at 11 :00 p.m.
•
Respectfully submitted
(Mrs . ) L. McIntosh
•
CHAIRMAN
Received, 12 January 1970
Board Minute 6.
Recommendation in Item 5 approved
by the Board.
•
•
•
Appendix Page 30
THE CARLETON BOARD-—OF EDUCATION ,
REPORT NO. 1 , .
COMMITTEE OF THE WHOLE
12 January 1970
To the Board ofiEducation: .
A meeting of the Committee of the Whole was held this day to consider
a number of items on the Agenda for. Private Session, with Chairman C. D. Arthur
in the Chair. ,
Also present: Trustees Barsona, Dakin, Handleman, Haris ,
0.
Hicks, Hogan, James, Lemieux, McIntosh]
Moore, Nutter, Reitz and Wilson 1!j,
Staff present: S. J. Berry, Director.of Education
J. C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
• T. D. Moore, Superintendent of Finance and Administration
A. A. Carr, Area Superintendent (East)
S. S. Katz, Area Superintendent (Central )
__,- �� P. A. Laverance, Assistant Secretary
1 . • Private Matters
Your Committee gave consideration to a number of private matters (as
per Private Session Minutes) . •
2. Award of Contract for General Insurance Requirements +
• Your Committee had before it for consideration the following recommendati(
of the Committee of the Whole (Educational Policies) , 15 December 1969, (Report
No. 25, item 5) , with respect to the award of contract for the Board's general
• insurance requirements:
"1 ) THAT the Board not purchase insurance coverage
against earthquake damage; and
"2) THAT the Board accept the tender submitted by the • • °
Phoenix Assurance Company Limited of London, England,
on behalf of the L. H. Thompson. Limited Agency, for • • .
• the coverages listed below for a three year period, .
commencing 1 January 1970, at an annual premium of .
��, $63,515.17:
.1
• Appendix, page 31
COMMITTEE OF THE WHOLE • 12 January 1970
- Physical Damage, Buildings
- Physical Damage, Contents
- General Public Liability
- Employee Fidelity
- Boilers and Pressure Vehicles
- Automobile
-- Non-owned automobile
- Auto repair shops
- Workmen's compensation coverage
- Trustees ."
•
Your Committee also had before it a Report from the Ad Hoc Committee •
on General Insurance on this matter, advising that on the basis of an enquiry
from the Frank Cowan Company Limited regarding that company's tender, the tender
was reviewed and it has been found that due to misinterpretation of the quotation
on boiler insurance the tender was not recognized as the lowest received at a
total annual premium of $58,261 .13. An enquiry with the Phoenix Company has
revealed that it will be in order to cancel on or about 15 January 1970 the con-
tract awarded to that firm.
Your Committee recommends therefore, on motion by Trustee Nutter as
follows :
a) THAT the Board confirm the decision of the Committee of the
Whole (Educational Policies) , at its meeting held 15 December
1969; and
b) THAT the Board cancel the above policy with Phoenix as at 15
January 1970 or as soon thereafter as assurance has been
received that similar coverages are in force from the Frank .
Cowan Company Limited, the lowest tenderer, at an annual
premium of $58,261 .13 for the balance of the three year
period. •
Respectfully submitted
•
•
C. D. Arthur.
CHAIRMAN OF COMMITTEE•
(See Board Minute Nos. 22 and 23-70. )
12 January 1970 ' •
Appendix, page 32
THE CARLETON BOARD OF EDUCATION '
REPORT NO. 1
PLANNING AND OPERATIONS COMMITTEE
Monday, 12 January 1970
To the Board of Education:
A meeting of the above-named Committee was held this .day
in the Board Room, Administration Building, 4 Thorncliff Place, O'ttawaa6, '
commencing at 7:30 p.m. , with Trustee W. R. Dakin in the Chair. •
Also present: Trustees Arthur, Barsona,' Drew, Handleman,
Harkness , Harris , Hicks, Hogan, James ,
Lemieux, McIntosh, Moore, Nutter, Reitz,
and Wilson.
Not present: Trustees Clarke and Macdonald
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program
Development
I . G. Jones , Superintendent of Student
Services
W. R. McGillivray, Superintendent of •
Academic Personnel
T. D. Moore, Superintendent of Finance
and Administration
S. S. Katz, Area Superintendent (Central )
A. A. Carr, Area Superintendent (East)
G. P. Convey, Controller of Maintenance
and Operations
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary !...
P. A. Perrault •
1 . Working Drawings , Brook Lane Public School Addition
Mr. Craig of Craig and Kohler, Architects on the addition to
Brook Lane Public;.,School , was present to submit revised plans for the
addition (Drawing',,No. 0-249-2R) . He noted that the main difference between
the old and new schemes was that in the revised plan the two open space
teaching areas noN equalled eight classsrooms instead of theijprevious seven.
This , he stated, permits a better all-round design architecturally and is
more favourable from the point of view of Departmental' grants . The revised
plan also reduced per square foot cost from $19.90 to approximately $18.30,
for a total estimated construction cost of $358,000.00
Appendix, page 33
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.7-,\, Planning and Operations .
! Report No. 1 • 12 January 1970 `
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The Committee also noted Building Forms 16 and 17 respecting
Legislative grants for the Project . On the basis of this submission,
• your Committee, on motion by Trustee Harris,'.recommends THAT the Board
approve revised working drawings for the addition to Brook Lane Public •
School , per plan 0-249-2R by Craig and Kohler Architects , at an estimated
cost for the project of $358,000.00 ($18.30 per square foot) .
In response to a staff question, Mr. Craig advised that completed
working drawings would be ready in approximately three weeks to permit the •
Board to go to tender for the addition.
2. Staff Changes - Academic •
Your Committee recommends , on motion by Trustee McIntosh based
on a report submitted by the Director of Education and the Superintendent •
of Academic Personnel , THAT the Board approve the following academic staff
changes:
•
Appointments
(. .. THAT the following appointments to teaching positions be approved, .:: ti• s):.
: ' effective 1 January 1970 and at the salaries indicated:
Name of Teacher Name of School Salary
Hunter, Mrs. Barbara, Henry Munro P.S. $6,200 .
•
Mumby, Mrs. Marion, Blackburn 'P.S. $4,650 (3/4 time)
Brien, Mrs. Manon, Osgoode P.S. $6,400 `
•
Lawford, Mrs. Lavinia, ,
Manordale P.S. $8,300
Cunningham, Mrs . Teresa, .
Richmond P.S. $6,900 -
Ferdinand, Mrs . Eulice, •
Richmond P.S. $5,600 •
Smith, Mrs . Sandra, Sir John A.
• Macdonald P.S. _ $2,250 (12 days per week)
•
-- McLaughlin, Mrs. Linda, .
'
Manordale P.S. $5;300
E
-- Fraser, Mrs . G. Anne Bell High School $7,800
' Appendix, page 34
Planning and Operations
Report No. 1 12 January 1970
Meeker, Mrs. Joan, Bayshore P.S. $7,800
Haufe, Mrs . Isobel , W. Erskine Johnston $8,100
Kelly, Mrs. Anna, (Home Instruction.) $7,100
Resignations '
THAT the effective date of the resignation of Mrs. Carolyn Russell ,
teacher at Leslie Park Public School , be changed from 31 December
1969 to 30 March 1970. (Reference, Board Minutes , 24 November 1969,
Resolution No. 498-69.)
Maternity Leave
THAT maternity leave be granted to Mrs. Arlene Isenberg, teacher
at Graham Park Public School , effective 31 March 1970. .
It was requested that on future reports on staff changes ,. it be .
indicated if appointments are for new positions or to fill vacancies. Noted.
3. Staff Changes - Carestaff
{ Your Committee recommends, on motion by Trustee Hogan based on la
report submitted by the Director of Education and Superintendent of Finance and
Administration, THAT the Board approve the following ,Carestaff appointments
effective at the dates and at the salaries indicated:;;,.
Name Salary Effective Date Remarks •
Leblanc, C, For Glen Ogilvie e:
Custodian I , $4700 Jan. 5, 1970 new addition
Campbell , R. Replacement at
Custodian I , $4700 Dec. 15, 1969 Sir Robert Borden
Prest, Daniel J . For Glen Cairn,/
Custodian I $4700 Dec. 15, 1969 new addition"
,�.
Dronszek, H. Replacement at '
Custodian I , $4700 Dec. p15, 1969 Confederation H.S.
Piskor, J . To Stittsville -
Custodian I , $5012 Dec. 18, 1969 Salary based on previous ,
experience with Carleton
Board of Education .
•
—,\ Casey, Wm. New position
( i ' Custodian I , $4700 Jan 12, 1970. Roland Michener
Appendix, page 35
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Planning and Operations '
Report No. 1 a 12 January 1970
r
Guth, Wm. $5450 Jan. 12, 1970 New position
Chief Custodian, + 500. (allowance Roland Michener
$5950 for respons- Mr. Guth was a
ibility) former employee
Nelson, N. Replacement at
Custodian I , $4700 Jan. 12, 1970 Sir Robert Borden
Trustee McIntosh noted that Board policy provides that all experience
with previous Boards was to be taken into account when hiring Carestaff and that
initial salary should be adjusted accordingly. It was requested that a report `
be sent to Trustees indicating the number of Carestaff hired by the Board who
have had previous experience.
•
4. Appointment of School Attendance Counsellor
With reference to Report No. 22, Committee of the Whole (Planning
and Operations) , 2 December 1969, item 26, the Director of Education and
Superintendent of Student Services , submitted a further report on the appoint-
ment of a School "Attendance Counsellor. It was noted that the person originally
recommended for the position had since withdrawn his application, and that
the Reviewing Staff Committee had conducted further interviews with 11 candidates
for the position. As a result of these further interviews , the staff Committee
had decided to recommend Mrs . Margaret Varga for the position.
Your Committee, on motion by Trustee McIntosh, recommends THAT -the
Board approve the appointment of Mrs . Margaret Varga to the position of
School Attendance Counsellor effective on or about February 15, 1970, at al
annual salary rate of $9,200.
•
Due to the urgency of this appointment, it was requested that the =
above recommendation be referred to the Board meeting immediately following
this meeting.
Trustee Nutter moved that this item be deferred until the Board
meeting of 26 January 1970. The motion was lost.
The Chairman, therefore, ruled that this item would be placed before
the Board later in the evening. (See Board Minutes of this date, No.20. )
•
5. Tenders for new Transportation Routes
Your Committee recommends , on motion by Trustee Lemieuv. based on a
report submitted by the Director of Education and Superintendent of Finance
and Administration, THAT the. Board accept the tenders of the following ;,carriers
for the transportation of Carleton student to Ottawa High Schools in accordance
with Board Resolution No. 528-69:
i ) Richmond Carleton Bus Lines - Route U.B. 1 - at $34.00 per day
ii) City View Bus Lines - Route O.B. 2 - at $34.50 per day
Appendix, page 36
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• Planning and Operations 12 January 1970
• Report No. 1 •
r
S ..
(NOTE: a) The vote on the above motion was tied. The Chairman then cast , t
his vote in favour of the motion thereby making it carry.
• b) Details of the two routes were submitted with the staff report.)
6. Change Orders On Motion by Trustee
•
Your Committee recommends on the• basis of reports
submitted by the Director of Education and the Superintendent of
Finance and Administration, THAT the Board accept the following ' •
Change Orders on school construction projects:
a) Glen Ogilvie Public School $702.00 Extra McIntosh
No. 12 - Ventillation to Teachers Lounge 218, Workroom
217, and Stage-music Room 116; and bolts on stage to `:
support folding door.
b) Roland Michener Public School $584.17 Extra ' .1rthur
No. 1 - re Tackboard Units , Chalkbo ds , Divider
Units , Movable Coat Cabinets , deletion of
Telephone Pulpit and five dampers from ,,
Fan Rooms 202 and 203. * ;':'
7. Accounts for Payment i
. Your Committee recommends , on motion by Trustee Handleman, THAT the .
,
Board approve the following accounts as per Cheque Registers and Quick Pays for
•
the month of December 1969: .
Cheque Register #38 Cheque Nos. 5,462 - 5,640 1 $ 23,943.27
Cheque Register #39 Cheque Nos . 5,647 - 5,800 30,588.69
Quick Pay #23 Cheque Nos. 5,824 - 6,060 158,501 .75
Quick Pay #24 Cheque Nos. 6,092 - 6,152 .
Cheque Nos. 6,156 - 6,221 135,949.61
Quick Pay #25 Cheque Nos . 6,222 - 6,259
Cheque Nos . 6,263 - 6,297 •
Cheque Nos . 6,299 - 6,329 30,801 .38
Quick Pay #26 Cheque Nos. 6,329 - 6,390 . 35,707.57
Quick Pay #27 - Cheque Nos. 6,391 - 6,413. i 458,794.73 . -
Quick Pay #28 Cheque Nos . 6,414 - 6,471 402,289.00
Quick Pay #29 Cheque Nos . 6,472 - 6,597 29,566.79
Quick Pay #30 Cheque Noss . 6,598 - 6,716 63,888.76 -
$1 ,370,031 .55
i
Trustee Dakin requested that staff provide by the next meeting an exnlanati
for the broken sequence in cheque numbers and the disposition of the following
- cheques . .;'
Numbers 5,641 - 46
5,801 - 23 • i` i;, •
Appendix, page 37
_- Planning and Operations
Report No. 1 12 January 1970
i,
Numbers: 6,061 - 91 •
• 6,153 - 55
• 6,260 - 62 ,,.
6,298
1
Trustee Nutter noted that the Board makes regular purchases from.
local retail outlets , often in substantial amounts , and- questioned if this :was
good business on the part of the Board. He requested a report as soon as
possible on purchasing practices involving all substantial purchases of
supplies and equipment made in this manner.
8. Federal Sales Tax Refunds on Construction Projects .. .
' The Director of, Education and the Superintendent of Finance and
Administration submitted a report in reference to claims filed for Federal
Sales Tax refunds on current Board construction projects . It was noted
that the Board 's situation has been discussed with Mr, N. Guerin, Tax.
Manager of Touche, Ross and Co. , and the Director of the Ottawa offi„ce of
the Federal Excise and Sales Tax Department, and it has been arranged( for
the Board to submit one total claim based on the most recent payment'r'on
each building project. Sales Tax Claims to 15 November 1969 have been
filed, anQ are under audit review. -
Mr. Guerin has also made recommendations to improve the Board's '
• method of applying sales tax on purchases which are being incorporated into
Board purchasing routine. Noted.
Your Committee, on motion by Trustee Handleman, recommends THAT .
the Staff immediately receive proposals from recognized sales tax consultants
as to the fees which would be charged Lto handle sales tax claims on the
Earl of March Secondary Schools on an invoice by invoice basis, and submit
a report thereon to the Board at a subsequent meeting.
It was noted this recommendation was being put forward in the
interest of arriving at a policy which could be used for all Board projects .
9. New Subdivision, Village of Stittsville, Lot 24, Concession X .
Your Committee recommends , on motion. by Trustee Hicks based on
a report submitted by the Director of Education and Planning Officer.:' , THAT •
the Board advise the Department of Municipal Affairs that no school:
site is.. ' • .
required in the New Subdivision, Village of Stittsville, Lot 24, Concessions X, •
"G. M. Scott" . °� ti" i
.
Appendix, page 38 '
Planning and Operations
Report No, 1 _ 12 January 1970 .ti -4.
,
: -, • 10. New Subdivision, Village of Stittsville, T-20316 '
Your Committee recommends , on motion by Trustee James -apased on a
report submitted by the Director of Education and Planning Officer, THAT • „.,
the Board advise the Department of Municipal Affairs that no school site is I.
required in New Subdivision T-20316, Village of Stittsville, Lot 23,
Concession X, "R. ,Bell " .
•
11 . School Site in New Subdivision, Nepean, T-2056° • . f
Your Committee recommends , on motion by Trustee Handleman based '
on a report submitted by the Director of Education and Planning Officer, _1
THAT with respect to New Subdivision T-20568, Township of Nepean, Lots 16 and ';i+ _
17, Concession II , Ottawa Front, "G. J . Simpson" : .
•
a) the Department of Municipal Affairs be advised that no school site •
is required in the subject subdivision; and .
b) the Department of Municipal Affairs`, be requested to make ,registrati-6'n
of the subdivision conditional upon school facilities being available.
•
• Trustee Handleman noted that new housing was slated for 6ccupancy in
May of this year or earlier in this general area and stated that parents of new ' .
students should be made aware that the schools in this area closest to them were .
already fully occupied. ;F1`-
E
-The Planning Officer noted that the whole attendance problems in the .
area would receive study. _f
12. School Site in New Subdivision, Village of Richmond T-20255 ._ ,
.,
Your Committee recommends, on motion by Trustee Moore based 'cry" a
report submitted by the Director of Education and Planning Officer, THE' : the
Board advise the Department of Municipal Affairs that no school site i<, ;required
in New Subdivision T-20255, Village of Richmond. ` ,
13. School Site in New Subdivision, Gloucester, T-19268
The Director of Education and Planning Officer submitted a rep(,rt
• in reference to a school site in a new subdivision in the Township of Gloucester',
"Windsor Park Village" , Part of Lot 6, Concession III , R.F. :The Planning ' "•
Officer noted that the terms of reference of his report had':; s changed a few hourj -
before the meeting and suggested that the report be withdrawnpending receipt
of further information on this matter. ''
3,
14. Expenditure Control '
On the 'suggestion of Trustee Nutter, 1'it was agreed to defer considerat'-
ion of an .item of business on the Agenda, viz. , "Expenditure Coneiols" , until- th`r'
Appendix, page 39 .
•
Planning and Operations 12 January 1970
Report No. 1 •
Ad Hoc 1970 Budget Committee has made its report.
•
15. Income Tax on Trustees Honararia
•
(Trustee Dakin vacated the Chair to present the following matter
•
and the Chair was assumed by Trustee Arthur) .
Trustee Dakin submitted a memorandum concerning his attempts to .
have The Income Tax Act amended to exclude from taxable income of elected
School Board Trustees that portion of fees designated as expense allowance
under Section 10(3) of the Act, as is provided for elected municipal officers ,
Members of Provincial Legislatures and Members of Parliament. He noted the
Standing Committee of the House of Commons on Finance, Trade and Economic Affairs
will commence study of the White Paper on Tax Reform on Thursday, 15 January
1970, and will receive briefs until 1 March 1970. He went on to suggest that this •
current review of tax legislation may provide an opportunity to press this
case further.
Your Committee recommends, on motion by Trustee Dakin, as follows:
a) THAT the Board express formal approval in principle of the
proposal to exempt some portion of the fee income of elected •
school board trustees from tax for purpose of the Incom ;aTax
Act;
11y b) THAT the Board submit a brief to the House of Commons Ccfimittee
on Finance, Trade and Economic Affairs supporting this° proposal ,
complying in every respect with the regulations detailed in the
press release dated 19 December, 1969 from the Standing Committee
of the House of Commons on Finance, Trade and Economic Affairs ; •
and
c) THAT immediate contact be made with the Ontario Public School
Trustees' Association, with other trustees' associations and with
other boards of education inviting their formal support of the
proposal . .
Your Committee also recommends , on motion by Trustee McIntosh,
THAT an Ad Hoc Committee be established to prepare the above-mentioned brief
and to appear before the Commons Committee if requested; and that the Ad Hoc
Committee be composed of Trustee Dakin (Chairman) plus another member of the ;, ,
Board of his choice if he so wishes.
•
16. Trustee Mileage Allowance - 1.
Trustee James introduced a motion to amend Board policy to increase
the mileage allowance for Trustees to 14 a mile, the same .as is paid to
Staff. She withdrew her motion when it was noted that the Schools ' Administration
Act, Section 36(4) provides that. Trustees shall receive 10¢ per mile for use
a of personal cars to and from Board and Committee meetings .
•
Appendix, page; ;40
Planning and Operations
Report No. 1 12 January 1970
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17. Information re Addition to Henry Munro Public School
At the- request of Trustee McIntosh, it was agreed to place on
the next Agenda for this Committee information as to an addition to the
Henry Munro Public School proposed a year ago, particularly statistics
for the area.
18. Terms of Reference for Construction Project Committees
- Trustee Handleman suggested that the Trustees who are working
with staff on construction Committees on new school projects be permitted
to take part in school inspection tours in various jurisdictions in order
to see the latest planning in schools of the same type as the one on which
they are working. '
This request lead to a considerable discussion as to the terms
of reference of the Project Committees , particularly as to whether the
Committees would report prior to the sketch plan stage, by which time the
Board would have 'already incurred architect's fees .
An opinion was expressed that the terms of reference of the Committees
,` was to determine the requirement of the school , suggest a program, and then
come to the Board for approval for the suggested program. The Committee
would then proceed through the sketch plan stage.
Your Committee reportsthat on motion by Trustee Lemieux, it was
decided to request the four Trustees who are presently working on Construction
Project Committees to draw up terms of reference for these Committees for
consideration at the next meeting of the Planning and Operations Committee.
Your Committee also reports , on motion by Trustee Arthur, THAT
pending the submission of these terms of reference, it was agreed to permit
the Trustees on the Construction Project Committees to visit schools in
other jurisdictions if they see the need for such visits, within reason.
19. Ontario Municipal Board Directive re Capital Outlays
Trustee Arthur referred to an Ontario Municipal Board directive
with respect to capital outlays by various Boards of Education, and suggested
that this be tabled at a future meeting, possibly with staff reaction on the
effect this directive could have on the Board's building program. It was also
suggested that staff try to obtain information from the Department of Education
in this matter as the directive appears to have been issued without the prior
knowledge of the Department. Noted.
Appendix, page 41
Planning dnd Operations
Report No. 1 12 January 1970 •
20. Sale of First Carleton Board Debenture, Totalling $2,236,000
The Committee had before it for information a copy of a report
submitted by the Director of Education and the Superintendent of Finance
and Administration advising the Board 's first debenture, Offer No. 1227,
in the amount of $2,236,000 has been sold. The debenture covers the construction
of the following projects : •
Queenswood Public School $ 500,000 •
Richmond Public School - Addition 274,199
Glen Ogilvie Public School - Ph. II 603,000 •
Roland Michener Public School 858,801
$2,236,000
Noted.
21 . Report re Official Takeover of Glen Ogilvie Public School
The Committee had before it for information a report from the
Director of Education and Superintendent of Finance and Administration,
regarding the final inspection and takeover of the Glen Ogilvie Public
- School which took place at 10:00 a.m. on Wednesday, 7 January 1970.
Trustee McIntosh expressed concern that no Trustee was present
at time of takeover and requested that a proposed policy with respect to
takeovers of Board Projects be presented by Staff for consideration at
the next Planning and Operations Committee meeting. Noted.
22. Statement of Tax Levies and Receipts to Date
The Director of Education and the Superintendent of Finance and •
Administration submitted for information a report listing Tax Levies and
Receipts for 1969 from which it was noted that of total regular levies of
$10,224,506 for 1969, a sum of $10,223 ,135.80 has been received to date.
With respect to a question raised by a Trustee on the matter of
fees for trailer parks, the Superintendent of Finance and Administration
advised that as a matter of procedure, the auditors check with municipalities
to ensure that the Board 's share of such fees is credited to the Board.
On the' matter of Legislative Grants received to date, it was noted
that only 62% of ,such grants payable had been received, and it is expected
that a total of 90% will have been received within the next two to three weeks
when the Department has checked the Board's 1969 budget figures with comparison
� figures for 1968. Trustee Nutter questioned the delay in •payment of grants
and the Director of Education advised that this appears to be the general
situation with other Boards of Education. •
Appendix, page 42
6
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Planning and Operations •
Report No, 1 12 January 1970
•
' 23. Communication, Craig and Kohler, re Fees on W. Erskine
Johnston Public School
The Director of Education and the Superintendent of Finance and •
Administration submitted a communication, dated 5 December 1969, received
from Craig and Kohler, Architects (Mr. W. Kohler) , advising that through an
error at the time the architectural agreement for the W. Erskine Johnston Public
School was entered into with the South March Board in 1968, the firm has '
suffered a loss of fee slightly over $2,000.00. This error arose at the time •
the Ontario Association of Architects was revising both the fee schedule and the •
• standard form :of agreement with respect to Federal and Provincial Sales Taxes.
The communication was submitted for whatever action the Committee deemed
appropriate.
Trustee Handleman noted that there was considerable confusion at •
the time as to fees to be charged and status of sales tax refunds on particular
fees . It was decided to request the staff to make a comparison study of ..
the fees which have been charged by various architects working for the Board
during the period in question, and submit a report thereon together with their
recommendations at the next meeting of this Committee.
24. Status Report on Approvals for Building Program •
The Director of Education and the Superintendent of. Finance and
Administration submitted a report in reference to the current status of approvals
on the following school projects :
a) Beacon Hill North - K-5
b) Osgoode Township High School Addition
c) New Secondary School , Gloucester North
d) New Middle School , Bells Corners
(A brief discussion ensued between Trustee Nutter and Trustee Arthur
on the question of staff submitting Building Proposal Forms 15 on the above
projects to the Department of Education without first referring these to
the Board. )
25. Status Report on School Construction Projects
The Committee had before it for information a report submitted
by the Director 'of Education and Superintendent of Finance and Administration
regarding the status of the following school projects:
\ Briar Green Public School •
`
Glen Cairn Public School - Addition
Appendix, page 43
Planning and Operations
Report No. 1 12 January 1970
Earl of March Secondary School
Roland Michener Public School
Glen Ogilvie Public School
Queenswood Public School
Gloucester High School - Shops , Alterations
Sir Robert Borden High School
Noted.
26. Communication received from the Present Earl of March •
The Committee had before it for information a copy of a communication
dated 2 January 1970, received from the present Earl of March, Goodwood,
Chichestcr,England , enclosing notes on the early life of Charles , Fourth Earl
of March, afterwards Fifth Duke of Richmond , after whom the Earl of March
Secondary School was named.
Noted.
•
The meeting adjourned at 10:10 p.m.
'. Respectfully submitted
W. R. Dakin
CHAIRMAN OF COMMITTEE
Received by Board, 26 January 1970
Recommendations adopted by Board Minute No.. 5
(items 1•, 2, 3, 5, 6, 7, 8, 9, 10, 11 , 12 & 15)
Report item 4 adopted by Board Minute No. 20,
12 January 1970 •
•
Appendix, page 44 .
4`
THE CARLETON BOARD OF EDUCATION
REPORT NO. 2, COMMITTEE OF THE WHOLE
• Monday, 19 January 1970.
To the Board of Education: .
A meeting of the above-named Committee was held this day •
in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, ,
commencing at 8:10 p.m. , with Trustee S. .B. Handleman in the Chair. The :,-
following were also present, viz: .
Trustees Arthur, Clarke, Dakin, Drew, Harkness , Harris , Hicks ,
Hogan, James , Macdonald, McIntosh, Moore and Nutter.
(Trustees Barsona, Lemieux, Reitz and Wilson were not present. ) • .
Staff present: S. J. Berry, Director of Education ••
J. C. Gardner, Superintendent of Program
Development .
I. G. Jones , Superintendent of Student Services •
W. R. McGillivray, Superintendent of Academic
Personnel
--. T. D. Moore, Superintendent of Finance and
Administration
A. A. Carr, Area Superintendent (East) .
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and
Operations
R. G. Jenkins , Controller of Finance
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary
1 . Review of Non-teaching Staff Establishment .
The. Director of Education sumbitted lists outlining various new -
staff positions recommended for establishment in 1970 in his own office and
under the portfolios of the four functional superintendents. He advised that
the recommended non-teaching staff expansion program was the result of a
review by senior staff which started in October of last year, and involved
detail discussions with principals as to the needs of the system. He continued,
that the recommended new positions would move the Carleton system forward in
terms of. creati,ng an administration and making available resources which
would be responsive to the ever-changing needs of students and schools.
The Director of Education and the four functional superintendents
then made presentations outlining the functions which would be served by the
various new positions. These presentations were illustrated through the use .
of an overhead projector, and supplemented by various pieces of written
material distributed at the meeting which also showed the estimated cost
to the 1970 budget for the recommended positions , and also over a full year.
•
Appendix, page 45
Committee of the Whole .
Report No. 2 19 January 1970
•
A lengthy discussion was held on this matter, during which a
number of Trustees expressed concern over the impact of the proposed staff
expansion program on the total 1970 budget,particularly in view of the
current financial situation. Concern was also expressed that the
presentations gave no indication of the priority ratings of the recommendations
which could assist the Trustees in their deliberations.
It was suggested that the presentations should have been accompanied
by an organizational review. This review would show present staff compliment
with performance analysis for last year, and would describe the areas where
additional staff is considered necessary, listed according to priority,
together with estimated cost for filling these staffing needs.
•
A motion was put forward by Trustee Dakin to establish a limit,
of $300,000.00 as the maximum net annual salary cost which the Board would
be prepared to support in 1970 for additional staff requirements , excluding
teaching staff, and to request the Director of Education to prepare a second
presentation of additional staff requirements to the Board, not exceeding
this amount, as soon as conveniently possible. This motion was defeated
following a discussion as to the rationale for the suggested amount.
Your Committee reports , that on motion by Trustee Nutter, it
was agreed to request the Director of Education to prepare a further presentation
411 of additional staff requirements for 1970, bearing in mind the various comments
made by the Trustees during this evening.
The meeting adjourned at 11 :40 p.m.
Respectfully submitted, •
S. B. Randleman
CHAIRMAN OF COMMITTEE
PAL:pp
•
Received by Board, 26 January 1970
Accepted by Board Minute No. 24 •
.111
Appendix, page 46
•
THE CARLETON BOARD OF EDUCATION
410
REPORT NO. 2
PLANNING AND OPERATIONS COMMITTEE
Monday, 26 January 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa -6 , commencing
at 8:15 p.m. , with Trustee W. R. Dakin in the Chair.
Also present: Trustees Arthur, Barsona, Drew, Randleman, •
Harkness , Harris , Hicks , Hogan, James ,
Lemieux, Macdonald, McIntosh, Moore, Nutter,
• Reitz and Wilson.
•
Not present: Trustee Clarke.
•
Staff present: S. J. Berry, Director of Education
• J. C. Gardner, Superintendent of Program
Development
W. R. McGillivray, Superintendent of
Academic Personnel
T. D. Moore, Superintendent of Finance
and Administration
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and Operations
R. G. Jenkins, Controller of Finance
D. D. Andress , Planning Officer •
P. A. Laverance, Assistant Secretary
P. A. Perrault
•
1 . Private Matter
The Committee gave consideration to a private matter concerning
central staff as per Private Session Minutes. (See also Minutes of this
meeting, item 31 below. ) (Private Minute Book, page 28. )
2. Terms of Reference, Construction Project Committees
•
Pursuant to Report No. 1 , Planning and Operations Committee, 12 January
1970,_ item 18, the Construction Project Committee Members submitted a report
V III containing their recommendations regarding terms of reference for the Construction
-Project Committees and suggested a -Board procedure for dealing with new school
•
Appendix, page 47
•
•
• Planning and Operations
Report No. 2 26 January 1970
•
construction projects.
Two corrections were made by Trustee McIntosh to the recommendations
in the reoor.t, as follows:
. 2(d) Deletion of phrase: "Method of choosing architect, discussion"
•
2(i ) Addition of the sentence: "At the opening of tenders , there
shall be at least two Trustees present".
•
Your Committee, on motion by Trustee McIntosh, recommends as
follows:
a) THAT the Board rescind its decision concerning procedures for approving
new school construction projects as per Board Minutes , 12 January
1970; item 10; and in lieu thereof, •
b) THAT the Board adopt the procedure outlined in the appended Report of
the Construction Project Committee Members (amended as noted above) .
(Appendix, pages 57, 58. )
(NOTE: Both parts of the above motion were voted on separately at the
request of Trustee James , and both parts were carried. )
i
3. Carestaff Appointments
Your Committee recommends, on motion by Trustee. Handleman based
on a report submitted by the Director of Education and Superintendent of
Finance and Administration, THAT the Board approve the following Carestaff
appointments effective at the dates and at the salaries indicated:
Name Salary Effective Date Remarks
Caprara, Mrs. P. $3,500 10 November, 1969 Replacement
Custodian I Bells Corners P.S.
(Female)
Kuglics , J. $4,700 12 January, 1970 New Position
Custodian I Roland Michener P.S.
Persi , C. • $4,700 17 November, 1969 Replacement
Custodian I Gloucester H.S.
•
' Sunstrum, S. $4,700 24 November, 1969 Replacement
Custodian I Sir Winston
Churchill P.S.
. Young, H. $4,700 12 January, 1970 Replacement
Custodian I Meadowlands P.S.
•
Appendix, page 48
Planning and Operations
Report‘No. 2 26 January 1970
4. Academic Staff Changes
Your Committee recommends , on motion by Trustee McIntosh based on
a report submitted by the Director of Education and the Superintendent of
Academic Personnel , THAT the Board approve the following academic staff
changes :
RESIGNATIONS:
Name of Teacher Name of School Effective Date
Ommanney, Mrs. Denise Century Public School March 30, 1970
Stobbs , Mrs . Josephine Merivale High School June 30, 1970
APPOINTMENTS:
Name of Teacher Name of School Effective Date
* Bradley, Mrs . Gwen Blackburn P.S. 12 January 1970
Salary $3,300(half-time)
+ Cook, Mrs. Anne Mary Blackburn P.S. 12 January 1970
Salary $6,100
+ Larsen, Barbara Henry Munro P.S. 1 January 1970
Salary $5,300
+ McDonald, Robert Goulbourn P.S. 26 January 1970
Salary $6,700
+ Mercier, Mrs . Helene Bayshore P.S. 1 January 1970
Salary $3,400(half-time)
* Monteith, Mrs . Jean Roland Michener P.S. 1 January 1970
Salary $1 ,660
(1 day per week -
$8,300
5
+ Needham, Joseph Greenbank P.S. 1 January 1970
Salary $5,000
* Russell , Lorne Riverview P.S. 1 January 1970
Salary $5,600
Temporary Appointment
Shipley, Mrs . Erma Merivale P.S. 1 January - 28 Feb. 1970
11 hrs . per day Salary 25% of $5,900
($1 ,475)
* Replacements
+ Additional
Appendix, page 49
Planning and Operations 26 January 1970
Report,No. 2
MATERNITY LEAVE
Mrs. Diana Baker, teacher at Fisher Heights Public School ,
effective 31 March 1970.
5. Change Orders , Glen Ogilvie Public School
Your Committee recommends , on motion by Trustee McIntosh , based on
a report submitted by the Director of Education and the Superintendent of
Finance and Administration, THAT the Board accept the following Change Orders
on the Glen Ogilvie Public School :
No. 1 - $6,916.00 Credit
Automatic door holders and fire alarm, and smoke detection
system; cash allowance for Gloucester Hydro connection; •
settlement of drywall and furring allowance; and- settle-
ment of Contingency Allowance.
•
No. 13- $476. 56 Extra
' Supply and install arborite platewood door and 'D' pulls
and. self closing hinges by hardware for Kindergarten
washroom; and supply and install blackboard panels in
Music Room 116.
6. • Proposed Addition, Henry Munro Public School
Pursuant to Report No. 1 , Planning and Operations Committee, 12 January
1970, item 17, ,the Director of Education and the Planning Officer submitted
a report containing projected enrolment statistics for the combined areas of
Gloucester Township inside the Greenbelt, for the school year 1970/71 . It
was noted that the enrolment of the two shcools in the area, Henry Munro
and Fairfield Public Schools , was 1403 in December 1969 , as compared with
their present combined capacity of 1290. The projected 1970/71 enrolment is
1822. It was suggested that if it was the wish of the Board to establish
Henry Munro Public School as a middle school commencing September 1970, an
addition to the school could be justified, although the possibility of having
such an addition completed for a substantial part of the 1970/71 school year
appeared to be remote. Further, as the new Beacon Hill North School will
probably be ,housed in temporary accommodation for part of the 1970/71 school
year, staff were of opinion that the phasing in of a middle school under
similar conditions did not appear to be advisable. It was recommended that
such a move would be better considered as part of a school expansion program
for completion in September 1971 .
A lengthy discussion was held on this matter, during which Trustee
McIntosh urged that this proposed addition be proceeded with without delay to
alleviate the already crowded conditions of the. schools serving the area;
and also to introduce to this area the middle school type. of program which is
presently being offered in -other parts of Carleton.
She also noted that although Departmental approval was never received
for the addition , the entire procedure for Phase II sketch plans went through
the Department with Phase, III plans shown.
Appendix, page 50
Planning and Operations
Report No. 2 • 26 January 1970
Your Committee, on motion by Trustee McIntosh , recommends as
follows :
a) THAT an addition be put on the Henry Munro Public School , consisting
of 6 Classrooms , 1 Art Room, 2, Home Economics .Rooms and 2 Industrial
Arts Rooms;
b) THAT staff start to prepare Form 15 for the Department of Education;
c) THAT Ingram and Pye be designated as Architects for the addition;
and
d) THAT the Addition be included in the terms of reference for the
Beacon Hill North elementary school Construction Project Committee.
(NOTE: Trustee McIntosh advised that it may be possible to present sketch
- plans for this addition to the next meeting of this Committee. )
7. Feasibility Study, Proposed French Language Secondary School
The Director of Education and the Planning Officer submitted a report
in reference to the feasibility study requested by the Board with respect to
a proposed French Language Secondary School in the eastern area of Carleton
Li' (Board Minutes, 27 October 1969, Resolution No. 466-69) . It was noted that
at the pesent time there are approximately 595 French language students from
Carleton attending secondary schools of the Ottawa Board of Education, with
an additional 267 students enrolled in Frangais at Gloucester High School
(this does not represent all graduates of French language elementary schools ,
some of whom are enrolled in all-English programs) . It was projected that
French language enrolment residing in Carleton would increase to approximately
1 ,383 by 1974, of whom 1 ,203 could be expected to attend a French language
secondary school in Carleton assuming an announced re-call of Carleton students
from outside schools commencing in 1970. Using these projections and assuming
the re-call date of September,1970, it was estimated that 802 French language
students could be enrolled in a Carleton French language secondary school in
September, 1972.
Your Committee, on motion by Trustee Barsona based on the information
contained in the above report, recommends as follows :
a) THAT the Board decide, in principle, to provide French Language
Secondary School 'facilities in Carleton;
b) THAT information be obtained on the Ottawa Board of Education's
plans and capabilities for.accommodating Carleton students in Ottawa
French Language Secondary Schools , together with a schedule outlining
•
Appendix, page 51
•
Planning and Operations
• Report No. 2 26 January 1970
•
the Carleton Board' s requirement to provide its own facilities
for its French language students; and upon receipt of this
information, the Director of Education be authorized and
hereby requested to submit Form 15 to the Department of Education;
c) THAT upon -completion of Form 15, the Planning Officer be requested
to submit his recommendation as to a location for the school ; and
d) THAT upon approval of a location for the secondary school , the
architect previously designated for the project be requested to
assist the Construction Project Committee with the preparation
of conceptual plans for presentation to the Board.
(NOTE: During the debate on this matter some concern was expressed on the
proposal to build the French language secondary school due to the
uncertainty of a proposed extension of tax support to the Grade 13
level for Ontario Separate Schools. Also, the impact of an additional
secondary school on the Board's long range capital program was
mentioned. )
8. Survey of Client/Architect Agreements since January, 1968
•
Pursuant to Report No. 1 , Planning and Operations Committee, 12 January
1970, item No. 1 , the Director of Education and the Superintendent of Finance
and Administration submitted a report concerning the Ontario Association of
Architect fee schedule as applied to school projects. It was noted that all
current ArchitectClient Agreements entered into by the Board .or its predecessor'
• Boards are in accordance with the revised Schedule of Architects fees (revised
1 March 1968) except the following:
a) Craig & Kohler, for W. Erskine Johnston Public School , dated 9
February 1968;
b) Balharrie/Helmer/Gibson , for Sir Robert Borden High School , dated
15 February 1968.
•
Due to confusion at the time these contracts were entered into, arising
from changes in the fee structures , both contracts are for 6% of contract amount •
minus federal sales tax, instead of 6% of contract amount including federal sales
tax, thereby resulting in a loss of overall fees to the architects .
A communication from Craig and Kohler, drawing attention to a $2000.00
loss in fee on the W. Erskine Johnston Public School project through error, was
resubmitted for Committee consideration.
Your Committee recommends , on motion by Trustee Handleman, THAT the
terms and conditions of all contracts between respective architects and the
Board be maintained.
Appendix , pack 52
•
Planning and Operations
Report No. 2 26 January 1970
9. Official Take-over of Queenswood Public School
•
It was noted that the official take-over of the new Queenswood
Public School is scheduled for Monday; 2 February 1970, at 2:00 p.m. and that
a Trustee should be present at this event.
•
It was advised that Trustee Harkness plans to attend, and Trustee
Nutter volunteered to attend if Trustee Harkness is unable to be present.
Noted.
•
10. Purchase of Additional Land for'Richmond Public School Site
Trustee Moore referred to a recent press item concerning a proposed
expansion in residential construction in the Richmond area estimated to add
approximately 800 to 1000 new residents annually for the next three years .
In view of this development and its impact on school accommodation, it was
suggested that staff investigate the possibility of acquiring a piece of
property adjacent to the Richmond Public School site to allow expansion of the
school site.. This matter will be reported on at the next meeting of this
Committee.
C` ' 11 . New Secondary School in Gloucester North
Trustee Handleman reported on the progress to-date of the
Construction Project Committee for the new Gloucester Secondary School , .as
follows:
a) As previously advised, form 15 has been submitted to the
Department of Education (on 31 December 1969) and is being
processed.
b) Conceptual plans for the school are in state of preparation.
c) The Committee would appreciate guidance on a method of
contracting for the school which departs .quite radically
.from the normal method of open tendering, namely "negotiated
contract procedure". Under this method, the contractor
is chosen at a very early stage in development, almost as soon as
working drawings are completed, and in conjunction with the
,architect, can name his sub-contractors at an early stage to '
avoid delays in tendering sub-contracts. Through the use of
this system, construction of the new school could be speeded
up, and the school could be available sometime early in 1972.
Under the traditional method, it would not be available until
the 1972/73 school year.
•
•
Appendix, page 53
Planning and Operations
Report No. 2 26 January 1970
It has been indicated that the Department of Education would
be receptive to this type of proposal , provided it safeguards the
interests of the taxpayers .
d) Preliminary estimates put the cost of the school at $25.00 per square
foot, and the negotiated contract procedure may result in some saving
in costs , although , the main objective of the procedure is speed
up in construction.
Your Committee, on motion by Trustee Handleman, recommends that the
Construction Project Committee for the new secondary school in Gloucester •
North be authorized to enter into discussions with officials of the Department
of Education concerning the feasibility of a negotiated contract procedure
for the school , as distinct from traditional open tendering.
12. Policy, Official Take-over of School Building Programs
The Committee had before it for information a report submitted by
the Director of Education and Superintendent of Finance and Administration
• referring td the following documents :
a) The official Ontario Association of Architects - Canadian
Construction Association Take-over Procedure (submitted to
the Committee of the Whole, 6 October 1969).
b) New provincial legislation with respect to the Mechanics
Lien Act relating to substantial completion and Take-
over. (Submitted to the Board, 8 December 1969. )
It was advised' that the OAA-CCA take-over procedures are presently
under review resulting from the new provincial legislation, and a recommendation
will be present from staff on take-over procedures for new construction
projects upon receipt and review of the revised OAA-CCA documents.
13 . Information re "missing cheque numbers" in December Cheque Listings
Pursuant to Report No. 1 , Planning and Operations meeting, 12 January
1970, item 7, the Director of Education and the Superintendent of Finance
and Administration submitted a report explaining that the broken sequence
in cheque numbers in the December 1969 Cheque Listings resulted from
typewritten cheques which have not yet been processed through the accounting
machine. It was noted that these cheques were required quickly for such
things as travel advances , utility accounts and registration fees and that
they will appear as Quick Pay No. 22 at a later date.
Appendix, page 54
Planning and Operations
Report No. 2 26 January 1970
14. Correspondence, Ontario Municipal Board re Capital Expenditures
The Committee had before it for information a report from The
Ontario Municipal Board, R. Scott, Secretary, regarding financial information
required on the debt position of the Board in order to assist The Ontario
Municipal Board when considering applications for approval of capital expenditures .
It was noted that it is the intention of the O.M.B. to establish
an amount not greater than the amount forecast for 1969 or the amount forecast
in 1969 for 1970, whichever is the lesser.
15. Report on Mileage Allowances Exceeding $250.00
In accordance with Board Policy B-1 (3) , the Director of Education
and the Superintendent of Finance and Administration submitted a report
listing mileage allowance paid to employees , in amounts exceeding $250.00
for any one position, for the period September-December 1969. Noted.
It was noted that a review of the Board's present policy respecting
use of personal cars was scheduled for early in 1970 at the time the original
policy was formulated. This item will appear on the Agenda for the next
meeting of this Committee.
16. Hiring of Carestaff, Placement on Salary Schedule
Pursuant to Report No. 1 , Planning and Operations Committee, 12 January
1970, item 3, the Director of Education and Superintendent of Finance and
Administration submitted a report for information regarding the placement of
Carestaff appointees on the approved salary schedule for Custodial Staff.
It was noted that the hiring procedure as outlined in the schedule
adopted by Board Resolution No. 205-69, provides for up to a maximum of
three years related experience allowance, on the recommendation of the
Supervisor of Operations or Maintenance, as appropriate.
It was agreed that this item would be placed on the Agenda for the
next Planning and Operations meeting for further discussion.
17. Bill 240
The Director of Education and the Superintendent of ,Finance and
Administration submitted for information a copy of Bill 240, which received
final reading on 18 December 1969, concerning tax levy payments to school
boards . Attention was drawn to Section 37 of the Bill which provides for
the payment of school tax levies by municipalities in four installments
during the year - March, June, September and December- and it was noted
that the Carleton area municipalities have been requested to adhere to this
schedule.
Appendix, page 55
•
Planning and Operations
Report No. 2 26 January 1970
•
18. Correspondence, Nelligan/Power, re Queenswood Site Expropriation
The Committee had before it for information a copy of a communication
dated 14 January 1970, received from Mr. Denis J. Power of the law firm,
Nelligan and Power, advising of the progress being made in negotiations with
counsel for the Christian Brothers on the expropriation of land from Christian
Brothers for the Queenswood Public School site.
The meeting adjourned at 10:10 p.m.
Respectfully submitted,
W. R. Dakin
CHAIRMAN OF COMMITTEE
Received, 9 February 1970
Board Minute 36-70
Items 2, 3, 4, 5, 7, 8, 11 ,
approved by Board Minute 36-70
Item 6 approved (as amended at the Board Meeting)
see also Board Minute 36-70
•
Appendix, page 56
•
THE CARLETON BOARD OF EDUCATION
• REPORT OF CONSTRUCTION PROJECT
COMMITTEE MEMBERS RE TERMS OF
REFERENCE
15 January 1970
To the Chairman and Members
of the Planning and Operations
Committee:
In accordance with the recommendation of the Planning and
Operations Committee and its meeting held 12 January 1970 (Report No.1 ,
item 18) , the Trustees who are on Construction Project Committees met
this day in the Board offices , 4 Thorncliff Place, Ottawa 6, to discuss
their terms of reference and make recommendations to the Planning and
Operations Committee in this respect.
Trustees Handleman, Harris and McIntosh were present.
Trustee Barsona was unable to be present.
Messrs. Berry Gardner, McGillivray, Carr and Katz
were also in attendance.
Following a thorough discussion on this subject, it was
agreed to make the following recommendations to the Planning and Operations
Committee with respect to terms of reference for Construction Project
Committees:
1 ) Provision to be made for the Construction Project
Committees to report at every Planning and Operations
Committee meeting.
2) The following checkpoints are to be established:
a) * Approval of the need for a school . Directions to staff
to commence negotiations for the land and to submit Form
15 to the Department of Education.
b) * Designate architect by letter of intent. Board to designate
Trustee for Construction Project Committee and Director of
Education to designate staff for Committee.
- c) Conceptual plans presented to Board. •
d) Authority for the Director of Education to expend
necessary funds for preliminary site survey, etc.
Appendix, page 57
Y -
Construction Project Committee
Re Terms of Reference 15 January 1970
e) * Board motion to seek initial 0.M.B. approval .
f) * Present sketch plans to Board. Two weeks before
requiring a Board motion, the Trustee representative
shall present to the Board the drawings , estimated
cost, estimated grant picture, etc.
g) * Motion to officially conclude agreement with
architects , and authorize architect to proceed with
working drawings .
h) * Obtain Board approval of working drawings - one week's
prior notice having been given, and approval for immediate
submission of drawings to Department of Education.
i ) Report that tenders have been called with notification
of closing date. At the opening of tenders , there shall
be at least two Trustees present.
j) * Motion by Board to approve successful tenderer, and to
award contract. Final O.M.B. approval to be obtained.
k) Report final approval .
1 ) Report the date of proposed takeover and designate at
least one Trustee to be present.
* Board motions required.
NOTE: Board motion required to purchase site at conclusing
of negotiations .
Respectfully submitted,
L. McIntosh
CHAIRMAN OF COMMITTEE
PAL:pp
Received, 9 February 1970
Board Minute No. 36
•
Appendix, page 58
•
THE CARLETON BOARD OF EDUCATION
REPORT NO. 2
EDUCATIONAL POLICIES COMMITTEE
Monday, 2 February 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at 8:10
p.m. , with Trustee L. McIntosh in the Chair. The following were also present,
viz:
Trustees Arthur, Barsona, Clarke, Dakin, Drew, Handleman,
Harkness , Harris , Hicks, James , Lemieux, Moore, Nutter
and Reitz.
(Trustees Hogan, Macdonald and Wilson were not present)
Staff present: S. J . Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administration
A. A. Carr, Area Superintendent (East)
S. S. Katz, Area Superintendent (Central )
R. G. Jenkins, Controller of Finance
P. A. Laverance, Assistant Secretary
P. A. Perrault
1 . Pilot Project in Field Studies
In accordance with arrangements made by the Superintendent of
Program Development, Mr. A. Fillingham,Head of Geography at Sir Robert Borden
High School , Mr. T. Hunt, Head of Geography at Confederation High School , and
Mr. S. Rogers, Head of Geography at South Carleton High School , were present
at the meeting to present a proposal for an .outdoor education pilot
project, which would initially reach into all the Board 's secondary schools
and involve approximately 420 students .
Mr. Rogers explained that the underlying philosophy behind the
proposed outdoor education program was to provide students with optimum learn-
ing environment arising from real life situations , concrete materials, and the
opportunity to practice skills within actual settings . He advised that the
proposed program had been judged to be educationally sound by the Geography
Teachers ' Council , and requested the Board to approve the scheme in principle
and practice through subsidizing the program to 50% of its cost (estimated
Appendix, page 59
I
Educational Policies
Report No. 2 2 February 1970
subsidy of $2,250. - $6.00 per student) . The student would be expected to
contribute the other half of the cost, i .e. $6.00 each .
Mr. Hunt described features in the local environment which could be
utilized effectively for outdoor education experiences . With the use of slides
he illustrated the Bouchette area, particularly ,Roddick Lake, which would be
the centre for the proposed pilot project. Mr. Fillingham then gave an outline
of the proposed program, which would involve 60 students from each of the
Board's secondary schools . The program would involve taking students to Deer
Lodge in the Bouchette area by shuttle bus , conducting a prearranged program
at the site with optional side excursions, providing overnight accommodation
and meals, and then giving a morning program the following day followed by
departure for home after lunch.
An additional 60 students would then take the place of the first
group. The program would run from Monday through to the following Wednesday,
excluding the week-end, at a time probably during May. One senior staff
member would be freed for the seven days , and there would be a teacher-pupil
ratio in the order of 1 :15. A staff nurse and cook, plus other personnel ,
will be provided by the Camp owners .
Following their presentation, the Geography Heads answered a number
of questions raised by the Trustees with regard to the proposed pilot project,
particularly on the selection of the students who would participate, payment
of one half of the cost by the students, and the interrelationship of the
various topics in the program.
In conclusion, Mr. Rogers stated that one of the most important parts
of the field trip experience is the follow-up exercises back in the classrooms
using materials , ideas and concepts which the students have gained in the field.
He also stated that such programs provide students with the opportunity to
develop new values in such areas as transmission of culture and heritage,
respect for natural environment, attitudes of conservation, participation in
democracy, leadership and group dynamics. He suggested that the pilot project
might be the beginning of an Outward Bound Program such as is conducted in
parts of Britain, the United States and in many European countries.
On behalf of the Committee, the Chairman expressed appreciation to
the Geography Heads , for their presentation.
2. Plans for an Instructional Media Centre
Mr. S . E. Milliken, Audio Visual Consultant, was present at the meet-
ing to outline a plan for an Instructional Media Centre. With the use of an over-
head projector and tape commentary, he illustrated an imaginary instructional media
centre along the lines of those which have been established in a number of large
urban centres . He advised that I .M.C. is a centralized agency through which
teachers and principals can obtain a variety of instructional materials , such as
films , slides, filmstrips , overhead projecturals , sound tapes and records. The
Appendix, page 60
Educational Policies
Report No . 2 I 2 February 1970
I .M.C. can also be used as a centre for providing and repairing the necessary
hardware, such as television receivers, projectors, record players and tape
i recorders, and also for producing and maintaining in good repair the actual
instructional materials .
In his presentation, Mr. Milliken stressed that at the present
time, he is proposing only that the Board establish a film library, which
is of particular importance at this time in view of the Department of
Education phasing out phasing out the Central Film Library in Toronto.
In this connection, he brought out the following points :
a) The ideal situation would be a film libwary fully stacked
with films at the ratio of 1. 5 films per teacher. This
would facilitate putting films in classrooms when needed
and avoid some of the present delays .
b) As the cost of immediate implementation of a program on
this scale would be prohibitive, the library could be
established over a six year period, or a four year period
under the Provincial Incentive Plan (see below) .
c) The Department of Education is encouraging Boards to
establish film libraries (particularly in view of the
phasing out of the Central Film Library) , and is
prepared to offer assistance provided certain conditions
and requirements are met, as follows :
i ) As many teachers as possible preview and evaluate
films
ii ) Public and Separate School Boards together, operate
a single film library service
iii ) The Department is prepared to give Boards films (half
new and half used) on the condition that the Board
will purchase films to at least a minimum of 1 .0 films
per teacher, within three years of receiving film from
the Department. The actual ratio of Department films
to films purchased by the Boards has not yet been •
established.
iv) The Carleton Board would likely not receive any new
films from the Department until 1971 ; therefore if
the Board chose to establish a film library in 1970,
it would mean a four year program (1970-73) .
Mr. Milliken went on to mention a number of points which would have
to be considered in a joint project with the Carleton separate board, such as
ratio of films to teachers , cost sharing on new films and annual maintenance
and operation expenses, transportation, and the split between French speaking
and English speaking enrolments . He concluded his presentation by outlining
a plan whereby the Board, under the` Provincial Incentive Plan, would acquire
Appendix, page 61
•
Educational Policies .
Report No. 2 2 February 1970
)
1 ,000 films by 1973, at an estimated total cost for the period of
approximately $246,000.00 including initial equipment acquisition, film
acquisitions and personnel .
The question of a central film library operated jointly by the
Carleton Board and the three other School Boards in the Ottawa-Carleton
municipal region, was discussed. It was suggested that while the establish-
ment of a joint centre, possibly as a computerized instant retreival system,
might be a difficult task due to size, nevertheless this possibility should
be pursued with the other Boards . It was felt that such a system might
offer a wider selection of materials to teachers in the area. It was pointed
out that if the Carleton Board sets up a film library now, this would not
preclude the Board from participating in a computerized centrally located
system with the other Boards at some future time.
On the question of cost sharing should the Carleton Board of Education
and Carleton Separate School Board agree to jointly set up a film library, it
was suggested the most equitable arrangerrent would be one based on actual
usage.
In summation, Mr. Milliken stressed the shortage of suitable materials
at the present time, and cited the long delays which frequently occur between
a film being ordered from Toronto and actually arriving in the classroom. He
considered that the establishment of a film library such as proposed would
greatly improve this situation.
On behalf of the Committee, the Chairman extended appreciation to
Mr. Milliken for his presentation, and advised that this subject would be the
topic of further discussions .
3. Private Session
Your Committee went into Private Session to discuss certain private
matters which are noted in the Private Session Minutes .
The meeting was adjourned at 12:35 a.m. , Tuesday, 3 February 1970.
Respectfully submitted
(Mrs . ) L . McIntosh
Received by the Board, 9 February 1970 CHAIRMAN OF COMMITTEE
Accepted by Board Minute No. 37
PAL/laj Appendix, page 62
THE CARLETON BOARD OF EDUCATION
ADVISORY VOCATIONAL COMMITTEE
REPORT NO. 1 , 1970
Tuesday, 27 January 1970
To the Board of Education:
A meeting of the above named Committee was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at 8:05
p.m. with Mr. R. Balsdon in the Chair.
Also present: Trustees Arthur, Barsona and Moore
Representatives Balsdon, Lyons and Ingram
Not present: Trustee Clarke and Representative Hope
Staff present: S. J . Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
V. H. Noonan, Commercial Program Consultant, Secondary
School Division of the Ottawa Board of Education
and for the Carleton Board of Education
J. Smuk, Head of Commercial , Gloucester High School
P. A. Laverance, Assistant Secretary
1 . Meeting with Technical Directors
Members of your Committee met on Wednesday, 21 January 1970, with
Technical Directors of Carleton secondary schools for the purpose of discussing
a report prepared by the Technical Directors recommending an integrated approach
to technical/vocational education in the new secondary school to be built in
Gloucester north .
Bearing in mind the economic strata from which students in the school
would be drawn (the majority being five-year students with strong leanings for
post-secondary education) , and the facilities presently available at Gloucester
High School , the Technical Directors recommend the following as the underlying
objectives of a technical/vocational program at the new school :
a) To provide the necessary background knowledge for students who
will proceed to senior technical courses at Gloucester High
School for Grades 11 and 12.
b) To make available general interest option courses to those
students who wish to sample technical subjects in the course
of their other studies .
Appendix, page 62
Advisory Vocational Committee
Report No. 1 , 1970 27 January 1970
c) To provide sufficient scope so that future engineers and •
technicians will proceed to community colleges and
universities with a solid technical and academic background.
In the interest of providing for complete integration of technical
education into the total curriculum, it was suggested that the mathematics,
science and technical departments could be combined into a "Pure and Applied
Science" Department which would facilitate the integration of related subject
matter such as Computer Technology (mathematics and electronics) , Elementary
Metallurgy (chemistry and materials testing) , and Mechanics of Materials
(physics , mathematics and engineering drawing) . A suggested pattern of
course offerings within this concept formed part of the Techical Director's
report.
The Members of your Committee who were present at the meeting
endorsed the integrated approach as outlined in the Technical Director's report.
However, before proceeding to make any further recommendations to the Board,
it was considered advisable to also consider the question of commercial
education in the school . It was therefore agreed to hold a meeting of the
Committee on Tuesday, 27 January 1970, for this purpose.
2. Meeting with Commercial Consultants
Your Committee met with Mr. Noonan, Commercial Program Consultant,
0.B.E. and C.B.E. , with Mr. J . Smuk, Commercial Head, Gloucester High School ,
to discuss the role which commercial education should play in the new
secondary school .
It was again noted that the majority of students in the school would
be five year students , many of whom would be destined for post-secondary
education.
As with technical education, your Committee found that the terms of
reference for Commerical Departments within secondary schools has changed from
the segregated concept into a more flexible approach, with barriers between
"various Branches" (Arts and Science, Business and Commerce, and Science,
Trade and Technology) rapidly disappearing Curriculums are emerging which give
students subject choices based on broad areas of study rather than branch
definition. This interdisciplinary approach means that traditional "composite"
schools are now emerging as what can only be described "secondary" schools,
each offering students the widest possible selection of course options,
designed to enable students to explore their various interests and develop to •
their maximum potential .
We discussed with Mr. Noonan and Mr. Smuk the type of facilities which
should be provided in the new secondary school . It was agreed that apart from
typing rooms, which require special design features to eliminate high noise
•
Appendix, page 63
•4.
Advisory Vocational Committee
Report No. 1 , 1970 27 January 1970
level , and possibly outlets for electric machines, all other rooms designed
for business and commerce education could be dual purpose, capable of use
as regular classrooms .
Your Committee was shown an outline of a student practice office,
which enables students oriented toward an office career to apply concepts
learned in the typwriting and office practice courses in an office environ-
ment, to develop both their understanding of the material and acquire skills .
A report outlining the program being conducted in the non-supervised office
in Gloucester High School was also made available to the Committee, in
considering this matter, your Committee was of opinion that student practice
offices provide a valuable addition to any secondary school offering commercial
subjects .
3. Recommendations
As a result of our deliberations with the Technical Directors , and
the Commercial consultants, we would recommend the following for Board
consideration:
a) THAT technical/vocational subjects offered at the new
secondary school in Gloucester north be an integral part
of the course offerings at the school , both in terms of
subject matter and physical layout, and not separated into
�_. a distinct unit along traditional lines.
b) THAT the widest possible selection of commercial subjects
be offered in the school , commensurate with the size of the
school and the desires of the students enrolled, bearing
in mind the options presently being offered in Gloucester
High School .
c) THAT other than typing rooms, it would be desirable that
rooms designed for the business and commerce section of the '
school should be dual purpose rooms , i .e. capable of being
used as standard classrooms .
d) THAT notwithstanding c) above, the BOard should give serious
consideration to including a student practice office in every
new secondary school .
If the Board should decide to forward our above recommendations to
the Construction Project Committee for the school , the report tf the Technical
Directors supporting an integral approach to programming could also be for-
warded to the Committee, together with information on a suggested layout for the
student practice office.
Appendix, page 64
41)
Advisory Vocational Committee •
Report No. 1 , 1970 27 January 1970
•
It is the wish of your Committee, that when sketch plans for the
new school are submitted to the Board, or at some other time more convenient
time, the members of the Committee would appreciate the opportunity to see
those plans and to hear the views of the Construction Project Committee on
the sketch plans in relation to the suggestions which have come forward from
this Committee.
Respectfully submitted
R. Balsdon
CHAIRMAN OF COMMITTEE
Received by the Board, 9 February 1970
Board Minute No. 38
f
PAL/laj Appendix, page 65
THE CARLETON BOARD OF EDUCATION
REPORT NO. 3
PLANNING AND OPERATIONS COMMITTEE
Monday, 9 February 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 7:45 p.m. , with Trustee W. R. Dakin in the Chair.
Also present: Trustees Arthur, Barsona (arr. 10:10 p.m. ) ,Clarke,Drew,.
Handleman, Harkness , Harris , Hicks , Hogan, Lemieux,
Macdonald, McIntosh, Moore, Nutter, and Wilson.
Not present: Trustees James and Reitz.
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program
Development
I. G. Jones , Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic
Personnel
T. D. Moore, Superintendent of Finance and
Administration
A. A. Carr, Area Superintendent (East)
R. E. Ingall , Area Superintendent (West)
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and
Operations
R. G. Jenkins , Controller of Maintenance
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary
P. A. Perrault
1 . Delegation, Leaver-Trillium Residents,
re Transportation to Fisher Heights Public School
The Director of Education and the Assistant Secretary submitted a
communication, dated 5 February 1970, received from Mrs . Mary Atkins , a parent
in the Orchard Park area, giving notice that a delegation of parents from the
Orchard Park area (Leaver-Trillium) would make a further presentation to the
Committee with respect to transportation for children in the area to and from
Fisher Heights Public School . (See also Report No. 25, Educational Policies ,
15 December 1969 item No. 2, and Board Minutes, 12 January 1970, item No. 1 . ) •
Mrs. Atkins , spokesman, addressed the Board and stated that in their .
previous presentation , the delegation gave accurate measurements , made with
Appendix, page 66
Planning and Operations
Report No. 3 9 February 1970
a measuring wheel of the type used by the Department of Highways , to prove that
several families living on Leaver Avenue were in excess of one mile from the
school . Mrs. Atkins noted that City View Bus Lines runs a school bus for
students attending Sir Winston Churchill School which returns empty along
Walford Way after dropping off students at Fisher Heights at 3:45 p.m. She
advised that for a nominal charge, this bus , plus a similar morning bus , could
be put into use for the Orchard Park children. She also mentioned that a
taxi transporting two children living a mile away from the school could also
be made available for four more children in the area.
Mrs. Atkins and Mrs . Doupe, who was also present at the meeting,
advised that they had been in touch with the Principal of the school and the
Nepean Township Police Department to request the provision of school safety
patrols on Farlane Boulevard in order to provide some protection to children
from a dangerous traffic situation, particularly children in the lower grades.
They had also requested road safety markings in the area, but neither request was
granted. Trustee Harris advised that she had checked the original plans of
subdivision for the area, and it appeared that in fact, some homes were just
over a mile away from the entrance to the school .
The Chairman advised that this matter would be referred to the
staff for further study and a report would be forthcoming at the next Planning
and Operations Committee on the 23 February 1970.
2. Academic Staff Changes
Your Committee recommends , on motion by Trustee Hicks based on a
report submitted by the Director of Education and the Superintendent of
Academic Personnel , THAT the Board approve the following academic staff
changes :
RESIGNATIONS:
Name Name of School Effective Date
Baker, Mrs. Diana Fisher Heights P.S. 31 March 1970
Lindsay, Mrs. Brenda Knoxdale P.S. 1 March 1970
Stephen, Mrs. Margaret Gloucester H.S. 28 February 1970
APPOINTMENTS:
Reaume, Mrs. Enid Gloucester H.S. 1 March 1970
Salary $4,350
" Half-time
(Replacement for Mrs. M. Stephen) 1 March - 30 June 1970
Appendix, page 67
Planning and Operations
Report No. 3 9 February 1970
MATERNITY LEAVE:
Mrs . Marion Sharland, teacher at Meadowlands Public School ,
effective May 31 , 1970.
RETIREMENTS:
Alexander, Mrs . I . Stittsville P.S. 30 June 1970
Principal
McDonald, Miss I .M. Blossom Park P.S. 30 June 1970
3. Principal Appointments
The Committee had before it a report submitted by the Director
of Education and Superintendent of Academic Personnel concerning the
appointment of Principals for the new secondary school in Gloucester North
and Osgoode High School .
Your Committee recommends , THAT: On Motion
by Trustee
a) Mr. J. L. McDonald, presently Principal of Osgoode
High School , be appointed Principal of the new secondary McIntosh
school in Gloucester North, effective 1 March 1970; and
b) Mr. Wallace Johnston, presently second Vice-Principal Arthur
at South Carleton High School , be appointed Principal
of Osgoode High School , effective 1 March 1970, at an
annual salary of $20,000.00.
4. Vice-Principal Appointments
The Committee had before it a report submitted by the Director of
Education and the Superintendent of Academic Personnel concerning applications
received from within Ottawa-Carleton Secondary Schools for Vice-Principalships
in the Carleton System. It was noted that there were sixteen applicants
of whom six were interviewed by a Selection Committee of staff. As a result,
the Selection Committee was recommending three names for appointment to
available positions.
Your Committee recommends, on motion by Trustee Macdonald based on
the above report, THAT:
a) Mr. Donald C. Armstrong be appointed Vice-Principal of Sir Robert
Borden High School , effective September 1 , 1970, at the minimum
salary for Vice-Principal :
b) Mr. Gerald Blake Harris be appointed Vice-Principal of the Earl
of March Secondary School , effective September 1 , 1970, at the
minimum salary for Vice-Principal ; and
Appendix, page 68
Planning and Operations
Report No. 3 9 February 1970
c) Mr. Alwyn Mousseau be appointed Vice-Principal of the new secondary
school in Gloucester north, which will operate in the present
Gloucester High School for next year.
5. Resignation, Mr. Eugene C. Gaines , South Carleton High School
Your Committee recommends , on motion by Trustee Handleman based on
a report submitted by the Director of Education and Superintendent of Academic
Personnel , THAT the Board agree to the mutual termination of the contract
between the Board and Mr. Eugene C. Gaines , teacher at South Carleton High
School , effective 15 February 1970.
6. Rescission of Sabbatical Leave, Mrs. M. Berton
The Director of Education and the Superintendent of Academic Personnel
submitted a communication, dated 20 January 1970, received from Mrs . Margaret
Berton advising that due to changes in admission.requirements to the Library
School of the University of Ottawa, she would not be able to take advantage
of the Sabbatical Leave granted to her by the Board for the 1970/71 school year.
(Reference: Board Minutes , 12 January 1970, item 5(e) . )
Your Committee recommends , on motion by Trustee McIntosh , THAT
Sabbatical Leave for the 1970/71 school year granted to Mrs . Margaret Berton,
be rescinded at the request of Mrs . Berton for the reasons outlined in her letter.
7. Carestaff Appointments
On the basis of a report submitted by the Director of Education and
the Superintendent of Finance and Administration, your Committee recommends as
follows :
a) CUSTODIAN I
On Motion THAT, the Board approve the following appointments of Custodians I :
by Trustee
Drew Annual Effective
Name School Salary Date
Boyce, T. Parkwood Hills P.S. $4,700.00 26 January 1970
Replacement
Monuk, J. South Carleton H.S. $4,700.00 26 January 1970
Replacement
Thompson, W. Osgoode H.S. $4,700.00 2 February 1970
Replacement
b) ASSISTANT CHIEF CUSTODIAN
On Motion THAT, the Board approve the following appointments of Chief Custodians:
by Trustee
Wilson Vierra, A. Roland Michener P.S. $4,900.00 9 February 1970
(From Bell 's Corners P.S. )
Appendix, page 69
Planning and Operations
Report No. 3 9 February 1970
Panetta, V. Bell H.S. $6,150 2 February 1970
Takacs , L. Sir Robert Borden H.S. $5,361 2 February 1970
(From Confederation H.S. )
Scharfe, S. Glen Cairn P.S. $5,150 2 February 1970
(From Greenbank P.S. )
Moore, W.T. Glen Ogilvie P.S. $6,150 2 February 1970
(From Gloucester H.S. )
8. Appointments - School Office Staff
Your Committee recommends , on motion by Trustee McIntosh based on
a report submitted by the Director of Education and Superintendent of Finance
and Administration, THAT:
a) Mrs. Joan Living be appointed as Clerk Typist I , half-time for 10 months
per year at Bell High School , effective 1 February 1970, at the rate
of $1 ,740.00 per twelve month year. (Replacement for Mrs. G. Darrell ,
resigned. )
b) Mrs. Theresa Butler be appointed for 15 hours per week additional
office assistance, Bayshore Public School , effective 2 February 1970
at $35.37 per week. (Rate: 15 x $83.00. )
35
9. Change Order No. 2 - Briar Green Public School
Your Committee recommends , on motion by Trustee Mcdonald based on
a report submitted by the Director of Education and the Superintendent of
Finance and Administration, THAT the Board accept Change Order No. 2 on the
Briar Green Public School construction project to substitute drywall in lieu
of plaster in all areas except the. Library Resource Centre and Reference
Materials Room No. 30, resulting in a net credit of $1 ,214.00. It was noted
that this project is already behind schedule (the original completion date
expired as of the first week of February) and the installation of "drywall " is
an acceptable substitution which will save on construction time.
10. Final Progress Certificate and Hold-back, Gloucester High
School , Phase II
The Director of Education and the Superintendent of Finance and
Administration submitted a report, together with a communication received from
Balharrie/Helmer/Gibson, Architects on the Gloucester High School Phase II
project, concerning release of Holdback and Final Certificate on the project.
It was noted that included in the accounting was Change Order No. 28 - a credit
in the amount of $21 ,681 .58 being a complete summary of the Allowances carried
Appendix, page 70
Planning and Operations
Report No. 3 9 February 1970 .
in the Contract - and also a deduction of $5,000.00 from the contract to cover
for outstanding deficiencies. It was also noted that the guarantee period com-
menced 22 January 1970 for a period of one full year.
Your Committee recommends , on motion by Trustee McIntosh based on
the above report, THAT the Board approve the Release of Holdback Certificate
on Phase II , Gloucester High School , which is also the final certificate for
the project, in the amount of $144,094. 17 payable to Admiral Engineering
and Construction Limited.
11 . Accounts for January 1970
Your Committee recommends , on motion by Trustee Macdonald based on
a report submitted by the Superintendent of Finance and Administration, THAT
the Board approve the following Quick Pays dated 31 December 1969:
Quick Pay No. 22 Cheque Nos. 5641 - 5646
5801 - 5823
6061 - 6091
6153 - 6155
6260 - 6262
6298 1 ,557,715.76
Quick Pay No. 31 Cheque Nos. 6717 - 6790
6792 130,342.86
* Quick Pay No. 32 Cheque Nos. 6791
6793 - 6810 23,536.78
Quick Pay No. 33 Cheque Nos. 6811 - 6839 11 ,711 .48
Quick Pay No. 34 Cheque Nos. 6840 - 6952 13,937.94
Quick Pay No. 35 Cheque Nos. 6953 - 6989 29,960.46
Quick Pay No. 36 Cheque Nos. 6990 - 7098 391 ,537.88
Quick Pay No. 37 Cheque Nos. 7099 - 7141 21 ,424.00
Quick Pay No. 38 Cheque Nos . 7142 - 7225 19,653.73
Quick Pay No. 39 Cheque Nos. 7226 - 7250
7314 - 7329 54,724.45
Quick Pay No. 40 Cheque Nos. 7251 - 7314A 28,011 .44
Quick Pay No. 41 Cheque Nos. 7330 - 7364 21 ,028.84
Quick Pay No. 42 Cheque Nos . 7365 - 7456 41 ,087.34
$2,344,672.96
*(NOTE: An error in transposing figures on the summary report was amended
to show the correct amount of $23,536.78 instead of $25,536.78 as
shown in the report.
12. Construction Project Committees , Status Reports
a) Beacon Hill North Elementary School
Trustee McIntosh advised that hopefully, sketch plans for the
Beacon Hill North Elementary School would be brought forward to
the Board at its next regular meeting.
Appendix, page 71
Planning and Operations
Report No. 3 9 February 1970
b) New Secondary School in Gloucester North
Trustee Handleman advised that the architect-designate on the
new secondary school in Gloucester North has requested the Board
to set a firm budget for the school . The Committee has had
input from many sources on the school and conceptual plans are
being prepared. It was suggested the architects would be in a
better position to deal with these many suggestions if they had
a firm budget to work within.
It was suggested that it would be difficult at this point in time
for the Board to set a firm budget for the project until Form 15
has been fully processed and the Board is made aware of the
Departmental approved figure. It was agreed that the Construction
Project Committee will give further consideration to establishing
a firm budget for the project, and bring its recommendations back
to the next meeting of this Committee.
Trustee Handleman also advised that representatives of the Committee
would be travelling to Toronto on Tuesday, 10 February, to meet with the
Chairman of the Ontario Municipal Board and officials of the Department
of Education to discuss the negotiated contract procedure previously
reported to the Board.
13. Attendance Area Boundaries
The Director of Education and the Superintendent of Student Services
submitted a report outlining a number of proposed attendance area adjustments
for the 1970/71 school year, reflecting increased enrolments and the establish-
ment of the Bells Corners Middle School and the Beacon Hill North Elementary
School in September, 1970.
The Superintendent of Student Services and the three Area Superintendents
addressed the Committee and outlined the rationale behind the proposed adjustments.
It was advised that adjustments were based on the following four assumptions :
a) that at least the academic wing of the Earl of March Secondary
School will be ready for occupancy on 1 September;
b) that the Bells Corners Middle School will be organized as an
entity in September, although in temporary accommodation , and
perhaps on a smaller basis ;
c) that the Beacon Hill North Elementary School will be organized as
an entity in September; and
d) that the present population growth in this area will continue:
Mr. Jones advised that in arriving at the proposals , the staff
had tried to make effective use of all space, and to avoid the following:
Appendix, page 72
Planning and Operations
Report No. 3 9 February 1970
a) short-term boundary shifts
b) inhibiting school program
c) moving pupils in mid program
d) moving Grades 11 , 12 and 13 students as their educational pattern
is set and a move could have serious consequences
e) the possibility of having to re-organize a school mid-year.
It was noted that the proposed adjustments were being put forward
only for approval in principle at this time, and were open to revision.
A lengthy debate was held on this matter, particularly the effect
which the creation of the Bells Corners Middle School could have on alleviating
crowded conditions in some central and western area schools , notably Bayshore
and Crystal Bay, Bells Corners and Greenbank Public Schools. Mr. Ingall noted
that the school could be organized on a Grades 6-8,basis for September but would
have an enrolment of about 550 students and no one single block of available
space to accommodate them. He continued that by taking only certain grades at
this time, it would be possible to organize the school for a September enrolment
of about 180 but there are many variations which could be used.
A number of questions were raised on the possibility of accommodating
a 6-8 Middle School in available space in the Kanata area, possibly divided
among two or three public schools in the area, although staff suggested it
would not be desirable to have the school enrolment split up.
Your Committee reports , that on motion by Trustee Arthur, it was
agreed to accept the proposed boundary changes in principle, including the
establishment of the Bells Corners Middle School for September, 1970.
It was agreed that this matter will come before the Board for
approval at its meeting scheduled for 9 March 1970. In the meantime, the following
Trustees indicated they would meet with ,staff to have input into proposed changes-viz
Trustees Arthur, Clarke, Handleman, Lemieux, Harris and Wilson.
(NOTE: During the debate, some concern was expressed over the possible increase
in transportation costs as a result of moving pupils from one school
to another by grade rather than geographic location. A suggestion
was also made that by utilizing a slab-on-grade construction method,
it might be possible to have the Bells Corners Middle School ready
for occupancy in September, in an acceptable building with a 25 year
life span. )
14. Hiring Procedures , Carestaff, Discussion re Granting Experience
Allowance
At the request of Trustee McIntosh, it was agreed to defer consideration
of an item of business on the Agenda, viz,"Hiring Procedures for Carestaff" ,
for discussion at such time as the Board considers other staffing matters .
Appendix, page 73
Planning and Operations
Report No. 3 9 February 1970
;
15. Future Classroom Requirements in Osgoo d Township
At the request of the Director of Education , it was agreed to defer
consideration of an item of business on the Agenda, viz, "Future Classroom
Requirements in Osgoode Township" until the meeting scheduled for 9 March 1970.
16. Resignation and Appointment of Arbitrator
The Director of 'Education submitted a communication dated 3 February
1970, received from Mr. D. E. Hobbs , in which he submitted his resignation as
arbitrator for The Carleton Board of Education.
On motion by Trustee Handleman , your Committee recommends THAT the
Board accept with regret the resignation of Mr. D. E. Hobbs as one of the
arbitrators appointed by the Board under Section 84(3) of the Secondary Schools
and Boards of Education Act; and that a letter of thanks be sent to Mr. Hobbs
for the services he has performed for the Board. in this capacity.
On motion by Trustee Handleman, your Committee also recommends THAT
the Board approve the appointment of Mr. D. Aubrey Moodie to the team of
arbitrators to fill the vacancy created by the resignation of Mr. Hobbs .
Trustee Nutter requested information as to the areas in which the
arbitrators are working, in order that the Board can give them directions as
to other possible areas which they should investigate.
17. General Insurance Requirements
Trustee Harris requested leave to introduce an item of business not
on the Agenda, viz, New Tender Received for Board's General Insurance Require-
ments. Following some discussion, it was agreed to deal with this matter at
this time.
Trustee Harris advised that in reference to Board Minutes , 12 January
1970, item 22, she had received a communication dated 28 January 1970, from Lew
Harvey Insurance Limited on behalf of the Phoenix of London Group, submitting
a revised tender for the Board's general insurance requirements for the period
1970-73, at an annual premium of $57,027.67. She noted that this matter had
arisen as a result of the Board' s decision on 12 January 1970 to award a contract
for its general insurance requirements to the Frank Cowan Company instead of the
Phoenix of London Group, as recommended by the Committee of the Whole, (Report No.
25, 15 December 1969_) when it was discovered that the Frank Cowan Company was in
fact the lowest bidder.
Trustee Handleman circulated a communication, dated 6 February 1970, which
he had received from Mr. E. T. Woolven, Resident Inspector of the Canadian
General Insurance Company, expressing disapproval on the Board's action in
Appendix, page 74
Planning and Operations
Report No. 3 9 February 1970
cancelling the contract with Phoenix and reawarding it to Cowan, as it was
the opinion of persons in the insurance business that Cowan had been allowed
to alter his bid after the tenders had been evaluated. Trustee Harris pointed
out that Cowan had not been given the opportunity to alter his orignal bid,
but the error had arisen as a result of the Board's Insurance Advisors mis-
reading the Cowan quotation. She continued that Cowan had not requested cor-
rection of an error in his bid, but had pointed out an error in interpreting
his bid.
Your Committee recommends , on motion by Trustee Harris , THAT the Ad
Hoc Committee on General Insurance be authorized to advise Lew Harvey Insurance
Limited, that the Board cannot entertain any consideration of their revised
tender on behalf of the Phoenix of London Group for the Board's general insurance
requirements for the period 1970-73, as the deadline for receipt of tenders was
5 December 1969.
18. Accounts for Payment
Trustee Nutter noted that cheques were still being issued for small
amounts for such things as mileage allowance and other miscellaneous items.
It was suggested that thought be given to allowing principals to pay these small
amounts directly from the school 's petty cash fund. All claims would be backed
up by receipts and a report submitted every month for reimbursement. Noted.
19. Sales Tax Proposals
The Committee had before it for information a report submitted by
the Director of Education and the Superintendent of Finance and Administration
regarding the methods and fees chargeable in the matter of claiming sales tax
refunds for the Carleton Board of Education. It was noted that fourteen
consultants were requested to submit proposals , of whom four have replied to
date. As soon as further replies have been received, an assessment will be
made and a complete report be submitted to the Committee on 23 February 1970.
Noted.
20. Notice re Opening of Tenders , Brook Lane P.S. Addition
The Director of Education and the Superintendent of Finance and
Administration submitted for information a report advising that the tender
call for the proposed addition to Brook Lane Public School will close at
3:00 p.m. on Thursday, 19 February 1970. It was noted that Trustees Dakin
and Arthur will be present at 4:00 p.m. on the same day to supervise the
opening of tenders submitted.
Appendix, page 75
„ ”
Planning and Operations
Report No. 3 9 February 1970
21 . Report re Labour Trades
The Committee had before it for information a report submitted by
the Director of Education and the Superintendent of Finance and Administration
advising that many collective agreements in the Ottawa area will expire in 1970,
which may have an effect on future building and maintenance work for the Board.
It was also noted that almost all Ottawa area trade union agreements expire in
April of 1971 .
22. Long Term Disability Insurance Plan
The Director of Education and the Superintendent of Finance and
Administration submitted for information a report regarding the Long Term
Disability Plan. It was noted that the result of the second canvass for
this coverage showed that the 75% necessary participation required in the
plan was achieved only among non-academic male employees . Therefore, it
will be necessary to hold further negotiation with Mutual of Omaha for a new
rate for these employees and the results of the negotiations will be brought
to the attention of the Committee as soon as possible.
23. Status Report on Construction Projects
The Committee had before it for information a report submitted by
the Director of Education and Superintendent of Finance and Administration
regarding the status of the following school projects :
Briargreen Public School
Roland Michener Public School
** Glen Cairn Public School
Sir Robert Borden High School
Earl of March High School
Goulbourn Public School Addition
Osgoode High School - Addition
Queenswood Public School
** Trustee Moore indicated that he would be present
for the Glen Cairn Public School take-over. Noted.
The meeting adjourned at 10:45 p.m.
Respectfully submitted
' W. R. Dakin
CHAIRMAN OF COMMITTEE
Received by the Board, 23 February 1970
Board Minute No. 56
(Item 16 approved by the Board, 9 February 1970, Appendix, page 76
Board Minute No. 44) .
THE CARLETON BOARD OF EDUCATION
COMMUNITY PROGRAMS COMMITTEE
REPORT NO. 1
Monday, 16 February 1970
To the Chairman and Members
of the Board of Education
A meeting of the above-named Committee was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at 8:07
p.m. , with Trustee S. B. Handleman in the Chair.
Also present: Trustees Arthur, Barsona, Clarke, Dakin, Drew,
Harris, Hicks, Lemieux, Macdonald, McIntosh,
Moore, Nutter and Reitz.
Not present: Trustees Harkness, Hogan, James and Wilson
Staff present: S. J . Berry, Director of Education
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administrati
A. A. Carr, Area Superintendent (East)
S. S. Katz, Area Superintendent (Central )
P. A. Laverance, Assistant Secretary
1 . Chairman 's Opening Remarks
On the occasion of the first meeting of the Community Programs Committee
for 1970, Trustee Handleman, Chairman of the Committee, read a prepared statement
concerning the role of the Committee. He noted that The Carleton Board is, as far
as can be determined,the only Ontario Board to have established a full standing
Committee to deal exclusively with Community Programs , and that this Committee was
instrumental last year in having the Board adopt what is probably the most liberal
policy in Ontario for community use of school facilities .
He went on to say that the Committee must go out into the community to
meet with various groups to discuss with them their activities and the type of
contribution they can make toward the common goal of improving our educational
system. Also, Trustees have a great responsibility for coming forward with
Agenda items for future Committee meetings , which would generate controversial
dialogue.
He proposed that a speakers ' list comprising Trustees and senior staff
be established so that when invitations are received from other organizations,
they need not be declined because one or two persons are not available.
Appendix, page 77
COMMUNITY PROGRAMS
REPORT NO. 1 16 February 1970
With respect to the forthcoming "Education Week", he stated that
invitations to parents to visit schools should be extended to the whole community
and that a policy should be formulated so that community visits are not
restricted to that one week in the year.
2. The "D. A. Moodie Scholastic Achievement Award"
Councillor R. Mitchell , Nepean Township Council , was present and
advised the Committee that several weeks ago, a group of interested Nepean
citizens formed themselves into a Committee to plan a testimonial function
in honour of Mr. D. Aubrey Moodie, retiring Reeve of Nepean Township, to pay
tribute to his twenty years of dedicated service to the community, both with
the Nepean Township Council and the Carleton County Council . The event is to
be held on Saturday, 28 February 1970.
Councillor Mitchell advised that it is hoped that at this function,
a proposed "D. A. Moodie Scholastic Achievement Award" will be unveiled, with
the co-operation of the Carleton Board of Education. This award, honouring Mr.
Moodie 's service to the community, would be given each year to the student in
Carleton secondary schools with the highest scholastic achievement. The award
would be in the form of a Shield handed to the most deserving student each
year by Mr. Moodie, so long as he is able, and would pass from student to
student through the years . The actual Shield could be retained in the
recipients 's school or the Administration Building, and each student receiving
the award would be given a replica for his or her personal retention.
The members supported the idea of the "D. A. Moodie Award" , and it
was suggested that the details as to the basis on which students would be selected
could be worked out with the staff.
The Chairman, on behalf of the Committee, extended appreciation to
Councillor Mitchell and his Committee, and advised that the Board would be
proud to accept the donation of this award.
3. School Board Advisory Committees
Your Committee had before it a copy of Bill . 241 (pages 11 -13) which
amends the.Schools Administration Act by permitting Boards to establish School
Board Advisory Committees .lhe Committee would consist of Trustees , the chief
education officer, ,teachers , ratepayers appointed by the Board and parents
appointed by parent-school groups . The powers of the Committee are to make
reports and recommendations to the Board in respect of any educational matter
pertaining to the schools under the jurisdiction of the Board.
Your Committee also had before it the following two documents :
Appendix, page 78
COMMUNITY PROGRAMS
REPORT NO. 1 16 February 1970
a) Ontario School Trustees ' Council , Special Bulletin dated
23 January 1970, expressing opposition to the proposed
Advisory Committees . Although agreeing with the principle
of consultation, the O.S.S.T.C. did not approve the proposed
Committee because of its highly structured nature. The
Council felt that such consultation should be done in a more
flexible manner, such as through Ad Hoc Committees or an
Administrative Council of senior personnel involved in
decision-making through co-operative consultations .
b) A copy of the Ottawa Council of Home and School Associations '
publication "The Monitor", February 1970, containing a report
on a discussion group "Parent-Teacher Relations", Ontario
Association of Curriculum Development Conference, indicating
that it appeared that the teachers' group at the meeting showed
hostility toward Home and School Associations or Parent-Teacher
Associations, and that some principals did not appear to favour
communications with parents .
By invitation, representatives of the various organizations which would
be affected by the creation of a Carleton School Board Advisory Committee were
present at the meeting to state the position of their respective groups on this
subject, as follows :
i
a) Mr. Charles Monette, representing the Diocesan Council ,
Catholic Parent-Teacher Association of Carleton
b) Dr. E. Pollonetsky, Ottawa-Carleton Home and School Council
c) Mrs. K. Stanley, Teachers ' Federation of Carleton
d) Mr. J . Henneberry, Ontario Secondary School Teachers ' Federation,
District 26
In summary, the positions expressed by the above persons on this topic
were as follows :
a) Mr. Monet advised that his organization was in process of formation
in Carleton at this time, and although they were not prepared to
state an active position at this time, his group would be prepared
to co-operate in such an Advisory Committee.
b) Dr. Pollonetsky advised that the Ottawa-Carleton Home and School
Council had discussed the legislation and was strongly in favour
of the creation of the Advisory Committee. She felt this would
provided the opportunity for parent groups to send a representative
to a working committee of the Board to provide them with a two-
way communications link. Through this representative, the Board's
Committee, and subsequntly the Board, would become aware of the
opinions of the parents on various educational matters, and conversely.,
Appendix, page 79
COMMUNITY PROGRAMS
REPORT NO. 1 16 February 1970
the Home and School groups would be better informed of the
workings of the Board.
She continued that the Home and School Council has
given serious consideration to the need for Home and School
Associations at the Secondary level , and would hold a public
meeting to discuss this topic on Tuesday evening, 17 February •
1970, She felt such Associations were needed to counteract
the tendency for students to disappear behind an "iron
curtain" in an impersonal establishment, which resulted in
parents losing touch with their children's educational
careers .
In conclusion, she stated that there are three means by
which parents can communicate, viz, the traditional Home and
School Association, Community Councils, or Advisory Committees
such as permitted by revised legislation. She stated that if
the Board were to establish such a Committee, her Council
would welcome the opportunity' to appoint a representative to
the Committee.
c) Mrs . K. Stanley, speaking behalf of the Teachers ' Federation
of Carleton, presented the following recommendations for
consideration by the Committee:
i ) That a School Board Advisory Committee, as outlined
in Part XII of The Schools Administration Act, be
established by The Carleton Board of Education by
1 April 1970.
ii ) That Membership on the Committee be according to
Section 112 of The Schools Administration Act, and
in accordance with Part c) of Section 112, 6 teachers
be appointed by their respective organizations to
the Committee, two appointed by 0.S.S.T.F. , and
four by T.F.C.
iii) That the terms of reference of the Committee be a
study of the short term educational objectives , and
as the Committee becomes more familiar with the needs
of the system, the -Committee would enter into
discussions on long term objectives .
iv) That the presently constituted Teacher-Board Liaison
Committee continue to operate as a separate Committee.
Mrs . Stanley advised that the T.F.C. believes the Advisory
Committees would provide a good platform for fulfilling
the "motivational " needs of teachers . The teachers would
{ have a greater opportunity to become involved in the
. educational system through participating in policy and
program development, and would be more involved in the
Appendix, page 80
COMMUNITY PROGRAMS
REPORT NO. 1 16 February 1970
decision-making process .
She also felt that the present Teacher-Board Liaison
Committee performs a useful function in providing an informal
setting for the Trustees and Teachers to meet and discuss
matters of mutual concern and interest.
d) Mr. J . Henneberry, on behalf of District 26, 0.S.S.T.F. , advised
that the Provincial Executive Council of 0.S.S.T.F. , has approved
the following motions concerning School Board Advisory Committees :
i ) The Executive Council of 0.S.S.T.F. , applauds the formation
of School Board Advisory Committees as a positive step for
the betterment of education within Ontario
ii ) The Executive Council of 0.S.S.T.F. , exhorts the membership
of 0.S .S.T.F. , to provide its customary leadership in the
formation and functioning of the Advisory Committees.
He continued that this topic has also been discussed by District
26, with the following conclusions :
i ) They support the motions from the Provincial
Executive in the following ways :
- Contacting the Carleton and Ottawa Boards of
Education to discuss and urge the establish-
ment of the Advisory Committees
- Have the Divisions set up their mechanisms
for selecting suitable teachers to represent
them in their respective Divisions (i .e. ,
Ottawa and Carleton) .
He also advised that District 26 had passed a motion to request
the Ottawa and Carleton Boards of Education to establish, as policy
that the teachers involved be consulted oh educationalpolicy,
curriculum, timetable changes and diploma requirements before they
are implemented by the Boards and their principals in schools under
their jurisdiction.
Mr. Henneberry stated that if the Board decided to create an
Advisory Committee, he would suggest the following for the Board 's
consideration:
i ) The Committee should not become a "dumping" ground
ii ) The Committee should not duplicate the efforts of
any other Committee or group •
iii ) The Committee should not become another pressure
group
iv) It would be valid to consider paying members of
the Committee an honorarium, as is the case for
other statutory committees
Appendix, page 81
COMMUNITY PROGRAMS
REPORT. NO. 1 16 February 1970
•
v) The terms of reference of the Committee as out-
' lined in Section 112 of The Schools Adminsitration
Act are very broad, and should be more specifically
defined.
vi ) Teacher representation on the Committee could either
be three secondary and three elementary, or two
secondary and four elementary
vii ) The Board should seek to have removed from the
legislation that part which prohibits teachers from
other Boards from sitting on the Committee.
During their presentations , the representatives answered many questions
raised by the Trustees on the establishment of Advisory Committees . The role
which the Committee would play in the system was discussed. There was some
confusion as to the distinction between the role played by the proposed Committee
and the members of the Board in representing the parents . It was pointed out
that the Trustees were elected by the residents of Carleton to represent their
interests in the educational system. Although in favour of creating as many
avenues as possible for effective communication between parents and the system,
some Trustess were concerned that the highly structured nature of the proposed
Committee would not facilitate this communication.
It was suggested that other means of communication should be studied
by the Board before arriving at a decision in this matter. Opposition was
expressed to a suggestion that the Teacher-Board Liaison Committee be expanded
to include parents, as the functions of the Committee would become so broad
the close liaison established between Trustees and Teachers on the Committee
would disappear.
Trustee Dakin moved that the Community Programs Committee recommend
to the Board the formation of a Committee, as follows :
a) Three Members of the Board appointed by the Board
b) Four teachers employed by the Board appointed by the
teachers in the employ of the Board
c) Two persons appointed by the Board who are neither
teachers or members of the Board but who reside
within its jurisdiction
d) Two persons appointed under Subsection 3 of Section
112 of The Schools Administration Act; and
THAT the terms of reference of the Committee be as outlined in Section
115 of The Schools Administration Act. The motion was lost.
It was agreed to defer any further discussion on School Board Advisory
Committees until the meeting of the Community Programs Committee schedule for
April 1970.
Appendix, page 82
COMMUNITY PROGRAMS
REPORT NO. 1 16 February 1970
4. Use of School Facilities
Your Committee had before it for information a report submitted by
the Director of Education and the Superintendent of Finance and Administration
with respect to community use of school facilities in the period September
to December 1969.
It was noted that a total of 437 permits were issued in this period,
of which only 29 functions , or 7%, were charged under the Board's policy. Of
these 29, five groups have now qualified for sponsorship under their local
recreation associations, and invoices have been withdrawn.
It was noted that staff are attempting to clarify with convenors of
functions the procedures for obtaining sponsorship by local municipal bodies ,
when ever doubt arises .
In conclusion, the staff reported that rough calculations reveal
that the cost of keeping school open beyond normal school hours is approximately
$3,000.00 per month.
Noted.
5. Communication, Gloucester Community Centres Board
)
The Director of Education and the Superintendent of Student Services
submitted for information a communication, dated 23 January 1970, received from
the Gloucester Community Centres Board, Mr. Irving Taylor, Secretary, advising
that in recognition of the Board's policy respecting community use of school
facilities , the Community Centres Board is prepared to provide the use of the
ice surface at the Leitrim Arena at a rate of $5.00 per hour during the period
9:00 a.m. to 3:30 p.m. daily Monday to Friday, with the exception of 2:00 p.m.
to 3:00 p.m. Tuesday and Thursday.
It was noted that this represents a reduction from the previous rate
of $12.50 per hour, and is an indication of the co-operation being established
between this Board and municipal recreation authorities in the shared use of
facilities .
6. Areas Requiring Policies
Arising from the Budget Review meeting held 7 February 1970, the
Director of Education and the Assistant Secretary submitted a report listing
a number of budgetary areas requiring Board policies , as follows :
a) Library Books in Schools
b) Ice Rinks on School Grounds
c) Maintenance Services
d) Recruitment of Staff - out of town expenses
Appendix, page 83
a
COMMUNITY PROGRAMS
REPORT NO. 1 16 February 1970
e). Board owned bus fleet
f) Outdoor Education - financial support
g) Library
Trustee McIntosh moved that it be recommended to the Board that
an Ad Hoc Committee be established to bring recommendations to the Board
concerning the establishment of standards for libraries in the Board 's schools
on a long range basis , by the final meeting of the Board in April . The
motion was lost.
No further action was taken in this respect at this time.
The meeting adjourned at 10:10 p.m.
Respectfully submitted
•
S. B. Handleman
CHAIRMAN OF COMMITTEE
Received by the Board, 23 February 1970,
Board Minute No. 57
Appendix, page 84
THE C'ARLETON BOARD 0 F EDUCATION
COMMITTEE OF THE WHOLE
REPORT NO. 3
Monday, 23 February 1970
Pursuant to Board Minutes , 23 February 1970, item 71 , the Board met
in Committee of the Whole (Private Session) to consider the matter of contract
award on the Brook Lane Public School Addition. For attendance at the meeting,
see Board Minutes of this date.
1 . Brook Lane Public School Addition
The Committee of the Whole noted a report submitted by the Tender
Opening Committee on the Addition to Brook Lane Public School , listing the
fourteen bids received, which were opened at the Board Offices on Thursday,
19 February 1970 with Trustees Arthur and Dakin in attendance.
Mr. W. Kohler of Craig and Kohler, Architects on the project, was
present and distributed a confidential report on his evaluation of the tenders .
Your Committee recommends THAT the contract for the Addition to
Brook Lane Public School be awarded to Sotramont, Inc. , lowest tenderer, in
the amount of $331 ,634,00. subject to the receipt of all necessary approvals
from the Ontario Municipal Board and the Department of Education.
Respectfully submitted
•
V. Barsona
CHAIRMAN OF COMMITTEE
Reference Board Minute 72,
23 February 1970
Recommendation approved by Board .
Appendix, page 85
Dill /1 ,4
•
THE CARLETON BOARD OF EDUCATION
REPORT NO. 4
PLANNING AND OPERATIONS COMMITTEE
•
Monday, 23 February 1970 .
To the Board of Education :
•
• A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 11 :00 p.m. , with Trustee W. R. Dakin in the Chair.
Also present: Trustees Barsona, Drew, Harris , Hicks , James , Lemieux,
McIntosh, Moore, Nutter and Wilson.
Not present: Trustees Arthur, Clarke, Handleman, Harkness , Hogan ,
Macdonald and Reitz.
Staff present:. S. J. Berry, Director of Education
J . C. Gardner, Superintendent of Program
Development
W. R. McGillivray, Superintendent of Academic
Personnel
T. D. Moore, Superintendent of Finance and
Administration
•
A. A. Carr, Area Superintendent (East)
R. E. Ingall , Area Superintendent (West)
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and
Operations
R. G. Jenkins , Controller of Finance
D. D. Andress , Planning Officer •
P. A. Laverance, Assistant Secretary
P. A. Perrault
•
•
1 . Report re Transportation - Leaver-Trillium
On the suggestion of the Chairman, it was agreed to consider an item
of business at this time in variance with the Agenda, viz, "Transportation ,
Leaver-Trillium Area" , having regard for the presence of interested parties in
the public gallery and the lateness of the hour.
Pursuant to Report No. 3, Planning and Operations Committee, 9 February
1970, item No. 1 , the Director of Education and Mr. A. L. Cassidy, Special Advisor°
to the Director of Education , submitted a report advising on the results of a
further investigation on the matter of providing transportation for children in
the Leaver-Trillium area to and from Fisher Heights Public School . •
• Planning and Operations
Report No. 4 23 February 1970 •
It was advised that consideration was given to distances , safety along the .
route, safety patrols and the cost of providing bus service for all students , or •
taxi service for some. The distance was checked using an automobile, and •
Map No. A-7 of the Township of Nepean Planning Branch, and the results of the
investigation lead the staff to conclude that students in the Leaver-Trillium area .
reside less than one mile from the school . The investigation also reaffirmed
the conclusion previously reached by staff that the route these students must
follow to school does not present unique hazards that warrant the provision of •
transportation services .
. On the question of safety patrols , it was noted that the whole general
• area of safety patrols is currently under review and, therefore, it was not °
considered feasible to isolate a particular situation and make recommendations
without knowing what guidelines are, or will be, regarding the use of •student
safety patrols.
With reference to the .bus which transports children to the Fisher
Heights area from Sir Winston Churchil Public School , it was noted that while .
this bus could transport children to the Leaver-Trillium area in the afternoons
at a nominal charge, no similar bus could be made available in the morning • -
and, therefore, an additional morning bus would be requi red. It was. also pointed
out that the cost of transporting by taxi the four students in the area living
furthest away from the school would cost an additional $2.00 per day.
During the discussion which followed, some concern was expressed
that notwithstanding the staff report, there may be some children in the _area
who live beyond a mile from the school , and these children should be transported
in keeping with Board policy. However, it was suggested that the exact
interpretation of the one mile distance should be left to some judgement on
the part of the staff particularly in subdivisions where only one or two homes
may be just over the one mile point.
Your Committee recommends , on motion by Trustee Hicks , THAT the Board
provide no additional transportation services at public expense for students of
the Leaver-Trillium area attending the Fisher Heights Public School .
(NOTE: . A proposed amendment to the above motion , by Trustee Harris , to
add the phrase "other than to homes which are beyond the one mile
limit" was ruled out of order by the Chairman as it was contrary
to the intent of the motion. )
The Chairman remarked that this item had now been brought before
the Board on three different occasions ; and he hoped that the delegation of •
parents who were present would accept the Committee' s decision in good faith,
bearing in mind the magnitude of the transportation services which the Board
was already providing throughout Carleton. •
Appendix, page 87
(Revised)
• Planning & Operations
Report No. 4 23 February. 1970 •
2. Construction Project Committees - Status -Reports
Bells Corners Middle School
Trustee Harris advised that the Construction Project Committee on
the Bells Corners Middle School had met with architects to review
conceptual plans for the type of accommodation which would he •
required in the school , and hopefully the Committee would be bring-
ing forward recommendations at the meeting scheduled for 9 March
1970. Noted .
3. Proposed Beacon Hill North Public School
In accordance with Board procedures on new construction projects
(Board Policy E-5, Section 2(f) ) , Trustee McIntosh, on behalf of the Construction
Project Committee, presented for consideration preliminary sketch plans for the
proposed Beacon Hill North elementary school . ".
The Director of Education and the Superintendent of Finance and Admin-
istration submitted a report containing a short outline of the preliminary plans
for the proposed Beacon Hill North Public School . Copies of the preliminary
sketch plans for the school were distributed , and Mr. B. Pye of Ingram and Pye, •
Architects on the project, was in attendance to answer questions raised by Trustees',
( It was noted that the school has been planned to create a building with
a high degree of flexibility not only for current programs but also for those that
could occur in the future. The school would be divided into three instructional
areas ; the first, for kindergarten and grade one pupils with a common area between
the two clusters , allowing programs to be integrated and children to move between
the two levels to meet their needs ; the second , for grades two and three, 'would
accommodate about two hundred pupils and would be located close to the resource
centre to allow individual students to work in that area; and the third area would
accommodate grades four and five located directly beside the resource centre •
becoming almost part of the centre. Although each instructional area would basica}
be open space, all have one self-contained room for activities which would possibly
disturb the large groups , and also to provide for children who do not adapt easily
to the open environment.
It was noted that the aministrative area and general purpose room would
be in front of the school , separated from the instructional area, to give easy
access to the public for evening activities .
In response to a question, Mr. Pye advised that the design of the school
•
will allot for.vossible future expansion.
•
The Committee also noted Department of Education Legislative Grant Forms
15 and 16 for the school . .
Your Committee recommends , on motion by Trustee McIntosh, THAT the
( Board approve the sketch plans for the Beacon Hill North Elementary School in
•
•
•
• Appendix, page 88
(Revised)
•
Planning and Operations 23 February 1970
Report No . 4
principle, and authorize staff to submit the necessary sketch plan approval
forms to the Department of Education.
•
4. Proposed Addition to Henry Munro Public School
Further to Board Minutes , 9 February 1970, item 36(a) (page 31 ) , the
Director of Education and the Superintendent of Finance and Administration
submitted a report concerning preliminary sketch plans for the proposed addition
to the Henry Munro Public School . Copies of the sketch plan were distributed and
Mr. B. Pye of Ingram & Pye, Architects on the Project, was present at the meeting
to answer questions raised by Trustees .
The Committee also noted Department of Education Legislative grant
Approval forms 15 and 16.
Trustee McIntosh requested that it be noted that as previously indicated
to the Trustees in her. oral presentation on 9 February 1970, the library
resource centre is to be enlarged by renovating an existing adjacent classroom.
She also requested that the lunch room previously proposed be replaced by a music
room.
Your Committee recommends , on motion by Trustee McIntosh, THAT the
Board accept the proposed sketch plans for the addition to Henry Munro
Public School , and that upon receipt of the necessary initial approvals from
the Ontario Municipal Board and the Department of Education, the plans be
submitted to the Department of Education for approval .
(See also Board Minutes , 23 February 1970, item 67, re debenture
funds for this project. )
5. Academic Staff Changes
Your Committee recommends , on motion 'by Trustee McIntosh based on a
report submitted by the Director of Education and the Superintendent of Academic
Personnel , THAT the Board approve the following academic staff changes :
RESIGNATIONS :
Name of Teacher Name of School Effective Date
Fyle, 'Mrs . Lynn Sir Robert Borden H.S. 30 June 1970
•
Ledohowski , Mrs . Joanne Blossom Park P.S. 30 June 1970
APPOINTMENTS :
Edwards , Miss Susan Fitzroy Centennial P.S. 11 February 1970
Salary $5,800 .
•
Annendix. nape 89
Planning and Operations
Report No. 4. 23 February 1970
•
Froese, Mrs. Sheila Blossom Parks P.S. 31 March 1970 •
Salary $3,000(half-timc
Hardie, Mrs. Beverley Graham Park P.S. 1 April to 30 June 19i
Salary $7,100 per annum
Kinsman, Mrs. Nanette Graham Park P.S. 1 February to 20 March
Salary $5,900 per annun
Scott, Mrs . G. B. Gloucester H.S. 4 February 1970
Salary .$4,150(half-tifll(
Wilkinson ,' Mrs. M.M. Bell H.S. 4 February 1970
Salary $10,400
•
MATERNITY LEAVE:
•
THAT maternity leave be granted to Mrs . Joan Matthew, teacher at
Blossom Park Public School , effective March 21 , 1970. •
RETIREMENT:
•
, The following retirement of academic personnel , to become effective
30 -June 1970, is submitted for information :
•
McCord, Mrs . Una, Bell 's Corners Public School .
6. Carestaff Changes - Resignation •
Your Committee recommends , on motion by Trustee Hicks based on a
report submitted by the Director of Education and the Superintendent of Finance
and Administration , THAT the Board accept the resignation of Mr. W. Casey, •
Custodian I , Roland Michener Public School , effective 10 February 1970.
•
•
•
7. Secretary - Earl of March Secondary School
•
Your Committee recommends , on motion by trustee Lemieux based on a
report submitted by the Director of Education and the Superintendent of Finance .
and Administration, THAT Mrs . Lorraine Kilburn be appointed to the position
of Senior Secretary, Earl of March High School , effective 1 -April 1970_, ;at
the rate of $5,396.00 per annum.
8. Queenswood Public School , Final Certificate
Your Committee recommends , on motion by Trustee Barsona Based on a
report submitted by the Director of Education and the Superintendent of Finance •
•
Appendix, page 90
•
• Planning and Operations V
Report No. 4 23 February 1970
and Administration, THAT the Board approve payment of Certificate No. 11 .
(final ) on the Queenswood Public School project, in the amount of $1 ,434. 13;
to F. E. Cummings Construction Co. Limited.
9. School Site in New Subdivision T-20661 and T-20477, Gloucester Twsp.
Your Committee recommends , on motion by Trustee Lemieux based on a
report submitted by the Director of Education and the Planning Officer, THAT
the Department of Municipal Affairs be advised as follows :
a) THAT no school site is required in Subdivisions T-20661 and T-20477,
Blackburn Hamlet, Gloucester Township, "Costain Estates Limited" ;
and
b) THAT population projections provided by the developer indicates
a need for additional land for school purposes and therefore
subsequent registrations should be made conditional upon
satisfactory arrangements being concluded with this Board to
• -meet this need. •
10. Policy re Financial Contributions to School Year Books
Your Committee recommends , on motion by Trustee Moore based on •
a report submitted by the Director of Education and the Assistant Secretary, •
THAT the Board adopt an overall policy respecting support for Secondary
School Year Books as follows :
"The Board shall purchase a one page (or less) advertisement
in Secondary School Year Books , up to a maximum of $50.00
for one insertion in each Year Book. "
11 . • Policy re Obsolete Furniture and Equipment
The Director of Education and Superintendent of Finance and
Administration submitted a report containing a proposed policy for identifying
and disposing of obsolete furniture and equipment. It was noted that furniture
beyond repair was" occupying valuable and urgently needed space at the McCullough ,
Jockvale, S.S. No. 3 Osgoode and S.S. .No. 13 Hazeldean schools.
•
Your Committee recommends , on motion by Trustee Wilson based on the
411 above-mentioned report, THAT the following policy regarding the disposal of
•
Appendix, rage 91
Ot V I JUU)
•
Planning and Operations
Report No. 4 23 February 1970 •
furniture and equipment considered to be obsolete or damaged beyond repair,
be adopted by the Board:
a) The Controller of Maintenance and Operations , in conjunction
with the Principals concerned, shall be responsible for declaring
furniture and equipment obsolete, damaged beyond repair, and
therefore disposable.
b) The Controller of Finance shall be responsible for the disposal
of this furniture and equipment.
c) _The Operations Department shall be responsible for inspecting
the condition of furniture and equipment in schools and replacing
where necessary.
12. Report re Sales Tax Claims •
On the suggestion of the Chairman of the Committee it was agreed to
defer an item of business on the Agenda, viz, "Sales Tax Claims" , until the
next meeting of this Committee scheduledfor 9 March 1970.
INFORMATION ITEM
•
13. Naming of New Schools
The Director of Education submitted for information a memorandum
to the members of the Committee requesting suggestions for the naming of
three new schools presently in the advanced stage of planning, viz: .
Beacon Hill North Elementary School
Bells Corners Middle School
Secondary School In Gloucester North •
Any suggestion should be forwarded to the Assistant Secretary.
Noted.
14. Deferred Item
The Agenda for the Private Session was deferred in regard to the
lateness of the hour.
The meeting adjourned at 12: 15 a.m. , Tuesday, 24 February 1970.
Respectfully submitted,
5
W. R. Dakin
CHAIRMAN
Received by the Board , 9 March 1970 •
Board Minute No. 77 Annpndix_ nane 02
THE CARLETON BOARD OF EDUCATION
t = COMMITTEE OF THE WHOLE
REPORT NO. 4
Monday, 2 March 1970
•
To the Chairman' and Members
of the Board of Education:
A meeting of the above-named Committee (private session) was held
this day in the Board Room, Administration Building, 4 Thorncliff Place,
Ottawa 6, commencing at 7:30 p.m. , with Vice-Chairman of the Board, Trustee
V. Barsona, in the Chair.
•
Also present: Trustees Arthur, Clarke, Dakin , Drew, Handleman , •
Harkness , Harris , Hicks , Hogan , James , McIntosh ,
• Moore, Nutter and Wilson.
Not present: Trustees Lemieux, Macdonald •
Staff present: S. J. Berry, Director of Education
J. C: Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of Academic
l Personnel
T. D. Moore, Superintendent of Finance and
Administration •
A. A. Carr, Area Superintendent (East) •
R. E. Ingall , Area Superintendent (West)
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary
1 . School Site - Beacon Hill South
With reference to Board Resolution No. -388-69, the Director of_ •
Education and Planning Officer submitted a further report concerning the
acquisition of land for a school site in Beacon Hill. South.
Attached to the report was a draft agreement prepared by the Board' s
solicitors for the sale of land to the Board by Minto Construction Co. Limited
of approximately 4. 791 acres of land adjacent to Fairfield Public School .
. Your Committee recommends , on motion by Trustee Dakin based on the
above report, as follows :
•
a) THAT The Carleton Board of Education approve the draft agreement of
• sale prepared by the Board's solicitors for the sale to the Board
•
•
•
•
llnnpnrli x _ nano A`1
(Revised)
• Committee of the Whole
Report No. 4 Monday, 2•March 1970
by Minto Construction Co. Limited of approximately 4.791 acres of .
land adjacent to Fairfield School for an amount of $69 ,277.09
plus the capital cost of hydro, if applicable, and interest at 6%
per annum on $68,968.46 compounded annually from 1 October 1969 •
to date of closing; and •
•
b) subject to the completion of the agreement between The Carleton
Board of Education and Minto Construction Co: Limited for sale of
the aforesaid land, the Board inform The Gloucester Planning Board
and the Ontario Municipal Board that The Carleton Board of Education
wishes to withdraw its objection to the bylaw 104 amendment as
• applied to the land adjacent to the land purchased by The Carleton
Board of Education from Minto Construction Co. Limited.
2. Acquisition of Additional Land - Osgoode High School
The Director of Education and Superintendent of Finance and Administration
submitted a report regarding the purchase of additional lands for Osgoode High
School .
Your Committee recommends , on motion by Trustee James based on the
foregoing- report, THAT staff be instructed to negotiate a price for the land
in question with Mr. Eldon Craig, owner, and report back to the Committee
before a final price is established.
•
•
•
3. Private Matter re 1970 Budget
Your Committee discussed briefly a matter relating to the estimated
1970 Operating Budget, as noted in the Private Session Minutes .
• Respectfully submitted,
•
•
V. Barsona
CHAIRMAN OF THE COMMITTEE
Presented to Board 2 March 1970
Board Minute No. 73
Appendix. Wane qd
•
THE CARLETON BOARD OF EDUCATION
•
REPORT NO. 3'
EDUCATIONAL POLICIES COMMITTEE
• Monday, 2 March 1970
To the Chairman, and Members
of the Board of Education:
A meeting of the above-named Committee was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at 8:10
• p.m. , with Trustee L . McIntosh in the Chair. Also present:
Trustees : Arthur, Barsona, Dakin, Drew, Handleman, Harkness ,
Harris, Hicks , Hogan, James , Clarke, Lemieux,
Moore, Nutter, Reitz and Wilson.
Not present: Trustee Macdonald.
Staff present: S . J . Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance & Administratior
( A. A. Carr, Area Superintendent (East)
R. E . Ingall , Area Superintendent (West)
S . S. Katz, Area Superintendent (Central )
D. D. Andress, Planning Officer •
P . A. Laverance, Assistant Secretary •
1 . Verbal Report re Department of Education Seminar on
Professional Development
The Superintendent of Program Development gave a brief verbal report on
his attendance at the Seminar on Professional Development conducted by the Depart-
ment of Education at Geneva Park, 15-18 February 1970.
The Seminar was designed to bring together people working in the field
of professional development to exchange ideas and learn of the latest Department
of Education plans for professional development. Mr. Gardner distributed a copy
of the program for the seminar and mentioned the many small group meetings which
took place with representatives of students, trustees and parents . It was noted
at the seminar that in future, the Department of Education Curriculum Branch
would offer guidance in the form of statements of philosophy. Program Consultants
would work as resource people, and the individual school would be the unit for
curriculum development. For programs having wider application than the local school
curriculum development could be based within a "family of schools" or occasionally
on a county-wide basis . Schools wishing to develop programs outside the Provincial
guidelines will have to apply to the Regional Director for permission, and it is
intended to continue to prescribe a wide range of books as is presently done in
Circular 14. It was suggested one reason for continuing to prescribed textbooks
Appendix, page 95
• EDUCATIONAL POLICIES 2 March 1970
1REPORT NO. 3
would be to provide support for the Canadian Textbook industry and thus main-
tain a level of Canadian. content in books used in Ontario schools .
The Chairman expressed appreciation to Mr. Gardner for his report and
•
requested that a written report on the seminar be given to the Trustees in case
there should be. matters arising out of the seminar which the Trustees would wish
to pursue.
2. Report re Psychological Services
Pursuant to Board Resolution No . 433-69 (22 September 1969) , the Director '
of Education and the Superintendent of Student Services submitted a report contain
ing an evaluation of the three types of psychological services presently in operatior
in the Carleton system, viz:
a) Board 's own staff psychological services (headed by Dr. A. .
Khan, Chief Psychologist) serving elementary schools of the •
• former Nepean T.S.A. - •
b) Pimm Consultants Limited, serving balance of Carleton
elementary school population. `
1 c) Ottawa Board of Education psychologists (former C.I .B.O. ) •-
under direction of Dr. Banreti-Fuchs, serving secondary •
schools . .
•
The Chairman suggested that before entering into discussion as to the
methods presently being used to provide psychological services , the Trustees
should first attempt to define the degree to which the Board will accept the
financial , administrative and moral responsibility for assisting children in its
schools with physical , social and emotional problems , and proposed that the debate
be confined to this -aspect at this time rather than to decide who shall perform
what service . •
The staff report contained a brief description of how the three services .
are designed to work and how effective each has been in meeting the needs of student!
. based largely on input from principals by means of a confidential questionnaire.
The assessments were based on the following points :
a) A statistical survey of referrals and their disposition.
b) The promptness displayed in responding to a referral and •
in reporting thereon. .
c) The clarity and usefulness of reports and advice to •
teaching staff. •
d) The effectiveness of any treatment rendered by the .
psychological staff. • •
Appendix, page 96
•
•
•
EDUCATIONAL POLICIES 2 March 1970
f l REPORT NO. 3 •
•
e) The assistance offered to staff in creating programs
•
appropriate to individual pupils ' needs .
f) The continuing communication with the teaching staff with
respect to cases under consideration.
•
g) The continuing liaison with the home and community
organizations . •
h) The general co-operativeness displayed by psychological
• personnel .
i ) The costs .
It was advised in the report that the consensus of the principals
•
indicates that a basic psychological service in support of the educational
program is considered essential , which service should have the following
features :
a) A formalized referral procedure with ample, well-identified
opportunities for prompt communication, both oral and
written.
•
b) A multidisciplinary approach involving all concerned with
pupils ' problems . •
•
c) More practical , effective assistance to the classroom
teacher.
d) A schedule of visits for the psychological staff which will •
provide enough time at each school for this service to be
rendered effectively.
The report concluded by suggesting the following possibilities as an .
interim solution to the provision of psychological services (pending submission
of a total co-ordinated package of Student; Services organizational and staffing
needs) :
•
CONTRACT A.) A basic consultative service in support of the •
educational program on a contractual basis
OR
B. ) A basic consultative service in support of the
educational program and a clinical treatment
facility on a contractual basis . •
COMBINATION C. ) A basic consultative service in support of the
educational program on a contractual basis
and the expansion of the Board 's own clinic for
children with social and emotional problems . •
OUN STAFF D. ) A basic consultative service in support of the
educational program provided by an expanded
Board psychological staff
OR Appendix, page 97
EDUCATIONAL POLICIES • 2 March 1970 .
•
REPORT NO. 3
E. ) A basic consultative service in support of
the educational program and a clinical treat-
ment service provided by an expanded Board
•
y psychological staff.
It was the recommendation of staff that alternative "A" would be
best suited to the Board' s present needs .
During the ensuing debate, there was general agreement that the
Board should provide its own psychological services both for elementary and
secondary panels , although some concern was expressed as to the degree to
which the Board should provide clinical treatment facilities . •
Your Committee recommends , on motion by Trustee Harris , THAT alternative
E. ) in the staff report be adopted by the Board, viz:
E.) A basic consultative service in support of the
educational program and a clinical treatment
service provided by an expanded Board
psychological staff.
On the question of how the staff will proceed to organize and staff a
psychological services unit in keeping with the above recommendation, the
Director of Education advised that the staff. will review the parameters of the
situation and submit further proposals back to the Trustees as quickly as possible.
3. Exchange of Teachers within and between Panels
The Director of Education and the Superintendent of Program Develop-
ment submitted a report concerning the efforts which have been made so far in
moving the Carleton system towards a program integrated from Kindergarten to
Grade 13. It was suggested that one of the most important ways of achieving
integration is to create opportunities for elementary and secondary staffs to
work together in areas of mutual concern. One method is to permit teachers
from one panel to teach in the other panel on a temporary basis of up to one
year, or to make temporary exchanges with the colleagues in the same panel . In
this way, the exchanging teachers will be able to develop a sense of appreciation
of the fellow professionals work with his students over a reasonable period of
time.
•
Your. Committee recommends , on motion by Trustee Dakin based on the
above report, as follows:
a) THAT elementary and secondary teachers who wish to undertake
an exchange within the Carleton system for a period of one
year be asked to submit their names to the Superintendent of
Academic Personnel . (Arrangements will be made for the
exchange to take place in this one-year period without change
in salary, without loss of membership in the Federation
concerned; and without loss of benefits obtained from this •
membership. After the year of exchange, .a teacher will return
to a similar position to the one originally held, although not
necessarily in the same school .
•
•
• Appendix, page 98
•
EDUCATIONAL POLICIES 2 March 1970
REPORT NO. 3 - •
b) THAT exchanges between elemenea secondary
be alsoteachers
encou�aged �.
r
a shorter period less than o academic Yea
by the Board.
Noted. •
4. Carleton County and Eastern Ontario Public
Speaking Contest.
• The Director of Education and the Superintendent of Program Development '
submitted a report advising that at the Carleton County Public Speaking Contest
finals, which were held on Friday, 13 February 1970, Michael Price, a student at
W. Erskine Johnston Public School , placed first. He then went on to represent
the county at the zone finals on 20 February 1970, where he placed third in the
•
Eastern Ontario Competition.
Your Committee recommends THAT a letter of congratulations be sent from'
the Board to Michael Price for the honours he achieved in the Carleton County .
•
and Eastern Ontario Public Speaking Contests .
•
5. , National Arts Centre Newsletter, January 1970
Your Committee noted the National Arts Centre Newsletter for January
1970, which was submitted for information.
NEW BUSINESS
•
6. Central Canada Exhibition
•
Trustee Harris drew attention to the question of the Board 's participatio
in the 1970 Central Canada Exhibition. She noted that a communication was sent to .
the Board late last year asking if the Board would participate in a new concept •
for a total educational display at the Central 'Canada Exhibition in the fall of 197
In a further communication it was noted that space would be made available to Board,
Colleges , Universities _for displays although all other expenses, such as materials :
and staffing , would have to be borne by the participants . An estimated figure for .
The Carleton Board to participate was set between $7,500 and $9,000.
The Director advised that staff had replied to this communication stating
• that due .to the high costs involved The Carleton Board would not .participate at
the 1970 exhibition, although this did not preclude its participation in future
years .
It was requested that any future communication of this nature should
•
be shown on the Board Register of Correspondence. . Noted.
i •
•
Appendix, page 99 • .
• (Revised)
EDUCATIONAL POLICIES
REPORT NO. 3 2 March 1970
7. Payment of Fees for Children Referred to Ottawa •
University Child Study Clinic . •
Trustee Nutter presented the following motion for consideration:
"WHEREAS certain students from the Carleton area have been
referred by Board psychologists to the Ottawa University
Child Study Clinic; .
AND WHEREAS the costs of providing such schooling is a
heavy burden upon the parents ;
•
THEREFORE BE IT RESOLVED that the Board pay the tuition
fees of such children upon the recommendation of the Board
psychologist that the services are necessary and not avail - . •
able through the Board, nor any neighbouring Board;
AND PROVIDED that approval for such tuition fees must be
re-sought should it be deemed wise to retain the child in •
such school for any subsequent year.
Your Committee reports that on motion by TrusteeHandleman, it was
decided to refer the foregoing motion for consideration at the meeting of the
Community Programs Committee scheduled for 16 March 1970.
•
•
• The meeting adjourned at 9:53 p.m.
Respectfully submitted,
•
•
(Mrs . ) Louise McIntosh
CHAIRMAN OF COMMITTEE
Received by the Board, 9 March 1970
Board Minute No: 78
•
•
•
• Appendix, page 100 •
I
THE CARLETON BOARD OF EDUCATION
r REPORT NO. 5
COMMITTEE OF THE WHOLE
Monday, 9 March 1970
To the Chairman and Members
of the Board of Education:
A meeting of the above-named Committee was held this day to consider
the Agenda for the Private Session, commencing at 7:30 p.m. , with Trustee V.
Barsona in the Chair:
Also present: Trustees Arthur, Clarke, Dakin, Drew, Harris ,
Hicks , Hogan, James, Lemieux, McIntosh, Moore,
Nutter, Reitz and Wilson
Not present: Trustees Handleman, Harkness and Macdonald
Staff present: S. J . Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administrate
A. A. Carr, Area Superintendent (East)
R. E. Ingall , Area Superintendent (West)
S. S. Katz, Area Superintendent (Central )
R. G. Jenkins , Controller of Finance
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary
1 . Staff Changes - Academic
Your Committee recommends , on motion by Trustee Moore based on a
report submitted by the Director of Education and the Superintendent of
Academic Personnel , THAT the Board approve the following academic staff changes :
Resignations
THAT the following resignations be accepted, effective on the dates
indicated:
Name - School Effective Date
Burnage, R. A. Bell H.S. 30 June 1970
Hoganson, Miss E. Queenswood P.S. 20 March 1970
Marshall , G. L. Merivale H .S. 30 June 1970
Monoghan, Mrs . Grace Greenbank P..S. 20 March 1970
Symons , Mrs . Elizabeth Sir Robert Borden H.S. 30 June 1970
Appendix, page 101 .
COMMITTEE OF THE WHOLE 9 March 1970
REPORT NO. 5
Appointments
THAT the following appointments to teaching. positions be approved
effective on the dates and at the salaries indicated:
Dow, Mrs . Joan Metcalfe P.55 1 March 1970
Additional Staff Kindergarten Half-time
Salary $3,000
Hartman, M. D. South Carleton H.S. 9 February 1970
Replacing E. Gaines Salary $6,900
Liggett, Mrs . Lavinia Fisher Heights P.S. 1 April 1970
Half-time replacement
for Mrs. Diana Baker
Salary $3,250
Robins , Mrs . G. H. Graham Park P.S . 1 April 1970
Replacing Mrs . Tabachnick Salary $5,900
Fulton, Mrs . Joyce Fisher Heights P.S. 1 April 1970
Presently half-time Salary $5,900
to full time to replace
Mrs . D. Baker
Valentine, Mrs . J. L. Bell H.S. 31 March 1970
Replacing Mrs . B. Friend Salary $7,900
Maternity Leave
THAT maternity leave be granted to Mrs . Donna Delahunt, teacher at
Fitzroy Centennial Public School , effective 30 June 1970.
Retirements
The following retirements of academic personnel , to become effective
30 June 1970:
Austin, A. F. South Carleton H.S.
James, Mrs . Dorothy Stittsville P.S.
Steen, Mrs, Muriel ,
Principal Fitzroy Harbour P.S.
Wilson, Mrs. Alice,
Principal Torbolton P.S.
Appendix, page 102
COMMITTEE OF THE WHOLE 9 March 1970
REPORT NO. 5
Leaves of Absence
THAT leaves of absence be granted to the following teachers for
the 1970-71 school year:
Beach, Mr. John J . Greenbank P.S.
Thibeault, Miss M. R. Bell H.S.
Candidates for DND Overseas Schools
THAT the Board grant approval for the assignment of the following
teachers to overseas Department of National Defence Schools for
the period 1970-72:
Dyck, Miss Louise M. Bell H.S.
Mailhot, Jules 0. South Carleton H.S.
Morin, Miss Marilyn G. Osgoode H.S.
2. Appointment of Principals
Your Committee recommends , on motion by Trustee McIntosh based on a
report submitted by the Director of Education and the Superintendent of Academic
Personnel , THAT the following appointments for Principalships be approved
effective 1 September 1970, at the salary then in force according to size of
school and the experience of the nominees as principals :
Beacon Hill North: Mr. James Brown, presently Principal of
Blackburn Public School
Blackburn Public School : Mrs . Beverley Brophy, presently Vice-Principal
of Blossom Park Public School
Bells Corners Middle School : Mr. Kyle Murray, presently Principal of
Manotick Public School
Manotick Public School : Mr. Ronald Maxwell , presently Vice-Principal
of Stephen Leacock Public School
Sir Winston Churchill Public School : Mr. Ronald Fraser, presently
Principal of Century Public School
Century Public School : Mr. Thomas Cordon, presently Principal of
Graham Park Public School
Graham Park Public School : Mr. Richard Martin, formerly Principal of
Meadowview Public School , presently on loan
to the Ottawa Teachers ' College
Appendix, page 103
COMMITTEE OF THE WHOLE 9 March 1970
1 REPORT NO. 5
Stittsville Public School : Mr. John Moore, presently Principal of
Cody Public School in Sault Ste. Marie
Torbolton Public School : Mr. Robert Widenmaier, presently Vice-
Principal of Fisher Heights Public School .
3. Appointments of Department Heads •
Your Committee recommends , on the basis of a report submitted by
the Director of Education and the Superintendent of Academic Personnel , THAT
the following appointments to Department Headships in the Carleton Secondary
Schools be approved, effective 1 September 1970:
i) Earl of March Secondary School
Physical Education - William H. Edwards (from Nepean)
Guidance - Terrance McCann (from Bell )
Commercial - Douglas Mortimore (from Osgoode)
Technical - Gerald Clarke (from Sir Robert Borden)
Science - Reg. Laventure (from Champlain)
History - James Reynolds (from Merivale)
Mathematics - B. Nicoll (from Woodroffe)
ii ) North-East Gloucester Secondary School
Physical Education - J .A. Barrette ( from Gloucester)
•
Mathematics - Joseph Byrnes (on sabbatical )
Technical - James Henneberry (from Gloucester)
Commercial - Gilles Lapensee (from Gloucester)
Science - L.C. Jolliffe (from Gloucester)
History - John Reeder (from Gloucester)
Guidance (Co-ordinator) Stanley Smith (from Gloucester)
iii ) Other
Physical Education - William Mitchell (from Woodroffe)
(Merivale)
Science - Robert Branson (from South Carleton)
(Osgoode)
Admin. Assistant - Alan Guay (from Confederation)
(Confederation)
Music - Desmond Hassell (from Sir Robert Borden)
(Sir Robert Borden)
4. Resignation and Appointment Vice-Principals
Your Committee recommends , on motion by Trustee Hicks based on a report
•
Appendix, page 104
COMMITTEE OF THE WHOLE 9 March 1970
REPORT NO. 5
submitted by the Director of Education and the Superintendent of Academic
Personnel THAT the Board accept the resignation of Mr. Alwyn S. Mousseau,
Vice-Principal of Gloucester High School , effective 30 June 1970; and THAT
the Board appoint Mr. Patrick Ivay as Vice-Principal of the new secondary
school in Gloucester North, effective 1September 1970, at the salary then
in effect according to his experience.
5. Carestaff Appointment
Your Committee recommends , on motion by Trustee Drew based on a
report submitted by the Director of Education and the Superintendent of Finance
and Administration, THAT Mr. Ronald Chartrand be appointed Custodian I at
Ramsayville and Renaud Road Public School , effective 16 February 1970, at an
annual salary of $4,700.00.
6. Resignation Mrs . Joan Corrigan
Your Committee recommends , on motion by Trustee Dakin based on a report
submitted by the Director of Education and the Superintendent of Finance and
Administration, THAT the resignation of Mrs. Joan Corrigan, Clerk-typist at
Gloucester High School , be accepted effective 27 February 1970.
7. Extension Beyond Age 65
•
Your Committee recommends , on motion by Trustee Hicks based on a report
submitted by the Director of Education and the Superintendent of Finance and
Administration, THAT Mr. Leo Hogan, Transportation Officer, be granted an
extension of service with the Board from 30 June 1970 to 30 June 1971 , i .e. one
year beyond normal retirement age of 65.
8. Hiring of Teachers pending Salary Settlement
Your Committee noted a report submitted by the Director of Education
and the Superintendent of Academic Personnel concerning hiring of teachers for
September 1970, pending a settlement of the current salary negotiations .
Your Committee recommends, on motion by Trustee James , THAT the
Board's hiring officials be authorized to offer prospective teachers the
current salary schedule, with the notation that the salary will be adjusted
when a settlement is reached in current salary negotiations .
•
•
•
Appendix, page 105
COMMITTEE OF THE WHOLE
REPORT NO. 5 9 March 1970
8. Private Matters
Your Committee dealt with two private matters , as noted in the
Private Session Minutes .
The meeting adjourned at 8:10 p.m. •
Respectfully submitted
V. Barsona •
CHAIRMAN OF COMMITTEE
Presented to the Board, 9 March 1970 •
Board Minute No. 79
f— •
•
Appendix, page 106
Reunion du Comite Consultatif le 14 janvier, 1970
Presents: Jean-Noel Dessaint, Jean-Marie Lemieux, Jean-Pierre Gascon,
Roger A. Major.
Le comite s 'est reuni en vue d'etudier a nouveau la recommendation
que debutant en septembre 70, tous les eleves de langue frangaise entrant
en 9ieme annee soient diriges vers Gloucester.
Apres discussion, le Comite a conclu que cette recommendation ne
favoriserait pas l 'element canadien-frangais de Carleton et a formule
les recommandations suivantes:
1 . La construction dune ecole secondaire frangaise dans Carleton.
2. Que cette ecole soit prete a recevoir les 9e, 10e et lle annees des
septembre 1972.
3. Que le Conseil d'Education de Carleton fasse connaitre au Conseil
d' Education d'Ottawa, qu' il entend rapatrier tous ses etudiants .
francophones actuellement inscrits aux ecoles franc_ aises d'Ottawa,
c'est-a-dire tous les eleves qui seront en 9e, 10e et lle annee en
. date du ler septembre 1972. •
4. Que le Conseil d'Education de Carleton sollicite d'Ottawa l 'achat de
1 'education frangaise des etudiants de Carleton qui seront en 12e
et 13e annee en date du ler septembre 1972.
5. Que le Conseil d' Education de Carleton sollicite du Conseil d' Education
d'Ottawa l 'achat de l 'education frangaise de certains etudiants
frangais de Carleton pour qui le site de l 'ecole frangaise de Carleton
serait desavantageux.
6. Que le Conseil scolaire de Carleton sollicite d'Ottawa l 'achat de
1 'education des etudiants de Carleton qui auraient optes pour des
cours qui leur seraient .inaccessibles a 1 'ecole secondaire frangaise
de Carleton.
Le Comite consultatif continue ses recherches afin de faire des
recommandations au Conseil scolaire quant a la forme d' enseignement
qui pourrait eetre dispense dans la future ecole frangaise de Carleton.
Ayant regu la demission du secretaire du Comite M. Claude Brunet,
M. Roger A. Major a ete mandate pour rechercher un autre secretaire
qu' il presenterait a la prochaine reunion du Comite.
L
•
Regu par le Conseil le 9 mars 1970 Appendix, page 107
R,5gistre des deliberations No. 80 •
THE CARLETON BOARD OF EDUCATION
ADVISORY COMMITTEE OF FRENCH LANGUAGE EDUCATION
Meeting of 14 January 1970
Present: Jean-Noel Dessaint, Jean-Marie Lemieux, Jean-Pierre Gascon,
Roger A. Major
The Committee met to study once more the following recommendation:
"That all French speaking students beginning in grade 9 in September 1970,
be directed toward Gloucester."
After some debate, the Committee concluded that this recommendation
would not promote the French-Canadian element and drew up the following
recommendations:
1 . The construction of a French Language Secondary School
in Carleton.
2. That this school be ready for occupancy for grades 9, 10, 11
as of 1972.
3. That The Carleton Board of Education advise the Ottawa Board
of Education that French speaking students, presently enrolled
in French schools in Ottawa (i .e. , all students who will be. in
grades 9, 10 and 11 in September of 1972) , will be repatriated
to the French Language Secondary School in Carleton.
4. That The Carleton Board of Education purchase from Ottawa
education for French speaking students in grades 12 and 13
as of 1972.
5. That the Carleton Board of Education purchase from Ottawa
education for French speaking students to whom the French
Language school site would be disadvantageous.
6. That the Carleton Board of Education purchase from Ottawa
education for French speaking students to whom the courses
chosen would not be available in the French Language
Secondary School .
The Advisory Committee continues its research in order that it
may make recommendations to the School Board concerning teaching methods
that could be used in the future French Language School of Carleton.
Having received the resignation of Mr. Claude Brunet, Committee
Secretary, Mr. Roger A. Major was elected to search for another secretary,
who he would introduce at the next meeting of the Committee.
J. Nt. Dessaint
( CHAIRMAN
Received by the Board 9 March 1970
Minute No. 80
•
Appendix, page 108
JFi;Vi�Ti';R 1 0.
J) �11 r (( IT " CU1•;SULI:�1.'Ii� LE 5 9 97
♦L��J I�'�.�!�'� DU JV1' 1J .
Prrsents: Jean-Noel Dessaint, Jean-I•iarie Lemieux, Jean-Pierre Gascon, Roger A.
I:ajor, Gerald li.. Carr. .
Prop. : par Roger I•uajor,
3ec. par Jean-Pierre Gascon que:
Paul-Andre Hermeston soit e;Loauche coronae secretaire aux conditions
suivantes:
A) i"GNCTI0i 3• minutes d'assemblees, convocations et correspondance•
) TrAITZ i1iT: 425.00 la reunion plus compensation pour les frais du
secretariat.
ACC=:;I'T i:i A LIIiilAiJL-_ jL.
General : Il fut decide ch,e Aoger i:ajor stoccuperait des demarches avec le se-
cretaire demissionnaire, _. Brunet, afin d'obtenir les dossiers et
papiers qui doivent etre rends au nouveau secretaire.
On etadia un nouveau document intitule "Feasability of a French Lan-
, • Lua;_;e Secondary School in Carleton" parvenard du Conseil d'Education
de Carleton. A la lumiere de ce nouveau ciocui:lent on re--etudia le su-
jet principal de la derniere reunion (11+-1-70) soit" les Cleves de
lariL;ue franNaise entrant en ;9ie;rie annee qui devraient etre diriges
vers Gloucester." m
t " Ce document nouveau n'ap ,orta aucun• change;;,e;-;t. aux
six points ma.jeurs notes a la derniere rCurion du Comite.
Les minutes de reunion seront dorenavant dist®ibuees aux nembres par
le secretaire dans un delai dtune seuaine apres chaque reunion.
THEI;L' Ui 1A I=r:•OC1:;'Alill; ii..'UNIGia: Contacts avec 1t._.P.I.
•
. v J
.\.a..;--i. -4—t--,0".3.e" V--,------. ,-----------
Paul-Andre Hermeston,
Secretair•e.
Regu par le Conseil 13 9 mars 1970
Registre des deliberations No. 80
•
Appendix, page 109
THE CARLETON BOARD OF EDUCATION
ADVISORY COMMITTEE OF -FRENCH LANGUAGE EDUCATION
Meeting of 5 February 1970
Present: Jean-Noel Dessaint, Jean-Marie Lemieux, Jean-Pierre Gascon,
Roger A. Major, Gerald R. Carr
Moved: By Roger Major
Seconded: By Jean-Pierre Gascon THAT:
Paul-Andre Hermeston be retained as secretary
under the following conditions :
a) Functions : Committee Minutes , Notices of Meetings
and. Correspondence
b) Salary: $25.00 per meeting plus compensation for
secretariat costs.
The motion was carried.
General : It was decided that Roger Major would see that all files. .
and papers are collected from Mr. Brunet, previous
secretary, and given to the new secretary.
At this meeting, members studied a new document from The
Carleton Board of Education, "Feasibility of French Language
Secondary School in Carleton. " Pursuant to this report,
discussion was held on an item on the last Agenda (14-1-70) i .e. ,
"Grade 9 French speaking students who should be directed to
Gloucester". No change was broughtforward to the six major
points noted at the last meeting of the Committee.
It was noted that in the future, Minutes of meetings will be
distributed to members by the Secretary one week after every
meeting.
THEME FOR THE NEXT MEETING: "CONTACTS WITH A.P.I. "
Paul-Andre Hermeston,
SECRETARY
•
Received by the Board 9 March 1970
Minute No. 80 .
Appendix, page 110
THE CARLETON BOARD OF EDUCATION
REPORT NO. 5
PLANNING AND OPERATIONS COMMITTEE
Monday, 9 March 1970.
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 11 :10 p.m. , with Trustee W. R. Dakin in the Chair.
Also present: Trustees Arthur, Barsona, Clarke, Drew, Hicks ,
Lemieux, McIntosh, Moore, Nutter and Reitz.
Not present: Handleman, Harkness , Harris , Hogan, James ,
Macdonald and Wilson.
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I. G. Jones , Superintendent of Student Services
T. D. Moore, Superintendent of Finance and Administration
A. A. Carr, Area Superintendent (East)
S. S. Katz, Area Superintendent (Central
G. P. Convey, Controller of Maintenance and
' Operations
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary
P. A. Perrault
1 . Status Report - Construction Project Committees
In Trustee Handleman 's absence, Mr. S. S. Katz, Area Superintendent
(Central ) reported that advertisements for pre-qualifications for contracts
for the new secondary school in Gloucester north have been listed in the
local newspapers and that all contractors ' submissions were to be filed with
the Assistant Secretary no later than Friday, 13 March 1970. Noted.
2. Accounts for Approval
Your Committee recommends , on motion by Trustee Hicks , THAT the
Board approve the following Quick Pays for the months of January and February
1970:
January
Quick Pay No. 1 Cheque Nos. 1 - 84 225,062.62
February
Quick Pay No. 2 Cheque Nos. 150 - 193 31 ,598.36
Quick Pay No. 3 Cheque Nos. 194 - 230 30,371 .64
Appendix, page 111
Planning and Operations
Report No. 5 9 March 1970
Quick Pay No. 4 Cheque Nos. 231 - 284 $ 10,286.75
Quick Pay No. 5 Cheque Nos. 285 - 317 12,688.77
Quick Pay No. 6 Cheque Nos. 318 - 425 28,331 .02
Quick Pay No. 7 Cheque Nos. 429 - 551 161 ,564.46
Quick Pay No. 8 Cheque Nos. 552 - 680
Cheque Nos. 688 - 694 51 ,413.10
Quick Pay No. 9 Cheque Nos. 696 - 716
Cheque Nos. 726 - 752 34,577.51
Quick Pay No. 10 Cheque Nos. 753 - 799 107,705.52
Quick Pay No.11 Cheque Nos. 800 - 829 11 ,787.76
Quick Pay No.12 Cheque Nos. 830 - 860
Cheque Nos. 148 - 149
Cheque Nos. 861 - 893 19,936.85
Quick Pay No.13 Cheque Nos. 894 - 921 13,750.94
Quick Pay No.14 Cheque Nos. 922 - 1026 181 ,608.21
Quick Pay No.15 Cheque Nos. 1027 - 1060A
Cheque Nos. 1063 - 1090 25,863.99
Quick Pay No.16 Cheque Nos. 1091 - 1107 124,672.91
Quick Pay No.17 Cheque Nos . 85 - 147
Cheque Nos. 426 - 428 Not yet processed on
Cheque Nos. 681 - 687 accounting machine,
Cheque Nos. 688A - 690A to be submitted on next
Cheque No. 695 report
Cheque Nos. 717 - 725
Cheque Nos. 1060 - 1062
$1 ,071 ,220.41
It was suggested that thought be given to eliminating the large
amount of paper forwarded to Trustees on the cheque listings. It was felt
that a brief and concise expenditure report would be more practical . The
Superintendent of Finance and Administration suggested that two or three
complete sets of cheque listings could be kept in the Administration Building
and be made available for perusal at Trustees ' requests.
The staff were requested to submit a report at the next meeting of this
Committee on an alternative method of presenting financial information of a
routine nature.
3. Working Drawings - Osgoode High School Addition
Further to Board Minutes , 8 December 1969, Resolution No. 518-69 ,
the Director of Education and Superintendent of Finance and Administration
submitted for approval working drawings for the proposed addition to Osgoode High
School . A copy of the sketch plan was included and Mr. W. Gibson, of Balharrie/
Helmer/Gibson, architects on this project, was in attendance to explain the
minor modifications between sketch and working drawings.
Appendix, page 112
Planning and Operations
Report No. 5 9 March 1970
The Committee also noted Department of Education Legislative Grant
Approval Forms 15, 16 and 17, and that sketch plan approval was received from
the Department of Education on 2 January 1970.
Your Committee recommends , on motion by Trustee Drew based on the
foregoing report, as follows :
a) THAT the Board approve the working drawings for the Osgoode High
School addition;
b) THAT the Board authorize the submission of the necessary forms to
the Department of Education for working drawing approval ; and
c) THAT the architects be authorized to put the addition out to tender
pending receipt of the Department of Education approval .
On the suggestion of Trustee Drew, it was agreed to authorize staff
to proceed with the tenders on this project prior to Board approval . (A
majority of the members of the Board were present and voted in favour. )
4. Final Inspection and Take-over
The Director of Education and Superintendent of Finance and Administration
submitted a memorandum concerning the final inspection and take-over for the
Roland Michener Public School and Sir Robert Borden High School .
Trustee Clarke agreed to attend the Roland Michener Public School
take-over on Thursday, 12 March 1970, at 9:30 a.m. , and Trustee Arthur agreed
to attend the Sir Robert Borden High School take-over scheduled for Wednesday,
11 March 1970, at 1 :30 p.m. Noted.
5. Policy on Payment of Travel Expenses to Candidates for
Senior Administrative Positions
The Director of Education and Superintendent of Academic Personnel
submitted a report regarding a proposed policy for payment of travel expenses
to candidates for senior administrative positions.
Your Committee, on motion by Trustee Lemieux based on the above
report, recommends THAT effective 1 January 1970, the Board pay normal travel
expenses to candidates for senior administrative positions when they are
required to travel more than two hundred miles for an interview requested by
the Superintendent in charge of selection. At the discretion of the Director
of Education, this policy shall apply to all academic positions above Department
Head and to all other positions above the rank of Supervisor.
Appendix, page 113
(Revised)
Planning and Operations
Report No. 5 9 March 1970
6. Communication, O.P.S.T.A. re Public Relations Fund
The Director of Education submitted a communication, dated 17 February
1970, received from the Ontario Public School Trustees ' Association , Mr. J.
MacDonald, Executive Director, outlining the proposed establishment of a fund
to finance a public relations program for boards against which unjustifiable
sanctions are imposed, and that the following be the basis proposed for the
establishment of the fund:
a) that an appropriate levy be made on each board ($1 .00 per teacher) ;
b) that the fund be used only for publicity purposes at the local
community level and only after an unjustifiable sanction has been
imposed upon a board;
c) that for this fund to be put into effect, boards employing 75% of
the teachers in Ontario be in agreement with the proposal ; and
d) that the responsibility for administering the fund be placed with
the Ontario School Trustees ' Council Salary Committee.
It was felt that the concept of a public relations program for boards
had merit, but not specifically one tied to "unjustifiable sanctions".
Your Committee recommends , on motion by Trustee Moore, THAT the Carleton
Board of Education advise the Ontario Public School Trustees ' Association that
Board finds it difficult to support the Public Relations Fund as presently
proposed, but would suggest that this matter should be placed on the Agenda
for the next conference of the Association for a thorough discussion.
7. Status Report on School Building Projects
The Committee had before it for information a report submitted by
the Director of Education and the Superintendent of Finance and Administration
regarding the status of the following school building projects :
Goulbourn Public School Addition
Earl of March Secondary School
Briargreen Public School .
Noted.
8. Communications , Ontario Public School Trustees ' Association
The Director of Education and the Assistant Secretary submitted for
information two communications received from the Ontario Public School Trustees '
Association, Mr. J. MacDonald, Executive Director, dated 18 February 1970, advising
as follows:
a) Resolutions
All resolutions dealing with educational topics will be received until
Appendix, page 114
(Revised)
Planning & Operations 9 March 1970
Report No. 5
15 April from Boards of Education, for presentation at the
Annual 0.P.S.T.A. Conference at Queen's University, Kingston,
June 7-9, 1970.
b) Academic and Non-Academic Advertising
Boards are requested to consider means of effecting economies
in advertising for staff by making use of classified style
advertisements, reduction of repetitive material and
elimination of statements on fringe benefits .
Noted.
NEW BUSINESS
9. Brook Lane Public School Addition
The Chairman of the Committee advised that the Department of
Education has given approval to revised working drawings for the Brook Lane
Public School Addition, and also final approval for the project, on 6 March
1970, at a total project cost of $376,355.00. It was noted that the total
•
amount approved for calculating General Legislative Grants was $321 ,053.00.
10. Scheduling of Board and Planning & Operations Committee
Meetings
Trustee Arthur drew attention to the heavy combined Agendas for
Board and Planning and Operations Committee. He considered that by having
these two meetings on the same night, there was a tendency for the Trustees
to curtail consideration of some items , particularly late in the evening.
It was agreed that Trustees Arthur and Dakin will review this situation
with the Director of Education and bring suggestions forward for the next
Board meeting.
•
The meeting adjourned at 11 :58 p.m.
Respectfully submitted,
W. R. Dakin
CHAIRMAN OF COMMITTEE
Received by the Board , 31 March 1970
Board Minute No . 92
All recommendations adopted
Appendix, page 115
/ •
THE CARLETON BOARD OF EDUCATION
COMMITTEE OF THE WHOLE •
REPORT NO. 6
• Monday, 16 March 1970
A meeting of the Committee of the Whole was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 11 :05 p.m. (For attendance at this meeting, refer to Minutes of Special
Board Meeting, 16 March 1970) .
1 . Bells Corners Middle School
Trustee Harris, on behalf of the Construction Project Committee,
• presented for consideration conceptual plans for the proposed Bells Corners
Middle School . Mr. D. Evans of the firm of Hans Stutz, Architects on the
Project, was present and outlined the differences between two conceptual
schemes ("A" and "Be) . Scheme B was a straight two-storey school , box-type
structure, and scheme A (favoured by the Architects and the Committee)
consisted largely of a single storey structure housing gyms , library, office
and special instruction areas, and a two-storey teaching area which could be
built with traditional classroom walls , or on the open space plan. The
school is planned to accommodate 800 students. It was noted that the grouping
of the library and gymnasia in scheme A would permit ready access for the
public for community use purposes .
Your Committee recommends , on motion by Trustee Harris , that the
Board accept conceptual scheme A for the Bells Corners Middle School , as
presented to this Committee by the Architects on the project.
2. Procedural Matter re Board Minutes, 9 March 1970
Your Committee held a lengthy discussion concerning the procedures
followed at the Board meeting held 9 March 1970 in deferring consideration of
a recommendation of the Educational Policies Committee concerning provision
of psychological services (Board Minutes, item 78(b)-70) .
Your Committee recommends that, inasmuch as no debate was entertained
at the time as to the propriety of deferral , in accordance with general
parliamentary procedures , the motion to defer be declared irregular and rescinded
by the Board.
Respectfully submitted,
Adopted by Board, 16 March 1970 V. Barsona
Board Minute No. 89 CHAIRMAN OF COMMITTEE.
PAL/l a j AnnPnrli x _ nano i i
THE CARLETON BOARD OF EDUCATION
REPORT NO. 2
COMMUNITY PROGRAMS COMMITTEE
Monday, 16 March 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at 8:10
p.m. , with Trustee S. B. Handleman in the Chair.
Also present: Trustees Arthur, Barsona, Clarke, Drew, Harkness,
Harris, Hicks , James, Lemieux, Macdonald,
McIntosh, Moore, Nutter and Wilson
Not present: Trustees Dakin, Hogan and Reitz
Staff present: S. J . Berry, Director of Education
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance & Administration
S. S. Katz, Area Superintendent (Central )
R. E. Ingall , Area Superintendent (West)
P. A. Laverance, Assistant Secretary
1 . Delegation, Mrs . W. A. Hebbert
Mrs . W. A. Hebbert, Principal of the West End School of Dancing, was
present to petition against the fees charged to her for the use of Bayshore
Public School to give ballet lessons .
Mrs . Hebbert advised that on the understanding the Board's rental fees
would not increase substantially over those charged previously, she had cal -
culated her fall term pupil fees on the same basis as charged the previous two
years, $12.00 per term, and had left the fee unchanged again for the winter term.
However, when the Board 's revised rental fees became known, her costs for rent-
ing facilities had increased from $1 .75 per hour to $5.50 per hour, retro-active
to September. Under these conditions she stated the school was uneconomical and
in order to continue to provide this cultural education to neighbourhood children,
she would either have to double class size or substantially increase pupil fees .
She questioned the specific charge of $4.50 per hour for caretaker services , as
the ballet classes cause little extra maintenance work and the caretaker is on
duty from 4.00 p.m. to midnight every week day in any event.
During a brief question period, Mrs . Hebbert advised that she had been
in contact with the Nepean Township recreation authorities to try to obtain their
sponsorship, in order that she might qualify under the Board 's "free-use" policy,
but had been advised this would not be possible for the balance of the current
year.
Appendix, page 117
COMMUNITY PROGRAMS 16 March 1970
The Chairman of the Committee advised that the Board 's staff will
be meeting with representatives of the Nepean Township recreation authority
to discuss this situation, and recommendations could be expected from the
meeting for presentation at a future meeting of this Committee. Noted.
2. Visit to Mott Foundation Program, Flint, Michigan
In reference to Board Minutes, 12 January 1970, item 17, Mr. W. R.
McGillivray, Superintendent of Academic Personnel , Trustees J . M. Lemieux and
J .H.L. Wilson, and Mr. T. D. Moore, Superintendent of Finance and Administration,
gave brief oral reports on their recent visit to Flint, Michigan, to see the
Mott Foundation program for community use of school facilities .
Mr. T. J . Brennan, Vice-Principal of Confederation High School , was
also at the meeting and presented a detailed written report on his recent
attendance at the 10th National Convention of Community Schools which was
hosted by the Mott Foundation.
During these presentations, the following points were noted in
connection with the Mott program:
a) Schools are built as community schools, and are used as community
centres when not being used as schools . The buildings can be kept
open almost around the clock, all year long.
b) There is a permanent Community School Director attached to each
school . This man is a certified teacher and comes on staff in
the afternoon to regular teaching duties . In the evening, he
co-ordinates the use of the school for adult education and re-
training; after-hours educational , recreational and social
activities for the young; family education and counselling, and
many other community activities for people of all ages .
c) A plain clothes Liaison Detective is assigned to each secondary
school . His responsibility is take care of juvenile police
problems, and he works out of an office in the school .
d) Each secondary school has a Regional Counselling Team, consisting
of the Principal , Vice-Principal , Guidance Head, Social Service
Worker, Public Health Nurse, Liaison Detective and Community School
Director. The team meets weekly to discuss student proaiems, and
because of its broad composition can do a comprehensive study of
each case and has access to the home.
e) The program is subsidized extensively by the Mott Foundation, to
the extent of approximately $5,000,000 for the 1967/8 school year.
During the discussion, attention was drawn to the basically different
social milieu of Ottawa and Flint. Approximately 85% of Flint residents are
blue collar workers , the majority being employed by General Motors. Although
Appendix, page 118
COMMUNITY PROGRAMS 16 March 1970
Flint does not have the racial problems of other United States urban centres ,
there is a tendency for the races to be segregated into their own groups and
this is reflected in community school activities .
Mr. Brennan concluded his report by pointing out the following
three practical ideas in the Mott Program:
a) The Counselling Team: involving the multi-disciplinary
approach to the consideration of student's academic,
personal and social problems .
b) Community School : the Board of Education in Flint allowed
approximately $9,000 per elementary school per year for
staff, equipment, extra custodial services, and the Director's
salary. The result was a greater use of existing buildings
and greater interest by the community in school affairs due,
mainly, to the availability of the Community School Director.
c) Park - School Sites : Planning park facilities next to new
schools for maximum use of recreational and educational
facilities .
The Chairman of the Committee expressed appreciation for the reports,
and noted a suggested by Trusteee Nutter that there be some follow-up on this
matter with definite recommendations to this Committee on community programs .
He referred to item 4 on the Agenda (details below) and suggested the Committee
proposal in that item could be the vehicle for further action.
3. Use of Glen Cairn Public School Library for Community
Purposes
The Director of Education and the Superintendent of Program Development
submitted for consideration a communication, dated 23 February 1970, received
from Mr. Michael Vyse, Principal , Glen Cairn Public School , advising that a
group of people in the community who wish to start a local library have requested
permission to use the school 's library for this purpose.
Mr. Vyse and Mrs . Deakin (Chairman of the group) , were present at the
meeting and discussed this proposal with the Committee members. Mrs. Deakin
advised that the group has collected about 500 volumes for the library from
various local organizations, and has approached the Goulbourn Township Council
to investigate the feasibility of lending assistance, or constituting a Library
Board under the Public Libraries Board Act. The Eastern Ontario Regional Library
Board has also been approached for a grant, but has advised it can only make
grants to properly constituted Library Boards . Pending a decision of the
Goulbourn Township Council on the establishment of a Library Board, Mrs . Deakin
proposed that a volunteer library be established in the community. In consultation
with Mr. Vyse, it has been agreed that the library could operate out of the Glen
Cairn Public School on the following basis :
Appendix, page 119
•
COMMUNITY PROGRAMS 16 March 1970
a) All decisions regarding the library must be subject to the
approval of the school librarian;
b) The volunteer library group will contain one qualified
librarian; and
c) The library will be open two evenings per week for children
and adults. It will be supervised by two librarians from
the community. The same rules for the use of the school
library will apply as during the day. The community library
books will be stored in two spare moveable bookshelves which
will be locked up during the week and moved into the library
on the open evenings .
Your Committee recommends , on motion by Trustee Macdonald, THAT the
school library at the Glen Cairn Public School be made available to the
volunteer community library group to store their local library, with the use
of the school library subject to the normal approval of the principal .
4. Community Councils
Your Committee had before it a report and recommendation submitted by
the Director of Education and the Superintendent of Student Services concerning
the Community Councils which are operating at Merivale and Gloucester High
Schools . It was noted that these two Councils, which were formed when the schools
were under C.I .B.O. , are continuing to promote recreational programs in the schools
after hours for the benefit of local residents, although the Carleton Board has
not yet stated its position on such councils . It was suggested that the Board
should establish an Ad Hoc Committee to study the entire question of community
interaction, including the role of community councils , and to develop appropriate
policy statements for the consideration of the Board.
During the debate on this matter, it was suggested that the terms of
reference of the proposed Ad Hoc Committee were too broad, and that it was the
role of the Community Programs Committee to develop such policy statements .
Such an Ad Hoc Committee could be set up to look into specific areas defined
by the Community Programs Committee.
Your Committee reports that on motion by Trustee Nutter, it was agreed
to request staff to present recommendations to the next meeting of the Committee
us to rn vv tho Z7VAlZ] 'oaf, ucl I11C 'I LJ position oil LVIIIIIIUIII Ly LVU1IL'I 1 s at L11C pies-el-It
time and under present conditions .
5, Adult Crossing Guards
Your Committee recomr:inds on motion by Trustee McIntosh based on a
report and recommendation submitted by the Director of Education and the
Superintendent of Student Services , THAT the Board authorize payment of Invoice
No. 5-70, Corporation of the Township of Gloucester, in the amount of $308.00,
Appendix, page 120
COMMUNITY PROGRAMS 16 March 1970
being one-half of the cost of providing an adult guard for Blossom Park
pupils crossing Highway 31 , for the period September/December 1969.
6. Safety Patrols and Adult Crossing Guards
The Director of Education and the Superintendent of Student Services
submitted a report advising that a committee of principals and senior administrative
personnel have conducted a lengthy investigation into the question of school
safety patrols and adult crossing guards, and have developed a number of
recommendations in this respect for consideration by the Committee. The
recommendations were submitted as an addendum to the staff report. The staff
report also contained a number of proposed policy statements which have been
based on the foregoing recommendations .
Your Committee recommends , on motion by Trustee Barsona, as follows :
a) THAT the Board adopt the following statements of policy with
respect to Safety Patrols and Adult Crossing Guards :
i ) The Board recognizes that the responsibility for the
protection of pupil pedestrians in high risk areas
rests with the appropriate police departments
ii) The Board will recognize high and low risk areas as
may be determined by the police chief concerned in
consultation with the Director of Education.
iii ) Subject to the approval of the Director of Education
with respect to arrangements, principals are encouraged
to organize student safety patrols for the protection
of elementary school pupil pedestrians in low risk
areas .
iv) Subject to the approval of the Director of Education
with respect to arrangements , principals are en-
couraged to organize student school bus safety patrols
to assist students entering and leaving buses and to
provide leadership in the event of emergency situations
in which the school bus driver is incapacitated.
b) THAT any rules which are developed for the implementation of this
policy be brought before the Board for examination prior to being
put into effect.
6. Rink Clearance and Maintenance
The Director of Education and the Superintendent of Student Services
submitted a communication, dated 5 March 1970, received from the Township of
Gloucester, Mr. F. Meldrum, Clerk, advising that Gloucester Council has received
Appendix, page 121
COMMUNITY PROGRAMS 16 March 1970
correspondence from one of its Recreation Committees respecting subsidies from
The Carleton Board of Education for rink maintenance. It was advised that it
appears that local Recreation Committees cannot maintain the rinks and keep
them open both for school and residential use, and that Council has been
requested to negotiate with The Carleton Board for a subsidy for the 1969-70
season.
In this respect, attention was drawn to Board Policy C-5, in which
the Board 's financial support of municipal recreation authorities is limited
to the provision of school facilities free of charge as provided under the
Board 's permit policies .
A general discussion took place on the different situations in
various Carleton municipalities with respect to ice rinks. It was noted that
the Board owns and maintains some rinks on school grounds, whereas other
rinks are the responsibility of local groups and receive no Board subsidy.
Your Committee reports that on motion by Trustee Nutter, it was
agreed to defer further consideration on this matter pending the submission
of a staff report as to the rink situation in each municipality within the
Board 's area of jurisdiction.
7. Payment of Fees for Children Referred to Ottawa University
Child Study Clinic
Pursuant to the meeting of the Educational Policies Committee held
2 March 1970 (Report No. 3, item 7) , your Committee had before it for
consideration the following proposal recommended by Trustee Nutter:
WHEREAS certain students from the Carleton area have been
referred by Board psychologists to the Ottawa University
Child Study Clinic;
AND WHEREAS the costs of providing such schooling is a
heavy burden upon the parents ;
THEREFORE BE IT RESOLVED that the Board pay the tuition
fees of such children upon the recommendation of the Board
psychologist that the services are necessary and not avail -
able through the Board, nor any neighbouring Board;
AND PROVIDED that approval for such tuition fees must be
re-sought should it be deemed wise to retain the child in .
such school for any subsequent year.
The question of the Board's legal authority to pay such fees was
raised at the meeting . The Superintendent of Student Services advised that
officials of the Department of Education have stated that there is no legal
provision in the statutes for Boards to pay fees to private institutions.
Appendix, page 122
• - (Revised)
COMMUNITY PROGRAMS 16 March 1970
The question of whether or. not the University was a private or public
institution was discussed and also the availability of grants on fees paid
by the Board in support of students attending the Clinic.
Your Committee reports that on motion by Trustee Barsona, it was
agreed to refer this matter directly to the Board at its next regular meeting
for consideration, and that in the meantime, staff were directed to obtain
information as to the status of the University of Ottawa, the nature of the
child study clinic, and the availability of grants on fees paid in support of
students attending this clinic.
INFORMATION ITEMS
8. Student Exchange Proposal
The Director of Education and the Superintendent of Student Services
submitted a report advising that the Kanata-Carleton Rotarians have offered
assistance in a student exchange program sponsored by Rotary International .
The program involves matching two Grade 12 or 13 students from each of the
Board 's participating schools with appropriate counterparts in Quebec or
Northern New York state. The individuals paired this way exchange visits
during a two-week period in March or April . One student visits the other
for a week and the pattern is then reversed . Rotary assists by matching up
students and providing necessary transportation.
It was advised in the report that this proposal has been brought to
the attention of the secondary school principals, and that South Carleton,
Confederation and Sir Robert Borden High Schools have indicated their
interest in participating.
Noted.
9. Communication, Ontario Federation of Home and School Associations , Inc.
Your Committee noted a communication, dated 6 March 1970, received
from the Ontario Federation of Home and School Associations , Inc. , advising
that its Annual Meeting will be held on 5 May 1970 in the King Edward Hotel ,
1-01-011Lu, Lett CI UT ac v71na5or an D, o, i Tray i ry as previously advised.
Noted .
The meeting adjourned at 11 :05 p.m.
Respectfully submitted
S. B. Handleman
CHAIRMAN OF COMMITTEE
Received by the Board , 31 March 1970
Board Minute No . 93
All recommendations adopted . Appendix, page 123
THE CARLETON BOARD OF EDUCATION
REPORT NO. 7
COMMITTEE OF THE WHOLE
Tuesday, 31 March 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at 7:05
p.m. , with Trustee V. Barsona in the Chair.
Also present: Trustees Arthur, Clarke, Dakin, Drew, Handleman,
Harkness, Hicks , Hogan, James , McIntosh, Moore,
Nutter, Reitz and Wilson.
Not present: Trustees Harris, Lemieux and Macdonald
Staff present: S. J . Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance & Administration
• R. E. Ingall , Area Superintendent (West)
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance & Operations
R. G. Jenkins, Controller of Finance
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary
1 . Staff Changes , Academic
Your Committee recommends, on motion by Trustee Handleman based on a
report submitted by the Director of Education and the Superintendent of Academic
Personnel , as follows :
Name School Effective Date
Resignations :
THAT the following resignations be accepted, effective on the
dates indicated:
•
Arklie, D. G. Gloucester H. S. 30 June 1970
Appendix, page 124
COMMITTEE OF THE WHOLE
REPORT NO. 7 31 March 1970
Gamble, J . T. Osgoode H. S. 30 June 1970
Leveille, Denis Merivale H. S. 30 June 1970
Marengere, Mrs . Sharleen Bell H. S. 30 June 1970
McKenna, Michael J . Confederation H. S. 30 June 1970
McNab, Miss Beverley A. City View P. S. 30 June 1970
Rowe, Mrs. Ella Lakeview P. S. 30 June 1970
Stevenson, John C. Osgoode Township H. S. 30 June 1970
Trounce, Mrs. J . C. Merivale H. S. 30 June 1970
Tennuci , Miss J . E. Richmond P. S. 30 June 1970
Appointments
THAT the following appointments to teaching positions be approved,
effective on the dates and at the salaries indicated:
Filyk, Mrs . Matilda Leslie Park P. S. 31 March 1970 to
(Replacement for 30 June 1970
Mrs . Carolyn Russell ) Salary $5,900 per
annum
Morosan, Mrs . Una Knoxdale P.S. 31 March 1970 to
(Replacement for 30 June 1970
Mrs . Brenda Lindsay)
Maternity Leaves
THAT the following maternity leaves , approved by the Board on
the dates stated, be changed due to difficulties in replacing
these teachers :
Board of December 15, 1969
Campbell , Mrs . A. Century P.S. 21 March 1970)
Board of January 26, 1970 ) 30 April
1970
Ommanney, Mrs . Denise Century P. S. 30 March 1970)
Appendix, page 125
COMMITTEE OF THE WHOLE
REPORT NO. 7 31 March 1970
2. Carestaff Changes
Your Committee recommends , on motion by Trustee James based on a
report submitted by the Director of Education and the Superintendent of
Finance and Administration, as follows :
Appointments
THAT Mr. George Burgess be appointed to Custodian 1 Sir
Robert Borden High School , at an annual rate of $4,700.00
effective 9 March 1970, to replace Mr. W. Casey;
THAT Mr. Frank Czempiel be appointed to Custodian 1 Bells
Corners Public School , at an annual rate of $4,700.00,
effective 16 March 1970, to replace Mr. Gordon Paquette; and
THAT Mr. Oral F. Osborne be appointed to Custodian 1 Huntley
Centennial Public School , at an annual rate of $4,700,
effective 18 March 1970, to replace Mr. H. Gibson.
Resignation
THAT the resignation of Mr. H. Gibson, Custodian 1 , Huntley
Centennial Public School , be accepted, effective 19 March
1970.
Termination
THAT the Board accept the termination of employment of Mr.
Gordon Paquette, Custodian 1 at Bells Corners Public School ,
effective 19 March 1970.
3. Appointment of Bus Driver
Your Committee recommends , on motion by Trustee Moore based on a
report submitted by the Director of Education and the Superintendent of
Finance and Administration, THAT Mr. R. Faulkner, Stittsville, be appointed
as a bus driver, effective 31 March 1970, at a salary rate of $185.00 per
month for a ten-month period, plus payment for late runs and field trips
according to schedule (replacement for Mr. C. Hartin, deceased) .
4. Richmond Public School Site
Pursuant to Report No. 2, Planning 8 Operations Committee, 26 January
1970 (and also Private Session Minutes of 9 February 1970, page 47) , the
Director of Education and the Planning Officer submitted a report concerning the
proposed acquisition of property adjacent to the Richmond Public School site.
Attached to the report was a map indicating two parcels of land, "A" and "B"
Appendix, page 126
COMMITTEE OF THE WHOLE
REPORT NO. 7 31 March 1970
which could be acquired to expand the existing small site.
Your Committee recommends , on motion by Trustee Moore, THAT the staff
be authorized to negotiate the price to be paid for parcel "A" adjacent to the
Richmond Public School Site, as indicated in a map submitted with a staff report,
up to but not exceeding the price set by this Committee (see Private Session
Minutes , page 67) .
5. Prequalification-Bids , North-East Gloucester Secondary School
The Director of Education and Mr. S. S. Katz, Area Superintendent
(Central ) submitted a report advising that pursuant to Board Minutes, 9
February 1970, item 36(g) and 23 February 1970, item 58, advertisments were
placed in local newspapers inviting interested contractors to submit pre-
qualification documents for the North-East Gloucester Secondary School project.
By the deadline of 13 March 1970, submissions had been received from the
following companies:
Admiral Engineering & Construction Ltd. ,
Perini Pacific Ltd. ,
Ron Engineering & Construction Ltd. ,
Thomas Fuller Construction Co. (1958) Ltd. ,
P. E. Brule Company Ltd. ,
V. K. Mason Construction Limited,
Doran Construction (1968) Ltd. ,
Uni-Form Builders Ltd. ,
Pigott Construction Co. Ltd. ,
L 'Abbe Construction Ltd.
Trustee Handleman advised that these submissions had been reviewed in
consultation with the Architects , Craig & Kohler, and also Hanscomb Roy Associates ,
Quantity Surveyors on the project. Mr. M. Kohler, and Mr. E. L. Goodman of
Hanscomb Roy Associates , were present at the meeting. The basis of evaluation
of submissions was outlined and discussed.
Your Committee recommends, on motion by Trustee Handleman, THAT the
following firms be invited to submit tenders on the North-East Gloucester
Secondary School :
a) P. E. Brule Company Limited
b) V. K. Mason Construction Limited
c) Pigott Construction Co. Limited
d) Thomas Fuller Construction Co. (1958) Limited
e) Ron Engineering & Construction Limited
Appendix, page 127
COMMITTEE OF THE WHOLE
REPORT NO. 7 . 31 March 1970
6. Private Matters
Your Committee discussed two private matters (relating to the 1970
Operating Budget and current teachers ' salary negotiations) as recorded in
Private Session Minutes . (See also Report No. 6, Planning and Operations
Committee, 31 March 1970, item 15) .
The meeting adjourned at 8:30 p.m.
Respectfully submitted ,
V. Barsona
CHAIRMAN OF COMMITTEE
Reference: Board Minutes , 31 March 1970 .
Board Minute No. 94. .
All recommendations adopted
PAL/laj Appendix, page 128
(Revised)
THE CARLETON BOARD OF EDUCATION
REPORT NO. 6
PLANNING & OPERATIONS
COMMITTEE Tuesday, 31 March 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 10:50 p.m. , with Trustee Dakin in the Chair.
Also present: Trustees Arthur, Barsona, Drew, Handleman,
Hicks, aMcIntoshoore, Nutter, Reitz
Wilson
Not present: Trustees Harkness, Harris , Hogan,
James, Lemieux and Macdonald
Staff present: S. J . Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of Academic Personnel
I . G. Jones, Superintendent of Student Services
T. D. Moore, Superintendent of Finance & Administration
R. E. Ingall , Area Superintendent (West)
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance & Operations
R. G. Jenkins, Controller.of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
Mrs . P. A. Perrault
1 . Progress Certificates
Your Committee recommends , on the basis of reports submitted by the
Director of Education and Superintendent of Finance and Administration, THAT
the Board approve the following final certificate payments on school projects :
On motion by
Trustee
a) No. 8, Glen Ogilvie Public School Phase 11 - $4,145.37 Arthur
to Admiral Engineering and Construction
Ltd.
b) No. 5, Glen Cairn Public School Addition - $4,281 .59 Moore
to Paul Daoust Construction Co. Limited.
Appendix page 129
PLANNING & OPERATIONS
REPORT NO. 6 31 March 1970
2. Change Orders
Your Committee recommends , on the basis of reports submitted by
the Director of Education and Superintendent of Finance and Administration,
THAT the Board approve the following Change Orders on school construction
projects :
On motion by
Trustee
a) Goulbourn Public School Addition
i ) Change Order No. 3 Wilson
Portable and movable furniture lowered
from 75" to 70" to facilitate handling.
No. change in cost.
ii ) Change Order No. 6 $657.42 Extra
For additional fill , sidewalk and steps,
sodding of the terrace slopes and the
seeding of the new terraces due to lower
grades and roadway levels than those
indicated on the original drawings .
iii ) Change Order No. 7 $674.72 Extra
Extension of 2 ft. to Playroom wing
corner foundation due to below-grade
soil conditions .
b) Earl of March Secondary School
Change Order No. 10 $ 89.88 Extra Barsona
Change from 18" Trane type "T" cabinets to
24" high cabinets in six rooms of the Centre
Core Block 3 to conceal converter fin tubes
and service piping.
With respect to Change Order No. 6, Goulbourn Public School Addition, it
was noted that on new construction projects it is general practice to assume
grade levels as shown on existing surveys . When discrepancies exist between these
previous surveys and actual ground levels , extra costs can_ be incurred _to make
-ne e sai j% -ad j-us tmen Ls . "Staff vJCTC r liuCGC u J to uonyi UCr Zlle a iv 1 sabi I1 ty Of
TIdKin a new surveyfor each y project, as the cost of such surveys may be lower
in the long run than extra charges for adjustments .
3. Policy re Unemployment Insurance
The Director of Education and Superintendent of Finance and Administration
submitted a report concerning Unemployment Insurance, Regulation 70, made under
•
Appendix, page 130
•
PLANNING & OPERATIONS
REPORT NO. 6 31 March 1970
Section 28(1 ) (b) of the Unemployment Insurance Act, allowing the exemption
of employees of a municipal authority who have been certified as being
permanent in character.
It was noted that to be certified permanent, a person must have
been employed by the present or old Board (term of service from the old
Board may be carried to the new Board) for at least two consecutive years in
full time service for at least eight months each year and is expected to
continue for an indeterminate period.
Staff estimated that if the Board were to establish a policy stating
that all employees who, after two years of service and having met the required
conditions , be classified as permanent, a saving of approximately $4,300.00
could be made in 1970.
Your Committee recommends , on motion by Trustee Wilson based on the
above report, THAT at completion of two years of service, all employees who
have met the necessary conditions be classified as permanent for unemployment
insurance purposes, and that the necessary certificate be filed with the
Unemployment Insurance Commission.
4. Procedure re Accounts submitted for Approval
Pursuant to Report No. 5 Planning and Operations Committee, 9 March
1970, item No. 2, the Director of Education and the Superintendent of Finance
and Administration submitted a report on an alternative method for presentation
of financial information of a written nature regarding accounts for approval .
Your Committee recommends on motion by Trustee McIntosh based on the
above report, THAT the Board approve the following procedures with respect to
cheque registers :
a) A summary of cheque registers shall be prepared showing:
i ) cheque register number
ii ) cheque number
iii ) amounts
iv) grand total
l-TlC SIId"1 I 1JC -pT"uSuTYLCU -w the Planning and -Operations
Committee for approval .
b) A copy of the cheque registers shall be given to the
Chairman of the Planning and Operations Committee
c) Copies of the cheque registers shall be available to the
Trustees for review and will be located as follows :
Appendix, page 131
PLANNING & OPERATIONS
REPORT NO. 6 31 March 1970
i) Office of the Assistant Secretary - available
at all times •
ii) A copy will be placed in the Trustees lounge before
the regular Planning and Operations meeting.
5. Brief, Carleton Secondary School Secretaries ' Association
The Director of Education and the Superintendent of Academic Personnel
submitted a report advising that a Brief on salaries and working conditions has
been received from the Secondary School Secretaries ' Association, and that the
Association has requested a meeting with the Trustees to discuss the Brief.
During a short discussion on this matter, it was suggested that any
Ad Hoc Committee established as a result of this request should be empowered
to study the question of salaries , working conditions and fringe benefits for
all non-teaching personnel , and not be restricted to one particular group.
Your Committee recommends , on motion by Trustee McIntosh, THAT an Ad
Hoc Committee of three Trustees be appointed by the Board to study salaries
and working conditions of non-teaching staff.
(NOTE: Copies of the Secondary School Secretaries ' Association
Brief will be given to the Chairman of the Board, and
the Members of the above Ad Hoc Committee (when named) ,
and will be available for any Member of the Board on
request through the office of the Assistant Secretary. )
It was understood at the meeting that the Ad Hoc Committee will not
discuss areas which have already been dealt with by the Board .
6. Transportation, New Route for Pupils at Henry Munro Public School
to Glen Ogilvie Public School
The Director of Education and Superintendent of Finance and Administration
submitted a report advising that approximately 143 students from Henry Munro Public
School will be accommodated at Glen Ogilvie Public School from March 31 to June
30, 1970 to ease the overcrowded situation at Henry Munro Public School . A bus
was used in late May for orientation purposes for these students .
Your Committee recommends , on motion by Trustee McIntosh based on the
above report, THAT the Board award to Capital Coach Lines the contract for the
transportation of students from Henry Munro Public School to Glen Ogilvie Public
School , effective 20 March to 30 June 1970, at a cost of $10.00 per bus per day.
•
Appendix, page 132
PLANNING & OPERATIONS
REPORT NO. 6 • 31 March 1970
7. Attendance Area Boundary Adjustments
With .reference to Special Board Minutes , 2 March 1970, item 75, the
Director of Education and the Superintendent of Student Services ,and the Area
Superintendent (Central ) submitted a further report outlining two changes to the
attendance area boundaries previously approved by the Board.
Your Committee recommends , on motion by Trustee Handleman based on the
above report, THAT the Board approve the following adjustments to the 1970-71
attendance area boundaries :
a) Sir Robert Borden and Confederation High Schools division: THAT
Orr Unsworth Park rather than Newhaven be the division line in
Manordale; and
b) Knoxdale/Briargreen Public School Bou"dary: THAT the decision to
divert part of the Knoxdale boundary area to Briargreen for the
1970-71 school year be rescinded, and present boundaries maintained.
8. Subdivision T-20527, Gloucester Township
Your Committee recommends , on motion by Trustee Arthur based on a
report submitted by the Director of Education and the Planning Officer, THAT
the Department of Municipal Affairs be advised that no school site is required
in subdivision T-20527 , Township of Gloucester.
9. Expropriation for Vernon Public School Site
The Director of Education and the Superintendent of Finance and
Administration submitted a report concerning the expropriation proceedings for .
the Vernon Public School site commenced in 1960 by the former Board of P.S.S.
No. 20, Osgoode, together with an accounting for the sum of $3,500 paid into
Court by the former Board on commencement of proceedings . Also attached was
a final statement of account from Bell , Baker, Thompson and Oyen, the Board 's
solicitors , who have been acting in this matter on behalf of the Carleton
Board and former Boards .
Your Committee recommends, on motion by Trustee Handleman based on
the above report, THAT the Board approve payment of the nutstandinn e coi...nt of
Bell , Baker, Thompson & Oyen, for services rendered in the ex: rcpr :xtio of
the'Vernon Public School site, in the amount of $935.48.
10. Logo Competition
Pursuant to Board Minutes, 23 February 1970, item 68, the Director of
Education and the Assistant Secretary submitted a report advising that the review
•
Appendix, page 133
•
PLANNING & OPERATIONS
REPORT NO. 6 31 March 1970
team established to judge the entries received in the Board Logo competition
had met on 12 March 1970, and had selected four designs considered to be most
suitable for presentation to the Board. The four selected designs were submitted
with the report.
It was suggested that as the design finally selected would be used
to represent the Board, as many Trustees as possible should participate in
the selection. It was therefore agreed to refer this matter to the Community
Programs Committee meeting scheduled for 20 April 1970.
11 . Communication, Touche Ross & Co. , Auditors
The Director of Education submitted for information a communication
dated 3 March 1970, received from the Board's Auditors , Touche Ross & Co. ,
with respect to the interim examination of the accounts and records of the
Board for the year ended 31 December 1969.
In this communication, the Auditors advised that they had noted some
major weaknesses in internal control due to limited segregation of duties and
responsibilities in financial administration, although some improvements had
been made. Also, the accounting function did not appear to have a full staff
complement and it was therefore difficult to keep everything up-to-date and at
the same time, institute major systems changes to improve controls . The Auditors
went on to list the various deficiencies noted.
Your Committee recommends, on motion by Trustee Handleman, as follows:
a) THAT the staff prepare a report on the interim report of the
Auditors for 1969 stating the action already taken, to be taken,
or to be recommended to correct noted weaknesses ;
b) THAT the staff report be submitted to the Planning and Operations
Committee as soon as possible for consideration;
c) THAT the Touche Ross & Co. communication be acknowledged with
thanks advising that corrective action will be taken by the Board
where considered appropriate, as soon as possible; and
d) THAT the Board invite comments from Touche Ross & Co. on further
details not delineated in their report.
12. The Brook Lane Addition
The Committee had before it for information a report submitted by the
Director of Education and the Superintendent of Finance and Administration, advising
that the Ontario Municipal Board has approved the amount of $374,691 .00 for
debenture funds for the Brook Lane Public School Addition.
J
Appendix, page 134
PLANNING & OPERATIONS
REPORT NO. 6 ' 31 March 1970
0
It was noted that the O.M.B. had .declined to include in the debenture
provision for interim financing for the project in the amount of $5,309.00.
Trustee Arthur agreed that the question of including interim financing costs in
debentures would be studied by the Ad Hoc Committee on Capital Requirements
and that a recommendation would be forthcoming in this respect.
13. . Memorial , Mr. Clifford Hartin
The Committee noted with deep regret a report submitted by the Director
of Education and the Superintendent of Finance and Administration, advising of
the death of Mr. Clifford Hartin on 15 March 1970. Mr. Hartin was employed as
a bus driver from 1962 by the South Carleton District High School Board and
subsequently the Carleton Board of Education.
The Chairman requested staff to express the Board's sympathies to
the family of the late Mr. Hartin.
14. Tax Levies from Municipalities
A brief discussion was held concerning payments received to date
from municipalities for 1970 tax levies , under the provisions of Section 88(lc)
of The Secondary Schools and Boards of Education Act (as amended) .
It was noted that under the provision of legislation, any municipalities
which have not paid the required amounts on the installment dates (31 March, 30
June, 30 September, and 15 December) will be charged interest from. the day of
default to the day of payment at the minimum lending rate of the majority of
chartered banks on the day of default.
15. Allocation of Common Costs , Public and Secondary Schools,
1969 Actual
Trustee Reitz requested that an unfinished item of business on the
Agenda for the Committee of the Whole, 31 March 1970, be dealt with at this
time, viz, "Allocation of Common Costs, Public and Secondary Schools, 1969
Actual This proposal met with the approval of those Trustees present.
Trustee Reitz referred to a report prepared by the Director of •
Education and the Superintendent of Finance and Administration advising that
1969 expenditures have now been examined in detail and have been allocated
directly to public and secondary schools, except for a number of categories
listed . These categories were reviewed by staff and the Ad Hoc 1970 Budget
Committee and agreement was reached on the allocation of costs between the
two panels .
Your Committee recommends , on motion by Trustee Reitz based on the
Appendix, page 135
PLANNING & OPERATIONS
REPORT NO. 6 31 March 1970
C
foregoing report, THAT the basis of allocation of common costs as listed in
the following categories , be approved for the year 1969:
Category Basis of Allocation
Business Administration * Unweighted A.D.E. as at Dec. 31/69
(except 1 . Assessment; , 1 . 100% Public
2. Trustees ' Honorarium 2. 4 - Secondary - 100%
and expenses) 14 - Unweighted A.D.E. , Dec. 31/69
Computer No. of teachers as at Dec. 31/69
Teachers ' Payroll costs
Interest on Short Term
Borrowing Total expenditure for 1969
Instructional Administration Unweighted A.D.E. as at Dec. 31/69
Plant Operations (Cleopatra) Jan. - June 30 - 100% Public
July - Dec. - Operations Salaries
Rental - Admin., Operations Unweighted A.D.E. , Dec. 31/69
Plant Maintenance (Cleopatra) Painter and carpenter - 100% public
Balance at Cleopatra:
Jan. - June - 100% Public
July - Dec. - Total of Direct Maintenance
expenditures on contracts , emergency
and supplies
Stores 100% to Public
Insurance Actual premium cost as billed.
Balance as per valuation of Buildings
Transportation Staff - transportation costs .
Common routes - no. of pupils
*Unweighted A.D.E. - Same basis of calculation as used for Grant Puposes.
16. Special Board Meeting, 7 April 1970
It was agreed to call a Special Meeting of the Board for Tuesday,. 7
April 1970, at 8:00 p.m. to discuss outstanding matters pertaining to central
staff. The Board will resolve into Committee of the Whole at 8:00 p.m. to
-3-
Appendix, page 136
(Revised)
PLANNING & OPERATIONS
REPORT NO. 6 31 March 1970
discuss these matters in private and any recommendations from the Committee
will be presented to the Board when- the Committee rises .
The meeting adjourned at 12:25 a.m. , Wednesday, 8 April 1970,
Respectfully submitted
W. R. Dakin
CHAIRMAN OF COMMITTEE
Received by the Board, 13 April 1970
Board Minute No. 110-70
All recommendations adopted
/--
PAL/laj Appendix, page 137
THE CARLETON BOARD OF EDUCATION
REPORT NO. 8
COMMITTEE OF THE WHOLE
Tuesday, 7 April 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 8:10 p.m. , with Board Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Clarke, Dakin, Drew, Harkness,
Harris, Hicks, James, Lemieux, Macdonald, McIntosh,
Moore and Reitz.
Not present: Trustees Handleman, Hogan, Nutter and Wilson
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I . G. Jones , Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance & Administratior
G. P. Convey, Controller of Maintenance & Operations
R. G. Jenkins, Controller of Finance
P. A. Laverance, Assistant Secretary
1 . Central Staff Salary Review
Pursuant to Private Session Minutes, 2 February 1970, (page 41) ,
and the Special Report of the Educational. Policies Committee of that date
(Appendix, pages 150-151 ) , the Director of Education and the Superintendent
of Finance and Administration submitted revised Schedules B5 and B6 outlining
incremental scales within existing salary ranges for a number of administrative
positions, and the placing of incumbents within these scales . (For establish-
ment of salary ranges, see Board Minutes, 21 July 1969, Resolution No. 379(c)-69,
and Report No. 4, Committee of the Whole, 21 July 1969, item 5) .
Your Committee reports that following a lengthy debate nn ±l is ma_tt_P_r,
it was decided to recommend as follows :
Moved by
Trustee:
a) THAT the Board approve the incremental scales as per revised Barsona
Schedules B5 and B6, (shown as Schedule "A" to this Report) ,
and the placing of incumbents within the schedules (all
positions except Nos.. 6, 14, 29 and 36) ; effective 1 January
1970;
Appendix, page 138
COMMITTEE OF THE WHOLE 7 April 1970
b) THAT the incremental scales for positions 6, 14, 29 James
and 36 be in units of $500.00, viz:
Position Range Increments
6. Accountant. )
14. Supply Officer' ) $9,000-$12,000 6 x $500
29. Supervisor of Maintenance )
)
36. Supervisor of Operations )
)
c) THAT the 1970 Salary of Mr. R. W. McHugh, Supply Officer, McIntosh
be $9,500 (in accordance with a revised staff recommenda-
tion based on clause b) above) ; but that no action be taken
at this time with respect to the placing in the schedules
of the incumbents in positions 29 and 36, pending the
submission by the Director of Education of a performance
and workload review for these positions and that of the
Controller of Maintenance and Operations .
2. Central Staff Expansion
Your Committee had before it for review the Private Session Minutes
of 31 January 1970 (pages 30-37) outlining a number of proposed new positions
and reclassification of existing positions, as tentatively approved by the
Trustees , and also a staff report recommending a number of revisions to this
proposed establishment, as follows :
a) Teacher-Consultants
The Superintendent of Program Development advised that with
the change in the pupil -teacher ratio for the 1970-71 school
year, it would be difficult to release the "sixteen teacher-
consultants outlined in his previous presentation (Private
Minutes, page 32) . He suggested that the two established
consultant positions which are presently vacant (Primary
and Physical & Health Ecuation) be not filled, thus creating
a budgetary provision for the nucleus of the group of teacher-
consultants.
It was agreed at 'the meeting that the matter of using the consultant
man-hours as provided in the budget would be left to the discretion of staff.
b) Clerk-Technician ($4,200 - $5,700)
It was recommended that the position of Clerk-Technician be
Appendix, page 139
J
COMMITTEE OF THE WHOLE 7 April 1970
established for the instructional media centre (in the
place of the technician and clerk typist previously
proposed) , with the following duties:
- maintain a current record of films
- record and expedite school requisitions for films
- inspect, clean and splice films
- prepare and produce graphic lay-outs for
instructional use through photocopy and
diazo process
- duplicate magnetic tapes of school broadcasts
- duplicate slides
- maintain an inventory of equipment and be
responsible for spot loan of equipment
- perform related work as required.
Superintendent of Student Services
In view of the changes made on 31 January 1970 to the original staff
proposal for special education services, it was recommended that a
more "generalist" approach be adopted for 1970 from that previously
approved, as follows:
c) Co-ordinator of Special Services
In lieu of Special Assistant (Private Minutes, page 32) . This
person would play a substantial role in researching and organiz-
ing the special education structure he will eventually administer:
Qualifications : Specialist Certificate in Special Education.
Elementary School Inspector's Certificate or Secondary School
Principal 's Certificate. Appropriate experience in design
and operation of Special Education programs.
Responsibilities : Co-ordinate and direct central support
services to the schools. Co-ordinate and in co-operation with
Area Superintendents oversee operation of special programs.
Trainable retarded children.
Salary: Secondary School Principal 's salary
Effective Date: As soon as possible.
d) Education Diagnostician (2)
In lieu of Speech Correction'Teachers. Would have broader terms
of reference, be of greater value to students at this time, and
would assist in defining special education problems .
Salary: Teachers ' scale plus annual allowance of $1 ,600.00.
Appendix, page 140
COMMITTEE OF THE WHOLE 7 April 1970
e) Secretary III
Would be required for Co-ordinator of Special Services.
Your Committee recommends on the basis of the Private Session Minutes
of 31 January 1970 and the above staff revisions, THAT the new staff positions
and reclassifications of existing positions (shown as Schedule "B" to this
Report) be approved on the dates and with the salary ranges indicated; and
that the appointment of personnel at present employed in some of these positions
be confirmed(asindicated in Schedule "B") .
3. Proposal by Potentia Associates re Organizational Development Plan
Your Committee noted a proposal by Potentia Associates of Ottawa,
dated 23 March 1970, to assist The Carleton Board of Education to define
an organizational development plan. The proposal was designed to assist
the Board and staff to set goals and objectives; identify any barriers to
their attainment; set priorities; clarify roles and relationships, and
identify key issues for further development. The plan would take place in two steps:
a) Data Gathering on the current state of the organization, through
questionnaires and interviews with selected senior staff members
and Members of the Board. Analysis and compilation of data.
7 days .
b) Action Planning Meeting involving Trustees and senior staff,
covering two days, to determine plans to guide the future activities
of the Board and senior staff.
Your Committee recommends, on motion by Trustee Barsona, as
follows:
a) THAT the Potentia Associates ' proposal be accepted by the Board
at a maximum cost for consultants of $2,300.00 plus consultants '
out of pocket expenses ;
b) THAT the necessary arrangements for the early conduct of this
project be undertaken by the Chairman of the Board and the
Director of Education; and
c) THAT the Trustees and senior staff be requested to give their
full co-operation for the success of this project.
4. Report of the Salary Negotiating Committee
Your Committee received a report from the Salary Negotiating
Committee, presented verbally by Trustee James, Chairman of the Committee
Appendix, page 141
(Revised)
COMMITTEE OF THE WHOLE 7 April 1970
concerning the current status of negotiations with O.S.S.T.F. , District
24, which was noted.
5. Senior Staff Salaries
An item of business on the Agenda, viz, "Senior Staff Salaries"
was deferred for subsequent disposition.
The meeting adjourned at 11 :45 p.m.
Respectfully submitted
C. D. Arthur
CHAIRMAN OF COMMITTEE
Adopted by the Board, 7 April 1970
Board Minute No. 106.
Appendix, page 142
PAL/laj
V Iliry S
1970
Position Incumbent 1970 Range Salary
1 . Accounting Clerk Brown, Mrs . M. V. $ 4,200 4,500 4,800 5,100 5,400 5,700 $ 4,200
2. Paymaster Carroll , Mrs. K. I . 6,600 6,960 7,320 7,680 8,040 8,400 7,320
3. - Sr. Accounting Clerk r' Gorman, M. J. 4,500 4,800 5,100 5,400 5,700 6,000 5,400
4. Machine Operator Guiges, Mrs . A. 3,600 3,840 4,080 4,320 4,560 4,800 4,560
5. Machine Operator Hyndman, Mrs . K. 3,600 3,840 4,080 4,320 4,560 4,800 4,800
*6. Accountant Vacant
7. Assistant Accountant Martin, G. A. 6,600 6,960 7,320 7,680 8,040 8,400 9,000
8. Junior Payroll Clerk Paquette, Mrs . E. 3,100 3,380 3,660 3,940 4,220 4,500 4,220
9. Sr. Accounting Clerk Pettigrew, Mrs. C. 4,500 4,800 5,100 5,400 5,700 6,000 5,100
10. Accounting Clerk Picken, Mrs. M. 4,200 4,500 4,800 5,100 5,400 5,700 4,500
11 . Assistant Paymaster Seabrook, Mrs . M. 4,500 4,800 5,100 5,400 5,700 6,000 5,700
12. Secretary to Controller - III Maskell , Mrs . Leta 4,056 4,305 4,556 4,806 5,056 5,304 5,304
13. Clerk Typist Vacant 3,120 3,396 3,672 3,948 4,224 4,500
*14. Supply Officer
15. � Secretary I Mitchell , Miss D. 3,600 3,900 4,200 4,500 4,800 5,100 4,200
.
16. x Clerk Typist Stewart, Mrs . N. 3,120 3,396 3,672 3,948 ' 4,224 4,500 3,948
17. Ku Junior Buyer Whitehead, M. 4,500 4,800 5,100 5,400 5,700 6 ,100 4,500
m
18. -- Buyer Carlson, R. 6,600 6,960 7,320 7,680 8,040 8,400 7,680 0
COr-
rn
19. Inventory Control Clerk Wilson, R. S. 5,400 5,700 6,000 6,300 6,600 6,900 6,600 -
r
Position Incumbent 1970 Range - WO 7O Saar
20. Warehouseman Cottrell , C. $ 5,400 5,700 6,000 6,300 6,600 6,900 $ 6,600
21 . Stock Recorder Aikenhead, W. C. 4,200 4,500 4,800 5,100 5,400 5,700 5,100
22. Warehouse Clerk Haakman, J 4,200 4,500 4,800 5,100 5,400 5,700 5,100
23. Warehouse Clerk Hammill , M. 4,200 4,500 4,800 5,100 5,400 5,700 5,100
24. Office Manager Haynes, P. 8,400 8,880 9,360 9,840 10,320 10,820 10,320
25. Telephone Operator Waiser, Mrs . K. 3,120 3,396 3,672 3,948 4,224 4,500 4,500
26. Clerk Typist Joyce, Mrs. T. 3,120 3,396 3,672 3,948 4,224 4,500 3,948
27 Clerk Typist McCurdie, Mrs . M. 3,120 3,396 3,672 3,948 4,224 4,500 4,224
28. Secretary to Controller - 111 McBurney, Mrs . V. 4,056 4,305 4,556 4,806 5,056 5,304 5,056
29. Supervisor of Maintenace
30. Contracts Co-Ordinator Woodland W. 7,200 7,560 7,920 8,280 8,640 9,000 8,280
31 . Shop Foreman Lancaster, R. 7,200 7,560 7,920 8,280 8,640 9,000 8,280
32. Carpenter Fillman, G. 5,800 6,080 6,360 6,640 6,920 7,200 7,200
33. Painter Hack, W. E. 5,000 5,240 5,480 5,720 5,960 6,200 6,200
34. Secretary 1 Haggerty, Mrs . D. 3,510 3,760 4,010 4,260 4,510 4,784 4,260
35. -S Main. & Oper. Admin. Officer McCallan, N. 5,400 5,700 6,000 6,300 6,600 6,900 6,600
0.
36. X• Supervisor of Operations
37. Secretary I Coons, Mrs. K. 3,510 3,760 4,010 4,260 4,510 4,784 4,010 v,
rI
38. Foreman Kohalmi , G. 7,200 7,560 7,920 8,280 8,640 9,000 8,280 0.A
-A I-
39. Foreman Mann, J. 7,200 7,560 7,920 8,280 8,640 9,000 7,560 r"
TO. Foreman Traill , W. C. 7,200 7,560 7,920 8,280 8,640 9,000 7,560
•
Position Incumbent 1970 Range 1970 Sala
41 . Transportation Officer Hogan, L. $ 6,600 6,960 7,320 7,680 8,040 8,400 $ 7,680
42. Driver Gilmour, L. 4,200 4,500 4,800 5,100 5,400 5,700 5,700
43. Driver Kausch, D. 4,200 4,500 4,800 5,100 5,400 5,700 5,100
-0
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OFFICE & POSITION INCUMBENT SALARY RANGE EFFECTIVE DATE
(1 January 1970 unless
otherwise specified)
DIRECTOR OF EDUCATION
Eliminate one position Of Special
Advisor -
Retain one position of Spacial
Advisor to function on temporary
basis as Executive Assistant to
Director -
Planning Assistant to assist
Planning Officer $6,500 - $8,500
Clerk-typist II for office of
Director and Assistant Secretary
(temporary to permanent and re-
classifaction from I to II) Jones , Mrs . L. $3,380 - $4,592
ACADEMIC PERSONNEL
Administrative Assistant to
Superintendent $8,400 - $10,800
Secretary I to Admin. Assistant $3,510 - $4,784
PROGRAM DEVELOPMENT
73 Curriculum Consultants (4) to Secondary School
m act as team of Generalists Vice-Principals
CL level X
Teacher Consultants (16) to be released
n from schools to "family" of schools on
m K-13 basis for short term (one or two Teachers ' salary
years) and then return to classroom schedule As required
rn r
(Note: Nucleus of this team to be
appointed within the budgetary A
allowance for Consultants)
POSITION INCUMBENT SALARY RANGE Err"ECTIVE DATE
PROGRAM DEVELOPMENT
Secretary I to assist Curriculum Team $3,51Q - $4,784 as required
Clerk-typist to assist Consultant Team
(temporary to permanent) Armstrong, Mrs. S. $3,120 - $4,186
Clerk-Technician for Instructional Media
Centre $4,200 - $5,700
STUDENT SERVICES
Co-ordinator of Special Services Secondary School as soon as possible
Principal 's level
Education Diagnosticians (2) Teachers ' scale plus 1 September 1970
• $1 ,600 annual allowance
Social Worker to co-operate with school
attendance counsellor to form Attendance
and Home Counselling Services $8,000 - $10,000 1 April 1970
Clerk-typist I for attendance, home
counselling and education diagnostician
services $3,120 - $4,186 15 February 1970
Secretary I for Co-ordinator of Special
Services $3,510 - $4,784 as required
FINANCE & ADMINISTRATION
PERSONNEL
¢ Personnel Officer $9,000 - $12,000 1 March 1970
- TRANSPORTATION
-Q
.� Transportation Officer as Department
Head $8,000 - $12,000 1 February 1970
Clerk Typist to assist Transportation
Officer (temporary position to McDonald, Mrs. E. $3,120 - $4,186
permanent staff) .
POSIt i5N INCUMBENT SALARY RANGE EFFECTIV, C -.-L
FINANCE
Budget Officer $8,000 - $12,000 1 May 1970
STORES
a) Driver for school deliveries Scharf, H. 14,200 - $5,700
(temporary position to permanent
staff)
b) Driver's helper to assist with Ethier, A. $4,000 - $5,000
school deliveries (temporary
position to_ permanent staff)
c) Stock Clerk for Central Stores $4,200 - $5,700 1 February 1970
d) Warehouse Man for Central Stores $4,200 - $5,700 1 July 1970
PURCHASING
Clerk-typists (2) for invoice proceasing Sloan, Mrs . J. $3,120 - $4,186
(temporary positions to permanent staff) Barr, Mrs. H.
ACCOUNTING. -
Intermed. Clerk to assist in payables $4,500 - $6,000 1 March 1970
CONTROLLER OF FINANCE
a) Secretary III Maskell , Mrs . L. $4,056 - $5,304
(Reclassification from Secretary II)
GENERAL OFFICE
.2 a) Clerk-typist for General Office
Q Duties $3,120 - $4,186 1 June 1970
X' b) Reproduction Clerk •
(Office Services Clerk) Fulford, Mrs. N. $3,120 - $4,186
w (temporary position to permanent
staff)
c) Mail Clerk to assist with mail and
" reproduction (Office Services 1
Clerk) (temporary position to
permanent staff) Haw, Mrs . J. $3,120 - $4,186
•
INCUMBENT - SALARY RANGE Ef' :_:;TIVE DATE
CONTROLLER OF MAINTENANCE & OPERATIONS
a) Secretary III (Reclassification McBurney, Mrs. V. $4,056 - $5,304
from Secretary II)
OPERATIONS
a) Secretary I to Supervisor Coons , Mrs . K. $3,510 = $4,784
(Reclassification from Clerk-
typist I)
b) Clerk as Time Recorder •
$3,380 - $4,472 1 February 1970
MAINTENANCE
a) Secretary I to Supervisor Haggerty, Mrs . D. $3,510 - $4,784
• (Reclassification from Clerk •
-
typist I) •
b) Maintenance Man as Groundsman Clost, H. $4,000 - $5,500
(Level 4) (to permanent staff)
c) Work Control Clerk $4,000 - $5,000 1 February 1970
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THE CARLETON BOARD OF EDUCATION
SPECIAL REPORT
EDUCATIONAL POLICIES
COMMITTEE
2 February 1970
To the Members of the Board of Education:
This special report is supplementary to Report No. 2 of this
Committee (2 February 1970, item No. 3) . The attendance at the meeting
is recorded in the foregoing report.
1 . Central Staff Salary Adjustments
Your Committee had before it schedules of recommended salary
adjustments for central staff, to be effective 1 January 1970, as follows :
Schedule Bl Instructional Administration - Office Staff
B2 Miscellaneous
B3 Elementary Schools Office Staff
B4 Secondary Schools Office Staff
B5 Business Office Staff, Purchasing and Stores
General Services
B6 Operations and Maintenance, Transportation
It was agreed at the meeting, and it is reported that Schedules B3 and
B4 were considered to be information items as all adjustments were regular
increments within existing schedules . These schedules therefore became effective
1 January 1970.
Your Committee recommends, on motion by Trustee Moore, THAT Schedule
B1 be accepted , effective as indicated, with an adjustment to the salary of
Mrs . P. Perrault to the next highest incremental level ($6,116.00) , as follows:
Position Incumbent Schedule Proposed 1970 Salary
Director's
Secretary Arbuckle, Mrs . J . . . . . $4316-6420 • $ 6,420.00
Sr. Secretary Craig, Mrs . F. . . . . 4316-6420 6,420.00*
Secretary III Edwards , Mrs. E. . . . . 4056-5304 5,136.00
Sr. Secretary Heggie, Mrs . E. M. . . . 4316-6420 6,420.00**
Sr. Secretary VanBeek, Mrs. P. . . . . 4316-6420 6,420.00
Clerk-Typist 2 Jones , Mrs . L. . . . . 3380-4592 4,592.00 .
Sr. Secretary Larocque, Mrs . L. . . . . 4316-6420 6,420.00
Sr. Secretary Nethercott, Mrs . L. . . 4316-6420 6,420.00**
Secretary III Pals , Mrs . M. . . . . 4056-5304 5,304.00
Bilingual Sr.
Secretary Perrault, Mrs. P. 4316-6420 6,116.00
Appendix, page 150
EDUCATIONAL POLICIES
SPECIAL REPORT 2 February 1970
(NOTE: *Mrs . Craig - $600.00 increase retroactive to 1 January 1969
$620.00 increase effective 1 January 1970
**Mrs . Heggie ) $460.00 increase effective 1 January 1970, and
Mrs . Nethercott) $460.00 increase effective 1 July 1970
(for both positions) .
Your Committee further recommends, on motion by Trustee Barsona,
THAT Schedule B2 be accepted, effective 1 January 1970, as follows :
Position Incumbent Schedule Proposed 1970 Salary
Secretary to
Planner Watson, Mrs. P. $4,056-5,304 $ 5,500.00 (no change)
Assessment
Officer Bernie, E. 5,400-6,900 5,700.00
Administrative
Assistant Ardern, Mrs . E. 8,400-10,800 10,320.00
Secretary II
Psychological
Services Darlow, Mrs . L. 3,796-5,044 4,756.00 (no change)
No decision was reached at this meeting with respect to schedules
B5 and B6, and these schedules therefore were left over for disposition by
the Trustees at a subsequent meeting.
Respectfully submitted
Mrs . L. McIntosh
CHAIRMAN OF COMMITTEE
Adopted by the Board, 7 April 1970
Board Minute No. 107
Appendix, page 151
nnl
T HE CARLETON BOARD OF EDUCATION
REPORT NO. 4
EDUCATIONAL POLICIES COMMITTEE
Monday, 6 April 1970
To the Chairman and Members
of the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 8:10 p.m. , with Trustee L. McIntosh in the Chair.
Also present: Trustees Arthur, Barsona, Clarke, Dakin, Drew,
Handleman, Harkness, Harris, Hicks, James,
Lemieux, Moore, Nutter and Wilson.
Not present: Trustees Hogan, Macdonald and Reitz
Staff present: S. J . Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I . G. Jones , Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance & Administratior
A. A. Carr, Area Superintendent (East)
R. E. Ingall , Area Superintendent (West)
S. S. Katz, Area Superintendent (Central )
A. L. Cassidy, Special Advisor to the Director
R. G. Jenkins, Controller of Finance
P. A. Laverance, Assistant Secretary
Mrs . P. A. Perrault
1 . Delegation, Gloucester South, re High School
Mrs . Joan Brownrigg, a member of a delegation representing South
Gloucester residents , requested that this item be deferred until later in
the meeting pending the arrival of Mrs . Jenny Craig, 'spokesman for the group.
Agreed . (See item 3 below) .
2. Police Week - May 10-16
The Chairman introduced to the Committee Chief Saumure of the
Richmond Police Force, and Constable Gorman of the Ottawa Police Force, who
were present to seek the Board 's co-operation in "Police Week" , which will
be held in the area from May 10 to 16.
Appendix, page 152
EDUCATIONAL POLICIES
REPORT NO. 4 6 April 1970
It was noted that the purpose of the Police Week was to promote
and encourage increased understanding and co-operation between the forces
policing the community and the citizens they serve. The five local forces
in Ottawa-Carleton have been asked to participate in the event, along with
the Ontario Provincial police and the Royal Canadian Mounted Police. The
indoor mall at the St. Laurent Shopping Centre will be used to set up
exhibits and distribute prevent literature. These exhibits will be manned
by selected police personnel and open from 9:00 a.m. to 9:00 p.m. , Monday
to Friday, and from 9:00 a.m. to 6:00 p.m. on Saturday. The school safety
patrol divisions of municipal forces will be organizing colouring contests
for school age children stressing safety rules, and offering prizes. Police
stations will also be open to visitors during the week.
Chief Saumure and Constable Gorman extended an invitation to the
Board to participate in this endeavour by having as many school children as
possible view the exhibits and discuss matters of mutual interest with the
police offers on duty.
The Chairman expressed appreciation to Chief Saumure and Constable
Gorman for their presentation, and advised that an answer to the invitation
would be given shortly after staff have had the opportunity to report on how
the Carleton students could participate in the events .
3. Delegation, South Gloucester Residents, re High School
A delegation of residents of south Gloucester was present at the
meeting and Mrs . Jenny Craig (spokesman) , President of the Gloucester Glen
Women's Institute, read a prepared brief urging that the Board take immediate
steps to begin construction of a new high school in the south end of
Gloucester Township.
In this brief, it was stated that the ratio of elementary school
places to secondary school places in south Gloucester and Osgoode was 9:1
(excluding the Elizabeth Park school which is presently being run by the
Department of National Defence) , whereas the overall ratio in Carleton is
2.7:1 . Assuming the latter ratio was applied to the area in question, it
would result in 1665 secondary school places within close proximity to
elementary schools excluding Elizabeth Park, or 2150 including Elizabeth
Park. It was also stated that while seven of the area 's 19 elementary
schools are within -lb miles of Osgoode High School , they are attended by
only 23 per cent of the total number of elementary students in the area,
or 1350 students . Using the ratio of 2.7:1 elementary/secondary places ,
Osgoode High should therefore only have 500 places instead of 530 as at
present or 660 as provided with the new addition. While not opposing up-
dating plans for Osgoode High School , the delegation was of opinion that
the expenditure for this project could be better used to generate three
times the number of pupil places in south Gloucester where there was
greater immediate need. A small academic high school was suggested for
Appendix, page 153
EDUCATIONAL POLICIES
REPORT NO. 4 6-April 1970
4111
the area, located on a 22.4 acre site already owned by the Board. The
brief went on to cite the distances which students in the area must
travel each day to attend school , and expressed fear as to the results
of the shift system which will he in effect in Gloucester High School
in September of 1970. ..
Mr. Craig concluded her remarks by stating that unless the
Board takes immediate steps in this matter, it would be delaying
equalization of educational opportunity in the area. She advised that
the Women 's Institute intends to conduct a house to house survey on
this issue and invited suggestions as to the form of questionnaire
which could be used. (Copies of the delegation 's submission are on
file in the office of the Assistant Secretary. )
A brief discussion period followed the presentation of the brief,
during which questions were raised concerning the statement in the brief
that many of the statistics used were computed by the delegation as they
were not available through the Board 's offices . It was stated that the
information in question pertained to enrolments in separate schools in the
area which feed into the public secondary schools .
The Chairman of the Committee advised that the brief would be
referred to staff for study, and that a staff report on this subject would
411, be presented to the Board at its meeting to be held on 27 April 1970.
4. Experimental French Immersion Course(
The Director of Education and the Superintendent of Program
Development submitted a report advising that during the present school year,
members of staff have visited French immersion courses which have been .
organized by various school boards and have discussed these programs with
the teachers and board officials concerned.
Reference was made to the kindergarten class being conducted by
the Ottawa Separate School Board which requires the child to attend school
for a half day in English and a half day in French. Visits were also made
to the total immersion kindergarten classes at Rockcliffe Park Public
School , and the experimental course at the Ottawa Board's Featherston Drive
school which involves teaching history in French to grade 7 students .
Particular attention was drawn to the extensive program undertaken by the
St. Lambert Elementary School of the South Shore Regional Board in the
Montreal area. The program at present encompasses students from kinder-
garten to grade 4. English is introduced at grade 2 and increased each year
so that it becomes the predominant language of instruction by grades 6 or
7. The quality of French spoken is very impressive and the children who
have learned to read first in French and then in English did not seem to
have fallen behind in their ability to read in English when compared with
111/
Appendix, page 154
EDUCATIONAL POLICIES
REPORT. NO. 4 6 April 1970
the control group in the same school . It was noted, however, the Board
in St. Lambert has had difficulty in obtaining suitable texts and other
printed material , as well as qualified teachers .
Mrs . M. Travers, French Consultant for the Carleton Board, and
Mr. A. MacKay, Program Consultant in French for Secondary Schools , Ottawa
Board of Education, were present at the meeting to discuss a proposal to
introduce an experimental French immersion program in Carleton. Such an
experiment would be conducted in a Carleton school where support of the
parents would be assured, before the experiment begins . Participation in
the experimental classes would be on a voluntary basis . It was recommended
that such an experiment should have the benefit of proper research design
and an effective evaluation procedure. It was noted that the Ottawa Board
of Education has sought the assistance of the Ontario Institute for Studies
in Education in its experimental French immersion courses , which it has
just launched in 48 kindergarten classes .
It was the feeling of some Trustees that sufficient experimentation
had been done in this field and that the Board could derive benefits from
these previous experiements, and should be considering a program presentation
outlining the extent of a program which could be undertaken now with avail-
able teachers and resources . However, Mrs. Travers suggested that the Carleton
Board should only attempt a smaller experimental program at this time so that
staff could obtain experience with this type of programing. She stressed
that only qualified teachers should be employed for the classes , so that the
quality of instruction would be as high as in other kindergarten or primary
class . She also noted that although there is an adequate supply of French
texts for French speaking children, there are difficulties in obtaining
printed materials in French for those who are studying French as a second
language.
Your Committee recommends , on motion by Trustee Handleman, THAT
the Board ask the Ontario Institute for Studies in Education to assist in
the evaluation of a French immersion program to be conducted at the kinder-
garten or primary level in. selected school or schools , as soon as possible.
5. Profile of Middle School Program - Sir Winston Churchill
Public School
Mr. J . W. Jarrett, Principal , Mr. Winston Latrourelie, Vice-
principal , Mr. Allan Kathnelson, English, Mr. Robert Johnston, History
and Geography, and Mr. Donald Garbutt, Music, were present at the meeting
to give a profile on the organizational plan for the Sir Winston Churchill
Public School , which offers a middle school program for grades 7 and 8.
Appendix, page 155
•
EDUCATIONAL POLICIES
REPORT NO. 4 6 April 1970
A detailed report outlining the organizational plan was distributed
to Trustees . Using an overhead projector and slides, Mr. Jarrett showed the
children in the school in their various class activities and on field trips ,
and also illustrated their art, metalwork, handicrafts and homemaking. Mr.
Jarrett explained that the key organizational problem in an intermediate
school was to devise a structure which permitted the teachers to get to know
their students and at the same time provide for a fairly high degree of teacher
specialization. Such a structure has to combine the flexibility required to
meet the individual student needs and also a rotary timetable to accommodate
teacher specialization. At Sir Winston Churchill , this is achieved by sub-
dividing the school into six autonomous houses of four classes each. Each
house is the exclusive responsibility of a Core Team of four teachers who
teach the core subjects (English, History, Geography, Mathematics & Science) .
These Core Teams are allotted blocks of time and decide on the timetabling of
the different subjects within these blocks . Teachers are able to get to
know their students because of the limited number of pupils in each house
and because of the opportunity of sharing observations with the other members
of the team. Teacher specialisation can also be handled flexibly as all
members of a core team can combine to work on skills in one subject area
if deemed necesary or they can develop an integrated unit of work when
appropriate.
Subjects in the arts program are offered as electives based on the
students interest and ability, with the final choice left to the teachers .
The school year is divided into two semesters of five months each and
electives are changed each semester in order to give pupils variety of art
subjects . In this way, pupils change art electives four times during their
two years at the school . The Arts program is divided into the following
four main areas : music, art, industrial arts & home economics and theatre arts .
Mr. Jarrett went on to explain how the timetabling allows each core -
team to have four one hour periods per cycle for planning program, time-
tabling, pupil evaluation, report writing and interviews . He also explained
the role of the Advisory Committee, composed of the Principal , Vice-Principal ,
_ Core Team Chairman, Arts Team Chairman and Guidance Teacher, which meets
once a month to discuss issues of policy.
The members of Mr. Jarrett's staff who were present each explained
how the flexible program worked in their particular areas . (Copies of the
organizational plan are available through the office of the Assistant
Secretary.)
On behalf of the Committee, the Chairman extended appreciation to
Mr. Jarrett and his staff for their informative and interesting presentation.
Appendix, page 156
•
EDUCATIONAL POLICIES
REPORT NO. 4 6 April 1970
6. Bells Corners Middle School - location
Trustee Handleman raised the question of the temporary location of
the Bells Corners Middle School which is scheduled to come into operation in
September of this year. He advised that the parents of some of the students
who will be attending the school appear to be getting misleading information
as to its location and suggested this matter be looked into.
It was noted that no final decision has yet been taken as to the
temporary location for the school in September, and no official communications
have been issued to date. The Director advised that he will take Trustee
Handleman 's remarks under advisement.
7. Gloucester High School Shift System
Trustee Lemieux drew attention to a situation at Gloucester High
School involving seven students who wish to take Grade 13 Latin in September.
Due to the shift system, these students will have to attend afternoon school
to obtain instruction in Latin instead of in the morning: • The students
live in Beacon Hill , Edwards and Manotick and Trustee Lemieux suggested it
would be expensive to transport these students to afternoon school instead
of the morning school along with the other students in their neighbourhood.
It was advised that all of the option sheets have not yet been
returned for the school , and problems of this nature would be studied by
Mr. A. A. Carr, Area Superintendent (East) .
8. Report of A.S .C.D. Conference, March 14-18
The Superintendent of Program Development submitted a report on
his attendance at the 25th Annual Conference of the Association for Super-
vision and Curriculum Development which was held in San Francisco from 14
to 18 March 1970. The theme for the meeting was "A Man for Tomorrows ' World" .
emphasizing the need to make public education more relevant and responsive
to human need.
Mr. Gardner described his attendance at an "Action Lab" which met
for Tour days under the general title of "Curriculum" which was designed to
help the participants deal in a comprehensive and practical way with the
forces and people invloved in curriculum and instructional decisions . He
concluded his comprehensive report by describing a speech by Dr. Walter .
Bord of the Far West Regional Educational Laboratory on strategies for
bringing about changes in education, and on his visit to San Francisco's
Lowell High School . Noted.
Appendix, page 157
(Revised)
•
EDUCATIONAL POLICIES
REPORT NO. 4 6 April 197Q .
9. T.F.C. and O.S.S.T.F. Professional Development Conferences
The Committee had before it information on two programs being
organized by the Professional Development Committees of the Ontario Public
School Men Teachers ' Federation and the Teachers ' Federation of Carleton,
viz:
4 April 1970 - Glen Ogilvie Public School
"The Resource Centre in the 70's"
18 & 25 April - Sir Winston Churchill Public School
1970 "Implementing a Learning-Centred Program" .
The Committee also noted information on a two day professional
development workshop being organized by O.S.S.T.F. , District 26, on 24
and 25 April 1970 at Highland Park High School , on the theme "Change in
Education - Evolution or Revolution?"
10. Ontario Educational Research Council Conference
The Director of Education submitted for information an communication
from the Ontario Educational Research Council advising that it is holding
its Sixth Workshop on Classroom Research at the Royal York Hotel , Toronto,
8 and 9 May 1970. Noted.
11 . Preliminary Report of the Committee on Multiple Points of
Entry to Kindergarten
Your Committee received in private a preliminary report prepared
by a staff committee on Multiple Points of Entry to Kindergarten. Your
Committee met with the various members of the staff Committee and discussed
this preliminary report at some length (per Private Session Minutes of
this date ) .
It is reported that this matter will be the subject of further
study by the staff committee, and an additional report can be anticipated
in the near future.
The meeting adjourned at 11 :55 p.m.
Respectfully submitted
Mrs . L. McIntosh
CHAIRMAN OF COMMITTEE
Received by the Board, 13 April 1970 Appendix, page 158
Board Minute No. 111
Recommendation in RPnnrt itpm [1 arinnf d
THE CARLETON BOARD OF EDUCATIO N
r \,
REPORT NO. 9
COMMITTEE OF THE WHOLE
Monday, 13 April 1970
• To the Board of Education
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
' at 7:15 p.m. , with Trustee V. Barsona in the Chair.
• Also present: Trustees Arthur, Clarke, Drew, Dakin, Handleman,
Harkness, Harris, Hicks, James, Lemieux,
• Macdonald, McIntosh, Moore, Nutter and Wilson
Not present: Trustees Hogan and Reitz
Staff, present: S. J. Berry, Director of Education
I . G. Jones, Superintendent of Student Services
• J . C. Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of Academic Personn
= •
T. D. Moore, Superintendent of Finance & Administrati'
• A. A. Carr, Area Superintendent (East)
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance & Operations
.R. G. Jenkins, Controller of Finance
D. D. Andress , Planning .Officer
P. A. Laverance, Assistant Secretary
1 . • Salary Negotiating Committee Report
Your Committee received a verbal report from Trustee James , Chairman
of the Salary Negotiating Committee, concerning the status of negotiations with
the O.S .S.T.F. and gave certain directions to the Committee (as recorded in
Private Session Minutes) . •
2. Academic.Staff Changes •
Your Committee recommends , on motion by Trustee Hicks , based on a
report submitted by the Director of Education and the Superintendent of
Academic Personnel , THAT the Board approve the following recommended academic
• staff changes:
•
Appendix, page 159
COMMITTEE OF THE WHOLE
REPORT NO: 9 13 April 1970
l � Name
School Effective Date
Resignations
• THAT the following resignations be accepted, effective on the
dates indicated:
Barber, Miss Gail City View P.S. 30 June 1970
Bradley, Mrs. Anna '. Bayshore P.S. 30 June 1970
Brydges,`Mrs. Marie Goulbourn P.S. 30 June 1970
Cox, Miss Leona F. Fai•rfield P.S. 30 June 1970
Doyle, Mrs . Jennifer Henry Munro P.S. 31 May 1970
Gaudreau, Mrs: L Graham Park P.S. 30 June 1970
Gibson, Mrs'. M. Huntley Centennial. P.S. 30 June 1970
Hope, Miss Susan Bayshore P.S. 30 June 1970
Jakes, Miss Lynette Brook Lane P.S. , 30 June 1970
Jones, Mrs. P.J. Sir Winston Churchill P.S. 30 June 1970
= King, Miss Susan Blackburn P.S. 30 June 1970.
• Mills, Miss Evelyn " City :.View P.S. 30 June 1970
Quamme, ,Mrs G. Centgry P.S. 30 June 1970
Ramilli , Remo Manotick P.S. 30 June 1970
Tennant, Miss Anne Manotick .P.S. 30 June 1970
• Trimble, Mrs Eileen .... Stephen Leacock P.S. 30 June 1970
Vanderwalr, Mrs.'Dianne . Stephen Leacock P.S. 30 June 1970
Wannop, Miss J. Blackburn P.S. 30 June 1970
= Watkins, Mrs. C. I. Metcalfe P.S. 30 June 1970
i Retirement
Stickells , Mrs: Edith J . Blossom Park P.S. 30 June 1970
Termination of Probationary Contract •
Dafoe,' Mrs. June C. Confederation H.S.
Fraser, Mrs :: Gail Anne Bell ,H.S..
•
Williams, Miss Linda Huntley CentennialP.S.
R
Appendix, p`age 160
COMMITTEE OF THE WHOLE
REPORT NO. 9 13 April 1970
Headship Appointments
THAT the Board approve the following Headship appointments , effective
1 September 1970, at. salaries in accordance with the schedule in
effect: •
Brophy, Patrick Commercial Head, Osgoode .H.S
(presently at South Carleton H.S. )
Lafreniere, Gaetan Moderns Head, North-East Gloucester H.S.
(presently at Gloucester H.S..)
Appointments
THAT the Board approve the following appointments to teaching positions,
effective on the dates indicated:
Graham, Mrs. Jocelyn Queenswood P.S. . 31 March 1970
(Replacing Miss E. Hoganson) ;' $5,600
Hoogenraad, Arie Merivale H.S. 1 September
(Returning from leave of absence) In accordance with
schedule in effect.
•
Requests for Leave of Absence
THAT the Board grant leave of absence to the following teachers
for the 1970-71 school year, for the reasons indicated:
McHoul, Mrs. Stella Parkwood Hills P.S.
(Return to University) "
McLeod, Mrs. Edna E. Parkwood Hills P.S.
(Maternity reasons)
Rescisionof Sabbatical Leave ,
i THAT the Board rescind Sabbatical Leave granted to Mr. J.G.F. Henneberry,
Gloucester. H.S. , for the 1970-71 school year (reference Board Minutes
12 January 1970, item 5(e)(iv).) at the request of Mr. Henneberry in view
' of his promotion to Department Headship at the new North-East `—
Gloucester Secondary, School .
3. Appointment of Elementary School Vice-Principals
. • Your Committee recommends, on motion `by Trustee Dakin based on a
report submitted by the Director ,of Education and the Superintendent of Academic
Appendix, page 161
COMMITTEE OF THE WHOLE
REPORT NO. 9 13 April 1970 .
Personnel , THAT the Board approve the appointment of the following Vice-
Principals in elementary schools, effective 1 September 1970, at salaries,
in accordance with the schedule:
J e
Name School (from previous school )
Adair, Henry / Fisher Heights P.S.
(Bayshore P.S.)
Brown, Donald ,-Blossom Park P.S.
' (Roland Michener
Coleman,;_ Ronald Brook Lane P.S.
(City View P.S.)
Cooper, Mrs. Frances Stittsville P.S.
(Stittsville P.S. )
Kathnelson, Allan Bell Middle School
(Sir Winston Churchill P.S. )
MacKay, Michael' Beacon North P.S.
(Bells Corners P.S.)
Preston,:` Donald Stephen Leacock P.S.
(Sir Winston Churchill P.S. )
Regenwetter, David Queenswood P.S.
(Queenswood P.S. )
Salo, Allan Leslie Park P.S.
(Glen Ogilvie P .S.)
Thicke, Robert Fitzroy Centennial P.S.
(Huntley Centennial P.S.)
4. Non-Academic Staff Changes
Your Committee recommends on motion by Trustee Moore, based on reports
submitted by the Director of Education and the Superintendent of Finance and
Administration, THAT the Board approve the following non-academic staff changes:
a) 'Resignations
THAT the following resignations of Carestaff.be accepted effective
on the dates indicated
Appendix, page 162
• COMMITTEE OF THE WHOLE
REPOT NO. 9 13 April 1970
i) Richer, R. P. , .Custodian,' Merivale High School ,
effective 31 March 1970
ii) Giff, F , Custodian, Sir Winston Churchill Public
• School , effective 26'.March 1970. .
b) Appointments
THAT. the following appointments of Carestaff be approved,
at the salaries and effective on the dates indicated:
i) `" Chojnacki ,. B. , Custodian I , Sir Robert
. _ Borden High
School -effective 31 March 1970, at an annual
salary, of $4,700.00.
) Ilott, P.. , Custodian I , S;ir Winston Churchill Public
School , .effective 6 April: 1970, at an annual salary,
of. $4,700.00
c) Transfer
THAT, Mrs : -Kaye Hyndman, Accounting Department, be transferred to
- the position of Secretary I , North-East Gloucester Secondary
School , effective 17 April 1970, with no change in salary
5 Ac uisition of site for New Elementa
ry q School in Beacon Hill
North. .
The. Director of Education and ,the Superintendent of Finance and
Administration submitted a report, together with a communication dated 9 April
1970,` from .Minto. Construction Co. Limited, with reference to the proposed
acquisiton from Minto of a 7.0002 acre site for the Beacon Hill North
elementary. school. :;;' .
Your. Committee recommends, on<motion' by Trustee McIntosh based on
the foregoing report, THAT the Board authorize staff to complete` negotiations
' to purchase a 7.0002 acre site for the Beacon Hill North Elementary School
from the Minto Construction Co. Limited; being. Block "A" , Registered Plan
L = 818, Reserved School Site "Beaconwood" , Township of Gloucester, at a price
of $99,681 .48 ($14,239.80."per acre).; plus :interest at:,6% per annum, less legal
fees , from 1 October 1969
6 Expropriation of Lands - Part of :Queenswood Public School Site
Your Committee recommends, on motion by Trustee Harkness based on a
report submitted by the Director of Education and the Superintendent of Finance
' Appendix, page 163
COMMITTEE OF THE WHOLE
REPORT;NO., 9 ,13 April 1970
• and Administration; THAT .the Board authorize staff to complete negotiations
for the acquisition of 4.065-acres from the Christian Brothers, for part of
the Queenswood Public School;. site, at a...price agreed to in Committee (per
Private Session Minutes) .
7. Report re Maintenance and -Operations Division
Your Committee reports having received, on motion by Trustee Dakin,
a'report -submitted by. the Director of Education and the Superintendent of
Finance and;Administration, concerning the Maintenance and Operations Division,
pursuant to Report No: 8, Committeeof the Whole, 7 April 1970, item 1 (c) .
-8. : School Site in Subdivision T-20145, Township of Gloucester
r and City of Ottawa
The Director of Education and 'the Planning Officer submitted a
report concerning proposed Subdivision T-20145, Township of Gloucester and
City 'of Ottawa, Ogilvie' Road at Bathgate Drive, ."Campeau Corporation",
together with a letter, dated 2 April 1970, from the developer concerning
acquisition of a school site in the subdivision It was advised in the
report that the..Ottawa Board of Education, in a resolution passed on 25
February 1970, has requested The Carleton Board of Education to provide
s education for the children who will be resident in:the city portion of this
Subdivision, as there is not sufficient proposed development within the city
boundaries to warrant additional construction. It was also advised that
the proposed subdivision has :received initial approval of the Department of
<.. Municipal Affairs with several provisos,: including that satisfactory arrange-
ments"':be ,made with: this Board for a school site.
Your. Committee recommends', on motion by Trustee McIntosh, as
follows:
a) '`;' . THAT The- Carleton Board of Education provide education (on a
fee basis) for Children emanating from the portion of Sub
division T.-20145 lying within :the Cityof Ottawa, as requested
Y 9 Q
by the Ottawa Board of Education; and that the Ottawa Board of
Education be so advised
b) . THAT the Board authorize staff to take an option to purchase a
site of approximately 6 acres in Part of Lot 23, Concession I ,
0.F. , '.'Garsons: Grove", -for elementary school purposes,` at, a
price Df $13,000.00 per acre plus interest at 9% per annum after
• 31 December 1970 if not acquired.by that date;-` and
c) ' THAT the Minister of Municipa:T-Affairs be advised that his
Condit-ions concerning Subdivision T-20145 relative to The Carleton
Board of Education nave been meta
Appendix, page 164
COMMITTEE OF. THE WHOLE
REPORT NO. ,g 13 April 1970
9. School Site, Subdivision T-20167, Township of Nepean
The Director of. Education andthe Planning Officer submitted a report
concerning a proposed school site in Subdivision T-20167, Township of Nepean,
94estcliff Estates", Trendsetter Developments Limited, together with a letter
• dated 3 April 1970' received from the developer outlining various prices for
the land in question if acquired by certain dates.
Your Committee recommends, on motion by Trustee. Arthur, THAT the
Board authorize staff: to proceed to take an option to purchase a six acre
site with. 400' .frontage on Seyton Drive,' Proposed Subdivision.T-20167, Township
• of Nepean, Lots 32-35, Conc. 5, R.F. , ."Westcliffe Estates", for elementary
school- purposes , from Trendsetter Developments Limited, with prices based on
closing dates as follows :
$17,150. per acre if paid for prior to 1 January 1971 ;
$18,690. per acre if:. paid'-;,for on or after 1 January 1971
and prior to 1 January 1972;
$20,375.. per acre if paid for `on or after 1 January 1972
and prior. to 1 January 1973;
— withthe..proviso that if Phase II of•the- above subdivision is not proceeded
with by 1 January 1973, The Carleton Board of Education has an option to purchase
the site for a total price of $72,000.00.
10 Private Matters
Two additional private matters were considered, as recorded in the
Private Session. Minutes ofthis date (re ;Richmond Public School site expansion
and financial assistance re school accident) .
• Respectfully submitted
;.# ; V. Barsona
CHAIRMAN`OF COMMITTEE
Adopted by the Board, 13 April 1970
Board Minute No. 109-70
Appendix, page 165
THE CARLETON BOARD OF EDUCATIO •
N
11r REPORT 'NO. 7
•
' PLANNING AND OPERATIONS COMMITTEE
Monday, 13 April 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 10:45 p.m. , with Trustee W. R: Dakin in the Chair.
Also present': Trustees Arthur, Clarke, Drew, Handl eman , Harris ,
Hicks , Lemieux, Macdonald, McIntosh,, Moore,
Nutter and Wilson
Not present: Trustees Barsona, Harkness , Hogan, James and
' Reitz
Staff present: S. J. Berry, Director. of Education J. C. Gardner, Superintendent of Program
Development
I. G. Jones, Superintendent of Student Services
T. D. Moore, Superintendent of Finance and
Administration
® A. A. Carr;. Area Superintendent (East)
S. S. Katz; Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and
Operations
R. G. Jenkins , Controller of Finance
D. D. Andress , Planning Officer
P. A. Laverance,. Assistant Secretary
P. A. Perrault .
•
1 : Construction Committee` Status Reports
a) Bells Corners Middle School
Trustee Harris , on behalf of the Construction Project Committee,
Bells Corners Middle School , reported that since the Board
approval of conceptual plans , a meeting has been held with the
architects on the project, Hans Stutz, to review progress on the
plans.
b) Beacon Hill North Elementary School
Trustee McIntosh reported that plans were proceeding for the Beacon
Hill North Elementary School , and that the Board could proceed to
purchase the site for the school (See also Report No. 9 , Committee of
the Whole, item No. 5) .
•
Appendix, page 166
Planning and Operations Committee _
Report No. 7 13 April 1970
c) . French Language Secondary School
In Trustee. Barsona's absence, Mr. W. R. McGillivray, Superintendent
of Academic Personnel ,reported that negotiations have begun for a.
site for the new French language secondary school . In the presence __
1 of architects on the project, the Committee met with the Planning
Board and official of the Algonquin College to discuss various
facets of .schoolsprogram. It was noted that the school would
accommodate approximately 1200 students and the proposed ,opening
date is 1972.
2. Earl of March Secondary School - Change Order No. 14
• Your Committee recommends , on motion by Trustee Clarke based on a
report, submitted by the Director of Education and Superintendent of Finance
and Administration, THAT the Board approve Change Order No. 14, Earl of
March Secondary School , to cover substitution of one foundation system for
another, and rock excavation instead of earth excavation, due to bedrock
encountered at a higher elevation than anticipated in the soil borings ,
as follows: .
•
Alterations to piling system $ 1 ,623.06
Alterations to footings in Block 4
3,636.63
Alterations to. footings in Blocks 1 , 2, 3 1 ,041 .44
. Extra rock excavation encountered in basement area 21 ,420.00
TOTAL EXTRA $27,721 .13
3. Sir Robert Borden High School - 'Final Change Orders
• Your% Committee recommends , on motion by Trustee Nutter based on
a report submitted by the Director of Education and Superintendent of Finance
and Administration; THAT the Board approve the following Change Orders on
• the Sir Robert Borden High School construction project: .
- No. 25 '- Revisions to electrical system $ 1 ,373.16 .
- No. 31 - Addition of bifoldi.ng doors to
' principal 's closet 106.95
I No. 33 - Addition commercial receptacles 1 ,436.87
- fdo. 35 - Addition of reheat coil relays
1 ,517.02
• - No. 36 - Revision of kitchen electrical . 440.62
No. 38 - Revision of gym fir.ehose cabinets 479.55
- No. 39 - Delete.;music•.room platforms (259.00) Credit
` - No. 40 -, Relocation Of .sink and sink counter.
unit in music room 890.10
- No. 41 - Adjustments to P.C. allowances . 241 .94
I...--- - No. 42 - Additional finishing-hardware 383.95
�, - No.- 43 - Final contract adjustment (15,000.00) Credit
TOTAL CREDIT • $8,388.84
Appendix, page 167
is
1p Planning and Operations Committee
Report No. 7 - 13 April 1970
- A
Trustee Handleman requested information as to the disposition of
any balances in debenture funds left to the credit of projects after their completion
He suggested that the staff. submit statements periodically on any such balances .
The. Superintendent of Finance and Administration advised the audit is
almost, complete on the capital account and every building project will be listed
with a statement as to the balances in the account. Regular reports will be
submitted to Trustees as to the disposition of these funds. Noted.
4.- Goulbourn Public School Addition - Change Order No. 4
Your Committee recommends, on motion, by Trustee Arthur based on a
report submitted by the Director of Education and Superintendent of. Finance
and Administration, THAT the Board approve Change Order No. 4 on .the addition
' to Goulbourn Public School , in _the total amount of $314.51 for the removal of
two existing outdoor speakers and installation of two Atlas PR-10, 10 inch
, speaker horns in their place.
5. Accounts for Approval •
lb /our Committee recommends, on motion by Trustee Nutter, THAT the
Board approve the following Quick Pays for the months of February and March
1970
February -
Quick Pay, No. 17 Cheque Nos 1-85 - 147
426 - 428
681 - 687
688A - 690A
695
717 - 725
1060 - 1062 $ 2,193,222.96
March
Quick Pay No. 18 ' Cheque Nos. 1108 - 1157 - 28,925.93
Quick Pay„ No. 19 Cheque Nos. 1158 - 1201 35,283.95
Quick Pay No. 20 Cheque Nos. 1202 - 1227 21 ,018.66
Quick Pay No. 21 Cheque Nos. 1228 - 1288 14,438.52
Quick Pay No. 22 Cheque Nos. 1289 - 1352A
1353 - 1393 42 932.21
Quick Pay No. 23 Cheque. Nos. 1394 1485 , 209,175.32
• Quick Pay No. 24 Cheque Nos. 1486 - 1500
1500A + 1626A
1501 - 1625
1627 - 1660
1626
40, ,
1661 - 1706 - 444,167.10
Appendix, page '168
A -
Planning and Operations Committee
Report No. 7 13 April 1970 ' •
Quick Pay No 25 Cheque Nos. 1707 - 1724
1352
1725 - 1771 30,541 .39
Quick Pay No. 26 Cheque No . 1772 - 1844 , 115,336.58
Quick Pay No. 27 Cheque Nos. 1845 - 1891 21 ,374.38
Quick Pay NO. 28 Cheque Nos . 1892 - 1956 519 ,548.06
. Quick Pay No. 29 Cheque Nos . 1957 - 1962 40,248.41
Quick Pay No. 30 Cheque Nos. 1963 - 1972
1972A - 1981 424,167.47
• •
$4,140,380.94
' 6. Proposed Policy re Courses for Employees
The Director of Education and the Superintendent of Finance and
Administration submitted a report recommending that in order to encourage
non-academic staff to take recognized extension courses , the Board agree
to pay 50% of the fees for such courses , up to a maximum of $75.00, provided
the course is approved by the Director of Education and the Superintendent of
Finance and Administration and is completed successfully.
It was advised that the proposed policy was designed to offer incentives
• to non-teaching staff to upgrade their qualifications , similar to the incentives
• offered to the teaching staff through upward adjustments in the salary grid
for successful completion of certain types of courses. However, Trustee
Macdonald pointed out that grid incentives for teachers only apply to upgrading
• courses and not to updating courses , and suggested any policy adopted by the
Board should be made applicable to all employees. Some concern was expressed
at the' financial implications of such a broad policy.
Trustee Macdonald moved as follows:
a) THAT the Board establish a policy that encourages employees of the
• Board to take recognized extension courses; and
b) THAT upon successful completion of a course approved by the Director
of Education and the appropriate Superintendent, the Board agree
to pay one half of the tuition fees involved to a maximum of $75.00
for each course.
At the request of. Trustee Drew: the vote was taken separately on
parts a) and b) of Trustee Macdonald's motion.
Your Committee reports that part a) of' Trustee' Macdonald's motion
was lost, an.d therefore part b) of the motion was not put to the vote.
----
Appendix, page 169
Planning 'and Operations ,Committee
Report No. 7 13 April 1970 1 '
\' 7. Earl of March Attendance Area
The Director of Education and the Area Superintendent (West) submitted
a report recommending a revision to the attendance area for the Earl of March
Secondary School , as approved by, the Boardof 2 March 1970.
The effect of the revision was to rescind the previous decision to
allow students in Fitzroy or Torbolton the option of attending either
Arnprior District High School or the Earl `of March Secondary School , and to
retain the area as part of the Arnprior District High School attendance area with
the proviso that certain students could apply for admission to Earl of March on
a "minor variance" basis. The application forms for "minor variance" admissions
were attached for information. A statement in the forms "that the Board does
not undertake to provide transportation in cases of internal transfer" was
struck out, as transportation will be provided in this instance for students
attending Earl of March on 'a minor variance basis. ,
Your Committee recommends , on motion by Trustee Hicks, as follows:
a) '. THAT the Board rescind its previous decision concerning the
1970-71 attendance area for the -Earl of March Secondary School
for students resident in Fitzroy or Torbolton Townships (Board
Minutes , 2' March 1970,' item 3, Earl of March attendance area,
` - , section d)) ; and
b) ; THAT -in lieu° thereof, the Board:,approve as follows :
"Students resident "in Fitzroy or Torbolton Townships
shall continue to attend Arnprior District High School .
Those students who are eligible to attend Earl of March
Secondary School by virtue of grade placement, and who
specifically wish to attend Earl of March Secondary
School , may make application 'for admission on a "minor `
variance" basis, for the 1970-71 school year.
It was noted that public meetings have been arranged in. the townships
concerned to initiate discussions with the parents with regard to establishing
attendance areas for the school y ears subsequent to 1970-71 .
8. Subdivision T-16081 , "Queenswood" ,Cumberland Township
•
. The Director of Education and the Planning Officer submitted a report
advising that a request has, been received from the Queenswood Land Associates
Limited 'for a letter of clearance' from the Board to permit registration of
200 lots in Subdivision T-16081 , "Queenswood", Cumberland Township. It was
advised that the capacity of the existing' Queenswood'Public School is 340
•
(with two portables ) and that projected enrolment for September of this year
is already 390. . However, it is planned to move Grades 6, 7 and 8 students
to the..Henry Munro Public School in September of 1971 , and make Queenswood a
k-5 school . If the 200 lots. in question were developed for occupancy in. May
or June of 1971 , September 197l ' enrolmentF-at Queenswood Would still 'be below
Appendix, page 170
Planning and Operations Committee
Report No. 7;. 13 April 1970 ,
the 1970 level ; although the school could not accommodate any new pupils
emanating from the development during the 1970-71 school year.
Your Committee recommends, on motion by Trustee Handleman based
on the foregoing report, THAT the Department of Municipal Affairs be advised:
a).:= THAT a critical accommodation problem exists in the area of the
Queenswood Public School for the 1970-71 school year, based on
anticipated development o.f .lots' already registered:
b) THAT the accommodation situation at Queenswood Public School will
be alleviated by .September 1971 :with ,the relocation of Grades 6, 7 and
8 students at the Henry Munro Public School ; and
cY THAT The Carleton Board of Education is unable to provide the
letter of clearance which has been requested by Queenswood Land
Associates Limited without further assurance that the proposed
200 lots for registration would not be developed and occupied for
the. 1970-71 school year. .
' 9.: Interim Report on Planning for Elementary School Facilities
in South/East Carleton
• The Director of Education and the Planning Officer submitted an
interim report •on planning for elementary school facilities in the south
eastern area of Carleton.
It was advised the study would be reasonably confined to the sparsely
populated area east of the Rideau River, and include the attendance areas of
Blossom Park and Rainsayville Public School since a degree of overcrowding
exists in the schools and since their attendance areas could become tributaries
to any new facilities. Making no allowance for changes in program (e.g.
special education classes) , a need presently exists for 115 pupil-places in
the area if temporary accommodation were to be eliminated. If the 2-4 room
schools in the area were phased out, the pupil-place deficit would increase to
1• 475. Future growth is estimated to be modest.
A number of questions were posed in the report as having a significant
' bearing on the accommodation situation in the area including the following:
a) . Are 2-4 room schools in the area to be closed and if so, when?
b) . Is the middle school concept tobe applied to relatively sparsely
populated areas and if so, how?
Appendix, page 171
I Planning and Operations Committee
111/ Report No. 7 13 April 1970
i
During the debate on this matter, a number of points were
raised, and the following is a summary:
a) The existing. Metcalfe Public School should be renovated, and a
I new school built. in Greely or Green Acres.
b) A middle school would not be justified if the distances students
must travel to attend were too great.
c) The Board should plan to, eliminate 2-4 room schools by September
of 1971 . <. .
d) . The Board should consider expanding a school on an existing site
to relieve overcrowding at Blossom Park,, Ramsayville and North .
1 Osgoode.
'1 e) Transportation is a critical ' factor in choosing the location for
!I a new facility in the area. . Such a location should be central
and ignore township boundaries.
Your Committee reports that on a suggestion by Trustee McIntosh,
it was agreed to request the Planning Officer to prepare a report on the
S
location of
. school population, roads; transportation requirements and
mileages involved for the south east area of Carleton, as soon as possible.
10. Sales Tax Refunds on Building Projects
•
Pursuant. to Report No. 2, Planning and Operations Committee, item 12,
23 February. 1970, the Director of Education and Superintendent of Finance
and Administration submitted a 'report on 'the question Of filing sales tax
claims for the Earl of MarchHigh School . '
• Your Committee recommends , . on motion by Trustee Handleman based
on the above report, THAT the Board authorize the staff to proceed with
arrangements to have Foster Business Services prepare claims on behalf of
the Board for the Earl of March Secondary. School , in accordance with the following
fee schedule:
-. No charge on the amount which would be 'recoverable by
the formula method. ,
-. 50% on the first $5,000 over the formula
- 30% on the next $5,000 . .
- 20% on the. next $10,000 - '
- 10% on the remainder '
(Fee schedule includes all travelling and other direct costs which may be
k--: involved in the preparation. of: the claims . )
Appendix, page 172
, I
Planning and Operations Committee
Al lis Report No. 7 13 April 1970
•
11 Long Term .Disability Plan •
• - The Director of Education and Superintendent of Finance and
Administration submitted a report advising that due to difficulties in obtaining
adequate participation in the Long Term Disability Plan offered through Mutual
• -of Omaha, it is intended to advise non-academic male staff that the plan cannot
be made available at the present time. Noted.
12. - Status Reports, Building Program.
The Committee had before it for information reports submitted by
the Director of Education. and Superintendent of Finance and Administration
regarding the status of the following school projects and building programs :
Brook Lane Public School - 'Addition -
Briargreen Public School
Earl of March Secondary School
Goulbourn Public School
Beacon Hill North - Elementary (K-5)
Osgoode High School - ?Addition . '
Gloucester North - New Secondary School
' New Elementary Middle School - Bells Corners
• Henry Munro Public School (Phase III)
Noted.,
' 13. Report - Matters of Arbitration
The Director of Education and Superintendent of Finance and Administration
submitted for information a report in reference to Arbitration matters. As a
result of the new appointments , •the arbitrating team is now comprised of the
following members:
- Mr. David Laird • • Mr. Paul Tetro •
Mr. D. Aubrey Moodie , Mr. Wallace Frazer
Mr. Douglas Rivington
It is noted that liaison committees have met with the Renfrew and
Lanark Board of Education and arrangements are being made to meet with other
area boards. The following items are being considered as matters for
arbitration:*
a) Surpluses and Deficits of former board
•
Teachers Salaries
Adjusted Grant Payments
Accounts Payable
Appendix, page 173
• •
Planning ..:and Operations Committee
Report No. 7 13 April 1970
Retirement Gratuity Payments '
Cancelled Insurance Premium Refunds
Outstanding Tuition Fees
b) Assets and Liabilities,
• Vacant Lands and Closed Schools .-: Clear interpretation
' of Bill 46 requested in this.regard; under consi derati on
try arbitrators.
School Buses. Consideration being given to evaluation
of former. Board-owned vehicles
•
14 Schedule of Maintenance Tenders .
The Director of Education and Superintendent of Finance and '
Administration submitted a report enclosing a copy of an advertisementwhich
will- be 'placed in local newspapers on the Board's general tendering requirements
for the maintenance program. In. the advertisement, it is' advised that the Board
will be tendering maintenance work on an invited bid basis between 22 April and
30 May; 1970, and .interested firms are invited to submit a written summary of
the services -they can perform.
It was noted that staff proposes-`to place before this Committee at
its next meeting a detailed schedule of tendering maintenance work, including
recommendations regarding public and invited tenders
15 Federal Grants in Lieu of Taxes
Your Committee recommends, on a .suggestion by Trustee Lemieux, THAT
the Board approach the Carleton area municipalities to press its claim that
a portion of Federal- grants paid in lieu of municipal taxes be allocated for
school purposes: .
The meeting adjourned 'at 12 07 p.m.
:: :Respectfully submitted,
W. .R. Dakin
CHAIRMANL OF THE COMMITTEE "
Received by the Board, ' 27 April 1970 ,
Board Minute No. 119
All recommendations were adopted.
n x, age 174
- Appendix, p
.i •
THE CARLETON BOARD OF EDUCATION
REPORT NO. 3
COMMUNITY PROGRAMS
Monday, 20 April 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Library of the Glen Cairn Public School , Hazeldean, Ontario commencing at
8:20 p.m. , with Trustee S. B. Handleman in the Chair.
Also present: Trustees Arthur, Barsona, Drew, Dakin, Harris,
Hicks, James, Lemieux, Macdonald, McIntosh,
Moore, Nutter and Reitz
Not present: Trustees Clarke, Harkness, Hogan and Wilson
Staff present: S. .J . Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I. G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personne'
T. D. Moore, Superintendent of Finance & Administratiof
R. E. Ingall , Area Superintendent (West)
R. G. Jenkins, Controller of Finance
P. A. Laverance, Assistant Secretary
1 . Glen Cairn Community Centre Agreement
Prior to considering the Agenda for the meeting, the members of the
Committee and guests briefly toured the new Community Centre facilities which
have been constructed adjacent to the school by the Township of Goulbourn
Community Centres Board. Among the guests was Mrs. Sally Beaton, Councillor,
representing the Corporation of the Township of Goulbourn.
The Community Centre has been built on land which was acquired
originally by The Carleton Board of Education, and is linked to the Glen Cairn
Public School by a passage way which has been financed by The Carleton Board.
During regular school hours pupils in the school will have the use of the
facilities under the sole direction, supervision and control of the personnel
of The Carleton Board. The Board also has the right to use facilities after
regular school hours at such times as are agreed between the-Township and
the Board. A cost sharing formula has been devised to apportion between the
Board and the Township certain costs relating to operating the facilities.
Appendix, page 175
• COMMUNITY PROGRAMS 20 April 1970
REPORT NO. 3
• Phase I of the Centre, containing general purpose rooms, gymnasium,
wading pool , temporary baseball diamond and site development are now ready, for
use, and phases II and III containing tennis courts, outdoor rink, permanent
baseball diamond, outdoor and indoor swimming facilities and related services
will be constructed at some future time.
This Committee noted that this was the first co-operative venture
undertaken by an area municipality and the Board to construct school and
recreation facilities in one complex,and it was hoped that this would be
only the first of many similar ventures .
Following the. tour, the members of the Committee and guests
returned to the school library to proceed with the meeting. Trustee Handleman,
Chairman of the Community Programs Committee, expressed appreciation to Mr.
Micheal Vyse, Principal of Glen Cairn Public School , for making the necessary
arrangements for the Committee to use the school facilities for this evening's
meeting .
•
2. Glen Cairn Community Centres Agreement
Pursuant to Board Minutes, 11 August 1969, Resolution No. 387-69,
your Committee had before it for consideration a revised proposed agreement
between the Carleton Board and the Township of Goulbourn whereby the
recreational facilities being constructed in Glen Cairn by the Township would
be made available for school purposes, with the apportionment of certain
operating costs between the Township and the Board.
Your Committee recommends, on motion by Trustee Moore, THAT the
Board enter into the aforementioned agreement with the Corporation of the
Township of Goulbourn.
3. Logo Competition
Pursuant to Report No. 6, Planning and Operations Committee, 31
March 1970, item 10, your Committee had before it for consideration a report
submitted by the Director of Education and the Assistant Secretary concerning
the four finalists in the Logo competition selected by the review team on
12 March 1970.
The designs submitted by the following students were in the final
run-off:
Jeff Baldock - Bells Corners Public School
Miles Johnson - Bell High School
Heidi Kennedy - Sir Robert Borden High School
Suzanne Pals - Confederation High School
Appendix, page 176
COMMUNITY PROGRAMS
REPORT NO. 3 20 April 1970
It was decided to proceed with the final selection by process of elimination.
The Assistant Secretary distributed ballot forms for the selection process.
On the first round of ballotting the designs submitted by Heidi Kennedy and
Jeff. Baldock were tied as runners-up, but neither the design submitted by
Suzanne Pals or Miles Johnston received a clear majority. It was decided
therefore to cast ballots again on the two leading designs. On the second
round of ballotting, the two leading designs drew equal votes. It was there-
fore decided that Suzanne Pals and Miles Johnston should be declared joint
winners and share first prize.
Your Committee recommends , on motion by Trustee Barsona, as follows:
a) THAT Suzanne Pals and Miles Johnson be declared joint winners
in the Board 's Logo Competition and share first prize of
$50.00;
•
b) THAT Heidi Kennedy and Jeff Baldock be declared joint runners-up
and be awarded second place prizes of tickets to the National
Arts Centre;
c) THAT the designs submitted by Suzanne Pals and Miles Johnson
• be sent to a commercial artist to see how they can be presented
most effectively for incorporation into Board stationary, pencils,
newspaper advertisements etc. , at an estimated cost of $50.00.
4. Neworld Educational Cruises
The Director of Education and the Superintendent of Student Services
submitted a report, together with material relating to Neworld Educational
Cruises which are offered by Neworld Educational Cruises Incorporated, a
non-profit organization operating under Canadian Federal Charter. It was advised
that Neworld Inc. operates on behalf of the British India Steam Navigation Co.
Ltd. and Air Canada to present the British India program of educational cruises
to secondary school students in Canada and the U.S.A.
• It was advised that Sir Robert Borden High School has indicated an
interest in taking part in this program of Neworld Cruises by taking a party of
students on a tour in Easter of 1972. Mr. M.M. Ryder of Air Canada and Mr. M.
Wheeler of Neworld Educational Tour Cruises Inc. were present at the meeting to
advise the Trustees on these tours. The Trustees were shown a film of a typical
cruise on the S.S. Navasa, one of the two ships used by British India Steam
Navigation Co. Ltd. for its educational cruise program. Mr. Wheeler advised
that since these cruises were organized in 1961 approximately 360,000 students
from twenty different countries have participated.
•
Appendix, page 177
COMMUNITY PROGRAMS
REPORT NO. 3 20 April 1970
The cruises are designed to make courses of studies more meaningful
and relevant by exposing students first hand to the peoples, customs and
historical backgrounds of other nations . The ships used are specially equipped
for education purposes with classrooms , lecture halls, libraries and various
audio-visual aids . Students are accompanied by their own teachers who act as
group leaders , at a ratio of one group leader to each 15 students . In addition,
each ship has a Director of Education and two deputies who are qualified teachers,
whose duties are to administer the school and organize all ship and shore
activities. Mr. Wheeler advised that tour itineraries can be arranged from
over 72 different world ports . Cruises last for two weeks .
Mr. G. M. Ferguson, Vice-Principal of Sir Robert Borden High School ,
was present at the meeting and advised that it is planned to seek the participation
of students in Grades 9, 10 and 11 in the Neworld Cruise being organized for
Easter of 1972. It is hoped that approximately 400 students will wish to take
part. In an initial canvass , about 100 students have shown interest in the cruise.
If the Board approves the proposed cruise, meetings will be held with parents to
explain the nature and purpose of the trip. It was noted that the proposed
cruise would take part at the end of March in 1972, one week as part of the
Easter vacation and one week falling in school time, at a cost per student of
approximately $425.00.
Your Committee also noted a communication, dated 3 March 1970, received
from Mr. C. Simpson, 41 Grady Crescent, Ottawa 6, stating that he and other
parents in the area do not agree with the Neworld cruises being offered through
the Sir Robert Borden High School , as this is an expensive luxury which parents
cannot afford, Also any amount of time spent out of the classroom on the tours
could have a detrimental effect on the participating students ' academic standing..
Mr. Simpson was in attendance at the meeting and expressed his opposition to
such tours being offered through schools, and suggested further that students
be first shown Canada before embarking on overseas tours .
During the debate, it was noted that it is a condition of the tour that
students participate in the insurance policy carried by Neworld through Lloyds of
London, and that this policy exonerates the Board of any liability. It was also
noted that if 400 students from Sir Robert Borden High School participate, this
will require approximately 25 teachers to act as group leaders . Mr. Ferguson
advised that it would be necessary to have some re-organization within the
school during the one week of the tour which falls within the spring term. The
• teachers left in the school would carry on the program, although it would be
necessary to have some additional supply teachers .
Your Committee recommends , on motion by Trustee Macdonald based on
the staff report, THAT the Board approve the participation of its secondary
school students in educational tours made available through chartered non-
profit travel organizations, subject to the approval of the Director of
Education and the securing of parental consent.
• Appendix, page 178
•
COMMUNITY PROGRAMS
REPORT NO. 3 20 April 1970
5. Queensway-Carleton Hospital Campaign
The Director of Education and the Superintendent of Student Services
submitted a report advising that Dr. Grant M. Carman, representing the
Queensway-Carleton Hospital Campaign Committee, has requested the opportunity
to address the Committee on a proposed plan to involve secondary school students
in a fund raising drive for the hospital .
Dr. Carman, and Mr. J.A. Carman, were present and advised that the
hospital is being built as a community hospital to serve the areas of Carleton
and western Ottawa. A community hospital is one in which the Board of
Directors and executives are elected from among the community membership rather
than appointed by some other organizations, such as a municipal corporation.
As this hospital is being built primarily for the future benefit of to-day's
young people, it was proposed to involve young people in this project. The
plan is to seek the co-operation of Carleton Secondary School students in
selling hospital memberships (approximately $2:00. ) in a house to house canvass ,
and not to have students solicit donations .
Your Committee recommends , on motion by Trustee Dakin, as follows :
a) THAT The Carleton Board of Education approve in principle
the request of the Queensway-Carleton Hospital Campaign
Committee for the participation of Carleton Secondary
School students in a house-to-house membership drive for
the hospital , through a one weekend blitz; and
b) THAT the Board's staff be directed to prepare a report
as to how this recommendation could best be implemented
and that this report be submitted to the Board as soon
as possible.
6. School Board Advisory Committees, Bill 241
Pursuant to Report No. 1 , Community Programs Committee, 16 February
1970, item 3, your Committee again had before it for consideration the question
of establishing a School Board Advisory Committee as authorized under Section
110 of the Schools Administration Act (Bill 241 ) .
• In a report submitted by the Director of Education and the Assistant
Secretary, it was advised that in addition to the four persons who made
representations to the Committee on this subject at the February 23rd meeting,
(Dr. E. Polonetsky, Mrs. K. Stanley, Mr. C. Monette and Mr. J. Henneberry)
Mr. M.S. Ansari , 13 High Park Crescent, Ottawa 15; and Mr. G. A. Olmstead,
12 Goodwin Avenue, Ottawa 5, have requested the opportunity to speak to the
Appendix, page 179
COMMUNITY PROGRAMS
REPORT NO. 3 20 April 1970
•
to the Committee. Mr. Ansari and Mr. Olmstead were present at the meeting.
Mr. Ansari advised that he is presently active in the formation
of a Carleton based Home and School Council , and trying to encourage
formation of more local Home and School Associations . He suggested that if
the Carleton Board were to establish a School Board Advisory Committee, the
representatives appointed from the Council would provide an effective means
of two-way communication between Carleton parents and the Trustees. He cited
a case of alleged discrimination on account of race or creed in a Carleton
school and suggested an Advisory Committee could play a role in alleviating
such incidents . It was suggested to Mr. Ansari that he may wish to notify
the Chairman of your Committee, in his capacity as Liaison representative
with Home and School Councils, of any such incidents.
Mr. Olmstead also spoke to the Committee in support of Advisory
Committees as being a way to achieve better communication with the Trustees.
The Chairman pointed out that this matter was closely allied with
the next item of business on the Agenda, viz, "Community Councils" , and
proposed that the two items be dealt with concurrently.
7. Community Councils
Continuing from item No. 6 above, the Committee studied a report
submitted by the Director of Education and the Superintendent of Student
Services with reference to the Board's relationship with Community Councils
(reference, Report No. 2, Community Programs Committee, 16 March 1970, item
4) . In this report, it, was suggested that this question be approached on
the following two levels:
a) the immediate concerns of the Community Councils
presently operating in Merivale and Gloucester
High Schools,concerning their 1970-71 operations;
and
b) the future role of Community Councils in the Board's
long term program of community involvement.
With respect to the Merivale and Gloucester Councils, it was suggested
they be encouraged to continue their programs for the 1970-71 school year as in
the past, with some consideration given to summer programs . Also, the Board
should continue to provide the assistance of Co-ordinators for each group, and
permit either group to expand activities into neighbouring elementary schools
should space become a problem.
•
Appendix, page 180
COMMUNITY PROGRAMS
REPORT NO. 3 20 April 1970
As to the future role of Community Councils , it was suggested that
this be the subject of a substantial study involving the Trustees and staff.
Your Committee recommends , on motion by Trustee McIntosh, as follows :
a) THAT the Board establish an Ad Hoc Committee on Community
Involvement with powers to study:
i ) the legislation affecting possible joint action
of the various municipal bodies in the community.
. ii ) the Board's present relationships with the various
municipal , educational and recreational agencies in
the community; such as , library boards, recreation
authorities, municipal councils.
iii ) the Board's present relationship to other groups in
the community interested in education and recreation;
e.g. , home and schools , ratepayers groups , community
councils.
iv) the possibilities of community involvement through
Advisory Committees for local schools , families of
schools , or for the Board of Education as a whole.
v) the experience of other jurisdictions in programs
of school and community co-operation;
b) THAT the -Ad Hoc Committee be empowered to develop a set of policy
statements on this subject for consideration by the members
of the Board; and
c) THAT the Ad Hoc Committee be authorized to report regularly
to the Community Programs Committee.
8. Appointment of Gloucester Library Board
The Director of Education and the Assistant Secretary submitted a
communication, dated 20 March 1970, received from Mr. T. J. Wilkins , Chairman
Township of Gloucester Library Board, advising that the term of office of Mrs.
J.M. Milligan, one of the Carleton Board appointees on the Library Board,
expires 31 March 1970. The other two Carleton Board appointees on the Library
Board, appointed under authority of the Public Libraries Act, 1966, were noted
as follows :
Dr. R. J. E. Brown Term expires 1 April 1972
Mrs. G. D. Hobson Term expires 1 June 1971
Appendix, page 181
•
COMMUNITY PROGRAMS
• REPORT NO. 3 20 April 1970
Trustee Lemieux moved that the Board re-appoint Mrs . J. M. Milligan
to the Gloucester Public Library Board for a further three year term expiring
31 March 1970.
Your Committee reports that, on motion by Trustee Dakin , it was
agreed to defer consideration of this matter until the next meeting of this
Committee, pending the submission of a curriculum vitae for Mrs. Milligan .
9. 0. I .S.E. 1970 School Board Conference
The Director of Education and the Superintendent of Student Services
submitted for information a communication, dated 11 March 1970, received from
the Ontario Institute for Studies in Education, with respect to the 1970 School
Board Conference sponsored by O. I .S.E. and the Ontario School Trustees '
Council , which will be held in Toronto from June 15th to 17th. The conference
will focus on problems of School System-Community relationships and communication.
Noted.
10. Steel Tenders , North-East Gloucester Secondary School
Trustee Handleman vacated the Chair in order to present a report of
the Construction Project Committee, North-East Gloucester Secondary School .
The Chair was assumed by Trustee V. Barsona during consideration of this
matter.
Trustee Handleman advised that tenders for steel work on the North-
' East Gloucester Secondary School were received this afternoon at 3:00 p.m.
in the offices of Craig and Kohler, Architects on the project, with the
Controller of Maintenance and Operations and himself in attendance. Tenders
received were noted as follows :
M. Zagerman & Co. Limited, Ottawa $ 164,600
Dominion Bridge, Montreal 170,700
Camron Steel 198,792
Standard Structural 205,600
Frankel Steel 205,800
The budgetted figure for this component Of the project is $186,060.
In addition, there is a maximum allowance of 5% for additional steel based on
incomplete drawings. The Architects and the Quantity Surveyors are presently
reviewing the bids and analysing unit prices which could change the overall bids .
Further, negotiations must be conducted with the two lowest bidders to determine
the price which the Board must pay for production of shop drawings in the
event the project is cancelled before the general contract is awarded. This
figure could also influence the decision as to which firm is declared successful
bidder.
Appendix, page 182
COMMUNITY PROGRAMS
REPORT NO. 3 20 April 1970
Your Committee recommends , on motion by Trustee Handleman , as follows :
a) THAT the Board authorize the issuance of a Letter of Intent
to the successful bidder on steel work for the North-East
Gloucester Secondary School , to be chosen from Zagerman of
Ottawa and Dominion Bridge of Montreal , in order that the
successful firm may place mill orders and start shop
drawings ; and •
b) THAT in the event the project is cancelled before a general
contract is awarded, the Board agree to pay the costs of
production of the shop drawings for a sum to be agreed with
the successful bidder.
11 . Annual Report, Merivale High SchooT Community Council
Your Committee noted the Annual Report of the Merivale High School
Community Council for the 1969-70 Year.
12. Communication, Mr. Pierre Tessier
Your Committee was pleased to note a communication , dated 2 April
_ 1970, received from Mr. Pierre Tessier, Recreation Director for March Township,
expressing appreciation to the Board for the opportunity to use schools in
March Township under its "free use" policy, which has enabled the Recreation
Department to increase the number of activities and quality of program.
13. Communication , Mrs. Wendy Hebbert
Your Committee was pleased to note a communication received from.
Mrs. Wendy Hebbert, Principal of the West End School of Dancing, extending
appreciation to the Board for reviewing the fees charged to her for the use
of Bayshore Public School during the current school year.
Your Committee also noted a report submitted by the Director of
Education advising that, further to Report No. 2 of this Committee, 16 March
• 1970, item 1 , it had been agreed that where organizations or groups had set
participation fees based on the understanding that the Board's charges would
remain unchanged for the current school year, staff would charge the rates
in effect prior to the introduction of the revised fee schedule, to the end
. of the current school year.
Appendix, page 183
(Revised)
COMMUNITY PROGRAMS
REPORT NO. 3 20 April 1970
14. Ontario Municipal Recreation Association, 25th Annual
Conference
Your Committee noted the program for the Ontario Municipal
Recreation Association 25th Annual Conference, to be held 13-16 May 1970
at the Sheraton-Connaught Hotel , Hamilton, Ontario.
The meeting adjourned at 11 :10 p.m.
• Respectfully submitted
S. B. Handleman ,
CHAIRMAN OF COMMITTEE
Received by the Board, as amended, 27 April 1970
Board Minute No. 120
All recommendations were adopted
•
•
•
Appendix, page 184
THE CARLETON BOARD OF EDUCATION
REPORT NO. 10
COMMITTEE OF THE WHOLE
Tuesday, 21 April 1970
To the Board of Education:
The Board met in Committee of the Whole this day in the Board Room,
Administration Building, 4 Thorcliff Place, Ottawa 6, commencing at 8:05 p.m. ,
with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Clarke, Dakin, Drew, Handleman,
Harris, Hicks, James, Lemieux, Macdonald, McIntosh,
Moore, Nutter and Reitz
Not present: Trustees Harkness, Hogan and Wilson
Staff present: S. J . Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance & Administration
A. A. Carr, Area Superintendent (East)
R. E. Ingall , Area Superintendent (West)
R. G. Jenkins, Controller of Finance
( P. A. Laverance, Assistant Secretary
Mr. Alan Dick of the firm of Touche, Ross & Co. , the
Board's auditors, was also present at the meeting
1 . Salary Negotiations - 1970-71 Schedule
Your Committee recommends, on motion by Trustee James, THAT the Salary
Negotiating Committee be authorized to make an offer to the elementary teachers
for the 1970-71 school year at a cost as agreed to in Committee of the Whole (per
Private Session Minutes, page 76) .
2. 1969 Actual Budget
Your Committee received a special report from the Ad Hoc 1970 Budget
Committee concerning the audit of the 1969 Operating Budget, and the effect of
the actual 1969 Budget on 1970 estimates.
Your Committee recommends , on motion by Trustee Lemieux, THAT for
Appendix, page 185
enuvi cui
COMMITTEE OF THE WHOLE •
REPORT NO. 10 21 April 1970
purposes of finalizing the 1970 Operating Budget, the Board accept an under-
levy as at 31 December 1969 as recorded in Private Session Minutes, of this
dated, page 82.)
3. 1970 Budget Estimates
Your Committee received a report submitted by the Director of Education
and the Superintendent of Finance and Administration listing a number of possible
reductions to the 1970 Operating Budget estimates, over expenditures tentatively
approved on 31 March 1970 (Report No. 7, Committee of the Whole, item 6) .
Your Committee recommends, on motion by Trustee Macdonald, THAT the
Director of Education be instructed to reduce the 1970 Operating Budget estimates
by an additional amount of $457,000.00, as listed in his report dated 21 April
1970, and as listed in Private Session Minutes of this date, page 82.
Respectfully submitted,
C. D. Arthur
CHAIRMAN OF COMMITTEE
Adopted by the Board, 27 April 1970
Board Minute No. 118
•
PM Fla;
THE CARLETON BOARD OF EDUCATION
•
REPORT NO. 11
COMMITTEE OF THE WHOLE
Monday, 11 May 1970
To the Board of Education :
A meeting of the above-named Committee was held this day in
the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 7:35 p.m. , with Trustee V. Barsona in the Chair.
Also present: Trustees Arthur, Dakin, Drew, Handleman
Harkness, Harris, Hicks, Hogan, James,
Lemieux, Macdonald, McIntosh, Moore, Nutter
and Retiz.
Not present: Trustees Clarke and Wilson.
Staff present: J .C. Gardner, Superintendent of Program Development
and Acting Director of Education
I .G. Jones , Superintendent of Student Services
W.R. McGillivray, Superintendent of Academic
Personnel
R.E. Ingall , Ar3a Superintendent (West)
S.S. Katz, Area Superintendent (Central )
G.P. Convey, Controller of Maintenance and
Operations
R.G. Jenkins, Controller of Finance
P.A. Laverance, Assistant Secretary
Mrs. P.A. Perrault
Mr. Allan Dick of Touche,Ross, Company, the Board's
auditors, was also in- attendance.
1 . Academic Staff Changes
Your Committee recommends,on motion by Trustee Macdonald
based on a report submitted by the Director of Education and the
• Superintendent of Academic Personnel , THAT the Board approve the
following changes in academic staff:
Appendix, page 187
COMMITTEE OF THE WHOLE
REPORT NO. 11 .
11 May, 1970
Name School Effective Date
Resignations
THAT the following resignations be accepted, effective 30 June
- 1970 (except where noted) :
, Acres, Dwayne Metcalfe P.S. 30 June 1970
'Armstrong, Mrs. Gladys Stittsville P.S.
(Presently on maternity leave)
•Bainbridge, Mrs . C.A. Lakeview P.S. 30 June 1970
Bishop, Mrs . Carol Roland Michener P.S. (effective 30 April 1970)
.Bullock, Mrs . K.L. Bayshore P.S. ' 30 June 1970
. Cargal , Miss Jean Manotick P.S. 30 June 1970
• Cooper, Mrs . N.J. Metcalfe P.S. 30 June 1970
,de Boer, Mrs . M.C. Manordale P.S. 30 June 1970
. Edwards , Miss S.L. Fitzroy Centennial P.S. 30 June 1970
. Groulx, Mrs . Celia Bayshore P.S. •` 30 June 1970
• Hill , Miss Lynn Merivale P.S. 30 June 1970
• Kutowy, Oleh Crystal Bay P.S. 0 June 1970
• Lalonde, Mrs . B.A. Henry Munro 'P.S. 30 June 1970
. Lane, Miss Alice Manordale P.S. 30 June 1970
. Leduc, Mrs . Sandra Barrhaven P.S. 30 June 1970
• MacDonald, Mrs . E.E. Manotick P.S. 30 Jure 1970
. Perry, Mrs. Phyllis Manordale P.S. 30 June 1970
• Phi , Mrs. Ylang Parkwood Hills P.S. 30 June 1970
. Preston, Mrs . M. Parkwood Hills P.S. 30 June 1970
. Sherman, Mrs . Carol Knoxdale P.S. 30 June 1970
•
•
Appendix, page 188
COMMITTEE OF THE WHOLE
REPORT NO. 11
11 May 1970
Name School Effective Date
▪ Smith, Mrs . Judy Parkwood Hills P.S. 30 June 1970
-Tunnicliffe, Mrs . S. Bells Corners P.S. 30 June 1970
. Vance, Miss Carolyn Stittsville P.S. 30 June 1970
. Watt, Miss Linda Queenswood P.S. 30 June 1970
• Zambonini , R.M. Bell H.S. 30 June 1970
' Beaman, Miss Doris Sir Robert Borden H.S. - 30 June 1970
• Bradley, Mrs . Gwen Blackburn P.S. 30 June 1970
- Brown, T.G. Kars P.S. 30 June 1970
- Cunningham, Mrs.• Teresa Richmond P.S. 30 June 1970
• Forbes, Mrs . D.A. Fairfield P.S. 30 June 1970
V - Fraser, Mrs . Barbara South Carleton H.S. 30 June 1970
- Ironside, Mrs . Doris Torbolton P.S. 30 June 1970
- Johnston, Miss Muriel Blossom Park P.S. 30 June 1970
• Kauk, Mrs . Carol Greenbank P.S. 30 June 1970
- Kelly, Mrs . Judy Sir J .A. Macdonald P.S. 30 June 1970
• LeGrow, Mrs . Kathryn South Carleton H.S. 30 June 1970
Luff, Mrs . Audrey Henry Munro P.S. 30 June 1970
. Macaulay, Miss Jane Greenbank P .S: 30 June 1970
- MacIsaac, Harold A. Osgoode H.S. 30 June 1970
• McEwen, Mrs . Irene Manotick P.S. 30 June 1970
'MacNinch, Mrs . Edith Merivale H.S. 30 June 1970
▪ Moffett, Miss Roslyn Fisher Heights P.S. (effective 19 June 1970)
• Mumby, Mrs . Marion Blackburn P.S. 30 June 1970
' Pink, Mrs . A. City View P.S. 30 June 1970
• Ritchie, Mrs . Shirley North Gower P.S. 30 June 1970
Appendix, page 189
COMMITTEE OF THE WHOLE
REPORT NO. 11 11 May 1970
Name School Effective Date
• Robertson, Mrs . Constance Stephen Leacock P.S. 30 June 1970
• Rutter, Mrs . Sandra Fisher Heights P.S. 30 June 1970
• Roy, Real Sir Robert Borden H.S. 30 June 1970
• Shaver, Miss Sarah Manordale P.S. 30 June 1970
ASherk, Mrs. D. Blackburn P.S. 30 June 1970
"Smith, Mrs . Sandra Sir J .A. Macdonald P.S. 30 June 1970
Tessier, Roger R. South Carleton H.S. 30 June 1970
Tubman, .Miss E. Stittsville P.S. 30 June 1970
Termination of Probationary Contract:
THAT the Board terminate probationary contracts with the following
teachers effective 30 June 1970:
s...� . Alink, Wm. H. South Carleton H.S.
. Broad, Miss Carol Brook Lane P.S.
. Darsaut, J .M. Goulbourn P.S.
' Osmak, Robert Merivale H.S.
• Russell , Lorne . Riverview P.S.
Appointments :
THAT the Board approve the following appointments to teaching positions
effective on the dates indicated:
• Compain, Jean Century P.S. Effective 1 May 1970
(Replacement for Mrs . Ommanney) - to 30 June 1970
Salary $5,700
' Ellis, Gordon Century P.S. Effective 1 May 1970
(Replacement for Mrs . A. Campbell )
Friesen, Mrs . J . Glen Cairn P.S. Effective 31 March 197(
• (Replacement for Mrs. Maureen Enns)
Shipley, Mrs . Erma Merivale P.S. Effective 1 April 1970
•
to 30 June 1970
Salary $1475(25% of
$5,900)1 1/2 hrs per da,)
Appendix, page 190
COMMITTEE OF THE WHOLE
REPORT NO. 11 11 May 1970
Name School Effective Date
. King, Mrs . Helene Manordale P.S. Effective 1 May 1970
(Replacement for Mrs. Culhane) to 30 June 1970
Salary $5,000
Presley, Mrs . Norma Merivale P.S. Effective 19 May 1970
(Replacement for Mrs . M. Hardie) to 30 June 1970
Salary $5,900
Maternity Leaves:
THAT the following maternity leaves be approved effective
30 June 1970:
.Albota, Mrs . Lise Bells Corners P.S. (For one year)
Ariss, Mrs. Carolyn Manordale P.S.
• Bailey, Mrs . Judith Graham Park P.S.
•Batley, Mrs . R.M. South Carleton H.S.
Carriere, Mrs. Sheila Gloucester H.S.
•
• Faith, Mrs . Marion Huntley Centennial P.S. (For one year)
• Haufe, Mrs . Isobel W.Erskine Johnston P.S.
• Maclntyre, Mrs . Susan Graham Park P.S.
Raney, Mrs . Linda Graham Park P.S.
2. Staff Appointment, Accounting Department
Your Committee recommends, on motion by Trustee Harkness,
THAT Mrs . Jean Warburton be appointed to the position of Machine Operator,
Accounting Department, effective 19 May .1970, at a salary of $4,080.00
per annum.
3. Carestaff Changes
Your Committee recommends , on Motion by Trustee Arthur, THAT
the following changes in carestaff be approved by the Board:
Resignations :
Birch, T. , Custodian, Merivale High School
• effective 20 April 1970
• Graham, Mrs . L. , Custodian, Merivale High School
effective 1 May 1970
Appendix, page 191
COMMITTEE OF THE WHOLE
REPORT NO. 11 11 May 1970
Resignations
Mastrodonato, F. , Custodian, Confederation High
School , effective 8 May 1970
McCaffrey, J . , Custodian, Osgoode High School ,
resignation to be obtained in lieu of requested
leave-of-absence, as outlined in staff report.
Merrett, H. , Custodian, Sir Robert Borden High
School , effective 17 April 1970
Sample, L. , Custodian, Stittsville Public
School , 1 May 1970
Terminations of Employment
Ferguson, J . , Custodian, Sir Robert Borden High
School , effective 17 April 1970,
Tegano, R. , Custodian, Merivale High School ,
effective 21 April 1970
Appointments
Chief Custodians
Morin, F. , to Briargreen Public School ,
effective 11 May 1970, at an annual
salary of $6,450.00 (presently
Assistant Chief Custodian, Henry
Munro Public School )
e
Assistant Chief Custodian
Drommer, A. , to Goulbourn Public School , effective
11 May 1970 at an annual salary of
$5,733.00 (from Custodian at Goulbourn
Public School )
Poulter, W. , to Century Public School , effective
11 May 1970 at an annual salary of
$5,150.00 (from Custodian at Century
Public School )
Regimbald, C. , to Bri•argreen Public School , effective
11 May 1970, at an annual salary of $5 ,150.00
(from Custodian at Barrhaven Public School )
Appendix, page 192
COMMITTEE OF THE WHOLE
REPORT NO. 11 11 May 1970
Appointment
Assistant Chief Custodians
Rytwinski , J . , to Glen Cairn Public School ,
effective 11 May 1970, at an annual
salary of $4,900.00 (from Custodian
at Glen Cairn Public School )
Custodian I
Barnett, A. , Greenbank Public School , effective
11 May 1970, at an annual salary of
$4,700.00.
Chilvers , G. , Briargreen Public School , effective
20 April 1970, at an annual salary of
$4,700.00.
Cousins , F. , Sir Robert Borden High School , effective
18 May 1970, at an annual salary of $4,700.00
(replacement for Mr. H. Merrett, resigned) .
Dempsey,L. , Century Public School , effective 15 April
1970, at an annual salary of $4,700.00 (replacement
for Mr. R. Lamb, transferred to Sir Robert Borden
High School )
-Dullemond, P., Briargreen Public School , effective
20 April 1970, at an annual salary of $4,700.00. .
McCall , D.C. , Osgoode High School , effective 1 May 1970,
at an annual salary of $4,700.00 (replacement
for Mr. J . McCaffrey)
Orlowski , B. , Merivale High School , effective 20 April
1970, at an annual salary of $4,700.00
(replacement for Mr. T. Birch, resigned)
Shaw, J . , Sir Robert Borden High School , effective
11 May 1970, at an annual salary of $4,700.00
(replacement for Mr. F. Mastrodonato,
Confederation High School , resigned, and
resulting from internal transfers)
Timm, R.A. Sir Winston Churchill Public School ,
effective 13 April 1970, at an annual salary
of $4,700.00 (replacement for Mr. F. Giff,
resigned) .
Lajko, S. , Merivale High .School , effective 1 May 1970,
at an annual salary of $4,700.00(replacement for
Mr. R. "Tegano terminated)
Appendix, page 193
COMMITTEE OF THE WHOLE
REPORT NO. 11 11 May 1970
I Custodian I
Zeromski , A. , Stittsville Public School , effective
4 May 1970, at an annual salary of $4,700.00
(replacement for Mr. L. Sample, resigned) .
4. Bells Corners Middle School Site
Your Committee recommends , on motion by Trustee Harris
based on a report submitted by the Director of Education and the
Planning Officer as follows :
a) THAT the National Capital Commission be advised that
the proposed lease agreement for a site for the
Bells Corners Middle School , as presented to this
Committee and subject to being approved by the Board's
solicitors, is acceptable to the Carleton Board of
Education; and
b) THAT the Board's staff be authorized to enter into this
agreement on behalf of the Board 'as soon as the approvals
of Treasury Board and the Governor-in-Council are obtained.
(Further details contained in Private Session Minutes)
5. School Site, Arlington Woods Subdivision, Nepean Township
Your Committee recommends, on motion by Trustee Harris based
on a report submitted by the Director of Education and the Planning
Officer;
a) THAT staff be authorized to negotiate an ®option to purchase
a site for elementary school purposes in the Arlington
Woods Subdivision, Nepean Township, "Campeau Corporation" ,
shown as Site "B" on a map prepared by staff, at a maximum
price as agreed to in Committee; and
b) THAT subject to successful completion of negotiations, the
Department of Municipal Affairs be advised that satisfactory
arrangements have been concluded for a school site to serve
the subject subdivision.
(Further details contained in Private Session Minutes) .
•
?,1
• Appendix, page 194
COMMITTEE OF THE WHOLE
REPORT NO. 11 11 May 1970
(
6. Richmond Public School Site Expansion
i The Director of Education and the Planning Officer
submitted a report advising that pursuant to Report No. 9, Committee
of the Whole, 13 April 1970, item 10, negotiations for the acquisition
of a parcel of land to expand the Richmond Public School site are
nearing successful completion.
• Your Committee recommends , on motion by Trustee Moore
based on the above report, THAT the Board's staff be authorized
to conclude negotiations for the purchase of a parcel of land
adjacent to Richmond Public School , known as 29 Murray Street and
having a frontage of approximately 110 feet by a depth of
approximately 180 feet, at a price of $6,000.00 plus necessary
legal fees.
7. French Language Secondary School
Your Committee recommends, on motion by Trustee Lemieux
based on a report from staff and a recommendation from the Construction
Project Committee on the French Language Secondary School , as
follows :
a) THAT staff be authorized to submit to the Department of
Education requests for preliminary approval of a
composite secondary school to accommodate 1200 French
language students, to open in September 1972;
b) THAT upon receipt of initial Departmental approval , the
Architects-designate be authorized to proceed with the
preparation of preliminary sketch plans; and
c) THAT staff be authorized to proceed with °preliminary
negotiations for the purchase of a site for this school.
8. Private Matters
Your Committee discussed a number of private matters,
(Accident to Student, Potentia Associates Organizational Development
Plan, 1970 Budget Apportionment and Salary Negotiations) as noted in
Private Session Minutes .
The meeting adjourned at 9:55 p.m.
Respectfully Submitted
V. Barsona
Chairman of Committee
•
Adopted , 11 May 1970 Appendix, page 195
Board Minute No . 130
THE CARLETON BOARD OF EDUCATION
ADVISORY COMMITTEE ON SCHOOLS FOR
TRAINABLE RETARDED CHILDREN
•
REPORT NO. 1
Thursday, 16 April 1970
To the Chairman and Members
of the Board of Education:
A meeting of the above named Committee was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at 8:15
p.m.
The following members were in attendance:
Trustees Harkness, Nutter and Reitz
Representatives : Mrs . D. Miseferi , representing the Arnprior Assoc. ,
for Retarded Children
Mrs . A. D'All 1 representing the Ottawa &
Mr. Y. A. Loubert) District Association for the
Mentally Retarded
Staff: Col . A. Law, Administrator, Retarded Children's
Schools, Ottawa Board of Education
I . G. Jones, Superintendent of Student Services
P. A. Laverance, Assistant Secretary
1 . Election of Chairman
Your Committee reports that Trustee Nutter was elected Chairman of the
Committee for the balance of 1970.
2. Review of Present Facilities
Your Committee met with Colonel W. Law, Administrator of Retarded
Children's Schools for the Ottawa Board of Education, to review the present
facilities in. Ottawa, which are also used to accommodate retarded children
from The Carleton Board's jurisdiction.
Your Committee had an interesting dialogue with Colonel Law cover-
ing a wide range of topics related to the provision of education for trainable
retarded children. For the information of the Members of the Board, we are
attaching a resume from our Minutes listing the areas which were discussed.
Appendix, page 196
ADVISORY COMMITTEE
RETARDED CHILDREN - REPORT NO. 1. 16 April 1970
During our deliberations, we noted two matters concerning the
Carleton Board 's relationship with the Ottawa Board of Education which
require the attention of the Carleton Board, viz:
a) Formalizing the present understanding whereby the Ottawa
Board of Education provides education and transportation
services for Carleton's trainable retarded children; and
b) The need to continue this contractual relationship with
the Ottawa Board in some form for a three year period
ending June 1973.
By 1973, it is anticipated that given present growth and improved
detection methods, The Carleton Board will likely require some facilities of
its own for trainable retarded children.
At this time, your Committee wishes to recommend as follows:
a) THAT the Ottawa Board of Education be. requested to provide
educational services, including transportation, for train-
able retarded children resident in The Carleton Board's
jurisdiction, for the 1969-70 school year; and
b) THAT The Carleton Board of Education approach the Ottawa
Board of Education with a view to continuing a contractual
relationship for the provision by Ottawa of educational
services for Carleton trainable retarded children, for
the period ending June 1973.
3. Next Meeting
Your Committee reports that it proposes to conduct its next meeting
on Thursday, 18 June 1970, at the Rose F. Kennedy School for Trainable
Retarded Children, Ottawa .
Respectfully submitted
•
P. G. Nutter
CHAIRMAN OF COMMITTEE
Received , 11 May 1970
Board Minute No . 131
Appendix, page 197
PAL/laj
ADVISORY COMMITTEE
RETARDED CHILDREN 16 April 1970
Background
Schools for trainable retarded children were started in Ottawa
approximately 12 years ago under an Association for Retarded
Children. These schools are for children who are unable to
benefit from instruction in the regular school system, including
opportunity classes . Children from five to eighteen years of
age can attend. From ages five to ten attendance is for a half
day, and after age ten for a full day. There is a possibility
this will be changed in the near future to allow all students
to participate in a full day program.
Early schools were built by the Association with a small
provincial operating grant of 30%. In 1965, the schools came
under the jurisdiction of educational authorities and grants
were increased to 80%. In 1969, C. I .B.O. took over the operation
of the schools, and the schools now come under the jurisdiction
of the Ottawa Board of Education. Grants are currently paid
on the same basis as for secondary schools.
Current Facilities
Ottawa presently operates two schools for retarded children, Rose
Kennedy and Bright Hope, and also has classes operating in three
public schools . A third school is under construction in south
Ottawa, hopefully for September occupancy. The optimum size for
a trainable retarded children 's school appears to be in the area
of 10 to 12 rooms , which, on a ratio of nine students per room/
teacher, gives a concentration of about 100 children in one location.
With the small number of rooms per school and smaller room size
than in conventional schools , construction costs for these schools
are relatively high.
Number of Pupils
Ottawa provides accommodation for 277 trainable retarded children,
of whom 71 are Carleton residents . The Carleton students comprise
38 full and 17 half time English speaking students , and 9 full
and 7 half time French speaking students . Estimated growth in
Ottawa for retarded children between 5 and 18 is on the ratio of
12:1000 pupils enrolled in public elementary schools .
The provincial estimated average of 3% of school age population
cannot be used with accuracy as conditions fluctuate considerably
from area to area . Using the Ottawa figure of 1 .2% elementary
enrolment, it can he seen that Carleton, with 71 students and an
Appendix, page 198
ADVISORY COMMITTEE
RETARDED CHILDREN 16 April 1970
elementary school enrolment of about 19,000, falls far short
of the average. This can be attributed to some extent to
lack of adequate detection facilities in the system, and as
many children who are in opportunity classes should be enrolled
in the trainable retarded schools . One other factor is that
as attendance at these schools is not compulsory, many parents
keep their children at home, in some cases because of the
long distances which must be travelled from rural areas to
schools in Ottawa .
Costs per Pupil
C. I .B.O. charges to Carleton in 1969 were in the neighbourhood
of $12.20 per day per student. However, under revised legis-
lation, this figure was subsequently reduced to about $7 .50
per day. In addition, the Carleton Board pays transportation
costs to the Ottawa Board which organizes transportation routes .
Transportation costs average out to about $1 .40 per student
per day, including field trips , which is considerably below
provincial average. If The Carleton Board undertook to provide
its own transportation individually for these students , costs
would likely be higher.
Provision of Facilities in Carleton
It was noted that if The Carleton Board decided to accommodate
its 71 trainable retarded children in Carleton, this would
require five classes west of the Rideau and three east, not
taking into consideration the age differences . If attendance
were made compulsory or detection methods improved this require-
ment could increase considerably. Based on projected growth,
it can he anticipated that The Carleton Board must provide
some of its own facilities in about three years ,time, and in the
foreseeable future will be able to support two locations, one
east and one west.
Based on current Ottawa charges under revised legislation, the
Board could possibly save money if it accommodated its own
students in available classrooms , but if it had to construct
facilities it would cost more than present Ottawa charges .
Ottawa-Carleton Boundaries
It was noted that when the Ottawa schools were built, they
Appendix, page 199
•
ADVISORY COMMITTEE
RETARDED CHILDREN 16 April 1970
were located so as to service a combined Ottawa-Carleton area,
irrespective of municipal boundaries . It was suggested that
when the Carleton Board builds its own facilities in the future,
the idea of a combined service area should be continued. For
example, a school built to serve children residing in west Carleton
could be located in the Bells Corners area and also serve children
from west Ottawa.
Classes in Regular Schools
Some discussion took place on locating classes for trainable
retarded children in regular public schools . Colonel Law considered
• that while this provided no appreciable advantage for retarded
children, it could have disadvantages . Retarded children do not
benefit intellectually from being in the public school environment
and could suffer sociably through being "picked out" by the other
children. From a cost saving point of view, the sharing of common
facilities is an advantage over providing facilities in a separate
school , but this provides no benefit to the actual students . Also,
a better "school spirit" can be developed when the children are
located in their own school , rather than occupy a part of a regular
public school .
Johnston Corners School
It was suggested that the Ottawa Board could possibly use the
Johnston Corners school as a satelite of one of its trainable
retarded schools, primarily to serve the students in east Carleton.
If the four-roomed school were used for a satelite program, under
the Ottawa Board,' this would cut down considerably on the distances
which some of the children in east Carleton must now travel to
Ottawa schools .
•
Colonel Law advised this idea had merit, and would be studied.
•
•
Appendix, page 200
THE CARLETON BOARD OF EDUCATION
• REPORT NO. 8
PLANNING AND OPERATIONS COMMITTEE
Tuesday, 12 May 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 12:20 a.m. , with Trustee W.R. Dakin in the Chair.
Also present: Trustees Barsona, Harkness •
Hicks, Hogan, Macdonald, McIntosh
and Moore.
Not present: Trustees Arthur, Clarke, Drew,
Handleman, Harris, James, Lemieux,
Nutter, Reitz and Wilson. '
Staff present: J .C. Gardner, Superintendent of Program Development
I .G. Jones , Superintendent of Student Services
W.R. McGillivray, Superintendent of Academic
Personnel
R.E. Ingall , Area Superintendent (West)
S.S . Katz, Area Superintendent (Central )
G.P. Convey, Controller of Maintenance & Operations
R.G. Jenkins, Controller of Finance
D.D. Andress, Planning Officer
P.A. Laverance, Assistant Secretary
P.A. Perrault
1 . Goulbourn Public School Addition - Change Orders '
Your Committee recommends, on motion by Trustee Moore based on a
report submitted by the Director of Education and Superintendent of Finance
and Administration, THAT the Board approve the following Change Orders on
the Goulbourn Public School addition.
i ) Change Order No. 14 - Extra $569.08
To delete 750 1 .f. of 2" x 2" x 1/4" angle framing originally
intended to support metal siding on the roof eaves and
replace by 750 1 .f. of 4" channel @ 5.4 plf framing to support
the wire lath and stucco substitute.
ii) Change Order No. 15 - Extra $4,200.00
111 To provide for extra costs for winter works operations• due to
the late construction start in October.
Appendix, page 201
Planning and Operations Committee
Report No. 8 12 May 1970
2. Briargreen Public School
/- - Your Committee recommends, on motion by Trustee Harkness based
on a report submitted by the Director of Education and Superintendent of
Finance and Administration, THAT the Board approve the following Change
Orders on the Briargreen Public School construction project:
1 ) Change Order No. 3 - Extra $963.27
Supply and install all work as shown on
drawing No . D2, including counter,
pigeon hole unit, tackboards and
chalkboard.
ii) Change OrderNo. 4 - Extra $150.80
Supply and install three electrical. outlets
complete with wiring, conduit, and 15 amp.
breakers , in Room No. 38, including general •
contractor's overhead of 10%.
It was noted that the final inspection and takeover was scheduled
for 13 May 1970, at 9:30 a.m. It was agreed to request Trustee Harris to
attend. (Trustee McIntosh agreed to attend if Trustee Harris could not be
present. )
3. Cash Disbursements
Your Committee recommends on motion by Trustee Hogan THAT the
Board approve the following Cheque Registers for the month of April 1970:
Cheque Register # 31 Cheque Nos . 1982 - 2057 $ 16,122.30
Cheque Register # 32 Cheque Nos. 2059 - 2145 149,318.56
Cheque Register # 33 Cheque Nos . 2146 - 2195 124,553.67
Cheque Register # 34 Cheque Nos . 2196 - 2273
2277 170,236.40
Cheque Register # 35 Cheque Nos . 2274 - 2276
2278 - 2484 38,854.25
Cheque Register # 36 Cheque Nos . 2485 - 2539 382,193.91
Cheque Register # 37 Cheque Nos. 2540 - 2636 34,034.79
•
Appendix, page 202
Planning and Operations Committee
Report No. 8 12 May 1970
•
Cash Disbursements
Cheque Register # 38 Cheque Nos . 2637 - 2730 40,804.12
Cheque Register # 39 Cheque Nos . 2731 - 2771 90,804.42
Cheque Register # 40 Cheque Nos . 2772 - 2819
2058 1 ,261 ,829.15
$2,308,751 .57
4. Transportation Agreements , Route Changes
Your Committee recommends, on motion by Trustee Hogan, based on
a report submitted by the Director of Education and the Superintendent of
Finance and Administration, as follows :
a) Bus Route 7-8A: THAT Carleton Bus Lines Limited be given a
contract to provide evening transportation for eight students
from W. Erskine Johnston Public School to Huntley Township,
at a cost of $5.00 per day, from 22 April to 30 June 1970;
b) Routes 8-5B and 8-3: THAT the Board approve the establishment
of new route 8-5B for morning kindergarten students at the
Roland Michener Public School and that a contract be given to
Carleton Bus Lines Limited for this route, at a cost of $3.00
per day, effective 12 May 1970; and further, THAT due to the
resulting reduction in mileage on Route 8-3, the contract
price for the latter route with Carleton Bus Lines be reduced
from $18.00 to $15.00 per day, effective 12 May 1970;
c) Route 7-1 : THAT due to overcrowding on Huntley Township Route
7-1 , the Board approve an increase of $3.00 per day in the
contract with Carleton Bus Lines for this route, to provide
for a 78 passenger bus instead of 72 passenger bus, effective
12 May 1970.
d) Additional Late Bus for Bell High School
THAT the Board approve additional late transportation service,
one night per week, for students from Huntley Township attending
Bell High School in order that they may remain at school to
receive extra help from their teachers and make additional use
of reference materials in the library, and that contracts be
awarded to T.E.Vance and R.E. Paul for this service at a cost of
$18.00 and $8.00 per trip, respectively.
•
•
Appendix, page 203
Planning and Operations Committe
Report No. 8 12 May 1970
5. Balance Agenda
Due to the lateness of the hour, it was agreed to defer
consideration of the balance of the agenda until the next
meeting of this committee, viz:
AGENDA ITEM
5. Subdivision T-20787`, Township of Osgoode
6. Subdivision T-20377, Township of Torbolton
7. Subdivision T-20387, Township of Huntley
8. Summary of Rental Incomes and Costs, 1st Quarter of 1970
9. Financial Statements to 31 March 1970
10. Solicitor's Advice re Pupil Transportation to Clinics
11 . New Business/Questions
12. Adjournment
The meeting adjourned at 12:30 a.m.
Respectfully submitted,
W.R. Dakin,
Chairman of Committee
•
•
Received , 25 May 1970
All recommendations adopted .
Board Minute 151
•
Appendix, page 204
THE CARLETON BOARD OF EDUCATION
REPORT NO. 12
COMMITTEE OF THE WHOLE
Tuesday, 19 May 1970
To the Board of Education:
A meeting of the Committee of the Whole was held this day in
the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 7:25 p.m. , with Vice-Chairman of the Board, Trustee V.
Barsona, in the Chair.
Also present: Trustee Arthur, Dakin, Drew, Handleman,
Harkness, ' Harris, Hicks, Hogan, James,
Lemieux, Macdonald, McIntosh, Nutter,
Reitz and Wilson.
Not present: Trustees Clarke and Moore.
Staff present: S. J . Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic
Personnel
T. D. Moore, Superintendent of Finance and
Administration
A. A. Carr, Area Superintendent (East)
S. S . Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and
Operations
R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary. q,
1 . Report of the Salary Negotiating Committee
Trustee James, on behalf of the 1970-71 Salary Negotiating Committee,
presented for consideration a Report advising that agreement has been reached
with the elementary and secondary teachers in Carleton on a salary grid and
responsibility allowances for the 1970-71 school year.
Trustee Handleman, a member of the Salary Negotiating Committee,
presented a minority report as an Appendix to the foregoing Salary Committee
Report, which was accepted by the Committee of the Whole. Both the Report and
its Appendix are attached hereto.
Appendix, page 205
COMMITTEE OF THE WHOLE
REPORT NO. 12 19 May 1970
Your Committee recommends on motion by Trustee James, as
follows :
a) THAT the Board accept the Report of the Salary
Negotiating Committee and the Minority Report
appended thereto; and
b) THAT the Board approve the elementary and
secondary salary grids and allowances for positions
of responsibility for the 1970-71 school year,
as recommended by the Salary Negotiating
Committee.
Respectfully submitted,
V. Barsona
CHAIRMAN OF COMMITTEE
Recommendations adopted ,
by Board , 19 May 1970 .
Board Minute No . 147
Appendix, page 206
'T H E CARLETON BOARD OF EDUCATION
REPORT •
SALARY NEGOTIATING COMMITTEE 1970
Your committee is pleased to report that a salary agreement has
been reached with the elementary and secondary school teachers in Carleton.
The negotiations leading to these agreements have been long and exhausting,
but they have nevertheless been carried on in amity and with evident good-
will and sincerity on both sides . The salary grids to which your committee
has agreed and which have been accepted by the teachers in a free vote are
attached to this report. It has been agreed by the teacher-representatives
for both panels that there are no changes in the percentage of the cost of
fringe benefits to be paid by the Board.
There is a difference of opinion between your committee and the
teachers as to the base on which any percentage increase is to be calculated.
There can be no argument, however, with your committee's firm statement to
the effect that all present teaching employees who remain in the employ of
the Board will , as a result of the salary agreement, receive salaries in
the 1970-71 school year which represent an average increase of approximately
9% above the salaries they received in 1969-70.
Your committee unanimously recommends that the Board endorse the
agreement for the following reasons :
1 . The 1970-71 salary grids are in line with or below the
grids which have been agreed upon in other areas .
2. The 1970-71 grids represent levels of salaries below ,
offers which have been made to their teachers by other.
Boards and rejected to date.
3. If the annual increments are ignored in calculating the
percentage increase, the two packages represent a net
increase of something in the area of 5%, which roughly
represents the increase in the cost of living over the
• past twelve months .
4. Acceptance by the Board will ensure the continuation of
the goodwill and the maintenance of the high standard
of the morale of our teaching employees .
•
While recommending the agreements to the Board unanimously, your
committee wishes to make certain comments on the negotiations as they have
taken place and to put a number of suggestions before the Board for consi-
deration in future negotiations .
•
Appendix, page 207
SALARY NEGOITIATING COMMITTEE 1970
1 Since the salary grids for elementary and secondary teachers are
irrevocably intertwined and it is the aim of the Board to achieve a truly
integrated system of education from kindergarten to grade 13, the practice
of conducting separate negotiations with the two panels is inefficient and
unacceptably time-consuming. It is strongly recommended that efforts to
conduct joint negotiations be continued.
It was gratifying to your committee to find that neither of the
teachers ' committees had any intention of bringing so-called working con-
ditions into the negotiations . In view of the conflicts on this point
elsewhere in Ontario, it is obvious that working conditions in Carleton
are satisfactory to our teachers and that any discussions of such matters
should be undertaken in the teacher-trustee relations committee quite
apart from financial considerations.
It must be recognized by the Board and made quite clear to the
public that the settlements will result in a deficit in our salary budget
for 1970 of approximately $48,000. This is the amount by which the combined
settlements exceed the amount budgeted for salaries in this calendar year.
It is the intention of the committee to hold a further meeting
or meetings to draft recommendations concerning the conduct of future salary
negotiations.
•
Received ,
Board Minute No . 147 .
19 May 1970 .
•
• Appendix, page 208
TIE CARLETON BOARD OF EDUCATION
i ELEMENTARY TEACHERS ' SALARY SCHEDULE 1970-71
Year D C B Al A2 A3 A4
0 5350 5750 6150 7000 7300 8225 8725
1 5650 6050 6450 7400 7700 8625 9125
2 5950 6350 6750 7825 8125 9050 9550
3 6250 6650 7050 8250 8550 9475 9975
4 6550 6950 7350 8675 8975 9900 10400
5 6850 7250 7650 9125 9425 10350 10850
6 7200 7550 7950 9575 9875 10800 11300
7 7850 8250 10025 10325, 11275 11775
8 8200 8650 10500 10800 11750 12250
9 8600 9100 11000 11300 12225 12725
10 8700 9600 11500 11800 12700 13200
11 10100 12000 12300 13200 13700
12 12800 13700 14200
13 •
14200 14700
14 15200
a
Appendix, page 209
TILE CARLETON BOARD OF EDUCTION
1970-71 SALARY SCIiEDULF (ELEMENTARY)
RESPONSIBILITY ALLOWANCE
Salary Grid -
See attached page.
Responsibility Allowances (1969-70 in parentheses)
Principals A (over 30 staff) B (18-29 staff) C (1-17 staff)
0 (14 ,500) 15 , 300 (13 ,500) 14 , 300 (12 ,500) 13 , 300
1 (15 , 000) 15 , 800 (14 ,000) 14 ,800 (13 ,000) 13 , 800
2 (15 ,500) 16 , 300 (14 ,500) 15 , 300 (13 ,500) 14 , 300
3 (16 ,000) 16 , 800 (15 ,000) 15 , 800 (14 ,000) 14 ,800
4 (16 ,500) 17 ,300 (15 ,500) 16 ,300 (14 ,500) 15 ,300
• 5 (17 ,000) 17 ,900 (16 ,000) 16 ,800 (15 ,000) 15 ,800
6 (17 ,500) _,18 ,500 (16 ,500) 17 ,300 (15 ,500) 16 ,300
7 (18, 000) 19 ,100 (17 ,000) 17 ,900
Vice-Principals ' Allowance
'A' Schools . - $2 ,000 ($1 ,900)
'B' Schools - $1 ,800 ($1,700)
'C ' Schools - $1,600 ($1 ,500)
Consultants - $2 ,700 ($2 ,600)
Appendix, page 210
THE CARLETON BOARD OF EDUCATION
411 SECONDARY TEACHERS ' SALTRY SCHEDULE 1970-71 .
•
Year I II III IV
0 7000 7300 8225 8725
1 7400 7700 8625 9125
2 7825 8125 9050 9550
3 8250 8550 9475 9975
4 8675 8975 9900 10400
5 9125 9425 10350 10850
6 9575 9875 10.800 11300
7 10025 10325 11275 11775
8 10500 10800 11750 12250
141 9 - 11000 11300 12225 12725
10 11500 11800 . 12700 13200
11 12000 12300 13200 13700
12 12800 13700 14200
13 14200 14700
14 15200
S
• Appendix, page 211
THE CARLETON BOARD OF EDUCATION
1970-71 SALARY SCHEDULE (SECONDARY)
RESPONSIBILITY ALLOWANCE
Salary Grid - See attached page.
Responsibility Allowances (1969-70 in parentheses)
Principal - $20 ,900 to $22 ,700 ($600 increments)
($20 ,000) ($21 , 800)
Vice-Principal - $17 , 800 to $19 , 300 ($500 increments)
($17 , 000) ($18 ,500)
Major Department Head - $1 ,900 ($1 , 800)
Minor Department Head - $1 ,275 ($1 ,200)
Assistant Head - $ . . 800 ($ . . 750)
Co-ordinator - $1 ,000 ($1',000)
Experience Allowance
Certificated Teaching- Full allowance on salary grid up to
maximum (No change)
Related Experience - Eight years at $200/year .(no change)
Extra Degrees (Teachers and Department Heads)
Master ' s Degree - $500
Doctor ' s Degree - $1 ,000 (allowance for one only)
Appendix, page 212: .
Minority Report
While I concur completely with the majority report, it does
not, in my opinion, convey to the Board a full and frank account of the
difficulties encountered by the committee during the course of the
negotiations. Nor does it fulfill the committee's responsibility to
the Board to make clear and concise recommendations for future procedures.
My colleagues on the committee have been informed of my intention to
submit this minority report and whether or not the Board adopts any
of the recommendations contained herein I feel that I will have fulfilled
my responsibility as an individual member of the committee.
I agree with the majority that the negotiations were unacceptably
time consuming. I would, however, have gone beyond a recommendation that
the secondary school teachers should be urged to join with the elementary
panel to form a single negotiating team. The Board will recall that this
was the procedure adopted for the 1970-71 negotiations and that it turned
out to be futile. It is my recommendation that the Board adopt, as a
matter of Policy, a statement to the effect that salary and fringe benefit
negotiations will henceforth only be undertaken with a single team representing
all teachers in the Carleton system.
If the above recommendation were to be accepted by the Board,
the benefits would go beyond a simple saving of time for the Board's
negotiators. It would help to breeak down the existing barriers between
the secondary and elementary groups and expedite the integration which
has been so ofteh proclaimed bM1r the Board as one of its main goals and
toward which so very little progress has been made to date. It would
also lend some credence to the claims of the teachers' organizations
that they are primarily interested in the Professional standards of
their members rather than in acting as bargaining agents in financial
matters.
The ground rules which were naively accepted by your committee
at the outset proved to be restraints on the committee's activities which
unduly hampered its ability to effectively represent the interests of the
taxpayers of Carleton. The teachers' committees, for examjle, were always
in close and constant touch with their constituents and were thus in a
position to gauge their reactions toward any proposal made by your committee.
Your committee, on the other hand, was, by the terms of the ground rules,
unable to make statements to the press which might have resulted in our
receiving some input from the public. Even when the secondary school
teachers violated this agreement, there was no public reaction from your
committee. We were, therefore, negotiating in a vacuum, unable to
gauge the public mind in relation to the acceptability or otherwise of
the teachers' proposals. It would have been my recommendation that
as many as possible of the meetings between the negotiating teams be open
to the press and the public and that all proposals and counter-proposals
be given to the press immediately after they have been presented to
the two teams.
Appendix, page 213
- 2 - Minority Renort
As the Board is aware, the secondary school teachers have
actively supported a province wide campaign to impugn the motives and
actions of trustees. The Board, quite properly in my opinion, refused
to use public funds to pay for an advertising campaign to rebut these
charges. We even permitted the use of one of our schools for a public
airing of these charges. In my view that was turning the .tiler cheek
with a vengeance. At no time was the public in Ottawa-Carleton given
the full truth concerning the moratorium on hiring from the trustees'
point of view and since we, not the teachers, represent the public,
I would have recommended that, in the event of a similar campaign by
the teachers, the Board should use every means at its disposal, short
of the expenditure of public funds, to make its position clear to the
public.
The secondary school teachers, in their initial proposal
to the Board's committee, suggested that, in the event no progress
was being made by a certain date, mediation should be sought and, in
the discussion of this suggestion, the teachers indicated that an
official of the Department of Labour in Toronto would be an appropriate
mediator. This procedure was abandoned by the teachers and toward the
latter stages of the negotiations, specialists from the O.S.S.T.F. and
the O.P.S.T.A. were directly involved in the discussions. At the final
meeting, which culminated in the acceptance of the grid before you,
the Chairman of the committee, supported by one member of staff, was
in direct negotiations with the O.S.S.T.F. official. Under similar
circumstances in the future, it would have been my recommendation that
the trustees withdraw from negotiations and retain a specialist in
this field to carry on on our behalf.
The "work to rule" tactic, adopted by the secondary school
teachers in Ottawa and strengthened by the cancellation of a number
of extra curricular student activities in Carleton, must be considered
by the Board as a possibility which will be faced in the future. What
are the "rules"? Students were apparently informed that it was "against
the law" for other than teachers to supervise these extra curricular
activities. As far as I have been able to determine, there is no
statutory deterrent to any interested person donating his services to
the students in the community by volunteering to supervise an -acceptable
extra curricular activity. I would, therefore, have recommended that
the Board immediately commence a study to determine the methods by which
student activities may best be continued in the event of a withdrawal
of teachers from extra curricular assignments.
As a neophyte in the field of public service salary negotiations,
I have found this experience to be educational and enlightening. In
the industrial and commercial spheres, the justification for increased
wages is most often based on the employer's profitability and the
employees' productivity. Neither of these criteria is applicable in
the public service and discussions must apparently centre on the cost
of living and what other employee groups are being granted by their
employers. It was disappointing to me that the inflationary and
recessionary state of the national economy was rejected by the teachers
as reasonable g1ound for salary restraint at this time.
Appendix, page 214
- 3 - Minority Report
As the Board has been made aware, a considerable amount of
time was spent in discussing the philosophy of the incremental structure
of the teachers' salary grids. Certainly this time could have been better
devoted to other matters when one considers that the increment has become
a sacred cow not to be disturbed b.r logic. Because of the complexity
of this problem, I would have recommended that the Board immediately
commence a study, in conjunction with the teachers, of the value of
the annual increment, the length of time for which it should be granted
without evidence of improved performance and the practicability of a
system of merit pay either in place of or in addition to an increment
system.
I sincerely regret that my colleagues on the negotiating
committee could not see their way clear to supporting the comments
and proposals included in this report. The report is, however, being
appended to the majority report without rancor and certainly not for
the purpose of being provocative. I have consistently maintained that
the priority of responsibility for the Board should place students and
the public ahead of the Board's responsibility as an employer. While
recognizing that these responsibilities are, in many way's, interconnected,
I am of the opinion that I would have failed in my obligations to the
people of Carleton if, holding these views, I had not made them public
at this time.
Respectfully submitted.
S. B. Handleman,
Member - Salary Negotiating Committee.
a
•
•
y ,
Received ,
Board Minute No . 147
19 May 1970
Appendix, page 215
THE CARLETON BOARD OF EDUCATION
REPORT ON TENDERS, OSGOODE HIGH .SCHOOL
ALTERATIONS AND ADDITION
19 May 1970.
Project 904
PURPOSE
To analyze the tenders and recommend on an award.
2. BACKGROUND
A. Based on preliminary drawings of 26 November 1969 we had antici-
pated a tender quotation to be between $739,160 and $761,335.
Although in the development of working drawings a number'of items
were added, we still anticipated that tenders would fall within
this range.
, 2 On the first tender call of 31 March 1970, the lowest tender was
$880,500 and we learned that the bulk of the overage was embodied
in the alterations within the existing building.
.3 We further learned that the Department was not prepared to provide
renovation grants on the 18 year old portion of the School. They
indicated that Renovation Grants are considered only on 20 year
old structures. We had hoped for an 18/20 grant to cover the
general renovations.
.4 We therefore prepared Addendum No. 3 (copy attached) which in
essence cut back the Renovations to the minimum with a view to
executing these items two years hence when they do become eligible
for grants.
5 While Addendum No. 3 was being priced, we also °received a detailed
set of additional requirements from the Ontario Fire Marshal.
These requirements are set out in Addendum No. 4 (copy attached) .
',. TENDER RESULTS
. 1 On 1 May 1970 we received 5 retenders based on Addendum No. 3 as
follows :
Contractor Original Bid Credits Revised Bid Date
.1 M.J. Lafortune Ltd. $880,500 $145,595 $734,905 26 wks.
2 Robert Construction 899 ,070 153,429 735,641 26 wks.
.3 Admiral Construction 892,000 150,600 741,400 30 Nov. '70
.4 Taplen Construction 902,480 154,540 747,940 26 wks.
.5 F.E. Cummings Ltd. 909,262 160,271 748,991 31 Jan. '71
We therefore agreed with Mr. Convey to have the low bidder M. J.
Lafortune Ltd. to price out the Fire Marshal's requirement Adden-
dum No. . 4 while we prepared this analysis report.
. 2 On 12 May 1970 we received a quotation from M. J. Lafortune Ltd.
(copy attached) for Addendum No. 4 in the amount of $19,844 extra.
Appendix, pane 21A
Report on Tenders , Osgoode High School
Alterations and Additions
.3 The final tender result of Addenda 3 and 4 therefore is :
M. J. Lafortune original tender $ 880,500.00
Addendum No. 3 145,595.00 credit
734,905.00
Addendum No. 4 19,844.00 extra
Final Tender $ 754,749.00
4. ANALYSIS
. 1 With respect to Addendum No. 3 the basic program revisions are
as follows:
.1 To leave the existing heating system in Block
B and reprogram this renovation when it be-
comes eligible for grants in 1972-73. $ 12,297.00 Cr.
.2 To leave the existing corridor in Block B and
reprogram its widening when it becomes
eligible for grants in 1972-73. 6,229.00 Cr.
.3 To leave the existing roof on Block B and
reprogram a new roof when it becomes eligible
for grants in 1972-73. $ 13,120.00 Cr.
.4 To leave the existing office in Block B and
reprogram its expansion when it becomes
eligible for grants in 1972-73. 4,274.00 Cr.
.5 To leave the existing windowalls in Block B
and reprogram new walls and windows when it
becomes eligible for grants in 1972-73. 19,930.00 Cr.
.6 To leave the existing home economics and
art room and reconsider need for any
alterations entirely. 5,034.00 Cr.
.7 To delete the cash allowance .for rock
excavation entirely. 25,000.00 Cr.
.8 To delete paving, some curbs, landscaping
and other exterior development work. 12,200.00 Cr.
.9 To delete all specified furniture items
(i.e. bio-space cabinets, library charging
unit, stage drapery) entirely. 16,611.00 Cr.
.10 To delete sink in new commercial room and
associated service runs. 1,453.00 Cr.
Appendix, page 217
Report on Tenders , Osgoode High School
Alterations and Addition
.11 To revise stage lighting system to a more
simple on-off system. 7,350.00 Cr.
.12 To delete folding wall between the two new
classrooms and substitute fixed walls. 2,769,00 Cr.
.13 To delete venetian blinds and screens. 2,439.00 Cr.
.14 To use less expensive elements and finish
(i.e. 50% bond vs 100% bond, wood stage steps
vs steel, galvanized metal vs stainless steel,
etc.) . 13,889.00 Cr.
Total Credits - Net $ 142,595.00 Cr.
Plus Contractor's flat rate mark-up 3,000.00
•
Total Credits - Gross $ 145,595.00 Cr.
.2 With respect to Addendum No. 4, the attached addendum and quota-
tion is itemized to the Ontario Fire Marshal's instructions.
Essentially the O.F.M. has added •two more fire screens; additional
fireproofing and fire dampers between the existing corridor and
Classrooms in Block B; and a number of additional firestops be-
tween the existing building and the new additions. Our engineers
have checked out the quotation breakdown in detail and find it
fair and reasonable.
5. RECOMMENDATION
We recommend that the project be awarded to M. J. Lafortune Construction
Ltd. at the Contract Sum. of. $754,749.00.
Wm. A. Gib n, B.Arch. , MRAIC
Balbari/"e/lielmer/Gibson
11/11-1
Recommendation adopted
19 May 1970
Board Minute No . 149 Appendix, page 218
•
THE CARLETON BOARD OF EDUCATION
REPORT NO. 5
EDUCATIONAL POLICIES COMMITTEE
Tuesday, 19 May 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6 commencing
at 8:15 p.m. , with Trustee L. McIntosh in the Chair.
Also present: Trustees Arthur, Barsona, Dakin, Drew, Handleman,
Harkness , Harris , Hicks , Hogan, James , Lemieux,
Macdonald, Nutter, Reitz and Wilson.
Not present: Trustees Clarke and Moore.
Staff present: J. C. Gardner, Acting Director and Superintendent
of Program Development
- I. G. Jones , Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic
Personnel
T. D. Moore, Superintendent of Finance and Administration
A. A. Carr, Area Superintendent (East)
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and
Operations
R. G. Jenkins, Controller of Finance
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary
Mrs. P. A. Perrault, Secretariat
•
1 . Huntley Centennial Public School Unit in Environmental
Studies, "Ocean Currents"
In accordance with arrangements made by the Superintendent of
Program Development, Mr. D. Lemke, Principal of Huntley Centennial Public School ,
was in attendance with members of his staff to explain the unit in environmental
studies on "ocean currents" which was recently undertaken at the school . With
Mr. Lemke were Mr. D. Waddington, Mrs. Myrtle Johnston, Mr. R. Thicke and
Mrs. Stephanie Williams.
Mr. Thicke explained that the environmental study approach is designed
to develop skills in students , using course content as the vehicle. The skills
of inference, reasearch, experimentation, description, prediction, interpretation
and discussion are developed at the speed at which each pupil can move, through
independent study and group activity. The teacher acts as guide and resource
person and is a co-learner with his students .
In the Huntley program,the theme of "ocean currents" was used to
present subject matter in areas such as history, geography, mathematics and
Appendix, page 219
EDUCATIONAL POLICIES COMMITTEE 19 May 1970
art, in a correlated manner to develop an awareness in the pupil of the inter-
dependence of subjects . Geography was brought out in tracing the world's ocean
currents ; history through an understanding of how the currents were used in the
past by such people as early explorers ; art through model construction and play
acting; English through preparation of written assignments ; mathematics in the
preparation of scale maps , and so on.
With the aid of overhead transparencies and slides , Mr. Thicke described
the actual workings of the program through its various stages , showing the emphasis
which was placed on independent study and group interaction. The use of the school
library was given prominence. He also explained that an important factor in
developing the program was the high degree of co-operation required among the staff
in the planning aspects and team teaching.
On behalf of the Committee, Trustee McIntosh expressed appreciation to
Mr. Lemke and Mr. Thicke for their interesting presentation, which gave Board
Members an opportunity to see some of the activities taking place in the schools .
2. North-East Gloucester Secondary School
Your Committee recommends , on motion by Trustee Handleman based on a
communication, dated 15 May 1970. received from Bell , Baker, Thompson and Oyen
(the Board's solicitors) , THAT the Carleton Board of Education enter into the
following undertaking with the Corporation of. the Township of Gloucester with
respect to the North-East Gloucester Secondary School , viz:
In consideration of the Corporation of the Township of Gloucester
releasing by way of a Quit Claim Deed from the Corporation of the
Township of Gloucester to Campeau Corporation Limited the one-foot
reserve along the front of the lands being purchased from Campeau
Corporation Limited for the North Gloucester Secondary School , The
Carleton Board of Education hereby undertakes with the Corporation of
the Township of Gloucester as follows :
1 . All parking of cars on the said lands in front of tha,said school
shall be south of the southerly entrance/exit driveway 'to the said
school and no parking shall be provided in front of the said school
north of the said southerly entrance/exit driveway without prior
consultation with the municipal authorities concerned.
2. The centre line of the southerly entrance/exit driveway to the
said school shall be screened as shown on the plan prepared by Craig
& Kohler, Architects , dated April 30,1970.
3. The centre line of the northerly entrance/exit driveway to the
said school shall meet Ogilvie Road at a point directly across from
the point where the centre line of Kender Avenue meets Ogilvie Road
and the location of such northerly entrance/exit driveway shall not
be changed.
4. No other entrance/exit driveways to the said school from Ogilvie
Road shall be constructed or permitted other than the hereinbefore
referred to northerly and southerly entrance/exit driveways , which
driveways are shown on the said plan:prepared by Craig & Kohler,
dated. April 30, 1970, without prior consultation with the municipal
• authorities concerned.
• Appendix, page 220
EDUCATIONAL POLICIES COMMITTEE 19 May 1970
It was noted in the solicitors ' letter that in addition to this
undertaking, the Township will require the payment of a development charge
of $1200.00 per acre before the one foot reserve is released. However,
Trustee Handleman advised he hopes to report in the near future that this
development charge has been reduced to a nominal sum.
3. French Immersion Course for Secondary Students
The Superintendent of Program Development submitted a report
advising that 21 Carleton students have been accepted for the summer French
Immersion Course to be held under the direction of the Ottawa Board of
Education. It was noted that the fee for the course if $150.00 per student,
and that the Ottawa Board is offering financial assistance to its students
amounting to approximately $30.00 each.
Your Committee recommends , on motion by Trustee Hogan based on the
foregoing report, as follows :
a) THAT The Carleton Board of Education offer financial assistance
to its students enrolled in the 1970 Summer French Immersion
Course being organized under the jurisdiction of the Ottawa
Board of Education , in the amount of $45.00 per student; and
b) THAT staff be authorized to offer this assistance in the form of
a direct payment to the summer program or in the form of a rebate
to each Carleton student who completes the course.
4. French Immersion Kindergarten Pilot Project
The Superintendent of Program Development submitted a report advising
that, pursuant to Report No. 4 of this Committee, 6 April 1970, item 4, a
request has been sent to the Ontario Institute for Studies (in Education
seeking assistance in the evaluation of a French Immersion Kindergarten program
to be conducted in a selected school or schools as soon as possible.
In this report, it was pointed out that if the proposed pilot project
is successful , the Board must consider a pilot project at the Grade 1 level and
may be locking some students into a four or five year program. This may produce
problems in staffing and transportation, and expenses in the purchase of extra
material and equipment. The following guidelines were suggested for the conduct
of a pilot project in 1970-71 :
a) The school (or schools) selected will be large enough
so that Kindergartens will be conducted simultaneously
in English and in French so that a choice may be
offered to parents;
Appendix, page 221
EDUCATIONAL POLICIES COMMITTEE 19 May 1970
b) Participation in the French Immersion Kindergarten
class will be voluntary. Parents in the community
selected will be surveyed and invited to attend a
public meeting at which the program will be dis-
cussed with them;
c) The Board will continue its efforts to obtain the
assistance of O. I .S .E. If this assistance cannot be
obtained the staff of the Board will look for
assistance from local authorities such as the
Faculty of Education at the University of Ottawa;
d) Mrs . Travers , the French consultant, will assist
the school selected in the design of a program for
the French Kindergarten and will work with the
teachers involved during the school year.
Mrs . Latourell , the Primary consultant, and Mrs .
McAlindon, the Music consultant, have also offered
their services in this connection.
Mr. D.M. Lyngseth, 31 Abingdon Drive, Ottawa, and his wife were
in attendance, concerning the possible location of the pilot project at the
Leslie Park Public School ': He advised that he and his wife had been
attempting to sound out public opinion in the area in the hope that there
would be sufficient support to locate the pilot project in that school .
He expressed disappointment that notwithstanding these endeavours, other
locations had already been selected by staff as recommended schools for
the pilot project. Trustee McIntosh advised that if Mr. Lyngseth wished,
arrangements could be made for him to meet with staff and Trustees to
discuss this matter further.
Your Committee recommends , on motion by Trustee Handleman THAT
in the school year 1970-71 , a French Immersion Kindergarten Program be
offered at the Henry Munro Public School and the Parkwood Hills Public
School if a sufficient number of parents in these communities indicate
an interest.
It was noted that if a class cannot be formed in either or both
of the above schools because of lack of interest on the part of the parents
in these areas, the situation will be brought back to the Board as soon as
possible.
5. Board Sponsored Winter Courses
The Acting Director of Education and Mr. A.L . Cassidy, Special
Advisor to the Director, submitted a report concerning a proposal on
Board-sponsored winter courses for teachers in the Ottawa-Carleton region
for the 1970-71 school year, which has been worked out by staff
representatives of the four area education Boards . In this report, it was
advised that the four area Boards would each be asked to sponsor one of the
following courses:
Appendix, page 222
EDUCATIONAL POLICIES COMMITTEE 19 May 1970
Language Arts Ottawa Board of Education
Integrated Studies Carleton Board of Education
Elementary Librarians Carleton Roman Catholic Separate
School Board
Elementary Guidance Ottawa Separate School Board
Your Committee recommends , on motion by Trustee Dakin as follows :
1 . THAT The Carleton Board of Education sponsor a credit course
for teachers in "Integrated Studies" during the school year
1970-71 under the following conditions :
A. (a) That an Advisory Committee composed of one staff
representative from each Board be established for
each course.
(b) That the representative from the sponsoring Board
be Chairman of the Advisory Committee.
(c) That the Advisory Committee be responsible for:
i) establishing general course outlines ,
ii ) selecting the staff for the course,
iii ) evaluating the course offered,
iv) establishing the time at which the
course will be offered, and
v) establishing the fee for the course.
B. That, as soon as course offerings are known, a general
. announcement be forwarded to all schools in the four
Boards ' jurisdictions along with a pre-registration form.
C. That, although the courses held in this area have
always been self-sustaining, agreement should again
be sought from the sponsoring Board for the under-
writing of any deficit incurred in the operation
of the course that they sponsor.
D. That the sponsoring Board make available appropriate
facilities for the offering of their course.
2. THAT the staff be authorized to seek approval from the Ontario
Department of Education for the operation of this course.
Appendix, page 223
EDUCATIONAL POLICIES COMMITTEE 19 May 1970
11110 6. Summer School Program 1970
The Acting Director of Education and Mr. S. S. Katz, Area
Superintendent (Central ) submitted the following report regarding the
1970 summer school programs for secondary school students:
a) Secondary school students from The Carleton Board of Education
will be admitted to the summer school program on the same
basis as Ottawa students .
b) Carleton Board students will be charged a fee of $10.00 per
course (a substantial reduction from fees of $35.00 and
$40.00 charged in 1969) .
c) Secondary school teachers in Carleton will be given the
opportunity to apply for summer school teaching positions
with Ottawa.
d) The program will be essentially the same as the one offered
last year, with the exception that Grade 13 students wishing
to pursue summer studies will have to take their courses
under the auspices of the program put on by the Ottawa
Board's Adult Education Branch. Students wishing to accelerate
in certain subject fields will form part of regular summer
41Ib school classes instead of being grouped together in separate
classes.
Noted.
7. Reports on Recent Professional Development Activities
Your Committee had before it for information, reports on recent
professional development activities in Carleton schools organized by the
teachers ' associations.
Trustee James registered objections to early closing of schools in
some cases for what appeared to be school organizational matters more properly
dealt with in the staff's own time.
Noted.
•
8. Survey of Political Socialization of Canadian School Children
The Acting Director of Education (Superintendent of Program Development)
submitted for consideration a questionnaire prepared by Professor Michael
Whittington of the Political Science Department of Carleton University, designed
to survey the political socialization of Canadian school children.
4111111 It was noted that a pre-test took place at the W. Erskine Johnston
Public School . Professor Whittington has asked for the Board's co-operation
•
Appendix, page 224
0
EDUCATIONAL POLICIES COMMITTEE 19 May 1970
in administering the questionnaire to students in four elementary schools in
Carleton. It is proposed to administer the tests in schools in which the
principals and staffs feel this can be done without serious disruption to school
routine. Noted.
_ Trustee Arthur requested that when questionnaires of this nature were
to be circulated in the schools , copies of the texts first be distributed to
members of the Board.
9. Royal Ontario Museum Education Department, Special Programs
The Committee had before it for information a communication, dated
23 April 1970, received from the Royal Ontario Museum, Education Department,
concerning its special programs of school visits for 1970-71 . It was noted
that for the first time, arrangements are being made to include Carleton
school in the visits , involving students in grades 6, 7 and 8.
NEW BUSINESS
10. Gloucester High School Shift System
Trustees Lemieux and Handleman voices concern over phone calls
received on the availability of options in the morning and afternoon shifts
at Gloucester High School . Mr. A. A. Carr, Area Superintendent (East) ,
agreed to discuss this matter with Trustees concerned.
11 . Psychological Services
Trustee Harris requested information on the staff proposals for
staffing the Psychological Services Division for September 1970.
The Superintendent of Student Services advised this matter will
be brought to the Board either on 25 May or 8 June 1970. Noted.
The meeting adjourned at 9:40 p.m.
Respectfully submitted,
L. McIntosh
CHAIRMAN OF COMMITTEE
Received , 25 May 1970
All recommendations adopted .
Board Minute No , 152
Appendix, page 225
THE CARLETON BOARD OF EDUCATION
REPORT NO. 4
COMMUNITY PROGRAMS COMMITTEE
Tuesday, 19 May 1970
To the Board of Education:
A.meeting of the above-named Committee was held this day in
the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 9:50 p.m. , with Trustee S.B. Handleman in the Chair.
Also present: Trustees Arthur, Barsona, Drew, Dakin, Harris,
Hicks , Hogan, James, Lemieux, Macdonald,
McIntosh, Nutter, Reitz and Wilson.
Not present: Trustees Clarke, Harkness and Moore.
Staff present: J . C. Gardner, Acting Director and Superintendent
of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administratioi
A. A. Carr, Area Superintendent (East)
S . S. Katz, Area Superintendent (Central )
A. L. Cassidy, Special Advisor
G. P. Convey, Controller of Maintenance and Operations
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
Mrs. P. A. Perrault
1 . Communication, Gloucester Library Board,
Re Use of Glen Ogilvie Public School for Library Purposes
The Acting Director of Education and the Superintendent of Student
Services submitted a communication, dated 27 April 1970, received from the
Gloucester Public Library Board, Mr. T.J . Wilkins, Chairman, requesting the
use of space at the Glen Ogilvie Public School library for public library
purposes .
Mrs . E. Grebold of 42 Oriole Drive, Ottawa 9, was present, representing
the Gloucester Library Board, to request the Board's co-operation on this matter.
It was suggested that every effort should be made to co-operate with
Public Library Boards on such proposals and that an overall policy should be
established by the Board for the use of libraries in schools by the public.
Appendix, page 226
COMMUNITY PROGRAMS COMMITTEE 19 May 1970
Your Committee recommends , on motion by Trustee Dakin, THAT the
Carleton Board of Education approve the provision of library space at the
Glen Ogilvie Public School for use by the Gloucester Library Board subject
to agreement by the Carleton Board of Education as to the details of the
proposed use.
During the debate on this matter it was suggested that representatives
of municipal recreation authorities and library boards should be appointed to all
construction project committees to help determine how the schools can best be
made available for public use.
2. Queensway-Carleton Hospital Campaign
Pursuant to Report No. 3, Community Programs -Committee, 20 April
1970, item 5, your Committee had before it for consideration a report
submitted by the Director of Education and Superintendent of Student Services
concerning the Queensway-Carleton Hospital Campaign Committee's proposal
to have Carleton secondary school students participate in a house-to-house
membership drive.
Since this project will involve students directly, your Committee
recommends , on motion by -Trustee Macdonald, THAT the Queensway-Carleton
Hospital Campaign Committee present its proposal for the consideration of
each student council in Carleton secondary schools .
3. Appointment to Gloucester Public Library Board
Pursuant to Report No. 3, Community Programs Committee, 20 April
1970, item 8, your Committee had before it a communication, dated 7 May
1970, received from the Gloucester Library Board, Mr. T. J . Wilkins , Chairman,
containing a curriculum vitae for Mrs . Audrey Milligan, whose term as
Carleton Board representative on the Library Board expired 31 March 1970.
In regard to the foregoing, your Committee recommends , on motion
by Trustee Lemieux (as introduced - at the meeting held on 20 April 1970) ,
"THAT the Board re-appoint Mrs. J .M. Milligan to the Gloucester Public
Library Board for a further three-year term expiring 31 March 1973."
4. Proposal re Receotion of Delegations
The Acting Director of Education and Assistant Secretary submitted
a report advising that Trustees Handleman and McIntosh were planning to
present for consideration a procedure by which-delegations could have more
meaningful input in the decision making process of Committees or of the
Board. A copy of a recommendation prepared in this regard was distributed
at the meeting.
•
Appendix, page 227
COMMUNITY PROGRAMS COMMITTEE 19 May 1970
Your Committee recommends , on motion by Trustee McIntosh, THAT
the Board Policy A-11 , "Delegations at Board and Committee Meetings" ,
be amended by striking out Section 4 and substituting therefor the
following Sections :
4. After the Board or Committee has heard the delegation's
representations and questions of clarification by Trustees
have been answered, and if the delegation so wishes , a private
meeting shall be convened between up to five members of the
delegation and an equal number of Trustees to study further
the topic under consideration. If such a private meeting is
requested by the delegation, the Secretary of the Board shall
convene the meeting within two weeks .
5. The delegation will be notified by letter of the date of
the meeting at which a decision is to be made or staff report
considered concerning their representations , and shall also
be given a copy of the Minutes of any private meeting convened
under Section 4 above, and a copy of any staff report to be
considered in public session resulting from their representations.
It was requested that staff ensure that delegations are made
fully aware of the provisions of the Board's policy when they announce
their intentions to appear at a Board or Committee meeting.
5. Ontario School Trustees ' Council Communications re
Liaison between Boards and Municipal Councils
Your Committee had before it for information a communication,
dated 27 April 1970, received from the Ontario School Trustees ' Council ,
Mr. P.M. Muir, Executive Director, with which was enclosed a "Proposed
Structure for Effecting Liaison between School Boards and Municipal
Councils" , developed by the O.S.T.C. and the Ontario Mayors ' and Reeves '
Association. It was requested that the Board support this project.
It was agreed to refer this matter to the Ad Hoc Committee on
Community Involvement previously established by the Board.
6. Student Appearance
Pursuant to Board Minutes, 31 March 1970, item 101 , the Committee
had before it for information a copy of a resolution adopted by the City
of Toronto Board of Education concerning the appearance of students, as
• follows :
Appendix, page 228
COMMUNITY PROGRAMS COMMITTEE 19 May 1970
"THAT, in the matter of the appearance of students
-1/P in the schools, the style of dress and length of
hair be left to the discretion of the students
and parents , except where the health or safety of
the student is in question.
Also attached for the information of the Committee was an
article on the authority of the principals and teachers , written by
Mr. K.M. Smookler, which appeared in a recent edition of "School
Progress" . Noted.
7. Private Members Bill 29
Your Committee noted a Private Members Bill (No. 29)
introduced into the Ontario Legislature by Mr. Pitman, proposing
the establishment of school councils for every school in Ontario.
This Bill received first reading on 5 March 1970 and is still before
the legislature.
8. Private Members Bill 28
Your Committee noted a Private Members Bill (No. 28)
introduced into the Ontario Legislature by Mr. Reid (Scarborough
East) , proposing an emendment to the Schools Administration Act
with reference to the suspension of pupils . This Bill received
first reading on 6 March 1970 and is still before the legislature.
The meeting adjourned at 10:30 p.m.
Respectfully submitted
S. B. Handleman
CHAIRMAN OF COMMITTEE
Received , 25 May 1970
All recommendations adopted
Board Minute No . 153
Appendix, page 229
a 0
THE CARLETON BOARD OF EDUCATION
REPORT, AD HOC COMMITTEE ON SCHOOL CONSTRUCTION
Monday, 25 May 1970
To the Board of Education:
Since your Committee was established on 22 September 1969
(Board Minutes , item 7 - composition: Trustees McIntosh (Chairman) , Harris,
Barsona and Nutter) , it has met on 4 occasions to study long range problems
in school construction.
1 . November Workshop
As reported to the Board on 27 October 1969, we arranged for a
work-shop on school construction on Saturday, 29 November 1969, which was
attended by representatives of the Ottawa Public School Board, Collegiate
Institute Board of Ottawa, Carleton Separate SChool Board and Ottawa
Separate School Board. Altogether, approximately 35 people attended this
worksh;,p which was chaired by Trustee McIntosh . We had several guest
speakers who presented thirty-minute discussion papers on one of four construction
methods . These presentations were followed by questions and lively discussions
by all those present.
Developer Proposal Method:
Mr. George Bemi presented a paper on this approach, in which
the owner (the Board) prepares general specifications which
developers obtain and, working with architects of their choice,
produce preliminary plans , estimated cost, and time of construc-
tion. These submissions are compared by the Board and the
project awarded to the winner of the competition. This method
is used in the construction of many university residences and
the interns ' at Ottawa Civic Hospital .
Study of Education Facilities (S.E .F) :
Mr. C.D. Vaughan, of Robbie, Vaughan and Williams , Architects , spoke
on the S.E.F. project completed earlier in 1969 by the Metro Board.
This project, which was started in 1965, was concerned with the
development of systems and components specifically for school use;
more effective application of principles of modular construction
in the achievement of greater flexibility of interior design;
reduction of the cost per square foot of school building construc-
tion providing better value for expenditures in terms of function,
initial cost, environment and maintenance; and analysis of short
term accommodation.
Annrwdi v nano 9w)
REPORT, AD HOC SCHOOL CONSTRUCTION COMMITTEE 25 May 1970
Leases and Lease-back Agreements :
Mr. S. Shabinsky presented a paper on this method of providing
school space. It was noted that in several Ontario cities ,
educational facilities are under lease-back agreements . Our
own administration building is one example of this type of
arrangement.
Project Team Approach:
Messrs . J . A. Isenegger and E. L. Mercer of Halsall and Associates
spoke on this approach . The Project Team consists of a Board
representative and three consultants (Architectural , engineering
and construction) appointed by the Board. No general contractor is
used and all trades tender and contract directly with the Board.
This method is currently being used by The Scarborough Board of
Education.
The workshop was also attended by Mr. L. Guptill of the
Department of Education, Region 10 office, who pointed out that
most of the methods under discussion, while reducing time and
effecting possible saving in construction costs, were not compatible
with the present grant-structure of the Department of Education.
At our meeting held in January, 1970, we agreed that as the firm most
familiar with the Project Team Approach has been designated by the Board as
architect on the future French Language Secondary School (Shoeler/Heaton/
Harvor/Menendez) , we should discuss with this firm the possibility of using
the Team approach on future Board projects . Subsequently, at our meeting
held 7 May 1970, after official Board approval had been given to proceed
with the French language school , we met with Messrs . Shoeler, Heaton and
Menendez to explore this method. Members of the Construction Project Committee
on the school were also present at the meeting.
The following features of the Project Team Approach were noted
during our discussions :
- Prime value is one of time saving, with possibly slight
cost reduction.
- Requires Board to appoint Construction Consultant to lead
Team. Other members of team are engineering, mechanical
electrical and structural consultants , and architects.
- Once team is assembled , work commences on plans and con-
struction programming, within a pre-arranged project budget.
- Steel and excavation tenders can be called at early stage,
and Construction Consultant arranges for tender calls on
various trades as required. Contracts are directly with
Board and not through General Contractor as in traditional
method.
Cost control is of prime importance.
- The Board, acting as its own general contractor, is actually
getting into the construction business , and this would require
additional Board staff, and the purchase of some construction
equipment.
Appendix, page 231
REPORT, AD HOC SCHOOL CONSTRUCTION COMMITTEE 25 May 1970
- It would likely take several projects before procedures were
ironed out and full time saving benefits felt. This type of
approach, therefore, is only viable as a long term proposition
applied to a continuing construction program.
- There is very little experience in this approach as applied to
school construction. One other Ontario Board which has used it
experienced considerable difficulties .
- Choice of the construction consultant, who is the key man in
the whole approach , is critical . Also, unlike architects ,
engineers , etc. , the construction consultant at this point in
time is not responsible to a professional association for his
standards . The Board would, therefore, have no recourse through
a professional construction association for unsatisfactory
performance.
After considering all these factors , your Committee felt that this
method of construction would not be suitable to the Board's needs at this
time, and is therefore of opinion that it should not be used for the new
French Language secondary school . In yiew of the on-going and often critical
construction program with which the Board is faced, we do not think it
would be advisable for the Board to experiment with this construction system
with all its unknown intangibles,and depending as it does for its success on the
abilities of one man, the construction consultant.
2. Report by Trustee Harris on O.P.S.T.A. School Construction
Conference, March 1970
At our May 7th meeting, Trustee Harris reported on her attendance
at the school construction conference organized by the Ontario Public School
Trusters ' Association in Windsor on 9 and 10 March , 1970.
There were four topics of discussion at the conference, viz, "Building
for Grants and its Effect on School Construction" , "Users ' Reactions to Con-
temporary Design" , "Fire Marshall Requirements" , and "S.E.F. Project" . With
respect to grants , it was felt that the restrictions of the grant structure
tend to make for better schools and did not hamper school design: However,
it was the consensus that there should be better liaison between Boards and
the Department of Education on grants , especially when changes are made in
grant regulations and requirements .
There was a fair exchange of ideas on contemporary design in
such areas as gymnasia, administration and staff areas , library resource
• centres , health rooms , and open teaching areas . However, Trustee Harris
commented that although there were some interesting ideas expressed, most
of the points raised were already known in the Carleton system.
The discussions on the Fire Marshall requirements brought out the
point that the stringent conditions which are laid down at both provincial
and municipal levels add considerably to construction costs . Your Committee
feels that this is an area which could receive further study.
3. Future Activities
We shall be continuing our study into various means of school
construction in the next few weeks. Members of this Ad Hoc Committee have
agreed to gather information on the following:
Appendix, page 232
. r
REPORT, AD HOCSCHOOL CONSTRUCTION COMMITTEE 25 May 1970
a) Lease-back Arrangements - Trustee Harris
b) A.S.E.F. approach adapted to the Ottawa-Carleton region in
concert with the other three education Boards in the area -
Trustee McIntosh
c) The possibility of appointing architectural firms to act as
consultants to the Board for a five year period to take care
of all construction and maintenance needs (including school
additions) - Trustee Nutter.
We have tentatively scheduled our next meeting for Monday,
22 June 1970, at 2:30 p.m. , to review all material gathered, and are
planning to organize another construction workshop on Saturday,
25 July 1970, with the participation of representatives of our
neighbouring Boards in Ottawa-Carleton. We also plan to invite
representatives of the news media and the teachers ' federations to the
workshop.
Respectfully submitted.
L. McIntosh
CHAIRMAN OF COMMITTEE.
Received , 25 May 1970
Board Minute No . 154
•
Appendix, page 233
•
THE CARLETON BOARD OF EDUCATION
( '
REPORT NO. 13
•
COMMITTEE OF THE WHOLE
Monday, 25 May 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in
,R the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 7:30 p.m. , with Trustee V. Barsona in the Chair.
Also present: Trustees Clarke, Drew, Dakin, Handleman ,
Harkness , Harris , Hicks , Hogan, James,
Macdonald, McIntosh, and Nutter.
Not present: Trustees Arthur, Lemieux, Moore, Reitz and Wilson.
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I. G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic
Personnel
T. D. Moore, Superintendent of Finance and
Administration
A. A. Carr, Area Superintendent (East)
R. E. . Ingall , Area Superintendent (West)
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Naintenance and
Operations
R. G. Jenkins, Controller of Finance
D. D. Andress , Planning Officer
P. _A. Laverance, Assistant Secretary
1 . Academic Appointments
Your Committee recommends , on motion by Trustee Macdonald based on
a report submitted by the Director of Education and the Superintendent of
Academic Personnel , THAT the Board approve the following appointments to teaching
positions , effective September 1970:
J Affleck, Mrs. Margaret Century P.S.
J Andrews, Miss Rita Lakeview P.S.
Appendix, page 234
COMMITTEE OF THE WHOLE
REPORT NO. 13 25 May 1970
= / Andrus, Miss Linda Metcalfe P.S.
J Armstrong, John Greenbank P.S.
✓ Aylen, David Blackburn P.S.
Benjamin, Miss Barbara Brook Lane P.S.
/ Bourke, Michael Greenbank P.S.
Brassington, Robert Bells Corners Intermediate
Brassington, Mrs. Susan Barrhaven P.S.
✓ Bridgman, Bernard Barrhaven P.S.
/ Cattell , Mrs. Margrit Huntley P.S. (60% of time)
/ Champion, Mrs. Barbara Bells Corners P.S.
'Davis, Miss Jane Glen Ogilvie P.S. (50% of time)
/ Dechka, Mrs. Diane Stephen Leacock P.S.
( ! I Deen, Mrs. Beatrice Knoxdale P.S.
f Deen, Nazru Greenbank P.S.
f Drinkwater, Mrs. Pauline Parkwood Hills P.S.
Dunstan, Mrs. Lorraine Bells Corners P.S.
./ Ford, Mrs . Mary Joan Fitzroy Centennial P.S.
J Frederking, Mrs. Ann Parkwood Hills
J Gott, Wayne Parkwood Hills P.S.
i Gow, Mrs . Patricia Graham Park P. S.
/Harding, Mrs. Patricia Century P.S.
✓Hunt, Miss Tara Jane Fisher Heights P.S.
jHylarides, Miss Jannette Greenbank P.S.
✓Jackson, Mrs. Linda Brook Lane P.S.
,faros, Mrs. Feir Bayshore P.S.
1"vr, "Jarvis , Miss Linda Blossom Park P.S.
Appendix, page 235
COMMITTEE OF THE WHOLE
REPORT NO. 13 25 May 1970
J Johnston, Mrs. Frances Parkwood Hills P.S.
King, Miss Lois Stephen Leacock P.S.
1 Kwan, Miss Mildred Graham Park P.S.
/ Lamrock, Mrs. Phyllis Graham Park P.S.
J Larsen, Mrs. Isla Barrhaven P.S.
Mallett, Victor Bayshore P.S.
J McGuire, Mrs. Frances Brook Lane P.S.
McIntosh, Mrs. Leatrice Merivale P.S.
,/ Mick, Miss Judith Bells Corners Intermediate
Miller, Miss Mary Anne Beacon Hill P.S.
Molloy, Joseph Bayshore P.S.
/Ogilvie, Miss Heather Stittsville P.S.
Reekie, Mrs. Moira Goulbourn P.S.
1
J Robertson, Mrs. Brenda Knoxdale P.S.
Roe, Mrs. Mary Huntley Centennial P.S.
.iSalo, Mrs. Elizabeth Bells Corners P.S.
4/Salter, Miss Carolynne Richmond P.S.
• Samways; Robert Manotick P.S.
i Smith, Mrs. Diane Stephen Leacock P.S.
1 Stackhouse, Mrs. Dale Barrhaven P.S.
Stackhouse, Richard Greenbank P.S.
• Stangroom, Mrs. Gloria Century P.S.
j Steinburg, George Beacon Hill P.S.
• Winford, John Fitzroy. Centennial P.S.
/Aubrey, Miss Frangoise Meadowlands P.S.
Appendix, page 236
COMMITTEE OF THE WHOLE
REPORT NO. 13 25 May 1970
d
✓ Byrne, Mrs. Gwen Stittsville P.S.
J
` Coldrey, Edwin Crystal Bay P.S.
Cross, Mrs. Janet Beacon Hill North P.S.
/ Ellis , Gordon Erskine Johnston P.S.
Erskine, Mrs. Jewell Bells Corners p.S.
J Gilders, Mrs. Elaine Osgoode P.S.
Matzelle, Miss Ingrid Bells Corners P.S.
•
/ McIntyre, Miss Doreen Stittsville P.S.
Porteous, Mrs. Doris Vernon P.S.
/Smith, Mrs. Glenda
Smyka, Mrs. Margaret Fisher Heights P.S.
Alexander, Mrs. Barbara Greenbank P.S.
(`; ' Beckstead, Carl Parkwood Hills P.S.
✓ Birrell , Miss Maureen Manotick P.S.
Bissonnette, Miss Suzanne Greenbank P.S.
Bonin, Miss Michelle Beacon Hill North P.S.
✓ Bradbury, Miss Mary Stittsville P.S. °
' Burrows, Mrs. Elizabeth Greenbank P.S.
Caldwell , Miss Gloria Torbolton P.S.
v" Cameron, Alex Sir John A. Macdonald P.S.
Campbell , Miss Helen Brook Lane P.S.
Cazemier, Mrs. Judy Henry Munro P.S.
Charron, Miss Francine Parkwood Hills P.S.
i Colquhoun, John Merivale P.S.
✓Cowan, Miss Margaret Erskine Johnston P.S.
Shortliffe, Mrs. Sandra . Parkwood Hills P.S.
Appendix, page 237
. COMMITTEE OF THE WHOLE
REPORT NO. 13 25 May 1970
✓ Dannehl , Horst Manordale P.S.
Dixon, Patricia Lynn Graham Park P.S.
/Easy, Miss Wendy City View P.S.
Estabrooks, Mrs. Irene Bells Corners Intermediate
/ Feldman, Mrs. June Henry Munro P.S.
' Ferguson, Miss Jean Meadowview P.S.
Fine, Mrs. Phyllis Bayshore P.S.
Freeborn, Miss Bonnie Glen Cairn P.S.
J Ginn, Miss Barbara Lynn Century P.S.
Giroux, Miss Linnette Riverview P.S.
Gunn, Miss Nancy Beacon Hill North P.S.
Hammond, Miss Penny Bells Corners P.S.
; / Hatfield, Miss Nancy Century P.S.
Heath, David Greenbank P.S.
Heath, Miss Margaret North Gower/Marlborough P.S.
-" Hickman, Miss Deborah North Gower/Marlborough P.S.
✓Hossack, Mrs. Leslie Henry Munro P.S.
'Hughes, Miss Judith Ann Parkwood Hills F.S.
J Jenkins, Keith Manordale P.S.
Kelly, Mrs. Theresa Lakeview P.S.
Kennedy, Mrs. Glenda Century P.S.
'Kirkwood, Miss Nancy Stittsville P.S.
• ✓Labrosse, Miss Francine Stittsville P.S. "
"Lusick, Miss Susan Bayshore P.S.
'' MacDonald, Miss Aileen Glen Ogilvie P.S.
Appendix, page 238
.
•
COMMITTEE OF THE WHOLE
REPORT NO. 13 25 May 1970
e
/MacLennan, David j Knoxdale P.S.
J Mahoney, Mrs. Maureen J Goulbourn P.S.
' Maier, Mrs . Nancy - Glen Ogilvie P.S.
Martin, Miss Patricia / Glen Cairn & Goulbourn P.S.
McBride, Mrs. Barbara j Stephen Leacock P.S.
Mcllhagga, Liston J Metcalfe P.S.
" McKinven, John ' Fisher Heights P.S.
McLennan, Mrs. Claudette J Erskine Johnston P.S.
• McVeigh, Miss Judith Barrhaven P.S.
'Meredith, Fred Parkwood Hills P.S.
Mall , William Merivale P.S.
Mills, Roy Stephen Leacock P.S.
F. 'Moseley, Reid Bells Corners Intermediate
▪ Nevins, Mrs. Elizabeth Manotick P.S.
✓ Piesina, Mrs. Kathleen Manordale P.S.
'Pincock, Mrs. Sally Merivale P.S.
J Poole, Miss Nedra / Fitzroy Centennial P.S.
"Prescott, Mrs. Mary - Lakeview P.S.
iPulker, Miss Elizabeth Manotick P.S.
Purdy, Mrs. Diane Greenbank P.S.
Quail , Miss Susan ' Manordale P.S.
Richardson, Miss Catherine : Bells Corners P.S.
./ Richardson, Miss Jane Greenbank P.S.
'Richardson, Miss Margaret Manotick P.S.
1
Rothwell , Mrs. Marion Riverview P.S.
ID
Appendix, page 239
•
COMMITTEE OF THE WHOLE
REPORT NO. 13 25 May 1970
x' Ruscher, Mrs. Winifred Stittsville P.S.
St. Germain , Miss Carole Bayshore P.S.
Saunders , Mrs. Mary Metcalfe P.S.
(Schmitz, Mrs. Judith Stittsville P.S.
`Shearer, Miss Susan Brook Lane P.S.
I
Small , Mrs. Lynne Erskine Johnston P.S.
Smith, Brent Knoxdale P.S.
I
Smith, John G. Sir John A. Macdonald P.S.
Smith, Miss Susan Torbolton P.S.
Stevenson, Miss Linda Century P.S.
Stratford, Anthony Huntley Centennial P.S.
Stroud, Bruce Beacon Hill North P.S.
Summers, Miss Ardith Century P.S.
/Summers, Mrs. Lorna Stephen Leacock P.S.
-/Taggart, Miss Georgina Henry Munro P.S.
Tennant, Miss Catherine Parkwood Hills P.S.
) Tuck, Mrs. Lucie Kars P.S.
jWatson, Roger Barrhaven P.S.
2. Academic Changes •
Your Committee recommends , on motion by Trustee McIntosh based on a
report submitted by the Director of Education and Superintendent of Academic
Personnel , THAT the Board approve the following academic changes involving
resignations, maternity leaves , leaves - of-absence, and the extension of a
leave-of-absence:
•
•
Appendix, page 240
COMMITTEE OF THE WHOLE
REPORT NO. 13 . 25 May 1970
Name School
Resignations
THAT the following resignations be accepted, effective on 30 June 1970
(except where noted) :
Albert, Mrs. Donna Sir J. A. Macdonald P.S.
J Allingham, Mrs . Verlie Century P.S.
Armstrong, Mrs. S. Bayshore P.S.
/Buttress, Miss M.A. Knoxdale P.S.
'Christopher, Mrs. Sheila Meadowlands P.S.
/Coldham, F.A. Sir Winston P.S.
I Cooper, Miss M.E, Fairfield P.S.
Courchesnes , C. Gloucester H.S.
/Doyle, Mrs. Jennifer Henry Munro P.S. - Effective 31 May 1970
i Fairholm, Miss Jean Century P.S.
- Forget, Mrs. C. Glen Ogilvie P.S.
I Gordon, Mrs. B. Crystal Bay P.S.
✓ Haynes , Miss P. Blackburn P.S. 9
Irwin, Mrs. Lynne Greenbank P.S.
/ Johnson, Miss Heather Leslie Park P.S.
Monteith, Mrs. Jean Roland Michener P.S.
✓Moore, Mrs. E. Richmond P.S.
I Munn, Mrs. P. Fairfield P.S.
•
/ Nicholl , Miss Pauline Confederation H.S.
Oliver, Mrs. Joan Fisher Heights P.S.
Appendix, page 241
COMMITTEE OF THE WHOLE
REPORT NO. 13 25 May 1970
Name School
Ommanney, Mrs. D. Century P.S. - Effective 30 April 1970
(Maternity leave granted 31 March 1970,
but as she is on probationary contract,
she does not qualify. )
JPoutanen, Mrs. Judith Leslie Park P.S.
• Scott, Mrs. A. E. Merivale H.S.
J Shatford, Mrs. C. J. Graham Park P.S.
J Simms, Miss Janis • Century P.S.
• Sterling, Mrs. J. South Carleton H.S.
Effective 6 May 1970
•
• (On maternity leave effective 31 December 1969)
' Taylor, Mrs. S. Ramsayville P.S.
1 Tufts, H.B. Merivale P.S.
Maternity Leaves
THAT the following maternity leaves be approved, effective 30 June 1970:
Corrigan, Mrs. Jane Glen Ogilvie P.S.
Partridge, Mrs. M. Blossom Park P.S. (for one year)
Leave-of-Absence
• THAT the Board grant leave-of-absence to Mr. ' Jacques Sabourin for two years ,
effective 1 September 1970. (Mr. Sabourin will be working with the Canadian
International Development Agency in the Ivory Coast. )
Extension of Leave-of-Absence
THAT the Board grant an extension of leave-of-absence to Mrs. Linda J. McDonald,
effective September 1970 for one year. (Mrs. McDonald will attend Carleton
University. )
•
•
Appendix, page 242
COMMITTEE OF THE WHOLE
REPORT NO. 13 25 May 1970
3. Appointment of Curriculum Consultants
Your Committee recommends , on motion by Trustee McIntosh based on a
report submitted by the Director of Education and Superintendent of Academic
Personnel , THAT the Board approve the following appointments of Curriculum
Consultants , effective 17 August 1970:
✓John Beatty at an annual salary of $17,800
(from Confederation High School )
William Newell at an annual salary of $18,300
(from York County Board of Education)
f M. James MacLean at an.annual salary of $18,800
(from North York Board of Education)
`/Ronald Holland at an annual salary of $17,800
(from Toronto Teachers ' College)
4: Carestaff Changes
Your Committee recommends , on motion by Trustee Hicks based on a
report submitted by the Director of Education and Superintendent of Finance
and Administration, THAT the Board accept the following carestaff changes:
/ Transfer
✓ . Mr. E. Seabrook, Custodian, North Gower/Marlborough Public School to Sir
Robert Borden High School .
Appointment
✓ Mr. K. Butterfield, Custodian I , North Gower/Marlborough Public School , at
"an annual rate of $4,700.00 per annum, effective 19 May 1970.
Resignations
/Mr. N. Nelson, Custodian, Sir Robert Borden High School , effective 14 May 1970.
Mr. P. I1ott, Custodian, Sir Winston Churchill Public School , effective
10 April 1970.
Terminations
' Mr. L. Ward, Custodian, Bayshore Public School , effective 11 May 1970.
Mr. R. Chartrand, Custodian, Ramsayville Public School , effective 11 May 1970.
I Mr. R. Campbell , Custodian, Sir Robert Borden High School , effective 6 May 1970.
Appendix, page 243
COMMITTEE OF THE WHOLE
REPORT NO. 13 25 May 1970
5. Business Staff Changes -
i
Your Committee recommends , on motion by Trustee Macdonald based on
a report submitted by the Director of Education and Superintendent of Finance
and Administration, THAT the Board approve the following administration
office staff:
a) Business Office Staff
,i ) Resignation of Mrs. Audrey Guigues, Machine Operator,
Accounting Department, effective 31 May 1970.
ii ) Appointment of Mrs. Gertrude Morrow as Machine Operator
to replace Mrs. Guigues, effective 25 May 1970, at an
annual salary of $3,600.
b) Gloucester High School Office Staff
i ) Appointment of Miss Marie Desjardin as Clerk Typist I,
effective 28 April 1970, at an annual salary of $3,120.
Replacement for Mrs. Joan Corrigan.resigned.
/ii ) Appointment of Mrs. Phyllis Hersey as Clerk Typist I,
effective 15 June 1970, at an annual salary of $4,080.
Replacement for Mrs. M. Jacobs transferred.
c) Gloucester North High School Office Staff
)(i ) Appointment of Mrs. Maureen Jacobs to the position of
Senior Secretary, effective 16 May 1970 at an annual
salary of $5,154.
d) Sir Robert Borden High School Office Staff
j(i) Resignation of Mrs . F. C. Delorme, Part-time Clerk Typist,
effective 31 May 1970.
j4i) Resignation of Mrs. Bette-Jean Driscoll , Part-time Clerk
Typist, effective 26 June 1970.
The meeting adjourned at 9:05 p.m.
Respectfully submitted,
V. Barsona
CHAIRMAN OF THE COMMITTEE
•
Appendix, page 244
THE CARLETON BOARD OF EDUCATION
REPORT NO. 14, COMMITTEE OF THE WHOLE
25 May 1970
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, with
Trustee V. Barsona in the Chair.
Also present: Trustees Clarke, Dakin, Drew, Handleman,
Harkness, Harris, Hicks, Hogan, James, Macdonald,
McIntosh and Nutter.
Not present: Trustees Arthur, Lemieux, Moore, Reitz and
Wilson.
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic
Personnel
T. D. Moore, Superintendent of Finance and
Administration
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and Operations
R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
1 . Report re 0.S.T.C. Conference, Toronto, 23 May 1970
The Superintendent of Academic Personnel reported on his attendance
at the Ontario School Trustees, Council Conference held in Toronto on Saturday,
23 May 1970, convened to discuss the current situation with respect to the
"Pink Letter" imposed by the Ontario Secondary School Teachers ' Federation on
Metropolitan Toronto Boards of Education, and the 0.S.T.C. moratorium on the
hiring of secondary school teachers . We noted that the following resolutions
were adopted by the 0.S.T.C. at this conference:
"1 . Be it resolved that the moratorium on the hiring of
Secondary School Teachers be lifted on June 1 , if the vote
being taken in Metropolitan Toronto accepts the present
Metro Board salary offer and if the pink letter is lifted
and these occur before Thursday, May 28. Advertising
will begin on June 2, and hiring on Friday, June 5.
•
Appendix, page 245
COMMITTEE OF THE WHOLE
Report No. 14 25 May 1970
"Be if further resolved that,. subject to the removal of
the moratorium on the hiring of Secondary Teachers, all
Boards be requested to agree to give consent (under clause
6 (a) of the standard contract) to termination of the contract
of any Secondary Teacher requesting such termination in order to
accept an appointment with another Board that is currently
supporting the moratorium and does not advertise or hire
before the agreed date; and that this agreement extend to
midnight, June 20; and that all Boards be requested to
indicate immediately their willingness to support this
resolution.
"2. Be it resolved that if the Minister of Education requests
the School Boards of Ontario to lift the moratorium, the
Chairman of the Ontario School Trustees ' Council be given
authority to comply with this request.
"3. Be it resolved that, until a salary settlement is
reached, it be left to the discretion of individual Boards
to advertise Board offers and to employ new teachers and
pay incumbents on Board offers or on the existing salary
agreement."
Your Committee feels gravely concerned that the continuation of
the present impasse will adversely affect the quality of secondary education in
Ontario. While we do not recommend that the Board act contrary to the 0.S.T.C.
position, we unanimously recommend to the Board as follows (on motion by Trustee
Clarke) :
a) THAT The Carleton Board of Education advise the Ontario
School Trustees Council that it will reluctantly abide
by the foregoing resolutions; and
b) THAT the Board send an urgent request to the Minister of
Education to use his influence to raise the "pink letter"
imposed by the Ontario Secondary School Teachers ' Federation
against Metropolitan Toronto Boards of Education and the
Ontario School Trustees ' Council moratorium on the hiring
of secondary school teachers.
Respectfully submitted,
V. Barsona
CHAIRMAN OF COMMITTEE
Adopted by the Board
25 May 1970 (Minute No.168) -
Appendix, page 246
THE CARLETON BOARD OF EDUCATION
REPORT NO. 9
PLANNING & OPERATIONS
COMMITTEE Monday, 1 June 1970
To the Board of Education:
• A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 8:05 p.m. , with Trustee W. R. Dakin in the Chair.
Also present: Trustees Artbur, Barsona, Clarke, Drew,
Harkness, James, Lemieux, Macdonald,
Moore and Reitz.
Not present: Trustees Handleman, Harris, Hicks, Hogan,
McIntosh, Nutter and Wilson.
Staff present: I . G. Jones, Superintendent of Student Services
T. D. Moore, Superintendent of Finance and Administratii
R. E. Ingall , Area Superintendent (West)
G. P. Convey, Controller of Maintenance and Operations
R. G. Jenkins; Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
Mrs. P. A. Perrault, Secretariat
1 . Subdivision T-20787, Township of Osgoode
Your Committee recommends , on motion by Trustee Drew based on a
report submitted by the Director of Education and Planning Officer, THAT
the Department of Municipal Affairs be advised that no school site is
required in subdivision T-20787, Township of Osgoode, lot 28, concession 1 ,
"J. Porteous".
2. Subdivision T-20377, Township of Torbolton
Your Committee recommends, on motion by Trustee Macdonald based
on a report submitted by the Director of Education and Planning Officer,
THAT the Department of Municipal Affairs be advised as follows:
a) that no school site is required in subdivision T-20377,
lot 2, concession V111 , Township of Torbolton, and
b) of the difficulties involved in planning school facilities
in Torbolton given the basis of existing planning controls
in the Torbolton Draft Official Plan, namely: "The large
acreage outlined for residential development makes it
possible for a large number of very small subdivisions to be
approved in widely scattered locations . There is no
Appendix, Page 247
•
PLANNING & OPERATIONS 1 June 1970
REPORT NO. 9
indication of staging of developments within the proposed
residential areas and no secondary plans in order that
schools can be sited properly within areas of ultimate
development."
3. Subdivision T-20387, Township of Huntley
Your Committee recommends, on motion by Trustee Clarke based on .a
report submitted by the Director of Education and Planning Officer, THAT
the Department of Municipal Affairs be advised as follows:
a) THAT no school site is required in Subdivision T-20387,
Township of Huntley, Part of lot 1 , concession 11 , and:
b) THAT The Carleton Board of Education is concerned about approval
of scattered small subdivisions. If subdivisions are destined
to eventually become part of larger developments this Board
has no way of assessing their relationship to other future
development. If they are to remain small pockets of residential
development, which in most cases appears—more—likely, the
problems of school accommodation are similar to those of
ribbon development, in that facilities located nearby to
serve them are not justified and considerable transportation
problems are created. It is hoped that this problem will be
given due consideration in future deliberations on developments
of this nature.
4. Subdivision T-19836, Village of Stittsville
Your Committee recommends, on motion by Trustee Moore based on a
report submitted by the Director of Education and Planning Officer, THAT
the Department of Municipal Affairs be advised that no school site is required
in Subdivision T-19836, Village of Stittsville.
5. Schedule of Maintenance Tenders
Your Committee had before it for information a report submitted by
the Director of Education and the Superintendent of Finance and Administration
outlining the proposed schedule for maintenance tenders in 1970, noting tender
calls and closing dates , commencement dates of work, and projected completion
dates. Noted.
• 6. Painting Tenders
Your Committee recommends, on motion by Trustee Macdonald based on a
report submitted by the Director of Education and Superintendent of Finance
and Administration, THAT the Board award the contract for painting the following
five schools to Patrick Millar Painting Contractor in the amount of $23,500.00
based on the performance as listed: .
Appendix, Page 248
PLANNING & OPERATIONS
1 June 1970
REPORT NO. 9
Blackburn Public School 8 days
Kars Public School 14 days
Ramsayville Public School 7 days
Sir Winston Churchill Public School 16 days
Stittsville Public School 13 days
58 days
7. Change Orders Nos . 2 and 12, Goulbourn P.S. - Addition
Your Committee recommends, on motion by Trustee Moore based on a
report submitted by the Director of Education and Superintendent of Finance
and Administration, THAT the Board approve Change Order Nos. 2 and 12 for
the Goulbourn Public School Addition, as follows:
a) Change Order No. 2 - Credit $1 ,942.70
Interchanging of two special education
classrooms with two regular classrooms
b) Change Order No. 12 - Credit $1 ,405.65
Changes to Electrical Fixtures
8. Change Order No. 12, Earl of March Secondary School
Your Committee recommends, on motion by Trustee Lemieux based on
a report submitted by the Director of Education and Superintendent of Finance
and Administration, THAT the Board approve Change Order No. 12, Earl of
March Secondary School , in the amount of $400.00, for lan&scaping changes ,
road work and connections to outside services.
9. Status Reports, Building Program
The Committee had before it for information a report submitted by
the Director of Education and Superintendent of Finance and Administration,
regarding the status of the following school building programs:
Brook Lane Public School , Addition
Goulbourn Public School , Addition
Earl of March Secondary School
Noted.
Appendix, Page 249
PLANNING & OPERATIONS 1 June 1970
•
REPORT NO. 9
10. Summary of Rental Incomes and Costs, 1st Quarter of 1970
The Committee had before it for information a report submitted by
the Acting Director of Education and Superintendent of Finance and
Administration, concerning the cost for overtime required to support the
rental of school facilities for the months of January, February and March,
totalling $6,307. The rental charges recovered from January to 31st March
amounted to $970.50. The rental overtime forecast for 1970 is approximately
$25,000 of which approximately $4,000 will be recoverable from rental
charges.
It was noted that the report did not include uses of facilities by
Community Councils, and Trustee Barsona requested that a fuller report be
prepared including these activities , in order to present a more complete
picture of community use of schools .
11 . Brief of York County Board of Education re Dwelling Unit
Fees on New Developments
The Committee had before it for information a communication, dated
7 April 1970, received from the York County Board of Education, Mr. S.L.G.
Chapman Director of Education, requesting the Carleton Board's support of a
brief submitted by the York County Board to the Minister of Education, and
Minister of Municipal Affairs, proposing that legislation be enacted to permit
boards of education to levy dwelling unit fees on new development.
In the brief, it was stated that rapidly increasing land values and
building -costs are pushing the debt positions of boards in developing areas
to dangerously high levels . In order to combat this situation the York County
Board is proposing that developers be required to donate land or pay cash
imposts to school boards for educational services which must be provided because
of the new development, as is done for other municipal services . At the same
time, in order not to burden the newcomers with a share in the debenture already
accumulated in the region, the brief proposes that any dwelling unit fee should
consist of the estimated amount of debenture debt the new unit will create for
schools, minus a share of present debt the unit will assume.
It was agreed to refer the York County Board's brief to staff for
study and recommendations, and to request staff-also to explore the possibility .
of having school grounds made available to boards of education on the same
basis used to dedicate road allowances .
Your Committee recommends, on motion by Trustee Arthur, THAT the
Carleton Board of Education support in principle the brief of the York County
• Board of Education regarding imposition of dwelling unit fees for new
development to support the required educational services; and that. the York
County Board be advised that because of the Carleton Board's own circumstances
which have not yet been fully studied, any recommendations from this Board
concerning land acquisition may take a different form from that outlined in
the foregoing brief.
•
Appendix, Page 250
•
PLANNING & OPERATIONS 1 June 1970
REPORT NO. 9
12. Private Members Bill 23
Your Committee noted a Private Members Bill (No. 23) introduced
into the Ontario Legislature by Mr. Martel (first reading - 4 March 1970)
proposing an amendment to the Public Schools Act with reference to
agreements between public and separate school boards for the provision of
courses. Noted.
Trustee Dakin vacated the Chair in order to present the next item.
The Chair was assumed during the discussion on this matter by Trustee Arthur.
13. Financial Statements to 31 March 1970
Your Committee had before it for information a statement of the
Board's revenues and expenditures for the months January, February and
March, 1970, from which the following total figures were noted:
Elementary ' Secondary Total
Revenue $ 927,508 $2,164,296 $3,091 ,804
Expenditure *$4,177,942 **$2,460,266 $6,638,208
• Trustee Dakin referred to a detailed report on the financial statements
ending 31 March 1970, which he had received as Chairman of the Finance Review
Committee. He requested staff to submit to the Finance Review Committee a report
explaining a number of apparent disproportionate expenditures to 31 March 1970
over the amount budgeted for the year, in the following accounts :
Business Administration — Insurance
Instruction - Adult Education Salaries and Wages
- Telephone and telegraph
Educational Services - Salaries and Wages
Plant Operation - Lighting
- Heating
- Building and Office space
- Insurance
Transportation - Fees and Contractual Services,
Regular Contracts
( • .Debt Charges - Interest on Short Term Borrowing
Noted.
•
•
•
Appendix, Page 251
PLANNING & OPERATIONS 1 June 1970
•
REPORT NO. 9
14. Solicitor's Advice re Pupil Transportation to Clinics
Your Committee had before it for information a copy of a
communication dated 31 March received from Bell , Baker, Thompson &
Oyen, the Board's Solicitors, giving the opinion that there appears
to be no legal authority for the Board to provide transportation for
resident pupils to clinics not operated by the Board. Noted.
Notwithstanding this legal opinion some members felt that
transportation should be provided to pupils who had been directed to
these clinics by the Board staffs . It was therefore requested that
the staff obtain further information on this matter from the Department
of Education.
15. Algonquin College Seminar
The Committee had before it for information a communication
dated 15 May 1970, received from Mr. R.M. Cuthbert, Course Director for
Algonquin College of Applied Arts and Technology, concerning a seminar
held on the 26th, 27th, and 28th of May 1970, ' on Systems Approach to
Productivity and Cost Effectiveness. Noted.
16. Communication,
Nepean Planning and Zoning Committee
The Director of Education and Planning Officer submitted a
communication, dated 8 May 1970, received from Mr. T.H. Charnley, Planning
Director for the Corporation of the Township of Nepean, inviting a member
of the Board to attend all monthly Planning and Zoning Committee meetings
and participate in the discussions . Enclosed was a schedule of meetings . Noted.
It was decided to request Trustee Harris to be the Board's
representative at these meetings . If Trustee Harris cannot attend, one
of the other Nepean Trustees should be appointed.
17. Procedure re Awarding Transportation Contracts, 1970-71
The Director of Education, Mr. A. L. Cassidy, Special Advisor to the
Director of Education, and the Superintendent of Finance and Administration
submitted a report recommending that a different method of awarding transportation
routes for the 1970-71 school year be adopted over that used in 1969. It was
noted that in 1969, 350 routes were put out to public tender and that of this
• number, 87% were not contested as only one bid was received. Therefore, it
appears that the competitive bidding aspect of public tendering was not
achieved last year, and the same conditions would likely apply this year.
•
• Appendix, Page 252
PLANNING & OPERATIONS 1 June 1970
REPORT NO. 9
Your Committee recommends, on motion by Trustee Lemieux based on
the foregoing report, as follows:
a) THAT Board Policy D-12, Section 4, be rescinded, viz:
"Public tenders will be called for the provision of
transportation services in all cases where this action
is considered desirable and feasible. Otherwise, the
Board will invite tenders from at least two independent
contractors,[excepting when the transportation services
required-are for five or fewer students, in which case
• the Board may negotiate with individuals for the
provision of such required transportation services" ; and
b) THAT in lieu thereof, the Board adopt the following policy:
"The following procedure shall be followed with respect
to awarding contracts for transportation routes:
i) Where routes remain basically unchanged (for 1970-71 ) ,
contracts will be negotiated with the present carrier.
ii) Where new contracts cannot successfully be negotiated
public tenders will be called.
iii) Where new routes are being established or there are
major changes in existing routes, these routes will
be tendered through public tender only,
iv) Where satisfactory prices are not received either
through negotiation or tender, the Board will consider
one of the following methods for provision of transportation
' services :
��r 1�= "t__. E`-.r - Lease of a bus and .employment of a driver; or
- Purchase of a bus and employment of a bus driver
•
18. Subdivision T-20901 , Blackburn Hamlet
Your Committee recommends, on motion by Trustee Macdonald based on
a report and recommendation submitted by the Director of Education and the
Planning Officer, re Subdivision T-20901 , Blackburn Hamlet, Gloucester
Township, "Costain Estates Limited", as follows:
a) THAT a written agreement be concluded with Costain Estates
Limited to reserve a seven acre parcel of land south of the
Navan Road for elementary school purposes at a price to be
arrived at on the basis of the. Gloucester Price Formula; and
b) THAT subject to successful negotiation of this agreement, the
Department of Municipal Affairs be advised that no school site
is to be reserved An Subdivision T-20901 , Blackburn Hamlet.
Appendix, Page 253
PLANNING & OPERATIONS 1 June 1970
REPORT NO. 9
19. Nepean City Subdivision, Phase I
The Director of Education and Planning Officer submitted a report
with reference to a school site in Phase I of the new Nepean City Sub-
division, "Nepean Carleton Developments Limited". It was noted that while
this plan of subdivision had not yet been circulated by the Department of
Municipal Affairs, a request has been received from the Township of Nepean
for the Board's comments with respect to the first phase of the Development.
The Planning Officer outlined the subdivision with the aid of a
large map, showing the location of an elementary school site in Phase I . It
was noted that the anticipated population of Phase I would be 4,769 which
would generate a total of 774 elementary students, 283 middle school students
and 318 senior students . The following staff recommendations were presented
for consideration:
a) That the site in Phase I of Nepean City shown on the map presented,
dated 11 March 1970, is acceptable. -
b) That because of the large anticipated. population from Phase I and in
order to permit some degree of flexibility provision of an additional
access southward from Phase I appears highly desirable, and:
c) That the pattern of sites in the remainder of Nepean City and the price
to be paid for these school sites are still under review and discussion.
Some concern was expressed that the Board should not commit itself
piecemeal on such a large scheme until it can ascertain the overall impact of
school requirements arising from the development, particularly having regard
for the Boards fixed capital expenditure limits .
Your Committee recommends, on motion by Trustee Clarke, THAT the
Carleton Board of Education advise the Nepean Township Council that the Board
is not prepared to make any comment on Phase I of the Nepean City Subdivision
until it has had an opportunity to study the total plan of Subdivision when
this has been circulated by the Department of Municipal Affairs .
20. Naming of new North Gloucester Secondary School
It was agreed to defer an item of business on the Agenda, until the
next meeting of this Committee, viz, "Naming of new North Gloucester Secondary
School ."
21 . Communication, O.S .S.T.F. , District 26
Your Committee noted a communication dated 28 May 1970, received
from Mr. J . Henneberry, President, Ontario Secondary School Teachers '
Federation, District 26, with reference to the province-wide moratorium
on the hiring of secondary school teachers by the Ontario School Trustees '
Council , resulting from the O.S.S.T.F. pink letter imposed on Metropolitan
Toronto Boards of Education. In this communication, it was suggested that
Appendix, Page 254
•
PLANNING & OPERATIONS 1 June 1970
REPORT NO. 9
the Board of Education give assurances to the secondary school teachers
in its employ that resignations will be accepted unconditionally by the
Board for a period of three weeks after the lifting of the moratorium.
Your Committee presents this to you without recommendation.
22. Attendance of Carleton French-speaking students
at Embrun High School , Prescott-Russell
Your Committee recommends, on motion by Trustee Lemieux based on
a report submitted by the Director of Education and the Superintendent of
Student Services, as follows:
a) THAT the Carleton Board of Education, with the
concurrence of the Prescott-Russell County Board
of Education, direct its French language secondary
school students residing in Concessions 9, 10 and
11 of Osgoode Township to the Embrun High School ,
such arrangement lasting at least until June 1972;
b) THAT the Carleton Board of Education accept the
responsibility for the payment of tuition fees
on behalf of these students as calculated under
Section 100 (a) of the Schools Administration Act;
and
c) THAT the Carleton Board of Education undertake to
provide transportation for these students to the
Embrun High School .
The meeting adjourned at 9:35 p.m.
Respectfully submitted
W. R. Dakin
CHAIRMAN OF COMMITTEE
Appendix, Page 255
•
THE CARLETON BOARD OF EDUCATION
REPORT NO. 15
COMMITTEE OF THE WHOLE
Monday, 8 June 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 7:30 p.m. , with Trustee V. Barsona in the Chair.
Also present: Trustees Arthur, Clarke, Drew, Handleman,
Harkness, Harris, Hicks, James, Lemieux,
Macdonald, McIntosh, Moore and Wilson.
Not present: Trustees Dakin, Hogan, Nutter and Reitz
Staff present: S. J . Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance & Administration
A. A. Carr, Area Superintendent (East)
R. E. Ingall , Area Superintendent (West)
S. S. Katz, Area Superintendent (Central )
R. G. Jenkins, Controller of Finance
• D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary .
1 _ Academic Staff Changes
Your Committee recommends, on motion by Trustee Macdonald based on a
report submitted by the Director of Education and the Superintendent of Academic
Personnel , THAT the following appointments to secondary schools be approved
effective 1 September 1970:
HEADSHIPS (Allowance $1900)
a) Head of History - Confederation High School
/Mr. Peter Norman, presently a teacher at Sir Robert Borden
jHigh _School
• •
b) I Head of English - Confederation High School
Mr. N. Oliarnyk, presently Assistant Head of English at
Confederation High School
Appendix, page 256
COMMITTEE OF THE WHOLE
REPORT NO. 15 8 June 1970
c) Head of English - Osgoode High School
v/ Mr. H. C. Corrin, presently Assistant Head of English at
South Carleton High School
d) Head of Modern Languages - Gloucester High School
/ Miss Colette Marion, presently a teacher at Gloucester
High School .
ASSISTANT HEADSHIPS (Allowance $800)
a) Assistant Head of Technical - Gloucester High School
✓/ E. Sibiga, presently a teacher at Gloucester High School
b) Assistant Head of Commercial - Gloucester High School
/ D. J . Ryan, presently a teacher at Gloucester High School
c) Assistant Head of Science - Gloucester High School
✓/R. B. Hiscox, presently a teacher at Gloucester High
School
d) Assistant Head of English - Sir Robert Borden High School
Brian Cathcart, presently a teacher at Sir Robert Borden
High School •
e) Assistant Head of Languages - Sir Robert Borden High School
J D. H. McCormick, presently a teacher at Sir Robert Borden
High School
f) Assistant Head of English - Merivale High School
/ Donald George, presently a teacher at Merivale High School
g) Assistant Head of Technical - Merivale High School .
,/ James Williams , presently. a teacher at Merivale High School
2. Appointments of Elementary Teachers
Your Committee recommends , on motion by Trustee Moore based on a
report submitted by the Director of Education and the Superintendent of Academic
Personnel , THAT the following appointments of elementary school teachers be
Appendix, page 257
COMMITTEE OF THE WHOLE •
REPORT NO. 15 8 June 1970
approved, effective 1 September 1970 (except where noted) , at salaries in
accordance with the schedule:
Teacher Level Experience School
✓ Barkley, Mrs. Jane C Nil Blossom Park P.S.
/ Bennett, Clifford C 3 Stittsville P.S.
J Bray, Miss Sandra D 1 .Meadowview P.S.
' ,/Dixon, Miss Patricia Lynn Meadowlands P.S.
(Effective 1 to 30 June, replacement
for Mrs . Marion Sharland)
Guertin, Mrs. Claire D 8 Glen Ogilvie P.S.
'/ Hiles, Miss Lynn Al Nil Fisher Heights P.S.
I Jernigan, Randolph B Nil Stittsville P.S.
J Kaufman, Harold A3 . 3 Sir Winston Churchill P.S.
,/ Markwick, Mrs. Maureen D 3 Blackburn P.S.
,/ Miller, Mrs . Virginia Al Nil Henry Munro P.S.
3. Academic Staff Changes
Your Committee recommends, on motion by Trustee Macdonald, based on
a report submitted by the Director of Education and the Superintendent of
Academic Personnel , THAT the Board approve the following changes in academic
staff: .
RESIGNATIONS:
THAT the following resignations be accepted, effective 30 June 1970:
jAshton, Mrs. Catherine Century P.S. •
Banks, Lawrence, J . Bell H.S.
✓Barclay, Miss Barbara City, View P.S.
Bennett, Miss C. Gloucester H.S.
Bergin, Mrs . Jennifer M. Stephen Leacock P.S.
Appendix, page 258
► I
COMMITTEE OF THE WHOLE
REPORT NO. 15 8 June 1970
,jBrabazon, Miss Diane Crystal Bay P.S.
./Brown, Mrs . Francine Sir Winston Churchill P.S.
Crank, Mrs . Faith Meadowlands P.S.
Dowler, George V. Gloucester H.S.
Dust, Harvey Gloucester H.S.
I Evans, Mrs . Barbara South Carleton H.S.
Faulkner, Mrs . Evelyn Goulbourn P.S .
Goodyer, Mrs . S.J. Knoxdale P.S.
Gordon, Mrs. Erica Merivale H.S.
/Goulet, Miss Suzanne E. City View P.S.
Harrison, Mrs. Arlene 'Confederation H.S.
Hyndman, Miss A. Riverview & Queenswood
Jones, Duane Stittsville P.S.
Kennedy, Duncan Roland Michener P.S.
•
f MacKinnon, Miss Inez Stittsville P.S.
MacLennan, Miss Gail Ramsayville P.S.
'/McDiarmid, Mrs . Mary M. Goulbourn P.S.
/Mercier, Mrs. H. Bayshore P.S.
Miller, Mrs. Mary A. Confederation H.S. j
Misener, Miss Beverly A. South Carleton H.S.
Morrow, Mrs. Wendy Merivale H.S.
✓Munro, Mrs . Carol Ann Henry Munro P.S.
/Nutting, Mrs . Mary E. Kars P.S.
Oastler, R. Goulbourn P.S.
I O'Brien, Mrs . Sandra J . Sir Winston Churchill P.S.
•
Appendix, page 259
COMMITTEE OF THE WHOLE
REPORT NO. 15 8 June 1970
j Penz, Mrs. Catherine Confederation H.S.
Pow, Miss Janice Confederation H.S.
Alipchenko, Mrs. Olga M. Barrhaven P.S.
./ Stiles, Mrs. Shirley J . Barrhaven P.S.
Stirling, Mrs . Rosalie Graham Park P.S.
JThomas, Mrs. Sandra Gloucester H.S.
Thompson, Mrs . Vera E. Greenbank P.S.
" Thorne, Mrs . Susan Confederation H.S.
Umansky, Miss Nedda City View P.S.
"White, Richard Gloucester H.S.
JWorsnop, C. M. Confederation H.S.
/THAT the Board accept the resignation of Mr. Robert Dixon, Visual
Aid Technician at the South Carleton High School , effective 31
August 1970.
MATERNITY LEAVE:
THAT the Board approve the following maternity leave, effective
30 June 1970:
Mrs . J. M. Beatty Sir Winston Churchill P.S.
,/ Mrs . Shirley Farquhar Meadowview P.S.
J Mrs. Marion Hobbs Goulbourn P.S.
TERMINATION OF PROBATIONARY CONTRACTS:
THAT the Board accept the following termination of probationary
contracts effective 30 June 1970:
✓Barnes , R. Bell H. S.
McDonald R. Goulbourn P.S.
J Needham, J. Greenbank P.S.
4/ Omond, P. Bell H.S.
Appendix, page 260
COMMITTEE OF THE WHOLE
REPORT NO. 15 8 June 1970
J Tsevi , E. Bell H.S.
RESCISSION OF APPOINTMENT:
THAT the appointment of Mrs. Barbara Alexander to a teaching
position at Greenbank Public School , effective September 1970,
Jbe rescinded at the request of Mrs . Alexander. (Reference:
Report No. 13, Committee of the Whole, 25 May 1970, item 1 ,
Appendix, page 237.)
(Note: Mrs. Alexander's husband has been given a D.R.B.
scholarship to study at Stanford University starting
September 1970.)
4. Carestaff Changes
Your Committee recommends, on motion by Trustee Wilson, based on a
report submitted by the Director of Education and the Superintendent of Finance
and Administration, THAT the Board approve the following carestaff changes :
APPOINTMENTS:
/ Mr. S. Maloney, Custodian, Sir Robert Borden High School , at
an annual rate of $4,700.00 per annum, effective 20 May, 1970.
(Replacement for Mr. N. Nelson, resigned) .
Mr. B. Allison, Custodian, Sir Robert Borden High School , at
an annual rate of $4,700.00 per annum, effective 20 May, 1970.
(New hiring for an approved position. )
I/Mr. C. F. Riggins, Custodian, Blackburn Public School , at an
annual rate of $4,700.00 per annum effective 22 May 1970.
(Position available due to internal transfer. )
✓/ Mr. Eugene Dunn, Custodian, Bayshore Public School , at an
annual rate of $4,700.00 per annum, effective 19 May 1970.
(Position available due to termination of Mr. L. Ward) .. :
JMrs. Doreen Journeux, Custodian, Administration Building,
at an annual rate of $3,500.00 per annum effective 25•.May
1970. (Position available due to internal transfer. )
RESIGNATION:
• J Mrs. B. Crawford, Custodian, Leacock Public School , effective
26 June 1970.
•
•
Appendix, page 261
COMMITTEE OF THE WHOLE
REPORT NO. 15 8 June 1970
5. Appointment of Planning Assistant
Your Committee recommends, on motion by Trustee McIntosh based on a
report submitted by the Director of Education and the Planning Officer, THAT
Mr. Kim Philip be appointed to the position of Planning Assistant commencing
1 July 1970 at a starting salary of $7,000.00 per annum.
6. Positions of Special Advisors
The Committee of the Whole discussed with the Director of Education
the continuation of the positions of Special Advisors to the Director of
Education, which were established by the Board on 31 March 1969 by Resolutions
No. 142 and 143. During this discussion you Committee took into consideration
the decision of the Board on 7 April 1970 to discontinue one of these positions
and retain the other position temporarily, with the incumbent to function as
Executive Assistant to the Director of Education (Board Minute No. 106-70 and
Report No. 8, Committee of the Whole, 7 April 1970, item 2 - Appendix pages 141
and 146) .
•
In this regard, your Committee recommends as follows:
a) First position of Special Advisor
i ) THAT the position of Special Advisor to the Director
of Education presently held by Mr. A. L. Cassidy b'e
retitled "Academic Administrator" and be extended for
a period terminating 30 June 1971 , with salary at the
now existing rate;
ii) THAT Mr. Cassidy be officially informed of this
decision; •
iii ) THAT the Director of Education arrange for the cost
of this position to be offset by specified under-
expenditures in the budgeted salary provision;
b) Second Position of Special Advisor
i ) THAT the position of Special Advisor to the Director
of Education presently held by Mr. C. A. Rath be
retitled "Executive Assistant to the Director of
Education" and be terminated 30 June 1971 ;
ii ) THAT Mr. Rath continue on staff in this position
Appendix, page 262
(Revised)
COMMITTEE OF THE WHOLE
111 REPORT NO. 15 8 June 1970
at his present salary until his retirement from
the Board's employ by 30 June 1971 ; and
iii ) THAT Mr. Rath be officially notified of this
decision.
Respectfully submitted
V. Barsona
CHAIRMAN OF COMMITTEE
Received by Board, 8 June 1970
Board Minute 173
All recommendations were adopted.
•
•
•
111
•
Appendix, page 263
THE CARLETON BOARD OF EDUCATION
REPORT NO. 16
COMMITTEE OF THE WHOLE
Monday, 15 June 1970
To the Board of Education:
The Committee of the Whole met this day in the Board Room,
Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
7:05 p.m. , with Trustee V. Barsona in the Chair. Also present: Trustees
Arthur, Clarke, Drew, Handleman, Harkness , Harris , Hicks , Hogan, James ,
Lemieux, Macdonald, McIntosh, Moore, Nutter, Reitz and Wilson. Trustee
Dakin was not present:
1 . Senior Staff Salaries
The Committee of the Whole gave consideration to the salaries
of senior staff members and had before it for consideration material
submitted by the Director of Education in this regard.
Your Committee presents for your consideration the following
recommendations :
a) THAT the Director of Education be required to develop with
Board Members a system of performance review for senior
administrative staff and that the review be completed no
later than 1 July 1971 . -
b) THAT effective on the anniversary dates of employment
with the Board, the annual salaries of the following senior
staff members be revised, as follows :
i) Director of Education: from $30,000 to $31 ,000
ii) Senior Superintendents : $24,000 to $25,000
iii) Area Superintendents: $22,500 to $24,000
c) THAT the positions of Controllers be given the. following
salary range:
$16,500 - $17,000 - $17,500 - $18,000
and that effective on their anniversary dates of employment
with the Board, the Controllers be placed at the following
levels within the above scale:
i) Controller of Finance 3rd. level
• ii ) Controller of Maintenance
and Operations 1st. level
d) THAT the position of Planning Officer be given a salary
range as follows :
$16,000 - $15,600 - ,$16,200 - $16,800
•
Appendix, page 264
(Revised)
Report No. 16
Committte of the Whole 15 June 1970
and that effective on his anniversary date of employment
with the Board, the Planning Officer be placed at the
first level within the above scale.
e) THAT the position of Assistant Secretary be given a salary
range as follows :
$9,000 to $12,000 by six increments of $500
and that effective on his anniversary date of employment
with the Board, the Assistant Secretary be placed at the
fourth level within the above scale.
f) THAT the salary ranges previously approved for the
positions of Supervisors of Maintenance and Operations
be rescinded and be now given ranges as follows:
$8,500 to $10,500 by four increments of $500
and that effective 1 January 1970, the Supervisors be
placed at the following levels within the above scale:
i ) Supervisor of Operations 1st. level
ii ) Supervisor of Maintenance 3rd. level .
Respectfully submitted,
V Barsona
CHAIRMAN OF COMMITTEE
•
Adopted by Board, 15 June 1970
Board Minute No. 190-70.
All recommendations were adopted.
•
Appendix, page 265
THE CARLETON B O A R. D OF EDUCATION
�_. REPORT NO. 5
COMMUNITY PROGRAMS COMMITTEE
Monday, 15 June 1970
To the Board of Education:
The Community Programs Committee met this day in the Board Room,
Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at 10:50 p.m.,
with Trustee S. B. Handleman in the Chair.
Also present: Trustees Arthur, Barsona, Clarke, Drew, Handleman,
Harris, Hicks, Hogan, James, Lemieux, Macdonald,
McIntosh, Moore, Nutter, Reitz and Wilson
Not present: Trustees Dakin and Harkness
Staff present: S. J. Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
T. D. Moore, Superintendent of Finance & Administratior
R. E. Ingall , Area Superintendent (West)
P. A. Laverance, Assistant Secretary
1 . Election of Chairman for Balance of 1970
Your Committee noted that at the meeting of the Board held 8 June 1970,
Trustee Handleman, Chairman of the Community Programs Committee since 1 July 1969,
had tendered his resignation as Chairman of this Committee.
Your Committee reports that, on motion by Trustee Hogan, the Committee
wholeheartedly endorsed a vote of thanks to Trustee Handleman for his leadership
and services during his term as Chairman.
Nominations were opened for a Chairman to replace Trustee Handleman
for the balance of 1970. The names of Trustees Clarke and Harris were put
forward in nomination. An election was held by closed ballot,. with the Director
of Education acting as scrutineer. Following the election, Trustee Handleman
announced that Trustee Clarke had been elected Chairman of the Community Programs
Committee for the balance of 1970. It was noted that Trustee Clarke will assume
the Chairmanship of the Committee for its next meeting . .
2. Communication, Gloucester Public Library Board,
re Use of Library at Colonel By Secondary School
The Committee had before it for information a communication, dated 15
May 1.970, received from the Township of Gloucester Public Library Board, Mr. T.
J. Wilkins, Chairman, concerning possible joint use of the library facilities
Appendix, page 266
COMMUNITY PROGRAMS
REPORT NO. 5 15 June 1970
at the new Colonel By Secondary School .
In this communication it was noted that the Gloucester Township Council
and other bodies in the Township are interested in the question of combined school
and public library facilities and the need for greater co-operation between the
school board and other authorities . It was felt that the situation in Gloucester
Township might make such experiments worth while, particularly when the Library
Board and school authorities can have the opportunity to plan joint use of library
space in schools from the architectual conception stage. In this connection, it
was requested that the Library Board be given input into plans for the new high
school to be located in North Gloucester (Colonel By Secondary School ) .
The Superintendent of Student Services advised that as a result of this
communication, Mr. S. S. Katz, Area Superintendent (Central ), the staff member
responsible for the Colonel By Secondary School Construction Project, has been in .
touch with Mr. Wilkins on this subject.
Your Committee reports that, on motion by Trustee Moore, it was agreed
to refer the foregoing communication to the Board's Ad Hoc Committee on Community
Involvement for study.
•
3. Lincoln County Board of Education Pilot Project on
Community Involvement
The Director of Education and the Superintendent of Student Services
submitted information with regard to the Lincoln County Board of Education's
pilot project on community involvement, which had been obtained at the request
of Trustee Handleman.
The project consisted of a Standing Committee on Education to serve a
family of schools in the Lincoln Board 's jurisdiction, to assist with two way
communication of useful information on education between the schools and the areas
they serve. Of the twenty three members of the Committee, ten are parents, three
are Board Members and two are students . There is also representation from the
Separate School Board, Municipal Councils and Board Staff. The objectives of the
Committee were noted as follows:
•
a) To involve interested members of the community in the educational
process .
b) To develop through these members and the news media, a better
understanding and knowledge of the aims of modern education.
c) To understand the extent and costs of education.
d) To relieve the feeling of remoteness caused by the distance
from the parents to the school board.
•
Appendix, page 267
COMMUNITY PROGRAMS
• REPORT NO. 5 15 June 1970
Your Committee reports that, on motion by Trustee Clarke, it was
agreed to refer this information to the Board's Ad Hoc Committee on Community
Involvement for study.
•
4. Metcalfe Agricultural Society
The Director of Education and the Superintendent of Student Services
submitted a report advising that the Metcalfe Agricultural Society would like to
discuss a mutually satisfactory arrangement for the exchange of use of facilities .
A communication from this society, Mr. J . Elgin Craig, Secretary-Treasurer, dated
15 June 1970, was distributed at the Committee meeting. It was noted in the staff
report that from time to time in the past, the school and the agricultural society
have used each others facilities and the society now wishes to discuss a formal
agreement by which this might continue.
Your Committee reports, that on motion by Trustee Drew, it was agreed
to appoint a sub-committee of this Committee to explore possibilities of such an
arrangement with representatives of the. agricultural society. This sub-committee
will be composed of Trustees Drew and James, supported by appropriate staff
personnel , and will meet with representatives of the society prior to 1 September
1970.
mike-
INFORMATION ITEMS
5. South Carleton High School Library Project
The Director of Education and the Superintendent of Student Services
submitted for information a report received from Mrs . L. McCoy, Librarian at
South Carleton High School , with reference to the "W. W. Powell Pilot Library
Project" undertaken at the school from January to May of this year, pursuant
to Board Minutes, 12 January 1970, item 5(h) .
Mr. Powell , South Carleton High School Principal , and Mrs . McCoy were
in attendance at the meeting to speak on the Report. The following points were
noted concerning the program:
a) Students from Goulbourn, Richmond and Stittsville Public Schools,
and St. Phillip's Separate School participated. Altogether 157
students were registered and an average of 56 students attended
on each of the nine evenings on-which the library was opened.
b) The program was directed mainly towards students in Grades
7, 8, 9 and 10 in the community; and included film presentations,
- book displays , book talks, small group discussions and individual
research assistance.
Appendix, page 268
COMMUNITY PROGRAMS
REPORT NO. 5 15 June 1970
c) Senior Library Club students made visits to the four
participating schools to set up material displays and
give short book talks.
d) Parents had the opportunity to visit the library on an
informal basis .
e) The Richmond community has become aware of the need for
library facilities and the local council is considering
the regional book-mobile for September 1970.
f) The libraries involved have made a modest step towards an
inter-library loan system of materials, ideas and problems .
g) Few high school students came out on the evenings and for
the most part only students within walking distance of the
school were regular patrons .
Mr. Powell ended with a number of recommendations for the continuation
of the project as a permanent part of the 1970-71 library program. These
recommendations stressed the need for volunteer adult assistance from the
community, retaining the inter-school visits and increasing them to one per
term, co-operation and co-ordination of librarian and library programs in the
area with some centralization via the Board office, and a telephone for every
librarian in the county to help the communications problem. During the
discussion which followed on the presentation of this report, the general
question of the public use of school libraries was raised. In this connection
Mrs . McCoy noted that while the facilities at South Carleton High School are
excellent the collection of materials is designed for the adolescent reader
built around the classroom activities. From this point of view it would be
difficult to turn it into a public library facility as it could not cope with
the demands of the public at large, and available funds have to be spent
primarily bearing in mind the academic program. It was suggested that although
school libraries cannot function at the present time as public libraries, the
Board 's Ad Hoc Committee on Community Involvement could give consideration to
a general policy guideline permitting public library authorities to use some
school facilities for library purposes .
On behalf of the Committee, Trustee Handleman expressed appreciation
to Mr. Powell and Mrs . McCoy for their presentation.
•
•
6. Summer Programs of Student Activities
at Sir Robert Borden and Confederation High Schools .
The Director of Education and the Superintendent of Student Services
submitted for information copies of correspondence received in connection with
student activity programs proposed by the staffs of Sir Robert Borden and
Confederation High Schools . The programs concerned were noted as follows:
Appendix, page 269
'(Revised)
COMMUNITY PROGRAMS
REPORT NO. 5 15 June 1970
a) Confederation High School . In response to requests coming from
students, arrangements have been made to open the school gym
on three evenings a week from 6 July to 28 August 1970 (Tuesday,
Wednesday, and Thursday evenings from 6:30 to 8:30 p.m. ) . A
number of teachers have volunteered to supervise the program
for one evening each week; however, it will be left up to the
students to decide on the activities. The program will involve
no direct cost to the Board and will add only slightly to the
work load of the care staff. Mr. W. S. Joyce, Principal of the
school , was in attendance at the Committee meeting to outline
the program to the Trustees .
b) Sir Robert Borden High School . A program similar to the "Cross
Roads" program at Merivale High School will be offered commencing
Monday, 29 June and ending 14 August 1970, between the hours of
1 to 4:30 p.m. and 6 to 10:00 p.m. The program will be offered
through the Nepean Parks and Recreation Department and will involve
the use of the gymnasia, student lounge, central and upper foyers
and the field south of the school . Activities will be generated
on the initiative of the students .
Mr. John Almstedt, a member of the Physical and Health Education
Department at Sir Robert Borden, was in attendance at the meeting
to outline the program to the Trustees . During his presentation,
- Mr. Almstedt, advised that the prospects of using facilities at
Sir Robert Borden, Briargreen, Leslie Park and other neighbourhood
schools in some joint community activity program .is being studied
in co-operation with the Nepean Township Parks and Recreation
Department and leaders of community groups in the area. This may
eventually lead to the formation of a community council based at
Sir Robert Borden High School next fall , similar to the councils
operating at the Gloucester and Merivale High School .
Trustee McIntosh advised that requests for a similar program have
been made by Gloucester High School students, through the ,School 's
Community Council , and that plans are being made to operate a drop-
in centre at the school during the summer months.
7. Nursing Services - 1970
The Director of Education and the Superintendent of Student Services
submitted for information a report concerning nursing services provided in
Carleton schools by the Ottawa-Carleton Regional Health Area Unit. . In this
connection, the Committee noted a communication, dated 21 May 1970, received
from Dr. L. H. Douglas, Director and Medical Officer of Health, advising that
because of budgetary restrictions, the nursing staff for 1970 has been frozen
at the level in existence as of 31 December 1969 and with the addition of new
schools to the system this will necessitate some reduction in nursing service.
1
Appendix, page 270
(Revised)
COMMUNITY PROGRAMS
REPORT NO. 5 15 June 1970
It was noted in the staff report that since the new schools in
Gloucester will be housed in the Gloucester High School and the Bells Corners
Middle School and Earl of March Secondary School will share the same quarters
for next year, demands for additional nursing staff will be minimal . It was
advised that in an attempt to assess the future nursing requirements in Carleton
schools, it is proposed to have a Committee of elementary and secondary school
principals inquire into this matter and generate recommendations . These proposals
would hopefully be considered by the Carleton Board and by the Board of Health
prior to the consideration of the Regional Health Unit's 1971 Budget. Noted.
8. Nepean Township Parks and Recreation Department
1970 Summer Program
The Committee noted a leaflet distributed at the meeting outlining the
Nepean Township Parks and Recreation Department's 1970 Summer Program.
The meeting adjourned at 11 :25 p.m.
Respectfully submitted
•
S. B. Handleman,
CHAIRMAN OF COMMITTEE •
Received by Board, 22 June 1970
Board Minute No. 195
Trustee Clarke's election as Chairman of
Committee, confirmed.
•
•
•
Appendix, page 271
AAl /1_
THE CARLETON BOARD OF EDUCATION
REPORT NO. 6
EDUCATIONAL POLICIES -
COMMITTEE
Wednesday, 17 June 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at 8:10
p.m. , with Trustee L . McIntosh in the Chair.
Also present: Trustees Arthur, Barsona, Drew, Handleman, Harris
Hicks , Hogan, Moore, and Nutter.
Not present: Trustees Clarke, Eakin, Harkness', James, Lemieux,
Macdonald, Reitz and Wilson
Staff present: S. J. Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
T. D. Moore, Superintendent of Finance & Administration
W. R. McGillivray, Superintendent of Academic Personnel
A. A. Carr, Area Superintendent (East)
A. L. Cassidy, Academic Administrator
P. A. Laverance, Assistant. Secretary
P. A. Perrault, Secretariat
•
1 . Award Winning Gloucester High School Film "AW"
The Chairman of the Committee introduced Mr. John Jerome, Teacher at
Gloucester High School , with David Grimes and Murray Tufts, students at the
school , who were in attendance to present the award winning Gloucester High
School film "Aw" . The film was shown by Mr. M. Milliken, Audio-Visual
Consultant.
The theme of the animated film was man's rediscovery of nature and
his realization of the need to preserve his environment against various
pollutants . David and Murray were among the students who made the film,
which was selected by students from various Carleton schools as Carleton's
entry in the Eastern Ontario Regional Film Competition, where it placed first.
After the presentation, David answered questions put by the Trustees concerning
various aspects of the film. The film, including background soundtrack took
about five weeks to complete and required approximately 700 individual drawings .
The background music was composed. and played entirely by the students .
The Chairman commended the students on their fine production and
congratulated them for placing first in the regional competition.
Appendix, page 272
•
EDUCATIONAL POLICIES
REPORT NO. 6 17 June 197Q
2. Committee to Study Educational Goals for Carleton
Pursuant to Board Minutes, 8 June 1970, item 175, the Committee had
before it for consideration a proposal by the Director of Education concerning
the formulation of statements on aims and objectives for the Carleton system.
The proposal involved the creation of a Committee of Trustees and Staff which
would formulate general guidelines within the next few months, with input from
the various schools in the system, and hopefully concrete proposals could be
presented to the Board by- January 1971 .
The proposal generated a lively discussion, particularly with respect
to the time frame and reporting. It was considered preferable to have the
Committee complete its work by the end of the current year so that the Board
would have these guidelines before it when establishing priorities in the 1971
budget review. It was also felt that the recommendations of the Committee
should be submitted to the Educational Policies Committee for thorough discus-
sion before being presented to the Board for adoption. It was therefore decided °
to establish a sub-committee of the Educational Policies Committee rather than
an Ad Hoc Committee of the Board.
Your Committee reports that, on motion by Trustee Barsona, it was
agreed to establish a sub-committee of this Committee, consisting of Trustees
and senior administrators with powers to add to its own membership, to generally
recommend on the aims and objectives of The Carleton Board of Education, with
the request that if possible the report of the Committee be considered and
submitted for adoption to the Board before the end of 1970; and the following
Trustees will serve on the Committee: Trustees Barsona, Harris, Hogan,
James, and McIntosh.
3. Grants to Teachers ' Federations re Professional
Development Activities .
The Director of Education and the Superintendent of Program Development
submitted for consideration a report concerning Board grants to support the
professional development activities of the Teachers ' Federation of Carleton and
the Ontario Secondary School Teachers ' Federation, District 26, as provided in
Board Minute No. 27-70 (26 January 1970) .
The following representatives of the teachers were in attendance at
the meeting:
Mr. J. Smuk, Chairman, P.D. Committee, O.S.S.T.F. , District 26
Mr. J . Beatty, Past Chairman of above Committee
Mr. W. Kingsbury, President, -O.S.S.T.F. , District 26
_ Mrs . K. Stanley, President, T.F.C.
Mr. J . Minter, Chairman, P.D. Committee of the T.F.C.
•
Appendix, page 273
EDUCATIONAL POLICIES
REPORT NO. 6 17 June 1970
The Committee also had before it reports submitted by the two teacher
groups outlining their proposed 1970-71 programs and financial requirements .
Your Committee recommends, on motion by Trustee Moore, THAT the Board
award separate grants to the Teachers ' Federation of Carleton and the Ontario
Secondary School Teachers ' Federation, District 26, in the amounts of $3,000
and $2,000 respectively, to support their 1970-71 Professional Development
programs, with the understanding that commencing in 1971 , The Carleton Board
of Education will entertain a combined request only each year from the teachers '
groups for grants to support their professional development activities .
It was noted that because of budgetary restrictions, it was not
possible for the Board to provide funds for additional supply teachers to permit
the release of teachers for professional activities . Your Committee however,
would like to see a start made to this type of program despite the lack of
direct Board financial assistance.
4. Payment of Fees for Students Attending Ottawa University
Child Study Clinic
Your Committee recommends, on motion by Trustee Nutter, THAT the Board
pay fees for students referred by the Director of Education to the University
of Ottawa Child Study Clinic, and that this matter be reviewed when action, if
any, has been taken by the Department of Education with reference to the Board's
representations on this subject as noted in Board Minutes, 31 March 1970, item
95, and 11 May 1970, item 45, and a communication, dated 29 May 1970, received
from the Minister of Education.
INFORMATION ITEMS
5. Instrumental Music Lessons
The Educational Policies Committee had before it for information a
memorandum to all Nepean area elementary school principals from the Nepean
Parks and Recreation Department, dated 8 June 1970, advising that beginning
in October of this year, the Department will introduce instrumental music
classes for children from both elementary and separate schools . This program
will be put on in the Carleton Board 's schools under the Board 's "free use
of school facilities" policy.
In response to a question raised by Trustee Handleman, -the Chairman
requested staff to ensure with the Nepean Parks and Recreation Department that
the group music lessons would also be offered to Nepean children who attend
schools outside the Nepean boundaries .: .
Appendix, page 274
(Revised)
EDUCATIONAL POLICIES
REPORT NO. 6 17 June 1970
6. Film Festival
The Educational Policies Committee had before it for information a
report submitted by the Director of Education and the Superintendent of
Program Development concerning the Carleton Film Festival held in May at
60 Tiverton Drive. Attached was a report submitted by Mr. N. Milliken, Audio-
Visual Consultant, describing the program in more detail .
It was noted that the students who participated in the film festival
chose the entries submitted by Sir Winston Churchill Public School ("Daydreams")
and Gloucester High School ( "Aw" - English, and"Centre National des Arts" -
French) for entry in the Eastern Ontario Regional Competition, and in each case
the films placed first in their respective categories. These productions will
now be made compatible to television for viewing on the E.T.V. network during
the 1970-71 school year "Series Seventy" .
(See also item No. 1 of this Report.)
•
7. Report re Enrolment in French Immersion Kindergarten
Pilot Project
The Chairman informed the Committee that to date the following number
of applications had been received for enrolment in the Board 's French Immersion
Kindergarten Pilot Project:
Parkwood Hills Public School 34 applications
Henry Munro Public School 54 applications
Noted.
8. Interim Report by Committee on Reporting to Parents
The Educational Policies Committee met in private session with- members
of the Committee on Reporting to Parents to discuss the Interim report of that
Committee.
A lively round-table discussion was held on the report during which
there was an interesting exchange of opinions on various aspects of reporting.
The Reporting Committee will continue its study and submit a further report at
a subsequent meeting. (Discussion noted in Private Session Minutes.)
The meeting adjourned at 11 :30 p.m.
•
Respectfully submitted,
L. McIntosh,
CHAIRMAN OF COMMITTEE
Received by Board, 22. June 1970 Appendix, page 275
Board Minute No. 196
All recommendations approved.
THE CARLETON BOARD OF EDUCATION
•
REPORT NO. 17
COMMITTEE OF THE WHOLE
Monday, 22 June 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 7:30 p.m. , with Trustee V. Barsona in the Chair.
Also present: Trustees Arthur, Clarke, Drew, Dakin, Handleman,
Harkness, Harris, Hicks, Hogan, James, McIntosh,
Moore, Nutter and Wilson.
Not present: Trustees Lemieux, Mcdonald and Reitz
Staff present: S. J . Berry, Director of Education
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance & Administration
S. S. Katz, Area Superintendent (Central )
R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
G. P. Convey, Controller of Maintenance & Operations
P. A. Laverance, Assistant Secretary
1 . Academic Staff Changes
Your Committee recommends, on motion by Trustee McIntosh based on a
report submitted by the Director of Education and the Superintendent of Academic
Personnel , THAT the Board approve the following changes in academic staff:
RESIGNATIONS:
THAT the following resignations be accepted, effective 30 June 1970:
Name School
4I Ambros, Mrs . Elena Merivale H.S.
JBourke, Mrs. Anne Sir Winston Churchill P.S.
Clement, Mrs . Shirley Osgoode H.S.
/ Obadia, Mr. Amram Merivale H.S.
.
Appendix, page 276
COMMITTEE OF THE WHOLE
REPORT NO. 17 22 June 1970
Audio-Visual Technician
JMr. John Robertson, Audio-Visual Technician, Sir Robert Borden
High School , effective 30 June 1970.
APPOINTMENTS
THAT the following appointments be approved, effective 1 September
• 1970:
Headships
Name School Present Location
l Campbell , R. D. Colonel By Secondary School Thorold District
Head of Geography Secondary School
Head of Geography
Harrod, Mrs . M. Confederation High School Teacher at
Assistant Head of Physical Confederation High
Education School
f Jerome, John Colonel By Secondary School Teacher at
Head of English Gloucester High Scho
JKink, Mrs . Ingrid Colonel By Secondary School Teacher at
Assistant Head of Physical Gloucester High Scho
Education
Teachers
Name Level Experience School
Bacon, Mrs . Heather C 8 Henry Munro P.S.
\ Bruce, Miss Brenda A4 Nil Goulbourn P.S.
'Cassidy, Miss Dianne D Nil Meadowlands P.S.
Copeland, Mrs . Huguette Al 12 Crystal Bay P.S.
` Courtel , Mrs . Claudine D. Nil Stittsville P.S.
• DeBoer, Mrs . Marcelle D 10 Barrhaven P.S. 50%
— Delroy, Mrs . Donna Al Nil Barrhaven P.S.
` Filyk, Mrs . Matilda D 3 Leslie Park P.S.
Grant, Mrs . Sheila C 10 Stittsville P.S.
\ Henderson, Miss Janet Al Nil Blossom Park P.S .
'Jinkinson, Miss. Kathleen A3 Nil Bell Middle S.
` King, Mrs . Helene D 1 Sir Winston Churchill P.S.
Appendix, page 277
•
COMMITTEE OF THE WHOLE
REPORT NO. 17 22 June 1970
Leigh, Mrs . 'Francine D 2 Sir Winston Churchill P.S.
Mangan, Alfred A2 Nil Goulbourn P.S.
O'Callaghan, Mrs . Carol D Nil Manordale P.S.
I Sweetnam, Mrs . Elizabeth Al 3 Beacon Hill P.S.
Thompson, Miss Elizabeth D Nil Stittsville P.S.
Winthrop, Mrs . Vita A2 Nil City View P.S.
MATERNITY LEAVE
•
4 THAT maternity leave be granted to Mrs . E. Moodie, Manordale Public
School , effective 30 June 1970.
2. J Resignation of Chief Psychologist
The Committee of the Whole noted the following two communications
with reference to the, resignation of Dr. Saidullah Khan, the Chief Psychologist:
a) Dated 11 June 1970 from Dr. Khan to the Chairman of the Board,
tendering his resignation effective 1 September 1970,for the
reasons stated in his letter.
b) Dated 17 June 1970 from the Chairman of the Board to Dr. Khan
expressing regrets that he will no longer be continuing as
Chief Psychologist.
(Letters on File in Board Secretariat)
The Committee of the Whole recommends, on motion by Trustee Dakin, THAT
the Board accept the resignation of Dr. Saidullah Khan, the Chief Psychologist,
effective 1 September 1970; and that the Board express its unqualified approval
of the services rendered by Dr. Khan on behalf of students in Nepean since 1967.
3. Carestaff Changes
Your Committee recommends, on motion by Trustee Wilson based on a
report submitted by the Director of Education and the Superintendent of Finance
and Administration, THAT the Board approve the following changes in carestaff:
APPOINTMENTS
G. Burt, Custodian, Kars Public School at an annual rate of
1 $4,700.00 effective 22 June 1970. (Replacing Mr. G. Mooney,
transferred to Bell High School ) .
Appendix, page 278
COMMITTEE OF THE WHOLE
REPORT NO. 17 22 June 1970
J . Cerovsky, Custodian, South Carleton High School , at
an annual rate of $4,700.00 effective 6 July 1970.
(Replacement for Mr. J . Bell , retired.)
JF. J . Murray, Custodian, South Carleton High School , at
an annual rate of $4,700.00, effective 29 June 1970.
(Replacement for E. Hartin, retired.)
RESIGNATIONS
D. Davidson, Custodian, Fisher Heights Public School ,
effective 1 July 1970.
J . Cinnamon, Custodian, Osgoode High School , effective
10 April 1970.
4. Office Staff Changes
•
Your Committee recommends , on motion by Trustee Wilson based on a
report submitted by the Director of Education and the Superintendent of
Finance and Administration, THAT the Board approve the following changes in
Office Staff:
RESIGNATIONS
%A rs . Mildred Seabrook - Clerk Typist I , (half-time) , Confederation
H.S. , effective 30 June 1970
Mrs . Beverly Buck - Clerk Typist I , Sir Robert Borden H.S. ,
effective 26 June 1970.
J Mrs . D. E. Diguer - Secretary I , Sir Robert Borden H.S. ,
effective 30 June 1970.
J Mrs . R. I . Fulthorpe - Teacher Aide, Sir Winston Churchill P.S.
effective 26 June 1970.
J Mrs. Elizabeth Baker - Library Aide, Greenbank P.S. , effective
26 June 1970.
)(Mrs . Lorraine Nethercott - Senior Secretary, Academic Administration,
effective 10 July 1970.
TRANSFER
4/ Miss Donna Mitchell , Secretary I , Purchasing Department, to
position of Secretary I , Sir Robert Borden High School ,
effective 22 June 1970, at present salary rate of $4,200.00
per annum.
Appendix, page 279
COMMITTEE OF THE WHOLE
REPORT NO. 17 22 June 1970
APPOINTMENTS, PROMOTIONS
_Miss Wendy Quinn, Clerk Typist I , Confederation High School ,
effective 8 June 1970, at an annual . salary rate of $3,120.
JMiss Susan Knott, Clerk Typist I , Sir Robert Borden High School ,
effective 22 June 1970, at an annual salary rate of $3,360.
Mrs . Doris Malloy - from position of Clerk Typist II to
i
Secretary I , Gloucester H.S. , effective 1 May 1970, at an
annual salary rate of $4,710.
I/Mrs. Doreen Kenchington - from position of Clerk Typist I , to
Secretary I , Gloucester H.S. , effective 1 May 1970, at an
annual salary rate of $4,500.
Mrs . Noreen Stewart - Purchasing Department - from position
of Clerk Typist I to Secretary I , effective 22 June 1970, at
an annual salary rate of $4,200 per annum.
5. Appointment of Accountant and Budget Officer
The Committee of the Whole had before it a report submitted by the
Director of Education and the Superintendent of Finance and Administration
recommending the appointments to the positions of Accountant and Budget
Officer.
Your Committee recommends, on motion by Trustee Nutter THAT
the Board approve the appointment of Mr. Paul Bryson to the position of
Budget Officer, effective August 1 , at a salary of $9,000.00 per annum.
It was decided to request staff to submit further references on
the person recommended for the position of Accountant.
6. Retirements - Carestaff
Your Committee recommends, on motion by Trustee Moore based on a
report submitted by the Director of Education and the Superintendent of Finance
and Administration, THAT the Board approve the following carestaff retirements,
effective as of 30 June 1970:
Name School Date of Birth
Rodney, Arthur Bell H.S. 1 March 1905
vBell , John South Carleton H.S. 27 July 1900
JHartin, E. South Carleton H.S. 1 May 1902
Appendix, page 280
(Revised)
COMMITTEE OF THE WHOLE
REPORT NO. 17 22 June 1970
• 1
Rowe, W. Riverview P.S. 2 January 1899
iVingerhoets, J . P. Manotick P.S. 6 December 1900
Jtevens , N. L. Fitzroy Centennial P.S. 31 January 1902
Extension of Retirement
/ THAT the Board approve the extension of employment of Mr. I . Fraser,
driver., for one year beyond normal retirement, to 30 June 1971 .
(NOTE: It was requested that letters of appreciation be sent
to retiring employees for the services they have rendered for
the Board.)
7. Acquisition of Additional Lands - Osgoode High School
Your Committee recommends, on motion by Trustee Hicks based on a
report submitted by the Director of Education and the Superintendent of Finance
and Administration, THAT the Board acquire additional lands for the Osgoode
High School amounting to 9.173 acres, from Mr. J . Eldon Craig, at a price
of $3,000.00 per acre, on the condition that the Board obtains approval from
the Hydro Electric Power Commission to use the easement portion of the land
as an athletic field and outdoor school activities .
8. Expropriation of Lands - Queenswood Public School Site
The Committee of the Whole noted a report submitted by the Director
of Education and the Superintendent of Finance and Administration concerning the
expropriation of land for the Queenswood Public School Site. Attached were
two communications, dated 24 April and 15 June 1970 from Mr. Denis J . Power,
Board Solicitor in this matter, to Mr. Jean Charles. Aubin solicitors for
Christian .Brothers, with respect to compensation.
9. Disposition of Present Psychological Services Staff
The Committee of the Whole discussed with the Director of Education and
the Superintendent of Student Services the disposition of the Board's present
psychological staff following the introduction of the new psychological service
organization in September 1970. (See Board Minutes, 8 June 1970, item 174.)
Respectfully submitted
V. Barsona
Reference , Board Minute No. 194 , CHAIRMAN OF COMMITTEE
22 June 1970
All recommendations adopted
Appendix, page 281
THE CARLETON BOARD OF EDUCATION
REPORT NO. 10 *
PLANNING & OPERATIONS COMMITTEE
Tuesday, 23 June 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at 12:10
a.m. , with Trustee W. R. Dakin in the Chair.
Also present: Trustees Arthur, Barsona, Clarke; Drew, Handleman,
Harris, Hicks, James, McIntosh and Moore
Not present: Trustees Harkness, Hogan, Lemieux, Macdonald,
Nutter, Reitz and Wilson
Staff present: S. J. Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance & Administration
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance & Operations
R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
P. A. Perrault, Secretariat
In view of the late hour of commencement of the meeting, it was decided
to deal only with items 1 and 8 on the Agenda, viz, "Contract for Briargreen
Public School " and "Daye Property" . The balance of the Agenda will be taken up
on Monday evening, 29 June 1970.
1 . Contract for Briargreen Public School
The Planning and Operations Committee met briefly with Mr. Hans L.
Stutz, Architect on the Briargreen Public School , and Mr. Bernard More of
James More & Sons Limited, contractors on the project, to discuss a staff
recommendation that a $100.00 per day penalty for 93 days be charged to the
contractor for delays in the substantial completion of the project.
In view of the lateness of the hour, and as Mr. More indicated his
presentation could be lengthy, it was agreed to defer further consideration
of this item until Monday, 29 June 1970. (See also this Report, item 5
below.)
Appendix, page 282
THE CARLETON BOARD OF EDUCATION
REPORT NO. 10
PLANNING & OPERATIONS COMMITTEE
Tuesday, 23 June 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at 12:10
a.m., with Trustee W. R. Dakin in the Chair.
Also present: Trustees Arthur, Barsona, Clarke, Drew, Handleman,
Harris, Hicks, James , McIntosh and Moore
Not present: Trustees Harkness, Hogan, Lemieux, Macdonald,
Nutter, Reitz and Wilson
Staff present: S. J . Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personne
T. D. Moore, Superintendent of Finance & Administratio
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance & Operations
R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
P. A. Perrault, Secretariat
In view of the delay in the late hour of commencement of the meeting,
it was decided to deal only with items 1 and 8 on the Agenda, viz, "Contract
for Briargreen Public School " and "Daye Property" . The balance of the Agenda
will be taken up on Monday evening, 29 June 1970.
1 . Contract for Briargreen Public School
The Planning and Operations Committee met briefly with Mr. Hans L.
Stutz, Architect on the Briargreen Public School , and Mr. Bernard More of
James More & Sons Limited, contractors on the project, to discuss a staff
recommendation that a $100.00 per day penalty for 93 days be charged to the
contractor for delays in the substantial completion of the project.
In view of the lateness of the hour, and as Mr. More indicated his
presentation could be lengthy, it was agreed to defer further consideration
of this item until Monday, 29 June 1970. (See also this Report, item
below.)
Appendix, page 282
PLANNING & OPERATIONS 23 June 1970
REPORT NO. 10
2. Daye Property, North Gower-Marlborough Public School Site
The Director of Education and the Superintendent of Finance and
Administration submitted a report concerning the take-over on 1 July 1970 of
land expropriated from the estate of the late Mary Jane Daye for the North
Gower-Marlborough Public School site. The following documents were submitted
with the report:
a) Order from Judge Honeywell dated 23 April 1970 adjusting
the date of possession to 1 July 1970;
b) Quit Claim Agreement signed by Mrs . Doris Daye, 18 March
1970; and
c) Request from North Gower Fire Department, dated 10 June 1969,
to dispose of buildings on the site by burning (deferred from
meeting of Committee of the Whole, 14 July 1969) .
Trustee James requested staff to ensure that Mrs . Daye is aware of
the pending take-over of the property on 1 July 1970.
Your Committee recommends, on motion by Trustee James, THAT the North
Gower Fire Department be allowed to dispose of buildings on the land expropriated
by the Board from the estate of the late Mary Jane Daye by burning.
3. Proposed Principals ' Committee re Administrative Support
Services
Trustee McIntosh advised that she proposed to present a recommendation
at the meeting of this Committee on 29 June 1970, to establish a Committee of
Principals, composed of nine principals (three from each geographic area in
Carleton) to review and advise on the effectiveness of administrative support
services, including caretaking, maintenance, purchasing and central supply. In
view of th.e fact that the school term was due to end in a few days, and the
proposal required that contact be made with principals , she requested an in-
dication of the support which this proposal was likely to receive.
There was an indication from the Trustees present that such a proposal
would receive support when formally presented. (See also this Report, item
below.)
The meeting stood adjourned at 12:40 p.m. As agreed, the meeting
reconvened on Monday, 29 June 1970, in the Board Room, at 8:05 p.m, with
Trustee Dakin again in the Chair.
Appendix, page 283
PLANNING & OPERATIONS
REPORT NO. 10 29 June 1970
•
Also present: Trustees Barsona, Drew, Handleman, Harkness, Harris ,
Hicks, James , Lemieux, Moore, Nutter and Wilson.
Not present: Trustees Arthur, Clarke, Hogan, Macdonald, McIntosh,
and Reitz.
Staff present: S. J . Berry, Director of Education
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personne.
T. D. Moore, Superintendent of Finance & Administratioi
R. E . Ingall , Area Superintendent (West)
G. P. Convey, Controller of Maintenance & Operations
R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
4. Cafeteria Services in Secondary Schools for 1970-71
Your Committee recommends, on motion by Trustee Barsona based on a
report and recommendation submitted by the Director of Education and the
Superintendent of Finance and Administration, as follows:
i) THAT cafeteria service in Carleton secondary schools be
continued on a contractual basis for the 1970-71 school
year, with Beaver Foods Limited and Blair Food Services
Limited, continuing to handle their existing contracts;
ii) THAT Beaver Foods Limited be awarded a contract to provide
cafeteria service for the Colonel By Secondary School for
as long as the school is temporarily located in the
Gloucester High School ; and
iii) THAT Blair Food Services be awarded a contract to provide
cafeteria service for the Earl of March Secondary School
for the 1970-71 school year.
(During the discussion on the above, it was suggested that an in-depth study
be undertaken soon on the functions of school cafeterias, including the use
of alternate methods of food distribution such as vending machines . The
Superintendent of Finance and Administration advised that this matter is under
consideration by staff.)
Appendix, page 284
PLANNING & OPERATIONS
REPORT NO. 10 29 June 1970
5. Contract for Briargreen Public School
Further to item 1 of this Report above, the Committee again met
with Mr. Hans L. Stutz, Architect on the Briargreen Public School and Mr.
B. More of James More & Sons, Limited, contractors on the project, with
reference to a proposed 93 day penalty of $100.00 per day to be assessed
against the contractor for delays in substantial completion. In this regard,
the Committee had before it a report and recommendation submitted by the
Director of Education and the Superintendent of Finance and Administration
enclosing the following correspondence:
a) Dated 20 February 1970 from the Contractor to the Architect
pointing out that adverse weather conditions in October and
November had resulted in delays in the work schedule. Also,
the Consulting Engineers on the project had recommended in
January that all earth down to a 6 layer of frost 3 feet
below surface be removed and replaced by consolidated material
- a costly and time consuming method. Other factors contribut-
ing to the delay were cited, including delays in receiving
Department of Education approvals, and the removal of a
transformer from the site by Nepean Hydro which had reduced
the power on the site below required levels . The contractors
also stated that if they had not ordered structural steel at
their own risk prior to signing the contract, steel delivery
to the site would have been delayed by several months due to
strikes, thereby legitimately extending the completion schedule.
b) Dated 15 June 1970 from the Architect to the Board noting that
substantial completion was not achieved until 13 May 1970
instead of 4 February 1970 as stipulated in the tender. While
agreeing that much of the delay was due to weather conditions,
it was pointed out that the tender contained a 90 day bid bond
waiting period whereas the contract was signed within 65 days
of tendering . The architects recommended, however, that the
completion date be extended by five days due to delays on the
part of the Board in approving a contemplated change order
for hot water supply to all project sinks .
Additional correspondence from the contractor to the Architect was
distributed with a Supplementary Agenda, as follows:
c) Dated 25 June 1970, stating that although the Board took over
the project on 13 May 1970, it was in fact ready for occupancy
on 1 May 1970.
d) Dated 25 June 1970, enclosing an invoice for $24,681 .12 to
cover removal of soil to frost level and replacing with
granular material , as per instructions of Consulting Engineers .
Appendix, page 285
PLANNING &OPERATIONS 29 June 1970
REPORT NO. 10
Mr. More advised that the above invoice was presented because the
work was undertaken on instructions from Consulting Engineers, and involved
an extremely costly process which, as contractors on other school projects
ih the Ottawa area, they had never found necessary. Mr. Stutz advised he had
had insufficient time to analyse the invoice and prepare a recommendation
for the Board, but his initial reaction was that the account was not
legitimate. The Consulting Engineers had only recommended the method of
soil compaction to meet contract specifications, and the contractors had
made no counter-proposal . Also, if it had been intended to charge the
Board for this work, it should have been processed as a contemplated change
order and approved by the Board before the work was undertaken.
Mr. Stutz advised that he was notified on 1 May that the school
was ready for occupancy and an inspection was carried out on 5 May. The
inspection resulted in a nine-page deficiency list, and when occupancy took
place on 13 May, the parking areas were still unfinished, which presented
difficulties in unloading furniture.
There was some conflict of opinion as to whether the imposition
of the recommended penalty and the contractors invoice of 25 June were, in
fact, related. While no consensus was expressed on this point, it was decided
on motion by Trustee Nutter, to defer further consideration of this matter
until the meeting of this Committed scheduled for 13 July 1970, pending the
receipt of a recommendation from the architect with respect to the invoice.
6. Change Orders Nos. 13 and 20, Earl of March
Secondary School
Your Committee recommends, on motion by Trustee Lemieux based on a
report submitted by the Director of Education and the Superintendent of
Finance and Administration, THAT the Board approve Change Orders Nos . 13 and
20, Earl of March Secondary School , as follows :
i ) No. 13.- extra $368.00 re change in metal wall lettering
to read "Earl of March Secondary School "
ii ) No. 20 - credit $5,792.20 re deletion of laminated 18
gauge steel backing to the wood slat sections of the
Coiling Partitions - on advice of Fire Marshal .
7. Change Order No. 13, Goulbourn Public School
Your Committee recommends, on motion by Trustee Moore based on a report
submitted by the Director of Education and the Superintendent of Finance and
Administration, THAT the Board approve Change Order No. 13 on the Goulbourn
Public School Addition, being an extra for $244.20 for modifications in the
size and type of moveable wall units .
Appendix, page 286
PLANNING &OPERATIONS 29 June 1970
REPORT NO. 10
Mr. More advised that the above invoice was presented because the
work was undertaken on instructions from Consulting Engineers, and involved
an extremely costly process which, as contractors on other school projects
in the Ottawa area, they had never found necessary. Mr. Stutz advised he had
had insufficient time to analyse the invoice and prepare a recommendation
for the Board, but his initial reaction was that the account was not
legitimate. The Consulting Engineers had only recommended the method of
soil compaction to meet contract specifications, and the contractors had
made no counter-proposal . Also, if it had been intended to charge the
Board for this work, it should have been processed as a contemplated change
order and approved by the Board before the work was undertaken.
Mr. Stutz advised that he was notified on 1 May that the school
was ready for occupancy and an inspection was carried out on 5 May. The
inspection resulted in a nine-page deficiency list, and when occupancy took
place on 13 May, the parking areas were still unfinished, which presented
difficulties in unloading furniture.
There was some conflict of opinion' as to whether the imposition
of the recommended penalty and the contractors invoice of 25 June were, in
fact, related. While no consensus was expressed on this point, it was decided
on motion by Trustee Nutter, to defer further consideration of this matter
until the meeting of this Committed scheduled for 13 July 1970, pending the
receipt of a recommendation from the architect with respect to the invoice.
6. Change Orders Nos . 13 and 20, Earl of March
Secondary School
Your Committee recommends, on motion by Trustee Lemieux based on a
report submitted by the Director of Education and the Superintendent of
Finance and Administration, THAT the Board approve Change Orders Nos . 13 and
20, Earl of March Secondary School , as follows:
•
i ) ' No. 13.- extra $368.00 re change in metal wall lettering
to read "Earl of March Secondary School "
ii ) No. 20 - credit $5,792.20 re deletion of laminated 18
gauge steel backing to the wood slat sections of the
Coiling Partitions - on advice of Fire Marshal .
7. Change Order No. 13, Goulbourn Public School
Your Committee recommends, on motion by Trustee Moore based on a report
submitted by the Director of Education and the Superintendent of Finance and
Administration, THAT the Board approve Change Order No. 13 on the Goulbourn
Public School Addition, being an extra for $244.20 for modifications in the
size and type of moveable wall units .
Appendix, page 286
• PLANNING & OPERATIONS 29 June 1970
REPORT NO. 10
8. Rental Accommodation
Your Committee recommends , on motion by Trustee Handleman, based on
a report submitted by the Director of Education and the Superintendent of
Finance and Administration, THAT the owners of the Renaud Road School (National
Capital Commission) and the Church Hall , Richmond, (St. John's Anglican Church)
be advised that rental contracts with the Board for these premises will not be
renewed by the Board after 30 June 1970.
(NOTE: During debate on this issue, part of the staff recommendation
dealing with the Leitrim Public School , Township of Gloucester,
was struck out when it was noted that, in fact, it is the Town-
ship which does not wish to renew the lease, and this will
result in a requirement for two additional portables at Blossom
Park Public School . )
9. Portable Classroom Accommodation
The Director of Education, the Superintendent of Finance and Administratio
and the Planning Officer submitted a report outlining the need for portable
classroom accommodation in the system in September, 1970. It was noted that the
Board presently owns 41 units, compared with the requirement for 51 units .
Of the units presently owned by the Board, eight will become available for use
elsewhere in the system, as compared with the requirement for 17 units at new
locations, leaving a net additional requirement of nine units . In addition,
staff recommended that one unit be purchased for emergency stand-by use.
Your Committee recommends, on motion by Trustee Wilson based on the
above report, THAT staff be authorized to submit an application to the Depart-
ment of Education requesting approval to purchase an additional ten portable
classrooms for the Carleton system, and upon receipt of approval to proceed
with tenders for this requirement.
(NOTE: Some discussion took place with respect to purchasing second-hand
units being offered for sale by other Boards . It was noted, however,
that on investigation, these units were found to be in such poor
state of repair that it would be uneconomical to move and renovate
them. There was also some discussion on the possibility of buying
mobile units , such as are being developed by the Metropolitan Toronto
School Board, and also on having students build portable classrooms
in some high school shops . Some problems noted with the latter
proposition included patent rights, standards, portability, and
delivery schedules .)
10. Cheque Registers for May, 1970
Your Committee recommends, on motion by Trustee Lemieux based on a
report submitted by the Director of Education and the Superintendent of Finance
and Administration, THAT the Board approve Cheque Registers for the month of
Appendix, page 287
•
PLANNING & OPERATIONS
REPORT NO. 10 29 June 1970
May, 1970, in the following amounts:
Cheque Register No. 41 Cheque Nos . 2820 - 2853A $ 25,805.06
• No. 42 Nos . 2854 - 3083 57,212.72
No. 43 Nos . 3084 - 3139
3302 - 3328 309,851 .31
No. 44 Nos . 3140 - 3301 18,468.17
No. 45 Nos . 3329 - 3395 381 ,517.24
No. 46 Nos . 3396 - 3479 290,180.16
No. 47 Nos. 3480 - 3600 237,568.84
$1 ,320,603.50
11 . Maintenance Program, Progress Report
The Director of Education and the Superintendent of Finance and
Administration submitted for information a progress report on the maintenance
program, involving estimated expenditures of $557,391 .00 on direct supplies
and capital expenditures .
Trustee Handleman noted that projected 1970 expenditures would
result in a net deficit in the region of $200,000.00 and suggested that
staff report to the Board as soon as possible on how this deficit could be
reduced. Noted.
12. Status Report on Proposed Building Program
The Director of Education and the Superintendent of Finance and
Administration submitted a report summarizing the current status of the following
building projects:
a) Beacon Hill North Elementary School
b) Bells Corners Middle School
c) Colonel By Secondary School
d) Henry Munro Public School , Phase III
e) Orleans Secondary School (French Language)
f) Osgoode High School Addition
It was advised at the meeting that the Colonel By Secondary School and
Henry Munro Public School Addition have both now received final Ontario Municipal
Board approval . Noted.
Appendix, page 288
PLANNING & OPERATIONS
REPORT NO. 10 29 June 1970
13. Status Report on Current Building Programs
The Director of Education and the Superintendent of Finance and
Administration submitted for information a report summarizing the status
of the following current building projects :
a) Briargreen Public School
b) Goulbourn Public School
c) Earl of March Secondary School
d) Brook Lane Public School Addition
Noted.
14. Interim Report of the Auditors
The Director of Education and the Superintendent of Finance and
Administration submitted a report with reference to the Interim Report of
Touche', Ross and Company, the Board 's Auditors which was submitted to the
Planning and Operations Committee on 31 March 1970 (Report No . 6, item 11 ) .
The report outlined steps which have been taken to correct deficiences
identified by the Auditors, although it was noted that some changes in
procedure are being held up pending the appointment of an Accountant
(including transfering the processing of invoices to Accounting Department
from Purchasing Department) .
Mr. Allan Dick, representing the Auditors, was present at the
meeting to discuss the report with Trustees . During the discussion, atten-
tion was drawn to the question of an audit of the accounts of the Colegiate
Institute Board of Ottawa for the 1968-69 school year as theyrelate to the
former High School Boards of Nepean and Gloucester. , in accordance with the
agreements between these former Boards . Mr. Dick advised that, on
instructions from the Board 's staff, an audit of C.I .B.O. accounts for the
period 1 January to 30 June 1969 was undertaken to ensure that charges made
by C.I .B.O. for the operation of secondary schools in Nepean were fair. The find-
ings of the audit were communicated to staff in November of 1969. This audit
did not extend to the period 1 September to 31 December 1968. It was agreed
to bring this matter forward at the next meeting of the Planning and Operations
Committee on 13 July 1970, and to request staff to distribute the letter
received from the Auditors on the audit of C. I .B.O. accounts.
Following further debate, your Committee decided to recommend, on
motion by Trustee Barsona based on a recommendation by Trustee Dakin, THAT
the Interim Report of the Auditors be referred to the Finance Review Committee
for study and report to the Board, including recommendations .
Appendix, page 289
•
PLANNING & OPERATIONS
REPORT NO. 10 29 June 1970
15. Sharing of Transportation Services with Carleton
Roman Catholic Separate School Board
The Director of Education and the Superintendent of Finance and
Administration submitted a report concerning sharing of transportation services
with the Carleton Roman Catholic Separate School Board. It was advised that at
a recent joint staff meeting it was agreed that a co-ordinated transportation
routing system should be investigated in the following areas :
Richmond Manotick
Blossom Park Metcalfe
Osgoode
It was also agreed that every possible effort will be made to co-
ordinate early closing dates to solve problems that arise where both school
systems use the same bus . The method of cost-sharing has not been finalized
and will be agreed to in principle before mid-July.
16. Ontario Fire Marshal Requirements
The Director of Education and the Superintendent of Finance and
Administration submitted for information a report advising that a representative
of the provincial Fire Marshal 's office recently visited a number of Carleton
schools and discovered some deficiences in the following general areas:
a) The requirements called for in the original construction
contracts were not met.
b) Interpretations that certain details of the construction
do not comply with the requirements of the Ontario Fire
Marshal 's office.
c) Alterations have taken place in the schools which do not
• comply with requirements .
Letters have been received from the Department of Education requesting
that the deficiencies be corrected in the seven schools affected, prior to 1
August 1970, although the deadline may be extended if necessary. Architects
and Engineers involved have been contacted and the requirements are being
investigated. When the investigation is completed, a meeting will be arranged
with the Fire Marshal .
During the discussion on this item, it was noted that the Fire Marshal 's
office is inspecting all Ottawa-Carleton schools and will probably complete
the survey of Carleton system schools by the end of the current year. It was
also noted that the required changes in the schools ranged from minor adjust-
ments, such as placement of exit lights, to major renovations such as exten-
sions of fire walls .
Appendix, page 290
C
PLANNING & OPERATIONS 29 June 1970
REPORT NO. 10
17. Rental Overtime
Pursuant to Report No. 9, Planning and Operations Committee, 1 June
1970, item 10, the Director of Education and the Superintendent of Finance
and Administration submitted a report containing a summary of school usage
for the community council programs at Gloucester and Merivale High Schools .
It was noted that Gloucester High School is used on Saturday, Monday,
Wednesday and Friday each week, for activities such as yoga, badminton, art,
table tennis, judo, bridge, gym, dancing and music lessons . Merivale is used
on Saturday, Monday, Tuesday and Thursday for ballet, dancing, puppetry, badmin-
ton, ceramics, bridge, etc.
No additional caretaking costs are involved since normal caretaking is
carried out during the hours concerned. Noted.
18. Liens on Earl of March Secondary School Project
Your Committee noted a report submitted by the Director of Education
and the Superintendent of Finance and Administration concerning liens which have
been registered by 25 workmen on the Earl of March Secondary School . This matter
is now in the hands of the Board 's solicitors .
19. Ontario Department of Education E.T.V. Survey
The Director of Education and the Superintendent of Finance and
Administration submitted for information a report on a survey of Carleton schools
recently undertaken by the E.T.V. Program Consultant with the Region 10 office
of the Department of Education. It was decided to refer this report to the
next meeting of the Educational Policies Committee.
20. Custodian 's Seminar
Your Committee noted a report submitted by the Director of Education
and the Superintendent of Finance and Administration concerning a Custodian's
Seminar to be held at the Sir Robert Borden High School on Monday, 29 June 1970,
at 8:00 p.m. An outline of the program was also noted.
21 . Finance Review Committee
Trustee Nutter drew attention to the fact that the Board's Finance
Review Committee has not met since its formation, and suggested that a meeting
be called in the near future.
Appendix, page 291
C
PLANNING & OPERATIONS
REPORT NO. 10 29 June 1970
It was decided to request the Superintendent of Finance and Admin-
istration to convene a meeting of the Committee sometime during the week, in
the absence of a Chairman for the Committee. (Trustee Dakin resigned as Com-
mittee Chairman at the Board Fleeting held 22 June 1970, Minute No. 205.)
22. Legislative Bills
Trustee Nutter requested that when Bills are introduced into the
provincial legislature which affect educational acts , they be listed on the
correspondence register. Noted.
23. 1970 Budget Apportionment
Trustee Nutter requested the record to show that, notwithstanding
the advice of the Board 's solicitors; in his opinion it is imperative for the
Board to officially determine the distribution of the tax lavy for 1970 among
the constituent municipalities of the Board, for both elementary and secondary
panels; and that there be a resolution of the Board to this effect. (See
Board Minutes, 11 May 1970, item 140. ) He went on to suggest that the Board
should seek clarification of this issue from. the Department of Education.
The Chairman of your Committee suggested that this is properly a matter
for the Board to consider, and not this Committee. Trustee Nutter indicated
he would bring this before the Board.
24. Board Credit
The Superintendent of Finance and Administration advised verbally that
a communication has been received from the Bank of Nova Scotia, . Cityview Branch,
confirming that the Board has a line of credit with the Bank to a maximum of
$5,500,000.00 for the next year. Interest will be at the rate of 8% per annum
effective 1 July 1970.
The Superintendent of Finance and Administration was requested to
confirm whether the Royal Bank would also charge the Board 8% interest on interim
financing for capital projects .
DEFERRED ITEMS
It was decided to defer consideration of the items listed on the
Supplementary Agenda, viz:
Appendix, page 292
PLANNING & OPERATIONS 29 June 1970
REPORT NO. 10
a) Trustee Attendance at Public Meetings
b) Principals ' Committee to Study Administrative Support Services .
•
The meeting adjourned at 10:45 p.m.
Respectfully submitted,
W. R. Dakin,
CHAIRMAN OF COMMITTEE
Received by the Board, 27 July 1970
All Recommendations adopted,
Board Minute No. 222 .
•
Appendix, page 293
PAL/laj
THE CARLETON BOARD OF EDUCATION
t REPORT NO. 18
COMMITTEE OF THE WHOLE
Monday, 29 June 1970
To the Board of Education:
A meeting of the Committee of the Whole (Private Session) was held
this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa
6, commencing at 11 :00 p.m. , with Trustee V. Barsona in the Chair.
Also present: Trustees Drew, Handleman, Harris , Hicks, James,
Lemieux, Moore, Nutter and Wilson.
Not present: Trustees Arthur, Clarke, Dakin, Harkness, Hogan,
Macdonald, McIntosh, and Reitz.
Staff present: S. J. Berry, Director of Education
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance & Administration
R. E. Ingall , Area Superintendent (West)
G. P. Convey, Controller of Maintenance & Operations
R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
1 . Academic Staff Changes
The Committee of the Whole recommends, on motion by Trustee Wilson based
on a report submitted by the Director of Education and the Superintendent of
Academic Personnel , THAT the following changes in academic staff be accepted by
the Board:
RESIGNATIONS
THAT the following resignations be accepted, effective 30 June 1970:
Name School
,/Catterill , Mrs . Helen J . Briargreen P.S.
✓Klein, Mrs . Mercedes Gloucester H.S.
Nixon, Carleton M. Sir Robert Borden H.S.
✓Theoret, Jacques Merivale H.S.
Appendix, page 294
. COMMITTEE OF THE WHOLE
REPORT NO. 18 29 June 1970
APPOINTMENTS - Headships & Assistant Headships
THAT the following appointments be approved, effective 1 September 1970:
JGirot; J.F. Head of French, Presently teacher at
Merivale High School Merivale High School
j Fantacci , Nicola Head of French, . Presently teacher at
Bell High School Cornwall Collegiate
J Routhier, E. R. Asst. Head of French, Presently teacher at
Merivale High School Merivale High School
J McSheffrey, R. C. Asst. Head of English, Presently Head of English
Confederation High at Campbellford High
School School
APPOINTMENTS - Teaching Staff
THAT the following appointments be approved, effective 1 September 1970:
Name School Salary
✓Ferns, Perry Bell H.S. $9,050
smith, Mrs . Cheryl A. " $8,725
/Archibald, Miss Mary A. Confederation H.S. $7,825
JBagordo, Miss Mary A. " $8,125
✓Mazpolis, Mrs . Vita $8,975
"Moore, Walter Christian $8,500
/ O'Brien, Mrs. Gail R. $8,125
Penton, Edward M. $11 ,275
/Townsend, Miss Mary E. $7,700
J Warner, Ronald E. $7,200
Webber, Mrs . Patricia A. " $8,550
✓Boyle, Miss Barbara D. Earl of March Secondary $7,000
/Bradley, Miss Elaine " $8,125
! Edser, Miss Lynne $8,550
/Old, William George $10,500
'Peacock, Michael C. " $7,400
JPfaus, Mrs . Sheila " $9,900
/ Simpson, Richard N.R. " . $10,400
✓Worthing, Mrs . Brenda " $8,675
Appendix, page 295
COMMITTEE OF THE WHOLE
REPORT NO. 18 29 June 1970
)Boulay, Gerard Gloucester H.S. $9.050
JFournelle, Yvan $8,725
4lunt, .Miss Jalna C. " $9,975
JKehoe, James Vincent $7,600
Klemba, Jerry E. $11 ,000
/ Lee, Keith $9,550
f McVey, Mrs . Frances " $9,425
j Tanguay, Jean P. $7,000
'Taylor, Mrs . Susan $10,475
JYabsley, M.R. $8,825
Allan, Mrs . Jean Merivale H.S. $9,125
1 Bell , Mrs . Catharine " $9,125
Chubb, Kenneth (half-time) 1, $4,838
✓Curry, Bruce $8,725
✓Gillis, Mrs . Joy Anne 1, $7,700
,/Hoogenraad, Arie $10,400
JJuhasz, Imre $7,000
JLintell , Miss Karen J . $7,000
J McLaughlin, Mrs. M. 9 $8,725
'O'Brien, Miss Patricia A. " $7,400
Rodger, Donald $11 ,500
Schacht, Brian $8,725
✓Schacht, Mrs . Marilyn " $8,250
✓Sturgeon, Mrs . Joyce D. $8,625
/Watson, William H. $9,975
/
Wilson, Richard $7,000
Chang, Chester Osgoode H.S. $9.425
✓ Duriez, Mrs . Sharon A. $8,400
/Hunter, Douglas C. $12,000
/McClozkey, Miss A.M. $7,300
/Pollarolo, Miss Paola $7,300
Shaver, Mrs . Mabel $11 ,600
✓ Hardy, Mrs . Mary Jane $9,425
✓Hayes, Robert D. $7,000
Appendix, page 296
COMMITTEE OF THE WHOLE
REPORT NO. 18 29 June 1970
',Arnold, Mrs . Dorothy I . Sir Robert Borden H.S. $7,200
Belair, Miss Helene $7,000
' Butt, Lawrence $10,400
J Chadwick, Robert H. " $8,200
i Davis, Miss Claire Il $8,925
Deering, Richard 1, $10,850
/Hardy, Mrs . Mary Jane " $9,425
✓Hayes, Robert D. II $7,000
JHornby, Mrs. Jacqueline " $9,475
'Howard, Mrs . Noreen $10,025
/Lockwood, Mrs . Dolores 1, $12,700
JMadgett, John E. " $8,725
/ Marshall , Mrs . Brenda L. (Half time) H $5,750
/ Maxwell , Mrs . Anne S. " $11 ,275
4/McClean, Brian Il $9,550
,jMoar, Brian Anthony II $12,800
f Noon, Robert A. $10,725
jPower, John T. I, $11 ,325
J Ripley, Richard D. 1, $9,750
/Shea, Philip II $9,975
J Wolfe, Mrs . Irene 1, $10,400
/ Bayley, David South Carleton H.S. $10,050 •
j Boutin, Mrs . Judith 1, $8,250
J Earnshaw, Alan II $10,725
J Huneault, Mrs . Rachel " $9,575
J Macfarlane, Miss Jean Nancy II $7,300
/ Scott, Thomas H $10,800
/ Wilson, Wayne L. " $8,725
Wolfe, Lionel D. i, $10,850
j McGarry, Mrs. Kilby Fitzroy Centennial P.S. $5,355
70% time
Level B, 5 years. experience
I D'Costa, Juliette Supernumerary $8,450
Appendix, page 297
(Revised)
COMMITTEE OF THE WHOLE
REPORT NO. 18 29 June 1970
2. Appointment of Educational Diagnosticians
The Committee of the Whole recommends, on motion by Trustee Lemieux
based on a report submitted by the Director of Education and the Superintendent
of Academic Personnel , THAT the Board approve the following appointments to
positions of Educational Diagnosticians, effective 1 September 1970, at salaries
in accordance with the teachers ' salary schedules plus an annual allowance of
$1 ,600.00;
/ i) Mrs . Joan Slevin (Annual salary $9,450.00)
ii ) Mr. Ian Stockdale (Annual salary $13,600.00) .
3. Custodial Appointments
The Committee of the Whole recommends, on motion by Trustee Hicks based
on a report submitted by the Director of Education and the Superintendent of
Finance and Administration, THAT the Board approve the following custodial appoint-
ments, effective 1 July 1970, at the salaries indicated:
✓i ) Mr. J . Monuk, Assistant Chief Custodian, South Carleton High
School , at an annual salary of $4,900.
ill ) Mr. F. Timson, Assistant Chief Custodian, Henry Munro Public
School , at an annual salary of $4,900.00.
j iii ) Mr. R. LaLonde, Chief Custodian, Manotick Public School , at
an annual salary of $5,700.00.
(NOTE: A recommendation for the appointment of a Chief Custodian at
Fitzroy Centennial Public School was withdrawn by the Director
of Education following some debate, for further study.)
In view of the imminent departure of Trustee Handleman., which would
destroy the quorum for Committee of the Whole and Board, it was agreed to rise and
report at this time, leaving item 4 on the Agenda (Appointment of Accountant) as
unfinished business .
The meeting adjourned at 11 :45 p.m.
Respectfully submitted
V. Barsona
CHAIRMAN OF COMMITTEE
Reference Board Minute No . 213 ,
29 June 1970 Appendix, page 2g8
All recommendations adopted.
THE CARLETON BOARD OF EDUCATION
REPORT NO. 7
EDUCATIONAL POLICIES COMMITTEE
Monday, 6 July 1970
To the Board of Education:
The Educational Policies Committee met this day in the Board Room,
Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at 8:10
p.m. , with Trustee L. McIntosh in the Chair.
Also present: Trustees Arthur, Barsona, Drew, Handleman, Hicks,
Hogan, James, Nutter and Reitz
Not present: Trustees Clarke, Dakin, Harkness, Harris, Lemieux,
Macdonald, Moore and Wilson
Staff present: J . C. Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of Academic
. Personnel and Acting Director
T. D. Moore, Superintendent of Finance & Administratic
A. A. Carr, Area Superintendent (East)
P. A. Laverance, Assistant Secretary
1 . Activities of Departmental Program Consultants
in Carleton Schools during 1969/70
The Educational Policies Committee had before it a report submitted
by the Director of Education and the Superintendent of Program Development con-
cerning activities of the Department of Education Program Consultants in Carleton
Schools during the 1969-70 school year. Although the Department of Education
does not report to each Board in its area on the activities of its Program
Consultants at the request of the Board 's staff, the Acting Regional Director
requested his staff to report on the ways in which they have assisted the
Carleton staff in 1969-70. Reports received from the following Program
Consultants were submitted to this Committee for information:
Mrs . Audrey Bayles, Physical Education & Health Consultant
Mrs . Betty Boyd, Home Economics Consultant
E. W. Charbonneau, French & Latin Consultant
W.L. Cousineau, Moderns& Francais Consultant
B.B. Denyes , Technical Consultant
D.A. Fox, Mathematics Consultant
K.D. Johnson, Junior Education Consultant
D.M. Jolley, Science Consultant
L.D. Maiden, Special Education Consultant
J .R. Potvin, Guidance Consultant
L.M. Skube, Art Consultant
Appendix, page 299
• EDUCATIONAL POLICIES
REPORT NO. 7 6 July 1970
Your Committee met with Mr. K. D. Johnson, Junior Education Con-
sultant at the area 10 office, who described his role as consultant, and
also reported on the consultant team approach undertaken during the past
year at the Fisher Heights Public School .
Mr. Johnson advised that the Program Consultants do not evaluate and
report on teacher performance, but rather assist staff to define aims and
objectives in the learning process, to focus on the needs of students , and to
develop relevant and meaningful programs . They come into the schools only on
request, in an advisory capacity, and work with staff to develop curriculum
plans and guides . Assistance is given to school staffs in a variety of ways,
including workshops and "curriculum days" . The integration of education from
Kindergarten to Grade 13, and co-operation among Boards , is encouraged.
Mr. Johnson then went on to explain the "team" approach which was
used by four of the Program Consultants in response to a request from Fisher
Heights Public School . The Team (Messrs . Johnson, Fox, Jolley and Skube) spent
a considerable amount of time with the school staff in establishing long range
objectives and evaluation methods . Some integrated programs were developed
around central themes, with the object of motivating children to work independently
in groups or as individuals . Children assisted in the preparation of "flow
charts" of ideas and subject areas related to the main theme, selected particular
areas of interest, researched these areas using all available resources, recorded
and synthesized their findings , and communicated with each other through
several media, including art and music.
The Trustees viewed video-taped sessions of activities of children at
Fisher Heights Public School , around the central themes of "Fossils" and
"Space" . Children to a great extent worked independently, with teachers
developing specific skills as required. This type of programming requires
a great deal of preparation on the part of teachers , a high level of resource
materials , and the development of responsibility and self-discipline in children
to maintain order and decorum. Mr. I . Fraser, Principal of Fisher Heights
Public School , was also at the meeting and described the involvement of his
staff in the process .
Following the presentations , Mr. Johnson answered several questions
put by Trustees on the Fisher Heights Program and the role of the Department
and Consultants . In response to one question, the Superintendent of Program
Development stressed that the recent appointment of a team of Curriculum
Consultants by the Board would not reduce the demands by the Board's schools
on the program consultants , whose time is heavily demanded by staffs of 700
schools in Region 10. If anything, the activities of the Board's Curriculum
Team may result in heavier demands on Departmental subject consultants as
specific problems are defined.
On behalf of the Committee, the Chairman expressed appreciation to
Mr. Johnson and Mr. Fraser for their presentations , and also to Mr. J . Cousineau,
E.T.V. Consultant and Mr. R. Casault, Broadcast Technician, Department of
Education, and Mr. Milliken, the Board 's AudiO-Visual Consultant, for their
Appendix, page 300
•
EDUCATIONAL POLICIES
REPORT NO. 7 6 July 1970
assistance with the video-tape presentations .
2. Micro-Teaching Workshop
The Educational Policies Committee had before it a report submitted
by the Director of Education and the Superintendent of Program Development
advising that 12 Carleton staff memebrs, representing both elementary and
secondary schools , recently attended the micro-teaching workshop offered by
the Faculty of Education at the University of Ottawa. A list of the partici-
pants was attached.
Mr. John Beatty, Curriculum Consultant with the Board, and Mr. Alan
Kathnelson Vice-Principal , Bells Corners Middle School , who participated in
the workshop, were both present at the meeting to discuss micro-teaching
techniques with the Trustees .
The following definition of micro-teaching was noted:
"Microteaching is an innovative training concept that may
be applied to the professional development of teachers at
both the preservice and in-service levels . The basic
approach of micro-teaching is the controlled, purposeful
use of a constructed but real teaching situation free from
the complexities of a large class with twenty-five or. more
students . A casual observer might describe it as a brief
classroom session involving only a few students, a teacher,
and an informal supervisor. A more experienced observer
would emphasize the teacher's concentration on a specific
teaching skill and the use of several sources of "feedback"
which assist the teacher in evaluating his performance.
The sources of feedback may include students, the supervisor,
the teacher himself, and sometimes video tapes . The observer
would also note the teacher's opportunity to reteach the
lesson to a new group of students shortly after the perform-
ance evaluation."
A large part of the workshop was spent looking at films strips illustrating
various problems of teaching. One of the films, "What Do I Know About Benny"
was shown to the Trustees . The workshop dealt largely with 20 identifiable
teaching skills in such areas as Response Repetoire (obtaining responses
from students through verbal techniques, the use of gestures or a combination
of verbal and non-verbal ) , Questioning Skills (fluency, probing questions,
higher order questions such as inference, re-inforcement, etc. ) , and Presentation
Skills (lecturing, planned repetition, use of examples) . Each of the
participants was given a script and shown a film which illustrated a particular
teaching skill . The teachers selected one of the skills and tried to develop
it with a small group of selected students . These sessions were video-taped
and then discussed with the teachers ' peers and the students .
Appendix, page 301
EDUCATIONAL POLICIES
REPORT NO. 7 6 July 1970
It was suggested that this technique for developing teaching skills
might be profitably used with first year teachers who have been in the class-
room for several months .
Following their presentation, Mr. Beatty and Mr. Kathnelson answered
a number of questions raised by Trustees with respect to micro-teaching techniques.
On behalf of the Committee, the Chairman expressed appreciation to Mr. Beatty
and Mr. Kathnelson for their presentations . She also thanked Mr. Milliken,
Audio-Visual Consultant for his assistance in presenting the film and video-
tape.
INFORMATION ITEMS
3. Activities of Carleton Consultants in 1969-70
The Educational Policies Committee noted a report submitted by the
Director of Education and the Superintendent of Program Development enclosing
summaries of reports received from Carleton Consultants concerning their
work with elementary teachers in the system in the 1969-70 school year, as
follows :
a) Mrs . M. MacAlindon - Music
b) Mrs. M. Travers - French
c) Mrs . S. Latourell - Primary
d) Mr. S. E. Milliken - Audio-Visual .
4. Report on E.T.U. Survey
. Pursuant to Report No. 10, Planning and Operations Committee, 23 and
29 June 1970, item 19, the Educational Policies Committee had before it for
information a report submitted by the Director of Education and the Superintendent
of Finance and Administration with respect to a recent survey of Carleton Schools
carried out by the E.T.V. Program Consultant, Department of Education, Region 10.
Reference was made to Bill 43, presently before the Ontario Legislature,
which deals with the question of educational television. Trustee Handleman
suggested that copies of this Bill should be made available to the Committee,
together with input from Principals on the use of E.T.V. in the schools .
It was agreed to defer further consideration on this matter until a
subsequent meeting, at which time E.T.V . can be discussed in more detail .
Appendix, page 302
EDUCATIONAL POLICIES
REPORT NO. 7 6 July 1970
5. Children's Party at Government House, 1 July 1970
Your Committee noted a report submitted by Mr. S. S. Katz, Area
Superintendent (Central ) , concerning the attendance of Carleton elementary
school students at a children 's party held at Government House on 1 July
1970.
•
It was noted that although the invitations did not arrive until mid
June, 18 schools took advantage of the invitation and approximately 800
Carleton students attended.
6. 1970 Municipal Tax Requisitions
The Educational Policies Committee noted a report submitted by Mr.
W. R. McGillivray, Acting Director of Education, advising that the following
telephone message was received from Dr. J . R. McCarthy, Deputy Minister of
Education on Monday, 6 July 1970:
"As a result of representations made by this Board to
the Department of Education on behalf of certain Carleton
Municipalities which, because of relatively low assessments
and minimal growth bear a disproportionate share of the
educational tax burden, the Department has revised the mill
rate subsidy to be paid to five Carleton municipalities.
The 1970 elementary tax levy for the following municipalities
is to be reduced by the amounts shown:
Fitzroy $16,894
Marlborough $ 8,244
Torbolton $15,094
Huntley $ 4,266
Stittsville $ 1 ,822
If tax bills have been sent out, the amounts shown are to be
credited to the municipalities against the 1971 tax levy.
Details will be confirmed by letter immediately, but municipali-
ties may be informed at once.
It was agreed to authorize the Superintendent of Finance and Administra-
tion to communicate the content of the above message to the municipalities
concerned immediately. Any of these municipalities who have applied for an
extension in payment of the 1969 underlevy will be asked if they still wish to
pay this underlevy over three years in light of this new development.
This matter will be placed on the Agenda for the Planning and Operations
Committee meeting scheduled for 13 July 1970, for further consideration.
Appendix, page 303
EDUCATIONAL POLICIES
REPORT NO. 7 6 July 1970
• (NOTE: Trustee James requested that information be obtained on whether
these amounts could be credited to municipalities in 1970, even
though tax bills may have already been sent out. She advised
she would ascertain the situation with respect to Marlborough
tax bills for the meeting on 13 July 1970.)
7. Guidance Services
Trustee Nutter requested a detailed report on the consultative
services at the level of student guidance within the Board's jurisdiction.
The Chairman of the Committee agreed to place this item on an Agenda for the
fall , possibly September, after there has been an opportunity for input from
Board staff.
8. South Carleton High School
Trustee Nutter requested that the Educational Policies Committee
receive a report on the adequacy of senior administrative staff and the
reporting policy in force at South Carleton High School . Noted.
The meeting adjourned at 10:15 p.m.
Respectfully submitted,
Louise McIntosh
CHAIRMAN OF COMMITTEE
Received by Board, 27 July 1970
Board Minute No. 223
Appendix, page 304
PAL/laj
THE CARLETON BOARD OF EDUCATION
REPORT NO. 2
AD HOC COMMITTEE ON SCHOOL CONSTRUCTION
Tuesday, 7 July 1970
To the Board of Education:
Since our last report, your Committee has met on two occasions to
make plans for the workshop on school construction which is being planned for
Saturday, 8 August 1970. The meetings were all held at the Board's offices,
4 Thorncliff Place, Ottawa 6, and the following are the meeting dates and
summary of discussions : _
Monday, 22 June 1970. Attendance: Trustees Barsona, Harris and
McIntosh
Mr. M. Kohler of Craig & Kohler,
Architects
P. A. Laverance, Assistant
Secretary
We discussed briefly information which had been gathered by Trustee
Harris on the lease-back arrangements, which will be presented in greater detail
at the August Workshop. We also discussed with Mr. Kohler various aspects of the
Developer Proposal Method, as used by the North York Board of Education, and the
Project Team Method, as used by the Scarborough Board of Education.
It was noted that Trustee T. Assaly, Ottawa Board of Education, has
been doing research into construction, including the two methods mentioned above,
and that the Ottawa Board is planning to invite staff members from these two
Boards to come to Ottawa and explain the details of the systems . The following
decisions were made during this meeting:
a) The date for the workshop will be set for 8 August
1970, commencing at 9:00 a.m. , in the Board Offices,
4 Thorncliff Place, Ottawa 6.
b) A meeting will be held on Tuesday, 7 July 1970, to
set the Agenda for the Workshop. Mr. Assaly will be
invited to this preliminary agenda meeting, together
with representatives from the other Boards in Ottawa-
Carleton. Hopefully, the proposed visit of senior
staff members from the Scarborough and North York
Boars; of Education to Ottawa could be planned to co-
incide with the workshop.
c) An invitation will be sent to Mr. R. F. Lawton, Super-
intendent of Architectural Services, Ontario Department
of Education, to attend the workshop and give us the
benefit of his experience in construction methods .
Appendix, page 305
AD HOC COMMITTEE ON SCHOOL CONSTRUCTION
REPORT NO. 2 7 July 1970
d) Representatives of the various teacher groups in the
region, and the news media , will also be invited.
Tuesday, 7 July 1970
4:30 p.m. Attendance: Trustees Barsona, Harris and
McIntosh for the Ad Hoc Committee
Trustees Handleman and Hogan also
attended
Trustee T. Assaly, Ottawa Board of
Education
W. R. McGillivray, Acting Director
of Education
P. A. Laverance, Assistant Secretary
Although invitations were sent to our three neighbouring Ottawa-
Carleton Boards to participate in this meeting, only Trustee Assaly from the
Ottawa Board attended. However, it was decided to proceed with the preparation
of an Agenda for the workshop, which will be distributed to the other Boards .
A very interesting discussion took place with Trustee Assaly concern-
ing his research into various methods of school construction, and the work under-
taken so far in this regard by the Carleton Board. The discussion centred on
the developer proposal method as used by the North York Board of Education,
which appears to be an effective method for constructing junior and intermediate
schools . However, the more rigid specifications required for a secondary
school would not seem, at first glance, to be compatible with this method.
Trustee Barsona proposed a visit to Montreal to view the R.A.S.
component systems method being tried out by the Montreal Catholic School
Board, in conjunction with Francon Limited. The system is similar in some
respects to the S.E.F. project in Toronto , and could possibly be used in this
area. More details on this method, including costs, will be available for the
August Workshop. We also touched briefly on the method being used by the Board
in the construction of the Colonel By Secondary School , and agreed that this
"Carleton Method" should be explored further at the workshop.
A tentative Agenda for the workshop has been arranged as follows :
Topic Speaker
a) Developer Proposal Method Mr. J. L. Macdonald
North York Board of Education
b) Carleton Method as used in Trustee Handleman
Colonel By Secondary School
Appendix, page 306
AD HOC COMMITTEE ON SCHOOL CONSTRUCTION
REPORT NO. 2 7 July 1970
c) Lease-Back Arrangement Trustee Harris
d) Project Management Team Mr. J . Lenard, Scarborough
Board of Education
e) R.A.S. System, Montreal Trustee Barsona
Catholic School Board
It is planned to have 1/2 hour presentations, followed by 1/2 hour
discussion periods . It is our hope that the workshop will generate discussion
on how the four Boards in the area can co-operate to reduce costs and speed up
school construction, including the possibility of bringing together a joint
team of technical staff to service the building programs for all four Boards .
If attendance at the workshop will overcrowd the Board Room, plans
will be made to use the auditorium at Sir Robert Borden High School . Luncheon
will be provided at either location. Trustees and staff planning to attend
are requested to notify the Assistant Secretary prior to 30 July 1970 so that
necessary arrangements can be made.
Respectfully submitted
•
•
(Mrs .) Louise McIntosh
CHAIRMAN OF COMMITTEE
Received by Board, 27 July 1970
Board Minute No. 227
Appendix, page 307
pal/laj
THE CARLETON BOARD OF EDUCATION
REPORT NO. 2
ADVISORY COMMITTEE
ON SCHOOLS FOR TRAINABLE RETARDED CHILDREN
Thursday, 18 June 1970
To the Board of Education:
A meeting of the Advisory Committee on Schools for Trainable Retarded
Children was held this day at the Rose Kennedy School for the Trainable Retarded,
181 Donald Street, Ottawa, commencing at 12:30 p.m. We met with members of the
Ottawa Board 's Advisory Committee on Schools for Trainable Retarded Children,
and Ottawa Board staff, to continue our examination of facilities presently avail-
able for Carleton trainable retarded children, and future patterns . The following
were in attendance:
Carleton Advisory Committee Ottawa Advisory Committee
and Staff and Staff
Trustees : P.G. Nutter (Chairman) Trustees : S.J . Daigneault
Mrs . A. C. Hamilton
Appointed Members : Mrs . C. S . Scotton
Mrs . Denise Miseferi
Mrs . D'All Appointed Members :
Mr. Y. Loubert Mr. A. M. Oldfield
Mr. C. D. Robertson (Chairman;
Staff: T . G. Jones, Superintendent Mr. S. V. Suggett
of Student Services
P. A. Laverance, Assistant Staff: Col . W. Law, Administrator
Secretary Schools for the Trainable
Retarded
Dr. J .R. Linn, Assistant Supet
intendent of Student Services
Mr. J . Cheff , Principal
Rose Kennedy School
The members of your Committee, and staff, were treated to a delightful
luncheon in the gymnasium of the Rose Kennedy School , with the Ottawa Committee
members and staff.
Mr. Robertson, Chairman of the Ottawa Advisory Committee welcomed the
members of your Committee and staff, and assured us of Ottawa 's continued co-
operation in educating Carleton trainable retarded children. He then went on
to give a brief outline of the history of schools for the trainable retarded
in Ottawa.
During lunch, Colonel Law pointed out in a large map the location of
Carleton students attending Ottawa trainable retarded schools, showing age and
language groupings . We discussed the difficulties in obtaining sufficiently
Appendix, page 308
ADVISORY COMMITTEE
TRAINABLE RETARDED CHILDREN
REPORT NO. 2 18 June 1970
• large numbers of any specific group to warrant establishing a class, and again
noted that only in the west end at the present time would this be feasible.
However, it was noted that given present growth rates , it is possible that in the
near future, the Carleton Board will have adequate numbers in the west to warrant
its own facilities .
We also discussed briefly the question of transportation, again noting
that this is arranged by the Ottawa Board, with the Carleton Board assuming a por-
tion of the expenses, including overhead, on a pro-rata basis . In this connection
it was suggested that the Carleton Board might be able to work together with
Ottawa, particularly concerning the transportation of students from neighbouring
County Boards .
It was noted that the question of the Carleton Board entering into a
three-year agreement with Ottawa for the trainable retarded was to be discussed
by the Ottawa Committee later in the day with a recommendation to be placed
before the Ottawa Board at its meeting scheduled for 6 July 1970.
During the discussion, attention was again drawn to the discrepancy in
the instance ratios between Ottawa and Carleton with respect to trainable retarded,
as follows :
Enrolment in Ottawa Trainable
Retarded Schools Total Enrolments in Systems
OTTAWA 200 50,000
CARLETON 73 30,000
Mr. Jones pointed out that when the Board 's Special Education team was
in place in September, they would develop improved detection methods and in-service
programs for principals in recognizing atypical children. It was anticipated this
would result in a substantial increase in the numbers of Carleton students being
directed to schools for the trainable retarded.
It was also noted that there is a move at the Ontario Legislature to
reduce the age for full time attendance at these schools to 8 years of age,
from the present 10. These factors could have a significant effect on Ottawa 's
ability to provide accommodation. Mr. Jones advised it was anticipated that
the Carleton staff should have additional information on anticipated future
requirements, and would maintain close liaison with the Ottawa staff in this
regard.
We again discussed briefly the possibilities of using either the March
Central Public School or Johnston 's Corners Public School as satellite centres
for an Ottawa-based program, particularly if enrolment should increase sub-
stantially in the near future .
Appendix, page 309
ADVISORY COMMITTEE
TRAINABLE RETARDED CHILDREN
REPORT N0. 2 18 June 1970
There were strong expressions from members of both Committees that
there be a close liaison between the Boards on anticipated enrolment patterns
to •provide as much lead time as possible in arranging for any required additional
facilities .
On behalf of the Carleton Board, the Chairman of the Carleton Advisory
Committee expressed sincere appreciation to the Ottawa Committee for the hospitality
shown at to-day's luncheon, and for the opportunity provided for an exchange of
information on educating trainable retarded children.
Following the luncheon meeting, members of your Committee were conducted
on a tour of the Rose Kennedy School and the adjacent Training Centre by Mr. J .
Cheff, Principal of the School . We were impressed with the obvious dedication of
the staff members in their work with these children, and the enthusiasm shown by
the children in their various activities .
2. Next Meeting
It was agreed to hold the next meeting of this Committee on Tuesday, 29
September 1970, commencing at 8:00 p.m. , at the Board's offices on Thorncliff
Place. It was agreed that in the meantime, staff will attempt to obtain informa-
tion from neighbouring County Boards of Education, on the facilities they have
for the trainable retarded and their locations, and also any significant
clusters of these children close to Carleton boundaries . With this information
we will attempt to define any areas where there could be co-operation between
the Carleton Board and our neighbouring County Boards .
Respectfully submitted
P . G. Nutter
CHAIRMAN OF COMMITTEE
Received by Board, 27 July 1970
Board Minute No. 228
Appendix, page 310
DJI i>>;
THE CARLETON BOARD OF EDUCATION
REPORT NO. 11
PLANNING & OPERATIONS COMMITTEE
Monday, 13 July 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at 8:15
p.m. , with Trustee W. R. Dakin in the Chair.
Also present: Trustees Arthur, Barsona, Clarke, Drew, Handleman,
Harkness, Harris, Hicks, Hogan, James, Lemieux,
McIntosh, Moore and Reitz
Not present: Trustees Macdonald, Nutter and Wilson
Staff present: W. R. McGillivray, Acting Director of Education
(Superintendent of Academic Personnel )
J . C: Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
T. D. Moore, Superintendent of Finance & Administration
A. A. Carr, Area Superintendent (East)
G. P. Convey, Controller of Maintenance & Operations
D. D. Andress, Planning Officer
P. A. Laveranee, Assistant Secretary
P. A. Perrault, Secretariat
1 . New Elementary School , Beacon Hill North (Cyrville)
The Director of Education and the Planning Officer submitted a report
outlining elementary school accommodation requirements in the north-eastern area
of Gloucester for the 1971 -72 school year. It was noted that with the proposed
establishment of Henry Munro Public School as a middle school in 1971 , the
provision of 570 new student places in the Beacon Hill North Elementary School
presently under construction, and allowing for two year's population growth , an
additional 400 to 500 student places would be required in the area for the
1971 -72 school year. Attached to the staff report was a map indicating a site
in the area reserved by a former Board for elementary school purposes .
Your Committee recommends, on motion by Trustee McIntosh, as follows:
a) THAT the staff be authorized to submit an initial application to
the Department of Education for approval to construct a junior
elementary school , containing approximatley 450 pupil places, on a
5.2 acre site on Loyola Avenue, Gloucester Township (Block M,
Registered Plan 830) , occupancy in 1971-72 school year;
Appendix, page 311
PLANNING & OPERATIONS
REPORT NO. 11 13 July, 1970
b) THAT staff be authorized to commence negotiations for the
acquisition of the site for this school , subject to the
approval of the Board; and
c) THAT a Construction Project Committee (Users ' Committee) be
established for this project, and a Trustee named to that
Committee.
(NOTE: It was advised in the staff report that capital funds have been
included in the five-year forecast, under "Beacon-Cyrville No. I "
and sufficient funds are in the 1970 quota for this project.)
2. Progress Reports - Construction Project Committee (Users ' Committees)
Bells Corners Middle School
Trustee Harris reported that the working drawings from the Bells
Corners Middle School would be reviewed by the Users ' Committee
on Monday afternoon, 27 July 1970, and would then be presented
to the Board later in the same day for approval . Trustee Harris
requested that the Board consider the selection of a name for
this school .
Colonel By Secondary School
Trustee Handleman noted that final O.M.B. approval had been
received on the Colonel By Secondary School and that construction
was in progress on the site.
Beacon Hill North Elementary School
Trustee McIntosh reported that sketch plan and working drawing
approval for the Beacon Hill North Elementary School had been
received from the Department of Education and that tenders for
the school have been called and will close at 3:00 p.m. on 23
July 1970.
Hnery Munro Public School - Addition
Trustee McIntosh advised that final O.M.B. approval had been
received on the Henry Munro Public School Addition. Later in the
evening, she also advised that the Construction Project Committee
met with the architect and contractor on the project to discuss
the inclusion of a penalty/bonus clause in the contract. (Ref.
Board Minutes, 8 June 1970, item 171 (a) ) . It is anticipated that
this contract will be completed before the stipulated completion
date, and it was therefore considered that a penalty/bonus clause
was not necessary. Noted.
Appendix, page 312
PLANNING & OPERATIONS
REPORT NO. 11 13 July 1970
3. Progress Reports - Construction Project Committees
Your Committee recommends , on motion by Trustee Moore based on a
report submitted by the Acting Director of Education and the Superintendent
of Finance and Administration, THAT the Board approve Change Order No. 11
on the Goulbourn Public School Addition, being a credit of $482.85 resulting
from the deletion of roof exhaust fans No. 9 and 10 and all associated wiring,
ductwork and ceiling registers .
4. Position of Trustees with Respect to Public Meetings in their
Areas
At the request of Trustee Handleman, an item of business on the Agenda
was withdrawn, viz, "Position of Trustees with Respect to Public Meetings called
in their Areas ." Trustee Handleman advised that he would prepare a notice of
motion dealing with this subject for presentation at a subsequent Board meeting .
5. Proposed Committee of Principals, re Administrative Support
Services
Your Committee recommends on motion by Trustee McIntosh, as follows:
"THAT the Director be requested to form a Committee of three
school principals from each of the three geographic areas of
the Board to review and advise on the nature and effectiveness
of the administrative support services they receive from the
Board, including caretaking, maintenance, purchasing (with
particular reference to the decision-making process) , and
central supply; and
"THAT this Committee make a preliminary report to the Plan-
ning and Operations Committee by the end of September,
either at a regular or special meeting in a group discussion
with staff and Trustees participating in private session."
During the debate on this subject, the Superintendent of Finance and
Administration advised that a flow-chart of the whole purchasing function was
being prepared, showing the process from requisitioning to invoicing . This will
be distributed to Trustees to give them an understanding of the procedures followed
in supplying the requirements of the schools .
6. Additional Mill Rate Subsidies for 1970
Pursuant to Report No. 7, Educational Policies Committee, 6 July 1970,
item 6, the Acting Director of Education and the Superintendent of Finance and
Administration submitted for information a communication dated 6 July 1970,
Appendix, page 313
PLANNING & OPERATIONS
REPORT NO. 11 13 July 1970
received from the Department of Education, Mr. F.S. Wilson, Supervisor, Grants
Section, confirming a telephone call from Dr. J .R. McCarthy, Deputy Minister of
Education, concerning additional mill rate subsidies to be paid to the Board
on behalf of the following constituent municipalities, in the amounts shown:
Fitzroy $16,894
Marlborough 8,244
Torbolton 15,094
Stittsville 1 ,822
Huntley 4,266
As instructed at the Educational Polcies Committee meeting, Clerk-
Treasurers of the municipalities concerned have been advised of the additional
subsidies . The Townships of Fitzroy, Huntley and Torbolton will receive this
extra credit in 1970. The Township of Marlborough and Village of Stittsville
whose tax bills for 1970 have already been sent out, have requested that the
credit be brought forward in 1971 . Noted.
7. Parking Facilities, 4 Thorncliff Place
The Acting Director of Education and the Superintendent of Finance and
Administration submitted a report outlining a need for additional parking
facilities at 4 Thorncliff Place to accommodate staff and visitor parking
requirements . In this report, three possible additional parking areas adjacent
to the Board were listed, together with associated rental and improvement costs.
Trustee Lemieux moved on the basis of the foregoing report, THAT the
Board enter into agreement with the Township of Nepean for additional parking
spaces situated between the old Baseline Road and the Northside Road, at a cost
of $1 ,610.00 for capital improvements, plus annual maintenance and snow removal
costs .
During the debate on this topic, it was suggested that more use of school
facilities for large meetings could alleviate these parking difficulties . Also
a different distribution of central staff among the Board's offices might solve the
problem. Staff noted that very often there was little parking space available
at schools when classes were in session, and the large areas required for meetings
were very frequently being used by students for programs such as theatre arts .
Your Committee reports that on motion by Trustee Clarke, it was agreed
to defer further consideration on the motion by Trustee Lemieux until the next
meeting of this Committee, at which time an information item on this evening 's
Agenda, viz, "Central Staff Accommodation for September 1970," will be brought
forward as an action item.
Appendix, page 314
PLANNING & OPERATIONS
REPORT NO. 11 13 July 1970
8. Briargreen Public School , Contract Conditions
Pursuant to Report No. 10, Planning and Operations Committee, 23 and
29 June 1970, items 1 and 5, the Acting Director of Education and the Super-
intendent of Finance and Administration submitted a further report with reference
to the proposed 93 day penalty against James More & Sons, Limited, contractor
on the Briargreen Public School , at $100 per diem, for delays in substantial
completion . Attached to the report were communications , from Hans L. Stutz,
Architects on the project (dated 8 July 1970) and John D. Paterson & Associates,
Consulting Engineers and Geologists (dated 3 July 1970) , with reference to the
contractors ' invoice for $24,681 .12 for the removal of frozen soil and replace-
ment with granular compaction material , to meet contract specifications .
Your Committee recommends , on motion by Trustee Harris based on the
foregoing report and communications, as follows :
a) THAT the Board reject the request from James More & Sons Limited,
for an additional amount of $24,681 .12 to the contract for the
Briargreen Public School ;
b) THAT the Board accept 13 May 1970 as the completion date for
the contract for penalty-bonus purposes;
c) THAT the Board approve a five-day extension to the original
contract completion date of 4 February 1970, in accordance
with the recommendation of the Architects ; and
d) THAT a 93 day penalty be assessed against the original contract
sum, in the amount of $100.00 per diem, as provided in the
contract documents .
9. Accounts for Approval
Your Committee recommends, on motion by Trustee Hogan, THAT the
Board approve the following Cheque Registers for the month of June 1970:
Cheque Register No. 48 Cheque Nos . 3601 - 3680 $1 ,339,097.08
49 3681 - 3810
3695A 183,809.54
50 3811 - 3838 8,565.48
51 3811A
3839 - 3879 352,575.65
52 3880 - 3903 7,839.89
53 3904 - 4099
4090A 107,191 .16
Appendix, page 315
PLANNING & OPERATIONS
REPORT NO. 11 13 July 1970
Cheque Register No. 54 Cheque Nos . 4100 - 4186 $ 358,770.97
55 4187 - 4217 11 ,444.24
56 4218 - 4289 34,555.49
57 4290 - 4390
•
4222
4246
4381A
4395 - 4400A 29,283.02
58 4400 - 4460 24,180.02
59 4461 - 4504 6,586.63
60 4391 - 4394
4505 - 4520 7,542.16
61 4521 - 4557 18,601 .30
62 4558 - 4627 27,061 .43
63 4628 - 4669 83,984.41
64 4670 - 4735
4694A
4596A 226,981 .80
- 65 4736 - 4851
4707 233,204.88
66 4852 - 4938 34,735.39
$3,096,010.54
10. Student Accident Insurance 1970-71
The Acting Director of Education and the Superintendent of Finance and
Administration submitted a report on proposals for Student Accident Insurance .
coverage for the 1970-71 school year, received from Norwich Union Insurance
Group, Pitts Life Insurance, Reliable Life Insurance Company, and Union du Canada.
A table comparing the major benefits of each proposal was attached. In the
report, it was noted that all coverage is in addition to any existing government
plan, whether taken out by an individual or not and therefore only covers those
areas not included in government plans . It was also noted that the submissions of
Reliable and Pitts were similar, but Reliable's premium for Individuals is lower
by 50 cents .
Dissatisfaction was expressed by Trustees on the manner in which students
were canvassed in 1969 by the Insurance carrier, particularly the inference that
the plan had Board sponsorship.
Your Committee reports THAT, on motion by Trustee Handleman, this item
was deferred to the Board meeting scheduled for 27 July 1970, with the request
that the final draft of the material to be distributed to the pupils in schools
offering student accident coverage, be distributed to all Trustees prior to the
meeting.
Appendix, page 316
PLANNING & OPERATIONS
REPORT NO. 11 13 July 1970
11 . Tender Opening Committee
It was agreed that Trustees will be present at the public opening
of Tenders, as follows :
Tenders : Beacon Hill North Elementary School
Portable Classrooms
Fuel Oil Supply, 1970-71
Time: 3:00 p.m. , Thursday, 23 July 1970
Board Room, Administration Building
Trustees : Arthur and McIntosh
INFORMATION ITEMS
12. Audit of C.I .B.O.
Pursuant to Report No. 10, Planning and Operations Committee, 29 June
1970, item 14, the Acting Director of Education and the Superintendent of
Finance and Administration submitted for information the report of Touche
Ross & Co . Auditors , on their audit of the accounts of the Collegiate Institute
Board of Ottawa for the period 1 January to 30 June 1969, as they relate to the
operation of Carleton secondary schools .
It was noted that following receipt of this report in November of 1969,
meetings were held between the staffs of the two Boards, with the Auditors present,
at which time all outstanding items were settled. The Auditor's report has been
referred to the Finance Review Committee for study and comment, and the Committee
plans to present a report in this regard at the Board meeting on 27 July 1970.
(NOTE: Trustee Handleman suggested that the Finance Review Committee should
also study the C. I .B.O. audit for 1966/7, and should consider order-
ing an audit for 1968.)
13. Queenswood Public School Site Expropriation
The Acting Director of Education and the Superintendent of Finance and
Administration submitted for information a letter, dated 6 July 1970, from
Nelligan/Power, solicitors for the Board in the matter of the expropriation of
land from Christian Brothers for the Queenswood Public School site. In this
letter, it was advised that the solicitor for Christian Brothers has declined
the Board 's final offer of $10,000.00 for the land and it will be necessary,
therefore, to bring this matter to arbitration. Noted.
Appendix, page 317.
PLANNING & OPERATIONS
REPORT NO. 11 13 July 1970
14. Oil Painting, South Carleton High School
The Acting Director of Education and the Superintendent of Finance
and Administration submitted for information a report advising that the student
council at South Carleton High School owns an original painting by A. Y.
Jackson, and that the Board's insurance company has been asked to arrange a
special policy covering this painting - estimated value $8,000 to $10,000 -
pending an official evaluation from the Robertson Galleries . Noted.
15. Disposal of Obsolete Furniture and Equipment
The Acting Director of Education and the Superintendent of Finance
and Administration submitted for information a report advising that a public
sale will be held on 28 and 29 July 1970, at 53 Cleopatra Drive, to dispose
of obsolete furniture and equipment. The sale will be advertised in local
newspapers .
, On a suggestion by Trustee Arthur, it was agreed to request the
Superintendent of Finance and Administration to prepare a report containing
recommended procedures for deleting from inventories all items to be disposed
of, together with the basis of determining the fixed asset write-off. This
report will be presented to the Finance Review Committee.
16. Central Staff Accommodation, September 1970
An item of business listed on the Agenda for information, viz,
"Central Staff Accommodation, September 1970" , was deferred to the next meeting
of the Committee for discussion as an action item. (See also this Report, item
7, above.)
17. French Immersion Secondary School Course
The Acting Director of Education and Superintendent of Program Develop-
ment submitted for information a report on the French Immersion Summer Course
to be given at the Sir John A. Macdonald High School , Ottawa. A list of the 20
Carleton students enrolled in the course was submitted for information. Trustees
were invited to visit the classrooms and observe other activities which are part
of the program. Noted.
18. O.A.E.O. "Model School Building Project"
The Acting Director of Education submitted for information a report
advising that the Ontario Association of Education Officials has requested each
Ontario Board of education to select a recent project which is an example of
superior educational design at minimum cost. This information will be compiled
for distribution to all Boards in the province.
Appendix, page 318
PLANNING & OPERATIONS
REPORT NO. 11 13 July 1970
It was advised in this report that after consultation and careful
consideration of all recent Carleton projects, staff have selected Glen
Ogilvie Public School as a fine example of superior design at minimum costs,
and the architects on the project (Shoeler, Heaton, Harvor and Menendez)
will complete the forms provided by the O.A.E.O. Noted.
19. Ontario Fire Marshal 's Requirements
Trustee McIntosh drew attention to Report No. 10, Planning and Operations
Committee, 23 and 29 June 1970, item 16, concerning the recent inspection of
Gloucester schools by representatives of the Ontario Fire Marshal , and the result-
ing withdrawal of Fire Marshal approval from six schools . She expressed
concern on the financial implications of the Fire Marshal 's requests, especially
when his office has completed its inspection of all Carleton schools, since no
funds were provided for this purpose in the 1970 budget. It was requested that
staff report to the Board as soon as possible on the amounts which are involved
in these adjustments .
During the debate, it was suggested that the Board should make
representations to the Department of Education to protest against modifications
to existing schools being made unilaterally by the Fire Marshal after the original
plans were approved.
It was noted that in some cases, deficiences resulted from contract
specifications not having been met, and it was advised that staff is presently
meeting with the architects and contractors concerned, and with the Fire Marshal .
It was suggested that in respect to contracts beyond the Statute of Limitations,
these cases should quickly be referred to the Board's Arbitrators .
It was finally agreed to request staff to expedite the study on the
Fire Marshal 's requests, and report back to Board thereon without delay.
20. Site for French Language Secondary School
Your Committee met in private session with the Planning Officer to
discuss the acquisition of a site for the new French Language Secondary School .
Your Committee recommends, on motion by Trustee Barsona, as follows:
a) THAT the Director of Education be authorized, if he deems
necessary, to have an appraisal done of the three properties
shown as Blocks 1 , 2 and 3 on a map presented in private
session;
b) THAT staff be authorized to enter into negotiations with owners
of Block 4 on the map presented to relocate a proposed
development on the land; and
Appendix, page 319
PLANNING & OPERATIONS
REPORT NO. 11 13 July 1970
c) THAT staff be authorized to enter into negotiations with
• the owners to acquire Block 5 as shown in the map presented.
(Site outlined in Private Session Minutes of this date) .
Respectfully submitted
W. R. Dakin
CHAIRMAN OF COMMITTEE
Received by Board, 27 July 1970
Items 1 (a) and b) ) , 3 , 5 , 8 ,
9 , and 20 were adopted
Item 1 c) was deferred until Board
meeting in September
Board Minute No . 224
Appendix, page 320
PAI /1ai
THE CARLETON BOARD OF EDUCATION
COMMUNITY PROGRAMS COMMITTEE
REPORT NO. 6
411P
Monday, 20 July 1970
To the Board of Education:
A meeting of the Community Programs Committee was held this day in
the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 7:55. p.m. , with Trustee T. C. Clarke in the Chair.
Also present: Trustees Arthur, Dakin, Drew, Handleman, Harkness,
Harris, Hicks, Hogan, McIntosh and Moore.
Not present: Trustees Barsona, James, Lemieux, Macdonald, Nutter
Reitz and Wilson
Staff present: J . C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance & Administration
and Acting Director of Education
A. A. Carr, Area Superintendent (East)
P. A. Laverance, Assistant Secretary
1 . Gloucester Community Council Co-Ordinator
The Committee had before it a report submitted by the Superintendent of
Student Services concerning the provision of staff support for the community
councils operating at Merivale and Gloucester High Schools . It was noted that in
the past, the Board has provided the services of a teacher, part-time, to
co-ordinate activities and supervise the building,while council events are in
progress . For these duties the teacher is paid an allowance of $600 per year
beyond his teaching salary, and according to the complexity of the council 's
program, may be freed from some of his teaching responsibilities .
It was proposed that since many of the activities at Gloucester High
School are scheduled for weekday evenings and since the Colonel By Secondary
School has the afternoon shift in the building, the co-ordinator should be
attached to the Colonel By school during 1970-71 (to replace Mr. Robertson,
resigned) . Also due to complexities of co-ordination resulting from the shift
system, it was proposed that the co-ordinator be relieved of teaching
responsbilities for at least half-time to enable him to devote more attention
to a meaningful community program.
Your Committee recommends, on motion by Trustee Handleman, THAT staff
be authorized to hire a teacher for the Colonel By Secondary School for the 1970-71
school year, to teach part-time and to serve as co-ordinator for the community
council on a half-time basis, with an allowance of $600 above scale.
Appendix, page 321
/111 'N
COMMUNITY PROGRAMS
REPORT NO. 6 20 July 1970
N .
(NOTE : Your Committee recognized that in granting an allowance and
relieving the teacher half-time to perform these duties, the
Board was establishing a precedent in compensating teachers or
other staff members who contribute time to the community over
and above their regular duties . This will establish the
further precedent of removing from the pupil -teacher ratio
time spent by a teacher in co-ordinating community programming.)
2. Ice Rinks
The Committee had before it for consideration the minutes of a meeting
• held 19 June 1970, at the Board 's Offices ,attended by representatives of Gloucester
March and Nepean Parks and Recreation Departments, Trustee McIntosh, and Board
Staff, for the purpose of discussing the Board 's policy on Ice Rinks . The follow-
ing recommendations from that meeting were placed before the Committee for
consideration:
a) Notwithstanding that the long range goal of The Carleton Board
of Education is to gradually phase out direct involvement with
Ice Rinks, assistance may be given to those Townships that are
not in a position to provide Ice Rink facilities on their own
until such time as they are able to take over the operation
completely.
b) It is necessary in matters of this kind (viz: involving
recreation policy) to deal with each municipality on an
individual basis .
Messrs . B. McElligot and D. Gray (Nepean) and P. Tessier (March) were
in attendance at the meeting to discuss this matter with the Trustees . The
following is a brief summary of the points raised.
a) There, is a need for better liaison at the staff level between
recreation people and Board staff. It would be more acceptable
to Parks and Recreation staff to deal directly with principals
in most cases .
b) There are inconsistencies in the Board 's present approach to
Ice Rinks, i .e. , Board maintains its own rinks in some areas
at a cost of approximately $21 ,000.00 for the coming year,
but does not help to support rinks in other areas which are
provided by local recreation groups .
c) Local recreation groups should seek to turn over control of
their ice rinks to the Muncipal Recreation Departments .
Aik
Appendix, page 322
COMMUNITY PROGRAMS
REPORT NO. 6 20 July 1970
d) The Board has a responsibility to provide ice rinks for
,4116
its students and, incidently, the public,in those areas
' where rinks cannot be provided by other organizations .
e) The Board should hand over control of its presently owned
rinks to those municipal recreation authorities who are
willing to accept them.
f) Present Board policies are adequate, in that they provide
for reciprocal free use of recreation and educational
facilities .
Your Committee reports that, on motion by Trustee Hogan, the Board's staff
were instructed to meet with various recreation representatives to discuss the
• question of communication and liaison at staff level , and to bring recommendations
back to the next meeting of this Committee.
Your Committee recommends, on motion by Trustee Harris, THAT the Board
establish an Ad Hoc Committee of four Trustees, charged with the responsibility
of organizing a meeting or meetings among one recreation representative from
each constituent Carleton Municipality, interested Trustees representing each
constituent Municipality, and a Trustee elected by Separate School supporters,
to discuss all aspects of joint use of facilities .
•
3. Board Logo
—14/ Pursuant to Report No. 3, Community Programs Committee, 20 April 1970,
item 3, the Director of Education and the Assistant Secretary submitted for
consideration designs prepared by Accurate Printing Services and Planned
Graphics/Ottawa, based on the two designs chosen as winners in the Board's
recent Logo Competition.
Your Committee recommends, on motion by Trustee Handleman, THAT the
Board adopt as its official Logo the design shown below (Accurate Printing Services
submission) and authorize staff to use this Logo in Board stationery, advertising,
trucks, supplies, etc :
• ET0
0
cp
i►,
OF EO
Appendix, page 323
COMMUNITY PROGRAMS
REPORT NO. 6 20 July 1970
4. Communication, Ottawa St. Anthony Italia Soccer Club Inc.
The Committee had before it a communication, dated 19 July 1970,
received from Mr. John Crea, President, and Mr. S . Rossanese, Manager, Ottawa
St. Anthony Italia Soccer Club Inc. , concerning the use of the Confederation
High School playing field for scheduled soccer games in the Quebec Major
League. It was proposed that the group would install sitting facilities for
300 persons for this year and another 500 persons for next year and put a
fence all around the playing field, at their own expense ,in return for the use
of the field without charge from May to the middle of September.
During the discussion, it was noted that the soccer club had used the
Merivale Field on two occasions earlier in the year, which has seating facilities
and fencing, but had moved to Confederation at the request of staff to allow
the Merivale field to undergo renovation for September. It was noted that the
Merivale field could be made available to the soccer club next year. Some
concern was expressed over the damage which might be caused to the playing fields
through soccer matches, and also on the ability of the Board to enter into
agreements with private groups to install facilities on school grounds and the
liability of the Board with respect to accidents on these facilities . There was
also general agreement among the Trustees that the playing fields should not
generally be fenced in.
Your Committee reports, that it was agreed to request staff to make
111 arrangements with the soccer club for the use of the Merivale field in 1971 ;
to consider including a clause whereby the club would indemnify the Board for
damages to the field; and to permit the club to use the Confederation field for
the balance of the 1970 season, to install temporary rope fencing, but without
installation of bleachers or other seating arrangements which would remain on the
field between games . Staff were requested to bring back a report on the arrange-
ments made to the next meeting of this Committee.
INFORMATION ITEMS
5. Ontario Scholars in the Carleton System
The Superintendent of Student Services submitted a report listing the
names of the 58 Carleton secondary school students who were awarded Ontario
scholarships in 1970. It was noted that the Ontario Department of Education each
year designates as "Ontario Scholars" tose grade 13 students who achieve an
average of 80% or better on seve grade 13 credits, and that these students are
awarded a scholarship of $)-50'.0O each .
Staff were dired 'to prepare letter, to each of the students concerned,
for signature by the Board Chatrman, expressing the commendations of the Board on
Appendix, page 324
t
COMMUNITY PROGRAMS
REPORT NO. 6 20 July 1970
• their achievements .
(MOTE: During the discussion on this item, there was a suggestion
that some additional award or recognition be given to the
students by the Board. The present policy of the Board,
which permits prizes and awards to be given to students in
the Board's name by individual schools, according to the
policies of the previous boards, was briefly discussed. It
was suggested that the question of a uniform policy for
awarding Board prizes and trophies should be developed
by the Educational Policies Committee. )
6. Communication, Nepean Township re Proposed Recreation Centre
The Committee had before it for information a communication, dated 15
June 1970, received from the Corporation of the Township of Nepean, A. S. Haydon,
Reeve, concerning a proposal to locate a community centre on land behind the
Sir Robert Borden High School and the lease or purchase from the Board of a
road allowance to the complex across the Sir Robert Borden Site. The proposed
recreation complex could include library services, swimming pool , banquet area,
curling rink, and hockey facilities .
In this communication, it was noted that Reeve Haydon intends to begin
exploratory talks in this regard in the near future, and to convene a meeting
among the following .persons:
a) Chairman and one member of Library Board
b) Chairman and one member of Community Centres Board
c) Director of Parks and Recreation, Nepean
d) Planning Officer of Carleton Board of Education
e) Reeve and two members of Council
Your Committee reports that on motion by Trustee Hogan, it was decided to
request Reeve Haydon to include the Chairman of the Community Programs Committee
(Trustee T. C. Clarke) in these exploratory talks, in addition to the Board 's
Planning Officer.
The meeting adjourned at 9:40 p.m.
Respectfully submitted,
T. C. Clarke,
CHAIRMAN OF COMMITTEE
Appendix, page 325
THE CARLETON BOARD OF EDUCATION
REPORT NO. 19
COMMITTEE OF THE WHOLE
Monday, 27 July 1970
To the Board of Education:
A meeting of the Committee of the Whole (Private Session) was held
this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 7:40 p.m. , with Trustee V. Barsona in the Chair.
Also present: Trustees Arthur, Dakin, Handleman, Harkness ,
Harris, Hicks, Hogan , James , Lemieux, McIntosh,
Moore and Nutter.
Not present: Trustees Clarke, Drew, Macdonald,Reitz and Wilson.
Staff present: S. J. Berry, Director of Education
T. D. Moore, Superintendent of Finance and
Administration
A. A. Carr, Area Superintendent (East)
• R. G. Jenkins , Controller of Finance
P. A. Laverance, Assistant Secretary
Mrs. P. A. Perrault, Secretariat
1 . Teaching Staff Resignations
The Committee of the Whole recommends, on motion by Trustee Handleman
based on a report submitted by the Acting Director of Education and Superintendent
of Academic Personnel , THAT the following teaching staff resignations be
accepted by the Board, effective 30 June T970:
Name School
�Fyle, C.R. Confederation High School
4 Klein , Mrs . Mercedes Gloucester High School
d Knowles , Mrs. Dorothy Sir Robert Borden High School
I Lamontagne, Maurice Gloucester High School
d Robertson, Gilles Gloucester High School
Appendix, page 326
•
COMMITTEE OF THE WHOLE
REPORT NO. 19 27 July 1970
2. J/ Appointment of Social Worker
• The Committee of the Whole recommends , on motion by Trustee McIntosh
based on a report submitted by the Acting Director of Education and Superintendent
of Academic Personnel , THAT Mr. A. Alexander Skinner be appointed to the position
of Social Worker, effective 1 September 1970, at an annual salary of $9 ,500
(within the range of $8,000 to $10,000) .
3. Staff Changes - Administrative Staff
The Committee of the Whole recommends , on motion by Trustee Lemieux
based on a report submitted by Superintendent of Finance and Administration
(Acting Director) , THAT the following resignations , appointments and transfers
of school and administration office staff be approved:
RESIGNATIONS
Schools
Name School Date
J Craig, Mrs. Doris
Secretary Kars Public School 30 June 1970
J Gowland, Mrs. E. •
Secretary Meadowlands Public School 30 June 1970
f MacMillan Mrs. Diane Stephen Leacock
Part-time Secretary Public School 30 June 1970
j Provost, Miss Suzanne
Secretary I Gloucester High School 4 September 1970
f Simpson, Mrs. Gladys Sir Robert Borden
Secretary I High School 21 August 1970
Administration
J Watson, Mrs. Peggy Planning Officer
Secretary Administration Building 7 August 1970
APPOINTMENTS
Schools
Beckstead, Mrs . Edith Sir Robert Borden 14 August 1970
Secretary I High School $4,470 per annum
m_ (replacement)
Appendix, page 327
COMMITTEE OF THE WHOLE
REPORT NO. 19 27 July 1970
✓Benyak, Mrs . krystyna Sir Robert Borden 13 July 1970
Clerk Typist I High School $4,080 per annum
(replacement)
j Bussiere, Mrs . Marlene Colonel By Secondary 10 August 1970
Clerk Typist I School $4,306 per annum
(new position)
j Dallaire, Miss Sally Osgoode High School 17 August 1970
Clerk Typist I $3,120 per annum
(new position)
l Dobbing, Mrs . Dorothy Greenbank Public School 8 September 1970
Teacher Aide (16 hours per week) $2.00 per hour
(replacement)
j Harris, Miss Lacey Greenbank Public School 17 August 1970
Library Aide (regular Z time basis) $1 ,750 per annum
• (replacement)
J Hicks , Mrs. Donna Bells Corners Middle 1 September 1970
Secretary School $79.00 per week
(new position)
Jerome, Mrs. Colleen Colonel By Secondary 20 July 1970
Secretary I School $3,990 per annum
(new position)
Knox, Mrs. Janet Meadowlands Public School 1 September 1970
/ Secretary $83.00 per week
(replacement)
Osborne, Mrs. Doris Greenbank Public School 8 September 1970
/ Part-time Secretary (15 hours per week) $40.71 per week
(new position)
Schroeder, Mrs. Joan Colonel By Secondary 16 July 1970
/ Clerk Typist I School $3,840 per annum
(new position)
Smith, Mrs. Susan Earl of March Secondary 1 September 1970
Clerk Typist I (2 time - 10 months) $1 ,860
(new position)
Strike, Mrs. Rose B. Kars Public School 1 September 1970
j Secretary (3 days per week) $49.80 per week
(replacement)
Appendix, page 328
COMMITTEE OF THE WHOLE
REPORT NO. 19 27 July 1970
J Webster, Mrs. Elsie Sir Winston Churchill 8 September 1970
Teacher Aide Public School $2.00 per hour
(replacement) (35 hours per week)
Administration
Cull , Miss Donna Purchasing Department 2 July 1970
Clerk Typist I $3,120 per annum
(replacement)
TRANSFER
f Craig, Mrs. Florence Administration Building 20 July 1970
Senior Secretary (to T.G. Jones , Sup. of $6,420 per annum
(replacement) Student Services)
(NOTE: A recommendation for the appointment of an Assistant Librarian for the
Colonel By Secondary School was referred to the Educational Policies
Committee meeting scheduled for Tuesday, 4 August 1970, for a review
of the requirements for Assistant Librarians. )
4. Carestaff Changes
The Committee of the Whole recommends , on motion by Trustee Hicks
based on a report submitted by the Superintendent of Finance and Administration
(Acting Director) , THAT the following carestaff changes involving resignations ,
appointments and termination be approved by the Board:
RESIGNATIONS
Name School Date
McDermid, W. Bell High School 31 August 1970
Custodi an
J Murray, F. J. South Carleton High School 29 June 1970
Custodian (withdrew application prior to reporting)
APPOINTMENTS
Chief Custodian
/Harper, W. Fitzroy Centennial 6 July 1970
Public School $4,900 per annum
(includes $200 per annum responsibility
allowance)
Appendix, page 29
COMMITTEE OF THE WHOLE
REPORT NO. 19 27 July 1970
Assistant Chief Custodian
IJ Barbeau, P. Brook Lane Public School 15 August 1970
(includes* $200 per annum $4,900 per annum
responsibility allowance)
Custodians
) Box, W. A. Fisher Heights Public 3 August 1970
(replacement) School $4,700 per annum
,, Dowdell , A. L. Confederation High School 6 July 1970
(replacement) $4,700 per annum
J Lowe, A. Riverview Public School 2 July 1970
(replacement) $4,700 per annum
J Monuk, R. G. South Carleton High 6 July 1970
(replacement) School ' $4,700 per annum
TERMINATION
J Lajko, S. Merivale High School 5 August 1970
5. ✓ Appointment of Secretary III
The Committee of the Whole recommends , on motion by Trustee Harris
based on a report submitted by the Superintendent of Finance and Administration
(Acting Director of Education) , THAT the Board approve the appointment of
Mrs. Iva Langstaff to the position of Secretary III to the Academic Administrator,
and Executive Assistant, effective 1 August 1970; annual salary $5,304.00.
•
6. Appointment of Co-ordinator of Special Services
The Director of Education and Superintendent of Student Services
submitted for information a report concerning the appointment of a Co-ordinator
of Special Services. It was noted that this position will be re-advertised in
mid-autumn with the appointment to take place effective 1 January 1971 , if
possible. During the fall months , the Superintendent of Student Services will
undertake the responsibility of the Co-ordinator.
Trustee Nutter requested that a formal report be presented to the
•
•
Appendix, page 330
COMMITTEE OF THE WHOLE
REPORT NO. 19 27 July 1970
Board concerning the amount of time spent by the Superintendent of Student
Services in performing the duties of Co-ordinator.
The meeting adjourned at 7:45 p.m.
Respectfully submitted,
V. Barsona
CHAIRMAN OF COMMITTEE
Appendix, page 331
ti CARLETON BOARD OF EDUCATION
REPORT NO . 1
STANDING FINANCE REVIEW COMMITTEE
To : The Chairman and Members of the Board
The Committee reports to the Board on its acti-
vities since its establishment May llth , 1970.
The first meeting of the Committee was held on
July 2nd and the minutes are attached. A second meeting
was held July 23rd .
The following matters are submitted for consid-
eration:
1 . Resignation - Trustee W. R. Dakin
The Committee recommends that Mr . Dakin' s resignation
from the Committee be accepted and that Trustee Harris
be appointed to fill the vacancy .
The Committee requests that the Board appoint a Chair-
man from the Committee members .
_ 2. Terms of Reference - Finance Review Committee
The Committee reviewed the Terms of Reference and while
being generally acceptable , wish to bring the following
comments to the Board' s attention, requesting , in some
instances , the direction of the Board .
Item 2 . a) and b) - The comparison proposed in b) (i) ,
Average Daily Enrolment , being more significant than the
per student cost comparison in b) (ii) , the Committee
suggests that it report on this basis and that the comparison
in b) (ii) be reported on annually .
Item 2 . c) Consideration was given to the matter of
reporting every two months . The timing and significance
of certain dates for reporting financially was discussed
at some length , bearing in mind expenditures that would
be recorded at June 30th (such as salaries) and known
enrolments for the current year (Sept . 30th) .
While the Committee has noted the requirement for
submitting financial reports at intervals of two months , .
the matter is being studied further .
Appendix Page 332
Report No. 1 ? Finlnce Reyjew Committee •
Item 2 . d) - The Committee would ask that the Board re-
examine the provision of the terms of reference in item
2 d) respecting their jurisdiction regarding capital ex-
penditures and suggests that the following words be de-
leted therefrom :
"specifically excluding all capital
revenues and capital expenditures
with the exception of those items
of capital expenditure chargeable
to operations . "
3 . Review of Comments of Mr . W. R. Dakin , dated May 19/70
The Committee has considered the memorandum of May
19th prepared by Mr . Dakin and has accepted the sugges-
tions in the memorandum , but as a Standing Committee of
the Board , the Committee believes it should report to
the Board and that any discussion of the Summary State-
ment , for instance , should take place at Board level .
4 . Financial Statements to May 31st/70 and Staff Response
The Committee has reviewed the financial statements to
the 31st of May/70 and has instructed the preparation of
current reports on certain expenses , e. g . , Tuition Fees
to Other Boards . A copy of the Summary Statement is
attached .
The Committee also discussed the inadequacy
of financial comparison reports which fail to
provide statistics enabling them to be compared
to the expected budgetted expense to the period
under review.
5 . Financial Statements to March 31st/70 ; Questions raised
by Mr . W. R. Dakin and Staff Response
The statements to March 31st , 1970 , and the queries
raised by Mr . Dakin have been considered and noted . The
Committee has instructed the preparation of a report on
the $6 , 000 over-expenditure re Adult Education , and
specifically as to why this expenditure was allowed to
exceed the budgeted amount .
Costs for heating and lighting were discussed and
staff is to prepare a formula that will enable the heating
costs to be segregated from the lighting costs , together
with a report on heating costs of schools that are elec-
trically heated .
The Committee discussed the costs of current debt
charges and was advised that by Fall the financial position
will be improved to a point of earning interest , which will
have the effect of offsetting a part of these charges in
this calendar year . It was also noted that interest re-
imbursements will be forthcoming from certain municipal-
ities and a report has been requested .
- Appendix. Page 333
Report No. 1 , Finance. Review Committee
6. Psychological Services
Information on the cost breakdown of Psychological
Services was requested and a statement is attached .
7 . C . I . B . Audit Report by Touche Ross & Co .
Attached is a copy of a letter dated November 20th ,
1969 , from the auditors regarding their review of the
Ottawa Collegiate Institute Board Statements of
Revenue and Expenditure re the Carleton Board for the
six months ended June 30th , 1969 , together with explan-
atory notes by Staff .
With regard to cafeteria costs , the C . I .B . indicated
to staff that in the earlier years of the cafeterias
of the High Schools , when initially set up , losses in-
curred which were absorbed in this account. For this
reason the cafeteria revenues in 1969 were adjusted to
50% . The Committee is satisfied with the settlement
of cafeteria operational costs .
Although the Carleton Board made an overpayment of
$472 , 660 for the operations of schools by C . I . B . in
1 the first six months of 1969 , the Carleton Board owed
C . I . B . in Tuition Fees for 1968 adjustments and the
first six months of 1969 . Both payments were made on
September 15th , 1969 and interest was waived by both
Boards .
8 . Report on Nepean H. S .B . Audit by Frazer & Otton , 1966-67
The Committee has received copies of the 1966 and 1967
audits of the Collegiate Institute Board of Ottawa re-
garding charges to the former Nepean High School Board
for the operating of three high schools - Bell , Merivale
and Confederation. The Committee recommends that the
Board authorize a similar audit of C . I . B . charges for
operating these schools , including Gloucester High School ,
for 1968 .
9 . Touche Ross & Co . - Interim Report , March 3/70
Attached is a copy of the auditors comments and action
taken or proposed to be taken by staff . The Committee
proposes to review the action that has been taken and will
report further to the Board on whether or not the Com-
mittee considers same to be adequate.
The Committee discussed the role of the auditor and
requested the auditors to outline what they consider to
Appendix, Page 334
i
Report No. 1 , Finance Review Committee
•
9 . Touche Ross Interim Report , cont ' d . .
be their responsibility in the light of Sec . 90 (3)
of the Secondary Schools and Boards of Education Act .
The attached response dated July 8th was received .
The Committee has reviewed this statement of duties
and recommends their acceptance. The Committee further
instructed that all reports from the auditor be directed
to the Board Chairman.
10 . Queries by Mr . W. R. Dakin re 1969 Audit Report and
Staff Response
Attached is a copy of queries and staff replies .
The Committee is prepared to answer questions re same .
Matters concerning items #2 and #7 were discussed
with the Minister . The Committee was advised by staff
that the amount of $376 , 509 remains outstanding re
1969 Legislative Grants and that payment of same is
expected in September.
•
Respectfully submitted ,
FINANCE REVIEW COMMITTEE :
P . G . Nutter ,
B .A. Reitz ,
C. D. Arthur
24 July 1970 .
Received by the Board, 27 July 1970, Board Minute No. 226.
For action with respect to recommendations , see Board Minutes.
Copies of the material referred to in this Report are
on file in the Secretariat.
Appendix, Page 335
THE CARLETON BOARD OF EDUCATION
REPORT, TENDER OPENING COMMITTEE
BEACON HILL NORTH ELEMENTARY SCHOOL
Thursday, 23 July 1970
To the Board of Education:
Tenders for the Beacon Hill North Elementary School were opened
in public at 3:00 p.m. this afternoon, with Trustee Louise McIntosh, Mr.
B. Pye of Ingram & Pye, Architects , Mr. A. A. Carr, Area Superintendent
(East) , the Superintendent of Finance and Administration and the Assistant
Secretary in attendance. Representatives of bidding companies were also
present. Tenders were opened in the Board Room, 4 Thorncliff Place.
The following is a summary of the bids received:
Company Amount Time Alternate ,
(in wks .) RAM Wood Concrete
Partitions Floor Floor
Paul Daoust Const. Ltd. $761 ,900 36 -$500 +$4,165 -$8,215
Herbert Brune Cons. Ltd. 763,280 23 -$500 +$4,150 -$2,700
Uni-Form Builders Ltd. 806,872 48 -$480 +$4,570 -$6,200
W.N.Const. (Ottawa) Ltd. 820,595 35 -$500 +$4,260 -$3,000
M.J.Lafortune Cons . Ltd. 821 ,100 37 -$500 +$4,070 -$4,168
James More & Sons Ltd. 827,000 40 - +$4,165 -$5,755
All bids have been reviewed by the architects , who has recommended
acceptance of the bid submitted by Paul Daoust Construction Ltd, at $761 ,900
less $8,215.00 credit for concrete floor alternate.
IT IS THEREFORE RECOMMENDED:
a) THAT the Board award the contract for the construction of the
Beacon Hill North Elementary School to Paul Daoust Construction
Limited, lowest tenderer', in the amount of $753,685.00, subject to
approval by the Department of Education and Ontario Municipal Board;
b) THAT the Board authorize staff to submit applications to the
Department of Education and the Ontario Municipal Board for the
issuance of debentures in the amount of $934,959.00 for a term of
twenty years to finance the cost of the project, as listed below,
and undertake to borrow the necessary funds from the Ontario
Education Capital Aid Corporation:
Appendix, page 336
Contract $753,685
Architects ' Fees (6.5%) 48,990
Site 104,820
Furnishings & equipment 30,000
Contingency 20,074
$957,569
Less 3% Sales Tax Refund 22,610
$ 934,959.
(NOTE: Initial Debenture approval obtained for project at $980,000.)
Louise McIntosh
Trustee, Users ' Committee
PAL:
Appendix, page 337
THE CARLETON BOARD OF EDUCATION
REPORT, TENDER OPENING COMMITTEE
PORTABLE CLASSROOMS
Thursday, 23 July 1970
To the Board of Education
Tenders for portable classrooms (as authorized by Board on
29 June 1970, Minute No. 214b) were opened in public this afternoon
at 3:15 p.m. in the Board Room, with Trustees Arthur. Harris, Siouan,
McIntosh and Reitz in attendance. Also present: A. A. Carr, Area
Superintendent (East) , the Superintendent of Finance and Administration,
and the Assistant Secretary.
The following is a summary of the bids received:
COMPANY Unit Price Blossom Park P.S. Fitzroy Centennial Total price
(2 units) P.S. (2-units) 10 units
Atco Eastern Ltd. $7,183 $14,366 $14,366 $71 ,830
Rothwell-Perrin 7,295 14,680 14,590 73,040
•
Farquhar Const. Ltd. $8,300 Model I -
$8,650 Model IT - I 82,500
II 86,000
The bids have been reviewed by staff, and the following recommend
ations are submitted:
a) THAT the Board award a contract to Acto Eastern Limited for 10
portable classrooms , in the total amount of $71 ,830,00, subject
to approval by the Department of Education and the Ontario
Municipal Board; and
b) THAT the Board authorize staff to submit applications to the
Department of Education and the Ontario Municipal Board for
the issuance of debentures in the amount of $89,000.00 for
a term of twenty years to finance this purchase, as listed
below, and undertake to borrow the necessary funds from the
Ontario Education Capital Aid Corporation:
Contract $71 ,830 (Initial estimated
Furnishings 10,000 debenture require-
Utilities and ment - $100,000.00)
installation 5,000
Contingencies 2,170
$89,000.
NOTE: A verbal quotation received by the Assistant Secretary at 2:50 p.m,
23 July 1970, from Halliday Homes , Hamilton (Mr. McNeil ) - by long
distance phone call - was not accepted by the Tender Opening
Committee.
�,�� ._ _!� •'ram'=� '
T. D. Moore, Acting Director of Education
THE CARLETON BOARD OF EDUCATION
REPORT, TENDER OPENING COMMITTEE
FUEL OIL
Thursday, 23 July 1970
To the Board of Education:
Tenders for Fuel Oil were opening in publid this afternoon, at
3:00 p.m. , in the Board Room, with Trustees Arthur, Harris , Hogan, McIntosh
and Reitz in attendance. Also present: Mr. A. A. Carr, Area Superintendent
(East) , the Superintendent of Finance and Administration and the Assistant
Secretary.
The following is a summary of the bids received:
COMPANY , PER GALLON PRTCES.
No. 2 No. 4 No. 5
Fuel Oil Fuel Oil Fuel Oil
Bruce Fuels Ltd. $0.1240* $0.1165* $0.0.840*
Imperial Oil Ltd $0.1272 $0.1110 • $0.1003
Gulf Oil Ltd. $0.1269 no bid no bid
B.P.Oil Ltd. $0.1300 no bid no bid
Texaco Ltd. $0.1439** no bid no bid
* #2 Excluding Fitzroy Harbour P.S.
#4 & 5 subject to increase/decrease in posted tank wagon prices
** Valid until 30 November 1970. Subject to renegotiation prior
tothat_da,te.
It will be noted that although Bruce Fuels Limited are low
bidders on No. 5 Fuel Oil , at $0.0840 per gallon, they have included
an escalator clause in their bid - to increase or decrease this price
according to posted wagon prices. This is not in accordance with
specifications which call for fixed prices.
Estimated total requirements for the 1970-71 school year
are as follows:
No. 2 Fuel Oil 1 ,000,000 gallons
No. 4 Fuel Oil 100,000 gallons
No. 5 Fuel Oil 500,000 gallons
-JP
The following recommendations are submitted for consideration
by the Board:
Appendix, page 339
REPORT, FUEL OIL TENDERS
23 July 1970
air
RECOMMENDATIONS:
a) THAT the Board award a contract for the supply of No. 2 Fuel
Oil for the 1970-71 school year to Bruce Fuels Limited, at a
price of $0.1240 per gallon;
b) THAT the Board award.a contract for the supply of No. 4 and
No. 5 Fuel Oils for the 1970-71 school year to Imperial Oil
Limited, at a price of $0.1110 and $0.1003 per gallon
respectively; and
c) THAT staff be authorized to negotiate for the supply of
fuel oil to Fitzroy Harbour Public School and report back
thereon to the Board.
Respectfully submitted,
1011Pr j /J4/
T. D. Moore
ACTING DIRECTOR
PAL:
Appendix, page 340
61 A
THE CARLETON BOARD OF EDUCATION
EDUCATIONAL POLICIES COMMITTEE
REPORT NO. 8
Tuesday, 4 August 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 8:10 p.m. with Trustee L. McIntosh in the Chair.
Also present: Trustees Arthur, Barsona, Clarke, Drew, Handleman ,
Harris, Hicks , Hogan, James and Moore.
Not present: Trustees Dakin, Harkness , Lemieux, Macdonald,
Nutter, Reitz and Wilson.
Staff present: S. S. Katz, Area Superintendent (Central ) ,
Acting Director
R. G. Jenkins, Controller of Finance
P. A. Perrault, Secretariat
B. Larocque
1 . Presentation, Department of Education, E.T.V. Branch
and Consultants from the Ottawa Board of Education
In accordance with arrangements made by the Superintendent of Program
Development, the following representatives from the Department of Education ,
E.T.U. Branch, were present at the meeting to explain the role of educational
television:
Mr. P. G. Bowers , Assistant Superintendent, Engineering
Mr. E. Yost, Consultant, Regional Liaison
Mr. C. H. Williams , Consultant, School Programs
Mr. J. Ross , Superintendent, Education
Also in attendance were E.T.U. consultants from the Ottawa Board of
Education to discuss their program for the coming year, viz:
Dr. Carter Storr, Director of Programming and Planning
Mr. Hugh Burwell , Assistant Superintendent of Programming and
Technical Services
Mrs. C. MacPherson, Consultant
Mr. Bowers , head of the delegation, explained the creation of the
Ontario Educational Communications Authority (Bill 43) enacted under Bill 43 of
the Ontario Legislature,1970. He noted that the E.T.V. Branch of the Department
of Education will be absorbed into this Authority when the Act comes into force.
This Authority (Consisting of 13 members) will then begin to formulate policies
to obtain the following objectives , as listed in Bill 43:
Appendix, page 341
IN
1,11
EDUCATIONAL POLICIES
REPORT NO. 8 4 August 1970
"a) to initiate, acquire, produce, distribute, exhibit or
otherwise deal in programs and materials in the
educational broadcasting and communications fields;
"b) to engage in research in those fields of activity con-
sistent with the objects of the Authority under clause
a) ; and
"c) to discharge such other duties relating to educational
broadcasting and communications as the Board considers
to be incidental or conducive to the attainment of the
objects mentioned in clauses a) and b) ."
Mr. Ross suggested that although costs would no doubt be high, ex-
penditures by the Board would depend on the use made of available equipment.
Mr. Ross outlined the proposed development of in-school training programs and
plans for teacher involvement, designed to ensure optimum use of E.T.U. equip-
ment. Committees consisting of three teachers, a specialist, and one other
member (representing the Department of Education, Curriculum Branch) , will be
formed throughout the province to develop program content adaptable to different
regions. The Committees will operate within suggested guidelines to develop
programs on concepts of geometry, mathematics, history etc. The responsibility
for the development of these guidelines would be left to the Supervisor of
Programs (whose length of term would be two years) and the Educational Producer
(whose background would be a combination of educational and technical skills) .
He stressed that the 0 .E .C.A. philosophy was that these programs would be a
supplement to the teacher's lessons and not for the purpose of replacing the
teacher in the classroom. He felt that the teacher's role would be to expand
and follow-up on the activities of that program. He went on to explain that
this method of education would provide a kind of visual environment which is
perhaps not made clear by the verbal presentation in class .
Mr. Bowers noted three changes brought about by the creation of the
education authority:
1 ) Education Communication - the total system approach.
This would be a good starting point and could evolve from
cable and information retrieval to possible communication
satellites in the future, as well as radio facsimile to
enable computer-assisted learning and correspondence courses.
2) Communication Authority -
It would be the responsibility of the 0.E.C.A. to offer programs
to all segments, i .e. , pre-school to adult education in the
home, Universities and Colleges .
Appendix, page 342
EDUCATIONAL POLICIES
REPORT NO. 8 4 August 1970
3) Regional Programming -
This approach will permit local educational needs to be fully
represented.
Mr. Yost explained that E.T.V. would permit the student to do his
own shopping according to his needs and problems . This selection by the
individual would mean regional programming development by a regional body to
conceive ideas, and to inform the central body of these ideas so that they
may be considered in the creation of programs . He noted that the 0.E .C.A.
would be in a position to solve this vast need. These ideas could be shared
with other regions and subsequently would avoid needless duplication and yet
would provide the programs requested by the regions in question.
Mr. Williams ` main concern was the utilization made of programs in
classrooms . He advised that to encourage students to go through and follow-
up on activities, two major publications have been developed:
1 ) Teacher Guide - is related to a particular series of programs;
suggestions are related to what teachers can do to prepare
students; suggested activities after broadcasting; and a
summary of material broadcasted.
2) Program Schedules - times and topics of various broadcasts.
He noted that program and time schedules would both be required by
the teacher to make effective use of the televised material . 0.E.C.A. is
prepared to offer a workshop to show teachers how to use these publications, as
well as technical service (master antenna systems) and a feasibility study
related to the total approach to educational television.
Following the presentation, Mrs . MacPherson spoke briefly on the
benefits of E.T.V. from the standpoint of a teacher in the classroom. She
noted that as of September 1970, a cable station would be available for the
Ottawa area and that Ottawa has a variety of sources from which material could
be selected, such as The Ottawa Board of Education, National Film Board and
the Encyclopedia Brittanica. She also advised that at the present time, the
French Embassy has a daily 15 minute program televised on "French" from Monday
to Thursday.
Dr. Storr invited all present to visit the Ottawa Board E.T.V. facilities
available at the Bronson studio. He noted that cataloguing and scheduling will
be a combined effort, between Ottawa-Toronto E.T.V. officials .
•
Following their presentation, members of the E .T.V. Branch, Department
of Education and Consultants from the Ottawa Board answered a number of questions
raised by Trustees with regard to the merit of educational television, particularly
regarding Board/parent/teacher involvement, production technique and technological
advances which could result in rapid equipment changes .
On behalf of the Committee, the Chairman expressed appreciation to both
delegations for their presentations .
Appendix, page 343
EDUCATIONAL POLICIES •
REPORT NO. 8 4 August 1970
2. Brief, Ottawa-Carleton History and Social Science Subject Council
Your Committee met with the following Carleton staff members who
presented a brief outlining a new program in "In-service" Education for
History and Social Science teachers :
Mr. Philip Shea, Chairman of the History and Social Science
Subject Council
Mr. James Reynolds, Head of History, Earl of March Secondary
School
Mr. John Beatty, Curriculum Consultants
Mr. Shea, spokesman for the group, advised that the purpose of the
brief was to request the following:
a) the Board's support for the "In-service" education of History
and Social Science teachers in Carleton;
b) the release of interested and selected History and Social
Science teachers in Carleton during morning school hours
(i .e. one-half day), at least once per term, to attend
organized "In-service" education meetings;
c) financial assistance for people travelling from other
boards of education for "In-service' meetings; and
d) that funds be provided to allow Carleton teachers to attend
conferences and examine History and Social Science programs
in other educational centres .
The Chairman advised the delegation that the Board had already provided
financial support for professional development programs when it awarded separate
grants to the Teachers ' Federation and the Ontario Secondary School Teachers '
Federation, District 26, and, although the Committee was interested in supporting
their request for time to attend organized "In-service" education meetings, it
was the principals ' prerogative to accede to their request.
On behalf of the Committee, the Chairman thanked the delegation for
their presentation.
3. Assistant Librarian
The Chairman requested that an item on the Agenda, namely "Assistant
Librarian", be deferred until the Board meeting of 17 August 1970 pending a
report from the Superintendent of Academic Personnel . Noted.
Appendix, page 344
• � (REVISED)
EDUCATIONAL POLICIES
REPORT NO. 8 4 August 1970
4. Private Session
At the request of Trustee Moore, the Committee met in private
to discuss a private matter related to the resignation of a Custodian.
(discussion recorded in private session minutes, page 111 .)
The meeting adjourned at 10:30 p.m.
Respectfully submitted,
Trustee Louise McIntosh
CHAIRMAN OF COMMITTEE
Received by the Board, 17 August 1970
Board Minute No. 254.
PAP/laj Appendix, page 345
THE CARLETON BOARD OF EDUCATION
EDUCATIONAL POLICIES COMMITTEE
REPORT NO. 8
•
Tuesday, 4 August 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 8:10 p.m. with Trustee L. McIntosh in the Chair.
Also present: Trustees Arthur, Barsona, Clarke, Drew, Handleman ,
Harris, Hicks, Hogan, James and Moore.
Not present: Trustees Dakin, Harkness , Lemieux, Macdonald,
Nutter, Reitz and Wilson.
Staff present: S. S. Katz, Area Superintendent (Central ) ,
Acting Director
R. G. Jenkins, Controller of Finance
P. A. Perrault, Secretariat
B. Larocque
1 . Presentation, Department of Education, E.T.V. Branch
and Consultants from the Ottawa Board of Education
In accordance with arrangements made by the Superintendent of Program
Development, the following representatives from the Department of Education,
E.T.V. Branch, were present at the meeting to explain the role of educational
television:
Mr. P. G. Bowers , Assistant Superintendent, Engineering
Mr. E. Yost, Consultant, Regional Liaison
Mr. C. H. Williams , Consultant, School Programs
• Mr. J. Ross, Superintendent, Education
Also in attendance were E.T.V. consultants from the Ottawa Board of
Education to discuss their program for the coming year, viz:
Dr. Carter Storr, Director of Programming and Planning
Mr. Hugh Burwell , Assistant Superintendent of Programming and
Technical Services
Mrs. C. MacPherson, Consultant
Mr. Bowers , head of the delegation, explained the creation of the
Ontario Educational Communications Authority (Bill 43) enacted under Bill 43 of
the Ontario Legislature,1970. He noted that the E.T.U. Branch of the Department
of Education will be absorbed into this Authority when the Act comes into force.
This Authority (Consisting of 13 members) will then begin to formulate policies
to obtain the following objectives , as listed in Bill 43:
Appendix, page 341
EDUCATIONAL POLICIES
REPORT NO. 8 4 August 1970
"a) to initiate, acquire-, produce, distribute, exhibit or
otherwise deal in programs and materials in the
educational broadcasting and communications fields;
• "b) to engage in research in those fields of activity con-
sistent with the objects of the Authority under clause
a) ; and
"c) to discharge such other duties relating to educational
broadcasting and communications as the Board considers
to be incidental or conducive to the attainment of the
objects mentioned in clauses a) and b) ."
Mr. Ross suggested that although costs would no doubt be high, ex-
penditures by the Board would depend on the use made of available equipment.
Mr. Ross outlined the proposed development of in-school training programs and
plans for teacher involvement, designed to ensure optimum use of E.T.V. equip-
ment. Committees consisting of three teachers, a specialist, and one other
member (representing the Department of Education, Curriculum Branch) , will be
formed throughout the province to develop program content adaptable to different
regions . The Committees will operate within suggested guidelines to develop
programs on concepts of geometry, mathematics, history etc. The responsibility
for the development of these guidelines would be left to the Supervisor of
Programs (whose length of term would be two years) and the Educational Producer
(whose background would be a combination of educational and technical skills) .
He stressed that the O .E .C.A. philosophy was that these programs would be a
supplement to the teacher's lessons and not for the purpose of replacing the
teacher in the classroom. He felt that the teacher's role would be to expand
and follow-up on the activities of that program. He went on to explain that
this method of education would provide a kind of visual environment which is
perhaps not made clear by the verbal presentation in class .
Mr. Bowers noted three changes brought about by the creation of the
education authority:
1 ) Education Communication - the total system approach.
This would be a good starting point and could evolve from
cable and information retrieval to possible communication
satellites in the future, as well as radio facsimile to
enable computer-assisted learning and correspondence courses .
2) Communication Authority -
It would be the responsibility of the O.E.C.A. to offer programs
to all segments, i .e. , pre-school to adult education in the
home, Universities and Colleges .
Appendix, page 342
EDUCATIONAL POLICIES
REPORT NO. 8 4 August 1970
3) Regional Programming -
This approach will permit local educational needs to be fully
represented.
Mr. Yost explained that E.T.V. would permit the student to do his
own shopping according to his needs and problems . This selection by the
individual would mean regional programming development by a regional body to
conceive ideas, and to inform the central body of these ideas so that they
may be considered in the creation of programs . He noted that the 0.E.C.A.
would be in a position to solve this vast need. These ideas could be shared
with other regions and subsequently would avoid needless duplication and yet
would provide the programs requested by the regions in question.
Mr. Williams ' main concern was the utilization made of programs in
classrooms . He advised that to encourage students to go through and follow-
up on activities, two major publications have been developed:
1 ) Teacher Guide - is related to a particular series of programs;
suggestions are related to what teachers can do to prepare
students; suggested activities after broadcasting; and a
summary of material broadcasted.
2) Program Schedules - times and topics of various broadcasts .
He noted that program and time schedules would both be required by
the teacher to make effective use of the televised material . 0.E.C.A. is
prepared to offer a workshop to show teachers how to use these publications, as
well as technical service (master antenna systems) and a feasibility study
related to the total approach to educational television.
Following the presentation, Mrs . MacPherson spoke briefly on the
benefits of E .T.V. from the standpoint of a teacher in the classroom. She
noted that as of September 1970, a cable station would be available for the
Ottawa area and that Ottawa has a variety of sources from which material could
be selected, such as The Ottawa Board of Education, National Film Board and
the Encyclopedia Brittanica. She also advised that at the present time, the
French Embassy has a daily 15 minute program televised on "French" from Monday
to Thursday.
Dr. Storr invited all present to visit the Ottawa Board E.T.V. facilities
available at the Bronson studio. He noted that cataloguing and scheduling will
be a combined effort, between Ottawa-Toronto E.T.V. officials .
Following their presentation, members of the E .T.V. Branch, Department
of Education and Consultants from the Ottawa Board answered a number of questions
raised by Trustees with regard to the merit of educational television, particularly
regarding Board/parent/teacher involvement, production technique and technological
advances which could result in rapid equipment changes .
On behalf of the Committee, the Chairman expressed appreciation to both
delegations for their presentations.
Appendix, page 343
a _ '
EDUCATIONAL POLICIES •
REPORT NO.. 8 4 August 1970
2. Brief, Ottawa-Carleton History and Social Science Subject Council
Your Committee met with the following Carleton staff members who
presented a brief outlining a new program in "In-service" Education for
History and Social Science teachers :
Mr. Philip Shea, Chairman of the History and Social Science
Subject Council
Mr. James Reynolds, Head of History, Earl of March Secondary
School
Mr. John Beatty, Curriculum Consultants
Mr. Shea, spokesman for the group, advised that the purpose of the
brief was to request the following:
a) the Board's support for the "In-service" education of History
and Social Science teachers in Carleton;
b) the release of interested and selected History and Social
Science teachers in Carleton during morning school hours
(i .e. one-half day) , at least once per term, to attend
organized "In-service" education meetings;
c) financial assistance for people travelling from other
boards of education for "In-service meetings; and
d) that funds be provided to allow Carleton teachers to attend
conferences and examine History and Social Science programs
in other educational centres .
The Chairman advised the delegation that the Board had already provided
financial support for professional development programs when it awarded separate
grants to the Teachers ' Federation and the Ontario Secondary School Teachers '
Federation, District 26, and, although the Committee was interested in supporting
their request for time to attend organized "In-service" education meetings, it
was the principals ' prerogative to accede to their request.
On behalf of the Committee, the Chairman thanked the delegation for
their presentation.
3. Assistant Librarian
The Chairman requested that an item on the Agenda, namely "Assistant
Librarian", be deferred until the Board meeting of 17 August 1970 pending a
report from the Superintendent of Academic Personnel . Noted.
Appendix, page 344
(REVISED)
EDUCATIONAL POLICIES
REPORT NO. 8 4 August 1970
4. Private Session
At the request of Trustee Moore, the Committee met in private
to discuss a private matter related to the resignation of a Custodian.
(discussion recorded in private session minutes, page 111 .)
The meeting adjourned at 10:30 p.m.
Respectfully submitted,
Trustee Louise McIntosh
CHAIRMAN OF COMMITTEE
Received by the Board, 17 August 1970
Board Minute No. 254.
PAP/laj
Appendix, page 345
THE CARLETON BOARD OF EDUCATION
REPORT NO. 12
PLANNING & OPERATIONS
Monday, 10 August 1970
To- the Board of Education:
A meeting of the above-named Committee was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at 8:10
p.m. , with Trustee W. R. Dakin in the Chair.
Also present: Trustees Arthur, Clarke, Drew, Handleman, Harkness,
Hicks, Hogan, Lemieux, Moore and Reitz
Not present: Trustees Barsona, Harris, James, Macdonald,
McIntosh, Nutter and Wilson
Staff present: S. J . Berry, Director of Education
W. R. McGillivray, Superintendent of Academic Personnel
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance & Operations
R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
1 . Zoning Change, Township of Gloucester
The Director of Education and the Planning Officer submitted a report
with respect to a request for re-zoning of a 24 acre parcel of land lying east
of Shefford Road, north of Montreal Road, Gloucester Township, from commercial
to residential . The proposed development of the site for apartment units
would result in an estimated 107 K-8 pupils.
The staff report listed two difficulties with respect to estimating
school accommodation requirements in the area, viz:
a) It is not known whether or not this will be the only development of
lands east of Shefford Road. Residential development of all
• available lands in the area would probably warrant a school ;
however, this need cannot be assessed on the basis of this
single proposal .
b) If this is the only development east of Shefford Road, it
would be most logical for the children emminating from this
development to be assigned to the new Junior school on
• Loyola Avenue. The feasibility of this cannot be properly
assessed until the nature of the development on R-7 and R-8
land south of Loyola Avenue is known.
Appendix, page 346
(REVISED)
PLANNING & OPERATIONS
REPORT NO. 12 10 August 1970
•
The staff report concluded by recommending that the Gloucester Planning
Board be requested to provide further information on the ultimate extent of
development to be permitted east of Shefford Road, and possible guidance as
to the ultimate nature of development south of Loyola Avenue.
Your Committee recommends, on motion by Trustee Arthur, THAT the
Gloucester Planning Board be advised:
a) THAT if the proposed development goes forward, the Board
will be unable to adequately provide facilities for
children erhanating from the development; and
b) THAT a school site would not be required if this is the
only development to take place in the area, however,
it may be that the Board will require a school site in the
subdivision if adjacent lands were to be developed.
2. Communication, Township of Torbolton, re Subdivision T-20377
Pursuant to Board Minutes, 27 July 1970, item 252, the Committee had
before it for consideration the following documentation with the respect to
the subdivision T-20377, Township of Torbolton:
a) Communication, dated 22 July 1970, Corporation of the Township
of Torbolton, A.H. Conway, Treasurer, expressing concern over
delays in approving Subdivision T-20377 as a result of adverse
reports being filed with the Department of Municipal Affairs -
one from this Board. (Reference: Board Minutes , 8 June 1970,
item 170 b) . )
b) Communication, dated 29 July 1970, from the Director of Education
to Mr. Conway, acknowledging the above letter and advising that
it would be studied further by the Planning and Operations Committee.
c) Communication, dated 10 June 1970, sent to the Department of
Municipal Affairs on behalf of the Board, outlining the Board's
position with respect to Subdivision T-20377, and problems resulting
from scattered pockets of development.
d) Communication, dated 6 July 1970, from the Department of Municipal
Affairs to Scott & Aylen, Barristers and Solicitors for the owner
of the land, advising that adverse comments had been received from
a number of agencies concerning the Subdivision, particularly with
regard to the provision of private individual septic tanks in tile
fields for waste disposal . Also, from the school board outlining
difficulties from scattered subdivisions . For these reasons the
Department was recommending that the plan of subdivision be held
in abeyance until such time as the Ontario Municipal Board has
reached a decision on the official plan of Torbolton Township.
Appendix, page 347
PLANNING & OPERATIONS
REPORT NO. 12 10 August 1970
The Committee discussed briefly the role of the Board with respect
to approval of subdivision agreements . The following points of view were
expressed:
a) As the Board is required to provide educational facilities,
its only comment with respect to subdivision plans should be
on whether or not a school site is required in the development.
The Board should not become involved in social and town planning.
b) The Board has a duty and a right to express opinions to appropriate
authorities on the overall effect of proposed developments on
school accommodation in the system, particularly as this relates
to the effect of subdivisions on the Board's overall requirement
for capital funds .
It was noted that the Board had not, in fact, expressed any opposition
with respect to Subdivision T-20377 in particular, and had made comments of a
general nature only with respect to difficulties encountered in small scattered
pockets of development. If the proposed 18 dwelling unites are constructed,
the Board could provide accommodation for students emminating from the
development.
Your Committee reports that it was decided to reply to the Township
of Torbolton outlining the above position, with a copy to go to the Department
of Municipal Affairs .
•
3. Cheque Registers, June and July
Your Committee recommends, on motion by Trustee Hogan, THAT the Board
approve the following cheque registers for the months of June and July:
Cheque Register No. 67 Cheque Nos . 4939 - 5004 $ 12,337.83
No, 68 5006A-5010A
5021 - 5260
4897A
5005 - 5010
5011 - 5020
5261 - 5308
5310 2,812,699.62
No. 69 5309
5311 5393 1 ,144,484.60
No. 70 5394 - 5442
5413A 58,333.23
$4,027,855.28
Appendix, page 348
• a
PLANNING & OPERATIONS
REPORT NO. 12 10 August 1970
4. Central Staff Accommodation for September 1970
Pursuant to Report No. 11 , Planning and Operations Committee,
13 July 1970, item 16, the Committee had before it a report prepared by the
Director of Education concerning provisions for accommodating central staff
for September 1970. In response to a request by Trustee Clarke, the Director
of Education outlined the rationale behind the proposed changes, as follows:
a) It was decided to keep the consultative staff together in one
location and therefore the four new consultants will be located
at 60 Tiverton Drive, along with the present consultative staff.
As the consultants are school oriented, there is no need for them
to be in the Board 's central head office at 4 Thorncliff Place.
b) It is considered essential to keep the inter-disciplinary team
of psychologists, assistants to psychologists, diagnosticians,
the guidance consultant, the attendance counsellor and social
worker together in one location, to permit them to function
effectively in the co-operative inter-disciplinary group
approach to the problems of children. This group will be located
at 20 Cleopatra Drive. The Supervisors of Maintenance and
Operations and their staff will be relocated from 20 Cleopatra Drive
to 4 Thorncliff Place to provide the necessary space for the
inter-disciplinary team.
c) The relocation of the carpentry shop formally at Leitrim Public
School to the McCullough Public School is a necessary move
resulting from the decision not to renew the rental agreement
with Gloucester Township for the Leitrim school .
d) All other central staff members will be accommodated at
4 Thorncliff Place to maintain logical groupings, e.g. , Administrative
Assistant to Superintendent of Academic Personnel , Accountant,
Budget Officer.
e) The Earl of March Secondary School office staff will continue to be
located on the first level at 4 Thorncliff Place until they are able
to move into the school itself.
f) The March Central School is being used by the March Township Recreation
Association for the summer months . In September, it will be used by
the Superintendent of Finance and Administration as part of his
operations . The building will be used for temporary storage of
incoming supplies and furnishings for schools, on a continuous
basis, and not for relocation of staff members .
Trustee Arthur expressed concern over the proposal to relocate the
Supervisors of Maintenance and Operations in 4 Thorncliff Place, as this could
put an additional strain on telephone facilities and require additional expensive
installations, and stated that there should be sufficient space available at
20 Cleopatra Drive to accommodate these field personnel . The Director of Education
Appendix, page 349
O
PLANNING & OPERATIONS
REPORT NO. 12 10 August 1970
advised that despite some personal misgivings, he has been assured by the
Bell Telephone people that telephone facilities in the building are adequate
to cover the needs of all the people who would be located in the building.
He agreed to review this proposed move.
5. Parking Facilities at 4 Thorncliff Place
Pursuant to Report No. 11 , Planning and Operations Committee, 13 July 19
item 7, the Committee again had before it for consideration a report submitted
by the Director of Education and Superintendent of Finance and Administration
concerning the provision of additional parking facilities at 4 Thorncliff Place.
Your Committee reports that a motion was presented by Trustee Hogan
based on the foregoing report, to enter into an agreement with the Township of
Nepean for additional parking spaces situated between the old Baseline Road and
the Northside Road, at a cost of $1 ,610 for capital improvements, plus annual
maintenance and snow removal costs, and that following debate on this motion
it was defeated.
6. Communication, Ontario Department of Education,
re Feasibility Study on Data Communication
The Committee had before it a communication, dated 15 July 1970,
received from Mr. Z. R. Patterson, Director, Education Data Processing Branch,
Department of Education, with reference to the potential of computer technology
in the general field of education. In this communication, it was advised that
the Department has an informal arrangement with the Ottawa Board of Education
to examine the feasibility of a data communications link between the Department's
installation and the Ottawa area. This general undertaking is designed to
determine the advantages (if any) of a data transmission approach. The Carleton
Board of Education was invited to participate in this informal assessment of
data transmission possibilities . It was noted that there were no direct costs
to the Board for participation in the study.
Your Committee recommends, on motion by Trustee Lemieux, THAT the Board
approve in principle participation in the foregoing assessment of data transmission
possibilities between the Ottawa area and Department of Education facilities .
NEW BUSINESS
7. School Construction Workshop, August 1970
In the absence of Trustee McIntosh, Trustee Handleman gave a brief
verbal report on the school construction workshop which was held at the Board
offices on Saturday, 8 August 1970. He noted that the workshop had been
attended by approximately 40 people representing Trustees and staff members
Appendix, page 350
4 10
(REVISED)
PLANNING & OPERATIONS
REPORT NO. 12 10 August 1970
of the four Ottawa area school boards, major architectural firms, engineers
and developers . Papers were presented on various construction methods
including developer proposal , lease-back, and systems .
It is proposed to hold a follow-up meeting between the Board
representatives to discuss some of the suggestions which were put forward at the
workshop. A more complete report on the workshop will be presented to the
Board at a later date.
7. Brief on Trustees Honoraria
With reference to Board Minutes, 27 July 1970, item 246, Trustee Dakin
advised that he had attended a meeting of the Standing Committee of the House
of Commons on Finance, Trade and Economic Affairs, on Tuesday, 28 July 1970,
to support the brief submitted by the Board seeking an amendment to Section 10
(3),The Income Tax Act, to permit Trustees to deduct one-third of their honoraria
as expense allowance. He noted that the Board 's brief appeared to have been
well received by the Committee and would likely receive serious consideration.
The meeting adjourned at 9:25 p.m.
Respectfully submitted,
W. R. Dakin
CHAIRMAN OF COMMITTEE
Received by the Board, 17 August 1970
Board Minute No. 255.
All recommendations were adopted.
Appendix, page 351
THE CARLETON BOARD OF EDUCATION
REPORT NO. 3
404) AD HOC COMMITTEE ON SCHOOL CONSTRUCTION
Saturday, 8 August 1970
To the Board of Education:
On Saturday, 8 August 1970, The Carleton Board of Education, with the
active co-operation of the Ottawa Board of Education, hosted a one-day workshop
on methods of school construction. Between 35 and 40 people attended, including
trustees from The Carleton Board of Education, the Ottawa Board of Education and
the Carleton and Ottawa Separate School Boards, staff members of these Boards,
members of the Department of Education, architects, representatives of the
teacher's professional organizations, and other interested persons . A copy of
the Agenda is attached.
Each speaker addressed the group for about thirty minutes and then
replied to questions for a similar period. A more detailed report on the proceed-
ings will be presented to the Board at a later date.
Saturday's meeting was the second such day held by The Carleton Board
and was primarily a. preliminary survey of various approaches to the problems of
design and cost control of school construction facilities - methods presently
in use and one as yet untried. The discussions were lively, at times rather
heated, and the interest on the part of all four local Boards was such that a
tentative date has been set for mid-September when trustees from these Boards
will meet to hold serious discussions concerning means of co-operation which
might assist us all in solving our mutual problem of controlling the costs of
our school construction programs .
Respectfully submitted,
L. McIntosh,
• CHAIRMAN OF COMMITTEE
Received by the Board, 17 August 1970
Board Minute No. 256.
•
Appendix, page 352
LMc/laj
140) THE CARLETON BOARD OF EDUCATION
AGENDA
WORKSHOP ON SCHOOL CONSTRUCTION
Saturday, 8 August 1970
1 . Carleton Board Method as used in Colonel By
Secondary School
• Presentation by Craig & Kohler, Architects
- Introduced by S. B. Handleman
2. R.A.S. System, Montreal Catholic School Board
•
Presentation by Mr. Henri Branchaud, Research
Director, Construction Division
- Introduced by V. Barsona
3. Project Management Team
11/P Presentation by Mr. A. M. Ingleson, Architect
- Introduced by Mr. T. Assaly
4. Lease-Back Arrangements
Presentation by Mr. H. Cohen,
Walburn Construction Limited
- Introduced by Mrs. J. Harris
5. Developer Proposal Method
Presentation by Mr. J. T. MacDonald,
The North York Board of Education
- Introduced by Mr. T. Assaly
NOTE: Lunch will be served in the foyer at 12:30 p.m.
•
Appendix, page 353
THE CARLETON BOARD OF EDUCATION
REPORT NO. 20
•
COMMITTEE OF THE WHOLE
Monday, 17 August 1970
To the.Board of Education:
A meeting of the Committee of the Whole was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at 7:40
p.m., with Trustee V. Barsona in the Chair.
Also present: Trustees Clarke, Dakin, Drew, Handleman, Harkness
(8:30 p.m.), Harris, Hicks, Hogan (9:15 p.m. ) ,
James, Moore, Nutter (8:30 p.m.) , and Wilson
Not present: Trustees Arthur, Lemieux, Macdonald, McIntosh,
and Reitz
Staff present: S. J. Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personne.
T. D. Moore, Superintendent of Finance & Administratioi
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and Operations
R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
1 . Academic Staff Changes
Your Committee recommends, on motion by Trustee Moore, THAT the Board
accept the following changes in academic staff:
RESCISSIONS
Mr. Brent Smith, Knoxdale Public School , effective immediately
Mrs . Brent Smith, Kars & Greely Public Schools, effective immediately
RESIGNATIONS
J Mr. Donald D. McPherson, South Carleton High School , effective
30 June 1970
j Mr. R. Gagnon, Bells Corners Public School , effective 30 June
1970
Appendix, page 354
_.y
COMMITTEE OF THE WHOLE
REPORT NO. 20 17 August 1970
2. Assistant Librarian, Colonel By Secondary School
Pursuant to Report No. 19, Committee of the Whole, 27 July 1970, item
3 (footnote) , and Report No. 8, Educational Policies Committee, 4 August 1970,
item 3, the Director of Education and the Superintendent of Finance and Admini-
stration submitted a report on library staffs in Carleton secondary schools in
1969-70. This report was requested following a staff recommendation for the
appointment of an Assistant Librarian at Colonel By Secondary School .
It was advised in the report that original plans called for the teacher-
librarian at Gloucester High School to be in charge of both the Gloucester and
Colonel By libraries . However, when he resigned his position, it was decided to
establish two separate establishments to serve the two schools. The library
resource centre at Gloucester will serve approximately 2,400 students in the 1970-71
school year, and the double shift will require experienced and capable people to
make the library serve two groups of students . In addition, the Colonel By staff
will be planning and ordering books and material for the new library.
It was noted that there is some variety in present. Carleton establish-
ments, some of it inherited and some because of size and growth factor. Staff
made no recommendations at this time as to definite library establishments, as a
staff committee is currently studying all non-teaching assistants in the schools,
•
and a report from this .committee is expected to be on the Agenda for the October
meeting of the Educational Policies Committee.
Your Committee recommends, on motion by Trustee Wilson, THAT on the
basis of the foregoing report, THAT the appointment of Mrs . Jena Bennet as
Assistant Librarian at.Colonel By Secondary School be confirmed, effective 13
July 1970, at an annual salary of $7,000 (within the scale $7,000 to $8,750) .
3. Appointments of Audio-Visual Technicians
Your Committee recommends, on motion by Trustee James based on a
report submitted by the Director of Education and the Superintendent of Academic
Personnel , THAT the Board authorize the appointment of replacements of audio-
visual technicians at South Carleton and Sir Robert Borden High Schools (one in
each school ) ; and the appointment of one audio-visual technician at the Colonel
Secondary School and one at the Earl of March Secondary School ; salaries to be
in accordance with the approved schedule ($4,800 to $5,200 per annum, $300
increment) .
(NOTE: Because of the variety of needs for audio•-visual services in different
schools, staff did not lay down specific job descriptions for these
positions, but a general outline of duties was attached to the above-
mentioned report. )
•
Appendix, page 355
I. .
COMMITTEE OF THE WHOLE
REPORT NO. 20 17 August 1970
4. Appointment and Transfer, Administration Office Staff
Your Committee recommends on motion by Trustee Harris based on a
report submitted by the Director of Education and the Superintendent of Finance
and Administration, as follows :
✓ a) THAT Mrs . June L. Stewart be appointed to the position of
Time Clerk, Operations Department, effective August 24th, at
a salary rate of $3,820.00 per annum (within the established
schedule of $3,380 - $4,472) ; and
b) THAT Mrs . Noreen Stewart, Secretary 1 , Purchasing Department
be transferred to the position of Secretary 111 to the
Planning Officer, effective 31 August 1970, at an annual
salary of $4,556.00 (within the approved schedule of
$4,056 to $5,304) . (Replacement for Mrs. Peggy Watson, resigned.)
5. Appointment of Personnel Officer
•
Pursuant to Private Session Minutes, 27 July 1970, item 1 , the
Director of Education and the Superintendent of Finance and Administration
submitted a report concerning the proposed appointment of a Personnel Officer
for non-academic staff. The report contained a job description for the
position, which it was noted that the Personnel Officer would be responsible
to the Superintendent of Finance and Administration for the administration of
the personnel department, and would implement changes in Board policies with
regard to non-academic staff. Duties would include hiring of non-academic
staff (initial selections), preparation of job descriptions, establishment of
reporting procedures and records, and establishment of salary schedules.
(Complete job description on file in Secretariat.)
As requested by the Board, the report also contained information on
the top four candidates of the eleven interviewed for this position.
Your Committee recommends, on motion by Trustee Dakin based on the
foregoing report:
a) THAT the job description for the position of Personnel Officer, as
attached to the staff report, be approved by the Board; and
b) THAT Mrs . H. L. Deakin be appointed to the position of Personnel
Officer, effective 1 September 1970, at an annual salary of
$11 ,000 (within the approved schedule of $9,000 to $12,000) .
Appendix, page 356
I°
COMMITTEE OF THE WHOLE
REPORT NO. 20 17 August 1970
1 ;
6. Appointment of Custodial Staff
Your Committee recommends, based on reports submitted by the
Director of Education and the Superintendent of Finance and Administration
as follows:
On Motion by:
/ a) THAT Mr. L. W. Kingham be appointed to the position of Tr. Handleman
LI Building Superintendent, Earl of March Secondary School ,
effective immediately, at an annual salary of $7,160.00.
($6,900 plus one year's experience allowance, within the
approved schedule of $6,900 to $7,690) .
b) THAT Mr. Robert W. Murray be appointed to the position Tr. Hicks
of Custodian 1 , Bell High School , effective 17 August
1970, at an annual salary fo $4,700 (within the approved
schedule of $4,700 to $5,950.) . (Replacement for Mr.
W. McDermid, resigned.)
7. Custodial Staff Requirements, Gloucester High School
1970-71
Your Committee recommends, on motion by Trustee Drew based on a report
submitted by the Director of Education and the Controller of Maintenance and
Operations, THAT the Board approve the establishment of one additional position
of Custodian 1 , and the conversion of one half-time position to full-time, at
Gloucester High School , to bring total daily custodial man hours at the school
to 168.
•
(NOTE: In the staff report, it was noted that -a work measurement
study was carried out at the school to determine total
daily custodial man hour requirements, which indicated a
need for 177 hours . Staff will hold the additional man
hour requirement of 9 hours (168 + 9 = 177) in obeyance
pending experience with the double. shift system.)
8. Retirement of Non-Academic Personnel
Pursuant to Report No. 8, Educational Policies Committee, 4 August
1970, item 4, and Private Session Minutes of that date, item 1 , the Director of
Education and the Superintendent of Finance and Administration submitted a report
concerning requests received from employees for extensions to work beyond the
normal retirement age of 65. Eight such requests were received in 1970, from
six custodians, the transportation officer and a bus driver. The requests from
the transportation officer and bus driver were recommended for Board approval ,
due to extenuating circumstances, viz:
Appendix, page 357
COMMITTEE OF THE WHOLE
REPORT NO. 20 17 August 1970
a) Transportation Officer. Position under review due to
present staff situation. Present incumbent retained on
staff pending resolution of staffing in this area.
b) Bus Driver. Board policy is to phase out present fleet,
therefore no job security could be offered to any new
employee. Incumbent- knows routes and students, and was
recommended for continued employment for an additional
year.
Replacements were readily available for the other six applicants, and staff
considered it in the best interest of the Board to engage younger custodians
for these positions. Noted. (Discussion on this item recorded in Private
Session Minutes of this date.)
9. Report on Policy re Use of School Facilities
Arising out of a matter raised by Trustee Clarke (Private Sessions
Minutes of this date) , staff were requested to prepare a report on the operations
of the Board 's policy with respect to use of school facilities by the public, for
presentation at the Community Programs Committee meeting scheduled for 8
September 1970. Noted.
10. Daye Estate
Trustee James reported that the North Gower Fire Department had burned
down the buildings on the land expropriated for the estate of the late Jane
Daye, the North Gower/Marlborough Public School site, in accordance with Board
permission given on 27 July 1970, Minutes, item 222(2) . Noted. .
11 . Use of Office Space at Tiverton Drive by Teachers ' Federation
Trustee Harris requested a report as soon as possible on space which
has been made available at Tiverton Drive for use by the Teachers ' Federation of
Carleton. Noted.
The meeting -adjourned at 9:00 p.m.
Respectfully submitted,
V. Barsona
CHAIRMAN OF COMMITTEE
Adopted by the Board, 17 August 1970 .
Board Minute. No. 253. .
Appendix, page 358
PAL/laj
THE CARLETON BOARD OF EDUCATION
REPORT NO. 13
PLANNING & OPERATIONS COMMITTEE
Monday, 31 August 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 8:05 p.m. , with Trustee W. R. Dakin in the Chair.
Also present: Trustees Arthur, Barsona, Clarke, Drew, Handleman,
Harkness, Hicks, Hogan, Lemieux, Moore and Reitz
Not present: Trustees Harris, James, Macdonald, McIntosh,
Nutter and Wilson
Staff present: S. J. Berry, Director of Education
J . C. Gardner, Superintendent. of Program Development
• I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic PersonnE
T. D. Moore, Superintendent of Finance & Administratic
A. A. Carr, Area Superintendent (East)
R. E. Ingall , Area Superintendent (West)
S. S. Katz, Area Superintendent (Central )
A. L. Cassidy, Academic Administrator
G. P. Convey, Controller of Maintenance & Operations
R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
Mrs . P. A. Perrault, Secretariat
1 . Change Order Nos . 22 and 26, Earl of March Secondary School
Your Conmiittee recommends, on motion by Trustee Clarke based on a
report submitted by the Director of Education and Superintendent of Finance
and Administration, THAT the Board approve Change Order Nos . 22 and 26 for
the Earl of March Secondary School , as follows:
a) Change Order No . 22 - Extra $768.77
Supply and install double doors to exterior
from Room 1430 complete with Hardware and
frame;
b) Change Order No. 26 - Extra $3,494.85 .
Addition of expansion joints at the joints where
the roof deck is constructed of different materials.
This work necessitated because this requirement
was not taken into consideration when the asphalt
roof fill "Insulpave" was credited. •
Appendix, page 358
PLANNING & OPERATIONS
REPORT Na. 13 31 August 1970
2. Change Order Nos. 16 and 17 - Goulbourn Public School
Addition
Your Committee recommends on motion by Trustee Moore based on a
report submitted by the Director of Education and Superintendent of
Finance and Administration, THAT the Board approve Change Order Nos . 16
'and 17 for the Goulbourn Public School Addition, as follows:
a) Change Order No. 16 - Credit $27.07
Deletion of steel angle wall frames, steel channel
studs and 1/4" asbestos board facing above folding
stage in the general purpose room.
b) Change Order No . 17 - Extra $423.14
Remove and relocate as directed on site the extra
backfill and site material to provide proper
drainage into the south field.
•
3. Change Order Nos . 2 and 5 - Osgoode Township H.S.
Addition
Your Committee recommends, on motion by Trustee Drew based on a
report submitted by the Director of Education and Superintendent of Finance
and Administration, THAT the Board approve Change Order Nos . 2- and 5 for
the Osgoode Township High School Addition, as follows:
a) Change Order No . 2 - Extra $641 .47
Changes requested by the Ontario Fire Marshal to
the Exposed Tee Suspension System, Fire Dampers
and Exit Lighting. •
b) Change Order No. 5 - Credit $200.00
Changes in door and hardware in two sections of
the specifications.
4. Bells Corners - Dimensions of School Site
The Director of Education and Planning Officer submitted a report
concerning the dimensions of the Bells Corners School site in the Township
of Nepean. It will be recalled that on 11 May 1970 the Board approved an
option agreement (Board Minutes, 11 May 1970, item 130) , concluded on 15
April 1970 with Trendsetter Developments Limited, for the purchase of a site
of not less than six acres with a 400' frontage on Seyton Drive in Westcliffe
Estates .
Appendix, page 359 '
PLANNING & OPERATIONS
REPORT NO. 13 31 August 1970
The sketch used at the time showed less than 6 acres, i .e. 5.3
acres . A revised site configuration has now been proposed by the developer
in which a narrow strip has been added to the south end to bring the site
to a total of 6 acres at an extra cost of approximately $12,000 to $14,000.
However, it was noted that the entire north end of the property abutts
,a park of approximately 8 acres .
Your Committee recommends, on motion by Trustee Handleman based
on the above report, THAT the Board approve as follows :
a) THAT the Board 's solicitor be authorized to draft any
revisions in the option agreement required to ensure
that the terms apply to the revised site shown in red
on the map presented at the meeting.
b) THAT subject to signature of the above revised agree-
ment by both parties, the developer and the Department
of Municipal Affairs, be advised that the site as out-
lined is acceptable.
5. Mobile Home Park - Goulbourn Township
The Committee had before it for discussion a report from the
Director of Education and Planning Officer, concerning a mobile home park
slated for development in the form of 615 mobile home sites, including 86
lots for senior citizens, in the Township of Goulbourn. It appears that
there would be an estimated enrolment of 300 elementary and 100 secondary
pupils emanating from this development. (Attached to the report were
letters received from Goulbourn Township, Milne, Honeywell and Burpee,
Chartered Accountants,_and correspondence from the Director of Education and
the Superintendent of Finance and Administration to the Regional Planning
Commissioner and Clerk of the Township of Goulbourn.)
It was noted that the municipality wishes to apply to the Ontario
Municipal Board for a zoning change to permit the first phase of the develop-
ment (140 lots) to proceed but would like to know the posiiton the Board would
take, if any, at an Ontario Municipal Board hearing . It was requested by
Trustee Moore that a neutral position be taken at the hearing regarding the
proposed development. However, Trustee Barsona questioned the source of revenue
from these mobile homes . He suggested that if the Board agreed to seek a
special hearing from the Ontario Municipal Board (as noted in Board Resolution
No. 451 -69) a suggestion go forward that mobile homes be assessed on the same
basis as other home developments .
It was suggested that if the mobile home park in-Goulbourn Township
went forward, that a school site be reserved but could be relinquished at a
later date if it was found not to be required.
Appendix, page 360
PLANNING & OPERATIONS
•
REPORT NO. 13 31 August 1970
6. School Site in New Subdivision, T-21118, Nepean
Township
The Director of Education and Planning Officer submitted a
report with reference to an 8.2 acre school site, Lot 24, Con "A"
( R.F. ) , in new subdivision T-21118, in the Township of Nepean. The
•proposed development of 383 single family units would result in an esti-
mated 354 K-8 pupils.
It was noted that at the present time the subject subdivision is
located in the attendance -area of Merivale Public School . The student
capacity at Merivale is 575 for K-8 and a May enrolment shows 475 for K-6:
100 pupil places will then be available to accommodate children from the
Tanglewood area until this area has its own junior school facilities.
The staff report listed two alternative means of meeting the
school accommodation requirements in the area, viz:
a) Relinquish the proposed site, facing the possibility
of portables, a boundary re-alignment, or a small
addition if this appeared practicable; and
b) Accept a site in the subject subdivision with the
idea of building there to serve both the subject
( subdivision and Pine Glen subdivision and eventually
writing off some of the capacity at Merivale Public
School .
Your Committee recommends, on motion by Trustee Arthur based on the
above report, THAT the Department of Municipal Affairs be advised that
school site T-21118, Township of Nepean, will not be required.
•
7. Transportation Routes, 1970-71
The Director of Education, the Superintendent of Finance and Admini-
stration, and the Academic Administrator, submitted a report listing transporta-
tion routes for which contracts have been negotiated for the school year
1970-71 .
Lists of pick-up points for all bus routes were distributed for
information at the meeting. The Academic Administrator advised the Committee
that these routes are being advertised in most of the local weekly and daily
newspapers .
Also distributed at the meeting for information, was a budget com-
parison report on 1970 transportation. A lengthy debate was held with
Appendix, page 361
PLANNING & OPERATIONS
REPORT NO. 13 31 August 1970
reference to the total cost over the 1970 budgeted estimate. It was suggested
as a method to reduce soaring costs, the Board make a thorough study of its
transportation policy.
Your Committee recommends, on motion by Trustee Lemieux based on the
above report, THAT the Board approve the transportation contracts for 1970-71
to the carriers and at the prices quoted on the attached schedules of the
report. (Schedules filed in the Assistant Secretary's Office.)
In: addition to the above, a report was submitted and distributed
• by the Director of Education and Superintendent of Finance and Administration
concerning transportation tenders, 1970-71 , closed earlier in the afternoon.
It was noted that among the bids received, those of T.E. Vance and Carleton
Bus Lines for route 8-9, were identical . Staff requested the assistance of
the Committee in awarding the contract.
Your Committee recommends, on motion by Trustee Handleman based on
the above-mentioned report, as follows:
a) THAT the Board award a contract to Carleton Bus Lines
for the transportation ^f 60 students, Route A.L.-1 ,
at $34.50 per day for the 1970-71 school year;
b) THAT the Board award a contract to Carmel Kennedy for
(:, the transportation of 36 students, Route A.L.-2, at
$34.00 per day for the 1970-71 school year;
c) THAT the Board award a contract to Mrs . A.M. Snelgrove
for the transportation of 72 students, Route R.B.-3, at
$29.00 per day for the 1970-71 school year; and
d) THAT the Board award a contract to Carleton Bus Lines,
for the transportation of 60 students,, Route 8-9, at
$38.00 per day, for the 1970-71 school year, due to the
fact that this carrier had submitted bids on all routes
put to tender.
Trustee Lemieux requested that item d) be voted on separately.
The motion for items a) , b) and c) , was carried. The motion for item d)
was lost.
Your Committee recommends, on motion by Trustee Lemieux, THAT the
Board approve retendering for the transportation of 60 students on route 8-9
by the parties who had previously submitted bids for this route, namely T.E.
Vance, Carmel Kennedy, and Carleton Bus Lines, and that staff be authorized,
upon receipt of the tenders, to award the contract to the lowest bidder.
The motion was carried.
Appendix, page 362
•
PLANNING & OPERATIONS
REPORT NO. 13 31 August 1970
8. Insurance Committee re Additional Coverage
Trustees J . Harris, W. Dakin and B. Reitz, members of the Insurance
Committee for the Carleton Board of Education, submitted a report regarding
additional areas of insurance, i .e. , coverage for members of advisory committees
and school student safety and bus patrols .
Your Committee recommends, on motion by Trustee Reitz based on the -
above-mentioned report, THAT the Board approve as follows:
a) Members of Advisory Committees be added to the Board 's
Trustee Accident Insurance Policy at an annual cost of
$1 .65 per member.
b) School Safety Patrol and Bus Patrol students be added
to the Board's Liability Policy at an annual cost of
$220.05 for 692 students.
9. Tuition Fees - 1970-71
The Director of Education and the Superintendent of Finance and
Administration submitted calculations, in accordance with Section 100a of
(, the Schools Administration Act, regarding the establishment of tuition fees
for the school year 1970-71 .
Your Committee recommends, on motion by Trustee Drew based on the
above report, THAT the Board approve the following:
a) The fees for Secondary schools for 1970-71 for Outside
Boards and Individuals Outside the Province be as follows:
• Other than
Francais Francais
Arts & Science $ 945 $ 992
Business and Commerce 992 1042
Science, Technology & Trades 1512 1587
b) • The fees for Secondary schools for 1970-71 for Individuals
within the Province be as follows:
Other than
Francais Francais
Arts & Science $ 515 $ 541
Business and Commerce 541 568
Science, Technology and Trades 824 865
Appendix, page 363
PLANNING & OPERATIONS •
REPORT NO. 13 • • 31 August 1970
c) The fees for Elementary schools for Outside Boards and
Individuals outside the Province be in the amount of
$576.00 for 1970-71 .
d) The fees for Elementary schools for Individuals within
• the Province be in the amount of $303.00 for 1970-71 .
10. Textbooks for Board Resolution
The Director of Education and the Superintendent of Program Develop-
ment submitted a report concerning the selection by principals of textbooks to
be provided by the Board for those subject areas and programs in Grades 1 to
12 for which no textbooks are listed in Circular 14, published annually by the
Department of Education.
Your Committee recommends, on motion by Trustee Arthur based on the
above report, THAT the Board approve the use of the texts listed in the report
(filed in the Assistant Secretary's office) and to be selected by the
principals of the following schools:
Bell High School
Colonel By Secondary School
Confederation High School
Earl of March Secondary School
Gloucester High School
Merivale High School
Osgoode High School
Sir Robert Borden High School
South Carleton High School
11 . Adult Education 1970-71
A report submitted by the Director of Education and Superintendent
of Program Development requesting the decision of the Board on the Operation
• of evening classes for adults, at the Bell and Gloucester High Schools for
the school year 1970-71 .
It was noted that funds available for adult education were reduced
when the Board 's budget was presented last spring. However, if the Board
wished to offer these classes to Carleton residents in 1970-71 , approximately
$4,500 would be required during 1970 and a budgetary commitment of approximately
$16,700 for the period January - June 1971 . Classes with a minimum registration
of 20 students only would apply.
Your Committee recommends, on motion by Trustee Handleman THAT the
Board approve the operation of evening classes at Bell and Gloucester High
Schools in 1970-71 at a cost of $4,500 for the period September to December
1970 and that provision be made in the 1971 budget for the balance of the
Appendix, page 364
•
PLANNING & OPERATIONS
REPORT NO. 13 . 31 August 1970
year, i .e. , January to June 1971 .
12. Status Report - Building Project Approvals
The Committee had before it for information a report submitted by
the Director of Education and Superintendent of Finance and Administration
regarding the status of the following building project approvals of the
following proposed building programs :
Bells Corners Middle School
Loyola Avenue Elementary School
Orleans Secondary School
Portable Classrooms (requirement 10)
Robert Hopkins Elementary School - K-5
Noted.
13. Status Report - Current Construction Projects •
The Committee had before it for information a report submitted by
the Director of Education and Superintendent of Finance and Administration
regarding the status of the following school building programs :
a) Brook Lane Public School Addition
It is anticipated that the building will be ready by 1
September 1970. It was suggested to ask Trustee Macdonald
to be present for the inspection of the school some day
during the first week of September,
•
b) Colonel By Secondary School
Job on schedule.
c) Henry Munro - Phase III
Overall work completed - 31% - Progress good.
d) Goulbourn Public School - Addition
Will be ready for occupany 8 September 1970. Trustee
Moore advised that he would be present for the inspection
of the addition some time during the first week in September.
e) Earl of March Secondary School
The Superintendent of Finance and Administration reported .
verbally that furniture was expected to be brought into
the school on Wednesday next and that the academic wing
Appendix, page 365
(Revised)
PLANNING & OPERATIONS
REPORT NO. 13 31 August 1970
would be ready for occupancy for the beginning of the school term.
Noted.
, 14. Status Report - Summer Maintenance Projects
Further to a report presented to the Planning and Operations
Committee at the meeting of 1 June 1970, regarding the summer maintenance
program, the Director of Education and Superintendent of Finance and
Administration submitted for the information of the Committee a schedule
showing the progress of the various projects as of 25 Aur.ust 1970. (Schedule
on file in Assistant Secretary's office) . Noted.
15. Change in Approvals Procedure re Purchase of School Sites
The Director of Education and Superintendent of Finance and
Administration submitted for information a report referring to a new procedure
instituted in conjunction with the Department of Education. It was noted that
it is now the policy that a separate approval will be required for the
purchase of a school site. O.D.E. form 60 , which was previously required
for grant application purposes on completion of a site purchase, is now
required prior to debenture approval . . Noted.
C
16. D.M.A. Factors
The Committee had before it for information a statement submitted
by the Director of Education and Superintendent of Finance and Administration
noting provisional D.M.A. Factors for 1970 for Carleton municipalities .
Noted.
17. Custodial Training Course and Workshop
The Director of Education and the Superintendent of Finance and
Administration submitted for information a report concerning two custodial
workshops which took place recently in Carleton schools, viz: "Custodial
Training Workshop', week of 17 August 1970 at Century Public School ; and
"Custodian Fire Prevention Workshop", 27 August 1970, at the Gloucester
High School . Noted.
Appendix, page 366
(Revised)
PLANNING & OPERATIONS
REPORT NO. 13 31 August 1970
NEW BUSINESS
18. Correspondence - Ontario Fire Marshal
Trustee Arthur requested information on status of the
modifications, requested by the Ontario Fire Marshal and whether they
would affect the operation of the schools . The Superintendent of
Finance and Administration advised Trustee Arthur that an agreement has
been reached with the contractor, the Ontario Fire Marshal and architect
on the project, insofar as the modifications being carried out as quickly
as possible and notification given to the 0.D.E. He advised that informa-
tion would be reported back to the Board's attention as soon as possible.
19. Private Session
At the request of the Chairman, the Committee met in private to
discuss a private matter related to a site for the French Secondary School .
(Discussion recorded in private session minutes, page 114.)
The meeting adjourned at 11 :35 p.m.
f
Respectfully submitted,
•
W. R. Dakin,
CHAIRMAN OF COMMITTEE
Received by the Board, 14 September 1970
Board Minute No. 267.
All recommendations adopted.
Appendix, page 367
}
THE CARLETON BOARD OF EDUCATION
REPORT NO. 1
AD HOC COMMITTEE ON COMMUNITY INVOLVEMENT
Thursday, 13 August 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 3:20 p.m. , with Trustee V. Barsona in the Chair. Trustees Handleman, Lemieux
and McIntosh, members of the Ad Hoc Committee, were in attendance.
Also present: Trustees Hicks and James
Staff: S. J . Berry, Director of Education
R. G. Jenkins, Controller of Finance
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary
All Carleton municipalities had been invited to attend this meeting,
and the following delegates were present:
Cumberland Township
Fitzroy Township Mr. Marvin Trip, Councillor
Huntley Township Mr. S. Carruthers, Clerk Treasurer
Goulbourn Township Mr. W. Simpson, Councillor
Gloucester Township
March Township Mr. J . G. Mlacak, Reeve
Mr. Pierre Tessier, Recreation Director
Marlborough Twsp.
Nepean Township Mr. A. M. Haydon, Reeve
Mr. Wm. Levesque, Program Director
Parks and Recreation Department
North Gower Township Mr. F. W. Pratt, Reeve
Mr. Parsons
Osgoode Township Mr. L. J . Harrison, Councillor
Richmond Village
Stittsville Village Mr. A. A. Black, Reeve
Appendix, page 368
AD HOC COMMITTEE ON
COMMUNITY INVOLVEMENT •
REPORT NO. 1 13 August 1970
Torbolton Mr. T. A. Dolan, Reeve
Mr. J. T. Baskin, Councillor
Mr. G. H. Kennedy, Councillor
Mrs. Doris Curries, Councillor
Mr. F. Marchington, Councillor
1 . Welcome to Delegates
Trustee Barsona, on behalf of The Carleton Board of Education,
extended a warm welcome to the delegates representing various Carleton
Municipalities who were in attendance. Prior to commencement of the meet-
ing, delegates, trustees and Carleton Board staff members introduced themselves
to the group.
2. Proposed Structure for effecting Liaison Between School
Boards and Municipal Councils
As advised in the letters of invitation sent to the Reeves of
Carleton area municipalities, the purpose of the meeting was to consider
ways and means of promoting increased Liaison between School Boards and
municipal councils on matters of mutual interest; in particular, recom-
mended guide lines developed by the Executives of the Ontario Mayors '
and Reeves' Association and the Ontario School Trustees ' Council . These
recommended guidelines include the establishment of continuing Liaison
Committees, composed of school board members and members of area municipal
councils, which would have the following duties :
a) Forecasting capital budget requirements for both groups
and where necessary, the setting up of Capital priorities .
b) Deciding the method of instalment financing by the
municipalities and school board operations as provided in
legislation.
c) Examing mutual planning concerns particularly institutional
zoning for schools .
d) Exploring the common construction and use of certain or
recreational facilities .
e) Examining and promoting a reasonable balance between the
various service expenditures .
f) Other matters of mutual interest.
Appendix, page 369
AD HOC COMMITTEE ON
• COMMUNITY INVOLVEMENT •
REPORT NO. 1 • 13 August 1970
Such Committees would only have powers of recommendation unless
delegated with certain powers, and would be open to membership by separate
school board members . The Chairman of the meeting suggested that, with respect
to delegation of power, it would be assumed that the Committee would have
powers of recommendation to parent bodies only.
It was agreed that the above listed proposed duties of the Liaison
Committee would form the Agenda for this meeting. Reeve Haydon requested
that an additional item be added to the Agenda, viz "Study of Legislation
affecting municipal bodies and school boards jointly, and submission of
recommendations directly to the Legislature."
a) Capital Forecasting
A discussion centred on the point of whether the Liaison Committee
would have a say in the board's and councils ' capital foreca tinq and priorities
or be a medium for exchanging information on capital proposals.i ` Reeves �aydon
and Mlacak pointed out that while the boards ' actual required capital funds
did not materially affect individual townships, the scheduling of capital
construction did affect them with respect to provision of services . The setting
of new educational facilities in a particular township could affect both the
short and long range schedule of capital project priorities. It was pointed
out that the Board's capital forecast depends on municipal plans . Where a
municipality is projecting growth, the board provides required facilities .
It was noted that although the Board did have a five year capital
forecast, its prime value lay only in the first two year forecasting.
Although the five year forecast indicated that the board would require certain
types of facilities, there is no indication at this time where many of these
facilities will actually be sited. It is therefore only of limited value to
councils .
It was agreed that it could be part of the duties of the Liaison
Committee to exchange information on capital budgets, both before and after
these budgets are set.
b) Method of Instalment Financing as Provided Under Legislation
It was noted that legislation presently requires various municipalities
to pay educational tax requisitions to the Board in four equal instalments at
intervals of three months . The following two problems were cited with respect
to the present arrangement.
i ) For the first three months of the calendar year
the Board must operate on borrowed funds pending
receipt of tax funds . This incurs considerable
debt charges .
Appendix, page 370
AD HOC COMMITTEE ON.
COMMUNITY INVOLVEMENT
REPORT NO. 1 13 August 1970
ii) If municipalities are unable to collect the
required taxes in time they must borrow funds to
pay the school board. Under legislation,
municipalities are only permitted to borrow up
to 70% of the amount of uncollected taxes, with-
• out seeking O.M.B. approval .
During the discussion, it was suggested that municipalities in
Carleton should all go on a common taxing system, e.g. , four quarterly tax
bills . This question has been discussed at the regional council level . It
was suggested that the Board should attempt to operate for the first three
months of the year on education grants . This would require the Provincial
Government to pay a large portion of educational grants over to the Board
at the beginning of the year. It was also suggested that the Board should
requisition more funds than it actually requires and use the balance to
create a reserve fund which would be used to finance the first three months
operations . It was pointed out that under legislation, the Board is not
permitted to carry surpluses into a reserve fund but must credit them back
to the municipality when making the next year's tax requisition.
It was suggested that the feasibility and desirability of the
Board raising additional funds each year for the creation of a reserve fund
should be studied by the staff and elected representatives, and if found to
be desirable, a joint request for change in legislation should be submitted
to the Provincial Government.
Arising out of this matter, questions were raised concerning the
formula which was used to determine the additional mill rate subsidy which
was granted by the Provincial Government to municipalities in the middle of
this year. It was stated that some municipalities had been seeking informa-
tion on how these additional mill rate subsidies were calculated but have so
far not been able to find the answer. Trustee Handleman pointed out that
these additional mill rate subsidies were the result of representations
made by this Board on behalf of municipalities in Carleton with slow growth
rates , in order to relieve the tax burden on these municipalities in 1970.
However, The Carleton Board of Education had no part in the calculation of
the additional funds and was only advised that these funds were being made
available to the municipalities concerned.
It was agreed to request The Carleton Board staff to attempt to obtain
the formula used in determining the additional mill rate subsidies, and to
pass this on to the municipalities as, if and when it is received.
c) Planning
The Planning Officer outlined present procedures with respect to
liaison in planning matters at the staff levels . He noted that this varied
Appendix, page 371
AD HOC COMMITTEE ON
COMMUNITY INVOLVEMENT •
REPORT NO. 1 13 August 1970
greatly from municipality to municipality, depending largely on the most
urgent problem. Some municipalities send a report of their building permits
to the Board's office, which has proved very useful .
In the regional framework, it was noted that when subdivision
plans are being prepared, copies are sent to the regional municipality where
they are discussed between the regional planning staff and the municipal staff.
These discussions are of a technical nature, and it is hoped that in future,
school board staff will be included. Mr. Andress suggested that in addition
to the technical discussions at the staff level , some form of liaison at the
policy making elected level would be beneficial .
This topic led to a brief discussion on the role of the School Board
in planning. It was noted that the Board itself has not resolved the question
of whether its role should be confined to stating whether or not it can provide
the necessary accommodation, or should be on a wider planning plane. Some
concern was expressed that although a particular municipality may have approved
a plan of subdivision, the Board is capable of holding it up by filing an
objection. It was pointed out, however, that the only power the Board has
in this respect is with regard to the provision of educational - facilities and
no other grounds. Some of the problems encountered by the Board with respect
to spot zone changes were pointed out and it was suggested that this is an
area on which there should be closer co-operation between municipalities and
the board.
It was suggested that a permanent liaison committee could have as
part of its duties the creation of some standardized procedures for dealing
with development proposals, particularly at the policy making level .
d) Joint Use of Facilities
Trustee Barsona pointed out that although. this topic was on the
Agenda, the Board had earlier established a special Ad Hoc Committee to look
into the whole question of joint use of municipal and school board facilities .
This subject, therefore, would be receiving intensive study by this other
Committee.
Some concern was expressed by municipal representatives that there
should be closer co-operation among the school boards and the municipalities
when purchasing land for school sites and recreational areas. Also, municipal
representatives should be involved in the design stage of schools to advise with
respect to location of facilities which could be used by the public at large,
such as washrooms , libraries, gymnasiums , etc.
The present practice of the Board to establish Users ' Committees
of each new building project was explained. Although involvement of municipal
Appendix, page 372
AD HOC COMMITTEE ON •
COMMUNITY INVOLVEMENT
REPORT NO. 1 13 August 1970
representatives and community leaders in these committees has not been
formalized, it is the practice to seek input from these people in the planning
stage of new schools .
e) Examining and Promoting a Reasonable Balance Between the
• Various Service Expenditures
The group discussed the feasibility of joint planning to establish
an equitable balance between educational and other municipal service expenditures .
This would be achieved through some form of "trade-off" on projects between the
school board and municipality.
It was suggested that this would not be a feasible proposition for
Carleton, in as much as this is high growth area and all school board capital
projects are needed to accommodate a burgeoning school population. For
example, it would not be feasible to "trade-off" a new school wing for a
municipal road improvement, as the new school wing would still be required to
to accommodate increased enrolment.
It was suggested it may be possible in the future to have some
co-ordinated plan developed at the regional level .
( f) Study and Recommendation on Legislation effecting
Municipalities and School Boards
Reeve Haydon suggested that one of the functions of the Liaison
Committee could be the study of legislation affecting both municipalities
and school boards, and the co-ordination of a concerted effort on the part
of councils and the board to seek changes in the legislation. Some
examples were given as follows:
i ) Lot fees could be applied to new developments to offset
the capital cost of school construction. This would
only work if all municipalities charged lot fees on the
same basis, otherwise the residents in the municipalities
where lot fees were applied would, in effect, be subsidizing
those municipalities which did not have lot fees . Such
legislation could inciAe charges for re-development, e.g. ,
to offset the cost of additional services, such as water
or school accommodation, required as a result of changes
in land use.
ii ) Municipalities could establish a common price formula under
• which developers would sell land required for schools to
the board.. This would ensure that school lands were made
available to the board and their taxpayers at reasonable
prices .
Appendix, page 373
•
AD HOC COMMITTEE ON
COMMUNITY INVOLVEMENT
REPORT NO. 1 13 August 1970
iii) Some common approach could be developed with respect to
mobile homes . One proposal which is considered at the
moment is sufficiently large to justify the construction
of its own school . However, the mobile camp is slated
initially for a period of ten years, after which the land
could be zoned for other purposes .
4. Formation of Permanent Liaison Committee
Resulting from the above discussions it was agreed that some form
of permanent Liaison Committee would be desirable. While this Committee
would be delegated no specific authority, it would have power to discuss and
make recommendations to parent bodies on any matters of mutual interest.
The composition of the Committee was discussed at length. Some of the
suggestions put forward in this connection were as follows:
a) Keep the Committee at a level of about 10 members, ensuring
that urban and rural municipalities were equally represented.
b) Ensure that the smaller municipalities have a large voice on
the Committee.
✓ c) Have each municipality represented by one delegate for general
discussion purposes . When problems affecting a particular area
or areas are under discussion, pull in people from this ready
pool of resources who are most concerned with the question
under consideration.
It was finally agreed that membership on this Committee should be
open to one delegate from each of the 13 constituent municipalities, and it
was suggested that The Carleton Board of Education should appoint three
trustees to the Committee. It was also agreed that the Carleton Roman
Catholic Separate School Board should be- invited to appoint two or three
delegates to the Committee.
Each of the delegates will go back to his parent body with the
above recommendation, to seek their participation. The Assistant Secretary
will communicate with these municipalities who were not represented at the
meeting to place the proposal before them. I.t was agreed that a meeting
of the Liaison Committee should be scheduled for 30 September 1970, at
3:00 p.m. in the Board Room, Administration Building, 4 Thorncliff Place.
Agenda items should be submitted to the Assistant Secretary of The Carleton
Board of Education by Monday, 21 September 1970. Notices of meeting, Agenda
and Minutes of meetings of the Liaison Committee will be sent to the Clerks
of the constituent municipalities for distribution to the Council members.
Your Ad Hoc Committee on Community Involvement therefore
1 -
Appendix, page 374
AD HOC COMMITTEE ON
COMMUNITY INVOLVEMENT REPORT NO. 1 13. August 1970
respectfully places before the board the following recommendation:
THAT The Carleton Board of Education support the
formation of a permanent Boards/Councils Liaison
Committee, to consist of one elected representative
from each of the 13 constituent municipal councils
in Carleton, three trustees from The Carleton Board
of Education and three trustees from the Carleton
Roman Catholic Separate School Board, which Committee
shall have powers to discuss and make recommendations
to parent bodies on any and all matters of mutual
interest and concern.
Respectfully submitted
V. Barsona
CHAIRMAN OF COMMITTEE
Received by Board, 14 September 1970
Board Minute No. 266-70
Recommendation adopted.
• Appendix, page 375
•
PAL/laj
THE C A. R L E T O N BOARD OF EDUCATION
REPORT NO. 7
COMMUNITY PROGRAMS COMMITTEE
Tuesday, 8 September 1970
To the Board of Education:
A meeting of the Community Programs Committee was held this day in
the Board Room .Administration Building, 4 Thorncliff Place, Ottawa 6, commenc-
ing at 8:10 p.m. with Trustee T. C. Clarke in the Chair.
Also Present:. Trustees Arthur, Barsona, Dakin, Drew, Harris,
Hicks, Hogan, James, Lemieux, Macdonald and Wilson
Not present: Trustees Handleman, Harkness, McIntosh, Moore,
Nutter and Reitz
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance & Administration
PIP A. A. Carr, Area Superintendent (East)
D. D. Andress, Planning Officer
P. A. Perrault, Secretariat
1 . Community Use of Schools Policy
The Director of Education and Superintendent of Student Services submitted
a report reviewing the use of school facilities by the- public. It was noted that
600 permits were issued for 1968-69, 929 for 1969-70 and approximately 1500 are
expected to be issued in the coming year. As outlined in the Board 's policy, 95%
of the use of schools was free. In 1969-70, $1 ,624 was recovered from the rental
of schools, representing approximately 5% of the cost of operating the schools
for community use beyond normal school hours.
In view of the adverse feelings created by the Board with the $10 and
$25 application and deposit fees, Trustee James suggested that the rate structure
in the Board policy comprise of only the following:
a) that the. Board consider persons, groups, organizations and
institutions or religious bodies operating functions which
provided them finances over and above operating expenses,
as profit-making organizations and, therefore, charge them
a flat fee for the use of facilities;
•
Appendix, page 376
\ '
COMMUNITY PROGRAMS
REPORT NO. 7 •8 September 1970
b) that consideration be given to an increase in the principal
budget for additional small equipment or consumable items;
and
c) that the lessee be held responsible for any damages to
premises and/or equipment resulting from his use of facil-
• ities except for reasonable wear and tear.
During the discussion, comments were also made regarding maintenance
schedules. It was noted that it was to the advantage of all concerned if the
schools -were closed for the clean-up program in the two last weeks of August
since less hardship is experienced during the,summer than during the Easter and
Christmas recess, but that a more flexible program could be arranged to accom-
modate groups using the facilities at the time.
In addition, Trustee Dakin asked that staff formulate a more specific
policy regarding the use of playing fields and, taking into account the use of
sanitary facilities by the public plus the up-keep of the fields, that a fee
be established accordingly as rental for profit-making organizations.
Following further debate, your Committee recommends, on motion by
Trustee James, THAT the Board establish an Ad Hoc Committee of three Trustees -
Drew, Clarke and Macdonald - and with the assistance of staff investigate the
matter of "Use of School Facilities by the Public" and report to the next meet-
ing of this Committee.
2. Naming of Trustees to Ad Hoc Committee on Joint Use of Facilities
Pursuant to Board Minutes, 25 July 1970, item 225-2, the Director of
Education and the Superintendent of Student Services submitted the following
extract for the consideration of the Committee:
"THAT the Board establish an Ad Hoc Committee of four Trustees,
charged with the responsibility of organizing a meeting or meet-
ings among one recreation representative from each constituent
Carleton Municipality, interested Trustees representing each __ _
constituent Municipality, and a Trustee elected by Separate
School supporters, to discuss all aspects of joint use of
facilities . "
In accordance with the motion, your Committee nominated Trustee Hicks,
Lemieux, McIntosh and Wilson.
Following a short discussion, your Committee reports that on motion by
Trustee Barsona, it was decided to defer this item until the Board has had the
opportunity to review the recommendation to be made by the Community Involvement`
Committee at the next meeting of the Board concerning the creation of a Liaison
Committee.
•
Appendix, page 377
• i •
COMMUNITY PROGRAMS •
REPORT NO. 7 8 September 1970
3. Gloucester Township Recreation and Community Centres Board
Your Committee met in private session with members of, the Gloucester
Township Recreation and Community Centres Board, with Mr. Fred Johnson, Chair-
man of the Community Centres Board, Mrs . Lois Kemp, Mr. Harry Alan, Mr. Irving
TayTor and Mr. Paul Strigner to discuss matters of mutual interest concerning
the Board 's recreation policy. (Discussion noted in private session minutes .)
•
4. —Preliminary Official Plan
The Community Programs Committee met in private session with Mr. D. D.
Andress, Planning Officer, to discuss the preliminary Orleans official plan in
relation to the provision of school facilities in the area. (Discussion noted
in private session minutes .)
INFORMATION ITEMS
5. Report, Administrative Liaison between Recreation Authorities
and Board Personnel
The Superintendent of Student Services gave a verbal report advising
that due to the lack of time because of school openings and holidays, the staff
had not had the time to make a complete review regarding the question of
Administrative Liaison between recreation authorities and Board personnel . How-
ever, it was advised that the information requested will be presented at the follow-
ing meeting of this Committee. Noted.
6. Communication, Community Association of Nepean Township
The Director of Education and Superintendent of Student Services sub-
mitted for information a communication, dated 17 July 1970, received from Mr.
A. C. Loney, President of the Crystal Beach Community Association, inviting
the Chairman of the Board and the Director of Education to attend a meeting of
the Community Association of Nepean Township to be held in the Township Hall
on 17 September 1970.
Messrs . C. D. Arthur and S . J . Berry advised that they would be attend-
ing the meeting. Noted.
7. Accommodation for Teachers Federation of Carleton at 60 Tiverton
Drive
The Committee had before it for information a report from the
Appendix, page 378
s COMMUNITY PROGRAMS •
REPORT NO. 7 8 September 1970
( -
Director of Education with reference to requests from the Teachers ' Federation
of Carleton for the use of school mail runs to distribute some of their com-
munication, space for file storage and the possibility, at some future date, of
renting space for a permanent Federation office.
It was noted that these requests have been discussed by staff and
that the.Federation have been advised that its mail would be processed in
regular mail runs from the Administration Building, that file storage space
would be provided in a suitable location at 60 Tiverton Drive, and that their
request for office accommodation, if any, must come through the Director
and subsequently to Board for ratification. doted.
8. Ontario Association of Education Officials' Conference
The Director of Education submitted for information a report advising
of the second annual conference of the Ontario Association of Education Officials
Conference to be held at the Skyline Hotel in Ottawa from November 4 to 7, 1970.
The four Ottawa/Carleton Boards are hosts for this event. Mr. S. S. Katz, Area
Superintendent (Central), 1011 represent the Board on the Conference Committee
to deal with local organization. Noted. .
9. Use of School Facilities - March Township Department of Parks
and Recreation
•
At the request of Trustee Clarke, your Committee had before it for
information a report from the Director of Education and Superintendent of Finance
and Administration concerning the use of school facilities at March Central
School , Stephen Leacock School , and W. Erksine Johnston School , by March Town-
ship Department of Parks and Recreation for the purpose of summer day camp
programs. Trustee Clarke acknowledged that the report provided the information
requestad.
NEW BUSINESS
10. Invitation for Members of the Board
The Committee noted a memorandum from the Director of Education
inviting all Members of the Board to a dinner meeting at Confederation High
School on Wednesday, 16 September 1970, at 6:15 p.m., given on their behalf
to three hundred elementary and secondary teachers in the Carleton system.
The Superintendent of Program Development requested that members wishing to
attend advise him as soon as possible.
Appendix, page 379
kKev1seu) •
4 COMMUNITY PROGRAMS .
REPORT NO. 7 8 September 1970
11 . Arbitrators ' Report
Trustee Arthur advised that the Arbitrators report had been received
and distributed in advance to give members of the Board a chance to study the
confidential report before the next Board meeting at which time the Chairman
will have various comments regarding the Board's position. Noted.
12. Director's Report - School Opening
The Director of Education presented a verbal report on the opening of
the schools in the Carleton system. He advised that the approximate "opening
day" enrolment figure was 30,500 pupils of which 9,100 were secondary students
and 21 ,390 were elementary school students, making it only 250 short (1%) of
the enrolment estimate made last April 1970. He stressed that these figures
could be somewhat inaccurate as they were based on reports submitted by school
staff under the pressure of the first day of the school year.
The Director noted that, despite the two shifts, Gloucester High
School had a smooth and successful opening.
Another area of interest was the academic wing at the Earl of March
Secondary School that opened in time to house students from the Bells Corners
Middle School and Earl of March Secondary School . The Chairman of the Committee
requested that the Committee give a vote of confidence to the maintenance people
on the splendid job they did in completing the work which was left unfinished
by the contractor in order that the academic wing be ready for students on open-
ing day. The Chairman of the meeting expressed dissatisfaction with the lack of
co-operation by the contractor in the last few critical days before school
opening.
The meeting adjourned at 11 :10 p.m.
Respectfully submitted
T. C. Clarke,
CHAIRMAN OF COMMITTEE
Received by the Board, 14 September 1970
Board Minute No. 268-70
Recommendation adopted.
Appendix, page 380
THE CARLETON BOARD OF EDUCATION
REPORT, TENDER OPENING COMMITTEE
BELLS CORNERS MIDDLE SCHOOL
Thursday, 10 September 1970
To the Board of Education:
Tenders for the Bells Corners Middle School were opened in
public at 3:00 p.m. this afternoon. with Trustee C. D. Arthur, Trustee
J. A. Harris , Mr. H. Stutz, architect, Mr. S. J. Berry, Director of Education,
Mr. R. E. Ingall , Area Superintendent (West) , Mr. T. D. Moore, Superintendent
of Finance &Administration, Mr. G. P. Convey, Controller of Maintenance
and Operations and Mrs. P . A. Perrault, Secretary to the Assistant Secretary
to the Board were in attendance. Representatives of bidding companies were
also present. Tenders were opened in the Board Room, 4 Thorncliff Place.
The following is a summary of the bids received:
Company Amount Time
Uni-Form Builders Ltd. $1 ,189,760 305 cal . days
M. J. Lafortune Construction 1 ,226,500 300 cal . days
M. Sullivan Construction 1 ,183,000 360 cal . days
Doran Construction (1968) Ltd. 1 ,222,000 365 cal . days
V. K. Mason Construction Ltd. 1 ,223,000 330 cal . days
Admiral Engineering & 1 ,242,000 350 cal. days
Construction Ltd.
The architect has reviewed the bids, and_ the following recommendation
is submitted for Board consideration:
a) THAT the'Board award the contract for the construction of the
(Bells Corners Middle School ) D. Aubrey Moodie Intermediate School
to M. Sullivan & Son Limited. , lowest tenderer, in the amount
of $1 ,183,000, subject to approval by the Department of Education
and Ontario Municipal Board; and
b) THAT the Board authorize staff to submit applications to the
Department of Education and the Ontario Municipal Board
immediately for the issuance of debentures in the amount of
$1 ,386,155 for a term of twenty years to finance the cost
of the project, as- listed below, and undertake to borrow the
necessary funds fom the Ontario Education Capital Aid
Corporation: '
Appendix, page 381
t -
Contract $1 ,183,000
•
Architect's Fee (6.5%) 76,395
Site Development 25,000
Furnishings & Equipment 109,450
Contingencies 28,660
$1 ,422,505
Less 3% Sales Tax Refund 36,350
$1 ,386,155
J. A. Harris,
TRUSTEE, USERS' COMMITTEE
Received by the Board, 14 September 1970
Recommendation adopted.
Board Minute No. 276-70
—410
Appendix, page 382
THE CARLETON BOARD OF EDUCATION
REPORT NO. 21
COMMITTEE OF THE WHOLE
Monday, 14 September 1970
To the Board of Education:
A meeting of the above-named Committee was held this evening in
the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 7:45 p.m. , with Trustee V. Barsona in the Chair.
Also present: Trustees Arthur, Clarke, Dakin, Drew,
Harkness, Harris, Hicks, Hogan, James,
Macdonald, McIntosh, Moore, Reitz and
Wilson.
Not present: Trustees Handleman, Lemieux and Nutter.
Staff present: S. J . Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
S. S. Katz, Area Superintendent (Central )
R. E. Ingall , Area Superintendent (West)
G. P. Convey, Controller of Maintenance and Operations
R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
P. A. Perrault, Secretariat
1 . Agreement with Secondary School Teachers
•
Your Committee had before it for consideration the final draft of the
Agreement with the Board 's secondary school teachers, for the period 1 September
1970 to 31 August-1971 , which was presented by the Board 's Salary Negotiating
Committee.
Following considerable discussion it was agreed, on motion by
Trustee Arthur, to refer the proposed Agreement back to the Salary
Negotiating Committee for further discussions with the teachers'
representatives on two matters, viz, signatories and assistant headships .
The Committee rose at 8:30 p.m. to permit the Board to meet in open
• session to consider the public Agenda. On motion by Trustee Barsona, seconded
by Trustee McIntosh, the Board again resolved itself into Committee of the Whole
following the public meeting (at 10:50 p.m. ) , to deal with the balance of the
private agenda. The following Trustees were in attendance for the second session:
Arthur, Barsona (in the Chair) , Clarke, Dakin, Drew, Harris, Hicks, McIntosh,
�. Moore, Reitz and Wilson.
Appendix, page 383
•
, COMMITTEE OF THE WHOLE
REPORT NO. 21 14 September 1970
Report No. 2, Finance Review Committee
The Committee of the Whole considered Report No. 2 of the Finance
Review Committee, which was presented by Trustee Harris, Chairman.
On motion by Trustee Harris, it is recommended as follows:
a) THAT the Board receive Report No. 2 Finance Review
Committee, dated 10 September 1970 (Appendix, Pages 391 - 397) .
b) THAT in accordance with a recommendation in the above
Report, the Board adopt the following policy with
respect to tax requisitions:
"If The Carleton Board of Education is unable to
bring down a formal Budget before March 31st of any
year, a formal motion will be passed by the Board
requesting the first quarter tax levy payment from
each municipality, as required under the provisions
of Section 88, subsection 1 (c) of The Secondary
Schools and Boards of Education Act, on the basis
of 25 per cent of the previous year's tax requisition", and
c) THAT all Carleton Area Municipalities be advised of
this policy as soon as possible, to give them notice
of the Board's intent.
2. Proposed Site of French Language Secondary School
The Committee of the Whole reviewed with staff estimated acquisition
costs for the proposed site of the new French Language 'Secondary School , and
also a recommendation which was presented by the Planning and Operations
Committee in this respect (Planning and Operations Committee Report No. 13,
31 August 1970, item 19) .
It is recommended, on motion by Trustee Arthur, THAT the Board 's
staff be authorized to obtain an appraisal on Parcel B of the proposed French
Language Secondary School site, at an approximate cost of $500.00 , and report
back thereon to the Board.
3. Survey of Secondary School Preferences, Fitzroy and
Torbolton Townships
The Committee of the Whole had before it for information a report
submitted by the Director of Education and the Superintendent of Student Services
concerning a recent survey undertaken in Fitzroy and Torbolton Townships . The
survey was undertaken in order to obtain the opinion of local residents in
y, determining the northern boundary of the area to be served by the new Earl of
March Secondary School .
Appendix, page 384
• • COMMITTEE OF THE WHOLE
REPORT NO. 21 14 September 1970
It was noted that 1252 questionnaires were distributed to all
residents in the Townships, and that 285, or 23%, were returned. The survey
indicated a 23.1% preference for Carleton, and 76.9% for Renfrew. By
individual township, Fitzroy had only 11 .5% preference for Carleton, while
the preference for Carleton in Torbolton was just over 50%.
A staff proposal with respect to this particular issue will be
presented to the Board at a later date, as part of a larger attendance area
package. Noted.
4. Purchase of School Site on Loyola 'Avenue
Your Committee recommends, on motion by Trustee McIntosh based on
a report submitted by the Director of Education and the Planning Officer, as
follows:
a) THAT the Board's solicitor be authorized to draft an
agreement of purchase and sale with respect to Block M,
Registered Plan 830, Beacon Hill , Township of Gloucester,
consisting of approximately 5.19 acres, based on the terms
set forth in a letter dated 1 September 1970 received from
Campeau Corporation, Mr. J. C Paradis:
b) THAT staff be authorized to submit Form G60 (Application
for Allocation Approval ) to the Department of Education;
and
c) THAT staff be authorized to conclude the purchase of this
site for elementary school purposes at a price of
$72,800.00.
Staff Changes
Your Committee recommends, on motion by Trustee Moore based on a
number of staff reports, THAT the Board accept the following staff changes:
ACADEMIC
Rescissions
THAT the following appointments be rescinded, effective September
1st, 1970:
Mrs . Claire Sauriol Henry Munro Public School
Mrs . Mary Green Merivale Public School
•
Appendix, page 385
COMMITTEE OF THE WHOLE
REPORT NO. 21 14 September 1970
Staff Changes
Appointments
THAT the following appointments be approved, effective September
1st, 1970, at the annual salaries as indicated:
Aubin, .Mrs . Brenda A. Robert Hopkins P.S. $ 6,850
Bierre, Mrs . Monique Henry Munro P.S. $ 12,000
(Replacement for Mrs . Sauriol )
Johnson, Mrs. Helen Knoxdale P.S . $ 5,750
(Replacement for Mr. Smith)
Johnston, Mrs . Betty Greely P .S. (2 days p.w.)$ 3,470
(Partial replacement for Mrs . Smith)
Lugg, Mrs . Agnes N. Robert Hopkins P.S. $ 7,250
Scharfe, Miss Sandra Kars P.S. (3 days p.w.) $ 3,210.
(Partial replacement for Mrs . Smith)
Smith, Mrs . Glenda Roland Michener P.S . $ 6,250
(Returning from maternity leave)
Umansky, Miss Nedda Bell 's Corners P.S. $ 5,950
(Replacement for Mr. Gagnon) -
AUDIO-VISUAL-LAB TECHNICIANS
THAT the following appointments of Audio-Visual Lab Technicians
be approved, effective as soon as possible, at the annual salaries indicated:
Boyd, Allan South Carleton High School $4,800.00
Haw, R. D. Earl of March Secondary S . $5,700.00
Rosentreter, R. Sir Robert Borden H.S. $4,800.00
ADMINISTRATION AND SCHOOL OFFICE STAFF
Appointments
THAT the following appointments be approved, effective on the dates
and at the salaries indicated:
a) Mrs . Lois M. Baker, Clerk Typist I, Special
Services, 1 September 1970, $4,080.00. (New
position, approved by Board, 8 June 1970,
Minute No. 174, )
b) Mrs . Shirley Armstrong, Clerk Typist I ,
Consultants ' Offices, 1 September 1970,
$3,840.00. (New position approved by Board, •
7 April 1970, Report No. 8, Committee of
the Whole, item 2. )
c) Miss Pamela Watkins, Clerk Typist I , Accounting
Department, 21 September 1970, $3,948.00.
(replacement)
Appendix, page 386
( COMMITTEE OF THE WHOLE
REPORT NO. 21 14. . September 1970
Appointments
d) Miss Florence Forsythe, Clerk Typist I, Osgoode
. High School , effective 15 September 1970, at an
annual salary of $4,080.00 (replacement)
e) Mrs . Mildred Greger, Clerk Typist I, Earl of
March High School , effective 8 September 1970, '
at an annual salary of $3,840.00 (new position)
f) Mrs. Frances Strub, Clerk Typist I, South Carleton
High School , effective 8 September 1970, at an
annual salary of $3,840.00 (replacement)
g) Mrs . Delores J . Sylvester, Clerk Typist I,
Gloucester High School , effective 4 September 1970,
at an annual salary of $4,306.00 (replacement)
h) Mrs . Bette-Jean Driscoll , part-time Clerk Typist I,
(10 months) Bell High School , effective 31 August
1970, at a salary of $2,040.00 per annum.
(replacement)
Transfers and Promotions
THAT the following transfers and promotions to be approved, effective
on the dates and at the salaries indicated:
a) Mrs. Eleanor MacDonald from Clerk Typist I ,
Transportation, to Secretary I, Supply Officer.
Effective 14 September 1970, at a salary of
$4,066.00 per annum. (replacement)
b) Mrs. Nancy Fulford from Reproduction Clerk to
Clerk Typist I , Transportation, effective
8 September 1970, at a salary of $3,972.00
per annum. (replacement)
c) Mrs . Jean Sloan from Clerk Typist I, Purchasing
Department, to Secretary I to the Administrative
Assistant to the Superintendent of Academic Personnel ,
effective 21 September 1970, at a salary of $4,066.00
per annum. (New position approved by the Board,
7 April 1970, Report No. 8, Committee of the Whole,
item 2.)
d) Mrs . Katherine Coons, from Secretary I, Operations
Department, to Secretary I , Consultants ' Offices, effective
14 September 1970, at existing salary rate. (New position
approved by the Board, 7 April 1970, Report No. 8, Committee
of the Whole, item 2. )
COMMITTEE OF THE WHOLE
REPORT NO. 21 14 September 1970
e) Mrs . June Leafloor from Clerk Typist I , Accounting
Department, to Clerk Typist I., Special Services,
effective 8 September' 1970, at existing salary rate.
(new position approved by the Board, 7 April 1970,
Report No. 8, Committee of the Whole, item 2.)
f) Miss Marie Desjardins, Gloucester High School , from
Clerk Typist I , to Secretary I , effective 15 August
1970, at an annual salary of $3,510.00. (replacement)
Resignations
THAT the following resignations be accepted, effective on the dates
indicated:
a) Mrs . B. Larocque, Secretary to the Superintendent
of Program Development, effective 25 September 1970.
b) Mrs. Linda Jones, Clerk Typist II , Board Secretariat,
effective 11 September 1970.
c) Mrs . Jean Warburton, Machine Operator, Accounting
Department, Effective 25 September 1970.
d) Mrs. Norma Cummings, Clerk Typist I , South Carleton
High School , effective 11 September 1970.
( e) Miss Sally Dallaire, Clerk Typist I , Osgoode High
School , effective 28 August 1970.
f) Mrs . Yvonne Craig, Senior Secretary, Gloucester.
High School , effective 30 October 1970.
CUSTODIAL STAFF
Appointments
THAT the Board approve the following appointments of Custodial Staff,
effective on the dates and at the annual salaries indicated:
(1 ) Mr. W. Baskin, Custodian, Earl of March Secondary
School , $4,700.00, effective 24 August 1970. (new
hiring for an approved position) .
(2) Mr. Ronald Clost, Custodian, Earl of March Secondary
School , $4,700.00, effective 31 August 1970. (new
hiring for an approved position) .
• (3) Mr. N. Deavy, Custodian, Gloucester High School ,
$4,700.00, effective 31 August 1970. (replacing
Mr. T. Halley) .
•
(4) Mrs . Eileen M. MacKenzie, Custodian, Gloucester High
School , $3,950.00, effective 8 September 1970. (new
hiring for an approved position) .
Appendix, page 388
COMMITTEE OF THE WHOLE
REPORT NO. 21 14 September 1970
(5) Mr. R. Ellis, Custodian, Earl of March Secondary
School , $4,700.00, effective 24 August 1970.
(new hiring for an approved position) .
(6) Mr. E.L. Findlay, Custodian, Earl of March Secondary
School , $4,700.00, effective 1 September 1970. (new
• hiring for an approved position) .
(7) Mr. T. Halkai , Custodian, Stephen Leacock Public
School , $4,700.00, effective 8 September 1970.
(replacing Mrs . Crawford, resigned) .
(8) Mr. L. Katona, Custodian, Sir Robert Borden High
School., $4,700.00, effective 24 August 1970.
(new hiring for an approved position) .
(9) Mr. Gaston Lagimoniere, Custodian, Gloucester High
School , $4,700.00, effective 17 August 1970. (new
hiring for an approved position) .
(10) Mr. R. Lecuyer, Custodian, Earl of March Secondary
School , $4,700.00, effective 24 August 1970. (new
hiring for an approved position) .
(11 ) Mr. R. Lefebvre, Custodian, Gloucester High School ,
$4,700.00, effective 24 August 1970. Mr. Lefebvre
is replacing Mr. Persi who has been off work since
April 1970 due to ill health .
(12) Mr. D.V. McCarthy, Custodian, Earl of March Secondary
School , $4,700.00, effective 31 August 1970. (new
hiring for an approved position) .
(13) Mr. W. McCormick, Custodian, South Carleton High
School , $4,700.00, effective 31 August 1970.
(replacement) .
(14) Mr. Waclaw Motyka, Custodian, Earl of March Secondary
School , $4,700.00, effective 24 August 1970. (new
hiring for an approved position) .
(14a) Patterson, N. , as Assistant Chief Custodian, Earl of
March Secondary School , $5,650.00, effective
immediately.
(14b) Radke, G. , Acting Assistant Chief Custodian, Colonel By
Secondary School , $6,150.00 (including $200.00
responsibility allowance) , for the duration of the
1970-71 school year only.
Appendix, page 389
•
COMMITTEE OF THE WHOLE
REPORT NO. 21 14 September 1970
•
(15) Mr. A. R. Regimbald, Custodian, Stittsville Public
School , $4,700.00, effective 31 August 1970.
(replacement)
(16) Mrs . S. Schaefer, Custodian, Earl of March Secondary
School , $3,500.00, effective 24 August 1970. (new
hiring for an approved position)
(17) Mr. R. W. Stone, Custodian, Bell 's Corners Public
School , $4,700.00, effective 24 August 1970.
(replacement)
(18) Mr. K. J . Tourangeau, Custodian, Glen Cairn Public
School , $4,700.00, effective 8 September 1970.
(replacing Mr. D. Prest)
Resignations
THAT the Board accept the following Custodial Staff resignations,
effective on the dates indicated:
Mr. H. Young, Custodian, Meadowlands Public
School , effective 5 September 1970.
Mr. J . Tittley, Custodian, Gloucester High School ,
effective 1 August 1970.
Terminations
THAT the Board accept the following terminations of. Custodial Staff
effective on the dates indicated:
Mr. D. Prest, Custodian, Glen Cairn Public
School effective 28 August 1970.
Mr. T. Halley, Custodian, Gloucester High
School , effective 30 September 1970, due to
ill health.
The meeting adjourned at 11 :55 p.m. .
Respectfully submitted,
V. Barsona,
CHAIRMAN OF COMMITTEE
Adopted by Board, 14 September 1970
Minute No. 284-70 Appendix, page 390
•
•
• CARLETON BOARD OF EDUCATION
STANDING FINANCE REVIEW COMMITTEE
REPORT NO . 2
The Finance Review Committee met on August 18th
and August 24th to review the Statement of Revenue and Ex-
penditure for the six-month period ending June 30th , 1970 ,
and to review the current revenue position of the Board .
The following schedules 'are enclosed for the in-
formation of the Trustees :
* Schedule 1 - Statement of Revenue and Expenditures for the
six-month period ending June 30 , 1970 .
Schedule 2 - Explanatory notes on certain areas of ex-
penditures where levels of expenditure are
significantly above or below 50-60% of total
budgeted expenditure .
** Schedule 3 - Estimated proJection to December 31st , 1970 ,
of areas of Expenditure and Revenue that may
result in under expenditures and over expend-
('� _ ' itures as compared with the original budgetary
provisions .
Schedule 4 - Schedule of Grant Receipts , Tax Receipts and
Outstanding Loan position for 1969 and 1970 . •
The Finance Review Committee has examined the Finan-
cial Statements to June 30th (Schedule 1) and has asked for
further explanation of various accounts (refer to notes to
Financial Statements - Schedule 2) . The Committee wishes to
bring to the -attention of the Board at this time those areas
of expenditure and revenue that (a) will greatly exceed
budgetary provisions and could result in a deficit or under-
levy and (b) those areas where revenues are expected to be
in excess of budgetary provisions , with a resultant partial
offset to the projected over expenditure of (a) . See Schedule 3 .
It should also be pointed out to the Board that
1970 Grants have not been recalculated at this time and will
be forthcoming as soon as the September 30th enrolment figures
• are available . As these figures are projections , Schedule
3 has been submitted as a Committee of the Whole item with
the notation that these items are presently being reviewed
by the Committee and will be reported at a meeting of the
Board in October .
* On file in Secretariat '
** Submitted for the information of The Committee of the Whole.
Appendix, page 391
Report No . 2
Page 2
The Committee reviewed the Expenditures to June 30th ,
using a general guideline that approximately 60% of Instruc-
tional Costs should have been expended in this period and 50%
of other normal costs that occur over the whole year . If
levels of expenditure varied significantly from the guidelines ,
the Committee obtained explanations that are enclosed in
Schedule 2 . The Trustees will note that areas referred to
in Schedule 3 have not been commented upon at this time and
as noted above , will be reported on in October .
Schedule 4 is enclosed for the information of the
Trustees . It should be noted that the final payment of 1969
Grants was not received until July 28th, 1970 . As at August
17th , 57 . 87% of the 1970 Elementary Grants had been received
and 50 . 02% of the 1970 Secondary Grants .
All 1970 Tax Levy requirements to June 30th have
been received except for $40 , 032 from Fitzroy Township and
$47 , 386 from Torbolton Township . The next instalment on
tax levies is due from the municipalities on September 30th .
Trailer Park Fees
Regarding Trailer Park Fees, the Committee has re-
__ ceived an opinion from the Board ' s solicitor with respect
to these Fees which states , in part ,
" . . trailer park fees should be considered as
revenue over and above the particular tax
requisition . . "
This opinion was sought because of the claim by some muni-
cipalities that trailer park fees could be used to meet the
tax requisition of the Board , not as a payment over and above
the requisition . On the basis of the solicitor ' s advice staff
have been requested to write to the municipalities and bring
this information to the attention of the various Councils .
Tax Demands .
The Committee reviewed the situation that the Board
experienced this year with respect to making a formal tax
demand on municipalities on or before March 31st . The Com-
mittee recommends the following policy for consideration by
the Board :
Appendix, page 392
Report No . 2
Page 3
THAT , if the Carleton Board of Education is unable
to bring down a formal Budget before March 31st of
any year , that a formal motion be passed by the
Board requesting the first quarter tax levy payment
from each municipality , as required under the pro-
visions of Sec . 88 (1-c) of the Secondary Schools
& Boards of Education Act , on the basis of 25% of
the previous year ' s tax requisition .
It is further recommended' that if accepted , this
policy should be forwarded to each municipality as soon as
possible , to give notice of the Board ' s intent .
Respectfully submitted ,
FINANCE REVIEW COMMITTEE
Mrs . J .A. Harris , Chairman
Mr . P . G. Nutter
Mr . B . A. Reitz
Mr . C . D . Arthur
10 September 1970
•
Received by Committee of the Whole, 14 September 1970
Report No. 21 , item 2. Recommendation 'on tax demands
adopted. Committee of the Whole report adopted by
Board, 14 September 1970. Minute No. 284-70
Appendix, page 393
CARLETON BOARD OF EDUCATION
FINANCE REVIEW COMMITTEE REPORT NO . 2 - SCHEDULE No . 2
•
EXPLANATORY NOTES TO STATEMENT OF EXPENDITURE
& REVENUE FOR SIX-MONTH PERIOD ENDING JUNE 30/70
Note 1 (BA 4) - Expenditure for six months equal to
40% of Budget . Additional staff hired
during the second half of the year has
been budgeted for this period .
Note 2 (BA 17) - Repairs to equipment on a contract basis
were completed in the first half of the
year . Expenditures to date are in line
with budgeted provisions .
Note 3 (BA 21) - The ordering of replacement items with-
(I 28 , 29) held until late summer .
(PO 22)
Note 4 (BA 22) - The greater portion' of recruitment of Bus-
iness Administration Staff was carried
out between January and June , 1970 .
Note 5 (BA 23) - All Capital requests were reviewed during
(I 31-34) May and June . Orders were placed for
(ES 14 , 16 , 18) these items for delivery in August-October .
(A 13)
(PO 23)
(PM 18)
Note 6 (BA 28) - Variance between Budget and Expended
(PO 29) amounts for insurance is a result of
(PM 23) distribution formula used at budget
(T 18) projection and later review. In total ,
the insurance costs equal the budgetary
provision.
Note 7 (I 16) - Expenditures made in July for teacher
visits in June . Dinner for new teachers
scheduled for September 16th .
Note 8 (I 17) - No requests received for student aid
to date .
• Appendix, page 394
•
Schedule 2
Page 2
Note 9 (I 19 , 20 , 23 , 25) - Orders placed by purchasing for
(ES 9 , 10 , 11 , 12) these categories during period June-
September for September-October
delivery .
Note 10 (I 42) - Special programs scheduled for the
Fall , 1970 : Computer Assisted
Instruction $1 , 000 ; Science Experi-
ment K-6 $600 .
Note 11 (ES 25) - The balance in this account allocated
to Salaries (ES-1) as per Board , 8th
June/70 , p . 147 , 148) . A revised
schedule will be made in the next
statement .
Note 12 (PO 4) - Expenditures budgeted for summer
holiday period .
Note 13 (PO 31) - Expenditures. made during July and
August in this account .
Note 14 (PO 12) - Majority of landscaping expenditures
scheduled in July and August .
Note 15 (PO 16 & 19) - The Committee has reviewed with staff the
possibility of establishing a formula to
distribute the monthly charges for Light .
However, due to the fact that some schools
are wholly or partially on electric heat-
ing and that Portables are also electrical]
heated , it is not possible to develop a
meaningful formula . Also , the Board is
serviced by several Hydro Commissions with
different rates .
The Committee therefore has reviewed the
total budget for Light and Heat . Heavy
expenditure of these items occur in the
early months of the year . Based on the
experience in the latter months of 1969
and with provision for increased facilities
the present budget provision appears to be
sufficient to meet estimated expenditures .
Note 16 (PM 4) - Includes expenditures that should be
classified as Technical and Specialized .
To be corrected in next statement .
Appendix, page 3Q5
Schedule 2
Page 3 .
Note 17 (PM 14 , 15) - The majority of maintenance work is
scheduled during the. period mid-
June to mid-September . Refer to
Planning & Operations meeting ,
August 31/70 , Appendix p . 366 .
Note 18 (T 7) - To cover cost of advertising
of Bus Routes , placed in area papers
the first week in September .
•
•
•
•
Appendix, page 396
•
A R L O N BOARD O F E T *J C A T I O N
III ie , ,
FINANCE REVIEW COMMITTEE REPORT #2 -
CASH FLOW - REVENUE FUND 1969 CASH FLOW - REVENUE FUND 1970
(Leg . Grants ; Tax Receipts ; Loans 0/S) (Leg . Grants ; Tax Receipts ; Loans 0/S )
General . Bank General . Bank
Legislative Tax Loans Legislative ' Tax Loans
1969 Grants Receipts 0/S 1970 Grants Receipts 0/S
JANUARY --- - --- --- --- --- 3 , 125 , 000
FEBRUARY --- --- 1 , 200 , 000 , --- --- 5 , 150 , 000
'.`.ARCH 650, 637 .--- 1 , 200, 000 1 , 665 , 000 472 , 000 3 , 500 , 000
APRIL 1 , 088, 000 --- 650 , 000,. 1 , 250 , 000 435 , 153 3 , 750 , 000
'.1AY 1 , 939 , 000 --- 900 , 000 1 , 130 ,000 1 , 782 , 155 2 , 200 , 000
JUNE 1 , 198 , 000 --- 1 , 900 , 000 1 , 255 , 000 • 2 , 386 , 390 . 3 , 000 , 000
JULY 421 , 000 --- 4 , 900 , 000 1 , 695, 000 524 , 513 500 , 000
AUGUST • --= --- 4, 900, 000 1 , 650 , 000 25 , 745 ---
SEPTE:•IBER .687 , 000 . 3 , 334 , 219 3 ,350, 000 .
OCTOBER .891 , 700 850 , 000 3 , 100 , 000
'N;OVEMBER . 300, 000 2 , 404 , 515 3 , 250, 000
DECE:1BER 390 , 000 3 , 634 , 402 2 , 150 , 000
1970 (re 1969) 0/S 31 Aug . 1970 7 , 354 , 280 6 , 064 , 848
> JANUARY --- 406 , 593
J
FEBRUARY ---
YARCH 2, 000 , 000 .
APRT_L --- .
J
MAY 600 , 000
5
co JUKE 218, 500
JULY ' 1 , 274 , 700
G
0/S 31 Aug . 1970 Nil Nil
Total interest' on 1969 Bank Loan 289 , 245 Total interest on Bank Loan to 31 Aug . 70 154 , 869
Total 1969 Budget provisio-n 25 , 000 Total 1970 Budget provision 50 , 000
1
THE CARLETON BOARD OF EDUCATION
REPORT NO. 9
i
EDUCATIONAL POLICIES
COMMITTEE
Monday, 21 September 1970
To the Chairman and Members
of the Board of Education:
A meeting of the Educational Policies Committee was held this
evening in the Board Room, Administration Building, 4 Thorncliff Place,
Ottawa 6, commencing at 8:05 p.m., with Trustee Louise McIntosh in the
Chair.
Also present: Trustees Arthur, Barsona, Drew, Dakin,
Handleman, Harris, Hicks, Hogan, James,
Lemieux, Macdonald, Moore, Nutter (10:30 p.m. ),
Reitz and Wilson.
Not present: Trustees Clarke and Harkness .
Staff present: S. J . Berry, Director of Education
J . C. Gardner, Superintendent of Academic Personnel
T....D. Moore, Superintendent of Finance and Administrati
R. E. Ingall , Area Superintendent (West)
D. D. Andress, Planning Officer
P . A. Laverance, Assistant Secretary
Computer Aided Instruction
Your Committee met with Mr. W. C. Brown, Head of the Information Science
Section of the National Research Council 's Radio and Electrical Engineering
Division, to discuss the work of the Council in the area of computer-aided-
instruction. In this regard, the Committee had before it the following information:
a) "Computer-Aided Learning - Ordinateur et Education"
(reprinted from the April 1970 edition of Science
Dimension) ;
b) _A portion of a computer program which was prepared
for experimental use in the National Research
Council project. The sheets included answers
• typed by the students as well as questions and other
information printed out by the computer.
Mr. Brown explained that the, National Reaeach Council is now in the
second phase of a long-range -program of research, development and evaluation
in the field of computer-aided learning systems, using as its main tool the
new PDP-10 time-sharing computer designed by Digital Equipment of Canada Limited .
Appendix, page 397
EDUCATIONAL POLICIES COMMITTEE •
REPORT NO. 9 21 September 1970
The computer forms a centralized research facility used jointly by National
Research Council , education bodies, other research institutions and government
departments to develop and assess methods by which computers can be used to aid
learning. The preparation and presentation of course material stored in the
centralized computer in either French or English will be possible through remote
terminals connected to the National Research Council facilities through
conventional communication channels . This means that courses and techniques
developed by one of the participating groups can be made available immediately
to all other co-operating agencies .
The National Research Council program is concerned with the problems
involved in the application of the digital computer as an aid to teaching. It
will include the assessment and subsequent development where necessary of input
and output equipment, information storage and retrieval methods and the systems
programming required to make computer-aided learning systems effective at all
educational levels. The overall objectives of the research are to provide
impartial assistance nationally in the evolution and evaluation of computer-
aided learning systems and to increase educational productivity through the
introduction of an acceptable Canadian system.
Mr. Brown went on to list some of the advantages which can be obtained
from a computer-aided learning system:
a) The student can progress at his own speed through the
program. Challenges can be provided for the gifted;
the curriculum of the superior student can be enriched;
and the slower learner can be provided with more and
• repetitious instruction.
b) The disadvantaged and those confined through illness
could be given special facilities to assist them.
c) With a system of continuous checks in progress, a
student could go home each evening knowing just where
he stands .
d) With teachers released from a great deal of routine
instruction, they can give more time to small group
discussions and individual tutorials, thus improving
their productivity.
f) Instant information retrieval will be possible by
students at their desk, with continuously up-dated
information. Unlike books, which are often out of
date within a fewyears of publication, electronic data
banks can be up-graded day by day.
With the use of slides and a short film, Mr. Brown illustrated the work
being undertaken by National Research Council . He emphasized that National
Research Council is not in the business of producing curriculum, which must come
Appendix, page 398
EDUCATIONAL POLICIES COMMITTEE
REPORT NO. 9 21 September 1970
from participating educational agencies, but provides the technical competence
to adapt these programs for use on computers, along with the development of
required hardware and programming. He went on to describe some of the hardware
which is now being developed for future use in computer-aided learning.
Following his presentation, Mr. Brown answered a number of questions
put by the Trustees on various aspects of this subject. The range of questions
was wide, and included the following:
When will computer-aided learning systems become available and inevitable?
Largely dependent on how budgets are prepared.
Some hardware is here now, and sophisticated
systems will be available within the next
five years . Probably in ten years there will
be some impact from such systems, and a much
larger impact within fifteen years .
What effect will computer systems, and E.T.V. have on school staffing?
The systems are not designed to replace teachers,
but to improve their efficiency, and the quality
of instruction. Computers could not take over
all tasks, but relieve teachers of more tedious,
routine tasks . With large scale introducation of
such aids, possibly the rate of staff increase
in relation to student body would decrease. Also,
students learning more and faster, would be in
school plant less . Tests in the U.S.A. show that
these developments can improve learning achievement
by 15% or more, thus increasing efficiency.
What effect will computer systems and E.T.U. have on school buildings?
National Research Council has set up an Associate
Committee on Instructional Technology with the
object of providing guidelines for research and
development in that field. This committee will
provide a forum for discussion of such problems .
Students will still require a place to go, and
likely the only required changes will be electronic,
wiring, and some student grouping (e.g. more
small group sessions and fewer 35-student lectures) .
E.T.V. itself is seen as an intermediate step in
bringing information to students quickly, although
• in contrast to individualized computer-aided
systems, E.T.U. is for the mass audience. However,
programs which have been developed for E.T.V. will
be ideally suited for use on computer systems .
What would be the cost of installing computer-aided systems?
Our initial studies to determine potential cost/benefit
figures suggest that an average commitment of about 6%
of the annual budget should be channeled into such systems
if the assumed growth rate is to be achieved.
Appendix, page 399
EDUACATIONAL POLICIES COMMITTEE
REPORT NO. 9 21 September 1970
On behalf of the Committee, the Chairman expressed appreciation
to Mr. Brown for his interesting presentation.
2. List of Topics for Future Meetings
Your Committee noted the following list of topics for future meetings
of this Committee in 1970, prepared by the Superintendent of Program Development:
October - Learning Materials Centres - Library Standards
- Role of P & D Unit
- Final Committee Report: Reporting to Parents
November - Interim Committee Report: Paraprofessionals
- Final Committee Report: Kindergarten Entry
- Instructional Media Centre - Film Library
December - Pupil-teacher Ratio
- Special Education in Carleton
- Guidance Services
- Student Services Progress Report
The following topics are also being considered for discussion at
Educational Policies meetings during the next few months:
Driver Training
* Drug Abuse
Extension of the School Year
Extramural Activities - financial support
3. Official Opening, Briargreen Public School
Your Committee noted a report submitted by the Executive Assistant
to the Director of Education, advising that the Official Opening of the
Briargreen Public School will be held at 8:00 p.m. , Tuesday, 6 October 1970,
and that invitations and programs will be sent out in the near future.
4. Agreement with Secondary School Teachers
Pursuant to Report No. 21 , Committee of the Whole, 14 September 1970,
the Educational Policies Committee reviewed with Trustee K. James the further
discussions which have taken place between the Salary Negotiating Committee
and secondary school teachers ' representatives regarding the proposed Agreement
for the 1970-71 year, in particular suggested revisions.
Following these discussions, your Committee accepted the Agreement in
principle, after removing the second paragraph of clause 6:05, dealing with
* A request was made to bring the topic "Drug Abuse" forward to either
the meeting scheduled for October or November. The Chairman agreed
to take this request under advisement.
Appendix, page 400
EDUCATIONAL POLICIES COMMITTEE
REPORT NO.9 2.1 September 1970
assistant headships and with a change in the teachers ' signatories. The Salary
Negotiating Committee will meet again with the teachers ' representatives to
seek their approval of the revised Agreement, and this will be brought to the
Board for formal ratification at its next regular meeting.
5. Liaison with Ottawa Board of Education
Your Committee met in private to discuss with the Chairman of the
Board, Trustee C.D. Arthur, recent discussions which have taken place between
the Chairmen and Directors of the Carleton and Ottawa Boards of Education on
matters of mutual interest, and on the question of continuing liaison between
the two Boards .
Your Cor,iaittee recommends, on motion by Trustee Hogan, as follows:
a) THAT the Board establish a Committee of four Trustees
to liaise with the Ottawa Board of Education on all
matters of mutual interest, including the following:
i) Possibility of a long term agreement between the two Boards on:
(a) Retarded Children Schools
(b) Special Vocational Schools
ii) Common provision of special education facilities for children
with very special or multiple handicaps .
iii) A realignment of the "border" attendance areas for Secondary
School students for mutual advantages .
iv) French Language Secondary School accomodation in Ottawa/Carleton.
v) Media Centre for Ottawa/Carleton.
vi ) Joint operation of data-processing facilities .
vii ) Professional Development of our teachers in co-operation with the
Federations .
viii ) School construction.
ix) Placement Services for Secondary School students .
x) Department of Education long courses .
xi) Bulk purchases .
Appendix, page 401
EDUCATIONAL POLICIES COMMITTEE
REPORT NO. 9 21 September 1970
b) THAT the composition of this Liaison Committee
be as follows:
i) Chairman of the Board
ii) Two permanent members appointed by the Board
• iii ) One Trustee to be selected from meeting to meeting
by the other three permanent members, according to
the items on the Agenda; and
c) THAT Trustees Barsona and Handleman be appointed the
permanent Trustees on this Committee, together with
the Chairman (nominated by Trustees Macdonald and
Harris respectively) .
6. Recommendations of the Royal Commission on Bilingualism and
Biculturalism
As instructed by the Board at its meeting held 17 August 1970 (Board
Minute No. 260) , your Committee had as an item of business on its Agenda the
topic "Recommendations of the Royal Commission on Bilingualism and Biculturalism
Relative to Education in Ottawa-Carleton" . The Committee also had before it a
paper prepared by Trustee Dakin responding to the various recommendations put
forward by the Royal Commission.
It was decided to defer consideration of this item until the next
meeting of the Committee, scheduled for 5 October 1970, at which time it will
be the subject of debate in public.
The meeting adjourned at 11 :30 p.m.
Respectfully submitted,
Louise McIntosh
CHAIRMAN OF COMMITTEE
Appendix,page 402
THE CARLETON BOARD OF EDUCATION
L T - REPORT NO. 3
ADVISORY COMMITTEE ON SCHOOLS
TRAINABLE RETARDED CHILDREN
Tuesday, 29 September 1970
To the Board of Education
• A meeting of the above named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 8:10 p.m. The Chairman of the Committee Trustee P.G. Nutter,
was in the Chair.
Also present: Trustees D. Reitz, D'All , Mr. Y. Loubert.
Trustee V. Barsona was also in attendance.
Not present: Trustee P. Harkness, Mrs. D. Miseferi .
Staff present: I. G. Jones, Superintendent of Student
Services
Col . W. Law, Administrator, Schools for the
Trainable retarded, Ottawa Board of Educatior
P.A. Laverance, Assistant Secretary.
1 . Report No. 2, Advisory Committee on Schools for
�—` Trainable Retarded Children
On motion by Mr. Loubert, Report No. 2 of this Committee, dated
18 June 1970, was confirmed as written. (Received by the Board on
27 July 1970 - Board Minute No. 228.)
2. Three Year Agreement with Ottawa Board of Education
Pursuant to Report No. 1 of this Committee, 16 April 1970, item 2,
and Board Minutes, 11 May 1970, item 131 (b), your Committee discussed with
Col . Law the status of the proposed three year agreement between the Ottawa
and Carleton Boards of Education on the provision of Education for trainable
retarded children. It was pointed out that this agreement is only an interim
measure for both boards while the longer range needs for trainable retarded
children in the entire Ottawa Carleton area can be determined.
It is our understanding that the Ottawa Board of Education has agreed
in principle to this agreement, although we have not as yet received official
confirmation.
Appendix, page 413
•
REPORT NO, 3
29 September 197Q
3. Improved Detection Methods
•
We discussed with the Superintendent of Student Services the likelihood
of increasing the numbers of children from Carleton attending schools for the
trainable retarded, as a result of improved detection methods instituted by the
Board's Special Education team which is now in place . He advised that the,
present enrolment of 76 students could conceivably be increased to about 100
by the end of the current school year. In this connection, we noted the
following statistics:
a) Incidence of Retardation (general guide only) - 30 per 1 ,000 school
age children. 25 of these would be slow learners, 4 trainable
retarded and 1 institutionalized.
b) Ottawa-Carleton Statistics:
Area Trainable Enrolment, Public Enrolment, Separate Total
Retarded School .System School System
OTTAWA 200 50,000 35,000 85,000
CARLETON 76 31 ,000 12,000 43,000
c) Breakdown of Carleton Children by School ,
Age and Language
Brighthope Clifford Bowey Rose Kennedy Total
Full Time English 31 6 5 42
Half time English 8 2 3 13
55
Full time French nil 6 5 11
Half time French nil - nil 8 8
19
* 74
* (now increased to 76)
Looking briefly into the future, it is anticipated that these incidents
ratings will drop given improved birth control methods, detection of fetal
abnormalities and subsequent abortions, and genetic councelling. This reduced
incidents, however, is a long range probability.
Appendix,page 414
REPORT NO. 3 ey beptemoer iyiu
4. Legislative Changes Affecting Enrolments
Col . Law advised that following conversations with Department of
Education officials in Toronto, legislation may be enacted in the near future
to allow mentally retarded children to attend school full time from the age
, of five (5) , instead of the present requirement of 5 - 9 half day, and ten
and over full day. It is likely that this change will not be brought in until
adequate notice has been given to school boards to enable them to provide the
additional accommodation which will be required. This move may also be coupled
with legislation making the attendance of trainable retarded children compulsory.
Col . Law advised that the Ontario Association for the Mentally Retarded recently
, forwarded a resolution to the Joint Committee on Retardation, Education and
Health that attendance be made compulsory.
Mr. Jones pointed out that at the present time, as attendance is not
compulsory, there are likely many trainable retarded children who are being kept
at home by their parents and thus denied the benefits of this special education.
This is likely to be more so in the rural areas where transportation to the
special schools often means that the children would be in transit for considerable
periods each day. At the present time, the only means of knowing where these
children are is information obtained from pediatricians and public health nurses.
We noted that both the Ottawa and Carleton staffs maintain a liaison with the
Ottawa/Carleton Regional Health Unit generally.
5. Correspondence with Neighbouring County Boards
Pursuant to Report NO. 2 of this Committee, 18 June 1970, item 2,
the staff were in communication with neighbouring County Boards of Education to
obtain information on the facilities they have for the trainable retarded and
their locations, and also any significant clusters of these children close to the
Carleton boundaries. In response to these inquiries, the following replies were
received and submitted for information:
a) Renfrew County Board of Education, dated 17 July 1970,
Mr. A.T. Crutcher, Director of Education. Their closest
location is at Burnstown, 12 - 15 miles west of Arnprior.
Present enrolment is 20 and a staff of 2 teachers.
b) Leeds and Grenville County Board of Education, dated
13 July 1970, Mr. D.B. Deakin, Superintendent of Special
Services. They have a school at Brockville and a 2 room
school at Oxford Mills, near Kemptville. The latter school
is close to our southern corner and serves 17 children.
• Many of them are from the Kemptville area, although a few
come from Merrickville and Spencerville.
c) Prescott-Russell County Board of Education, dated 13 July 1970,
Mr. R. Comtois, Superintendent, advising that they operate a
school for the trainable retarded four miles west of Cassleman.
The school is bilingual and can accomodate up to 30 children. Some
Carleton children now attend the school . The Board also operates
a one room portable school at Wendover.
d) Lanark County Board of Education, . dated 10 July 1970, Mr. N.W.
Lever, Director and Secretary, referring our enquiry to their
Mr. D.J. Schoular, Academic Co-ordinator.
Appendix, page 415
•
REPORT NO. 3 29 September 1970 .
Generally, our neighbouring Boards expressed interest in co-operating
with us, but as there are no large concentrations of these children close to
our boundaries, this will likely continue on an individual case basis.
The bulk of the Carleton populace reside in Nepean and Gloucester,
and this is where most of our trainable retarded children are located. Thus
it appears that the major endeavours emanating from your Committee will be
in developing our relations with Ottawa, to provide facilities for trainable
retarded children in the total Ottawa-Carleton region as one unit.
6. Transportation to Nursery Schools for the Mentally Retarded
Your Committee had before it for consideration a communication, dated
9 July 1970, received from Mrs. C.W. Hunting, Orleans, requesting transportation
assistance for her son, Richard, age 5, to attend the Nursery School for the Mental'
Retarded at 250 Somerset Street, East. This school is administered by the Ottawa
and District Association for the Mentally Retarded. In addition to schooling
fees of $15.00 per month, Mrs. Hunting must also pay transportation costs of
$30.00 a month for three days per week. This is a private arrangement.
Mr. Jones advised that as the Board has no legal responsibility for
these children, it cannot pay their transportation costs to what are in effect,
private schools. Col . Law advised that where the Ottawa Board cannot provide
transportation because the children involved do not attend Ottawa schools, the
Board permits its carriers to enter into individual private arrangements with
parents to transport their children, providing this does not interfere with the
carrier's responsibilities to the Board. The average cost for transporting
trainable retarded children is about $2.00 per diem per child.
This question led us into a general discussion on Nursery Schools for
the Mentally Retarded, and admittance requirements to the publicly operated schools
for the trainable retarded. The Nursery Schools are operated without any
provincial grants and are supported through fees and assistance from the United
Appeal . The only way they could receive grants would be if they were operated
by municipalities under the Day Nurseries Act, in which case the grants would be
80% of operating costs (as compared with 50% grants for trainable retarded
schools) . There has been pressure on the part of some of these pre-schools
to obtain some form of provincial assistance.
In the case in point, the child must attend Nursery School even though
he is of legal age to be admitted to the trainable retarded school , because he
cannot meet admittance requirements. Among these requirements is the provision
that the child be toilet trained. (This does not exclude from the schools
children who are subject to occasional "accidents", but those children whose
lack of training indicates that they have not yet reached the stage of mental
development where they could benefit from the programs in the schools.) In
effect then, these private Nursery Schools, operated partly on charitable
donations, are assuming responsibility for children who are of legal age to
enter school but, because of circumstances, cannot do so. Your Committee feels
strongly that these children of taxpayers should be able to receive whatever
free education programs can be offered to them, including free transportation.
Appendix, page 416
REPORT NO. 3 29 September 1970
•
In view of our heavy involvement with Ottawa, we decided not to
take unilateral action in placing a recommendation before our Board in this
matter, but to first meet with the Ottawa Advisory Committee to try to
arrive at some mutual agreement on what steps could be taken. Possibilities
include: paying transportation costs to nursery schools where the child is of
age to enter a school for the trainable retarded but cannot do so because of
admittance requirements; or framing a joint recommendation which could be forwarded
to the provincial Legislature seeking a change in legislation to permit the
Boards to operate kindergartens for these children, or change admittance
requirements.
We will be approaching the Ottawa Committee to discuss this matter
further, with a view to placing some recommendation before both Boards.
Next Meeting
The new Clifford Bowey School for the Trainable Retarded is to have
an official opening at 8:00 p.m. on Wednesday, 28 October 1970, to which members
of your Committee have been invited. Mr. Fisher, Superintendent of Special
Education of the Ontario Department of Education, is to be guest speaker. We
have asked Col . Law to see if members of the Ottawa Committee could join us
for a joint dinner meeting immediately prior to the school opening, together
with Mr. Fisher. Otherwise, we shall try to arrange a joint meeting for
Wednesday, 21 October 1970.
The meeting adjourned at 10:20 p.m.
Respectfully submitted
•
P. G. Nutter.
Appendix, page 417
THE CARLETON BOARD OF EDUCATION
REPORT NO. 10
EDUCATIONAL POLICIES COMMITTEE
Monday, 5 October 1970
The meeting of the Educational Policies Committee was held this day
in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 8:10 p.m., with Chairman of Committee, Trustee Louise McIntosh
in the Chair.
Also present: Trustees Arthur, Barsona, Dakin, Drew,
Handleman, Harris, Hicks, Hogan,
Lemieux, Mcdonald, McIntosh, Moore,
Nutter, Reitz and Wilson.
Not present: Trustees Clarke, Harkness and James.
Staff present: J. C. Gardner, Superintendent of Program
Development
I . G. Jones, Superintendent of Student
Services
W. R. McGillivray, Superintendent of Academi
Personnel
T. D. Moore, Superintendent of Finance and
Administration
R. E. Ingall , Area Superintendent (West)
A. L. Cassidy, Academic Administrator
• D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
The Director of Education joined the meeting briefly at 11 :30 p.m.
1 . Report of the Ottawa/Carleton Committee on 'Drug Abuse
At the request of Trustee Barsona, item 5 on the Agenda, viz, "Report
of the Ottawa/Carleton Committee on Drug Abuse" was brought forward as the first
item for discussion. The Director of Education and the Superintendent of Student
Services submitted a report advising that during the 1969-70 school year, a
number of in-service programs were generated at the local school level on the
question of drug abuse, in response to interest and concern expressed by the
schools. Subsequently staff members from the Ottawa and Carleton Boards of
Education, and Ottawa and Carleton Separate School Boards met with representatives
of the Regional Health Unit and other community agencies to study this question,
and "Report of the Ottawa/Carleton Committee on Drug Abuse" is the result.
It was advised that this report is presently being studied by the
Guidance Heads of the Carleton system and a staff recommendation on it will be
submitted to the Board in the near future.
The report of the Drug Committee was broken down into several areas,
related to teacher education programs, curriculum planning, and .implementation
in the school . It also contains statistics on the incidence of drug use by
the students. It contained several recommendations in these areas, and concluded
with the -following statements: .
Appendix, page 418 -
_;
EDUCATIONAL POLICIES COMMITTEE 5 October 1970
REPORT NO. 10
"On the basis of figures obtained from surveys carried
out in Canadian cities, it is estimated that between
10% and 20% of students at the intermediate and secondary
school levels have used one or more types of drugs for
non-medical purposes. (The estimated figure for alcohol use
by students is approximately 70%) . It is the opinion of
the Committee that these figures indicate the existence of
a social problem for which the community, and particularly
the schools, must seek remedies now. Since prohibition and
legal sanctions have so far proved ineffective, the Committee
sees the need for much greater and more organized efforts in
the area of preventative education.
"A two part program is therefore recommended: .1 ) The
establishment in each intermediate and secondary school of a
nucleus of one or two teachers, 1/3 of whose working time
will be devoted to assisting students, parents, and other
teachers, in dealing with problems which may be directly or
indirectly related to drug use. 2) The establishment of a
Curriculum Planning Committee, which will be charged with
devising a program of information and discussions, to be
introduced into the regular school curriculum beginning in
Grade IV and continuing through Grade XIII . The theme of
this program would be Human Growth and Development and
( information related to drugs would be introduced within this
context."
During the discussion on the report several points were brought out,
including the following:
a) The course of action to combat this situation in the schools
should not merely be an "additive" to the program;
b) the criteria enunciated in the report for teacher selection
should be followed whether or not a drug problem exists;
c) Trustees would wish to see other possible solutions in addition
to those outlined in the report.
The Chairman of the Committee noted that this report was not coming
up for action at this time, and that recommendations from the Carleton staff
would be placed before the Trustees at a subsequent meeting.
Appendix, .page 419
EDUCATIONAL POLICIES COMMITTEE
• REPORT NO. 10 • 5 October 1970
{
2. Role of Planning and Development Unit
The Educational Policies Committee met with Messrs. John Beatty,
Ron Holland, Jim MacLean and Bill Newell , the four generalist
consultants appointed by the Board to serve Carleton schools,K - 13.
All four members of the consultant team, which has been designated
"Planning and Development (P & D)" spoke on the philosophy which they will
follow in their work, their objectives and their methods. A brief written
statement prepared by the P & D Unit for the Committee was presented. It
contained the following statements of purpose .
a) To assist teachers and administrators to help
themselves reach solutions to their questions
and problems rather than to impose solutions
from a central office. To offer alternatives
from which teachers and administrators may
select the most appropriate for their local
needs.
b) To co-ordinate a K-13 program in the Carleton
schools. (The Unit has a unique opportunity
to become involved with all levels.)
c) To encourage a lateral integration of program
within schools while pursuing standards of
excellence in individual disciplines.
d) To help design programs of alternatives which are
flexible and adaptable to local and immediate
needs.
The consultants emphasized their role as a team entering schools or
families of schools to undertake specifically requested projects. Their
endeavours will encompass undertaking long-term curriculum projects in the
schools, working with the principal 's program committee, and organizing work-
shops of interest to the system. They will maintain contact with outside
resources (other Boards, Department of Education, conferences, etc.), encourage
the exchange of ideas between Carleton staff and visitors, maintain contact
with book publishers and educational equipment houses and consult with User's
Committees on the design of new schools.
The consultants then went on to describe some of the projects with
which they have been involved since coming on staff, and answered several
questions raised by the Trustees. The question of evaluating the success of
the team endeavours, and the effect of the consultants on the schools they
visit, was raised and discussed at some length.
Appendix, page 420
EDUCATIONAL POLICIES COMMITTEE
REPORT NO. 10. 5 October 1970
On behalf of the Committee, the Chairman expressed appreciation
to Messrs. Beatty, Holland. MacLean and Newell for outlining their work to
the Trustees. -
3. Professional Development Day, 1971
Your Committee recommends, on motion by Trustee Mcdonald based on
a report submitted by the Director of Education and the Superintendent of
Program Development, and a request received from the Teachers ' Federation of
Carleton and the Ontario Secondary School Teachers ' Federation, that 17
February 1971 be designated as the Annual Professional Day for the staff of
Carleton Schools.
4. Report of the Committee Investigating the Evaluation
and Reporting of Pupil Progress
Pursuant to Report No. 6, Educational Policies Committee, 17 June
1970, item 8, the Director of Education and the Superintendent of Student
Services submitted for consideration the report of the Staff Committee
Investigating the Evaluation and Reporting of Pupil Progress. The report of
the Committee is appended hereto.
Mr. Elgin Green,Chairman of the Committee, was in attendance to
answer questions raised by Trustees. There was a general discussion on the
report concerning parental input into setting educational aims and objectives,
and emphasizing the need for schools to reflect the attitudes and ideals of
the communities they serve. The role of Trustees in setting aims and
objectives for the communities they have been elected to represent was also
mentioned, and whether or not it was possible to devise one "best" system
of reporting to parents.
Your Committee recommends, on motion by Trustee Wilson, that the
recommendations contained in the report of the Committee Investigating the
Evaluation and Reporting of Pupil Progress, as contained in Appendix, Pages
428 and 429, be adopted by the Board.
5. Royal Commission on Bilingualism and Biculturalism
Re Education in Ottawa/Carleton
As instructed by the Board at its meeting held 17 August 1970, and
further to Report No. 9 of this Committee, 21 September 1970, item 6, the
Committee had before it for consideration the recommendations of The Royal
Commission on Bilingualism and Biculturalism pertaining to educationjn. the
Ottawa/Carleton region. In this connection, the Committee also had before it
two papers prepared by Trustee Dakin. outlining his position in this matter
and suggesting a number of responses which the Board could make to the
Commissions -recommendations.
After some discussions on this subject, your Committee wishes to
place before you the following recommendations:
Appendix, page 421
EDUCATIONAL POLICIES COMMITTEE
• REPORT NO. 10 ' 5 October 1970
' On motion by
Trustee
a) THAT the Carleton Board of Education reject Handleman
recommendation No. 12 contained in Book V
of the report of The Royal Commission on
Bilingualism and Biculturalism, viz:
"That all French Language Secondary
Schools in Carleton County be placed
under the jurisdiction of the present
Ottawa Board of Education"; and
b) THAT The Carleton Roard of. Education whole- Handleman
heartedly endorse recommendation No. 13 of
Book V of the Report of the Royal Commission
on Bilingualism and Biculturalism, viz:
"That the Province of Ontario and the
local school boards concerned examine
the possibilities of offering educational
opportunities where instruction is given
in the second language in the Federal
Capital area, without religious and
financial restrictions upon those. parents
wishing to have their children educated
in the other official language".
(NOTE: Trustees Barsona and Lemieux abstained from
voting on the above issues in, order that
the vote would reflect the attitude of the
English-speaking members. Recommendation a)
• above was carried by unanimous. vote, and
recommendation b) above was carried majority
vote.)
6. Enrolment . and Staff Allocation, 30 September 1970
The Director of Education distributed for information, a statement
showing enrolment statistics and staff allocations as of 30 September 1970,
from which the following information was noted:
ELEMENTARY & SECONDARY ENROLMENTS
September 1969 27,815
September 1970 30,565
Absolute Increase 2,750
Percentage Increase 9.9
ELEMENTARY
Enrolment 21 ,338 -
Staff 1067.0
• -Pupil/Teacher Ratio 20.0
Appendix, page 422
EDUCATIONAL POLICIES COMMITTEE
REPORT NO. 10 5 October 1970
SECONDARY
Enrolment 9,227
Staff 586.1 .
Pupil/Teacher Ratio 15.8
7. Private Discussion
The Committee held a brief private discussion with Trustee
McIntosh concerning the proposed agreement with the Gloucester Community
Centres Board for the use of the Gloucester swimming pool by Carleton
students.
The meeting adjourned at 11 :50 p.m.
Respectfully submitted
Louise McIntosh
Chairman
Appendix, page 423
•
1THE CARLETON BOARD OF EDUCATION
REPORT OF THE COMMITTEE INVESTIGATING
THE EVALUATION AND REPORTING OF PUPIL PROGRESS -
•
STATEMENT OF PHILOSOPHY September 1970.
•
• Why evaluate? Why report? Before considering ways and means of
evaluating and reporting pupil progress, these two basic questions must
be answered.
Consider the question, "Why evaluate?" To answer this question;
it must be assumed that what is being evaluated has been defined. In
the school setting, evaluation must be based on the objectives which
the faculty has defined. The objectives may be defined in terms of
skills to be acquired, of knowledge to be gained, of concepts to be
understood, of attitudes to be developed, etc.. etc. Evaluation must
be an essential part of the total school program in order to determine
with some degree of validity if these objectives are being attained.
Having evaluated a student's progress in relation to the objectives
established for him, why is it necessary to report.on this progress?
Several reasons are offered in support of the need for reporting:
(1) To assist the student in gaining an understanding of the
objectives established for him and the progress he is
making towards these objectives.
(2) To establish a basis for planning with the student any
modifications required in his program in order to attain
the desired objectives.
(3) To assist the student in the process of •self-evaluation
and gain a better understanding of his strengths and
weaknesses and at the same time helping, through counselling
as. required, to contribute to the development of a wholesome
self-image in the student.
(4) To assist the parent in gaining an understanding of the
objectives established by the school for their child and
the progress the child is making towards these objectives.
(5) To make the parents aware of their child's strengths and
weaknesses and what action the school is taking to help
overcome the weaknesses while at the same time continuing
to build on the strengths.
(6) To enlist the co-operation of the parent where it is
considered that the home can assist the school in attaining
the objectives established for the child.
' Appendix, page 424
- 2 -.
EVALUATION OF THE EFFECTIVENESS OF EVALUATING AND REPORTING PRACTICES
In attempting this evaluation, at least three dimensions should be
considered from the student's point of view:
(1) Effect on the student's self-respect and mental health in
general.
(2) Effect on the student's achievement.
(3) Effect on his attitude toward school work.
Three approaches to assessing the progress of an individual might be
considered:
(1) In relation to his potential.
(2) In relation to the group with which he is working,
(3) In relation to large group norms, e.g., provincial or national
norms.
Since our goal is to maximize the growth and development of each
student within the limits of his potential, it would follow that a
factor of our evaluation must be his potential. However, there are
other factors that must be considered:
(1) The previous achievement of the student must be examined.
As long as he is trying to surpass his previous performance,
he should be provided with opportunities for success.
(2) The present achievement of the student must be examined in
order to determine what new opportunities must be proviced
for learning.
•
To pursue this course dictates that the teacher
must evaluate a student's progress on the basis of
his strengths and weaknesses and know what his
special interests and abilities are. Since the
student needs frequent positive. feedback, evaluation
must be a continuous process. Thus, the evaluation
will be based on daily assignments, independent
pencil and paper tests on a skill or skills, and
standardized tests. In other words:, every learning
experience in which the student engages must be
evaluated.
(3) As students proceed through the senior levels of Elementary
School and through Secondary School it becomes increasingly
important for the student to relate his progress to that of
his peers as preparation for Post Secondary Education or for
entering the world of work.
•
Appendix, page 425
`• - 3 -
•
Having considered the bases for evaluation, the next consideration
must be the method of relating information about the student to the
parents. In this regard, there are a number of decisions that must
be made by the school staff,
•
SOME GUIDELINES FOR SCHOOL STAFFS
Decisions Staff Must Make
(1) Recording and accumulating data
(a) Have our educational objectives in major areas of
growth and development been defined?
(b) Should evaluation sheets be developed to guide staff
members in the evaluation processl
(c) Do we need to establish additional types of accumulative
records to supplement. our present records?
(d) Should individual student record folders be set up?
(e) What type of information is maintained in the
individual student record folder?
(2) What to report and when to report
• (a) Is it necessary to report on all aspects of growth
and development every time you report to parents?
(b) Is it necessary to report on everyone at the same time?
•
(c) How frequently is it necessary to report to parents?
(3) How to report
(a) Percentage marks and/or letter gradings?
(b) Anecdotal statement?
•
(c) Check sheets?
(d) Parent-Teacher Conferences?
(e) Pupil-Teacher Conferences?
(f) Combinations of (a), (b), (c), (d) and (e)?
(4) Pupil-Teacher Conferences
(a) Is there a need for students and teachers to sit down
and evaluate progress together?
•
Appendix, page 426
— 4 —
(b) Can the teacher use this conference to establish better
rapport with some students? to counsel students?
(c) Should these conferences be held at regularly scheduled
intervals?
(d) Will this type of conference help to get some students
to accept more responsibility for their own programs?
(5) Parent-Teacher Conferences
(a) At teacher's request only? At parent's request only?
or both?
(b) At regularly scheduled intervals? If so, how frequently?
(c) During the school day? After school hours? In the
evening'
(d) What is the best way of communicating information about
the student to the parent in the conference?
(e) Is there to be a genuine exchange of information between
teacher and parent?
•
(f) Is sufficient provision made for parental visits to
classrooms during school hours as part of the Parent-
Teacher Conference?
(g) Are students invited to attend conferences between parents
and teachers?
Appendix, page 427
•
•
COMMITTEE .RECOMMENDATIONS
1. ELEMENTARY
•
Each Elementary School Principal and Staff in consultation with the
Area Superintendent devise their own method and form of evaluating
and reporting pupil progress in terms of the educational objectives
of that school and the Carleton Board of Education.
11. SECONDARY
1. The committee members are agreed that, although anecdotal
reporting does have some value at the secondary level, it is
not feasible to use this as the sole method of reporting pupil
progress.
•
2. The committee members agree unanimously that computer facilities
continue to be made available for the preparation of report cards.
It is essential however, that:
(a) Schools be free to use alternative methods of reporting
• pupil progress,in consultation with the Area Superintendent.
(b) If computer facilities are being used that each school
be free to adapt the computer process for its own use
at least within the boundaries established by the
"programme being used" •
•
3. Until such time as the Carleton Board of Education and its staff
establish the "form" of future educational policy for the area,
it is difficult to state the necessary requirements for future
computer programmes at this time.
111. ELEMENTARY AND SECONDARY:
Parent-Teacher Conferences:
The committee recommends that schools be permitted to dismiss
classes early on a maximum of ten days, throughout the school
year for the purpose of holding conferences with parents,
provided that opportunities for evening conferences be available .
for parents who work during the day. The number of days to the
maximum permissible would be determined by the Principal of the
school concerned in consultation with the Staff.
1V. COMMUNICATION OF PROGRAMME INFORMATION:
The committee recommends that each school Principal .and Staff
examine carefully their methods of communicating information
•
Appendix, page 428
•
about a schooles programme objectives and curricula for the
purpose of improving communication so that pupil reports will
be.more meaningful to the community they serve,
V. IN-SERVICE TRAINING:
The committee recommends that a .programme of In-Service Training
be initiated by the academic staff of the Carleton Board of
Education, perhaps in co-operation with the Professional Development
Committees of the Teachers Federations, in areas such as;
1. Methods of testing and evaluating pupil progress.
2. Reporting pupil progress.
3, Conducting Parent-Teacher Conferences.
Vl, LONG RANGE CONSIDERATIONS:
The committee recommends that periodic evaluation of reporting
practices be undertaken by a committee representative of trustees,
parents and academic staff to determine the effectiveness of such
practices and to recommend improvements,
COMMITTEE MEMBERS:
Wayne Belanger Merivale High School
Ted Best Fairfield Public School
Robert Byers Gloucester High School
Lorne Cassidy Senior Academic Staff
Douglas Cliff Blossom Park Public School
Elgin Green Kars Public School
Mrs. Georgie Hebert TFC Representative, Blossom Park
Public School
Donald Herbertson Osgoode Township High School
Stuart Holmes Richmond Public School
Edward Kohlman Bell High School
W. W. Powell South Carleton High School
Warden Valentine Parkwood Hills Public School
John Wandler Confederation High School
•
Appendix, page 429
THE CARLETON BOARD OF EDUCATION
REPORT NO . 23
COMMITTEE OF THE WHOLE
13 October 1970
To the Board of Education :
A meeting of the Committee of the Whole was held this day
in the Board Room , Administration Building , 4 Thorncliff Place ,
Ottawa 6 , commencing at 7 : 35 p .m. with Trustee Arthur in the
Chair.
Also present : Trustees Clarke , Dakin , Drew, Handleman
Harkness , Harris (7 : 55 p .m . ) , Hicks , Hogan
(8:05 p .m . ) , James , Lemieux , Macdonald ,
McIntosh , Moore , Reitz and Wilson .
Not present : Trustees Barsona and Nutter
Staff present: S . J . Berry, Director of Education
J . C . Gardner , Superintendent of Program
Development
W. R. McGillivray , Superintendent of Academic
Personnel
T . D . Moore , Superintendent of Finance
and Administration
A. A. Carr, Area Superintendent (East)\
S . S . Katz , Area Superintendent (Centra\l )
G . P . Convey , Controller of Maintenance ',,
and Operations
R. G . Jenkins , Controller of Finance
D. D . Andress , Planning Officer
P . A. Laverance , Assistant Secretary
1 . Academic Staff Changes
Your Committee recommends , on motion by Trustee Dakin , THAT
the Board accept the following changes in academic staff:
RESIGNATION
Kistulinec , Miss P . , Merivale High School , effective 31
December 1970 .
Appendix, page 435
COMMITTEE OF THE WHOLE
REPORT NO . 23 13 October 1970
APPOINTMENTS
si Bragg , Miss Susan , City View Public School , effective
28 September 1970 , at an annual salary
of $5 ,350 . (Replacement for Mrs . R . Morgan . )
Rivington , Miss Gwen , Glen Cairn Public School , effective
5 October 1970 , at an annual salary of
$2 ,675 (half-time) . ( Replacement for
Mrs . E . Armstrong . )
Scullion , Mrs . Judith , Queenswood Public School , effective
5 October 1970 , at an, annual salary of
$3 ,500 (half-time) .
Audio-Visual Technician
MacKinnon , Kenneth , Colonel By Secondary School , effective
26 October 1970 , at an annual salary of
$5 , 100 ($4 ,800 plus $300 for one year ' s
related experience) .
2 . Administrative Staff Changes
Your Committee recommends on motion by Trustee Harkness
based on a report submitted by the Director of Education and Super-
intendent of Finance and Administration , THAT the Board approve the
following changes in administration staff:
TRANSFERS & APPOINTMENTS
Alexander , Mrs . Joan , Confederation High School , effective
1 October 1970 from Clerk-typist l to 2 , at a salary of
'' $3 ,817 (10 month period) .
Conor , Mrs . Barbara , Gloucester High School , effective
) 1 October 1970 from Clerk-typist 1 to 2 , at an annual
salary of $4 ,426 .
Vanderbraak , Mr . Hank , from Carestaff, Manotick Public
School to stock clerk , Central Stores (new position approved
by Board April , 1970) , effective 12 October 1970 at an
annual salary of $5 ,100 .
APPOINTMENTS
Central Stores
Pratt , Herbert M . , warehousemen , (new position approved
by Board Apri1 , 1970) , effective 28 September 1970 at an
annual salary of $4,800 .
Appendix, page 436
COMMITTEE OF THE WHOLE
REPORT NO . 23 13 October 1970
General Services
Boyes , Mrs . Gwen , Clerk-typist 1 (replacement) , effective
5 October 1970 , at an annual salary of $3 ,759 .
Bradford , Mrs . Carole Ann , Clerk-typist 1 (new position
previously approved by Board) , effective 19 October 1970 ,
at an annual salary of $3 ,759 .
School Offices
Adams , Mrs . Elizabeth , Colonel By Secondary School ,
o Clerk-typist 1 (new position within approved complement) ,
effective 28 September 1970 , at an annual salary of $3 ,840 .
Bartlett , Mrs . M . Sybil , Clerk-typist 1 ( from part-tine
✓ to full time within approved complement) , effective 1 October
1970 , at a : salary of $3 ,200 (10 month basis ) ,Confederation H . S .
Holmes , Mrs . Sheila , Secretary 1 (replacement) , Gloucester
High School , effective 7 October 1970 , at an annual salary
of $4 ,230 .
Pither , Mrs . Dolly , Secretary 1 (replacement) , Bell High
v School , effective 21 September 1970 , at an annual salary -
of $3 ,990 .
3 . Custodial Staff Changes
Your Committee reocmmends on motion by Trustee Moore based
on a report submitted by the Director of Education and the Superintendent
of Finance and Administration , THAT the Board approve the following
custodial staff changes :
RESIGNATION
Atkinson , H . ,' Parkwood Hills Public School , effective
25 September 1970
Ellis , R. , Knoxdale Public School , effective 29 September
e0 1970 .
APPOINTMENT
�.-- Buda , R . Parkwood Hills Public School , effective 1
October 1970 , at annual salary of $4 ,700 . (Replacement
for Mr . H . Atkinson , resigned )
Appendix, page 437
COMMITTEE OF THE WHOLE
• REPORT NO . 23 13 October 1970
Eles , S . , Stephen Leacock Public School , effective
12 October 1970 , at an annual salary of $4 ,700 .
(Replacement for Mr . Robinson , transferred . )
O ' Neil , D . , Gloucester High School , effective 2 October
1970 , at an annual salary of $4 ,700 . (Replacement for
Mr . F . Marshall , resigned . )
Pesce , B . , Knoxdale Public School , effective 1 October
i 1970 , at an annual salary of $4 ,700 . (Replacement for
Mr . R . Ellis . )
Sparline , W. , Earl of March Secondary School , effective
5 October 1970 , at an annual rate of $4 ,700 . (Hiring
for an approved position . )
4. Elementary School Teachers ' Salary Agreement , 1970-71
Trustee James , Chairman of the Salary Negotiating Committee
submitted for approval a draft salary and fringe benefit agreement
with the elementary school teachers in the Board ' s employ , for the
1970-71 school year .
Your Committee recommends , on motion by Truste James ,
THAT the Board accept the salary and fringe benefit agreement with
the local group of public elementary school teachers employed by
the Board , as submitted , effective during the period 1 September
1970 to 31 August 1971 , with the following amendment :
"THAT the words ' from the profession ' be inserted (Amendment
after the work ' retire ' where it appears in the on motion
third and fifth line of subsection 1 of Section 0 ; by Trustee
and Dakin . )
THAT th.e Chairman of the Board , the Chairman of the Salary Committee
and the Secretary of the Board be authorized to sign the agreement
on behalf of the Board .
5 . Report No . 4 , Ad Hoc Committee on
School Construction
Trustee Louise McIntosh , Chairman of the Ad Hoc Committee
on School Construction , submitted for consideration Report No . 4 of
the Committee , containing recommendations for the method of construction
and appointment of architect for the elementary school to be built
on Loyola Avenue , Gloucester Township .
Appendix, Page 438
— (Revised)
:-,, COMMITTEE OF THE WHOLE
J REPORT NO . 23 13 October 1970
Your Committee recommends , on motion by Trustee McIntosh ,
as follows :
a ) THAT Report No . 4 , Ad Hoc Committee on School Construction ,
5 October 1970 , be received (Appendix , pages 411 -412 ) ;
b) THAT the Board instruct the Users ' Committee on the
Loyola Avenue Elementary School to submit a request to
the Department of Education that the Board be permitted
to construct the elementary school on Loyola Avenue ,
•
Gloucester Township , by the same method used to construct
the Colonel By Secondary School ; and
c ) THAT the firm of Craig and Kohler be appointed architects
on this project .
6 . School Project Costs , 1969-70
Your Committee received a private report from the Director
of Education and the Superintendent of Finance and Administration on
school project costs for 1969-70 .
The meeting adjourned at 8 : 40 p .m .
Respectfully submitted ,
C . D . Arthur
CHAIRMAN OF COMMITTEE
(Submitted for Committee by
Trustee S . B . Handleman )
Received by the Board, 13 October 1970
All recommendations adopted.
Minute No. 300-70
PAL : pp
Annendix. nacre 439
CARLETON BOARD OF EDUCATION
r
FINANCE REVIEW COMMITTEE
•
REPORT NO . 3
The Finance Review Committee met on October 8th tp
review projected expenditures and other items in connection with
the 1970 Budget as reported below.
I. BUDGET VARIANCES - EXPENDITURES and INCOME
As noted in Report No . 2 , the Finance Review Committee
continued a review of the various areas of expenditures and
revenues (Schedule No . 3 attached to Report No . 2 refers) .
Explanations have been obtained as to the causes con-
tributing to the differences and these explanations are noted
in the attached Schedule No . 1 . In addition , the following
observations are submitted :
1. Teachers ' Salaries (I - 3)
The Committee reviewed in depth the estimated expenditures
over budget for Elementary and Secondary Teachers ' Salaries .
A detailed analysis was made on October 6th and it has been
determined that ,
(i) Elementary teachers ' salaries will amount to $7 , 928, 674 ,
as compared with the budgetary provision of $7 , 848 , 000 ,
resulting in an estimated over-expenditure of $80 , 674 .
Secondary teachers ' salaries , estimated to be $6 , 020 , 968 ,
which , when compared with the budgetary provision of
$7 , 848 , 000 , will result in an over-expenditure of $212 ,568 .
In Appendix 1 to Schedule 1 , the Trustees will find a
complete analysis of the salary projection for 1970. The
major factor involved is a considerable under-estimate in
the budgetary provision for growth in both Elementary and
Secondary, e . g . , $78 , 801 in Elementary and $190 , 974 in
Secondary . This large over-expenditre for growth occured
for the following reasons :
a. An excess number of teachers were carried in the
Elementary section when compared with the established
pupil-teacher ratio .
b . An error was made in the calculation of the amount
required for growth .
c . The hiring of more qualified first year teachers in
the system.
•
Appendix, page 440
Report #3
The Committee has reviewed with staff the type of cor-
rective action that ' should be undertaken in the future to effectively
reduce the impact of such variances . It is the recommendation of the
Committee that ,
•
a. Teachers be hired on a "pool basis" and be placed as
required after the September enrolments are established .
b . A more effective internal control system be instituted
to ensure that hirings are maintained within established goals .
c . For the balance of 1970 , a reduction in Supply Teaching re-
quirements will be stressed .
2 . Tuition Fees
•
On reviewing the position with respect to the estimated ex-
penditure for Tuition Fees , the Committee was informed that
the amounts set aside for Tuition Fees at the time of the Budget
• preparation was based on the estimated costs as billed in 1969
'from neighbouring Boards . These in effect have become higher
than anticipated in 1970 and it is expected that additional
amounts of $25 , 000 for Elementary and $100 , 000 for Secondary
must be provided to cover these expenditures . •
3. Secondary Mill Rate Subsidy
TheCommittee reviewed the circumstances relating to the ad-
ditional $377 , 826 of 1969 Secondary Education Mill Rate Subsidy.
The Committee learned that the Department of Education , in re-
viewing the final 1969 Statements , made two adjustments to the
Mill Rate Subsidy calculation in that
a. The Department reduced the A.D. E. figure by 160 children
and , .
b. excluded from the 1968 Applicable Expenditure calculation
a transfer from Capital to Current of $141 , 046 .
These two corrections in effect increased the 1968 Expenditure
Per Pupil and this increased the 1969 Secondary Applicable Re-
quirement eligible for. Education Mill Rate Subsidy by $402 , 798 .
The limitations of the Mill Rate Subsidy calculation reduced
• this eligible amount to a subsidy. of $377 , 826 .
•
II . SCHOOL ENROLMENTS TO SEPT . 30/70
School enrolments as at September 3Oth have been projected
to year-end to establish an A.D . E. comparable to Budgeted A. D . E .
At the same time , the cost projections have been made to year-
end on the basis of figures outlined in Schedule 1 .
Enclosed for the information of the Trustees is a comparison
of budgeted and estimated costs per pupil for Elementary and
Secondary -- see Schedule 2 . .
ApperV . page 441
Report 1f3 . . .
It should be noted that the amount for Tuition Fees has
been isolated so .that these costs per pupil , in the Sub-Total ,
relate to Resident Internal Students only . The Committee notes
that the Cost Per Resident Internal Pupil in Elementary was
budgeted at $740 . 05 and the projection now is $745 . 03 ; Secondary ,
budgeted at $1 , 330 . 77 and projection now is $1 , 363 . 78 .
III . TAX RECEIPTS and GRANT RECEIPTS
•
In reviewing the current status of 1970 Tax Receipts and
noted that the September 30th instalment has been received from
all municipalities except Fitzroy , Osgoode and Torbolton Townships .
The outstanding balance for these municipalities is $235 , 884 . 00.
Of the 1970 Estimated Legislative Grants , 76% of the total
Elementary and Secondary Grants were received this month and it
is expected that a further 9% will be received in November and
December , bringing the total receipts to 94% at that time.
The' remaining 6% will be paid upon receipt of the audited
Financial Statements . As these Statements are expected to be
filed by March , 1971 , the Committee wishes to point out that
interest amounting to $15 , 200 will have to be provided in 1971
to cover the interim financing of these funds . By comparison,
$4 , 493 ,200 remained outstanding at the end of 1969 and was paid
in four instalments between March and July of 1970. The delay
in the final payment of the 1969 grants is one of the major
contributing factors to the present level of bank interest on
current borrowings .
IV. PRELIMINARY ESTIMATE - SUPPLEMENTARY TAX LEVIES ,
As the result of an approach to the municipalities with res-
. pect to a preliminary estimate of the amount of Supplementary Taxes
payable to the Board (Sec . 43a - Assessment Act) it is estimated
that this revenue will 'amount to between $450 , 000 and $475 , 000 ,
which is $50 , 000-$75 , 000 above the budgetary provision .
•
V. LEGISLATION - BILL 152
The Committee reviewed the provisions of Bill 152 , which
comes into effect on January lst , . 1971 , and which provides under
Sec . 88 (1 (g) for tax instalment payments based on the requisition
of the previous year .
The Committee further reviewed the provisions of Bill 44 ,
in particular Sec . 85 (1) which stipulates that requisitions shall
•
Appendix, page 442
• •
be submitted to Councils on or before the 1st day of March.
The Committee therefore recommends that the date as
contained in the recommendation of the Committee of the
Whole (Report #21 , append . p . 384) and approved by the Board
(append . p . 217) be amended from March 31st to March 1st . .
VI . CASH POSITION
As a final note , the Committee wishes to advise the
Trustees that there are no bank loans outstanding at the
present time and as well , the sum of $1 , 300 , 000 has been
invested on a short-term basis .
Respectfully submitted ,
• FINANCE REVIEW COMMITTEE :
Mrs . J. Harris , Chairman
P . G. Nutter
B . A. Reitz
C. D. Arthur
(Chairman
•
13 Oct 70
Received by Board 13 October 1970
Recommendation in item 5 adopted
Recommendation in item 1 re 'Teacher Hiring' held for future consideration.
(Board Minute 304-70)
•
•
Appendix, page 443
CARLETON BOARD OF EDUCATION
•
To_: The Chairman and Members of the
Finance Review. Committee
"Re: 1970 Budget
•
5 Oct 70
ANALYSIS OF BUDGET VARIANCES
Est . Expend . Est . Expend. Explanation
Category Over Under
1970 Budget 1970 Budget
BA 3 - $ 10, 000 Personnel Officer , Accountant
and Budget Officer hired later
than date provided for in Budget
•
BA 5 - 2 , 000 Hiring of Planning Assistant
delayed .
BA 11 - 300 Over provision
BA 14 - 1, 000 Over provision
DA 15 150 - 'Additional periodicals for
• Library .
BA 24 • 250 - Heavier usage of Xerox machine .
BA 25 7 , 300 - ' 69 Expenses under accrued -
billing received June , 1970 .
BA 27 3 ,000 Second .half of Comay Report not
undertaken .
I 3-E 85 , 000 - See Appendix 1
I 3-S 200 , 000 - See Appendix 1
I' 7 9 , 825 - Over-expenditure , Jan-June , $531
+ $4500 approved by Board , apper
I 13 - 3 , 000 g 21
Provision made for more request
for sabbatical leave than appro
I 23-A 1 , 000 - Heavier usage than anticipated
•
A 1 - 10 , 000 •
Only one Attendance Counsellor
engaged in 1970 .
9 2 ,000 - Dr . Douglas , M.O .H . , has indic
• ated that the Regional Health .
Unit is unable to supply First
Aid supplies due to budgetary
restriction.
Appendix, page 444
Est . Expend . Est . Expend .
Category Over Budget Under Budget Explanation
PO - 3 - 2 ,000 Delay in staff hiring .
] 7 -
3 , 000 Reduced coverage on weekends to
one day only .
PO 8 - 500 Over provision.
PO 25 5 , 000 - Additional rental required to
store furniture re new construc-
tion projects .
PM 7 1, 500 Over provision
PM 18 - 25 , 000 Unit prices reduced through
tendering and reduced requirement
PM 24 - 5 , 000 Over provision if normal conditio
exist at the end of 1970 .
T 1 - • 9 , 000 ) Trans . Officer not hired -
) over provision
T 4 '. - 1, 000 )
)
T 9 - 200 )
17 - 2,000 Balance of Kates , Peat , Marwick
proposal not undertaken.
T 19 120 , 000 - • See Appendix 2
Tuition Fees (S) 100 , 000 - Costs per pupil under-estimated at
Tuition Fees (E) 25 , 000 - time of Budget preparation
Interest 100 , 000 - Total interest to Aug . 31 , $154, 00(
. vs . budget provision of $50 , 000 .
Temporary investment income will of
' set any additional interest on future borrowit
Fire Marshall 3 , 446 - Approved by Board Minutes . See
Append. page 211.
Revenues Under Budget Over Budget. Explanation
69 El . Grant 27 ,864 Final 69 adjustment
69 El . M.R. S . 53 , 381 Final 69 adjustment
•
69 Sec. Grant 3, 554 Final 69 adjustment
69 Sec . M.R. S . 377 , 826 See Appendix 3, .
69 Extra . Growth Grant 18 ,500 Additional Grant for French St
69 Tr . Pk. Fees 25 , 000 ) Trailer fees for both years no
7( Pk. Fees 25 , 000 ) provided for in 69 or 70 .
Request submitted to Municipal
September 18 . 1970 .
70 Misc . Rev. 10 , 000 .- Under provision
Appendix, page 445
J ..r •"'. r v - .+ - r .r - - - •
CARLETON BOARD O. F EDUCATION
TEACHING SALARIES DAY SCHOOL REGULAR
BUDGET AN,D ACTUAL COMPARISON
1970
•
Actual Estimated Estimated Over
ELEMENTARY June 30 Sept . -Dec . Year Total Budget (Under)
I
A. Teaching 4, 446 , 51412 , 954 , 752 7 , 401 , 266 i 7 , 405 , 000' (3 , 734)
Raise & Increments , 264 , 408 264 , 408 • 246 , 000 18 , 408
Growth 92, 801 92, 801 14, 000. 78, 801
Retirement Gratuities 2, 852 _ 2, 852 . 48, 000 (45 , 148)
B . Supply Teachers 100, 409 66 , 938 167 , 347 i 135 , 000 32, 347
• 4, 549 , 775' 3 , 378, 899 7_928 , 674 7.2_848, 000 80_2_674
SECONDARY
C. Teaching 3, 301 , 705; 2 , 201 , 506 : 5 , 503 , 211 5 , 501 , 0001 2, 211
Raise & Increments 188, 582 ! - 188, 582 184, 800 , 3, 782
Growth 210, 974 , . 210, 974 20, 000 , 190 , 974
Retirement Gratuities 17 , 264 17 , 264 20, 000 : (2, 736)
O.B .E. Consultant 28, 600 28, 600 28, 600 !
D . Supply Teachers 43 , 403 , 28, 934 . 72 , 337 54 , 000 . 18, 337
3, 362 , 3722, 658 , 596 rr6_020_068_ _5_808_2_400 ' 212_L568
Total for System 7 , 912 , 147 ' 6 , 037 , 495I13 , 949 , 642 13 , 656 , 400 ' 293 , 242
COMPARISON BY JUNE & DECEMBER
June 1 December
Budget Actual Budget Est .Actua.
ELEMENTARY
A. Teaching Regular 4 ,443 , 000' 4, 446 , 514. 2, 962 , 000 2, 954 , 752
B . Supply 81 , 000 100 , 409 54 , 000 66 , 938
SECONDARY
C. Teaching Regular 3 , 285 , 780 3 , 301 , 705 2 , 215 , 220 2 , 201 , 506
D. Supply 32 , 400 43 , 403 21 , 600 28 , 934
•
•
October 6 , 1970
RGJ/lm Appendix, page 446
•
} a
• CARLETON BOARD OF EDUCATION
•
•
To : The Chairman and Members of the •
Committee of the Whole
Re : Budget Comparison -
Transportation 1970
•
'31 Aug 70
1. The following cost comparison is submitted for the
information of the members of the Committee :
(i) Original 1970 Budget Estimate :
January-June $860, 000
Sept . -December 590, 000
$1,450 , 000
Reduction -
March 3lst -
Private Minutes 150 , 000 - $1,300, 000
(#67)
C (ii) Expenditures :
Actual - January
to June 875 , 089
September-December,
as per agenda,
p. 36-40Q 513 , 767
Routes to be ten- -
dered ; late buses
and Special Educa-
- tion costs 32, 000 $1 , 420 , 856
Over Budget $ 120 , 856
Respectfully submitted ,
e• _-Nl
• T. T. Moore ,
Su erintendent of Finance &
• ,. ( ...evy
Administration .
• Ber
Director .
•
TDM/EA
Appendix., page 447
• P►bl7UK. 6. I gl2P6 AP X
CARLETON BOARD OF EDUCATION
ADDITIONAL MILL RATE SUBSIDY - SECONDARY
The 1969 Mill Rate Subsidy has been increased from
.$287 , 333 to $665 , 159 , resulting in $377 , 826 . 00 of additional
revenue . This adjustment was caused by the recognition of a
higher expenditure per pupil in 1968 than was originally cal-
' culated. The result is an increase in the 1969 applicable
requirement that is eligible for Mill Rate Subsidy .
- This adjustment arose from the following items that
were not taken into account in the final calculation of the
196* Secondary Mill Rate Subsidy :
a. A.D. E. for Night School was counted in this calculation
and corrected by the Department to 7407 . 62 from 7568 , a
drop in A.D. E. of 160 . 38 . The drop in 1968 A. D. E. in-
creased the 1968 Expenditure Per Pupil and this increased
the 1969 Applicable Requirement eligible for Mill Rate Subsidy.
b . A transfer by the Nepean High School Board of $141 , 046
from Capital to Current should have been considered in
the 1968 Applicable Expenditure calculation. The effect
of the inclusion of this item is an increase in Net
Applicable Expenditure for 1968 and hence an increase in
the 1969 Applicable Requirement eligible for Mill Rate
Subsidy.
c . Adjustments to the 1968 Applicable Requirement that
reduced the 1969 eligibility by $12 , 140 .
The effect of these three adjustments raised the 1968
expenditure per pupil from $971 . 42 to $1 , 011 . 09 , with a re-
sultant increase in the 1969 Secondary Applicable Requirement
2
•
Appendix, page 448
r
. . 2
eligible for education Mill Rate Subsidy from $5 , 118 , 746 to
$5 , 521 , 544 , or an increase of $402 , 798 .
•
The breakdown of this amount by the causes outlined
above are as follows :
a. A. D . E. - Equals 21. 42 per pupil
21. 42 x 115 x 8917 . 85 = $219 , 673
b . Transfer from Capital - Equals 19 . 04
per pupil
19. 04 x 115 x 8917 . 85 = 195 , 265
a. Adjustments - Equal = (12 , 140)
. $402 , 798
Limitations in the Mill Rate Subsidy calculable
reduced this amount to $377 , 826 . Advised by the Department -
July 15/70 .
•
T .D .M.
5 Oct 70
•
• Appendix, page 449
lat. LAKLLIUIV DUAAL ur r.JJUL.t LiULN •--fps f ! f f
} COST PER PUPIL 1970 , a
i
BUDGET PER PUPIL ESTIMATED ACTUAL PER PUPIL
(A.D . E. Budget - 19449 '
ELEMENTARY Est .Act . 19533)
Business Administration 322 ,413 16 . 58 317 , 243 16 . 24
Computer Services 18 , 200 . 94 18 , 200 . 93
Instruction 8 , 943 , 230 459 . 83 9 , 025 ,830 462 . 08
Educational Services 337 , 318 17 . 34 337 , 318 17 . 27
Attendance - Health & Food 19 , 683 1. 01 14 , 883 . 76
Plant Operation 1 ,415 , 797 72 . 80 1 ,415 ,497 72 . 47
Plant Maintenance 480, 196 24 . 69 454 ,442 23 . 27
Transportation 698 , 297 35 . 90 751 , 297 38 . 46
Other 2 , 700 ' . 14. - 2 , 700 • . 13 .
Debenture Charges 2 , 155 , 304 110 . 82, 2 , 215 , 304 113 . 42
Sub Total 14 , 393 , 138 740. 05 14 , 552 , 714 745 . 03
Tuition Fees 44 , 000 349 . 21 69 , 000 575 . 00
TOTAL 14 ,437 , 138 14 , 621 , 714
(A.D . E . Budget - 8 , 343
SECONDARY Est . Act. - 8 , 358)
Business Administration 201, 242 24 . 12 197 , 782 23 . 66
Computer Services 69 , 800 8 . 37 69 , 800 8 . 35
Instruction 6 ,841 , 727 820. 06 7 , 051 , 952 843 . 74
Educational Services 249 , 069 29 . 88 ' 249 , 069 29 . 80
Attendance - Health & Food 13 , 727 1 . 65 10 , 527 1. 26
Plant Operation 1 , 034 ,512 124 . 00 1 , 034 , 312 123 . 75
Plant Maintenance 205 , 606 24 . 64 .. 203 , 306 24 . 32
Transportation 724 , 869 86 . 88 779 , 669* 93 . 28
Other ---
Debenture Charges 1 , 762 , 048 211 . 20 1 , 802 , 048 215 . 62
Sub Total 11 , 102 , 600 • 1 , 330'. 77 11 , 398 , 465 1 , 363 . 78
Tuition Fees 1 , 684 , 800 1, 037 . 44 1 , 784 , 800 1 , 148 . 52 APpendix
450, pagE
TD 1 Tf1TAT ,, 787400 13 ,183 . 265 *Includes transportation for Res .
. 12 _ . . _ _ __ _
! .4
THE CARLETON BOARD OF EDUCATION
REPORT NO. 14
PLANNING & OPERATIONS COMMITTEE
Tuesday, 13 October 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 11 :20p.m., with Trustee W. R. Dakin in the Chair.
Also Present: Arthur, Barsona, Clarke, Drew, Handleman, Harris,
Hicks, James, Lemieux, McIntosh, Nutter and Wilson.
Not present: Harkness, Hogan, Macdonald, Moore and Reitz.
Staff present: S. J . Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of. Finance and Administrati
S. S. Katz, Area Superintendent (Central )
A. L. Cassidy, Academic Administrator
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
1 . Report of Principals ' Committee on Administrative
Support Services
Pursuant to Board Minutes, 27 July 1970, item 224 , the Committee •
met in private with the Committee of Principals established to study and advise
on the nature and effectiveness of administrative support services.
The Principals advised that since the formation of the Committee, it
had met four times, and a brief report on their conclusions, with recommendations,
was submitted. The Committee considered that insufficient time had been allocated
to the study, and this should be undertaken over a longer period by another
Committee empowered to meet with various groups within the system - e.g. , trustees,
teachers, principals, stores, purchasing, etc. This led to a discussion as to the
intent of the Board motion which commissioned the study, as to whether this was .
to obtain a comprehensive systems analysis of administrative structure, or an
indication from principals, as "customers", whether they were receiving required
services . It was generally agreed that the Trustees were attempting to find out
the "users" opinions on services received - and not the structures which provided
the services . There was a suggestion that if the recommended long-range committee
was established, it should consist of Trustees, Administrators, and Principals,
so as to get an overall picture rather than just the view of principals .
On motion by Trustee McIntosh, the Principals ' Report was received and
is appended as part of this Report. No..action was taken with respect to the
recommendations in the Report.
Appendix, page 451
PLANNING & OPERATIONS
REPORT NO. 14 13 October 1970
* * * *
( The meeting recessed at 12:15 a .m., Wednesday, 14 October 1970 and
reconvened on Monday, 19 October, at 7:40 p.m. , with Trustee Dakin again in
the Chair. Also present: Trustees Barsona, Clarke, Drew, Handleman, Harkness,
Harris, Hicks, Hogan, James, Lemieux, McIntosh, Moore, Reitz and Wilson.
Not present: Trustees Arthur, Macdonald and Nutter. The following staff were
also present: Messrs. Berry, Gardner, Jones, McGillivray, Moore, Ingall , Cassidy,
Jenkins, Andress, and Laverance, and Mrs . P. A. Perrault.
* * * *
2. Plan of Subdivision T-20913, Township of Nepean
(Bridlewood Manor)
The Director of Education and the Planning Officer submitted a report
, _in private session with respect to Plan of Subdivision T-20913, Lots 24, 25,
26, 28, 29, 30, 31 , 32, Concession 6, in the Township of Nepean (Bridlewood
Manor) , together with communications exchanged with the Department of Municipal
Affairs and Bell , Baker, Thompson and Oyen, the Board's solicitor's in this regard.
Your Committee recommends on motion by Trustee Wilson, as follows:
a) THAT the Board's solicitors be authorized to prepare
an option agreement between the Board and Nepean
Carleton Developments Limited, whereby Nepean Carleton
Developments will undertake to grant options to the
Board for a consideration of $1 .00 each on the site in
Phase I in Subdivision T-20913, Nepean Township and all
other sites for the lands reserved for educational
purposes in all draft plans of the subdivision which
options shall be open for such length of time as the
Board may specify from time to time and shall be subject
to the terms as set forth in a memorandum prepared by
the Board's solicitors and submitted to the Planning and
Operations Committee;
b) THAT upon signature of the above agreement by both parties,
the Department of Municipal Affairs be advised that the
proposed site in Phase I is satisfactory insofar as size,
shape, and location are concerned;
( • c) THAT with respect to the plan as a whole, the Department
of Municipal Affairs be advised of the following
observations:
•
i) That the two secondary school sites proposed are
unusually small and. upon further study, may prove
unacceptable;
Appendix, page 452
PLANNING & OPERATIONS
: REPORT NO. 14 13 October 1970
ii) That a number of sites may well prove unacceptable
in their present configuration because of an
inordinate amount of frontage and the resultant
effect on cost;
iii) That the projected junior elementary school
population for some phases is marginal to support
a viable school unit. This problem should be borne
in mind in considering road pattern changes and
permitted densities in subsequent phases; and
iv) That because of limited access routes, a number of
children residing in Phase 2 would have an
unnecessarily long distance to walk to reach
the proposed middle and secondary school sites:
d) THAT with respect to the place of this development
within the context of the pattern of regional growth,
the Department of Municipal Affairs be advised as
follows:
"The Carleton Board of Education has been requested to
make known its views with respect to the "feasibility
and desireability of the scheme as a whole" . In
general , a large plan such as this which will support
school facilities at all levels is desireable. Although,
as noted, a number of modifications are in subsequent
phases, the over-all plan is permissive of the development
of a kindergarten to grade 13 system.
"The feasibility of the development as a whole relates
to the question of orderly regional development. The
Carleton Board of Education has a heavy stake in this
orderly development. Therefore the Carleton Board
requests the Minister of Municipal Affairs, in his
deliverations with respect to the feasibility of a new
and major development at this time, give due consideration
to educational problems which could arise if the
development as a whole is not proceeded with in a
sustained manner or if large communities presently under
development cease to grow.
"Recent development in the western growth axis, of which
this development would be a part, has been concentrated
to date in two areas - Kanata and Glen Cairn. Both of
these areas are envisioned as ultimately being self-
contained units from an educational point of view, with
sufficient population to support facilities at all levels
from Kindergarten to Grade 13. As indicated, it would
appear that the proposed development,taken as a whole,
is also permissive of facilities at all levels . However,
the importance of maintaining some relationship between
the number of communities under development and the growth
potential of the western area is apparent. Ad hoc growth
Appendix, page 453
PLANNING & OPERATIONS
REPORT NO. 14 13 October 1970
of an individual neighbourhood without sustained growth
towards a larger community provides us with a middle and
secondary school population for which facilities cannot
7
permanently be planned. While it is inevitable that
communities "help each other out" during the period of
growth, development of only part of a community on a
permanent or semi-permanent basis is highly undesireable.
"As outlined above, Phase I of the proposed development
is not a self-contained unit at two of the three
educational levels . Thus, the reason for our concern
that the possibility of this problem be considered by
the Minister is apparent."
Y 3. Accounts for Approval - August and September 1970
Your Committee recommends, on motion by Trustee Harkness, THAT the Board
approve the following Cheque Registers for the months of August and September 1970:
Cheque Registers # 71 Cheque Nos . 5443 - 5461 $ 7,127.67
Cheque Register # 72 Cheque Nos . 5462 - 5552 22,929.24
Cheque Register #73 Cheque Nos. 5553 - 5657
5657A-5660 318,306.06
Cheque Register #74 Cheque Nos . 5661 - 5694
5716 - 5724
5624A
5626A-5631A
5695 - 5715
5632A-5634A
5731 -5744 58,242.69
Cheque Register #75 Cheque Nos . 5725 - 5730
5731A-5734A
5745 - 5764 105,392.83
Cheque Register #76 ' Cheque Nos . 5765 - 5801
5789A
5850 - 5901
5842 - 5849 549,259.30
Cheque Register #77 Cheque Nos . 5800A-5801A •
5802 - 5841 18,195.20
Cheque Register #78 Cheque Nos . 5902 - 5975
5933A 20,309.78
Cheque Register #79 Cheque Nos . 6000 - 6048 16,611 .52
Cheque Register #80 Cheque Nos . 5976 - 5999
6049 - 6139 128,962.39
Appendix, page 454
•
PLANNING & OPERATIONS
REPORT NO. 14 13 October 1970
•
Cheque Register #81 Cheque Nos . 6140 - 6209
6164A
6169A 25,076.50
Cheque Register #82 Cheque Nos . 6210 - 6380 426,559.02
Cheque Register #83 Cheque Nos . 6381 - 6475
6388A
6452A.
6477 6490 234,989.54
Cheque Register #84 Cheque Nos . 6491 - 6577
6551A
6520A
6579 - 6583
6585 - 6590 527,819.60
Cheque Register #85 Cheque Nos . 6476
6591 - 6624
6578
6655 - 6691 15,346.03
Cheque Register #86 Cheque Nos . 6625 - 6654 8,171 .25
Cheque Register #87 Cheque Nos . 6692 - 6736
6738 - 6763
6766 - 6788
6584
6790 - 6864
6866 - 6868 1 ,268,159.84
Cheque numbers 6737, 6764, 6765, 6789, 6865
will be accounted for in the next summary.
$3,751 ,458.46
4. Change Orders - Osgoode High School Addition
The Committee had before it for consideration the following change orders
on the Osgoode High School Addition:
a) Change Order No. 1 - Extra $565.67
Addition of washing basin in the Kitchen Room A-108
Deepen the triple sink in the Kitchen Room A-108 to 16" depth
b) Change Order No . 3 - Extra $351 .50
Changes in electrical panel in Mechanical Room
c) Change Order No. 4 - Credit $49.00
Change in lockers size to match the existing lockers .
d) Change Order No. 6 - Extra $8,027.30
For additional excavation work, install concrete pad
under oil tank, supply and place concrete on wall line
1 and place foundations at extra depth.
•
Appendix, page 455
PLANNING & OPERATIONS
REPORT NO. 14 • 13 October 1970
e) Change Order No. 8 - Extra $1 ,263.85
Alterations and extras to the Penthouse
and Stair in Block B
It was the opinion of the Committee that some of these Change Orders
may not properly be chargeable to the Board, as they result from errors on
the part of the architect or contractor. In other cases, the charges seem
' unusually high.
Your Committee reports that before placing any recommendations before
the Board on the Change Orders, it was agreed to refer them back to staff for
review with the architects, to see if they can be reduced.
5. Change Order No. 2, Colonel By Secondary School
Your Committee recommends, on motion by Trustee Handleman, THAT the
Board approve Change Order No. 2 for the Colonel By Secondary School , increasing
the, contract to P. E. Brule from $943,000 (the amount of Phase I) to $2,837,900,
which is the amount of Phase II , in accordance with the award of the tender
passed by Board on 8 June 1970.
6. Street Tree Planting Program, Beacon Hill North
The Director of Education and the Superintendent of Finance and
Administration submitted a report advising that the Beacon Hill North Community
Association is planning a street tree planting program for the spring of 1971 ,
which calls for the planting of trees on all neighbourhood streets. The cost
is $12.00 per tree, chargeable to the property owners. The plan has received
overwhelming support of the community. The Board was requested to contribute
$216.00 for trees on the Colonel By Secondary School site on Ogilvie Road, and
commit a further $168.00 to continue tree planting program on the Loyola Avenue
Elementary School site when the school is constructed.
Your Committee recommends, on motion by Trustee Handleman, THAT the
question of tree planting in front of the Colonel By Secondary School, be
referred to the Users ' Committee for review with the architects, with
recommendations to come back to the Board.
7, Access to Municipal Arena Across Gloucester High School Site
Your Committee noted a report submitted by the Director of Education
and the Superintendent of Finance and Administration, together with a letter
dated 28 September 1970, from Ala-Kantti/Liff/Stefanszyn, Architects, outlining
( a proposed access route to the Gloucester Township Municipal Arena on Ogilvie
Road by way of the Gloucester High School site and the adjacent Shoppers City
Shopping Centre.
Appendix, page 456
PLANNING & OPERATIONS
REPORT NO. 14 13 October 1970
Your Committee recommends, on motion by Trustee McIntosh, THAT the
Board approve the proposed access route to the Gloucester Municipal arena via
the Gloucester High School western access road, provided that:
a) the Gloucester Township Council is successful in also obtaining
permission from the owners of the adjacent Shoppers City
Shopping Centre for access across- their property;
• b) that the Council agrees to pay all legal costs for executing
the agreement between the Council and the Board; and
c) THAT the Council agrees to the use by the Carleton Board of
of Education, ' during specific periods of the day, of the
parking lot to be constructed directly to the south of the
swimming pool .
8. Transportation - Changes and Additions to Contracts
Your Committee recommends, on motion by Trustee Drew, THAT the Board
approve changes and additions to transportation services contracts as approved
by the Board on 14 September 1970, (Minutes, item 267(b) ) , covering regular
daily contracts, contracts for special transportation and contracts for late
bus services, as listed in a staff report submitted to this Committee.
(Report on file in Secretariat) .
9, Sir Robert Borden High School - Sculpture
The Director of Education and the Superintendent of Finance and
Administration submitted a report concerning a $1 ,200 piece of sculpture
• designed by Mr. A. Price, specifically to complement the main entrance foyer
of the Sir Robert Borden High School . The design was commissioned by Helmer
and Gibson, architects on the school . Letters from the architects and
Mr. Price were also submitted.
Your Committee recommends, on motion by Trustee Harkness, THAT the
Board establish and Ad Hoc Committee consisting of Trustees Moore and Wilson
to further investigate the provision of the piece of sculpture for the Sir
Robert Borden High School , either the design of Mr. Price, or a design
created by the students in the school , and report back thereon to the Board.
INFORMATION ITEMS
_�. 10. Expropriation, Queenswood Public School Site
The Director of Education. and Superintendent of Finance and Administration
submitted for information a report regarding expropriation proceedings between the
Board and the Christian Brothers for the Queenswood Public School Site. Noted.
•
Appendix, page 457
PLANNING & OPERATIONS
REPORT NO. 14 13 October 1970
11 . Fire Equipment Servicing - Tenders 1970
The Director of Education and Superintendent of Finance and Administration
submitted for information a report on tenders received for servicing 41 soda acid
extinguishers and the inspection, and weighing of 725 other extinguishers . Out of
eight firms invited to bid, four tenders were received on 22 September 1970 and
are as follows:
Stratton, Adams, Jones $ 847.00
Fyr Fyter 1 ,900.00
Capital Safety Products 696.00
Ottawa Valley Fire Extinguishers 1 ,249.75
The contract was awarded to Capital Safety Products, lowest tender, in
the amount of $696.00. Noted.
12. Personal Car Mileage - January to June 1970
In accordance with Board policy, the Director of Education and
Superintendent of Finance and Administration submitted for information a report
on car mileage over $250.00 paid to employees for the period January to June 1970.
Noted.
13. Gross Area of Maintained Plant •
The Director of Education and Superintendent of Finance and Administratior
submitted for information a table showing the gross area of maintained school
plant under the Board 's jurisdiction, from which the following totals were noted:
a) Total at 1 January 1970 1 ,050,800 sq. feet
b) Secondary Schools annexed July 1969 846,400 " "
c) New school alterations and additions 801 .000 " "
d) Phased out prior to September 1970 - 11 ,000 " "
Total as at September 1970 ,2,687.200
•
Appendix, page- 458
• PLANNING & OPERATIONS
REPORT NO. 14 13 October 1970
NEW BUSINESS
14. . Revised List of Board and Committee Meetings to End of 1970
The Director of Education advised members of the Committee that
resulting from a meeting with the Chairman of the Board, a suggested .
revised schedule of meetings to the end of 1970 has been prepared.
Your Committee recommends, on motion by Trustee Moore, THAT the
Board approve the revised schedule of Board and Committee meeting to
the end of 1970 as appended to this Report.
The meeting adjourned at 10:05 p.m.
Respectfully submitted,
•
W. R. Dakin,
CHAIRMAN OF COMMITTEE
PAL/tj
•
Appendix, page 459
•
PRELIMINARY RH:PORT
ON
ADMINISTRATIVE SUPPORT SERVICES
The committee , in the short time allotted to it, has
thoroughly discussed Administrative Support Services. It
immediately becomes obvious that such discussion has had no
element of investigation; it solely revolves about the opinions
of a representative group of principals.
It is our opinion that this committee , so constituted, is
not the vehicle "to review and advise on the nature and effect-
iveness of the administrative support services" ; indeed we are
concerned that the approach suggested by the Board ' s motion of
July 27 has already threatened the morale of the system and
cannot be beneficial to all concerned.
We most certainly agree that there are many areas of
grave concern to all and the investigation is most valid for
the following reasons :
1) A problem is recognized but no: totally acceptable
solution can be . found unless it is approached
cooperatively. The implementation of change is most
successful , and acceptable , if it is directed by
those involved.
2) This is essentially an administrative problem but
any report should be representative of all parties
involved. Principals are well versed in the learning
process but many are ignorant of the workings of the
departments which supply. the school' s support
services. Realistic and purposeful communication
with all departments of the Carleton Board of Education
is essential if the committee is to give meaningful
advice. Opinions expressed by nine principals would
present only one point of view - that of the school ' s.
3) Catering to and satisfying the sixty four principals
and schools under the jurisdiction of the Carleton
Board of Education is a monumental task. Many changes
and improvements have taken place in the last year
and undoubtedly many more are planned. We are not
aware of these changes until they are implemented
which is unfortunate because rarely is the school ' s
point of view presented before the change is made.
We unanimously agree that the time allocated for this
study is insufficient and would result in a superficial and
inadequate report which would be most detrimental to the
morale of all employees of the Carleton Board of Education.
•
•
•
• . 4611 .
- 2 -
With all due consideration of the Board' s wishes and to
the needs of the system, and having carefully examined the
implications any report might have , we therefore respectfully
recommend to the Carleton Board of Education that :
1) A committee be established to make. a thorough study
•
of the administrative support services of the
Carleton Board of Education,
2) That said committee be empowered to meet, at its
discretion, with any or all of the 'following groups
of employees of the Carleton Board of Education:
- superintendents - comptrollers
- maintenance - caretaking
- stores . - purchasing
- accounting - teachers
- principals
and further, that said committee be empowered to add
to its number representatives from any or all of the
aforementioned groups if it is found to be in the best
interests of the system to do so ,
3) That said committee present to the trustees of the
Carleton Board of Education, through the Administrative
Council, a comprehensive report and a series of
recommendations related to the intent of the motion.
• The nine principals whose names are affixed below are
willing to undertake the task as defined in this report and
under the guidelines suggested in this report, if it is the
wish of the Board and the Administrative Council.
Respectfully submitted this 13th day of October, 1970.
T. N Crocker K. Hanton
J. Ferguson W. Joyce
•
G. A. Fossey L. Labrosse
I. Fraser F. W. MacLean
J. r'icDonald
•
•
460 (i )
THE CARLETON BOARD OF EDUCATION
Office of the Director of Education •
SUGGESTED REVISED LIST OF BOARD AND COMMITTEE MEETINGS TO END OF 1970 .
DATE • TIME MEETING CHAIRMAN 1 STAFF
OCTOBER 8:30 p.m. Committee of the Whole V. Barsona
Mon. 26 9:00 p.m. Board of Education C. D. Arthur S. J . Berry
-
Tues. 27 8:00 p.m. Planning & Operations Cttee W. R. Dakin T4 D. Moore
NOVEMBER ,.
Mon. 2 8:00 p.m. Educational Policies Cttee L. McIntosh J . C. Gardner
Mon. 9 7:30 p.m. Committee of the Whole V. Barsona S. J . Berry
8:30 p.m. Board of Education C. D. Arthur
Thurs.12 8:00 p.m. Planning & Operations Cttee W. R. Dakin W.R.
McGi l l i yrav
Mon. 16 8:00 p.m. Community Programs Cttee T. Clarke I . G. Jones
Tues. 24 8:00 p.m. Planning & Operations Cttee W. R. Dakin T. D. Moore
Mon. 30 7:30 p.m. Committee of the Whole V. Barsona S. J. Berry
8:30 p.m. Board of Education C. D. Arthur
.DECEMBER•
Tues. 8 8:00 D.M. 'Educational Policies Cttee L. McIntosh J . C. Gardner
Mon. 14 7:30 p.m. Committee of the Whole V. Barsona S. J. Berry
8:30 p.m. Board of Education C. D. Arthur
Wed. 16 8:00 p.m. Planning & Operations Cttee W. R. Dakin- • ••W. R.
McGillivray
Mon. 21 8:00 p.m. Community Programs Cttee T. Clarke I . G. Jones
Mon. 28 7:30 p.m. Committee of the Whole V. Barsona S. J. Berry
8:30 p.m. Board of Education C. D. Arthur
JANUARY 1971
Wed. 13 8:00 p.m. First meeting of 1971-72 Board of Education
460(ii)
THE CARLETON BOARD OF E DUCATION -
REPORT NO. 8
COMMUNITY PROGRAMS COMMITTEE
Monday, 19 October 1970
To the Board of Education:
The meeting of the Community Programs Committee was held this day in
the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 10:05 p.m. , with Trustee T. C. Clarke in the Chair.
Also present: Trustees Barsona, Dakin, Drew, Handleman, Harris,
Hicks, James, Lemieux, McIntosh, Reitz and Wilson.
Not present: Trustees Arthur, Harkness,Hogan, Macdonald, Moore
and Nutter.
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administrate
P. A. Laverance, Assistant Secretary
1 . Report No. 2 Ad Hoc Committee on Community Involvement
Your Committee recommends, on motion by Trustee Barsona, that Report
No. 2, Ad Hoc Committee on Community Involvement, 22 September 1970, be received.
(Appendix, pages 430-432. )
Trustee Barsona, Chairman of the Committee, advised that further meetings
of the Committee are being held and when these have been completed, the Committee
will submit an overall report on its findings.
2. Metcalfe Agricultural Society Requests for Agreement on
Sharing Facilities
Pursuant to Report No. 5 of this Committee, 15 June 1970, item 4, the
Committee had before it for consideration a report concerning the request of the
Metcalfe Agricultural Society for an agreement on the sharing of facilities with
Osgoode High School .
In this report, it was advised that Trustee Drew and Mr. Johnston,
Principal of Osgoode High School , examine the Fair Grounds together with the
Secretary of the Society to determine its suitability for school use. On the
basis of the findings, it was concluded that without considerable reorganization
of the Fair Grounds the facilities required by the school could not be provided
-�, there. It was also pointed out that the Board now has title to an expanded site
for the Osgoode High School .
Your Committee recommends, on motion by Trustee Drew, as follows:
(a) THAT the Board proceed to develop playing field facilities
on its own school site on Osgoode High School ; and
(b) THAT the Metcalfe Agricultural Society be thanked for their
kind co-offer of co-operation.
Appendix, page 461
COMMUNITY. PROGRAMS .
REPORT NO. 8 19 October 1970
3. March Township - Use of March Central Public School
Your Committee had before it for consideration a report submitted
by the Director of Education and the Superintendent of Student Services,
enclosing a letter from the March Recreation Department requesting the use
of March Central Public School for Recreational Hockey Program this winter.
Your Committee recommends, on motion by Trustee Dakin, as follows:
a) That the Township be given permission to install an outdoor
hockey rink at the back of March Central School .
b) That the corridor and the washrooms be made available for
changing purposes during the winter season.
c) That the Township be permitted to use the water and electrical
outlets at the school with the understanding that they will bear
the cost of the electricity.
d) That, reasonable wear and tear excepted, the Township will be
responsible for any damages sustained through this activity and
• that they will maintain satisfactory caretaking arrangements.
e) That the Township be permitted to leave rink boards and lights
up during the summer months.
f) That the Township undertake to save harmless the Carleton
Board of Education from any damages arising from the use of
the premises .
g) That this agreement or any part thereof is subject to change
or cancellation by the Carleton Board of Education with ninety
(90) days ' notice.
INFORMATION ITEMS
4. • Verbal Report on Ad Hoc Committee on Use of Board Facilities
Trustee Drew gave a verbal progress report on the proceedings of
the Ad Hoc Committee on use of Board facilities. He advised that the
Committee met last week and tentatively arrived at a proposed three level •
charge system for use of Board facilities, i .e. , free use, minal fee, and
major fee. The Committee will be meeting again in the next few weeks to put
the final touches to this proposal , and will also be looking at the use of
outdoor facilities. Noted.
• 5. Nepean Township Arenas
Your Committee noted a report submitted by the Director of
Education and the Superintendent of Student Services advising that the
Nepean Township Parks and Recreation Department is again making Bell and
Merivale Arenas available for free use by the schools . This time will be
shared by the public, separate, and secondary schools in the township.
Appendix, page 462
COMMUNITY PROGRAMS
REPORT NO. 8 19 October 1970
Liaison for school needs will be through Mr.D. McGregor, Principal of
Knoxdale Public School . The secondary requirements have been worked out
with co-operation of D.H.S .A.A. Hockey League which will distribute the
(— schedule to Bell , Merivale, Sir Robert Borden and South Carleton High
Schools. The periods which are available for use by elementary schools
were listed in the report. Noted.
6. Natural Ice Rinks, Nepean Township
Your Committee has before it for information a report submitted
by the Director of Education and the Superintendent of Student Services
concerning the provision of Natural Ice Rinks throughout Nepean Township.
It was noted that these rinks, which are established and maintained by the
Nepean Parks and Recreation Personnel , are usually located on parkland
adjacent to schools. Where such parkland does not exist or is unsuitable,
the rinks are placed on school grounds . Those rinks placed on school
grounds will be sited in consultation with the Principal .
All rinks,whether on parks or school property, are being made
available for the adjacent school 's use until 4:00 p.m. each day. Schools
may have use of rinks after 4:00 p.m. if this has been cleared with the
Parks Department.
It was noted that all these ice rinks are the responsibility of
the Parks Department, and that there are no ice rinks maintained by the
school board on school property in Nepean.
7. Carleton Outer Ring (COR - Students ' Council)
Your Committee had before it for information a report submitted
by the Director of Education and the Superintendent of Student Services
advising of the formation of the new central student council for Carleton
secondary school students - "Carleton Outer Ring. (CUR)" . The C.O.R.
constitution was also submitted for information.
It was noted that at the first meeting of C.O.R. on 8 October
1970, the following officers were elected:
President: Bill Bunton Sir Robert Borden H.S.
Vice-President: Athos Sani Sir Robert Borden H.S.
Treasurer: Anne Wilson Sir Robert Borden H.S.
Secretary: Leslie Thompson Merivale H. S.
Past President: (for John Owen Gloucester H.S . (Chairman,
purposes of the Constitution Committee) .
constitution)
A list of C.O.R. delegates was attached. It was noted that it
is anticipated the C.O.R. Executive will wish to meet with the Trustees in
v
the near future once their program has been organized.
Appendix, page 463
COMMUNITY PROGRAMS
REPORT NO. 8 19 October 1970
8. Liaison between Board Staff and Recreational Authorities
{ The Committee noted a report submitted by the Director of
Education and the Superintendent of Student Services outlining the
administrative procedures to facilitate liaison between the Board Staff
and Recreation Authorities.
9. School Safety Patrols
The Superintendent of Student Services submitted a verbal progress
report on liaison with various police departments with jurisdiction in
Carleton on establishing procedures for examination of school crossing
situations which are considered to be hazardous. He noted that at a recent
meeting with the police officials, some procedures were established in this
regard, which involve the police department and the appropriate roads or
highway agency. These procedures will be submitted in writing at the next
meeting of this Committee. Noted.
The meeting adjourned at 10:40 p.m.
Respectfully submitted,
T. C. Clarke,
CHAIRMAN
PAL/tj
•
(
•
Appendix, page 464
a ,
CARLETON . BOARD OF EDUCATION
FINANCE REVIEW COMMITTEE
REPORT NO . 4
On October 16th, 1970 , the Finance Review Committee
met to review the following items :
a. Maintenance & Operations Costs - Projected to Year-end ;
b . Financial Statements to September 30th , 1970 ;
c . Consideration of Interest on unpaid Tax Demands ;
d . Transportation Costs - Projected to Year-end .
' 1. FINANCIALSTATEMENTS - SEPTEMBER 30TH/70
The Financial Statements to September 30th have been
reviewed and are enclosed for the information of the Board .
2 . MAINTENANCE & OPERATIONS COSTS - PROJECTED TO YEAR-END
The projected year-end costs for Maintenance & Operations
have been reviewed and are summarized for the Board ' s informa-
tion in Appendix 1 , attached .
Itwill benoted that the under-expenditure , shown in Report
No . 3 as $32 , 000 , is now estimated at $145 , 761 . This has been
brought about by a further under-expenditure of $113 , 761 in
the 1970 program.
•
The Committee has requested a further investigation of
the •projected expenditures for Caretaking Supplies to see if
the total cost can be reduced below the $95 , 887 estimated.
A detailed explanation of variances are enclosed in
Appendix 2 , attached .
•
3 . TRANSPORTATION COSTS
The Committee reviewed the additional expenditure reported
to the Planning and Operations Committee on October 13th . It
is noted that of the additional $30 , 003 that is required ,
$6 , 165 has been incurred through additional late buses not
provided for in the August 31st estimate . Additional routes
established to meet overcrowding conditions was the major
reason given for the balance .
The Committee recommends that existing policies
be reviewed early in the new year .
Appendix, page 465
Report . 4 2
•
4. SUMMARY OF NET OPERATING POSITION
The Committee wishes to provide the Trustees with
the following summary of the estimated year-end position
of the Carleton Board , as of this Report :
a. Schedule 3 of Report No . 2 - Estimated
Deficit (Underlevy) : $156 , 270
b . Adjustment of Fire Marshall ' s requirements
on Report No . 2 - $6 , 500 - $3 , 441 3 , 054
153 , 216
c. Additional Supplementary Tax Levies - as
per Report No . 3 50 , 000
103 , 216
d . Report No . 4 - Reduced Expenditures re
Maintenance & Operations - $113 , 761
Additional Transportation Costs- 30 , 003 83 , 758
e. 1970 Estimated Deficit (Underlevy) $ 19 , 458
as at October 16th, 1970
•
5 . INTEREST - LATE PAYMENTS RE MUNICIPAL TAX LEVIES
The Committee considered the approach to charge
interest to municipalities for late payments of interim
tax levies .
Because of the fact that the Board ' s 1970 Estimates
were not officially approved until May llth and because
of additional mill rate subsidies and deferred tax payments ,
it was considered that for a common starting point for all
municipalities , the calculation of interest should not be
applied until July 1st , 1970 .
It is the recommendation of the Finance Review Com-
mittee , therefore , that interest be calculated at the
rate of 8% for all municipalities who did -not meet the
June 30th deadline date for the second quarter interim tax
payment .
6 . 1968 C . I . B . AUDIT
Consideration has been given b'y the Committee to a
report prepared by Frazer & Otton on the results of their
examinations of the charges made by the Ottawa Collegiate
Institute Board to the Nepean and Gloucester High School
Boards in 1968 .
Appendix, page 466
e
Report No . 4 3
As the result of this study , the Committee has directed
staff to arrange for billings to . the C . I . B . for the following :
a. Overcharges to the Township schools amounting to
$4 , 457 as the result of an incorrect proportion of
charges for General Administrative Expense and
Medical Services .
b . Tuition Fees for Ottawa students attending Gloucester
High School . In this regard the Committee feels that an
attempt should be made to recover fees for students
who attended Gloucester High School for total of 1126
days .
Respectfully submitted ,
FINANCE REVIEW COMMITTEE :
Mrs . J . Harris , Chairman
Mr . P . G. Nutter
Mr . B . A. Reitz
Mr . C . D . Arthur
22 Oct 70
Appendix, page 467
CARLETON BOARD OF EDUCATION 1• Finance Review Committee
MAINTENANCE & OPERATIONS Report No . 4 -- Appendix 1 .
PROJECTED EXPENDITURES TO DECEMBER 31/70
4100
Estimated
Code Category Budget Expenditure Expenditure Expenditure Report No . 3
1970 to Dec . 31/70 Over Budget Under Budget Over Under
Plant Operations •
•
PO 1-4 Salaries ,Wages 1 , 389 , 278 .1 , 329 , 278 60 , 000 2 , 000
PO 5 Fringe Benefits 127 , 935 112 , 935 15 , 000
PO 7 Travel - Mileage 20 , 756 18 , 756 2 ,000 . 3 , 000
P0 .8 & 9A Personnel Training 3 , 000 1 , 500 1 , 500 500
PO 12 Landscaping 68 , 068 73 , 071 5 , 003 !
PO 20 Supplies Caretaking 85 ,887 95 , 887 10 , 000 '
PO 25 Rentals - Bldg . Off . ;100 , 525 108 , 025 7 , 500 5 ,000
space. • -
PO 31 Misc . (Glen Cairn Ag . ) 3 , 000 5 , 000 2 , 000
Sub Totals 1 , 798 , 449 1 , 744 ,452 24 ,503 • 78 , 500 • 5 ,000 5 , 500 .
Plant Maintenance
PM 1-4 Salaries 67 , 900 69;.900 2 ,000
PM 7 Travel 7 , 200 4 , 200 3 , 000 1 ,500
PM 9A Other Training 150 -0- 150
PM 11 Books & Period . 50 •
86 36
PM 14
General 46 , 000 37 , 000 9 , 000
Emergency •M-R 46 , 800 46 ,800 -- --
.Regular Maint . 269 , 240 241 , 240 28 , 000
Ice Rinks 20 , 000 5 , 000 15 , 000
PA Systems 5 , 351 5 , 351 --
Glass Replacement 20 , 000 20 , 000 -- --
Total Direct Su lies407 391 355 , 391 52 , 000
pp ,
PM 18 Moving Portables - 45 , 000 . 16 ,500 28 , 500 25 , 000
PM 19 Rentals 250 100 150
PM 24 Snow kemoval • 27 , 200 17 , 200 10 , 000 5 , 000
•
Sub Totals 555 , 141 463 , 377 2 036 93 800 -0- 31 , 50Q
• > 1 Appendix, page
! PC /vm TOTALS 2 , 353., 590 2 , 207 , 8.29 �.- , 539 _ 172 300 5 , 000 37 , 000 468 FF'
F
Finance Review Committee
Report No . 4
Appendix No . 2
BUDGET VARIANCES -. MAINTENANCE & OPERATIONS COSTS
(Estimated Year-end Projections) •
PLANT OPERATIONS :
PO 1-4 Salaries , Wages • $60 , 000 under-expended . Due in part
to custodial hirings for new schools ,
which had been budgeted for much ealier
in the year than actually occurred .
PO 5 Fringe Benefits ▪ Estimated under-expenditure -- $15 , 000 .
Above explanation 'relates .
PO 7 Travel , Mileage ▪ Estimated under-expenditure -- $2 , 000 .
Security coverage re school buildings on
week-ends reduced to one day only .
PO8 & 9A Personnel- Training Over-provision . Estimated under-
expenditure of $1, 500 .
•
PO 12 Landscaping ▪ It now appears this account will be
over-expended by $5 , 003 .
PO 20 Caretaking Supplies Estimated over-expenditure -- $10 , 000 .
To be reviewed further .
•
PO 25 Rentals , Office
Space ▪ Estimated over-expenditure -- $7 , 500 .
Additional rentals required for storage
space for furniture , equipment
PO 31 Miscellaneous • Estimated over-expenditure -- $2 , 000 .
Funds were not budgeted for operational
costs to be absorbed by the Board under th
Glen Cairn Complex Agreement .
Total Net Credit for Plant Operations : $53 , 997 (Est . )
PLANT MAINTENANCE :
PM 1-4 Salaries , Wages Estimated over-expenditure of $2 , 000 .
Due in part to higher temporary hirings
during the summer months than anticipated .
PM 7 Travel • Estimated under-expenditure -- $3 , 000 .
This item will be reviewed further by
Finance Review Committee later this year .
PM 14 General • -This section covers provisions for
Emergency M & R Maintenance emergencies , Regular Main'-
Rinks , etc . tenance , Ice Rinks , Snow Removal , etc .
• Fin. Rev. Cttee 2
Report No . 4
App . 2 cont ' d
•
PM 14 continued . . . Total estimated under-expenditure ,
—~ $52 , 000 , due to following :
a. Maintenance tendering this year
has produced good unit prices .
Budget included provision for 10%
increase in costs and this has not
come about .
b . Board ' s participation in maintaining
school rinks is gradually phasing out
with operation being taken over by
local recreation authorities . Under-
- expenditure in this area; - $150C
PM 18 Moving Portables • Estimated under-expenditure - $28 , 500
PM 24 Snow Removal Estimated under-expenditure - $10, 000
This is based on normal seasonal
conditions until year-end .
Total net credit for Plant Maintenance - $91, 764
In comparison with Report No . 3 , under-expenditures
in Maintenance & Operations have been reduced a
further net amount of $113 , 761 .
Appendix, page 470
' THE CA' RLETON BOARD OF EDUCATION
REPORT NO. 24
• COMMITTEE OF THE WHOLE
Monday, 26 October 1970.
To the Board of Education:
A meeting of the Committee of the Whole was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
8:35 p.m. , with Trustee V. Barsona in the Chair.
Also present: Trustees Arthur, Clarke, Drew, Dakin, Handleman,
Harkness , Harris , Hicks , James , Lemieux, Macdonald,
McIntosh, Moore, Nutter, Reitz and Wilson.
Not present: Trustee Hogan.
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I . G. Jones , Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance & Administration
A. A. Carr, Area Superintendent (East)
R. G. Jenkins , Controller of Finance
P. A. Laverance, Assistant Secretary.
1 . Academic Staff Changes
Your Committee recommends , on motion by Trustee Nutter, THAT the Board
approve the following changes in academic staff: .
Name School Effective Date
•
RESCISSION
Leigh, Mrs. Francine Sir Winston Churchill P.S. 1 September 1970
RETIREMENT '
•
Martin, Mrs. Alice Leslie Park P.S. 22 December 1970
MATERNITY LEAVE
I Old, Mrs. Wendy Bells Corners P.S. 22 December 1970
(two years)
Appendix, page 471
COMMITTEE OF THE WHOLE
REPORT NO. 24 26 October 1970
RESIGNATIONS
y Bartleman, Miss Miriam South Carleton H.S. 22 December 1970
Coldrey, Mrs. Jo-Ann Parkwood Hills P.S. 22 December 1970
a, Rosch, Mrs. Louise Leslie Park P.S. 22 December 1970
. Smyka, Mrs. M. L. Fisher Heights P.S. 22 December 1970
APPOINTMENTS
Aucoin , Mrs. Jeanne Sir Winston Churchill P.S. 8 September 1970
(Replacing Mrs . F. Leigh) Annual Salary $6,550
Kilgour, Mrs. Agnes Merivale H.S. 21 September 1970
(Replacing Miss P. O' Brien) Annual Salary $7,400
2. Administrative Staff Changes
Your Committee recommends , on motion by Trustee Wilson , THAT the Board
approve the following administrative staff changes:
TRANSFERS & PROMOTIONS
Name School/Admin. Office Effective Date
• Kenchington, Mrs . D.E. Gloucester H.S. 6 October 1970
(Replacement) (From Secretary I to Annual Salary
Senior Secretary) $4,740
• Langstaff, Mrs . Iva Administration Bldg. 4 November 1970
(Replacement) (From Secretary to Messrs . Annual Salary
Rath & Cassidy to Secretary $5,516
to Sup. of Program Development)
v Williams , Mrs. June Merivale H.S. 1 October 1970
(From Clerk-Typist 1 Annual Salary
to Clerk-Typist 2 $4,546
CORRECTION TO APPROVED SALARY
Correction to salary of Mrs. Barbara Conor, Gloucester High School ,
promoted from Clerk-Typist 1 to Clerk-Typist 2, reported as $4,426 instead of
$4,580, at the Committee of the Whole meeting, Report No. 23, 13 October 1970.
3. Carestaff Changes 0
Your Committee recommends , on motion by Trustee Moore, THAT the Board
approve changes in carestaff, as follows :
Appendix, page 472
COMMITTEE OF THE WHOLE • •
• REPORT NO. 24 26 October 1970
Name School Effective Date
RESIGNATIONS - Custodians
r Monuk, R. A. South Carleton H.S. 16 October 1970
I Wilson , W. Erskine Johnston P.S. 30 September 1970
TRANSFER - Chief Custodian
Letouzel , H. From Greenbank P.S. to Earl of March S.S.
with reduction of $600 responsibility
allowance per annum. Transfer due to illness .
APPOINTMENTS - Custodians
Deugo, Elmer Erskine Johnston P.S. 19 October 1970
(Replacing Mr. Wilson) Annual Salary $4,700
e Downes , A. B. Parkwood Hills P.S. 19 October 1970
(Replacement) �• Annual Salary $4,700
4. Resignation of Controller of\Maintenance and Operations
v Your Committee recommends , on motion by Trustee Arthur, THAT the Board
accept with regret the resignation of Mr. G. P. Convey, Controller of Maintenance
and Operations , effective 31 December 1970.
5. Regulations for School Secretarial Personnel
Trustee P. Harkness , Chairman of the Ad Hoc Committee on Non-Teaching
Staff, submitted a report advising that the Committee had met twice with
representatives of the Secondary and Elementary School Secretaries to discuss
regulations , salary and fringe benefits. As a result, an interim recommendation
was put forward to cover these employees , based on a 6 percent salary adjustment,
. and codification of regulations and fringe benefits which have been in effect
unofficially since 1 January 1969. No radical changes were recommended pending
completion of the job classification study presently being carried out by the
Personnel Officer.
Your Committee recommends , on motion by Trustee Harkness , THAT the Board
accept the interim regulations , salary and fringe benefit schedule for Elementary
and Secondary School secretaries , as outlined in the report submitted at this
meeting, effective 1 January 1971 , pending complete integration and classification
of all secretarial staff employed by the Board.
(NOTE: It was reported that the discussions were complicated by the necessity
of meeting with two different groups , and the Committee felt strongly
that in future, discussions should be held with one Committee representing
all secretarial staff employed by the Board. )
Appendix, page 473
r •
COMMITTEE OF THE WHOLE
REPORT NO. 24 . . 26 October 1970
6. O.S.T.C. Memorandums Re 1971 Negotiations
The Committee had before it for information memorandums from the
Ontario School Trustees ' Council regarding 1971 Salary Negotiations : viz,
"Salary Conference - 21 November 1970", and "Commencement of 1971 Negotiations".
Noted.
•
The. meeting adjourned at 9:35 p.m.
Respectfully submitted,
V. Barsona
CHAIRMAN OF THE COMMITTEE
•
PAL/pap
Appendix, page 474
•
THE CARLETON BOARD OF E DUCAT I. O N
REPORT NO. 15
PLANNING AND OPERATIONS COMMITTEE
Tuesday, 27 October 1970
To the Board of Education:
The Planning and Operations Committee met this day in the Board Room,
Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at 8:10 p.m. ,
with Trustee W. R. Dakin in the Chair.
Also present: Trustees Arthur, Barsona, Drew, Handleman, Hicks,
James, Lemieux, Moore and Wilson.
Not present: Trustees Clarke, Harkness, Harris, Hogan, Macdonald,
McIntosh, Nutter and Reitz.
Staff present: S . J . Berry, Director of Education
• J. C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administratio
R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
1 . Delegation, Fitzroy Harbour Residents
A delegation of residents from Fitzroy Harbour was present at the
- meeting and Mr. Olin Kelly, spokesman for the group, . read a communication addressed
to the Minister of Education by the residents expressing the strongest possible
protest to any proposal to close the Fitzroy Harbour Public School and transporting
the pupils presently attending the school to the Fitzroy Centennial Public School in
Kinburn.
In the letter to the Minister, it was stated that the residents do not
consider that their children are at present receiving inferior education in any .
way, and that graduates of the school have so far more than held their own in
secondary education and beyond and in all phases, in both academic and otherwise,
have measured very favourably with comparable students from the larger and
lavishly equipped schools . The letter went on to list several reasons which
might be suggested by the Board for closing the school , followed by the
delegation's rebuttals of any such arguments . The letter concluded by stating
that a public school is a definite asset to a comunity, and that closing of the
Appendix, page 475
PLANNING & OPERATIONS COMMITTEE
REPORT NO . 15 27 October 1970
Fitzroy Harbour Public School would cause a decrease in property value and
also result in an increase of taxes both for present home owners and for
those who plan to build in the future.
After reading the above letter to the Committee, Mr. Kelly elaborated
on the delegation's stand.
' The Chairman of the Committee read from Board policy on delegations,
Policy A-11 , clause 4, which provides for a private meeting to be convened
between up to five members of the delegation and an equal number of Trustees
to pursue the delegation 's representations , if such a meeting is requested by
the delegation. Mr. Kelly requested that such a meeting be held.
It was agreed that five Trustees would meet with five members of the
delegation at the Fitzroy Harbour Public School on 10 November 1970, at 8:00 p.m. ,
to discuss this matter further. The Director of Education or the Area Super-
intendent (West) will also attend.
Later in the meeting, Trustee Barsona moved THAT any five of the
following six Trustees be appointed to meet with the delegation: Trustees
Arthur, Clarke, Dakin, Harkness , Hicks and James. The motion was carried.
In view of the scheduled meeting between the delegation and Trustees
on school accommodation in Fitzroy Harbour, it was decided to defer consideration
of an item of business on the Agenda for this meeting, viz, "Elementary School
Accommodation in North-West Carleton" .
2. Up-Dating of Accounting Equipment
The Director of Education and the Superintendent of Finance and
Administration submitted a report concerning the need to up-date the present
accounting equipment in order to produce the necessary information for proper
controls and reporting . The report dealt with the alternate of computerizing
all accounting functions either by service bureau or installation of Board
computer, or up-grading accounting equipment with new models.
Complete computerization of accounting functions was not recommended
at this time in view of the heavy cost involved, and as the Department of
Education is presently studying computer installations which could be available
to the Board in three to five years time. Two proposals for up-grading accounting
equipmentwere submitted for consideration, one from National Cash Register Co.
and the other from Burroughs Business Machines Limited.
Your Committee recommends, on motion by Trustee Arthur,. THAT the Board
enter into a three-year lease agreement with National Cash Register Co. of
Canada Limited for the installation of an electronic accounting machine system,
installation to commence immediately with a target date of 1 January 1971 for
completion, at a monthly rental not to exceed $1 ,500, plus additional programs
being a one-time cost not to exceed $2,000.00.
Appendix, page 476
t PLANNING & OPERATIONS COMMITTEE •
REPORT NO. 15 27 October 1970
3. Projected French Language Population
The Planning and Operations Committee received for information a
report submitted by the Director of Education and the Planning Officer outlining
the projected French language secondary population in Carleton by year to 1975,
from which the following statistics were noted:
Aging of Growth
1970 Population (cumulative) Total
1970 1 ,168
1971 1 ,430 100 1 ,530
1972 1 ,621 200 1 ,821
1973 1 ,778 300 2,078
• 1974 1 ,902 400 2,302
1975 2,007 500 2,507
It was noted that Carleton will have substantially more French
language students in the near future than can be accommodated in the planned
new school in Orleans, and that consideration should be given soon to additional
French language secondary school facilities .
4. Middle School Needs Study, Nepean Township
Inside the Greenbelt
The Director of Education and Planning Officer submitted for discussion
a report on middle school needs in Nepean Township inside the Greenbelt. The
report outlined future middle school requirements in the area when development
has been substantially completed. The area was divided into "blocks" which
comprise potential middle school attendance areas or groupings thereof. Tentative
proposals were then made with the respect to each block in order to form a basis
for .discussion. It was noted that proposals offered in the report were based on
a number of premises, as follows:
a) where possible, a middle school should accommodate three grades from
6 to' 8; .
•
b) where possible, a middle school should be centrally located within its
attendance area in order that transportation of students is minimized;
and
c) where possible, a middle school should be planned in such a way that
unused capacity is not left in junior schools now serving students
from kindergarten to grade 6.
It was stressed that all possible alternatives have not been exhausted,
but that Trustee reaction to some of the sweeping assumptions and suggestions
made in the report were to assist staff in pursuing this matter.
Appendix, page 477
4
PLANNING & OPERATIONS COMMITTEE
REPORT NO. 15 27 October 1970
In view of the fact that Trustees had only received this complex
report less than twenty-four hours before the meeting, the discussion was
limited to general comments . The following points were brought out:
a) some of the alternate suggestions in the staff report were based on
the principle that portable classrooms should be used to accommodate
peak enrolments . Once the school has attained its ultimate enrol-
ment pattern these would be removed;
b) the Education Policies Committee should consider the philosophy
underlying middle school groupings, e.g. , grades 6, 7 and 8 as
compared with grades 7, 8 and 9;
c) the Planning and Operations Committee should attempt to develop
guidelines on how to cope with the problem of aging population in
settled areas, e.g. :
. ' i) building to accommodate less than peak enrolment and providing
alternate accommodation during the peak period. (See also a)
above. ) ; and
• ii ) conversion of existing plant. to alternate uses to provided
required facilities demanded by population shifts .
With respect to population trends, it was noted that both the
Regional Municipality of Ottawa-Carleton and the National Capital Commission
are planning to establish data banks which will contain population statistics,
Nt and which may prove helpful when planning school facilities . The N.C.C. facilities
will likely not be available for several years, but the Regional Municipality
data bank might prove useful to the Board in three or four years time.
• The Planning and Operations Committee took no further action on this
item at this time. This matter will now be given further consideration by
staff.
PRIVATE SESSION
5. Future Secondary School Requirements, Nepean Township
An item of business on the Agenda, viz, "Future Secondary School Require-
ments, Nepean Township" was deferred.
6. Plan of Subdivision T-20769, Nepean Township,
"Borden Dairy Farm - Final Phase"
Your Committee recommends, on motion by Trustee Arthur based on a report
Appendix, page 478
PLANNING & OPERATIONS COMMITTEE
REPORT NO. 15 27 ctober 1970
•
submitted by the Director of Education and the Planning Officer, THAT the
Carleton Board of Education reserve a 15 acre school .site in Subdivision T-20769,
Nepean Township, "Borden Dairy Farm - Final Phase" in addition to the elementary
school site previously reserved in the subdivision by the Nepean T.S.A. Board;
and that the Department of Municipal Affairs be advised accordingly.
•
7. Subdivision T-19268, Township of Gloucester,
"Windsor Park Village"
The 'Director of Education and the Planning Officer submitted a report
with respect to an elementary school site reserved by the Board in new Subdivision
T-19268, Part of lot 6, Concession III R.F. , Township of Gloucester, "Windsor
Park Village" . An additional sheet was distributed at the meeting containing
the staff recommendation that the Board enter into an option agreement with
respect to a 6.865 acres school site in the subdivision subject to certain
terms and conditions relative to a possible noise problem resulting from the
proximity of the subdivison to Uplands Airport.
Your Committee recommends, on motion by Trustee Arthur, THAT the Board
take no action on the purchase of the school site reserved in Subdivision T-19268,
Township of Gloucester,"Windsor Park Village" until such time as the Board has
received from the developer a noise sensitivity study for the Subdivision.
8. School Site for Orleans Secondary School
Your Committee recommends, on motion by Trustee Barsona based on a
report submitted by the Director of Education and the Planning Officer, THAT with
respect to the proposed French language secondary school site in Orleans, the
staff be authorized to advise the Central Mortgage and Housing Corporation of
the results of a recent appraisal of Parcel A shown on the map submitted to this
Committee, and to make an offer of $1 ,750.00 per acre for Parcel D. (Site as
previously discussed by Planning and Operations Committee on 13 July 1970,
Report No. 11 , Item 20. See also Private Minutes, pages 106 and 107.)
The meeting adjourned at 11 :10 p.m.
Respectfully submitted,
W. R. Dakin -
CHAIRMAN OF COMMITTEE
PAL:pp Appendix, page 479
• THE CARLETON BOARD OF EDUCATION
_ REPORT NO. 11
EDUCATIONAL POLICIES COMMITTEE
Monday, 2 November 1970
To The Board of Education:
A meeting of the Educational Policies Committee was held this day
in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 8:10 p.m. , .with Trustee Louise McIntosh, Chairman of Committee,
in the Chair.
Also present: Trustees Clarke, Drew, Dakin, Handleman,
Harris, Hicks, Hogan, James, Moore, Nutter,
Reitz and Wilson.
Not present: Trustees Arthur, Barsona, Harkness, Lemieux
and Macdonald.
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administratior
A. A. Carr, Area Superintendent (East)
R. E. Ingall , Area Suprintendent (West)
P. A. Laverance, Assistant Secretary
1 . -Report of the Committe Investigating Multiple Points
of Entry Into Kindergarten
Further to Report No. 6 of this Committee, 17 June 1970, item 8 (and
Private Session Minutes of the same date, pages 102 and 103) the Educational
Policies Committee received the final report of the Staff Committee Investigating
Multiple Points of Entry to Kindergarten (appended hereto) .
The obvious preference of the study committee that children enter
kindergarten on their fifth birthdays was discussed at some length. Also, the
committee's recommended ultimate objective of multiple points of entry to a
four-year kindergarten. It was the feeling of the study committee that this
procedure would recognize the uniqueness of each child as he comes into the system,
not as one of a group but by himself, around whom an individualized educational
program would be designed. Before this procedure could be implemented, however,
several significant changes would have to occur in the system, which are mentioned
in the appended report.
Appendix, page 480
EDUCATIONAL POLICIES COMMITTEE 2 November 1970
It was suggested during our discussions that as this procedure could
not be implemented at this time, the Board may wish to consider as interim measures
some of the alternative methods for implementing multiple entry points as listed
in the report, such as establishing two or three entry dates during the school
year. It was felt by the study committee, however, that this would not achieve
the objective of treating each child as an individual , as they would still come
to school in groups, and would also require major adjustments in schools before
it could be implemented. It would, however, be a move in the right direction.
There was a brief discussion as to the rationale of entry to school
according to chronological age, and not aptitude, need and ability as established
through a testing program. We were advised that chronological age was chosen
by the committee as the best means of ensuring that all children are given equal
treatment. Also, programs would be designed to accommodate the particular needs
and abilities of the child at any age.
We also discussed briefly the advantages of the four-year kindergarten
which the study committee has recommended be implemented when funds, curricular
and teachers are available.
Your Committee recommends, on a motion by Trustee Dakin, THAT the Board
concur in the first three recommendations of the Committee Investigating Multiple
Points of Entry to Kindergarten, as follows:
a) THAT multiple points of entry into Kindergarten not be
implemented at this time;
b) THAT the components required for implementation of such
a program, as outlined in the committee's report, be
developed so as to allow for the introduction of multiple
pointsof entry into Kindergarten at the earliest possible
time;Jand
c)• THAT multiple points of entry be instituted as funds,
curricula, and teachers are available.
2. Driver Education
The Director of Education and the Superintendent of Finance and
Administration submitted for consideration a report concerning driver education coursE
offered through Carleton high schools in co-operation with the Ottawa-Carleton
Traffic Safety Council . The following extracts from a joint memorandum from
the Department of Education and Transportation dated March 1966, supporting
the establishment of courses in driver instruction, were noted:
a) There is evidence that young peopTe trained
in safe driving have fewer accidents and
traffic violations .
Appendix, page 481
EDUCATIONAL POLICIES COMMITTEE 2 November 1970
b) All courses (excluding those for Occupations
students) must be held outside regular school
hours .
c) If certain standards are met, Boards may in-
clude the classroom portion of driver instruction
courses in the evening class program for the
purpose of claiming Departmental grants.
Attached for the information of Committee members were a leaflet
on driver education which is distributed to students, a brochure entitled
"High School Driver Education Program" published by the Safety Council , and a
sheet indicating financial arrangements .
The course is offered where groups of 30 students can be assembled,
at a cost of $76.00 per student. The Safety Council works with the schools
and with local driving schools to obtain our own qualified teachers for the
classroom instruction, and instructors from the various driving schools for the
in-car phase. Cost for the teacher is at night-school rates, amounting to
$275.00 per course. Of this amount, $150.00 is paid by the Safety Council , from
the student fees, and the remainder is eligible for departmental grants under the
night school grant formula.
•
Mr. R. E. Jenkins, Co-ordinator of High School Driver Education
Program for the Safety Council , was in attendance at the meeting to advise
Trustees on various aspects of the program.
Your Committee recommends, on motion by Trustee Dakin, THAT The
Carleton Board of Education authorize the Ottawa-Carleton Safety Council to
organize Driver Education Courses for Carleton secondary school students at the
request of the principals.
3. Early Closings for Professional Development-
The Director of Education and the Superintendent of Program Development
submitted for consideration a report concerning early closings of schools for
professional development purposes, together with a letter dated 28 September 1970,
addressed to the Chairman of the Board by 0.S.S.T.F. and T.F.C. , requesting four
early closings for professional development purposes.
It was noted that the Board has already adopted a policy of supporting
professional development activities of the teachers ' federations, including
administrative and financial assistance, although due to adverse budget conditions
it was not possible to provide for supply teachers to permit the release of teachers
( for professional development activities.
Your Committee recommends, on motion by Trustee Moore, based on a
' staff recommendation, as follows:
Appendix, page 482
EDUCATIONAL POLICIES COMMITTEE 2 November 1970
a) THAT in addition to the 10 early school closings
authorized during the school year for parent-
teacher interviews one early closing be permitted
for professional development sessions;
b) THAT in order to provide the possibility of further
professional development activities, all schools be
granted the option of converting a maximum of two
parent-teacher interview closings to professional
development sessions; and
c) WITH THE UNDERSTANDING THAT in all cases, the number
of closings for interviews and professional
development will be eleven (or less) during the school
year; schools will be asked to plan closings by
"bus groupings" so that extra buses will not be
required; and reports on professional activities will
be made to the Board by the Federation.
(NOTE: Trustee Nutter requested information on any other early
closings authorized for schools. The Director advised
that certain leeway has been given to principals to
dismiss early for activities such as football , according
to the needs of the school , without change in transportation
schedules. Students requiring school bus transportation must
board the bus at its regularly scheduled departure time.
The question of early closings for municipal fairs, when
decreed by local council by-laws, was also mentioned.
Area Superintendents will be discussing the present
arrangements with principals during the coming year to see
if any changes are required. (Any problems with respect to
early closings should be referred to the Area Superintendents .)
4. Meeting Between Trustees and Principals
It was agreed that the meeting between Trustees and Principals
from the Central and Eastern regions, scheduled for 5 November 1970 at 8:00 p.m. ,
will take place at the Briargreen Public School .
INFORMATION ITEMS
5. The Student Young Company
Your Committee noted a report submitted by the Director of Education and
the Superintendent of Program Development concerning the formation of the "Student
Young Company" which has been formed by the National Arts Centre, and is composed
of actors, directors and production staff from eastern Ontario secondary schools.
The Company is now in rehearsal for the production "The Serpent" by Claude Van
Itallie which will be presented to various Ottawa-Carleton area schools during a
Company tour on November 23.
Appendix, page 483
•
EDUCATIONAL POLICIES COMMITTEE 2 November 1970
We were pleased to note that the following students from Carleton
schools were successful in auditioning for places in the Company.
South Carleton High School - Nancy Kubin, Producer Co-ordinator
James Cook, Cast
Merivale High School - Karen Waisglass, cast
Judy Cain, cast.
6. O.T.F. SCience Workshop
Your Committee noted a report submitted by the Director of Education
and the Superintendent of Program Development on a series of science workshops
for elementary school teachers which have been organized by the Ontario Teachers '
Federation, in which Carleton staff members are participating.
O.I .S.E. Participation in Kindergarten Immersion
7. Pilot Project
Trustee Harris reported verbally on a recent meeting with representatives
of the Ontario Institute for Studies in Education concerning the Board's Kindergarten
French Immersion Pilot Project, which was attended by herself, the Superintendent
of Program Development, Mrs . Travers, French Consultant with the Board, and the
principals of the schools involved.
Trustee Harris advised that O.I .S.E. will not be able to offer much
assistance to the Board in the current school year on evaluation of the program.
They do not yet have a Director for this program, although one is being sought
and will be asked to give some preliminary help when appointed. There is
continuing co-operation between Carleton and the Ottawa Board, which is also
conducting a kindergarten french immersion pilot project. There will eventually
be a need for some form of cost sharing between the two boards on this research
effort. It is the feeling of this Committee that the new Carleton Board which
will take office in January of 1972 should encourage this co-operation with Ottawa,
and impress on O.I .S.E. the importance of this program for the Ottawa-Carleton
region.
It was agreed that a letter should go forward to O.I .S.E. to encourage
their plans to provide assistance, and the proposed appointment of a bilingual
Director for the program.
PRIVATE SESSION
8. Interim Report of Staff Committee on Paraprofessional
Help in Schools
Your Committee met in private with members of the staff Committee
on Supportive Staff in Schools to review the interim report of the Committee.
Appendix, page 484
EDUCATIONAL POLICIES COMMITTED 2 November 1970
A lengthy and interesting debate was held with the members of the committee,
principally in the areas of teacher-aides and parental volunteers . The staff
Committee will continue its studies in this area, taking into account input
from the Trustees, and will present a further report at a later date. (See
also Private Session Minutes of this date, page 119.)
The meeting adjourned at 11 :00 p.m.
Respectfully submitted
Louise McIntosh
CHAIRMAN
Appendix, page 485
THE CARLETON BOARD OF EDUCATION
REPORT NO. 25
COMMITTEE OF THE WHOLE
Monday, 9 November 1970
To the Board of Education:
A meeting of the Committee of the Whole was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
8:20 p.m. , with Trustee V. Barsona in the Chair.
Also present: Trustees Arthur, Dakin, Drew, Handleman,
Harkness , Harris , Hicks , Hogan, James , Macdonald,
McIntosh, Moore, Nutter and Wilson.
Not present: Trustees Clarke, Lemieux and Reitz.
Staff present: S. J. Berry, Director of Education
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance & Administration
A. A. Carr, Area Superintendent (East)
R. G. Jenkins , Controller of Finance
I. G. Jones , Superintendent of Student Services
P. A. Laverance, Assistant Secretary
1 . Academic Staff Changes
Your Committee recommends , on motion by Trustee Macdonald, THAT the
Board approve the following changes in academic staff:
Name School Effective Date
RESIGNATION
D'Costa, Mrs. Juliette Sir Robert Borden H.S. 31 December 1970
MATERNITY LEAVE
Carreau, Mrs. Linda Fairfield P.S. 31 December 1970
Doherty, Mrs. Jill Sir Robert Borden H.S. 31 December 1970
King, Mrs. Alison Riverview P.S. 31 December 1970
PROMOTION - Assistant Head of English
Taylor, Mrs. Susan Gloucester H.S. 1 January 1971
(+ $800 schedule
allowance)
Appendix, page 486
COMMITTEE OF THE WHOLE
REPORT NO. 25 9 November 1970
APPOINTMENT
Robinson, Mrs. Marjorie Osgoode P.S. 1 November 1970
Salary $3,600
(Half-time)
2. Carestaff Changes
Your Committee recommends , on motion by Trustee Hicks , THAT the Board
approve the following carestaff changes:
RESIGNATIONS
Clost, R. Earl of March S.S. 25 October 1970
(Custodian)
Osborne, 0. Huntley Centennial P.S. 23 October 1970
(Custodian)
Sproule, T. Merivale H.S. 15 November 1970
(Bldg. Superintendent)
LEAVE OF ABSENCE
Letouzel , H. Earl of March S.S.
(3 month leave)
APPOINTMENTS
Ierullo, Francesco Earl of March S.S. 7 November 1970
(Custodian) (Replacement) Salary $4,700
Gyurcsak, Sandor Earl of March S.S. 22 October 1970
(Custodian) (Replacement) Salary $4,700
Winiarczyk, S. Earl of March S.S. 22 October 1970
(Custodian) (Replacement) Salary $4,700
3. Building Superintendent
Your Committee recommends , on motion by Trustee Harkness , THAT on the
basis of a recommendation from the Ad Hoc Committee on Non-Teaching staff,
the Board authorize a special payment of $1 ,000 to Mr. W. Conlin, Building
Superintendent at Gloucester High School , payable in 10 monthly payments of
Appendix, page 487
(Revised)
COMMITTEE OF THE WHOLE
REPORT NO. 25
$100 commencing 30 September 1970 through to 30 June 1971 , in recognition of
his extra work load through the double shift system at that school .
4. Trustees to Meet with Fitzroy Delegation
Consideration was given to the selection of five of the six Trustees
appointed by the Planning and Operations Committee to meet with the delegation
of Fitzroy Harbour residents on 10 November 1970 (P.& 0. Report No. 15, 27 October
1971 )item 1 ) . The six named were Trustees Arthur, Clarke, Dakin, Harkness , .
Hicks and James.
It was noted that Trustee Clarke would not be able to attend, and
Trustee Harkness also advised that he would not be able to attend. It was agreed
that Trustee Moore should join with Trustees Arthur, Dakin, Hicks and James to
meet the delegation's representatives.
The meeting adjourned at 8:30 p.m.
Respectfull sub itted,
C .
V. Ba ona
CHAIRMAN OF COMMITTEE
PAP:pp
•
Adopted by the Board, 9 November 1970
Board Minute No. 325.
Appendix, page 488
THE CARLETON BOARD OF EDUCATION
6 REPORT NO. 16
PLANNING AND OPERATIONS COMMITTEE
Thursday, 12 November 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 8:11 p.m. , with Trustee W. R. Dakin in the Chair.
Also present: Trustees Handleman, Harkness, Harris, Hicks ,
James, Lemieux, McIntosh and Reitz.
Not present: Trustees Arthur, Barsona, Clarke, Drew, Hogan,
Macdonald, Moore, Nutter and Wilson.
Staff present: S. J. Berry, Director of Education
I. G. Jones, Superintendent of Student Services
T. D. Moore, Superintendent of Finance and Administrati(
R. G. Jenkins, Controller of Finance
P. A. Laverance, Assistant Secretary
P. A. Perrault, Secretariat
1 . Briargreen Community Association "Meet the Candidate" Meeting
The Chairman advised that the Briargreen Community Association will
hold a "Meet the Candidate"meeting at the Briargreen Public School from
8:30 to 11 :30 p.m. , on 25 November 1970. He requested that a notification of
this meeting be forwarded to all incumbent public school trustees of the
Township of Nepean.
2. Change Orders Nos. 8, 9, 10, 12, 19 and 20 - Goulbourn
Public School
The Director of Education and Superintendent of Finance and Administration
submitted a report on Change Orders Nos. 8, 9, 10, 12, 19 and 20 for the Goulbourn
Public School Addition. It was noted that the original contract sum has been
increased by approximately $12,000 due to the following:
a) Winter works costs due to delay in award of
contract (C.O. No. 15 previously approved) $4,200.00
Appendix, page 489
PLANNING & OPERATIONS COMMITTEE
REPORT NO. 16 12 November 1970
b) Underestimating of hardware allowance
(C.O. No. 20) $4,700.41
c) Additional disposal field requirements
of the Health Department $2,500.00
(C.O. No. 18 previously approved)
The overall increased total cost for this project (including fees ,
furnishings , and rebates) is estimated to exceed the budgeted amount by approximately
$1 ,500.00.
It was the opinion of many of the Trustees that architect errors were
the prime cause for the increased cost and that the Board should not accept res-
ponsibility for paying this overage.
Your Committee recommends, on motion by Trustee Harkness , THAT the
Board approve Change Orders Nos. 8, 9, 10, 12, 19 and 20 for the Goulbourn
Public School Addition in the amounts submitted, less the aggregate amount of
$1 ,500.00, as follows:
Change Order No. 8 Extra $277.76
Change Order No. 9 Credit $221 .53
Change Order No. 10 Extra 118.25
Change Order No. 12 Credit 253.66
Change Order No. 19 Extra 321 .31
Change Order No. 20 Extra 4,672.40
Total $5,389.72 $475.19 $4,914.53
Less aggregate amount 1 ,500.00
Total approved amount $3,414.53
3. Transportation - Additional Requirements and Adjustments
Your Committee recommends , on motion by Trustee Harkness based on a
report submitted by the Director of Education, the Superintendent of Finance
and Administration and the Academic Administrator, THAT the Board approve
additional transportation services for the 1970-71 school year, and award of
contracts, as follows:
a) Transportation of 11 students from Almonte High School to Carleton
Place High School by Ross Stanley, effective 8 September 1970 at
a cost of $59.19 per month.
Appendix, page 490
(Revised)
PLANNING & OPERATIONS COMMITTEE
REPORT NO. 16 12 November 1970
b) Route C.B.-2B in Beacon Hill and Rothwell Heights area for
evening only to be operated by Capital Coach Lines , effective
21 October 1970 at a cost of $12.00 per day.
c) Transportation of Wilfred Marion from 21 Rockway Crescent to
South Carleton High School by Moran and O'Toole, effective
• 29 October 1970 at a cost of $2.00 per day.
d) Transportation of Sharon Mackaruk from 44A Park Lane to
Centennial Public School in Ottawa, effective 9 October 1970
at $5.00 per day.
e) Transportation of Pierre Laplante from 22A Bayshore Drive to
Canterbury High School by Mr. Andre Laplante, effective
8 September 1970 at $8.00 per month.
f) Transportation of Lucy Seguin from 5 Walgate to Canterbury
High School by Mr. Seguin, effective 8 September 1970 at
a cost of $8.00 per month.
g) Route 1-15B for kindergarten delivery at 11 :30 a.m. from
Meadowview Public School by Harold Birch, effective
8 September 1970 at a cost of $21 .00 per day.
h) Transportation of a student living at 314 Bayview Drive,
Constance Bay, from the intersection of Regional Road 9
and the Torbolton March Town Line to Stephen Leacock
Public School in the morning only by Mrs. K. Muldoon, effective
12 November 1970 at a cost of $3.50 per day.
(NOTE: A staff recommendation for the transportation of 6 students
from Torbolton Towhship to Fitzroy Centennial Public School
was referred back to staff for confirmation of the actual
numbers of students involved and adequacy of proposed
transportation. (Requested by Trustee Hicks)
Your Committee further recommended, on motion by Trustee McIntosh
based on the above-mentioned report, THAT the Board approve adjustments in
contract prices, as follows:
a) Transportation of one additional student on Route G.H. 18 (resulted
in an increase of 15 miles per day on this route) by carrier
Eric MacDonald, effective 23 September 1970 at a cost of $5.00
per day.
b) To carrier Mr. L. Bradley, an additional amount of $3.00 per
day due to an increase of 9 miles per day on Route 1-16, effective
21 September 1970.
(NOTE: Trustee James expressed her confidence and support in the work
of Mr. A. L. Cassidy in the area of transportation. )
Appendix, page 491
PLANNING & OPERATIONS COMMITTEE
REPORT NO. 16 12 November 1970
4. Transportation to Earl of March Secondary School for
Students Resident in Kanata
Your Committee recommends, on motion by Trustee Handleman based
on a report submitted by the Director of Education, the Superintendent of
Finance and Administration and the Academic Administrator, as follows :
a) THAT transportation be provided to Earl of March Secondary
School for all students who reside in Kanata one mile or
more from the school , during the period 1 January to 31
March 1971 .
b) THAT a contract for this service be awarded to Mr. T. E. Vance,
R. R. No. 1 , Kanata, Ontario at a rate of $13.00 per day.
5. Appointment of Trustees to Interviewing Committee
The Director of Education and the Superintendent of Student Services
submitted a report advising that ten applications have been received for
the position of Co-ordinator of Student Services , established by the Board on
7 April 1970 (reference: Report No. 8, Committee of the Whole, item 2(c)
and Board Minute No. 106)
It was noted that of the ten applicants , only one holds all the quali-
fications required and the remainder hold varying qualifications some of which
approach the stated prerequisites.
Your Committee reports that as recommended by staff, Trustees Harris
James and Reitz were appointed to an Interviewing Committee to consider these
applications for the purpose of presenting to the Board a recommendation for
appointment. The staff members of the Interviewing Committee will be the
Director of Education , the Superintendent of Student Services and one other staff
member yet to be selected by the Director of Education.
6. Legislative Grant Regulation, 1971
Trustee Handleman questioned the the staff on the letter forwarded
to all Chairmen of school boards in Ontario concerning the limits within which
boards should plan their budgets for the year 1971 .
Trustee Harris advised that the Finance Review Committee will be
examining this letter and its implications at their next meeting.
Appendix, page 492
PLANNING & OPERATIONS COMMITTEE
REPORT NO. 16 12 November 1970
7. Cost Sharing Formula for High School Students
Trustee Reitz requested information on any cost-sharing formula
whichhas been determined to allocate costs for accommodating Carleton elementary
pupils in Carleton secondary schools. The Superintendent of Finance and
Administration advised that the Finance Review Committee would be studying
this matter and would report to Board on its findings .
8. Arbitrators ' Costs
The Director of Education and the Superintendent of Finance and
Administration submitted for information a report on the total cost of
arbitration proceedingsfor the year 1970, as follows :
Arbitrators ' honoraria $2,325
Mileage and out-of-pocket
expenses 239
Legal and appraisal fees 554
Total cost for 1970 $3,118
9. Outstanding Debenture - Former Gloucester High School Board
Secondary Site
The Director of Education and Superintendent of Finance and
Administration submitted for information a report on the debenture outstanding
against the secondary school site on Armstrong Road formerly owned by the
Gloucester High School Board, as follows:
Date of issue 1 July 1966
By-Law 81-66
Original principal $31 ,000
Interest rate 51%
Balance of principal
outstanding as 31 December 1968 $26,000
Balance of principal
outstanding 12 November 1970 $20,000
10. Judgement - Mrs. D. Scharfe
The Committee had before it for information a report submitted by
the Director of Education and the Superintendent of Finance and Administration
Appendix, page 493
(Revised)
PLANNING & OPERATIONS COMMITTEE
REPORT NO. 16 12 November 1970
advising that a Judgement has been taken out against Mrs. D. Scharfe in
favour of the Board, and that a writ of Execution has been filed with the
Sherriff of Ottawa-Carleton.
The meeting adjourned at 9:30 p.m.
Respectfully submitted,
W. R. Dakin
CHAIRMAN OF COMMITTEE
Received by the Board, 30 November 1970
Board Minute No. 354
Item 3 change: "Trustee McIntosh to
Trustee James"
All recommendations were adopted.
PAL:pp
Appendix, page 494
THE CARLETON BOARD OF EDUCATION
REPORT NO. 17
PLANNING AND OPERATIONS COMMITTEE
Tuesday, 24 November 1970
To the Board of Education:
A meeting of the above-named Committee was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 8:15 p.m. , with Trustee W. R. Dakin in the Chair.
Also present: Trustees Arthur, Barsona, Clarke, Drew, Handleman,
Harkness , Harris , Hicks , James , Lemieux, McIntosh,
Moore, Reitz and Wilson.
Not present: Trustees Hogan, Macdonald and Nutter.
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of Academic
Personnel
T. D. Moore, Superintendent of Finance and
Administration
R. E. Ingall , Area Superintendent (West)
R. J. Jenkins , Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
P. A. Perrault, Secretariat
1 . Fire Marshal Seminar
The Director of Education and the Superintendent of Finance and
Administration submitted a report concerning the school fire safety workshop
which was held on 18 November 1970 at the Frank Ryan Senior Elementary School ,
under the sponsorship of the Carleton Separate School Board. Representatives
from all boards in Region 10 were in attendance. Representatives of the
Fire Marshal 's office were also present and outlined the various standards
laid down by the Fire Marshal and conditions that cause the withdrawal of
approval . It was noted that it is not the policy of the Fire Marshal to conduct
inspection of schools at the time of take-over, and it was suggested that all
boards should make representation to have such inspections conducted.
Your Committee recommends , on motion by Trustee Moore based on the
foregoing report THAT the Ad Hoc Committee to Meet the Attorney General re
Fire Marshal- Procedures be requested to study the question of approaching the
Fire Marshal to institute an inspection service for new schools and additions
at the time of takeover.
Appendix, page 495
PLANNING & OPERATIONS COMMITTEE
REPORT NO. 17 24 November 1970
2. Capital Expenditures
The Director of Education submitted a detailed report concerning
total estimated yearly capital requirements for the next year, 1971 -73. Attached
to the report were forms outl-tnlna projected constructi'on-requirements over the
next three years , together with estimated capital requirements for 1974 and 1975.
Your Committee recommends , on motion by Trustee Arthur, THAT the Board
approve forms DE71 , 73, 75 and 76 (8/70) showing proposed contruction projects
for 1971 , 1972 and 1973, and estimated capital needs for 1974 and 1975, summarized
Total
1971 - Elementary - $4,528,690
Secondary - 6,945,000 11 ,473,690
1972 - Elementary - $4,592,450
Secondary - 4,688,100 9,280,550
1973 - Elementary - $2,924,200
Secondary - 7,015,800 9,940,000
$30,694,240
1974 - Elementary - $3,392,000
Secondary - 6,243,000 9,635,000
1975 - Elementary - $3,630,000
Secondary - 5,255,000 8,885,000
$49,214,240
3. Expropriation of Part of Lakeview Public School
Site by Ontario Department of Highways
Your Committee recommends , on motion by Trustee Handleman based on
a report submitted by the Director of Education and Superintendent of Finance
and Administration, THAT the Board's solicitors be requested to review a
proposed property purchase agreement between the Board and Her Majesty the
Queen in right of the Province of Ontario (Department of Highways) concerning
the expropriation by the Province of .015 acres of land being part of the Lake-
view Public School site, at a total price $400.00, for the reconstruction of
King's Highway, No. 17; and that upon receipt of the solicitor's approval
staff be authorized to execute the agreement to sell the said land to Her
Majesty the Queen in right of the Province of Ontario.
•
Appendix, page 496
PLANNING & OPERATIONS COMMITTEE
REPORT NO. 17 24 November 197G
4. Accounts for Approval
Your Committee recommends , on motion by Trustee Lemieux, THAT the
Board approve the following Cheque Registers for the months of September,
October and November 1970:
Cheque Register No. 88 - $ 83,347.94
89 - 12,317.71
90 - 49,009.03
91 - 10,266.22
92 - 10,420.43
93 - 9,192.82
94 - 63,990.82
95 - 19,270.03
96 - 78,955.46
97 - 26,255.27
98 783,602.35
99 - 670,407.77
100 - 614,240.95
101 - 708,759.31
102 - . 26,144.45
103 - 201 ,604.11
104 - 247,679.29
105 - 3,369.23
106 - 507,408.36
107 - 196,808.02
108 - 22,250.41
109 - 12,810.28
110 - 10,955.01
111 - 640,164.33
$5,009,229.60
5. Transportation Tender - Torbolton Township
Your Committee recommends, on motion by Trustee Hicks based on a
report submitted by the Director of Education and the Superintendent of Finance
and Administration, THAT the Board approve the transportation of 6 students
from Torbolton Township to special classes in various schools and award a
contract to Mrs. M. Snelgrove, effective 9 November 1970 at a daily rate of $11 .00
for this service. (Refer also to Report No. 16, Planning and Operations Committee,
12 November 1970, item 3. )
Appendix, page 497
PLANNING & OPERATIONS COMMITTEE
REPORT NO. 17 24 November 1970
6. Additional Transportation Contracts
Your Committee recommends , on motion by Trustee Drew based on
a report submitted by the Director of Education, the Superintendent of Finance
and Administration and the Academic Administrator, THAT the Board approve
additional transportation services for the 1970-71 school year, and award of
contracts as follows:
a) that Carleton Bus Lines be awarded a contract to transport
7 students for Torbolton Public School to their homes on
Concession Lines 1 and 2, to be known as Route 10-4 at a
daily rate of $4.00, effective 1 December 1970 to 30 June
1971 ;
b) that a contract be awarded to Mrs . Margaret Snelgrove to
transport a student from Dunrobin to his home at 314 Bayview
Drive, Constance Bay, at a daily rate of $2.00, effective
1 December 1970 to 30 June 1971 ; and
c) that the contract of Lloyd Armstrong for Route No. H.P.-3 be
increased by $2.00 per day, effective 23 November 1970,
(from $22.00 to $24.00 per day) to cover increased mileage
for transporting an additional student.
7. Users ' Committee Report - Loyola Elementary School
Trustee McIntosh submitted a report from a meeting of the Users '
Committee for the Loyola Avenue Elementary School held this day at 3:00 p.m. ,
concerning the prequalification documents for prospective bidders on the contract
for the project. The Report contained recommendations of the consultants based
on a detailed analysis of the contractor's previous experience, present workload
and general performance. The Planning and Operations Committee noted the
recommendations of the Committee that six contractors be invited to participate
in the tender and two additional contractors held as alternates in the event
any of the original six could not tender.
Your Committee reports that on motion by Trustee McIntosh, the
Report of the Users ' Committee on the Loyola Elementary School was received
and is appended hereto. Trustee McIntosh will present the recommendations
contained therein directly to the Board.
8. Users ' Committee Report - Orleans Secondary School Site
Trustee Barsona reported that initial approval had been received from
Appendix, page 498
PLANNING & OPERATIONS COMMITTEE
REPORT NO. 17 24 November 1970
the Department of Education for the Orleans Secondary School project and
that the Users ' Committee proposed to have the plans ready for presentation at the
next meeting of the Board.
9. Computer Systems Training Program
The Director of Education and the Superintendent of Program Development
submitted a report concerning the use of computers in Carleton secondary schools
for timetable scheduling and reporting, pointing out that additional computer
demands are expected as a result of subject promotion, credit systems , and indi-
vidual timetabling. Also, the growing popularity of computer mathematics
will increase the problem of purchasing service for the processing of student
programs.
The report drew attention to a proposal from the Department of Education
to accept a Carleton teacher as liaison officer with the Education Data Processing
Branch, for the period 1 Janaury to 30 August 1971 , to receive formal courses
and "on the job" training in the application of computer technology in education.
The teacher would remain on Carleton staff but the Board would invoice the Department
for his salary. There was a staff recommendation that a teacher be selected
from the staff for this training, and that upon his return to the system, he
serve in a secondary school half-time with the other half-time given to the
co-ordination of education data processing for the system. A responsibility
allowance equal to major department head was proposed.
Your Committee held a lengthy discussion on the merits of sending
a teacher for training in this work as compared to engaging the services
of a person training in computer programming and applications. Staff advised that
the Department's proposal was to accept -a teacher as trainee, but agreed that
a letter could go forward requesting further information on other candidates
who might be accepted.
Trustee Barsona proposed a motion similar to the staff recommendation,
but without reference to duties on return to the system or additional remuneration,
but withdrew his motion following further debate, and on the agreement of the
Director to withdraw the staff report for reconsideration.
10. Access Route, Briargreen Public School
The Director of Education and the Superintendent of Finance and
Administration submitted for information a report advising that the Nepean
• Planning and Zoning Committee will present a recommendation to the Township
Council that the Council expropriate land from Dr. Pallister in order to
extend Rockway Crescent to Cedar Grove Road, Nepean Township, in accordance
Appendix, page 499
(Revised)
PLANNING & OPERATIONS COMMITTEE
REPORT NO. 17 24 November 1970
with original plans of subdivision. This will allow direct access from Forest
._( Ridge to Briargreen Public School .
(Trustee Harris requested staff to ensure that the Board will not be
charged with any of the cost of this expropriation, which will provide a
walkway which was part of the original conditions of approval of the subdivision
by the former Nepean T.S.A. board. )
11 . Resignation - Mr. Paul B. Tetro
Your Committee reports that the Director of Education and the Superintendent
of Finance and Administration submitted a memorandum advising that Mr. Paul B. Tetro,
a member of the board of Arbitrators for the Carleton Board of Education, has
submitted his resignation effective immediately.
12. Private Session
Your Committee met in private session to consider two items of business ,
as noted in Private Session Minutes of this day. (Pages 123-124. )
The meeting adjourned at 9:55 p.m.
Respectfully submitted,
W. R. Dakin
CHAIRMAN OF THE COMMITTEE
Received by the Board, 30 November 1970
Board Minute No. 355
All recommendations were adopted.
•
PAL:pp
Appendix, page 500
CARLETON BOARD OF EDUCATION
FINANCE REVIEW COMMITTEE
REPORT NO . 5
The Finance Review Committee met on November
\16th to (i) study a further report on Estimated Pro-
jections for Expenditures and Income to the 31st of
December , 1970 ;
(ii) examine the implications of the Minister ' s
letter of. October 13th , 1970 ;
( iii) review the corrective action taken by staff
with respect to the minor points raised by Touche , Ross
& Co . during the 1969 audit .
I . Estimated Projections for Expenditures and Income
to the 31st of December , 1970 -
The Committee reviewed the revised figures for 1970
and wishes to advise the Board that on the basis of pro-
jected Expenditures and Income to December 31st , 1970 , the
Carleton Board of Education should be in a net Underlevy
position of $5 , 226 , broken down as follows :
Elementary Underlevy - $199 , 312
Secondary Overlevy - $194 , 086
Net Underlevy - $ 5 , 226
This projection is accounted for as follows :
(i) Increased Expenditures
(a) Transferring from the Capital Account to the
Current Account the following items of expense :
Discount on Debentures - $406 , 000
Interest on Interim
Financing , Capital Projects 150 , 051 $556 , 051
Less : Accrued Interest - $187 , 000
Over Projection , 1970
Debenture Interest
Payment - $ 83 , 000 $270 , 000
$286 , 051
(b) Additional Teachers ' Salaries caused by reclassi-
fication to higher categories .
Appendix, Page 502
\ d
Finance Review --- Report No . 5 Page 2
(ii) Reduced Expenditures
Reduced Fringe Benefit Costs below original
Budget projection .
(iii) Increased Revenue
Additional Extraordinary Expenditure grants for -
(a) Transportation - $112 , 620
Increase in contractual costs of $159 , 000
above Budget are estimated to be eligible for
additional grants in the amount og $112 , 620 .
(b) Debt Costs - $200, 500
The transferring of discount and interest ,
less accrued interest , is eligible for grant at
the same grant percentage rate as the related
construction project .
A full summary of the estimated year-end position,
as compared with the 1970 Budget , is enclosed as Appendix
"A" . It should be noted from this schedule that our total
expenditures are estimated to be $813 , 672 above Budget for
1970 and revenue estimated to be $808 , 446 above Budget , re-
sulting in an estimated total Net Underlevy for the Carleton
Board of $5 , 226 .
II . Consideration of Minister ' s Letter of October 13/ 70
As noted above , the Committee reviewed total expendi-
tures for 1970 . In its examination of the position of the
Board to December 31st , 1970 , the Committee also reviewed
projected expenditures which amount to $14 ; 834 , 205 for
Elementary purposes and $13 , 238 , 985 for Secondary . After
the deduction of Extraordinary Expenditures and Revenues
above grants , taxes , sales of assets , etc . , the Recognized
Expenditure for the Carleton Board in 1970 Is $11 , 521 , 021
for Elementary and $10 , 360 , 904 for Secondary .
When these amounts are factored by, the 1970 W . A. D . E . ,
the calculated 1970 Estimated Actual Expendture Per Pupil
is
- $ 586 . 04 for Elementary
- $1 , 014 . 88 for Secondary
The 1970 Ceiling' Per Pupil , according to the De-
partmental formula is $500 . 00 for Elementary and $914. 46
for Secondary , which means the Carleton Board ' s level
•
Appendix Page 503
Finance Review - Report No . 5 Page 3
of expenditure in 1970 was $86 . 04 , or 17 . 21% above ceiling
for Elementary ; $100 . 42 , or 10 . 98% above ceiling for
Secondary . These calculations tare detailed in Appendix "B"
attached .
It should be further noted from the enclosed
Appendix "B" that in accordance with the ceilings proposed
in the Minister ' s letter , a Board may , in 1971 , exceed the
1971 ceiling by one-half of the extent to which it exceeded
the 1970 ceiling . Thus , in 1971 the ceiling calculated for
the Carleton Board of Education is estimated to be $591 . 89
for Elementary and $1 , 118 . 19 for Secondary . These ceilings ,
when multiplied by the estimated 1971 W.A. D . E . , would amount
to $12 , 370 , 538 for Elementary and $12 , 859 , 185 for Secondary,
which in accordance with the Minister ' s regulations , are the
1971 expenditure limits of Recognized Ordinary Expenditures
for this Board .
The ceiling has been compared with the estimated
levels of Expenditures for this Board for 1971 , which have
been based on growth , minimum cost increases , no provision
for new programs and no salary increases over and above the
contractual increments .
The anticipated level of Recognized Ordinary Expendi-
ture has been projected to be approximately $13 , 714 , 000 for
Elementary ; $13 , 315 , 000 for Secondary. By comparing these
amounts with the anticipated limits set by the Minister ' s
formula , the Finance Review Committee wishes to report to the
Board it expects that in 1971 the Board will be $1 , 343 , 462
above the limit for Elementary purposes and $455 , 815 above
the limit for Secondary purposes . All of these calculations
are detailed in Appendix "B" .
It becomes clear that action must be taken to reduce
levels of expenditure in 1971 below the existing experience
for 1970 , unless some change can be expected to the limitations
as presently set .
III . Report Re Minor Points Raised By Touche , Ross & Co .
The Finance Review Committee studied in detail the
action taken by staff to correct weaknesses in internal con-
trol outlined by the auditors as a result of their audit for
the year ended December 31st , 1969 . The Committee is satis-
fied that the appropriate corrective action has been taken to
improve the system of internal control with respect to
accounting procedures .
Appendix Page 504
Finance Review - Report No . 5 Page 4
Subsequent to this review, the Committee has re--
ceived a report from the auditors , detailing their re-
• view of the corrective action taken and the Committee
wishes to report that the auditors found all weaknesses
have been corrected except in two or three minor situa-
tions .
IV. Bank Loans - Status Report
The Committee reviewed the current financial posi-
tion of the Board as of the 16th of November and is pleased
to report that as of that date , the following loans were
outstanding :
Current Account - Bank of Nova Scotia - $450 , 000 @ 7 1/2%
Capital Account - Royal Bank - $150 , 000 @ 7 1/2%
V. At the December meeting of the Finance Review Committee
consideration will be given to the format of the 1971
Budget .
Respectfully submitted ,
FINANCE REVIEW COMMITTEE :
Mrs . J . Harris , Chairman
P . G. Nutter
B . A. Reitz
C . D . Arthur
27 Nov 70
Appendix Page 505
—Report No . 5 Appendix "A " P - 1
THE CARLETON BOARD OF EDUCATION
SUMMARY
ESTIMATED YEAR-END PO.�ITION 1970
Over (Under)
Budget
EXPENDITURES :
Business Admin :
Short Term Interest 125 , 000,
Salaries , Supplies & Services (25 , 753) 99 , 247
Computer Services :
Contractual Services 9 , 000 9 , 000
Instruction :
Salaries Package Teachers 285 , 257
Other Salaries , Supplies & Services (26 , 230) 259 , 027
Educational Services :
Salaries Package 5 , 595 5 , 595
Attendance , Health & Food :
Salaries Package (17 , 881)
Supplies & Services 1 , 770 (16 , 111)
Plant Operation :
Salaries Package (78 , 885)
Supplies & Services 26 , 505
Rentals & Others 20 , 241 ' (32 , 139)
Plant Maintenance :
Supplies & Services (52 , 964)
Moving Portables - Capital (28 , 500)
Contractual & Others (10 , 904) (92 , 368)
Transportation :
Salaries Package (13 , 404)
Contractual 159 , 416
Others (642) 145 , 370
Tuition Fees : 150 , 000
Debt Charges : 286 , 051 •
•
Lstimated Total Expenditures over Budget 813 , 672
Appendix Paae 506
- 2
;: VVi NUE INCREASE : Over Budget
Grants :
;•Iill Rate 1969 351 , 826
Extra Growth 18 , 500
Transportation 112 , 620
Dept . Charges 200 , 500 683 , 446
Supplementary Tax Levy :
Section 53 75 , 000
Miscellaneous :
Trailer Fees 50 ; 000
Estimated Total Revenue over Budget 808 , 446
•
Estimated Under Levy 1970 5 ,226
PB/TDM/vm
Nov . 15/70
Appendix Page 507
THE CARLETON BOARD OF EDUCATION
1970 Ordinary Expenditure
?—
Elementary Secondary
i.otal Revenue Fund Expenditure "A" 14 , 834 , 205 13 , 238 , 985
Less :
Transportation 772 , 094 796 , 442
,Capital Appurtenances 148 , 005 56 , 281
Debt Charges 2 , 301 , 545 1 , 851 , 858
P . A . C . in Fees Payable 5 , 040 146 , 250
Tax Adjustments 22 , 000 15 , 000
"B" 3 , 248 , 684 2 , 865 , 831
"A" - "B" "C" 11 , 585 , 521 10 , 373 , 154
Revenue Fund Revenue
Less :
Transfers , Grants ,
Taxes , Sale of Assets ,
Insurance Proceeds 68 , 000 13 , 600
Less : P . A. C . in Fees Receivable 3 , 600 1 , 350
"D" 64 , 400 12 , 250
Recognized Expenditure "C" - "D" "E" 11 , 521 , 121 10 , 360 , 904
1970 W. A. D . E . (Est . ) 19 , 533 R. I . 8 , 449 R. I .
126 R. E. 1 , 760 R. E.
Weighted Average Daily Enrolment 19 , 659 10 , 209
•
1970 Actual Per Pupil 586 . 04 1 , 014 . 88
1970 Ceiling Per Pupil 500 . 00 914 , 46
$ Above Ceiling 86 . 04 100 . 42
Above Ceiling 17 . 21% 10 . 98%
1971 Ceiling 545 . 00 1 , 060 . 00
•
1971 at 1/2 Excess x 108 , 604 x 105 . 49
= 591 . 89 = 1 , 118 . 19
1971 W.A. D . E. 20 , 900 11 , 500
Appendix Page 508
`Report No . 5 Appendix "B" P . 2
Elementary Secondary
Ô7l Expenditure Limit
Recognized Ordinary Expenditure 12 , 370 , 538 12 , 859 , 185
1971 Budget based on
normal cost increase
and growth , without
increase in salaries 13 , 714 , 000 13 , 315 , 000
and program.
•
1971 Projected Budget
in excess of ceiling
based on Minister ' s
letter of October . l3th,
based on existing cost
levels and programs . 1 , 343 , 462 455 , 815
•
T.D .M.
23 Nov 70
•
• . .
Appendix Page 509
THE CARLETON BOARD OF EDUCATION
REPORT OF THE AD HOC COMMITTEE
ON BOARD POLICY RE USE OF SCHOOLS
To the Board of Education:
The Ad Hoc Committee on Board Policy re Use of Schools met on
9 October, and 3, 9, and 24 November 1970 in the Administration Building,
4 Thorncliff Place, Ottawa 6, with Trustees Macdonald and Drew in attendance.
Mr. I . G. Jones, Superintendent of Student Services, Mr. T.D. Moore,
Superintendent of Finance and Administration, Mr. P. Haynes, Office Manager,
and Mrs. P. A. Perrault, Secretariat, were present at the first two meetings,
and Mr. Jones and Mr. P. A. Laverance, Assistant Secretary, were present at
the last two meetings .
Pursuant to Report No. 7, Community Programs Committee, 8 September
1970, item 1 , the Ad Hoc Committee met to review the present Board policy and
regulations on the use of school facilities by the general public. As directed
by the Board at its meeting held 9 November 1970 (Minutes, item 328) , we have
reviewed our original report to the Board of that date, and have made a number
of revisions in accordance with suggestions of Trustees. Our first change has
been to make a distinction between policy and regulation, and to encompass
these in two separate documents .
1 . POLICY
The present policy statement (Policy E-4, clause 1 ) reads:
"It is the policy of The Carleton Board of Education
to promote and encourage the use of school buildings,
grounds and equipment by outside organizations, and to
allow their use without charge to non-profit making
groups organized within the boundaries of the Board's
area of operation."
We propose that the wording of this policy remain essentially intact
with some modification to tie it in with regulations governing use, including
fee structure where applicable, and to permit outside individuals or groups
to use our facilities on payment of fees .
RECOMMENDATION:
THAT the present policy statement of the Board with respect to
use of school facilities by the general public be replaced with
the following:
"1 ) It is the policy of The Carleton Board of Education to
promote and encourage the use of school buildings,
grounds and equipment without charge by individuals
and groups organized within the boundaries of the
Board's area of operation.
"2) Use of school facilities shall be subject to such
regulations as may be approved by the Board from
time to time, including payment of certain fees in
some instances .
Appendix, Page 510
AD HOC COMMITTEE - Use of Schools
"3) Individuals or groups organized outside the Board's
area of operations may be permitted the use of the
school facilities in accordance with the regulations
and fee structure in force.
REGULATIONS
As noted above, we are presenting regulations governing the use of
school facilities by the general public as a separate document, as outlined
below:
2. Definitions
a) NO-GAIN: A function shall be considered "No-Gain"
if the proceeds arising therefrom are used for charitable
or community purposes.
b) GAIN: A function shall be considered "Gain" if the proceeds
arising therefrom are used for the personal or corporate
benefit of the promoter(s) .
c) COMMUNITY ENDORSED: Functions which are endorsed by a
municipal recreation authority, or by a municipal council
in those townships without an established municipal
recreation authority, shall be considered "Community
Endorsed".
d) PRIVATE: A function shall be considered "Private" when
its participants have been selected by the promoter(s) .
e) PUBLIC: A function shall be considered "Public" when it.
is open to participation by the public.
RECOMMENDATION:
THAT the foregoing definitions be accepted for purposes of the
regulations.
3. Fee Structure
We examined the adequacy of the present fee structure which recognizes
only two groups of users - fee and full fee. We are pleased to note that most
of the community residents using the schools after hours do so free of charge,
and we propose to maintain this policy. However, we do not feel the present
fee structure recognizes the differences which exist between private no-gain
functions, whether or not community endorsed, and those functions which are
held for private gain which are not community oriented. We feel that a three-
tier fee structure - free use, minor• fee and major fee would be more equitable.
•
Appendix, Page 511
AD HOC COMMITTEE - Use of Schools
RECOMMENDATION:
THAT the Board adopt the following fee structure governing use
of school buildings and equipment by the general public.
a) School buildings and equipment will be made available to
the general public after regular school hours either
free of charge, for minor fee or for major fee, as
follows:
i) FREE: Any no-gain function which is open to the
public; or any function open to the public which
is community endorsed.
ii) MINOR FEE: Any no-gain private function.
iii) MAJOR FEE: Any gain function open to the public
which is not community endorsed; or any private
function which is held for gain;
:in accordance with the attached chart (which shall govern) .
b) The following major or minor fees shall be charged where
applicable:
A B C
School Accommodation Free Minor Major
Use Fee Fee
Per hour of actual use
Classroom $1 .00 $2.50
Elementary General Purpose n
Room 3.00 7.50
Secondary Single Gymnasium 1 3.00 7.50
Secondary Double Gymnasium 1 5.00 12.50
Secondary Auditorium 10.00 25.00
Secondary Cafetorium 5.00 12.50
Secondary Large Lecture
Auditorium 2.00 5.00
Use of School Equipment Free Minor Major
Use Fee Fee
Each occasion
Chairs No Charge .10/Chair
Tables No Charge .20/Table
Piano (if moved) Tuning Rate )
i )
Public Address System 1 Actual Cost )
of Technician )) Cost
•
_ Motion Picture Projector Actual Cost ) x
& Screen of Technician ) 2.5
Staff Lighting System Actual Cost )
of Technician )
AD HOC COMMITTEE - Use of Schools
4. Playing Fields
We discussed at some length the question of the use of school
playing fields, and we feel that as with buildings and equipment, their
use should be encouraged at no cost. We would, however, strongly recommend
that games of football , soccer and rugby by adult groups not be permitted
on our school playing fields, because of the damage to the field caused by
these activities, especially during wet weather. We feel that the playing
fields take as much wear and tear from school activities as they can
reasonably be expected to absorb without excessive deterioration of turf
condition.
With respect to markings on playing fields, it is our opinion
that groups using the fields should either accept the markings "as is",
or be prepared to pay for additional markings at cost, i .e. , caretaker's
wages based on hourly rate and cost of materials.
RECOMMENDATION:
a) THAT outdoor playing areas be made available to the general
public on the same basis as other school facilities, at the
following rates:
A B C
Free Use Minor Fee Major Fee
(Each occasion)
Playing field or part
thereof nil $25.00 $75.00
School lockers, showers and
changing rooms used in
conjunction with outdoor
facilities nil $ 3.00 $ 7.50
b) THAT games of football , soccer and rugby by adult groups not
be allowed on school playing fields.
c) THAT no markings other than those already on the field be provided,
except at the request of the promoter(s) , on reasonable notice. The cost
of providing additional markings will be borne by the promoter(s) at
actual cost (materials + caretaker's wages to nearest hour)
5. Liquor on School Property
As directed by the Board at its meeting held 26 October 1970, item 314 ,
we considered the request of the Trend Village Community Association for permission
to serve alcoholic beverages at the Sir Robert Borden High School at a proposed
community dance in the spring.
It is our unanimous opinion that the dispensation and consumption of
alcoholic beverages has no place within the school . This is especially so at
a time when there are programs in the schools to acquaint our students with the
problems associated with the use of alcohol and drugs.
Appendix, page 513
•
AD HOC COMMITTEE - Use of Schools
RECOMMENDATION:
THAT alcoholic beverages not be served or consumed
on school property.
6. Security
We discussed briefly the question of security of school property
when schools are being used after school hours by outside groups or
individuals. This is an area which is receiving staff consideration, and
staff will likely come forward with regulations for Board approval in the
near future.
7. Addendum
RECOMMENDATIONS:
a) THAT concurrent with the acceptance of the foregoing
recommendations by the Board, the following features
of our present regulations be discontinued:
a) $10.00 application fee (policy, clause 2(e)
b) $4.50/hour caretaking charges (policy, clause 2(b)
c) $25.00 deposit (policy, clause 2(e)
d) group music lessons by private teachers (policy, clause,7) .
b) THAT the Carleton Educational and Municipal Liaison
Committee be requested to consider the question of
establishing recreation authorities in those town-
ships in which one has not yet been established.
For the information of the Board members, revised policy and
regulation statements incorporating the above changes have been drawn
up and are attached.
Respectfully submitted
G. Drew and D.I . Macdonald
PAL/tj
Received by the Board, 30 November 1970
for discussion, Minute No. 358.
Recommendations referred back to the
Committee for further study.
Appendix, page 514
THE CARLETON BOARD OF EDUCATION
AD HOC COMMITTEE - STUDENT LIAISON
REPORT NO. 1
Friday, 27 November 1970
Committee Terms of Reference
The committee has seen, as its main responsibility, the necessity
of conducting liaison with students and student organizations in the secondary
schools in order to ascertain, on behalf of the Board, the students ' view of
the Board's role and to hear and report to the Board any matters of concern
to the students in which the Board might play a constructive part.
Procedures
The committee has proceeded in its inquiries through various channels
of communication. It has met with the students ' committee drafting the COR
constitution. It has met with all of the secondary school principals. It has
met with the full students ' council of one of the secondary schools.
Summary of Meetings
1 . COR Constitutional Committees
The meeting with this group was held at the Board office
in the spring of 1970. The students on this committee
were obviously in full command of their responsibility
as evidenced by the formation of COR in the fall of 1970.
The committee had very little to do with the students
success in this respect and merely added another adult
guidance resource. Aside from some informal exchanges of
opinion concerning other adult resources which might be
available to the students, this meeting was of no
significance to your committee in meeting its terms of
reference.
2. Meeting with Secondary School Principals
This meeting was held at Confederation High School before
the end of the 1969-70 school year. Your committee explained
to the principals what it saw.as its terms of reference and
stated that it could not carry out its responsibility to
report to the Board without a number of meetings with students
uninhibited by the presence of school officials. The
principals frankly expressed their fear that the committee,
by its very presence in the school , might create problems
where none existed. They were also extremely sceptical
concerning the value of the committee since they were of
the opinion that they were dealing constantly and effectively
with student problems of all kinds . Notwithstanding this
difference of opinion , the committee requested that the
•
Appendix, page 515
STUDENT LIAISON - REPORT NO. 1 27 November 1970
principals make known to their student councils our
willingness to meet with student representatives and to
arrange such meetings as soon as possible after the formation
of the 1970-71 councils in their respective schools.
3. Meeting with Students ' Council
As a result of the above-mentioned request, one principal
did invite the committee to meet with his students ' council
in the school . This meeting was held in November, 1970,
and covered a period of more than 2 1/2 hours of wide ranging
discussion. For obvious reasons, the school involved cannot
be identified publicly but the committee wishes to take this
opportunity to express its gratitude to the principal for his
co-operation in arranging the meeting between students and
trustees.
The points which emerged from this meeting with which the
Board should concern itself are listed below:
a) The students requested a statement from the Board as to
the procedure to follow in bringing student problems to
the Board's attention.
b) Since most students are not familiar with the Board's
role in the educational system, they felt that some
agreed form of regular attendance by students at Board
and committee meetings might be desirable. Your committee
suggested that this might be best arranged on a system-wide
basis through COR.
c) There exists in this particular school and probably in
other Carleton secondary schools, a readily identifiable
minority student group which has developed its own
leadership outside the official student council . While
the membership in this group is of a nebulous nature,
it roughly conforms to what the students described as
"the drug culture" . The council spokesmen felt that,
although the destructive potential of the minority group
had been contained by the council itself taking up the
minority cause from time to time, a procedure such as
suggested above should be made public as quickly as
possible so that any group within a school would know
how it may best reach the final decision making authority.
d) 'Ine students expressed a desire for some form of teacher-
evaluation by students . While being very cautious in
their attitude on this point and, in the opinion of your
committee, exhibiting a remarkable degree of responsibility
in their suggestions, the students felt that, particularly
in Grade 13, a student should have the right to prepare
his time table in the full knowledge of the identity of
the teacher to be assigned to any specific course.
Appendix, page 516
STUDENT LIAISON - REPORT NO. 1 27 November 1970
e) The students expressed some dissatisfaction of a minor
nature with the procedures whereby teacher-supervisors
are named for student initiated extra curricular activities .
In some isolated cases it appears that the teacher willing
to supervise an activity is not qualified by background
and training to give effective leadership. This occurs
most frequently in athletic activities.
f) The students complained mildly about the internal rules
which apparently inhibit their use of school facilities
outside of school hours. Your committee explained that
student activities held the very highest priority in the
allocation of school facilities to community groups and
that specific complaints should be made in accordance with
procedures to be approved by the Board.
g) The students exhibited a remarkable degree of agreement
with the community at large when they complained about the
apparent anomaly of an increase in educational costs, as
reflected in the tax rate, and a reduction in service as
indicated in larger class groupings and shortages of
school supplies. This led to an explanation of budgeting
procedures and an outline of the manner in which the
educational expenditure pie is sliced.
h) The students do not believe the Carleton Education Bulletin,
which most students never read, is an effective communications
device. Your committee explained the difficulties which
the Board has encountered ever since its formation in its
attempts to communicate with the students and the public.
It was agreed that direct student participation in the
meetings of the Board's standing committees might help to
break down the communication barrier if the participating
students took seriously their responsibility to report
back to COR and thence to the student bodies in all of
the schools .
Recommendations
Your committee is of the opinion that the trustees would be enriched
and their work load made more meaningful by increased contact with the students
they serve. The initiative for this type of contact should come from the
students themselves, however, and should not be imposed on them simply because
it would, in our opinion, be beneficial to the trustees. If, therefore, the
students make a formal request to the Board for some form of representation on
standing or other committees, it is your committee 's recommendation that such
a request be given favourable consideration.
Your committee has drafted a suggested procedure for student
delegation representations to the Board or to any of the standing committees.
This draft is attached to this report. It is designed to maintain the first
authority of the principal and the area superintendent but also to recognize
that students are members of the community and have similar rights to any
other member of the public to send representative delegations to the Board to mal
representations . It is recommended that, if the draft or any amended version
thereof is approved by the Board, the rules be sent directly to the students '
councils in our secondary schools with copies to the principals for their guidanc
Appendix, page 517
•
STUDENT LIAISON - REPORT NO. 1 27 November 1970
Your committee recommends that the principals of all secondary schools
who have not done so be urged to canvass their communities to obtain qualified
persons to supervise extra curricular activities for which qualified teacher-
supervisors are not available.
-(
In view of the fact that your committee has been invited to only one
secondary school students ' council meeting out of a possible nine, we recommend
that this committee or its successor be empowered to communicate directly with
the other eight students ' councils to ascertain whether or not they wish to
meet with the committee.
General Conclusions
The committee is pleased to report that, in its limited inquiries, the'
has surfaced no evidence that any extreme measure of unrest exists among the
students . The students themselves are aware of the existence of a so-called
"drug culture" in the secondary schools and the need to accommodate certain
aspects of this minority opinion. Radical political elements are also present
in at least the one school your committee visited but the students felt that
the only danger from this group would arise in the event that it was permanently
suppressed. There is some frustration among politically aware students in that
they are not permitted to organize along recognized political lines but are
restricted in their activities to inoffensive political study groups.
While the scholastic operations of any secondary school are clearly
within the autonomous authority granted to the principals by legislation, the
needs and aspirations of the students whom the school purports to serve must
be recognized by the Board which, as the ultimate decision making authority
in Carleton, cannot divorce itself from its final responsibility for all of
the activities within the schools under its jurisdiction. To that end, your
committee suggests that, in any reactivation of a student liaison committee
for the years 1971-72, it be constructed as a standing committee and that its
terms of reference be enlarged to include regular meetings with secondary and
possibly middle school principals .
Respectfully submitted:
S. B. Handleman
J . M. Lemieux
(Mrs .) Louise McIntosh
Trustee-Student Liaison Committee
Received by the Board, 30 November 1970
Minute No. 359.
Appended procedure for student delegation
approved by Board, 30 November 1970
Appendix, page 518
(►revised)
SUGGESTED PROCEDURE FOR STUDENT DELEGATION
The students with whom the Student-Trustee Liaison Committee
met expressed a desire for some guidance from the trustees in the matter
of the procedure which they might follow when they are faced with
decisions, wants, or situations which they cannot easily accept. They
realized that often their difficulties were due to lack of information,
poor communication with authorities, or the fact that often all they
perceive is the "tip of the ice berg" . The committee suggested that
the Board bring to the attention of the students the following suggested
procedure for dealing with their difficulties :
Any matter which disturbs or concerns the Student Council or
any group of students in a school should first be discussed thoroughly with
the principal of the school . Many matters can be solved at this level if
the communication between students and principal and staff is frank and in
a spirit of mutual respect. If, however, the problem cannot be resolved
at this level , we suggest they should meet with the Area Superintendent
and together seek a mutually satisfactory explanation or solution. If
an impasse still exists, the Director of Education should be informed
and the students should then take their problem to the trustee level .
We would suggest that the first contact or approach at this level might
well be the Student-Trustee Liaison Committee. Thus a small group of
students would meet informally with a few trustees . From such a meeting
a satisfactory solution or explanation might well result, and, if necessary,
a recommendation might go to the Board with the support of the trustees or
the committee.
As a final resort after all other avenues to solve their problems
have been tried and found unsatisfactory, we feel it should be the right of
the group of students to come as a delegation and submit their problem to
the full Board. They would be received in the same manner as all delegations.
The committee feels that very often matters which puzzle or disturb
the students in the schools are aggravated by a feeling of frustration and of
being powerless against what they consider "the establishment" . This in turn
leads often to confrontation. We would hope that the above procedure if
accepted and carried out in good faith by students, staff, and trustees,
would produce an environment in which the educational process in Carleton may
be continually improved.
Approved by Board, 30 November 1970.
Appendix, page 519
•
THE CARLETON BOARD OF EDUCATION
REPORT NO. 26
COMMITTEE OF THE WHOLE
Monday, 30 November 1970
To the Board of Education:
A meeting of the Committee of the Whole was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 7:45 p.m. with Trustee V. Barsona in the Chair.
Also present Trustees Arthur, Clarke, Dakin, Drew, Handleman,
Harkness , Harris , Hicks , Hogan, James , Lemieux,
Macdonald, McIntosh, Moore, Nutter, Reitz and
Wilson.
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program
Development
I. G. Jones , Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic
Personnel
T. D. Moore, Superintendent of Finance and
Administration
S. S. Katz, Area Superintendent (Central )
R. G. Jenkins , Controller of Finance
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary
1 . Academic Staff Changes
Your Committee recommends , on motion by Trustee Hicks , THAT the Board
approve the following changes in academic staff: -
Name School Effective Date
d RESIGNATIONS
Aucoin, Mrs . Jeanne Sir Winston Churchill P.S. 31 December 1970
Beatty, Mrs . Carol A. Glen Cairn P.S. 31 December 1970
Gillis , Mrs . Joy Merivale H.S. 31 December 1970
Graham, Mrs. Jocelyn Queenswood P.S. 31 December 1970
Larsen, Miss Barbara Henry Munro P.S. 31 December 1970
Appendix, page 520
COMMITTEE OF THE WHOLE
REPORT NO. 26 30 November 1970
Martin, Mrs. Arlette P. City View P.S. 31 December 1970
°' McNaughton , Miss C.L. Meadowlands P.S. 31 December 1970
Moffatt, Mrs . Elizabeth Meadowview P.S. 31 December 1970
Morin, Mrs . Judith Confederation H.S. 31 December 1970
Smith, Mrs. Diane Stephen Leacock P.S. 31 December 1970
Sohm, Mrs . Mary Ann Metcalfe P.S. 31 December 1970
MATERNITY LEAVE
Howie, Mrs. Mary Stittsville P.S. 31 December 1970
Shaikin, Mrs . Carolyn Merivale P.S. 31 March 1971
TERMINATION OF CONTRACT
Juhasz, Mr. Imre Merivale H.S. 31 December 1970
beAPPOINTMENTS - Secondary
Beall , Mrs . Jane C. Merivale H.S. 1 January 1971
Salary $8,250
Horn, Mrs. Heather A. South Carleton H.S. 1 January 1971
Salary $8,125
Houlden, Mrs. Ann Sir Robert Borden H.S. 1 January 1971
Salary $9,200
McLennan, Mrs. Julianne Gloucester H.S. 1 February 1971
Salary $9,425
S APPOINTMENTS - Elementary
Cooke, Mrs. Shirley Stittsville P.S. 1 January 1971
Salary $7,200
Gilmour, Mrs . Susan Meadowlands P.S. 1 January 1971
Salary $8,200
Hope, Miss Susan Fisher Heights P.S. 1 January 1971
Salary $6,250
Sadler, Mrs. Mary Blossom Park P.S. 1 January 1971
Salary $8,700
Vivian, Mrs. Nancy Glen Cairn P.S. 1 January 1971
Salary $10,500
CHANGE OF MATERNITY LEAVE EFFECTIVE DATE
THAT the effective date of 31 December 1970, quoted for Mrs. Alison
King's maternity leave, submitted to Board on 9 November 1970, be
amended to read "31 March 1971 ".
1
Appendix, page 521
COMMITTEE OF THE WHOLE
REPORT NO. 26 30 November 1970
4111
2. Co-ordinator of Special Services
Your Committee recommends , on motion by Trustee Dakin based on a
report submitted by the Director of Education and the Superintendent of Student
Services , as follows:
THAT Mr. A. L. Cassidy be appointed to the position of
Co-ordinator of Special Services effective 1 December 1970,
at a salary according to the authorized scale (secondary
school principal 's level - currently $20,900.00 to
$22,700.00 per annum) beginning at $20,900.00 per annum.
3. Administrative Staff Change
Your Committee recommends , on motion by Trustee Lemieux based
on a report submitted by the Director of Education and the Superintendent of
Finance and Administration, THAT the Board approve the reclassification of
Mrs. Shirley Francoeur from Clerk-Typist 1 to Clerk-Typist 2, Merivale High
School , effective 1 November 1970, at a salary of $4,546 per annum.
4. Carestaff Changes
gibYour Committee recommends , on motion by Trustee Moore based on a
report submitted the Director of Education and the Superintendent of Finance
and Administration, THAT the Board approve the following changes in carestaff:
Name School Effective Date
RESIGNATIONS
Borutski , T. Earl of March H.S. 20 November 1970
Moffatt, Mrs. M. Meadowview P.S. 27 November 1970
TERMINATION
Bertrand, G. Osgoode H.S. 16 November 1970
LEAVE OF ABSENCE
Barnes , R. Confederation H.S. 3 months leave-
of-absence
APPOINTMENTS
Delauniere, J.R. Confederation H.S. 30 November 1970
Custodian Salary $4,700
1110
Appendix, page 522
(Revised)
COMMITTEE OF THE WHOLE
REPORT NO. 26 30 November 1970
Gravel , Denis Gloucester H.S. 30 November 1970
Custodian Salary $4,700
Guth, W. Greenbank P.S. Immediately
Chief Custodian Salary $6,050
Lacelle, Gene Bells Corners P.S. 30 November 1970
Custodian Salary $4,700
Lefebvre, G. Blossom Park P.S. Immediately
Assistant Chief Custodian Salary $5,150
McCaffrey, J. Osgoode H.S. 16 November 1970
Custodian Salary $4,700
5. Acquisition of Secondary School Site
Your Committee recommends , on motion by Trustee Handleman, THAT staff
be authorized to offer amounts per acre up to the limit set in Committee for
parcels a, b, and c, as shown on a map presented in Committee, for secondary
school purposes, and to complete the purchase(s) if the offer(s) are accepted.
(Details in Private Session Minutes . )
6. Proposed Purchase of School Sites
Your Committee recommends , on motion by Trustee McIntosh based on a
report submitted by the Director of Education and the Superintendent of Finance
and Administration , THAT the Board submit a request to the Ontario Municipal
Board for approval of 20 year debentures to purchase school sites , as noted in
Committee, in the following amounts:
$70,000.00 - for secondary school purposes
$416,050.00 - for elementary school purposes
(Details in Private Session Minutes. )
The meeting adjourned at 8:50 p.m. .
Respectfully submitted,
• V. Barsona .
CHAIRMAN OF COMMITTEE
PAL:pp
Submitted to Board 3() November 1970. Minutes , item 353.
All recommendations adopted.
Appendix, page 523
OTTAWA - CARLETON BOARDS LIAISON COMMITTEE
111 REPORT OF THE CARLETON REPRESENTATIVES
Approximately three months ago the Chairman of the Board met with the
Chairman of the Ottawa Board of Education to determine if there were any topics
which each agreed were worthy of consideration as possible areas for mutual
co-operation on a regional basis. The following topics were identified:
1 . Possibility of a long term agreement between the two
Boards on:
(a) Retarded Children Schools
(b) Special Vocational Schools
2. Common provision of special education facilities for
children with very special or multiple handicaps .
3. A realignment of the "border" attendance areas for
Secondary School students for mutual advantage.
4. French language Secondary School accommodation in
Ottawa/Carleton.
5. Media Centre for Ottawa/Carleton.
6. Joint operation of data processing facilities.
7. Professional Development of our teachers in co-operation
with the Federations.
8. School construction.
9. Placement Services for Secondary School students .
10. Department of Education long courses.
11 . Bulk purchases.
As a result of this meeting, the Chairmen reported to their respective
Boards and recommended that a liaison committee of three members from each Board
be established to discuss these topics in greater detail . This liaison committee
has met on three occasions since the beginning of October and following the last
meeting the two Board Chairmen, accompanied by their Directors of Education, met
with the Minister of Education in Toronto on November 17.
Because of the urgent accommodation problem for secondary students in
Carleton, the discussions to date have dealt primarily with a regional approach
to the solution of that problem. The Carleton Board has approached these
discussions with a view to arriving at a satisfactory solution which would meet the
accommodation problems peculiar to each Board.
Appendix, page 524
REPORT OF THE CARLETON REPRESENTATIVES
Faced with an anticipated increase in secondary school population
which will mean more new schools and extra capital requirements ($50 million
in the next 5 years) , the Carleton Board is ready to discuss any reasonable
alternative which would minimize the need to provide additional accommodation
, but, at the same time, preserve the integrity of the Carleton system.
The following figures will highlight the accommodation problem facing
the Carleton Board at the secondary level . The present total secondary school
population is 10,855.; by 1977, this population is expected to increase to 19,163
(these figures include Carleton students attending schools outside the Board's
jurisdiction). This represents a 77% increase in seven years . Table "A" sets
out the growth pattern by year.
TABLE A: Projected Carleton Secondary School Enrolment
Enrolment Absolute Percentage
Year Internal External Total Increase Increase
1969 7,872 1 ,635 9,507
1970 9,228 1 ,627 10,855 1 ,348 14.18
1971 12,221 1 ,366 12.58
1972 13,655 - 1 ,434 11 .73
_ 1973 14,814 1 ,159 8.49
1974 . 15,860 1 ,046 7.06
1975 16,983 1 ,123 7.08
1976 18,135 1 ,152 6.78
1977 19,163 1 ,028 5.67
The discussions to date with Ottawa have centred around two areas :
1 . French language secondary school accommodation in
south-east Ottawa and the Gloucester and Cumberland
area of Carleton.
2. English language secondary school accommodation in the
Nepean area of Carleton.
The Carleton Board position has been that their request to build a
French language secondary school in Orleans should not have been delayed by the
current discussions with Ottawa. The background of this application is a
recognition of the substantial French community in Carleton, their right to an
_ education in their own language, and the preservation of their cultural heritage
in a unilingual school . This application which has recently been approved by
the Department of Education was supported by evidence that there are more French
language students in the area than can be accommodated at this school by the time
it is completed. .
Appendix, page 525
REPORT OF THE CARLETON REPRESENTATIVES
7 Our discussions with Ottawa therefore have resulted in our postponing
4100 the planning for a second French language secondary school in Carleton.
TABLE B: Estimated French Language Secondary School Population in
Carleton 1970-75
Ageing Growth
1970 Population (Cumulative) Total
1970 1 ,168
1971 1 ,430 100 1 ,530
1972 1 ,621 200 1 ,821
1973 1 ,778 300 2,078
1974 1 ,902 4400 2,302
1975 2,007 500 2,507
The French language population in Carleton is projected to be 2500 by
1975. As most of these students are located in Gloucester, we would normally
require a second French language secondary school east of Ottawa almost
immediately after the Orleans school . The Carleton liaison committee is prepared
to recommend to its Board that the second French language school be postponed,
that a substantial number of Francophone students be directed to Ottawa, on an
agreed basis , on the understanding that a co-operative approach will be taken by
the two Boards towards the planning of the second French language secondary school
in Carleton. This arrangement, if agreed to by the two Boards, should be of
assistance to the Ottawa Board in obtaining approval for their desired French
language secondary school in south-east Ottawa.
The second area of discussion has centred around the need for more than
1000 extra secondary school pupil spaces in Nepean within the next four years .
At least one area in which this growth will take place is densely populated and
is immediately adjacent to our boundary with Ottawa. The only available building
site for a secondary school in that area is relatively close to an existing secondary
school . In the Carleton committee's view, it would be more advantageous to
accommodate approximately 1000 of these students in an Ottawa school situated near
our common boundary and, in keeping with the Board decision that as many Carleton
students as possible should obtain their total educational experiences under the
Carleton system, this school should be administered by the Carleton Board. This
would not happen next September, but would likely occur over a period of two or
three years . Students now in the school would be phased out gradually, but the
Carleton Board has offered to continue to accommodate most of the Ottawa students
living close to this school .
41411
Appendix, page 526
. REPORT OF THE CARLETON REPRESENTATIVES
4146 It is the Carleton members ' view that the Board could not accept a
solution that involves the relinquishing of an even larger number of secondary
school students to other systems. This view is strengthened by the fact that,
based on the Minister of Education's per pupil cost formula for 1971 , the cost per
pupil of students in the Ottawa system could be raised by approximately $100 per
pupil on January 1 with no compensating grants to the Carleton Board. The effect,
therefore, of a transfer of 1000 Carleton students to schools administered by the
Ottawa Board would be a non-grantable incremental expenditure of approximately
$100,000 by the Carleton Board, in addition to the non-grantable incremental
expenditure of approximately $110,000 the Board will experience on January 1st
1971 . Such an expenditure could not be defended in the light of recent per pupil
ceilings announced by the Minister of Education. Totally if we are to maintain
our present level of student population in the Ottawa system plus directing the
additional French language students to Ottawa which your Committee suggests plus
the 1 ,000 extra English pupils the Ottawa Board suggests we send to their various
secondary schools , this Board could incur a non-grantable incremental expenditure
of over $260,000 which would be a direct and total added tax burden on the
Carleton tax payers .
It is the Carleton view that any arrangement with the Ottawa Board is
centred on the satisfactory disposition of this matter and the Carleton Board does
not accept the Ottawa solution of the accommodation of these 1000 students in several
Ottawa schools where accommodation may exist as being in the best interests of
these students or of the ratepayers in Carleton.
In our opinion, the only satisfactory solution is one which provides
for a two-way flow of secondary students across our common boundary and the solution
to all areas of common interest is centred on the disposition of this issue. It is
our hope that such an arrangement can be reached in these two areas . We are
confident that co-operation will be strengthened as the joint committee moves to
investigate other common repsponsibilities for mutual resolution. We look forward
to these continuing discussions.
ADDENDUM
This statement is being given at this time in order to clear up the
impression which has been given by recent comments that the Carleton Board is
not willing to co-operate with Ottawa. I think it is clear from our statement
that your Committee is prepared to recommend to you certain actions which clearly
demonstrate our willingness to co-operate. Indeed, one of the things you would
be asked to consider is to lay aside for an indefinite period of time the decision
to repatriate as many Carleton secondary school students as possible from the Ottawa
system. In addition, we would be recommending that an additional number of French
language secondary school students be directed to the Ottawa system on an agreed
basis for a period of time, which would allow the Ottawa Board to proceed with plans
for a French language secondary school in the South-east area. We have also offered
to take a further minimum of 1 ,000 student spaces to accommodate some of our Nepean
secondary school students , on condition that they be kept together under the
to jurisdiction of the Carleton Board. These students form a homogenous unit and in
our opinion it is in their best interest to continue with their education in the
Carleton system. We have offered to continue to take into the school in question
those Ottawa students who are living immediately adjacent to the school .
Appendix, page 527
(Revised)
REPORT OF THE CARLETON REPRESENTATIVES
What is the Ottawa Board offering Carleton? Their offer of
co-operation has been directed toward solving their accommodation requirements
as they now exist in Ottawa schools . They are prepared to take certain of our
students and place them in those schools where they presently have additional
seats . One of the things which has troubled your Committee has been that we
have not been able to properly understand whether or not there is excess accommodatio
in Ottawa. We have heard figures running from 2,600 spaces to none. If they do
have accommodation to offer, our recommendations to you would take in the
neighbourhood of 1 ,700 of these extra spaces , which would remove by far the largest
part of their excess' accommodation problem. On the other hand, if they do not
have excess accommodation , and we have heard this position put forward, your Committe
the Board, and in particular, Carleton secondary school students are being done a
disservice in the sense that if we must provide accommodation for the students .
building plans for the necessary space should have been placed before you before now.
These discussions have been in progress for some three months now, and
your Committee feels we have gone very far in trying to meet what is essentially
an Ottawa problem. On the other hand, we have not had an offer from Ottawa which
in our view meets with the aspirations of this Board. For this reason, we have
taken a very firm stand on the disposition of accommodation for 1 ,000 students
which is required at the secondary school level in Nepean.
Respectfully submitted
C. D. Arthur,
Chairman of the Board
PAL/tj
Received by the Board, 30 November 1970. Minutes , item 352.
•
•
• Appendix, page 528
THE CARLETON BOARD OF EDUCATION
REPORT NO. 12
EDUCATIONAL POLICIES COMMITTEE
Tuesday, 8 December 1970
To The Board of Education:
A meeting of the Educational Policies Committee was held this day in
the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 8:10 p.m. with Trustee Louise McIntosh in the Chair.
Also present: Trustees Arthur, Barsona., Drew, Handleman,
Harkness , Harris , Hicks , Hogan, Lemieux,
Moore and Wilson.
Not present: Trustees Clarke, Dakin, James , Macdonald,
Nutter and Reitz.
•
Staffpresent: S. J . Berry, Director of Education
J. C. Gardner, Superintendent of Program
Development
I . G. Jones , Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic
Personnel
T. D. Moore, Superintendent of Finance and
Administration
A. A. Carr, Area Superintendent (East)
R. G. Jenkins , Controller of Finance
A. L. Cassidy, Academic Administrator
P. A. Laverance, Assistant Secretary
1 . Learning Resource Centres Report
The Committee had before it for consideration a lengthy report submitted
by the Director of Education and Mr. A. L. Cassidy, Academic Administrator,
containing the results of a study undertaken by members of staff on Learning Resource
Centres in the system. It was noted that the objectives of this study were:
a) To determine the present situation on resources for
learning in the schools;
b) To develop a rationale and a set of proposed standards
to serve as a guide for this development of resources
for learning in the system; and
c) To collect and collate data which could be used in
structuring a program by which the proposed standards
could be attained.
The following documents were submitted with the report;
Appendix, page 529
EDUCATIONAL POLICIES COMMITTEE 8 December 1970
REPORT NO. 12
Document a) Summarizing the present situation in the schools (except
Audio-Visual equipment (see Document d) .
Document b) Containing a rationale and proposed standards for learning
resource centres in schools under the Board's jurisdiction.
Document c) Containing a summary of some recommended standards for
accommodation, furnishings , equipment and materials for learning resource
centres .
Document d) Outlining accommodation, furnishings , equipment and
materials required to meet the proposed standards for learning resource
centres . This document contained a listing of the schools requiring
learning resource centres space in order of priority as seen by staff.
Document e) Outlining the estimated costs involved in a program to bring
the system up to the proposed standards .
•
No staff recommendations were made with respect to this report. It
was considered, however, that the report may assist Trustees and staff in making
certain decisions in the near future.
There was a general discussion on the report during which it was noted
that staff are now anxious to have Trustee input in this area for the formulation
of recommendations which could be placed before the Board. It was suggested that
t �r an Ad Hoc Committee could be struck for this purpose. During the discussion, it
was emphasized by some Trustees that the effect of technological advances of
learning resource centres should be carefully considered in any review by an Ad Hoc
Committee, so that the Board will not expend large sums of money on what may become
obsolete plant and equipment within a few years. Trustee Handleman noted that the
Educational Television Authority is recruiting a competent staff who will be
conducting research in this area, and advisej that the authority would be pleased to
lend assistance to the Board in this regard.
Your Committee 'recommends , on motion by Trustee Harris, THAT the Board
strike an Ad Hoc Committee of four Trustees for the purpose of studying the
Learning Resource Centre Report submitted by staff and to make recommendations
thereon to the Board.
2. Guidance Services in Carleton
The Committee had before it for information a report submitted by the
Director of Education and the Superintendent of Student Services outlining briefly
the history of guidance, the training of guidance counsellors , the various services
provided by guidance departments and the distribution of guidance personnel throughout
Carleton. The report was broken down into various sections dealing with a definition
and history of guidance, preparation of Guidance Personnel , Guidance Services in
elementary and secondary schools , Guidance staff/pupil ratio in Carleton schools ,
Department of Education courses in Guidance and the University of Ottawa School
Counselling program.
Appendix, page 530
EDUCATIONAL POLICIES COMMITTEE 8 December 1970
REPORT NO. 12
It was noted that this report had been prepared by heads of guidance
in the Carleton system, and several members of the guidance staff were in
attendance at the meeting to discuss the report with the Trustees . Mr. J. Bell ,
Head of Guidance, South Carleton High School , and Mr. C. Dishaw, Guidance
Consultant for the Board, outlined the role of the guidance counsellors in
secondary and elementary schools respectively, using large wall displays to
show the average workflow over a school year. During the discussion on this
topic, the following areas were covered:
a) The extent to which Guidance Counsellors deal with students
who may have an emotional problem requiring psychological or
psychiatrict care. It was emphasized that the relationship
between counsellor and student should always be theraputic
in the sense of being uplifting and enriching if it is to be
satisfactory. The Counsellors are aware however, of their own
limitations with respect to personality abnormalities , which
are referred to other professionals qualified to deal with
them.
b) The location of guidance service offices within schools.
It was noted that most guidance offices are located adjacent
to the principals office, for convenience of joint access to
the student records . Most of the guidance personnel at the
meeting, however, expressed a strong desire to have the
guidance offices located in a different part of the school .
It was suggested that User's Committees on future school
projects should take this into consideration.
c) Standardization of testing. It was noted than an attempt was
being made to standardize testing programs between grades K-13
in the interest of better communication between the schools and
the system. It was suggested that standardization of testing
should be on an Ottawa/Carleton Regional basis, although it was
pointed out that this may have to await more progress in the
standardization program within the Carleton system itself.
It was noted that staff proposed that a Committee be struck early
in 1971 , with Trustee membership, to look at proposals on the
future development of guidance services and the part they are to
play in the total context.
On behalf of the Trustees , the Chairman of the Committee expressed
appreciation to the staff members present for their report on guidance and
for their participation in the debate.
3. Student Services Multidisciplinary Team
The Committee had before it for information a progress report on the
Student Services Multidisciplinary Team, submitted by the Director of Education
and the Superintendent of Student Services . The Report contained a review of the
development of the multidisciplinary team since its inception in September,
described its present procedures , and contained observations on its operation to
Annendix _ nacre ;11
EDUCATIONAL POLICIES COMMITTEE
REPORT NO. 12 8 December 1970
date . The report was broken down into various sections dealing with staff,
accommodation, planning, procedures , general observations and the future of
the service. It was noted that this report is not intended to be an
evaluation of the service, which has only been in operation for approximately
eight weeks . It was also noted that a staff committee is being formed under
the Chairmanship of Mr. Glen Fossey, to look into the whole question of
atypical children, and a portion of the committee's time will be given to
looking at centralized service to schools .
Several members of the multidisciplinary team were in attendance at
the meeting and answered questions raised by Trustees concerning various aspects
of their work.
The question of extending the clinical services throughout the system,
as mentioned in the original Board motion in this matter, was raised. It was
noted that two rooms have been set aside at Tiverton Drive for play and clinical
therapy, but that due to the heavy demands from schools in relation to the total
staff compliment, it had not been possible to undertake long range contacts with
students up to this time. There was some discussion on any programs which may
have been developed to assist classroom teachers to recognize student problems ,
and it was noted that there have been beginnings in this area through in-service
training programs . The actual operation of the "team" approach to student problems
was illustrated by reference to a case history.
On behalf of the Trustees , the Chairman of the Committee expressed
appreciation to the members of the team for their presence at the meeting and for
their participation in the debate on this matter.
NEW BUSINESS
4. Question of Privilege Reflecting on the Board
Trustee Handleman advised that he will raise at the next regular meeting
of the Board a question of privilege reflecting on the Board, i .e. , statements
made by a recent weekly newspaper columnist concerning an alleged letter sent to
Carleton teachers threatening dismissals . He suggested this may be a matter for
referral to the Board's solicitor. The. Director of Education advised that he has
been in contact with the columnist who wrote the article and was advised that a
retraction would appear in the next issue. Noted.
5. Schedule of Meetings for December
•
The Director of Education advised that following consultation with the
Chairman of the Board, he would present a revised schedule of Board Meetings for
• December 1970 at the regular meeting of the Board on 14 December. The proposed
schedule would allow time for informal caucus meetings of the 1971-72 Board for
organizational and orientation purposes . Noted.
•
Appendix, page 532
EDUCATIONAL POLICIES COMMITTEE
REPORT NO. 12 8 December 1970
The meeting adjourned at 10:35 p.m. .
Respectfully submitted
Louise McIntosh
CHAIRMAN OF COMMITTEE
PAL/tj
•
Received by Board 14 December 1970, Minutes item 369
Recommendation in item 1 of the Report adopted by Board.
•
Appendix, page 533
THE CARLETON BOARD OF EDUCATION
REPORT NO. 27
COMMITTEE OF THE WHOLE
Monday, 14 December 1970
To the Board of Education:
A meeting of the Committee of the Whole was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
7:30 p.m. , with Trustee V. Barsona in the Chair.
Also present: Trustees Arthur, Drew, Dakin, Handleman, Harkness,
Hicks , James , Lemieux, Macdonald McIntosh, Moore
Reitz and Wilson.
Not present: Trustees Clarke, Harris , Hogan and Nutter.
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I. G. Jones , Superintendent of Student Services
T. D. Moore, Superintendent of Finance and
Administration
• S. S. Katz, Area Superintendent (Central )
R. G. Jenkins, Controller of Finance
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary
1 . Academic Staff Changes
Your Committee recommends , on motion by Trustee Hicks , THAT the Board
approve the following changes in academic staff:
Name School Effective Date
RESIGNATIONS
Holmes , Mrs. Clare Colonel By H.S. 31 December 1970
Huneault, Mrs. Rachel South Carleton H.S. 31 December 1970
Pitts , Mrs. V.D. Robert Hopkins P.S. 31 December 1970
Schuch, Mrs. Barbara Metcalfe P.S. 31 December 1970
Snarr, Mrs. Joyce Blackburn P.S. 31 December 1970
Vaillant, Mr. Yvon Blossom Park P.S. 31 December 1970
Watson, Miss Ruth Leslie Park P.S. 31 December 1970
•
•
•
Appendix, page 534
COMMITTEE OF THE WHOLE
REPORT NO. 27 14 December 1970
MATERNITY LEAVE
✓ Helmer, Mrs. Kathryn Bayshore P.S. 31 March 1971
APPOINTMENTS
✓ Bourcier, Miss Ghislaine Blossom Park P.S. 1 January 1971
Salary $7,200
Bourke, Mrs. Anne Goulbourn P.S. 1 January 1971
Salary $8,250
Campbell , Mrs. Beverly Leslie Park P.S. 1 January 1971
Salary $7,950
Finn, Mrs. Elaine Merivale H.S. 1 January 1971
Salary $8,750
Gauthier, Mrs. Diana Queenswood P.S. 1 January 1971
Salary $7,200
Gelinas , Laurent South Carleton H.S. 1 January 1971
Salary $9,125
Irvine, Mrs . Monica Riverview P.S. 1 January 1971
Salary $5,750
Lacoursiere, J.G. Sir Winston Churchill 1 January 1971
P.S. Salary $9,125
Lawrence, M.J. Colonel By H.S. 1 January 1971
Salary $9,050
Mous, Mrs. Carmen Merivale H.S. 1 January 1971
Salary $12,000
Murphy, Miss Janet Sir Robert Borden 1 January 1971
H.S. Salary $9,875
Pelletier, Miss D. City View P.S. 1 January 1971
Salary $7,850
Runions , Mrs. Grace Leslie Park P.S. 1 January 1971
Salary $7,200
Schermerhorn, Mrs. E. Leslie Park P.S. 1 January 1971
Salary $7,200
Smith, Mrs. Karen Metcalfe P.S. 1 January 1971
Salary $5,950
Smith , Mrs. Natalie • Richmond P.S, 1 January 1971
Salary 8,600
Smith, Wm. H. Gloucester H.S. 1 January 1971
Salary $15,200
Travers , Mrs . Diane Confederation H.S. 1 January 1971
•
Salary $9,125
Appendix, page 535
COMMITTEE OF THE WHOLE
REPORT NO. 27 14 December 1970
Whitehead, Mrs. Joanna Graham Park P.S. 1 January 1971
Salary $2,900 (40% time)
Williams , Mrs. Ida Glen Cairn P.S. 1 January 1971
Salary $2,325 (50% time)
2. ✓ Change from Resignation to Maternity Leave
Your Committee recommends , on motion by Trustee Handleman, THAT the
Board approve that the resignation of Mrs . Juliette D'Costa be rescinded and
that she be granted Maternity Leave effective 31 December 1970.
3. Leave of Absence - Mrs. D. Morgan
Li
Your Committee recommends , on motion by Trustee Macdonald,THAT the Board
grant leave of absence to Mrs. Diana Morgan, Manotick P.S. , for the school year
1971-72 for study purposes.
4. Leave of Absence - Messrs . Jarrett and McCrossan
Your Committee recommends, on motion by Trustee Macdonald, THAT the
Board grant leave of absence, without pay, for the school year 1971-72, to
Mr. John Jarrett and to Mr. Herbert G. McCrossan to continue their studies.
5. Sabbatical Leaves 1971-72
Your Committee reports that consideration of requests for sabbatical leaves
was deferred until February 1971 , pending review of the 1971 budget by the
incoming 1971-72 Board.
6. Carestaff Changes
Your Committee recommends , on motion by Trustee Drew, THAT the Board
approve the following carestaff changes :
a) the resignation of Mrs . J. France, Custodian , Gloucester High
School , effective 24 November 1970.
b) the appointment of Mr. William Thompson , Custodian, Glen Ogilvie
Public School , effective 1 December 1970, at a salary of $4,700
per annum.
Appendix, page 536
COMMITTEE OF THE WHOLE
REPORT NO. 27 14 December 1970
7. Appointment, Building Superintendent - Merivale High School
Your Committee recommends , on motion by Trustee Harkness , THAT the
Board approve the appointment of Mr. Donald Neil Patterson to the position of
Building Superintendent at Merivale High School , effective 16 December 1970,
at a salary of $6,900 per annum.
•
8. Appointment - Chief of Maintenance & Operations
Your Committee recommends , on motion by Trustee Harkness, THAT the
Board approve the appointment of Mr. Arthur A. Bourassa to the position of
Chief of Maintenance and Operations , effective 18 January 1971 , at a salary
of $16,000 per annum (within the schedule of $15,000 to $17,000) .
9. ,) Appointment - Co-Ordinator of New Construction
Your Committee recommends , on motion by Trustee Handleman, THAT
the Board approve the appointment of Mr. I. L. Bruce Gourley to the position
of Co-Ordinator of New Construction, effective 18 January 1971 , at a salary
of $17,000 per annum (within the schedule of $16,500 to $18,000) .
The meeting adjourned at 8:20 p.m.
•
Respectfully submitted,
V. Barsona
CHAIRMAN OF COMMITTEE
Submitted to Board 14 December 1970, Minutes item 368
All recommendations adopted.
PAL:pp
• Appendix, page 537 .
CARLETON BOARD OF EDUCATION
-- REPORT ---
AD HOC COMMITTEE ON CAPITAL FINANCING
In December , 1969 , the Ad Hoc Committee
on Capital Financing was formed with Trustees Arthur ,
Dakin and Clarke as members .
On the 8th of December , 1969 , a visit was
made to the Head Office of the Royal Bank of Canada
in Montreal by the Committee and the Superintendent
of Finance & Administration to review the loan limits
the Royal Bank was prepared to offer to the Carleton
Board . The bank representatives at this meeting in-
cluded Mr . T . S . Dobson , Deputy General Manager , Mr .
C. O . Rochon, Assistant General Manager , Mr . W. G. Mac-
Pherson , Supervisor of Loans and Mr . R. L . Finniss ,
local Branch manager . Mr . Dobson indicated that the
bank was- not prepared to go beyond a $4 , 000 , 000 limit
for the Board ' s account , especially as there were
limited funds on deposit . In addition , shortly after
this visit , a letter was received from the bank re-
questing the Board to maintain a minimum balance on
deposit of $125 , 000 to $130 , 000 .
The following week, on the 15th of December ,
1969 , the Committee arranged a meeting with Mr . D . P .
Holmes , Secretary-Treasurer of the Ontario Education
Capital Aid Corporation , in Toronto . At that time , the
Committee was able to obtain a commitment from the
Secretary-Treasurer that the Board would obtain interim
payments on Offer #1227 and would be able to receive
funds on Offer #1273 in lots of $1 ,500 , 000 .
The Corporation indicated during this meeting
that they would do everything possible to make payments
as their cash resources were available and at a time that
would tie in with the completion date of the building
project .
Since that time , the Carleton Board has im-
proved its cash receipt position with the O . E . C .A. C . ,
whereby funds became available in February/March , 1970
and in July/August , 1970 , for most of the 1970 capital
building projects . 'As a result , the Board ' s loan
•
Appendix, page 538
. . . . Report - Capital Financing
with the Royal Bank, which fluctuated between $2 , 000 , 000
and $4 , 000 , 000 in the period January to July , 1970 , was
reduced to a nil balance on the 21st of August , 1970 .
It should also be pointed out that the high point of
the Board ' s borrowings with the Royal Bank was reached
at May 22nd , 1970 , in the amount of $3 , 975 , 000 .
At the present time , the loan with the Royal
Bank is $1 , 225 , 000 and it is expected that $1 , 300 , 000
will be received by the end of December on By-Laws 13 and
14 (additions to Henry Munro P . S . and Osgoode H. S . ) As
well , it is expected that interim draws will be available
to the Board on By-Laws 15 , 16 and 17 in January , 1971 .
These payments will hold the Royal Bank loan to within
$2 , 000 , 000 over the next three months .
The interim financing requirements for 1971
have been projected on the basis of the Capital Expenditure
Forecast approved by the Board on November 30th , 1970 .
It will be noted that in 1971 the Board ' s borrowing re-
quirements will fluctuate between $ 2 , 000 , 000 and $4 , 000 , 000 .
The Committee wishes to point out to the Board
that during the period under review, debenture rates rose
from 7 1/2% on the first By-Law, No . 2 , and By-Laws Nos . 3
and 4 ; to 8% for By-Laws 6 to 10 ; reached a high of 8 1/4%
for By-Law #11 ; was reduced to 8% for By-Laws 12 , 13 and
14 and will be 7 3/4% for By-Laws 15 to 18 , which are
being enacted by the Board on the 14th of December .
At the same time , the Committee wishes to
point out that the Board is now receiving funds from
Capital Aid at the time of the completion of the project
and will be receiving draws on the Colonel By , Robert
Hopkins and D . A. Moodie projects . It would appear that
the difficulties that the Board experienced in late 1969
were the result of tight money situations in existence in
Canada at that time . Now that financial conditions have
improved , it is hoped that the present trend in cash pay-
ments from Capital Aid , together with the reduced rates ,
will continue .
Appendix, page 539
•
J
•
•
. . . Report - Capital Financing
There has also been an improved trend
in cash flow resulting from the difference in percent-
age rates between the rate of the debenture and the
rate of the purchase . From a high of 1% variance for •
.By-Law No . 2 , the rates are now even for By-Laws 11
and 12 . This is due to the fact that Capital Aid has
now arranged to purchase debetnures as soon as possible
after the By-Law has been enacted and validated .
Although the Board is not encountering
the same delay that was experienced in late 1969 and
early 1970 , the Board must continue to borrow funds
for building projects . This is a most unsatisfactory
arrangement . The Committee therefore suggest that the
new Board should be acquainted with these circumstances
and urged to continue to press the Capital Aid Corpor-
ation for a further improvement in this situation .
A graph showing "Bank Loans for 1970 and
1971" will be presented at the meeting on December
14th, together with a chart showing the status of all
projects financed by the Ontario Education Capital Aid
Corporation;
Respectfully submitted ,
AD HOC COMMITTEE ON
CAPITAL FINANCING :
•
C . D . Arthur
W. R. Dakin
T . C . Clarke
10th December , 1970 .
Received by Board 14 December 1970
Minutes item 370.
•
Appendix page 540
THE CARLETON BOARD OF EDUCATION
REPORT, AD HO COMMITTEE ON POLICY
RE BOARD OFFICIALS AND WORKING
CONDITIONS AND SALARIES OF
NON-TEACHING PERSONNEL
11 December 1970
To the Chairman and Members
of the Board of Education:
Re: Policy on Board Officials
At the meeting of the Board held 27 July 1970 (item 229) the Ad Hoc
Committee on Board Officials , and Working Conditions and Salaries of Non-teaching
personnel , presented a report covering policy for Board Officials , and working.
conditions and salaries of audio-visual technicians in secondary schools . The
recommendations of the Committee on audio-visual technicians were approved by the
Board, but it was decided to defer consideration of the balance of the Committee's
report until a Chairman of Committee had been named. •
Subsequently, Trustee Harkness was elected Chairman of this Ad Hoc
Committee, and the Committee is now resubmitting for consideration the attached
policy on Board Officials , covering such items as designation of officials ,
suspensions and dismissals , resignations , sick leave, retirement gratuity,
vacations , sabbaticals , and agreements with amalgamating boards .
Respectfully submitted,
P. Harkness
CHAIRMAN OF COMMITTEE
PAL:pp
Submitted 14 December 1970
Received by the Board 14 December. 1970, Minute No. 371 .
Attached policy adopted by the Board.
Appendix, page 541
•
PART B - PERSONNEL MATTERS B-12
Page 1 .
OFFICIALS
1 . The Director of Education shall be the Chief Director of
Executive Officer of the Board, Chief Education Education
Officer, and Secretary of the Board.
2. Officials appointed by the Board with the Designation o-
approval of the Minister, under Sections 81 and • Academic
82 of the Schools Administration Act, and Officials
coming within the definitions of the Teachers ' .
Superannuation Act, Section 1 , shall be designated
Academic Officials.
3. Other Officials appointed by the Board on the Designation o.
recommendation of the Director and who are Business Admii
normally required to attend Board meetings istration
shall be designated Business Administration Officials
Officials.
4. Business Administration Officials shall be the
following:
Superintendent of Finance & Administration
who shall also be the Treasurer of the
Board
Controller of Finance
Co-ordinator of New Construction
Chief of Maintenance and Operations
Planning Officer
Assistant Secretary •
and others that the Board may from time
to time designate.
5. The Board may, on the recommendation of the Suspension or
Director of Education, suspend an Academic dismissal of
Official for neglect of duty, misconduct, in- Academic
efficiency or physical infirmity, and the Official
Secretary of the Board shall forthwith report
the suspension to the Minister of Education in
writing, with a statement of the reason there-
for, and the Minister may remove or confirm the
suspension or may remove the person from office
and the decision of the Minister is final .
(Schools Administration Act, Section 82(2)).
•
Appendix, page 542
PART B - PERSONNEL MATTERS B-12
Page 2.
OFFICIALS
6. The Board may, on the recommendation of the Suspension or
Director of Education , suspend, or remove from dismissal of
office a Business Administration Official for Business Admi
the causes listed in Section 5 above, and the istration
decision of the Board is final . Official
7. Officials wishing to resign from the Board's Resignations
employ shall inform the Board within forty •
-
eight hours of accepting another position and,
except by special agreement with the Board,
shall not terminate service with the Board for
at least one month after submitting his res •
-
ignation.
8. Under authority of The Schools Administration Sick Leave
Act, a plan for sick leave credits and Retire- Credit Plan
ment Gratuity shall be established, effective
1 January1969.
9. The Director of Education shall have power to Powers of
do and perform all things necessary for conduct Director
of the plan, including power, subject to appeal
to the Board, to allow and disallow any sick
leave credit under the plan, and to compute, on
retirement of the Official , the amount of
gratuity payable under the plan.
10. Sick leave credits shall be calculated for a Calculation
working year of twelve months from the first of Credits
day of January at the rate of two days per
month. At the beginning of each working year,
the Official 's sick leave account shall be
credited with the total current year's sick
leave allowance. For Officials commencing
employment after the first day of the working
year, sick leave credits shall be prorated at
the stated rate per month from the date of
commencing employment until the end of the
working year.
Any unused portion of sick leave remains to the Unused portior
credit of the Official .
Appendix, page 543
PART B - PERSONNEL MATTERS B-12
Page 3.
OFFICIALS
11 . Where an employee of the Provincial Government, Transfer of
an Ontario municipality or local board, which Credits
has established a sick leave credit plan under
The Schools Administration Act or any other
special or general Act, becomes an Official of
this Board, the Official shall be entitled to
have placed to his credit the sick leave credits
standing to his credit in the plan of his former
employer.
Where an Official of this Board becomes an em-
ployee of another municipality or Board, he
shall be entitled to a transfer of his sick leave
credit to the sick leave credit plan, if any,
of his new employer.
12. An Official having at least ten years service Retirement
with the Board or its predecessor Boards at Gratuity
retirement and who is eligible for a pension or
deferred pension under the Teachers ' super-
annuation Plan or the Ontario Municipal Em-
ployers ' Retirement Plan, is entitled to a
gratuity based upon one half of the unexpended
portion of his sick leave credit, to a maximum of
50% of his annual salary at time of retirement.
In the event of death of an Official prior to Death before
retirement but after having become eligible for retirement
benefits under this plan, all benefits payable
shall accrue to his estate.
In the event of death of an Official who has Death after
retired and is eligible to receive benefits retirement
under this plan but has not received the full
benefit to which he is entitled, all unpaid
benefits shall accrue to his estate.
13. All Academic Officials and the Superintendent of Vacation an(
Finance and Administration shall be granted four Leaves-of-
weeks vacation annually to be taken as agreed by Absence
the Director of Education. Other Officials shall
be granted three weeks vacation. The Director of
Education shall be authorized to approve leaves-of-
absence for Officials without loss of salary, vacation
or other benefits, to teach in approved summer
schools , participate in workshops , speak at conventions
or undertake other professional responsibilities.
Appendix, page 544
,
PART B - PERSONNEL MATTERS B-12
Page 4.
OFFICIALS
14. Sabbatical Leave for a period not exceeding one Sabbatical
year may be granted to Officials for the pur- Leave
pose of study or research after seven years
service with the Board or its predecessor
Boards . The Official will receive 75% of his
salary during the Sabbatical Leave and will
agree to remain in the Board 's employ for a
period of two years following the Leave.
15. The Board agrees to honour all agreements made Agreements
between Officials and predecessor Boards with with
which they were employed immediately prior to predecessor
becoming employees of this Board, unless such Boards
agreements are superseded by the policies and
regulations herein stated. This clause is
effective only for Officials coming on staff
in 1969.
16. For purposes of Sections 12 and 15 above,
predecessor Boards shall be interpreted as the
*eighteen amalgamating Boards , and the
Collegiate Institute Board of Ottawa which
operated high schools for the former Nepean
and Gloucester High School Boards.
* Cumberland H.S.B.
Cumberland T.S.A.
Fitzroy T.S.A.
Gloucester H.S.B.
Gloucester T.S.A.
Goulbourn T.S.A.
Huntley T.S.A.
March T.S.A.
Marlborough T.S.A.
Nepean H.S.B.
Nepean T.S.A.
North Gower T.S.A.
Osgoode H.S.B.
Osgoode T.S.A.
Richmond T.S.A.
South Carleton H.S.B.
Stittsville T.S.A.
Torbolton T.S.A.
•
Appendix, page 545
THE CAR L E T O N BOARD OF EDUCATION
REPORT , AD HOC COMMITTEE ON ASSISTANT
LIBRARIANS - CRITERIA AND RESPONSIBILITY
ALLOWANCES FOR LIBRARIANS AND OTHERS
SIMILARLY SITUATED.
10 December 1970
To the Chairman and Members of
the Board of Education
Re: Allowances for Secondary School Librarians
At its meeting of September 28 the Board named Trustee
Harkness and Superintendent McGillivray as the Board ' s
half of a committee to study Headship Allowances for
Librarians and others in certain subject disciplines in
the Secondary Schools who could not be named Department
Heads under the usual criteria. The Ontario Secondary
School Teachers ' Federation named Mrs . Lynn George ,
Librarian at Confederation High School and Mr . James
Allan, Chairman of the Relations Committee of the Carleton
Division as teacher representatives . The terms of reference
of this committee required a report on allowances for
Librarians before the end of 1970 .
Trustee Harkness will present the report of the Committee
and Mrs . George and Mr. Allan will be present as resource
personnel. Attached is a copy of the original submission
of the Librarians to the Salary Committee.
The main arguments presented by the librarians were that
the library served all departments of the school , that
the librarian supervised several other staff members (both
teaching and non-teaching) and that the librarian was
responsible for a very large portion of the school budget.
They also mentioned that many Boards are paying allowances
to their librarians . Toronto is paying Major Head ' s
allowance . Many Boards pay Librarians as Minor Heads
including Halton , Kent , Lambton , Norfolk and Ontario
Counties and the city of London. Other Boards pay special
responsibility allowances including Ottawa ( $ .600) ,
Hamilton (1 ,100 ) , Grey County (900 ) , Northumberland
( 500) and Sault Ste Marie ( ,$ 675) . Most Boards pay these
allowances only to Specialist Librarians (ie . those
holding a High School Assistant' s Certificate and a
•
Appendix, page 546
Allowances for Secondary School Librarians
Bachelor of Library Science , or a High School Assistant ' s
Certificate and a Library Specialist ' s Certificate earned
by attendance at Department of Education summer courses) .
At present five of our librarians hold these qualifications .
It is recommended:
That Teacher-Librarians who are in charge of
Secondary School Libraries and who hold Specialist
Certificates in School Librarianship be named Minor
Heads effective January 1, 1971 . (Present allowance
$1 ,275)
Committee on Minor Headships
W. R. McGillivray
P. Harkness
Lynn George
James Allan
WRM/js
Attach.
Received by Board, 14 December 1970. Minutes , item 372.
Recommendation deferred for consideration in February 1971
by 1971-72 Board of Education.
Appendix, page 547
•
November, 1969
The Headships Committee of the Library Subject Council of O.S.S.T.F. ,
District 26 respectfully submits the following brief in support of the
request for department headships for head librarians who hold at least
a Specialist Certificate in School Librarianship or its equivalent.
T
Library Program
1) The head librarian works with department heads to plan curricula and
to provide materials which support their programs. Hence a detailed
knowledge of all programs in the school is necessary.
2) The role of the head librarian now includes responsibility for a multi-
media approach to learning.
3) Independent study, which is a vital part of many subject areas, makes
more demands on a head librarian.
iI Library Budget
•
1) The head librarian provides the principal with annual estimates for •
staff, furniture and equipment, supplies, and materials (print and
non-print) . • ,
2) The head librarian is responsible for the intelligent expenditure of
the sums approved.
3) The library department budget is one of the largest in.the school and
the wise expenditure of this budget affects the quality of education
in the school as a whole.
•
•
Library Quarters
1) The head librarian plans library quarters and facilities.
•
Library Staff •
1) The head librarian organizes and supervises the duties of the professional ,
semi-professional and the non-professional library staff.
2) The head librarian holds regular library department meetings to discuss
the implementation of the library program.
rupil Contact
1) Most library departments have a minimum of 80 pupil-contact periods
during class hours.
•
:" In addition, school library hours extend from 1 hour before school to
hour after school. Appendix, page 548
►
(2)
VT
Teaching Staff
1 ) The head librarian acts as a resource person and consultant for the
entire teaching staff,
2) The headlibrar-.an provides a. professional library for the teachers.
VII Inter-library :cervices
1) The head librarian provides contact for both students and teachers
with other libraries in the community (elementary school libraries,
other secondary school libraries, university libraries and public
libraries).
•
Finally, the status of.department head would greatly facilitate cooperation
and communication at the administration level.
•
•
•
•
•
•
•
Appendix, page 549
CARLETON BOARD O F EDUCATION
.; REPORT NO. 6, FINANCE REVIEW COMMITTEE
•
16 December 1970
To the Chairman and Members of the
Board of Education:
The Finance Review Committee was assigned the
additional responsibility of acting as the initial 1971
Budget Committee. In this regard the Committee wishes to
submit the following report for the information of the
Trustees .
The Finance Review Committee met recently to
discuss the present status of the 1971 budget . The Committee
wishes to advise that the 1971 detailed expenditure budget is
being prepared and should be ready for initial review in
late January . No further information has been received from
the Department of Education as to when the detailed 1971
grant regulations might be received .
The Committee reviewed the budget instructions
sent to all schools and other departments , requesting
detailed submissions of their requirements . The total budget
is being prepared basically in the same manner as in 1970 ,
except that budget books will not be used for schools . The
Committee reviewed the use of budget books and agreed that
an alternative method should be introduced for 1971 , for the
following reasons : -
1 . Principals ' needs change during the
period of budget preparation - budget
books are continually being changed ;
2 . Due to the time lag between budget
requests and final approval , many
conditions in the. schools change which
result in a change in requirements .
The budget books are to be replaced by a formula
for the allocation of funds to the schools for consumables
and new capital equipment . Purchasing will then be done by
way of requisitions .
The Committee reviewed the formula and agreed
in principle that the formula approach was a reasonable way
of proceeding at this time . The Committee would like to
point out that any formula does not solve all of the special
problems and must continually be reviewed to ensure equitable
distribution of available funds .
Appendix, page 550
k\\,_
To The Chairman and Members --
of the Board of Education
In summary , the following steps have been
taken with regard to the 1971 budget .
1) G51 filed with the Department of
Education (previously distributed to
Board members) indicating first look
at 1971 budget .
2) Instructions have been sent to Principals
and other staff , requesting budget
submissions .
3) Formula for consumables and new capital
equipment has been developed .
4) Calculations of debt charges , transportation,
and tuition fees , are underway .
•
Trustees are requested to advise members of the
Committee of any items that they would like to see included
in the initial 1971 budget .
Respectfully submitted ,
FINANCE REVIEW COMMITTEE .
Mrs . J . Harris , Chairman
P . G . Nutter
B . A. Reitz
C . D . Arthur
•
Appendix, page 551
•
THE CARLETON BOARD OF EDUCATION
_ • REPORT NO. 2
ADVISORY VOCATIONAL COMMITTEE
Thursday, 10 December 1970
A meeting of the Advisory Vocational Committee was held this day
in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 8:15 p.m.
Present: _ Trustees Arthur, Barsona and Moore
Representatives Hope, Ingram, Lyons and Ransom
Not present: Trustee Clarke
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
P. A. Perrault, Secretariat
J. Allen, Technical Director, Gloucester High School
J. B. Dick, Technical Director, Merivale High School
T. W. Hood, Commercial Head, Merivale High School
G. Lapensee, Commercial Head, Glocuester High School
A. G. Peterson, Principal , Merivale High School
Guests: Messrs. Menendez and Schoeler from
Schoeler, Heaton, Harvor and Menendez Associated,
Architects
1 . Minutes , 11 March 1970
Trustee Barsona moved that the Minutes of the meeting held 11 March 1970
be confirmed. The motion was carried.
2. Election of New Chairman of Committee
It was suggested by Mrs. Ingram and agreed that Trustee Arthur assume
the Chair for this meeting. The Committee will have to be reconstituted and all
members appointed by the Board in January of 1971 , at which time the Committee
will elect a new Chairman for 1971 .
All members of the present Committee expressed interest on being re-
appointed to the Committee in 1971 .
Appendix, page 552
-ADVISORY VOCATIONAL COMMITTEE MINUTES 10 December 1970
3. Orleans Secondary School
Messrs. Menendez and Schoeler from Schoeler, Heaton, Harvor, and
Menendez Associated, Architects for the Orleans Secondary School , described,
with the help of an overhead projector, the layout of the new school .
Mr. Allen followed with a verbal presentation on the requirements which
have been incorporated into the design for the Technology Centre of the school ,
which were noted as follows:
a) Technology: An Electronics Lab, a Machine Lab, and Engineering
Drawing Room will provide the fundamentals of technology for those
students who are proceeding to a Community College or to a university.
These subjects have a direct co-relation with mathematics , physics ,
and chemistry, and will provide the student with an opportunity for
direct application of abstract theory.
The essentials of an industrial physics course includes such topics
as instrumentation, hydraulics , pneumatics, and materials testing.
This Technology Centre will approach the study of industrial
physics by using direct application with equipment available in the
Auto Mechanics , Machine Laboratory, and the Electronics Laboratory.
b) Technical : Students who wish to continue with technical subjects
at the four year level after Grade 10 will have had the prerequisites
for the subjects. Gloucester High School presently offers Electrical
Technology, Mechanical Technology, Architectural Drafting, and Auto
Mechanics ; and students could transfer for senior courses in Grade XI
and XII.
The inclusion of a Graphic Arts Course will serve the needs of French
speaking students in the Carleton Board. It could be developed into
a specializing course at this school . The dark room facilities can
be shared by the drafting and the print shop. Cartography could be
offered as a skill option in the drafting room. This course can be
related to surveying and to work being done in the Geography Department.
A recent survey indicates that there are a large number of firms in the
Ottawa area who employ people that have training in Graphic Arts and
related fields such as daily newspapers , the Canadian Bank Note Company,
the British American Bank Note Company, printing firms and the
Government Printing Bureau.
c) Community Service: Since the school will serve a rural as well as
an urban community, it was suggested that Auto Mechanics and Welding
would serve a real need. Courses in Small Engine Repair, Auto and
Farm Machine Service and Repair, Acetylene and Arc Welding could be
offered as part of the night school program.
The Graphic Arts shop could provide a service to the French community
as a centre for the preparation of local periodicals. This could
also form part of the night school program.
I
Appendix, page 553
ADVISORY VOCATIONAL COMMITTEE MINUTES 10 December 1970
A lengthy discussion followed on the spacial relationship between
technological subjects, and allied subjects such as sciences and mathematics.
The separation of technological areas from academic areas , due to noise factors ,
was questioned. The probable total number of students who would opt for the
various technological courses to be offered in the French language was also
discussed. It was suggested that plans for the vocational and academic areas
be co-ordinated to achieve greater interrelation between the Departments , and
that flexibility be incorporated so that future requirements could be met
successfully.
Your Committee recommends , on motion by Mrs. Ingram,, as follows:
a) THAT the Board approve the proposed Technical Areas at the Orleans
Secondary School , to include Machine Laboratory, Electronics
Laboratory, Graphic Arts Room, and Engineering Drawing Room; and
a range of course offerings appropriate to meet the needs of the
French language students who will attend this school .
b) THAT when designing future secondary schools , the following be
taken into consideration:
i ) Within the four areas of study suggested in Revised Circular
H.S. I, Section A, it will be possible to provide for greater
subject integration and, at the same time, students whose
interests lie in one particular area will be free to select
subject offerings in any of the others.
ii ) The concept of integrating the mathematics , science and
technical departments should assist in promoting the ideals
of individual student selection. Courses which lend them-
selves to complete integration of subject matter could
include Computer Technology (mathematics and electronics) ,
Elementary Metallurgy (chemistry and materials testing) , and
Mechanics of Materials (physics , mathematics and engineering
drawing). Co-operation with the English Department should
also be stressed bearing in mind the importance of Report
writing in all sciences and technical subjects.
4. Technical & Commercial Facilities in Older Schools
Mr. Peterson, Principal , Mr. Hood, Commercial Head, and Mr. Dick,
Technical Head, Merivale High School , were present to discuss the need to
update technical and commercial facilities at the school .
A survey of technical student population and floor plans for
Merivale High School were distributed to members of the Committee. It was
noted that the percentage of school population in shops in Merivale High School
had increased from 26.4 in 1969-70 to 27.2 in 1970-71 . At the present Merivale
has the facilities to offer 4 year courses in drafting, auto mechanics , and
woodwork but can only teach electronics to junior grades . Students must then
travel outside Carleton to complete grades XI and XII. Mr. Peterson advised
Appendix,page 554
ADVISORY VOCATIONAL COMMITTEE MINUTES 10 December 1970
•
� . _ that with changes in the technical ar?as students would be able to continue
with their courses in the one school and thus be kept within the Carleton
system.
To make this change possible, it was suggested that drafting courses
offered in Drafting Rooms 1 and 2 be combined in an enlarged Drafting Room 1 ,
and the space now used for Drafting Room 2 be used for an Electronic Laboratory.
The outdated Refrigeration and Sheet Metal Laboratory would be replaced by
a Machine Shop practice area.
Questions were raised concerning the lack of a systematic review of
schools to see if courses and facilities are adequate to to-day's needs or should
be up-dated. The Director of Education advised that this question is of concern
to staff who hope to bring in procedures in this regard in the near future. It
was suggested that part of the role of this Committee is to draw to the attention
of the Board the value of technical and vocational course offerings not only in
new schools , but also in existing schools. The Chairman pointed out that
budgetary problems in the next fiscal year may limit the extent of major renova-
tions but nevertheless suggested that recommended changes be incorporated into a
report for possible consideration by the Board or a Committee established by the
Board to study budget in 1971 .
There was some discussion on the need to replace outmoded typewriter
desks at Merivale to accommodate newer model typewriters with wide carriages ,
and also the lack of a suitable sound-proof area where students could practice
on business machines without disturbing other students. The Merivale staff also
pointed out that most Heads have no quarters of their own for the preparation
of class materials. We noted that the possible advent of a new secondary school
in the Merivale area and the phasing out of some students now in Merivale, could
bring relief to the school. The Chairman suggested that this Committee could
study requests for major accommodation changes for future Board consideration,
and in the interim look at the acoustics problem.
Your Committee recommends, on motion by Trustee Moore, THAT a study
be made by the staff of the present status of technical and vocational courses
and facilities in all Carleton secondary schools , and that staff report back
thereon to this Committee with any recommendations for changes required to up-date
in this area.
NEW BUSINESS
Report "A Labour View of Technical and Vocational Educational "
Mrs. Ingram requested that a report entitled "A Labour View of
Technical and Vocational Education" by Gordon McCaffrey, Assistant Director of
the Legislation Department, Canadian Labour Congress , be copied and distributed
to members of this Committee.
Respectfully submitted
C. D. Arthur
PAL/pp/tj • CHAIRMAN OF COMMITTEE
Appendix, Dade 555
T H E CARLETON BOARD OF EDUCATION
REPORT"-NO. 4
Advisory Committee on Schools for
Trainable Retarded Children
December 18, 1970
To the Chairman and Members of the
Carleton Board of Education:
This Committee which was established on March 10 , 1969 ,
consists of Trustees Harkness, Nutter (Chairman) , Reitz
and three representatives of local Associations for
Retarded Children, Mrs . D. Miseferi , (Arnprior Association) ,
Mrs. A. D'All and Mr. Y. A. Loubert, (Ottawa District
Association) .
Since its formation the Committee has met on three
occasions , April 16 , June 18, and September 29 and reports
to Board outlining details of these meetings may be found
on pages 196 to 200, 308 to 310, and 413 to 417 of the
Appendix to the Board Minutes .
In reviewing the activities of this Committee during the
past months, a number of points come to the fore, and
while these already have been considered in detail in the
Committee' s reports , we feel that they are of sufficient
importance to be re-emphasized in this concluding report.
1. At the present time there are approximately 80 students
from Carleton who are receiving their education in schools
for trainable retarded children. While the rates of
incidence vary, the most generally accepted figure
(4 in 1000) would seem to indicate that there are an
additional 40-50 children under Carleton ' s jurisdiction
who would be eligible for this type of special education .
It is anticipated that as detection procedures become more
effective, the number for whom the Board is responsible will
increase on this order.
2 . Most of our pupil population is adjacent to the City of
Ottawa and except for a couple of instances where we send
students to schools in other jurisdictions around our outer
perimeter, our trainable retarded students are accommodated
in schools operated by the Ottawa Board of Education. In view
of this our efforts in this field might appropriately be
linked to those of the Ottawa Board of Education.
•
Appendix, page 556
- 2
Advisory Committee on Schools
for Trainable Retarded Children
3. Present Ottawa facilities can accommodate their
pupils and our anticipated enrolment until 1973 . This,
of course, is subject to change if provincial legislation
is adjusted altering conditions of admission and attend-
ance. Indeed, if students were allowed to attend school
full time before age 10 , an accommodation squeeze could
be caused. At that time it might be necessary for either
Ottawa or Carleton to press into service temporary
accommodation. It has been suggested that, should it no
longer be required for regular school purposes, Johnston 's
Corners School might be considered for this purpose.
4. The necessity for cooperation between Ottawa and
Carleton has been recognized by the Committee, and on its
recommendation the Carleton Board of Education has proposed
an interim three-year agreement between the two Boards for
the accommodation of Carleton students in Ottawa schools .
To date, no formal response to this proposal has been
received from the Ottawa Board although it has been reported
verbally that approval in principle has been given.
5 . Nursery schools for trainable retarded children have
been a matter of some interest. Students who are eligible
by age for admission to school but who cannot qualify for
admission to schools for the trainable retarded are at
present served only by nursery schools. The burden of the
tuition fees and transportation costs for this service falls
directly on the parents. It is felt that this is not an
equitable situation and that steps should be taken to have
the legislation changed to remedy it.
* * * * * * *
In summing up the year's activities , we would offer for
the new Committee ' s early consideration three major under-
takings .
•
Appendix, page 557
- 3 _
Advisory Committee on Schnnls
for Trainable Retarded Children
We would recommend that action be taken to
1. settle the formal interim agreement
between Ottawa and Carleton for the
accommodation of Carleton students
in Ottawa facilities ,
2 . conduct with the Ottawa Advisory
Committee a joint investigation of
the question of nursery schools for
trainable retarded children, and
3. explore the possibility of a joint
Ottawa-Carleton Advisory Committee
for Trainable Retarded Children.
Respectfully submitted,
Philip Nutter, Chairman,
Advisory Committee on Schools
for Trainable Retarded Children.
IGJ/fmc
Appendix, page 558
THE CARLETON BOARD OF EDUCATION
SCHOOL CONSTRUCTION COMMITTEE
REPORT NO. 5
This Committee was originally established in September 1969 to
examine the question of the appointment of architects to construction
projects to be undertaken by the Board. There were 4 projects of a very
urgent nature and the Committee interviewed 8 architectural firms who
had worked for the amalgamating boards. Four of these firms were
subsequently appointed by the Board to the Colonel By Secondary School ,
Robert Hopkins School , Orleans Secondary School and Moodie Middle School
projects. Following this, at the request of the Committee the Board
expanded its terms of reference to include the whole long-term problem
of school construction. Previous reports from this Committee have
informed the Trustees of its activities viz:
1 ) A workshop on November 29, 1970 where 4 papers
were presented describing new approaches to
school construction;
2) Further discussion of the Project Team approach
with Schoeler, Heaton, Harvor & Menendez on
May 7, 1970;
3) Meetings with Mr. Assaly of the O.B.E. and Mr.
Kohler of Craig & Kohler to discuss their
investigations into school construction methods;
4) A second workshop on August 8, 1970, where 5
papers were presented on approaches to school
construction (copies of the papers given by Mr.
Ingleson, Mr. Cohen and Mr. MacDonald are on
file in the Board office and available to
Trustees) ; and
5) A third workshop on November 14, 1970, to discuss
the Developer Proposal Method for construction of
schools .
All of the workshop days were attended by representatives from the
Ottawa Board of Education and the Carleton and Ottawa Separate School Boards.
Although no minutes of discussions at these workshops were kept, all present have
expressed the opinion that such meetings are very valuable to Trustees and staff.
The workshop on November 14th has not been reported on in detail .
Mr. Ingram of Ingram & Pye spoke of his experience as consultant architect
to the Ottawa Civic Hospital Board when they built the Internes ' Residence
by Developer Proposal Call . Mr. E. J. Simpson of the Ontario Housing
Corporation described the use of Developer Proposal Call by the O.H.C.
•
Appendix, page 559
•
b
SCHOOL CONSTRUCTION COMMITTEE
REPORT NO. 5
The Committee has not, as originally requested, made a recommendation
to the Board re appointment of architects . We know of no other Board which
has an acceptable solution to this very difficult problem. We have examined
several different approaches to school construction. The Carleton Board has
shown leadership in this area and have, indeed, pioneered the so-called
"Colonel By" method in the province.
The members of the Committee strongly recommend to the members of the
1971-3 Carleton Board that some standing committee of the Board be charged
with continuing the investigations and discussions on methods of school
construction. It is a highly complex problem, one which other Boards have spent
much time and money attempting to solve. There is obviously no unique solution
which is best for all Boards for all time. The Carleton Board has as we know
one of the largest building programs in the province and it is essential that
we be continually seeking ways and means to reduce cost and time of construction
without sacrificing quality. We have only launched Carleton 's investigations
in this area. We hope they will continue.
Respectfully submitted
Louise McIntosh
LM/tj
Appendix, page 560
THE CARL ETON BOARD OF EDUCATION
INTERIM REPORT OF THE TRUSTEE MEMBERS OF THE AD HOC
COMMITTEE ON GROUP INSURANCE
To the Board of Education
1 . The Ad Hoc Committee on group insurance met on Tuesday 15 December 1970.
Purpose of the meeting was to discuss the Report to the Carleton Board of
Education on the financial experience under National Life Assurance Company
group policy No. G69-1418. The Report was prepared by William M. Mercer
Limited, Consulting Actuaries .
2. The Ad Hoc Committee on group insurance is composed of two representatives
of the elementary school teachers , two representatives of the secondary school
teachers , two representatives of the non-teaching staff and two Trustees
appointed by the Board. The Committee is supported by the Board's Administrative
staff as required. This Committee negotiated the whole group insurance program
now in place for all employees of the Board effective 1 September, 1969. The
Committee has no authority in itself, except that specifically delegated to the
Committee members by the respective bodies to which the members are answerable.
3. The existing group insurance program of the Carleton Board of Education has
the following components :
(a) Group Life Insurance;
(b) Semi-private hospital benefits ; and
(c) Major medical benefits.
The cost of the premiums of these components is shared equally by the Carleton
Board of Education and by the employees.
In addition, there is an accidental death and dismemberment component plan,
the premiums for which are paid entirely by the employees.
Finally, there is intended to be a long term disability component plan but
this plan is not yet in place for any employees of the Board, due to failure
to achieve the minimum participation of 75% required by the insurers as a
condition to the plan. Two attempts to implement this plan for sub-groups of
our employees have failed up to this point.
4. The subject matter of group insurance is complex, abstract, vital and dynamic.
It would be completely beyond the capabilities of this Committee or the members
of it except for the professional advice of the consulting actuaries . Board
members may be interested to know that the professional services of William
Mercer Limited have been paid from the original 'and renewal commissions received
by William Mercer Limited as agents of record of the Board; and that, as at
20 November 1970, a credit balance of $3400 remained in the commission account.
•
Appendix, page 561
AD HOC COMMITTEE ON GROUP INSURANCE
5. A summary of financial experience under the National Life group policy for
the policy year ended 31 August 1970 is as follows :
Total premiums paid $108 355
Total paid claims and reserve for
incurred but unreported claims $ 45 177
Retention charge including premium
taxes , commissions , contingency reserve
contribution , acquisition expenses ,
administration expenses and claims
Handling expenses $ 17 871
Balance - surplus premiums $ 45 307
Mercer presented the Committee with seven alternatives for utilizing these
surplus funds. The Trustee members of the Committee expressed a strong preference
for alternative 4 which may be briefly stated as follows :
"All of the surplus should be put into a premium stabilization reserve fund
which would earn interestat some agreed rate, be administered by the National
Life Assurance Company and be available to offset future premium rate increases
which may otherwise stem from fluctuating claims experienced under group policy
G69-1418 in future years. "
The members of Committee representing the elementary teachers , the secondary
teachers and the non-teaching staff agreed to present this opinion to the respective
bodies but did not commit themselves to any one of the seven alternative methods of
using the surplus funds.
In the ensuing discussion, the following points were brought out:
(a) From the viewpoint of financial participation in premium costs, the
Carleton Board of Education has a half-interest in the surplus of
$45 307:
(b) From a legal point of view, the master contract now in force is between
the National Life Assurance Company and the Carleton Board of Education.
The opinion of the Carleton Board of Education, therefore must be given
considerable weight in any consideration of alternative uses of surplus
funds ; and
(c) From any public relations point of view, it is highly desirable that a
clear consensus be established between employer and employees.
6. In defence of the preference expressed by Trustee members of the Committee,
these•points should be considered:
(a) Of all the alternatives , the proposed use of suplus funds to stabilize
future premiums is perhaps the most conservative;
(b) It recognizes the fact that, with the greatest respect to actuaries ,
life contingencies and claims experiences , one year is too short a
period to indicate possible claims experience over the long-term;
Appendix, page 562
AD HOC COMMITTEE ON GROUP INSURANCE
(c) It confers no special benefit on the Carleton Board of Education
or on any group or class of participating employees ; and
(d) It obviates the stresses and strains of negotiating changes in
benefits intended to take up some of the surplus .
7. There was considerable discussion of the probable success of a third
attempt to introduce a long term disability plan for employees or any identifiable
group of employees. The members of Committee agreed in principle that
representatives of William Mercer Limited should make themselves available to
employee groups (specifically groups of elementary teachers; and groups of secondary
teachers) to explain the principle features of a Ltd. plan and to dispel some of
the misunderstandings surrounding it. It was generally accepted that the subject
matter is sufficiently involved that an expert is needed to explain all facets of
such a plan.
8. Also discussed was the possible impact on the Board's sick leave policy of
the introduction of sickness and maternity benefits under the proposed amendments
to the unemployment insurance plan to become effective on or about 1 July 1971 . In
this context it is suggested that the Board take into account in the preparation
of its 1971 operating budget the additional expense which the Board, will incur
when the proposed extension of unemployment insurance takes effect.
9. In the Report of the consulting actuaries , the attention of the Board is drawn
to the expected assumption by the Ontario Government of all OHSIP coverages currentl
administered by the National Life Assurance Company on our behalf. This action is
expected to occur during the current policy year and the hope was expressed that
the change of responsibility will be made with minimum disruptive effect on the
Board and its employees .
10. It was agreed that the Ad Hoc Committee on group insurance will meet on Tuesday
26 January, 1971 at 8:00 p.m. at Merivale High School to consider the opinions of
the respective bodies represented on that Committee. In particular it is expected
that the questions of utilization of surplus premiums ($45 307) from the first
year's premium experience; and a possible third attempt to introduce a long-term
disability plan, will be high on the agenda of that meeting.
11 . In conclusion, the following action is recommended to the current Board or the
new Board, effective as soon as possible:
,(a) Reception of this interim report;
(b) Appointment of two Trustees as members of the Ad Hoc Committee on group
insurance with effect from 1 January 1971 ;
_ (c) Direction to these Trustees as to the opinion of the Board on the
utilization of $45 307 surplus funds arising from the first year's financi
experience with the National Life Assurance Company group policy; and
Appendix, page 563.:
AD HOC COMMITTEE ON GROUP INSURANCE
(d) Direction to these Trustees on other matters within the purview
of the Committee.
Respectfully submitted
Ad Hoc Committee on Group Insurance
W. R. Dakin
L. McIntosh
16 December 1970
tj.
r-
•
•
•
•
Appendix, page 564
REPORT OF THE AD HOC COMMITTEE OF THE
CARLETON BOARD OF EDUCATION
REGARDING ONTARIO FIRE MARSHAL REQUIREMENTS
Mr. Lemieux and myself have reviewed in considerable detail
all the information currently available regarding Ontario Fire Marshal
approvals of schools within the Carleton jurisdiction. Furthermore,
the staff have had a series of meetings with the Fire Marshal's people
and have cleared the air to a large degree. It is our understanding
that most of the cancellation of approvals issued for the last few
months by the Ontario Fire Marshal have been lifted as a result of the
necessary changes being made and that all the other changes required
are currently being undertaken and will meet both the Department of
Education and the Ontario Fire Marshal's requirements.
We recommend to the Board the following:
(1) that the recently appointed Coordinator of New Construction
and Controller of Maintenance and Operation be extremely
•
careful in making sure that all the requirements of the
Fire Marshal's office are being met in new construction
and in existing buildings.
(2) that it be made abundantly ,clear to any architect presently
retained or retained in the future by this Board that he
must be prepared on the take-over of the school to satisfy
the staff of the Board that all the Fire Marshal's require-
ments have been met. -
•
appendix, page 565
kMCVIJCUJ •
• - 2 - •
•
•
(3) that copies of all plans for new construction be sub-
mitted to those fire departments that have full time
chiefs for the Carleton jurisdiction, i.e. , those in
the eastern area to the Chief of the Gloucester Fire
Department; those in the central area to the Chief of
the Nepean Fire Department and those in the western
area be submitted to the Chief of March Township Fire
Department.
(4) that a system of regular inspection by one or more of
these fire chiefs be established for the schools in
•
• our system to see that all fire safety and fire mar-
•
shal's requirements are met.
(5) that one of these municipal fire chiefs should be pre-
•
sent at the take-over of any new school in the future.
•
Mr. Clarke recently visited with the Ontario Fire Marshal and
one of his engineers and was assured that a consistency of interpretation
was the aim of the Fire Marshal's Office and it was his view that this
•
would be continued.
•
Received by the Board 14 December 1970.
Minute No. 390.
Recommendations to be placed T. C. Clarke
before 1971 -72 Board early •
• in 1971 .
•
Jean-Marie Lemieux
•
December 21, 1970.
Appendix; page 566 .
•
THE CARLETON. BOARD OF EDUCATION
REPORT NO. 28
COMMITTEE OF THE WHOLE
Monday, 21 December 1970
To the Board of Education:
A meeting of the Committee of the Whole was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 7:40 p.m. with Trustee V. Barsona in the Chair.
Also present: Trustees Arthur, Drew, Dakin, Handleman,
Harkness , Harris , Hicks , Hogan, James , Lemieux,
Macdonald, McIntosh, Moore, Nutter and Wilson.
Not present: - Trustees Clarke and Reitz.
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program
Development
I. G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic
Personnel
T. D. Moore, Superintendent of Finance and
Administration
S. S. Katz, Area Superintendent (Central )
R. G. Jenkins , Controller of Finance
P. A. Laverance, Assistant Secretary
P. A. Perrault, Secretariat
1 . Academic Staff Changes
Your Committee recommends , on motion by Trustee Macdonald, THAT the
Board approve the following changes in academic staff:
Name School Effective Date
RESIGNATION
Ariss , Mrs. Carolyn Manordale P.S. 31 December 1970
MATERNITY LEAVE
Lancaster, Mrs . Dawn Briargreen P.S. 31 March 1971
Appendix, page 567
COMMITTEE OF THE WHOLE
REPORT NO. 28 21 December 1970
APPOINTMENTS (Effective 1 January 1971 )
Bradley, Mrs . Gwen Blackburn P.S. Salary $3,475 (2 tin
Kramer, Mrs. Ana Metcalfe P.S. Salary $6,850
Preece, Mrs. Jean L. Bells Corners P.S. Salary $8,200
2. Resignation of Mr. W. W. Powell
Your Committee recommends , on motion by Trustee Moore, THAT the Board
accept with regret the resignation of Mr. W. W. Powell as principal of South
Carleton High School , effective 30 June 1971 .
3. Carestaff Changes
Your Committee recommends , on motion by Trustee Dakin, THAT the Board
accept the following changes in carestaff:
Name School Effective Date
RESIGNATION
Lamb, R.A. , Custodian Sir Robert Borden H.S. 18 December 1970
APPOINTMENTS
Cranham, Mr. E.W. Sir Robert Borden H.S. 17 December 1970
Custodian Salary $4700
Jansen, Mr. Eibert Earl of March S.S. 14 December 1970
Custodian Salary $4700
Mattingly, Mr. A. Earl of March S.S. 14 December 1970
Custodian Salary $4700
4. Academic Staff Changes •
Your Committee recommends , on motion by Trustee Moore, THAT the Board
accept changes in academic staff, as follows:
RESIGNATIONS
Pegg, Mrs. Kathleen, Switchboard Operator-Receptionist, Administration
Office, effective 31 December 1970
Appendix, page 568
COMMITTEE OF THE WHOLE
REPORT NO. 28 21 December 1970
Benyak, Mrs. Krystyna Z. , Clerk-Typist 1 , Sir Robert Borden High
School , effective 1 February 1971 .
Irwin, Mrs. Susan, Clerk-Typist 1 , Sir Robert Borden High School ,
effective 31 December 1970.
PROMOTIONS
Bennett, Mrs. Barbara, to Clerk-Typist 2, South Carleton High
School , effective 1 January 1971 , at a salary of $4,804 per annum.
5. Ottawa Seminar Awards
Your Committee met with Mr. P. N. G. Smith and Mrs. Audrey Nutter
to discuss a proposed project of visitations to the national capital region
by Grade 10 students from across Canada; to be known as "Ottawa Seminar
Awards". It was noted that O.S.A. is a proposed organization fostered by
interested secondary school educators and students in the national Capital
Area with the aim of annually inviting 6,800 grade ten students and accompanying
educators from all parts of Canada to the Capital Region for a mutually
rewarding educational experience. Details of the proposal , including the degree
sac— of involvement of local high schools and method of financing, were contained in
a report submitted by the O.S.A. organizers.
Your Committee recommends, on motion by Trustee Moore, THAT the
Board approve in principle the Ottawa Seminar Awards proposal as presented
in Committee of the Whole.
(NOTE: Trustee Nutter left the Board Room during the presentation of this
item and debate, and took no part in the deliberations . )
The meeting adjourned at 8:35 p.m.
Respectfully submitted,
V. Barsona
CHAIRMAN OF COMMITTEE
_ . PAL:pp
Submitted to Board 21 December 1970, Minutes item 384
All recommendations were adopted.
Appendix, page 569
1Ali