HomeMy WebLinkAboutCarleton Board Board Minutes Jan 1970-Dec1970 THE CARLE `T0'N 5'0ARD OF EDUCATION
I MINUTES OF
SPECIAL BOARD MEETING'
5 January 1970
A special meeting of The Carleton Board of Education was held this
day in the Board Room, Administration Building, 4 Thorncl.iff Place, Ottawa 6,
commencing at T:35 p.m. , with the following Trustees in attendance, viz:
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Trustees Arthur, Barsona, Clarke, Dakin,�Drew, Iandleman,
Harkness , Harris , Hicks , James , Lemieux, Macdonald,
McIntosh, Moore, Nutter, Reitz and Wilson.
Staff: S. J . Berry, Director of Education
I . G. Jones, Superintendent of Student Services
J. C. Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administration
A. A. Carr, Area Superintendent (East)
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S. S. Katz, Area Superintendent (Central )
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
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1 . Committee of the Whole
The Board resolved itself into Committee of the Whole to discuss a
private :natter, viz, a report from the Salary Negotiation Committee on the
status of negotiations with the Secondary School Teachers ' representatives .
The Committee received directions in this regard (as per Private
Session Minutes) .
The Committee rose and the Board convened in Public Session at 8:55 p.m.
In accordance with the provisions of The School Administration Act,
Mr. S. J. Berry, Director of Education and Board Secretary, assumed the Chair
for the first part of the meeting, pending the formal naming of the Chairman
of the Board for 1970 (see Minutes of this meeting, item 2 below) .
J 2. Report and Recommendations of Special Committee on Board
Organization
Trustee Barsona, seconded by Trustee Handleman, moved adoption of Report,
Special Committee on Board Organization, 22 December 1969, including recommendations
for the appointment of Board Officers for 1970. The motion was carried unanimously.
BOARD MINUTES 5 January 1970
(See Appendix Pages 1 -3. )
The Director of Education stated that he and the staff are looking
forward to a productive new year, working closely with the new Officers chosen
by the Board.
In accordance with the recommendations in the above Report, Trustee
C. D. Arthur then assumed the Chair as Chairman of the Board for 1970. He
remarked that the Board had accomplished a great deal in its first year of
operations , and has now put together a staff which is second to none. He
continued that there are many problems ahead of the Board, but that a good
start has been made. Mr. Arthur then expressed appreciation to the Board
for electing him as Chairman for 1970 and stated that he looked forward to
working with Trustees and staff in this capacity.
The meeting adjourned at 9:05 p.m. (to be followed by a meeting of
the Educational Policies Committee. See Report No. 1 of that Committee for
details . )
S. J . Berry C. D. Arthur
SECRETARY CHAIRMAN
Confirmed, 12 January 1970
Board Minute 14
2.
THE CARLETON BOARD OF EDUCATION
MINUTES
12 January 1970
A meeting of Board was held this day in the Board Room, Administration
Building, 4 Thorncliff Place, Ottawa 6, commencing at 10:15 p.m. , with Chairman
C. D. Arthur in the Chair.
Also present: Trustees Barsona, Dakin, Drew, Handleman, Harkness ,
Harris , Hicks, Hogan, James , Lemieux, McIntosh ,
Moore, Nutter, Reitz and -Wilson.
Trustees Clarke and Macdonald were not present.
Staff present: S. J . Berry, Director of Education
I . G. Jones, Superintendent of Student Services
J . C. Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administration
A. A. Carr, Area Superintendent (East)
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and Operations
D. D. Andress , Planning Officer
P . A. Laverance, Assistant Secretary
P . A. Perrault
J 3. Transportation, Leaver-Trillium Area
At the request of Trustee Harris it was agreed to deal with an item
of business at this time in variance with the Agenda , viz, "Transportation
Leaver-Trillium", having regard for the presence of interested parties in the
public gallery.
The Director of Education and Mr. A. L. Cassidy, Special Advisor to
the Director of Education, submitted a report with reference to the request of
a delegation of parents from the Leaver-Trillium area that transportation for
their children be reinstated to and from Fisher Heights Public School (See
Report No . 25, Committee of the Whole, (Educational Policies) , 15 December 1969,
item 1 ) . In this report, it was advised that the staff are still of opinion
that transportation should not be provided in the area as the distances to be
travelled do not come within the Board policy, and safety conditions do not
appear to be more hazardous than those existing in other areas of Carleton where
no transportation is provided.
Mrs . A. Doupe, spokesman for the delegation, was again present and
requested the opportunity to speak against the staff report. The Chairman advised
that the delegation had already had the opportunity to make their case known and
had spoken to the Board at some length on 15 December 1969. He stated that the
Board must now weigh the facts presented by the delegation and in the staff
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Board 12 January 1970
report against the Board 's policy and arrive at its decision. He further
advised that if the delegation was not satisfied with the staff report and had
new information to present, the Board would entertain further representations
at a. subsequent meeting.
Trustee Hicks , seconded by Trustee Drew, moved THAT the Board not
reinstate transportation for children living within a mile from Fisher Heights
Public School as determined by staff (Leaver-Trillium, Eleanor and Burris Lane) .
The motion was carried .
4. Report No. 24, Committee of the Whole (Community Programs)
8 December 1969
Trustee Dakin, seconded by Trustee Reitz, moved receipt of Report No.
24, Committee of the Whole (Community Programs) , 8 December 1969. The motion
was carried. (Appendix Pages 4-7) . (Trustee Reitz was noted as being present. )
J5. Report No. 25, Committee of the Whole (Educational Policies) ,
15 December 1969
Trustee Barsona, seconded by Trustee Lemieux, moved receipt of Report
No. 25, Committee of the Whole (Educational Policies) , 15 December 1969. The
motion was carried. (Appendix Pages 8-23) .
Trustee Barsona, seconded by those Trustees whose names are associated
with recommendations in the Report, moved THAT the following recommendations in
the above Report be adopted by the Board :
Moved and seconded
by Trustees :
*a) Insurance Coverage, General (Report item 5)
(For this time, refer to footnote below) .
b) Appointment of Mr. Paul Tetro as Arbitrator
(Report item 6)
THAT the Board appoint Mr. Paul B.S. Tetro, 52 Kings- Barsona
ford Court, Kanata, Ontario as arbitrator under Section Clarke
84(3) of The Secondary Schools and Boards of Education
Act, to replace Mr. R. W. MacQuarrie, resigned.
*NOTE: At the request of Trustee Nutter, it was agreed to defer item
(a) above "Insurance Coverage, General " for consideration
later in the evening in private session . (See Report No. 1 ,
Committee of the Whole, and Minutes of this meeting, item 23
below) .
The motion for adoption of items h) to k) ahove was carried.
4.
Board 12 January 1970
c) Staff Changes - Academic (Report item 7)
THAT the Board approve the following academic staff changes : Barsona
McIntosh
Resignation:
The resignation of Mr. Glen M. Seguin, Teacher at Riverview
Public School , effective 31 December 1969.
Appointments :
The following appointments to teaching positions, effective
at the salaries and on the dates indicated:
Hunt, Mrs . Carmel Queenswood P.S. (return from
maternity leave) , effective 1
January 1970 at an annual
salary of $8,300.00.
Hunter, Mrs . Fay Graham Park P.S. , effective 1
January 1970 at an annual
salary of $7,600.00.
Johnston, Miss Isobel W. Erskine Johnston P.S. , effec-
tive 1 January 1970, at an annual
salary of $8,100.00.
Lord, Ronald Gloucester H.S. , effective 8
December 1969, at an annual
salary of $8,300.00.
Newton, Mrs . Lynda Knoxdale P.S . , effective 1 December
1969, at an annual salary of $6,200.00.
Prud 'Homme, Mrs . Cheryl Merivale P.S . , effective 1
January 1970, at an annual salary
of $5,600.00.
Turner, Mrs . Ann Knoxdale P.S. , effective 1
January 1970, at an annual salary
of $4,950.00 (Half-time position) .
Gale, Mrs . Kay Bell H.S. , effective 1 January
1970, at an annual salary of $8,700.00.
Maternity Leave :
The granting of maternity leave under the provisions of the Board 's
plan to Mrs . A. Campbell , Teacher at Century Public School , effec-
tive 21 March 1970.
5.
Board 12 January 1970 .
d) Staff Changes, Carestaff (Report item 8)
THAT the Board approve the following changes in carestaff: Barsona
Hicks
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Appointment:
The appointment of Mr. Joseph F. Benoit as Custodian 1 at
Bell High School effective 3 December 1969, at a salary of
$4,700.00.
Resignation:
The resignation of Mr. A. F. MacLean, Custodian, Stittsville
Union Public School effective 12 December 1969 .
e) Sabbatical Leaves (Report item 9)
THAT the Board approve the following Sabbatical Leaves for Barsona
1970-71 , under the terms of the salary agreement: Macdonald
Elementary
i) Mrs. Margaret Berton, Manordale Public School. (Librarian) to
take Bachelor of Library Science degree, Ottawa University.
, ii) John W. Jarrett, Sir Winston Churchill Public School (Principal )
to study for Doctor of Philosophy (Ed. Admin.) degree, Ottawa
University.
Secondary
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iii ) Peter E. Wittman, Merivale High School (Art) , to pursue studies
leading to Master of Education (Art) , in England.
iv) James G. F. Henneberry, Gloucester High School (Assistant Tech.
Director) , to work towards degree at Carleton University.
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v) Mrs . Anna Green, South Carleton High School (Commercial ) to
take updating accounting courses by attendance at Algonquin
College, Carleton University, Lakehead College, and in
business.
vi) Joachim E. Lemke, Confederation High School (History) to
pursue Master of Arts (History) degree, University of Calgary.
(Field of Study - Canadian Indians) .
vii ) Herbert G. McCrossan, Gloucester High School (Technical ) to
work towards Bachelor of Science degree in Ireland.
f) Policy re Normal Retirement age for all .
Employees (Report item 10)
THAT the Board adopt the following policy for normal retire- Barsona
ment age of employees : Handleman
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Board 12 January 1970 .
i ) The normal age of compulsory retirement of an employee
shall be 65 years . Retirement shall take place at the
end of June in the school year in which the employee
reaches the age of compulsory retirement.
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ii) The Board may, on written request of the employee, and
on the recommendation of the Director of Education,
extend the period of employement beyond the normal retire-
ment age of 65 years, on ayearly basis , subject to certif-
icate of fitness by a Doctor appointed by and paid by
the Board.
g) Recommendation of Advisory Vocational Committee
(Report item 11 )
THAT the recommendation of the Advisory Vocational Committee Barsona
on the new High School in Gloucester Township as contained McIntosh
in Report No. 2 of that Committee in 1969 , be tabled for
consideration when the Project Committee on the New High
School submits its report and recommendations :
h) Pilot Project, South Carleton High School Library
(Report item 12)
i) THAT from 1 January to 30 April , 1970, the Library at South Barsona
Carleton High School be opened from 6:30 p.m. to 8:30 p.m. Nutter
each Tuesday evening to provide library materials and research
facilities for students from Grades 7 to 13 in the South
Carleton attendance area, with the following circulation policy:
- Students other than those attending South Carleton
High School will be issued library cards with the
knowledge and co-operation of the elementary school
librarians in the area;
- Two week and one week loan materials will be
circulated; and
- Students will have access to reference materials
and non-print materials in the library.
ii ) THAT a sum not to exceed $1 ,500.00 be allowed for this project
iii) THAT, pending a report on the success of the project, future
monies for this venture be a part of the South Carleton High
School budget.
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7.
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Board 12 January 1970
i ) Official receipt of the Report of Kates , Peat, Marwick
& Co. on Transportation Study (Report item 13)
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THAT the report of Kates, Peat, Marwick and Co. on the Board's Barsona
• Transportation Study be officially received by the Board. Dakin
j) Change Orders (Report item 14)
THAT the Board accept the following Change Orders on School
construction projects :
Ji ) Glen Cairn Public School Barsona
Arthur
No. 8 to meet Fire Marshalls ' requirements Extra $2,305.20
No. 9 " Extra 73.08
J ii) Gloucester High School Barsona
Lemieux
No. 27 to meet Fire Marshalls ' requirements
and additional lighting Extra $ 724.50
k) Receipt of Comay Report in confidence and referral
to Committee (Report item 16)
THAT the report of Comay. Planning Consultants Limited to The Barsona
( Carleton Board of Education, entitled "School Needs and Capital Handleman
Requirements" be received in confidence, and be referred to a
Committee of staff for study; and that staff report at the first
meeting in January as to the progress being made in their review
of the report and advise as to the estimated date on which they
will present their report to the Board.
The motion for adoption of recommendations b) to k) above was carried.
6. Report No. 1 , Educational Policies Committee
Trustee McIntosh, seconded by Trustee Handleman, moved receipt of Report
No. 1 , Educational Policies -Committee, 5 January 1970, with the following
correction:
Item 8, last paragraph, changed to read "that this matter be placed •on
the Agenda for the next Board meeting, etc."
The motion was carried. (Appendix Pages 24-30) .
On motion by Trustee McIntosh, seconded by Trustee Dakin, the following
recommendation in the above report was adopted:
a) Independent Order of Odd Fellows "U.N. Pilgrimages
for Youth (Report item 5) •
THAT the staff be instructed to giv:_ the following suggestions
to the principals of Carleton Secondary Schools concerning the
question of U.N. "Pilgrimages for Youth" and obtain from them
their opinions in this matter:
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Board 12 January 1970
i ) The Independdnt Order of Odd Fellows should make a direct
approach through the Principal to the staff and students
early in the year. Some schools observe U.N. day late in
October and the I .O.O.F. might suggest that the selection
of a candidate be part of the activities surrounding U.N.
day.
ii) It may be unwise to emphasize the public speaking feature
of the competition as these competitions have declined in
popularity in recent years. It might be more effective
to work in the school through a groUp.which is keenly
interested in world affairs in general and the business of
the U.N. in particular. Some schools organize as an extra-
curricular activity a World Affairs Club, U.N. Club, or
Current Affairs Club which might act as the organizing
group within the school .
1 7. Director's Report
The Director of Education gave a verbal report covering the
following topics :
a) Vacancies created in staff through 19 resignations have all
been filled over the Christmas period.
At the moment, openings for principals, vice-principals and
department heads are being advertised internally. In February,
teaching positions available will be advertised internally.
Thus, all internal changes should be competed prior to engaging
additional teaching staff externally on 13 March 1970.
b) A request has been received from the Minister of Education to
hold an Intermediate Science summer course at the Sir Robert
Borden High School . He has been advised that the school would
be available and if there are any charges these would be minimal .
This will be brought before the Board at a subsequent meeting
for confirmation. •
c) The Director of Education has held discussions with the Director
of the Department of National Defence Schools on 'the relationship
of the Department to the new County Boards of Education, in
particular talks with the Deputy Minister on transferring administra-
tion of D.N.D. schools to County Boards . It was hoped to have a
decision on transferring administration of the two schools at Uplands
Airport to Carleton by September, 1970, although Mr. Berry stated
that September, 1971 , would probably be the earliest date on which
the Board could assume administration of the schools.
d) The official opening of the North Gower/Marlborough Public School
will be held on Wednesday evening, 14 January 1970.
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Board 12 January 1970
e) Members of the Carleton staff are actively involved in various
functions for the Ontario Association of Education Officials ,
as follows:
- Mr. R. E. Ingall is on the Board Structure and Organization
Committee
- Mr. S. S. Katz is on the Legislation Committee
- Mr. S. J . Berry is on the Special Finance Committee
- Mr. I . G. Jones (a member of the Board of Governors) is
Chairing a Committee on Buildings and Services
studying the grant structure, architectural
consequences of changes' in programs , S.E.F. , and
maintenance programs
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f) The official opening of the Erskine Johnston Public School is
planned for 23 January 1970, with the Honourable Wm. Davis ,
Minister of Education, officiating. It is hoped that Mr. Davis
will have the opportunity to meet with Trustees and staff and
also visit one or two Carleton schools .
g) A number of the Board 's guidance staff participated in the
practicum element of the University of Ottawa Guidance Program.
Students will be visiting Carleton schools this month and later
from 16 February to 10 April . These are all Master of Education
degree students in the area of school counselling. This is a
continuation of a program negotiated with the Collegiate
Institute Board of Ottawa.
h) Reports are being prepared by the following staff committees and
will likely be forwarded to the Board in the near future:
- Multiple Entry into Kindergartens
- Safety Patrols
- Progress Report Cards
i ) The Superintendent of Finance and Administration, and the Controller
of Finance have been reviewing school budgets with each principal
and will have completed all schools this week. On 9 January
there was an all day budget meeting of the Administrative Council .
On the 10th the Board 's Ad Hoc 1970 Budget Committee met. On the
llth and 12th there was a Maintenance and Operations review and
a central staff review respectively for presentation to the Board
on Monday, 19 January 1970.
Also, inventory sheets and establishment of inventories for all schools
is well under way and prices are being extended. The initial budget
review should be completed by 15 January.
j) As previously announced, there will be an informal meeting of
Trustees on Thursday night, 15 January 1970, on the Comay Report.
The meeting is scheduled to commence at 8:00 p.m.
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10.
Board 12 January 1970
111 k) Finally, the Director of Education reported on his attendance
at the Ontario School Trustees ' Council conference "Control and
Autonomy, To-morrow's School Board" which he stated was a partic-
ularly good one. He referred to comments made by Mr. G. D. Spry,
Director of School Business Administration, Department 'of Educa-
tion, with respect to Legislative Grants and Educational Finances .
Mr. Spry stated that the new grants regulations would be out by
the end of January, and that the Department still plans to increase
the amount of grants to Board to 60% by 1972.
The Chairman thanked Mr. Berry for his report, particularly his summary
of the O.S.T.C. conference.
During presentation of the report, Mr. McGillivray introduced to the
Board Mr. G. B. Armstrong, newly appointed principal of the Earl of March
Secondary School . On behalf of the Board, the Chairman welcomed Mr. Armstrong
to the Board 's staff.
J 8. Communication, O.P.S.T.A. re Bill 228
Pursuant to Report No. 25, Committee of the Whole (Educational Policies) ,
item 17, the Board had before it a communication received from the Ontario Public
School Trustees ' Association with respect to Bill 228 of the Provincial Legislature.
• Grave concern was expressed over Section 4 of the Bill empowering the
Minister of Education to make regulations governing estimates that a Board is
required to prepare and adopt and expenditures that may be made by the Board
for any purpose. It was felt that this section could be used to make regulations
infringing upon the autonomy of local Boards of Education which autonomy was
supposed to be strengthened by the creation of County Boards .
It was decided to send communications to the Members of the Provincial
Legislature for this area and to the Ontario Public School Trustees ' Association
expressing the concern of the Board over the implications of Bill 228, Section
4; advising that in the opinion of this Board the section should be repealed as
the Minister of Education already has adequate means of exercising financial
uenceon school board expenditures; and seeking their support for this
position.
J 9. Board and Committee Procedures
The .Board had before it a report from the Chairman of the Board outlining
a number of procedural points requiring clarification under the new schedule-of
meetings .
It was decided to defer consideration of this item until the next meet-
ing of the Board , at which time it will be placed as an early item on the Agenda.
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Board 12 January 1970
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J/10. Notice of Motion, Trustee Nutter, re School Construction
Notice having previously been given, Trustee Nutter seconded by
Trustee Barsona, moved THAT in future, when practical , no vote be required
in respect to the construction of a school or an addition to a school , unless
the following information has been made available to Trustees at least one
week before the vote is called for:
1 ) current drawings ;
2) a fact sheet incorporating basic facts reflected by
the plans and specifications
3) estimated costs;
4) estimated grant structure
5) comparative information - both to recent structure
of a like_nature and to Ontario averages .
The motion was carried.
11 . Notice of Motion, Trustee Reitz, re Transportation
Notice having previously been given, Trustee Reitz seconded by Trustee
Hogan,moved as follows :
THAT the Carleton Board of Education provide adequate and
timely transportation for all students who have a right to
attend secondary schools under the jurisdiction of the
Carleton Board of Education but have elected to attend or
in future elect to attend secondary schools operated by th'e
Ottawa Roman Catholic Separate School Board or a private
secondary school in the Regional Municipality of Ottawa-
Carleton, provided that such students live at distances of
one mile or more from respective schools ; and
THAT the staff be authorized to make the necessary arrange-
ments to give effect thereto on the 1st of February 1970.
The Chairman stated that the Chair could not entertain this motion
because the pupils covered by the motion are pupils for whom the Board has no
responsibility, and not being responsible for them it would be contrary to
the Schools Administration Act to provided them with Board transportation.
The ruling of the Chairman was challenged, and therefore the Chair-
man asked the Members of the Board to indicate whether they were in favour of
introducing the motion for discussion or against so doing. The decision of
the Chair not to entertain the motion was upheld.
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Board 12 January 1970
12. Notice of Motion, Trustee Nutter, re Transportation
Trustee Nutter withdrew a notice of motion on the Agenda for this
meeting to reopen for further consideration Board Resolution No. 528-69
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(provision of transportation for Carleton students attending Ottawa schools),
after being advised by the Director of Education that all eligible students
who wish to have transportation (with possibly one or two exceptions) have
been provided for under the contracts awarded earlier in the evening (See
Report No. 1 , Planning and Operations Committee item 5) . It was noted
that if any revisions were needed to the transportation provided, the cost of
the service would be only slightly affected. ,Noted.
13. Minutes , 8 December 1969 •
On motion by Trustee Wilson, seconded by Trustee Barsona, the Minutes
of the meeting held 8 December 1969 were confirmed.
14. Minutes , 5 January 1970
On motion by Trustee Lemieux, seconded by Trustee Dakin, the Minutes
of the meeting held 5 January 1970 were confirmed.
NEW BUSINESS
15. Resignation of Trustee Handleman from Advisory Vocational
Committee and Appointment of Trustee Moore to Fill Vacancy
Trustee Handleman moved THAT the Board accept his resignation as a
Member of the Board 's Advisory Vocational Committee. The motion was seconded
by Trustee Hogan and carried.
Trustee Handleman, seconded by Trustee Hogan, moved THAT Trustee
Moore be appointed to the Advisory Vocational Committee to replace Trustee
Handleman. The motion was carried. •
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16. Resignation of Trustee Dakin from Liaison Committee with Carleton
Roman Catholic Separate School Board and Appointment of Trustee
Drew to Fill Vacancy
Trustee Dakin moved THAT the Board accept his resignation as a Member
of the Liaison Committee with the Carleton Roman Catholic Separate School Board
as he had insufficient time to devote to the Committee. The motion was seconded
by Trustee Handleman and carried.
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13.
Board 12 January 1970
Trustee Dakin, seconded by Trustee Handleman, moved THAT Trustee
Drew be appointed to the Liaison Committee with the Carleton Roman Catholic
Separate School Board to replace Trustee Dakin. The motion was carried.
17. Appointment of Trustees to Visit Mott Program, Flint
Michigan
Arising out of Report No. 1 , Educational Policies Committee, 5 January
1970 (item 8) , Trustee Handleman, seconded by Trustee Hogan, moved THAT the Board
appoint three Trustees to participate in the tour of Flint, Michigan, schools on
24, 25 and 26 February 1970 to study the Mott Foundation Program on community use
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of schools. The motion was carried.
Trustee James nominated Trustee Wilson as a participant
Trustee Handleman nominated Trustee Lemieux
Trustee Hogan nominated Trustee Handleman, but Trustee
Handleman deferred the nomination to Trustee Macdonald.
There being no further nominations , Trustee Lemieux, Macdonald and
Wilson were appointed to participate in this tour.
18. Notice of Motion, Trustee McIntosh, re Professional Development
Trustee McIntosh gave notice that she will move at the next regular
meeting of the Board as follows: -
THAT the Carleton Board of Education support processional
development activities organized by the 0.S.S.T.F• and the
T.F.C. . This support will include:
a) The offer of continued administrative assistance and
professional support from the staff of the Board;
b) Direct financial assistance through a. yearly grant;
c) An addition to the amount budgeted for supply teachers
to permit the release of teachers for professional
development activities . The time provided will be
assigned by agreement between the representatives of
the federations and the appropriate superintendent.
19. Notice of Motion, Trustee Nutter, re New School Projects
Trustee Nutter gave notice that he will move at the next regular meeting
of the Board as follows :
THAT in future, a written proposal be put forward to the Board
by a designated architect in respect:- to a proposed school prior
14.
Board 12 January 1970
to any expense being incurred by the Board on architectural
fees ; such proposal to contain:
a) break down of suggested space requirements
b) estimated costs
c) estimated grants
d) estimated dates for
i ) sketch plans
ii) final drawings
iii ) commencement ,of construction
iv) availability for use.
20. Appointment of School Attendance Counsellor
Pursuant to Report No. 1 , Planning and Operations Committee, 12
January 1969,. item 4 , Trustee McIntosh, seconded by Trustee Dakin moved
THAT Mrs . Margaret Varga be appointed to the position of School Attendance
Counsellor effective on or about 15 February 1970 at an annual salary of
$9,200.00. The motion was. carried.
21 . Committee of the Whole
The Board resolved itself into Committee of the Whole to consider
the Agenda for the Private Session. The Committee later rose and presented
its report (Report No. 1 , Appendix Pages 31 and 32) . See also Minute 22
below.
22. Award of Contract for General Insurance Requirements
The Board had before it Report No. 1 , Committee of the Whole, 12
January 1970, containing the following recommendation:
a) . THAT the Board confirm the decision of the Committee of the
Whole (Educational Policies) , at its meeting held 15 December
1969 (Report No. 25, item 5) , as follows:
"i) THAT the Board not purchase insurance coverage against
earthquake damage; and
( "ii ) THAT the Board accept the tender submitted by the Phoenix
Assurance Company Limited of London, England, on behalf
of the L. H. Thompson Limited Agency, for the coverages
listed below for a three year period, commencing 1 January
1970, at an annual premium of $63,515.17:
- Physical Damage, Buildings
- Physical Damage, Contents
- General Public Liability
15.
• Board 12 January 1970
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' - Employee Fidelity
- Boilers and Pressure Vehicles
- Automobile
- Non-owned automobile
- Auto repair shops
—Workmen's compensation coverage
- Trustees. "
b) THAT the Board cancel the above policy with Phoenix as at 15
January 1970 or as soon thereafter as assurance has been received
that similar coverages are in force from the Frank Cowan Company
Limited, the lowest tenderer, at an annual premium of $58,261 .13 for
for the balance of the three year period.
Trustee Dakin, seconded by Trustee Nutter, moved that the foregoing
recommendation of the Committee of the Whole be adopted by the Board. The
motion was carried.
The meeting adjourned at 1 :05 a.m. , Tuesday, 13 January 1970.
S. J . Berry C. D. Arthur
SECRETARY CHAIRMAN
Confirmed 26 January 1970
Board Minute 29
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16.
THE CAR- LETON BOARD OF EDUCATION
MINUTES
• Monday, 26 January 1970
A meeting of the Board was held this day in the Board Room, Admin-
istration Building, 4 Thorncliff Place, Ottawa 6, commencing at 10:20 p.m. with
Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Dakin, Drew, Handleman,
Harkness , Harris , Hicks , Hogan, James , Lemieux,
Macdonald, McIntosh, Moore, Nutter, Reitz and
Wilson
Not present: Trustee Clarke
Also present: S. J . Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administration
S. S . Katz, Area Superintendent (Central )
• G. P . Convey, Controller of Maintenance and Operations
R. G. Jenkins, Controller of Finance
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary
P. A. Perrault
23. Report No. 1 , Planning and Operations Committee
12 January 1970
Trustee Dakin, seconded by Trustee Hogan, moved receipt of Report No. 1 ,
Planning and Operations Committee, 12 January 1970, with revised pages 40 and 43
as distributed, and a revision in item 3, "Carestaff Appointments" to show the
annual salary of Mr. J . Piskor as $5,012.00 and not $4,012.00 as shown. The motion
to receive the report, as corrected, was carried. (Appendix, pages 34 - 44) .
On the recommendation of Trustee Dakin, the Board adopted the following
recommendations in the above report, as moved by the Trustees whose names are
associated with the recommendations in the Report and seconded by Trustee Dakin, as
follows :
Moved and seconded
by Trustees
a) Working Drawings , Brook Lane Addition
(Report item 1 )
THAT the Board approve revised working drawings for the Harris
addition to Brook Lane Public School , per plan 0-249-2R Dakin
by Craig and Kohler Architects, at an estimated cost for
•
17.
BOARD MINUTES 26 January 1970
the project of $358,000.00 ($18.30 per square foot) .
b) Staff Changes , Academic (Report item 2)
THAT the Board approve the following academic staff changes : McIntosh
Dakin
Appointments
The following appointments to teaching positions , effective
1 January 1970, at the salaries indicated :
Name School Salary
Hunter, Mrs . Barbara Henry Munro P.S. $6,200
Mumby, Mrs . Marion Blackburn P.S . $4,650 (3/4 time)
Brien, Mrs . Manon Osgoode P.S. $6,400
Lawford, Mrs . Lavinia Manordale P.S. $8,300
Cunningham, Mrs . Theresa Richmond P.S. $6,900
Ferdinand , Mrs . Eulice Richmond P.S. $5,600
Smith, Mrs . Sandra Sir John A. Macdonald $2,250
P.S. (1 1/2 days per week)
McLaughlin, Mrs . Linda Manordale P.S. $5,300
Fraser, Mrs . G. Anne Bell H.S. $7,800
Meeker, Mrs . Joan Bayshore P.S. $7,800
Haufe, Mrs . Isobel W. Erskine Johnston $8,100
Kelly, Mrs . Anna (Home Instruction) $7,100
Resignations
The effective date of the resignation of Mrs . Carolyn Russell ,
teacher at Leslie Park .Public School to be changed from 31 December
1969 to 30 March 1970. (Reference, Board Minutes , 24 November 1969,
Resolution No. 498-69) .
Maternity Leave
Maternity Leave to be granted to Mrs . Arlene Isenberg, teacher at
Graham Park Public School , effective 31 March 1970.
c) Carestaff Appointments (Report item 3)
THAT the Board approve the following Carestaff appointments Hogan
effective at the dates and at the salaries indicated: Dakin
18.
BOARD MINUTES 26 January 1970
Name Salary Effective Date Remarks
Leblanc, C. $4700 Jan. 5, 1970 For Glen Ogilvie
Custodian 1 new addition
Campbell , R. $4700 Dec. 15, 1969 Replacement at
Custodian 1 Sir Robert Borden
Prest, Daniel J . $4700 Dec. 15, 1969 For Glen Cairn
Custodian 1 new addition
Dronszek, H. $4700 Dec. 15, 1969 Replacement at
Custodian 1 Confederation H.S.
Piskor, J . $5012 Dec. 18, 1969 To Stittsville -
Custodian 1 Salary based on previous
experience with Carleton
Board of Education
Casey, Wm. $4700 Jan. 12, 1970 New position
Custodian 1 Roland Michener
Guth, Wm. $5450 Jan. 12, 1970 New position
Chief Custodian + 500 (allowance for Roland Michener
$5950 responsibility) Mr. Guth was a former
employee
Nelson, N . $4700 Jan. 12, 1970 Replacement at Sir
Custodian 1 Robert Borden
d) Tenders for New Transportation Routes
(Report item 5)
THAT the Board accept the tenders of the following carriers Lemieux
for the transportation of Carleton students to Ottawa High Dakin
Schools in accordance with Board Resolution No. 528-69:
i ) Richmond Carleton Bus Lines - Route O.B.1 - at $34.00 per day
ii ) City View Bus Lines - Route 0.B.2 - at $34.50 per day
e) Change Orders (Report item 6)
THAT the Board accept the following Change Orders on school
construction projects :
i) Glen Ogilvie Public School $707.00 Extra McIntosh
No . 12 - Ventilation to Teachers ' Lounge 218, Workroom Dakin
217, and Stage-music Room 116; and bolts on stage to
support folding door.
ii ) Roland Michener Public School $584.17 Extra Arthur
No. 1 - re Tackboard Units , Chalkboards , Divider Units Dakin
Movable Coat Cabinets, deletion of Telephone Pulpit and
five dampers from Fan Rooms 202 and 203
19.
BOARD MINUTES 26 January 1970
f) Accounts for Payment, December 1969
(Report item 7)
THAT the Board approve the following accounts as per Handleman
Cheque Registers and Quick Pays for the month of ' Dakin
December 1969:
Cheque Register #38 Cheque Nos. 5,462 - 5,640 $ 23,943.27
#39 5,647 - 5,800 30,588.69
Quick Pay #23 5,824 - 6,060 158,501 .75
#24 6,092 - 6;152
6,156 - 6,221 135,949.61
#25 6,222 - 6,259
6,263 - 6,297
6,299 - 6,329 30,801 .38
#26 6,329 - 6,390 35,707.57
#27 6,391 - 6,413 458,794.73
#28 6,414 - 6,471 402,289.00
#29 6,472 - 6,597 29,566.79
#30 6,598 - 6,716 63,888.76
$1 ,370,031 .55
g) Federal Sales Tax Refunds on Construction Projects
(Report item 8)
THAT the staff immediately receive proposals from recognized Handleman
sales tax consultants as to the fees which would be charged Dakin
to handle sales tax claims on the Earl of March Secondary
School on an invoice by invoice basis , and submit a report
thereon to *the Board at its meeting scheduled for 9 February
1970.
h) New Subdivision, Stittsville, Lot 24, Conc. X
(Report item 9)
THAT the Board advise the Department of Municipal Affairs that Hicks
no school site is required in the New Subdivision, Village of Dakin
Stittsville, Lot 24, Concession X, "G. M. Scott" .
i ) New Subdivision, Stittsville, T-20316
(Report item 10)
THAT the Board advise the Department of Municipal Affairs that James
no school site is required in New Subdivision T-20316, Village Dakin
of Stittsville, Lot 23, Concession X "R. Bell " .
NOTE: * Trustee Handleman substituted the words underlined
in item g) above for the words "at a subsequent
( meeting" where they appear in the report.
20.
•
BOARD MINUTES 26 January 1970
�.
j) New Subdivision, Nepean, T-20568
(Report item 11 )
THAT with respect to New Subdivision T-20568, Township of Handlemn
• Nepean, Lots 16 and 17, Concession 11 , Ottawa Front, "G. J . Dakin
Simpson" :
i ) the Department of Municipal Affairs be advised that
no school site is required in the subject subdivision; •
and
•
ii ) the Department of Municipal Affairs be requested to
make registration of the subdivision conditional
upon school facilities being available.
k) New Subdivision, Richmond, T-20255
(Report item 12)
THAT the Board advise the Department of Municipal Affairs . Moore
that no school site is required in New Subdivision T-20255, Dakin
Village of Richmond.
1 ) Income Tax on Trustees ' Honararia
J (Report item 15) + McIntosh
Dakin
i ) THAT the Board express formal approval in principle
of the proposal--to exempt some portion of the fee
income of elected school board trustees from tax for
purpose of the Income Tax Act;
ii ) THAT the Board submit a brief to the House of Commons
Committee on Finance, Trade and Economic Affairs supporting
this proposal , complying in every respect with the regulations
detailed in the press release dated 19 December, 1969 from
the Standing Committee of the House of Commons on Finance,
Trade and Economic Affairs; and
iii ) THAT immediate contact be made with the Ontario Public
School Trustees ' Association, with other trustees '
associations and with other boards of education inviting
their formal support of the proposal ; and
iv) THAT an Ad Hoc Committee be established to prepare the
above-mentioned brief and to appear before the Commons
Committee if requested; and that the Ad Hoc Committee be
composed of Trustee Dakin (Chairman) plus another member
of the Board of his choice if he so wishes .
NOTE: + Trustee McIntosh agreed to move all four portions
of item 1 ) above in lieu of Trustee Dakin.
•
21 .
BOARD MINUTES 26 January 1970
•
�`- 24. Report No. 2, Committee of the Whole, 19 January 1970
Trustee Handleman, seconded by Trustee Hicks, moved acceptance of
Report No. 2, Committee of the Whole, 19 January 1970. The motion was
carried. (Appendix, pages 45-46. )
d 25. Board and Committee Procedures
Pursuant to Board Minutes , 12 January 1970, No. 9, the Chairman of
the Board resubmitted for consideration a report outlining a number of
procedural points related to the revised schedule of Board and Committee
meetings and other aspects of the Board 's business .
Trustee Dakin, seconded by Trustee Wilson, moved that the procedures
outlined in the above report be adopted, as follows :
a) Private Sessions
Private Sessions for Planning and Operations Committee will be
held at the beginning of the evening. In this way, the public
part of the meetings can continue into the public Board meeting
immediately following without interruption.
If it should be necessary to go into Private Session at meetings
f of the Educational Policies and Community Programs Committees , •
this will be done after the public part of the meeting has been
concluded.
b) Committees of the Whole
If the Board should find it necessary to convene as a Committee
of the Whole for private business or other matters , the Vice-
Chairman will automatically assume the chair for the duration of
the Committee 's meeting. When the Committee rises , the Vice-
Chairman will immediately report any of the Committee's recom-
mendations for Board approval .
c) Ad Hoc Committees
Ad Hoc Committees should be appointed by the Board and not by •
standing committees. Receiving their authority from the Board
Ad Hoc Committees should also report to the Board.
d) Delegations and Submissions
•
As a courtesy to delegations and other persons in attendance
to make presentations to the Board or Committees , such as
architects , the solicitor, teachers ' representatives, a time
will be set aside for them to appear, and the item in question
will be dealt with as closely as possible to that time regard-
less of its position on the order paper.
•
22.
BOARD MEETING 26 January 1970
e) Notices of Motion
Notices of Motion may only be presented at regular meetings
of the Board .
•
f) Quorums
For meetings of Standing Committees , five members shall
constitute a quorum.
In accordance with the legislation, a quorum for meetings
of the Board shall be a majority of its members .
The motion was carried.
26. Appointment to Nepean Township Public Library Board
The Director of Education and the Assistant Secretary submitted a
report advising that a communication, dated 16 January 1970, has been received
from the Nepean Township Public Library Board, Mrs . T. Macdowall , Chief
Librarian, giving notice that the term of office of Mr: Derek Knight, a
Carleton Board appointee on the Library Board, expires on 1 February 1970. It
was requested that the Board name a representative to the Library Board for the
three year term ending 1 February 1973, to complete the compliment of three
members on the Library Board appointed by The Carleton Board of Education under
the provisions of The Public Libraries Act, 1966.
Trustee Harris nominated Mr. Derek Knight to continue
as Carleton Board of Education representative on the
Library Board for a further three year term. The
nomination failed for lack of seconder.
Trustee Dakin, seconded by Trustee Handleman, nominated
Mrs . Ruth M. Bell as Board representative on the Library
Board.
Trustee Moore, seconded by Trustee Drew, moved that nominations be
closed . The motion was carried . .
The Chairman therefore declared Mrs . Ruth Bell appointed as Carleton
Board representative to serve as a Member of the Nepean Township Public Library
Board for the three year period 1 February 1970 to 1 February 1973.
(NOTE: Mrs . Bell will serve as Board representative on the Library
Board together with Dr. Walter Hunsaker and Mrs . Viola
Porter whose terms expire 1 February 1971 and 1 February
1972 respectively (appointed by Board early in 1.969. ) )
1.
• 23.
BOARD MINUTES 26 January 1970
27. Notice of Motion, Trustee McIntosh
re Professional Development
Notice having previously been given (Board Minutes , 12 January 1970,
item 18) , Trustee McIntosh, seconded by Trustee Macdonald, moved as follows :
`` THAT The Carleton Board of Education support professional
development activities organized by the 0.S.S.T.F. and the
T.F.C. This support will include:
" a) The offer of continued administrative assistance and
professional support from the staff of the Board;
ub) Direct financial assistance through a yearly grant;
" c) An addition to the amount budgeted for supply teachers
to permit the release of teachers for professional
development activities . The time provided will be
assigned by agreement between the representatives of
the federations and the appropriate superintendent."
The motion was carried.
28. Notice of Motion, Trustee Nutter
re New School Projects
Notice having previously been given (Board Minutes , 12 January 1970,
item 19) , Trustee Nutter, seconded by Trustee James, moved as follows :
THAT in future, a written proposal be put forward to the
Board by a designated architect in respect to a proposed
school prior to any expense being incurred by the Board
on architectural fees ; such proposal to contain:
a) breakdown of suggested space requirements
b) estimated costs
c) estimated grants
d) estimated dates for
i ) sketch plans
ii ) final drawings
iii ) commencement of construction
iv) availability for use.
Trustee McIntosh, seconded by Trustee Hogan, moved that the foregoing
V
24.
BOARD MINUTES 26 January 1970
motion be referred to the Ad Hoc Committee on School Construction for study
and report back to the Board with its recommendations thereon. The motion
to refer was carried.
•
29. Minutes , 12 January 1970, to be confirmed
Trustee Lemieux, seconded by Trustee Handleman, moved THAT the Minutes
of the meeting held 12 January 1970 be confirmed. The motion was carried.
j 30. Policy Register
The Board had before it for comment the Policy Register of the Board
which has just been compiled on the basis of Board policy decisions to-date.
Two minor changes were incorporated - to include Resolution Number
470(f)-69 against Policy D-•12(13) "Transportation to Special Therapy Clinics"
and to delete the elementary secretaries ' salary schedule from Policy B-6 as
such schedules do• not normally form part of policy registers .
It was suggested that when future additions are being made to the
Register, it might be useful to have policies listed separately from rules
and regulations , perhaps on paper of a different colour. It was also suggested
that the distinction could be between policies and staff regulations developed
on the basis of policies . A further suggestion was to provide space in the
Register for Board By-laws .
Staff were commended on their work in preparing the Register, and it
was noted that as new policies are formulated, these will be distributed
immediately for inclusion in the Register under the appropriate heading. It
was agreed to distribute the Register throughout the system with the two changes
noted above.
31 . 1970 Budget Review
Trustee Nutter reported that the Ad Hoc 1970 Budget Committee had met
with staff for a lengthy period on Sunday, 25 January 1970 to review the
preliminary 1970 budget figures .
He advised that staff provided answers to a great many questions raised
at the meeting, and are presently preparing answers to other points which were
raised .
The Ad Hoc Committee members were unanimously of opinion that it would
take about two more weeks for them to complete their review and make meaningful
comparisons .
Trustee Nutter, seconded by Trustee Reitz, moved THAT the 1970
budget review schedule by the Board for Saturday, 31 January 1970, be re-
25.
BOARD MINUTES 26 January 1970
scheduled for Saturday, 7 February 1970, at, 9:30 a .m. The motion was carried.
It was also agreed to hold a meeting as scheduled on Saturday, 31
January 1970, at 9:30 a.m. , for the purpose of reviewing central staff matters .
Both of these meetings will be held in camera, in the Board Room.
32. Glen Ogilvie Public School
Trustee McIntosh advised that the official opening of the Glen
Ogilvie Public School is planned for Tuesday, 17 March 1970 and hopefully,
Mr. A. B. R. Lawrence, Member of the Provincial Legislative Assembly for
Carleton East, will officiate at this ceremony. Noted.
33. Early Closing for Parent-Teacher Interviews
Trustee McIntosh., seconded by Trustee Barsona, moved THAT until the
Board adopts a policy on reports sent by schools to parents , Area Superintendents
be authorized to arrange, at their discretion, early closing for parent-teacher
interviews . The motion was carried .
It was noted that a staff committee which is studying the question of
reporting to parents is planning to present its report to the Educational
Policies Committee at its meeting scheduled for Monday, 2 March 1970.
34. Communications , re Sabbatical Leave
The Director of Education submitted for information communications
received from Mrs . Anna B. Green and Mr. John W. Jarrett expressing their
appreciation to the Board for granting them sabbatical leave for the 1970-71
school year. Noted.
35. Communications, Township of Gloucester,
re Council Policy .
The Director of Education submitted for information a communication
received from the Township of Gloucester, Mr. F. Meldrum, Clerk, advising that
the Gloucester Council has decided that it will hear delegations at, its Council
Meetings on the first and third Mondays of each month with regular and special
meetings being held on the second, fourth and fifth (where applicable) Mondays
of the month . A copy of a public notice to this effect was also enclosed. Noted.
The meeting adjourned at 11 :40 p.m.
S.J . Berry . C. D. Arthur
SECRETARY CHAIRMAN
Confirmed, 9 February 1970 • 26.
Board Minute 41 •'
THE CARLETON BOARD OF EDUCATION
L_ MINUTES
Monday, 9 February 1970
A meeting of the Board was held this day in the Board Room, Administration
Building, 4 Thorncliff Place, Ottawa 6, commencing at 10:45 p.m. with Chairman C. D.
Arthur in the Chair.
Also present: Trustees Barsona, Clarke, Dakin, Drew, Handleman,
Harris, Hicks, Hogan, Lemieux, Macdonald, McIntosh,
Moore, Nutter and Wilson.
Not present: Trustees Harkness, James and Reitz.
Staff present: S. J . Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of ,Academic Personnel
T. D. Moore, Superintendent of Finance and Administration
A. A. Carr, Area Superintendent (East)
R. E. Ingall , Area Superintendent (West) .
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and Operations
R. G. Jenkins, Controller of Finance
j D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary.
36. Report No. 2, Planning and Operations Committee
26 January 1970
Trustee Dakin, seconded by Trustee McIntosh, moved receipt of Report
No. 2, Planning and Operations Committee, 26 January 1970, with revised pages
51 and 52 as distributed and a revision in item 6, "Proposed Addition to Henry
Munro Public School ," to remove the date September 1970 from the last sentence
of the first paragraph, and insert in lieu thereof the date "September 1971 ".
The motion to receive the Report,as corrected, was carried. (Appendix, pages
47 - 58) .
On the recommendation of Trustee Dakin, the Board adopted the following
recommendations in the above Report, as moved by the Trustees whose names are
associated with the recommendations in the Report and seconded by Trustee Dakin:
Moved and
a) Terms of Reference, Construction Project Committees seconded by
Trustees
i) THAT the Board rescind its decision concerning procedures for McIntosh
_ approving new school construction projects as per Board Dakin
Minutes, 12 January 1970, item 10; and in lieu thereof,
•
27.
BOARD MINUTES 9 February 1970
ii) THAT the Board adopt the following procedure for construc-
tion projects in accordance with the Report of the Construc-
tion Project Committee Members (Appendix, pages 57, 58) :
1 ) Provision to be made for the Construction Project
Committees to report at every Planning and Operations
Committee meeting.
2) The following checkpoints are to be established:
i ) *Approval of the need for a school . Directions
to staff to commence negotiations for the land
and to submit Form 15 to the Department of
Education.
ii) *Designate architect by letter of intent. Board
to designate Trustee for Construction Project
Committee and Director of Education to designate
staff for Committee.
iii) Conceptual plans presented to Board
iv) Authority for the Director of Education to expend
necessary funds for preliminary site survey, etc.
v) *Board motion to seek initial 0.M.B. approval .
vi) *Present sketch plans to Board. Two weeks before
requiring a Board motion, the Trustee representa-
tive shall present to the Board the drawings ,
estimated cost, estimated grant picture, etc.
vii) *Motion to officially conclude agreement with
architects, and authorize architect to proceed
with working drawings .
viii ) *Obtain Board approval of working drawings - one
week's prior notice having been given, and approval
for immediate submission of drawings to Department
of Education.
ix) Report that tenders have been called with notification
of closing date. At the opening of tenders, there
shall be at least two Trustees present.
x) *Motion by Board to approve successful tenderer, and
to award contract. Final 0.M.B. approval to be
obtained.
xi ) Report final approval .
xii) Report the date of proposed takeover and designate at
least one Trustee to be present.
28.
BOARD MINUTES 9 February 1970
NOTE : Board motion required to purchase site at conclusion
of negotiations .
b) Carestaff Appointments (report item 3)
THAT the Board approve the following Carestaff appointments Handleman
effective at the dates and at the salaries indicated: Dakin
Name Salary Effective Date Remarks
Caprara, Mrs. P. $3,500 10 November 1969 Replacement
Custodian I Bells Corners P.S.
(Female)
Kuglics, J . $4,700 12 January 1970 New Position,
Custodian I Roland Michener P.S.
Persi , C. $4,700 17 November 1969 Replacement,
Custodian I Gloucester H.S.
Sunstrum, S. $4,700 24 November 1969 Replacement, Sir
Custodian I Winston Churchill P.S.
Young, H. $4,700 12 January 1970 Replacement
Custodian I Meadowlands P.S.
c) Academic Staff Changes (report item 4)
THAT the Board approve the following academic staff changes: McIntosh
Dakin
Resignations
Ommanney, Mrs . Denise Century Public School March 30, 1970
Stobbs, Mrs . Josephine Merivale High School June 30•, 1970
Appointments
+ Bradley, Mrs . Gwen Blackburn P.S. 12 January 1970
Salary $3,300 (half-time)
+ Cook, Mrs . Anne Mary Blackburn P.S. 12 January 1970
Salary $6,100
+ Larsen, Barbara Henry Munro P.S. 1 January 1970
Salary $5,300
+ Mcdonald, Robert Goulbourn P.S. 26 January 1970
Salary $6,700
+ Mercier, Mrs . Helene Bayshore P.S. 1 January 1970
Salary $3,400 (half-time)
r `
29.
BOARD MINUTES 9 February 1970
* Monteith, Mrs . Jean Roland Michener P.S. 1 January 1970
Salary $1 ,660
(1 day per week-
$8,300
5
+ Neeham, Joseph Greenbank P.S. 1 January 1970
Salary $5,000
* Russell , Lorne Riverview P.S. 1 January 1970
Salary $5,600
Temporary Appointment
Shipley, Mrs. Erma Merivale P.S. 1 January - 28 Feb. 1970
1 1/2 hours per Salary 25% of $5,900
day ($1 ,475)
Maternity Leave
Mrs . Diana Baker, teacher at Fisher Heights Public School
effective 31 March 1970.
d) Change Orders, Glen Ogilvie Public School (report item 5)
THAT the Board accept the following Change Orders on the McIntosh
Glen Ogilvie Public School : Dakin
No. 1 - $6,916.00 Credit
Automatic door holders and fire alarm, and smoke
detection system; cash allowance for Gloucester
Hydro connection; settlement of drywall and furring
allowance; and settlement of Contingency Allowance.
No. 13 - $476.56 Extra
Supply and install arborite platewood door and "D"
pulls and self closing by hardware for Kindergarten
washroom; and supply and install blackboard panels
in Music Room 116.
e) Feasibility Study, Proposed French Language Secondary School
(report item 7)
i) THAT the Board decide, in principle, to provide French Lanaguage Barsona
Secondary School facilities in Carleton; Dakin
ii ) THAT information be obtained on the Ottawa Board of Education's
plans and capabilities for accommodating Carleton students in
Ottawa French Language Secondary Schools , together with a
schedule outlining the Carleton Board 's requirement to provide
* Replacements
+ Additions
30.
BOARD MINUTES 9 February 1970
its own facilities for its French language students; and
upon receipt of this information, the Director of Education
be authorized and hereby requested to submit Form 15 to the
Department of Education;
iii) THAT upon completion of Form 15, the Planning Officer be
requested to submit his recommendation as to a location for
the school ; and
iv) THAT upon approval of a location for the secondary school , the
architect previously designated for the project be requested
to assist the Construction Project Committee with preparation
of conceptual plans for presentation to the Board.
4/f) Client/Architect Agreements (report item 8)
THAT the terms and conditions of all contracts between Handleman
respective architects and the Board be maintained. Dakin
g) New Secondary School in Gloucester North
(report item 11 )
THAT the Construction Project Committee for the new secondary Handleman
school in Gloucester North be authorized to enter into Dakin
discussions with officials of the Department of Education
concerning the feasibility of a negotiated contract procedure
for the school , as distinct from traditional open-tendering.
With respect to item 6, "Proposed addition, Henry Munro Public School " ,
Trustee McIntosh requested that this item be dealt with separately. Trustee McIntosh,
seconded by Trustee Handleman, moved that the Board adopt the recommendation contained
in Report No. 2, Planning and Operations Committee, item 6 with respect to the
proposed addition to the Henry Munro Public School , with the addition of "1 Lunch
Room" in part i) of the recommendation, as follows :
i) THAT an addition be put on the Henry Munro Public School ,
consisting of 6 Classroom, 1 Art Room, 2 Home Economics
Rooms, 2 Industrial Arts Rooms and one Lunch Room;
ii) THAT staff start to prepare Form 15 for the Department of
Education;
iii) THAT Ingram and Pye be designated as Architects for the
addition; and
iv) THAT the addition be included in the terms of reference
for the Beacon Hill North elementary school Construction
Project Committee.
31 .
BOARD MINUTES 9 February 1970
The motion was carried. •
37. Report No. 2, Educational Policies Committee,
2 February 1970
Trustee McIntosh, seconded by Trustee Clarke, moved receipt of Report
No. 2, Educational Policies Committee, 2 February 1970. The motion was carried.
(Appendix, pages 59 - 62) .
It was noted that the items referred to in the Report, viz, Outdoor
Education and the Establishment of a Film Library for the Carleton Board, have
budgetary implications . The Chairman of the Committee, Trustee McIntosh, was
requested to see if time could be set aside at the next meeting of the Community
Programs Committee to consider these matters in the light of the Board's current
review of the 1970 budget.
38. Report No. 1 , Advisory Vocational Committee,
27 January 1970
Trustee Moore, seconded by Trustee Barsona, moved that Report No. 1
of the Advisory Vocational Committee for 1970, dated 27 January 1970, be received
and referred to the Construction Project Committee for the new secondary school
in Gloucester North for its consideration. The motion was carried. (Appendix
pages 63 - 66) .
39. Preparation of Brief re Income Tax on Trustees ' Honoraria ,
Trustee Dakin referred to the resolution of the Board at its meeting held
26 January 1970 (Board Minutes item 23(1 )) with respect to the preparation of a
Brief to the House of Commons Standing Committee on Finance, Trade and Economic
Affairs to request an amendment to section 10 (3) of the Income Tax Act to allow
School Board Trustees to claim one third of their honoraria as expense allowance.
Trustee Dakin stated that the Brief is presently being put together for
submission to the Standing Commons Committee prior to 1 March 1970 (the deadline
for submission of Briefs) , and he suggested that the Board solicitors be called in
to lend their assistance having regard for the nuances in legal definitions involved
in this matter.
Trustee Dakin, seconded by Trustee Lemieux, moved that the Board's
solicitors be requested to assist in the preparation of the Brief to be submitted
by the Board to the House of Commons Standing Committee on Finance, Trade and
Economic Affairs, and to provide any other advice or assistance which may be
required to bring this matter to a conclusion. The motion was carried.
It was noted that the anticipated cost for this legal service would not
likely exceed $100.00.
32.
BOARD MINUTES 9 February 1970
l •
40. Director's Report
The Director of Education gave a verbal report on several matters of
general interest as follows:
a) The O.S.S.T.F. and T.F.C. Professional Development Day will be held
on 18 February 1970 (see also Minutes of this meeting item 51 below) .
b) The Ontario Teachers ' Federation is holding a workshop on Saturday
14 February 1970, at Rockcliff Public School , on Open Space Schools .
24 members of the Carleton Boards ' teaching staff will be in
attendance to hear the latest on open space schools .
c) The official opening of the Glen Ogilvie Public School has been
scheduled for 17 March 1970 and it is hoped that the Honourable
A.B.R. Lawrence, Minister of Finance and Commercial Affairs for
the Province of Ontario, will officiate at the opening.
d) Mr. J. C. Gardner, Superintendent of Program Development plans to
attend the Department of Education workshop at Lake Couchiching on
Program Development.
e) Trustees Wilson, Lemieux and Macdonald, along with Mr. W. R. McGillivray
and Mr. T. D. Moore, will be visiting Flint, Michigan, at the end of
February to observe the community use of schools under the Mott
Foundation program.
f) The Director commended Mrs . K. Stanley and the Executive of the
T.F.C. for the three "social teas" which they have organized to-date
in the central and eastern areas, which gave the senior staff the
opportunity to meet informally with teachers in the system. He noted
that another tea would be given on Wednesday next in the western area,
at the W. Erskine Johnston Public School .
g) Tentative plans have been made to move into the Roland Michener Public
School during the winter break, and to utilize the winter break to
make adjustments to bring the school up to the required conditions to
meet incoming students .
h) Staff has worked through Pimm Consultants to give on the job training
for twelve post-graduates students in psychology from Carleton University.
They will be doing routine assessments in the schools under the direct
supervision of the Board's own psychologist. This project helps Carleton
University to provide on the job training for graduates in psychology,
and will ultimately benefit the school systems as there is a lack of
psychologists with "in-school training"
i ) Mr. C. A. Rath, Special Advisor, who co-ordinated the United Appeal
Campaign for Carleton Staff last year, will chair the Educational
( ! Employees Division for the Ottawa-Carleton 1970 United Appeal Campaign.
This is the largest division in the United Appeal in terms of contributions .
33.
BOARD MINUTES 9 February 1970
On behalf of the Board, the Chairman extended appreciation to the
Director of Education for his report.
41 . Minutes, 26 January 1970
Trustee Lemieux, seconded by Trustee Dakin, moved that the Minutes of
the meeting held 26 January 1970 be confirmed. The motion was carried.
NEW BUSINESS
42. Extra-Curricular Music Lessons
Trustee Barsona requested a report from staff as to whether or not
music teachers are being charged for the use of school facilities for extra-
curricular music lessons . Noted.
J 43. Annual Report
Trustee Handleman requested that some thought be given to the preparation
of an annual report to the taxpayers on the Board 's activities in 1969. He suggested
that if such a report were to be published, work should commence on this immediately.
Noted.
44. Resignation and Appointment of Arbitrator
Trustee Dakin referred to the meeting of the Planning and Operations
Committee held earlier in the evening (Report No. 3) , and to the decision taken
at that meeting to present a recommendation to the Board this evening concerning
the resignation of an arbitrator, and the appointment of his successor.
Trustee Handleman, seconded by Trustee Dakin, moved as follows:
a) THAT the Board accept with regret the resignation of Mr. D. E. Hobbs
as one of the arbitrators appointed by the Board under Section 84(3)
of the Secondary Schools and Boards of Education Act; and that a
letter of thanks be sent to Mr. Hobbs for the services he has performed
for the Board in this capacity; and further,
b) THAT Mr. B. Aubrey Moodie be appointed to the team of arbitrators , to
fill the vacancy created by Mr. Hobbs ' resignation.
--1 The motion was carried.
34.
BOARD MINUTES 9 February 1970
45. Ad Hoc Committee re Policy for Board Officials
Trustee Dakin, seconded by Trustee McIntosh, moved THAT an Ad Hoc
Committee of the Board be established to meet with Board officials :
a) To study and formulate recommended Board policy respecting
academic and business administration officials appointed
by the Board in such matters as :
i ) Powers of the Director
ii ) Tenure of Office
iii ) Suspension and Dismissal
iv) Resignations
v) Sick Leave Credits
vi ) Retir ment Gratuity
vii ) Annual Vacations
viii ) Leaves of Absence
ix) Sabbatical Leave
x) Agreements between Officials and predecessor Boards
xi ) Any other related matters , but specifically excluding salaries ;
and
b) To submit a report including recommendations to the Board as soon as
possible.
The motion was carried.
Trustee Dakin, seconded by Trustee Clarke, moved THAT the above Ad Hoc
Committee be composed of Trustees Harkness , James , McIntosh and Moore. The motion
was carried.
•
46. Official Opening of W. Erskine Johnston Public School
Trustee Clarke commended Mr. G. Fossey, Principal , and the staff of the
W. Erskine Johnston Public School , for their excellent work in organizing the official
opening of the school , and requested that acknowledgement be sent to Mr. Fossey and
the members of the Central Administration Staff who participated at the ceremony,
expressing the appreciation of the Board for their efforts.
47. Use of School Facilities
Trustee Lemieux requested that an article be carried in the next issue of
the Bulletin notifying the public as to who can use the Board 's facilities free of
charge. Noted.
48. Meeting with Carleton Roman Catholic Separate School Board
The Chairman of the Board reminded the Trustees that there will be a
joint meeting between Trustees of this Board and the Carleton Roman Catholic
35.
BOARD MINUTES 9 February 1970
Carleton Roman Catholic Separate School Board on Thursday evening next,
12 February 1970, in the Board Room, commencing at 8:00 p.m.
49. Notice of Motion, Trustee Barsona,
re 0.P.S.T.A. Brief on Public and Separate School Systems
Trustee Barsona gave notice that he will move at the next regular
meeting of the Board as follows :
THAT in the matter of the Brief of the Ontario Public School
Trustees ' Association to the Minister of Education, submitted
26 January 1970, on the Association's study of Public and
Separate School systems in Ontario:
In view of the fact that the Carleton Board of
Education was not aware of the conduct of the
study, and
- That it was neither consulted nor advised on the
Brief before its presentation to the Minister
with the claim that the Association was speaking
for all Boards,
the Carleton Board of Education decide to disassociate itself
from the Brief; and that the Minister of Education and the
Ontario Public School Trustees ' Association be so advised.
Having regard for theforegoing notice of motion, it was decided to
defer consideration of an information item on the Agenda, viz, "Communication
O.P.S.T.A. , re Public -and Separate School Grants Support' until the next
regular Board meeting.
INFORMATION ITEMS
50. Communication, O.P.S.T.A. ,
re Bill 228
The Director of Education submitted a communication, dated 26 January
1970, received from the Ontario Public School Trustees ' Association, Mr. J. A.
MacDonald, Executive Director, advising that the Association has requested from
the Minister of Education further information and the possibilities of application
of the amendment contained in Bill 228 which empowers the Minister to make
regulations governing estimates and expenditures of a Board. It was advised that
in response to this request, the following reply has been received from Dr.
McCarthy:
36.
4
BOARD MINUTES 9 February 1970
"There are no regulations made under the . . . section, none
is contemplated at the present time, and it is hoped that
none will be necessary. The Legislation was enacted in
order that there would be a legal basis for action if, in
one or more areas , there was need to exercise some control .
Controls could have been implemented through the Capital
Grant Regulations but it was felt that specific authority
ought to be provided in the Statutes . Consequently, in so
far as legal authority is concerned, there is very little
change made by the amendment. "
Noted.
51 . Communication, Teachers Federation of Carleton
The Director of Education submitted for information a communication,
dated 27 January 1970, received from Mr. John H. Minter of the Professional
Development Committee, Teachers ' Federation of Carleton, advising that the
T.F.C. will hold its first full Professional Development Day on 18 February
1970, and extending an invitation to all members of the Board to join them
for dinner at the Talisman Hotel on that day. Noted.
52. Communication, Mr. W. Erskine Johnston
The Director of Education submitted for information a communication,
dated 26 January 1970, received from Mr. W. Erskine Johnston, M.P.P. for
Carleton, extending appreciation to the Board for the consideration shown to
the Minister of Education and himself at the Official Opening of the W. Erskine
Johnston .Public School on 23 January 1970. Noted.
53. Communication, :Mr. J . E. Lemke
The Director of Education submitted for information a communication,
dated 23 January 1970, received from Mr. J . E. Lemke, Confederation High School ,
expressdng appreciation to the Board for granting him Sabbatical Leave for the
1970-71 school year. Noted.
54. Committee of the Whole
The Board resolved itself into Committee of the Whole to consider private
matters, as per Private Session Minutes .
The meeting adjourned at 11 :58 p.m.
S. J . Berry C. D. Arthur
SECRETARY CHAIRMAN
Confirmed, 23 February 1970 37.
Board Minute No. 63
THE CARLETON BOARD _OFEDUCATION
•
MINUTES
Monday, 23 February 1970
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
7:45 p.m. , with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Dakin, Drew, Handleman, Harkness ,
Harris , Hicks , Hogan, James, Lemieux, McIntosh, Moore,
Nutter, Reitz and Wilson.
Not present: Trustees Clarke and Macdonald.
Also present: S . J . Berry, Director of Education
J . C . Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administratioi
A. A. Carr, Area Superintendent (East)
R. E. Ingall , Area Superintendent (West)
• S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and Operations
R. G. Jenkins , Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
s = P . A. Perrault
•
55. Delegation Crystal Beach Community Association
A delegation representing the Crystal Beach Community Association
was present at the meeting to present a brief concerning classroom accommodation
in the area .
Mr. R.• R. Bower, Chairman of the Education Committee of the Association,
• read the brief to the Board in which the Association expressed concern about the .•
increase in the number of public school students which will come from the rental
complex presently under construction in Crystal Beach at Highway 17. In the .
brief, concern was also expressed at the lack of a gymnasium and other facilities •
at the Sir John A. MacDonald Public School . The Association requested that the
children emanating from the new development be accommodated in schools in the area
without increasing the average number of pupils per classroom, by erecting
additional classrooms , permanent or portable, at the Sir John A. MacDonald Public
School . It was also suggested that planning begin immediately for the permanent'
addition of four classrooms and a gymnasium to Sir John A. MacDonald Public School.:.
With reference to the proposed new Bells Corners Middle School , it was
stated in the brief the residents in the area are opposed to a Grades 6-7-8 school ,
•
38.
•
BOARD MINUTES 23 February 1970
'' and consider that the school should accommodate Grades 7-8-9: Later in the
meeting , Mr. Bowers advised the reason for this stand was that parents
considered Grade 6 students to be not sufficiently developed sociologically
to fit into the Junior High School milieu.
With reference to the statement in the brief concerning previous
plans for an addition to Sir John A. MacDonald Public School , the Chairman
noted that this was the plan of Nepean School Section No. 5, and that these
plans differed from those of the successor Board, Nepean T.S.A. , which
subsequntly became part of The Carleton Board . On the question of the middle
school , he noted that this concept had been introduced in the belief that it
would provide the best educational opportunity for children in Carleton, and
that placing grade 6 students in a middle school would give them the advantage
of the more sophisticated facilities which can be installed in middle schools ,
such as fairly complete libraries and gymnasia . He also noted that there are
other areas within the Board 's jurisdiction where there are schools operating
on a K-8 basis .
The Chairman advised the delegation that staff would give consideration
to this matter, and it would appear on the Agenda for the Board meeting scheduled
for 23 March 1970.
56 . Report No. 3, Planning & Operations Committee,
• 9 February 1970
Trustee Dakin, seconded by Trustee Lemieux, moved receipt of Report
No. 3, Planning and Operations Committee, 9 February 1970, with the following
corrections :
Item 7 - Carestaff Changes - subsection b) to read
"Assistant Chief
Custodians"
Item 17 - General Insurance Requirements - Second paragraph, second
last line to read "25,
15 December 1969" and not:
1970 as shown.
The motion was carried .
On the recommendation of Trustee Dakin, the Board adopted the following
recommendations in the above Report, as moved by the Trustees whose names are
associated with the recommendations in the Report and seconded by Trustee Dakin
(Report items 3 and 17 were dealt with separately at the request of Trustees Drew
and Handleman, respectively - see sub-sections j) and k) below) :
Moved and
Seconded by
a) Academic Staff Changes (Report item 2)
Trustee
THAT the Board approve the following academic staff . Hicks
changes : Dakin
•
39.
•
BOARD MINUTES 23 February 1970
Name School Effective Date
Resignations
. Baker, Mrs . Diana Fisher Heights P.S. 31 March 1970
Lindsay, Mrs . Brenda Knoxdale P.S. 1 March 1970 •
Stephen, Mrs . Margaret Gloucester H.S. 28 February 1970
Appointments
• Reaume, Mrs . Enid Gloucester H.S. 1 March 1970
Salary $4,350.
half-time
(Replacement for Mrs . M. Stephen) 1 March - 30 June .1
Maternity Leave
Mrs . Marion Sharland Meadowlands P.S. 31 May 1970
Retirements
Alexander, Mrs . I . Stittsville P.S. 30 June 1970
Principal
McDonald, Miss I .M. Blossom Park P.S. 30 June 1970
b) Vice-Principal Appointments (Report item 4) •
•
i ) THAT Mr. Donald C. Armstrong be appointed Vice-Principal Macdonald
of Sir Robert Borden High School , effective September 1 Dakin
1970, at the minimum salary for Vice-Principal ;
ii) THAT Mr. Gerald Blake Harris be appointed Vice-Principal, Earl
of March Secondary School , effective September 1 , 1970,
at the minimum salary for Vice-Principal ; and
iii ) THAT Mr. Alwyn Mousseau be appointed Vice-Principal of the
new secondary school in Gloucester north, which will operate
in the present Gloucester High School for next year.
•
c) Resignation, Mr. Eugene C. Gaines , South Carleton High
School (Report item 5)
THAT the Board agree to the mutual termination of the contract ' Handleman
between the Board and Mr. Eugene C. Gaines , teacher at South Dakin
Carleton High School , effective 15 February 1970.
d) Rescission of Sabbatical Leave, Mrs . M. Berton
(Report item 6)
THAT Sabbatical Leave for the 1970-71 school year granted to McIntosh
Mrs . Margaret Berton, be rescinded at the request of Mrs . Dakin
- Berton for the reasons outlined in her letter dated 20 January
1970.
•
40.
BOARD MINUTES 23 February 1970
.. �. .;= e) Carestaff Appointments (Report item 7)
•
i ) THAT the Board approve the following appointments of Drew
Custodians I : Dakin
Name School Annual Effective
Salary Date
Boyce, T. Parkwood Hills P.S. $4,700.00 26 January 1970
Replacement
Monuk, J . South Carleton H.S. $4,700.00 26 January 1970
Replacement
Thompson, W. Osgoode H.S. $4,700.00 2 February 1970
Replacement
ii ) THAT the Board approve the following appointments of Wilson
Assistant Chief Custodians : Dakin
Vierra, A. Roland Michener P.S. $4,900.00 9 February 1970
(from Bells Corners P.S. )
Panetta , V. Bell H.S. $6,150.00 2 February 1970
Takacs , L. Sir Robert Borden H.S. $5,361 .00 2 February 1970
>>_} (from Confederation H.S. )
Scharfe, S. Glen Cairn P.S. $5,150.00 2 February 1970
(from Greenbank P.S.)
Moore, W. T. Glen Ogilvie P.S. $6,150.00 2 February 1970
(from Gloucester H.S.)
f) Appointments - School Office Staff
(Report item 8)
i) THAT Mrs . Joan Living be appointed as Clerk-Typist 1 , half_ McIntosh
time for 10 months per year at Bell High School , effective Dakin
l ' February 1970, at the rate of $1 ,740.00 per twelve month
year. (Replacement for Mrs . G. .Darrell , resigned.)
ii ) THAT Mrs . Theresa Butler be appointed for 15 hours per
week additional office assistance, Bayshore Public School ,
effective 2 February 1970 at $35.37 per week . (Rate:.
15 x $83.00. )
. 3
g) Change Order No. 2 - Briar Green Public School
(Report item 9)
THAT the Board accept Change Order No . 2 on the Briar Green Macdonad
Public School Construction project to substitute drywall Dakin
in lieu of plaster in all areas except the Library Resource
•
•
41 .
BOARD MINUTES 23 February 1970
•
•
I Centre and Reference Materials Room No. 30, resulting
in a net credit of $1 ,214.00. •
h) Final Progress Certificate and Hold-back, Gloucester
High School , Phase II (Report item 10)
.THAT the Board approve the Release of Holdback Certificate McIntosh
on Phase II , Gloucester High School , which is also the final Dakin
certificate for the project, in the amount of $144,094.17
payable to Admiral Engineering and Construction Limited.
i ) Quick Pays for December 1969
(Report item 11 )
THAT the Board approve the following Quick Pays dated 31 ' Macdonald
December 1969 : • Dakin
Quick Pay No. 22 Cheque Nos . 5641 - 5646 •
5801 - 5823
6061 - 6091
6153 - 6155
6260 - 6262
6298 $1 ,557,715.76
Quick Pay No. 31 Cheque Nos . 6717 - 6790
6792 130,342.86
Quick Pay No. 32 Cheque Nos . 6791
6793 - 6810 23,536.78
Quick Pay No. 33 Cheque Nos . 6811 - 6839 . 11 ,711 .48
Quick Pay No. 34 Cheque Nos . 6840 - 6952 13,937.94
. Quick Pay No. 35 Cheque Nos . 6953 - 6989 29,960.46 •
Quick Pay No. 36 Cheque Nos . 6990 - 7098 391 ,537.88
Quick Pay No. 37 Cheque Nos . 7099 - 7141 21 ,424.00
Quick Pay No. 38 Cheque Nos . 7142 - 7225 19,653.73
Quick Pay No. 39 Cheque Nos . 7226 - 7250
7314 - 7329 54,724.45
Quick Pay No. 40 Cheque Nos . 7251 - 7314A 28,011 .44
Quick Pay No . 41 Cheque Nos . 7330 - 7364 21 ,028.84
Quick Pay No. 42 Cheque Nos . 7365 - 7456 41 ,087.34
$2,344,672.96
The vote was taken• separately on the following two items in the Report:
j) Appointment of Principals (Report item 3)
i ) THAT Mr. J . L. McDonald, presently Principal of McIntosh
Osgoode High School , be appointed Principal of the Dakin
New Secondary School in Gloucester North, effective
1 March 1970.
42.
(Revised)
BOARD MINUTES 23 February 1970
ii ) THAT Mr. Wallace Johnston, presently second Vice- Harkness .
Principal at South Carleton High School , be appointed Dakin
Principal of Osgoode High School effective 1 March
1970, at an annual salary of $20,000.00.
•
(During the discussion on this item, it was suggested that in
future, senior staff appointments should be dealt with first
in Private Session .
k) General Insurance Requirements
(Report item 17)
THAT the Ad Hoc Committee on General Insurance be authorized Harris
to advise Lew Harvey Insurance Limited, that the Board cannot • Dakin
entertain any consideration of their revised tender on behalf •
of the Phoenix of London- Group for the Board 's general insurance
requirements for the period 1970-73, as the deadline for receipt
of tenders was 5 December 1969.
•
57 . Report No. 1 , Community Programs Committee
Trustee Handleman, seconded by Trustee Hogan, moved receipt of Report
No . 1 , Community Programs Committee, 16 February 1970, with the following
corrections :
Item 1 , Chairman 's Opening Remarks - Final paragraph, change "would"
in second and third lines to
"should"
Item 3, School Board Advisory - Appendix page 81 , section d.) ,
Committee final subsection i ) , insert
word "not" between "should" and
"become" so that the subsection •
reads "The Committee should not
become a dumping ground. "
The motion was carried .
•
58. New Secondary School in Gloucester North
The Board noted a report concerning a meeting held 10 February 1970,
on the "negotiated contract procedure" proposed for the new secondary school in
Gloucester North, (Reference, Board Minutes, 9 February 1970, item 36(g) ) , which
was attended by Trustee S . B. Handleman, Mr. S. S. Katz, Area Superintendent
(Central ) , Mr. M. Kohler of Craig and Kohler, Architects , and Messrs. Lawton and
Matthews of the Department of Education (School Plant Approvals) . It was noted
the Department Officials acknowledge that in principle the outline of the proposal
was acceptable, but had requested information as to the actual procedures which •
BOARD MINUTES 23 February 1970
would be followed . The various steps in the procedure were then outlined in
the Report, including timing of approvals and selection of contractor.
Recognizing that the me- nods outlined for carrying out the work requires
careful cost control , it was considered necessary to engage the services of
a firm of quantity surveyors to assist in the work. Their duties would be
to prepare cost plans based on sketch plans , assist architect in preparing
- documents , assist in analysing bids and exercise cost control during preparation
of working drawings .
Also distributed at the meeting was a copy of Departmental Legislative
Grant Approval Forms 16 and 18, indicating a tentative approved cost for the
project of $2,811 ,202.00. Noted.
Trustee Handleman, on behalf of the Construction Project Committee,
then presented a number of recommendations for Board consideration, as follows :
a) Trustee Handleman, seconded by Trustee McIntosh , moved THAT the •
maximum budget for the new secondary school in Gloucester North
be $3,822,450. covering the following expenditures :
Building $ 2,895,000 •
. Contingencies - 3% 86-,850 .
2,981 ,850
• Less Sales Tax Refund 86,850
2,895,000
Architects ' Fees 202,650 •
Quantity Surveyors Fees 22,000
•
Furnishings 350,000
3,469,650
Site Improvement 50,000
Interim Financing - 1 1/2% • 52,800
Land 250,000 •
Total - (approximately $24.00 a square $ 3,822,450
foot)
Trustee Nutter moved that this matter be deferred for. consideration
at a special Board meeting on Thursday, 26 February 1970. The motion
failed for lack of seconder.
Trustee Barsona, seconded by Trustee Dakin, moved that this matter
be deferred for consideration at a special Board meeting on Wednesday,
25 February 1970, at which time a report be. tabled for consideration
on the prices involved, and the program involved in the school . The
motion was lost.
44.
BOARD MINUTES 23 February 1970
'! Trustee Nutter moved that the motion be deferred for consideration •
at a special meeting of the Board on Saturday, 28 February 1970,
to give the members of the Board the opportunity of studying all
the information which pertains thereto. The motion failed for
lack of seconder.
Trustee Nutter requested that the vote on the motion by Trustee •
Handleman 1e recorded . The vote was recorded as follows :
•
YEAS : Trustees Arthur, Barsona, Dakin, Drew, Handleman,
Harkness , Hicks , Hogan, James , Lemieux, McIntosh,
Moore, Reitz and Wilson. (14)
•
NAYS : Trustee Nutter (1 )
•
The Chairman therefore declared the motion carried by 14 votes to one.
b) Trustee Handleman, seconded by Trustee McIntosh, moved THAT Hanscomb
Roy Associates , Ottawa, be engaged as quantity surveyors to assist . •
in cost control in the negotiated contract procedures , at a fee not
to exceed $22,000.00; and THAT the negotiated contract procedures as
presented in the above report be followed, with at least three . •
Trustees to form an Ad Hoc Committee to recommend the contractor .
for the project to the Board.
Trustee Nutter requested that the vote on the above motion be •
recorded. The vote was recorded as follows:
•
YEAS : Trustees Arthur, Barsona, Dakin, Drew, Handleman,
Harris , Hicks , Hogan, James , Lemieux, McIntosh,
Moore, Reitz and Wilson (15)
NAYS: Trustee Nutter (1 )
The Chairman therefore declared the motion carried by 15 votes to one.
c) Trustee Handleman, seconded by Trustee Lemieux, moved THAT the
completion of the land purchase for the school site be authorized
at a price not to exceed $250,000.00 (20.7 acres at approximately
$12,000 per acre for fully-serviced land) . The motion was
carried .
d) Trustee Handleman, seconded by Trustee McIntosh, moved THAT the
Ontario Municipal Board be requested to grant preliminary approval
of a debenture for this project in the amount of $3,826,000. The
motion was carried .
•
•
59 . Five Year Capital Requirements , 1970-75 •
The Director of Education, the Superintendent of Finance and
Administration and the Planning Officer submitted a report which attempted to
project the anticipated school needs of the Board over the next five years . The
45.
BOARD MINUTES 23 February 1970
•
,..) purpose of the projection was to form a base of capital projection in accord-
•
ance with the requirements of the Department of Education and the Ontario-
Municipal Board . On the basis of projected growth , it was anticipated that
the Board will be required to construct the following additional accommodation
in the next five years :
SECONDARY MIDDLE ELEMENTARY CAPITAL REQUIRED . • •
New Addition New Addition New Addition BY YEAR
1970 - 1 - - - 2 . $ 3,000,000
1971 1 - 1 - 3 1 8,300,000
1972 1 1 1 - 4 2 9,500,000
1973 1 - 2 - 2 2 8,900,000
1974 1 - - - 4 2 7,950,000
1975 1 - 2 - 2 2 9,350,000
TOTALS : 5 2 6 - 15 11 $ 47,000,000 .
•
It was" stressed that the Table was only an indication of future require- ..
ments which will have to be adjusted each current year to take into account
shifts in requirements and financing restrictions which may be imposed . .
,,,--,
) Trustee Barsona , seconded by Trustee Moore, moved that the five-year
capital forecast as presented be accepted by the Board , in principle, and be
forwarded to all necessary authorities . The motion was carried.
During the debate, Trustee Handleman made reference to the special
vocational school listed as a possible future requirement. While it was noted
that some consideration has been given to the need for this school , it will
require further study in consultation with the Ottawa Board of Education, • bearing
in mind the facilities of that Board, as is the case with the proposed French
language secondary school .
On the suggestion of Trustee Nutter, Trustee Arthur agreed that the
Ad Hoc Committee studying Capital Requirements will consider the overall capital
indebtedness of the Board, bearing in mind debentures which are being retired
and new debentures assumed, related to a per capita student basis . •
60 . Tenders , Brook Lane Public School Addition
It was agreed to defer consideration of an item of business on the
• Agenda, viz, "Tenders , Brook Lane Public School Addition" for private consideration
in Committee of the Whole later in the evening . (See Minutes of this meeting,
item 72 below.)
•
• 46.
•
•
BOARD MINUTES 23 February 1970
0
61 . Brief to Standing Committee, re Trustees Honoraria
In reference to Board Minutes, 9 February 1970, item No. 39, Trustee
Dakin submitted for approval the proposed Brief to the Standing Committee of
the House of Commons on Finance, Trade and Economic Affairs with regard to
payment of income tax on Trustees ' honoraria .
•
Trustee Dakin, seconded by Trustee Nutter, moved as follows:
a) THAT the draft Brief be approved by the Board;
b) THAT the draft Brief and appendix A thereto be translated into
French;
c) THAT the English and French versions of the Brief be dated and signed
by the Chairman and the Secretary of the Board; •
d) THAT the Brief and appendix A be reproduced in the following minimum
number of legible copies :
English version - 35 copies
French version - 20 copies
•
e) THAT the copies of the Brief and appendix A thereto be forwarded to
—,' Miss Dorothy Ballantine, Clerk of the Standing Committee of the
House of Commons on Finance , Trade and Economic Affairs , together
with one copy of each Brief and letter received by the Board in support
of the Board 's Brief from other Boards of Education, School Boards
and Trustee Associations ; and that these actions should occur as
soon as possible; and
f) THAT one legible copy of the Brief and appendix A be forwarded to each
School Board, Board of Education and Trustee Association in the
Province of Ontario, for their information and action as they see
fit, as soon as possible.
The motion was carried. -
•
62. Notice of Motion, Trustee Barsona , 0.P .S .T.A. •
Notice having previously been given (Board Minutes , 9 February 1970,
item 49) , .Trustee Barsona, seconded by Trustee Reitz, moved as follows :
"THAT in the Matter of the Brief of the Ontario Public School
Trustees ' Association to the Minister of Education, submitted •
26 January 1970, on the Association 's study of Public and
Separate School systems in Ontario: •
•
47. .
BOARD MINUTES 23 February 1970 .
1 •
- In view of the fact that the Carleton Board of
Education was not aware of the conduct of the . .
study; and •
- That it was neither consulted nor advised on the
Brief before its presentation to the Minister .
with the claim that the Association was speaking
. for all Boards ,
"the Carleton Board of Education decide to disassociate itself
from the Brief; and that the Minister of Education and the
Ontario Public School Trustees ' Association be so advised ."
A short discussion followed concerning the intent of the motion during
which Trustee Dakin requested clarification as to whether the debate on the motion
should be confined to the merits of the Brief, or only on the procedures followed
by O.P.S.T.A. in presenting the Brief to the Minister of Education. The Chairman
ruled that the debate should be restricted to the O.P.S.T.A. procedures . .
It was suggested that the motion should be carefully worded to express
)
the disagreement of The Carleton Board of Education with the method in which this
Brief was submitted, rather than the action it proposes . It was also felt that
there should be-further debate by the Board on the relative merits of the Brief
before the Board took any action in disassociating itself from the Brief.
1i
Trustee Wilson, seconded by Trustee Drew, moved THAT the motion be
i i deferred until Board members have had the opportunity to debate the content of
the Brief. The motion was carried. .
Trustee Handleman, seconded by Trustee Hogan, moved THAT this item be
placed on the next meeting of the Board to be held on 9 March 1970. The motion •
was carried.
63. Minutes , 9 February 1970
On motion by Trustee Drew, seconded by Trustee Hicks , the Minutes of
the meeting held 9 February 1970 were confirmed.
NEW BUSINESS
j/6 Notice of Motion, Trustee Dakin, re O.P:S .T.A. Brief
/7Trustee Dakin gave notice that he will move at the next regular meeting
of the Board as follov;s :
a) THAT the Carleton Board of Education support in principle the
•
action taken by the Ontario Public School Trustees ' Association
lk
in submitting the Brief on the "Unified Secondary School System
for Ontario" to the Honourable John Robarts , Prime Minister of
Ontario, on 26 January 1970;
L
�__ b) THAT this Board agree with the summary of findings contained in
48.
BOARD MINUTES 23 February 1970
•
. .V. ' .. 67. • Proposed Addition to Henry Munro Public School
Trustee McIntosh asked leave to introduce an item of business not
on the Agenda, viz, "Debenture Approval for Proposed Addition to Henry Munro
Pubiice School " . There being no dissenting voices , the Chairman agreed to
receive a motion in this respect at this time .
Trustee McIntosh , seconded by Trustee Harkness , moved THAT the
Ontario Municipal Board he requested to grant preliminary approval of a
Debenture in the amount of $435,200 for the addition to the Henry Munro
Public School , as follows :
Construction $350,000
Contingencies 10,000
Alterations 5,000
Architect/Engineering fees 22,700
Furniture & Equipment 47,000 •
$435,200
The motion was carried .
The Chairman noted that this was only a procedural matter in order to •
avoid a delay of two weeks , and that the Trustees would have the opportunity at
a later time to review plans for the school with the architect.
INFORMATION ITEMS
•
68. Logo Competition
P
The Director of Education submitted a report advising that pursuant
to Board Minutes , 8 September 1969, Resolution No. 417(d) , all students in the
system were invited to participate in a Logo Competition to design an easily
recognizable symbol for the Board . A great number of entries were received
by closing date of 20 February 1970, and a review team is' now being formed to
judge all entries and recommend the best designs to the Board. Any Trustees
wishing to participate in the judging were requested to so advise the
Assistant Secretary. Noted.
69. Sir Winston Churchill Public School "Arts Night"
The Chairman read a communication received from Mr. J . W. Jarrett, •
Principal .off Sir Winston Churchill Public School , inviting the Trustees to
attend the school 's "Arts Night" to be held on Tuesday, 24 February 1970.
Noted.
70. Communication, Township of Gloucester, re Master- Plan of
Open Public Space
•
Trustee Barsonareferred to a communication received from the Township
•
50.
•
•
BOARD MINUTES 23 February 1970 •
•
the Brief:
i ) The continuation or extension of grants to the
Separate Schools on the same disproportionate
basis that has developed over the past decade
will induce i•wholly unacceptable financial reper-
cussions ; and
ii ) A unified secondary school system in Ontario is
more compatible with the integrated economic
and cultural context of our Canadian society.
c) THAT this Board support recommendation No . 4 of Chapter 20 of •
Volume 2 of the Report of the Smith Committee on Taxation, viz, •
"In each municipality, the assessment of corporations that can-
not under the Assessment Act direct their taxes for school
support, be segregated intoa distinct allotment, taxable by `
Public and Separate School Boards in exact proportion to the
relative pupil enrolment of the Boards" ; •
d) THAT copies of this motion be forward to the Prime Minister of
Ontario, the Ministers of Education and Municipal Affairs for
the Province of Ontario , and the President of the Ontario Public
School Trustees ' Association.
65. Notice of Motion, Trustee Nutter, re O.P.S.T.A. Brief
Trustee Nutter gave notice that he will move at the next regular
meeting of the Board as follows :
"THAT the Ontario Public School Trustees ' Association be advised
that The Carleton Board of Education is of opinion that the
Association should permit all constituent Boards an opportunity
to continent on Briefs going forward to the Minister of Education
having the magnitude of that of 26 January 1970 (concerning grants •
to the Separate School Boards) , where urgency is not of the essence ."
66. Notice of Motion, Trustee Moore, re Communications Officer
Trustee Moore gave notice that he will move at the next regular
meeting of the Board as follows :
"THAT, a Communications Officer be appointed to the staff of
The Carleton Board of Education. "
•
• 49•
•
(Revised)
BOARD MINUTES 23 February 1970
•
iJ 1 •
of Gloucester requesting the Board to appoint a representative on a Committee °
which the Community Centres Board proposed to establish to receive proposals '
and establish guidelines to consultants on a "Master Plan of Public Open
Spaces - Gloucester Township" .
He asked that this letter be tabled at the Board meeting scheduled
for 9 March 1970. Noted.
71 . Committee of the Whole •
The Board resolved itself into Committee of the Whole to consider
• a private matter. The Committee later rose and presented its report. (See
Minutes of this meeting, item 72 below) . •
•
72. Report No. 3, Committee of the Whole •
Trustee Barsona, Vice-Chairman of the Board, presented for consideration
Report No. 3, Committee of the Whole, 23 February 1970. (Appendix, page 85) .
In accordance with the recommendation contained in the Report, Trustee .
Barsona, seconded by Trustee Dakin, moved that the contract for the Addition to
Brook Lane Public School be awarded to Sotramont Inc. , lowest tenderer, in the
amount of $331 ,634.00, subject to receipt of all necessary approvals from the
Ontario Muncipal Board and the Department of Education. The motion was carried.
•
The meeting adjourned at 10:50 p.m.
•
•
•
•
S. J . Berry C. D. Arthur '
SECRETARY S CHAIRMAN
•
•
Confirmed 9 March 1970
Board Minute No . 87 .
•
51 . •
•
THE CARLETON BOARD OF EDUCATION
•
MINUTES OF
SPECIAL BOARD MEETING ,
Monday, 2 March 1970
. A special meeting of The Carleton Board of Education was held this
day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6 • .
•
commencing at 10: 10 p.m. , with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Clarke, Dakin, Drew, Handleman ,
Harkness , Harris , Hicks , Hogan, James , Lemieux,
McIntosh , Moore, Nutter, Reitz and Wilson. Win.
Not present: Trustee Macdonald.'
Staff present: S. J. Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore., Superintendent of Finance and Administration .-
A. A. Carr, Area Superintendent (East)
R. E. Ingall , Area Superintendent (West) :
S. S. Katz, Area Superintendent (Central )
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary •
73. Report No. 4, Committee of the Whole
•
Trustee Barsona presented for consideration Report No. 4, Committee
of the Whole, 2 March 1970, Appendix, page 93.
In accordance with the recommendations contained in the Report, Trustee
.Barsona presented the following motions : .
On motion
✓a) School Site - Beacon Hill South ' by Trustee
i ) THAT The Carleton Board of Education approve the Dakin
draft agreement of sale prepared by the Board's Barsona
solicitors for the sale to the Board by Minto
Construction Co. Limited of approximately 4. 791 .
acres of land adjacent to Fairfield School for an •
amount of $69 ,277.09 plus the capital cost of
hydro, if applicable, and interest at 6% per
•
annum on $68,968.46 compounded annually from ,
•
1 October 1969 to date of closing; and •
ii ) subject to the completion of the agreement between
•
The Carleton Board of Education and Minto Construction -
t,''1 , Co. Limited for sale of the aforesaid land, the Board
•
52
•
Special Board Minuted, Monday, 2 March 1970
inform The Gloucester Planning Board and The Ontario
Municipal Board that The Carleton Board of Education
( wishes to withdraw its objection to the bylaw 104
amendment as applied to the land adjacent to the land
purchased by The Carleton Board of Education from
Minto Construction Co. Limited.
On motion
b) Acquisition of Additional Land - Osgoode High School by Trustee
THAT staff be instructed to negotiate a price of additional James
land for the Osgoode High School site with Mr. Eldon Craig, Barsona
owner, and report back to the Committee before a final price
•
is established.
•
Both motions were carried.
74. Debenture Requirements for Addition to Brook Lane Public School
In reference to Board Minutes , 23 February 1970, item 72 , the Director
of Education and Superintendent of Finance and Administration submitted a report
advising that verbal notification has been given that Final Legislative Grant
- Approval for the addition to Brook Lane Public School will be forthcoming within
� a few days from the Department of Education.
Trustee Harris , seconded by Trustee Handleman , moved on the basis of
the foregoing report, as follows:
"THAT staff be authorized and instructed to submit applications
to The Department of Education and The Ontario Municipal Board for
the issuance of debentures in the amount of $380,000..00 for a
term of twenty (20) years , to finance the cost of the proposed
addition to Brook Lane Public School , as listed below, and that
the Board undertake to borrow the necessary funds from The
Ontario* Education Capital Aid Corporation:
Construction Cost: $331 ,634
Architect' s Fee: 21 ,557
Furniture & Equipment: 21 ,500
Contingencies : 9 ,949
384,640
•
•
•
Less: 3% Sales Tax Refund 9 ,949
• 374,691
Plus Interim Financing
@ 11% 5,309
$380,000
The motion was carried
•
c� a
(Revised)
Special Board Minutes Monday, 2 March 1970
•
75. Attendance Area Boundaries
With reference to Report No. 3, Planning and Operations Committee,
9 February 1970, item 13, the Director of Education submitted a further report
outlining a number of proposed attendance area boundary changes for the 1970-71
school year. It was noted that subsequent to the Planning and Operations Committee
approving in principle the proposed changes (Report No. 3) , a number of Trustees
had met with staff to review some of the proposed adjustments , and the revised
report reflected the results of these discussions . •
Trustee Hicks , seconded by Trustee Wilson, moved that the proposed •
•
attendance area boundary adjustments , as proposed in the staff report, be approved,
effective 1 September 1970. The motion was carried. (Copy of report on file
in office of the Secretary. )
NOTE: a) The comments on Page 8 of the staff report, pertaining to the
Earl of March Secondary School , were removed from the report.
b) Trustee McIntosh wished to have it stressed that the attendance
areas in the Eastern area (Gloucester Township) were flexible and
subject to revision , depending on the rate of progress of the
Board's current building program in the area.
c) It was noted that the attendance area adjustments would be •
• communicated to parents in the next issue of The Bulletin.
•
•
76. Teachers' Federation of Carleton , "Spring Ball "
Trustee Wilson advised the Board that the Teachers ' Federation. of
Carleton will hold a "Spring Ball " on Saturday, 14 March 1970 , at the Skyline
Hotel in Ottawa. Noted.
The meeting adjourned at 10: 35 p.m. •
•
S. J. Berry C. D. Arthur
SECRETARY CHAIRMAN
•
Confirmed 9 March 1970
Board Minute No. 88
•
54
THE CARLETON BOARD OF EDUCATION
MINUTES
Monday, 9 March 1970
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
7:30 p.m. , with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Clarke, Dakin, Drew, Harris,
Hicks, Hogan, James, Lemieux, McIntosh, Moore,
Nutter, Reitz and Wilson
Not present: Trustees Handleman, Harkness and Macdonald
Staff present: S. J . Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administratic
A. A. Carr, Area Superintendent (East)
R. E. Ingall , Area Superintendent (West)
S. S. Katz, Area Superintendent (Central )
R. G. Jenkins , Controller of Finance
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary
P. A. Perrault
The Board resolved itself into Committee of the Whole to consider
private matters . The Committee rose and presented a report which appears
later in these Minutes .
77. Report No . 4, Planning and Operations Committee, 23 February 1970
Trustee Dakin, seconded by Trustee Hogan, moved receipt of Report
No. 4, Planning and Operations Committee, 23 February 1970, with the following
amendments (requested by Trustee McIntosh) :
Report Item 3, Proposed Beacon Hill North Elementary School .
Amended by insertion of following as first paragraph
"In accordance with Board procedures on new construction
projects (Board Policy E-5, Section 2(f)) , Trustee
McIntosh, on behalf of the Construction Project Committee,
presented for consideration preliminary sketch plans for
the proposed Beacon Hill North elementary school ."
Report Item 4, Proposed Addition to Henry Munro Public School
Delete paragraph 3, and insert in lieu thereof "Trustee
McIntosh requested that it be noted that as previously
indicated to the Trustees in her oral presentation on
55.
BOARD 9 March 1970
9 February 1970, the library resource centre is to
be enlarged by renovating an existing adjacent class-
room. She also requested that the lunch room previously
proposed be replaced by a music room."
The motion to recieve the Report, as amended was carried .
(Appendix, page 86. )
In accordance with the Report, Trustee Dakin then presented the following
recommendations for Board consideration (item 3 deleted for separate consideration -
see subsection j) below) :
Moved & seconded
by Trustees :
/ a) Transportation, Leaver-Trillium (Report item 1 )
THAT the Board provide no additional transportation services Hicks
at public expense for students of the Leaver-Trillium area Dakin
attending Fisher Heights Public School .
b) Proposed Addition to Henry Munro Public School
(Report item 4)
THAT the Board accept the sketch plans for the addition to McIntosh
Henry Munro Public School , and that upon receipt of the Dakin
necessary initial approvals from the Ontario Municipal Board
and the Department of Education, the plans be submitted to
the Department of Education for approval .
c) Academic Staff Changes (Report item 5)
THAT the Board approve the following academic staff changes : McIntosh
Dakin
Name of Teacher School Effective Date
Resignations
Fyle, Mrs . Lynn Sir Robert Borden H.S. 30 June 1970
Ledohowski , Mrs . Joanne Blossom Park P.S. 30 June 1970
Appointments
Edwards , Miss Susan Fitzroy Centennial P.S. 11 February 1970
Salary $5,800
56.
BOARD 9 March 1970
Froese, Mrs . Sheila Blossom Park P.S. 31 March 1970
Salary $3,000 (half-time)
Hardie, Mrs . Beverley Graham Park P.S. 1 April to 30 June 1970
Salary $7,100 per annum
Kinsman, Mrs . Nanette Graham Park P.S. . 1 February to 20 March '70
Salary $5,900 per annum
Scott, Mrs . G. B. Gloucester H.S. 4 February 1970
Salary $4,150 (half-time)
Wilkinson, Mrs . M.M. Bell H.S. 4 February 1970
Salary $10,400
Maternity Leave
Matthew, Mrs . Joan Blossom Park P.S. 21 March 197O
Retirement
McCord, Mrs . Una Bells Corners P.S. 30 June 1970
d) Carestaff Changes - Resignation (Report item 6)
THAT the Board accept the resignation of Mr. W. Casey, Hicks
Custodian I , Roland Michener Public School , effective 10 Dakin
February 1970
e) Secretary - Earl of March Secondary School (Report item 7)
THAT Mrs . Lorraine Kilburn be appointed to the position of Lemieux
Senior Secretary, Earl of March High School , effective 1 April Dakin
1970, at the rate of $5,396.00 per annum.
f) Queenswood Public School , Final Certificate (Report item 8)
THAT the Board approve payment of Certificate No. 11 (final ) Barsona
on the Queenswood Public School project, in the amount of Dakin
$1 ,434.13 to F. E. Cummings Construction Co. Limited.
g) School Site in New Subdivision T-20661 and T-20447
Gloucester Twsp. (Report item 9)
THAT the Department of Municipal Affairs be advised as follows : Lemieux
i ) THAT no school site is required in Subdivisions T-20661 Dakin
and T-20477, Blackburn Hamlet, Gloucester Township,
"Costain Estates Limited" ; and
ii ) THAT population projections provided by the developer
indicate a need for additional land for school purposes
and therefore subsequent registrations should be made
conditional upon satisfactory arrangements being con-
cluded with this Board to meet this need.
h) Policy re Financial Contributions to School Year Books
leport item 10)
THAT the Board adopt an overall policy respecting support for Moore
Secondary School Year Books as follows : Dakin
"The Board shall purchase a one page (or less) advertisement
in Secondary School Year Books , up to a maximum of $50.00 for
one insertion in each Year Book. "
• 57.
BOARD 9 March 1970
i ) Policy re Obsolete Furniture and Equipment
(Report item 11 )
THAT the following policy regarding the disposal of furniture Wilson
and equipment considered to be obsolete or damaged beyond Dakin
repair, be adopted by the Board:
i) The Controller of Maintenance and Operations , in conjunction
with the Principals concerned, shall be responsible for
declaring furniture and equipment obsolete, damaged beyond
repair, and therefore disposable.
ii ) The Controller of Finance shall be responsible for the
disposal of this furniture and equipment.
iii) The Operations Department shall be responsible for inspect-
ing the condition of furniture and equipment in schools and
replacing where necessary.
The above motions were carried .
J j) Proposed Beacon Hill North Elementary School (Report item 3)
A recommendation contained in the above Report concerning approval of
sketch plans for the Beacon Hill worth elementary school was withdrawn for
separate consideration. In this respect, the Board noted a further report sub-
mitted by the Director of Education and the Superintendent of Finance and
Administration, together with final sketch plans for the project. On the basis
of this further report, Trustee McIntosh, seconded by Trustee Dakin, moved as
follows :
i ) THAT final sketch plans for the proposed new elementary
school in Beacon Hill North be approved and staff be
authorized to submit these- plans to the Department of
Education for approval .
ii ) THAT the architects on the project be hereby authorized
to proceed with working drawings upon receipt of sketch
plan approval from the Department of Education; and
iii) THAT the Board enter into an official Client/Architect
Agreement with the firm of Ingram & Pye for this project.
The motion was carried.
78. Report No . 3, Educational Policies Committee,
2 March 1970
Trustee McIntosh, seconded by Trustee Hogan, moved receipt of Report
58.
BOARD 9 March 1970
•
No. 3, Educational Policies Committee, 2 March 1970. The motion was carried.
(Appendix, page 95) .
a) Teacher Exchanges
Trustee Dakin, seconded by Trustee McIntosh, moved in accordance
with the recommendation contained in item 3 of the above Report,
as follows :
"i ) THAT elementary and secondary teachers who wish to under-
- take an exchange within the Carleton system for a period
of one year be asked to submit their names to the
Superintendent of Academic Personnel . (Arrangements will
be made for the exchange to take place in this one-year
period without change in salary, without loss of member-
ship in the Federation concerned, and without loss of
benefits obtained from this membership. After the year
of exchange, a teacher will return to a similar position
to the one originally held, although not necessarily in
the same school .
"ii ) THAT exchanges between elementary and secondary teachers
for a shorter period less than one academic year be also
encouraged by the Board.
The motion was carried.
b) Psychological Services
Trustee Harris , seconded by Trustee Nutter, moved in accordance
with a recommendation contained in item 2 of the above Report,
as follows :
"THAT the Board provide a basic psychological consult-
ative service in support of the educational program and
a clinical treatment service provided by an expanded
Board psychological staff"
Trustee McIntosh, seconded by Trustee Clarke, moved that the fore-
going motion be deferred until such time as the Educational Policies
Committee has had a further meeting to discuss this matter - in view
of additional information which has been received in this . connection.
Trustee Arthur, Chairman of the Board, vacated the Chair in order
to rise on a matter of privilege. Trustee Dakin assumed the Chair
for the duration of the debate on this item.
Trustee Arthur commented on the actions of a Trustee in seeking to
influence the vote on this issue by canvassing some of the Trustees
after the matter had been debated by the Educational Policies Committee
and a decision reached by an absolute majority of that Committee.
59.
BOARD 9 March 1970
•
He stated as a matter of privilege, that the Board should not
condone this kind of activity on the part of individual
Trustees .
The Chairman, Pro Tem, called for the question on the motion to
defer. The motion to defer was carried.
Trustee Arthur resumed the Chair.
79. Report No. 5, Committee of the Whole, 9 March 1970
Trustee Barsona presented for consideration the following recommendations
contained in Report No. 5, Committee of the Whole, 9 March 1970 (Appendix page 101 )
a) Academic Staff Changes Moved & seconded
by Trustee:
• Resignations
THAT the following resignations be accepted, effective on Moore
the dates indicated: Barsona
Name School Effective
Date
Burnage, R.A. Bell H.S. . 30 June 1970
Hoganson, Miss E. Queenswood P.S. 20 March 1970
Marshall , G.L. Merivale H.S. 30 June 1970
Monoghan, Mrs . Grace Greenbank P.S. 20 March 1970
Symons, Mrs . Elizabeth Sir Robert Borden H.S. 30 June 1970
Appointments
THAT the following appointments to teaching positions be
approved effective on the dates and at the sale:• es indicated:
Dow, Mrs . Joan Metcalfe P.S. 1 March 1970
Additional staff Kindergarten half-time
Salary $3,000
Hartman, M.D. South Carleton H.S. 9 February 1970
Replacing E. Gaines Salary $6,900
Liggett, Mrs . Lavinia Fisher Heights P.S. 1 April 1970
half-time replacement
for Mrs . Diana Baker
Salary $3,250
60.
•
BOARD 9 March 1970
Robins , Mrs . G. H. Graham Park P.S. 1 April 1970
replacing Salary $5,900
Mrs. Tabachnick
Fulton, Mrs . Joyce Fisher Heights P.S. 1 April 1970
Presently half-time Salary $5,900
to full time to
replace Mrs . D. Baker
Valentine Mrs . J . L. Bell H.S. 31 March 1970
Replacing Salary $7,900
Mrs . B. Friend
Maternity Leave
THAT Maternity leave be granted to Mrs . Donna Delahunt teacher
at Fitzroy Centennial Public School , effective 30 June 1970.
Retirements
The following retirements of academic personnel , to become
effective 30 June 1970:
Austin, A. F. South Carleton H.S.
James, Mrs. Dorothy, Stittsville P.S.
Steen, Mrs . Muriel , Fitzroy Harbour P.S.
Principal
Wilson, Mrs . Alice Torbolton P.S.
Principal
Leaves of Absence
THAT leaves of absence be granted to the following teachers for
the 1970-71 school year:
Beach, Mr. John J . Greenbank P.S.
Thibeault, Miss M. R. Bell High School
Candidates for DND Overseas Schools
THAT the Board grant approval for the assignment of the following
teachers to overseas Department of National Defence Schools for
the period 1970-72:
Dyck, Miss Louise M. Bell H.S.
Mailhot, Jules 0. South Carleton H.S.
Morin, Miss Marilyn G. Osgoode H.S.
61 .
BOARD 9 March 1970
b) Principals ' Appointments
THAT the following appointments for Principalships be approved McIntosh
effective 1 September 1970, at the salary then in force accord- Barsona
ing to size of school and the experience of the nominees as
principals :
Beacon Hill North : Mr. James Brown, presently Principal
of Blackburn Public School .
Blackburn Public School : Mrs . Beverley Brophy, presently
Vice-Principal of Blossom Park Public
School
Bells Corners Middle School : Mr. Kyle Murray, presently Principal
of Manotick Public School
Manotick Public School : Mr. Ronald Maxwell , presently Vice-
Principal of Stephen Leacock Public
School
Sir Winston Churchill Public School : Mr. Ronald Fraser, presently
Principal of Century Public School
Century Public School : Mr. Thomas Gordon, presently Principal
of Graham Park Public School
Graham Park Public School : Mr. Richard Martin, formerly Principal
of Meadowview Public School , presently on
loan to the Ottawa Teachers ' College
Stittsville Public School : Mr. John Moore, presently Principal of
Cody Public School in Sault Ste. Marie
Torbolton Public School : Mr. Robert Widenmaier, presently Vice-
Principal of Fisher Heights Public School .
c) Appointments - Department Heads
THAT the following appointments to Department Headships in Lemieux
the Secondary Schools be approved, effective 1 September 1970: Barsona
i ) Earl of March Secondary School
Physical Education - William H. Edwards (from Nepean)
Guidance - Terrance McCann (from Bell )
Commercial - Douglas Mortimore (from Osgoode)
Technical - Gerald Clarke (from Sir Robert Borden)
Science - Reg. Laventure (from Champlain)
History - James Reynolds (from Merivale)
Mathematics - B. Nicoll (from Woodroffe)
62.
BOARD 9 March 1970
ii ) North-East Gloucester Secondary School
Physical Education - J . A. Barrette (from Gloucester)
Mathematics - Joseph Byrnes (on sabbatical )
Technical --•James Henneberry (from Gloucester)
Commercial - Gilles Lapensee (from Gloucester)
Science - L. C. Jolliffe (from Gloucester)
History - John Reeder (from Gloucester)
Guidance (Co-ordinator) - Stanley Smith (from Gloucester)
iii) Other
Physical Education - William Mitchell (from Woodroffe)
(Merivale)
Science - Robert Branson (from South Carleton)
(Osgoode)
Admin . Assistant - Alan Guay (from Confederation)
(Confederation)
Music - Desmond Hassell (from Sir. Robert Borden)
(Sir Robert Borden)
d) Resignation and Appointment of Vice-Principals
i ) THAT the Board accept the resignation of Mr. Alwyn S. Hicks
Mousseau , Vice-Principal of Gloucester High School , Barsona
effective 30 June 1970; and
ii ) THAT the Board appoint Mr. Patrick Ivay as Vice-
Principal of the North-East Gloucester High School ,
effective 1 September 1970, at the salary then in
effect according to his experience.
e) Carestaff Appointment
THAT Mr. Ronald Chartrand be appointed Custodian 1 at Ramsayville Drew
and Renaud Road Public Schools, effective 16 February 1970, at Barsona
a salary of $4,700. per annum.
f) Resignation, Mrs . Joan Corrigan
THAT the resignation of Mrs . Joan Corrigan, Clerk-typist, Dakin
Gloucester High School Office, be accepted, effective 27 Barsona
February 1970
g) Extension Beyond Age 65
THAT Mr. Leo Hogan, Transportation Officer, be granted an Hicks
extension of service with the Board from 30 June 1970 to Barsona
30 June 1971 , i .e. , one year beyond normal retirement age
of 65.
63.
BOARD 9 March 1970
h) Hiring of Teachers Pending Salary Settlement
THAT the Board 's hiring officials be authorized to offer James
prospective teachers the current salary schedule, with the Barsona
notation that the salary will be adjusted when a settlement
is reached in current salary negotiations .
80. Advisory Committee on French Language Education
Trustee Lemieux, seconded by Trustee Barsona, moved that the Board
receive the Minutes of the Advisory Committee on French Language Education
meetings , dated 14 January and 5 February 1970. The motion was carried.
(Appendix, page 107 ) .
81 . Report, Liaison Committee of The Carleton Public and Separate .
School Boards
Trustee Drew, seconded by Trustee Hogan, moved THAT the Report of
the Liaison Committee of the Carleton Public and Separate School Boards , 25
February 1970, be received. The motion was carried.
Arising out of this matter, Trustee Nutter proposed that when Ad Hoc
Committees are established by either Board to cover a topic of mutual interest,
such as transportation and insurance, a representative of any similar Committee
of the other Board be invited to attend to exchange ideas . He suggested that
the Liaison Committee might study this type of participation, and bring forward
recommendations to both Boards on how this could work.
J 82. Membership in Various Educational Organizations for
1970
The Director of Education and the Assistant Secretary submitted a
report advising that invitations have been received for the Board to take out
membership for 1970 in three educational organizations .
. Trustee Lemieux, seconded by Trustee Hogan, moved on the basis of the
foregoing report, THAT the Board take out membership for 1970 in the following
organizations , at the fees indicated:
Association Membership Fee
L'Association des Commissions des Ecoles $300.00 ($1 .00 per pupil
Bilingues d 'Ontario attending French Language
classes)
Ontario Separate School Trustees Association $40.00 ($10.00 per Trustees)
(membership for the four Trustees elected
by Separate School Supporters)
64.
BOARD 9 March 1970
Ontario Educational Research Council $500.00 (maximum fee) .
The motion was carried.
83. Communication, Gloucester Township Community Centres Board
As requested at the Board meeting held 23 February 1970 (Minutes , item
70) , the Director of Education and the Assistant Secretary submitted a communication,
dated 20 January 1970, received from the Corporation of the Township of Gloucester
advising that the Community Centres Board is preparing a master plan of public
open spaces within the Township to serve as a guide for the future recreational
needs of the Township. It was noted that a Committee has been established to
review proposals and set guidelines for consultants on the Study, and The
Carleton Board of Education was invited to send a Representative to the Committee.
Trustee Lemieux advised that he had attended the first meeting of this
Committee on 12 February, as a member of the Board 's Ad Hoc Committee on
Recreation Facilities , and it was agreed that Trustee Lemieux should continue
to represent the Board on the Community Centres Board Committee. It was noted
that the Board 's Planning Officer will also attend meetings of the Committee.
84. Ontario Public School Trustees ' Association Brief
re Public and Separate School Systems
Pursuant to Board Minutes, 23 February 1970, item 62, the Board had
before it for discussion the brief of the Ontario Public School Trustees '
Association to the Prime Minister of Ontario containing the findings and
recommendations of a study conducted by the Association of the Public and
Separate School systems of Ontario.
Prior to opening debate, the Chairman noted that there were three
notices of motion on the Agenda concerning this matter, by Trustees Barsona,
Dakin and Nutter respectively,and proposed that any further motions presented
during the course of the debate be dealt with after the motions already listed
on the Agenda.
Trustee Nutter requested that his notice of motion on this matter
be withdrawn from the Agenda .
Trustee Reitz rose on a point of order and challenged the legality
of the proceedings on the following grounds :
"That in the matter of the Brief of the Ontario Public
Schools Trustees ' Association to the Minsiter of Education
submitted 26 January 1970 on the Association's study of •
Public and Separate School Systems in Ontario:
65.
•
BOARD 9 March 1970
a) in view of the fact that this Board 's whole
purpose is to administer the schools in
• Carleton County in accordance with the •
authority invested in it by the Education
Act;
b) that the Acts which created, instituted, and
sustains this Board in its being, nowhere
charges it with advising the Minister on
questions of policy;
c) that as a public body charged with the
expenditure of monies derived from all seg-
ments of the pupulation, the Board has no
right to take a position on a particular
side of any question which is the Legislator's
authority and not the Board 's to decide;
d) that each of the Trustees as private citizens,
or as members of associations set up specifically
for the purpose, have the right to advise the
Minister, either pro or con, on the opinions
expressed in this Brief,
"the discussion of the Brief is beyond the jurisdiction of The
Carleton Board of Education. "
•
The Chairman ruled that inasmuch as the Board expresses opinions to
the Minister of Education on matters of policy affecting the educational system,
not only of Carleton but throughout Ontario, this matter is therefore a
legitimate subject for debate by the Board.
Trustee Reitz challenged the ruling of the Chair, and the Chairman took
the sense of the Board on the question. The majority of the Board upheld the
Chairman 's ruling .
Trustee Dakin advised that notwithstanding the sequence of the notices
of motion on the Agenda, Trustee Barsona had agreed to allow him to present his
motion for consideration first.
•
Notice having previously been given (Minutes , 23 February1970, item
• 64) , Trustee Dakin, seconded by Trustee Wilson, moved as follows :
•
a) "THAT the Carleton Board of Education support in pri;lciple the
action taken by the Ontario Public School Trustees ' Association
in submitting the Brief on the "Unified Secondary School System
for Ontario" to the Honourable John Robarts , Prime- Minister of
Ontario, on 26 January 1970;
b) "THAT this Board agree with the summary of findings contained in
the Brief:
66.
BOARD 9 March 1970
i ) The continuation or extension of grants to the
Separate Schools on the same disproportionate
basis that has developed over the past decade
will induce wholly unacceptable financial
repercussions; and
ii ) A unified secondary school system in Ontario is
more compatible with the integrated economic and
cultural context of our Canadian society.
c) "THAT this Board support recommendation No. 4 of Chapter 20
of Volume 2 of the Report of the Smith Committee on Taxation,
viz, "In each municipality, the assessment of corporations
that cannot under the Assessment Act direct their taxes for
school support, be segregated into a distinct allotment,
taxable by Public and Separate School Boards in exact pro-
portion to the relative pupil enrolment of the Boards" ;
d) "THAT copies of this motion be forwarded to the Prime Minister
of Ontario, the Ministers of Education and Municipal Affairs
for the Province of Ontario, and the President of the Ontario
Public School Trustees ' Association."
Trustee Dakin requested that all votes on his motion be recorded;
A lengthy debate was held on this matter, during which Trustees Dakin
and Barsona expressed their respective positions in detail .
Trustee Nutter requested that there he one vote on sections a) , c) and
d) of the above motion, and on section b) . ' Trustee Dakin explained .that the
motion was presented as a total entity and was not divisible. The Chairman ruled
that the vote should be taken on the entire motion.
The vote was recorded as follows :
YEAS : Trustees Arthur, Clarke, Dakin, Drew, Harris
Hicks , James , Moore, and Wilson (9)
NAYS: Trustees Barsona, Hogan, Lemieux, Nutter and
Reitz (5)
(NOTE : Trustee McIntosh was out of the Board Room when the
vote was taken) .
Trustee Barsona, seconded by Trustee Reitz, then moved as follows :
"THAT in the matter of the Brief of the Ontario Public School
Trustees ' Association to the Minister of Education, submitted
26 January 1970, on the Association 's study of Public and
67.
BOARD 9 March 1970
Separate School systems in Ontario:
- In view of the fact that The Carleton Board of
Education was not aware of the conduct of the
study, and
- That it was neither consulted nor advised on the
Brief before its presentation to the Minister
with the claim that the Association was speaking
for all Boards ,
"The Carleton Board of Education decide to disassociate itself
from the Brief; and that the Minister of Education and the
Ontario Public School Trustees ' Association be so advised."
There was some discussion as to whether the Board could entertain
this motion in view of its decision on the motion by Trustee Dakin. Trustee
Barsona explained that it was the intent of his motion to have the Board
disassociate itself from the recommendations in the Brief.
Trustee Clarke, seconded by Trustee Hogan, moved that the final sub-
section of Trustee Barsona 's motion be amended to read "that The Carleton
Board of Education decide to disassociate itself from the recommendations
contained in the Brief; and that the Minister of Education and the Ontario
Public School Trustees ' Association be so advised."
The amendment was lost. The Chairman put the question on the main
motion by Trustee Barsona, and it was lost.
Trustee Reitz wished to have it noted that it is his intention to
resign from the Ontario Public School Trustees Association.
85. Notice of Motion, Trustee Moore, re Communications Officer
Trustee Moore withdrew his notice of motion on the Agenda concerning
the appointment of a Communications Officer to the Board's staff, on the under-
standing that this will be presented for consideration at such time as the Board
is considering other staffing matters .
86. Mary Jane Daye Estate
Pursuant to Board Minutes , 11 August 1969, Resolution No. 386-69,
the Director of Education and the Superintendent of Finance and Administration
submitted a report advising that the Board of Negoti . Lion met on 5 March 1970
to deal with the question of the evaluation of the parcel of land to be
acquired by the Board from the estate of Mary Jane Daye, for part of the North
68.
(Revised)
BOARD 9 March 1970
Gower/Marlborough Public School site.
Trustee James , seconded by Trustee Drew, moved on the basis of the
foregoing report, THAT the Board instruct its solicitors , Bell , Baker,
Thompson and 0yen, to complete the arrangements for the purchase of the
estate of Mary Jane Daye, being a parcel of land consisting of 0.225 acres
of land, more or less , being part of Lot 21 , Conc. IV, Township of North
Gower, at a total price not to exceed $2,000.00. The motion was carried.
87. Minutes , 23 February 1970
Trustee Drew, seconded by Trustee Wilson, moved that the Minutes
of the meeting held 23 February 1970 be confirmed, with the following amendment:
Minute No. 56(j) , Footnote (on page 43 of the .Minutes) : Delete
second sentence, viz, "As an alternative requested by,
any Trustee" .
The motion to confirm the Minutes, as amended, was carried.
88. Minutes of Special Board Meeting, 2 March 1970
Trustee Lemieux seconded by Trustee Hicks , moved that the Minutes
of the Special Board meeting held 2 March 1970 be confirmed. The motion was
carried .
There being no other business , the meeting was adjourned at 11 :05 p.m.
S. J . Berry C. D. Arthur
SECRETARY CHAIRMAN
Confirmed , 31 March 1970
Board Minute No . 97
PAI /1ai Fo
(Revised)
THE CARLETON BOARD OF EDUCATION
• MINUTES OF SPECIAL BOARD MEETING
16 March 1970
A Special Meeting of The Carleton Board of Education was held this
day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
Ontario commencing at 11 :00 p.m. , with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Drew, Handleman, Harkness,
Harris, Hicks, James, Lemieux, Macdonald,
McIntosh, Moore, Nutter and Wilson
Not present: Trustees Clarke, Dakin, Hogan and Reitz
Staff present: S. J . Berry, Director of Education
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance & Administration
I . G. Jones , Superintendent of Student Services
R. E. Ingall , Area Superintendent (West)
S. S . Katz, Area Superintendent (Central )
P. A. Laverance, Assistant Secretary
The Board resolved itself into Committee of the Whole to consider
private matters . The Committee later rose and presented a report which
appears below.
89. Report No. 6, Committee of the Whole
Trustee Barsona, seconded by Trustee Handleman, moved that Report
No. 6, Committee of the Whole, 16 March 1970, be adopted. The motion was
carried. (Appendix, page 116 ) .
The meeting adjourned at 12:55 a.m. , Tuesday, 17 March 1970.
S. J . Berry, C. D. Arthur
SECRETARY CHAIRMAN
Confirmed , 31 March 1970
Board Minute No . 98
70.
PAL/lai
•
THE CARLETON BOARD OF EDUCATI ON
BOARD MINUTES
Tuesday, 31 March 1970
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
.8:30 p.m. , with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Clarke, Dakin, Drew, Handleman,
Harkness , Hicks, Hogan, James , McIntosh, Moore,
Nutter, Reitz and Wilson.
Not present: Trustees Harris , Lemieux and Macdonald
Staff present: S. J . Berry, Director of Education •
J . C. Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of Academic Personne
I . G. Jones , Superintendent of Student Services
T. D. Moore, Superintendent of Finance & Administratior
R. E. Ingall , Area Superintendent (West)
S. S. Katz, Area Superintendent (Central )
G. P. Ccnu ey, Controller of Maintena!!ce & Operations
R. G. Jenkins, Controller of Financ;
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
Mrs . P. A. Perreault
•
90. Commendation, Wendy Bradley
The Chairman advised that Wendy Bradley, a Grade 8 student at Meadowview
Public School , placed third in the Ontario Trustees ' Public Speaking Finals held
in Toronto on Monday, 23 March 1970. Wendy spoke on "Shopping with the Family"
and received a third prize of $100.00, a trophy and an expense paid tour of
Niagara Falls .
The Chairman requested that a letter be sent to Wendy on behalf of
the Board commending her for her excellent achievement.
91 . Recommendation of Educational Policies Committee re Psychological
Services
Pursuant to Report No. 6, Committee of the Whole, 16 March 1970,
item 2, as adopted by Board Minute 89-70, the Board had before it for
consideration the following recommendation of the Educational Policies
Committee:
71 .
BOARD 31 March 1970
"THAT the Board provide a basic psychological consultative
service in support of the educational program and a clinical
treatment service, provided by an expanded Board psychological
staff" .
(Reference: Report No. 3, Educational Policies Committee, 2 March 1970, item 2) .
Trustee Handleman, seconded by Trustee Nutter, moved that the fore-
going recommendation of the Educational Policies Committee be adopted.
Trustee McIntosh presented a motion of deferral until the first Board
meeting following a special meeting of the Educational Policies Committee to be
held at the first opportunity, for the Trustees to meet with officials from the
Ontario Department of Education and others as requested.
The Chairman ruled that such a motion of deferral pending a review by
a Committee would be out of order, as the motion should either be to defer pend-
ing review by the Board at some future time, or to refer back to Committee.
Trustee McIntosh, seconded by Trustee Clarke, moved that the foregoing
recommendation be referred back to the Educational Policies Committee for a special
meeting with officials from the Ontario Department of Education and others as
requested.
(Trustees Clarke and McIntosh read prepared statements in support of
their position, copies of which are on file in the office of the Assistant Secretary.
The Chairman requested that the vote on the motion of deferral be
recorded. The vote was recorded as follows :
YEAS: Trustees Barsona, Clarke, Drew, Hogan,. McIntosh, Moore and Wilson 7
NAYS : Trustees Arthur, Dakin, Handleman, Harkness, Hicks, James, Nutter
and Reitz. 8
The Chairman declared the motion lost by a vote of eight to seven.
Trustee McIntosh requested that the vote on the motion by Trustee Handleman
to adopt the Committee recommendation be recorded. The vote was recorded as
follows :
YEAS: Trustees Arthur, Dakin, Drew, Handleman, Harkness , Hicks, James,
Nutter, Reitz and Wilson 10
NAYS: Trustees Barsona, Clarke, Hogan, McIntosh acid -Muul C
The Chairman declared the motion carried by a vote of ten to five.
92. Report No. 5, Planning and Operations Committee
Trustee Dakin, seconded by Trustee Drew, moved receipt of Report No. 5,
Planning and Operations Committee, 9 March 1970. The motion was carried. (Appendix,
page 111 -115) .
Trustee Dakin then presented for consideration the following recom-
mendations contained in the Committee Report:
72.
BOARD 31 March 1970
Moved and
Seconded by
a) Quick Pays , January and February 1970
(Report item 2)
THAT the Board approve Quick Pays for the months of Hicks
January and February 1970, as follows: Dakin
January
Quick Pay No. 1 Cheque Nos . 1 - 84 225,062.62
February
Quick Pay No. 2 Cheque Nos . 150 - 193 31 ,598.36
Quick Pay No. 3 Cheque Nos . 194 - 230 30,371 .64
Quick Pay No . 4 Cheque Nos. 231 - 284 10,286.75
Quick Pay No. 5 Cheque Nos. 285 - 317 12,688.77
Quick Pay No. 6 Cheque Nos . 318 - 425 28,331 .02
Quick Pay No. 7 Cheque Nos . 429 - 551 161 ,564.46
Quick Pay No. 8 Cheque Nos . 552 - 680
Cheque Nos . 688 - 694 51 ,413.10
Quick Pay No. 9 Cheque Nos . 696 - 716
Cheque Nos . 726 - 752 34,577.51
Quick Pay No. 10 Cheque Nos . 753 - 799 107,705.52
Quick Pay No. 11 Cheque Nos. 800 - 829 11 ,787.76
Quick Pay No. 12 Cheque Nos . 830 - 860
Cheque Nos . 148 - 149
Cheque Nos . 861 - 893 19,936.85
Quick Pay No. 13 Cheque Nos . 894 - 921 13,750.94
Quick Pay No . 14 Cheque Nos . 922 - 1026 181 ,608.21
Quick Pay No. 15 Cheque Nos . 1027 1060A
Cheque Nos. 1063 1090 25,863.99
Quick Pay No. 16 Cheque Nos . 1091 1107 124,672.91
Quick Pay No. 17 Cheque Nos . 85 - 147
Cheque Nos . 426 - 428 Not yet processed on
Cheque Nos. 681 - 687 Accounting Machine, to
Cheque Nos . 688A 690A be submitted on next
Cheque Nos . 695 report
Cheque Nos . 717 - 725 p
Cheque Nos . 1060 1062
$1 ,071 ,220.41
b) Policy re Payment of Travel Expenses to Candidates
for Senior Administrative Positions (Report item 5)
THAT effective 1 January 1970, the Board pay normal Handleman*
travel expenses to candidates for senior administrative Dakin
73.
•
BOARD 31 March 1970
positions when they are required to travel more than two
hundred miles for an interview requested by the Superin-
tendent in charge of selection. At the discretion of the
Director of Education, this policy shall apply to all
academic positions above Department Head and to all other
positions above the rank of Supervisor.
c) Communication, O.P.S.T.A, re Public Relations Fund
(Report item 6)
THAT the Carleton Board of Education advise the Ontario Moore
Public School Trustees ' Association that the Board Dakin
finds it difficult to support the Association 's proposed
Public Relations Fund but would suggest that this matter
should be placed on the Agenda for the next conference
of the Association for a thorough discussion.
All recommendations were adopted.
*Trustee Handleman substituted for Trustee Lemieux, the original mover,
who was not present at the meeting.
At the request of Trustee Nutter, the following recommendation
was dealt with as a separate item:
d) Working Drawings, Osgoode High School
i) THAT the Board approve the working drawings for Drew
the Osgoode High School Addition Dakin
ii ) THAT the Board authorize the submission of the
necessary forms to the Department of Education
for working drawing approval ; and
iii ) THAT the architects be authorized to put the
addition out to tender pending receipt of the
Department of Education approval .
The motion was carried .
93. Report No. 2,Community Programs Committee
Trustee Handleman, seconded by Trustee Hogan, moved receipt of
Report No. 2, Community Programs Committee, 16 March 1970. The motion
was carried. (Appendix, pages 117-123) .
Trustee Handleman then presented for consideration the following
recommendations from the above Committee Report:
74.
BOARD 31 March 1970
Moved and
Seconded by
a) Use of Glen Cairn Public School for Community Programs
(Report item 3)
THAT the school library at the Glen Cairn Public School McIntosh*
be made available to the volunteer community library Handleman
group to store their local library, with the use of the
school library subject to the normal approval of the
principal:
b) Adult Crossing Guards (Report item 5)
THAT the Board authorize payment of Invoice No. 5-70, McIntosh
Corporation of the Township of Gloucester, in the amount Handleman
of $308.00, being one-half of the cost of providing an
adult guard for Blossom Park pupils crossing Highway 31 ,
for the period September/December 1969.
c) Safety Patrols and Adult Crossing Guards (Report item 6)
I) THAT the Board adopt the following statements of Barsona
policy with respect to Safety Patrols and Adult Handleman
Crossing Guards :
i ) The Board recognizes that the responsibility for
the protection of pupil pedestrians in high risk
areas rests with the appropriate police depart-
ments ;
ii ) The Board will recognize high and low risk areas
as may be determined by the polio chief concerned
in consultation with the Director of Education;
iii ) Subject to the approval of the Director of
Education with respect to arrangements , principals
are encouraged to organize student safety patrols
for the protection of elementary school pupil
pedestrians in low risk areas ;
iv) Subject to the approval of the Director of
Education with respect to arrangements, principals
are encouraged to organize student school bus
safety patrols to assist students entering and
leaving buses and to provide leadership in the
igvpnt of pmprapnry s ± atinm in which the school
bus driver is incapacitated.
2) THAT any rules which are developed for the implementation of
this policy be brought before the Board for examination prior
to being put into effect.
All recommendations were adopted.
94. Report No. 7, Committee of the Whole, 31 March 1970
Trustee Barsona advised that the Committee of the Whole had met
*Trustee McIntosh substituted for Trustee Macdonald, the original mover
who was not present at the meeting. 75
BOARD 31 March 1970
• earlier in the evening to consider private matters, as per Report No.
7 of the Committee, and he then presented the following Committee
recommendations for Board approval :
Moved and
Seconded by
a) Staff Changes, Academic (Report item 1 )
Name School Effective Date
Resignations
THAT the following resignations be accepted, effective on Handleman
the dates indicated: Barsona
Arklie, D. G. Gloucester H. S. 30 June 1970
Gamble, J . T. Osgoode H. S. 30 June 1970
Leveille, Denis Merivale H. S. 30 June 1970
Marengere, Mrs . Sharleen Bell H. S. 30 June 1970
McKenna, Michael J . Confederation H. S. 30 June 1970
tisk
941,
McNab, Miss Beverley A. City View P. S. 30 June 1970
Rowe, Mrs . Ella Lakeview P. S. 30 June 1970
Stevenson, John C. Osgoode Township H. S. 30 June 1970
Trounce, Mrs . J . C. Merivale H. S. 30 June 1970
Tennuci , Miss J . E. Richmond P. S. 30 June 1970
Appointments
THAT the following appointments be approved, effective on the
dates and at the salaries indicated:
Filyk, Mrs . Matilda Leslie Park P. S. 31 March 1970 to
(Replacement for 30 June 1970
Mrs . Carolyn Russell ) Salary $5,900 per
annum
Morosan, Mrs . Una Knoxdale P. S. 31 March 1970 to
(Replacement for 30 June 1970
Mrs . Brenda Lindsay)
Maternity Leaves •
THAT the following maternity leaves , approved by the Board on
76.
BOARD 31 March 1970
the dates stated, be changed due to difficulties in
replacing these teachers :
Board of December 15, 1969
Campbell , Mrs. A. Century P. S. 21 March ,1970) 30 April
Board of January 26, 1970 ) 1970
Ommanney, Mrs . Denise Century P. S. 30 March 1970\
b) Carestaff Changes (Report item 2)
Appointments
THAT Mr. George Burgess be appointed to Custodian 1 Sir James
Robert Borden High School , at an annual rate of $4,700.00 Barsona
effective 9 March 1970, to replace Mr. W. Casey;
THAT Mr. Frank Czempiel be appointed to Custodian 1 Bells
Corners Public School , at an annual rate of $4,700.00,
effective 16 March 1970, to replace Mr. Gordon Paquette;
and
THAT Mr. Oral F. Osborne be appointed to Custodian 1 Huntley
Centennial Public School , at an annual rate of $4,700.00
effective 18 (March 1970, to replace Mr. H . Gibson.
Resignation
THAT the resignation of Mr. H. Gibson, Custodian 1 , Huntley
Centennial Public School , be accepted, effective 19 March
1970.
Termination
THAT the Board accept the termination of employment of Mr.
Gordon Paquette, Custodian 1 at Bells Corners Public School ,
effective 19 March 1970.
c) Appointment of Bus Driver (Report item 3)
THAT Mr. R. Faulkner, Stittsville, be appointed as a bus Moore
driver, effective 31 March 1970, at a salary rate of Barsona
$185.00 per month for a ten-month period, plus payment
for late runs and field trips according to schedule
(replacement for Mr. C. Hartin, deceased) .
77.
BOARD 31 March 1970
d) Richmond Public School Site Expansion
(Report item 4)
THAT the staff be authorized to negotiate the price Moore
to be paid for parcel "A" adjacent to the Richmond Barsona
Public School Site, as indicated in a map submitted
by staff, up to but not exceeding the price set by
this Committee (see Private Session Minutes , page 67) .
e) Pre-qualification Bids , North-East Gloucester Secondary
School (Report item 5)
THAT the following firms be invited to submit tenders Handleman
on the North-East Gloucester Secondary School : Barsona
i ) P. E. Brule Company Limited
ii ) V. K. Mason Construction Limited
iii ) Pigott Construction Company Limited
iv) Thomas Fuller Construction Company (1958) Limited
v) Ron Engineering & Construction Limited
All recommendations were adopted.
95. Payment of Fees for Children Attending University of
Ottawa Child Study Clinic
Pursuant to Report No . 2, Community Programs Committee, 16 March
1970, item 7, the Board had before it a proposed motion by Trustee Nutter
to authorize Board payment of tuition fees under certain conditions for
children referred to the University of Ottawa Child Study Clinic by the
Board 's psychologist.
The Board also had before it a communication, dated 31 March 1970,
received from Bell , Baker, Thompson & Oyen, the Board 's solicitors, advising
that under subsection 37 of Section 35 of The Schools Administration Act,
the Board may, subject to the approval of the Minister, establish, as
provided by the regulations, special education programs to provide special
education services for children who require such services. Paragraph 2(a)
of Section 35 of the Act permits the Board to appoint a psychiatrist or a
registered psychologist. In considering these two sections , in pie 11Jfit u=i
sub-section (d) of Subsection 2 of Section 45 of Regulation 272/68, the
Solicitor was of opinion that the appointment of the qualified personnel
of the Study Clinic by the Board to carry out on behalf of the Board its
specialized undertaking would amount to the establishment of a special
program and be within the Board 's powers , provided such action was approved
by the Minister of Education.
Trustee Nutter, seconded by Trustee Handleman, moved as follows :
78.
.. 1
BOARD 31 March 1970
WHEREAS certain students from the Carleton area have been
referred by Board psychologists to the Ottawa University
•
Child Study Clinic;
AND WHEREAS the costs of providing such schooling is a
heavy burden upon the parents;
THEREFORE BE IT RESOLVED that the Board, upon the recom-
mendation of the Board psychologist, employ the services
necessary and not available through the Board, nor any
neighbouring Board, PROVIDED that the Minister of
Education approves ;
AND PROVIDED that approval for such services must be re-
sought should it be deemed wise to retain the child in
such school for any subsequent year.
The motion was carried.
96. Report, Tender Opening Committee, Osgoode High School
Addition
The Board had before it the report of the Tender Opening Committee,
Osgoode High School addition, in which it was advised that eight companies
_ had submitted bids on the project, as follows :
Company Amount Completion
i ) M. J . Lafortune Cons . Limited $880,500.00 15 December 1970
ii ) Admiral Engineering & Cons . 892,000.00 1 September 1970
iii ) Robert Construction Limited 899,070.00 32 weeks
iv) Taplen Construction Limited 902,480.00 30 weeks
v) F. E. Cummings Construction Ltd. 909,262.00 7 months
vi ) Ron Engineering & Construction 945,000.00 1 December 1970
vii ) James More & Sons 947,700.00 1 September
viii ) W. N. Construction Limited 956,500.00 28 weeks
It was noted that the estimated construction cost for the project was
approximately $750,000.00.
Mr_ i1. Gibson of Balharrie/Helmber/Gibson, Architects on the project, was
in attendance to advise the Trustees on this matter. Mr. Gibson noted that
an agreement exists between the Architects ' and Contractors ' Associations which
provides that where tenders come in over 10% higher than estimates and
substantial changes are required to bring the project within budget, the
Architect can invite at least the three lowest bidders to retender on revised
drawings .
Trustee Drew, seconded by Trustee Moore, moved on the basis of information
79.
BOARD 31 March 1970
provided by Mr.Gibson, THAT the Board not accept any of the above tenders,
but instruct the architects to invite the five lowest bidders to retender
on the revised project. The motion was carried.
97. Minutes , 9 March 1970
Trustee Wilson, seconded by Trustee Drew, moved THAT the Minutes
of the Board meeting held 9 March 1970 be confirmed. The motion was carried.
98. Minutes , 16 March 1970
Trustee James, seconded by Trustee Moore, moved THAT the Minutes
of the Special Board Meeting held 16 March 1970, be confirmed. The motion
was carried.
NEW BUSINESS
99. Notice of Motion, Trustee Handleman, re Student Liaison
Committee
Trustee Handleman gave notice that he will move at the next
regular meeting of the Board as follows:
"THAT an Ad Hoc Committee to carry out student - trustee liaison
be established by the Board."
100. Nursing Services in Secondary Schools
Trustee Handleman advised that it has come to his attention that
there are some problems with the nursing service in secondary schools provided
by the Ottawa-Carleton Regional Health Unit. Specifically, some students
are without nursing services for 20% of the school week.
It was agreed to request staff to make a survey of secondary school'
principals to see if they have specific problems with respect to nursing
service, and to submit a report thereon to the Board at its meeting scheduled
for 13 April 1970.
101 . Statutory Authority of Principals
Trustee Handleman referred to a recent resolution of the Toronto
Board of Education which removed from the principals their authority to
regulate the dress of students in their schools . He referred to the statutory
80.
BOARD 31 March 1970
authority of the principals and requested staff to ascertain if the
Toronto Board 's resolution contravened the legislation. Noted.
102. Report re Delegation, Crystal Beach Community Association
With reference to Board Minutes, 23 February 1970, item 55,
the Director of Education and Mr. R. E. Ingall , Area Superintendent (West)
submitted a report containing responses to the areas of concern expressed
by the delegation representing the Crystal Beach Community Association on
school accommodation in the area. In the staff report, it was advised as
follows :
a) During the period March to June, 1970 the new pupils
from the Minto development in Grades Kindergarten to
> Four will attend Sir John A. Macdonald; Grades 5 and
6 will attend Crystal Bay.
b) For the school year 1970-71 :
i ) Sir John A. Macdonald will become a Kindergarten
to Grade 5 school , and will absorb all new enrol-
ment from the Minto development which is Kinder-
garten to Grade 5.
ii ) A number of pupils presently at Sir John A.
Macdonald will remain at Sir John A. Macdonald.
iii ) Grade 6 pupils from the new development will
attend Crystal Bay.
iv) All Grade 5's presently in Crystal Bay and
Lakeview will continue to attend their respective
schools for Grade 6.
v) Provision for accommodation of the additional
students from the new development will be made
at Sir John A. Macdonald.
vi ) Lakeview School will thus be in a position to
encompass any unexpected overflow from Sir John
A. Macdonald.
It was further advised that it is the intention to rationalize the
attendance in the area, to create continuing programs of education in the
three schools concerned, and to provide proper accommodation at Sir John
A. Macdonald Public School . With respect to new construction, this has been
provided in the five-year capital forecast of the Board, although no specific
dates have been set.
81 .
(Revised)
BOARD 31 March 1970
A discussion was held on the question of organizing middle schools
on a 6-7-8 basis . It was noted that the delegation had voiced objections
to placing grade 6 students in the middle school . The Chairman noted that
middle schools were designed to smooth the transition from the elementary
to secondary schools , and the Board 's decision to base schools on a 6-7-8
grouping was a subjective one based on the judgement of the Board's academic
staff.
With respect to the location of the proposed Bells Corners Middle
School , Trustee Handleman pointed out that the parents in the area do not
yet know where the children will be going in September. It was advised that
no positive decision has yet been reached in this respect at the present
time.
The Chairman requested that a copy of the staff report, and the
comments made at the meeting, be forwarded to the Crystal Beach Community
Association. Noted.
103. Communication, Kanata United Church
The Board noted a communication, dated 16 March 1970, received from
Mr. A. Wallis , Recording Stewart, Kanata United Church, expressing appreciation
to the Board on behalf of the Church for the use of facilities at W. Erskine
Johnston and Stephen Leacock Public Schools on 21 and 22 February, 1970 to
conduct a seminar on the future of the Church.
104. Communication, Ontario Public School Men Teachers ' Federation
The Board noted a communication, dated 17 March 1970, received from
Mr. John W. Fielder, Assistant Secretary of the Ontario Public School Men
Teachers ' Federation, advising that the Federation has awarded one of its two
annual scholarships for post graduate studies in education, valued at $5,000.00.
each, to Mr. John W. Jarrett, Principal of Sir Winston Churchill Public School .
The Chairman requested the Director of Education to convey the
congratulations of the Board to Mr. Jarrett on being awarded this outstanding
scholarship, and to wish him success as he pursues his doctoral studies
during his year of sabbatical leave. Noted.
The meeting adjourned at 10:45 p.m.
•
S . J . Berry C. D. Arthur
SECRETARY CHAIRMAN
Confirmed, 13 April 1970
Board Minute No . 113-70
82.
PM /1n4
T. HE CARLETON BOARD OF EDUCATION
MINUTES OF SPECIAL MEETING
Tuesday, 7 April 1970
A special meeting of the Board of Education was held this day in
the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 8:10 p.m. , with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Clarke, Dakin, Drew, Harkness,
Harris, Hicks , James,' Lemieux, Macdonald, McIntosh,
Moore and Reitz.
Not present: Trustees Handleman, Hogan, Nutter and Wilson.
Staff present: S. J . Berry, Director of Education
J . C. 'Gardner, Superintendent of Program Development
I . G. Jones , Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
. T. D. Moore, Superintendent of Finance & Administration
G. P. Convey, Controller of Maintenance & Operations
R. G. Jenkins, Controller of Finance
P. A. Laverance, Assistant Secretary
105. Committee of the Whole •
The Board resolved itself into Committee of the Whole to consider
private matters . The Committee later rose and presented a report which
appears below.
106. Report No. 8, Committee of the Whole, 7 April 1970
Trustee Barsona, seconded by Trustee McIntosh, moved adoption of
Report No. 8, Committee of the Whole, 7 April 1970. The motion was carried.
(Appendix, pages 138-149 ) .
107. Special Report, Educational Policies Committee, 2 February 1970
Trustee McIntosh, seconded by Trustee Moore, moved adoption of
Special Report, Educational Policies Committee, 2 February 1970. The motion
was carried. (Appendix, pages 150-151 ) .
The meeting adjourned at 11 :55 p.m.
S. J . Berry C. D. Arthur
SECRETARY CHAIRMAN
Confirmed, 13 April 1970
Board Minute No. 114-70 83.
THE CARLETON BOARD OF EDUCATION
MINUTES
Monday, 13 April 1970
A meeting of the Board of Education was. held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
9:15 p.m. , with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Clarke, Drew, Dakin, Handleman, -
Harkness, Harris , Hicks, James , Lemieux,
Macdonald, McIntosh, Moore, Nutter, and Wilson
Not present: Trustees Hogan and Reitz
Staff present: S. J . Berry, Director of Education
I . G. Jones, Superintendent of Student Services
J . C. Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of Academic Personni
T. D. Moore, Superintendent of Finance & Administratil
A. A. Carr, Area Superintendent (East)
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance & Operations
R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
P . A. Laverance, Assistant Secretary
P. A. Perrault
108. North-East Gloucester Secondary School
Trustee Handleman requested that an item of business on the Agenda for
the Planning and Operations Committee be dealt with at this time by the Board
in variance with the Board Agenda, viz, "Status Report, new North-East Gloucester
Secondary School " . The Board agreed to this request.
On behalf of the Construction Project Committee, Trustee Handleman
reported that the Department of Education has indicated it will give final
approval for this project at the sketch plan stage, instead of final drawing
stage, in order to assist with the acceleration of work on the school . Copies
of the sketch and site plans were distributed at the meeting, and Mr. J . B.
Craig of Craig and Kohler, Architects on the project, was present at the meeting
to answer any questions .
•
It was noted that the plans call for a two storey building, with
demountable walls to permit flexibility in internal arrangement. Also, while
the floor area of the school has been increased by over 1 ,000 square feet from
conceptual" plan stage, it has been possible to reduce the overall cost by
approximately 60 a square foot to $22.90 per square foot
IF
4 '
84.
BOARD 13 April 1970
Trustee Handleman, seconded by Trustee McIntosh, moved THAT the
Board approve sketch and site plans for the new North-East Gloucester
Secondary School , as presented at this meeting, for purpose of obtaining
final approval for the project from the Department of Education. The motion
was carried .
During consideration of the plans, concern was expressed on the
proposed location of a parking lot in front of the school . Several homeowners
who reside on Ogilvie Road opposite the school were present, and Mr. H. Allen,
2372 Ogilvie Road, (spokesman) , voiced objection to the location of the parking
lot, which the residents feel will have a detrimental affect on the aesthetic
quality of the neighbourhood. He suggested the lot be located to the rear of
the school . Mr. Allen also suggested that the entrance to the school located to
close to the junction of Ogilvie Road and Kender Avenue would present traffic
hazards and should be located on La Verendrye Drive. The architect pointed
out that the parking lot would be partly obscured by a rise in the land
between the lot and Ogilvie Road, and additional landscaping would be used to
screen the lot and enhance the appearance.
The Chairman advised the delegation that the points raised would
be studied to determine if the suggestions could be incorporated into the
plans , and that the residents would be advised of further developments .
109. Report No. 9, Committee of the Whole, 13 April 1970
Trustee Barsona advised that the Committee of the Whole had met
earlier in the evening to consider a number of private matters and presented
for consideration a number of recommendations from the Committee as per
Report No. 9.
Trustee Barsona, seconded by Trustee Dakin, moved adoption of Report '
• No. 9, Committee of the Whole, 13 April 1970. The motion was carried.
(Appendix, page. 159) .
110. Report No. 6, Planning & Operations Committee,
31 March 1970
Trustee,-Dakin, seconded by Trustee Drew, moved receipt of Report No.
6, Planning and Operations Committee, 31 March 1970. The motion was carried.
(Appendix, page.129. )
(NOTE: The report was amended to show Trustee Clarke as being present, and
not absent as listed .' Noted. )
85.
BOARD 13 April 1970
Trustee Dakin then presented for consideration the following
recommendations contained in the foregoing Report:
Moved and
Seconded by
a) Progress Certificates (Report item 1 )
THAT the Board 'approve the following final certificate
payments on school projr:cts:
i ) No. 8, Glen Ogilvie Public School Phase II - $4,145.37 Arthur
to Admiral Engineering and Construction Ltd. Dakin
ii ) No. 5, Glen Cairn Public School Addition - $4,281 .59
to Paul Daoust Construction Co. Limited
b) Change Orders (Report item 2)
THAT the Board approve the following Change Orders on school
construction projects :
Goulbourn Public School Addition
i) Change Order No. 3 Wilson
Portable and movable furniture lowered Dakin
• from 75" to 70" to facilitate handling.
No. change in cost.
ii ) Change Order No. 6 $657.42 Extra
For additional fill , sidewalk and steps,
sodding of the terrace slopes and the
seeding of the new terraces due to lower
grades and, roadway levels than those
indicated on the original drawings.
iii ) Change Order No. 7 $674.72 Extra
Extension of 2ft to Playroom wing
corner foundation due to below-grade
soil conditions . -
Earl of March Secondary School
Change Order No. 10 $ 89.88 Extra Barsona
Change from 18" Trane type "T" cabinets Dakin
to 24" high cabinets in six rooms of the
Centre Core Block 3 to conceal converter
fin tubes and service piping. .
86.
(Revised)'
BOARD 13 April 1970
c) Policy re Unemployment Insurance (Report item 3)
THAT at completion of two years of service, all employees Wilson
who have met the necessary conditions be classified as Dakin
permanent for unemployment insurance purposes , and that
the necessary certificate be filed with the Unemployment
Insurance Commission.
d) Procedure re Accounts submitted for Approval
(Report item 4)
THAT the Board approve the following procedures with respect McIntosh
• to cheque registers : Dakin
I) A summary of cheque registers shall be prepared showing:
i ) cheque register number
ii ) cheque number
iii ) amounts
iv) grand total
The summary shall be presented to the Planning and
Operations Committee for approval .
2) A copy of the cheque registers shall be given to the
Chairman of the Planning and Operations Committee
3) Copies of the cheque registers shall be available to
the Trustees for review and will be located as follows:
i) • Office of the Assistant Secretary available
at all times .
ii ) A copy will be placed in the Trustees Lounge
before the regular Planning and Operations
meeting.
e) Brief, Carleton Secondary School Secretaries ' Association
(Report item 5)
THAT an Ad Hoc Committee of three Trustees be appointed McIntosh
by the Board to study salaries and working conditions of Dakin
non-teaching staff. .
f) Transportation, New Route for Pupils at Henry Munro Public
School to Glen Ogilvie Public School (Report item 6)
.THAT the Board award to Capital Coach Lines the contract for McIntosh
the transportation of students from Henry Munro Public School Dakin
87.
BOARD. 13 April 1970
to Glen Ogilvie Public School , effective 20 March to 30
June 1970, at a cost of $10.00 per bus per day.
g) Attendance Area Boundary Adjustments (Report item 7)
THAT the Board approve the following adjustments to the Handlema
1970-71 attendance area boundaries : Dakin
i ) Sir Robert Borden and Confederation High Schools
division: THAT Orr Unsworth Park rather than
Newhaven be the division line in Manordale; and
ii ) Knoxdale/Briargreen Public School Boundary: THAT the
decision to divert part of the Knoxdale boundary area
to Briargreen for the 1970-71 school year be rescinded,
and present boundaries maintained.
h) Subdivision T-20527, Gloucester Township (Report item 8)
THAT the Department of Municipal Affairs be advised that Arthur
no school site is required in subdivision T-20527, Township Dakin
of Gloucester.
i) Expropriation for Vernon Public School Site
(Report item 9)
THAT the Board approve payment of the outstanding account of Handlema
Bell , Baker, Thompson & Oyen, for services rendered in the Dakin
expropriation of the Vernon Public School site, in the
amount of $935.48.
•
/ j) Communication, Touche Ross & Co. , Auditors
(Report item 11 )
i ) THAT the staff prepare a report on the interim report Handlema
of the Auditors for 1969 stating the action already Dakin
taken, to be taken, or to be recommended to correct
noted weaknesses;
ii ) THAT the staff report be submitted to the Planning
and Operations Committee as soon as possible for
consideration;
iii) THAT the Touche Ross & Co. , communication be acknow-
ledged with thanks advising that corrective action will
be taken by the Board where considered appropriate, as
soon as possible; and
iv) THAT the Board invite comments from Touche Ross & Co. on
further details not delineated in their report.
88.
BOARD 13 April 1970
_ k) Allocation of Common Costs, Public and Secondary Schools,
1969 Actual (Report item 15)
THAT the basis of allocation of common costs as listed in Reitz
the following categories , be approved for the year 1969: Dakin
Category Basis of Allocation
Business Administration * Unweighted A.D.E. as at Dec. 31/69
(except 1 . Assessment; 1 . 100% Public
2. Trustees ' Honorarium 2. 4 - Secondary - 100%
and expenses) 14 - Unweighted A.D.E. , Dec. 31/69
Computer No. of teachers as at Dec. 31/69
•
Teachers ' Payroll costs
Interest on Short Term
Borrowing Total expenditure for 1969
Instructional Administration Unweighted A. D. E. as at Dec. 31/69
Plant Operations (Cleopatra) Jan. - June 30 - 100% Public
July - Dec. - Operations Salaries
Rental . Admin . , Operations Unweighted A.D.E. , Dec. 31/69
Plant Maintenance (Cleopatra) Painter and carpenter - 100% Public
Balance at Cleopatra:
Jan. - June - 100% Public
July - Dec. - Total of Direct
Maintenance expenditures on
contracts , emergency and
supplies
Stores 100% to Public
Insurance Actual premium cost as billed.
Balance as per valuation of Buildings
Transportation Staff —transportation costs.
Common routes - no. of pupils
*Unweighted A.D.E. - Same basis of calculation as used for Grant Purposes.
All recommendations were_adopted.
With respect to item e) above, the Chairman suggested that the members
of the Ad .floc Committee on Non-Academic Staff Salaries and Working Condition
•
•
89.
BOARD 13 April 1970
be named now.
Trustee Dakin, seconded by Trustee Moore, moved that the members
of the Ad Hoc Committee re Policy for Board Officials (Trustees James, McIntosh,
Harkness and Moore) be appointed to assume the responsibility for the. new above-
named Ad Hoc Committee. The motion was carried.
111 . Report No. 4, Educational Policies Committee, 6 April 1970
Trustee McIntosh , seconded by Trustee Lemieux, moved receipt of Report
No. 4, Educational Policies Committee, 6 April 1970. The motion was carried.
(Appendix, page 152.)
Trustee McIntosh then presented the following Committee recommendation
for Board consideration:
•
Moved and
Seconded by
a) Experimental French Immersion Course (Report item 4)
THAT the Board ask the Ontario Institute for Studies in Harkness
Education to assist in the evaluation of a French immersion McIntosh
program to be conducted at the kindergarten or primary
level in a selected school or schools, as soon as possible.
The recommendation was adopted.
112. Notice. of Motion, Trustee Handleman, re Student/Trustee
Liaison Committee
Notice having previously been given (Board Minutes, 31 March
1970, item 99) , Trustee Handleman, seconded by Trustee McIntosh moved
THAT the Board establish an Ad Hoc Committee to carry out Student/Trustee
Liaison. The motion was carried.
Trustee Moore, seconded by Trustee Drew, moved that Trustees Handleman,
Lemieux and McIntosh be appointed to sit on the Ad Hoc Committee on Student/Trustee
Liaison, with the power to add to the membership of the Committee as deemed
appropriate. The motion was carried.
(NOTE: Trustee Handleman expressed the hope that the Ad Hoc Committee
would meet with students throughout the system and not restrict
itself to meeting with any one group of students .)
•
90.
BOARD 13 April 1970
113. Minutes, 31 March 1970
Trustee Barsona, seconded by Trustee Wilson, moved that the Minutes
of the meeting held 31 March 1970 be confirmed. The motion was carried.
(NOTE: A request was made at the meeting to verify with Trustee Reitz
his presence during the debate on Psychological Services (Minute
No. 91 ) , as indicated in two recorded votes taken during the
debate. Trustee Reitz subsequently confirmed that the record
was correct.)
114. ' Minutes of Special Meeting, 7 April 1970
Trustee Barsona, seconded by Trustee Macdonald, moved that the Minutes
of the Special Board meeting held 7 April 1970 be confirmed. The motion was
carried.
NEW BUSINESS
115. Special Meeting re 1970 Operating Budget
Trustee Nutter, seconded by Trustee Dakin, moved that there be a
special meeting (Committee of the Whole, private session) on Tuesday, 21
April 1970, at 8:00 p.m. to receive the final recommendations of the Ad Hoc
1970 Budget Committee, and that the budget be presented publicly at the
Board meeting on Monday, 27 April 1970 at 8:00 p.m. The motion was carried.
It was agreed to devote the meeting on the 27th to the Budget, and
to arrange for another Board meeting on some other evening if matters of
urgency arise. The Planning and Operations Committee meeting for the 27th
will therefore be cancelled.
116. Communication, Ontario Public School Trustees ' Association
The Director of Education submitted for information a communication
. dated 24 March 1970, received from the Ontario Public School Trustees ' Association,
Mr. J . MacDonald, Executive Director, advising that the Association has been
allocated 41 Credential Forms for voting delegations at the Canadian School
Trustees ' Association convention on May 31 - June 2, 1970 in Winnipeg. Names
and addresses of Trustees planning to attend the convention and who wish to carry
credentials were to be communicated to Mr. MacDonald by 24 April 1970.
91 .
(Revised)
BOARD 13 April 1970
117. Nursing Services Provided by Regional Health Unit to
Secondary Schools
Pursuant to Board Minutes , 31 March 1970, item 100, the Director of
Education and the Superintendent of Student Services submitted a report advising
that in a recent canvass, most secondary school principals appeared reasonably
satisfied with the nursing service provided in their schools by the Ottawa-Carleton
Regional Health Unit. Noted.
The meeting adjourned at 10:35 p.m.
S. J . Berry C. D. Arthur
SECRETARY CHAIRMAN
Confirmed by the Board, 27 April 1970
Board Minute No . 122.
•
92.
THE CARLETON BOARD OF EDUCATION
MINUTES
Monday, 27 April 1970
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
8:05 p.m. , with Trustee C. D. Arthur in the Chair.
•
Also present: Trustees Barsona, Clarke, Dakin, Drew, Handleman,
Harris, Hicks, Hogan, James, Lemieux, Macdonald,
McIntosh, Moore, Nutter, Reitz and Wilson
Not present: Trustee Harkness
Staff present: S. J . Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. •D. Moore, Superintendent of Finance & Administration
A. A. Carr, Area Superintendent (East)
G. P. Convey, Controller of Maintenance & Operations
R. G. Jenkins, Controller of Finance
P. A. Laverance, Assistant Secretary
Mr. Allan Dick of the firm Touche Ross & Co. , the
Board's Auditors, was also in attendance.
•
118. Report No. 10, Committee of the Whole
Trustee Barsona, seconded by Trustee Handleman, moved adoption of Report
No. 10, Committee of the Whole, 21 April 1970. The motion was carried. (Appendix,
pages 185-186) .
119. Report No. 7, Planning and Operations Committee
Trustee Dakin, seconded by Trustee Lemieux, moved receipt of Report No.
7, Planning and Operations Committee, 13 April 1970. The motion was carried.
(Appendix, pages166-174) .
Trustee Dakin then presented for Board consideration the following
recommendations contained in the Committee Report:
93.
a
BOARD 27 April 1970
Moved and
Seconded by
a) Earl of March Secondary School (Report item 2)
THAT the Board approve Change Order No. 14, Earl of Clarke
March Secondary School , to cover substitution of one Dakin
foundation system for another, and rock excavation in-
stead of earth excavation, due to bedrock encountered
at a higher elevation than anticipated in the soil
borings, as follows :
• Alterations to piling system $1 ,623.06
Alterations to footings in Block 4 3,636.63
Alterations to footings in Blocks 1 , 2, 3 1 ,041 .44
Extra rock excavation encountered in
basement area 21 ,420.00
TOTAL EXTRA $27,721 .13
b) Sir Robert Borden High School - Final Change Orders
(Report item 3)
•
THAT the Board approve the following Change Orders on Nutter
the Sir Robert Borden High School construction project: Dakin
- No. 25 - Revisions to electrical system $ 1 ,373.16
- No. 31 - Addition of bifolding doors to
principal 's closet 106.95
- No. 33 - Addition commercial receptacles 1 ,436.87
- No. 35 - Addition of reheat coil relays 1 ,517.02
- No. 36 - Revision of kitchen electrical 440.62
- No. 38 - Revisionof gym fire hose cabinets 479.55
- No. 39 - Delete music room platforms (259.00) Credit
- No. 40 - Relocation of sink and sink counter
unit in music room 890.10
- No. 41 - Adjustments to P.C. allowances 241 .94
- No. 42 - Additional finishing hardware 383.95
- No. 43 - Final contract adjustment (15,000.00) Credit
TOTAL CREDIT $ 8,388.84.
c) Goulbourn Public School Addition - Change Order No. 4
(Report item 4)
THAT the Board approve Change Order No. 4 on the addition Arthur
to Goulbourn PUblic School , in the total amount of Dakin
$314,51 for the removal of two existing outdoor speakers
and installation of two Atlas PR-10 10 inch speaker
horns in their place.
94.
BOARD 27 April 1970
d) Accounts for Approval (Report item 5)
THAT the Board approve the following Quick Pays for the Nutter
months of February and March 1970: Dakin
February
Quick Pay No. 17 Cheque Nos . 85 - 147
426 - 428
681 - 687
688A - 690A
695
717 - 725
1060 - 1062 $2,193,222.96
March
Quick Pay No. 18 Cheque Nos. ' 1108 - 1157 28,925.93
19 1158 - 1201 35,283.95
20 1202 - 1227 21 ,018.66
21 1228 - 1288 14,438.52
22 1289 - 1352A
1353 - 1393 42,932.21
23 1394 - 1485 209,175.32
24 1486 - 1500
1500A - 1626A
1501 - 1625
1627 - 1660
1626
1661 - 1706 444,167.10
25 1707 - 1724
1352
1725 - 1771 30,541 .39
26 1772 - 1844 115,336.58
27 1845 - 1891 21 ,374.38
28 1892 - 1956 519,548.06
29 1957 - 1962 40,248.41
30 1963 - 1972
1972A - 1981 424,167.47
$4,140,380.94
e) Earlof March Attendance Area (Report item 7)
i) THAT the Board rescind its previous decision con- Hicks
cerning the 1970-71 attendance area for the Earl Dakin
( )
95.
BOARD 27 April 1970
of March Secondary School for students resident
in Fitzroy or Torbolton Townships (Board Minutes,
2 March 1970, item 3, Earl of March attendance
area, section d) ) ; and
ii ) THAT in lieu thereof, the Board approve as follows :
"Students resident in Fitzroy or Torbolton Townships
shall continue to attend Arnprior District High School .
Those students who are eligibile to attend Earl of
March Secondary School by virtue of grade placement,
and who specifically wish to attend Earl of March
Secondary School , may make application for admission
on a "miner variance" basis, for the 1970-71 school
year."
f) Subdivision T-16081 , "Queenswood" , Cumberland Township
(Report item 8)
THAT the Department of Muncipal Affairs be advised: Handleman
Dakin
i) THAT a critical accommodation problem exists in the
areaof the Queenswood Public School for the 1970-71
school year, based on anticipated development of lots
already registered;
ii) THAT the accommodation situation at Queenswood Public
School will be alleviated by September 1971 with the
relocation of Grades 6, 7 and 8 students at the
Henry Munro Public School ; and
iii) THAT The Carleton Board of Education is unable to
provide the letter of clearance which has been
requested by Queenswood Land Associates Limited with-
out further assurance that the proposed 200 lots for
registration would not be developed and occupied for
the 1970-71 school year.
g) Sales Tax Refunds on Building Projects (Report item 10)
THAT the Board authorize the staff to proceed with arrange- Handleman
ments to have Foster Business Services prepare claims on Dakin
behalf of the Board for the Earl of March Secondary
School , in accordance with the following fee schedule:
•
96.
BOARD 27 April 1970
- No charge on the amount which would be recoverable
by the formula method.
- 50% on the first $5,000 over the formula
- 30% on the next $5,000
- 20% on the next $10,000
- 10% on the remainder
(Fee schedule includes all travelling and other direct costs
which may be involved in the preparation of the claims. )
h) Federal Grants in Lieu of Taxes (Report item 15)
THAT the Board approach the Carleton area municipalities Lemieux
to press its claim that a portion of Federal grants paid Dakin
in lieu of municipal taxes be allocated for school
purposes .
All recommendations were adopted.
120. Report No. 3, Community Programs Committee
•
Trustee Handleman, seconded by Trustee Moore, moved receipt of Report
No. 3, Community Programs Committee, 20 April 1970, with the following amend-
ment:
Report item 4, "Neworld Educational Cruises" . Change "charitable" in
third line of last paragraph (recommendation) to "chartered" so that
the recommendation reads "THAT the Board approve the participation
of its secondary school students in educational tours made available
through chartered non-profit travel organizations
The motion was carried. (Appendix, pages 175-184) .
Trustee Handleman then presented for Board consideration the following
recommendations contained in the Committee Report:
Moved and
Seconded by
a) Glen Cairn Community Centre Agreement (Report item 2)
THAT the Board enter into an agreement with the Corporation Moore
of the Township of Goulbourn whereby the recreational Handleman
facilities being constructed in Glen Cairn by the Township
would be made available for school purposes, with the
apportionment of certain operating costs between the Town-
ship and the Board.
•
97.
BOARD 27 April 1970
4/b) Logo Competition (Report item 3)
i ) THAT Suzanne Pals and Miles Johnson be declared Barsona
joint winners in the Board's Logo Competition Handleman
and share first prize of $50.00;
ii ) THAT Heidi Kennedy and Jeff Baldock be declared
joint runners-up and be awarded second place
prizes of tickets to the National Arts Centre;
iii) THAT the designs submitted by Suzanne Pals and
Miles Johnson be sent to a commercial artist to
see how they can be presented most effectively
for incorporation into Board stationary, pencils,
newspaper advertisements etc. , at an estimated
cost of $50.00.
c) Neworld Educational Cruises (Report item 4)
THAT the Board approve the participation of itS secondary Macdonald
school students in educational tours made available through Handleman
chartered non-profit travel organizations, subject to the
approval of the Director of Education and the securing
of parental consent.
d) Queensway-Carleton Hospital Campaign (Report item 5)
i) THAT The Carleton Board of Education approve in Dakin
principle the request of the Queensway-Carleton Handleman
Hospital Campaign Committee for the participation
of Carleton Secondary School students in a house-
to-house membership drive for the hospital ,
through a one weekend blitz; and
ii) THAT the Board's staff be directed to prepare a
report as to how this recommendation could best
be implemented and that this report be submitted
to the Board as soon as possible.
e) Community Councils (Report item 7)
i ) THAT the Board establish an Ad Hoc Committee on McIntosh
Community Involvement with powers to study: Handleman
1 ) the legislation affecting possible joint
action of various municipal bodies in the
community.
•
• 98.
BOARD 27 April 1970
2) the Board 's present relationships with the
various municipal , educational and
recreational agencies in the community;
such as, library boards, recreation
authorities, municipal councils .
3) the Board 's present relationship to other
groups in the community interested in educa-
tion and recreation; e.g. home and schools,
ratepayers groups , community councils .
4) the possibilities of community involvement
through Advisory Committees for local schools,
families of schools, or for the Board of
Education as a whole.
5) the experience of other jurisdictions in programs
of school and community co-operation.
ii ) THAT the Ad Hoc Committee be empowered to develop a set
of policy statements on this subject for conideration
by members of the Board; and
iii ) THAT the Ad Hoc Committee be authorized to report
regularly to the Community Programs Committee.
f) Steel Tenders, North-East Gloucester Secondary School
(Report item 10)
i ) THAT the Board authorize the issuance of a Letter of McIntosh
Intent to the successfull bidder on steel work for Handleman
the North-East Gloucester Secondary School , to be
chosen from Zagerman of Ottawa and Dominion Bridge
of Montreal , in order that the successfull firm may
place mill orders and start shop drawings; and
ii ) THAT in the event the project is cancelled before a
general contract is awarded, the Board agree to pay
the costs of production of the shop drawings for a
sum to be agreed with the successful bidder.
All recommendations were adopted.
99.
BOARD 27 April 1970
121 . Ad Hoc Committee on Community Involvement
As business arising from Report No. 3, Community Programs Committee,
20 April 1970, (Item No. 7) , Trustee Handleman, seconded by Trustee Moore, moved
that Trustees Barsona, Lemieux and McIntosh be named as members of the Ad Hoc
Committee on Community Involvement, and that the Chairman of the Community
Programs Committee also be a member of the Ad Hoc Committee, ex officio. The
motion was carried.
122. Minutes, 13 April 1970
Trustee Lemieux, seconded by Trustee Wilson, moved that the Minutes of
the meeting held 13 April 1970 be confirmed, with the following amendment:
Item 110-f - Trustee Dakin should be shown as seconder.
The motion was carried.
123. Notice of Motion, Trustee Dakin
Trustee Dakin gave notice that he will move at the next regular meeting
of the Board, as follows :
"1 ) That The Carleton Board of Education approve the immediate establish-
` ment of a Standing Finance Review Committee consisting of not more
than three designated members of the Board;
"2) That the terms of reference of this Committee include but not be
confined to the following, unless specified in this motion:
"a) In conjunction with the Board's staff, the initial
periodic review of all Board operating revenues and
expenditures ;
"b) Introduction of a financial reporting system which
has the following features :
i ) A comparison between budgeted and actual
average daily enrolment of students in
elementary schools and, separately, of
students in secondary schools; and
ii ) A comparison between budgeted and actual
operating revenues and expenditures per
student, for all students in elementary
schools and, separately for all students
in secondary schools ;
100.
y `
BOARD 27 April 1970
"c) Direction of the preparation and submission by the
staff to the Board of suitable financial reports of
all items of operating revenues and expenditures at
regular intervals , but not less frequently than once
every two months ; and
"d) Submission to the Board of the Committee 's observations
and recommendations for improved control of Board
financial operations, specifically excluding all capital
revenues and capital expenditures with the exception of
those items of capital expenditure chargeable to
operations. "
Noted.
1124. Question of Privilege, Trustee James
Trustee James rose on a question of privilege reflecting on the Board.
She drew attention to a recent newspaper article in which it was reported that at
a panel discussion on Saturday, 25 April 1970, one of the Board 's principals made
disparaging remarks on the role of Trustees . Trustee McIntosh, who was at the
panel discussion, advised that the principal 's remarks were quoted out of context,
and were not an accurate interpretation of what was said. She continued that
the principal , together will all other members of the panel , including herself,
were expressing their individual opinions on the topic under debate.
Trustee James requested that this matter be investigated. Noted.
125. 1970 Operating Budget
The Chairman of the Board advised that it has been agreed to bring down
the Board 's 1970 Operating Budget on Monday, 4 May 1970, at 8:30 p.m. Noted.
126. Committee of the Whole
Trustee Hogan, seconded by Trustee Hicks, moved that the Board resolve
itself into Committee of the Whole to consider private matters . The motion was
carried. (The deliberations of the Committee of the Whole are recorded in the
Private Session Minutes of this day. )
The meeting adjourned at 11 :40 p.m.
S. J. Berry C. D. Arthur
SECRETARY CHAIRMAN
Confirmed, 11 May 1970
Board Minute No. 138 101 .
(Revised Set)
THE CARLETON BOARD OF EDUCATION
{ MINUTES
Monday, 4 May 1970
A meeting of the Board of Education was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 8:35 p.m. , with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Clarke, Drew, Dakin, Handleman
Harkness , Harris , Hicks , Hogan , James , Lemieux,
Macdonald, Moore, Nutter, Reitz and Wilson.
Not present: Trustee McIntosh
Staff present: S. J . Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I. G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance & Administration
A. A. Carr, Area Superintendent (East)
R. E. Ingall , Area Superintendent (West)
S. S. Katz, Area Superintendent (Central )
A. L. Cassidy, Special Advisor
G. P. Convey, Controller of Maintenance & Operations
R. G. Jenkins , Controller of Finance
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary
P. A. Perrault
Allan Dick, Auditor, Touche, Ross & Co. , was
also in attendance
127. Henry Munro Public School Addition - Working Drawings
Trustee Handleman presented for Board approval the working drawings
for the Henry Munro Public School addition, on behalf of Trustee McIntosh who
was unable to be present due to illness.
Trustee Handleman, seconded by Trustee Nutter, moved as follows :
a) THAT the Board approve working drawings for the Henry Munro
Public School Addition, and that the necessary forms be sub-
mitted to the Department of Education for Departmental
approval of the working drawings: and
102
BOARD 4 May 1970
b) THAT the Board formally enter into a Client/Architect
Agreement with Ingram & Pye for the preparation of
plans and the supervision of the construction of the
Henry Munro Public School Addition.
The motion was carried.
128. 1970 Operating Budget
On behalf of the Ad Hoc 1970 Budget Committee, Trustee Nutter
presented for Board approval the estimated expenditures for 1970 for elementary
and secondary school purposes, together with the under-levy for 1969. (Copies
of the budget statement are on file in the office of the Assistant Secretary. )
Trustee Nutter tabled the detailed expenditure review broken down
into approximately 300 classifications, according to the Department of Education
Code of Accounts.
On behalf of the Ad Hoc Committee, Tru:, .ee Nutter expressed appreciation
to the Members of the Board and the central staff for the many long hours which
they have put into budget preparation, and also to principals and classroom
teachers who are involved in budget input and must suffer the disappointments
of budgetary reductions. Trustee Nutter also expressed appreciation to those
municipal councillors and officials who have co-operated with the Board both
in response to requests for statistics, and for funds. He acknowledged the
special assistance given to the Ad Hoc Committee by the Chairman of the Board
and Trustee Handleman.
Trustee Dakin requested that the Minutes show a vote of thanks to
the members of the Ad Hoc Committee (Trustees Harris ,Nutter and Reitz) for the
effectiveness and dedication they have brought to their task. The request
was heartily endorsed by the Board of Trustees.
At the request of Trustee Hogan, it was decided to vote separately
on the elementary and secondary allocations. The following motions pertaining
to the 1970 Operating Budget were approved by the Board at its meeting held
4 May 1970:
a) Trustee Nutter, seconded by Trustee Harris , moved:
THAT the 1970 Estimated Expenditures , plus the 1969 under-
levy, of The Carleton Board of Education be approved in
the amount of $15,320,597.00 for elementary school purposes .
The motion was carried unanimously.
103
BOARD 4 May 1970
b) Trustee Nutter, seconded by Trustee Reitz, moved:
THAT the 1970 Estimated Expenditures , plus the 1969 under-
levy, of The Carleton Board of Education be approved in
the amount of $12,810,787.00 for secondary school purposes .
The motion was carried unanimously.
c) Trustee Nutter, seconded by Trustee Harris , moved:
THAT the amount to be levied against the ratepayers of the
Board's 13 constituent municipalities for elementary
school purposes for 1970 be $7,197,459.00.
The motion was carried unanimously.
d) Trustee Nutter, seconded by Trustee Reitz, moved:
THAT the amount to be levied against the ratepayers of the
Board's 13 constituent municipalities for secondary school
purposes for 1970 be $5,040,880.00.
The motion was carried unanimously.
It was agreed to put the motion on the apportionment of taxes
among the constituent municipalities in two parts - elementary and secondary
panels.
e) Trustee Harris , seconded by Trustee Macdonald, moved:
THAT the amount of $7,197,459.00 required to be raised for
elementary school purposes for 1970 by the ratepayers of the
Board's 13 constituent municipalities , be apportioned as
follows:
CUMBERLAND - Cumberland $ 171 ,354
FITZROY - Fitzroy 97,688
GLOUCESTER - Gloucester 1 ,568,075
- Osgoode 4,444
GOULBOURN - Goulbourn 188,393
- Marlborough 971
- Richmond 1 ,109
- Stittsville 25,977
HUNTLEY - Huntley 95,136
•
104
BOARD 4 May 1970
MARCH - March $ 413,519
MARLBOROUGH - Marlborough 35,711
- Goulbourn 849
- North Gower 1 ,135
NEPEAN - Nepean 3,857,118
- Richmond 2,511
NORTH GOWER - North Gower 163,824
- Marlborough 3,048
- Gloucester 49,061
OSGOODE - Osgoode 199,276
- Gloucester 38,712
- North Gower 6,397
RICHMOND - Richmond 63,365
STITTSVILLE - Stittsville 99,934
TORBOLTON - Torbolton 109,852
f) Trustee Harris , seconded by Trustee Reitz, moved:
THAT the amount of $5,040,880.00 required to be raised for
secondary school purposes for 1970 by the ratepayers of the
Board's 13 constituent municipalities , be apportioned as
follows:
CUMBERLAND - Cumberland $ 218,038
FITZROY - Fitzroy 66,042
GLOUCESTER — Gloucester 909,049
- S. Carleton 36,988
GOULBOURN - Goulbourn 158,511
HUNTLEY - Huntley 73,131
MARCH - March 192,394
MARLBOROUGH - S. Carleton 37,050
NEPEAN - Nepean 2,658,378
S. Carleton 123,687
NORTH GOWER - S. Carleton 163,541
OSGOODE - Osgoode 208,894
S. Carleton 22,058
RICHMOND - S. Carleton 49,370
STITTSVILLE - S. Carleton 56,131
TORBOLTON - Arnprior 67,618
•
105
BOARD 4 May 1970
Trustee Harris advised that the apportionment of taxes was in
accordance with Department of Education Regulations ,57-1970, authorized under
Section 87(a) of The Secondary Schools and Boards of Education Act. She noted
that the effect of apportioning in accordance with these regulations would
produce the following increases or decreases in public school taxes in the
Board's 13 constituent municipalities :
Cumberland + 18.29% Nepean + 4.13%
Fitzroy + 34.2% North Gower +18.88%
Gloucester + 29.2% Osgoode +18.84%
Goulbourn (- 3.02%) Richmond (- 8.61%)
Huntley + 16.07% Stittsville (- 7.13%)
March + 12.78% Torbolton +42.83%
Marlborough + 37.28%
A number of the Trustees expressed grave concern on the effect
of the proposed tax increases in their areas , particularly on rural residents .
They also questioned the rationale underlying the departmental Regulations
which had produced fluctuations of up to 52% between the various municipal
school tax increases/decreases in 1970. (Copies of written statements are
on file in the office of the Assistant Secretary. ) Trustee Handleman requested
that the vote on both the elementary and secondary tax apportionment motions
be recorded. The votes were recorded as follows:
ELEMENTARY TAX LEVY APPORTIONMENT
YEAS: Trustees Arthur, Dakin, Handleman, Harris , Macdonald,
and Wilson (6)
NAYS: Trustees Clarke, Drew, Harkness , Hicks, James , Moore,
and Nutter (7) -
The Chairman declared the motion lost on a vote of 7 to 6.
SECONDARY TAX LEVY APPORTIONMENT
YEAS: Trustees Arthur, Dakin, Handleman, Harris ,- Hogan, Lemieux,
Macdonald, Reitz and Wilson (9)
NAYS: Trustees Barsona, Clarke, Drew, Harkness , Hicks , James ,
Moore, and Nutter (8)
The Chairman declared the motion carried by a vote of 9 to 8.
With respect to elementary taxes , the Chairman stated that this was
a matter of grave concern which, until resolved, would mean that the Board must
borrow some funds to meet current obligations. He continued that this matter
would be pursued with the authorities in Toronto immediately to attempt to
find some resolve to the difficulties .
106
BOARD 4 May 1970
On motion by Trustee Lemieux, seconded by Trustee Clarke, the
meeting stood adjourned at 10:35 p.m.
S. J. Berry C. D. Arthur
SECRETARY CHAIRMAN
Confirmed, 11 May 1970
Board Minute No. 139.
•
107
(Revised Set)
•
THE CARLETON BOARD OF EDUCATION
MINUTES
Monday, 11 May 1970
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
10:00 p.m. , with Chairman C.D. Arthur in the Chair.
Also present: Trustees Barsona, Dakin, Drew, Handleman, Harkness,
Harris, Hicks, Hogan, James, Lemieux, Macdonald,
McIntosh, Moore, Nutter and Reitz.
Not present: Trustees Clarke and Wilson.
Staff present: J .C. Gardner, Superintendent of Program Development
and Acting Director of Education
I .G. Jones, Superintendent of Student Services
W.R. McGillivray, Superintendent of Academic
Personnel
R.E. Ingall , Area Superintendent (West)
S.S. Katz, Area Superintendent (Central )
G.P. Convey, Controller of Maintenance and
Operations
R.G. Jenkins, Controller of Finance
P.A. Laverance, Assistant Secretary
Mrs . P.A. Perrault
Mr. Allan Dick of Touch, Ross Company, the Board 's
auditors, was also in attendance.
Prior to taking up the Agenda for the meeting, the Chairman extended
apologies to the members of the public for the lengthy time they had been
waiting while the Committee of the Whole was in private session. He explained
that the Committee had been unable to rise at the appointed time due to the
pressure of important business which had to be dealt with immediately.
J129. Logo Competition, First Prize Winners
Pursuant to Board Minutes, 27 April 1970, item 120(b) , the
Director of Educ :ion and the Assistant Secretary submitted a report advising
that arrangements have been made to present first place prizes in the Board's
Logo Competition at this evening 's meeting.
Suzanne Pals, Confederation High School , and Miles Johnson, Bell
High School , the joint first prize winners in the competition, were in
attendance at the meeting and were each presented with a cheque for $25.00
by the Chairman as their share of the first prize.
•
108
BOARD 11 May 1970
The Chairman congratulated Suzanne and Miles on their
excellent achievement in this competition, which drew over 700
entrants , and advised that a commercial artist is presently working
on the two designs to see how they can best be used for Board purposes .
It was noted that second place prizes of tickets to the
National Art Centre had been sent to Heidi Kennedy and Jeff Baldock,
the joint second place winners .
130. Report No. 11 , Committee of the Whole, 11 May 1970
Trustee Barsona, seconded by Trustee Dakin, moved adoption of
Report No. 11 , Committee of the Whole, 11 May 1970. The motion was
carried. (Appendix, pages 187. )
131 . Report,No. 1 , Advisory Committee on Schools for Trainable
Retarded Children
Trustee Nutter,seconded by Trustee Handleman, moved receipt of
Report No. 1 Advisory Committee on Schools for Trainable Retarded Children,
16 April 1970, with the following amendment:
Final page, "Johnston Corners School ", strike out. word
"empty" where it appears in first line of paragraph.
The motion was carried. (Appendix, pages 196. )
Trustee Nutter, seconded by Trustee Harkness, moved in
accordance with a recommendation contained in the foregoing report,
as follows :
a) THAT the Ottawa Board of Education be requested to provide
educational services , including transportation, for train-
able retarded children resident in the Carleton Board 's
jurisdiction, for the 1969-70 school year; and
b) THAT the Carleton Board of Education approach the Ottawa
Board of Education with a view to continuing a contractual
relationship for the provision by Ottawa of educational
services for Carleton trainable retarded children, for
the period ending June 1973.
The motion was carried.
109.
BOARD 11 May 1970
132. Secondary School Facilities to Serve South Gloucester
Pursuant to Report No. 4, Educational Policies Committee, 6
April 1970, item 4, the Director of Education and the Planning Officer
submitted a report concerning the feasibility of constructing a new
secondary school in south Gloucester. In the report, it was noted that
a total of approximately 560 students in the area could plausibly be
accommodated in a high school in the region, not including Department
of National Defence school children who are presently not under the
Board's jurisdiction. These students presently attended Merivale
High School , Gloucester High School and South Carleton High Schools .
As indications show that both South Carleton and the new North-•East
Gloucester secondary schools will be over-capacity by 1974, it would
be feasible to reroute attendance at that time to a new school in
south Gloucester. This, in addition to increased secondary school
enrolment in the area,could provide sufficient students for a new
school , and one has been tentatively included in the five-year capital
forecast for 1974, although it could be required one year earlier.
The question of constructing a school in the area, and the location,
will be studied closely by the staff in the coming months .
Included with the material distributed with the Agenda were
two petitions received on behalf of residents in south Gloucester,
concerning the possibility of constructing a high school in the area
and expressing opposition to the shift system to be introduced at
Gloucester High School in September, 1970.
One petition was received from Mrs . Downy representing the
St. Mary 's P.T.A. and the other from Mrs . Jenny Craig on behalf of the
Gloucester Glen Women's Institute.
Many of the residents concerned were in attendance at the
meeting, and Mrs . Joan Brownrigg, President, Gloucester Glen Women 's
Institute, submitted a petition signed by 747 ratepayers, representing
a total of 1 ,419 children,requesting the Board to construct a secondary
school in the area. Mrs . Brownrigg advised this represented only a
quarter of the population in the area, as there was insufficient time
and personnel to survey all residents .
Mrs . Jenny Craig was again present and read a statement
requesting the Board to reconsider its decision to introduce the shift •
system at Gloucester High School , and house students instead in other
vacant spaces in other high schools . She cited as her reasons various
transportation problems, including winter weather conditions, lack
of extra curricular activities and lack of availability of options in
both afternoon and morning shifts . She continued that if the Board
proceeded with its plans, it should provide for the following:
- a) Outlying areas be accommodated in the afternoon shift
b) The same subjects be taught in both shifts
c) Students from. Conroy Road and Highway 31 be given the
opportunity of being transported to South Carleton or
some other Board school .
110.
BOARD 11 May 1970
The Chairman advised the delegation that the staff report had
confirmed the findings of an independent study undertaken for the Board
by a firm of planning consultants , i .e, that there is no immediate need
for a secondary school in south Gloucester but that this will possibly
be a requirement by 1974 and has been included in the Board's five year
capital forecast. On the question of the shift system at Gloucester
High School , he commented that the decision was taken by the Board after
much consideration, as the only solution to the immediate problem, and
would hopefully be for only one year.
It was noted that the question of the options which will be
available in the morning and afternoon shifts at Gloucester High School
is still under consideration by staff and no final decisions have been
made or reported to Board. The Chairman advised, however, that every
possible effort will be made to ensure that students in both shifts are
given the opportunity to take the options they choose.
(During the course of the debate, Trustee Nutter requested
leave to introduce the following motion: "That those students from the
south Gloucester area who wish to attend Merivale or South Carleton High
Schools be accepted at these shcools so far as they can be accommodated" .
The Chairman ruled that such a motion could not be accepted by the Chain)
133. Change Orders, Nos . 7 and 15, Earl of March Secondary School
Trustee Dakin, Seconded by Trustee Lemieux, moved on the basis
of a report submitted by the Director of Education and the Superintendent
of Finance and Administration, that the Board approve Change Orders on the
Earl of March Secondary School construction project as follows :
a) Change Order No. 7 ' - Extra $15,673.92
Re: replacement of Hauserman partitions with both operable and
fixed walls .
b) Change Order No. 15 - Credit $21 ,600.00
Electrical design changes .
The motion was carried. •
134. Final Certificate, Roland Michener Public School
Trustee Hicks , seconded by Trustee Handleman, moved on the basis
of a report submitted by the Director of Education and the Superintendent of
Finance and Administration , THAT the Board approve the following Change Orders
on the Roland Michener Public School construction project:
111 .
BOARD 11 May 1970.
a) Change Order No. 6 - Extra $242.37
Miscellaneous changes .
b) Change Order No. 7 - Credit $12,500.00
Deduction re outstanding exterior and interior
work (D.5-3.2) .
c) Change Order No. 9 (Final ) - $27,331 .00
The motion was carried.
135. Secretarial Services , Advisory Committee on
French Language
Trustee Barsona, seconded by Trustee Lemieux moved
THAT Mr. Paul -Andre Hermeston be engaged to provide secretarial
service to the Carleton Board's Advisory Committee on French
Language Education, at a fee of $25.00 per meeting plus secretariat
expenses , effective 5 February 1970. The motion was carried.
136. Bells Corners Middle School
The Director of Education and Area Superintendent (West) ,
Mr. R.E. Ingall , submitted a report concerning the proposed location
of the Bells Corners Middle School for the school year 1970-71 , and
also dealing with sketch plans and the official agreement with the
architect for the school .
Trustee Harris, seconded by Trustee Handleman, moved on
the basis of the foregoing report; THAT the Board approve the Earl
of March Secondary School as the location of the Bells Corners
Middle School for the school year 1970-71 , with the proviso that
in the event the Earl of March School should be unusable for any
reason at the time of school opening, the students will be
accommodated temporarily between the Stephen Leacock and Roland
Michener Public Schools .
Mr. Hans L. Stutz, architect-designate on the project, was
in attendance at the meeting and described the various features of the
proposed school as outlined in sketch plans which were distributed
to members of the Board. A scale model of the school was on display
in the Board Room. Trustee Harris explained that the sketch plans were
essentially the same as conceptual school "A" as approved by the
Board 16 March 1970 (reference, Report No. 6, Committee of the Whole,
item 1 ) , with some adjustments in the teaching areas .
112.
BOARD 11 May 1970
Trustee Harris, seconded by Trustee Dakin, moved as
follows :
It) THAT the Board approve sketch plans for the Bells
Corners Middle School and authorize the submission
of the necessary forms to the Department of
Education for sketch plan approval ; and
b) THAT the Board formally enter into a Client/Architect
Agreement with Hans L . Stutz for the preparation of
plans and the supervision of the construction of the
Bells Corners Middle School .
During the debate, Trustee Hogan requested information on
how the cost of accommodating elementary students in the Earl of
March Secondary School would be charged back to the elementary panel .
It was noted that this situation exists in other secondary schools
where some elementary pupils are housed. It was advised that the
Superintendent of Finance and Administration is preparing a formula
to cover such situations which will be presented to the Board at a
future meeting.
Trustee Harris on behalf of the Construction Project
Committee expressed appreciation to Mr. Stutz for his attendance
at the meeting and describing the plans to the Trustees .
The Chairman left the meeting at this point and the Chair
was assumed by Trustee Barsona, Vice-Chairman, for the duration of
the meeting.
137. Notice of Motion, Trustee Dakin, re Standing Finance
Review Committee
Notice having previously been given (Board Minutes, 27 April 1970,
item 123) , Trustee Dakin, seconded by Trustee Drew, moved as follows:
a) THAT the Carleton Board of Education approve the immediate
establishment of a Standing Finance Review Committee consisting
of three designated members of the Board; and
b) THAT the terms of reference of this Committee include but not be
confined to the following, unless specified in this motion:
1 ) In conjunction with the Board 's staff, to effect
the initial periodic review of all Board oper.ating -
revenues and expenditures .
113.
BOARD 11 May 1970
11 ) To advise on introduction of a financial reporting
system which has the following features :
1 ) a comparison between budgeted and actual
average daily enrolment of students in
elementary schools and, separately, of
students in secondary schools ; and
2) a comparison between budgeted and actual
operating revenues and expenditures per
student, for all students in elementary
schools and, separately, for all students
in secondary schools .
111 ) To advise on direction of the preparation and submission
by the staff to the Board of suitable financial reports
of all items of operating revenues and expenditures at
regular intervals , but not less frequently than once every
two months .
IV) Submission to the Board of the Committee' s observations
and recommendations for improved control of Board
financial operations, specifically excluding all capital
revenues and capital expenditures with the exception of
thoR items of capital expenditure chargeable to operations .
The motion was carried.
Trustee Hogan, seconded by Trustee Macdonald, moved that Trustee
Dakin be named Chairman of the Standing Finance Review Committee. The
motion was carried.
Trustee Hicks, seconded by Trustee Reitz, nominated Trustee
Nutter as a member of the Committee.
Trustee Handleman, seconded by Trustee Harris, nominated
Trustee Reitz as a member of the Committee.
Trustee Drew, seconded by Trustee Hicks, moved that
nominations close. The motion was carried.
Trustee Dakin, seconded by Trustee Moore, moved that the
Chairman of the Board be also a member of the Standing Finance
Review Committee, ex officio. The motion was carried.
The membership of the Committee will thus be:
Trustee W.R. Dakin, Chairman
Trustee P.G. Nutter
Trustee B. Reitz
Chairman of the Board (Trustee C .D. Arthur) ,
ex officio.
114.
BOARD 11 May 1970
138. Minutes , 27 April 1970
Trustee Moore, seconded by Trustee Drew, moved that the
Minutes of the meeting held 27 April 1970 be confirmed. The motion
was carried.
139. Minutes , 4 May 1970
Trustee Hogan, seconded by Trustee Harris , moved that the
Minutes of the meeting held 4 May 1970 be confirmed. The motion was
carried.
(NOTE: Trustee Handleman expressed disapproval of the Minutes
as they did not record his critisisms on the 1970
Operating Budget. Trustee Dakin also wished to have
it recorded that although there was considerable
opposition to the 1970 tax apportionment, solid support
was expressed by other Trustees to the apportionment. )
140. Business Arising out Of the Minutes
A communication, dated 6 May 1970 , addressed to the
Chairman of the Board by Bell , Baker, Thompson & Oyen, the Board's
solicitors , was distributed in reference to the 1970 Budget
apportionment (Minutes , 4 May 1970, item 128 . ) In this communication,
it was advised that under Section 87a of the Secondary Schools and
Boards of Education Act, the Board is required to apportion tax
levies among its 13 constituent municipalities in accordance with
Ontario Regulation 57/70 made by Order-in-Council . In the opinion
of the solicitor, the application of the formula outlined in the
Regulations was mandatory and imperative.
The Acting Director of Education and the Controller of
Finance advised the Board that since the Board meeting held 4 May,
revised Ontario Regulations had been received which have the effect
of increasing overall provincial grants to Boards of Education. In
the case of Carleton, the additional grants amounted to $297,553.00
for elementary purposes , and $249,282.00 for secondary purposes .
These additional grants will reduce the amount required to be levied
against the Board 's constituent municipalities, although there had
not been sufficient time to calculate the revised figures for each
municipality.
Trustee Nutter, seconded by Trustee Harris, moved that the
amount of the previously approved levy against the ratepayers of the
Board 's 13 constituent municipalities for elementary school purposes
for 1970 be amended to read $6,899,906.00. (Reference, Board
Minute 128(c) , 4 May 1970. ) The motion was carried.
115.
BOARD 11 May 1970
Trustee Nutter, seconded by Trustee Reitz, moved that the
amount of the previously approved levy against the ratepayers of the
Board 's 13 constituent municipalities for secondary school purposes
for 1970 be amended to read $4,791 ,598.00. (Reference, Board
Minutes 128(d) , 4 May 1970) . The motion was carried.
Trustee Harris , seconded by Trustee Reitz, moved that Board
Minute 128(f) , 4 May 1970, concerning the apportionment of the
secondary school tax levy among the ratepayers of the Boards 13
constituent municipalities for 1970, be rescinded. The motion was
carried.
Staff were requested to submit to the Trustees advice on the
revised amounts which will be levied against each municipality,
showing the mill rate increase and percentage increase. Assurance
was given that the calculations with respect to Nepean Township for
elementary and secondary school purposes will be determined in time
to be included in the Township's tax bills which will be sent out next
week.
A number of the Trustees expressed concern that, notwithstanding
the solicitors ' opinion, the Board members should be clearly aware of the
basis on which the Provincial tax levy regulations were calculated, and
should be given an explanation of why these regulations resulted in such
wide fluctuations between the tax increases or decreases in the 13 area
=r' municipalities in 1970. It was suggested that the Board should seek an
amendment to the tax apportionment regulations .
Trustee Handleman, seconded by Trustee Hogan, moved THAT the
Carleton Board of Education take immediate steps to arrange a meeting
with the Minister of Education concerning the apportionment of
educational tax levies according to regulations made by Order-in-Council ;
and that the number of Trustees to be present at the meeting be subject
to the discretion of the Minister. The motion was carried.
NEW BUSINESS
141 . Meeting Schedule for May and June
Trustee McIntosh referred to the revised schedule of meetings
for May and June which was distributed with the Agenda material for the
meeting held 4 May 1970. She expressed concern over the proposal to hold
both a Community Programs Committee and Education Policies Committee
meeting on Monday, 15 June 1970. She suggested instead that the
Education Policies Committee meeting only be held on 15 June and that
the Community Programs Committee meeting be held on Monday, 29 June
1970, the fifth Monday in the month.
It was agreed to present a schedule of meetings for June at
the next regular meeting of the Board.
116.
BOARD 11 May 1970
) 142. Notion of Motion, Trustee Handleman'
Trustee Handleman gave notice that he will move at the
next regular meeting of the Board, as follows :
"THAT Trustees form a majority of any Committee
interviewing applicants and recommending
appointments to all positions carrying a salary
of $20,000.00 per annum or more."
Noted.
INFORMATION ITEMS
143. Bracken Estate
Pursuant to Board Minutes , 10 November 1969, Resolution
No. 485(1 )-69, the Acting Director of Education and the
Superintendent of Finance and Administration submitted a report
advising that the transfer of the parcel of land donated to the
Board by the family of the late John Bracken of Manotick has been
completed. The land, consisting of approximately 3 acres adjacent
to Manotick Public School , will be used in perpetuity for public
use, in particular, as a playground for Manotick Public School
students, and is a welcome addition to the existing site.
Trustee Dakin, seconded by Trustee Nutter, moved THAT
the Board express its appreciation to the family of the late John
Bracken for making this generous gift to the Board and the
community it serves . The motion was carried.
Trustee Nutter noted that the members of the Bracken family,
in addition to donating the land, have assisted considerably in
enhancing the property. Noted.
144. 0.S.T. C. Fees
The Director of Education and the Assistant Secretary
submitted for information a communication, dated 8 April 1970, received
from the Ontario School Trustees ' Council , Mr. P. M. Muir, Executive
Director, requesting the Board to pay an additional fee to support a
publicity campaign to be undertaken by O.S.T.C. on behalf of Ontario
Boards of Education.
It was noted that, based on a decision taken by the Board in
Committee of the Whole on 31 March 1970, the O.S.T.C. will be advised
that The Carleton Board of Education is not prepared to contribute
additional fees to support the proposed publicity campaign.
•
•
117.
BOARD 11 May 1970
(;
145. Payment of Fees to Separate School Boards and the
Ottawa University Child Study Clinic
The Superintendent of Student Services and the Acting
Director of Education submitted for information a report concerning the
status of enquiries with the Department of Education on the payment of
fees to Separate School Boards and the University of Ottawa Child Study
Clinic, as follows :
a) Separate School Boards : In the view of the Region 10 office,
there is no statutory authority for Boards of Education to
purchase education from Separate School Boards . In the case
of Carleton, this affects French speaking secondary school
students who are taking occupational programs in the
French language. This question is being pursued by the
staff.
b) Child Study Clinic: Pursuant to Board Minute No. 95-70,
31 March, staff have exchanged correspondence with
Department officials requesting Ministerial authority
for the Board to purchase special educational services
from the University of Ottawa Child Study Clinic, when
recommended by the Board's psychologists . This matter
is still under advisement.
There was some expression of opinion that in addition to seeking
Ministerial authority to purchase services from the Child Study Clinic
by means of the regulations , the Board should also seek an amendment to the
legislation to permit all boards to purchase special educational services
from private institutions when such services are not available through
the Board.
Trustee McIntosh, seconded by Trustee Hogan, moved THAT The
Carleton Board of Education request the Minister of Education to introduce
legislation into the Legislature of the Province of Ontario to permit
Boards of Education, upon the recommendation of their psychologists , to
purchase for their students necessary special education services from private
institutions when such services cannot be provided by the Board's staffs or
by neighbouring boards , and to authorize payment of the fees thereby incurred and
any necessary transportation costs. The motion was carried.
146. Use of Board Facilities by Trustees
Trustee Nutter requested that an item of business "Use of Board
Facilities by Trustees" be placed on the Agenda for the next Board meeting,
t i
•
118.
BOARD 11 May 1970
and that the Board Chairman and Director of Education be requested to
prepare some recommendations for discussion. Noted.
The meeting adjourned at 12:15 a.m. , Tuesday, 12 May 1970.
J. C. Gardner C. D. Arthur
ACTING SECRETARY CHAIRMAN
Confirmed, 25 May 1970
Board Minute No. 163
•
119.
THE CARLETON BOARD OF EDUCATION
MINUTES OF
SPECIAL BOARD MEETING
Tuesday, 19 May 1970
A special meeting of the Board of Education was held this day
in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 10:35 p.m. with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Dakin, Drew, Handleman,
Harris, Hicks, Hogan, James , Lemieux,
Macdonald, McIntosh, Moore, Nutter, Reitz
and Wilson.
Not present: Trustees Clarke, Harkness and Moore.
Staff present: J . C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic
Personnel
T. D. Moore, Superintendent of Finance and
Administration
A. A. Carr, Area Superintendent (East)
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and
Operations
R.G. Jenkins , Controller of Finance
D. D. Andress , Planning Officer
P . A. Laverance, Assistant Secretary
Mrs . P.A. Perrault
147. Report No. 12, Committee of the Whole
Trustee Barsona advised that the Committee of the Whole had met .
earlier in the evening to consider a report received from the Salary
- Negotiating Committee, which contained general comments by the Salary
Committee, proposed salary grids and allowances for positions of responsi-
bility for both secondary and elementary teachers for 1970-71 ,. and also
a Minority Report submitted by Trustee Handleman.
Trustee Barsona, seconded by Trustee James , moved in accordance
with a recommendation contained in the Report of the Committee of the
Whole, as follows :
•
120
•
BOARD MINUTES 19 May 1970
a) THAT the Board accept the Report of the Salary
Negotiating Committee and the Minority Report
appended thereto, with the addition of the
following sentence to the first paragraph of
the Salary Committee 's Report:
"It has been agreed by the teacher representatives
for both panels that there are no changes in the
percentage of the cost of fringe benefits to be
paid by the Board" ;
and
b) THAT the Board approve the elementary and secondary
teachers ' salary grids and allowances for positions
of responsibilities for the 1970-71 school year,
as recommended by the Salary Negotiating Committee.
Trustee Arthur requested that the vote on the motion be
recorded. The vote was recorded as follows :
YEAS Trustees Barsona, Dakin, Drew, Handleman, Harris , Hicks,
Hogan, James , Lemieux, McIntosh and Wilson.
NAYS Trustee Arthur
ABSTENSIONS Trustees Macdonald and Nutter
The Chairman declared the motion carried by a vote of 11 to 1 ,
with two abstensions .
(See Appendix Pages 120 to 122 for Report of Committee of the Whole, Salary
Negotiating Committee Report and Minority Report. 1970-71 Salary Grids
and Responsibility Allowances shown on Appendix Pages 207 to 212.)
It was noted that the decision reached by the Board this evening
does not encompass the final agreement which will be signed by the Officers
of the Board and the teachers ' groups , but forms only a portion of the
document. There are a number of other items still outstanding to be settled
with the teachers ' representatives and discussions will continue on these
matters between the teachers ' aroups and the Salary Negotiating Committee.
148• Item of New Business
•
Notwithstanding the fact that this was a Special Meeting the
Chairman of the Board sought the Board 's indulgence to consider an item
of new business at this time, viz, "Tenders re Addition to Osgoode High
School " . The unanimous approval of those present, which is required
under Board Rules of Procedure in order to consider new business at
Special Meetings , was obtained. (Trustee Nutter voiced some objection
to introducing this item for consideration at this time, but later withdrew
his objection.) See item 3 below.
121
BOARD MINUTES 19 May 1970
149, Tenders re Addition to Osgoode High School
The Acting Director of Education and the Superintendent of
Finance and Administration submitted a report advising that, pursuant
Board Minutes , 31 March 1970, item 96, the five lowest bidders on the
original tender call for the Osgoode High School addition have
submitted retenders on revised drawings . The tenders were opened on
1 May 1970 and a copy of the Tender Opening Committee report is
appended hereto (Appendix pages216 to 218) .
Trustee Lemieux, seconded by Trustee McIntosh, moved on the
basis of the foregoing reports , THAT the Board award the contract for
the proposed alterations and addition to Osgoode High School to
M.J . Lafortune Construction, lowest bidder, in the amount of $754,749.00,
subject to the receipt of the approval of the Ontario Municipal Board
and the Department of Education. The motion was carried.
It was noted that the amount approved for general legislative
grant purposes (i .e. the amount which is subject to grant) is
$672,848.
The meeting adjourned at 10:55 p.m.
J . C. Gardner C. D. Arthur
ACTING SECRETARY CHAIRMAN
•
Confirmed, 25 May 1970
Board Minute No. 164
122
THE CARLETON BOARD OF EDUCATION
M I N U T E S •
Monday, 25 May 1970
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
9:15 p.m. with Trustee V. Barsona, Vice Chairman of the Board, in the Chair.
Also present: Trustee Clarke, Dakin, Drew, Handleman,
Harkness , Harris, Hicks, Hogan, James ,
Macdonald, McIntosh and Nutter.
Not present: Trustee Arthur, Lemieux, Moore, Reitz and
Wilson
Staff present: S. J . Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T.D. Moore, Superintendent of Finance and Administration
A.A. Carr, Area Superintendent (East)
R. E. Ingall , Area Superintendent (West)
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and Operations
R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
Mrs . P.A. Perrault, Secretariat
150 Report No. 13, Committee of the Whole
Trustee Dakin advised that the Committee of the.Whole had met
earlier in the evening to discuss certain matters in private, and he
then presented a number of recommendations from the Committee (as per
Report No. 13) for Board considerations , as follows:
Moved and
Seconded by
Trustee
a) Academic Appointments (Report; item 1 ) Macdonald
Dakin
b) Academic Changes, involving resignations, McIntosh
maternity leave, leaves-of-absence, extension Dakin
of leave-of-absence (Report; item2)
c) Appointment of four Curriculum Consultants McIntosh
(Report; item 3) Dakin
•
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BOARD 25 May 1970
d) d) Carestaff Changes (Report; item 4) Hicks
Dakin
•
e) Business Staff Changes (Report; item 5) Macdonald
Dakin
Trustee Randleman requested that item c) be voted on separately
and that the vote on the motion be recorded.
Recommendations a) , b) , d) , and e) were carried. (See appendix
Pages 234 to 244 for details. )
• In accordance with the request of Trustee Handleman, the vote on
the following Committee recommendation (item "c" above) was recorded:
"THAT the following be appointed Curriculum Consultants,
effective 17 August 1970:
John Beatty, at an annual salary of $17,800 (from
Confederation High School ) .
William Newell , at an annual salary of $18,300 (from
York County Board of Education) .
M. James MacLean, at an annual salary of $18,800
(from North York Board of Education) .
Ronald Holland, at an annual salary of $17,800 (from
Toronto Teachers ' College) .
YEAS: Trustees Clarke, Dakin, Drew, Harkness, Hogan, James,
Macdonald and McIntosh.
NAYS: Trustees Handleman, Harris, Hicks and Nutter.
The Chairman declared the motion carried on a vote of 8 to 4.
(NOTE: The opposition which was expressed with regard to these
appointments was based on the original decision of the
Board to establish the positions at this point in time,
and not on the basis of the qualifications of the appointees .)
151 Report No. 8, Planning and Operations. Committee, 12 May 1970
Trustee Dakin, seconded by Trustee Clarke, moved receipt of Report
• No. 8, Planning and Operations Committee, 12 May 1970. The motion was
carried. (Appendix pages 201 - 204) .
Trustee Dakin then presented for Board consideration the following
recommendations contained, in the Committee Report:
•
124
•
BOARD 25 May 1970
Moved and
Seconded by
Trustee
a) Goulbourn Public School Addition - Change Orders
Report item 1
THAT the Board approve the following Change Orders * Clarke
on the Goulbourn Public School addition. Dakin
i ) Change Order No. 14 - Extra $569.08
To delete 750 1 .f. of 2" x 2" x 1/4" angle framing
originally intended to support metal siding on the
roof eaves and replace by 750 1 .f. of 4" channel @
5.4 plf framing to support the wire lath and stucco
substitute.
ii ) Change Order No. 15 - Extra $4,200.00
To provide for extra costs for winter works operations
due to the late construction start in October.
b) Briargreen Public School - Change Orders
Report item 2
THAT the Board approve the following Change Orders Harkness
on the Briargreen Public School construction project: Dakin
i) Change Order No. 3 - Extra $963.27
Supply and install all work as shown on drawing
No. D2, including counter, pigeon hole unit,
• tackboards and chalkboards .
ii) Change Order No. 4 - Extra $150.80
Supply and install three electrical outlets
complete with wiring, conduit, and 15 amp.
breakers, in Room No. 38, including general
contractor's overhead of 10%.
c) Cash Disbursements - Report item 3
THAT the Board approve the following Cheque Registers Hogan
for the month of April 1970: Dakin
Cheque Register #31 Cheque Nos. 1982 - 2057 $ 16,122.30
Cheque Register #32 Cheque Nos. 2059 - 2145 149,318.56
Cheque Register #33 Cheque Nos. .2146 - 2195 124,553.67
•
125
BOARD 25 May 1970
Cheque Register #34 Cheque Nos . 2196 - 2273
2277 170,236.40
Cheque Register #35 Cheque Nos . 2274 - 2276
2278 - 2484 38,854.25
Cheque Register #36 Cheque Nos . 2485 - 2539 382,193.91
Cheque Register #37 Cheque Nos . 2540 - 2636 34,034.79
Cheque Register #38 Cheque Nos . 2637 - 2730 40,804.12
Cheque Register #39 Cheque Nos . 2731 - 2771 90,804.42
Cheque Register #40 Cheque Nos . 2772 - 2819
2058 1 ,261 ,829.15
$2,308,751 .57
d) Transportation Agreements, Route Changes
Report item 4 Hogan
Dakin
i ) Bus Route 7-8A: THAT Carleton Bus Lines Limited
be given a contract to provide evening transport-
ation for eight students from W. Erskine Johnston
Public School to Huntle Township, at a cost of
$5.00 per day, from 22 April to 30 June 1970;
ii ) Routes 8-5B and 8-3: THAT the Board approve the
establishment of new route 8-5B for morning
kindergarten students at the Roland Michener
Public School and that a contract be given to
Carleton Bus Lines Limited for this route, at a
cost of $3.00 per day, effective 12 May 1970; and
further, THAT due to the resulting reduction in
mileage on Route 8-3, the contract price for the
latter route with Carleton Bus Lines be reduced
from $18.00 to $15.00 per day, effective 12 May 1970;
iii ) Route 7-1 : THAT due to overcrowding on Huntley
Township Route 7-1 , the Board approve an increase
of $3.00 per day in the contract with Carleton Bus
Lines for this route, to provide for a 78 passenger
bus, effective 12 May 1970.
126
B
BOARD 25 May 1970
J iv) Additional Late Bus for Bell High School
THAT the Board approve additional late transportation
service, one night per week, for students from
Huntley Township attending Bell High School in order
that they may remain at school to receive extra help
from their teachers and make additional use of reference
materials in the library, and that contracts be awarded
to T.E. Vance and R.E. Paul for this service at a cost
of $18.00 and $8.00 per trip, respectively.
All recommendations were adopted.
*(NOTE: Trustee Clarke substituted as mover on item (a) above
in lieu of Trustee Moore who was not present at the meeting.)
152 Report No. 5 Educational Policies Committee, 19 May 1970
Trustee McIntosh, seconded by Trustee Mcdonald moved receipt
of Report No. 5, Educational Policies Committee, 19 May 1970. The
motion was carried. !'(Appendix, pages 219 - 229.)
Trustee McIntosh then presented for Board consideration the
following recommendations contained in the Committee Report:
a) North-East Gloucester Secondary School Handleman
McIntosh
THAT the Carleton Board of Education enter into the
following undertaking with the Corporation of the Township
of Gloucester with respect to the North-East Gloucester
Secondary School , viz:
"In consideration of the Corporation of the Township
of Gloucester releasing by way of a Quit Claim Deed
from the Corporation of the Township of Gloucester to
Campeau Corporation Limited the one-foot reserve
along the front of the lands being purchased from Campeau
Corporation Limited for the North Gloucester Secondary
School , The Carleton Board of Education hereby undertakes
with the Corporation of the Township of Gloucester as
follows :
1 . All parking of cars on the said lands in front of the
• said school shall be south of the southerly entrance/
exit driveway to the said school and no parking shall be
provided in frontof the said school north of the said
southerly entrance/exit driveway without prior consultation
with the municipal authorities concerned.
127
BOARD 25 May 1970
2. The centre line of the southerly entrance/exit
driveway to the said school shall be screened as
shown on the plan prepared by Craig & Kohler,
Architects , dated April 30, 1970.
3. The centre line of the northerly entrance/exit
driveway to the said school shall meet Ogilvie Road
at a point directly across from the point where the
centre line of Kender Avenue meets Ogilvie Road and
the location of such northerly entrance/exit
driveway shall not be changed.
4. No other entrance/exit driveways to the said school
from Ogilvie Road shall be constructed or permitted
other than the hereinbefore referred to northerly and
southerly entrance/exit driveways , which driveways
are shown on the said plan prepared by Craig & Kohler,
dated April 30, 1970, without prior consultation with
the municipal authorities concerned.
b) French Immersion Course for Secondary Students Hogan
McIntosh
i) THAT the Carleton Board of Education offer
financial assistance to its students enrolled
in the 1970 Summer French Immersion Course
being organized under the jurisdiction of
the Ottawa Board of Education, in the amount of
$45.00 per student; and
•
ii ) THAT staff be authorized to offer this assistance
in the form of a direct payment to the Summer
program or in the form of a rebate to each
Carleton student who completes the course.
c) French Immersion Kindergarten Pilot Project Handleman
McIntosh
THAT in the school year 1970-71 , a French Immersion
Kindergarten Program be offered at the Henry Munro Public
School and the Parkwood Hills Public School if a sufficient
number of parents in these communities indicate an interest.
d) Board Sponsored Winter Courses Dakin
McIntosh
(1 ) THAT The Carleton Board of Education sponsor a credit
course for teachers in "Integrated Studies" during
the school year 1970-71 under the following conditions:
128
BOARD 25 May 1970
A. (a) That an Advisory Committee composed of one
staff representative from each Board be
established for each course.
(b) That the representative from the sponsoring
Board be Chairman of the Advisory Committee.
(c) That the Advisory Committee be responsible
for:
-establishing general course outlines
-selecting the staff for the course
-evaluating the course offered
-establishing the time at which the course
will be offered, and
-establishing the fee for the course.
B. That, as soon as course offerings are known,
a general announcement be forwarded to all
schools in the four Boards ' jurisdictions
along with a pre-registration form.
C. That, although the courses held in this area
have always been self-sustaining, agreement
should again be sought from the sponsoring
Board for the underwriting of any deficit
incurred in the operation of the course that
they sponsor.
D. That the sponsoring Board make available
appropriate facilities for the offering of their
course; and
(2) THAT the staff be authorized to seek approval from the
Ontario Department of Education for the operation of
this course.
All recommendations were adopted.
153 Report No. 4, Community Programs Committee, 19 May 1970
Report item 5
Trustee Handleman, seconded by Trustee Harris moved
receipt of Report No. 4, Community Programs Committee, 19 May
1970. The motion was carried . (Appendix pages 226 - 229.)
Trustee Handleman then presented for Board consideration
the following recommendations contained in the Committee Report:
a) Communication, Gloucester Library Board, Handleman
Re Use of Glen Ogilvie Public School for Library Harris
Purposes
THAT the Carleton Board of Education approve the
129
BOARD 25 May 1970
•
provision of library space at the Glen Ogilvie Public School
for use by the Gloucester Library Board subject to agreement
by the Carleton Board of Education as to the details of the
proposed use.
b) Queensway-Carleton Hospital Campaign Macdonald
Handleman
THAT the Queensway-Carleton Hospital Campaign Committee
present to each student council in Carleton secondary schools
its proposal to have the students participate in a house-to-
• house membership drive for the hospital .
c) Appointment to Gloucester Public Library Board *Nutter
Handleman
"THAT the Board re-appoint Mrs . J .M. Milligan to the
Gloucester Public Library Board for a further three-year
term expiring 31 March 1973. "
Id) Proposal re Reception of Delegations McIntosh
Handleman
THAT the Board Policy A-11 , "Delegations at Board and
Committee Meetings" , be amended by striking out.Section 4
and substituting therefor the following Sections :
i ) After the Board or Committee has heard the delegation's
representations and questions of clarification by Trustees
have been answered, and if the delegation so wishes , a
private meeting shall be convened between up to five
members of the delegation and an equal number of Trustees
to study further the topic under consideration. If such a
private meeting is requested by the delegation, the
Secretary of the Board shall convene the meeting within
two weeks .
ii ) The delegation will be notified by letter of the date of
the meeting at which a decision is to be made or staff report
considered concerning their representations , and shall also
be given a copy of the Minutes of any private meeting convened
under Section 4 above, and a copy of any staff report to be
considered in public session resulting from their representations .
• All recommendations were adopted.
*(NOTE: Trustee Nutter substituted as mover on item "c" above in
lieu of Trustee Lemieux who was not present. )
•
• 130
BOARD 25 May 1970
154
Report No . 1 , Ad Hoc Committee on School Construction
Trustee McIntosh, seconded by Trustee Handleman, moved receipt of
Report No. 1 , Ad Hoc Committee on School Construction, 25 May 1970, with
the following correction:
Item 1 , second subsection "Study of Education Facilities":
change first line to read "Mr. C. D. -Vaughan of Robbie,
Vaughan and Williams, spoke" etc.
The motion was carried.
155 Audited Statements for 1969
The Director of Education and the Superintendent of Finance and
Administration submitted for approval the audited statements of the
Revenue Fund and Capital Fund of The Carleton Board of Education for 1969.
Messrs . T. Dawson, C. Joynt, and A. Dick, representing Touche, Ross
and Company, the Board 's auditors, were in attendance at the meeting, and
Mr. Dawson presented the auditors ' report, dated 6 May 1970.
Trustee Dakin, seconded by Trustee Hogan, moved that the audited
statements of the Revenue Fund of The Carleton Board of Education for
1969 be approved by the Board; and that the audited statements be referred
to the Standing Finance Review Committee for review and submission to the
Board of a report containing the Committee's observations and recommendations,
if any, as soon as possible. The motion was carried.
It was noted that in accordance with The Secondary Schools and Boards
of Education Act, Section 90, subsection 7, the auditors' report will be printed
in the Carleton Bulletin for public distribution within thirty days from
this date.
With regard to the question of arbitration as mentioned in the
auditors ' report, it was advised by Trustee Dakin that the arbitrators are
nearing the completion of their work and hope to submit their report to the
Board in the near future.
156 Debenture Requirements, Osgoode High School Addition
•
Trustee Drew, seconded by Trustee Hicks, moved on the basis of a report
submitted by the Director of Education and the Superintendent of Finance
and Administration:
THAT staff be authorized and instructed to submit applications
to the Department of Education and the Ontario Municipal Board
131
BOARD 25 May 1970
for the issuance of debentures in the amount of $948,024.00
for a term of twenty (20) years, to finance the cost of the
proposed addition and alterations to Osgoode High School ,
as listed below, and that the Board undertake to borrow
the necessary funds from the Ontario Education Capital Aid
Corporation:
Construction Cost $ 754,749
Architect's Fee 57,775
• Contingencies 22,642
Furnishings & Equipment 100,000
Site and Legal Fees 35,500
$ 970,666
Less: 3% Sales Tax Refund 22,642
$ 948,024
The motion was carried.
157 Debenture By-laws
a) By-law No. 6
A proposed By-law to authorize the issue of a Debenture in the
ge principal amount of $1 ,378,000.00 for public school purposes
(Briargreen Public School $964,000, and Goulbourn Addition
$414,000) was read a first and a second time.
Trustee Drew, seconded by Trustee Macdonald, moved that the
foregoing By-law having been duly read a first and second time,
be taken as read a third time and be now enacted as By-law No. 6 of
The Carleton Board of Education. The motion was carried.
b) By-law No. 7
A proposed By-law to authorize the issue of a Debenture in the
principal amount of $330,000.00 for public school purposes (Portables
$255,000.00, Audio Visual Equipment & Administration Building
$75,000.00) was read a first and a second time.
Trustee Hicks, seconded by Trustee Clarke, moved that the
foregoing By-law having been duly read a first and second time,
be taken as read a third time and be now enacted as By-law No. 7
of The Carleton Board of Education. The motion was carried.
c) By-law No. 8
A proposed By-law to authorize the issue of a Debenture in the
principal amount of $181 ,000.00 for secondary school purposes
110 (Audio Visual Equipment and Administration Building) was read
a first and a second time.
•
132
BOARD 25 May 1970
Trustee Harkness, seconded by Trustee Harris, moved that the
foregoing By-law having been duly read a first and second time,
be taken as read a third time and be now enacted as By-law No. 8 of
The Carleton Board of Education. The motion was carried.
d) By-law No. 9
A proposed By-law to authorize the issue of a Debenture in the
aggregate principal amount of $511 ,000.00 for various school
purposes was read a first and a second time. (Consolidation of
By-laws Nos . 7 and 8.)
Trustee Macdonald, seconded by Trustee Clarke, moved that the
foregoing By-law having been duly read a first and second time,
be taken as read a third time and be now enacted as By-law No. 9
of The Carleton Board of Education. The motion was carried.
e) By-law No. 10
A proposed By-law to authorise the issue of a Debenture in the
principal amount of $80,000.00 for secondary school purposes
(Gloucester High School , Phase I) was read a first and a second
time.
r Trustee McIntosh, seconded by Trustee Clarke, moved that the
foregoing By-law having been duly read a first and second time,
be taken as read a third time and be now enacted as By-law
No. 10 of The Carleton Board of Education. The motion was
carried.
158 Schedule of Board meetings and Committee Meetings for June 1970
Trustee McIntosh, seconded by Trustee Dakin, moved THAT Board
and Committee meetings for the month of June.-1970 be scheduled as
follows:
Monday, 1 June, Planning and Operations Committee (8:00 p.m.)
Monday, 8 June, Board of Education (8:00 p.m.)
Monday, 15 June, Community Programs Committee (8:00 p.m.)
Wednesday, 17 June, Educational Policies Committee (8:00 p.m.)
Monday, 22 June, Board of Education , and (7:30 p.m.)
Planning and Operations Committee (9:30 p.m.)
Monday, 29 June, No meeting.
The motion was carried.
133
BOARD 25 May 1970
159 Use of Board Facilities by Trustees
In view of the absence of the Chairman of the Board, Trustee
Nutter requested that an item of business on the Agenda, viz, "Use
of Board Facilities by Trustees" be deferred until the Board meeting
scheduled for 22 June 1970. Noted.
160 Student Leadership Conference, Queen 's University
Trustee McIntosh, seconded by Trustee Hogan, moved on the basis
of a report submitted by the Director of Education and the Superintendent
of Finance and Administration, THAT Confederation, Merivale, Osgoode and
South Carleton High Schools be authorized to participate in the 1970
Student Leadership Conference to be held at Queen's University, Kingston,
from 21 to 24 June 1970; and THAT the Board provide financial support
for this activity to a maximum total amount of $750.00.
The motion was carried.
161 University of Waterloo Mathematics Seminar for Students
The Director of Education and the Superintendent of Program
Development submitted a report advising that Robin Jackson, 16, a
student at Gloucester High School , placed first in a recent
mathematics contest involving 870 Canadian secondary schools and
18,700 students . Gloucester High School was the top ranking school in
Ottawa-Carleton - fourth in Ontario and seventh in Canada.
Robin Jackson, together with Alan McIntosh of Gloucester High School
and George Franks of South Carleton High School who also scored high marks
in the competition, have been invited to attend a one week seminar in
mid-June at the University of Waterloo.
Trustee Macdonald, seconded by Trustee Nutter, moved as follows:
a) THAT special congratulations be offered to Robin Jackson by the
Board on his excellent achievement in the Canada-wide mathematics
contest; and
b) THAT the Board authorize the expenditure of an amount of $60.00 if
requested, to cover the expenses of each of the three students who
have been invited to attend the Waterloo University Seminar.
The motion was carried.
(NOTE: Trustee McIntosh wished to have it recorded that no request
would be made for the funds authorized above on behalf of
Allan McIntosh to cover his attendance at the seminar.)
134
BOARD 25 May 1970
f
® 162 Notice of Motion, Trustee Handleman, re Selection Committees
Trustee Handleman agreed to withdraw his ptice of 'motion on the
Agenda (pursuant to Board Minutes , 11 May 1969„item 142) concerning
the composition of Selection Committees , on tJe understanding that it will
resubmitted at the meeting to be held 8 June 1970. This matter will also
be referred for discussion purposes to a Special Meeting to be held on
Wednesday, 27 May 1970.
163 ' Minutes, 11 *May 1970
Trustee Hogan, seconded by Trustee Dakin, moved that the Minutes
of the meeting held 11 May 1970 be confirmed: The motion was carried.
164 Minutes, 19 May 1970 (Special Board)
Trustee Hicks, seconded by Trustee Janes , moved t,at the Minutes
of the meeting (Special Board Meeting) held 1 .May 1970 b: confirmed.
The motion was carried. .
,>
165. Business Arising out of the Minutes ^,,
\ - v
0 The following matters were raised conce ipg Board Minute. , 11 May 1970,
item 140 (1970 Operating Budget) : <.
A
a) Meeting with Minister of Education
.]
The Director of Education advised that arran orients are be g made for
Board Trustees and staff to meet with the nip ter of Educa ion on
Wednesday, 3 June 1970, concerning the ; Uestionof apportion ent of
educational tax levies and a number of other ma ers . .
•
b) Apportionment of Municipal Educational Ta
Trustee Dakin expressed concern over irformation , h . received to the
effect that the Nepean Township Tax Bills"' r 19 e in process and that the
taxes are based on the superseded Departmen o ducVtion grants (as noted
in Board Minutes, 4 May 1970) , instead of revise tax requirements of
the Board based on the increase in pr cia1i gran (as -noted in Board
Minutes, 11 May 1970) . This will result- in Pr- r-leXy of 4.27 mills
re
residential to the public school tax support rs--in the town hip and
1 .73 mills for separate school supporters . rustee D -kin requested
information on the following points: _ \
i) Will the 1970 tax bills for the other area mun cipalities
be based on the obsolete mill rates so that al _Carleton
municipalities will be taxed on the same base?
BOARD 25 May 1970
ii) If the 1970 tax bills for the other area municipalities
are based on the up-dated corrected educational mill rates,
is this legal? In other words , can the Board requisition
funds from one municipality using one set of grant
calculations, and from the other municipalities using
different grant calculations?
The Superintendent of Finance and Administration advised that fol-
lowing Board approval of the adjusted amount required to be raised in 1970 by
local levies (11 May 1970, item 140) , all area municipalities were advised of
the revised amounts required to be raised by them for secondary and elementary
school purposes .
It was noted that if the Nepean tax bills are sent out based on the
old calculations , this will result in more educational taxes being raised
in Nepean in 1970 than are required by the Board. Questions were raised as
to whether any such revenue would be paid to the Board or retained by the
Township to offset 1971 taxes. If retained, the disposition of any interest
accruing thereon was also questioned.
Trustee Dakin, seconded by Trustee Handleman, moved THAT The Carleton
Board of Education seek a legal opinion concerning the validity of the amount
of funds requisitioned in 1970 by the Board on Nepean Township for the support
of public elementary school and public secondary school purposes ; and a legal
opinion on the validity of the taxes levied in 1970 by the Corporation of the
Township of Nepean in support of the public elementary and secondary schools.
The motion was carried.
Trustee Nutter questioned the legality of the municipal tax demands being
sent out without the prior approval of the Board and suggested that a motion
to apportion taxes be placed before the Board at its next meeting. He also
noted that some municipalities had made payments on account of 1970 taxes in
accordance with the installment procedure laid down in The Secondary Schools
and Boards of Education Act, Section 88(lc) , but that Nepean had refused to
pay in monies until the exact amount of the levies were known. He requested
information as to whether the Board could charge interest from 31 March 1970
to the due date for the first interim tax levy payment on 25% of the total
requisition for each municipality, although. the formal requisition was not
sent out until May of 1970 and, if not, what would happen to interest already
paid by any municipality.
It was agreed to include this matter in the request to the solicitor.
J 166. Notice of Motion, Trustee Nutter, re Committee of the Whole Agenda
Trustee Nutter gave notice that he will moved at the next regular
meeting of the Board as follows:
136
BOARD 25 May 1970
4111 "THAT whenever the Board is called to meet in private session,
it first meet in public to approve the Agenda for the private
session; and that the proposed Agenda circulated prior to that
meeting be a public document."
Noted.
167. Committee of the Whole
On motion by Trustee Macdonald, seconded by Trustee McIntosh, the
Board again resolved itself into Committee of the Whole to consider two matters
(Co-ordinator of Special Services and Report re O.S.T.C. Conference) in
private. The Committee later rose and presented a report which appears
below.
168. Report No. 14, Committee of the Whole, 25 May 1970
Trustee Clarke, seconded by Trustee Handleman, moved adoption of
Report No. 14, Committee of the Whole, 25 May 1970. The motion was carried.
(Appendix, pages 244-245.)
IOW INFORMATION ITEM
169. Dates for Public Meetings re French Immersion
Kindergarten Programs
With reference to Minutes of this meeting, item 152(b) above, it was
noted that public meetings will be held to acquaint parents with the French
Immersion Kindergartens to be offered in September 1970 as follows:
Henry Munro Public School 3:00 p.m. , Thursday, 4 June 1970
Parkwood Hills Public School 8:00 p.m. , Wednesday, 8 June 1970
The meeting adjourned at 12:00 midnight.
S. J . Berry V. Barsona
1110 SECRETARY ACTING CHAIRMAN
•
137
• THE CARLETON BOARD OF EDUCATION •
MINUTES
Monday, 8 June 1970
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
8:35 p.m. with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Clarke, Drew, Handleman,
Harkness, Harris, Hicks, James, Lemieux,
Macdonald, McIntosh, Moore and Wilson
Not present: Trustees, Dakin, Hogan, Nutter and Reitz.
Staff present: S. J . Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance & Administratior
A. A. Carr, Area Superintendent (East)
R. E. Ingall , Area Superintendent (West)
S. S. Katz, Area Superintendent (Central )
R. G. Jenkins, Controller of Finance
G. P. Convey, Controller of Maintenance & Operations
D. D. Andress, Planning Officer
P. A. Laverance, Assistant. Secretary
170. Report No. 9, Planning & Operations Committee
1 June 1970
Trustee Clarke, seconded by Trustee Lemieux, moved receipt of Report
No. 9, Planning and Operations Committee, 1 June 1970, with the following
correction:
Report Item 17, change name of mover from Trustee Lemieux
to Trustee Drew.
(Appendix, pages 247 - 255) .
In the absence of Trustee Dakin, Trustee Clarke presented for
Board consideration the following recommendations contained in the Committee
Report:
138.
BOARD 8 June 1970
Moved &
Seconded by
a) Subdivision T-20787, Township of Osgoode
THAT the Department of Municipal Affairs be advised Tr. Drew
that no school site is required in subdivision T-20787, Tr. Clarke
•
Township of Osgoode, Lot 28, concession I , "J . Porteous ."
b) Subdivision T-20377, Township of Torbolton
THAT the Department of Municipal Affairs be advised as Tr. Macdonald
follows: Tr. Clarke
i ) that no school site is required in subdivision
T-20377, Lot 2, concession VIII , Township of
Torbolton, and
ii ) of the difficulties involved in planning school •
facilities in Torbolton given the basis of exist-
ing planning controls in the Torbolton Draft
Official Plan, namely: "The large acreage outlined
for residential development makes it possible for a
large number of very small subdivisions to be
approved in widely scattered locations. There is
no indication of staging of developments within the
proposed residential areas and no secondary plans
in order that schools can be sited properly within
the areas of ultimate development."
c) Subdivision T-20387, Township of Huntley
THAT the Department of Municipal Affairs be advised as Tr. James
follows: Tr. Clarke
i) THAT no school site is required in Subdivision
T-20387, Township of Huntley, Part of Lot I ,
concession II, and;
ii) THAT The Carleton Board of Education is concerned
about approval of scattered small subdivisions.
If subdivisions are destined to eventually become
part of larger developments this Board has no way
of assessing their relationship to other future
development. If they are to remain small pockets'
of residential development, which in most cases
appears likely, the problems: of school accommodation
are similar to those of ribbon development, in that
facilities located nearby to serve them are not
justified and considerable transportation problems
are created. It is hoped that. this problem will be
•
139
•
BOARD ' 8 June 1970
given due consideration in future deliberations
on developments of this nature.
d) Subdivision T-19836, Village of Stittsville
THAT the Department of Municipal Affairs be advised Tr. Moore
that no school site is required in Subdivision T-19836, Tr. Clarke
Village of Stittsville.
e) Painting Tenders
THAT the Board award the contract for painting the Tr. Macdonald
following five schools to Patrick Millar Painting Tr. Clarke
Contractor in the amount of $23,500.00 based on the
performance as listed:
Blackburn Public School 8 days
Kars Public School 14 days
Ramsayville Public School 7 days -
Sir Winston Churchill Public School 16 days
Stittsville Public School 13 days
58 days
f) Change Orders Nos . 2 and 12, Goulbourn Public School
Addition
•
THAT the Board approve Change Order Nos . 2 and 12 for Tr. Moore
the Goulbourn Public School Addition, as follows : Tr. Clarke
i ) Change Order No. 2 - Credit $1 ,942.70
Interchanging of two special education
classrooms with two regular classrooms
ii ) Change Order No. 12 - Credit $1 ,405.65
Changes to Electrical Fixtures
g) Change Order No. 12, Earl of March .Secondary School
THAT the Board approve Change Order No. 12, Earl of Tr. Lemieux
March Secondary School , in the amount of $400.00, for ' Tr. Clarke
landscaping changes, road-work and connections to out-
side services.
h) Brief of York County Board of Education re Dwelling
Unit Fees on New Developments
THAT The Carleton Board of Education support in principle Tr. Arthur
the brief of the York County Board of Education regarding Tr. Clarke
140.
•
BOARD 8 June 1970
imposition of dwelling unit fees for new developments
•
to support the required educational services; and that
the York County Board be advised that because of The
Carleton Board's own circumstances which have not yet
been fully studied, any recommendations from this Board
concerning, land acquisition may take a different form
from that outlined in the foregoing brief.
i) Procedure re Awarding Transportation Contracts, 1970-71
i ) THAT Board Policy D-12, Section 4, be rescinded; and Tr. Drew
Tr. Clarke
ii) THAT in lieu thereof, the Board adopt the following
policy:
"The following procedure shall be followed with
respect to awarding contracts for transportation
routes:
1 ) Where routes remain. basically unchanged (for
1970-71 ) , contracts will be negotiated with
the present carrier.
2) Where new contracts cannot successfully be
negotiated public tenders will be called.
*3) Where new routes are being established or
there are major changes in existing routes,
these routes will be tendered through
public tender only, excepting when the •
transportation services required are for
five or fewer students, in which case the
Board may negotiate with individuals for
the provision of such required transporta-
tion services.
4) Where satisfactory prices are not received
either through negotiation or tender, the
Board will consider one of the following
methods for provision of transportation
services:
- Lease of a bus and employment of a
driver; or
• - Purchase of a bus and employment of
a. bus driver . •
•
•
* Revised at the meeting on 8 June 1970
on the suggestion of the Superintendent 141 .
of Finance & Administration.
kkeviseaj
BOARD 8 June 1970
j) Subdivision T-20901 , Blackburn Hamlet
i) THAT a written agreement be concluded with Costain Tr. Macdonald
Estates Limited to reserve a seven acre parcel of Tr. Clarke
land south of the Navan Road for elementary school
purposes at a price to be arrived at on the basis
of the Gloucester Price Formula; and
ii) THAT subject to successful negotiation of this agree-
ment, the Department of Municipal Affairs be advised
that no school site is to be reserved in Subdivision
T-20901 , Blackburn Hamlet, Gloucester Township.,
• "Costain Estates Limited".
k) Nepean City Subdivision, Phase I
THAT The Carleton Board of Education advise the Nepean Tr. James
Township Council that the Board is not prepared to make Tr. Clarke
any comment on Phase I of the Nepean City Subdivision
until it has had an opportunity to study the total plan
of Subdivision when this has been circulated by the
Department of Municipal Affairs. '
1) Attendance of Carleton French-speaking students at
Embrun High School , Prescott-Russell
i) THAT The Carleton Board of Education, with the T. Lemieux
concurrence of the Prescott-Russell County Board Tr. Clarke
of Education, direct its French language secondary
school students residing in Concessions 9, 10 and
11 of Osgoode Township to the Embrun High School ,
such arrangement lasting at least until June 1972; ,
ii) THAT The Carleton Board of Education accept the
responsibility for the payment of tuition fees on
behalf of these students as calculated under Secti n
100(a) of the Schools Administration Act; and
iii) THAT The Carleton Board of Education undertake to
provide transportation for these students to the
Embrun High School ..
All recommendations were adopted.
171 . Report, Tenders Received for. Henry Munro P.S. Addition.
Trustee McIntosh advised that tenders for the Henry Munro Public
School addition had been opened in public on Thursday, 4 June 1970,-at 3:00
p.m. , and that nine bids had been'received, ranging from $328,879. to
$305,457. with_.completions from 14 to 22 weeks..
142.
•
t .
BOARD 8 June 1970
Mr. B. E. Pye, of Ingram and Pye, architects on the project, was
in attendance and submitted a letter, dated 8 June 1970, reviewing the bids
received. It was noted that the low bid compares favourably with the
estimates and the established budget set at $350,000. for the construction
program and works out at $17.50 per square foot. The architects recommended
that in view of the need for early occupancy on this project, the Board may
wish to include an incentive or partial occupancy clause into the contract.
Mr. Pye advised that the low bidder is agreeable to this suggestion.
Trustee McIntosh, seconded by Trustee Clarke, moved as follows:
a) THAT the Board award the contract for the proposed addition
to Henry Munro Public School to W. N. Construction (Ottawa)
Limited, lowest bidder, in the amount of $305,457.00, subject
to the approval of the Department of Education and the Ontario
Municipal Board; and
b) THAT the Construction Project Committee on this project
attempt to reach a satisfactory agreement with the contractor
to include a penalty/bonus clause in the contract, and report
back thereon to the Board. •
`i
The motion was carried.
Trustee McIntosh, seconded by Trustee Clarke, then move THAT
' : staff be authorized to submit applications to the Department of ducation and
the Ontario Municipal Board for the issuance of debentures in the amount of
$371 ,812.00 for a term of twenty years, to finance the cost of the proposed
addition to Henry Munro Public School , as listed below, and that the Board
undertake to borrow the necessary funds from the Ontario Education Capital
Aid Corporation:
Construction Cost $305,457
Architect's Fee 19,855
Contingencies 9,164
Furnishings & Equipment 46,500
$380,976
Less : Sales Tax Refund , 9,164
•
$371 ,812
143
BOARD 8 June 1970
172. Report, Tenders Received for North Gloucester Secondary
School
Trustee Handleman advised that pursuant to Board Minute No. 94(e)-70,
31 March 1970, five firms had been invited to submit tenders on the North
Gloucester Secondary School , and that four bids had been received by tender
closing time of 3:00 p.m. , Monday, 8 June 1970. Tenders were opened in public
with Trustees McIntosh and Handleman in attendance, and were noted as. follows:
P. E. Brule Construction $2,837,900
Ron Engineering & Construction Limited 2,892,800
V. K. Mason Construction Limited 2,894,700
Thomas Fuller Construction Co. (1968) Ltd. 2,933,573
Although the tender closing time had been extended once at the request
of Pigott Construction Co. Limited, the firm had been unable to file a bid by the
• revised closing date.
Trustee Randleman, seconded by Trustee McIntosh, moved THAT the Board
award the contract for the proposed new secondary school in North Gloucester,
Ogilvie Road, to P. E. Brule Construction, lowest bidder, in the amount of
$2,837,900. subject to the approval of the Ontario Municipal Board, and subject
to a further detailed examination of the tender by the architect on the project.
The motion was carried.
Trustee Handleman, seconded by Trustee McIntosh, then m ved THAT the
staff be authorized to submit applications to the Department of Education and
the Ontario Municipal Board for the issuance of debentures in the amount of
$3,731 ,205.00 for a term of twenty years , to finance the cost of the proposed
new secondary school in North Gloucester, Ogilvie Road, as listed below, and
that the Board undertake to borrow the necessary funds from the Ontario
Education Capital Aid Corporation:
Construction Cost . $2,837,900
Contingencies 48,379
Architect's Fee 198,653
Quantity Surveyor's Fee 22,000
Furnishings & Equipment '381 ,410
Site 278,000•
.
Site Improvements 50,000.
• $3,816,342 •
Less : Sales Tax Refund 85,137
$3,731 ,205
The motion was carried. 144.
BOARD 8 June 1970
173. Report No. 15, Committee of the Whole
Trustee Barsona advised that the Committee of the Whole had met
earlier in the evening to discuss certain matters in private, and he then
presented a number of recommendations from the Committee (as per Report No.
15, Appendix pages 256-263) for Board consideration as follows:
Moved &
Seconded by
*a) Appointments to Headships and Assistant Tr. Macdonald
Headships in Secondary Schools (Report item 1 ) Tr. Barsona
*b) Appointment of Elementary School Teachers Tr. More
(Report item 2) Tr. Macdonald
*c) Academic Staff Changes (Report item 3) Tr. Macdonald
Tr. Barsona
Involving resignations , maternity leaves, terminations
of probationary contracts and a rescission of appoint-
ment
*d) Carestaff Changes (Report item 4) Tr. Wilson
Tr. Barsona
Involving appointments and a resignation
e) Appointment of Planning Assistant (Report item 5)
THAT Mr. Kim Philip be appointed to the position of Planning Tr. McIntosh
Assistant commencing 1 July 1970 at a starting salary of . Tr. Barsona
$7,000.00 per annum.
f) Positions of Special Advisors, changes in title and
termination dates •
(a) First Position of Special Advisor
i) THAT the position of Special Advisor to the Tr. Arthur
Director of Education presently held by Mr. Tr. Barsona
A. L. Cassidy be retitled "Academic Admin=
istrator" and be extended for a period
terminating 30 June 1971 , with salary at the
now existing rate;
ii) THAT Mr. Cassidy be officially informed of
this decision; .
iii) THAT the Director of Education arrange for
the cost of this position to be offset by
specified under-expenditures in the budgeted
salary provision.
•
145.
BOARD ' 8 June 1970
(b) Second Position of Special Advisor
i) THAT the position of Special Advisor to the Tr. Harris
Director of Education presently held by Mr. Tr. Barsona
C. A. Rath be retitled "Executive Assistant
to the Director of Education" and be
terminated 30 June 1971 ;
ii ) THAT Mr. Rath continue on staff in this
position at his present salary until his
retirement from the Board's employ by 30
June 1971 ; and
iii ) THAT Mr. Rath be officially notified of this
decision.
Trustee Macdonald requested that item f(a) above be removed for separate con-
sideration.
Recommendations a) , b) , c) , d) , e) and f(b) , were adopted.
Recommendation f(a) was put in three parts, viz:
i) Carried
ii) Carried
iii ) Carried.
174. Psychological Services Organization, 1970
Pursuant to Board Minutes, 31 March 1970, item 91 , the Director of
Education and the Superintendent of Student Services submitted for consideration
a proposal to develop a unified special service support team including registered
psychologists, assistant psychologists, educational diagnosticians and social
workers, under the leadership of the Co-ordinator of Special Services . This
proposed organization would involve the establishment of the positions of
three registered psychologists, three assistant psychologists and a clerk-
typist to replace the Board's present psychological services organization.
The Superintendent of Student Services also distributed at the meet-
ing a revised budget breakdown for psychological services within the approved
amount in the 1970 budget. It was noted that. of the budgeted total for 1970
of $154,832, the amount of $103,630 was already committed to 31 August 1970,
leaving a balance of $51 ,202. The revised breakdown redistributed this amount
among the various allocations in order to support the proposed organization.
Earlier in the meeting, the following two interested parents who
were in attendance expressed their views on this matter, viz:
•
146.
BOARD 8 June 1970
a) Mr. E. Anderson, 219 Viewmount Drive, Ottawa 5, urging that
the Board's psychological clinic be maintained by a competent
staff, including a trained psychologist, and there be complete
co-operation between the parent, child, teacher, principal
and psychologist. (Mr. Anderson's views were also expressed
in a communication, dated 4 June 1970, which was distributed
at the meeting and is on file. ).
b) Mrs. D. V. Carroll , 59 Stinson Avenue, Ottawa 6, also urging
that the Board continue to provide a psychological clinic
service under the direction of the present Chief Psychologist.
She also considered that any change in service approved by
the Board at this time could adversly affect the children
presently receiving psychological care.
In addition, copies of letters received from the following persons
were distributed at the meeting, expressing the hope that the Board would
continue to provide its present psychological clinical service: Mr. B. C.
Williams, 68 Ridgefield Crescent, Ottawa 6; Mrs. W. L. Seaman, 13 Kilmory
Crescent, Ottawa 5; and Mrs . D. A. Pickles, No. 3, 1155 Meadowlands Drive,
Ottawa 5. Noted.
The staff proposal generated considerable discussion as to the most
effective means of providing psychological service and there were,. expressions
of opinion supporting the staff multi-disciplinary team proposal pnder the
leadership of the Co-ordinator of Special Services, and the concept of a
separate psychological service unit under the leadership, of a Chief Psychologist.
Trustee McIntosh, seconded by Trustee Macdonald, moved on the basis
of the staff report, THAT the Board approve the establishment of the following
new psychological service positions at the salaries indicated, effective 1
September 1970, to replace the Board's present psychological services establish-
ment:
Position Responsibilities Salary
Psychologist - Basic consultative service
(3 positions) to schools Ph.D.
- Provision of in-school and $15,000 - 18,000
Ph.D. or clinical therapy programs
M.A. - In-service programs for M.A.
Registration teaching staff $13,000 - 17,000
- General oversight of associ-
ated non-registered psychologists '
work
147.
BOARD . 8 June 1970
Assistant - Basic consultative service M.A.
Psychologists to school $9,000 - 12,000
(3 positions) - Psychometry
and B.A. (Hons. )
M.A. in psychology In-service programs for $8,000 - 11 ,000
B.A. (Hons) in teaching staff
psychology
Clerk Typist
(1 position) - General clerical support to
the special service staff. $3,120 - 4,186
The Chairman of the Board requested a recorded vote on this question.
The vote was recorded as follows:
YEAS: Trustees Barsona, Clarke, Drew, Harkness, Hicks,
James, Lemieux, Macdonald, McIntosh, Moore and
Wilson. (11 )
NAYS: Trustees Arthur, Handleman and.Harris (3)
The Chairman declared the motion carried on a vote of 11 to 3.
The Superintendent of Student Services advised that the first
responsibility of the persons appointed to these new psychological service
positions would be to immediately provide continuity of service to all exist-
ing cases .
J 175. Educational Goals for Carleton .
The Director of Education reviewed briefly the activities of staff
in 1969 in attempting to define the aims and objectives of the Carleton
education system, which culminated in the presentation to Board of the middle
school concept and supportive statements of philosophy. (This concept was
endorsed by the Board in principle on 21 July 1969, Resolution No. 378(d)-69. )
It was noted that pressures of other duties had forced the discontinuance of
this important task, and that staff is now anxious to get back to establishing
general guidelines for the system, including analysing programs and establish-
ing priorities, in order to assist with day to day administration and to help
Trustees arrive at policy decisions . •
The Director continued that in order to accomplish this..important
task, it was essential that there be active participation on the. part of Board
Members, and suggested that consideration be given to the formation of an Ad
Hoc Committee of Trustees to sit down with staff in the next few weeks to move
this project forward.
. It was agreed to refer this matter to the Educational Policies Committee
meeting scheduled for Wednesday, 17 June 1970, for further study.
148.
BOARD 8 June 1970
176. Communication, Nepean Township Council , re Educational
Tax Exemption for Senior Citizens The Director of Education submitted for consideration a communication,
dated 14 May 1970, received from the Corporation of the Township of Nepean, Mr.
D. E. Hobbs , Clerk, requesting the Board to comment on a proposal from the City
of Welland to exempt certain senior citizens from payment of municipal educational
taxes . Also attached was a copy of a communication, dated 28 March 1970, from Mr.
F. H. McCoy, 64 Stinson Avenue, Ottawa, to the Editor of the Clarion, concerning
educational taxes .
Mr. McCoy was in attendance at the meeting and expressed concern
that rising municipal taxes may be forcing some citizens to sell their homes .
The Chairman advised that while the Board Members were extremely concerned about
the effect of taxation, the Board itself was not a taxing authority and therefore,
had no control over assessment. He continued that in order to provide the
required educational service, the Board requisitions funds from constituent
municipalities as laid down by provincial legislation, and in the last few months
has spent a great deal of time on the 1970 budget to ensure that the least
possible amount of money is levied on ratepayers in order to support essential
educational services.
Trustee Clarke, seconded by Trustee Lemieux, moved THAT the Corporation
of the Township of Nepean be advised that the question of municipal educational
tax exemptions for senior citizens or other property, owners is a provincial
matter over which The Carleton Board of Education exercises no control whatsoever.
The motion was carried.
177. Revised Schedule of Meetings for July and August
The Director of Education submitted for consideration a revised
schedule of meetings of the Board for July and August, which proposed the
suspension of meetings of the Educational Policies, Community Programs and
Planning and Operations Committees during this period. No action. was taken
on this suggestion, and therefore the regular schedule of Board aid Committee
meetings continues in force.
178. Naming of New Secondary School in North Gloucester
The Director of Education and Mr. A. A. Carr, Area Superintendent
(East) submitted for consideration a report advising that students of the new
high school in North Gloucester were asked to submit .suggestions for an
official name for the school to a staff committee, under the chairmanship of
Mr. J . L. Macdonald, Principal . The following names were selected from those
1 submitted for presentation to the. Board.
* Colonel By Secondary School
B. L. Billings Secondary School
* Also suggested by Trustee McIntosh)
149.
(REVISED)
BOARD 8 June 1970
Banting and Best Secondary School
W. G. Penfield Secondary School
Governor Simcoe Secondary School
John Braken Secondary School (suggestion by Trustee Nutter)
Trustee Handleman, seconded by Trustee McIntosh, moved THAT the new
secondary school to be constructed in North Gloucester be officially named
"Colonel By Secondary School " . the motion was carried.
(NOTES: a) Colonel By biography
Lieut. -Colonel John By (1779-1836) . Member of the
Royal Engineers stationed in Canada 1802-1811 during
which time he worked on the fortification of Quebec.
Returned to Canada in 1826 to build the Rideau Canal
as an inland defensive waterway. Col . By established
a base camp at a point near the juncture of the Rideau
and Ottawa Rivers and on this spot the village of
Bytown later developed. Col . By is credited as being
the co-founder of the City of Ottawa (together with
Lord Dalhousie, Governor General of Canada in 1826) .
b) It was suggested that the name John Bracken be
considered when naming the secondary school tentatively
scheduled for construction in south Gloucester.)
Staff were requested to submit suggestions for naming the new Bells
Corners Middle School and Beacon Hill North Elementary School , at an early
future meeting. Noted.
•
179. Notice of Motion, Trustee Handleman,
re Selection Committee
Notice having previously been given (Board Minutes, 11 May 1970, item
142) , Trustee Handleman, seconded by Trustee Hicks, moved THAT Trustees form a
majority of any Committee interviewing applicants and recommending appointments
to all positions carrying a salary of $20,000 per annum or more.
Trustee Macdonald proposed an amendment to strike the word "majority"
where it appears in the above motion and insert in lieu thereof the word "portion" .
The Chairman ruled this amendment out of order as it appeared to change the sense
of the main motion.
Trustee Handleman, with the concurrence of the seconder, subsequently
modified his motion to read:
"THAT Trustees form 50 per cent, of any Committee
interviewing applicants and recommending appointments
150.
BOARD 8 June 1970
to all positions carrying a salary of $20,000 per
annum or more for the year 1970."
The Chairman suggested that the revised motion in fact constituted
a new motion as it appeared to depart from the original intent, however, the
Trustees present agreed to accept the revised motion for consideration.
The revised motion was carried.
180. Notice of Motion, Trustee Nutter, re Committee of the
Whole Agenda
In view of the absence of Trustee Nutter, an item of business on the
Agenda, viz: "Notice of Motion, Trustee Nutter, re Committee of the Whole
Agenda" was deferred until the next regular meeting of the Board, 22 June 1970.
Noted.
181 . Minutes, 25 May 1970
Trustee Barsona, seconded by Trustee Harris, moved that the Minutes
of the meeting held 25 May 1970 be confirmed, with the following amendment:
Item 169 - should read "Parkwood Hills Public School -
8:00 p.m. , Wednesday, 3 June 1970" instead
of 8 June 1970 as shown.
The motion was carried.
•
182. Business Arising out of the Minutes
With reference to Minute No. 169-70, Trustee McIntosh advised that
to-date forty children have been enrolled in the French Kindergarten Immersion
program to be offered at Henry Munro Public School in September, 1970, and it
is fully anticipated that the target enrolment of 50 pupils will be reached.
The enrolment to date at Parkwood Hills Public School was noted at 30, A further
report will be submitted in the near future.
NEW BUSINESS
183. Election of Mr. W. Kingsbury as President
of 0.S.S.T.F. , District 26
The Board was pleased to note that Mr. Warren R. Kingsbury,
Sir Robert Borden High School , has been elected President of the Ontario
Secondary School Teachers ' Federation, District 26, for the 1970-71 school
year.
•
151 .
BOARD 8 June 1970
J/ 184. Question of Privilege, Trustee McIntosh, re Gloucester
Township Tax Levy
Trustee McIntosh rose on a question of privilege and referred to
statements made recently to the press by a member of the Board concerning
educational tax levies in Gloucester. Trustee McIntosh objected to the
press report in that it referred to a proposal which was to be presented
by the Council to the Board before the Board had dealt with the matter.
Also, it involved Trustee commentary on mill rates set by a constituent
council when it is not the function of the Board to deal with mill rates .
She asked that a letter outlining the proposal in question, which had been
received in the Board offices earlier in the day be distributed. Copies
were available and distributed as requested.
The communication, dated 5 June 1970, received from the Corporation
of the Township of Gloucester, E. Armstrong, Reeve, advised that the Township
of Gloucester is desirous of entering into the following agreement with the
Board:
"In consideration of the Carleton Board of Education
permitting the payment of $300,000.00 of the 1969
underlevy over a period of three years (1970, 1971
and 1972) in three equal instalments , the Township
of Gloucester hereby undertakes and agrees to pay
3 interest on the unpaid balance from the time when
such underlevy would have been payable at the rate
paid by the Carleton Board of Education in borrowing
funds during such period.
"It is further agreed that the interest charges plus
the instalments will be requisitioned by the Board in
each year as a component of the Public elementary
requisition."
The Chairman advised that he has been in communication with the
Deputy Reeve of Gloucester and had indicated the Board would consider the
above proposal as soon as possible. As this matter had only just been
placed before the Board this evening, it was agreed to defer further
consideration until a Special Meeting to be held on Monday, 15 June 1970.
185. Trustee Handleman, Resignation as Chairman of
Community Programs Committee
Trustee Handleman tendered his resignation as Chairman -of the Board's
Community Programs Committee, which position he had held since 1 July 1969. He
noted it was the original intention of the Board to elect officers for terms of
one year only,. not to be renewable, and stated he hoped his replacement would
have success in the next six months in carrying forward the work of this
152.
BOARD 8 June 1970
important Committee.
The Chairman acknowledged Trustee Handleman's resignation with
regret, and requested him to Chair the next meeting of the Committee,
scheduled for 15 June 1970, at which time the Committee would he able to
elect a new Chairman. for the balance -of- 1970, Trustee Handleman agreed
to this request.
INFORMATION ITEMS
186. Communications re Use of School Facilities
The Director of Education submitted for information communications
received from the following expressing appreciation with respect to the use
of school facilities :
a) Rev. F. N. Gooch, Parish of North Gower, dated 27 May 1970,
re use of North-Gower Marlborough Public School by Church-
wardens and Congregation of Holy Trinity Church, on Sunday,
24 May 1970.
b) Richmond Carleton Bus Lines Limited, Mr. G. L. Wilson, General
Manager, dated 11 May 1970, re use of South Carleton High
School to run a two night Defensive Driving Course on 6 and 7
May 1970.
c) Stittsville Home and School Association, Mrs . A. C. Jempson,
Secretary, re co-operation of Board and staff over the past
season.
NOTED.
/ 187. Lack of Quorum, Special Meeting
The Director of Education and the Assistant Secretary submitted a
report advising that the Special Meeting of the Board called for 27 May 1970
(per Board Minutes , 25 May 1970) was not convened due to lack of quorum, the
following Trustees only being present; viz, Trustees Barsona, Clarke, Dakin,
Handleman, Harris, Hicks, James, Macdonald and McIntosh (9) . Noted.
188. Committee of the Whole
Trustee Barsona, seconded by Trustee Macdonald, moved that the Board
resolve itself into Committee of the Whole to discuss private matters . The
motion was carried. The Committee later rose but did not present a report to
the Board. (Meeting recorded in private session minutes . )
•
153.
• (Revised)
BOARD 8 June 1970
The meeting adjourned at 12:20 a.m. , Tuesday, 9 June 1970.
{
f
•
S. J . Berry C. D. Arthur
•SECRETARY CHAIRMAN
Confirmed, 22 June 1970
Board Minute No. 203
•
•
•
•
154.
THE CARLETON BOARD OF EDUCATION
MINUTES OF SPECIAL MEETING
Monday, 15 June 1970
A special meeting of the Board of Education was held this day in
the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 7:05 p.m. , with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Clarke, Drew, Handleman ,
Harkness , Harris , Hicks , Hogan, James , Lemieux,
Macdonald, McIntosh, Moore, Nutter, Reitz and
Wilson.
Not present: Trustee Dakin
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I. G. Jones, Superintendent of Student Services
T. D. Moore, Superintendent of Finance and Administratio
R. E. Ingall , Area Superintendent (West)
411/ • P. A. Laverance, Assistant Secretaryi
189. Committee of the Whole •
Trustee Clarke, seconded by Trustee Harkness , moved that the Board
resolve itself into Committee of the Whole to consider private matters . The
motion was carried. The Committee rose later (9:20 p.m. ) and presented a
report which appears below.
pWhole,
190. Report No. 16, Committee of the 15 June 1970
Trustee Barsona, seconded by Trustee James , moved adoption of Report
No. 16, Committee of the Whole, 15 June 1970. The motion was carried.
(Appendix, pages 264-265. )
•
191 . Payment of 1969 Underlevy by Three Annual Instalments
Pursuant to Board Minutes, 8 June 1970, the Board had before it
for consideration a request from the Corporation of the Township of Gloucester
(E. Armstrong, Reeve) requesting the Board to permit the payment of the $300,000
1969 underlevy in the elementary school taxes in the Township over a three year
period (1970-71-72) , on the understanding that the Township would pay interest on
0
155.
•
BOARD MINUTES Monday, 15 June 1970
the unpaid balance at the rate paid by the Board in borrowing funds during
such period.
Trustee McIntosh, seconded by Trustee Nutter, moved as follows :
WHEREAS The Carleton Board of Education is favourable to permitting
constituent municipalities which had an underlevy in 1969 elementary
school taxes to pay such underlevies over a•period of three years ,
THEREFORE BE -IT RESOLVED THAT the Board permit payment of the
$300,000 1969 underlevy in elementary school taxes in Gloucester
Township over a period of three years , namely 1970-71-72, in
three equal instalments, on condition that the Council of the
Township undertakes and agrees to pay interest on the unpaid
balance from the time when such underlevy would have been payable
at the rate paid by the Board in borrowing funds during such
period, and further,
THAT the Township agrees that the interest charges plus instalments
will be requisitioned by the Board in each year as a component of
the Public elementary requisition.
Trustee Handleman, seconded by Trustee Wilson, moved that this
matter be deferred for decision at the Board meeting scheduled for 22 June 1970.
gr
In response to a point raised by Trustee Reitz, the Chairman ruled that
inasmuch as the question before the Board dealt with elementary school funds only,
it was a matter for -vote by the Trustees elected by public school supporters . The
decision of the Chair was challenged by Trustee Reitz on the basis that if the
Board did not approve the request of Gloucester Township, the Township Council would
have to borrow funds itself and apportion interest charges on all municipal residents ,
both public and separate school supporters. In his opinion, this matter therefore
did have a bearing on the separate school supporters of Gloucester Township.
The Chairman reiterated his ruling on the grounds that any `action taken by the
Gloucester Township Council which affected the separate school taxpayers of the
Township was not the responsibility of the Board. In view of an apparent
difference of opinion among members of the Board on this issue, the Chairman
called for a vote on the question "that the subject under consideration be a
matter for vote by ALL members of the Board". The question to permit all members
of the Board to vote on this subject was carried.
The Chairman called the question on the motion to defer by Trustee
Handleman. The motion to defer was lost.
Trustee Handleman , seconded by Trustee Wilson , moved THAT the main
motion by Trustee McIntosh be amended by adding to the preamble, the following:
"subject to formal confirmation from the bank that additional line
of credit will be extended to the Board in order to meet this
•
156.
a
111 BOARD MINUTES Monday, 15 June 1970
extraordinary borrowing requirement"
so that the preamble will read:
"WHEREAS The Carleton Board of Education is favourable to
permitting constituent municipalities which had an underlevy in
1969 elementary school taxes to pay such underlevies over a period
of three years, subject to formal confirmation from the bank
that additional line of credit will be extended to the Board in
order to meet this extraordinary borrowing requirement".
The amendment was carried.
The main motion, as amended, was carried.
Trustee James , seconded by Trustee McIntosh, moved on the basis of a
communication, dated 11 June 1970, received from the Township of North Gower,
F. Pratt, Reeve, as follows:
"THAT the Board permit the Township of North Gower to pay
over a three year period the 1969 elementary school tax
underlevy of $10,105 assessed against that portion of
41, the Gloucester school arealocated in the Township of
North Gower on the following basis :
1970 -- $4,000.00
1971 -- $4,000.00
1972 -- $2,105.00
on condition that the Council of the Township undertakes and
agrees to pay interest on the unpaid balance from the time
when such underlevy would have been payable at the rate paid
• by the Board in borrowing funds during such period, and
further,
"THAT the Township agrees that the interest charges plus intalments
will be requisitioned by the Board in each year as .a component of
the public elementary requisition."
The motion was carried.
Trustee Clarke gave notice that similar requests could be expected
from the Townships of Huntley and March at the next regular meeting of the
Board on 22 June 1970.
157.
(Revised)
BOARD MINUTES Monady, 15 June 1970
In response to a question by Trustee Reitz, the-Superintendent of
Finance and Administration advised that the unpaid 1969 underlevies which
show on the Board's books as a separate deferred receivable account.
The meeting adjourned at 10:45 p.m.
S. J. Berry C. D. Arthur
SECRETARY CHAIRMAN
Confirmed, 22 June 1970 . •
Board Minute No. 204
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158.
THE CA
RLETON BOARD OF EDUCATION
• M INUTES
{ Monday, 22 June 1970
A meeting of the Board of Education was held this day in the Board •
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
9:05 p.m. , with Trustee C. D. Arthur in the Chair.
Also present: Trustees Barsona, Clark, Drew, Dakin, Handleman,
Harkness, Harris, Hicks, Hogan, James, McIntosh,
Moore, Nutter and Wilson.
Not present: Trustees Lemieux, Macdpnald and Reitz
Staff present: S. J . Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
I . G. Jones , Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personne
T. D. Moore, Superintendent of Finance & Administratioi
S. S . Katz, Area Superintendent (Central )
G. P . Convey, Controller of Maintenance & Operations
R. G. Jenkins , Controller of Finance
D. D. Andress , Planning. Officer
P. A. Laverance, Assistant Secretary
9 P. A. Perrault, Secretariat
192. Question of Privilege, Trustee Nutter
Trustee Nutter rose on a point of privilege reflecting on the Board,
and expressed objection to a recent press article which stated that Board
Trustees from Nepean and Gloucester Townships were in rivalry on the question
of psychological services - each side claiming that the services provided
previously in their township were superior to the other. He pointed out that
when the motion dealing with psychological services were put to a vote, Trustees
from each of the Townships voted both for and against the changes .
Trustee McIntosh, who was quoted in the article in question, advised
that she had been only partially quoted and had stated that there was no voting
pattern on the Board divided by Township, but that any voting division was based
on differences of opinion.
Noted.
159 .
•
BOARD 22 June 1970
193. Psychological Services - Delegations
The Director of Education and the Assistant Secretary submitted a
report advising that a number of delegations would appear at the Board meeting
concerning psychological services . The statements to be made by the delegations
were attached . In this respect, the Board heard representation from the follow-
ing: -
a) Mr. E. Anderson, 43 Viewm1ount Drive, Ottawa 5, speaking on
behalf of parents in Nepean Township, who presented the
following statement:
"We the parents of the school children in Nepean Township
who have benefited from the services provided by Dr. S.
Khan and his staff, wish to express our profound apprecia-
tion of the help received."
Mr. Anderson commented on the Board's actions in approving
the reorganization of psychological services, and requested
assurances that the new service would be as good as or better
than the one provided between 1967 and 1970.
b) Mr. R. W. Southern, 60 Stinson Avenue, Ottawa 6, also speak-
,- ing on behalf of Nepean parents, who presented the following
resolution adopted at a meeting of the parents held on
Thursday, -18 June 1970:
"We as parents in Nepean Township are concerned that the
quality of the Psychological Services provided by the
Board be of the•highest standard possible and that the
positions now open be filled as soon as possible. "
He stated it was the feeling of the group that the contro-
versy generated on this issue should stop, now, and that
steps be taken to proceed with the organization of the new
service to have it in place in September.
c) The Ottawa Branch Association for Children with Learning
Disabilities, Mr. R. Huber, 56 West Park Drive, Ottawa 15,
Spokesman . Mr. Huber submitted a brief expressing support
for the Board's planned new arrangement of integrating
psychological and special education functions under a Co-
ordinator of Special Services .
The brief also stated that using current:instance ratings ,
• it was probable that between 2000 and 3000 students in
Carleton ,should be provided with some form of special
assistance and therefore the Board should take steps to
expand its presently approved staff complement.
•
•
160.
BOARD 22 June 1970
0
There was a brief discussion on points raised during these
presentations including the provision of speech correction services .
In this regard, it was noted that although there are teachers on staff
who have taken the speech problem programs , there is no speech
therapist. Although two Speech Correction Teachers were included in the
original staff presentation on Special Services, in view of the budgetary •
restrictions these were subsequently changed to Educational Diagnosticians
as being of greater value to students at this time.
On behalf of the Board, the Chairman thanked the delegation for
expressing their views on this matter.
194. Report No . 17, Committee of the Whole
Trustee Barsona advised that the Committee of the Whole had met
earlier in the evening to discuss certain matters in private, and he then
presented a number of recommendations from the Committee (as per Report No.
17) for Board consideration, as follows :
•
Moved and
Seconded by
a) Academic Staff Changes - involving resignations Tr. McIntosh
appointments , maternity leave (Report, item 1 ) Tr. Barsona
b) Resigna•tion of Chief Psychologist - Dr. Saidullah Tr. Dakin
Khan, (Report, item 2) Tr. Barsona
c) Carestaff Changes - involving appointments , Tr. Wilson
resignations (Report, item 3) Tr. Barsona
d) Office Staff Changes - involving resignations, transfer, Tr. Wilson
appointments , promotions (Report, item 4) Tr. Barsona
e) Appointment of Budget Officer (Report item 5) Tr. Nutter
Tr. Barsona
f) Retirements of Carestaff and extension of employment of Tr. Moore
Mr. Irwin Frazer one year beyond normal retirement, to Tr. Barsona
30 June 1971 . (Report, item 6)
g) Ac uisition of Additional Lands - Osgoode High School Tr. Hicks
Report, item 7) Tr. Barsona
Trustee Handleman requested that item e) be voted on separately.
Recommendations a) , b) , c) , d) , f) , g) were carried. (See Appendix
pages 276-281 for details . )
161 .
•
(Revised)
BOARD 220June 1970
In accordance with the request of Trustee Handleman, the vote on
the following Committee recommendation (item e) above) was put to the vote:
"THAT the Board approve the appointment of Mr. Paul Bryson
to the position of Budget Officer, effective 1 August, at a
salary of $9,000.00 per annum. "
The motion was carried.
(NOTE: The opposition which was expressed with regard to this appointment
was based on the original decision of the Board to establish the
position at this point in time, and not on the basis of the
qualifications of the appointee:)
195. Report No. 5, Community Programs Committee, 15 June 1970
LL Trustee Handleman, seconded by Trustee_ McIntosh, moved receipt of
Report No . 5, Community Programs Committee, 15 June 1970, with the following
amendment:
Report item No. 6: add the following paragraph to the
end of this item:
"Trustee McIntosh advised that requests for a similar program
have been made by Gloucester High School students, through the
School 's Community Council , and that plans are being made to
- A operate-a ,drop-in centre at the school during the summer months . "
The motion was carried.
With reference to item 1 of the above report, Trustee Barsona, seconded
by Trustee Drew, moved THAT Trustee Clarke be appointed Chairman of the Community
Programs Committtee for the balance of 1970, to replace Trustee Handleman; and
THAT t'ne 3oard express its appreciation to Trustee Handleman for his services
as Chairman of the Committee during the period 1 July 1969 to 15 June 1970. The
motion was carried.
196. Report No. 6, Educational Policies Committee,
17 June 1970
Trustee McIntosh, seconded by Trustee Moore, moved receipt of Report
No. 6, Educational Policies Committee, 17 June 1970, with the following amend-
ment:
Report item No. 7, (Appendix page 275) should read as, follows:
162. •
BOARD 22 dune 1970
"Parkwood Hills Public School 34 applications
"Henry Munro Public School 54 applications
The motion was carried . (Appendix, pages 272 to 275. )
The following recommendations contained in the Committee report were
then presented for consideration: -
Moved and
Seconded by
a) Professional Development Grants to Teacher
Associations
THAT the Board award separate grants to the Teachers ' Tr. Moore
Federation.of Carleton and the Ontario..Secondary School Tr. McIntosh
Teachers ' Federation, District 26, in the amounts of
$3,000 and $2,000 respectively, to support their 1970-71
Professional Development programs, with the understanding
that commencing in 1971 , The Carleton Board of Education
will entertain a combined request only each year from the
teachers ' groups for grants to support their professional
development activities ."
b) Payment of Fees for Students Attending University
of Ottawa ,Child Study Clinic
"THAT the Board pay fees for students referred by the ' Tr. Nutter
Director. of Education to the University of Ottawa Child Tr. Hogan
Study Clinic, and that this matter be reviewed when
action, if any, has been taken by the Department of
Education with reference to the Board 's representations
on this subject as noted in Board Minutes, 31 March 1970,
item 95, and 11 May 1970, item 145, a communication, dated
29 May 1970, received from the Minister of Education."
The recommendations were adopted .
197. . Debenture By-Law No . 11
A proposed ByLaw to authorize the issue of a Debenture in the principal
amount of$375,000 for public school purposes (Addition to the Brook Lane Public
School ) was read a first and second time.
Trustee Harris, seconded by Trustee Wilson, moved that the foregoing
By-Law having been duly read a first and second time, be taken as read a third
time and be now enacted as By-Law No . 11 of The Carleton Board of Education.
The motion was carried.
163.
•
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BOARD 22 June 1970.
198. Working Drawing, Beacon Hill North Elementary School
Trustee McIntosh, seconded by Trustee Clarke, moved as follows :
a) THAT the Board approve working drawings for the Beacon Hill
North Elementary School , and that the necessary forms -be
submitted to the Department of Education for approval of
these drawings ; and
b) THAT the Board formally enter into a Client/Architect
Agreement with Ingram and Pye for the preparation of plans
and the supervision of the construction of the Beacon Hill
North Elementary School .
The motion was carried.
(Trustee McIntosh requested staff to submit a list of possible names for this
school as soon as possible.)
199. Request from Fitzroy Township to Pay 1969 Underlevy in
Three Annual Instalments
The Director of Education submitted a communication from the Township
Council of Fitzroy-, dated 17 June 1970, Mr. L. 0. Stewart, Clerk, requesting
the Board to permit payment of the 1969 elementary school tax underlevy in the
Township over a three year period (similar to the requests received from North
Gower and Gloucester Townships , Board Minutes, 15 June 1970, item 191 ) .
Trustee Drew, seconded by Trustee Hicks moved as follows :
"THAT the Board permit payment of the $14,213 1969 underlevy
in elementary school taxes in Fitzroy Township over a period
of three years , namely 1970-71 -72, in three equal instalments
on condition that the Council of the Township undertakes and
agrees to pay interest on the unpaid balance from the time when
such underlevy would have been payable at the rate paid by the
Board in borrowing funds during such period, and further,
"THAT the Township agrees that the interest charges plus
instalments will be requisitioned by the Board irk each year
asa'component of the Public elementary requisition,
"IT BEING UNDERSTOOD that the Township of Fitzroy will have the
right to pay off any balance on this levy before the due date
should financial conditions change for the Township. "
• The Chairman tabled a communication, dated 4 June 1970, which he had
received from the Township of Fitzroy (Mr. L . 0. Stewart, Clerk, and Mr. Hiram
! � Wilson, Reeve) , which contained the following statement:
•
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164.
BOARD 22 ,June 1970
"Fitzroy Council at their regular meeting on June 2, 1970
decided to withhold further payments to your school board
on this year 's levy and are considering appealing your
requisition for elementary schools . "
It was suggested that if this was an official resolution of the
Fitzroy Council , the Board could not pass the motion by Trustee -Drew until the
resolution was rescinded.
Trustee Drew subsequently withdrew his motion pending clarification of
this matter by Trustee Hicks .
(NOTE : During the debate on this matter, Trustee McIntosh advised it
was her understanding that the request from North Gower and
Gloucester Townships related only to that portion of the 1969
underlevy which resulted from the use of the Gloucester TSA
estimated 1968 expenditure budget for 1969 budget projections
instead of the 1968 actual budget; therefore, the request from
Fitzroy encompassing the entire underlevy was slightly different.
The Chairman suggested that this matter be taken up with staff
before Trustee Drew's motion is re-introduced before the Board. )
200. Schedule of Meetings , July to December 1970
Trustee -Clarke, seconded by Trustee McIntosh, moved THAT the Board
approve the schedule of meetings for July and Au.:u.zt as follows :
a) 6 July 1970 - Educational Policies Committee
13 July 1970 - Planning and Operations Committee
20 July 1970 - Community Programs Committee
27 July 1970 - Board
4 August 1970 (Tues)- Educational Policies Committee
10 August 1970 - Planning and Operations Committee
17 August 1970 - Board
24 August 1970 - Community Programs Committee
31 August 1970 - Open
b) THAT the meeting of Educational Policies Committee and Community
Programs Committee in September be reversed and held on the follow-
ing dates :
7 September 1970 - Community Programs Committee
21 September 1970 - Educational Policies Committee
The motion was carried .
It was noted that the Chairman of the Board, Chairman of the Planning
and Operations Committee and the Director of Education will meet to discuss Board
165.
•
BOARD 22 dune 1970
and Planning and Operations Committee meetings for September to December 1970,
to try to arrive at a schedule which would overcome the problem of these meet-
ings being held on the same evening .
•
201 . Notice of Motion, Trustee Nutter, re Committee .
of the Whole Agenda
Notice having previously been given (Board Minutes , 25 May 1970,
item 166) , Trustee Nutter, seconded by Trustee Handleman, moved THAT when-
ever the Board is called to meet in private session, it first meet in public
to approve the Agenda for the private session; and that the proposed Agenda
circulated prior to that meeting be a public document.
The motion was lost.
202. . Use of Board Facilities by Trustees
An item of unfinished business from a previous Agenda, viz:
"Use of Board Facilities by Trustees" was brought forward by Trustee Nutter
for discussion (Deferred from Board meeting of 25 May 1970 - Minutes , item
159) .
The discussion concerned the availability of Board secretarial staff
to support Trustees in their activities as Board members . The Chairman stated
that he expected staff would be sufficiently flexible to accommodate most
Trustee requests for typing, etc . , but not so as to disrupt important work
deadlines . Trustee Nutter suggested that one secretary be made available
primarily to do work for Trustees .
The Chairman concluded the discussion by advising Trustees to con-
tact either the Assistant Secretary or the Secretary to the Director for
assistance. If the required service cannot be obtained, Trustees should
notify the Board Chairman.
203 . Minutes , 8 June 1970
Trustee James , seconded by Trustee Hogan, moved THAT the Minutes
of the meeting held 8 June 1970 be confirmed, with the following amendment:
Item 178(a) - should read "Lieut. Colonel John By (1779 - 1836) ."
instead of "Lieut. Colonel John By (1799 - 1836) . "
•
The motion was carried.
•
166.
BOARD . 22 June 1970
(NOTE : Trustee Dakin requested that the second and third sentences
of the first paragraph of item 184 of the Minutes (Question
of Privilege by Trustee McIntosh) be struck out. However,
the Chairman ruled that as, in fact, the contents of this
item had been raised in a question of privilege, they
properly constituted part of the record . ) •
204. Minutes , 15 June 1970
Trustee McIntosh, seconded by Trustee James , moved THAT the Minutes
of the Special Meeting held 15 June 1970 be confirmed. The motion was carried.
(NOTE : Trustee Dakin referred to item 191 in these Minutes (payment of
1969 underlevy in three instalments) and requested that con-
firmation of the Minutes be deferred pending receipt of a legal
opinion on whether or not Trustees elected by Separate School
supporters should have voted on this issue. The Chairman
ruled that the only question before the Board at this time was
the accuracy of the reporting of the meeting .)
205 . Question of Privilege, Trustee Dakin
Trustee Dakin rose on a point of personal privilege concerning state-
ments he had made to the press (as Chairman of the Board 's Finance Review
Committee) concerning the request of Gloucester Township to pay the 1969 under-
levy in elementary school taxes in three instalments . He expressed objections
to remarks about his actions made by Trustee McIntosh (Board Minutes, 8 June
1970, item 184) and the Chairman of the Board in a letter to the Editor of
the Clarion , published 17 June 1970. He read a prepared statement in this
regard which concluded with his resignation as Chairman of the Finance Review
Committee.
In view of Trustee Dakin 's criticisms of his actions , Trustee Arthur
considered it desirable at this point to seek an expression of confidence from
the Board Members in order to continue as Chairman of the Board.
Trustee McIntosh, seconded by Trustee James, moved THAT the Board
express its confidence in Trustee C. D. Arthur as Chairman of The Carleton
Board of Education. The motion was carried.
(NOTE: During the debate surrounding this issue, it was suggested
that clear cut codified terms of reference for the Board
and Committee Chairmen could alleviate problems of this
nature. )
167 .
•
•
BOARD 22 June 1970
206. Notice of Motion, Trustee McIntosh, re Special Board
and Committee Meetings .
Trustee McIntosh gave notice that she will move at the next regular
meeting of the Board, as follows :
"THAT the Board adopt the following procedures for calling
special meetings of the Board or its Standing Committees:
1 . Special i:eetings of the Board shall be held on
the call of the Chairman, and it shall be his
duty to convene a special meeting when requested
by one third of the members . In the absence or
refusal of the Chairman, the Secretary, when
requested by 6 members of the Board, shall call
a special, meeting.
2. Special meetings of Standing Committees shall be
convened by the Committee Chairman or the Secretary
of the Board in the same manner as outlined above.
In addition, special meetings of Standing Committees
may be ordered by resolution of the Board.
3. Notices of all regular and special meetings of the
Board and its Standing Committees shall be mailed
or' delivered to the last-known address of each
member so as to arrive at least forty-eight hours
prior to the hour of each meeting.
The Notice of Special Meeting shall state the
general nature of the business for which such meet-
ing is called, and no other business shall be
considered at such meeting unless all members are
present, and unanimously consent. "
INFORMATION ITEMS
207. • Communication, Canadian Red Cross Society, re
Donors to Blood Transfusion Service •
The Board had before it for information a communication, dated 8
June 1970, received from the Canadian Red Cross Society , Mrs . L . Lonsbery,
expressing appreciation to the Board, Principals and staff, and. Carleton
. secondary school student donors for the support given the Blood Trans-
fusion Service over the past academic year. Noted.
168.
•
•
•
BOARD 22 June 1970
•
208. Status of Arbitrators
The Director of Education and Superintendent of Finance and
Administration submitted a report informing the Board that the Arbitrators
are in process of completing their final report and it is anticipated it
will be presented to the Board in the near future. Noted.
209. Allocation of Costs re use of Secondary School Facilities by
Elementary Students
Trustee Hogan referred to his request for information on the al-
location of costs concerning the use of some secondary school facilities by
public elementary school students (Board Minutes, 11 May 1970, item 136
(penultimate paragraph) ) , and requested that this matter be brought to the
Board as soon as possible. Noted.
210. Trustee Attendance at Public Meetings
Trustee Handleman requested that the following item be placed on
the Agenda for the next Planning and Operations Committee meeting: "Position
of Trustees with respect to public meetings called in their areas - notifica-
tion and introduction at meeting" . Noted.
211 . Meeting of Advisory Committee on Schools for Trainable
Retarded Children
Trustee Nutter advised that the Advisory Committee on Schools for
Trainable Retarded Children had met on Thursday, 18 June 1970, at the Rose
Kennedy School In Ottawa, together with members of the Ottawa Board 's Advisory
Committee. _There was a useful exchange of information followed by a tour of
the school and the adjacent Training Centre. A more complete report on this
meeting will be submitted at the next regular meeting of the Board.
The meeting adjourned at 12:10 a .m. , Tuesday, 23 June 1970.
•
•
S. J . Berry C. D. Arthur
SECRETARY CHAIRMAN OF THE BOARD
Confirmed , 27 July 1970
Board Minute No . 240
I
169.
•
PAL/laj
THE CARLETON BOARD OF EDUCATION
MINUTES
SPECIAL BOARD MEETING
Monday, 29 June 1970
A Special Meeting of the Board of Education was held this day in
the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 11 :00 p.m. , with Trustee V. Barsona in the Chair.
Also present: Trustees Drew, Handleman, Harris, Hicks , James,
Lemieux, Moore, Nutter and Wilson
Not present: Trustees Arthur, Clarke, Dakin, Harkness, Hogan,
Macdonald, McIntosh and Reitz.
Staff present: S . J . Berry, Director. of Education
I . G. Jones , Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personr
T. D. Moore, Superintendent of Finance & Administrati
R. E. Ingall , Area Superintendent (West)
G. P . Convey, Controller of Maintenance & Operations
R. G. Jenkins, Controller of Finance
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary
•
212. Committee of the Whole
Trustee Moore, seconded by Trustee Lemieux, moved THAT the Board
resolve itself into Committee of the Whole to consider private matters . The
motion was carried. The Committee later rose and presented a report which
appears below.
213. Report No. 18, Committee of the Whole
Trustee Wilson reported that the Committee of the Whole had met and
considered a number of items in private. He then presented the following
recommendations from the Committee for Board approval (as per Report No. 18,
Committee of the Whole, 29 June 1970 - Appendix pages 294-298) :
Moved &
Seconded by:
a) Academic Staff Changes - involving appointments to Head- Tr. Wilson
ships , Assistant Headships and Teaching positions , and Tr. Handlemai
resignations
170.
BOARD 29 June 1970
b) Appointments of Educational Diagnosticians :
Mrs . Joan Slevin Tr. Lemieux
Mr. Ian Stockdale Tr. Wilson
c) Custodial Appointments Tr. Hicks
Tr. Wilson
Mr. J . Monuk, Assistant Chief Custodian,
South Carleton High School
Mr. F. Timson, Assistant Chief Custodian,
Henry Munro Public School
Mr. R. Lalonde, Chief Custodian,
Manotick Public School
All recommendations were adopted. (See Committee Report for details) .
214. Recommendations from Planning and Operations Committee
meeting, 29 June 1970
Trustee Wilson advised that the Planning and Operations Committee had
met earlier in the evening to consider its Agenda which was deferred from 22
June 1970. He then presented for Board consideration the following two
recommendations from the Committee:
Moved and
Seconded By
a) Cafeteria Services , Secondary Schools , for September 1970
i) THAT cafeteria service in Carleton secondary schools be Tr. Barsona
continued on a contractual basis for the 1970-71 school Tr. Wilson
year, with Beaver Foods Limited and Blair Food Services
Limited, continuing to handle their existing contracts;
ii ) THAT Beaver Foods Limited be awarded a contract to
provide cafeteria service for the Colonel By Secondary
School for so long as the school is temporarily located
in the Gloucester High School ; and
iii ) THAT Blair Food Services be awarded a contract to provide
cafeteria service for the Earl of March Secondary School
for the 1970-71 school year.
b) Portable Classroom Requirements , 1970-71
THAT the staff be authorized to submit an application to Tr. Wilson
the Department of Education requesting approval to purchase Tr. Handleman
an additional 10 portable classrooms for the Carleton system,
and upon receipt of approval to proceed with tenders for
this requirement.
171 .
(Revised)
BOARD 29 June 1970
Trustee Handleman requested that the vote on item b) be taken
separately. The vote on parts a) and c) was taken and both parts carried.
The vote was taken on part b) which was also carried .
(NOTE: Above recommendations submitted at this time in view of the
need for Board action prior to the next regular Board meeting
•
scheduled for 27 July 1970.)
The meeting adjourned at 11 :50 p.m.
S. J . Berry V. Barsona
SECRETARY ACTING CHAIRMAN
Confirmed , 27 July 1970 •
Board Minute No. 240
172.
Pill /lai
THE CARLETON BOARD OF EDUCATION
MINUTES OF SPECIAL MEETING
Monday, 20 July 1970
A special meeting of the Board of Education was held this day in
the Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 9:55 p.m. , with Chairman C. D. Arthur in the Chair.
Also present: Trustees Clarke, Dakin , Drew, Handleman,
Harkness , Harris , Hicks , Hogan, McIntosh and Moore.
Not present: Trustees Barsona, James , Lemieux, Macdonald,
Nutter, Reitz and Wilson.
Staff present: T. D. Moore, Superintendent of Finance and
Administration and Acting Director of Educatiol
J. C. Gardner, Superintendent of Program Development
I . G. Jones , Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personne
A. A. Carr, Area Superintendent (East)
P. A. Laverance, Assistant Secretary
215. Appointment of Accountant
Trustee Harris , seconded by Trustee Drew, moved on the basis of a
report submitted by the Director of Education and Superintendent of Finance and
Administration,THAT Mr. Gordon W. Lotan be appointed to the position of
Accountant,effective 1 August 1970, at an annual salary of $9,500.00 (within
the approved schedule of $9,000 to $12,000) . The motion was carried.
•
216. Appointment of Assistant to Psychologist
Trustee Handleman, seconded by Trustee Hicks , moved on .the basis of
a report submitted by the Acting Director of Education and Superintendent of
Academic Personnel THAT Mrs. Sandra Ages be appointed to the position of
Assistant to Psychologist, effective 1 September 1970, at an annual salary of
$8,500 (within, the approved schedule of $8,000 to $11 ,000) . The motion was
carried.
(NOTE: New position established 8 June 1970 (Board Minutes , item 174) .
The other two positions of Assistant to Psychologists created at
the same time have been filled by Mrs . C. Cuthbert and Mrs . Ali Khan,
present members of the Board's psychological staff. )
173.
BOARD Monday, 20 July 1970
Appointment of Psychologist
Trustee McIntosh , seconded by Trustee Clarke, moved on the basis of
a report submitted by the Acting Director of Education and Superintendent of
Academic Personnel ,THAT Dr. Barbara Wand be appointed to the position of
Psychologist, effective 1 September 1970, at an annual salary of $17,500
(within the approved schedule of $15,000.00 to $18,000.00) . The motion was
carried.
(NOTE: New position established 8 June 1970 (Board Minutes , item 174) .
One of the other two positions of Psychologists has been filled by
Mr. J. F. Dawe, present member of the Board's psychological staff. )
217. Appointment of Assistant Heads
Trustee Hogan, seconded by Trustee Moore, moved on the basis of a
report submitted by the Acting Director of Education and Superintendent of
Academic Personnel , THAT the following promotions to Assistant Heads be
approved, effective 1 September 1970, at salaries within the approved schedule
(schedule + $800.00 annual allowance) :
a) Miss Marion Powell , presently at South Carleton , Assistant Head of
Commercial at South Carleton High School .
b) Mr. R. Ritchie, presently at South Carleton, Assistant Head of
English at South Carleton High School .
The motion was carried.
218. Appointment of Elementary Teachers
Trustee Clarke, seconded by Trustee Harkness , moved on the basis of
a report submitted by the Acting Director of Education and Superintendent of
Academic Personnel , THAT the following appointments to elementary teaching
positions be approved, effective 1 September 1970, at annual salaries in
accordance with established schedules :
Name School
Baker, Patricia Graham Park P.S.
Cumyn, George Greenbank P.S.
de Freitas , Mrs . Lynn Roland Michener P.S. (20% of the time)
Kyte, Sharon Ramsayville P.S.
•
174.
BOARD Monday, 20 July 1970
Morosan, Mrs. Una Knoxdale P.S.
Root, Mrs . Susan Manordale P.S.
Smith, Mrs. Sharon Kars P.S.
Spence, Mrs . Cairyn . Stittsville P.S.
Van Winkle, Wesley Sir Winston Churchill P.S.
The motion was carried.
219. Appointment of Secondary Teachers
Trustee Hogan , seconded by Trustee McIntosh, moved on the basis of a
report and recommendation submitted by the Acting._ Director of Education and
Superintendent of Academic Personnel , THAT the following appointments to
secondary teaching positions be approved, effective 1 September 1970, at
annual salaries (as shown) in accordance with approved schedules :
Name School Salary
Brunton , Mrs. A. Confederation H.S. $ 9,125
Caron, Paul Colonel By S. S. 9,875
Davis , Edward A. South Carleton H.S. 10,400
Davis, Mrs. Helen C. South Carleton H.S. 7,300
Diamond, G. Confederation H.S. 7,000
Dilorio, Richard Colonel By S. S. 8,225
Drouin , Roger Bell H.S. 14,200
Duboyce, R. Arthur Colonel By S. S. 9,775
Dunbar, Mrs. Joan Bell H.S. 7,825
Elliott, Thomas E. Gloucester H.S. 8,625
Furness , Miss Adele L. Colonel By S. S. 7,300
Hately, Mrs . Nadia Colonel By S. S. 9,050
Hawkins , Mrs. Patricia Confederation H.S. 7,000
Haycock, Kenneth Colonel By S. S. 7,700
Lalonde, Mrs . Ena A.E. Colonel By S. S. 10,400
Laporte, Nelson Earl of March S. S. 13,225
Magwood, Miss Euphemia Colonel By S. S. 7,300
Maheux, Alfred Gloucester H.S. 8,650
Mann, Mrs. Viki Gloucester H.S. 7,700
175.
BOARD Monday, 20 July 1970
Marshall , Gregory Merivale H.S. 7,825
Matthew, David Colonel By S. S. 12,500
McCabe, Miss Beulah Earl of March S.S. 11 ,750
McCullough, Hugh South Carleton H.S. 8,600
McGillis , Roderick W. Colonel By S.S. 8,725
McNab, Miss Kathryn Earl of March S.S. 7,000
Mercer, Robert Colonel By S.S. 7,400
Noiseux, March Gloucester H.S. 7,825
Paquette, Miss Norah Gloucester H.S. 14,200
Purhar, Gurbacham S. Gloucester H.S. 9,125
Reimann , Tyrus Gloucester H.S. 7,300
Sims , Mrs . Gloria Merivale H.S. ' 10,350
Smith, Miss Heather Gloucester H.S. 7,000
Stinson, Mrs . Margaret Merivale H.S. 11 ,500
Stokes , Frank E. Colonel By S.S. 8,200
Stobbe, Mrs. Karen . Merivale H.S. 7,000
Watson, Roger Merivale H.S. 7,825
Stunell , Kenneth G. Gloucester H:S. 9,400
The motion was carried.
220. Committee of the Whole
On motion by Trustee Hogan , seconded by Trustee Clarke, the Board
resolved itself into Committee of the Whole to consider the appointment of
an Administrative Assistant to the Superintendent of Academic Personnel
(position established by Board on 7 April 1970, Minute No. 106, and Report
No. 8, Committee of the Whole , item 2) . The Committee later rose and
presented the following recommendation:
Appointment of Administrative Assistant to the Superintendent
of Academic Personnel
THAT Mr. A. A. Kinchen be appointed to the position of
Administrative Assistant to the Superintendent of Academic
Personnel , effective 1 September 1970, at an annual salary
of $8,400 (within the approved schedule of $8,400.00 to
$10,800.00) .
176.
(Revised)
BOARD Mondoy, 20 July 1970
Trustee Moore, seconded by Trustee Hicks , moved that the recommendation
of the Committee of the Whole be adopted. The motion was carried.
The meeting adjourned at 10:30 p.m.
P A. Laverance C. D. Arthur
ASSISTANT SECRETARY CHAIRMAN
Confirmed , 27 July 1970
Board Minute No. 240
177.
THE CARLETON BOARD OF EDUCATION
MINUTES
Monday, 27 July 1970
A meeting of the Board of Education was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 8:55 p.m. , with Trustee C.D. Arthur in the Chair.
Also present: Trustees Barsona, Dakin, Handleman, Harkness,
Harris, Hicks, Hogan, James, Lemieux, McIntosh,
Moore, Nutter, and Reitz.
Not present: Trustees Clarke, Drew, Macdonald and Wilson.
Staff present: S. J . Berry, Director of Education
T. D. Moore, Superintendent of Finance and
Administration.
A. A. Carr, Area Superintendent (East)
R. G. Jenkins, Controller of Finance.
P.A. Laverance, Assistant Secretary
Mrs . P.A. Perrault, Secretariat
221 Report No. 19, Committee of the Whole, 27 July 1970.
Trustee Barsona advised that the Committee of the Whole had met
earlier in the evening to discuss certain matters in private, and he then
presented a number of recommendations from the Committee (as per Report No.
19) for Board consideration, as follows:
Moved and
Seconded by
a) Teaching Staff - Resignations Tr. Handleman
Tr. Barsona
b) Appointment of Social Worker - Tr. McIntosh
Mr. A. A. Skinner (Report Item 2) Tr. Barsona
c) School and Administration Office `
Staff
- involving Resignations, Appointments and Tr. Lemieux
transfers Tr. Barsona
d) Carestaff - involving Resignations, Tr. Hicks •
Appointments and Termination Tr. Barsona
e) Appointment of Mrs . Iva Langstaff Tr. Harris
to the position of Secretary III Tr. Barsona
to the Executive Assistant to the
Director of Education and Academic
Administrator.
178
MINUTES 27 July 1970
Trustee Handleman requested that item (b), Appointment of Social
Worker, be voted on separately.
Recommendations a) , c) , d) , e) were carried. (See Appendix, pages
326-331 for details .)
In accordance with the request of Trustee Handleman, the vote on the
following Committee recommendations (item b) above) was put to the vote:
"THAT Mr. A. Alexander Skinner be appointed to the position
of Social Worker, effective 1 September 1970, at an annual
salary of $9,500.00."
Trustee Handleman declared a personal interest in this matter and
abstained from voting.
The motion was carried.
222. Report No. 10, Planning & Operations Committee,
23 and 29 June 1970
Trustee Dakin, seconded by Trustee James moved receipt of Report
No. 10, Planning and Operations Committee, 23 and 29 June 1970.
The motion was carried. (Appendix, Pages 282 - 293.)
The following recommendations contained in the Committee Report
were then presented for considerations:
Moved and
Item No. Seconded by
2. Daye Property, North Gower/Marlborough
Public School Tr. James
Tr. Dakin
THAT the North Gower Fire Department be
allowed to dispose of buildings on the
land expropriated by the Board from the
estate of the late Mary Jane Daye by
burning.
6. Change Orders Nos. 13 and 20, Earl of Tr. Lemieux
March Secondary School Tr. Dakin
THAT the Board approve Change Order Nos .
12 and 20, Earl of March Secondary School ,
as follows :
a) No. 13 - extra $368.00
b) No. 20 -- credit $5,792.20
179
MINUTES 27 July 1970
7. Change Order No. 13, Goulbourn Public
School Tr. Moore
Tr. Dakin
THAT the Board approve Change Order No. 13
on the Goulbourn Public School Addition -
extra $244.20.
8. Rental Accommodation Tr. Handleman
Tr. Dakin
THAT the owners of the Renaud Road School
(National Capital Commission) and the
Church Hall , Richmond, (St. John's
Anglican Church) be advised that rental
contracts with the Board for these premises
will not be renewed by the Board after
30 June 1970.
10. Cheque Registers for May, 1970 Tr. Lemieux
Tr. Dakin
THAT the Board approve Cheque Registers for
the month of May 1970.
14. Interim Report of the Auditors Tr. Barsona
Tr. Dakin
THAT the Interim Report of the Auditors
be referred to the Finance Review Committee
for study and report to the Board, including
recommendations.
The recommendations were adopted.
(NOTE: Recommendations contained in Report item 4 (Cafeteria Services in
Secondary Schools, 1970-71 ) and 9 (Portable Classrooms) were adopted by the
Board at its Special meeting held 29 June 1970.)
223. Report No. 7, Educational Policies Committee, 6 July 1970
Trustee McIntosh, seconded by Trustee Reitz, moved receipt of
Report No. 7, Educational Policies Committee, 6 July 1970. The motion
was carried. (Appendix, Pages 299 - 304.)
224. Report No. 11 ,. Planning & Operations Committee, 13 July 1970
Trustee Dakin, seconded by Trustee Handleman, moved receipt of
Report No. 11 , Planning and Operations 13 July 1970. The motion was
carried. (Appendix, Pages 311 - 320.)
180
MINUTES 27 July 1970.
The following recommendations contained in the Committee Report were
then presented for consideration:
Item No. Moved and
Seconded by
1 . New Elementary School , Beacon Hill North
(Cyrville) Tr. McIntosh
Tr. Dakin
a) THAT the staff be authorized to submit an initial
application to the Department of Education for
approval to construct a junior elementary school ,
containing approximately 450 pupil places, on a
5.2 acre site on Loyola Avenue, Gloucester Town-
ship (Block M, Registered Plan 830) , occupancy
in 1971-72 school year;
b) THAT staff be authorized to commence negotiations
for the acquisition of the site for this school ,
subject to the approval of the Board.
3. Change Order No. 11 , Goulbourn P.S. Addition Tr. Moore
Tr. Dakin
THAT the Board approve Change Order No. 11 on the
Goulbourn Public School Addition, being a credit of
$482.85 resulting from the deletion of roof exhaust
fans No. 9 and 10 and all associated wiring, ductwork
and ceiling register.
5. Proposed Committee of Principals, re Administrative
Support Services
THAT the Director be requested to form a Committee of Tr. McIntosh
three school principals from each of the three Tr. Dakin
geographic areas of the Board to review and advise
on the nature and effectiveness of the administrative
support services they receive from the Board, including
caretaking, maintenance, purchasing (with particular
reference to the decision-making process) , and central
supply; and
THAT this Committee make a preliminary report to the
Planning and Operations Committee by the end of September
either at a regular or special meeting in a group
discussion with staff and Trustees participating in
private session.
181
MINUTES 27 July 1970
8. Briargreen Public School , Contract Conditions
a) THAT the Board reject the request from James More & Tr. Harris
Sons Limited for an additional amount of $24,681 .12 to Tr. Dakin
the contract for Briargreen Public School ;
b) THAT the Board accept 13 May 1970 as the completion
date for the contract for penalty-bonus purposes;
c) THAT the Board approve a five-day extension to the
original contract completion date of 4 February 1970,
in accordance with the recommendation of the
Architects; and
d) THAT a 93 day penalty be assessed against the original
contract sum, in the amount of $100.00 per diem, as
provided in the contract documents .
9. Accounts for Approval
THAT the Board approve Cheque Registers for the Tr. Hogan
month of June 1970. Tr. Dakin
20. Site for French .Language Secondary School
a) THAT the Director of Education be authorized, if he Tr. Barsona
deems necessary, to have an appraisal done of the Tr. Dakin
three properties shown as Blocks 1 , 2 and 3 on a
map presented in private session;
b) THAT staff be authorized to enter into negotiations
with owners of Block 4 on the map presented to relocate
a proposed development on the land; and
c) THAT staff be authorized to enter into negotiations
with the owners to acquire Block 5 as shown in the
map presented.
Trustee McIntosh requested that item 1 (c) above, be voted on
separately. Recommendations 1 (a and b) , 3, 5, 8, 9, and 20 were carried.
(See Appendix, pages 311 - 320 for details. )
Trustee.Mclntosh, seconded by Trustee Dakin moved that item 1 (c)
above (Users ' Committee, Beacon Hill - Cyrville Elementary School ) be
deferred until the Board meeting scheduled for 14 September 1970,
following the August 8th School Construction Workshop.
225. Report No. 6, Community Programs Committee, 20 July 1970
Trustee McIntosh, seconded by Trustee Hogan, moved receipt
or Report No. 6, Community Programs Committee, 20 July 1970.
The motion was carried. (Appendix, Pages 321 - 325.)
182
MINUTES 27 July 1970
The following recommendations contained in the Committee Report
were then presented for consideration:
ITEM Moved and Seconded by
1 . Gloucester Community Council Co-ordinator
THAT staff be authorized to hire a teacher for the Tr. Handleman
Colonel By Secondary School for the 1970-71 school Tr. McIntosh
year, to teach part-time and to serve as co-ordinator
for the Community Council on a half-time basis , with
an allowance of $600 above scale.
2. Ice Rinks
THAT the Board establish an Ad Hoc Committee of four Tr. Harris
Trustees, charged with the responsibility of organiz- Tr. McIntosh
ing a meeting or meetings among one recreation
representative from each constituent Carleton Municipal-
ity, interested Trustees representing each constituent
Municipality, and a Trustee elected by Separate School
supporters , to discuss all aspects of joint use of
facilities ,
3. Board Logo
THAT the Board adopt as its official Logo the design Tr. Handleman
submitted by Accurate Printing Services (as containedinTr. McIntosh
the Committee Report) and authorize staff to use this
Logo in Board stationery, advertising, trucks , supplies , etc.
All recommendations were adopted.
226. Report No. 1 , Finance Review Committee, 23 July 1970
Trustee Arthur vacated the Chair in order to present Report No. 1
of the Standing Finance Review Committee, 23 July 1970. The Chair was assumed
by Trustee Barsona, Vice-Chairman, during presentation of the Report.
Trustee Arthur, seconded by Trustee Nutter, moved receipt of the
above-noted Report, with the addition of the following paragraph to Report
item 4:
"The Committee also discussed the inadequacy of financial
comparative reports which fail to provide statistics enabling
them to be compared to the expected budgeted expense to the
period under review. "
The motion was carried. (Appendix, Pages 332 - 335. )
The following recommendations from the Committee were presented
for consideration:
183
k tV1tU)
MINUTES 27 July 1970
Moved and
Seconded by
a) Resignation of Trustee Dakin, Appointment of
Trustee Harris and Selection of Chairman Nutter
Reitz
i ) THAT the Board accept with regret the
resignation of Trustee W.R. Dakin as
Chairman and member of the Finance
Review Committee;
ii ) THAT the Board appoint Trustee Joyce
Harris to fill the vacancy on this
Committee; and
iii ) THAT Trustee Harris be named Chairman
of the Finance Review Committee.
b) Audit of C.I .B.O. Books for 1968 Arthur
Reitz
THAT the Board authorize the firm of Frazer
and Otton to undertake an audit of the C.I .B.O.
charges to the former Nepean and Gloucester
High School Boards for the operation of Bell ,
Confederation, Merivale and Gloucester High
Schools for 1968.
c) Terms of Reference of Auditors Arthur
Nutter
THAT the Board accept the terms of reference
of the auditors, Touche Ross and Company, as
outlined in their letter dated 8 July 1970.
The above recommendations were adopted.
A motion by Trustee Arthur, seconded by Trustee Nutter, to amend
the terms of reference of the Finance Review Committee to include capital
revenues and expenditures, was withdrawn following debate, with the
understanding that the terms of reference of the Committee include scrutiny
of payments on instalment debts which occur from the revenue funds.
In the course of the debate, questions were raised concerning the
Board's Ad Hoc Committee on Capital Financing (Trustees Arthur, Clarke and
Dakin) . Trustee Arthur advised that the Committee has not been operational
but would meet in the near future and present a report to the Board. (Ad
Hoc Committee established 8 December 1969,Resolution No. 530-69, and Report
No. 22, Committee of the Whole (Planning and Operations) , 2 December 1969,
item 12) .
On a suggestion by Trustee Handleman, Trustee Arthur agreed that
the Finance Review Committee will recommend to the Board a method of review-
ing the organization of capital expenditures within..the construction budget
pf schools .
184
MINUTES 27 July 1970
With reference to the requirement that the Committee submit reports
to the Board at intervals not less frequent than every two months (Report,
item 2) , it was agreed that the Committee will have sufficient flexibility
to submit reports at significant points in the school year, e.g. end of June
activities and September enrolments .
227. Report No. 2, Ad Hoc Committee on School Construction,
7 July 1970
Trustee McIntosh, seconded by Trustee Harris, moved receipt of
Report No. 2, Ad Hoc Committee on School Construction, 7 July 1970. The
motion was carried. (Appendix, Pages 305-307) .
Trustee Nutter tendered his resignation as a member of the Committee
(confirmation of his resignation submitted to Chairman late in June.)
Trustee Moore, seconded by Trustee McIntosh, moved that the Board
accept the resignation of Trustee Nutter from the Ad Hoc School Construction
Committtee, and appoint Trustee Handleman to fill the vacancy on the
Committee. The motion was carried.
Trustee McIntosh reminded the Trustees that persons planning to
attend the School Construction Workshop on 8 August 1970 should advise the
Assistant Secretary by 30 July 1970, so that necessary arrangements can
be made,
228. Report No. 2, Advisory Committee on Schools for Trainable
Retarded Children
Trustee Nutter, seconded by Trustee Handleman, moved receipt of
Report No. 2, Advisory Committee on Schools for Trainable Retarded Children,
18 June 1970. The motion was carried. (Appendix, pages 308-310. )
229. Ad Hoc Committee on Board Officials and Working Conditions/Salaries
of Non-teaching Personnel
The Director of Education and the Superintendent of Academic Personnel
submitted a report, containing a number of recommendations from the Ad Hoc
Committee on Board Officials and Working Conditions/Salaries of Non-teaching
Personnel .
Trustee Harkness, seconded by Trustee Moore, moved in accordance
with part B, of the reports as follows :
' •Audio-Visual Technicians
a) THAT staff consider ways and means of better using the
skills of audio-visual technicians in the system;
b) THAT more specific qualifications for this position be
drawn up; and
185
MINUTES 27 July 1970
c) THAT the following salary scale be adopted effective
1 July 1970: Annual Salary $4,800 - $6,200, with
annual increments of $300, and with incumbents pegged
into the scale according to experience with the Board.
The motion was carried.
(NOTE: The revised scale applies only to three persons
presently employed by the Board in this capacity.
The Board will review the duties and qualifications
of Audio-Visual Technicians before further appointments
to these positions are made.)
Trustee Moore, seconded by Trustee McIntosh, moved that part a)
of the Report (Board Officials) be deferred until the Board meeting scheduled
for 17 August 1970 pending the selection of a Chairman for the Ad Hoc
Committee by its members . The motion to defer was carried.
230 Working Drawings, Bells Corners Middle School
Trustee Harris reported that the Users ' Committee for the Bells
Corners Middle School had met earlier in the day to review working drawings
for the school . The drawings, which are 95% complete, do not depart
significantly from the sketch plans approved by the Board on 11 May 1970
(Minutes, item 136) . Trustee Harris advised that if these drawings were
approved tonight, it may be possible to call tenders by 10 August with a
closing date of 3 September.
Trustee Harris, seconded by Trustee Dakin, moved THAT the Board
approve the working drawings for the Bells Corners Middle School , as presented
at the meeting, and authorize staff to submit the necessary forms to the
Department of Education for approval of these drawings . The motion was
carried.
Trustee Harris advised that the National Capital Commission has
requested a condition in the lease agreement for the school site, that a
certain amount of landscaping be done to the site within two years from this
date. Concern was expressed that the Board could get into difficulties with
this schedule, depending on the time required for approvals and construction.
The Users ' Committee was requested to negotiate with National Capital Commission
to permit the necessary landscaping to be done no longer than one year after
completion of the school_.;
It was noted that a penalty/bonus clause will pot be included in the
contract for the school . It was suggested that the Ad Hoc Committee on School
• Construction should develop a uniform policy with regard to a penalty /bonus
clauses in Board construction contracts .
186
MINUTES 27 July 1970
231 . Report, Tenders on Beacon Hill North Elementary School
The Board had before it a report on tenders received for the
Beacon Hill North Elementary School , opened in public on 23 July 1970.
(Appendix, pages 336-337.)
Trustee McIntosh, seconded by Trustee Handleman, moved in
accordance with the report, as follows:
a) THAT the Board award the contract for the construction of the
Beacon Hill North Elementary School to Paul Daoust Construction
Limited, lowest tenderer, in the amount of $753,685.00, subject
to approval by the Department of Education and Ontario Municipal
Board;
b) THAT the Board authorize staff to submit applications to the
Department of Education and the Ontario Municipal Board for the
issuance of debentures in the amount of $934,959.00 for a term
of twenty years to finance the cost of the project, as listed
below, and undertake to borrow the necessary funds from the
Ontario Education Capital Aid Corporation:
Contract $753,685
Architects ' Fees (6.5%) 48,990
Site 104,820
Furnishings & equipment 30,000
Contingency 20,074
$957,569
Less Less 3% Sales Tax Refund 22,610
$934,959
The motion was carried.
232 Report, Tenders. on Portable 'Classrooms
The Board had before it a report on tenders received for portable
classrooms, opened in public on 23 July 1970. (Appendix, page 338.)
Trustee McIntosh, seconded by Trustee Hicks, moved in accordance
with the above report, as follows :
a) THAT the Board award a contract to Acto Eastern Limited for 10
portable classrooms, in the total amount of $71 ,830.00, subject
to approval by the Department of Education and the Ontario
Municipal Board; and
187
MINUTES 27 July 1970
b) THAT the Board authorize staff to submit applications to the
Department of Education and the Ontario Municipal Board for
the issuance of debentures in the amount of $89,000.00 for
a term of twenty years to finance this purchase, as listed
below, and undertake to borrow the necessary funds from the
Ontario Education Capital Aid Corporation:
Contract $71 ,830
Furnishings 10,000
Utilities and
installation 5,000
Contingencies 2,170
$89,000.
The motion was carried.
233 Report, Tenders on Fuel Oil
The Board had before it a report on tenders received for the
supply and delivery of fuel oil requirements for the 1970-71 school year,
opened in public on 23 July 1970. (Appendix, pages 339-340.)
Trustee Harris , seconded by Trustee McIntosh, moved in accordance
with the above report as follows :
a) THAT the Board award a contract for the supply.of No. 2 Fuel
Oil for the 1970-71 school year to Bruce Fuels Limited, at a
price of $0.1240 per gallon;
b) THAT the Board award a contract for the supply of No. 4 and
No. 5 Fuel Oils for the 1970-71 school year to Imperial Oil
Limited, at a price of $0.1110 and $0.1003 per gallon
respectively; and
c) THAT staff be authorized to negotiate for the supply of
fuel oil to Fitzroy Harbour Public School and report back
thereon to the Board.
The motion was carried.
234 Requests to permit payment of 1969 Underlevy by Instalment
The Director of Education and the Superintendent of Finance and
Administration submitted communications received from the municipalities
of March and Osgoode concerning payment of the 1969 underlevy, as follows:
188 .
MINUTES 27 July 1970
a) Osgoode Township, Mr. F. Wilson, Clerk-Treasurer, dated 3
July 1970, requesting on behalf of Council that the Board
permit payment of the 1969 underlevy of $8,646.00 in
elementary school taxes assessed against that portion of
the Goucester School Area located in Osgoode, in three
equal annual instalments in 1970, 1971 and 1972.
b) March Township, Mr. L. Foley, Clerk-Treasurer, dated 25
June 1970, requesting on behalf of Council that the Board
permit payment of the 1969 underlevy of $69,286.00 in
elementary school taxes in the township in three equal
annual instalment in 1970, 1971 and 1972.
The Board also noted that in a telephone conversation with
the Assistant Secretary, Mr. Foley advised that Council
had revised the above request to permit payment of the
underlevy in two equal instalment of 50% in 1970 and 1971 ,
and that a confirming letter was en route.
Trustee Handleman, seconded by Trustee McIntosh, moved THAT
the Board permit the Township of Osgoode to pay the 1969 underlevy of
$8,646.00 in elementary school taxes assessed against that portion of
the Gloucester School Area located in the Township of Osgoode over a
period of three years (1970, 1971 and 1972) in three equal instalments
of $2,882.00, ON CONDITION THAT the Council of the Township undertakes
and agrees to pay interest on the unpaid balance from the time when such
underlevy would have been payable at the rate paid by the Board in borrowing
funds during such period; and further THAT the Township agrees that the
interest charges plus instalments will be requisitioned by the Board in each
year as a component of the public elementary requisition. The motion was
carried.
It was noted that the request from March differed from requests
previously approved by the Board, in that it applied to the entire 1969
underlevy in the Township, whereas other requests applied only to that
portion of the underlevy resulting from the use of 1968 estimated expenditures
for the former Gloucester T.S.A. instead of actuals . It was decided to defer
consideration of this request until the meeting scheduled for 17 August 1970,
in view of Trustee Clarke 's absence from this meeting.
235 Student Accident Insurance
Pursuant to Report No. 11 , Planning and Operations Committee,
13 July 1970, item 10, the Director of Education and the Superintendent of
Finance and Administration submitted a further report with reference to
• selection of carrier for Student Accident Insurance for the 1970-71 school
year. As requested by the Committee, the report contained the draft of
the material which would be distributed to students by the Reliable Life
Insurance Company if selected by the Board. It was noted that the material
does not contain statements implying Board sponsorship of this insurance
program.
189
MINUTES 27 July 1970
Trustee James, seconded by Trustee Hicks, moved on the basis of
the foregoing report, THAT the Board authorize the Reliable Life Insurance
Company to offer its student accident insurance plan throughout the schools
of The Carleton Board of Education, for the 1970-71 school year, commencing
September 1970, in accordance with the proforma submitted with the foregoing
report. The motion was carried.
The Director of Education was requested to ensure that principals
do not send covering letters to parents concerning this insurance plan and
do not give advice to parents concerning the liability of the Board with
respect to accidents to students .
236 Change Orders - Earl of March Secondary School
Trustee Moore, seconded by Trustee Dakin, moved on the basis of
reports submitted by the Superintendent of Finance and Administration THAT
the Board approve the following change orders .
a) Earl of March Secondary School
i) Change Order No. 6 - Credit $225.00: to delete piping, floor
drain and cleanouts serving as the stage elevator pit
drainage system.
ii) Change Order No. 9 - Extra $235.16 to effect changes on fire
hose and fire extinguisher cabinets in the gymnasium and
exercise gymnasium.
iii) Change Order No. 16 - Credit $1 ,070.00: Revisions in basement
electrical room
iv) Change Order No. 25 - Extra $943.00: to install access doors
and panels into the stepped lab floors in Rooms 2415, 2416,
2421 and 2422.
b) Goulbourn Public School
Change Order No. 18 - Extra $2,417.63: to revise the septic
tank and tile bed installation to suit the requirements of
the Carleton Health Unit.
The motion was carried.
237 Naming of New Beacon Hill North Elementary School
Trustee McIntosh, seconded by Trustee Nutter, moved that the new
elementary school on Glenfern Avenue, Beacon Hill area of Gloucester
Township, be officially named "The Robert Hopkins Elementary School ." The
motion was carried.
1*90
MINUTES 27 July 1970
NOTE: Robert Hopkins inherited lot 18, on which the new school
will be located, from his father, William Hopkins .
Robert Hopkins was Reeve of Gloucester Township and was
a school trustee in the Township over a period of 30 years .
His son, William, lived on the land until his death in
1960. Mrs . McIntosh read a testimonial presented to
Robert Hopkins in 1895 by Trustees, Teachers and students
in the area, for his services to education in the Township.
238 Resignation of Chairman of Advisory Vocational Committee
The Acting Director of Education and Assistant Secretary submitted
a communication addressed to the Chairman of the Board, dated 20 July 1970, which
was received from Mr. Ronald H. Balsdon, Chairman of the Advisory Vocational
Committee, advising of his resignation from the Committee to accept an
appointment to an educational post in Zambia by the Canadian International
Development Agency.
Trustee Moore, seconded by Trustee McIntosh, moved THAT Mr. Ronald
H. Balsdon's resignation as Chairman of the Advisory Vocational Committee be
accepted The motion was carried.
The Chairman advised that a letter had already been forwarded to
Mr. Balsdon expressing the Board's appreciation for his past services.
Noted.
239 Communication, Carleton Condominium Corporation No. 1 ,
re Fence at Sir Winston Church Public School
The Superintendent of Finance and Administration (Acting Director)
submitted a communication, dated 2 July 1970, received from the Carleton
Condominium Corporation No. 1 , Horizon House, Mr. A. H. Ritchie, President,
requesting that a fence be installed between their property and the Sir
Winston Churchill Public School site.
It was noted that due to the limited budgetary provision for school
fencing in the 1970 Budget, it was not possible for the Board to undertake
this project in 1970, but that consideration would be given in the 1971
Budget (in accordance with Board policy) .
The Chairman requested staff to write to the Corporation
explaining this position. Noted.
240 Notice of Motion, Trustee McIntosh, re Special Board and
Committee Meetings
Notice having previously been given (Board Minutes, 22 June 1970,
Item 206) . Trustee McIntosh, seconded by Trustee Handleman, moved as
follows:
191
MINUTES Z/ July I9/U
"THAT the Board adopt the following procedures for calling
special meetings of the Board or its Standing Committees:
"a Special meetings of the Board shall be held on
the call of the Chairman, and it shall be his
duty to convene a special meeting when requested
by one third of the members . In the absence or
refusal of the Chairman, the Secretary, when
requested by 6 members of the Board, shall call
a special meeting.
"b Special meetings of Standing Committees shall be
convened by the Committee Chairman or the Secretary
of the Board in the same manner as outlined above.
In addition, special meetings of Standing Committees
may be ordered by resolution of the Board.
"c Notices of all regular and special meetings of the
Board and its Standing Committees shall be mailed
or delivered to the last-known address of each member
so as to arrive at least forty-eight hours prior
to the hour of each meeting.
"d The Notice of Special Meeting shall state the specific
nature of the business for which such meeting is
called, and no other business shall be considered
at such meeting unless all members are present, and
unanimously consent. "
The motion was carried.
241 Minutes
Trustee James, seconded by Trustee Dakin, moved THAT the following
Board Minutes be confirmed with amendments where indicated:
22 June 1970 - Item 194 - "The motion was carried" should be added
to the motion to appoint the Budget Officer.
29 June 1970 - As written.
20 July 1970 - As written.
The motion was carried.
242 Report of Royal Commission on Bilingualism and Biculturalism
re French Language Education
Trustee Handleman requested information on statements contained in
a recent report of the Royal Commission on Bilingualism and Biculturalism,
with reference to education within the Board 's jurisdiction. It was suggested
there should be some public response by the Board to these statements.
192
MINUTES 27 July 1970
Trustee Barsona advised that the Ottawa and Carleton Advisory
Committees on French Language Education were jointly requesting a copy
of the Commission's report. It was suggested the Committees should also
endeavour to find out the source of material used by the Commission.
The Chairman requested the Director of Education to obtain copies
of the relevant documents for review by the Board. Noted.
243 Preparation of Annual Report
Trustee Moore drew attention to the Annual Report for 1969 recently
published by the Carleton Roman Catholic Separate School Board, and asked if
a similar report would be prepared by this Board.
The Chairman noted that the Board would not be issuing a Report for
1969, but suggested that some thought be given to the preparation of a report
covering two years, 1969 and 1970, which would be published early in 1971 .
Noted.
INFORMATION ITEMS
244 Communication, Fitzroy Township re 1970 Educational Taxes
The Superintendent of Finance and Administration submitted for
information a communication received from the Township of Fitzroy, Reeve
Hiram Wilson, advising that due to the additional mill rate subsidy received
by the Township from the Ontario Department of Education, a motion was passed
by the Township Council withdrawing the appeal sent to the Carleton Board of
Education on 29 June 1970 against the Elementary School Levy for 1970. Noted.
245 Carleton County Principals ' and Vice-Principals ' Association
The Acting Director of Education and Area Superintendent (Central )
submitted for information a report advising that in June of this year,
Carleton Principals and Vice-Principals had reconstituted themselves into
•
two separate associations to be named "The Carleton County Principals ' Association"
with D. Hanton as President, and "The Carleton County Vice-Principals '
Association"with T. Brennan as President. Noted.
The Principals ' Association is an organization in addition to those
that are presently operating as the three "Area Councils" which are directly
under the leadership of the respective Area Superintendents. The purposes
• to be served by these associations are several :
1 ) to promote a feeling of unity and co-operativeness among all
the schools through K-13;
2) to encourage and facilitate communications among all levels of
The Carleton Board of Education;
193
MINUTES 27 July 1970
3) to provide opportunities for professional development among
the membership; and
4) to be ready at all times to advise and/or assist the Director
of Education and the Trustees of the Board whenever called
upon to do so.
Noted.
246 Communication re Brief on Trustees ' Honoraria
Trustee Dakin submitted for information a copy of a communication
he had forwarded to the Clerk of the Standing Committee of the House of
Commons on Finance, Trade and Economic Affairs, confirming his attendance at
the Committees ' session on Tuesday, 28 July 1970, to support the brief
submitted by the Board seeking an amendment to Section 10(3) of The Income
Tax Act. (Reference, Board Minutes, 22 February 1970, item 61 .) Noted.
247 Communication, Christ Church, ..Bells Corners, re Use of Schools
The Board had before it for information a communication, dated
30 June 1970, received from Rev. J . S . Whitehouse, Rector, Christ Church,
Bells Corners, requesting the use of the facilities of Bell High School
during the period, Sunday, 13 September 1970, through to Sunday, 27 June
1971 , for the purpose of holding a Family Service and related Church School
activities each Sunday morning at 10:00 a.m. Rev. Whitehouse also expressed
his appreciation for the consideration and co-operation accorded to his
parish for the past three years by the present and former Boards. Noted.
248 Senior Staff Organization
The Director of Education submitted for information a report
concerning the formation of the Executive Council , consisting of the
Director of Education and the seven Superintendents, which will meet
weekly, commencing August 1970. This group replaces two previous senior
staff groups which have met regularly during the past year for purposes of
communication.
It was noted that the functions of the Council will be to
prepare submissions and recommendations for the Board and Committees;
and implement Board decisions; to act as a decision-making body for
administrative action in the system; and to crystallize the thinking of
school personnel and communicate this information to Board members . To
assure that decision-making will also be a function of the school personnel ,
the Council will continue to support the co-operative approach to educational
leadership.
The report also contained a brief description of the "team"
arrangement established between each academic functional superintendent,
and an area superintendent, for purposes of communication. This relationship
will be strengthened in the coming year, through each team member, by mutual
agreement, sharing a portion of the other's responsibilities . The report
concluded by noting that the new Council will promote the idea of Principals
194
MINUTES 27 July 1970
assuming a high degree of responsibility, facilitated by in-service
programs for Principals . Noted.
249 Communication, Mr. E . M. Elliott
The Director of Education and Superintendent of Academic Personnel
submitted a communication, dated 10 July 1970, received from Mr. E. M. Elliott,
past-principal of Sir Robert Borden High School, expressing pleasure in having
been associated with Carleton County schools for the past eight years, and
his appreciation for the co-operation and kindness extended to him by Board
members and staff. Noted.
250 Ontario Fire Marshal 's Requirements
Pursuant to Report No. 11 , Planning and Operations Committee,
13 July 1970, item 19, the Superintendent of Finance and Administration
submitted for information the following communications with reference to
Fire Marshal requirements:
a) Letters from Ingram & Pye Architects, dated
May 20th, June 3rd, June llth, and July 3rd,
with respect to Henry Munro Public School .
b) Letter from Balharrie/Helmer/Gibson Architects
dated July 22nd, regarding Blackburn Public
School , Blossom Park Public School , Fairfield
Public School , Manotick Public School and
Ramsayville Public School .
c) Letter from Ronald Ogilvie, Architect dated
July 23rd, regarding Rideau View Public School .
Noted.
251 1970-71 Executive, T.F.C. & O.S.S .T.F. , District 26
The Director of Education submitted for information a list showing
the 1970-71 Executives of the Teachers ' Federation of Carleton and the
Ontario Secondary School Teachers ' Federation, District 26. Noted.
252 Communication, Township of Torbolton
The Chairman read a communication, dated 22 July 1970, received
from the Corporation of the Township of Torbolton, A. H. Conway, Treasurer,
expressing concern over delays in approving a new subdivision in the Dunrobin
area of the Township as a result of adverse reports being filed with the
• Department of Municipal Affairs - one from this Board. (Reference: Board
Minutes, 8 June 1970, item 170 (b) .)
195
`1\LV 1JLU,
•
MINUTES 27 July 1970
It was decided to refer this matter to the Planning and Operations
Committee scheduled 10 August 1970.
The meeting adjourned at 11 :25 p.m.
S. J . BERRY C. D. ARTHUR
SECRETARY CHAIRMAN
Confirmed by the Board, 17 August 1970
Board Minute No. 261 .
196
•
` THE CARLETON BOARD OF EDUCATION
MINUTES
Monday, 17 August 1970
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
9:05 p.m. with Trustee V. Barsona in the Chair.
Also present: Trustees Clarke, Dakin, Drew, Handleman, Harkness,
Harris , Hicks, Hogan, James, Moore, Nutter and Wilson.
Not present: Trustees Arthur, Lemieux, Macdonald, McIntosh and
Reitz
Staff present: S. J . Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personne.
T. D. Moore, Superintendent of Finance & Administration
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and Operations
R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
253. Report No. 20, Committee of the Whole,
17 August 1970
Trustee Handleman, seconded by Trustee James, moved adoption of Report
No. 20, Committee of the Whole, 17 August 1970. The motion was carried. (Appendix,
pages 354 - 358) .
254. Report No. 8, Educational Policies Committee,
4 August 1970
Trustee Handleman, seconded by Trustee Hogan, moved receipt of Report
No. 8, Educational Policies Committee, 4 August 1970. The motion was carried.
(Appendix, pages 341 - 345) .
255. Report No. 12, Planning and Operations Committee,
10 August 1970
Trustee Dakin, seconded by Trustee Hogan, moved receipt of Report No .
12, Planning and Operations Committee, 10 August 1970. The motion was carried.
(Appendix, pages 346 - 351 ) .
197:
7
BOARD . 17 August 1970
Trustee Dakin then presented for consideration the following
recommendations contained in the above report:
On Motion by:
a) Zoning Change, Township of Gloucester, (Report item 1 )
•
THAT with respect to the proposed rezoning of a 24 acre Tr. Arthur
parcel of land lying east of Shefford Road, north of
Montreal Road, Gloucester Township, from commercial to
residential, the Gloucester Planning Board be advised:
i) THAT if the proposed development goes forward,
the Board will be unable to adequately provide
facilities for children emanating from the develop-
ment; and
ii) THAT a school site would not be required if this is
the only dvelopment to take place in the area, however,
it may be that the Board will require a school site in
the subdivision if adjacent lands were to be developed.
b) Cheque Registers, June and July (Report item 3)
((„) THAT the Board approve Cheque Registers for the months Tr. Hogan
of June and July, 1970, as follows:
Cheque Register No. 67 Cheque Nos . 4939 - 5004 $ 12,337.83
68 5006A - 5010A
5021 - 5260
4897A
5005 - 5010
5011 5020
- 5261 - 5308
5310 2,812,699.62
69 5309
5311 - 5393 1 ,144,484.60
70 5394 - 5442
5413A 58,333.23
• $4,027,855.28
c) Communication, Ontario Department of Education, re
Feasibility Study on Data Communication _
•
THAT the Board approve in principle participation in a Tr. Lemieux
proposed study, together with the Department of Education
and Ottawa Board of Education, on data transmission
198.
BOARD . 17 August 1970
possibilities between the Ottawa area and Department of
Education facilities .
256. Report No. 3, Ad Hoc Committee on School Construction
Trustee Dakin, seconded by Trustee Hogan, moved receipt of Report
No. 3, Ad Hoc Committee on School Construction, 8 August 1970. The motion
was carried. Appendix, pages 352 - 353.
It was noted in the above report that a more detailed summary of
the proceedings at the workshop will be presented at a later date, and some of
the Trustees' indicated a strong interest in receiving this as soon as possible.
It was noted that the proceedings at the workshop were not recorded, and in
order to assist in the preparation of the detailed report, the Assistant Secretary
was requested to obtain copies of presentations which were made to the workshop
by the various guest speakers. Noted.
257. Ad Hoc Committee on Community Involvement, Verbal Report
Trustee Handleman delivered the following verbal report on recent
activities of the Ad Hoc Committee on Community Involvement:
The first meeting of the Committee was held at the Glen Ogilvie
Public School to discuss the use of the school library by the
community as a public library. The meeting was held at the
school in order to allow examination of facilities . Discussion
was held with the principal about difficulties which might be
involved. His only concern was possible affects on the educa-
tional program but this was resolved by the Committee.
A second meeting was held in the Board Room to discuss
arrangements for a meeting with Reeves of area municipalities
to discuss the formation of a permanent liaison committee. At
. this second meeting, it was decided to invite the Principals '
council to meet with the Committee in September, after they have
had the opportunity to get organized for the fall , to discuss
the role they might play in the involvement of their communities
in the Board's operations .
A meeting was. held with Reeves of area municipalities on Thursday,
13 August 1970, attended by representatives of most municipalities .
There was agreement that a permanent Liaison Committee would provided
effective machinery for exchanging information and views, and
should be formed. Each of those attending was to go back to his
own parent body and recommend formation of such a Committee. A
formal recommendation from the Ad Hoc Committee on this subject
will be presented to the Board at its next regular meeting. The
Board will be asked to appoint delegates to the Committee and the
I l
199.
BOARD 17 August 1970
the Carleton Roman Catholic Separate School Board will also
be invited to appoint delegates .
There is no question from the Committee's point of view and from
the points raised during the meeting that such a committee could
be constructive and useful to this Board and the municipalities,
and would encourage good relationships with the municipalities .
Noted.
258. Plan of Subdivision, T-20769, (formerly T-15415) , Township
of Nepean (Borden Dairy Farm, Final Phase)
The Director of Education and the Planning Officer submitted a report
in reference to Subdivision T-20769 (formerly T-15415) , Township of Nepean, Borden
Dairy Farm (Final Phase) , together with correspondence exchanged between the Board's
staff and the Department of Municipal Affairs concerning Board approval for the
revised plan of subdivision.
•
It was noted in the report that this subdivision is part of a wider
area which is presently under staff review with respect to long range middle and
secondary school requirements. While the study is still incomplete, it appears
that additional land will ultimately be required for secondary and middle school
� . requirements in Nepean within the Greenbelt.
Trustee Dakin, seconded by Trustee Hogan, moved on the basis of the
foregoing report, THAT the Corporation of the Township of Nepean and the Depart-
ment of Municipal Affairs be advised that a decision with respect to the
adequacy of school sites in the subject subdivision is being withheld pending
completion of an overall study of future facility requirements in the area.
The motion was carried.
(NOTE: Staff were requested to prepare a report on the foregoing study
for submission to the Board in early October. The Township of
Nepean and the Department of Municipal Affairs will be notified
accordingly.)
259. Request from March Township to Pay 1969 Underlevy in Two
Equal Instalments
Pursuant to Board Minutes, 27 July 1970, the Board again had before it
for consideration a request received from the Council of the Township of March
for permission to pay the 1969 underlevy in elementary educational taxes assessed
against the township, amounting to $69,286.00, over a period of two years, in two
equal instalments plus interest. A letter dated 17 August 1970, received from
Mr. L. Foley, Clerk of the Township, confirming the above request, was distributed
at the meeting.
200.
BOARD 17 August 1970
In response to questions raised by some Trustees, it was noted that
the request from March Township was similar to the previously approved request
from Gloucester Township, in that the underlevies in both townships arose under
the same circumstances. In the case of Gloucester Township, about 80% of the
$300,000 underlevy was caused by differences in the yield calculations, through
inaccuracies in the original information used in projecting 1969 expenditures .
In the case of March Township, differences in the yield calculations caused
approximately 86% of the 1969 underlevy.
Trustee Clarke, seconded by Trustee Drew, moved THAT the Board permit
the Township of March to pay the 1969 underlevy of $69,286 in elementary school
taxes assessed against the Township of March, over a period of two years (1970
and 1971 ) in two equal instalments of $34,643;
ON CONDITION THAT the Council of the Township undertakes and agrees
to pay interest on the unpaid balance from the time when such underlevy would
have been payable at the rate paid by the Board in borrowing funds during such
period; and further THAT the Township agrees that the balance of the 1969 under-
levy, amounting to $34,643 plus interest, will be •requisitioned by the Board
in 1971 as a component of the public elementary requisition.
The motion was carried.
260. Report of the Royal Commission on Bilingualism and Bilculturalism,
Book V
Pursuant to Board Minutes, 27 July 1970, item 242, the Board had before
it for consideration extracts from Book V of the Report of the Royal Commission
on Bilingualism and Biculturalism, pages 71-83, which contained recommendations
pertinent to education in the Ottawa-Hull area; in specific, that French language
secondary education in Carleton be placed under the jurisdiction of the Ottawa
Board of Education.
It was noted that the Chairmen and Directors of Education of the
Carleton and Ottawa Boards of Education have recently met to discuss liaison
between the two Boards and sharing of some common services. I t was suggested
that they should study the recommendations of the Royal Commission and submit
their recommendations to both Boards .
Trustee Dakin, seconded by Trustee Clarke, moved that this matter
be referred to the Educational Policies Committee for consideration either at
its next scheduled meeting on 21 September 1970, or at a special meeting of the
Committee to be held before the end of September. The motion was carried.
261 . Minutes, 27 July 1970
Trustee Dakin, seconded by Trustee Harris, moved that the Minutes
•
201 .
BOARD 17 August 1970
•
of the meeting held 27 July 1970 be confirmed, with the following correction:
Item 226, Report No. 1 , Finance Review Committee, final
paragraph on page 184: Change to read "On a suggestion
by Trustee Handleman, Trustee Arthur agreed that the
Finance Review Committee will recommend to the Board a
method of reviewing the organization of capital expendi-
tures within the construction budget of schools. "
The motion was carried.
NEW BUSINESS
262. Bells Corners Middle School
Trustee Harris reported that the Department of Education has approved
working drawings for the Bells Corners Middle School , and it is planned to call
tenders for 3 September 1970. The project is within the capital quota set by
the Ontario Municipal Board and has received initial 0.M.B. approval . Noted.
263. Schedule of Meetings for Next Four Weeks
Trustee Dakin, seconded by Trustee Clarke, moved that the meeting of
/ the Community Programs Committee scheduled for Monday, 24 August 1970, be
cancelled, and that there be a meeting of the Planning and Operations Committee
on Monday, 31 August 1970.. The motion was carried.
The schedule of meeting for the next four weeks will therefore be as
follows:
Monday, 24 August No meeting
Monday, 31 August Planning & Operations Committee (8:00 p.m.)
Tuesday, 8 September Community Programs Committee (8:00 p.m.)
Monday, 14 September Board of Education and Committee of the
Whole:
Committee of the Whole - 7:30 p.m.
Board of Education - 8: 30 p.m.
Monday, 21 September Educational Policies Committee (8:00 p.m. )
It was noted that Transportation Routes for the 1970-71 school year will
be on the agenda for the above noted meeting of the Planning and Operations
Committee.
202.
(Revised)
• 5 BOARD 17 August 1970
264. Central Staff Accommodation .
With reference to Report No. 12, Planning and Operations Committee,
10 August 1970, item 4, the Director Education reported that staff had reviewed
the proposed changes in location for some of the central staff, with the follow-
ing result:
a) The Supervisors of Maintenance and Operations will remain
at their present location at Cleopatra Drive.
b) The Special Services Team will be located at 60 Tiverton
Drive.
c) The Consultants will be located on the second floor at
20 Cleopatra Drive.
Noted.
The meeting adjourned at 10:15 p.m.
S. J . Berry V. Barsona
SECRETARY CHAIRMAN
•
Confirmed, 14 September 1970
Board Minute No. 277.
203.
PAL/laj
-
THE CARLETON BOARD OF EDUCATION
( MINUTES
Monday, 14 September 1970
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
8:45 p.m. , with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Clarke, Drew, Dakin , Harkness ,
Harris, Hicks , Hogan, James , Macdonald, McIntosh,
Moore, Nutter, Reitz and Wilson
Not present: Trustees Handleman and Lemieux
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I. G. Jones , Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic
Personnel
T. D. Moore, Superintendent of Finance and
Administration
R. E. Ingall , Area Superintendent (West)
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and Operations
R. G. Jenkins, Controller of Finance
D. D. Andress , Planning Officer
• P. A. Laverance, Assistant Secretary
Mrs. P. A. Perrault, Secretariat
265. Delegation re Accommodation at Stephen Leacock P.S.
Mr. Rattan, speaking on behalf of the parents of Grade 8 students at
Stephen Leacock Public School , was present at the meeting to express concern
over the accommodation situation for these students . He noted that 42 Grade 8
students at the school were housed in one classroom, and requested the Board
to take necessary steps to reduce this number.
The Chairman pointed out that it is inevitable in the first few weeks
of school to have enrolment "peaks", where more than the projected number of
students enrolled, but that staff were presently taking steps to level these out.
Hopefully, in this particular case, the problem would be resolved in the near
future.
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BOARD 14 September 1970
•
266. Report No. 1 , Ad Hoc Committee on Community Involvement} 13 August 1970
Trustee Clarke, Seconded by Trustee Hicks , moved receipt of
Report No..1 , Ad Hoc Committee on Community Involvement, 13 August 1970. The
motion was carried. (Appendix, pages 368-375. )
Trustee Clarke, seconded by Trustee Hicks , moved that the following
recommendation contained in the foregoing report be adopted:
• "THAT The Carleton Board of Education support the formation
of a permanent Boards/Councils Liaison Committee, to consist
of one elected representative from each of the 13 constituent
municipal councils in Carleton, three trustees from The
Carleton Board of Education and three trustess from the Carleton
Roman Catholic Separate School Board, which Committee shall have
powers to discuss and make recommendations to parent bodies on
any and all matters of mutual interest and concern."
The motion was carried.
The following Trustee were then nominated to serve on this Committee:
Trustees T. Clarke
E. Hicks
J. M. Lemieux.
Nominations were closed, and the above Trustees appointed to the
Committee by the Board.
Trustee Barsona noted that all of the Carleton Municiapl Councils and
the Separate School Board, had already appointed their representatives to the
Committee except for Gloucester; and that Gloucester was expected to announce
its representative within the next few days.
267. Report No. 13, Planning and Operations Committee,
31 August 1970
Trustee Dakin, seconded by Trustee Clarke, moved receipt of Report
No. 13, Planning and Operations Committee, 31 August 1970, with the following
change:
Report item 15: change 0.D.E. form number from 61 to 60.
The motion was carried. (Appendix, pages 358-367. )
Trustee Dakin, seconded by Trustee Clarke, moved adoption of the
following recommendations contained in the above Report:
a) Change Order Nos. 22 and 26, Earl of March Secondary School
THAT the Board approve Change Order Nos . 22 and 26 for the
Earl of March Secondary School , as follows :
205
BOARD 14 September 1970.
i) Change Order No. 22 - Extra $768.77
Supply and install double doors to exterior from
Room 1430 complete with hardware and frame; and
ii ) Change Order No . 26 - Extra $3,494.85
Addition of expansion joints at the joints where
the roof deck is constructed of different materials.
b) Change Order Nos . 16 and 17, Goulbourn Public School Addition
THAT the Board approve Change Order Nos . 16 and 17 for the
Goulbourn Public School Addition, as follows:
i) Change Order No. 16 - Credit $27.07
Deletion of steel angle wall frames, steel channel
studs and 4" asbestos board facing above folding
stage in the general purpose room.
ii) Change Order No. 17 - Extra $423.14
Remove and relocate as directed on site the extra
backfill and site material to provide proper drain-
age into the south field.
c) Change Order Nos . 2 and 5, Osgoode Township High School Addition
THAT the Board approve Change Order Nos . 2 and 5 for the
Osgoode Township High School Addition, as follows:
i) Change Order No. 2 - Extra $641 .47
Changes requested by the Ontario Fire Marshal to
the Exposed Tee Suspension System, Fire Dampers
and Exit Lighting.
ii ) Change Order No. 5 - Credit $200.00
Changes in door and hardware in two sections of the
specifications.
d) Bells Corners - Dimensions of School Site
THAT the Board approve as follows:
i ) THAT the Board's solicitor be authorized to draft any
revisions in the option agreement required to ensure
that the terms apply to the revised site; and
ii ) THAT subject to signature of the above revised agree-
ment by both parties, the developer and the. Department
of Municipal Affairs, be advised that the site as out-
lined is acceptable.
e) School Site in New Subdivision, T-21118, Nepean Township
THAT the Department of Municipal Affairs be advised that school
site T-21118, Township of Nepean, will not be required.
206
•
BOARD 14 September 1970
f) Transportation Routes , 1970-71
THAT the Board approve the transporation contracts for
1970-71 to the carriers and at the prices quoted.
i ) THAT the Board award a contract to Carleton Bus Lines
for the transportation of 60 students , Route A.L.-1 ,
at $34.50 per day for the 1970-71 school year;
•
ii ) THAT the Board award a contract to Carmel Kennedy
for the transportation of 36 students , Route A.L.-2,
at $34.00 per day for the 1970-71 school year; and
iii ) THAT the Board award a contract to Mrs. A. M. Snelgrove
for the transporation of 72 students , Route R.B.-3,
at $29.00 per day for the 1970-71 school year.
THAT the Board approve retendering for the transportation of
60 students bn route 8-9 by the parties who had previously
submitted bids for this route, namely T.E. Vance, Carmel Kennedy,
and Carleton Bus Lines, and that staff be authorized, upon
• receipt of the tenders , to award the contract to the lowest
bidder.
g) Insurance Committee re Additional Coverage
THAT the Board approve as follows:
i ) members of Advisory Committees be added to the Board s
Trustee' Accident Insurance Policy at an annual cost of
$1 .65 per member; and
ii ) school safety patrol and bus patrol students be added
to the Beard's Liability Policy at an annual cost of
$220.05 for 692 students.
h) Tuition Fees 1970-71
THAT the Board approve the fees for secondary schools for
1970-71 for Outside Boards , Individual Outside the Province of
Ontario as follows:
Other than
Francais Francais
Arts & Science $ 945 $ 992
• Business and Commerce 992 1042
Science, Technology & Trades 1512 1587
•
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•
BOARD 14 September 970
iii ) Other than
Francais Francais
Arts & Science $ 515 $ 541
Business and Commerce 541 568
Science, Technology and
Trades 824 865
•
. iv) .- The fees for Elementary schools for Outside Boards and
Individuals outside the Province be in the amount of
$576.00 for 1970-71 .
v) The fees for Elementary schools for Individuals within
the Province be in the amount of $303.00 for 1970-71 .
i ) Textbooks for Board Resolution
THAT the Board approve the use of texts listed in the report and to
be selected by the principals of the following schools :
•
Bell High School Merivale High School
Colonel By Secondary School Osgoode High School
Confederation High School Sir Robert Bordent High School
Earl of March Secondary School South Carlerton High School
Gloucester High School
j) Adult Education 1970-71
THAT the Board approve the operation of evening classes at
Bell and Gloucester High School in 1970-71 at a cost of $4,500
for the period September to December 1970 and that provision
be made in the 1971 budget for the balance of.the year, i .e. ,
January to June 1971 .
The motion was carried.
268. Report No. 7, Community Programs Committee, 8 September 1970
Trustee Clarke, seconded by Trustee James , moved receipt of Report
No. 7, Community Programs Committee, 8 September 1970. The motion was
carried. (Appendix, pages 376-380. )
Trustee. Clarke, seconded by Trustee James , moved that the following
recommendation contained in the above report be adopted:
Community Use of Schools- Policy
•
" THAT the Board establish an Ad Hoc Committee of three
Trustees - Drew, Clarke and Macdonald - and with the assistance
of staff investigate the matter of "Use of School Facilities by
the Public" and report back to the next meeting of this Committee!'
The motion was carried.
208 •
•
BOARD 14 September 1970
269. Arbitrators ' Report
The Director of Education submitted the following documents in
reference to Arbitration proceedings :
a) Report of the Arbitrators of The Carleton Board of
Education, dated 2 September 1970.
b) • Report of the Arbitrators of The Carleton Board of
Education and the Renfrew County Board of Education ,
dated 30 July 1970.
It was noted that the following four Arbitrators ' reports are
outstanding, and will be forwarded to the Board as soon as they are received:
a) Prescott & Russell County Board of Education
b) Lanark County Board of Education
c) Stormont, Dundas and Glengarry County Board
of Education
d) Ottawa Board of Education
The Chairman briefly reviewed the role of the Board in the matter of
handling the Arbitration reports , noting the following points :
a) the role of the Board is to receive the Arbitrators '
Reports and forward them to the Department of Education;
• b) the decision .of the Arbitrators ' is final . The working
papers used in the proceedings are confidential to the
Arbitrators ; and
c) under section 84, subsection 7 (b) of The Secondary Schools
and Boards of Education Act, Trustees or others may report
to the Board before 30 September 1970 any condition not evident
at the .time the Arbitrators ' decision was made, and the Board shall ,
before 15 October 1970, refer the matter or condition to the
Arbitrators who shall prior to 15 November 1970 make a decision
and may amend their former decision accordingly.
Trustee Dakin, seconded by Trustee Hicks , moved that the Report of the
Arbitrators of The Carleton Board of Education , dated 2 September 1970, and
the Report of the Arbitrators of The Carleton Board of Education and Renfrew
County Board of Education, dated 30 July 1970, be received by the Board in
confidence ,and referred to the Department of Education. The motion was carried.
The Chairman expressed appreciation to the Arbitrators for their
clear and concise reports.
209
BOARD 14 September 1970
270. Contract Award - Bells Corners Middle School
At the request of Trustee Harris , an item on the Agenda, "Contract
Award - Bells Corners Middle School ", was deferred until later in the evening
pending the arrival of the architect on the project, Mr. Hans Stutz.
271 . Naming of Bells Corners Middle School
The. Director of Education and Area Superintendent (West) submitted
for consideration a report on suggested names for the new Bells Corners
Middle School . The following names were noted:
Prince of Wales Intermediate School
Sir Wilfred Laurier Intermediate School
Duke of Richmond Intermediate Shcool
Arbeatha Park Intermediate School
Prince Philip Intermediate School
Sir Guy Carleton Intermediate School
Banting Intermediate School
Moodie Drive Intermediate School
David Thompson Intermediate School
Trustee Dakin, seconded by Trustee Wilson, moved THAT the new middle
school to be constructed in Bells Corners be named the "D. Aubrey Moodie Inter-
mediate School", in recognition of his lifetime of distinguished service to
Carleton County, and in order that present and future generations of students in
Carleton should recognize and remember his example of selfless dedication to the
public good. The motion was carried.
Later in the evening, Mr. Kyle Murray, Principal of the new school ,
advised that the name "D. Aubrey Moodie" had been proposed by some of the students
at the school , and would be well received by the student body.
(Trustee Moore suggested that the name "Duke of Richmond" be
reserved for any new elementary school to be built in
-future in Richmond Village. Noted. )
272. Fuel Tenders - Fitzroy Harbour
Pursuant to Board Minutes , 27 July 1970, Item 233 (c) , the Director
of Education and Superintendent of Finance and Administration submitted a report
concerning the supply and delivery of fuel oil to the Fitzroy Harbour Public
School for the 1970-71 school year.
Trustee Hicks , seconded by Trustee Nutter, moved THAT the Board award
a contract to J. A. Campbell to supply fuel oil to Fitzroy Harbour Public School
for the 1970-71 school year, in accordance with his tender of 17.2¢ per gallon.
The motion was carried.
210
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BOARD 14 September 1970
•. t 273. Ontario Fire Marshal Requirements
The Board had before it two staff reports , dated 14 September 1970,
concerning cancellation of certain school approvals by the Department of
Education for non-compliance with the Fire Marshal 's requirements . It was noted
that the Controller of Maintenance and Operations met with Mr. 0. Luciw of the
Fire Marshal office on 11 September 1970 to review this situation. The following
is a revised cost estimate of the work which must be done to the schools concerned:
Blackburn Public School $ 650.00
Blossom Park Public School 75.00 _
Fairfield Public School 827.00
Henry Munro Public School 320.00
Manotick Public School 902.00
Ramsayville Public School 112.00
Rideauview Public School 560.00
TOTAL $3446.00
Grave concern was again expressed by some Trustees that schools which were
only approved a few years ago by the Fire Marshal must now undergo modification
due to either changes in regulations or different interpretation of regulations .
Under such conditions , it would be possible for the Fire Marshal to revisit
schools in the future and insist on further changes at additional cost to the Board.
The necessary funds must come from current revenues , and the Board did not provide
for this contingency in the 1970 budget. It is anticipated that when the Fire
Marshal inspects central and western schools , the Board will be faced with
additional costs to make required changes.
Trustee McIntosh, seconded by Trustee Clarke, moved as follows :
a) THAT the Board authorize staff to make the necessary changes at
the above-mentioned schools to meet the Fire Marshal 's requirements ,
at a cost of $3,446.00;
b) THAT the Board strike a Committee as soon as possible to meet with the
Attorney General for the Province of Ontario, to discuss Fire Marshal
procedures ; and
c) • THAT enquiries be made to see if the extra funds required to cover
modifications to meet Fire Marshal 's requirements can be debentured,
rather than come out of current funds .
The motion was carried.
274. Appointment of Users ' Committee for the Loyola Avenue Elementary
School
•
Pursuant to Board Minutes , 27 July 1970, the Board had before it
for consideration the following proposal :
211
BOARD . 14 September 1970
•
"THAT a Construction Project Committee (Users ' Committee)
be established for the new elementary school planned for
Loyola Avenue, Gloucester Township, and that a Trustee be
named to this Committee. "
Trustee McIntosh volunteered to serve on this Committee, as the
proposed school is in Gloucester, and her work with the Ad Hoc Committee on School
Construction could prove valuable for this school .
Trustee James, seconded by Trustee Moore, moved that the Board strike
a Users' Committee for the Loyola Avenue Elementary School , and name Trustee
McIntosh as the Trustee representative on the Committee. The motion was carried.
In connection with this Committee, the Chairman advised that he has
exchanged correspondence with Mr. John Flanders , Assistant Professor of the School
of Architecture, Carleton University, in which the Board was requested to give
architectural students at the University the opportunity to observe a Users '
Committee in action when planning a K-6 school . The students would also seek
input from staff and Trustees on various requirements in school planning from
which they will formulate designs of their own for this school . The Chairman
considered this to be an excellent project, and has offered Mr. Flanders full
co-operation . Trustee McIntosh has also been intouch with Mr. Flanders , and
expressed a keen interest in co-operating with him and Carleton University
students.
275. Director's Report re Enrolments
The Director 'bf Education presented a report on enrolments in Carleton
schools as of 14 September 1970, from which the following statistics were noted:
ELEMENTARY SECONDARY TOTAL
June 1970 Enrolment 20,285 7,635 27,820
Predicted Enrolment,
September 30, 1970 21 ,700 9,050 30,750
Actual Enrolment,
September 14, 1970 21 ,434 9,116 30,550
Increase in Enrolment
(June to Sept. 14) 1 ,149 (5.7%) 1 ,481 (19.4%) 2,630 (9.4%)
The Director of Education noted that these figures had been compiled
in some haste, and that definite figures could not be given until 30 September
1970. Based on figures received to-date, anticipated enrolments in the west
were down, while in the east and central they were close to anticipated levels .
Bell and South Carleton High Schools are over-projections , while Gloucester
High School , on the double-shift system, is 57 students under.
212
BOARD . 14 September 1970
The increase from June to September in 1969 was approximately 10.7%
as compared with 9.4% in 1970. Total increase January to December in 1969 was
approximately 12%, and it is anticipated this will be 11% in 1970. Approximately
1600 Carleton students are educated in other systems .
Trustee Nutter requested that future reports of this nature also
show the numbers of pupil places in the system.
276. Tenders for Bells Corners Middle School (D. Aubrey Moodie
Intermediate School )
Further to Minutes of this meeting, item 270 above, the Board gave
consideration to a report on the public opening of tenders for the new D. Aubrey
Moodie Intermediate School (Bells Corners Middle School ) , which were received
and opened on Thursday, 10 September 1970, with Trustees Arthur and Harris
in attendance (for Report, see Appendix, pages 381-382. )
Trustee Harris, seconded by Trustee Hicks, moved as follows :
a) THAT the Board award the contract for the construction of the
Bells Corners Middle School (D. Aubrey Moodie Intermediate)
School to M. Sullivan & Sons Ltd. , lowest tenderer, in the
amount of $1 ,183,000, subject to approval by the Department
of Education and Ontario Municipal Board; and
b) THAT the Board authorize staff to submit applications to the
Department of Education and the Ontario Municipal Board
immediately for the issuance of debentures in the amount
of $1 ,386,155 for a term of twenty years to finance the
cost of the project, as listed below, and undertake to
borrow the necessary funds from the Ontario Education
Capital Aid Corporation:
Contract $1 ,183,000
Architect's Fee (6.5%) 76,395
Site Development 25,000
Furnishings & Equipment 109 ,450
Contingencies 28,660
Less 3% Sales Tax Refund $1 ,436,350
36,350
$1 ,386,155
The motion was carried.
213
BOARD . 14 September 1970
(NOTE: There was considerable discussion on the question of completion
schedules . The low bidder at $1 ,183,000 quoted 360 days , while
the second low bidder at $1 ,189,000 quoted 305 days. It was
suggested that the Board should consider the second low bidder to get
the school operational as soon as possible, as the difference between
the bids would be recouped through savings in interest on short term
borrowings on the project. However, it was pointed out that there
is no penalty/bonus clause in this contract and there can be no
guarantee of meeting either completion date. The median estimate
completion by all bidders was 330 days. In addition, considerable
delays have been experienced in the past in obtaining Departmental
approval for contracts not awarded to the low bidder.
It was suggested that the Board should review its contract documents
relative to penalty/bonus clauses. )
277. Board Minutes , 17 August 1970 .
Trustee Barsona, seconded by Trustee James, moved that the Minutes
of the meeting held 17 August 1970 be confirmed, with the following change:
Trustee attendance, first page: Trustees Harris , Hicks and Hogan
to be noted as present.
The motion was carried.
NEW BUSINESS
278. Notice of Motion , Trustee Dakin, re Arbitration
Trustee Dakin gave notice that he will move at the next regular meeting
of the Board, as follows:
"WHEREAS the current provisions of Section 84 of the Secondary Schools
and Boards of Education Act exclude from arbitration the value of lands
and premises used as schools by constituent school boards as at
31 December 1968;
WHEREAS the value of these assets i.s substantial and the equities in
these values have been derived in large part from local taxes levied
on supporters of constituent school boards up to 31 December 1968;
WHEREAS the report dated 2 September 1970 of the Board of Arbitrators
of The Carleton Board of Education to The Carleton Board of Education
recommends that The Carleton Board of Education provide and/or seek
financial assistance for ratepayers for the amounts of the adjusted
deficits of constituent school boards as at 31 December 1968, which
amounts will otherwise be included in the total amount of levies
against such ratepayers for the support of The Carleton Board of
214
BOARD • 14 September 1970
Education commencing in 1971 ; and
WHEREAS The Carleton Board of Education cannot provide any
financial assistance for any ratepayers except at the expense of
• other ratepayers:
IT IS MOVED
a) THAT the Carleton Board of Education immediately appoint four
Trustees , including one Trustee representing Separate School
supporters , to make a formal presentation to the Minister of
Education, Province of Ontario, for a special legislative
grant of $581 ,689.91 being the aggregate of the amounts of
presently reported adjusted deficits of revenue funds of all
constituent school boards as at 31 December 1968, as recommended
by the Arbitrators appointed by the Board under the Secondary
Schools and Boards of. Education Act;
b) THAT the aggregate amount of this speciallegislative grant be
paid to the Carleton Board of Education in four instalments as
follows :
25% on or before 31 March 1971
25%25% oonn oor foore 3300 JSue 1me1r 1971(,
25% on or before 31 December 1971
•
c) THAT one Arbitrator, one representative of the Board's solicitors
and one representative of the Board's auditors , or any combination
thereof, be invited to accompany and/or support the four Trustees
appointed by the Board for this purpose if, in the collective
judgement of these Trustees , such support is required; and
d) THAT the following be immediately informed of the resolution:
Hon. John P. Robarts , Prime Minister of the Province of Ontario
Hon. William Davis , Minister of Education , Province of Ontario
Hon. A.B.R. Lawrence, Minister of Financial and Commercial
Affairs , Province of Ontario
Mr. Erskine Johnston, M.P.P.
Mr. Denis Coolican, Chairman of the Regional Municipality of
Ottawa-Carleton
Mayors or Reeves of the Sixteen Municipalities within Regional
Municipal jurisdiction
Chairman, Ottawa Board of Education
Chairman, Ottawa Roman Catholic Separate School Board
Chairman, Carleton Roman Catholic Separate School Board
All Arbitrators of The Carleton Board of Education
Bell , Baker, Thompson and Oyen - Solicitors
Touche, Ross and Company - Auditors
•
215
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BOARD 14 September 1970
279. Transportation to Gloucester High School
Trustee Nutter advised that some students from south Gloucester
who are attending the morning shift at Gloucester High school must leave
home at 6:00 a.m. in order to catch the school bus to the school , which
takes about 12 hours to reach the school . He suggested this bus be replaced
by two smaller buses which would help to reduce transportation time for
these students . Noted.
280. Landscaping Take-Over, Sir Robert Borden High School
Trustees Dakin and Nutter volunteered to be present for the take-over
of the landscaping at-Sir Robert Borden High School., Saturday, 19 September
1970, at 10:00 a.m. Noted.
281 . Progress Report, Colonel By Secondary School
In the absence of Trustee Handleman, Mr. S. S. Katz, Area Super-
intendent (Central ) gave a brief verbal progress report on the Colonel By
Secondary School , noting that 65% of contracts have now been awarded, at
costs within budget.
(`
282. Ad Hoc Committee on General Insurance
Trustee Harris referred to Report No. 13 of the Planning and
Operations Committee, item 8, Appendix, page 363, (See Minutes of this
meeting, item 267 above) , and noted that the work of the Board's Ad Hoc
Committee on General Insurance was now complete. She suggested that one
further item, viz, "Self-insurance schemeby eastern Ontario Boards of
Education", proposed by Trustee Nutter, could be pursued at a later date if
the Board saw fit, by a separate Ad Hoc Committee established for this particular
purpose.
Trustee Harris, seconded by Trustee Reitz, moved that the Ad Hoc
Committee on General Insurance be disbanded. The motion was carried.
On behalf of the Board, the Chairman expressed appreciation to the
members of the Ad Hoc Committee for their hard work on the Committee.
283. Committee of the Whole
Trustee Barsona, seconded by Trustee McIntosh, moved that the Board
resolve itself into Committee of the Whole to consider private matters . The
motion was carried. The Committee later rose and presented a report which
appears below.
•
216
•
BOARD 14 September 1970
284. Report No. 21 , Committee of the Whole
Trustee Barsona, seconded by Trustee McIntosh, moved adoption of
Report No. 21 , Committee of the Whole, 14 September 1970. The motion was
carried. (Appendix,pages 383 - 390. )
The meeting adjourned at 12:00 midnight.
S. J. Berry C. D. Arthur
SECRETARY CHAIRMAN
•
Confirmed, 28 September 1970
Board Minute No. 293. •
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217
,�` THE CA.RLETON BOARD 0 F EDU CAT I QN
11)
BOARD MINUTES
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28 September 1970.
A meeting of the Board of Education was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6,
commencing at 8:40 p.m. , with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Clarke, Dakin, Drew,
Handleman, Harkness, Harris, Hicks,
Hogan, James, Lemieux, McIntosh, Moore,
Nutter and Reitz. -
1ot present: Trustees Macdonald and Wilson.
Staff present: S. J . Berry, Director of Education
J . C. Gardner, Superintendent of Program
Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic
Personnel
T. D. Moore, Superintendent of Finance and
Administration
A. A. Carr, Area Superintendent (East)
G. P. Convey, Controller of Maintenance and
Operations
— R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
285. Report No. 22 -Committee of the Whole, 28 September 1970
Trustee Barsona, seconded by Trustee James, moved receipt of Report
No. 22, Committee of the Whole, 28 September 1970. Carried. Appendix, page 403.
Trustee Barsona then presented for Board approval the following
recommendations contained in the above report:
a) Academic Staff Changes Moved and
Seconded by
THAT the Board accept academic Staff changes involving Trustees
rescisssion and resignation, maternity leave, leave
of absence and appointments of teaching staff, as detailed Moore
in the Committee report. Barsona
b) Staff Changes - Administrative Staff
THAT the Board accept administrative staff changes involving Lemieux
resignations, appointments, transfers and promotions, as Barsona
detailed in the Committee report.
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BOARD 28 September 1970
t Y ! c) Agreement with Secondary School Teachers for 1970-71 On motion by
Trustees:
i) THAT the Board establish immediately a Committee James
consisting of two secondary school teachers Barsona
nominated by the Relations Committee of the teachers,
and two Administrators or Trustees, to study the
situation regarding Assistant Headships, criteria,
and responsibibility allowances for Librarians and
otherssimilarily situated; the report of the
committee to be made available to both parties for
the 1971-72 negotiations, and the committee to report
as to Librarians' allowances before the end of the
j
year 1970; and
THAT the Trustee and Administrator membership on this
committee be as follows:
Trustee P. Harkness
Mr. W. R. McGillivray, Superintendent
of Academic Personnel
_.. ii ) THAT the Board accept the salary and fringe benefit James
agreement with the Carleton Division of the Ontario Barsona
Secondary School Teachers ' Federation as amended (as
noted in Committee Report) , effective during the period
1 September 1970 to 31 August 1971 , and THAT the Chairman
� of the Board, the Chairman of the Salary Committee and the
Secretary of the Board be authorized to sign the agreement
on behalf of the Board.
All recommendations were adopted.
286. Report No. 9, Educational Policies Committee, 21 September 1970
Trustee McIntosh, Chairman of the Educational Policies Committee,
advised that a number of revisions were to be made to the wording of item 1
of Report No. 9 of the Committee, 21 September 1970,- prior to presentation to
the8oard.
Trustee McIntosh, seconded by Trustee Hicks, moved that Report No. 9,
Educational Policies Committee, 21 September 1970, items 2, 3, 4, 5 and 6, be
received. The motion was carried. (This Report, with revised wording for item
1 , will be resubmitted to the Board on 13 October 1970. )
Trustee McIntosh, seconded by Trustee Harris, moved in accordance
with the recommendation contained in item 5 of the above report, as follows:
a) i) THAT the Board establish a Committee of four Trustees to
Liaise with the Ottawa Board of Education on all matters
of mutual interest, including the following:
- Possibility of long term agreement between the Boards
on : - Retarded Children Schools'
,� �• - Special Vocational Schools
- Common provision of special education facilities
for children with very special or multiple handicaps
- A realignment of the "border" attendance areas for
secondary school students for mutual advantage •
- French language secondary school accommodation in Ottawa/Carleton
219
BOARD 28 September 1970
Media centre for Ottawa/Carleton
- Joint operation of data-processing facilities
- Professional development of our teachers in co-operation
with the Federations
- School construction
- Placement Services for Secondary School Students
- Department of Education long courses
- Bulk purchases.
ii ) THAT the composition of this Liaison Committee be as follows:
- Chairman of the Board
- Two permanent members appointed by the Board
- One Trustee to be selected from meeting to meeting by the
d other three permanent members, according to the items on
the Agenda; and
iii ), THAT Trustees Barsona and Handleman be appointed the permanent
.Trustees on this Committee together with the Chairman (nominated
by Trustees Macdonald and Harris respectively.
The motion was carried.
287. Minutes, French Language Advisory Committee
Trustee Barsona, seconded by Trustee Lemieux, moved receipt of the
Minutes of the Advisory Committee on French Language Education, 26 July and
10 September 1970. The motion was carried. (Appendix, pages 408 - 410) .
288. Appointment of Ad Hoc Committee to meet with Attorney-General
re: Fire Marshal Procedures
Pursuant to Board Minutes, 14 September 1970, item 273, the Board had
before it the question of appointing members to the Ad Hoc Committee which is to
meet with the Attorney-General for the Province of Ontario to discuss Fire
Marshal Procedures .
Trustee Handleman, seconded by Trustee McIntosh, moved that Trustees
Clarke and Lemieux be appointed to sit on this Ad Hoc Committee. The motion
was carried.
289. Use of Gym Facilities at Queenswood Public School by The
Carleton Separate School Board
Trustee McIntosh, seconded by Trustee Harkness, moved on the basis of
a report submitted by the Acting Director of Education and Mr. A.A. Carr, Area
Superintendent (East) , that the pupils of the Separate School in Queenswood
Heights be authorized to use the gymnasium at Queenswood Public School on Wednesda;
afternoons or from 9:00 a.m. to 10:30 a.m. on Tuesday, Wednesday and Friday,
provided that the Carleton Roman Catholic Separate School Board agrees to assume
full responsibility for these students in case of accident or damage to property
while on Queenswood Public School property fot this purpose; and that there be
no charge for this use. The motion was carried.
(NOTE: It was advised in the above report that Carleton Board's Staff
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BOARD 28 September 1970
are at the present exploring the posibility of the use of the
gymnasium at St. Michael 's Separate SChool at Fitzroy Harbour
by the pupils of the Fitzroy Harbour Public School .)
290. Arbitrator's Reports
Trustee Dakin, seconded by Trustee Lemieux, moved that the Board
receive the following reports of Arbitrators, and that they be referred to
the Department of Education:
a) Report of the Arbitrators of the Carleton Board of Education and the
Stormont, Dundas and Glengarry County Board of Education, dated
26 August 1970; and
b) Report of the Arbitrators of the Carleton Board of Education and
Lanark County Board of Education, dated 22 September 1970. The
motion was carried.
291 . Debenture By-Law No. 12
A proposed By-law to authorize the issue of Debenture in the principal
amount of $155,000.00 for Public School purposes was read a first and a second
time. The proposed Debenture covers the discount on the Board's first
Debenture (Offer No. 1227) issued in 1969 in the amount of $2,236,000.00 for the
1 following projects:
Queenswood Public School $500,000.00
Richmond Public School addition 274,199.00
Glen Ogilvie Public School II 603,000.00
Roland Michener Public School 858,801 .00
Total $2,236,000,00
Trustee Handleman, seconded by Trustee McIntosh, moved that the
foregoing By-Law having been duly read a first and second time, be taken as
read a third time and be now enacted as By-Law No. 12 of the Carleton Board
of Education. The motion was carried.
292. Notice of Motion, Trustee Dakin, re Arbitration
Notice having previously been given (Minutes, 14 September 1970, item
278) Trustee Dakin, seconded by Trustee Harkness, moved as follows:
"WHEREAS the current provisions of Section 84 of the Secondary
Schools and Boards of Education Act exclude from arbitration
the value of lands and premises used as schools by constituent
school boards as at 31 December 1968;
"WHEREAS the value of these assets is substantial and the
equities in these values have been derived in large part
from local taxes levied on supporters of constituent
school boards up to 31 December 1968;
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BOARD 28 September 1970
"WHEREAS the report dated 2 September 1970 of the Board of
Arbitrators of The Carleton Board of Education to The Carleton
Board of Education recommends that The Carleton Board of Education
provide and/or seek financial assistance for ratepayers for
the amounts of the adjusted deficits of constituent school boards
as at 31 December 1968, which amounts will otherwise be included in
the total amount of levies against such ratepayers for the support
of The Carleton Board of Education commencing in 1971 ; and
"WHEREAS The Carleton Board of Education cannot provide any
financial assistance for any ratepayers except at the expense
of other ratepayers :
IT IS MOVED'
a) "THAT The Carleton Board of Education immediately
appoint four Trustees , including one Trustee
- representing Separate School supporters, to make
a formal presentation to the Minister of Education,
Province of Ontario, for a special legislative grant
of $581 ,689.91 being the aggregate of the amounts
of presently reported adjusted deficits of revenue
funds of all constituent school boards as at 31 December
1968, as recommended by the Arbitrators appointed
by the Board under the Secondary Schools and Boards
of Education Act;
l
b) "THAT the Aggregate amount of this special legislative
grant be paid to The Carleton Board of Education in
four instalments as follows:
25% on or before 31 March 1971
25% on or before 30 June 1971
25% on or before 30 September 1971
• 25% on or before 31 December 1971
c) "THAT one Arbitrator, one representative of the Board's
solicitors and one representative of the Board's auditors,
or any combination thereof, be invited to accompany and/
or support the four Trustees appointed by the Board for
this purpose if, in the collective judgement of these
Trustees, such support is required; and
d) "THAT the following be immediately informed of the
resolution:
Hon. John P. Robarts, Prime Minister of the Province of Ontario
Hon. William Davis, Minister of Education, Province of Ontario
Hon. A.B.R. Lawrence, Minister of Financial and Commercial
Affairs, Province of Ontario
Mr. Erskine Johnston, M.P.P.
Mr. Denis Coolijan, Chairman of the Regional Municipality of
Ottawa/Carleton
Mayors or Reeves of the Sixteen Municipalities within Regional
Municipal jurisdiction
Chairman, Ottawa Board of Education
Mr. J . Albert Belanger, M.P.P.
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BOARD 28 September 1970
Chairman, Ottawa Roman Catholic Separate SChool Board
Chairman, Carleton Roman Catholic Separate School Board
All Arbitrators of The Carleton Board of Education
Bell , Baker, Thompson and Oyen - Solicitors
Touche4, Ross and Company - Auditors"
Trustee Dakin read a prepared statement in support of his motion.
Several Trustees then expressed their oppinions on the motion, in varying
degrees of support or opposition.
During the debate the Arbitration procedures and areas covered by
the Arbitrators were brought into question. The Chairman ruled that this
was a distinct matter from that covered by Trustee Dakin's motion,, and
therefore out of order.; (See also Minutes of this meeting, item 296 below -
New Business. )
i
Trustee Barsona proposed that the notice of motion be referred to
the Planning and Operations Committee at its meeting scheduled for 13 October
1970 at which time the Committee could study the various alternate solutions
to the problem, and that in the meantime staff provide more information on the
legislation and regulations within which the Arbitrators had to work, and a
staff report giving their interpretations of the legislation and regulations
and the Arbitrators' Reports. The Chairman ruled that such a motion of referral
would be out of order, as it linked together the two distinct questions of
Trustee Dakin's motion and the Arbitrators proceedings .
The Chairman called the question on Trustee Dakin 's motion, and the
motion was lost.
293. Minutes ,l4 September 1970
Trustee Barson, seconded by Trustee Moore, moved that the Minutes of
the meeting held 14 September 1970 be confirmed. The motion was carried.
NEW BUSINESS
294. Vacancy on Advisory Vocational Committee
Trustee Handleman, drew to the attention of the Board. the vacancy
which currently exists on the Advisory Vocational Committee as a rest,lt of the
resignation of the Committee Chairman, Mr. R. Balsdon, (see Board Minutes, 27
July 1970, item 238),It was agreed that the question of appointing a new member
to this committee to fill the vacancy would be placed on the Board Agenda for
13 October 1970. The Trustees were requested to submit nominations, with
background information on the nominee, to the Secretary for inclusion in the
Agenda for the meeting. Noted.
295. Principals' Committee re: Administrative Support Services
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Trustee McIntosh referred to Board Minutes, 27 July 1970, at which
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BOARD 28 September 1970
time the Board requested the formation of a Principal 's Committee to study and
report on administrative support services. It was noted that this committee
was to have reported to the Planning and Operations Committee in private by
the end of September. It was advised that due to changes in the dates for
committee meetings, it had not been possible to refer this. .matter to the
Planning and Operations Committee by the deadline established by the Board,
and that this item would appear on the Agenda for that Committee at its meeting
scheduled for 13 October 1970. Noted.
296 Arbitration Reports
Trustee Dakin raised several questions with respect to Arbitration
Reports, in tesponse to which the Chairman advised as follows:
a) Any Trustee who feels that the Arbitrators overlooked a matter
or condition which was not evident at the time they made their
report, but which falls within their terms of reference as
delineated under legislation, should submit comments in writing
to the Chairman of the Board. The matter will be placed on the
Agenda for the Planning and Operations Committee meeting scheduled
for 13 October 1970. If the majority of the Trustees agree that
there appears to have been a deficiency, the matter will be referred
to a Board meeting later in the same evening and directed to the
attention of the Arbitrators, as provided under Section 84, subsection
7(b) of the Secondary Schools and Boards of Education Act.
b) If any Trustee wishes to have legal advise in connection with a
matter or conaition which they consider may have been overlooked
by the Arbitrators, they should contact the Chairman of the Board
who will seek a legal opinion from the Board's solicitor. Both
the question and the legal opinion will be circulated to all
Trustees .
c) The question of whether the Arbitrators ' Reports fulfill the
requirements of the legislation is a matter for decision by the
Department of Education, and not Boards of Education.
d) If members of the Board feel that there are deficiencies in the
actual arbitration process itself, such as the provision that the
values of lands and buildings be excluded, this cannot be dealt with
by the Board under Section 84, subsection 70) of the Secondary
Schools and Boards of Education Act. Whether the Board should
make any representations to the Department of Education in this
regard is a separate issue.
The Chairman requested that the Arbitratrors be advised of the
proposed discussions at Planning and Operations Committee on 13 October 1970.
Noted.
297. School Buses
Trustee Lemieux brought to the attention of staff concerns over
contravention of school bus regulations and .safety procedures., as follows:
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(Revised)
BOARD 28 September 1970
a) Despite regulations to the contrary, some drivers are
permitting students to smoke on buses and are, smoking
on buses themselves .
b) Some drivers are racing on the Queensway.
Staff were requested to prepare a report on this stivation ier
submission to the Board as soon as possible. Noted.
INFORMATION ITEMS
298 Audit of C.I .B.O. for 1968
Pursuant to Board Minutes, 27 July 1970, item 226(b), the Director
of Education submitted a report received from Frazer and Otton on their
examination of the charges made by the Collegiate Institute Board of Ottawa
to the Nepean and Gloucester High School Boards for the year 1968. Noted.
298. Schedule of Meetings for October to December
The Acting Director of Education and the Assistant Secretary submitted
for information a schedule of meetings of the Board and standing committees for
) the period October to December 1970. Noted.
The meeting adjourned at 10:30 p.m. j
_ - .
S. J. Berry t `
DIRECTOR OF EDUCATION C. D. Arthur
CHAIRMAN
Confirmed, 13 October 1970
Board Minute No. 308
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225
' THE CARLETON ' BOARD OF EDUCATION
MINUTES
Tuesday, 13 October 1970
1. A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
. 7:45 p.m. , with Trustee C. D. Arthur in the Chair.
Also present: Trustees Barsona, Clarke, Dakin, Drew, Handleman,
Harkness, Harris, Hicks, Hogan, James, Lemieux,
Macdonald, McIntosh, Moore, Nutter and Wilson.
Not present: Trustee Reitz.
Staff present: S . J. Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administration
A. A. Carr, Area Superintendent (East)
S. S. Katz, Area Superintendent (Central )
G. P. Convey, Controller of Maintenance and Operations
R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
( P. A. Perrault, Secretariat
299. Delegation, Mr. L. Bartley
Mr. L. Bartley, 3363 Carling Avenue, Ottawa 15, Ontario, rose and
addressed the Board concerning denial of educational accommodation to his
daughter, Jane. He expressed extreme disatisfaction over the treatment of
his daughter who, he stated, had been denied access to Bell High School on
no just account. He demanded that immediate steps be taken to place his
daughter in a Carleton High School .
The Chairman advised that as this was the first indication the Board
members had received concerning this matter, it was not possible for the
Trustees to give him an answer immediately. However, he advised this situation
would be clarified with staff, and Mr. Bartley would be contacted with an
answer tomorrow.
300. Report No. 23, Committee of the Whole
Trustee Handleman reported that the Committee of the Whole had
met earlier in the evening to discuss certain matters in private, and he
then presented a number of recommendations from the Committee (as per
Report No. 23) for Board consideration, as follows:
226
MINUTES - 13 October 1970
• Moved and
a) Academic Staff Changes - covering appointments seconded by
and resignations, and the appointment of an Tr. Dakin-
Audio-Visual Technician at Colonel By Secondary Tr. Handleman
School .
b) Administrative Staff Changes - covering Tr. Harkness
appointments, transfers and a promotion. Tr. Handleman
c) Carestaff Changes - covering appointment'and Tr. Moore
resignation. Tr. Handleman
d) Elementary School Teachers ' Salary Agreement,
1970-71
THATthe Board accept the salary and fringe Tr. James
benefit agreement with the local group of Tr. Handleman
public elementary school teachers employed
by the Board, as submitted, effective during the
period 1 September 1970 to 31 August 1971 , with
the following amendment:
"THAT the words "from the profession" be
inserted after the word "retire" where
it appears in the third and fifth line (Amendment on
of subsection 1 of Section 0; and motion by Truste
Dakin)
THAT the Chairman of the Board, the Chairman of the
Salary Committee and the Secretary of the Board be
authorized to sign the agreement on behalf of the
Board.
•
e) Report No. 4, Ad Hoc Committee on School
Construction
i) THAT Report No. 4, Ad Hoc Committee on School Tr. McIntosh
Construction, 5 October 1970, be received Tr. Handleman
(Appendix, pages 411 -412) ;
ii) THAT the Board instruct the Users ' Committee
the Loyola Avenue Elementary School to submit
a request to the Department of Education that
the Board be permitted to construct the
elementary school on Loyola Avenue, Gloucester
Township, by the same method used to construct the
Colonel By Secondary School ; and
iii ) THAT the firm of Craig and Kohler be appointed
architects on this project. .
All recommendations were adopted.
227
MINUTES '' 13 October 1970
301.. Dissolution of Salary Negotiating Committee
With reference to Minute No.301 (d) bove, Trustee James advised that
the Salary Negotiating Committee for 1970-71 salaries , had now completed its
work.
On motion by Trustee James , seconded by Trustee Clarke, the Salary
Negotiating Committee was disolved.
On behalf. of the Board, the Chairman expressed appreciation to the Committ(
members for their diligence and energy in this task.
302. Reports Nos . 9 and 10, Educational Policies Committee
Trustee McIntosh, seconded by Trustee Moore, moved receipt of Moved and
Reports Nos. 9 and 10, Educational Policies Committee, 21 September seconded I
and 9 October, 1970, respectively. The motion was carried. (Appendix,
pages 397-402 and 418-429. )
(NOTE: Recommendation in Report No. 9 was adopted by the
Board on 28 September 1970, Minute No. 286. )
The following recommendation in Report No. 10 were then
presented for consideration:
a) Professional Development Day, 1971
THAT 17 February 1971 be designated as the Annual Tr. Macdona
Professional Development Day for the staff of Tr. Mclntosl
Carleton schools.
b) Report of the Committee Investigating the
Evaluation and Reporting Pupil Progress
THAT the recommendations contained in the report - Tr. Wilson
of the Committee Investigating the Evaluation Tr. McIntosl
and Reporting of Pupil Progress as contained
•
in Appendix Pages 428 and 429 be adopted by
the Board.
c) Recommendations of the Royal Commission on
Bilingualism and Biculturalism re Education
in Ottawa/Carleton.
( i ) THAT the Carleton Board of Education reject Tr. Handlem
recommendation No. 12 contained in Book V of Tr. McIntosl
the Report of the Royal Commission on Bilingualism
and Biculturalism, viz:
"That all French language secondary schools
in Carleton county be placed under the
jurisdiction of the present Ottawa Board.
of Education"; and
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MINUTES 13 October 1970
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•
ii ) THAT the Carleton Board of Education whole- Tr. Handlema
heartedly endorse recommendations No. 13 Tr. McIntosh
of Book V of the Report of the Royal
Commission on Bilingualism and Biculturalism,
( viz:
"That the Province of Ontario and the local
school boards concerned examine the poss-
ibilities of offering education opportunities
where instruction is given in the second
language in the Federal Capital area, without
religious and financial restrictions upon those
parents wishing to have their children educated
in the other official language.
Trustee Dakin requested that the vote be taken separately on
recommendation c(ii ) "Recommendation No. 13, Book V, Royal Commission
on Bilingualism and Biculturalism. "
Recommendations a, b and c(i ) above were adopted.
Trustee Dakin requested that the record show his opposition to
recommendation c(ii ) on the basis that its adoption could affect the
future integrity of the Ontario public school system.
Recommendation c(ii ) was •put to the vote, and carried.
Trustee McIntosh, seconded by Trustee Macdonald, moved that the
Board record a vote of thanks to the Chairman and Members of the Committee
Investigating the Evaluation and Reporting of Pupil Progress , for the hard
work dedication they devoted to their study. The motion was carried.
303. Report No. 3 - Ad Hoc Committee on Trainable
Retarded Children
Trustee Handleman, seconded by Trustee Hogan, moved receipt of
Report No. 3, Ad Hoc Committee on Trainable Retarded Children, 29 September
1970. The motion was carried. (Appendix, pages 413-418) .
304. Report No. 3, Finance Review Committee •
Trustee Harris , seconded by Trustee McIntosh, moved receipt of
Report No. 3, Finance Review Committee, 13 October 1970, and
adoption of the following recommendation contained in the Report:
•
THAT the Board's policy with respect to requisitioning
taxes (as contained in Report No. 21 , Committee of the
Whole, 14 September 1970, item 2) be amended by deleting
the date "March 31st" in the second line and inserting
in lieu thereof the date "March 1st" , to make the policy
consistent with legislation, so that the policy will read:
229
•
MINUTES 13 October 1970
"If .The Carleton Board is unable to bring down
a formal budget before March 1st of any year, a
formal motion will be passed by the Board
requesting the first quarter tax payment from
each municipality, as required under the provisions
of Section 88, subsection 1 (c) of The Secondary
Schools and Boards of Education Act, on the basis
of 25 per cent, of the previous year's tax
requisition. "
The motion was carried. (Appendix, page 442-443)
(NOTE: During her presentation, Trustee Harris noted
that it is anticipated the Board will end the fiscal
year with a deficit of approximately $100,000.
Nevertheless, there were some considerable over-
expenditures from budgeted allocations , and the
relatively small deficit is primarily the result
of unexpected additional revenues . Trustee
Handleman requested that at some future date the
Trustees be advised of the percentage by which the
expenditure budget has been exceeded.
•
The suggestion of the Committee for stronger controls
on teacher hiring (appendix, page 441 ) will be brought
before the Board for debate at a future meeting.
305. Carleton Education and Municipal Liaison Committee
The Director of Education and Assistant Secretary submitted a
report advising that the first meeting of the Carleton Education and
Municipal Liaison Committee was held on Wednesday afternoon, 30 September .
1970, in the Board Room. Representatives of all participating Boards and
Councils were in attendance. Trustee E. Hicks was elected Chairman of the
Committee, and Mr. P. A. Laverance was appointed the Committee Secretary.
Trustee Hicks, seconded by Trustee Lemieux, moved on the basis of
a request received from the Liaison Committee, THAT copies of the Minutes
of The Carleton Board of Education be distributed to the Committee members .
The motion was carried.
306. Appointment of Member to Advisory Vocational Committee
Pursuant to Board Minutes, 28 September 1970, item 294, the
Director of Education and the Assistant Secretary submitted a report
concerning the appointment of a member to the Advisory Vocational
Committee to replace Mr. Balsdon (representing employees) , resigned.
230
MINUTES 13 October 1970
•
Trustee Moore, seconded by Trustee Dakin, nominated Mr.
H. R. Ransom of Manotick, to fill the vacancy on the
Committee.
•
Trustee Macdonald, seconded by Trustee Lemieux, moved
that nominations be closed. The motion was carried.
There being only one nomination, the Chairman declared Mr. Ransom
appointed to the Committee to complete the unexpired term of Mr. Balsdon.
(NOTE: A brief description of Mr. Ransom's background
was submitted by Trustee Moore and is on file
• in the Secretariat. )
307. Items not Evident in Arbitrators ' Reports
Pursuant to Board Minutes, 28 September 1970, item 296, the
Board gave consideration to various statements filed by Trustees (in writing
or verbal ) on matters or conditions which may not have been evident to the
arbitrators when they made their reports. In accordance with Section 84,
subsection 7(b) of The Secondary Schools and Boards of Education Act, these
matters or conditions must be referred to the arbitrators for their consideration
by 15 October 1970, and the decision of the arbitrators filed with the Board
by 15 November 1970 .
The following matters were raised for referral to the
Arbitrators:
a) Trustee McIntosh, seconded by Trustee Handleman , moved
THAT the attention of the arbitrators be drawn to an
account "in Trust, Mr. William C. Brown" Bank of
Montreal , which dates back to the original Fairfield
School Board prior to amalgamation - which account
was established in the name of Mr. Brown at the time
he installed the inter-communication system in the
school , for the purchase of the necessary equipment;
and which money should be an asset to the former
Gloucester T.S.A. Board and should be included and
considered in the arbitration report. The motion was
carried.
•
b) Trustee Dakin, seconded by Trustee Handleman , moved
THAT the subject of quick assets and liabilities
of the Capital Funds of constituent school boards at
( 31 December 1968 be referred back to the arbitrators
so that they may consider whether or not these were
included in the arbitration process , and report back
thereon to the Board. The motion was carried.
•
231
• MINUTES 13 October 1970
- c) Trustee Handleman, seconded by Trustee Dakin, moved
THAT the additional mill rate subsidy in 1969 for
secondary school purposes , as noted in Appendix 4
to Report No. 3 of the Finance Review Committee
(Appendix, page ) , be referred to the arbitrators
to determine whether or not this situation was evident
to them during the arbitration process. The motion
was carried.
d) Trustee Harkness, seconded by Trustee Dakin, moved
THAT the arbitrators be requested to examine whether
or not the Cumberland High School Board claimed in
1968 all the Provincial grants which were available
to it for that year, and if this was reflected in the
audited statements of assets and liabilities of the
Board as of the 31st day of December, 1968. The
motion was carried.
e) Trustee Nutter, seconded by Trustee Dakin, moved
THAT the arbitrators be requested to examine whether
or not the secondary school site on Armstrong Road,
Gloucester Township, previously registered in the
name of the Gloucester High School Board, was included
in the arbitrations and if so, was the credit to the
Township of Gloucester merely equity in the property,
and if so, what was the indebtedness against the property
as at the 31st day of December, 1968.
The Chairman ruled that the last two questions in the
above motion were out of order, as they were ultra vires
the provisions of the legislation.
Trustee Nutter challenged the ruling of the Chair.
The Chairman put his ruling to the vote, and was
overruled by the Board.
The Chairman put the motion by Trustee Nutter to the
vote, and it was carried.
f) Trustee Nutter moved THAT the arbitrators be requested
to advise which vehicles previously owned by the South
Carleton District High School Board were included in
their evaluation.
The Chairman ruled the proposed motion out of order, but
the motion failed for lack of seconder.
308. Board Minutes , 28 September 1970
Trustee Drew, seconded by Trustee Barsona, moved that the
Minutes of the meeting held 28 September 1970 be confirmed. The
motion was carried.
232
MINUTES 13 October 1970
INFORMATION ITEMS
•
309. University_ of Ottawa Practicum for M. Ed. Students
The Director of Education submitted a report concerning a
letter received from Mr. L. M. Desjardins , Co-ordinator of School
Practicum, Ottawa University School Counselling Program, requesting
permission to approach Carleton secondary school principals and
guidance heads to set up a program of field experience for Master
of Education students in the School Counselling Program. These
students, all of whom are experienced teachers, will spend several
weeks in Carleton schools under the direct supervision of the
guidance heads and the principals. / Faculty members will also visit
the schools to evaluate the students.
It was advised that as it is 'felt this program would be
beneficial to both the University and the Carleton system, permission
has been granted to Mr. Desjardins to contact the principals and
seek their co-operation.
The meeting adjourned at 11 :05 p.m.
S. J. Berry C. D. Arthur
DIRECTOR OF EDUCATION CHAIRMAN
••
233
•
THE CARLETON BOARD OF EDUCATION
MINUTES•
•
Monday, 26 October 1970..
•
A meeting of the Board of Education was held this day in the Board Room,
Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at 9:40 p.m. ,
With Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Clarke, brew, Dakin, Handleman,
Harkness, Harris, Hicks, James, Lemieux, Macdonald,
McIntosh, Moore, Nutter, Reitz and Wilson.
Not present: Trustee Hogan.
Staff present: S . J. Berry, Director of Education
J . C. Gardner, Superintendent of Program Development
I . G. Jones, Suprintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administration
A. A. Carr, Area Superintendent (East)
R. G. Jenkins, Controller of Finance
P . A. Laverance, Assistant Secretary
310. Report No. 24, Committee of the Whole
Trustee Barsona advised the Committee of the Whole had met earlier in
the evening to discuss a number of items, and presented for consideration the
following recommendations from the Committee (as per Report No. 24, Committee
of the Whole, Appendix, pages 471-474 ) :
Moved and
Seconded by
Trustee
a) Academic Staff Changes, covering rescission, a retirement,
a maternity leave, resignations and appointments, as Nutter
detailed in the Committee Report. Barsona
b) Administrative Staff Changes, covering transfers and
promotions, and a correction to a previously approved Wilson
salary, as detailed in the Committee Report. Barsona
c) Carestaff Changes, covering resignations, appointments Moore
and a transfer, as detailed in the Committee Report. Barsona
d) Resignation of Controller of Maintenance and Operations
THAT the Board accept with regret the resignation
of Mr. G.P . Convey, Controller of Maintenance and Arthur
Operations, effective 31 December 1970. Barsona
234
BOARD MINUTES 26 October 1970
e) Regulations for School Secretarial Personnel Moved and
Seconded by .
THAT the Board accept the interim regulations, salary Trustee
and fringe benefit schedule for Elementary and Secondary
School Secretaries, as outlined in the Report of the Ad
Hoc Committee on non-teaching staff submitted in Committee
of the Whole, effective 1 January 1971 , pending complete
integration and classification of all secretarial staff Harkness
employed by the Board. Barsona
Trustee Nutter requested that the vote be taken separately
on recommendations d) and e) above.
Recommendations a) , b) and c) were carried.
Recommendation d) was put to a vote and carried. (Trustees
Nutter and Reitz requested that the Minutes record that they abstained
from voting. on this recommendation for reasons given in private
session) .
Recommendation e) was put to a vote and carried. (Trustee
Nutter questioned the handling of this item in private session, and
revising salaries for the employees concerned before proceeding job
descriptions for these positions.)
311 . Report No . 14, Planning and Operations Committee
Trustee Dakin, seconded by Trustee Wilson, moved receipt of
Report No. 14, Planning and Operations Committee, 13 and 19 October
1970. The motion was carried. (Appendix, pages 451 - 460. )
Trustee Dakin then presented for consideration the following
recommendations in the above Committee Report:
a) Plan of Subdivision T-20913, Township of Nepean
Bridlewoo.d Manor
THAT the Board's solicitors be authorized to prepare Wilson
an option agreement between the Board and Nepean Dakin
:Carleton Developments Limited, with respect to options
on school sites in plan of subdivision T-20913,
Township of Nepean, "Bridlewood Manor" , as outlined in
Planning and Operations Report No . 14, item 2; and that
the Department of Municipal Affairs be advised of th.e
Board's position in this matter as outlined in the
foregoing Report.
235
i BOARD MINUTES 26 October 1970
Moved and
Seconded by
Trustee
b) Accounts for Approval - August and September 1970
THAT the Board approve the Cheque Registers for the months Harkness
of August and September 1970 as detailed in Planning and Dakin
Operations Report No. 14, item 3.
c) Change Order No. 2, Colonel By Secondary School Handleman
Dakin
THAT the Board approve Change Order No. 2 for the
Colonel By Secondary School , increasing the contract
to P.E. Brule from $943,000 (the amount of Phase I) to
$2,837,900, which is the amount of Phase II , in
accordance with the award of the tender passed by Board,
8 June 1970.
d) Street Tree Planting Program, Beacon Hill North Handleman
Dakin
THAT the question of tree planting in front of the
Colonel By Secondary School be referred to the Users '
Committee for review with the architects, with
recommendations to come back to the Board.
e) Access to Municipal Arena Across Gloucester High McIntosh
School Site Dakin
THAT the Board approve the proposed access route to the
Gloucester Municipal Arena via the Gloucester High School
western access road, provided that:
i ) the Gloucester Township Council is successful in also
obtaining permission from the owners of the adjacent
Shoppers City Shopping Centre for access across their
property;
•
ii) that the Council agrees to pay all legal costs for
executing the agreement between the Council and the
Board; and
iii) THAT the Council agrees to the use by the Carleton Board
of Education, during specific periods of the day, of the
parking lot to be constructed directly to the south of
the swimming pool .
f) Transportation - Changes and Additions to Contracts . Drew
Dakin
THAT the Board approve changes and additions to
transportation services contracts as approved by the
Board on 14 September 1970, (Minutes, item 267(b) ,
covering regular daily contracts, contracts for special
transportation and contracts for late bus services, as
listed in a staff report submitted to the Planning and
236
BOARD MINUTES 26 October 1970
Operations Committee. Moved and
Secdnded by
g) Sir Robert Borden High School - Sculpture Trustee •
THAT the Board establish an Ad Hoc Committee consisting Harkness
of Trustees; Moore and Wilson to further investigate the Dakin
provision of the piece of sculpture for the Sir Robert
Borden High School , either the design of Mr. Price, or
a design created by the students in the school , and
report back thereon to the Board.
h) Revised List of Board and Committee Meetings to End of 1970 Moore
Dakin
THAT the Board approve of the revised schedule of Board and
Committee meetings to the end of 1970 as appended to Report
No. 14 of the Planning and Operations Committee.
• All recommendations were adopted.
312. Report No. 8 Community Programs Committee
Trustee Clarke, seconded by Trustee Lemieux, moved receipt of
Report No. 8, Community Programs Committee, 19 October 1970. The motion
was carried. (Appendix, Pages 461-64)
Trustee Clarke, then presented for consideration the following
recommendations contained in the Report:
a) Metcalfe Agricultural Society Requests for Agreement Drew
on Sharing Facilities Clarke
i) THAT the Board proceed to develop playing
field facilities on its own school site
at Osgoode High School ; and
ii ) THAT the Metcalfe Agricultural Society be •
thanked for their kind offer of co-operation.
b) March Township - Use of March Central Public School Dakin
Clarke
- i ) That the Township be given permission to install an
outdoor hockey rink at the back of March Central School .
ii ) That the corridor and the washrooms be made available
for changing purposes during the winter season.
iii) That the Township be permitted to use the water and
electrical outlets at the school- with the understanding
that they will bear the cost of the electricity.
iv) That, the reasonable wear and tear expected, the Township
will be responsible for any damages sustained through this
activity and that they will maintain satisfactory care-
taking arrangements .
•
237
BOARD MINUTES ; 26 October 1970
•
v) That the Township be permitted to leave rink boards
and lights up during the summer months .
vi ) That the Township undertake to save harmless the
Carleton Board of Education from any damages arising
from the use of the premises .
vii) That this agreement or any part thereof is subject to
• change or cancellation by the Carleton Board of
Education with ninety (90) days ' notice.
All recommendations were adopted.
313. Report No. 4, Finance Review Committee
Trustee Harris, seconded by Trustee Clarke, moved receipt
of Report No. 4, Finance Review Committee, 8 October 1970. The motion
was carried. (Appendix, pages 465-470. )
Trustee Harris, Chairman of the Finance Review Committee, gave
a brief verbal outline of the areas covered in this Report.
Trustee McIntosh, seconded by Trustee Harris, moved that the
Finance Review Committee be requested to undertake liaison with the
staff on the preparation of the 1971 operating budget. The motion was
carried.
Trustee Harris, seconded by Trustee Lemieux, moved in accordance
with the recommendation contained in item 5 of this Report, THAT interest
be calculated at the rate of 8% for all municipalities who did not meet
the deadline date of 30 June 1970 for the second quarter interim tax
payment. The motion was carried.
•
314. Use of School Facilities - Permission to Obtain Banquet License
The Director of.Education submitted a communication, dated
15 October 1970, received from Mr. L . J . Minion, President, Trend
Village Community Association, requesting the use of Sir Robert Borden
High. School for a Community dance in the Spring and permission to obtain
a banquet license for this purpose.
Trustee Handleman, seconded by Trustee Hicks, moved that this
matter be referred to the Ad Hoc Committee on Use of Board Facilities
for study and recommendation back to the Board. The motion was carried.
315. Brooklane Public School , Change Orders Nos . 1 and 2 and
Final Certificate of Payment
Trustee Macdonald, seconded by Trustee Clarke, moved on the basis
of a report submitted by the Director of Education and the Superintendent of
Finance and Administration, that the Board approve Change Orders No . 1 and
2 and Final Certificate of Payment on Brooklane Public School , as follows :
238
BOARD MINUTES 26 October 1970
a) Change Order No. 1 , Credit in the amount of $7,531 .24.
•
b) Change Order No. 2, Credit in the amount of $8,700.00.
c) Certificate of payment number 6 in the amount of $315,402.76.
The motion was carried.
316. Sir Robert Borden High School - Landscaping
Trustee Dakin, seconded by Trustee Macdonald, moved on the
basis of a report submitted by the Director of Education and the
Superintendent of Finance and Administration that the Board approve
Change Order No. 3, and Final Certificate of Payment on the Sir Robert
Borden Landscaping, as follows :
Change Order No. 3, Credit of $1 ,000.00 for deletion of seeding
and fertilization of practice field play area (work to be
carried out in the Spring of 1971 at the direction of the
landscape architect) ; and final certificate of payment in the amount
of $61 ,754.15. The motion was carried.
Trustee Arthur vacated the Chair for the discussion on the next item. The
Chair was assumed by the Vice-Chairman,Trustee Barsona.
317. Reorganization of Maintenance and Operations
The Director of Education and the Superintendent of Finance and
Administration submitted a report advising that the resignation of the
Controller of Maintenance and Operations has prompted the re-examination
of the duties involved in this position. As a result, it has been found
that the heavy duties entailed in the new construction program together
with the task of running a detailed maintenance and operations system
for more than 60 schools . is too onerous a task for one person. It was
therefore recommended that the position be split in two categories , viz,
"Co-ordinator of New Construction" and "Chief of Maintenance and
Operations" . Detailed job descriptions for the two proposed new positions
were attached. During the debate on this item, an 'number of minor
revisions were made to the job descriptions .
Trustee Arthur, seconded by Trustee McIntosh, moved as follows:
a) That effective 1 January 1971 :
i ) The position of Co-ordinator of New Construction be
established at a salary range of $16,500.00 - $1 ,000.00
in $500.00 increments, and
239
BOARD MINUTES 26 October 1970
ii ) The position of Chief of Maintenance and Operations •
` _- be established at a salary range of $15,00.00 -
$17,000.00 in $500.00 increments.
•
In place of the presently approved position of Controller
of Maintenance and Operations;
b) That advertisements inviting applications for these two
positions be placed as soon as possible;
c) That two Trustees be appointed to each Committee established
to interview candidates for these two positions; and
d) That the names of suitable candidates be brought to the Board
for approval early in December.
Trustee Handleman requested that a separate vote be taken on
these two new positions . The Chairman pro tem put the motion to the
vote in three separate parts viz,
a(i) Co-ordinator of New Construction ) Motion carried.
b) Advertisement )
a(ii) Chief of Maintenance and Operations ) Motion carried.
b) Advertisement )
c) Interviewing Committee ) Motion carried.
d) Submission of Candidates )
Trustee Dakin, seconded by Trustee Lemieux, moved that Trustees
Clarke and Handleman be appointed to the Interview Committee on the
Co-ordinator of New Construction. The motion was carried.
Trustee Clarke, seconded by Trustee Reitz, moved that Trustees
Harkness and Macdonald be appointed to the Interviewing Committee on the
Chief of Maintenance and.Operations . The motion was carried.
Trustee Barsona vacated the Chair, and Trustee Arthur resumed the
Chair for the duration of the meeting.
318. Minutes, 13 October 1970
Trustee Lemieux, seconded by Trustee Drew, moved that the Minutes of
the meeting held 13 October 1970 be confirmed. The motion was carried.
•
240
A
BOARD MINUTES 26 October 1970
•
NEW BUSINESS
319. Outstanding Arbitrators ' Reports
Trustee Dakin requested information on when the two outstanding
Arbitrators ' Reports would be received, viz, Prescott - Russell and
Ottawa Board of Education.
•
The Superintendent of Finance and Administration advised that the
Prescott-Russell report is in final stage and could be anticipated shortly.
A meeting has been arranged with the Arbitrators for the Ottawa Board whose
appointment was delayed as the Board was not organized until 1 January 1970,
i .e. , one year later than the other Boards . Noted.
320. Announcement; Trustee Handleman
Trustee Handleman advised that at the end of the current year he
will have completed 13 continuous years as a public or high school board
Trustee. In order to devote more time to his family and business, he will
not run for office in the forthcoming school board elections on 7 December 1970.
However, he will continue his association with education for at least the next
two years on the Board of Directors of the Ontario Educational Communications
Authority and would be liaising with the Trustees during the development of
E.T.V. in this area. Noted.
321 . Meeting Between Principals and Trustees
The Chairman advised that a meeting had been held on Thursday evening
of last week between Trustees and Principals of the Western Area. Further
meetings have been arranged with Principals of the Eastern and Central Areas .
Following some discussion, -it was agreed to combine the meeting with
Eastern and Central Area Principals for the evening of 5 November 1970. Noted.
• • •INFORMATION ITEMS
322. Representatives at High School Commencements
The Director of Education and Mr. A.A. Carr, Area Superintendent (East)
submitted a list showing the dates of High School Commencements in Carleton.
Trustees wishing to attend any of these commencements were requested to notify
the Assistant Secretary. Noted.
323. List of Permanent and Ad Hoc Committees
The Board noted a revised list of all presently constituted permanent
and Ad Hoc Committees of the Board, indicating the 'staff representative assigned
to the Committee.
The meeting adjourned at 11 :20 p.m. .
S. J . Berry C. D. Arthur
SECRETARY CHAIRMAN
241
PAL/tj
THE CARLETON BOARD OF EDUCATION
MINUTES
Monday, 9 November 1970.
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
8:40 p.m. , with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Dakin, Drew, Handleman, Harkness,
Harris, Hicks, Hogan, James, Macdonald, McIntosh,
Moore, Nutter and Wilson.
Not present: Clarke, Lemieux and Reitz.
Staff present: S. J. Berry, Director of Education
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic Personnel
T. D. Moore, Superintendent of Finance and Administration
A. A. Carr, Area Superintendent (East)
R. G. Jenkins, Controller of Finance
P. A. Laverance, Assistant Secretary
324 Question of Privilege
Trustee James rose on a question of privilege reflecting on the Board,
viz, reports appearing in to-days' press that the Carleton Board is planning to
purchase high school buildings from Ottawa. She states that as a member of the
Carleton Board, she was not aware of any such plans, and expressed concern that
if there is substance to these reports the newspapers had been somehow given
the information before the Board members. She asked if the Chairman knew how
the press had obtained their information.
The Chairman advised that the Liaison Committee of the Ottawa-Carleton
Boards of Education, established by the Board in October with terms of reference
to discuss matters of mutual interest, had met on three occasions and discussions
were still continuing. He continued that it is proposed to present a report on
the progress being made in these talks to the Board later in November. He stated
categorically that no information has been given to the press by Carleton Board
Trustees on the Committee, or staff members, which would substantiate the
newspaper reports . Trustees Barsona and Handleman, the other two Board members
on the Liaison Committee, confirmed the Chairman's statement. Mr. Barsona noted
that the press had contained many speculative stories recently on this matter,
and Mr. Handleman denied their veracity .
Trustee Nutter noted that in to-days' press, the Deputy Minister of
Education was quoted as saying that the Department would not approve expenditures
for any new schools in Ottawa-Carleton until a solution has been found to the
disparity in the accommodation situation between the two Boards. He requested
advice as to whether this information had been conveyed to members of the Board
or staff by the Department. If not, he suggested that the Chairman should make
representation to the Department expressing disapproval that this kind of
information came to the Board via the press. In response, Trustees Arthur,
242
,.
BOARD 9 November 1970
Barsona and Handleman advised that the Department of Education, per se, has not
officially notified the Board of Education that approvals on new buildings would
be withheld until an accommodation agreement has been arranged between Ottawa and
Carleton Boards. Trustee Arthur continued he would be prepared to lodge a
protest with the Department of Education if the press reports on the Deputy
Minister's comments were accurate. He noted that it is planned to report to the
Trustees on 24 November 1970 on the progress of the talks being held by the
Ottawa-Carleton Liaison Committee.
325. Report No. 25 Committee of the Whole Moved &
Seconded by
On motion by Trustee Barsona, seconded by Trustee Dakin,
Report No. 25 of the Committee of the Whole, 9 November 1970, was
received and the following recommendations adopted:
a) Academic Staff Changes
As detailed in Committee report Macdonald
Barsona
b) Carestaff Changes
As detailed in Committee report Hicks
Barsona
c) Gloucester High School Building Superintendent
THAT on the basis of a recommendation from the Harkness
Ad Hoc Committee on Non-teaching Staff, the Barsona
Board authorize special payment of $1 ,000.00
to Mr. Conlin, building superintendent at
Gloucester High School , payable in ten (10)
monthly payments of $100.00 commencing 30
September 1970 through to 30 June 1971 , in
recognition of his extra workload through the
double shift system at that school .
326 Report No. 15 Planning and Operations Committee
Trustee Dakin, seconded by Trustee Hogan, moved receipt of
Report No. 15 Planning and Operations Committee, 27 October 1970.
The motion was carried. (Appendix, pages 475 - 479.)
Trustee Dakin then presented for consideration the following
recommendations contained in the Committee report:
243
T G
BOARD 9 November 1970
Item No. Subject Moved &
Seconded by
a) Up-Dating of Accounting Equipment
THAT the Board enter into a three-year lease Tr. Handl,eman
agreement with National Cash Register Co. of Tr. Dakin
Canada Limited for the installation of an
electronic accounting machine system, installation
to commence immediately with a target date of
1 January 1971 for completion, at a monthly
rental not to exceed $1 ,500, plus additional
programs being a one-time cost not to exceed
$2,000.
b) Plan of Subdivision, T-20769, Nepean Township
"Borden Dairy Farm - Final Phase"
THAT the Carleton Board of Education reserve Tr. Hicks
a 15 acre secondary school site in Subdivision Tr. Dakin
T-20769, Nepean Township, "Borden Dairy Farm -
Final Phase" in addition to the elementary
school site previously reserved in the subdivision
by the Nepean T.S.A. Board; and that the
Department of Municipal Affairs be advised accordingly.
c) Subdivision T-19268, Township of Gloucester,
"Windsor Park Village"
THAT the Board take no action on the purchase of the Tr. Drew
school site reserved in Subdivision T-19268, Township Tr. Dakin
of Gloucester, "Windsor Park Village" until such time
as the Board has received from the developer a noise
sensitivity study for the Subdivision.
d) School Site for Orleans Secondary School
THAT with respect to the proposed French language Tr. Barsona
secondary school site in Orleans, the staff be Tr. Dakin
authorized to advise the Central Mortgage and
Housing Corporation of the results of a recent
appraisal of Parcel A shown on the map submitted
to the Committee, and to make an offer of $1 ,750
per acre for Parcel D.
All recommendations were adopted.
327 Report No. 11 , Educational Policies Committee
Trustee McIntosh, seconded by Trustee Moore, moved receipt
of Report No. 11 , Educational Policies Committee, 2 November 1970.
The motion was carried. (Appendix, pages 480-485) .
244
•
BOARD 9 November 1971
At the request of Trustees James and Handleman, it was
agreed to present the recommendations of the Committee separately,
as follows:
a) Report of the Committee Investigating Multiple Points
of Entry Into Kindergarten
Trustee Dakin, seconded by Trustee McIntosh, moved on
the basis of the Report of the Committee Investigating
Multiple Points of Entry Into Kindergarten, as follows:
i) THAT multiple points of entry into kindergarten not be
implemented at this time;
ii) THAT the components required for implementation of such
a program, as outlined in the Committee's Report, be
developed so as to allow for the introduction of multiple
points of entry into kindergarten at the earliest possible
time; and
iii) THAT multiple points of entry be instituted as funds,
curricula and teachers are available.
The motion was carried.
b) Driver Education
Trustee Dakin, seconded by Trustee McIntosh, moved that
The Carleton Board of Education authorize the Ottawa -
Carleton Safety Council to organize Driver Education
Courses for Carleton's Secondary School Students at the
request of the principals.
Trustee Handleman, seconded by Trustee Nutter, moved that
the words "at the request of the principals" in the -
foregoing motion be replaced by the words "with the
approval of the principals" .
The amendment was carried. The motion, as amended, was
carried.
c) Early Closings for Professional Development
Trustee Moore, seconded by Trustee McIntosh, moved that in
addition to the ten (10) early school closings authorized
during the school year for parent teacher interviews one
early closing be permitted for professional development
sessions;
THAT in order to provide the possibility of further professional
development activities, all schools be granted the option of
converting a maximum of two parent-teacher interview closings
two professionald development sessions; and
245
BOARD 9 November 1970
That in all cases, the number of closings for interviews
and professional development will be eleven (11 ) (or
less) during the school year; schools will be asked to
plan closings by "bus groupings" so that extra buses will
not be required; and reports on professional activities
will be made to the Board by the Federations.
Trustee Nutter requested that the vote on this motion be
recorded. The vote was recorded as follows:
YEAS: Trustees Barsona, Dakin, Handleman, Harkness,
Hicks, Hogan, Macdonald, McIntosh, Moore and
Wilson. . 10
NAYS: Trustees Drew, Harris, James and Nutter. 4
The Chairman declared the motion carried by a vote of
10 to 4.
328 Report No. 1 , Ad Hoc Committee on Board Policy Re
Use of Schools
Trustee Macdonald presented for consideration Report No. 1
of the Ad Hoc Committee on Board Policy re Use of Schools, which was
established pursuant to Report No. 7 of the Community Programs
Committee, 8 September 1970 (item 1 ) . Following a brief description
of the recommended changes in Board policy, and two minor amendments
to the text of the Report, Trustee Macdonald, seconded by Trustee
Drew, moved that the report be received and the recommendations
contained therein adopted.
During the discussion on the motion, some Trustees expressed
confusion as to the intent of the wording of some of the rules, and it
was also suggested that the Committee should have incorporated into its
report its rationale for recommending against the serving of alcohol on
school premises .
Trustee James, seconded by Trustee Hicks, moved that the report
be referred back to the Ad Hoc Committee for further consideration and
clarification. The motion to refer was carried.
329 Sketch Plans, Loyola Avenue Elementary School
Trustee McIntosh, seconded by Trustee Wilson, moved that an item
of business listed on the Supplementary Agenda, viz "Sketch Plans - Loyola
Avenue Elementary School " be considered at this time in variance with the
Agenda. The motion was carried.
246
•
BOARD 9 November 1970
Trustee McIntosh, for the Users' Committee on this project,
referred to the urgent need for the school to be ready for occupancy
for September 1971 which had prompted the Board to authorize construction
of the school on the "Colonel By' method. She read to the Board a
' communication, dated 4 November 1970, sent to the Department of Education
by the Superintendent of Finance and Administration, giving the step by
step procedure which would be followed in construction of the school . This
letter also pointed out the urgency in getting construction underway without
delay, in view of anticipated strikes in the construction industry next
summer.
Mr.M. Kohler of Craig & Kohler, Architects on the project, was
present at the meeting and displayed sketch plans of the school . A letter
from the Architects to the Users ' Committee was circulated at the meeting,
which contained an outline specification for the school , cost estimate,
and a copy of a proposed advertisement for prequalification of general
contractors. It was noted that the school would contain an estimated 442
pupil places with a construction cost of approximately $18.30 per square
foot.
Trustee McIntosh, seconded by Trustee Handleman, moved that the
provisions of Board Policy E5, Section 2 (f) , with respect to presentation
of sketch plans, be waived to permit consideration of the Loyola Avenue
Elementary School Plans at this time. The motion was carried.
Trustee McIntosh, seconded by Trustee Handleman, moved as follows:
a) THAT sketch plans for the elementary school on Loyola
Avenue, as submitted to the Board by Craig & Kholer,
be approved;
b) THAT request for approval of sketch plans, Forms 15 and
16, be submitted to the Department of Education;
c) THAT the Board request a preliminary Final Approval from
the Department of Education and the Ontario Municipal
Board to finance the construction of an elementary school
on Loyola Avenue by the issuance of a 20-year debenture
in the amount of $566,529.00 broken down as follows:
Cost of construction: $498,000.00
Architect's Fee (6.5%) $ 32,370.00
Contingencies : (3%) $ 15,000.00
Furniture & Equipment: $ 36,099.00
$591 ,469.00
Less Sales Tax Refund 14,940.00
TOTAL $566,529.00; and
d) THAT an advertisement be placed in local newspapers requesting
contractors to file prequalification papers for this contract
with the Board.
247
BOARD 9 November 1970
Trustee McIntosh requested that the vote on the motion
be recorded. The vote was recorded as follows:
YEAS: Trustees Arthur, Dakin, Drew, Handleman,
Harkness, Harris, Hicks, Macdonald, McIntosh,
Moore and Wilson. 11
NAYS: None
*ABSTAINERS: Trustees James and Nutter. 2
The Chairman declared the motion carried.
(* Trustees James and Nutter abstained from voting on the
grounds that insufficient information had been provided
giving comparisons between the cost of this project and
similar schools which have been built recently by this
and other Boards.)
330 Trailer Park Fees
The Board noted a report submitted by the Director of Education
and the Assistant Secretary advising that at its meeting held 29 October
1970, the Carleton Educational and Municipal Liaison Committee gave
consideration to the matter of trailer park fees . It was noted that there
was considerable discussion on the difference of opinion which exists
between the Board and some municipalities as to whether the Board's share
of trailer fees should be considered a component of the tax requisition,
or paid over and above the requisition. It was also noted that the Board's
staff reiterated the legal opinion that these fees are payable to the Board
in addition to the tax requisitions . The Committee also discussed the issue
of devising an equitable method of taxing trailers to provide revenue for
essential municipal services, which is not possible under present
legislation which allows a maximum monthly fee for trailers of $20.00 .
Lack of planning controls on trailers, which allow no voice for school Boards
with respect to the availability of accommodation, was also considered.
Trustee Hicks, seconded by Trustee Dakin, moved in accordance with
a recommendation of the Committee, that letters go forward to the Department
of Municipal Affairs for the Province of Ontario, requesting a complete
review of current legislation pertaining to the establishment of trailer camps
or parks, specifically the method of assessing trailers for various municipal
services, including education. The motion was carried.
331 Henry Munro, Phase III - Takeover
The Board noted a report submitted by the Director of Education and
the Superintendent of Finance and Administration advising that arrangements
have been made for final inspection for occupancy of the Henry Munro Public
School Phase III addition, for Tuesday, 10 November 1970 at 9:00 a.m. . Trustee
McIntosh will attend.
248
BOARD 9 November 1970
332 By-Law No. 13 - Debentures
A proposed by-law to authorize the issue of a debenture in the
principle amount of $371 ,000.00 for public school purposes (Henry Munro
Public School , Phase III) was read for a first and a second time.
Trustee McIntosh, seconded by Trustee Dakin, moved that the
foregoing by-law having duly read for a first and a second time, be taken
as read a third time and be now enacted as By-law 13 of The Carleton Board
of Education. The motion was carried.
333 By-law No. 14 - Debentures
A proposed by-law to authorize the issue of a debenture in the
principle amount of $948,000.00 for secondary school purposes (addition to
Osgoode High School ) was read a first and second time.
Trustee Harris, seconded by Trustee Wilson, moved that the foregoing
by-law having been duly read a first and a second time, be taken as read a
third time and be now enacted as By-law No. 14 on The Carleton Board of
Education. The motion was carried.
334 Boxing Day Holiday 1970
111 Trustee Nutter, seconded by Trustee Hicks, moved on the basis of a
report submitted by the Director of Education that for all non-teaching staff,
any holiday, except Remembrance Day, which falls on Saturday or Sunday, be
observed on the Monday following. The motion was carried.
335 Arbitration Report - Prescott-Russell County Board
The Board noted a report from the Director of Education and the
Superintendent of Finance and Administration advising that Arbitration
proceedings between the Carleton Board of Education and the Prescott-Russell
County Board of Education for the former Board of Cumberland T.S.A. have been
completed and the report signed by the two Carleton representatives . This has
been forwarded for the signature of the Prescott-Russell representatives .
336 Special Addendum to Report of Arbitrators for Carleton
Board of Education
The Director of Education submitted a report advising that pursuant
to Board Minutes , 13 October 1970, item 307, the Arbitrators for The Carleton
Board of Education had considered the matters raised by Trustees regarding their
report to the Board dated 2 September 1970. As a result, a special addendum to
their original report was submitted.
Trustee Dakin, seconded by Trustee Wilson, moved that the special
addendum to the report of the Arbitrators for The Carleton Board of Education
of 2 September 1970, be received and forwarded to the Deoartment of Education.
The motion was carried.
249
BOARD 9 November 1970
(NOTE: Trustee Nutter requested further clarification
` on the status of outstanding debentures on the secondary school site on
Armstrong Road, Gloucester Township, previously registered in the name of the
Gloucester High School Board. He also requested information as to the cost
to the Board for the Arbitration proceedings . The Chairman advised that staff
would be requested to obtain information on the aforesaid debentures and
Arbitration costs for submission at the Planning and Operations Committee
meeting scheduled for 12 November 1970. )
337 Minutes , 26 October 1970
Trustee Drew, seconded by Trustee Wilson, moved that the Minutes of
the meeting held 26 October 1970 be confirmed. The motion was carried.
NEW BUSINESS/QUESTIONS
338 Ad Hoc Committee on Group Insurance
Trustee Dakin advised that it is expected there will be a final
meeting of the Ad Hoc Committee on Group Insurance with representatives of
the teachers and non-teaching staff, between 7 December 1970 and the
Christmas break. If this meeting takes place, a final report from the
Committee will be presented to the Board.
339. Questions by Trustee Nutter Re Discussions with Ottawa Board
Trustee Nutter requested information as to whether or not the Chairman
or members of the Board or staff had had any discussions, informally or otherwise,
with respect to the purchase by the Board of schools in the area of the Ottawa
Board of Education. The Chairman and the Director of Education stated that they
had no knowledge of any discussions on the purchase of Ottawa Board schools by
The Carleton Board. Trustee Nutter then requested information as to whether there
has been any discussion, to the knowledge of the Chairman, by members of the
Carleton Board or by staffs with others outside the Board area with respect to the
amalgamation of The Carleton Board of Education with the Ottawa Board of Education.
The Chairman advised that he does not know of any discussions that others may have
been in, and therefore the answer is no.
340 Seminar on "Development Proposal System"
On behalf of the Ad Hoc Committee on school construction, Trustee
McIntosh advised that the Committee has arranged for a seminar on the "Development
Proposal System" on Saturday morning, 14 November 1970, from 9:00 a.m. to 12:30 p.m.
in the Board Room. Invitations have been extended to the Ottawa Board of
Education, and the Ottawa and Carleton Separate School Boards . Noted.
250
(Revised)
BOARD 9 November 1970
341 Nepean Township Tax Rate
Trustee Handleman requested information as to the disposition of
—,' surplus revenues raised by the Nepean Township Council in 1970 under
educational tax levies. The Chairman considered this to be a matter for the
Nepean Township Council , and advised there had been no- further discussions on
this matter between the Township officials and Board staff.
342 Group Photograph of Trustees
On a suggestion by Trustee Handleman, it was agreed that prior to the
end of the terms of office of members of the 1969-70 Board, arrangements should
be made for a group photograph of the Board members.
343 School Fire Safety Workshop
The Board noted a report submitted by the Director of Education and
the Superintendent of Finance and Administration, and correspondence received
from the Carleton Roman Catholic Separate School Board extending an invitation
to members of the Carleton Board to attend a workshop on Wednesday, 18 November
1970, at 2:00 p.m. , at the Frank Ryan Senior Elementary School , on "School
Fire Safety" . It was noted that Mr. K. J. Reilly and Arnold Farrell of the
Ontario Fire Marshal 's office will be in attendance at the meeting for a
discussion on "Fire Marshal Deficiencies" and "Cancellation of Approvals" .
Noted.
The meeting adjourned at 11 :05 p.m.
S. J. Berry C. D. Arthur
SECRETARY CHAIRMAN
Confirmed, 30 November 1970
Board Minute No. 364
•
251
THE CARLETON BOARD OF EDUCATION
r- MINUTES
SPECIAL BOARD MEETING
Monday, 16 November 1970
A Special Meeting of the Board of Education was held this day in the
Board Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing
at 8:05 p.m. , with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Clarke, Drew, Dakin, Handleman,
Harkness, Harris, Hicks, Hogan, James, Lemieux,
Macdonald, McIntosh, Moore, Nutter, Reitz and
Wilson.
Staff present: S. J . Berry, Director of Education
J. C. Gardner, Superintendent of Program
Development
I . G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic
Personnel
T. D. Moore, Superintendent of Finance and
Administration
R. E. Ingall , Area Superintendent (West)
S. S. Katz, Area Superintendent (Central )
R. G. Jenkins, Controller of Finance
P. A. Laverance, Assistant Secretary
344. Committee of the Whole
The Board resolved itself into Committee of the Whole to consider
private matters (as recorded in Private Session Minutes) with Trustee V. Barsona
in the Chair. The Committee rose at 9:20 p.m. but did not present a report.
345. Report Re Fitzroy Delegation/Trustee Meeting on School
Accommodation in North-west Carleton
Trustee Hicks advised that pursuant to Report 15, Planning and
Operations Committee, 27 October 1970, item 1 , and Report No. 25 of the
Committee of the Whole, 9 November 1970, item 4, five members of the Board
(viz: Trustees Arthur, Dakin, Hicks, James and Moore) had met with
representatives of the delegation from Fitzroy Harbour to discuss school
accommodation plans in the area. The meeting was particularly concerned with
the staff recommendations as contained in a report submitted to the Planning and
Operations Committee 27 October 1970, concerning establishment of middle schools
in the North-west area of Carleton and the closing of the Fitzroy Harbour Public
School .
Trustee Hicks reported that the representatives of the Fitzroy Harbour
residents were emphatic that they wanted no change which would cause the closing
of the school . He proposed to present a recommendation in this regard.
252
SPECIAL MEETING 16 November 1970
The delegation from Fitzroy Harbour was again present at the
meeting. The Chairman drew attention to Board Policy All , Section 5,
which provides that delegations shall be notified of the date of the
meeting at which a decision is to be made concerning their representations.
Inasmuch as the delegation had not been notified that it was proposed to deal
with the motion on this matter at this meeting, he requested the delegation to
indicate its wishes . Spokesmen for the delegation expressed no objection to
this matter being placed before the Board for decision at this time.
Trustee Hicks, seconded by Trustee Dakin, moved THAT the Board take
no action on the recommendation of staff to close the Fitzroy Harbour Public
School .
Trustee Handleman, seconded by Trustee McIntosh, moved THAT the
foregoing motion be amended by adding thereto the words "and that staff be
requested to conduct a survey as to the viability of continuing the Fitzroy
Harbour Public School as a grades 1 to 6 school ." The amendment was carried.
Trustee Hicks requested a recorded vote on his motion as amended.
The vote was recorded as follows:
YEAS: Trustees Arthur, Clarke, Drew, Dakin, Handleman, Harkness,
Harris, Hicks, James, Macdonald, McIntosh, Moore, Nutter
and Wilson.
The Chairman declared the motion carried by unanimous vote of the
Public School Trustees .
346. Final Approval - Gloucester Swimming Pool Contract - 1969-70
School Year
The Board had before it a report submitted by the Director of Education
and the Superintendent of Student Services enclosing the final draft of a proposed
agreement between the Board, the Corporation of the Township of Gloucester and the
Gloucester Recreation and Community Centres Board, for the use of the Gloucester
Swimming Pool by Carleton students in the 1969-70 school year. (Previously discussE
by the Committee of the Whole on 10 November 1969.) It was noted the hourly rate
for the use of the pool during the period is $7.75.
It was noted that following consultation with the township officials
and the solicitors for the Board and the township, the night watchman clause
which was of concern to the Board has been deleted.
Trustee McIntosh, seconded by Trustee Lemieux, moved THAT the draft
agreement between the Corporation of the Township of Gloucester and the Gloucester
Recreation and Community Centres Board, and The Carleton Board of Education, for
the use of the Gloucester swimming pool during the 1969-70 school year, as
submitted by staff, be approved; and THAT the terms of the agreement be extended
to cover the period 8 Spetember to 22 December 1970. The motion was carried.
r--
kKtvlr_u)
SPECIAL MEETING 16 November 1970
(NOTE: Trustee McIntosh advised that following her discussions with Trustees
during the private session of the Educational Policies Committee meeting,
5 October 1970 (Report No. 10, item 7) , she had met on 5 November 1970 with the
Gloucester Township Community Centres Board to discuss the terms of the swimming
pool agreement, and that she had advised them that it would be her recommendation
to the Board that as of 1 January 1971 there be no exchange of monies between the
Boards for use of each other's facilities. )
347. Appeal of 1970 Tax Requisition by Torbolton Township
The Board had before it for consideration a report submitted by the
Director of Education and the Superintendent of Finance and Administration attaching
copies of the following correspondence in regard to an appeal by the Township of
Torbolton againstthe 1970 tax requisition of The Carleton Board of Education for
that Township, in the amount of $105,363.00:
a) Dated 27 May 1970 from Township of Torbolton registering appeal
against levy.
b) Dated 2 October 1970 from the Board to Torbolton requesting information
as to whether the appeal still stood in light of special mill rate
subsidies which were granted by the Department of Education on 6 July 1970.
c) Dated 10 November 1970 from Township of Torbolton advising that the
appeal was still in effect.
The Board had before it copies of the legislation pertaining to this
matter, from which it was noted that upon receipt of an application, the Board
secretary shall be directed to call a meeting of the treasurer of the county
and the treasurers of the municipalities within the school division, and these
treasurers shall be the arbitrators to determine the proportion of the amounts to
be raised by each municipality. Inasmuch as the Board is situate within the
Regional Municipality of Ottawa-Carleton, and there is no county clerk, the
Director of Education was requested to ascertain how this legislation can be
invoked in Carleton.
Trustee Hicks requested that the Torbolton Township be notified that
the Board is seeking this information. Noted.
348. Arbitrators Report - Prescott/Russell
The Board had before it the following reports of the Arbitrators of
The Carleton Board of Education and the Prescott/Russell County Board of Education:
a) Report dated 3 November 1970 covering the settlement between
The Carleton Board of Education and the Prescott/Russell
County Board of Education fot the former Cumberland Township
School Area Board.
b) Report dated 10 November 1970 for The Carleton Board of Education
and the Prescott/Russell County Board of Education regarding the
former Russell Township School area union agreement with Osgoode.
Trustee James, seconded by Trustee Harkness , moved THAT the Board
receive the foregoing report of the Arbitrators and refer them to the Department
of Education. The motion was carried.
The Chairman advised that as these reports had come in later than
legislative deadlines, the Trustees should have a period of 30 days from to-day
254
SPECIAL MEETING 16 November 1970
within which to draw to the attention of the Board matters or conditions which
may have been overlooked in these reports .
349. Implications of Department of Education Ceilings on 1971 Budget
Trustee Harris, Chairman of the Finance Review Committee, commented
briefly on the implications for Carleton of the Department of Education ceilings
on per pupil expenditures in 1971 . She advised that basing projections on
current pupil-teacher ratios, the present teachers contracts and a 6% increase
in cost of services, the Board will require $1 ,500,000.00 more than is permissible
under the Department ceilings . This relates only to permissible expenditures
and not to revenue sources . It was pointed out that the penalties which will be
imposed on Boards that exceed the per-pupil ceilings has not been detailed as yet
by the Department of Education.
The Chairman noted that the Finance Review Committee proposes to
report to the Board on 30 November at which time this matter can be more fully
debated.
INFORMATION ITEMS
350. Beacon Hill North Community Association Planning of
Neighbourhood Parks Nos . 1 and 2
The Director of Education and the Superintendent of Student Services
submitted for information a report advising that in a letter dated 6 October 1970,
the President of the Beacon Hill North Community Association advised that his
executive was in support of recommendations made to Gloucester Township by L. P.
Planning Associates on master plans for two neighbourhood parks in the community.
Park No. 1 is ,located on property between the D'Arcy McGee Separate School and
the Robert Hopkins Public School . Park No. 2 is located between the Henry Munro
Public School and the proposed separate school to the north. The Association
has contracted with D. W. Graham and Associates to proceed with master plans for
these parks .
The plans will indicate the location of sports facilities, trees,
walkways and parking lots and the association hopes that the plans could be
incorporated with the Board 's plans for adjoining school property. Staff is
making arrangements to have Mr. Graham meet with the appropriate officials of
the Board and with the architects who are working on Board projects in this area
and it is expected that some concrete proposals will arise for Board consideration
by the end of December.
Trustee McIntosh expressed objection to staff establishing contact
with ratepayer groups in matters of this kind without involving the local Trustee.
She continued she had been in contact with the association and has been asked
to invite Trustees to a meeting of the association on Saturday morning next,
between 9:00 and 10:00 o 'clock. She will be attending.
•
255
(Revised)
SPECIAL MEETING 16 November 1970
351. Canada - Latin America Student Exchange
The Director of Education and the Superintendent of Student Services
submitted for information a report on the Canada - Latin America Student Exchange
Program which has been operating in Ottawa over the past few years and now has
some participants from Carleton. The program is associated with Intercambio
Internacional de Estudiantes, a. c. , of Mexico City. The organization deals
directly with families concerned to arrange for Canadian students to exchange
visits with Latin American counterparts for periods of two to three months .
The visits are made during the school visitor's school holiday period and so
the Canadian students make their visits to Latin America during July and August.
Students visiting Canada come during the winter months and reside with the
host family for the duration of the stay.
Other details of the program and information on Latin American visitors
now in Carleton were submitted and noted.
The meeting adjourned at 10:20 p.m.
•
S. J . Berry C. D. Arthur
SECRETARY CHAIRMAN
Confirmed, 30 November 1970 (with revised gage 254)
Board Minute No. 364
256
THE CARLETON BOARD OF EDUCATION
MINUTES
Monday, 30 November 1970
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
7:45 p.m. , with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Clarke, Dakin, Drew, Handleman,
Harkness, Harris, Hicks, Hogan, James, Lemieux,
Macdonald, McIntosh, Moore, Nutter, Reitz and
Wilson.
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program
Development
I . G. Jones, Superintendent of StudentLServices
W. R. McGillivray, Superintendent of Academic
Personnel
T. D. Moore, Superintendent of Finance and
Administration
S. S. Katz, Area Superintendent (Central )
R. G. Jenkins, Controller of Finance
D. D. Andress, Planning Officer
P. A. Laverance, Assistant Secretary
The Board resolved itself into Committee of the Whole to consider
private matters . The Committee later rose and presented a report which appears
below. (Minutes, item 353) .
352 Report, Carleton Representatives on Ottawa - Carleton Boards
Liaison Committee
The Chairman of the Board read a prepared report on the discussions
being held by the Ottawa-Carleton Boards of Education Liaison Committee.
Trustee Hogan, seconded by Trustee McIntosh, moved THAT the Report
be accepted by the Board. The motion was carried (appendix, pages 524 -
528) .
353 Report No. 26, Committee of the Whole
Trustee Barsona, Vice-Chairman of the Board, advised that the Committee
of the Whole had met to discuss a number of items in private session, and presented
the following recommendations of the Committee for Board consideration (appendix
pages 520 - 523) :
Moved and
Seconded b,
a) Academic Staff Changes - as listed in the report Tr. Hicks
Tr. BarsonE
257
BOARD MINUTES , 30 November 1970
Moved and
b) Appointment of Co-ordinator of Special_ Services Seconded by '
That Mr. A. L. Cassidy be appointed to the Tr. Dakin
position of Co-ordinator of Special Services Tr. Barsona
effective 1 December 1970, at a salary
according to the authorized scale (secondary
school principal 's level - currently $20,900.00 '
to $22,700.00 per annum) beginning at $20,900.00
per annum.
c) Administrative Change - As noted in Committee Report. Tr. Lemieux
Tr. Barsona
d) Carestaff Changes - As noted in Committee Report. Tr. Moore
Tr. Barsona
e) Acquisitio.n of Secondary School Site
That staff be authorized to offer amounts per acre up to the Tr.Handleman
limit set in Committee for parcels a, b, and c, as shown on Tr. Barsona
a map presented in Committee, for secondary school purposes,
and to complete the purchase(s) if the offer(s) are accepted.
, f) Proposed Purchase of School Sites
That the Board submit a request to the Ontario Municipal Tr. McIntosh
Board for approval of 20 year debentures to purchase Tr. Barsona
school sites, as noted in Committee, in the following
amounts:
$ 70,000.00 - for secondary school purposes
$416,050.00 - for elementary school purposes
•
354 Report No. 16, Planning & Operations Committee
Trustee Dakin, seconded by Trustee Lemieux, moved receipt of
Report No. 16, Planning and Operations Committee, 12 November 1970, with,
the following amendment:
Item 3, Transportation, footnote (Appendix, page 491 ) : change
"Trustee McIntosh" to "Trustee James" .
The motion for receipt of Report, as amended, was carried.
Trustee Dakin then presented for consideration the following
recommendations in the Report:
or_o
BOARD MINUTES 30 November 1970
Moved and
Seconded by
a) Change Orders Nos . 8, 9, 10, 12, 19, and 20 -
Goulbourn Public School
i) THAT the Board approve Change Orders Nos . 8, 9, Tr. Harkness
10, 12, 19 and 20 for the Goulbourn Public School Tr. Dakin
Addition in the amounts submitted, less the aggregate
amount of $1 ,500.00, as follows:
Change Order No. 8 Extra $ 277.76
Change Order No. 9 Credit $221 .53
Change Order No. 10 Extra 118.25
Change Order No . 12 Credit 253.66
Change Order No. 19 Extra 321 .31
Change Order No. 20 Extra 4,672.40
Total $5,389.72 $475.19 $4,914.53
Less aggregate amount 1 ,500.00
Total approved amount $3,414.53
b) Transportation - Additional Requirements
THAT the Board approve additional transportation services Tr. Harkness
for the 1970-71 school year, and award of contracts, as Tr. Dakin
follows:
i ) Transportation of 11 students from Almonte High School
to Carleton Place High School by Ross Stanley,
effective 8 September 1970 at a cost of $59.19 per month.
ii ) Route C.B. -2B in Beacon Hill and Rothwell Heights area
for evenings only to be operated by Capital Coach Lines,
effective 21 October 1970 at a cost of $12.00 per day.
iii) Transportation of Wilfred Marion from 21 Rockway Crescent
to South Carleton High School by Moran and O 'Toole,
effective 29 October 1970 at a cost of $2.00 per day.
iv) Transportation of Sharon Mackaruk from 44A Park Lane to
Centennial Public School in Ottawa, effective 9 October
1970 at $5.00 per day. ,
v) Transportation of Pierre Laplante from 22A Bayshore Drive
to Canterbury High School by Mr. Andre Laplante, effective
8 September 1970 at $8.00 per month.
vi) Transportation of Lucy Seguin from 5 Walgate to Canterbury
High School by Mr. Seguin, effective 8 September 1970 at
a cost of $8.00 per month.
259
BOARD MINUTES 30 November 1970
Moved and
Seconded by
vii) Route 1-15B for kindergarten delivery at 11 :30 a.m.
from Meadowview Public School by Harold Birch,
effective 8 September 1970 at a cost of $21 .00 per
day.
viii) Transportation of a student living at 314 Bayview
Drive, Constance Bay, from the intersection of
Regional Road 9 and the Torbolton March Town Line
to Stephen Leacock Public School in the morning
only by Mrs . K. Muldoon, effective 12 November 1970
at a cost of $3.50 per day".
c)' Transportation - Adjustments
THAT the Board approve adjustments in contract prices, Tr. McIntosh
as follows: Tr. Dakin
i) Transportation of one additional student on Route
G. H. 18 (resulted in an increase of 15 miles per
day on this route) by carrier Eric MacDonald,
effective 23 September 1970 at a cost of $5.00
per day.
( ii) To carrier Mr. L. Bradley, an additional amount of
$3.00 per day due to an increase of 9 miles per day
on Route 1-16, effective 21 September 1970.
d) Transportation to Earl of March Secondary School for Tr. Handleman
Students Resident in Kanata Tr. Dakin
i) THAT transportation be provided to Earl of March
Secondary School for all students who reside in
Kanata one mile or more from the school , during
the period 1 January to 31 March 1971 .-
ii) THAT a contract for this service be awarded to Mr.
T. E. Vance, R.R. No. 1 , Kanata, Ontario at a rate
of $13.00 per day. -
All recommendations were adopted.
355 Report No. 17, Planning and Operations Committee
Trustee Dakin, seconded by Trustee Moore, moved receipt
of Report No. 17, Planning and Operations Committee, 24 November
1970. The motion was carried.
)
260
BOARD MINUTES 30 November 1970
Moved and
Trustee Dakin then presented for consideration the Seconded by
following recommendations contained in the Committee Report:
a) Fire Marshal Seminar
THAT the Ad Hoc Committee to Meet the Attorney General Tr. Moore
re Fire Marshal Procedures be requested to study the Tr. Dakin
question of approaching the Fire Marshal to institute
an inspection service for new schools and additions at
the time of takeover.
b) Capital Expenditures
THAT the Board approve forms DE71 , 73, 75 and 76 (8/70) Tr. McIntosh
showing proposed construction projects for 1971 , 1972 Tr. Dakin
and 1973, and estimated capital needs for 1974 and
1975, summarized
Total
1971 - Elementary - $4,528,690
Secondary - 6,945,000 11,,473,690
1972 - Elementary - $4,592,450
Secondary - 4,688,100 9,280,550
1973 - Elementary - $2,924,200
Secondary - 7,015,800 9,940,000
$30,694,240
1974 - Elementary - $3,392,000
Secondary - 6,243,000 9,635,000
1975 - Elementary - $3,630,000
Secondary - 5,255,000 8,885,000
$49,214,240
c) Expropriation of Part of, Lakeview Public School Tr. Handleman
Site by Ontario Department of Highways Tr. Dakin
THAT the Board 's solicitors be requested to review a
proposed property purchase agreement between the Board
and Her Majesty the Queen in right of the Province of
Ontario (Department of Highways) concerning the exprop-
riation by the Province of .015 acres of land being
part of the Lakeview Public School Site, at a total
price of $400.00, for the reconstruction of King's
Highway, No. 17; and that upon receipt of the solicitor's
approval staff be authorized to execute the agreement to
sell the said land to Her Majesty the Queen in right
of the Province of Ontario.
261
BOARD MINUTES , 30 November 1970
Moved and
Seconded by
d) Accounts for Approval. Tr. Lemieux
Tr. Dakin
THAT the_Board approve Cheque Registers for the months
of September, .October and November 1970:
Cheque Register No. 88 - $ 83,347.94
89 - 12,317.71
90 - 49,009.03
91 - 10,266.22
92 - , 10,420.43
93 - 9,192.82
94 - 63,990.82
95 - 19,270.03
96 - 78,955.46
97 - 26,255.27
98 783,602.35
99 - 670,407.77
100 - 614,240.95
101 - 708,759.31
102 - 26,144.45
103 - 201 ,604.11
104 - 247,679.29
105 - 3,369.23
106 - 507,408.36
107 - 196,808.02
108 - 22,250.41
109 - 12,810.28
110 - 10,955.01
111 - 640,164.33
$5,009,229.60
e) Transportation Tender - Torbolton Township Tr. Hicks
Tr. Dakin
THAT the Board approve the transportation of 6 students
from Torbolton Township to special classes in various
schools and award a contract to Mrs . M. Snelgrove,
effective 9 November 1970 at a daily rate of $11 .00 for
this service.
f) Additional Transportation Contracts Tr. Drew
Tr. Dakin
THAT the Board approve additional transportation services
for the 1970-71 school year, and award of contracts as
follows:
i ) That Carleton Bus Lines be awarded a contract to
transport 7 students for Torbolton Public School to
their homes on Concession Lines 1 and 2, to be known
as Route 10-4 at a daily rate of $4.00, effective •�
1 December 1970 to 30 June 1971 ;
262
BOARD MINUTES 30 November 1970
ii) that a contract be awarded to Mrs . Margaret Snelgrove
to transport a student from Dunrobin to his home at
314 Bayview Drive, Constance Bay, at a daily rate of
$2.00, effective 1 December 1970 to 30 June 1971 ; and
iii) that the contract of Lloyd Armstrong for Route No.
H.P.-3 be increased by $2.00 per day, effective
23 November 1970, (from $22.00 to $24.00 per day) to
cover increased mileage for transporting an additional
student.
All recommendations were adopted.
356 Prequalifications - New Elementary School on Loyola Avenue
Pursuant to Report No. 17, Planning and Operations Committee, item 7,
Trustee McIntosh, seconded by Trustee Dakin, moved THAT the following recommendation
of the Users ' Committee on Loyola Avenue Elementary School (appendix, page 501 )
be adopted:
a) THAT the following contractors be approved and invited to
tender on the Loyola Avenue Elementary School :
i) F. E. Cummings Construction Limited
ii ) L'Abbe Construction Limited
iii ) M. J. Lundy Construction Limited
iv) Sotramont, Inc.
v) Uni-Form Builders Limited
vi ) _ W. N. Construction (Ottawa) Limited; and
b) THAT the following contractors be held in reserve as alternates in
the event any of the original six cannot tender:
i ) M. J. Lafortune Construction,
ii) Doran Construction 1968 Limited
The motion was carried.
357 Report No. 5, Finance Review Committee
Trustee Harris, Chairman of the Finance Review Committee, submitted for
consideration Report No. 5 of the Committee.
Trustee Harris, seconded by Trustee McIntosh, moved THAT Report No. 5,
Finance Review Committee, be received by the Board. The motion was carried.
(Appendix, page 502 - 509) .
263
BOARD MINUTES 30 November 1970
There was considerable discussion with respect to the projected
difficulties with 1971 budget requirements in view of the ceilings_set
by the Minister of Education on per pupil costs . It was noted in the
Committee Report that based on present knowledge it is anticipated that
the Board's financial requirements in 1971 based on normal cost increase
and growth, without increase in salaries and program, will amount to some
1 .8 million dollars more than the ceilings imposed by the Minister. The
Chairman of the Board advised that at a recent meeting of the Ontario School
Trustees Council , it was decided to make representation to the Minister of
Education on behalf of Ontario Boards with repect to the difficulties which
will be encountered by most Ontario Boards in applying the ceiling cost
formulas . The Metropolitan Toronto School Boards have also made similar
representations, and the Carleton Board Chairman brought the Carleton Board 's
difficulties with respect to the formula to the attention of the Minister a
few days ago. The Chairman noted that the Minister's response to these
representations was that he expected Boards to live within the formula.
The question of how the incoming Board may deal with this situation in 1971
was briefly discussed.
Trustee Harris advised that this would likely be the last report
in 1970 of the Finance Review Committee, and the Chairman expressed
appreciation on behalf of the Trustees for the excellent work done by the
Committee.
358 Report of the Ad Hoc Committee on Board Policy Re Use of Schools
Mr. E. Potechein, Director of Community Affairs for the Barrhaven
Community Association, who was present at the meeting, addressed the Board to
request permission to use the Barrhaven Public School for a New Year's Eve
Party, a.t which alcoholic beverages would be served. He pointed out the school
was the only community centre in the locality. (This refers to Report of the
Ad Hoc Committee, item 5) .
Pursuant to Board Minutes, 9 November 1970, item 328, Trustee Macdonald
presented for consideration a revised report from the Ad Hoc Committee on Board
Policy re Use of Schools .
Trustee Macdonald, seconded by Trustee Drew, moved receipt of the Report.
The motion was carried. (Appendix, pages 510-514. )
Trustee Macdonald, seconded by Trustee Drew, moved in accordance with a
recommendation contained in the Report, as follows:
"THAT the present policy statement of the Board with
respect to use of school facilities. by the general
public be replaced with the following:
i) "It is a policy of the Carleton Board to promote and
encourage the use of school buildings, grounds and
equipment without charge by individuals and groups
organized within the boundaries of the Board 's area
of operation.
264
BOARD MINUTES 30 November 1970
ii) "Use of school facilities shall be subject to such
regulations as may be approved by the Board from
time to time, including payment of certain fees in
some instances ."
iii) "Individuals or groups organized outside the Board 's
area of operation may be permitted the use of the
school facilities in accordance with the regulations ,
and fee structure in force."
Following debate on this matter, Trustee Barsona, seconded by Trustee
Handleman, moved THAT the question be referred back to the Committee for further
study; and THAT the meeting of the Ad Hoc Committee be advertised to all members
of the Board so they may attend. The motion to refer was carried. (The
regulations contained in the Committee Report were therefor also referred back
to Committee. )
359 Report No. 1 , Ad Hoc Committee on Student Liaison
Trustee Handleman, seconded by Trustee McIntosh, moved receipt of
Report No. 1 , Ad Hoc Committee on Student Liaison, 27 November 1970 (with
typographical corrections) . The motion was carried.
Trustee Handleman, seconded by Trustee McIntosh, moved THAT the
suggested procedure for student delegation, as attached to the Report of the
Ad Hoc Committee (appendix, page 519) be adopted by the Board. The motion
was carried.
•
360 Debenture Borrowing By-Laws Nos . 15, 16, 17 and 18
The Superintendent of Finance and Administration advised that debenture
borrowing By-Laws Nos . 15, 16, 17 and 18 had not been received from the Ontario
Education Capital Aid Corporation as anticipated, and this item was therefor
withdrawn from the Agenda.
361 Addition to Queenswood Public School
Trustee McIntosh, seconded by Trustee Clarke, moved on the basis of a
Report submitted by the Director of Education and the Planning Officer, as follows :
a) THAT the Board approve an addition to the Queenswood Public
School to accommodate a minimum of 250 pupils;
b) THAT staff be authorized to request initial approval from the
Department of Education for the above addition;
c) THAT the Users ' Committee on this project recommend to the
Board the appointment of an Architect; and
265
BOARD MINUTES 30 November 1970
d) THAT Trustee Harkness be named as the Trustee
representative on the Users ' Committee for the
project.
The motion was carried.
The Board recessed at about 10:00 p.m. for refreshments, and reconvened
at 10:20 p.m. will the following Trustees in attendance: Arthur, Barsona, Clarke,
Dakin, Drew, Handleman, Harris, Lemieux, McIntosh, and Moore.
362 Sketch Plans, Orleans Secondary School
On behalf of the Users ' Committee for the Orleans Secondary School ,
Trustee Barsona, presented for consideration sketch plans for the school . The
plans for the school were illustrated by slide projections, and were described
by Mr. Paul Schoeler of the firm Schoeler, Heaton, Harvor and Menendez,
Architects - designate on the project. A sheet was distributed at the meeting
giving comparative figures on the cost for this school and other secondary schools
of similar size built in Carleton and other parts of Ontario. From this sheet,
it was noted that the anticipated building cost for the school was $2,898,000.00,
or approximately $22.30 per square foot. Total anticipated cost for the project
is $3,462,730.00.
Trustee McIntosh, seconded by Trustee Moore, moved THAT the provisions
of Board Policy E-5, Clause 2(f) be waived to allow consideration of sketch plans
at this time. The motion was carried.
Trustee Barsona, seconded by Trustee Lemieux, moved as follows:
a) THAT the Board approve sketch plans for the Orleans Secondary
School and authorize submission of the necessary forms to the
Department of Education; and
b) THAT the Board formally enter into a Client/Architect agreement
with Schoeler, Heaton, Harvor and Menendez for the preparation
of plans and the supervision of the construction of the Orleans
Secondary School .
The motion was carried unanimously.
In response to a question by Trustee Handleman, Mr. Schoeler advised
that it is anticipated tenders will be called on the project by June of next
year. Estimated occupancy date is September 1972.
363 Proposal from Ottawa Cablevision Limited
The Director of Education and the Superintendent of Program Development
submitted a report concerning a communication dated 17 November 1970 from Ottawa
Cablevision Limited, Mr. W. Barry Grainger, Producer, giving details of the
Company's "Tele-Teacher" Program. This is a half-hour live program every evening
from Monday through Thursday, at 5:30 p.m. , involving students and teachers .
Teachers have the opportunity to direct and produce their own programs, and to
266
BOARD MINUTES 30 November 1970
1110 express themselves freely on the subject they teach be it history, geography
or whatever. The programs reach parents as well as students . Mr. Grainger
requested the opportunity to meet with the teachers in the system to answer
queries they may have on the program.
Trustee Handleman, seconded by Trustee Drew, moved THAT the request
from Ottawa Cablevision Limited be circulated to all Carleton schools, on the
understanding that !)articipation by any Carleton teachers will be on a voluntary
basis . The motion was carried.
364 Confirmation of Minutes
Trustee McIntosh, seconded by Trustee Harris, moved THAT the Minutes
of the Meeting held 9 November 1970, and the Special Board Meeting of 16 November
1970 (with revised page 254 as circulated) be confirmed. The motion was carried.
NEW BUSINESS
365 Report of Arbitrators - Carleton Board and Prescott-Russell Board
of Education
Trustee Dakin referred to the report of the Arbitrators for The
S Carleton and Prescott-Russell Boards of Education which was received by the
Board on 16 November 1970 (Board Minutes, item 348) . He requested that under
the provisions of The Secondary Schools and Boards of Education Act, the following
matter be brought to the attention of the Arbitrators for their comments:
a) Was the item "Funds on Deposit with The Department of Education -
$3,295.59" as listed in the Arbitration report, included in the
audited statements of the Russell Township T.S.A. as at 31
December 1968?;
b) If so, why is it subject to arbitration?; and
c) If not, is it properly an element of the revenue funds as at that date?
The Chairman agreed to refer the matter to the Arbitrators for their
comment.
366 Distribution of Board Minutes and Reports
Trustee Harris, seconded by Trustee Handleman, moved THAT the printed
copies of Board Minutes and Committee Reports be distributed to all Carleton
system principals as soon as they are prepared, i .e. , prior to confirmation or
receipt by the Board, provided that it is pointed out to principals that these
are not yet the official record of the Board and that any changes made by the
SBoard will be subsequently distributed to them. The motion was carried.
267
(Revised)
BOARD MINUTES 30 November 1970
•
INFORMATION ITEMS
367 Formation of Carleton Home and-School Council
The Director of Education and the Assistant Secretary submitted for
information a communication, dated 16 November 1970, received from Mr. N. F.
Ansari , President of the Carleton Home and School Council , giving notice that
the first Home and School Council for Carleton had been just formed and had
held its first meeting on 22 October 1970 at Bell High School . A list of
officers of the new council was attached to the letter and noted.
The meeting adjourned at 11 :45 p.m.
•
S. J . Berry C. D. Arthur
DIRECTOR OF EDUCATION CHAIRMAN
•
•
•
•
•
Confirmed by Board, 14 December 1970.
Minutes , item 377.
268
THE CARLETON BOARD OF EDUCATION
- MINUTES
Monday, 14 December 1970.
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa 6, commencing at
8:20. p.m. , with Chairman C. D. Arthur in the Chair.
Also present: Trustees Barsona, Drew, Dakin, Handleman, Harkness,
Hicks , James , Lemieux, Macdonald, McIntosh, Moore,
Nutter, Reitz and Wilson.
Not present: Trustees Clarke, Harris and Hogan.
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I. G. Jones , Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic
Personnal
T. D. Moore, Superintendent of Finance and
Administration
S. S. Katz, Area Superintendent (Central )
R. G. Jenkins , Controller of Finance
D. D. Andress , Planning Officer
P. A. Laverance, Assistant Secretary
•
368 Report No. 27, Committee of the Whole
Trustee Barsona advised the Committee of the Whole had met earlier in
the evening to discuss a number of items , and presented for consideration the
following recommendations from the Committee (as per Report No. 27, Committee
of the Whole, Appendix, pages 534-537) :
Moved and
a) Academic Staff Changes , covering resignations, a maternity Seconded by
leave and appointments , as detailed, in the Committee Tr. Hicks
Report. Tr. Barsona
b) Change from Resignation to Maternity Leave
THAT the Board approve that the resignation of Mrs .
Juliette D'Costa be rescinded and that she be Tr. Handleman
granted Maternity Leave effective 31 December 1970. Tr. Barsona
c) Leave of Absence - Mrs. D. Morgan
THAT the Board grant leave of absence to Mrs. Diana
Morgan, Manotick P.S. , for the school year 1971 -72 Tr. Macdonald
for study purposes . Tr. Barsona
•
269
BOARD 14 December 1970
Moved and
d) Leave of Absence - Messrs. Jarrett and McCrossan Seconded by
THAT the Board grant leave of absence, without pay,
for the school year 1971-72, to Mr. John Jarrett Tr. Macdonald
and Mr. Herbert G. McCrossan to continue their Tr. Barsona
studies.
e) Carestaff Changes , covering a resignation and an Tr. Drew
appointment, as detailed in the Committee Report. Tr. Barsona
f) Appointment, Building Superintendent - Merivale
High School
THAT the Board approve the appointment of Mr. Donald
Neil Patterson to the position of Building Superintendent
at Merivale High School , effective 16 December 1970, Tr. Harkness
at a salary of $6,900 per annum. Tr. Barsona
g) Appointment - Chief of Maintenance & Operations
THAT the Board approve the appointment of Mr. Arthur
A. Bourassa to the position of Chief of Maintenance
and Operations , effective 18 January 1971 , at a
salary of $16,000 per annum (within the schedule of Tr. Harkness
$15,000 to $17,000). Tr. Barsona
h) Appointment - Co-Ordinator of New Construction
THAT the Board approve the appointment of Mr. I . L. Bruce
Gourley to the position of Co-Ordinator of New Construc-
tion, effective 18 January 1971 , at a salary of $17,000 Tr. Handleman
per annum (within the schedule of $16,500 to $18,000) . Tr. Barsona
The motion was carried.
369 Report No. 12, Educational Policies Committee
Trustee McIntosh, seconded by Trustee Moore, moved receipt of Report
No. 12, Educational Policies Committee, 8 December 1970. The motion was carried.
(Appendix, pages 529-533) .
Trustee McIntosh then presented for consideration the following
recommendation contained in item No.1 of the above Report:
•
•
270
BOARD 14 December 1970
( Ad Hoc Committee to Study Learning Moved and
Resource Centres Report Seconded by
THAT the Board strike an Ad Hoc Committee
of four Trustees for the purpose of studying
the Learning Resource Centre Report submitted
by staff and to make recommendations thereon
to the Board.
The recommendation was adopted. (The question
of appointing members to the Committee will be
referred to the 1971-72 Board in January 1971 ) .
Trustee Handleman referred to item 4 in the above Report, "Question
of Privilege Reflecting on the Board" with respect to erroneous allegations
contained in a column in the Clarion on 2 December 1970 that the Board's teachers
had been threatened with dismissals if they participated in election campaigns
for school board members . In his opinion, a further article on 9 December by
the columnist had not withdrawn these allegations and, if anything, had further
clouded the issue.
Trustee Handleman, seconded by Trustee Nutter, moved THAT the Board
take steps to obtain an apology from the publishers of the Clarion, and a
complete retraction of false reporting contained in columns in the newspaper on
2 and 9 December 1970, alleging that teachers had been threatened with dismissals
if they participated in recent school board election campaigns . The motion was
carried.
370 Ad Hoc Committee on Capital Financing
Trustee Dakin, seconded by Trustee Moore, moved THAT the Report of the
Ad Hoc Committee on Capital Financing, dated 10 December 1970, be received by
the Board. The motion was carried. (Appendix, pages 538-540)
NOTE: The Superintendent of Finance and Administration illustrated the
presentation of this report by displaying two graphs showing bankloans
for 1970 and 1971 , and the status of all projects financed by the
Ontario Education Capital Aid Corporation. The report generated
considerable discussion in respect to interest charged by the Ontario
Education Capital Aid Corporation and the method of absorbing the
discount on debentures , i .e. , the difference in percentage rates
between the rate of the debenture and the rate of the purchase. )
371 Report, Ad Hoc Committee on Policy Re Board Officials
Trustee Harkness , seconded by Trustee McIntosh, moved THAT the
report of the Ad Hoc Committee on Policy re Board Officials be received and
the proposed policy be adopted by the Board effective 1 January 1969.
271
BOARD 14 December 1970
The list of Business Administration Officials as contained in
clause 4 of the policy was amended by striking out the Controller of
Maintenance and Operations and inserting in lieu thereof "Chief of
Maintenance and Operations" and "Co-ordinator of New Construction".
The motion to receive the report and adopt the proposed policies
as amended above, was carried. (Appendix, pages
•
372 Report of Committee on Minor Headships
Trustee Harkness , seconded by Trustee Nutter, moved receipt of the
Report of the Ad Hoc Committee on Minor Headships , re allowances for secondary
school librarians. The motion was .carried. (Appendix page 546-549)
Trustee Harkness, seconded by Trustee McIntosh, moved in accordance
with the foregoing report that Teacher-Librarians who are in charge of secondary
school libraries and who hold Specialist Certificates in School Librarianships
be named Minor Heads effective 1 January 1971 .
Miss Lynn George and Mr. James Allen who were members of the Committee,
were present at the meeting and Miss George addressed the Board with respect to
the responsibilities of Teacher-Librarians . There was some discussion as to the
terms of reference of this Committee, as outlined in the original motion establishini
the Committee on 28 September 1970, and also on the propriety of adopting the
Committee's recommendations-at this time as it would in effect create the new
position of Minor Headship of libraries which has implications on budget for the
1971 Board.
Trustee Hicks, seconded by Trustee Drew, moved THAT the motion by
Trustees Harkness and McIntosh be deferred for consideration by the 1971 -72
Board in February of 1971 . The motion to defer was carried.
373Ca) Debenture By-Law Number 15
A proposed By-Law to authorize the issue of a Debenture in the principal
amount of $3,731 ,000.00 for secondary school pruposes (Colonel By Secondary School )
was read a first and a second time.
Trustee Wilson, seconded by Trustee Reitz, moved THAT the foregoing
By-Law having been duly read a first and a second time be taken as read a third
and be now enacted as By-Law number 15 of The Carleton Board of Education.
The motion was carried.
373(b) Debenture By-Laws Numbers 16, 17 and 18
Proposed By-Laws to authorize the issue of Debentures for public school
purposes were duly read a first and •a second time as follows :
a) By-Law No. 16 to Authorize the issue of a twenty year
Debenture in the principl amount of $923,000.00
(Robert Hopkins Elementary School ) ;
272
•
BOARD 14 December 1970
V b) By-Law No. 17 authorizing the issue of a ten year
Debenture in the principal amount of $84,000.00
(Portable Classrooms 0970) ;
c) By-Law No. 18 authorizing the issue of a twenty year
Debenture in the principal amount of $1 ,386,000.00
(D. Aubrey Moodie Intermediate School ) .
Trustee Wilson, seconded by Trustee McIntosh, moved THAT the foregoing
By-Laws having been duly read a first and a second time be taken as read a third
time and now enacted as By-Laws No. 16, 17 and 18 of The Carleton Board of
Education. The motion was carried.
374 Transportation - Additional Requirements and Additions
to Existing Contracts
Trustee Lemieux, seconded by Trustee Drew, moved on the basis of a
report submitted by the Director of Education and the Superintendent of Finance
and Administration , as follows :
a) THAT the following schedule of additional transportation
services, and award of contracts , be approved by the
Board;
EFFECTIVE
DESCRIPTION CARRIER COST DATE
i ) To transport a Special Moran & $2.50 Dec. 7/70
Class student from O'Toole per-day
City View P.S. to his
home at lE Hartwick Cr.
ii ) -To transport a child James $3.75 Dec. 8/70
from 1874 Elmridge Dr. to Graburn per day
Centennial P.S. ,Ottawa ,
to attend a class for
the deaf, and
-to transport the child Moran & $3.00 Dec. 8/70
home from Centennial P.S. O'Toole per day
iii ) To transport Special City View $10.00 Sept. 8/70
Class Students from Bus Lines per day
Parkwood Hills-Fisher
Heights area to City
View P.S. (Route 5-18)
iv) Two students who reside Moran & . $3.00 Dec. 14/70
in Kanata and attend the O'Toole per day
High School of
Commerce require trans-
'portation home from Base-
line Rd. & Woodroffe
Ave. where they disembark
from the bus on Route 06.2:
273
•
BOARD 14 December 1970
v) To relieve over- Capital $21 .50 Dec. 16/70
crowding on buses Coach Lines per day
on Routes GH 12A, (Approx)
12B & 13, a new
route must be
established. It
will be known as
Route GH-13B.
(#13 becomes 13A)
(This route will
be combined with
#2-9 and cost will •
be on the basis of
$50.00 per. day for
the first 75 miles
plus 30t per mile
for each additional
mile over 75)
vi) To transport a Ken Crump $1 .00 Dec. 16/70
multiply-handi- per day
capped student
residing in Osgoode
Village to Osgoode H.S.
b) THAT the carrier for route S.G. 45. Mr. K. .Crump, be'awarded an increase
of $3.00 per day for the route (to $13.00 per day from $10.00 per day)
effective 7 December 1970, in order to provide transportation for a
student in attendance at South Carleton High School who has moved to
Osgoode Township adding 14 miles per day to the bus route.
The motion was carried.
375 Communication, Ontario Department of Education re Torbolton
Tax Levy Appeal
Pursuant to Board Minutes , 16 November 1970, item 347 , the Director of
Education submitted a communication received from the Department of Education,
legal branch (Mr. R. A. 'Copeland, Solicitor) concerning the application of the
provisions of Section 86(6) of the Secondary Schools and Boards of Education Act
in the Regional Municipality of Ottawa-Carleton, in order to accommodate the
appeal against the 1970 tax requisition lodged by the Corporation of the
Township of Torbolton.
It was noted in this communication that in the opinion of the department's
solicitor the term "Treasurer of the Regional Municipality" can be substituted for
the term "Treasurer of the County" where it appears in the arbitration proceedings
as set forth in the above noted legislation.
2711
BOARD 14 December 1970
Trustee Dakin, seconded by Trustee Handleman, moved THAT the Board 's
Secretary be directed to call a meeting of the Treasurers of the constituent
Municipalities in Carleton and the Treasurer of the Regional Municipality of
Ottawa-Carleton to determine the proportion of the amounts to be raised by each
constituent municipality for the 1970 tax requisition of the Board, as requested
by the Corporation of the Township of Torbolton. The motion was carried.
376 Schedule of Meetings for December 1970
The Director of Education submitted a report advising that following
consultations with the Board Chairman and the Chairmen of the Planning and
Operations, and the Community Programs Committee, a suggested revision to the
schedule of meetings for December has been proposed, together with the informal
caucus meetings of the 1971-72 Board prior to the inaugural meeting of the
Board on 13 January 1971 , as follows :
Monday, December 14 - Committee of the Whole
Board
Monday, December 21 - Committee of the Whole
Board
Tuesday, 29 December (6:00 p.m. to 8:30 p.m. ) Board Reception in Board
Room at 4 Thorncliff Place
(for present and new Trustees,
Director, Superintendents and
their wives)
Orientation Tours in the Afternoons
Wednesday, 30 December Cleopatra, Tiverton
Monday, 4 January 1971 An elementary and intermediate school
Monday, 11 January 1971 A secondary school
Informal Caucus Meetings of 1971-72 Board
Wednesday, 30 December . 1st meeting ) Orientation of new
) Trustees
Monday, 4 January 1971 2nd meeting ) Swearing in of Trustees
Wednesday, 6 January1971 • 3rd meeting ) Boards nations b s
y ) Presentations by senior
) staff
Monday, 11 January 1971 4th meeting (if necessary)
13 JANUARY - 1971 - FIRST MEETING OF THE 1971-72 BOARD OF EDUCATION (Date
Sa set under The Schools Administration Act, Section 43(1 )(a). )
The foregoing schedule was approved.
BOARD 14 December 1970
377 Board Minutes , 30 November 1970
On motion by Trustee Lemieux, seconded by Trustee Macdonald, the
Minutes of the meeting held 30 November 1970 were confirmed.
INFORMATION ITEMS
378 Trailer Park Fees
With reference to Board Minutes, 9 November 1970, item 330, the Board
noted a communication dated 25 November 1970 received from the Honourable
W. Darcy McKeough, Minister of Municipal Affairs , concerning the legislation
pertaining to the establishment of trailer camps or parks , specifically the
method of assessing trailers for various municipal services , including education.
It was noted in this communication that the matter is under review at the present
time and copies of statements made by the Minister on 22 October when presenting
the estimates of the Department in the legislature were enclosed. Noted.
379 Results of Expropriation Proceedings , Part of Site for
Queenswood Public School
The Director of Education and the Superintendent of Finance and
Administration submitted for information a report concerning expropriation
proceedings for part of the Queenswood Public School Site, being lot 37,
Concession 1 , Township of Cumberland. It was noted that the court has awarded
to the former owners of the land, consisting of 4.065 acres , an amount of
$12,187 .25 which amount does not include the accounts for legal fees from
Nelligan/Power and for court appearances by C. A. Fitzsimmons and J . L. Richards .
380 The Revised Regulations for School Bus Transportation
The Board noted revised regulations for school bus transportation as
submitted by the Director of Education and the Superintendent of Finance and
Administration.
(NOTE: Some questions were raised arising from this matter with respect to
distances which must be walked by some students to their homes from drop-off
points for late buses , and also the method of determining pick-up and drop-off
points on bus routes. It was pointed out that in the first case, staff attempt
to have students dropped off as close to their homes as possible within a mile
limit, and in the latter case must take into account various safety factors when
attempting to arrange for group pick-up points . )
•
276
(Revised)
BOARD 14 December 1970
381 Queenswood Public School Addition, Appointment of
Architect-Designate
Trustee Harkness presented for consideration a report from the Users '
Committee established by the Board on 30 November 1970 for the Queenswood Public
School addition. In the report, it was noted that in order to have the accommodatior
available for September 1971 , work must progress immediately and architects
'must be appointed. The architects on the original plans for the school were
Ali-Kannti , Liff and Stephaniszyn.
•
Trustee Harkness , seconded by Trustee McIntosh, moved THAT Ali-Kannti ,
Liff and Stephaniszyn be appointed architects-designate for the Queenswood Public
School Addition, and that a letter of intent be forwarded to the Architects to
this effect. The motion was carried.
382 Reports of Ad Hoc Committees
The Chairman requested members of Ad Hoc Committees which are still
active to consider the preparation of their final reports to the Board at its
last meeting to be held 21 December 1970. The Chairman of the Ad Hoc Committees
on Group Insurance, Fire Marshal Procedures and the Sir Robert Borden Art Work
advised that their reports will be forthcoming at that meeting. Chairmen of
other Ad Hoc Committees should notify the Assistant Secretary if they intend to
report.
The meeting adjourned at 10:40 p.m..
•
S. J. Berry C. D. Arthur
SECRETARY CHAIRMAN
Confirmed, 14 December 1970
Board Minute No. 399.
1111
277
rs
THE CARLETON BOARD OF EDUCATION
MINUTES
Monday, 21 December 1970
The last meeting of the 1969-70 Carleton Board of Education was held
this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa
6, commencing at 8:20 p.m, with Chairman C.D. Arthur in the Chair.
Also present: Trustees Barsona, Drew, Dakin, Handleman,
Harkness , Harris , Hicks, Hogan, James , Lemieux,
Macdonald, McIntosh, Moore, Nutter, Reitz and
Wilson.
Not present: Trustee Clarke (Due to illness) .
Staff present: S. J. Berry, Director of Education
J. C. Gardner, Superintendent of Program Development
I. G. Jones, Superintendent of Student Services
W. R. McGillivray, Superintendent of Academic
• Personnel
T. D. Moore, Superintendent of Finance and
Administration
S. S. Katz, Area Superintendent (Central )
R. G. Jenkins , Controller of Finance
P. A. Laverance, Assistant Secretary
383 Welcome to New Members
The Chairman of the Board extended a welcome to Mr. D. H. Sevigny and
Mr. L. J. Wright, recently elected as Trustees on the 1971-72 Board, who were
present at the meeting.
384 Report No. 28, Committee of the Whole
Trustee Barsona advised the Committee of the Whole had met earlier in
the evening to discuss a number of items, and presented for consideration the
following recommendations from the Committee . (as per Report No. 28, Committee of
the Whole, appendix, pages 567-569. )
Moved and'
Seconded by
a) Academic Staff Changes, 'covering appointments, resignations Tr. Macdonald
and maternity leaves; as detailed in the Committee Report. Tr. Moore
b) Resignation, W. W. Powell
41101 THAT the Board accept with regret the resignation of Tr. Moore
Mr. W. W. Powell , Principal of South Carleton High Tr. Barsona
•
School , effective 30 June 1971 .
278
•
BOARD 21 December 1970
Moved and
41111/ Seconded by
c) Carestaff Changes , covering appointments and a Tr Dakin
resignation, as detailed in the Committee Report. Tr. Barsona
d) Administrative Staff Changes , covering a promotion Tr. Moore
and resignations , as detailed in the Committee Report. Tr. Barsona
e) Ottawa Seminar Awards
•
• THAT' the Board approve in principle the Ottawa Tr. Moore
Seminar Awards project as outlined in Committee Tr. Barsona
of the Whole by Mr. R. N. G. Smith.
385 Report No. 6, Finance Review Committee
Trustee Harris, seconded by Trustee Wilson, moved receipt of Report No. 6,
Finance Review Committee, 16 December 1970. The motion was carried. (Appendix,
pages 550-551 .)
386 Report No. 2, Advisory Vocational Committee
Trustee Moore, seconded by Trustee Macdonald, moved receipt of Report
No. 2, Advisory Vocational Committee, 10 December 1970. The motion was carried.
1110 (Appendix, pages' 552-555. ) The following recommendations contained in this
Report were then presented for consideration:
Moved and
Seconded by
a) THAT the Board approve the proposed Technical Areas Tr. Moore
at the Orleans Secondary School , to include Machine Tr. Hogan
Laboratory, Electronics Laboratory, Graphic Arts
Room, and Engineering Drawing Room; and a range of
course offerings appropriate to meet the needs of the
French language students who will attend this school .
b) THAT when designing future secondary schools , the Tr. Moore
following be taken into consideration: Tr. Hogan
i ) Within the four areas of study suggested in
Revised Circular H.S. I , Section A, it will •
be possible to provide for greater subject •
integration and, at the same time, students
whose interests lie in one particular area
will be free to select subject offerings in
any of the others.
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BOARD 21 December 1970
ii ) The concept of integrating the mathematics,
science and technical departments should
assist in promoting the ideals of individual
student selection. Courses which lend
themselves to complete integration of
subject matter could include Computer
Technology (mathematics and electronics) ,
Elementary Metallurgy (chemistry and
materials testing) , and Mechanics of
Materials (physics , mathematics and
engineering drawing) . Co-operation with
• the English Department should also be stressed
bearing in mind the importance of Report
writing in all sciences and technical subjects.
All recommendations were adopted.
387 Report No. 4, Advisory Committee on Schools for Trainable
Retarded Children
Trustee Nutter, seconded by Trustee Harkness, moved receipt of Report
No. 4, Advisory Committee on Schools for Trainable Retarded Children, 18 December
1970. The motion was carried. (Appendix, pages 556-558. )
The Chairman expressed appreciation for the suggestions made in this
Report concerning the future co-operation with the Ottawa Board of Education in
this area, particularly the suggestion that a joint Ottawa-Carleton Advisory
Committee for Trainable Retarded Children be formed, and gave his assurance that
these suggestions will be placed before the incoming 1971-72 Board for attention.
Noted.
388 Report, Ad Hoc Committee on Group Insurance
Trustee Dakin, seconded by Trustee McIntosh, moved receipt of Report,
Ad Hoc Committee on Group Insurance, 16 December 1970. The motion was carried.
(Appendix, pages 561-564. )
The Chairman advised that the suggestions contained in item 11 of this
report, concerning the appointment of Trustees to the Ad Hoc Committee for 1971
and the utilization of surplus funds from the first year's financial experience,
would be referred to the 1971-72 Board for attention. Noted.
389 Report No. 5, Ad Hoc Committee on School Construction
Trustee McIntosh, seconded by Trustee Macdonald, moved THAT Report No. 5
of the Ad Hoc Committee on School Construction be received. The motion was carried.
(Appendix, pages 559-560. )
•
111/ (NOTE: Trustee Nutter, referring to the school construction
workshops organized by the Committee, suggested that
all future meetingsof this nature should be recorded
in some detail for historical reference. )
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BOARD 21 December 1970
390 Report, Ad Hoc Committee on Fire Marshal Requirements
Trustee Lemieux, seconded by Trustee Hicks , moved receipt of Report,
Ad Hoc Committee on Fire Marshal Requirements , 21 December 1970. The motion.
was carried. (Appendix, pages 565-566. )
The Chairman assured the members of the Committee that the recommendations
contained in their report would be referred to the 1971 -72 Board for attention
early in 1971 . Noted.
391 Report; Ad Hoc Committee on Sir Robert Borden Art Work
•
Trustee Wilson reported verbally that the Ad Hoc Committee on the
Sir Robert Borden Art Work (Trustees Moore and Wilson) had met with the staff
and students at the school to dicuss the proposed installation in the school
foyer of a piece of floating sculpture designed by Mr. A. Price and commissioned
by the architects on the school . It was advised that in these meetings, students
and staff displayed only mild interest in the sculpture and suggested the students
themselves might either participate in creating the sculpture or work on their own
design.
Trustee Wilson, seconded by Trustee Moore, moved THAT the Ad Hoc Committee
on the Sir Robert Borden Art Work be now discharged without recommendation. The
motion was carried.
392 Ontario Institute for Studies in Education - Study of Open
Area Schools in Ontario
The Director of Education submitted a communication, dated 1 December
1970, received on the Ontario Institute for Studies in Education, Dr. D. Musella
and Dr. A.D. Selinger, concerning a proposed study project directed toward the
development of models which make most effective use of open area schools. The
first phase of the study involves descriptive status study of open area schools
in Ontario, and local Boards were requested to co-operate by submitting the names
of local open area schools , and by granting permission to O.I .S.E. to contact
these schools to gather data.
Trustee McIntosh, seconded by Trustee Nutter, moved THAT the Board
co-operate in the Ontario Institute for Studies in Education "Study of Open Area
Schools in Ontario" and submit to O.I .S.E. the names of the open area schools
under the jurisdiction of The Carleton Board of Education. The motion was carried.
393 Policy re Transfer of Principals.
Trustee McIntosh, seconded by Trustee Macdonald, moved on the basis of
a report submitted by the Director of Education and the Superintendent of Academic
. Personnel , THAT the Board adopt the following policies regarding transfer of
principals, effective 1 January 1971 ;
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BOARD . 21 December 1970
410111 a) "A principal shall be encouraged to transfer to another
school when the Director of Education considers that such
a transfer would be in the best interest of the principal
and the system.
b) "When an elementary school principal is asked by the
Director of Education to transfer to a school in a lower-
size-category than that in which he is presently, he
shall retain the higher salary category so long as he '
remains in the assigned school .
c) "When an elementary school principal applies for a
transfer to a new school in a rapidly growing area
which will open with insufficient staff to rank in the
principal 's present salary size-category, but which
will at capacity be in that category, he shall retain
his present status and salary category."
The motion was carried.
394 Use of Separate School Facilities
Trustee Handleman, seconded by Trustee Drew, moved in accordance with
a report submitted by the Director of Education and the Superintendent of Student
Services , THAT the Carleton Board of Education permit its students from Sir John
A. Macdonald Public School to use the St. Thomas School gymnasium on Wednesdays
and Fridays from 10:00 a.m. to 12:00 noon, and accept full responsibility for
accidents or damage to property while these students are using the St. Thomas
School facilities. The motion was carried.
395 Tuition Fees for French Language Occupations Students
Resident in Carleton
The Director of Education and the Superintendent of Student Services
submitted a report with respect to Occupations Courses in the French Language,
noting that only the Ottawa Separate School Board offers these courses at the
present time, at the Polyvalente Vanier. Forty-one Carleton students are enrolled
in the course and fees are paid by the Carleton Separate School Board. It has
been suggested by the Superintendent of that Board that the Carleton Board
assume payment of these tuition fees under Bill 154 (a Bill to amend The Public
Act) . In the opinion of staff, the Board is not authorized to pay these fees,
as the students are at the secondary level , and Section 30(2) of The Secondary
Schools and Boards of Education Act only permits Boards to purchase education
for its secondary school students from "another secondary school board". It is
expected that this legislative difficulty will be avoided in September 1971 with
the opening of the Ottawa Board of Educations ' George Etienne Carter School .
ell
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BOARD 21 December 1970
Trustee Dakin, seconded by Trustee Hicks, moved on the basis of the
foregoing report, THAT the Carleton Board of Education advise the Carleton
. Roman Catholic Separate School Board that it does not believe it is authorized
by legislation to purchase education from the Ottawa Separate School Board for
Carleton Secondary School students.
Trustee Reitz , seconded by Trustee Handleman, moved THAT the foregoing
motion be deferred until staff have obtained from the Department of Education
an interpretation on the payment of grants to the Carleton Board if it assumes
payment of the foregoing fees , in light of the working of Section 30(2) of The
Secondary Schools and Boards of Education Act. The motion to defer was lost.
With the permission of the Board, and the concurrence of the seconder,
Trustee Dakin amended his motion to read:
•
"THAT the Carleton Roman Catholic Separate School Board
be advised that the Carleton Board of Education does not
believe it is in a position to receive grants from the
Department of Education to purchase education from the
Ottawa Separate School Board for Carleton Secondary School
students."
Following further debate, Trustees Dakin and Hicks , with the permission
of the Board, withdrew their motion, on the understanding that the matter will be
reviewed by the staff.
410 396 Co-operation With the Carleton Roman Catholic Separate School
Board in Special Education
• Trustee Nutter, seconded by Trustee Drew, moved on the basis of a report
submitted by the Director of Education and the Superintendent of Student Services ,
THAT the Director of Education be authorized to provide for the admission to
Special Education Classes of this Board, pupils of the Carleton Roman Catholic
Separate School Board under the provisions of Section 22, subsection 12a of The
Separate Schools Act, on the understanding that a reciprocal arrangement obtained
with the Carleton Roman Catholic Separate School Board under Section 6,
subsection 12a of The Public Schools Act. The motion was carried.
•
397 Change Orders , Goulbourn Public School Addition
Pursuant to Board Minutes , 30 November 1970, item 354(a) , the Director
of Education and the Superintendent of Finance and Administration submitted a
•
report advising that change orders No. 8,9,10, 12, 19 and 20 have been reviewed
with the Architects on the project (Helmer/Gibson) , with respect to the decision
of the Board to withhold payment of $1 ,500 from the total amount of the change
orders. Correspondence between the Architects and staff was submitted with the
report and noted.
Trustee Moore, seconded by Trustee Dakin, moved THAT change orders Nos .
8, 9, 10, 12, 19 and 20 on the Goulbourn Public School Addition be approved by the
Board in the total amount of $4,914.53. The motion was carried.
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BOARD 21 December 1970
4101/1
398 Change Orders - Osgoode High School Addition
Pursuant to the meeting of the Planning and Operations Committee,
13 October 1970, the Director of Education and the Superintendent of Finance and
Administration submitted a report concerning Change Orders Nos . 1 , 3, 4, 6, and
8 for the Osgoode High School Addition, together with correspondence exchanged
with the Architect on this project (Hilmer/Gibson) in this regard.
Trustee Drew, seconded by Trustee McIntosh, moved THAT the Board
approve the foregoing Change Orders as follows:
a) Change Order No. 1 - Extra $565.67
Addition of washing basin in the Kitchen Room A-108
Deepen the triple sink in the Kitchen Room A-108 to 16" depth
b) Change Order NO. 3 - Extra $351 .50
Changes in electrical panel in Mechanical Room
c) Change Order No. 4 - Credit $49.00
Change in lockers size to match the existing lockers.
d) Change Order No. 6 - Extra $8,027.30
For additional excavation work, install concrete pad
under oil tank, supply and place concrete on wall line
1 and place foundations at extra depth.
e) Change Order No. 8 - Extra $1 ,263.85
Alterations and extras to the Penthouse
and Stair in Block B
The motion was carried.
399 Minutes , 14 December 1970
Trustee Lemieux, seconded by Trustee Macdonald, moved THAT the Minutes
of the meeting held 14 December 1970 be confirmed. The motion was carried.
400 System of Performance Review for Senior Administrative Staff
The Board noted a report submitted for information by the Director of
• Education regarding a system of performance review for senior administrative
staff.
It was noted the major functions of the responsibilities of each
Superintendent will be confirmed in the next month. Together with the Director
of Education, each Superintendent will then work out a goal target for the next
six months , at the end of which time the Superintendent will appraise his
M • achievements. Noted.
•
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BOARD 21 December 1970
•
40111 401 Status Report - Fire Marshal 's Inspection -of Schools
The Director of Education and the Superintendent of Finance and
Administration submitted for information a schedule showing the status of
Fire Marshal inspections of Carleton schools, noting that of the 22 schools
inspected by the Fire Marshal 's representative, corrective action has been
taken in 10 schools . Costs for corrective action to another five schools
are under review and will be submitted to the Board in the near future.
402 Operating Account - Loan Position - 1970
The Director of Education and the Superintendent of Finance and
Administration submitted for information a report to which was attached a
chart indicating the level of the Board's current loan position with the
Bank of Nova Scotia during 1970. Noted.
•
403 Statement of Tax Levies and Receipts - 1970
The Board noted a Statement of Tax Levies and Receipts for 1970,
submitted by the Director of Education and the Superintendent of Finance and
Administration. On request of Trustee Dakin, it was agreed that staff will
present a report early in 1971 showing the amounts receivable on account
of 1970 tax levies from each constituent municipality as at 31 December 1970,
.10 broken down between elementary and secondary panels .
404 The Student Young Company
The Director of Education submitted for information a communication,
dated 15 December 1970, received from the National Arts Centre with respect to
the "Student Young Company" programs , expressing appreciation to the Board for
its interest and co-operation in the program. (See also Report No. 11 ,
Educational Policies Committee, 2 November 1970, item 5. )
405 Rink Facilities , 1970-71
The Director of Education and the Superintendent of Student Services
submitted a report concerning ice rink facilities, containing a survey of ice
rink facilities in Carleton for the winter of 1970-71 .
•
Trustee McIntosh expressed objection to errors in the report with
respect to ownership of ice rink facilities in Gloucester Township, in
particular at Blossom Park, Fairfield, Henry Munro, Rideauview and Johnstons
Corners. At the request of Trustee McIntosh, the report was referred back to
staff for modification with respect to these rinks.
406 Status Report on Construction Projects
The Director of Education and the Superintendent of Finance and
Administration submitted for information a report on the status of construction
as follows : D. Aubrey Moodie Intermediate School , the Earl of March Secondary
School and Colonel By Secondary School .
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BOARD 21 December 1970
Attached to the report were further status reports on Osgoode High
School , Goulbourn Public School , Glen Cairn Public School and Sir Robert Borden
High School . Noted.
407 Expressions of Appreciation
On behalf of the Trustees who are retiring from the Board at the end
of the month, including himself, Trustee Handleman expressed appreciation for
having had the opportunity to serve on the Board for the past two years , and
extended best wishes to the members of the incoming Board during the 1971-72
term of office.
The Chairman of the Board took the occasion to thank the retiring
members for their service on the Board, and briefly reviewed the accomplishments
of the Board during its first two years. He commented on the problems facing the
Board in 1969 in coping with the amalgamation of 18 on-going systems , and the
achievements of the Board in equalizing educational opportunity throughout
1 Carleton, including introduction of kindergartens , oral French programs and
expansion of programs generally. He also stressed the endeavours of the Board in
establishing relations with the community through such vehicles as the Community
Programs Committee and a policy to encourage free use of schools by the public.
In closing, he expressed his appreciation to all members of the Board, the
Director of Education and the staff of the Board for their energetic support
during the past two years.
408 Ottawa-Carleton .Boards of Education Liaison Committee
The Chairman commented briefly on the progress of discussions in
the Ottawa-Carleton Boards of Education Liaison Committee, noting that agreement
in principle has been reached in a number of areas affecting accommodation.
He stated that hopefully a formal agreement would be presented to Board for
consideration no later than the end of January 1971 .
The meeting adjourned at 10:45 p.m.
S.J. Berry C. D. Arthur
SECRETARY CHAIRMAN
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