HomeMy WebLinkAboutCarleton Board Minutes Jan 1973-Dec 1973 THE CARLETON BOARD OF EDUCATION
MINUTES
Wednesday, 10 January 1973
The initial meeting of the Board for 1973/4 was held this evening
in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa,
commencing at 8: 00 p. m. with Trustees Appleton, Dakin, Harkness, 'Harris,
Hicks, Kabayama, Lemieux, McIntosh, Milotte, Moore, Morrisey (8:40 p.m.),
Mulligan, Sevigny, Taylor, Wilson and Wright. Not present: Trustee Hogan.
Staff members present: Director of Education; Superintendents of
Administration, Operations and Planning; Superintendents of Schools Jones,
Katz and McGillivray; Coordinator of Special Services, Executive Assistant,
Assistant Secretary and Recording Secretary.
In accordance with legislat ion the Director of Education assumed
tie Chair, as Secretary, pending the election of a Chairman for 1973.. The
Director announced that Certificates of Election or Acclamation had been
received from the clerks of constituent Carleton Municipalities, verifying
the composition of the Board for 1973/74; and that he had. administered
Declarations of Office and Oaths of Allegiance to all the members.
On motion by Trustee Drew, seconded by Trustee McIntosh, the
Board resolved into Committee of the Whole pursuant to Board By-Laws,
Clause 8, to prepare nominations for Officers in 1973 and recommend
composition of Committees. Trustee Taylor was appointed Chairman of
Committee of the Whole. The Committee later rose and presented a
report which appears below in these Minutes.
1. Report No. 1, Committee of the Whole .
Trustee Taylor presented Report No. I of the Committee of
the Whole (Appendix Pages 1-6). He then presented the following
nominations arising from that meeting:
a) - Chairman of the Board
Trustee McIntosh - nominated by Trustee Lemieux
seconded by Trustee Hicks'
The Director in the Chair, called for further
nominations. There being no further nominations,
the Director declared Trustee McIntosh elected
Board Chairman for 1973. Chairman, McIntosh
assumed the Chair at this point.
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BOARD 10 January 1973
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b) Vice-Chairman for 19'73
Trustee Harkness (nominated by Trustee Dakin,
seconded by Trustee Moore)
The Chairman of the Board called for further
nominations. There being no further nominations,
the Chairman declared Trustee Harkness Vice-
Chairman for 1973.
c) Standing Committee Chairmen
i) Community-Communications Committee - Trustee Hicks
(nominated by Trustee Harris, seconded by Trustee
Harkness)
ii) Education Committee - Trustee Sevigny (nominated by
Trustee Wright, seconded by Trustee Milotte)
iii) Finance Committee - Trustee Dakin (nominated by
Trustee Harris, seconded by Trustee Lemieux)
iv) Management Committee - Trustee Drew (nominated by
Trustee Lemieux, seconded by Trustee Sevigny)
v) School Planning and Construction Committee - Trustee
Harris (nominated by Trustee Dakin, seconded by
Trustee Hicks)
The Chairman of the Board called for further
nominations for Committee Chairmen. There being no further
nominations, she declared the Trustees as nominated
Chairmen of the Standing Committees (as indicated above)
for 1973.
d) Committee Compositions
•
Trustee Taylor, seconded by Trustee Dakin, moved
THAT the composition of the various Standing, Statutory
and Special Committees as noted in the printed report of
the Committee of the Whole (as amended) be confirmed by
the Board. The motion was carried.
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BOARD 10 January 1973
Page 3
2. Chairman's Inaugural Statement
Trustee McIntosh expressed appreciation for the support of the
Board in electing her Chairman for 1973. She delivered an inaugural
statement which is appended hereto (Appendix Pages 7-9).
3. Minutes 27 December 1972
Trustee Lemieux, seconded by Trustee Wilson, moved THAT
the Minutes of the Board meeting held 27 December 1972 be confirmed.
The motion was carried.
4. Report, Director's Review Committee
Trustee Wilson, seconded by Trustee Harkness moved receipt
of report, Director's Review Committee (Appendix Pages 10 - 13). The
motion was carried.
5. Recommendations from Ad Hoc Committee on By-Laws re Study
of Committee Structure etc.
Trustee Harkness, seconded by Trustee Moore moved that the
recommendation from the Ad Hoc Committee on Board By-Laws concerning
the study of the committee structure, reporting procedures , etc be
referred for consideration at the Special Meeting of the Board scheduled
for 15 January 1973. The motion was carried.
6 Membership Fees for 1973 - Provincial Trustee Organizations
The Board had before it a report submitted by the Director
of Education and the Assistant Secretary concerning renewal of membership
in Provincial Trustee Organizations in 1973 and associated fees.
Trustee Harris, seconded by Trustee Drew moved that the Board
renew its membership in the Provincial Trustee Organizations listed here-
under, at the fee indicated:
Ontario Separate School Trustees Association ! $ 40. 00
Ontario School Trustees Council $ 2819. 00
Ontario Public School Trustees Association $ '2300. 00
Association Francaise des Conseils Scolaire de
('Ontario $ 833. 00
11111 The motion was carried.
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BOARD 10 January 1973
Page 4
7. Special Board Meeting
As noted in Minute No. 5 above the ,Chairman of the Board
announced that a Special Meeting of the Board will be held 15 January
1973, commencing at 7: 30 p. m. and that a notice of that meeting, setting
out the business to be considered thereat, will be delivered to each Trustee.
8. Notices of Motion - Trustee Dakin
Trustee Dakin gave notice that he will present the following two
;motions at the Special Meeting of the Board on 15 January 1973 as follows:
a) THAT clause 2 of Appendix A to the Board By-Laws be
- amended to provide that"the Standing Committees of the Board
shall consist of up to 13 members of the Board, plus the
Chairman of the Board ex-officio"; and
b) THAT with effect from 1 January 1973, no Trustee elected
to the office of Chairman of the Board, Vice-Chairman of
the Board or Chairman of a Standing Committee of the Board
shall hold the same office for more than two consecutive terms.
9. Meeting with Huntley/Kanata Delegation re Middle School
The Chairman of the Board referred to the delegation of residents
from Kanata and Huntley, who presented petitions at the meeting of the Board
on 13 November 1972. At that time, it was agreed to appoint a Committee of
Trustees to meet with the delegation to discuss the content of their brief. In
view of the recent election and the formation of the new Board, the meeting
has not as yet been held. The Chairman of the Board urged that interested
Trustees contact the Assistant Secretary to convene the meeting with the
delegation as soon as possible.
10. Elections, Non-Trustee Members on Advisory French Language
Committee
The Board noted a report submitted by the Assistant Secretary
and the Director of Education advising that pursuant to the Secondary
Schools and Boards of Education Act, a meeting of French Speaking
residents in the Carleton school division will be held at Ecole Secondaire
Garneau on Wednesday, evening, 24 January 1973, at 7: 00 p. m. , for the
purpose of electing four French speaking residents to the Carleton French
Language Advisory Committee (to serve with three Trustees appointed by ,
the Board) .
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BOARD 10 January 1973
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It was noted that the official opening ceremonies for the Ecoie
Secondaire Garneau will commence immediately following the relections,
at approximately 9: 00 p. m.
11. O. S.T.C. Brief of Resolutions to the Minister of Education
The Board noted a report submitted by the Director of Education
advising that the Ontario School Trustees Council Brief of Resolutions to
the Minister of Education for 1972 has been received; and that copies can
be obtained for. any interested Trustees.
12. Safety Program for Bus Drivers and Companies
The Board noted a communication dated 29 December 1972, addressed
to the Director of Education by Mr. Gary L. Wilson, Manager, Richmond Bus
Lines, advising that a safety program will be conducted in ,the gymnasium of
Bells Corners Public School, for the benefit of all school bus companies and
drivers in the Western Region, on 17 January 1973. Interested Trustees
were invited to attend. The seminar will commence at approximately 8: 00 p. m.
13. Schedule of Special Committee Meetings
The Chairman of the Board drew attention to the, schedule of
meetings of Special Committees in the next two weeks. Copies were dis-
tributed to all Trustees.
14. Public Meetings, Osgoode/North Gower/Marlborough, re School
Accommodation Requirements
Trustees Drew and Taylor drew attention to the ,following public
meetings scheduled for the Townships of Osgoode, North Gower and Marlborough,
to review school accommodation requirements in the Townships over the next
five to ten years:
a) North Gower/Marlborough Public School, 16 January 1973,
8: 00 'p. m. (Trustee Taylor will Chair the meeting assisted
by staff).
b) Osgoode Public School, 17 January 1973, 18: 00 p.1m.
(Trustee Drew will Chair the meeting assisted by staff).
Residents of the Townships are invited to attend these, meetings.
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BOARD 10.January 1973
Page 6
15. New Trustees
The Chairman of the Board introduced the new members of the
Board for 1973/4, viz Trustees Appleton, Kabayama, Milotte and Mulligan.
The meeting adjourned at 9: 20 p.m.
S.J. Berry L.J. McIntosh'
Secretary Chairman
PAL/Is
Confirmed by Board, 29 January 1973
Board Minute No. 18
6
THE CARLETON BOARD OF EDUCATION
SPECIAL BOARD MEETING
15 January 1973
A Special Meeting of the Board of Education was held this day in the
Board Room, Administration Building, 4 Thorncliffe Place, Ottawa, commencing
at 7: 30 p. m. , with Chairman Louise J. McIntosh in the Chair. All members of
the Board were present.
Staff members present: Director of Education; Superintendent of
Planning; Superintendent of Schools - S. S. Katz; Planning Officer; Executive
Assistant and Assistant Secretary.
On motion by Trustee Morrisey, seconded by Trustee Hicks the
Board resolved into Committee of the Whole. The Committee later rose and
presented a report which appears below in these Minutes.
16. Report No. 2, Committee of the Whole
Trustee Harkness presented the following report from the Committee
of the Whole:
"The Committee of the Whole received for information and
endorsed in principle a report submitted by the Ad Hoc
Committee on Secondary School Attendance Areas (Central). "
On motion by Trustee Harkness, seconded by Trustee Wright, the
report of the Committee of the Whole was received.
17. Notice of Motion, Trustee Dakin re Composition of Standing Committees
Notice having previously been given, Trustee Dakin, seconded by
Trustee Morrisey, moved THAT Clause 2 of Appendix A to the Board By-Laws
be amended to provide that "The Standing Committees shall consist of up to
13 members of the Board plus the Chairman of the Board (ex-officio). "
Considerable discussion arose in which varying opinions(were
expressed. At the request of Trustee Morrisey, the vote on the motion was
recorded, as follows:
'kg(
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SPECIAL BOARD MEETING 15,January 1973
Page 2
FOR: Trustees Dakin, Drew, Harkness, Hicks, Hogan, Lemieux,
McIntosh, Milotte, Moore, Morrisey and Wilson (11)
AGAINST: Trustees Appleton, Harris, Kabayama, Mulligan, Sevigny,
Taylor and Wright (7)
The Chairman declared the motion carried on vote of 11 to 7.
Arising from the foregoing motion, the Chairman opened the
meeting to nominations and/or volunteers to serve on the Standing Committees
in addition to those appointed by the Board on 10 January 1973. No further
Trustees were put forward to sit on the Community-Communications, Education,
Finance or School Planning and Construction Committees.
On motion by Trustee Moore, seconded by Trustee Millotte, it was
agreed to appoint Trustees Appleton, Dakin, Harkness and Morrisey as
additional members on the Management Committee.
18. Deferred Items
Due to the lateness of the hour and the previously scheduled meeting
of the Education Committee, it was agreed to defer the following items for
consideration at the next regular meeting of the Board:
a) Notice of motion - Trustee Dakin, re Limitation on Number
of Consecutive Years of Office of Board Officers.
b) Recommendations, Ad Hoc Committee on Board By-Laws
re Study of Committee Structure and Reporting
Procedures.
19. Appointments to Ad Hoc Study Committee on Elementary and
Secondary Negotiating Procedures
The Board had before it a report submitted by the Assistant Secretary
and the Acting Director of Education concerning the Ad Hoc Study Committee on
Negotiation Procedures, Elementary and Secondary, established by the Board
at its meeting held 18 December 1972. The Chairman of the Board briefly
outlined the history of the formation of this Study Committee, designed primarily
to study the question of the overlap in the Elementary and Secondary' grids.
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SPECIAL BOARD MEETING 15 January 1973
Page 3
Trustee Drew, seconded by Trustee Milotte, moved THAT the
Ad Hoc Study Committee to examine negotiation procedures Elementary and
Secondary panel consist of four members of the Board plus the Chairman of
the Board (ex-officio). The motion was carried..
The Chairman opened the floor for nominations. Trustees Harris
and Morrisey nominated Trustee Dakin. Trustees Dakin and Sevigny nominated
Trustee Harkness. Trustees Milotte and Moore nominated Trustee Morrisey.
Trustees Harkness and Dakin nominated Trustee Drew.
There being no further nominations, the Chairman declared that the
Committee would consist of Trustees Dakin, Drew, Harkness and Morrisey,
plus the Chairman of the Board.
20. The meeting adjourned at 9: 00 p. m.
Louise J. McIntosh
Chairman
PAL/Is
Confirmed by Board 29 January 1973
Minute No. 18
9
THE CARLETON. BOARD OF EDUCATION
MINUTES
Monday, 29 January 1973
A meeting of the.Board of Education was held this day in the Board Room,
Administration Building, 4 Thorncliff Place, Ottawa, commencing at 7: 30 p. m. with
Chairman Louise J. McIntosh in the Chair. Also present: Trustees Appleton, Drew,
Harkness, Harris, Hicks, Hogan, Kabayama, Lemieux, Milotte, Moore, Morrisey,
Mulligan, Sevigny, Wilson and Wright. Not present: Trustees Dakin and Taylor.
Staff members present: Director of Education; Superintendents of
Administration, Operations and Planning; Superintendent of Schools, Mr. W. R.
McGillivray; Executive Assistant and Assistant Secretary.
On motion by Trustee Morrisey, seconded by Trustee Moore, the Board
resolved into Committee of the Whole with Trustee P. Harkness, Vice-Chairman, in
the Chair. The Committee later rose and presented a report which appears below
in these Minutes.
17. Delegations
Before commencing with the agenda for the public session, the
Chairman opened the meeting to any delegations present.
Mr. G. Allan of 3 Viewmount Drive, presented a petition formally
requesting that his daughter, Laura, be allowed to continue her education at
Confederation High School, and not be transferred to Merivale High School in
the course of the pending central area secondary school boundary adjustments.
The reasons supporting the request were detailed in the petition, which was
distributed to all Trustees present (copy on file in Secretariat). Mr. Allan
responded to a number of questions raised by Trustees.
The Chairman advised that there will be a public meeting on 1 February
1973, at Merivale High School, at which more details of the proposed boundary
adjustment will be given by members of the Board and the Board's staff. She
noted that the final decision will be reached by the Board on 12 February 1973,
notwithstanding which individual requests for choice of school will be
considered, in consultation with guidance personnel, taking into account the
programs offered at the school in relation to the student's own program. Mr.
Allan was advised that a specific response will be sent to him following the
Board meeting on the 12th.
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BOARD 29 January 1973
Mr. Kenneth L. Tilbury of 40 Roundhay Drive also spoke briefly
to the Board, in support of his request to the Chairman of the Board, dated
25 January 1973, that the boundary adjustment apply only to students entering
schools in Grade 9 and that those students now in secondary schools be
allowed to continue their education in those schools. Mr. Tilbury advised
that he plans to attend the February 1st meeting at Merivale. .
18. Confirmation of Minutes of Meetings of 10 and 15 January 1973
Trustee Lemieux, seconded by Trustee Harris, moved THAT the
Minutes of the Board meetings held 10 and 15 January 1973, be confirmed as
written. The motion was carried.
19. Report No. 3, Committee of the Whole
Trustee Harkness presented the report from the meeting of the
Committee of the Whole held earlier in the evening, (Appendix Pages 57 _ 60)
containing the following recommendations:
a) Salary Scale - Superintendents
Moved by Trustee Lemieux, seconded by Trustee Harkness,
"THAT effective 1 January 1973 the salary scale for the seven •
Superintendents be $26, 000 to $31, 000 per annum by annual
increments of $1, 000, with a responsibility allowance of
_ $1, 000 per annum to be paid to the Superintendent of Operations
• during his tenure in that office".
b) Annual Performance Allocation - Director of Education
Moved by Trustee Lemieux, seconded by Trustee Harkness,
"THAT the Director of Education be paid a performance
allocation in 1973 of $2, 400, pursuant to Board Policy B-23
(an increase of $900. 00 over the 1972 allocation of $1, 500)". •
• c) Budget Observers - 1973
Moved by Trustee Wilson, seconded by Trustee:Harkness,
"THAT the Board endorse the recommendations'of the Finance
Committee concerning budget observers for the 1973 budget
process, together with the terms of reference for the observers
as circulated at the meeting of the Committee of'the Whole (as
set out in Report No. 3, Committee of the Whole)".
The recommendations were adopted.
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BOARD 29 January 1973
20. Report No. 1, Education Committee
Trustee Sevigny, seconded by Trustee Appleton, moved THAT
Report No. 1, Education Committee, 15 January 1973, be received by the
Board. The motion was carried. (Appendix Pages 14 - 24).
Trustee Sevigny then presented the following Committee recommendation: •
a) Text Books
Moved by Trustee Morrisey, seconded by Trustee Sevigny,
"THAT the Board approve the use of the textbooks listed in
Education Committee Report No. 1, item 7, as required
under Ministry of Education Circular 14, Section 5(c)".
The recommendation was adopted.
21. Report No. 1, School Planning and Construction Committee
Trustee Harris, seconded by Trustee Morrisey, moved THAT
Report No. 1, School Planning and Construction Committee, 18 January 1973,
be received by the Board. The motion was carried. (Appendix Pages 25 - 35).
Trustee Harris then presented the following Committee recommendations:
a) Site Negotiations - Glen Cairn Subdivision
• On motion by Trustee Moore, seconded by Trustee Harris,
"THAT the Board
i) refuse any clearance with respect to the next
phase of 200 units in the Glen Cairn Subdivision;
ii) make an offer to the developer for the lands in
question and continue negotiations on that basis;
iii) continue negotiations with respect to the servicing
costs and interest rates with the developer.
b) Fitzroy Centennial Public School - Acquisition of Additional Land
On motion by Trustee Hicks, seconded by Trustee Harris,
"THAT the Board authorize staff to commence negotiations
to acquire a 2 acre site adjacent to the Fitzroy Centennial
Public School".
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BOARD 29 January 1973
c) Acquisition of Land Adjacent to Merivale High School
On motion by Trustee Moore, seconded by Trustee Harris,
"THAT staff be authorized to investigate the feasibility of
acquiring the 2. 125± acres of land lying immediately east
of Merivale High School from Central Mortgage and Housing
Corporation".
The recommendations were adopted.
22. Report No. 1, Finance Committee
Trustee Wilson, seconded by Trustee Hicks, moved THAT Report
No. 1, Finance Committee, 22 January 1973, be received by the Board. The
motion was carried. (Appendix Pages 36 - 40) .
Trustee Wilson then presented the following Committee recommendations:
a) Cheque Registers
On motion by Trustee Morrisey, seconded by Trustee Wilson
THAT the Board approve cheque registers for the month of
December 1972, in the following amounts:
Current Account - Cheque Nos. 26, 866 to 29, 088 $ 5, 562, 847. 00
Capital Account - Cheque Nos. 1, 779 to 1, 960 $ 1, 335, 229. 02
b) Membership Fees - Ontario Educational Research Council
On motion by Trustee Hicks, seconded by Trustee Wilson,
THAT the Board renew its membership with the Ontario
Education Research Council at a fee of $500 for the year 1973.
The recommendations were adopted.
23. Report No. 1, Management Committee
Trustee Drew, seconded by Trustee Moore, moved THAT Report No. 1,
Management Committee, 22 January 1973, be received by the Board. The motion
was carried. (Appendix Pages 41 - 55) .
Trustee Drew then presented the following Committee recommendations:
a) 1973 Budget - Capital-from-Current Priorities
On motion by Trustee Moore, seconded by Trustee Drew,
i) THAT priorities A and B, 1973 Capital from Current
proposed expenditures, be placed in the base budget
for 1973 in the following amounts:
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:OARD 29 January 1973
Elementary Secondary Total
Priority A 492, 490 271, 630 764, 120
Priority B 224, 460 210, 920 435, 380
ii) THAT priorities C and D, 1973 Capital from Current
proposed expenditures, be referred to the Budget Task
Force, in the following amounts:
Elementary Secondary Total
Priority C 477, 735 274, 480 752, 215
Priority D 555, 600 72, 925 628, 525
b) Proposed Tender Schedule, Maintenance and Operations, 1973
On motion by Trustee Lemieux, seconded by Trustee Drew,
THAT the proposed tendering schedule, maintenance and
operations, for 1973 be accepted as presented to the School
Planning and Construction Committee (Committee Agenda
folios 49/50).
c) Academic Staff Changes
On motion by Trustee Wilson, seconded by Trustee Drew,
THAT the Board approve Academic Staff Changes as detailed
in item 12, Report No. 1, Management Committee, 22 January 1973.
d) Leaves of Absences, 1973/4 School Year
On motion by Trustee Moore, seconded by Trustee Drew, THAT
leave of absence without pay be granted for the 1973/4 school
year to Miss M. Church, Gloucester High School and Mrs.
Margaret Tucker, Stephen Leacock Public School.
e) Administrative Staff Changes
On motion by Trustee Lemieux, seconded by Trustee Drew,
THAT the Board approve Administrative Staff Changes as
detailed in item 14, Report No. 1, Management Committee,
22 January 1973.
All recommendat�i is were adopted.
24. Report No. 2, Ad Hoc Committee on Administration Building
Trustee Wilson, seconded:by+rustee Morrisey moved receipt of
'eport No. 2, Ad Hoc Committee on Administration Building, 24 January 1973.
(Appendix Page 56). The motion was carried.
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BO RD 29 January 1973
It was noted that the next meeting of the Ad Hoc Committee has
be n scheduled for Tuesday, 13 February 1973, commencing at 3: 00 p. m. In
this connection, Trustee Harris pointed out the difficulty for some Trustees of
att nding afternoon meetings because of vtork. She requested that the
ab ve-noted, as^ ' other meetings, be scheduled either as lunch or evening
se sions so that all interested Trustees may be present.
2 Director's Report
The Director of Education did°note present an oral report, but deferred,
inTtead, to the Chairman of the Board torreport on her meeting earlier this day
with the Minister of Education and other'Board Chairmen. (Summary appended
hereto) .
26. Appointment to Nepean Library Board
Further to Report No. 1, Management Committee, 22 January 1973,
itgm 15, Trustee Wilson seconded by Trustee Harris moved THAT Mrs.
R th Bell, R. R. No. 2, Bells Corners, be reappointed to the Nepean Township
Library Board for the three-year term 1 February 1973 - 31 January 1976. The
motion was carried.
47. Working Drawing Approvals - Blackburn and Manordale Public Schools
Pursuant to Report No. 1, School Planning and Construction Committee,
it-ms 12 and 33, the working drawings for the Learning Resource Centres at
B ackburn and Manordale Public Schools were presented to the Board.
Trustee Moore, seconded by Trustee Harkness, moved THAT
a) the Board approve the Working Drawings for additions and
alterations to Blackburn Public School and Manordale Public
School;
. - b) the Board authorize staff to submit the approved Working
Drawings together with all necessary forms to the Ministry
of Education for the approval of the proposed Learning
Resource Centres at Blackburn Public School and
Manordale Public School; ,
c) the Board authorize the Architects to prepare the necessary
tender documents and call tenders for these projects for
subsequent Board approval.
The motion was carried.
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BOARD 29 January 1973
8. Schedule of Meetings
The Board had before it a suggested schedule of meetings for the
eriod February - June 1973 submitted by the Director of Education and the
•
• ssistant Secretary, based on the meeting schedule for 1972.
Trustee Lemieux, seconded by Trustee Morrisey, moved THAT
the Board accept the schedule of meetings as outlined on folios 9 and 10 of
the Board Agenda, 29 January 1973, for the period February/June 1973 or
until such earlier time as the Committee structure is changed. The motion
was carried.
29. Report of the Planning Department
The Director of Education and the Superintendent of Planning
submitted an interim report on the status of the Planning Department. Mr. Ingall,
Superintendent of Planning, expanded on the report in some detail.
There was some concern expressed at the shift in emphasis of the
Planning Unit from Educational Curriculum Consultants to Educational Planning
Consultants. It was suggested this might be a suitable topic for discussion at
a meeting of the Education Committee.
Trustee Sevigny, seconded by Trustee Moore, moved THAT the
report (Board agenda, folios 13 - 18) be received by the Board. The motion
•
was carried.
30. Resolutions of "Alliance for Bilingualism"
The Board had before it a set of resolutions arising from a seminar
on bilingualism, held in Ottawa in November under the auspices of the
"Alliance for the Development of Bilingualism in the Canadian Capital Region".
It was noted that copies of the resolutions have been forwarded to the Education
Ministries of Quebec and Ontario, and to other interested organizations.
Particular attention was drawn to Resolution No. 3, which calls for the
establishment of a committee representing the School Boards in the National Capital
Region to conduct an inventory of current projects in the field of second language
teaching to make recommendations to appropriate governments to en3ure that efforts •
toward bilingualism are being made pursuant to the needs of the National Capital
Region. Attention was also drawn to Resolution No. 5, which calls for ;provincial
assistance to provide opportunities for employees of Boards of Education to develop
bilingual capacity through immersion courses.
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BOARD 29 January 1973
Based on suggestion by the Chairman of the Board,
Trustee Sevigny, seconded by Trustee Lemieux, moved THAT:
a) Resolutions 3 and 5 of the list of Resolutions arising
from the bilingualism seminar on 29 November 1972 be
referred for study by the Inter-Board Liaison Committee;
and;
b) that the other Resolutions contained in the list be
forwarded for study by the Education Committee.
The motion was carried.
31. Official Name - New Elementary School in
Carson Grove (Gloucester Township)
Trustee Harris, seconded by Trustee Wilson moved on the basis of
a staff report, THAT the new elementary school in the Carson Grove Subdivision
of Gloucester Township be officially named "Carson Grove Elementary School".
The motion was carried.
32. Notice of Motion Trustee Dakin
A notice of motion by Trustee Dakin, to limit the number of
consecutive years in office of elected Board officers, was held over to the
next regular meeting.
33. Recommendation from Ad Hoc Committee on Board By-Laws
Further to Board Minutes, 15 January 1973, item 18(b), Trustee
Sevigny, seconded by Trustee Lemieux moved as follows:
a) THAT the Co-ordinating Committee undertake a study
of the existing Committee structure; and
b) THAT the Co-ordinating Committee undertake studies
of procedural aspects not covered by the By-Laws
including Committee reporting and staff reports to
the Board and/or Committees.
The motion was carried.
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:OARD 29 January 1973
4. Chairman's Report re Meeting with Minister
See Minutes of this meeting, item 25 above.
5. Bus Regulations
Trustee Sevigny questioned a recent change in the regulations
i•overning school bus transportation, under which bus operators can
.pparently phone radio stations direct concerning changes or cancellations
o the bus schedules. He requested a review of this particular situation. It
as agreed to place this matter on the Board Agenda for 12 February 1973,
nd request staff to prepare an information report for that meeting.
6. French Language Advisory Committee - Powers
Trustee Lemieux questioned whether the proposed new School Act
ave any responsibilities to the French Language Advisory Committees with
respect to instruction in the French language at the elementary level, for the
children of French speaking residents. The Chairman agreed to look into
this question.
37. Election of Non-Trustee Members to French Language Advisory
Committee
The Board had before it a report submitted by the Director of
Education and the Assistant Secretary advising that the following four persons
were elected the non-trustee members on the French Language Advisory
Committee, at a public meeting of French speaking residents held 24 January
1973:
Aurele Lalonde
Rodrigue Landriault
Jean Leveille
Rolande Soucie
38. Committee of the Whole
•
On motion by Trustee Morrisey, seconded by Trustee Moore, the
Board again resolved into Committee of the Whole (details in private session
Minutes of this date) . The Committee later rose and presented a report which
appears below in these Minutes.
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(REVISED)
:OARD 29 January 1973
:9. Report No. 4, Committee of the Whole
Trustee Wilson presented the following recommendations from the
ommittee of the Whole: •
a) Request, Mr. F. Lennarson, re School Attendance
On motion by Trustee Harris, seconded by Trustee Wilson,
"THAT the Board uphold its procedures concerning school
attendance and not grant the request by Mr. F. Lennarson
to direct his children to a school outside the school
attendance area where he resides. "
b) Certificate of Recognition, Mr. John Twiname
On motion by Trustee Drew, seconded by Trustee Wilson,
"THAT the Board award a Certificate of Recognition to Mr.
John Twiname, on the occasion of his retirement as Vice-
Principal of Osgoode High School, in recognition of long and
meritorious service to education in Carleton".
The recommendations were adopted.
The meeting adjourned at 11: 40 p. m.
S.J. Berry L.J. McIntosh
Secretary Chairman
PAL/Is
Confirmed by Board, 12 February 1973
Board Minute 42
19
THE CARLETON BOARD OF EDUCATION
SUMMARY OF CHAIRMAN'S REMARKS RE MEETING WITH MINISTER
29 JANUARY 1973, IN TORONTO
ORNING SESSION
. Consolidated Schools Act: The Minister circulated the Proposed
onsolidation of five of the current Acts of the Legislature pertaining to
'chool Board operations in Ontario, viz:
Ministry of Education Act
Secondary Schools and Board of Education Act
Public Schools Act
Schools Administration Act
Separate Schools Act
It was explained that the Proposed Consolidation contained minor
evisions only for purposes of clarification, to remove duplication, and to
incorporate terminology that is representative of modern education and
philosophy and practice. There has been no attempt to use the Consolidation
to introduce broad changes in policy.
Policy changes arising from recent Ministerial Commissions (e.g.
eveille Report, Symons Report) will be introduced to the Legislature once
t e Consolidation has been achieved.
Although there are no specific plans as to when the Consolidated
ct will be introduced as legislation, it is hoped that there will not be
xtensive delays. For this reason, the Minister has asked that interested
roups and individuals make their views known to the Ministry within a
onth or two so that all ideas submitted can be fully analyzed before
egislative action is taken.
(Note: In this respect, the Assistant Secretary was requested
t• obtain sufficient copies of the Consolidated Schools Act for study by each
ember of the Board and Senior Staff) . .
1
20
jaiFTERNOON SESSION
Reveille Report: The basic decision as to whether to introduce
omplex or simple Legislation has not been decided. Once this decision has
een made, it is planned to place Legislation before Legislature 'prior to the
ummer recess.
3. Accommodation and Sharing: The Ministry officials expanded on
he stance of the Ministry respecting sharing of accommodation. Basically,
hey propose the Boards get together in the first instance on the basis of
haring information, leading into cooperative planning and where possible
sharing facilities or purchase/exchange of schools between systems. The
Chairman noted that in this respect, the Carleton Board of Education and
neighbouring Boards had made a good start.
4. School Year: The Minister of Education will announce by the
end of this week, three basic approaches which might be taken by any Board
with respect to the school year, viz:
a) Modified School Year: The first day of school is the day
following Labor Day and the last day of the school is 30
June. In 1973/4 there are 197 school days which may be
divided into three different kinds of days, viz:
Instructional Day, being defined as a day on
which programs including examinations are
available to all students
Holiday Day, of which there are 15 or 16
defined as Statutory Holidays, Christmas,
Spring, etc. If a Board wishes to change
these around it may do so subject to
Ministerial approval
Difference between 185 and 197 equalling
12 days, defined as Professional Days,
may be used for evaluation, pupil/parent
interviews, curriculum development,
professional development etc.
A School Board may make up a calendar based on the above
and submit it to the Ministry for approval.
21
I
w
b) Experimental School Year: A Board may design a School
Year plan of an experimental nature of any kind, including
all year-round schools, and submit this to the Minister .
for approval.
c) Traditional School Year: May continue for 1973/4 as
defined in the Act.
For the remainder of this current school year, beginning of
'ebruary/end of June, each Board has to operate within the school year
,alendar with the exception that the Board may designate a maximum of
ive school days for professional development. This is understood to apply
o the elementary panel to the end of June, as the majority of secondary
chools are already too far committed to their program to make any significant
hange at this time. The five professional development days were defined as
on-negotiable and up to the policy decision by the Board.
Grants and Ceilings: Grant regulation have been promised within
he next one or two weeks. Ceilings will likely continue for at least another
Three years possibly longer. The Ministry is studying a factor for salary
cafes taking into account the quality and experience of teachers, particularly
n reference to the elementary panel where qualifications are being upgraded
ore rapidly. Boards will be asked to provide information and ideas on the
pplication of "compensatory factor" respecting sparsity/density. 1974
eilings have not been set and Boards will not know their official projected
rants for 1974 until their 1973 budgets have been set. The only information
vailable is that the dollar increase in 1974 would be no less than the dollar
increase in 1973. The French language weighting factor will be clearly identified
nd will be dollars added to the ceilings.
1 . H. S. 1 - Cyclic Review: The Ministry is looking at the possibility
bf making certain subjects compulsory at the Grades 9 and 10 level. The P2J2
-hould be ready in June of 1973 at the intermediate level, the Ministry is still
asking for comments and input from Boards.
. Question Period: The meeting was concluded by a lively question
.nd answer period. It was noted that the Symons Report is under study for
•ossible action in the Legislature. The McKay Report is still under study as
: long range project. The Ministry has taken the position that no Board can
eceive any additional compensation for French Language education, however,
here are discussions between the Provincial and Federal Governments on this
•uestion.
22
1
THE CARLETON " BOARD OF EDUCATION
MINUTES
•
Monday, 12 February 1973
•
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at
7: 30 p. m. with Chairman Louise J. McIntosh in the Chair. Also present:
Trustees Appleton, Dakin, Drew, Harkness, Harris, Hicks, Hogan, Kabayama,
Lemieux, Moore, Morrisey, Mulligan, Taylor, Wilson and Wright. Not present:
•
1/Trustees Milotte and Sevigny.
Staff members present: Director of Education; Superintendents of
Administration, Operations and Planning; Planning Officer; Executive '
Assistant; Transportation Officer; Mr. W. Legrow of the Personnel Department;
and Assistant Secretary.
On motion by Trustee Harris, seconded by Trustee Drew, the Board
resolved into Committee of the Whole with Trustee Harkness, Vice-Chairman,
in the Chair. The Committee later rose and presented a report,which,appears
later in these Minutes.
40. Delegation re Deep Fat Fryers
The Board had before it a communication, dated 6 February 1973,
received from Mrs. Fern Payne, R. R. No. 2, Ottawa, expressing the concern
of a number of parents at the Board's budgetary provision to purchase deep
fat fryers for 3 high school cafeterias, at a total cost of $9, 000. (Board Minutes,
29 January 1973, item 23(a).
A delegation of parents was in attendance at the meeting, and Mrs.
• Payne (Spokesman) advised that their concern was from the point of view
of nutrition, and as they felt installation of this equipment was a contradiction
of standards stressed in health classes.
At the delegation's request, it was agreed to arrange 'a private meeting
between the delegation and trustees, in accordance with Board By-Laws, to
discuss this matter.
Trustees wishing to participate were requested to so +nform ithe
Assistant Secretary.
it ' •
• j •
. i 23
•
BOARD 12 February 1973
41. Report No. 5, Committee of the Whole
Trustee Harkness presented orally Report No. 5, Committee of the
Whole containing the following recommendations:
a) Report, Ad Hoc Committee on Secondary School
Attendance Areas (Central)
Moved by Trustee Wright, stconded by Trustee Harkness,
THAT the Board accept the Report of the Ad Hoc Committee
on Secondary School Attendance Areas (Appendix Pages
82-88); and endorse the following recommendations
contained therein:
i) THAT the attendance areas for J. S. Woodsworth
Secondary School, Merivale High School, Confederation
High School and Sir Robert Borden High School,
effective 1 September 1973, be as delineated on the
map attached shown on Appendix Page 85 including
the notation on Appendix Page 88.
ii) THAT the attendance areas for vocational programs in
the central Nepean area be as delineated on Appendix
Page 86.
iii) THAT students entering Grade 9 in September, and
existing Grade 9 and, 10 students be directed to schools
in accordance with the proposed boundaries.
iv) THAT existing Grade 11 and 12 students continue their
education in the schools they now attend.
v) THAT the Superintendent of Operations be instructed
to establish a Committee or Committees to review
individual requests received from parents and/or
students who consider that the proposed move would
be detrimental to the student's education; and that
such Committee or Committees be empowered to
make a decision with respect to the placement of
such students; and
vi) THAT the Director of Education take all necessary
steps to ensure that all those affected by this
proposal are informed of the decisions taken,
in writing, including the appeals procedure.
24
:OARD 12 February'1973 i -
- .. Trustee Dakin requested a recorded vote. The vote was
recorded as follows:
•
YEAS: Appleton, Dakin, Drew, Harkness, Harris,
Hicks, Hogan, Kaba.yama, Lemieux, McIntosh,
Moore, Morrisey, Mulligan, Taylor, Wilson
and Wright (16).
NAYS: NIL.
ABSTENSIONS: NIL.
CARRIED
b) Transportation Contracts for 1973-74
Moved by Trustee Drew, seconded by Trustee Harkness
THAT the Transportation Officer be authorized to negotiate
contracts for the transportation routes for the school year'
1973-74 up to a maximum of 8% over the 1972-73 contract
rates.
CARRIED.
42. Confirmation of Minutes - 29 January 1973
Trustee Lemieux, seconded by Trustee Harris, moved
THAT the Minutes of the Board meeting held 29 January 1973 be confirmed
as written. The motion was carried.
The meeting recessed at 8: 40 p. m. and reconvened at 8:155 p. m:
43. Report No. 2, School Planning and Construction Committee
Trustee Harris, seconded by Trustee Lemieux, moved THAT V
Report No. 2, School Planning and Construction Committee, 3 February V
1973, be received by the Board. The motion was car.•'ed. (Appendix Pages
61 - 64).
Trustee Harris then presented the following Committeerecommendations:
a) Kanata South School Site Negotiations l
On motion by Trustee Hicks, seconded by Trustee Harris,
THAT the Board authorize staff to enter into an option
agreement at a cost of $1. 00 with Campeau Corporation
for the 6. 02 acre school site in the proposed Kanata South •
Development.
CARRIED •
25
BOARD 12 February 1973
b) Glen Cairn Subdivision
On motion by Trustee Drew, seconded by Trustee Harris,
i) THAT the Board submit to the Ministry of Treasury,
Economics and Intergovernmental Affairs a protest
concerning the apparent granting of final approval
for Phase II of the current building program in the
Glen Cairn subdivision, T-22484, without written
notice that satisfactory and final financial arrangements
have been concluded between the Carleton Board of
Education and Connelly', Developments Ltd. , and that
a request be made for written justification of this
action by this Ministry; and
ii) THAT the Board apprise the Ministry of Education of
this unsatisfactory situation.
iii) THAT copies of the above communications be forwarded
to Mr. S.J. Handleman, M. P. P. and Mr. A. B. Lawrence M. P. P.
CARRIED
c) Plan of Subdivision T-23495, Village of Stittsville
On motion by Trustee Moore, seconded by Trustee Harris
THAT the Board authorize staff to inform the Ministry of
Treasury, Economics and Intergovernmental Affairs that
no school site is required in Subdivision T-23495, Village
of Stittsville.
CARRIED
d) Plan of Subdivision T-23517, Blackburn Hamlet
On motion by Trustee Hicks, seconded by Trustee Harris
THAT the Board authorize staff to inform the Ministry of
Treasury, Economics and Intergovernmental Affairs, that
no school site is required in Subdivision T-23517, Blackburn
Hamlet.
CARRIED
26
BOARD 12 February 1973
e) Sir John A. Macdonald Public School, Approval of
•
Change Orders Nos. 5 and 6, Release of Holdback
On motion by Trustee Sevigny, seconded by Trustee Harris,
THAT with respect to the Sir John A. Macdonald Public School:
i) the Board approve Change Orders No. 5 and 6, extras
to the contract with D. K. Young Construction Co. Ltd.
in the amount of $1, 271. 65; and
•
ii) the Board approve payment to D. K. Young Construction
Co. Ltd. in the amount of $19, 367. 12, which payment
includes the release of the 15 percent holdback, provided
that all liens have been vacated against the contract at
the termination of the lien period of February 17th, and
that the Board received a letter of good standing from the
Workmen's Compensation Board and a Statutory Declaration
that all payments have been made up to the release of
these funds by D. K. Young Construction Co. Ltd.
CARRIED
44. Report No. 2, Education Committee
Trustee Wright, seconded by Trustee Morrisey, moved THAT
Report No. 2, Education Committee, 5 February 1973, be received by the
Board. The motion was carried. (Appendix Pages 65 - 78) . (See also
Minutes of this meeting, item 48 below) .
Trustee Wright then presented the following Committee recommendations:
a) Textbooks for Approval
On motion by Trustee Harris, seconded by Trustee Wright
THAT the Board approve the use o' :.he texts listed in
Report No. 2, Education Committee, 5 February 1973,
(Appendix Pages 66 and 67), in accordance with Section 5(c)
of the Department of Ministry of Education Circular 14
for use at Fitzroy Centennial Public School and Bell High
School.
CARRIED.
•
27
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•
BOARD 12 February 1973
b) World Religions Course - Colonel By Secondary. School
On motion by Trustee Morrisey, seconded by Trustee Wright
THAT the Board approve the course "World Religions" as
outlined in the proposal submitted by the principal of
Colonel By Secondary School (Education agenda, folios 31-39)
as a senior option at the Colonel By Secondary School.
CARRIED
c) French Immersion
On motion by Trustee Harris, seconded by Trustee Wright
THAT the Board extend French Immersion classes to Grade 3
at Parkwood Hills and Henry Munro School, and to Grade 1
at Glen Ogilvie and Stephen Leacock Schools, for the 1973/4
school year.
CARRIED
d) MBDM's in Perspective
On motion by Trustee Morrisey, seconded by Trustee Wright
i) THAT a multi-year cycle be adopted for the use of
Models for Budgetary Decision-Making as outlined
in Appendix Pages 72-78,
li) THAT early phases of the development of Models for
1974 Budget consideration begin in the Spring of 1973; and
iii) THAT the report be received for purposes of information
in scrutinising the "base" budget, and in priority-setting
in other courses for the 1973 annual budget.
CARRIED
45. Report No. 1, Advisory Committee on Schools for Trainable
Retarded Children
Trustee Lemieux, seconded by Trustee Hicks moved THAT Report No. 1,
Advisory Committee on Schools for Trainable Retarded Children, 8 February
1973, be received by the Board. The motion was carried. (Appendix'Pages
79-81).
28
BOARD 12 February 1973
A joint meeting of the Ottawa and Carleton Advisory Committees
on Schools for Trainable Retarded Children will be convened for 13 February
1973, at the Ottawa Board offices.
The Chairman of the Board congratulated Trustee Lemieux on his
appointment as Chairman of the Advisory Committee for 1973.
46. Bus Regulations •
•
Pursuant to Board Minutes, 29 January 1973, item 38, the Board
received a report from the Acting Director of Education and the Superintendent
of Administration concerning revision to Board Policy D-12 (Transportation
paras. 9 and 10) which went into effect 3 January 1973.
On motion by Trustee Taylor, seconded by Trustee Lemieux,
consideration of this report was deferred until the next regular meeting of
the Board.
47. Notice of Motion, Trustee Dakin, re Number of Consecutive
Years in Office of Board Officers
Notice having previously been given, Trustee Dakin, seconded by
Trustee Harris, moved THAT with effect from 1 January 1973, no Trustees
elected to the office of Vice-Chairman of the Board, or Chairman of a non-
statutory standing committee of the Board shall hold the same office for more
than two consecutive years; and THAT staff be directed to seek a legal opinion
respecting the legality of applying such a policy to the position of Chairman
of the Board. Following some debate, the motion was carried.
48. Education Committee Report - Omission
Trustee Taylor drew attention to Report No. 2 of the Education
Committee, item 5 relative to French Immersion. He expressed disappointment
that the record of that meeting did not reflect his vie ;•; that although he was
opposed to the policy of French Immersion per se, he was strongly in favour
of providing high calibre French instruction across the entire school division
designed to give all students the opportunity of becoming bilingual. Noted.
It was suggested that in future, both the pros and cons of arguments
be given in Committee reports, and not simply the prevailing consensus.
' I
29
•
BOARD 12 February 1973 :'
49. Professional Development Day 1973
The Board had before it a report submitted by the Acting Director
of Education and the Assistant Secretary in connection with Professional
Development Day to be held on 14 February 1973.
Programs outlining the activities scheduled for this day, prepared
by the Ontario Secondary School Teachers' Federation, District 43, and
the Teachers' Federation of Carleton were distributed. It was noted that an
evening session has also been scheduled for Tuesday, 13 February 1973
at the Sir Robert Borden High School.
Trustees were invited to participate in these sessions.
50. O. S. S.T. F. "Lamp of Learning" Award
The Board noted a submission by the Acting Director of Education
and the Superintendent of Operations with regard to the Ontario Secondary
School Teachers' Federation "Lamp of Learning" Award. Nomination forms
are available from the Secretariat.
51. Bill 214, "An Act respecting Conflict of Interest of Members of
Municipal Countils and Local Boards"
The Board noted a staff report concerning the recent agitation in
the press in connection with Bill 214, "An Act respecting_Conflict of
Interest of Members of Municipal Councils and Local Boards". It was noted
that the Attorney General has been requested to provide clarification of the
legislation with reference to the possible conflict of interest existing and
future members of the Board.
In this respect, the Chairman of the Board advised that information
currently available indicates that there is no real change in procedure
required; ie, a member of the Board who has a do.:,;ciled relative working
for the Board must show discretion on the matter of salaries, and not
participate in salary debates or resolutions affecting such relatives.
52. Canadian Music Educators,' Conference, Ottawa, March 1973
Further to Board Minutes, 28 August 1972, item 240 b), the Board
had before it a communication from Mrs. C. Bernice Oak, Chairman
Ottawa-Carleton Music Council, concerning the Canadian Music Educators'
Conference Concert to be held at the Civic Centre on 31 March 1973. This
event is being aided by the Ottawa and Carleton Boards by way of monetary
donations of $1, 000 and $500 respectively; and will involve,a large number
of students from the Ottawa-Carleton Region. Noted.
30
BOARD 12 February 1973
53. Advisory Task Force on Housing Policy
The Board had before it, for information, a report submitted by the
Acting Director of Education, concerning the establishment of a Provincial
Advisory Task Force on Housing Policy. The Task Force will examine the
current housing situation in Ontario and make recommendations on the
residential and organizational requirements for future developments.
In this connection, it was noted, that the Task Force is requesting
Municipal Councils and School Boards to make submissions concerning
housing matters in their respective areas. Public meetings will be held in
various parts of Ontario to receive submissions. (In Kingston and Ottawa
the meetings will be held in the period 27-30 March 1973. )
54. Communication Ottawa Board of Education
The Board received a communication, dated 1 February 1973, from
the Ottawa Board of Education (A. Cummins, Director of Education) advising
that the Ottawa Board has approved the following matters arising from a recent
meeting of the Inter-Board Liaison Committee:
a) The Boards' Planning Departments will work jointly to
discuss the accommodation for English speaking secondary
students;
b) Meetings of the Advisory Committees for Trainable Retarded
Children will be held jointly whenever feasible;
c) A Health Services report will be prepared by Ottawa for
discussion with the Board;
d) The four Boards in the Ottawa-Carleton region will explore
the desirability and feasibility of a common meeting with
the Ministry of Education with respect :o French language
instruction.
Noted.
55. Official Opening, Crystal Bay and Fitzroy Centennial Public School
The official openings of Crystal Bay school and Fitzroy Centennial
Public School (addition) have been scheduled for Thursday, 8: 00 p. m. ,
1 March and 8 March 1973 respectively. Noted.
31
1
(REVISED)
BOARD 12 February 1973
56. Committee of the Whole
The Board again resolved into Committee of the Whole, on motion
by Trustee Lemieux, seconded by Trustee Hicks. The Committee later rose
but presented no report. (Private Session Minutes of this date refer) .
S.J. Berry L.J. McIntosh
Secretary Chairman
PAL/Is
II
CONFIRMED BY BOARD, 26 FEBRUARY 1973
BOARD MINUTE NO. 63
32
THE CARLETON BOARD OF EDUCATION
SPECIAL BOARD MEETING
Monday, 19 February 1973
• A special meeting of the Board of Education was held this day in the
oard Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing
•t 7: 40 p. m. , with the Chairman of the Board Trustee Louise J. McIntosh in the
hair. Also present: Trustees Appleton, Dakin, Drew, Harkness, Harris, Hicks,
ogan, Kabayama, Lemieux, Milotte, Moore, Morrisey, Wilson and Wright.
Staff present: Director of Education; Superintendents of Administration
nd Operations; Planning Officer; Executive Assistant; Mr. A. A. Kinchen of the
•ersonnel Department; and the Assistant Secretary.
On motion by Trustee Morrisey, seconded by Trustee Hogan, the Board •
esolved into Committee of the Whole. Vice-Chairman of the Board, Trustee
arkness, in the Chair. The Committee later rose and presented a report which
appears below in these Minutes.
57. Report No. 6 Committee of the Whole
Trustee Harkness presented orally Report No. 6 of the Committee of the
Whole advising that the Committee wished to report and recommend as follows: •
a) Conflict of Interest
On motion by Trustee Dakin, seconded by Trustee Harkness
THAT effective 19 February and pursuant to Section 2
of "An Act Respecting Conflict of Interest of Members of
Municipal Council and Local Boards", no Trustee of The
Carleton Board of Education having a pecuniary interest,
direct or indirect in any contract or proposed contract
with the Board whether on his own behalf or on behalf
of any spouse, son or daughter who has the same home
as the Trustee, shall participate in the consideration or
discussion, or vote on any question respecting such
contract or proposed contract at any regular or special
meeting of the Board or of any Committee of the Board.
Additionally it is in all such cases the clear duty of the
Trustee to disclose his interest and to refrain fromany
attempt to influence the voting on any question relating
directly or indirectly to such matter.
CARRIED
33
(REVISED)
S'ECIAL BOARD 19 February 1973
b) Acting Principal of Colonel By Secondary School
On motion by Trustee Wilson, seconded by Trustee Harkness:
THAT Mr. P. Ivay be appointed Acting-Principal of Colonel
By Secondary School for the 1973/74 school year.
CARRIED
c) 1973 Budget
THAT the Committee received an oral report from the
Chairman of the Board and the Chairman of the Finance
Committee concerning deliberations with respect to the
1973 Operating Budget and initial information on the
impact of expenditure ceilings.
NOTED
d) Requests for Information from Staff
THAT staff were directed to prepare for the consideration
of an Ad Hoc Committee composed of the members of Ithe
Co-ordinating Committee a policy respecting the matter
of requests for information received by staff;from members
of the Board and the general public.
NOTED
The meeting adjourned at 8: 55 p. m.
S.J. Berry Louise J. McIntosh
Director of Education Chairman of the Board
I I
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PAL/Is
•
I li
Confirmed by Board, 26 February 1973
Board Minute No. 63 34
THE CARLETON BOARD OF EDUCATION
MINUTES
26 February 1973
A meeting of the Board of Education was held this day in the ,Board
Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at
7: 30 p. m. with Chairman Louise J. McIntosh in the Chair. Also present:
Trustees Appleton, Dakin, Drew, Harkness, Harris, Hicks, Hogan, Lemieux,
Milotte, Morrisey, Mulligan, Sevigny, Taylor, and Wright. Not present:
Trustees Kabayama, Moore and Wilson.
Staff members present: Director of Education; Superintendents of
Administration and Operations; Superintendent of Schools, W. R. McGillivray;
Controller of Finance; Planning Officer; Executive Assistant; Transportation
Officer, Mr. A. Guay Administrative Officer; and Assistant Secretary.
On motion by Trustee Sevigny, seconded by Trustee Morrisey, the
Board resolved into Committee of the Whole with Trustee Harkness Vice-Chairman,
in the Chair. The Committee later rose and presented a report which appears
below in these Minutes.
Prior to the commencement of the meeting, it was agreed to place on the
Agenda far the public session the following items scheduled for discussion in
Committee of the Whole:
a) Report, Joint Advisory Committee on Schools for Trairiable
Retarded Ottawa-Carleton Boards of Education:
b) Report, Accommodation, Eastern Area Secondary School
English Language Students
58. Memoriam, Mr. Leo Cote
The Chairman of the Board advised the Board with deep regret of the
death on Sunday evening of Mr. Leo Cote, past Chairman of the Carleton
Roman Catholic School Board. She extended deepest sympathy to the family
of Mr. Cote, and advised that she•would represent the Carleton Boer-d at the
funeral on Wednesday, 23 February 1973.
35
, I
BOARD 26 February 1973
59. Report No. 7, Committee of the Whole
Trustee Harkness presented orally Report No. 7 of the Committee
of the Whole containing the following recommendation:
a) Appointment of Vice-Principals
THAT the Board approve the following appointment to positions
of Vice-Principals effective 1 September 1973:
Mr. D. Herbertson, Vice-Principal, J. S. Woodsworth S. S.
Mr. G. Fenton, Acting Vice-Principal, Earl of March H. S.
Mr. J. Beatty, Acting Vice-Principal, Colonel By S. S.
On motion by Trustee Wilson, seconded by Trustee Harkness,
the recommendation was adopted.
60. Delegation, Mr. A. O'Reilly et al
The Chairman read the By-Laws of the Board nertainina to delegations
and then called for any delegations present to address the Board.
Mr. A. O'Reilly, 17 Donna Street, representing a large number of
parents in the Meadowlands area, expressed objection to the announced
boundary adjustments affecting grades 9 and 10 students now enrolled at Sir
Robert Borden, Merivale and Confederation High Schools. Mr.' O'Reilly
presented a petition signed by many of the parents bringing their objections
to the attention of the Board, and requested that the Board appoint a Committee
of Trustees to meet with representatives of the delegation to discuss the matter,
in accordance with Board policy.
The Chairman advised that as requested, such a meeting will be
arranged within the next two weeks.
61. Report, Joint Meeting of Ottawa-Carleton Advisory Committees on
Schools for Trainable Retarded Children
Trustee Lemieux presented for consideration a report of a joint
meeting of the Ottawa and Carleton Advisory Committees on Schools for
Trainable Retarded Children, held 13 February 1973, containing the
following recommendation arising from resolutions of the Ottawa and
Carleton Boards of Education in June of 1972:
36
BOARD 26 February 1973
THAT Rose F. Kennedy School become a unilingual French
language school in September 1973, and that the additional
classes required for French speaking pupils be located in
Ecole secondaire Andre Laurendeau; that those English
speaking pupils now located in Rose F. Kennedy School be
transferred to Clifford Bowey School or to Brighthope School;
and that the French speaking pupils now located at Clifford
Bowey and Brighthope Schools be located in either Rose F.
Kennedy School or Ecole secondaire Andre Laurendeau.
Trustee Lemieux, seconded by Trustee Drew, moved THAT the
Board accept the Report of the Joint Meeting, in principle, and that the
Report be submitted for formal approval on 12 March 1973. T.he motion
was carried.
It was noted that letters explaining the proposed conversion of
Rose F. Kennedy and resulting adjustments will be sent to the parents of
all students concerned within the next day or two.
62. Accommodation, Eastern Area English Language Secondary
School Students
The Board had before it for consideration a report submitted
by the Director of Education arising from a recent meeting of the
Ottawa-Carleton Interboard Liaison Committee, concerning accommodation
needs for English language secondary school students in Eastern Carleton.
It was noted that in accordance with Ministry of Education requirements for
joint planning, and in extension of joint planning already undertaken between
the Ottawa and Carleton Boards in other areas, the Planning Officers of the
Boards have been in close consultation to exchange information on accommodation
and enrolment patterns at the four high schools in north-eastern Ottawa-Carleton.
As a result, the following statistics were submitted for review at the last
meeting of the, Interboard Liaison Committee:
37
BOARD 26 February 1973
Actual 1972 Projected 1974 1975 1976
1973
COLONEL BY/GLOUCESTER
Enrolment 2633 2958 3283 3608 3933
Accommodation 2889 2889 2889 2889 2889
(Operational)
Balance - 69 -394 -719 -1044
RIDEAU/LAURIER
Enrolment 1998 1966 1930 1875 1826
Accommodation 2538 2538 2538 2538 2538
(Operational)
Available +540 +572 +608 +663 +712
TOTAL - FOUR SCHOOLS
Enrolment 4631 4924 5213 5483 5759
Accommodation 5427 5427 5427 5427 5427
(Operational)
Available 796 503 214 -56 -332
Of the Laurier total, 384 are non-resident studer,.�, of when: cpproxi;...-tely
350 are from D. N. D. base Rockcliffe who attend on a fee paying basis. '
It was suggested that if suitable arrangements can be made with Ottawa
for the Carleton Board to have access to a significant portion of this available
space, it would benefit both Boards. In the case of Carleton, it would postpone
the need to construct the new Eastern Area secondary school for approximately
three years. In the case of Ottawa, it would relieve the Board of the financial
burden of maintaining one secondary school. It was proposed,that such an
arrangement be conditional on the Carleton Board retaining jurisdiction over
this large number of Carleton secondary school students.
The outline of this proposal was discussed briefly at a meeting of
the Interboard Liaison Committee held 20 February 1973, at which time the
Ottawa, representatives requested a formal proposal from the CarletonI Board.
38
BOARD 26 February 1973
Trustee Harris, seconded by Trustee Lemieux moved in
accordance with the foregoing report, THAT the Carleton Board of Education
formally approach the Ottawa Board of Education to endorse in principle the
following proposal:
a) THAT commencing September 1974, the Ottawa Board agree to
accept into Sir Wilfrid Laurier High School a number of Grade 9
Carleton English language students to be determined, but
approximately 150 for that school year.
b) THAT at such time as Carleton resident students exceed the
• number of Ottawa resident students in Sir Wilfrid Laurier,
excluding D. N. D. fee-paying students, the administration
of the school be transferred to the Carleton Board under a
lease or purchase arrangement to be concluded between
the Boards; the time of such transfer to be no later than
1 September 1976.
c) THAT the Carleton Board undertake to employ all staff
on strength at Sir Wilfrid Laurier H. S. as of 30 June of
the year of transfer.
d) THAT when the administration of the school is transferred
to Carleton, the Carleton Board agree to accommodate in
the school D. N. D. students from Rockcliffe, on a fee-paying
basis to the Carleton Board.
e) THAT the Carleton Board agree to accommodate in the school,
upon transfer, Ottawa resident secondary school students
from an area immediately surrounding the school as determined
in consultation between the Boards' representatives.
AND ,FURTHER, THAT subject to the acceptance in principle of the
above proposal by the Ottawa Board of Education, the Interboard Liaison
Committees of the Boards be instructed to draw up the details for the
necessary agreement, submit such draft agreement to legal counsel for
each Board for review, and submit the final agreement for ratification by
each Board no later than 30 April 1973.
The motion was carried.
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BOARD 26 February 1973
63. Confirmation of Minutes - 12 'February 1973 (regular)
19 February 1973 (special)
Trustee Milotte, seconded by Trustee Dakin, moved THAT the
Minutes of the Board meetings held 12 February 1973 and 19 February 1973
be confirmed as written. The motion was carried.
64. Report No. 1, Community-Communications Committee
Trustee Hicks, seconded by Trustee Lemieux moved
THAT Report No. 1, Community-Communications Committee, 12 February
1973, be received by the Board. The motion was carried. (Appendix Pages 89-92).
Trustee Hicks then presented the following Committee recommendations:
a) Dinner Meetings, Student-Trustee Liaison Sub-Committee
On motion by Trustee Taylor, seconded by Trustee Hicks
THAT the Board authorize the Student/Trustee Liaison
Sub-Committee to organize 10 dinner meetings during
1973, at an average of one meeting per month, to provide
an opportunity for informal exchange between trustees and
representatives of the Student Councils of the Board's
Secondary Schools; each dinner meeting to be attended
as follows:
i) 7 to 8 students representating the Student Council
of one of the Board's Secondary Schools;
ii) 4 members of the Student/Trustee Liaison Committee
iii) 1 or 2 Trustees selected by the members of the Committee.
CARRIED
b) Educanada 1973
On motion by Trustee Moore, seconded by Trustee Hicks
THAT the Carleton Board of Education make available to the
sponsors of "Educanada" Gloucester High School for ithe
period of 23 June to 1 September 1973 to accommodate
approximately 280 students weekly subject to 'the same'
general terms and conditions approved in 1971; WITH THE
UNDERSTANDING that satisfactory arrangements can be made
to accommodate both Educanada and the Beacon Hill Community
Association Day Camp at Gloucester High School during this
period.
CARRIED 40
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BOARD 26 February 1973
65. Report No. 2, Finance Committee
Trustee Dakin, seconded by Trustee Milotte, moved
THAT Report No. 2, Finance Committee, 19 February 1973, be received by
the Board. The motion was carried. (Appendix Pages 93 - 110).
Trustee Dakin then presented the following Committee recommendations:
a) Cheque Registers
Moved by Trustee Morrisey, seconded by Trustee Dakin
THAT the Board approve cheque registers for the month
of January 1973, in the following amounts:
Current Account - Cheque Nos. 29, 089 to 29, 702 $ 3, 980, 905. 47
Capital Account - Cheque Nos. 1, 961 to 1, 969 $ 1, 458, 339. 74
CARRIED
b) 1973 Income and Expenditures - Current Fund
Moved by Trustee Harris, seconded by Trustee Dakin
THAT the Board approve the Current Fund statements of'
income and expenditure for the year ended 31 December 1972,
and the submission of these statements to the auditors for
review.
CARRIED
c) 1972 Income and Expenditures - Capital Fund
Moved by Trustee Milotte, seconded by Trustee Dakin
THAT the Board approve the Capital Fund statements of
income and expenditure for the year ended 31 December
1972 and the submission of these statements to the auditors
for review.
CARRIED
66. Report No. 2, Management Committee
Trustee Drew, seconded by Trustee Hicks, moved THAT
Report No. 2, Management Committee, 19 February 1973, be received by
the Board with the following corrections: ' I '
41
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BOARD 26 February 1973
a) Trustee Morrisey to be noted as present.
b) Academic Staff Changes, item 14; Appointment of Mrs.Y. Trudeau
to read "Earl of March" instead of "Colonel By".
The motion was carried (Appendix Pages 111 - 123).
Trustee Drew then presented for consideration the recommendations
contained in this Report.
At the request of Trustee Sevigny, the first recommendation "Special
Courses Policy" was withdrawn for separate consideration. At the request
of Trustee Dakin, the second recommendation "Secondary School Attendance
Area Adjustments, East" was also withdrawn for separate consideration. The
following recommendations were put to the vote:
a) Second Vice-Principal, Merivale High School
Moved by Trustee Wright, seconded by Trustee Drew
THAT the Board authorize the continuation of the
appointment of a second Vice-Principal at Merivale
High School. CARRIED
b) Additional Requirements for Transportation Services
Moved by Trustee Hicks, seconded by Trustee Drew
THAT the Board award an additional transportation
contract for the school year 1972/73 in the amount of
$3, 270, as detailed on Management Agenda folio 17.
CARRIED
c) Administrative Staff Changes
On motion by Trustee Hogan, seconded by Trustee Drew,
THAT the Board approve Administrative Staff Changes.as
detailed in item 12, Report No. 2, Management Committee,
19 February 1973.
CARRIED
d) Appointment of Foreman - Building and Grounds
On motion by Trustee Harkness, seconded by Trustee Drew,
THAT the Board appoint Mr. E. Wilson to the y3osition of
Foreman - Buildings and Grounds effective 1 March 1,973,
at a salary of $10, 452. 00.
CARRIED
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42
BOARD 26 February 1973'
e) Academic Staff Changes
On motion by Trustee Hogan, seconded by Trustee Drew,
THAT the Board approve Academic Staff Changes as detailed
in item 14, Report No. 2, Management Committee, 19 February
1973.
CARRIED
f) Appointment to Headships
On motion by Trustee Harkness, seconded by Trustee Drew
THAT the Board approve the following appointments to Headships,
effective 1 September 1973:
i) Mr. Allan Stubbings to Head of Guidance at Osgoode H. S.
ii) Mr. H. Sparling to Head of Science at the J. S. Woodsworth S. S.
iii) Mrs. M. R. Cragg to Head of Guidance at the J. S. Woodsworth S. S.
iv) Mrs. D. A. Baragar to Head of Library at the J. S. Woodsworth S. S.
CARRIED
g) Special Courses Policy
Trustee Hogan, seconded by Trustee Drew, moved THAT the
Board approve the "Special Courses Policy" as contained in
Appendix Page 123, to replace present Policy D-5.
Trustee Sevigny, seconded by Trustee Taylor, moved in
amendment "THAT the following clauses be struck out of the
proposed policy:
2 (b) The student must be in or entering the senior division,
that is, Grades 11, 12 or 13 (except in the case of
Vocational Arts, Special Commercial and English
for New Canadians which may be Grades 9 through 13) .
2 (c) I the program of studies is specifically required for
admission to a post-secondary institution, trade'
or calling".
The objection to clause 2 (b) was based on the view thait it was
unnecessarily restrictive and that there could be in the future
other special programs which a student may wish to take and
which must commence in Grade 9, e. g. , French immersion
secondary school. The objection to clause 2 (c) I was based on
the view that to restrict choice to programs leading to "post-
secondary institution, trade or calling" was contrary too the
43
BOARD 26 February 1973
philosophy inherent in H. S. 1 stressing that education
programs be designed to meet the needs of the individual.
In regard to the first point, it was noted that there is an
appeal procedure built into the policy which should
provide sufficient flexibility to meet unknown situations,
with the Board understood to be the final court of appeal.
On the second point, it was noted that the wording is a
direct paraphrase from a recent amendment to the Secondary
Schools and Boards of Education Act.
The amendment was put to a vote and lost. The motion was
carried.
h) Secondary School Attendance Area Adjustments, East
Moved by Trustee Lemieux, seconded by Trustee'Drew:
i) THAT all students emanating from Cumberland
Township registering in level 9 in September 1973
be directed to Gloucester High School; and
ii) THAT Cumberland students currently enrolled
at Colonel By Secondary School remain at that
school until gradually phased out as they progress
through secondary schools.
Trustee Dakin requested a recorded vote on part (ii) of
the foregoing motion. Part (i) was put to a vote and carried.
Trustee Wright, seconded by Trustee Taylor moved THAT
part (ii) be amended by prefixing thereto the words "Insofar
as possible". Trustee Dakin requested a recorded vote on
the amendment.
Considerable discussion arose during which divergent opinions were
expressed. In support of the amendment, the argument was that the Board
should not, and could not extend a complete guarantee that any student shall
remain in the school in which he first enrolled in view of continuing heavy
expansion in enrollments. In support of the motion as first put, the argument
was that the Cumberland students have already undergone three changes in
school attendance at the secondary school level and should not be faced with
the possibility of yet another move during their school careers.
44
BOARD 26 February 1973
The amendment was put to a vote and the vote was recorded as follows:
FOR: Trustees Dakin, Hogan, McIntosh, Sevigny
Taylor and Wright (6)
, AGAINST: Trustees Appleton, Drew, Harkness, Harris,
Hicks, Lemieux, Milotte, Morrisey and Mulligan (9)
Amendment lost.
Further debate having taken place, the original motion was put to the
vote, and the vote was recorded as follows:
FOR: Trustees Appleton, Drew, Harkness, Hicks, Lemieux,
Milotte, Mulligan and Morrisey (8)
AGAINST: Trustees Dakin, Harris, Hogan, McIntosh, Sevigny,
Taylor and Wright (7)
The Chairman declared the motion carried on vote of 8 for and
7 against.
67. Auditor's Report on 1972 Financial Statements
Mr. T. Dawson and Miss S. Dickson of the firm of Touche, Ross &
Company, auditors for the Board, were in attendance to present the Report of
the Auditors for the year ended 31 December 1972, covering the Revenue Fund
and Capital Fund balance sheets, the Revenue Fund Statements of Revenue and
Expenditure, and the Statement of Source and Application of Capital funds.
Trustee Milotte, seconded by Trustee Mulligan moved THAT the
Report of the Auditors on the Financial Statements as at 31 December 1972, on
Revenue and Capital Funds, be received by the Board. The motion was carried.
q
Mr. Dawson expressed his appreciation to the staff for the excellent
cooperation extended during the audit, and the close working relationship which
was established with the auditors.
68. Debenture By-Law No. 38
The Chairman of the Board read for a first and a second time a proposed
By-Law to authorize the issue of a debenture in the principal amount of $1, 000, 000
for secondary public school purposes (to cover partial funding of the J. S.
Woodsworth Secondary School , Nepean Township).
45
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BOARD 26 February 1973
Trustee Milotte, seconded by Trustee Harris, moved THAT the'By-Law,
having been read a first and second time, be taken as read a third time land
enacted as By-Law No. 38 of The Carleton Board of Education. The motion
was carried.
69. Appointment of Member to Salary-Negotiating Sub-Committee
Pursuant to Report No. 2, Management Committee, item 2 (b) the
Board was requested to appoint a member of the Finance Committee to the
Salary Negotiating Committee.
On motion by Trustee Harkness, seconded by Trustee Dakin, the
Board appointed Trustee Harris to serve on the Salary Negotiating Committee
with Trustees Dakin, Drew, Harkness, Lemieux and Morrisey.
70. Director's Report
The Director of Education gave an oral report on the status of budget
deliberations. He noted that with the receipt of the audited Financial Statements
for 1972 the foundation has been laid for projections in 1973 on per pupil costs
in ordinary expenditures. He continued that the Committee of the Whole budget
will meet tomorrow evening to continue its review and it is hoped to have the
grant regulations, the last piece of essential information required, by the
middle of this week. It is hoped to be in a position to bring down the budget
during the week of 19 March 1973.
He drew attention to the great deal of work already put into budget
deliberations by trustees, staff and observers.
71. Bus Regulations
Further to Board Minutes, 12 February 1973, item 46, the Board
considered a report submitted by staff concerning a revision to Board Policy
D-12 (Transportation paras 9 and 10) which went into effect 3 January 1973.
Some concern was expressed at the loss of control by principals over,bus
cancellations which, in many instances, result in the closing of schools. It
was noted however that there is close consultation between carriers, Department
of Highways' staff and the Board's Transportation Officer during bad weather,
beginning very early in the morning. It is considered that the carriers are
in the best position and have the best experience to decide on the matter of
cancellation and that the amended regulations provide the shortest, and
therefore best time to convey information to parents, via radio stations,
regarding cancellations.
46
BOARD 26 February 1973 1
' it was agreed to request staff to monitor the effects of the new
' I
regulations and report on their successes and difficulties at a later date.
72. Notice of Motion, Trustee Wright
Trustee Wright gave notice that he will move at the next regular
meeting of the Board "THAT the Board reconsider the resolution contained
in these Minutes item 66 h) ii) concerning the matter of school attendance
of Cumberland students currently enrolled in Colonel By Secondary School".
Noted. •
73. Proposed Consolidation of the Schocl Acts
Trustee Dakin referred to the proposed consolidation of the School
Acts of Ontario and requested advice as to what action the Board proposed to
take to express views thereon by the reaction deadline of 31 March 1973.
The Chairman invited suggestions. .
Trustee Dakin referred to Clause 164(1) dealing with Trustees'
• Honoraria, noting that while increases were proposed for members of Boards
of Education elected by separate school supporters, and for Board Chairmen,
no increases were proposed for public school trustees.
In view of this, he gave notice, that he will move at the next regular
meeting of the Board "THAT the Board request the Minister of Education to
update the schedule of Honoraria for trustees as set out in Clause 164 (I) of the
proposed Consolidated Schools Acts of Ontario."
With regard to the proposed Act, the Chairman drew attention to
clause 202 (I) which provides that a member who absents himself for more
than 3 consecutive meetings, without Board authorization, ipso facto vacates
his seat.
74. Communication, Bell, Baker, Thompson & Oyen re Quorums
The Board noted a communication dated 6 February 1973, received
from Bell, Baker, Thompson & Oyen, regarding quorums of the Board and
their power to bind the Board. Noted.
The meeting adjourned at 11: 10 p. m.
S. J. Berry Louise J.. McIntosh
Secretary Chairman
PAL/Is i 47
Confirmed by Board, ,12 March 1973
Board Minute No. 76
4
1
THE CARLETON BOARD O• i EDUCAITION
I •
MINUTES
I .
12 March.1973
A meeting of the Board of Education was held this day in the!Board
Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at
7: 35 p. m. . , with Chairman Louise J. Mcintosh in the Chair. Also present:
•
Trustees Appleton, Dakin, Drew, Harkness, Harris, Hicks, Hogan,! Kabayama,
Lemieux, Milotte, Morrisey, Mulligan, Sevigny, Taylor, Wilson and (Wright.
.
Staff present: Director of Education; Superintendents of Planning and
Administration; Superintendent of Schools, W. R. McGillivray; Controller of
Finance; Executive Assistant; and Assistant Secretary. Mr. R.A. 81e11 of Bell,
Baker, Thompson, Oyen and Webber, Solicitors, was also present fir the first
part of the meeting.
I •
On motion by Trustee Hogan, seconded by Trustee 'Wilson the Board
resolved into Committee of the Whole to consider the agenda for the Private
Session. The Committee later rose and presented a report which appears
below in these Minutes.
I .
. i II
...75, ' ... _Memoriam, .Mr. Peter Tutton
The Chairman of the Board announced with deep regret the.sudden death
on Monday last of Mr. Peter Tutton of the architectural firm'of Helrn�er and Tutton,
•
designers of the recently opened Fitzroy Centennial addition and also of the
. original Fitzroy Centennial Public School building. She advised that a letter
of condolence will be sent by her to the family of the late Mr. Tutton, expressing .
deepest sympathies. I. I.
. Trustee Hicks, seconded by Trustee Harris, moved'that the Board
authorize the erection of a plaque in the Fitzroy Centennial F ublic School
Learning Resource Center to honour the memory of Mr. Peter Tutton of the
architectural firm of Helmer and Tutton, architect of both the school and the
recently completed addition. The motion was carried.
; i ,
76. Minutes of Previous Meeting
On motion by Trustee Morrisey, seconded by Trustee Lemieux, the
it sr n r 1
Minutes of the meeting held 26 February )73 wer e c,'n ir-t ,ed.
• j
I
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•
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BOARD 12 March 1973'
77. -' Business Arising Out of the Minutes I '
i As business arising out of the Minutes, item 67 - Auditor's Report
on 1972 Financial Statement, Trustee Dakin inquired as to whether any
additional action was required by the Board other than to receive the
Auditor's report. It was noted that the Board is legally required to publish
the Auditor's report within 30 days of receipt, and that this will be done in
the next issue of the Carleton Education Bulletin.
Trustee Dakin, seconded by Trustee Harris, moved that the report
of the Auditors on the 1972 Financial Statements be referred for review'by
the Finance Committee. The motion was carried.
78. Report No. 8, Committee of the Whole
Trustee Dakin, Chairman of the Committee of the Whole, presented
Report No. 8 of the Committee of the Whole (Appendix Page 162). The
report contained no recommendations.
The Chairman of the Board read to the meeting a statement prepared
by the Trustees who met with the delegation of concerned parents headed by
Mr. A. O'Reilly, on the matter of adjustments to attendance area for secondary
schools, which statement is attached to Committee of the Whole Report No. 8.
Concerning the matter of Nepean Secondary School attendance
boundary changes, Trustee Dakin, seconded by Trustee Wilson moved that
in view of the close and prolonged study already given by the Board to the
expression of public concern over the proposed changes in secondary school
attendance areas in Nepean Township, that the Board receive no further
public delegation on the 1973 attendance areas proposed for Sir Robert Borden,
Confederation, Merivale or J. S. Woodsworth Secondary Schools. The motion
was carried.
79. Resumption in Committee of the Whole
On motion by Trustee Morrisey, seconded by Trustee Hicks, the
Board resumed in Committee of the Whole. The Committee later rose but
presented no report. (Private Session Minutes of this date refer).
80. Report No. 3, Education Committee
Trustee Taylor seconded by Trustee Wilson, moved on the basis of
a request from the Chairman of the Education Committee, (Trustee Sevigny -
who left the meeting earlier in the evening) that the Report No. 3 of the
Education Committee, 5 March 1973 be referred back to the Committee for
further consideration. The motion was carried.
49
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BOARD 12 March 1973
! i
81. Report No. 3, School Planning and Construction Committee
' 1
Trustee Harris, seconded by Trustee Drew, moved THAT
Report No, 3, School Planning and Construction Committee, 5 March 1973,
be received. The motion was carried. (Appendix Pages 132 - 141).
Trustee Harris then presented the following Committee recommendations:
a) Plan of Subdivision T-23644, Township of Cumberland
On motion by Trustee Drew, seconded by Trustee Harris: THAT
the Board authorize staff to inform the Ministry of Treasury,
Economics and Intergovernmental Affairs that no school site is
required in the subject subdivion T-23644, Township of Cumberland
as proposed.
CARRIED
b) Plan of Subdivision CDM-359, Township of Nepean
On motion by Trustee Hicks, seconded by Trustee Harris: THAT
the Board authorize staff to inform the Ministry of Treasury,
Economics and Intergovernmental Affairs that no school site is
required in the subject subdivision CDM-359, Township of
Nepean as proposed.
CARRIED
c) Plan of Subdivision T-23360, Minto Construction, Tanglewood
Development
On motion by Trustee Drew, seconded by Trustee Harris:
i) THAT the Board authorize staff to inform the Ministry
of Treasury, Economics and Intergovernmental Affairs
that the school site as designated in the draft plan of
Subdivision T-23360 is satisfactory insofar as the
location is concerned.
ii) THAT the balance of the school site known as Block 9
zoned as R3 according to schedule A of By-Law 72-72
of Nepean Township passed 13 November 1972,, must
be composed of 3. 4 acres excluding the,Hydro easement
before the Board can approve the size and shape of the
school site.
50
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(REVISED)
BOARD 12 March 1973
iii) THAT the Ministry give due consideration to the
required re-design of the overall scheme to guarantee
this minimum acreage; and
iv) THAT the Board authorize staff to notify the Ministry
of the Board's decision with regard to this plan
of subdivision.
CARRIED
d) Reserved School Site in Blackburn Hamlet - Block N
On motion by Trustee Hicks, seconded by Trustee Harris: THAT
the Board authorize staff to inform the Ministry of Treasury,
Economics and Intergovernmental Affairs that The Carleton
Board of Education does not wish to retain a reserve on the 2. 8
more or less acre school site known as Block N in Blackburn
Hamlet, Gloucester Township.
CARRIED
•
e) Tender Award - Manordale Public School Learning Resource Center
On motion by Trustee Drew, seconded by Trustee Harris:
i) THAT with respect to the Manordale Public School'Learning
Resource Center the Board authorize staff to submit the
necessary application to the Ministry of Education for
final approval and the Ontario Municipal Board for, the
issuance of a debenture in the amount of $154, 000 for a
term of twenty years to finance the cost of this project,
as listed in School Planning and Construction Committee,
Report No. 3, 5 March 1973, and undertake to borrow
the necessary funds from the Ontario Education Aid
Corporation; and
ii) The Board award a contract for the construction of the •
addition and alterations at Manordale Public School to
Taplen Construction Limited in the amount of $128, 770
subject to the approval of the Ministry of Education
and the Ontario Municipal Board.
CARRIED
f) Tender Blackburn Public School - Learning Resource Center
On motion by Trustee Drew, seconded.by Trustee Harris:
i) THAT the Board authorize staff to submit the necessary
application to the Ministry of Education for final approval
and the Ontario Municipal Board for the issuance of a
debenture in the amount of $90, 000 for a total of twenty
51
1KtV1JtU)
BOARD 12 March 1973
years to finance the cost of the Learning Resource Center
project, Blackburn Hamlet P. S. , as detailed in School
•
Planning and Construction Committee Report No. 3,
5 March 1973, and-undertake to borrow the necessary. . _
funds from the Ontario Education Aid Corporation; and
ii) the Board award a contract for the construction of the
addition to Blackburn Public School to J.A. Watters
Limited in the amount of $76, 398, subject to the approval
of the Ministry of Education and the Ontario Municipal
Board.
CARRIED
g) Fitzroy Centennial Public School Additions and Alterations
Approval of Changes to the Contract and Release of 15% Holdback
On motion by Trustee Mulligan, seconded by Trustee Harris:
i) THAT the Board approve.Change Order No. 11 (Electrical
control wiring) to the Fitzroy Centennial Public School
Addition and Alterations Contract being an extra to the
contract M.J. Lafortune Construction Limited in the amount
of $1, 019. 64; and •
ii) the Board approve payment to M.J. Lafortune Construction
Limited in the amount of $54, 138. 05 which payment includes
the release of the 15% holdback, provided that all liens ar:e`
•
vacated against the contract at the termination of the lien
period on March 13th and that the Board receive a letter
of good standing from the Workmen's Compensation Board
and a Statutory Declaration that all payments have been
made up to the release of these funds by M.J. Lafortune
Construction Limited.
CARRIED
h) Plan of Subdivision T-23538, Townshij of Goulbourn
On motion by Trustee Drew, seconded by Trustee Harris:
I) THAT the Board authorize staff to inform the Ministry
of Treasury, Economics and Intergovernmental Affairs
that the reserve school site in the Plan of Subdivision
T--23538, Township of Goulbourn, is acceptable as;far
as size, shape and location are concerned.
52
BOARD 12 March 1973
ii) THAT the Ministry of Treasury, Economics and
Intergovernmental Affairs be requested to hold
approval of Plan T-23538 until satisfactory financial
arrangements between The Carleton Board of Education
and Gelleny Construction Co. Ltd. have been concluded
for the school site of approximately 7 acres known as
Block E on this plan; and
iii) THAT the Board authorize staff to approach Gelleny
Construction Co. Ltd. to investigate the asking price
per acre for this particular school site.
CARRIED
i) Glen Cairn Site Negotiations
On motion by Trustee Drew, seconded by Trustee Harris, THAT
the Board authorize staff to direct the Board's solicitors to
prepare an option agreement between Connelly Developments and
The Carleton Board of Education for the 3 reserve school sites
in the Glen Cairn subdivision known as Blocks T, U and H.
based on the terms as delineated in School Planning and
Construction Committee Report No. 3, 5 March 1973.
CARRIED
j) Building Proposals Submission - Eastern Area Secondary School
On motion by Trustee Hicks, seconded by Trustee Harris,
THAT the Board authorize staff to submit to the Ministry of
Education Form SPB 1/10 for the proposed Eastern Area
Secondary School.
CARRIED
Arising from the School Planning and Construction Committee report
(item j) the Chairman of the Board noted that the new form SBP1/10 is the
•rm required by the Ministry of Education attesting to joint planning, which
must be signed by the Chief Executive Officers of the Boards involved. It
has been agreed with the Director that all such forms, whether pertaining
to projects of the Carleton Board, or projects of neighbouring Boards,
•
requiring the signature of the Director of Education of The Carleton Board
of Education, will be submitted for approval by The Carleton Board so that
the Board is kept informed of all such activity.
82. Reports, French Language Advisory Committee
Mr. A. Lalonde, Chairman of the French Language Advisory Committee,
presented for information the following reports of the Committee:
53
BOARD 12 March 1973
a) Report No. 19, 14 December 1972
b) Report No. 1, 1 February 1973
On motion by Trustee Lemieux, seconded by Trustee Milotte, the
foregoing reports were received(Appendix pages 142 - 154).
On behalf of the Board, the Chairman extended congratulations to
Mr. Lalonde on his election as Chairman of the Committee for 1973 and also
to Mrs. Rolande Soucie who was also in attendance at the meeting, on her
election as Vice-Chairman of the Committee.
83. Report of the Joint Advisory Committees on Schools for Trainable
Retarded Children
Pursuant to Board Minutes, 26 February 1973, item 61, the Board had
before it for formal approval a report from a joint meeting of the Advisory
Committees on Schools for Trainable Retarded Children, Ottawa and Carleton
Boards of Education. On motion by Trustee Lemieux, seconded by Trustee
Hicks, the report was received. (Appendix Pages 155 - 161).
Trustee Lemieux, seconded by Trustee Hicks, moved in accordance
with a recommendation contained in the foregoing report, that Rose F. Kennedy
school become a unilingual French language school in September 1973, and that
the additional classes required for French speaking pupils be located in ecole
secondaire Andre Laurendeau; that those English speaking pupils now located
in Rose F. Kennedy school be transferred to Clifford Bowey school or to
Brighthope school; and that the French speaking pupils now located at
Clifford Bowey and Brighthope schools be located in either Rose . Kennedy
school or ecole secondaire Andre Laurendeau. The motion was carried.
Trustee Lemieux advised that the n xt meeting of the Joint Advisory
Committees has been tentatively scheduled for 12 April 1973 at the Carleton
Board offices. Noted.
84. First Quarter Board Levy
Trustee Dakin, seconded by Trustee Taylor, moved ;n accordance
with Board procedure that the first quarter payment for the year 1973 from
each municipality be requisitioned on the basis of 25% of the 1972 requisition,
in accordance with Section 83 (1g) of the Secondary Schools and Boards of
Education Act. The motion was carried.
54
BOARD 12 March 1973
85. Community Use of School Library Facilities
The Board had before it a report submitted by the Director of
Education and the Superintendent of Administration concerning negotiations
which have been conducted between the Board's staff and representatives of
the Gloucester and Stittsville Public Library Board, concerning the use of the
Glen Ogilvie and Stittsville Public School Libraries respectively. The principals
have been involved in the discussions and arrangements satisfactory to all parties
have been concluded in accordance with Board Policy E-12.
On the basis of the foregoing report and recommendation therein,
Trustee Hicks, seconded by Trustee Drew, moved THAT the Board enter into
an agreement with the Gloucester Township Public Library Board concerning
the use of school library facilities at Glen Ogilvie Public School, for the period
1 November 1972 to 30 June 1975 (renewable annually thereafter) and with the
Stittsville Public Library Board for the use of school library facilities at
Stittsville Public School for the period 1 July 1973 to 30 June 1974 (renewable
annually thereafter) as submitted with the agenda for this meeting, folios 19b
to 191; and authorize the Chairman of the Board and the Secretary to sign the
agreements on behalf of the Board. The motion was carried.
86. Brief to the Minister of Education concerning French Language Programs
The Board had before it a report submitted by the Director of Education
advising that pursuant to the meeting of the lnterboard Liaison Committee on
20 February 1973 (Minutes circulated to all Trustees) staff has prepared a
Brief to the Minister of Education requesting increased support for the French
Language programs offered by the Board. It was noted that the preamble to
the Brief is similar to that of the Ottawa Board of Education but that from
Section III on the Brief refers to the program of The Carleton Board. It was
noted that the lnterboard Liaison Committees of the four Ottawa/Carleton
School Boards are scheduled to meet tomorrow noon at the Ottawa Board
offices, to compare briefs and consider a joint presentation to the Minister
of Education. A copy of The Carleton Board's brief was circulated with
the agenda for this meeting (folios 21 - 30).
A number of minor revisions were made to the brief as proposed
during the course of the Board's deliberations thereon, in particular, reference
to "French Language Education" in the preamble was changed to "Second Language
Education". Section 2 of the preamble was changed to read "School Board have a
duty to serve particular needs of their areas, and the right of access'to the
financial needs required" (change underlined).
Trustee Harris, seconded by Trustee Morrisey, moved THAT The Carleton
Board of Education accept the brief to the Minister of Education concerning the French
Language programs of the Board, as circulated with the agenda (subject to the minor
amendments suggested at this meeting) and THAT the brief be submitted to the
Minister of Education together with similar briefs from the other Ottawa-Carleton
area School Boards. The motion was carried. 55
BOARD 12 March 1973
87. Notice of Motion, Trustee Dakin re Consolidated Schools Act
At the commencement of this item, Chairman McIntosh vacated the
Chair in order to participate in the debate. The Chair was assumed by
Trustee Harkness.
Notice having been previously been given, Trustee Dakin, seconded
by Trustee Wright moved as follows:
WHEREAS it is proposed to consolidate the five Acts which at
present pertain to education in Ontario; and
WHEREAS the Minister of Education has invited comments and
suggestions from a cross section of groups and individuals
involved in education in Ontario within the next month or two; and
WHEREAS the maximum monthly honoraria which may now be
paid to each Trustee elected by public schools electors to a
Board of Education are now based on the enrolment in all the schools
operated by a Board and are set forth in Section 40 (1) of the
Schools Administration Acts; and
•
WHEREAS the maximum monthly honoraria which may now be
paid to each Trustee elected by separate schools supporters
to a Board of Education are now based on the enrolment in all
secondary schools operated by a Board and are set forth in
Section 40 (1) and Section 40 (2) of the Schools Administration
Acts; and
WHEREAS it is proposed to supersede the existing provisions
of Section 40 (1) (2) and (3) of the Schools Administration
Acts by Section 164 (1) of the proposed consolidation of the
Schools Acts; and
WHEREAS Section 164 (1) of the proposed consolidated Act
will authorize payment to each Trustee of a Board of Education
of a monthly honorarium based on enrolment in all schools
operated by a Board without distinction as between Trustees
elected by public school electors and Trustees elected by
Separate school supporters; and
WHEREAS it is agreed that the increased monthly honoraria
which may be paid to Trustees elected to Boards of Education
by Separate school supporters as set forth in Section 164 (1)
of the proposed consolidated Act are fair in view of the
progressively increasing compensation paid to elected
members of the House of Commons, Provincial Legislatures
and Municipalities during the last four years; and
56
BOARD 12 March 1973
WHEREAS the provisions of Section 164 (1) of the Proposed
Consolidated Act are anomalous and inequitable as they fail
to recognize the greater and continuing responsibility of
Trustees elected to Boards by public school electors for
students in all schools operated by the Board as against •
the lesser and continuing responsibility of Trustees elected
to Boards by separate school supporters only for students
in public secondary schools;
BE IT RESOLVED:
I) THAT the Carleton Board of Education immediately
and formally request the Minister of Education to
recognize the greater continuing responsibilities
of Trustees elected to Boards of Education by
public school electors vis-a-vis the lesser
continuing responsibilities of Trustees elected
to Boards by separate school supporters by
amending the existing text of Section 164 (1)
of the Proposed Consolidated Act and authorize
payment of monthly honoraria to Trustees elected
to Boards of Education by public school electors
of an additional amount not exceeding Z of the maximum
monthly honoraria set forth therein for each
enrolment category and
II) THAT copies of this resolution be distributed as
follows:
Mr. S. B. Handleman, M. P. P.
Hon. A. B. R. Lawrence, M. P. P.
Chairman, Ottawa Board of Education
President, Ontario Public Schools Trustees' Association
Executive Director, Ontario School Trustees' Council
Secretary, Canadian School Trustees' Association
There followed a debate on the merits of the proposed resolution, during
which Trustee Taylor moved that the motion be deferred to the next meeting
of the Board. The motion to defer failed for lack of seconder. Following
further debate, the motion was put to a vote. At the request of the Chairman,
the vote on the motion was recorded as to numbers only. The vote on the
motion was as follows:
IN FAVOUR - 7
AGAINST - 7
ABSTENTIONS - 2
57
BOARD 12 March 1973
The Chairman pro tempore declared the motion lost on a tie vote.
The chairman of the Board resumed the Chair at this point in the
proceedings.
On motion by Trustee Milotte, seconded by Trustee Morrisey, it
was agreed to continue past the normal adjournment hour of 11: 00 p. m. .
88. Notice of Motion for Reconsideration
Notice having been previously given, Trustee Wright, seconded
by Trustee Dakin moved THAT the Board reconsider the resolution contained
in the Minutes of the Board meeting held 26 February 1973 (item 66:h)ii)
concerning the matter of school attendance of Cumberland students currently
enrolled in Colonel By Secondary School. The motion for reconsideration was
carried.
The Board therefore again had before it for consideration the following
motion:
"Moved by Trustee Lemieux, seconded by Trustee Drew THAT
Cumberland students currently enrolled at Colonel By Secondary
School remain at that school until gradually phased out as they
progress through secondary school".
Discussion arose during which opinions for and against the motion
were voiced.
The Chairman called for a recorded vote. The vote was recorded
as follows:
IN FAVOUR - Trustees Appleton, Harkness, Kabayama,
Lemieux and Morrisey 5
AGAINST - Trustees Dakin, Drew, Harris, Hicks,
Hogan, McIntosh, Mulligan, Taylor,
Wilson and Wright. 10
ABSTENSION - Trustee Milotte. 1
The Chairman declared the motion lost on vote of 5 for to 10 against.
(NOTE: The Chairman stressed that the defeat of the motion did not imply an
intent to relocate existing Cumberland students enrolled in Colonel By
Secondary School, and that they will remain in that school unless it
becomes absolutely necessary to move them; and that in any event, such a
move would require authorization by resolution of the Board).
58
BOARD 12 March 1973
89. Communications
The Board noted the following communications received in response to
requests of the Board:
a) 13 February 1973, to;the Chairman of the Board from the
Minister of Education, advising that he is not in a •
position to proceed further with the Board's request for
change in legislation concerning imposition of local
• improvement charges by municipalities.
b) 22 February 1973, to the Chairman of the Board from
the Minister of Education, acknowledging receipt of a _<
copy of Board's letter to Ministry of Treasury, Economics
and Intergovernmental Affairs re Glen Cairn development.
c) 27 February 1973, to the Assistant Secretary from Bell,
Baker, Thompson and Oyen, giving legal opinion on the
question of limiting the number of consecutive years in
office of Board Chairman.
90. Recess
In view of the lateness of the hour, it was suggested that the
remaining unfinished item of business, viz "Report to Committee of the Whole.
by Chairman of Finance Committee" be held over until an adjourned meeting
of the Board on Wednesday evening 'next.
Trustee Morrisey, seconded by Trustee Lemieux, moved THAT this
meeting stand recessed and reconvene at 8: 00 p. m. , Wednesday evening,
14 March 1973. The motion was carried.
The Board reconvened on Wednesday, 14 March 1973, in the Board
Room, with Trustees Dakin, Harris, Hicks, Hogan, Lemieux, McIntosh, Milotte,
Morrisey, Taylor, Wilson and Wright in attendance.
Staff present: Director of Education; Superintendents of Administration
and Planning; Superintendent of Schools, W. R. McGillivray; Controller of
Finance; Mrs. E. Ardern, Administrative Assistant.
A quorum was present at 9: 00 p. m. , at which time the meeting
officially recommenced.
59
kKtVitU)
BOARD 12 March 1973
91. Committee of the Whole
On motion by Trustee Hogan, seconded by Trustee Lemieux, the Board
again resolved into Committee of the Whole. Trustee Dakin assumed the Chair.
The Committee received a report from a private meeting of the Budget Task
Force and entered into discussion thereon. Certain instructions were given to the
Task Force respecting the course of future budget meetings and the issuance of
a public announcement at a suitable date.
The meeting adjourned at 10: 45 p. m.
S.J. Berry Louise J. McIntosh
Director Chairman
PAL/Is
Confirmed by Board, 26 March 1973
Minute No. 93,
With the following correction:
Item 81 f) to read "for the issuance of a
debenture in the amount of $90, 000 for
a total of 20 years to finance the cost of
the Learning Resource Center project".
60
THE CARLETON BOARD OF EDUCATION
BOARD
Monday, 26 March 1973
A meeting of the Board of Education was held this day in the Board Room,
Administration Building, 4 Thorncliff Place, Ottawa, commencing at 7: 40 p. m. ,
with Chairman Louise J. McIntosh in the Chair. Also present: Trustees Dakin,
Drew, Harkness, Harris, Hicks, Kabayama, Morrisey, Mulligan, Sevigny,
Taylor (9: 00 p. m. ), Wilson and Wright. Not present: Trustees Appleton,
Hogan, Lemieux, Milotte and Moore.
Staff present: Superintendent of Operations (Acting Director of Education);
Superintendent of Administration and Planning; Superintendent of Schools, S. S. Katz;
Controller of Finance; Planning Officer; Executive Assistant; Assistant Secretary and
Recording Secretary.
On motion by Trustee Hicks, seconded by Trustee Morrisey the Board
resolved into Committee of the Whole with Trustee Harkness, Vice-Chairman, in
the Chair. The Committee later rose and presented a report which appears below
in these Minutes.
92. Report No. 9, Committee of the Whole
Trustee Harkness presented Report No. 9 of the Committee of the Whole
(Appendix Pages 188 - 191 ) containing the following recommendations:
a) Carleton Roman Catholic School Board Forms SBP 1/10
On motion by Trustee Harris, seconded by Trustee Harkness
THAT with respect to Form SBP 1/10 received from the Carleton
Roman Catholic School Board concerning the Laverendrye French
Elementary School addition, Beacon Hill South Senior Elementary
School and Ste Bernadette addition, staff be directed to prepare
figures showing this Board's projected enrolments in the areas
in question and submit these, over the signature of the Director
to the Carleton Roman Catholic School Board, following
consultation between the Board's staff and the Ministry of
Education.
CARRIED
61
•
BOARD 26 March 1973
b) Agreement with Torbolton Township re
Disposal of Kilmaur's Corners P. S.
On motion by Trustee Harris, seconded by Trustee Harkness
THAT the Board approve the sale of Kilmaur's Corners Public
School to the Township of Torbolton, for the sum of $1. 00, in
accordance with the terms of the option to purchase agreement
submitted to Committee of the Whole; subject to the receipt of
a certified copy of the Resolution of the Township Council
authorizing acquisition of the school.
CARRIED
c) "Information Gloucester" - Request for Information
On motion by Trustee Harris, seconded by Trustee Harkness
THAT a request from "Information Gloucester" for information
on school sites, enrolments and projected school development
in Gloucester Township, be referred to the School Planning
and Construction Committee meeting scheduled for 2 April
1973.
CARRIED
NOTE: a) The Chairman notes that as indicated in the report of the
Committee of the Whole (item 3) the Committee had endorsed
the draft of a letter to the Kanata Beaverbrook Community
Association responding to the meeting between representatives
of the Board and the Association on 29 January 1973. She
explained that the Board had made no final decision on this
matter at this time, and would only do so after receipt
of further information.
b) Trustee W. R. Dakin, Chairman of the Budget Task Force
read a prepared press release on the current status of the
1973 budget deliberations, a copy of which is attached to
the report of the Committee of the Whole (Appendix Page
93. Confirmation of Minutes - 12 March 1973
Trustee Sevigny, seconded by Trustee Morrisey, moved THAT the
Minutes of the Board meeting held 12 March 1973 be confirmed with the following
correction:
62
;OARD 26 March 1973
Minutes, item 81 f)
i) To read "for the issuance of a debenture in the amount
of $90, 000 for a total of 20 years to finance the cost of
• the Learning Resource Center project".
The motion was carried.
:4. Report No. 3, Management Committee
Trustee Drew, seconded by Trustee Dakin moved THAT Report No. 3,
anagement Committee, 19 March 1973, be received.
The motion was carried. (Appendix Pages 168 - 182).
Trustee Drew then presented the following Committee recommendations:
a) Academic Staff Changes
On motion by Trustee Dakin, seconded by Trustee Drew,
THAT the Board approve academic staff changes as detailed
in item 1, Report No. 3, Management Committee, 19 March 1973.
CARRIED
b) Administrative Staff Changes
On motion by Trustee Morrisey, seconded by Trustee Drew,
THAT the Board approve administrative staff changes as detailed
in item 2, Report No. 3, Management Committee, 19 March 1973.
CARRIED
c) Disposal of Closed Schools
On motion by Trustee Harkness, seconded by Trustee Drew,
i) THAT the Board enter into agreement with
the Corporation of the Township of Osgoode
for the lease/purchase of Vernon and Greely
Public School buildings, in accordance with
the terms and conditions stated in a draft
agreement submitted to the Management
Committee on 19 March 1973.
63
BOARD 26 March 1973
ii) THAT the Board enter into an agreement with the
Corporation of the Township of March for the lease/
purchase of the March Central Public School building,
in accordance with the terms and conditions stated in
a draft agreement submitted to Management Committee
on 19 March 1973.
CARRIED
d) Secondary School Headships
On motion by Trustee Harkness, seconded by Trustee Drew,
THAT for the 1973/4 school year teacher-librarians who hold
either a specialty certificate in school librarianship or a '
degree in Library Science be designated minor heads on
the recommendation of their principals; and that the present
incumbents continue in their appointments upon the
recommendation of their principals.
CARRIED
e) Additional Transportation Requirements for 1972/3
On motion by Trustee Hicks, seconded by Trustee Drew,
THAT the Board approve additional transportation services
for the 1972/3 school year, as delineated in the staff report
submitted to Management Committee (Management Agenda
folio 13) at an additional cost of $7, 693.
CARRIED
f) Para-professional Sub-Committee
On motion by Trustee Wright, seconded by Trustee Drew,
THAT the Board refer to the Education Committee the matter
of establishing a Sub-Committee on Para-Professionals, in
conjunction with the deliberations of that Committee concerning
the proposed enlarged study arising from the report of the
secondary school organization study.
CARRIED
95. Report No. 2 - Community-Communications Committee
Trustee Hicks, seconded by Trustee Sevigny, moved THAT Report No. 2,
Community-Communications Committee, 20 March 1973, be received. the motion
was carried. (Appendix Pages 183-187). The report contained no recommendations.
It was noted that an invitation has been extended to the March Township Council to
meet with representatives of the Community-Communications Committee on 10 April
1973, at the Earl of March Secondary School, to review the items suggested byCouncil
in a letter sent to the Chairman of the Committee.
64
•
OARD 26 March 1973
'6. Report No. 3 - Education Committee '
Notice having previously been given, Trustee Sevigny, seconded by
rustee Morrisey moved THAT the resolution of the Board on 12 March 1973
'o refer Report No. 3 of the Education Committee back to the Committee for
urther consideration, be rescinded (Board Minutes 12 March 1973, item 80).
he motion to rescind was carried.
Trustee Sevigny then presented Report No. 3, Education Committee,
containing minor revisions to the text.
Trustee Sevigny proposed to amend the last paragraph in the Report
item 3, in order to provide that the report of staff on the question of expanding
French Immersion to the total Carleton school division also include recommendations
from the staff for implementation of such a policy. The Chairman of the Board ruled
that such an amendment to the Report was unacceptable at this time since it would
write into the Report of the Committee something which had apparently not
transpired at the meeting. Trustee Sevigny challenged the ruling of the Chair
on this point but the Chair was upheld by a majority of those present. It was
agreed that the proposed amendment to the Report could be encompassed by
means of further directions to the staff at the next meeting of the Education
Committee.
Trustee Sevigny, seconded by Trustee Taylor, then moved THAT
Report No. 3 of the Education Committee, 5 March 1973, be received. The
motion was carried. (Appendix Pages 124 - 131).
Trustee Sevigny then presented the following Committee recommendations:
a) French Immersion •
On motion by Trustee Harris, seconded by Trustee Sevigny,
THAT the French Immersion program be extended into one
more school effective September 1973 (Kindergarten); THAT
the school be chosen after further staff consideration taking
into account the English Kindergarten enrolments in the
schools concerned; THAT one of the criteria for enrolment I
be that the parents make a commitment that they are prepared
to have their child bused to the French Immersion school if
and when necessary.
CARRIED
65
I .
•
..OARd
26 March 1973
b) Study of Local History
On motion by Trustee Taylor, seconded by Trustee Sevigny
i) THAT the Carleton Board of Education encourage
the study of local history in its schools
ii) THAT the Carleton Board of Education provide
where requested, liaison at a Trustee and
Superintendent level between the Carleton
Board and agencies who control access to
historic sites, especially the National Capital
Commission and the Regional Municipality
of Ottawa/Carleton; and
iii) THAT the Carleton Board of Education grant
access for small groups of students to its
records and those of its predecessor Boards
as requested.
CARRIED
c) Middle School Study
On motion by Trustee Harris, seconded by Trustee Sevigny,
i) THAT the Co-ordinating Committee of the Middle
School Study be permitted to administer surveys
to the samples of Grade 6, 7 and 8 parents, as
detailed in folios 26 to 32 of the Education Committee
agenda, 5 March 1973; and
ii) THAT data obtained from the survey be utilized by
the Middle School Study in its analysis and forecast
stages.
CARRIED
d) Textbooks for Approval
On motion by Trustee Harris, seconded by Trustee Sevigny,
THAT the Board approve the use of texts listed in Report No. 3,
Education Committee, 5 March 1973 (item 7) for use at Barrhaven
Public School, in the subject area and levels
indicated, in accordance with Section 5(c) of the Ministry of
of Education, Circular 14.
CARRIED
I
66
BOARD 26 March 1973
0Th: in reference to item c) above, it was suggested that an appropriate
letter accompany the questionnaire to parents, requesting their
cooperation in this matter.
$7, Report from Trustees on Meeting with Delegation re Deep Fat Fryers
Pursuant to Board Minutes, 12 February 1973, item 40, the Board had before
it a report submitted by Trustees Wright and Kabayarna concerning a meeting
Laid 14 March 1973 with interested parties with respect to nutritional standards
in the Board's schools, specifically the use of deep fat fryers in school cafeterias.
gaged on the report, Trustee Wright moved THAT the provision for deiv
fat fryers be deleted from the 1973 budget, The Chairman ruled the proposed
motion out of order since adequate notice thereof had not been given to all
members of the Board. Trustee Wright withdrew his itiOtion indicating that
he will place the matter before the Board, together with one further recommendation
oft the subject, at the meeting scheduled for 9 April 1973.
Trustee Wright, seconded by Trustee Kabayama, then moved 'NAT the
report of the meeting with the delegation re deep fat fryert be received by the
edarCh The motion was Carried: (Appendik Pages 1D:2 =
gO: Appointment of Representative to CieMetier TbWriShip bikiiibrtfy
The Chairman of the Board vacated the chair to participate in the
discussions Oh thi II-leiter, The Chair was assumed by Trustee Ra'rkneS-S-.
Trustee Morriaay; seconded by Trustee McIntosh, moved tSet the
ffidg§ of a ddffirTitliiitlations, dated i March 157-8, from
the TOW/fit-hip of `61(dUee-8t-ef-
bfic Library eaard (Mr: Marcel DerlaUltv Chaim:Ilan) THAT Mr.. W.i barn,
park brit/di Ottaw-a; be re=appointed as one of the 6er-felon tbard `di
representatives on the Gloucester Township public Librafy ;13-tiar61
far a '3 year feral; i March 172 to 1 March i616, The ilfoilein W.'&a talititra.
tfte Ciloirmeh of the Booed resumed the t:heiy. at This point:
gg: kliedui@ of itileetinej_s for Week of Atsril iO4
The fallowing schedule of meetings for the week bi 2 Arpeli '0773 Wait
15're'§@niedi
MoRd@vi April 1672, i p m coo I Nanning and to'ngurvel4n
geitifflittee = 6i 56 p. m.: ffi1fiittee tit the Who're ((t:8get)
Tuesdey, 3 April I s 3 @i 60 p: ffi aleryNtgbiiatlift :SUb.7--toi-ifiaftee
(REVISED)
BOARD 26 March 1973
Wednesday, 4 April 1973, 8: 00 p. m. , Education Committee
100. Official Opening Carson Grove Elementary School
It was noted that the official opening of the Carson Grove Elementary
School has been scheduled for Tuesday, 27 March 1973, at 7: 30 p. m.
101. Ontario School Trustees' Council Regional Conference - 3/5 May 1973
The Board noted a release from the Ontario School Trustees' Council
advising that a regional conference will be held in Ottawa on 3-S May 1973, on
the theme "The Larger Units of Administration". Further advice was received
at the Board meeting that the proposed conference has been postponed until the
fall of 1973.
The meeting adjourned at 11: 15 p. m.
J. C. Gardner Louise J. McIntosh
Acting Secretary Chairman
PAL/Is
•
Confirmed by Board, 9 April 1973
Board Minute No. 103
with a correction to show that
Trustee Sevigny was present.
THE CARLE T ON BOARD OF EDUCATION
MINUTES
Monday, 9 April 1973
A meeting of the Board of Education was held this day in the Board Room,
• dministration Building, 4 Thorncliff Place, Ottawa, commencing at 7: 50 p. m. with
hairman Louise J. McIntosh in the Chair. Also present: Trustees Appleton, Dakin,
crew, Harkness, Harris, Hicks, Hogan (8: 30 p. m. ), Kabayama, Morrisey (9: 20 p. m. ),
•evigny, Taylor, Wilson and Wright. Not present: Trustees Lemieux, Milotte, Moore
=nd Mulligan.
Staff members present: Director of Education; Superintendents of
• dministration and Planning; Superintendents of Schools S. S. Katz and W. R.
McGillivray; Controller of Finance; Planning Officer; Executive Assistant,
Assistant Secretary and Recording Secretary.
On motion by Trustee Dakin, seconded by Trustee Hicks, the Board
resolved into Committee of the Whole with Trustee Harkness, Vice-Chairman, in
the Chair. The Committee rose at 9: 00 p. m. and presented a report which appears
below in these Minutes.
102. Report No. 10, Committee of the Whole
Trustee Harkness presented Report No. 10, Committee of the Whole
containing•the following recommendations:
a) Ad Hoc Committee Administration Building
On motion by Trustee Hicks, seconded by Trustee Harkness
THAT the Ad Hoc Committee on the Administration Building
be discharged with the thanks of the Board.
CARRIED
b) Project Committee Administration Building
On motion by Trustee Wilson, seconded by Trustee Harkness
THAT the Board strike a project committee for the construction
of a new administration building of approximately 50, 000
square feet.
CARRIED
c) Appointment to Project Committee Administration Building
On motion by Trustee Hicks, seconded by Trustee Harkness
THAT Trustees Wilson and Harris be appointed to the Project
Committee for the Administration Building.
CARRIED
69
BOARD 9 April 1973
d) Committee to meet with Minister of Education
respecting the Board's 1973 Operating Budget
On motion by Trustee Dakin, seconded by Trustee Harkness
THAT the Board appoint a Committee of three Trustees, with
appropriate staff support, to seek an appointment with the
Minister of Education on matters pertaining to the 1973 Operating
Budget and that the Chairman of the Board, Chairman of
Finance Committee and Trustee Hicks be appointed thereto.
CARRIED
103. Confirmation of Minutes - 26 March 1973
Trustee Sevigny, seconded by Trustee Kabayama, moved THAT the
Minutes of the Board meeting held 26 March 1973 be confirmed, corrected to
show that Trustee Sevigny was present. The motion was carried.
104. Business Arising out of the Minutes
In reference to the Co-operative Planning Forms SBP 1/10 for the
Carleton Roman Catholic School Board's LaVerendrye, Beacon Hill South
Middle School and Ste Bernadette projects (Board Minutes, item 92 a), the
Chairman advised that the forms prepared by this Board's staff have been
signed by the Director, and the Executive Director of the Separate Board
and submitted to the Ministry of Education. Noted.
105. Report No. 4, School Planning and Construction Committee
Trustee Harris, seconded by Trustee Wilson moved THAT Report No. 4,
School Planning and Construction Committee, 2 April 1973, be received by the
Board. The motion was carried. (Appendix Pages 207 - 219).
Trustee Harris then presented the following Committee recommendations:
a) Stittsville Public School - Release of Holdback
On motion by Trustee Wilson, seconded by Trustee Harris THAT
with respect to the Stittsville Public School Learning Resource Centre:
i) the Board approve Change Order No. 10 (removal of
old oil tank) extra to the contract with Robert
Construction Co. (1970) Ltd. in the amount of
$558. 33; and
70
_r-
BOARD 9 April 1973
ii) the Board approve payment to Robert Construction Ito.
(1970) Ltd. in the amount of $21, 490. 37, which payment
includes the release of the 15 percent holdback, provided
that all liens have been vacated against the contract, and
that the Board receives a letter of good standing from the
Workmen's Compensation Board and a Statutory Declaration
that all payments have been made up to the release of these
funds by Robert Construction Co. (1970) Ltd.
CARRIED
b) Torbolton Public School Addition and Alterations - Release of
15% Holdback
On motion by Trustee Hicks, seconded by Trustee Harris
THAT with respect to the Torbolton Public School the Board
approve payment to Cyrus J. Moulton Ltd. in the amount of
$41, 254. 97, which payment includes the release of the 15%
holdback, provided that all liens have been vacated against
the contract at the termination of the lien period on 9 April,
and that the Board receives a letter of good standing from
the Workmen's Compensation Board and a statutory declaration
that all payments have been made up to the release of these
funds by Cyrus J. Moulton Ltd.
CARRIED
c) Plan of Subdivision T-23711 - Township of Cumberland
On motion by Trustee Drew, seconded by Trustee Harris
THAT the Board authorize staff to inform the Ministry of
Treasury, Economics & Intergovernmental Affairs that no
school site is required in the subject subdivision T-23711,
Township of Cumberland.
CARRIED
d) Request from Information Gloucester
On motion by Trustee Wilson, seconded by Trustee Harris
THAT "Information Gloucester" be advised that the Board
prefers to deal directly with citizens requesting information
on the school system, and request "Information Gloucester"
to redirect to the Board offices any such requests received
by them.
CARRIED
71
I a ,
B ARD 9 April 1973
e) Plan of Subdivision T-20769, Borden Farm Subdivision,
Phase II, Nepean Township
On motion by Trustee Wilson, seconded by Trustee Harris
THAT the Board authorize staff to seek an option agreement
with the Ontario Housing Corporation for the 5. 5 acre elementary
school site in the Plan of Subdivision T-20769, Borden Farm
Phase II, Nepean Township, the terms of such option to be
subject to the approval of the Board.
CARRIED
f) Site Negotiations - Convent Glen Development
On motion by Trustee Wilson, seconded by Trustee Harris
THAT the Board authorize staff to direct the Board's Solicitor
to prepare an option agreement between Costain Estates Limited
and the Carleton Board of Education for the 6 acre reserved
public school site in Phase I of the proposed Convent Glen
development, based on the terms as outlined in Appendix
Pages 211 and 212, Report No. 4, School Planning and
Construction Committee.
CARRIED
NOTE: Arising from Item 6, of the above report, it was noted that the
Planning Officer has already met with a member of the Gloucester
Towhship Planning Department.
1 .6. Report No. 4, Education Committee
Trustee Sevigny, seconded by Trustee Wright moved THAT
'Neport No. 4, Education Committee, 4 April 1973, be received by the Board.
he motion was carried. (Appendix Pages 213 - 219).
Trustee Sevigny then presented the following Committee recommendations:
a) French Immersion
Oh motion by Trustee Harris, seconded by Trustee Sevigny
i) THAT the Carleton Board of Education adopt admission
procedures for French immersion classes, as outlined
in Report No. 4, Education Committee, 4 April 1973,
(Appendix Page 214).
72
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OARD 9 April 1973
ii) THAT the Carleton Board of Education accept in principle
the provision of transportation for students enrolled in
French immersion programs who reside outside the
"immersion centres" normal attendance area (viz:
students residing more than one mile from the school
would be transported. )
CARRIED
b) Secondary School Organization
On motion by Trustee Harris, seconded by Trustee Sevigny
THAT the Secondary School Organization study be tabled
until such time as funds may be available.
CARRIED
c) Middle School Study
On motion by Trustee Wright, seconded by Trustee Sevigny
i) THAT the Middle School Study continue into its
Analysis and Forecast phases and that it report
again to the Education Committee in June 1973; and
• ii) THAT the Middle School Study Inventory Report be
made available to all schools in Carleton.
CARRIED
d) School Closing June 1973
On motion by Trustee Taylor, seconded by Trustee Sevigny
i) THAT the Board designate June 27, 28, and 29, 1973,
as "non-instructional" days for its elementary schools,
to be used by staff members for curriculum planning
and other professional activities; and
ii) THAT for the school year 1972-73 Carleton secondary
schools holding final examinations will begin these
examinations on June 8 and that the last examination
shall be held on June 15. Staff to be on duty up to
and including June 29 for correction of examinations,
promotion meetings, interviews with students and
parents, recommendations for summer school, as well
as various program planning and professional
development meetings.
CARRIED *
(See Note I below)
73
:OARD 9 April 1973
e) Guidance Study Project
On motion by Trustee Taylor, seconded by Trustee Sevigny
i) THAT the report of the Guidance Study Committee be
received. (report on file in Secretariat)
ii) THAT the report be submitted for consideration, and
such reaction as they may wish to make, to such groups
as the Carleton Principals' Association, Ontario Secondary
School Teachers' Federation and the Teachers' Federation
of Carleton.
iii). THAT a committee be struck, with representation from
Senior Administration, the Carleton Principals' Association,
and Guidance personnel, with the responsibility of
reviewing periodically the status of Guidance Services
in general and this report in particular.
iv) THAT such a review be made annually (November) or
twice a year (November and April).
v) THAT such a Guidance Review committee obtain and
consider a forthcoming report on Guidance Services
currently being prepared by the staff of McArthur
College of Education, Queen's University, Kingston.
CARRIED
NOTE:
At the request of Trustee Taylor, item d) was removed for separate
discussion. Recommendations a), b), c) and e) were put to a vote and
carried.
Trustee Taylor referred to a communication, dated 5 April 1973,
received from the Teachers' Federation of Carleton, expressing concern
that only three of a possible five days were being proposed as "non-
instructional" at the end of June, and Trustee Taylor requested
further clarification on this point. It was noted that Ministerial Memo No.
23: 73 gave Boards of Education the right to designate UP to five days
as "non-instructional" during the 1972/3 school year. The Director
advised that in consultation with the chief executive officers of the
three neighbouring Boards, and with input from various sources within
the Carleton system, it had been decided to recommend that 27, 28 and
29 June be designated "non-instructional". The other two days were
not recommended since it was felt that the professional development day
granted in February, plus early closings for parent-teacher interviews
it
74
jr
:OARD 9 April 1973
already held by various schools, were the equivalent to these two days.
The recommendation outlined in d) above was put to a vote and carried.
I The matter of school-to-school transportation will be discussed by
Management Committee on 16 April 1973 (Education Committee, Report 4,
item 1 b).
II Arising out of Report No. 4, item 8 it was agreed to hold the May
meetings of Education and School Planning and Construction Committee
as follows:
Wednesday, 2 May 1973 School Planning and Construction Committee
Monday, 7 May 1973 Education Committee (Sir Robert Borden H. S.
re Project Equity)
A special short session of Education Committee may also be held on
2 May 1973.
107. Report No. 2, French Language Advisory Committee
Trustee Kabayama, seconded by Trustee Hicks, moved THAT Report No. 2,
French Language Advisory Committee, 28 February 1973, be received. The motion
was carried. (Appendix Pages 199 - 206)
The Chairman of the Board referred to the practice of the Committee to
drop the word "Advisory" from its title, and suggested that this be reinstated
to properly reflect the status of the Committee as provided in the pertinent
legislation.
108. Priorities for Improvements in French Language Teaching Programs
Further to Report No. 4, Education Committee, 4 April 1973, item 12,
the Committee had before it a submission by the Director of Education and
Superintendent of Schools W. R. McGillivray on the proposed priorities for
French Language Teaching Programs, to be carried out under the Federal/
Provincial Grants which will become available in the National Capital region
to support experimental programs of French as a second language.
The Committee noted that the priorities as presented by staff were
based on short-term projects since the Grants will be available only
for a two-year period. The total estimated cost is $845, 000 for the school
year 1973-74 and $1, 135, 000 for the school year 1974-75.
• 75
BOARD 9 April 1973
Trustee Sevigny, seconded by Trustee Harris moved THAT the
Board accept in principle the proposals as outlined, and authorize staff to
submit them to a joint meeting of the four Chairmen of the Ottawa-Carleton •
School Boards, and senior officials, scheduled for 10 April 1973. The motion
was carried.
It was noted that the proposals will be submitted for final Board
approval prior to submission to the Ministry of Education.
•
109. Communication re C.O. R. Art Show
The Board had before it a communication received from Miss Shelley
Wood on behalf of the Carleton Outer Ring, requesting Board support for a
proposed student art show to be given at the National Archives in May. All
Carleton Secondary School students will be invited to display their works,
including paintings, drawings, sculpture and photographs.
On motion by Trustee Hogan, seconded by Trustee Harris, it was
agreed to support the students' art show as proposed. It was also agreed to
send a letter of congratulations to the organizers of the art show for the work
and effort they are putting into it.
110. Notice of Motion, Trustee Wright, re Deep Fat Fryers
Notice having previously been given, Trustee Wright, seconded by
Trustee Kabayama, moved THAT the Board direct staff to cancel outstanding
tenders for the installation of three deep fat fryers in Carleton secondary
schools; and that no further installations of deep fat fryers be made in any
Carleton Board school unless specifically authorized by Board resolution.
A lengthy debate arose on the motion, during which there were many
expressions of opinion for and against the proposal. The motion was put to a
vote, and was lost.
111. Notice of Motion, Trustee Wright, re Carbonated Soft Drinks
and Candies in Schools
Notice having previously been given, Trustee Wright, seconded by
Trustee Kabayama, moved THAT staff be directed to study and report On the
financial and other implications for schools if the sale and distribution of
carbonated soft drinks and candies in Carleton schools were discontinued.
The motion was carried.
76
(Revised)
BOARD • 9 April 1973
112. O. S. S.T. F. Workshop
Trustee Sevigny expressed his commendation to the organizers of the
6. S. S.T. F. Workshop held recently at Confederation High School, which was
ery well organized and was a complete success. It was agreed to send a letter
• congratulations to the organizers of the workshop on this outstanding event.
113. 12th Ottawa Regional Science Fair
The Chairman of the Board advised that two Carleton schools participated
i the 12th Ottawa Regional Science Fair held 5, 6 and 7 April 1973 at Algonquin
ollege, and that the entry by South Carleton High School "the Logical Computer"
•i laced first in its category, with a '1 EEE' award. This achievement has won for
he school a $400. 00 computer from "Digital Equipment of Canada Limited" for
instructional purposes.
It was agreed to send a letter of congratulations to the students and staff
ho participated in this project.
14. Ontario Separate School Trustees' Association
Trustee Morrisey gave a brief oral report on his attendance at the
ecent Ontario Separate School Trustees' Association Convention. Noted.
15. 1973 Budget Presentation
The Chairman of the Board confirmed that the Board will hold a special
eeting on the evening of 11 April 1973, commencing at 8: 00 p. m. , in the
:uditorium of Sir Robert Borden High School, for the approval of the 1973
•perating Budget. A press briefing session will be held from 7: 00 p. m. to
00 p. m. , in the school library.
116. Committee of the Whole
On motion by Trustee Hicks, seconded by Trustee Harkness, the Board
again resolved into Committee of the Whole with Trustee Harkness in the Chair.
The Committee later rose but presented no report.
The meeting adjourned at 11: 30 p. m.
S.J. Berry Louise J. McIntosh
Secretary Chairman
PAL/Is
Confirmed by Board, 24 April 1973
Board Minute No. 119
77
THE CARLETON BOARD OF EDUCATION .
SPECIAL BOARD MEETING
MINUTES
11 April 1973
A special meeting of the Carleton Board of Education was held this day
in the auditorium of the Sir Robert Borden High School, Greenbank Road, Ottawa,
commencing at 8: 00 p. m. , with Chairman Louise J. McIntosh in the Chair. Also
present: Trustees Dakin, Drew, Harkness, Harris, Hogan, Kabayama, Lemieux,
Milotte, Moore, Morrisey, Mulligan, Taylor, Wilson and Wright. Not present:
Trustees Appleton and-Sevigny.
Staff present: Director of Education, Superintendent of Administration,
Assistant Secretary.
117. 1973 Operating Budget
Trustee W. R. Dakin, Chairman of the Finance Committee, presented for
consideration the 1973 Operating Budget of the Carleton Board of Education.
Detailed estimates broken down into some 300 classifications, according to the
Ministry of Education Code of Accounts, were tabled. Trustee Dakin also presented
an analysis of the Budget, commenting on the composition of the various budget
categories. A copy of the detailed budget and the budget analysis, are on file
in the Board Secretariat.
The following is a summary of the 1973 budget as presented:
1973 BUDGET SUMMARY - REVENUE
Elementary Secondary Total
Business Administration 540, 896. 321, 283. 862, 179 .
Computer Services 14, 868. 67, 800. 82, 668.
Instructional - 12, 588, 292. 12, 206, 368. , 24, 794, 660.
Special Services 359, 684. 314, 230. 673, 914.
Plant Operation 1, 930, 416. 1, 568, 327. 3, 498, 743.
Plant Maintenance 499, 947. 332, 953. 832, 900.
Transportation 1, 158, 988. 1, 236, 025. 2, 395, 013.
Tuition Fees 122, 000. 2, 541, 000. I 2, 663, 000.
Other 18, 980. 9, 020. 28, 000.
Debt Charges 3, 143, 078. 2, 878, 675. 6, 021, 753.
Non-Allocable Capital 728, 679. 589, 147. 1, 317, 826,
Tax Write-Off 205, 000. 163, 000. 368, 000.
$ 21, 310, 828. $ 22, 227, 828. $ 43, 538, 656.
78
:PEC€AL BOARD 11 April 1973
1973 BUDGET SUMMARY - EXPENDITURES
REVENUE Elementary Secondary Total
Legislative Grants 14, 338, 761 15, 571, 033 29, 909, 794
Mill Rate Subsidy - - -
Supplementary Tax Levy 205, 000 210, 000 415, 000
Trailer Fees 28, 000 30, 000. 58, 000
Tuition Fees 130, 000 95, 500 225, 500
Miscellaneous -
including DND
reimbursement,
insurance claims,
practice teaching 59, 000 89, 000 148, 000
Levy 6, 550, 067 6, 232, 295 12, 782, 362
$ 21, 310, 828 $ 22, 227, 828 $ 43, 538, 656
Trustee Dakin then presented a series of recommendations for
Board consideration, as follows:
a) Moved by Trustee Hicks, seconded by Trustee Dakin,
' THAT the 1973 Estimated Expenditures of The Carleton
Board of Education be approved in the amount of $21, 310, 828
for Elementary School purposes. The motion was carried.
b) Moved by Trustee Morrisey, seconded by Trustee Dakin
THAT the 1973 Estimated Expenditures of The Carleton
Board of Education be approved in the amount of $22, 227, 828
for secondary school purposes. The motion was carried.:
c) Moved by Trustee Harris, seconded by Trustee [)akin,
THAT an amount of $6, 639, 774 be levied against the
ratepayers of the Board's 13 constituent municipalities
for- Elementary School purposes (being the 1973 requirement
of $6, 550, 067 plus the 1972 under-requisition of $89, 707)
and be apportioned among the municipalities according tm
the provisions. of Ontario Regulation 81/73 as follows:
79
PECIAL BOARD 11 April 1973
Richmond 71, 404
Stittsville 79, 845
Fitzroy 98, 071
Gloucester 'I,.387, 246
Goulbourn 247, 354
North Gower 194, 201
Huntley 89, 578
March 348, 613
Marlborough 39, 937
Nepean 3, 482,.978
Osgoode 274, 918
Torbolton 119, 940
Cumberland 205, 689
$ 6, 639, 774
The motion was carried.
• d) Moved by Trustee Morrisey, seconded by Trustee Dakin,
THAT an amount of $6, 083, 009 be levied against the
ratepayers of the Board's 13 constituent municipalities
for Secondary School purposes (being the 1973 requirement
of $6, 232, 295 less the 1972 over-requisition of $149, 286) ,
and be apportioned among the municipalities according to
the provisions of Ontario Regulation 81/73 as follows:
Richmond 63, 819
Stittsville 59, 330
Fitzroy 80, 332
Gloucester 1, 485, 175
Goulbourn 200, 066
North Gower 148, 382
Huntley 77, 998
March 295, 238
Marlborough 34, 210
Nepean 3, 028, 596
•
Osgoode 250, 115
Torbolton 100, 012
Cumberland 259, 736
6, 083, 009
The motion was carried.
80
(REVISED)
SPECIAL BOARD 11 April 1973
The Chairman of the Board expressed appreciation to Trustee Dakin
for his lucid presentation 'of the Budget.
In response to a question by Trustee Wright, the following additional
information was provided:
Actual 1972 Projected 1973 Actual Percentage
(September) (September) Increase Increase
enrolment enrolment
Elementary 22, 968 23, 401 433
Secondary 11, 742 12, 996 1, 254 9%
Crystal Bay 108 110 ±2
Average enrolment increase in both panels 4. 5%.
On motion by Trustee Hogan, seconded by Trustee Lemieux, the
meeting adjourned at 9: 05 p. m.
S.J. Berry Louise J. McIntosh
Secretary Chairman of the Board
PAL/Is
Confirmed by Board, 24 April 1973
Board Minute No. 119
6
(REVISED)
THE CARLETON BOARD OF EDUCATION
1 .
MINUTES
Tuesday, 24 April 1973
A meeting of the Board of Education was held this day in the Board Room,
Administration Building, 4 Thorncliff Place, Ottawa, commencing at 7: 40 p. m.
with Chairman Louise J. McIntosh in the Chair. Also present: Trustees Appleton,
Dakin, Drew, Harkness, Harris, Hicks, Hogan, Kabayama, Lemieux, Moore
Morrisey, Mulligan (8: 10), Sevigny , Wilson and Wright. Not present: Trustees
Milotte and Taylor.
Staff members present: Director of Education; Superintendents of
Administration and Operations; Superintendents of Schools I. G. Jones, S. S. Katz
and W. R. McGillivray; Executive Assistant and Assistant Secretary.
On motion by Trustee Wilson, seconded by Trustee Drew, the Board
resolved into Committee of the Whole with Trustee Harkness, Vice-Chairman, in
the Chair. The Committee rose at 9: 00 p. m. and presented a report which appears
below in these Minutes.
118. Report No. 11, Committee of the Whole
Trustee Harkness presented Report No. 11, Committee of the Whole
containing the following recommendations:
a) French Immersion Classes 1973-74
On motion by Trustee Sevigny, seconded by Trustee Harkness
i) THAT for the 1973/4 school year, French Immersion
classes be established up to the following maxima:
K 1 2 3
Glen Ogilvie Public School 3(75) 2 (43) - -
Henry Munro Middle School 4(100) 2 (37) 2 (36) 1 (39)
Parkwood Hills Public S. 4(100) 2 (45) 2 (37) 1 (40)
Stephen Leacock Public S. 3 (75) 2 (42) - -
Knoxdale Public School 3 (75) - -
Bayshore Public School 2 (50) -and that a criteria for enrolment be that the parents make
a commitment that they are prepared to have their children
transported to the French Immersion schools if .and when
necessary;. and
CARRIED
82
OARD 24 April 1973
ii) THAT beginning in September 1974, classes be
consolidated where feasible in regional "immersion
schools".
CARRIED
NOTE: At the request of Trustee Dakin, a separate vote was taken on parts
i) and ii) of the above motion. Following some debate, part i) was
put to a vote and carried. Part ii) then was put to a vote and also
carried).
19. Confirmation of Minutes - 9 April and 11 April 1973
Trustee Lemieux, seconded by Trustee Morrissey, moved THAT the
minutes of the Board meetings held 9 April 1973 (regular) and 11 April
(special) be confirmed. The motion was carried.
20. Report No. 4, Finance Committee
Trustee Dakin, seconded by Trustee Harris moved THAT Report No. 4,
inance Committee, 16 April 1973, be received by the Board. The motion was
arried. (Appendix Pages 220-222).
Trustee Harris then presented the following Committee recommendation:
a) Cheque Registers
•
On motion by Trustee Wilson, seconded by Trustee Dakin
THAT the Board approve cheque registers for the months of
February and March 1973, in the following amounts:
Current Account - Cheque Nos. 29, 703 to 31, 818 $6, 964, 577. 79
Capital Account - Cheque Nos. 1, 970 to 2, 154 $ 1, 217, 729. 02
CARRIED
b) Additional Debentures, Project Management Pilot Project
On motion by Trustee Harris, seconded by Trustee Dakin:
i) THAT un-used secondary debenture funds in the
amount of. $102, 000, as itemized in Report No. 4,,
Finance Committee (item 3), be allocated to finance
the additional debenture requirements on the Crystal
Bay school;
83
BOARD 24 April 1973
ii) THAT un-used elementary debenture funds in the
amount of $205, 000 as itemized in Report No. 4,
Finance Committee (item 3), be allocated to
partially finance the additional debenture requirements
on the Emily Carr and Carson Grove school projects;
and
iii) THAT the Board make application to the Ministry of
Education and the Ontario Municipal Board for the
issuance of a debenture in the amount of $234„ 240,
for a period of twenty years, for elementary school
purposes, as part of the financing of the construction
of the Emily Carr Middle School and Carson Grove
Elementary School; and request that the Carleton
Board's 1973 capital quota be increased accordingly.
CARRIED
21. Report No. 4, Management Committee
Trustee Drew, seconded by Trustee Wilson moved THAT Report No. 4,
vanagement Committee, 16 April 1973, be received by the Board. At the
equest of Trustee Morrisey, the penultimate paragraph on Page 226 was
:mended to read:
"Following debate on this matter, your Committee recommends,
on motion by Trustee Morrisey", etc.
The motion to receive the Report, as amended was adopted.
(Appendix Pages 223-233) .
Trustee Drew then presented the following Committee recommendations:
a) School Calendar 1973-74
On motion by Trustee Wilson, seconded by Trustee Drew
THAT the Board notify the Ministry of Education that the
Carleton Board of Education calendar for 1973-74 will bei
as delineated in Management Committee Report 5 (item 1 -
Appendix Page 224).
CARRIED
84
OARD 24 April 1973
b) Transportation Grant Regulations
On motion by Trustee Morrisey, seconded by Trustee Drew
THAT the Carleton Board endorse the current position of
the Ministry granting Boards of Education the option to
categorize transportation, other than school-to-school and
home-to-school, as either ordinary expenditure (thus grantable)
or as unapproved extraordinary expenditures (thus ungrantable),
and petition the Ministry of Education not to transfer such
transportation costs to the ordinary expenditure category in
1974 and future years; and
THAT the Carleton Board express to the Ministry its support
for the continued recognition of school-to-school transportation
as recognized extra-ordinary expenditure.
CARRIED
c) Report No. 1, Personnel Sub-Committee
On motion by Trustee Harkness, seconded by Trustee Drew
THAT the following recommendations contained in the Report
of the Personnel Sub-Committee be adopted by the Board:
i) Salary Adjustments, Elementary and Secondary School
Secretarial Staff, and certain Central Staff
THAT effective 1 January 1973, current Board employees
whose positions were consolidated or reclassified in
July 1972, be placed at the appropriate step in their
grids to reflect their actual on-the-job satisfactory
experience in those positions.
ii) Staff, Payroll Division
THAT the position of Accounts Clerk 2 in the Payroll
Division be reclassified to Assistant Paymaster ($6, 860. -
$8, 726); and
THAT a new position of Accounts Clerk 2 be established
in the Payroll Division.
85
r.OARD 24 April 1973
iii) Amendment to Policy B-1
THAT the Personnel Manager be included in Board
Policy B-1 as a designated Official; and
THAT Board Policy B-1 (13) be amended to provide
four weeks annual vacation for all Board Officials.
iv) Salary Adjustments, Controller of Finance and
Co-ordinator of Special Services
1) THAT the administrative salary grid be expanded
to Level 29, and that the position of Controller of
Finance and Co-ordinator of Special Services be
placed at Level 29 ($21, 272 - $27, 884) .
2) THAT the Controller of Finance be placed at Step 2
in this grid effective 1 January 1973 and be advanced
to Step 3 in the grid effective 1 July 1973.
3) THAT the Co-ordinator of Special Services be placed
at Step 3 in the grid effective 1 January 1973; and
4) THAT anniversary dates for the present Controller
of Finance and Co-ordinator of Special Services be
set as 1 January.
v) Salary Adjustment, Planning Officer
THAT Dr. A.A. Khair, Planning Officer, be advanced to
the third step in his salary grid, effective 19 March 1973.
vi) Reclassification of Clerk-Typist, Personnel Department
THAT the position of Clerk-Typist 1, Personnel Department,
Benefits Section, be reclassified to Clerk-Typist Ill, and
that the incumbent be placed at one step below the new
minimum in recognition of still being in the developmental
state.
CARRIED
d) Administrative Staff Changes
On motion by Trustee Lemieux, seconded by Trustee Drew,
THAT the Board approve administrative staff changes as outlined
in Report No. 4, Management Committee, item 6.
CARRIED
6
8
4
:OARD 24 April 1973
e) Academic Staff Changes
On motion by Trustee Wilson, seconded by Trustee Drew,
THAT the Board approve academic staff changes as outlined
in Report No. 4, Management Committee, item 7.
CARRIED
f) Appointment to Headships and Assistant Headships
On motion by Trustee Moore, seconded by Trustee Drew,
THAT the Board approve appointments to Headships and
Assistant Headships, as outlined in Report No. 5,
Management Committee, item 8.
CARRIED
g) Leave of Absence without Pay
On motion by Trustee Hicks, seconded by Trustee Drew,
THAT the Board grant leave of absence (without pay) to
Mrs. V. E. Mann, Gloucester High School for the 1973/74
school year for the purpose of obtaining her Master's
degree in education.
• CARRIED
h) Termination of Contract - Speech Correctionist
•
On motion by Trustee Wilson, seconded by Trustee Drew,
THAT the Board terminate its contract with Mrs. Marion
Johnston, Speech Correctionist, effective 13 April 1973,
for cause.
CARRIED
122. Report of the Joint Advisory Committee on the
School for Trainable Retarded Children
Trustee Lemieux, seconded by Trustee Drew, moved receipt of
the Report of the Joint Advisory Committee of Schools for Trainable Retarded
Children, 12 April 1973. The motion was carried. (Appendix Page, 234 -237).
Trustee Lemieux, seconded by Trustee Drew, moved in accordance
with the recommendation contained in the foregoing report as follows:
a) THAT an admission policy be adopted under which all
trainable retarded children of school age, except those
who are profoundly retarded or who require nursing
care, can be admitted to school; and
87
:OARD 24 April 1973
b) THAT provision be made for the establishment of special classes
in the schools for trainable retarded children to provide an
appropriate program for those students who cannot be accommodated
in the regular classes in these schools; and
c) THAT these classes be established as of September 1973.
The motion was carried.
It was noted that the cost of the foregoing recommendation, to the
Carleton Board of Education will be approximately $5, 700 for the period
September - December 1973. Since these costs will be in the form of tuition
fees to the Ottawa Board, they will be considered extra-ordinary for budget
purposes.
123. Report No. 3, French Language Advisory Committee
Trustee Lemieux, seconded by Trustee Kabayama, moved receipt of
Report No. 3, French Language Advisory Committee, 21 March 1973. The
motion was carried. (Appendix Pages 238 - 250).
124. French Program Priorities
Further to Board Minutes, 9 April 1973 (item 108) the Board had
before it for consideration a report submitted by the Director of Education
and Mr. W. R. McGillivray, Superintendent of Schools, concerning projects
on French Language instruction, proposed under the Federal/Provincial
Grants to support experimental projects in the teaching of French as a
second language. Most of the projects listed were experimental in that
they would enable the introduction of other approaches to French
language instruction. From these approaches there would be some indication
as to which types of instruction would be most effective in terms of educational
outcomes and expenditure within the Carleton system. Priority VII represents
some desirable extension to what now exists. For those projects of an
experimental nature, staff will obtain base line data by:
a) Written achievement tests
b) Some form of oral testing
c) An opinion questionnaire.
Such tests will be given, either in the Spring or the Fall of 1974,
to all students taking part in any experimental program.
88
BOARD 24 April 1973
It was noted that the total estimated cost of the projects for 1973/4
is $1, 030, 900, and for 1974/75 $1, 345, 900. (Details given in folios 9 to 19
of Board Agenda, 24 April 1973).
Trustee Morrisey, seconded by Trustee Sevigny, moved
THAT the Board accept the Priorities for expansion of French Language
instruction and authorize staff to submit them to the Ministry of Education
requesting funds to support them. The motion was carried.
125. Leave of Absence, Trustee McIntosh
Trustee McIntosh vacated the Chair and left the meeting for this
item. The Chair was assumed by Trustee Harkness, Vice-Chairman.
The Board had before it a report submitted by the Director of
Education enclosing a communication dated 17 April 1973, received from
Trustee McIntosh, Chairman of the Board, requesting official leave of
absence from the Board for the period of June - September inclusive,
1974, in order to accompany her husband on an assignment with the
Czechoslovakia Academy of Sciences. Trustee McIntosh advised that she
hoped to be able to attend the Board meetings on 16 July and 27 August
during this period, but that visa or health complications may prevent
this.
Trustee Hogan, seconded by Trustee Wilson, moved
THAT as requested by Trustee Louise J. McIntosh, Chairman of the
Board, and in accordance with the provision with the School Administration
Act, Section 57 (1) the Carleton Board of Education grant Trustee McIntosh
leave of absence from Board meetings as required during the period June
to September (inclusive) 1973. The motion was carried.
Trustee McIntosh resumed the Chair at this point in the proceedings.
126. By-Law No. 39, J. S. Woodsworth Secondary School
The Chairman of the Board read for a first and a second time
Debenture Borrowing By-Law No. 39 in the principal amount of $1, 044, 000,
for secondary school purposes (partial financing of J. S. Woodsworth
Secondary School).
Trustee Wilson, seconded by Trustee Harris moved THAT By-Law 39
• to authorize the issue of a 20 year debenture in the principal amount of
$1, 044, 000, to cover in part the part of construction of the J. S. Woodsworth
Secondary School, be taken as read a third time and be enacted by the
Board. The motion was carried.
89
%OARD • 24 April 1973
27. By-Law No. 40, Eastern Area Secondary Site
The Chairman of the Board read for a first and a second time
;y-Law No. 40 in the principal amount of $300, 000 covering the cost
a acquisition of the site for the new Eastern Area Secondary School.
Trustee Harris, seconded by Trustee Lemieux, moved
HAT By-Law No. 40, authorizing the issue of a 20 year debenture
n the principal amount of $300, 000 to cover the cost of purchasing a
=ite for the proposed new Eastern Area Secondary School, be taken as
-ead a third time and be enacted by the Board. The motion was carried.
128. Resolution, Essex County Board of Education re Establishment
of "School Leaving Committee"
The Director of Education submitted a report advising that the
ssex County Board of Education (R.A. Cozens, Acting Director of
Education) has requested support for the following resolution:
"Whereas the Ministry of Education has repealed the legislation
which permitted the granting of work permits and home permits
to students of compulsory school age; and
"Whereas the legislation is adequate to prevent the exploitation
of the child in the labour market or elsewhere; and
"Whereas some students of compulsory school age wish to leave
school for employment; and
"Whereas the school system is unable to provide adequately for
these students;
"THEREFORE BE IT RESOLVED that the Essex County Board of
Education request the Minister of Education to provide legislation
which permits students of compulsory school age to be excused
from attendance for employment after a hearing by a duly
established School Leaving Committee".
Trustee Sevigny, seconded by Trustee Wilson moved that the
Carleton Board of Education endorse the above-quoted resolution of the
Essex County Board of Education with respect to the issuance of work
permits for students of compulsory school age when recommended by a
duly established School Leaving Committee. The motion was carried.
90
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=OARD 24 April 1973
129. Notice of Motion, Trustee Kabayama
Trustee Kabayama gave notice of intent to move for re-consideration
.f the motion concerning installation of deep fat fryers which was defeated
at the Board meeting on 9 April 1973, (item 110).
Trustee McIntosh ruled the proposed re-consideration motion out-of-order
inasmuch as the contract for the acquisition of the three deep fat fryers in
question has already been awarded. She ruled, however, that the second part
of the resolution concerning the installation of the deep fat fryers could properly
be re-considered since installation has not yet taken place.
Trustee Kabayama gave notice that she will move at the next regular
meeting of the Board that the following part of the defeated motion of 9 April
1973 be re-considered:
"THAT no further installation of deep fat fryers be made in any
Carleton Board school unless specifically authorized by Board
resolution".
In this connection, Trustee Morrisey requested that COR be invited
to make a submission to the Board on the question of deep fat fryers in
secondary schools. Noted.
130. Director's Report
The Director of Education gave a brief oral report on the development
of the Teacher Allocation Model (TAM) to be used for the allocation of human
resources in the school system. He advised that last fall, Operations Council
expressed the desire to develop procedures for the allocation of staff which
would be more precise and more sensitive to local needs. They proceeded
to build up a new system, generated largely by Mr. Jim McLean of the
Planning Unit, which was given the name of Teacher Allocation Model (TAM) .
It is a technique and a tool which staff hope will become increasingly more
sophisticated as years go by.
The Operations Council has applied this model to the system and
Superintendents of Schools are meeting with families of schools in the course
of the next few days to present TAM to principals. This is a rather complex
procedure, but on being broken down and analyzed it should be readily
understandable to those who are exposed to it.
The Director advised that a more detailed description of TAM can be
presented to the Trustees at a later date if this is of interest.
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(REVISED)
BOARD 24 April 1973
The Chairman of the Board suggested that this would be a worthwhile
• exercise for some future meeting.
131. Resolution into Committee of the Whole
On motion by Trustee Harkness, seconded by Trustee Sevigny,
the Board resolved into Committee of the Whole with Trustee Harkness in
the Chair. The Committee later rose and presented the following recommendation:
a) Administration Building Committee
On motion by Trustee Wilson, seconded by Trustee Harkness
THAT Trustee Morrisey be appointed the third member
of the Project Committee on the Administration Building.
The motion was carried.
The meeting adjourned at 11: 30 p. m.
S.J. Berry Louise J. McIntosh
Secretary Chairman
PAL/Is
Confirmed By Board, 14 May 1973
92
Board Minute No. 134
' I
THE CARLETON BOARD OF EDUCATION
' MINUTES I .
Monday, 14 May 11973
•
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at
7: 50 p.;m. with Chairman Louise J. McIntosh in the Chair. Also present:
Trustees Appleton, Dakin, Drew, Harkness (8: 10 p. m. ), Harris, Hicks,
Hogan, ' Kabayama, Lemieux, Milotte, Moore, Morrisey, Mulligan, Sevigny,
Wilson and Wright. Not present: Trustee Taylor.
11 ' Staff members present: Director of Education; Superintendents of
Administration, Operations and Planning;. Superintendents of Schools:; I.G.
Jones and W. R. McGillivray; Executive Assistant and Assistant Secretary.
On motion by Trustee Harris, seconded by Trustee Hicks :the
Board resolved into Committee of the Whole with Trustee Drew in the, Chair.
The Committee rose at 8: 50 p. m. but presented no report. (See also item 155
of these Minutes, below).
132. Delegations, Parkwood Hills Community Association
The Board had before it a communication, dated 6 May 1973, from
Mr. E. F. Puccini, President, Parkwood Hills Community Association; expressing
concern over reports that the Parkwood Hills Public School is to bei onverted
into a ,French Immersion Centre.
The Board also noted a communication, dated 3 May 1973, received
from Mr. D. Bishop, expressing objection to any proposal to transfer English
language students from Parkwood Hills in order to accommodate French Immersion
classes.
A delegation of parents in the area concerned was present, and
Mr. Puccini, (spokesman) circulated a brief outlining the concern of the
parents, and posing a number of questions. The brief is on file in the
Secretariat.
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BOARD 14 May 1973
During a brief response to the delegation, the Chairman advised
that no decision has yet been taken by the Board to convert Parkwood Hills
Public School into a French Immersion centre, although this is one of a
number of schools where low initial English language kindergarten enrolments
for September 1973 may create problems. Several other Trustees commented
on the delegations' presentation, and Trustee Moore read a prepared
statement in this connection which is on file in the Secretariat.
It was agreed to convene a private meeting between five representatives
of the delegation and five representatives of the Board, under Board By-Laws,
to discuss this matter further, and to include in that meeting those parents who
have enrolled their children in English language kindergarten classes at
Parkwood Hills P. S. for September 1973.
(NOTE: Trustees Dakin, Harris, Sevigny, Wilson and Wright agreed to
participate in the meeting with the delegation, and Trustee
Kabayama also offered to attend. )
133. Delegation, North Gower Residents, re French Language Instruction
The Board had before it a petition signed by parents in the North
Gower area, expressing concern that no funds are being directed to North
Gower from the recently announced Federal/Provincial grants to support
experimental French language instruction, and requesting additional funding
in the area to support an expanded program.
Mrs. Ruta Whittaker, spokesman, addressed the Board and
expressed concern at the lack of French immersion opportunity for students
in the area.
The Chairman advised that at this time the Board has received no
funds from the Federal/Provincial grants, and that the Board's request
for such funds is still before the Minister of Education. She advised that
many of the projects proposed by the Board were of a system-wide nature,
the benefit of which would, if approved by the Ministry, be felt in all
Carleton schools. It was agreed to supply Mrs. Whittaker with a copy of
the Board's submission to the Minister of Education in this respect.
Following some debate, it was agreed to convene a meeting of
five representatives of the petitioners and five representatives of the Board,
under Board By-Laws, to discuss this matter further. It was also agreed
that although the By-Laws provide that this meeting shall take place within
two weeks, the meeting will in fact be convened after the Board has received
a response from the Ministry of Education to its submission on French language
experimental programs.
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BOARD 14 May 1973
134. Confirmation of Minutes, 24 April 1973
• Trustee Sevigny, seconded by Trustee Harkness, moved THAT
the Minutes of the Board meeting held 24 April 1973, be confirmed. The
motion was carried.
135. Report No. 5, School Planning and Construction Committee
Trustee Harris, seconded by Trustee Wilson, moved THAT Report
No. 5, School Planning and Construction Committee, 2 May 1973, be received
by the Board. The motion was carried (Appendix Pages 261 - 266).
At this point, the Chairman vacated the Chair in order to make
certain recommendations. The Chair was assumed by Trustee Harkness.
Trustee Harris then presented for consideration the recommendations
contained in the Report:
a) Plan of Subdivision T-23862, Village of Orleans,
Gloucester Township
On motion by Trustee McIntosh, seconded by Trustee Harris
THAT the Board authorize staff to inform the Ministry of
Treasury, Economics & Intergovernmental Affairs that no
school site is required in the subject subdivision T-23862,
Gloucester Township.
CARRIED
b) Plan of Subdivision T-23785, Gloucester Township
On motion by Trustee Hicks, seconded by Trustee Harris
THAT the Board authorize staff to inform the Ministry of
Treasury, Economics & Intergovernmental Affairs that no
school site is required in the subject subdivision T-23785,
Gloucester Township.
CARRIED
c) Kars Area Middle School
On motion by Trustee Drew, seconded by Trustee Harris
i) THAT the Board approve construction of a new Middle
School in the Kars area at a Ministerial Rated Capacity
of 600 pupil places, for occupancy September 1975, at
an estimated cost of $1, 100, 000;
' Ji
BOARD 14 May 1973
ii) THAT the Board authorize staff to examine alternative
10 acre sites for the proposed Middle School; and
iii) THAT staff be directed to prepare Form SBP 1/10
(Co-operative Planning) for submission to the
Ministry of Education, the contents of which will be
subject to approval by the Board before transmittal
to the Ministry.
CARRIED
d) Central Administration Building
On motion by Trustee McIntosh, seconded by Trustee.Harris
THAT the Board authorize the architectural firm of D. W. Graham
and Associates Limited to prepare and call tenders for the
relocation of the football field at Sir Robert Borden High School;
subject to the satisfactory completion of site negotiations with
Nepean Township, and subject to the receipt of assurances
with respect to suitable financial arrangements for the
administration building project. (See also Minutes of this
meeting, item 155 a)below).
CARRIED
• e) Proposed Eastern Area Secondary School -
Selection of Landscape Architect
On motion by Trustee Lemieux, seconded by Trustee Harris
THAT the Board designate the architectural firm of Dieter
Gruenwoldt & Assoc. Ltd. to prepare an overall site development
plan of the proposed Eastern Area Secondary School property.
CARRIED
f) 1974 Capital Building Program
On motion by Trustee McIntosh, seconded by Trustee Harris
THAT the Board during the preparation of the 1974 Capital
Building Program give high priority to the upgrading of the
Blossom Park Elementary School.
CARRIED I
96
OARD 14 May 1973
g) Acquisition of Land for Fitzroy Centennial Public School, ,
On motion by Trustee Hicks, seconded by Trustee Harris
THAT the Board authorize staff to have the Board's
solicitor prepare an Agreement of Purchase & Sale between
Mr. D. E. Croskery of Fitzroy Township and the Carleton
Board of Education for the purchase of approximately
2 acres of land at a price of $4, 000 per acre or $8, 000
in total.
CARRIED
The Chairman resumed in the Chair.
36. Report No. 5, Education Committee
Trustee Sevigny, seconded by Trustee Milotte, moved THAT
'eport No. 5, Education Committee, 7 May 1973, be received by the Board,
ith the following changes:
a) Last part of footnote (b) to item 1 to read
"would not be the best text book available for
this course".
b) Add following words to footnote (a) to item 1
"since in her view Black Donnellys is a book
• which is highly prejudiced".
The motion was carried. (Appendix Pages 267 - 274).
Trustee Sevigny then presented for consideration the
recommendations contained in the Report:
a) Textbooks for Approval
On motions by Trustee Morrisey, seconded by Trustee
Sevigny THAT the Board approve the use of texts listed
in the Education Committee Agenda (Folios 2 - 86) and
THAT the Board approve the workbooks and manuals
listed on Folios 89 - 92, for use at the schools listed •
below, in the subject area and level indicated, in
accordance with Section 5(c) of the Ministry of
Education Circular 14:
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BOARD 14 May 1973
ii
Century Public School
Glen Cairn Public School I'
Manordale Public School i
Bell High School
Colonel By Secondary School
Confederation High School
Gloucester High School
Osgoode High School 1 ,
Merivale High School
Sir Robert Borden High School
South Carleton High School
I
CARRIED 11
b) Project Equity
On motion by Trustee Harris, seconded by Trustee Seviigny:
1 ;
i) THAT the Board receive the Report on Project Equity;
ii) THAT the report and its recommendations become; a
working document of the Carleton Board of Education
and its staff;
II
• iii) THAT the Project Equity Report be distributed tol the
Board's schools; and
* iv) THAT the question of the structure for the study of
the implementation of the recommendations contained
in the Project Equity Report be referred to the
Co-ordinating Committee meeting scheduled for
23 May 1973, following consultation with the
Director of Education and staff.
CARRIED
(NOTES: *iv) amended at the Board meeting by the insertion o the
words "the structure for the study of". -
The Director advised that it has now been determined I that; 'the
cost for copies of the Project Equity Report, supplied on r quest
to interested parties, will be $6. 00 each. )
j I
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BOARD 14 May 1973
137. Report No. 3, Community-Communications Committee
Trustee Hicks, seconded by Trustee Moore, moved THAT
Report No. 3, Community-Communications Committee, 8 May 1973, be
received by the Board with the following changes:
a) Trustee McIntosh to be listed as present.
b) "Osgoode Public School" in last line of second
paragraph of item 1 to read "Greely Public School".
' c) "Education Committee" in 8th line of Appendix Pace 277
to read "Community-Communications Committee. "
The motion was carried. (Appendix Pages 275 - 273).
Trustee Hicks then presented for consideration the recommendation
contained in the Report.
a) Outdoor Playing Areas Proposal
On motion by Trustee. Moore, seconded by Trustee Hicks
i) THAT the Board adopt the proposed policy for
outdoor playing areas as outlined on Community-
Communications Committee Agenda Folios 8 11,
as it relates to specified Nepean Township High
Schools; and
ii) THAT the Board authorize staff to enter into
similar agreements with March Township in
particular, and other Townships within the
Board's jurisdiction, in an effort to expand
the policy for outdoor playing areas to other
specified Carleton schools.
CARRIED
138. Report No. 4, French Language Advisory Committee
Trustee Lemieux, seconded by Trustee Milotte, moved THAT
Report No. 4, French Language Committee, 4 April 1973, be received by
the Board. The motion was carried. (Appendix Pages 251 - 260).
Mr. Lemieux introduced to the Board Mr. R. Landriault; member
of the Committee, who spoke briefly to the Board. During a brief exchange
with the Chairman, Mr. Landriault advised that it is hoped to speed up the
reporting process between the Committee and the Board.
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BOARD 14 May 1973
139. Prescott-Russell Agreement
The Board had before it a report submitted by the Director of
Education concerning a one-year extension to the existing agreement
between the Carleton Board and the Prescott-Russell County Board on
accommodation of pupils. The proposed agreement, for the 1973/4 school
year, is substantially the same as the existing agreement, and is proposed
as a "holding" operation pending a more complete review of the situation
which has been requested by the Prescott-Russell Board.
Trustee Drew, seconded by Trustee Sevigny, moved on the
basis of the foregoing report and recommendation contained therein, as
follows:
a) THAT the Carleton Board of Education approve in principie
the draft of a new agreement, between the Carleton Board
and the Prescott-Russell County Board of Education on
accommodation for the 1973/4 school year; and
b) THAT staff be directed to forward this document to the
Prescott-Russell County Board of Education for approval
and signature.
The motion was carried.
140. Proposed 1973 Summer Schedule
Trustee Moore, seconded by Trustee Dakin, moved on the basis
of a report submitted by the Director of Education, as follows:
a) All regular meetings of the Board's Standing Committees
shall be suspended for July and August 1973;
b) Other Committees (Sub-Committees, Ad-Hoc Committees,
etc. ) will continue to meet as required;
c) All regular Board business to be conducted directly
at Board level as per the following schedule:
Board of Education - Monday, 16 July
Tuesday, 7 August
Monday, 27 August
The motion was carried.
(NOTE: The regular schedule will be resumed on Tuesday, 4 September 1973).
'100
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OARD 14 May 1973
141. Accommodation of Elementary Students Hunt Club/McCarthy: Road Area
The Director of Education submitted a report accompanied by a
communication from the Ottawa Board of Education (A. Cummins, Director)
with respect to the provision of accommodation by the Carleton Board;for
elementary students in Ottawa's southeast corner of McCarthy Road and
Hunt Club Road.
Trustee Kabayama, seconded by Trustee Harkness moved o;' the
basis off the foregoing report THAT in response to a request from the! Ottawa
Board of Education, elementary students residing in nine units within the
borders of Ottawa, immediate southeast corner of McCarthy Road and ;Hunt
Club Road, in the development proposed by Site Plan Application 9000-1O9-77,
be accommodated by the Carleton Board of Education until such time as per-
manent accommodation arrangements can be provided by the Ottawa Board cif
Education,. The motion was carried.
142. Communication from Algonquin College -
Learning Disabilities Workshop
Algonquin College of Applied Arts and Technology has advised
that "Learning Disabilities - A Workshop for Secondary Schools" will. be
held on 15 and 16 June. A brochure outlining the Workshop sessions
and participating resource personnel was submitted.
It was noted that 3 places will be available at the Workshop
for Board personnel. Trustees Harris and Morrisey indicated a desire
to attend if their schedules permit.
143. Notice of Appeal - Torbolton Township - 1973 '
The Director of Education (Acting) submitted a report advising
that a 'communication, dated 24 April 1973, has been received from the
Clerk-Treasurer of the Township of Torbolton, informing the Board that
the Township is appealing the Board's levy for 1973.
Trustee Hicks, seconded by Trustee Morrisey moved on the
basis of the foregoing report and in accordance with the Secondary'Schools
and Boards of Education Act THAT the Secretary of The Carleton Q3Oard
of Education be directed to call a meeting of the Treasurers of the fUiunici-
palities within the Carleton School division, and the Treasurer of the
Regional, Municipality of Ottawa-Carleton, to be arbitrators to determine
the proportion of the amounts to be raised by each Municipality in 11973
in support of public elementary and public secondary education. The
motion was carried.
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BOARD 14 May 1973
•
144. Kars Public School 1973-74
Further to Board Minutes, 13 November 1972, item 313 j),
the Director of Education and the Superintendent of Operations submitted
a report concerning the industrial arts and home economics program for
students in the Osgoode area. Staff proposed that, pending the construction
of a new Kars middle school, students at Osgoode Public School attend
Metcalfe Public School for these two subjects.
Trustee Drew, seconded by Trustee Wilson moved THAT for the
school year 1973-74, Grade 7 and 8 students at Osgoode Public School
take industrial arts and home economics at the Metcalfe Public School.
145. Notice of Motion Trustee Kabayama
The Chairman of the Board vacated the Chair• in order to participate
in the debate on this item. The Chair was assumed by the Vice.-Chairman.
Notice having previously been given (Board Minutes, 24 April 1973,
item 129) Trustee Kabayama, seconded by Trustee Appleton moved for
re-consideration of the Board's negative vote on the following:
"THAT no further installation of deep fat fryers be made in any
Carleton Board school unless specifically authorized by Board
resolution".
Following a brief discussion, the motion for re-consideration was
put to a vote and lost.
The Chairman resumed in the Chair.
146. Rescission of Resolution
The Chairman of the Board referred to the following resolution
of the Board on 24 April 1973 (Minutes, item 122(a)):
"THAT an admission policy be adopted under which all
trainable retarded children of school age, except those
who are profoundly retarded or who require nursing
care, can be admitted to school: "
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BOARD 1 14 May 1973
She advised that the proposer of this resolution (arising
from Report of the Joint Ottawa-Carleton Advisory Committee on Schools
for Trainable Retarded Children) had withdrawn the proposal prior to
its presentation to the Ottawa Board of Education, since the existing
admission policy (Carleton Board Policy D-17(a) (5)) appears to provide
adequately for such cases. In view of this, and in view of the ambiguous
wording of the resolution (i. e. "can" instead of "shall" or "may". ) She
proposed that the resolution be rescinded as being redundant. ! i
I
Trustee Hogan, seconded by Trustee Lemieux, moved THAT
the Board rescind the above-quoted resolution (Board Minutes, 24 April
1973, item 122(a)). The motion was carried.
II
147. I 1973 Annual OISE-OSTC Spring Conference I I
The Board noted correspondence received from The Ontariio
Institute' for Studies in Education concerning the 1973 Annual 015E-9STC
Spring Conference, scheduled for June 10-12 at the Sheraton-Four Seasons
Hotel in Toronto. 11
I
Interested Trustees were requested to advise the Directors
11
office;,for registration and travel arrangements. Noted.
148. Conferences and Conventions
, 'I
A list of Conferences and Conventions at which the Board was
represented by one or more Trustees during the last year was suhnitted
for information. il
I il
, It was suggested that on returning from such conventions,
Trustees should give a brief written or ora I report to the other members
on the highlights. ,
149. OSTC Brief of Resolutions 11
II
The Board noted a communication from the Ontario School
Trustees° Council outlining the comments of the Minister of Educatii14an
to the OSTC Brief of Resolutions 1972. I
1 The Chairman of the Board commented on several of the
Minister's responses.
103
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BOARD 14 May 1973
. ' j
1
150. Use of J.S. Woodsworth Secondary School
Further to item 5, Report No. 3, Community-Communications
Committee, the Director of Education and the Superintendent of Operations
submitted a report indicating that the Merivale Community Countil will be
using the facilities at the J. S. Woodsworth Secondary School for coM unity
activities during the 1973-74 school year. Noted.
151. Meeting with Nepean Township Representatives
I !
The Chairman of the Board referred to the scheduled meeting
between representatives of Nepean Township Council and the Boar-d'Is
Community-Communications Committee, 9 May 1973, which was cancelled
at the request of the Township. She advised that a letter has been sent
to the Reeve requesting a meeting between Township representatives and
the Chairman of the Board, Chairman of Community-Communications
Committee and Chairman of School Planning and Construction Committee,
to discuss matters of common concern, including the land negotiations
for the Board's new administration building. Noted.
152. ! Teachers' Federation of Carleton Meeting
The Chairman of the Board advised that she has been invited
by the Executive of the Teachers' Federation of Carleton to a meeting
later this week, and she has accepted. Noted.
153. j Communication, Mr. S. B. Handleman M. P. P.
The Chairman of the Board advised that she has received a
communication, dated 10 May 1973, from Mr. S. B. Handleman, M. l'Li�'. ,
extending an invitation to past and present Board members, and senior
staff, to a Testimonial Dinner and Dance for Mr. and Mrs. Erskine'
Johnston on Wednesday, 13 June 1973. It was agreed to circulate 'copies
of this communication to all Board members.
154. Resolution into Committee of the Whole
On motion by Trustee Milotte, seconded by Trustee Morrisey,
it was agreed to extend the 11: 00 p. m. adjournment deadline and tci
again; resolve into Committee of the Whole to conclude deliberations oh the
private session agenda. Trustee Drew assumed the Chair.
I i !
104
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BOARD 14 May 1973.
155. Report No. 12 Committee of the Whole
Trustee Drew reported the following recommendations arising
from the Committee of the Whole meeting:
a) Architects, Administration Building
On motion by Trustee Harris, seconded by Trustee Drew,
THAT the firm of Murray and Murray be designated as
architects for the new administration building for the
Carleton Board of Education.
CARRIED
b) Staffing - Planning Department
On motion by Trustee Moore, seconded by Trustee Drew;
i) THAT Mr. Ivan Fraser be seconded to the Pianr ing
Department of the Carleton Board of Education,
commencing 1 September 1973, for a period of
two years;
ii) THAT the two approved vacant positions within
the Planning Department continue to be unfilled; and
• iii) THAT the salary and fringe benefits for Mr. Fraser
continue the same as in his present position of
Principal of a "B0° category elementary school.
CARRIED
c) 1973 Resource Centre Program
On motion by Trustee Harris, seconded by Trustee Drew:
i) THAT the firm of Ingram & Pye be designated as
architects for the Learning Resource Centre project
at Sir Winston Churchill Public School;
ii) THAT the Board authorize the submission of Form
Building 15 to the Ministry of Education for t1a6
following projects
- Resource centre, addition and alterations,
Bayshore P. S. , - $91, 000.
d'v.
(REVISED)
OARD 14 May 1973
- Resource Centre, additions and alterations,
Greenbank Public School - $90, 000.
- Resource Centre, additions and alterations,
Merivale High School - $232, 060; and
iii) THAT on receipt of the initial approval from the
Ministry of Education for these projects, the Board
enter into client/architect agreements with the
following firms:
- Bayshore P. S. - Graig & ifoh er
- Greenbank P. S. - Ingram & Pye
- Merivale H. S. - McLean & Ailacphayden
CARRIED
d) O. P. S.T.A. 1973 Annual Convention
On motion by Trustee Morrisey, seconded by Trustee Drew,
THAT Trustee Harris be authorized to represent the Board
at the 1973 Annual Convention of the Ontario Public School
Trustees' Association, 4 & 5 June 1973.
• CARRIED
e) Joint Committee re Possible Surplus Secondary Teachers
On motion by Trustee Dakin, seconded by Trustee Drew,
THAT a Joint Committee be set up to study the topic of
secondary teachers who are declared by the Board to be
surplus to its requirement; THAT the Committee consist
of a number of Trustees representing the Board and an
•
equal number of representatives of OSSTF-AEFO; and THAT
this Committee report to each parent group on or before
January 31, 1974.
CARRIED
The meeting adjourned at 12: 30 p. m. .
S.J. Berry Louise J. McIntosh
Secretary Chairman of the Board
PAL/Is
CONFIRMED BY BOARD, 28 MAY 1973
BOARD MINUTE NO. 156
THE CARLETON BOARD OF EDUCATION
MINUTES
Monday, 28 May 1973
A meeting this
of the Board of Education was held day
in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at
7: 35 p. m. with Chairman Louise J. McIntosh in the Chair. Also present:
Trustees Appleton, Dakin, Drew, Harkness, Harris, Hicks, Hogan, Kabayama,
Lemieux, Milotte, Moore, Morrisey, Mulligan, Sevigny, Taylor and Wilson.
Not present: Trustee Wright.
Staff members present: Director of Education; Superintendents of
Administration, Operations and Planning; Superintendents of Schools; I. G.
Jones, S. S. Katz and W. R. McGillivray; Controller of Finance; Executive
Assistant; Mr. A.A. Kinchen, Personnel Administrator; Assistant Secretary
and Recording Secretary.
On motion by Trustee Hogan, seconded by Trustee Morrisey the
Board resolved into Committee of the Whole with Trustee Harkness in the
Chair. The Committee rose at 9: 15 p. m. and presented a report which appears
below in these Minutes. (item 158)
156. Confirmation of Minutes, 14 May 1973
Trustee Lemieux, seconded by Trustee Harris, moved THAT the
Minutes of the Board meeting held 14 May 1973 be confirmed. The motion
was carried.
157. Business Arising out of the Minutes
As business arising out of the Minutes, Trustee Dakin proposed
that the Board constitute the Joint Committee re Possible Surplus Secondary
Teachers. (Minutes, item 155(e). )
Trustee Dakin, seconded by Trustee Morrisey, moved THAT the
Board appoint four members to the above-named Joint Committee. The motion
was carried.
107.
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BOARD 28 May 1973
Trustee Dakin, seconded by Trustee Morrisey nominated Trustee Harris
Trustee Moore, seconded by Trustee Hicks, nominated Trustee Morrisey
Trustee Harris, seconded by Trustee Milotte nominated Trustee Dakin
Trustee Lemieux, seconded by Trustee Wilson nominated Trustee Harkness.
Trustee Wilson, seconded by Trustee Dakin, moved that nominations be
closed. The motion was carried. Trustees Dakin, Harkness, Harris and Morrisey
I were therefore appointed as the Trustee members of the Joint Committee.
158. Report No. 13, Committee of the Whole
Trustee Harkness advised that the Committee of the Whole had met
this evening to consider the matters listed in the private session agenda, and
reports and recommends as follows:
a) Salary Negotiations, General Position
Moved by Trustee Dakin, seconded by Trustee Harkness
THAT for purpose of salary negotiations with the members of the
teaching staffs of the Carleton Board of Education, the Board
adopt the following position:
i) It is desirable, but not imperative, that "A" category
salary grids be the same for both the elementary and
secondary panels; and
ii) Any agreement once reached with one panel, will not
be subject to renegotiation because of any subsequent
agreement reached with the other panel for the same
school year.
CARRIED
b) Salary Negotiations Elementary
The Committee of the Whole received a report from the Salary
Negotiating Sub-Committee (Elementary Team) concerning the
status of negotiations.
NOTED
108
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BOARD 28 May 1973
c) Salary Negotiations, Secondary
The Committee of the Whole received a report from the Salary
Negotiating Sub-Committee (Secondary Team) and reports
that it confirmed a proposal for settlement, made on behalf
of the Board by the Sub-Committee, and authorized the
Chairman of the Board to sign the offer. Subject to
ratification by the teachers, the proposed agreement will
be submitted for official Board approval on 11 June 1973.
NOTED
d) Plan of Subdivision T-34699, Greely, Township of Osgoode
On motion by Trustee Drew, seconded by Trustee Harkness:
THAT the Board authorize staff to initiate expropriation
procedures to acquire 3 acres of land adjacent to Greely
Public School, Township of Osgoode; and THAT the Board
authorize staff to inform the Ministry of Treasury, Economics
and Intergovernmental Affairs of the Board's decision with
respect to the acquisition of the lands in question".
CARRIED
e) Appointment of Acting Principal, Huntley Centennial P. S.
On motion by Trustee Moore, seconded by Trustee Harkness:
THAT the Board appoint Mr. Hugh Turner as Acting Principal
of Huntley Centennial Public School effective 1 September 1973.
CARR
IED
f) Co-ordinator of French
On motion by Trustee Lemieux, seconded by Trustee Harkness:
i) THAT the Board approve the establishment of the position
of "French Co-Ordinator" for a two year period, effective
1 September 1973; and
ii) THAT the Board approve the appointment of Mr. A.A. Obadia
to the position of French Co-Ordinator at an annual salary
of $20, 343. 00. (Step three of the Secondary Vice-Principal's
scale. )
CARRIED
109
II
BOARD 28 may 1973
g) French Immersion Classes
On motion by Trustee Harris, seconded by Trustee Harkness:
THAT the Board approve an additional Immersion Centre at
Barrhaven Public School bringing the total number of classes
to 20.
CARRIED
159. Report No. 5, Finance Committee
Trustee Dakin, seconded by Trustee Hicks, moved THAT Report No. 5,
Finance Committee, 22 May 1973, be received by the Board. The motion was
carried. (Appendix Pages 279 - 284).
Trustee Dakin then presented for consideration the recommendations
contained in the Report:
a) Cheque Registers
On motion by Trustee Morrisey, seconded by Trustee Dakin
THAT the Board approve cheque registers for the month of
April 1973, in the following amounts:
Current Account - Cheque Nos. 32, 200 to 33, 471 $3, 968, 099. 68
Capital Account - Cheque Nos. 2, 155 to 2, 197 $ 980, 470. 74
CARRIED
b) Tuition Fees 1973-74
On motion by Trustee Wilson, seconded by Trustee Dakin
THAT the Board approve the following fee structure for
1973-74:
Elementary Secondary
a) i) Other Boards )
ii) Individuals outside )
the Province ) 721. 00 1, 258. 00
b) Individuals within the Province 258. 00 258. 00
CARRIED
110
BOARD 28 May 1973
160. Report No. 5, French Language Advisory Committee
Trustee Milotte, seconded by Trustee Lemieux, moved THAT
Report No. 5, French Language Advisory Committee, 18 April 1973, be
received by the Board. The motion was carried. (Appendix Pages
303-315). The report contained no recommendations.
161. Report No. 5, Management Committee
Trustee Drew, seconded by Trustee Morrisey, moved THAT
Report No. 5, Management Committee, 22 May 1973, be received by the
Board with the following corrections:
a) "Trustee McIntosh" in last paragraph on Appendix Page 289
to read "Trustee Moore".
b) "L. D. Billings Junior School" on Page 291 to read "L. D.
Billings Elementary School".
The motion was carried (Appendix Pages 285 - 302).
Trustee Drew then presented for consideration the recommendations
contained in the Report:
a) Report Transportation Sub-Committee
On motion by Trustee Dakin, seconded by Trustee Drew
THAT the resolution of the Lambton County Board of
Education concerning Provincial regulations governing
school bus operations, be not endorsed by the Carleton
Board.
II
CARRIED
(NOTE: Recommendation re Board Policy D-12 was not
presented as it constitutes no change in existing
regulations).
b) Transportation Contracts 1973/74
On motion by Trustee Morrisey, seconded by Trustee Drew
THAT the Board award a contract in the amount of $6, 700
to Richmond Bus Lines to provide transportation services
for Routes SG-23, SG-33A and SG-33B.
CARRIED
111
I' li
BOARD 28 May 1973
c) Warehouse Space
On motion by Trustee Hicks, seconded by Trustee Drew
THAT the Board enter into a five-year lease with Lawrence
Progosh for the premises at 20 (two bays), 22, 24 and
26 Cleopatra on an annual net lease basis of $29, 320,
and that the lease include options for: (a) the rental
of 28 Cleopatra; and (b) an adjustment to the lease
should the office space presently being utilized no
longer be required.
CARRIED
d) Boundary Change between Robert Hopkins and
Lamira
Dow Billings Public Schools
On motion by Trustee Appleton, seconded by Trustee Drew
THAT commencing in September 1973, . students attending
Grades K-5 from the areas described as -
I i) The area lying south of Montreal Road, north of the
Queensway, west of the junction of the Queensway and
Montreal Road, and east of and including both sides of
Laporte Street as well as those students from homes
located on the old Beaverhill Drive extending east
from where the new development begins; and
ii) The area lying south of the Ottawa River, west of the
Green's Creek, north of the old Montreal Highway, and
east to the limits of the Village of Orleans,
attend L. D. Billings Elementary School.
CARRIED
e) New Administrative Positions
On motion by Trustee Dakin, seconded by Trustee Drew
THAT the followingnew administrative staffpositions
be
approved:
i) Senior Records Clerk, Grid 12 ($7, 285 - $9, 267 (Job
description on Management Committee Agenda, 22 May
1973, folio 64)
112
BOARD 28 May 1973
- I "
ii) Clerk-Typist 3, Maintenance and Operations, Grid 6
($5, 107 - $6, 447)
iii) Technical Draftsman/woman, Planning and Maintenance
and Operations, Grid 12 ($7, 285 - $9, 267) (Job
description on Management Committee Agenda,
22 May 1973, folio 65)
iv) Driver, Administration, Custodial & Maintenance
Staff Grid, ($6, 367 - $7, 019)
v) Accounts Clerk 3, Accounting, Grid 9 ($6, 082 -
$7, 679) .
CARRIED
f) Reclassifications, Board Secretariat and Swimming Guard
On motion by Trustee Harkness, seconded by Trustee Drew
THAT the Board approve the following changes in the
internal organization within the Board Secretariat:
i) The existing position of Clerk-Typist 3 in the Board
Secretariat be reclassified to M. C. S.T. /P. B.X.
Operator (Bilingual) at a salary level of Grid 8
($5, 738 - $7, 244 plus 7% for bilingual capacity),
effective 1 May 1973, and that the incumbent's
salary be placed at Step 2 in the Grid ($6, 082 ± 7%).
ii) The existing position of Bilingual Secretary 4 in the
Board Secretariat be reclassified to Secretary 3;
iii) THAT Mrs. Marguerite Joy, currently on temporary
staff, be appointed to the position of Secretary 3, at
the minimum of the salary range, effective 1 May 1973;
iv) Board Policy B-3, Section 6, be amended as follows:
Delete: A premium of 7% for bilingualism will , be added to
the appropriate salary only in those secretarial
positions where the Board determines 'that there
is a requirement for proficiency in shorthand
and typing in both English and French.
Add: A premium of 7% will be added to the salary
range of designated bilingual positions.
113
BOARD 28 May 1973
v) THAT the job description for M. C. S.T. /P. B. X. be
accepted (Agenda folio 69); and
vi) THAT the rate of pay for the swimming guard at
Crystal Bay School be adjusted from $2. 75 per
hour to $3. 25 per hour.
CARRIED
g) Administrative Staff Changes
On motion by Trustee Moore, seconded by Trustee Drew
THAT the Board approve Administrative Staff Changes
as detailed in item 10, Report No. 5, Management Committee,
22 May 1973.
CARRIED
h) Academic Staff Changes
On motion by Trustee Hicks, seconded by Trustee Drew
THAT the Board approve Academic Staff Changes as detailed
in item 11, Report No. 5, Management Committee, 22 May 1973.
CARRIED
i) Head and Assistant Head of Mathematics - Gloucester High School
On motion by Trustee Lemieux, seconded by Trustee Drew
THAT the Board approve the appointment of Mr. W. G. McLennan
as Head of Mathematics at Gloucester High School; and Mr.
R. C. Bender as Acting Assistant Head of Mathematics,
Gloucester High School, effective 1 September 1973.
CARRIED
j) Acting Technical Head - Earl of March Secondary School
On motion by Trustee Moore, seconded by Trustee Drew
THAT the Board approve the appointment of Mr. Kenneth
O. Workman to acting Technical Head at the Earl of March
Secondary School, effective 1 September 1973.
CARRIED
k) Head of English, Merivale High School
On motion by Trustee Morrisey, seconded by Trustee Drew
THAT the Board approve the appointment of Mr. R. C. McSheffrey
as Head of English, Merivale High School, effective 1 September
1973.
CARRIED
114
BOARD 28 May 1973
I) Head of Administration - Earl of March Secondary School
On motion by Trustee Wilson, seconded by Trustee Drew
i) THAT the Board approve the establishment of the
position of Administrative Head (Minor Headship)
at the Earl of March Secondary School, effective
1 September 1973, and
ii) THAT the Board approve the appointment of Mr. W.
Edwards as Administrative Head at the Earl of
March Secondary School, effective 1 September 1973.
CARRIED
pi
m) Leave of Absence - Appointment to the Canadian
International Development Agency
On motion by Trustee Lemieux, seconded by Trustee Drew
THAT the Board approve leave of absence for the school
years 1973/4 and 1974/5, without pay, to Mr. J. Allan,
Technical Head at Gloucester High School, to enable him
to accept an offer of appointment with the Canadian
International Development Agency for posting in Kono,
Nigeria; and extend congratulations to Mr. Allan on this
appointment which reflects highly on his professional
capabilities.
CARRIED
n) Assistant Head of Science - Earl of March Secondary School
On motion by Trustee Wilson, seconded by Trustee Drew
i) THAT the Board approve the position of Assistant
Head of Science for the Earl of March Secondary
School, effective 1 September 1973; and
ii) THAT the Board approve the appointment of Mr.
M. Bedard as Assistant Head of Science, Earl
of March Secondary School.
CARRIED
115
BOARD 28 May 1973
o) Confirmation of Acting Positions of Responsibility
On motion by Trustee Hicks, seconded by Trustee Drew
THAT the following appointments previously approved as
"acting appointments" be now confirmed by the Board:
Mr. J. Smuk Acting Vice-Principal Osgoode H. S.
Mr. D.J. Ryan Acting Head Commercial Gloucester H. S.
Mrs. Y. Turner Acting Asst. Hd. Commercial Gloucester H. S.
Mr. P. VanHouten Acting Head Guidance Gloucester H. S.
Mr. P.J. Ryan Acting Head Administration Confederation H. S.
• Mr. W. Crowder Acting Principal Ramsayville P. S.
Mr. W. Latourell Acting Principal City View P. S.
Mr. W. Styles Acting Principal Fitzroy Cent. P. S.
Mr. M. Charron Acting Vice-Principal Leslie Park P. S.
Mr. G. Ellis Acting Vice-Principal Fisher Hts. P. S.
Mr. B. Goudge Acting Vice-Principal Century P. S.
Mrs. A. Dauphinee Acting Vice-Principal Manordale P. S.
Mr. D. Garbutt Acting Vice-Principal Briargreen P. S.
Mr. M. Knox Acting Vice-Principal L. D. Billings P. S.
Mr. B. Topping Acting Vice-Principal Riverview P. S.
CARRIED
162. Report, Ad Hoc Committee on Tendering Procedures
The Board had before it a report dated 28 May 1973 submitted
by the Ad Hoc Committee on Tendering Procedures. Proposed guidelines
concerning tendering procedures were attached to the report. On motion
by Trustee Wilson, seconded by Trustee Dakin the report of the Ad Hoc
Committee was received by the Board. (on file in Secretariat).
Trustee Wilson, seconded by Trustee Drew, moved on the basis
of the foregoing report THAT the Board approve the tendering procedures.
(as outlined on Board Agenda, folios 41 - 45) . The motion was carried.
Trustee Wilson, seconded by Trustee Milotte moved THAT the
Ad Hoc Committee on Tendering Procedures be discharged.
(NOTE: On behalf of the Board, the Chairman expressed appreciation
for the excellent report and recommendations contained therein. )
116
28 May1973
BOARD
163. Proposed Dinner Meetings of Student/Trustee Liaison Committee
The Board had before it a staff report drawing attention to the
following resolution of the Board on 26 February 1973 (Minutes, item 64(a):
"THAT the Board authorize the Student/Trustee Liaison
Sub-Committee to organize ten dinner meetings during
1973, at an average of one meeting per month, to provide
an opportunity for informal exchange between Trustees and
representatives of the student councils of the Board's
secondary schools".
It was noted that when this resolution was brought to the attention
of the central students' council (C.O. R. ), the student's reaction was that
the funds to support these dinner meetings would be more beneficially spent
in supporting a proposed C. 0. R. seminar on the modular system to be held
later in the year.
Based on the foregoing report, Trustee Moore, seconded by
Trustee Hicks, moved as follows:
a) THAT the resolution of the Board of 26 February 1973,
Minutes item 64 (a) authorizing 10 student/Trustee
dinner meetings be rescinded; and.
b) THAT the Board extend financial support to the
organizers of the COR seminar on the modular system,
to the maximum amount of $500. 00, subject to submission
of supporting financial statements and receipts by the
seminar organizers.
On the request of Trustee Morrisey, a separate vote was taken
on parts a) and b) of the motion. Both parts carried.
164. Ministry of Education Forms SBP 1/10 - Kars Middle School
Pursuant to Board Minutes, 14 May 1973, item 135(c) the
Director of Education submitted for approval Ministry of Education
Form SBP 1/10 for the Kars Area Middle School. It was noted that
the form has been signed by Mr. H. E. Gratton on behalf of the Executive
Director of the Carleton Roman Catholic School Board and by the Director
of Education of the Carleton Board of Education.
117
BOARD 28 May 1973
Trustee Drew, seconded by Trustee Hicks moved as follows:
THAT the Board direct staff to forward to the Ministry of
Education Form SBP 1/10 for the Kars Area Middle School,
and all other necessary documents.
The motion was carried.
165. Project Equity, Implementation
The Board had before it a report submitted by the Director of
Education concerning Project Equity. It was noted that when this matter
was discussed by the Co-ordinating Committee, it was agreed that not-
withstanding the inability of the Board to support new programs in 1973,
some assistance should be extended to maintain the momentum of the Project
Equity Study. Bearing in mind the key role played by Mr. Glen Fossey
in the entire regular study, it was agreed to recommend that he be relieved
of his regular duties, part-time, in order to devote part of his energies
in this direction.
• Trustee Harkness, seconded by Trustee Hicks, moved on the
basis of the foregoing report, THAT Mr. Glen Fossey, Principal of W.
Erskine Johnston Public School, be relieved of his duties as Principal
for two days per week during the 1973/4 school year, in order to develop
strategies for implementation of appropriate recommendations from the
Project Equity Report. The motion was carried.
On behalf of the Board, the Chairman commended Mr. Fossey
for his dedication and leadership in the Project Equity Study.
166. Director's Review Committee
The Board had before it a report submitted by the Director of
Education with respect to the Director's Review Committee and its present
membership, consisting of Chairman McIntosh, Vice-Chairman Harkness,
Trustees Drew and Lemieux. In view of the schedule of activities of the
Review Committee during the forthcoming leave-of-absence of the Board
Chairman, it was proposed that another member be appointed to act in
her stead.
Trustee Lemieux, seconded by Trustee Dakin moved that
Trustee Harris be appointed to the Director's Review Committee during
the leave-of-absence of the Chairman of the Board.
118
1 .
i ,
BOARD 28 May 1973
167.
Notice of Motion, Trustee Sevigny
Trustee Sevigny served notice that he will move at the next
regular meeting of the Board as follows:
WHEREAS the Carleton Board of Education, unlike the other three
Ottawa-Carleton Boards and unlike the majority of school boards in the
Province of Ontario, does not presently offer a four-year-old kindergarten
rogram and;
WHEREAS the vast majority of experts in Early Childhood Education
,are in agreement that the four year level is a critical stage in a child's
development and that an appropriate program could contribute greatly to
'that development and;
WHEREAS the final report of Project Equity recommends the
establishment of four-year-old kindergartens as part of a program to detect
learning problems at the earliest possible stage of a child's development and;
WHEREAS the Ontario School Trustees' Council in its Brief of
Resolutions, 1972, submitted to the Ministry of Education in December 1972,
called for the utilization of resources in such a way as to achieve a more
effective impact at the pre-kindergarten and primary levels because "these
early years are most critical to the future development of the student" and;
WHEREAS teachers, curricula, and materials are readily available
for a four-year-old kindergarten program and;
WHEREAS the Carleton Board was forced to cancel a proposed
Primary Study because of budget pressures and will not likely be in a
position to gain additional knowledge of these early grades in the foreseeable
future and;
WHEREAS a recent decline in the number of children of primary
age has resulted in additional space within many of the Carleton schools
which could be used for a four-year-old kindergarten program and;
WHEREAS a substantial number of parents within the Carleton
community has expressed a strong interest in four-year-old kindergartens and;
WHEREAS provincial grants are available for four-year-old kindergartens
and the Carleton Board is free to establish such a program within existing
provincial ceilings and guidelines;
119
BOARD 28 May 1973
BE IT RESOLVED that the Carleton Board of Education:
a) Approve four-year-old kindergartens in principle
b) Direct staff to implement a four-year-old kindergarten
program at the earliest possible date.
168. Report re Meeting with Parkwood Hills Delegation
Pursuant to Board Minutes, 14 May 1973, item 132, a meeting
was held on 23 May 1973 between Trustees and the Parkwood Hills
Delegation with respect to the continuation of an English Kindergarten
class at Parkwood Hills Public School. A report covering the proceedings
at the meeting was submitted for information of Trustees.
•
Mr. E. F. Puccini, President of the Parkwood Hills Community
Association, was in attendance at the meeting and requested clarification
on two points in the report. The points were noted, and will be incorporated
into the report of the meeting. The Chairman advised that copies of an
amended report will be forwarded to Mr. Puccini.
• 169. Carleton Inventory
The Director of Education and the Superintendent of Planning
presented a report and an Information Bulletin sent out by the Planning
Department showing projects completed during the last 6 months and the
actions of staff to carry out the following instruction of the 1973 Budget
Task Force:
"To review the system totally with a view to developing
models which will provide for planning and consolidation
without significant impairment of our present services. "
170. COR Art Show
Further to Board Minutes, 9 April 19.73, item 109, The Director
of Education submitted a report on the proposed art show sponsored by
the Carleton Outer Ring. The art show will be held in the foyer of
Sir Robert Borden High School on 1 and 2 June 1973 from 10: 00 a. m.
to 10: 00 p. m. An invitation was extended to Trustees and staff to attend
the exhibition. It was tentatively agreed that Trustee Harkness would
represent the Board at the Art Show.
120
(REVISED) ;
BOARD • 28 May 1973
171. Committee of the Whole
On motion by Trustee Milotte, seconded by Trustee Morrisey
the Board resolved again into Committee of the Whole with Trustee
Harkness in the Chair. The Committee received an oral report from the
Chairman on the recent visit to the Minister of Education. The Chairman
also commented on several items which will be dealt with by the Board
during her absence. (Private Session of this date refer).
The meeting adjourned at 11: 15 p. m.
•
Louise J. McIntosh
Chairman of the Board
PAL/Is
CONFIRMED BY THE BOARD - 11 June 1973 i
MINUTE NO. 174 4
121
•
THE CARLETON ,B O A R D O F EDUCATION
BOARD
• . Monday, 11 June 1973
•
A meeting of the Board of Education was held this day in the Board
Room, 4 Thorncliff Place, Ottawa, commencing at 7: 40 p. m. , with Vice-Chairman
P. Harkness (Acting Chairman) in the Chair. Also present: Trustees Appleton,
Dakin, Drew, Harris, Hicks, Hogan, Kabayama, Lemieux, Milotte, Moore,
Morrisey, Sevigny, Taylor,. Wilson and Wright. Not present: Trustees McIntosh and
Mulligan.
Staff present: Director of Education; Superintendents of Administration,
Operations and Planning; Mr. S. S. Katz, Superintendent of Schools;; Executive
Assistant; Mr. D. Burnett, Administrative Officer; and Assistant Secretary.
1 .
172. Resolution into Committee of the Whole
On motion by Trustee Milotte, seconded by Trustee Dakin, the Board
resolved into Committee of the Whole to consider the agenda for the Private
Session. Trustee Dakin assumed the Chair. The Committee later rose and
presented a brief oral report. (Details of deliberations in Private !Session
Minutes of this date)
173. Delegations
The Acting Chairman of the Board called for any interested delegations
to speak to the Board. Mr. E. Puccini, President of the Parkwood Hills
Community Association was present and requested- the Board to give an
answer as to whether or not English kindergarten will be offered at
Parkwood Hills Public School in September 1973. The matter was ;dealt
with as business arising out of the minutes of the previous meeting. (See
also minutes of this meeting, item 175).
174. Confirmation of Minutes
On motion by Trustee Lemieux, seconded by Trustee Morrisey, the
Minutes of the meeting held 28 May 1973 were confirmed.
175. '_ Business Arising out of the Minutes '
As business arising out of the Minutes and relative to the statement
re
made earlier in the meeting by Mr. Puccini, Trustee Dakin requested
clarification on the following points:
_ f j
•
122
BOARD 11 June 1973 '
a) Will English kindergarten be offered iat Parkwood Hills Public
School in September 1973?
b) If not, if there is to be any change in the existing situation,
will the public be given as much advance notice as possible?
In response to the questions, staff advised that plans are proceeding
t• organize an English kindergarten at Parkwood Hills Public School in
eptember;-1-973, notwithstanding low registration.
Mr. Puccini expressed his appreciation to the Board for its affirmative
nswer to his question.
76. Report No. 6, School Planning and Construction Committee .
Trustee Harris, seconded by Trustee Lemieux, moved receipt of
Report No. 6, School Planning and Construction Committee, Monday 4 June 1973.
he motion was carried. (Appendix Pages 316 - 327) i
Trustee Lemieux, Acting Chairman of the Committee on 4 June' 1973,
.resented the following Committee recommendations:
• 'a) Kars Middle School - Submission of Building Proposal
•
and Designation of Architect
'On motion by Trustee Drew, seconded by Trustee Harris,
i) THAT the Board authorize staff to submit the necessary
forms to the Ministry of Education to obtain Building
Proposal Approval .for the Kars Middle School; and
ii) THAT the Board designate the architectural firm of
Geo. E. Bemi & Associates for the proposed new
middle school to be constructed in the Kars area.
CARRIED
b) Acquisition of Site - Kars Middle School I
On motion by Trustee Drew, seconded by Trustee 1HarrisLl
I
THAT staff be authorized to direct the Board's Solicitor to
prepare an agreement of purchase and sale for the ±10 acres of
land in North Gower Township for the purpose of locating the
proposed Kars Middle School. 1
CARRIED
I
' 123
j
BOARD 11 June 1973
c) , Plan of Subdivision 06T-23734, Township of Osgoode
On motion by Trustee Drew, seconded by Trustee Harris,
THAT the Board authorize staff to inform the Ministry of Treasury,
Economics & Intergovernmental Affairs that no school site is
required to accommodate the students emanating from Subdivision
06T-23734, Township of Osgoode.
CARRIED
I ,
d) Plan of Subdivision 06T-23492, Township of Osgoode
' On motion by Trustee Drew, seconded by Trustee Harris,
THAT the Board authorize staff to inform the Ministry of
Treasury, Economics & Intergovernmental Affairs that no
school site is required to accommodate the students emanating
from Subdivision 06T-23492, Township of Osgoode.
CARRIED
'e), Plan of Subdivision 06T-23873, Village of Richmond
On motion by Trustee Moore, seconded by Trustee Harris,
• THAT the Board authorize staff to inform the Ministry of
Treasury, Economics & Intergovernmental Affairs that no
school site is required to accommodate the students emanating
from Subdivision 06T-23873, Village of Richmond.
CARRIED
•
f) Plan of Subdivision 06T-23066, Township of Nepean
On motion by Trustee Sevigny, seconded by Trustee Harris,
THAT the Board authorize staff to inform the Ministry of •
Treasury, Economics & Intergovernmental Affairs that a
school site is not required to accommodate the students
emanating from Subdivision 06T-23066, Township of Nepean. •
CARRIED
g) Plan .of, Subdivision 06T-23838, Township of Nepean :
On motion by Trustee Sevigny, seconded by Trustee Harrfis,
THAT the Board authorize staff to inform the Ministry of, 1
Treasury, Economics & Intergovernmental Affairs that the' i
developer redesign Subdivision T-23838, Townshipof Nepean,
p 9 P
to provide a six acre school site for the use of the Carleton
Board of Education as indicated on the map (School Planning .
and Construction Committee, Agenda Folio 18). ,
CARRIED
124
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BOARD 11 June 1973
' ;h) Plan of Subdivision 06T'24000, Township of Gloucester I ,
On motion by Trustee Milotte, seconded by Trustee Lemieux,
THAT with respect to Plan of Subdivision O6T-24000, Township
of Gloucester (Costain Estates Limited) -
i) THAT the Board authorize staff to inform the Ministry
of Treasury, Economics & Intergovernmental Affairs
that the Carleton Board of Education requires an option
agreement for the following school sites, which are
suitable insofar as shape, size and location are concerned:
- Block R, Neighbourhood 1, 23. 9± acres, to be'designated
for a secondary school (as outlined on map 3 (Agenda •
Folio 24))
- Block J. Neighbourhood 3, 12± acres, to be designated
for a Middle School (as outlined on map 4 (Agenda
Folio 25))
- Block D. Neighbourhood 4, 5± acres to be designated
for an elementary school (as outlined on map , 5 (Agenda
Folio 26)) .
.I
ii) THAT the Board authorize staff to request the Ministry of
Treasury, Economics & Intergovernmental Affairs Ito request
the developer to designate, for elementary school, purposes,
5± acres of the 13. 9± acres school/park, Block HI, in
Neighbourhood 2, which site is suitable only insofar as
location is concerned (as outlined on map 6 (Agenda
Folio 27))
I
iii) THAT the Minister's Conditions of non-approval remain in
effect until such time as satisfactory financial arrangements
have been concluded between Costain Estates Limited and
the Carleton Board of Education, for the above noted
• school sites.
CARRIED
i) Plan of Subdivision T-23325, Gloucester Township
On motion by Trustee Milotte, seconded by Trustee Lemieux
THAT the Board authorize staff to inform the Ministry off
Treasury, Economics & Intergovernmental Affairs that - I
YI
r I
125 ,
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BOARD 11 June 1973
i) ' The school site of 6. 6 acres designated on Plan of
Subdivision T-24000, Township of Gloucester should be
K-6
• . reserved for public school (K-6) purposes and that it
is satisfactory insofar as size, shape and location are
concerned;
ii) the developer be notified by the Ministry that the Carleton
Board of Education requires a ±20 acre school site for
secondary education in Plan of Subdivision T-23325 and
that the developer be requested to redesign his plan to
accommodate this;
iii) the developer be notified by the Ministry that the Carleton
Board of Education requires a ±10 acre middle school site
in Plan of Subdivision T-23325 and that the developer be
requested to redesign his plan to accommodate this; and
that
iv) the Minister's Conditions of non-approval remain in
effect until satisfactory financial arrangements with the
developer for the sites outlined in parts i) and' ii)
above are concluded with the Carleton Board of, Education.
CARRIED
j) Plan of Subdivision, T-23915, Village of Stittsville
On motion_by Trustee Moore, seconded by Trustee Harris,
THAT the Board authorize staff to inform the Ministry of
Treasury, Economics' & Intergovernmental Affairs that no
school site is required in Subdivision T-23915, Village of
Stittsville, as presently proposed.
CARRIED
k) Plan of Subdivision, O6T-23855, Township of Goulbourn
On motion by Trustee Moore, seconded by Trustee Harris,
i) THAT the Board authorize staff to request thell Board's
Solicitor to prepare a two year renewal, on the option
presently holding the 6. 6 acre school site (to, expire
1 June 1973) within Munster Hamlet, Plan of Subdivision
T-22555, Goulbourn Township; and
126
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• I
BOARD 11 June 1973
ii) THAT the Board' authorize staff to inform the Ministry
of Treasury, Economics & Intergovernmental Affairs
that no additional school site is required in plan of
Subdivision T-23855, as presently proposed.
CARRIED
,I) 1973 Learning Resource Centres - Approval of Preliminary Sketch Plans
On motion by Trustee Moore, seconded by Trustee Harris,'
i) THAT the Board approve the Preliminary Sketch Plans
for Greenbank and Bayshore Public Schools and Merivale
High School Learning Resource Centres as presented; •
ii) THAT upon completion of the Working Drawings, the
Board authorize staff to submit the necessary drawings
and forms to the Ministry of Education for combined
Sketch Plans/Working Drawings approval for the
proposed Learning Resource Centres at Greenbank
and Bayshore Public Schools and Merivale High
School, subject to the Board being advised that
the cost estimates of each project do not exceed
those budget estimates as set out in Board'Minutes,
14 May 1973, item 155 c); and
iii) THAT Board authorize the Architects to prepare the
necessary tender documents and call tenders on
their respective projects for subsequent Board
Approval.
CARRIED
m) Eastern Area Secondary School - Approval of Preliminary
Sketch Plans and Master Site Plan
On motion by Trustee Milotte, seconded by Trustee Lemieux,
THAT the Board approve the Preliminary Sketch Plans for!
the Eastern Area Secondary School as presented, and authorize
staff to submit the necessary forms together with these plans
to the Ministry of Education for approval.
CARRIED
1 �
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BOARD 11 June 1973
n) Manordale Public School Learning Resource Centre
Approval to Change to the Contract !No. 2
On motion by Trustee Sevigny, seconded by Trustee Harris,
THAT with respect to-the Manordale Public School Learning
Resource Centre, the Board approve Change Order No. 2 ;
(re-location of power supply), extra to the contract with
Taplen Construction Ltd in the amount of $2, 124. 49CARKIED
o) Storm Drainage System - Carriere Street - Ecole Secondaire Garneau
On motion by Trustee Drew, seconded by Trustee Lemieux,
THAT the Board appoint an ad hoc committee to undertake
further negotiations with the Corporation of the Township'
of Gloucester and the•Carleton Roman Catholic Separate
School Board on matters relating to the proposed storm sewer
scheme and other future services for Carriere Street.
CARRIED
177. Business Arising out of Report No. 6, School Planning
and Construction Committee
In reference to the Ad Hoc Committee re Carriere Street services
(item 176, o) above), it was agreed that Trustees Lemieux, Milotte and
Appleton will be the three members of the Ad Hoc Committee.
178. Report No. 6, Education Committee, 4 June 1973
Trustee Sevigny, seconded by Trustee Milotte moved °receipt!of
Report No. 6, Education Committee,. 4 June 1973._ The motion was carried.
(Appendix Pages 328 - 342)
Trustee Sevigny then presented the following recommendations
arising from the Committee report:
a) Huntley Centennial Pilot Project
On motion by Trustee Wright, seconded by Trustee Sevigny:
i) THAT. the Pilot Project on Multiple Points of Entry
in kindergarten at Huntley Centennial be, terminated
as of 30 June 1973; 1
'I I
ii) THAT entry into kindergarten at Huntley Centennial
for 1973/74 take place in September 1973I according
to Board Policy D-4, Section 2; and
j I
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BOARD i 11 June 1973
9 ,
' I
iii) THAT the staff of Huntley Centennial be encouraged
to implement multiple points of entry into kindergarten
when the components (as presented on Page 2, Section 2
of the original proposal of June 1971) are re-developed
(i. e. Board Policy D-4 (3) Sub-sections a) b) and d).
CARRIED
b) Reporting to Parents
On motion by Trustee Kabayama, seconded by Trustee Sevigny:
i) THAT the Phase I report be received for the information
of the Trustees;
ii) THAT the data included in the report be incorporated
into the Inventory of Carleton; and
iii) THAT the report be distributed to the Chairmen of the
Families of Schools for study.
CARRIED
c) Textbooks for Board Approval
On motion by Trustee Morrisey, seconded by Trustee Sevigny
THAT the Board approve the use of the texts listed on
Agenda Folios 46 - 61, Education Committee, .4 June 19731
for use at the J. S. Woodsworth, Bell, Colonel By and Osgoode
Secondary Schools in the subject area and level indicated; in
accordance with Section 5 (c) of the Ministry of Education
Circular 14.
CARRIED
d) Adult Volunteers
On motion by Trustee Kabayama, seconded by Trustee Sevigny:
i) THAT the report on Adult Volunteers be received] for
information;
ii) THAT the report be considered in the inventory
presently being undertaken by staff; and
iii) THAT the report be distributed to all schools.
I CARRIED
1
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BOARD 11 June 1973
1179. Report No. '6, French Language Advisory Committee
Trustee Lemieux, seconded by Trustee Milotte moved receipt of
Report No. 6, French Language Advisory Committee, 9 May 1973. The
motion was carried.
Mr. A. Lalonde, Chairman of the Committee, was in attendance and
spoke briefly on the matter of improving the flow of recommendations from
the Committee to the Board.
180. Ratification of Salary Agreement with O. S. S.T. F. - A. E. F. O
The Board had before it a report submitted by the Salary Negotiating
Sub-Committee enclosing the draft of an agreement between the Board and its
secondary school teachers covering salary and fringe benefits for the 1973/4
school year. The proposed agreement was in accordance with the tentative
approval given in Committee of the Whole on 28 May 1973.
Trustee Dakin, seconded by Trustee Harris moved that the Board
ratify the salary and fringe benefit agreement for 1973-74 with its secondary
school teachers and authorize the Chairman of the Board (Acting) the Co-
Chairmen of the Sub-Committee on Salary Negotiations and the Secretary
of the Board to sign the agreement on behalf of the Board. The motion
was carried.
1181. Seminar on Proposed Community Council, Ecole Secondaire Garneau
The Board had before it a report containing an extract from the
Minutes of the meeting of the French Language Advisory Committee, 6 June
1973, containing the following recommendation:
"On motion by Mrs. Soucie, seconded by Mr. Lemieux, it was
resolved that the Committee accept in principle the recommendation
of the Ad Hoc Committee as a result of their meeting held 6 June
1973 with regard to a social function to be held at the end of
September 1973. Various organizations and francophones within
the area of Ecole Secondaire Garneau will be invited in order to
launch a Community Council at Garneau".
"The French Language Advisory Committee requests that the Board
allot an amount not to exceed $300. 00 to cover expenses of this
information and social function".
Trustee Lemieux, seconded by Trustee Milotte, moved that the
Board accept the recommendation of the French Language Advisory Committee
to allocate an amount not to exceed $300. 00 to cover the proposed seminar on
the organization of a Community Council at Ecole Secondaire Garneau.
130
'BOARD 11 June 1973
Some debate arose on the notion, in which concern was expressed
that no! monies had specifically been set aside for this purpose in the budget.
However, other Trustees supported the proposal in view of the relatively
small expenditure and the importance of the function.
The motion was put to the vote and was carried.
182. i By-Law No. 41
II
The Assistant Secretary read for a first and second time a proposed
debenture By-Law No. 41, for Public School purposes.
Trustee Harris, seconded by Trustee Wilson, moved that Debenture
By-Law No. 41, authorizing the issue of a 20-year debenture in the amount
of $243, 000. 00 to cover the cost of constructing a Learning Resource I Centre
at Manordale Public School and Blackburn Public School, having been duly
read for a first and second time be taken as read a third time and be enacted
by the' board. The motion was carried.
183. . Prescott-Russell Agreement
Further to the Board meeting held 14 May 1973, the Board had before
it a revised Agreement with the Prescott-Russell County Board of Education
covering the accommodation of certain students for the 1973/4' school! year.
The proposed agreement has been submitted to the Prescott-Russell County
Board, and the reaction of that Board was to approve the document with the
exception of the Clause dealing with 6 students in the Marvelville area. It
was proposed by Prescott-Russell Board that this matter should be examined
when both Boards are looking into a long-term agreement for the years
following 1973-74, but that for the year 1973-74 too many factors remain
unknown regarding all educational matters relating to Russell Township.
For this reason, the proposed Clause was deleted from the Agreement.
Trustee Drew, seconded by Trustee Hicks moved THAT the revised
Agreement between the Carleton Board of Education and the Prescott-Russell
County Board of Education, for the 1973-74 school year, be approved by the
Board, and that the Acting Chairman and the Secretary be empowered to
sign the Agreement on behalf of the Board. The motion was carried.
184. Notice of Motion, Trustee Sevigny, re 4 year old Kindergarten
Notice having previously ;been given, ; Trustee Sevigny, seconded
by Trustee Kabayama, moved as follows:
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BOARD 11 June 1973
WHEREAS the Carleton Board of Education, unlike the other three
Ottawa-Carleton Boards and unlike the majority of school boards
in the Province of Ontario,, does not presently offer a regular,
four-year old kindergarten program and;
• WHEREAS the vast majority of experts in Early Childhood Education
are in agreement that the four year level is a critical stage in a
child's development and that an appropriate program could contribute
greatly to that development and;
WHEREAS the final report of Project Equity recommends the 'establishment
of four-year old kindergartens as part of a program to detect learning
problems at the earliest possible stage of a child's development and;
WHEREAS the Ontario School Trustees' Council in its Brief of
Resolutions, 1972, submitted to the Ministry of Education in ,
December 1972, called for the utilization of resources in such a way
as to achieve a more effective impact at the pre-kindergarten and
primary levels because "these early years are most critical 'to the
future development of the student" and;
WHEREAS teachers, curricula, and materials are readily available
for a four-year old kindergarten program and;
WHEREAS the Carleton Board was forced to cancel a proposed Primary
Study because of budget pressures and will not likely be in a position
to gain additional knowledge of these early grades in the foreseeable
future and;
,WHEREAS a recent decline in the number of children of primary age
has resulted in additional space within many of the Carleton schools
which could be used for a four-year old kindergarten program and;
WHEREAS a substantial number of parents within the Carleton
community has expressed a strong interest in four-year old,
kindergartens and; j
WHEREAS provincial grants are available for four-year old, kindergartens
and the Carleton Board is free to establish such a program within
existing provincial ceilings and guidelines;
BE IT RESOLVED that The Carleton Board of Education:
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{ OARD 11 June 1973
:a) Approve four-year old kindergartens in principle
. b) Direct staff to implement a four-year old kindergarten ;
r .' program, at the earliest possible date.
There was considerable discussion around the motion in which opinions
ere expressed both for and against.
The following is a brief summary of the points raised:
a) "Provincial Grants in the order of 72% are available to support this
program, therefore the taxpayers would only be required Ito
contribute approximately 28% of the cost. The program would .
bring into the system additional students thereby increasing
the Board's expenditure ceiling totals. 1 ,
b) "The program could not be introduced in 1973 because the budget
has already been set, unless the Board is prepared to take a
complete look at the 1973 program and re-arrange all its 'priorities.
c) "The introduction of a four-year kindergarten would have' serious
' implications for the five-year kindergarten program, which would
have to be drastically revised, probably to an all day program.
!
d) "Four-year programs are not sufficiently developed and require
much more study as to their effectiveness. The program! would
cause some problems with respect to bussing very young) children
or having them walk considerable distances to the schools. "
Following the debate, Trustee Harris, seconded by.Trustee D'akin
moved THAT the motion by Trustee Sevigny be deferred until staff have had
an opportunity to prepare and submit to the Board an accommodation„forecast
for the next three years. Following further debate, the motion of deferral
was put to a vote and was carried.
185. O. P. S. T.A. Convention !
Trustee Harris gave a short oral report on her attendance at, the
Ontario Public Schools' Trustees Association 1973 Convention held recently.
Noted.
186. 1"Know your School System"
Trustee Sevigny reported that the cable television program "Know
your School System" produced weekly by the Teachers Federation of ICarleton,
(Mr. J. Schoular and Mr. J. Smith) has been given the Canadian Cable
Television Association Programming Award for best community program
for children. The Board was pleased to note this outstanding! achiei ement
and extended congratulations to Mr. Schoular, Mr. Smith and, other .members
of staff involved. '
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BOARD 11 June 1973
187. French Immersion Program
Trustee Sevigny advised that he has conflicting information on
whether or not the recent expansion of French Immersion kindergarten was
carried out as part of the Federal/Provincial grant "program for second
language instruction and requested clarification as to what programs have
been approved by the Ministry.
Staff advised that it is not clear at this time what specific programs
have been approved by the Ministry, as only a total dollar amount and a
number of exclusions have been received. It is hoped that the Ministry
will be clarifying the situation in the very near future, at which time a
complete report will be presented to the Board.
Trustee Lemieux requested that the report include information as to
whether trainable retarded children will benefit from these Federal/Provincial
grants. Noted.
188. Commendation to Salary Negotiating Sub-Committee
The Board expressed appreciation to Trustee Dakin and the other
members of the Salary Negotiating Sub-Committee for their endeavours which
led to the successful conclusion of salary negotiations with the Board's secondary
school teachers, resulting in the agreement approved earlier this evening.
189. Nutritional Standards in Schools
Further to the report on Nutritional Standards presented to the Board
on 9 April 1973, Trustee Wright advised that a further report will be submitted
at the next meeting of the Board. Noted.
190 Driver Education
The Board had before it for information a report on the Driver Education
courses offered in Carleton secondary schools. It was noted that in the 1972-73
school year a total of 35 courses were offered at Carleton secondary schools,
involving a total of 840 students.
The Board has a two-year contract with Omega Driving School to
provide in-car instruction. Each student receives six hours of in-car
instruction at the rate of $7. 25 per hour. The present contract terminates
on August 31, 1973.
134
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BOARD 11 June 1973
;Minor revisions have been made in the specifications for 1973-74 which
ave been' sent to the various driver training schools. A copy of the specifications
as attached for the information of the Board. Driver training schools who wish
to offer, their services to the Board, starting in September, will be required to
-ubmit tenders no later than Monday, 11 June 1973. It is hoped that a
recommendation will be presented to the Management Committee on 18 June
1973.
The meeting adjourned at 1.0: 55 p. m.
S.J. Berry
P. Harkness
Secretary Acting Chairman
PAL/Is
CONFIRMED BY THE BOARD - 25 JUNE 1973
MINUTE NO. 19.5
135
I I i
(REVISED)
THE CARLETON : BOARD OF EDUCATION
SPECIAL BOARD MEETING
MINUTES
I
18 June 1973
A special meeting of the Board of Education was held this day in the
Board Room, 4 Thorncliff Place, Ottawa, commencing at 10: 20 p. m. with
Vice-Chairman P. Harkness in the Chair. Also present: Trustees Appleton,
Dakin, 'IDrew, Harris, Hicks, Kabayama, Lemieux, Morrisey, Mulligan,
Wilson and Wright. Not present: Trustees Hogan, McIntosh, Milotte,' Moore, •
Sevigny and Taylor.
191. Resolution into Committee of the Whole
i
On motion by Trustee Mulligan, seconded by Trustee Wilson, the
Board resolved into Committee of the Whole to receive a report from the
Salary Negotiating Sub-Committee (Elementary Panel) concerning the
present status of. negotiations. The Committee later rose and presented
a report which appears below.
192. Extension of Deadline
On motion by Trustee Lemieux, seconded by Trustee Hicks, 'it was
agreed to extend the meeting beyond the regular adjournment hour of 11: 00 p. m.
193. Report No. 14, Committee of the Whole
Trustee Harris reported the following recommendation from the Committee
of the Whole:
"THAT the Board authorize, the Salary Negotiating Sub-Committee
(Elementary Team) to make a final offer to the Board's Elementary
Teachers for 1973/4 agreement, as agreed in Committee of the Whole".
On motion by Trustee Harris, seconded by Trustee Kabayama: the
foregoing recommendation was adopted by the Board. ' I
, ,
The meeting adjourned at 12: 10 a. m., Tuesday, 19 June 1973.
I
P. Harkness
Acting Chairman
PAL/Is
ONFIRMED 'BY THE BOARD - 25 JUNE 1973 . I1
MINUTE NO. 195 • . 136
' it
THE CARLETON BOARD OF EDUCATION
MINUTES
•
Monday, 25 June 1973
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at
8: 30 p. m. with Vice-Chairman Peter Harkness (Acting Chairman) in the
Chair. Also present: Trustees Dakin, Drew, Harris, Hicks, Kabayama,
Lemieux, Milotte, Moore, Morrisey, Mulligan, Sevigny and Wright. Not
present: Trustees Appleton, Hogan, McIntosh, Taylor and Wilson.
Staff members present: Director of Education; Superintendents of
Administration, Operations and Planning; Superintendent of Schools W. R.
McGillivray; Controller of Finance, Personnel Officer; Planning Officer;
Administration Officer D. Burnett; Executive Assistant and Assistant
Secretary.
193. Award of Certificate of Recognition
Further to Board Minutes, 29 January 1973, Mr. John Twiname,
former Vice-Principal of Osgoode High School and currently Head of
Guidance at the school, who retires from the teaching profession on 30
June 1973, was present to receive a Certificate of Recognition for his
long and meritorious service to education in Carleton. In presenting
the award on behalf of the Board, Trustee Drew paid tribute to the
leadership given by Mr. Twiname in his 40 years of service in education
in this area, and wished him a long and happy retirement. He also paid
tribute to Mrs. Twiname, who was also present, for her support as secretary
at the school for the past 14 years.
Mr. Twiname expressed his appreciation for the award of the
Certificate, and for the support he has received from the Board and
staff, and extended good wishes to the Board in its future activities.
194. Delegation Graham Park Residents re French Immersion
The Board had before it a communication from the Valleystream
Home Owners Association (Mr. L. F. Ford, Executive) requesting approval
in principle for the use of a kindergarten classroom at Graham Park Public
School in the afternoon to conduct a French Immersion kindergarten program.
He advised that although the students qualify for admittance to the program
being offered at Knoxdale Public School, some parents are not prepared
to have their students bussed out of the area on sociological grounds.
137
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BOARD 25 June 1973
For this reason, they are prepared to pay the expenses of engaging a teacher
themselves if space can be made available at Graham Park. Subject to receipt
of approval in principle from the Board, a more complete survey will be made
in the area, and a more detailed proposal submitted to the Board.
The Acting Chairman referred to the Board's Procedural By-Laws,
and advised that the delegation could meet with a group of Board representatives
to go into the proposal in more detail.
(Later in the evening, such a meeting was confirmed, and will take
place on Tuesday evening, 3 July 1973, at 8: 00 p. m. , in the Board's offices.
Trustees Dakin, Harris, Kabayama and Sevigny will represent the Board) .
195. Confirmation of Minutes 11 June (Regular Meeting) and
18 June 1973 (Special Meeting)
Trustee Lemieux, seconded by Trustee Harris, moved THAT the
Minutes of the Board meetings held 11 June and 18 June 1973 be confirmed.
The motion was carried.
196. Report No. 6, Management Committee
Trustee Drew, seconded by Trustee Dakin, moved THAT Report No. 6,
Management Committee, 18 June 1973, be received by the Board. The motion
was carried (Appendix Pages 343 - 363) .
Trustee Drew then presented for consideration the recommendations
contained in the Report:
a) Report, Personnel Sub-Committee
On motion by Trustee Lemieux, seconded by Trustee Drew
i) Reclassifications
THAT the Clerk-Typist 3 ($5, 107 - $6, 447) in the
Personnel Department (with Personnel Administrator -
Administrative) be reclassified to Secretary. 2 ($5, 107 -
$6, 447) in recognition of the duties performed; and
THAT the position of Specification Writer/Draftsman
(Grid 12) be reclassified to Grid 17 ($9, 842 - $12, 519)
and be titled Draftsman/with specification writing
capability, to reflect market conditions.
138
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BOARD 25 June 1973
ii) Promotions
THAT the following promotions in the Accounts Department,
effective 1 June 1973, be approved:
M. Picken, from Accounts Clerk 2 ($6, 447) to Accounts
Clerk 3 ($6, 834); and
"Ra S. Jonas, from Accounts Clerk 1 ($4, 818) to Accounts
Clerk 2 ($5, 107).
iii) Accounts Clerk, Changes in Minimum Rates
THAT effective 1 July 1973, the following changes in
minima of Accounts Clerks positions be approved, for
recruitment purposes:
Present Proposed Minima
Accounts Clerk 1 $4, 554 - $5, 738 $5, 486
Accounts Clerk 2 $5, 107 - $6, 447 $6, 028
Accounts Clerk 3 $6, 082 - $7, 679 $7, 372
(NOTE: It is proposed that the current maxima remain in
effect pending a complete review of the current grid
provisions for these categories. )
iv) Delegation of Authority re Staff Changes
Personnel Policy
The establishment of policy with respect to matters of
personnel shall be subject to prior approval by the Board.
Personnel Administration
The Director of Education shall have authority to implement
and administer approved personnel policy, and may delegate
j such authority to the Personnel Manager.
To facilitate day-to-day administration of personnel matters,
the Personnel Manager, through the Director of Education, is
authorized to perform all necessary personnel functions for
all non-teaching staff up to and including Grid No. 20, within
the limits of the approved budget, with the following provisos:
139
BOARD 25 June 1973
a) Existing practices will continue. In particular,
first priority will be given to filling positions
from within the Board system.
b) No employee may be dismissed without the prior
approval of the Board.
c) Lists of personnel actions will be reported to
the Board each month.
CARRIED
b) Academic Staff Changes
On motion by Trustee Dakin, seconded by Trustee Drew,
THAT the Board approve academic staff changes as outlined
in Report No. 6, Management Committee, item 2.
CARRIED
c) Administrative Staff Changes
On motion by Trustee Hicks, seconded by Trustee Drew,
THAT the Board approve administrative staff changes as
outlined in Report No. 6, Management Committee, item 3.
CARRIED
d) Acting Education Consultant
On motion by Trustee Hicks, seconded by Trustee Drew,
THAT the Board approve the following appointments to
the Special Services staff:
i) Miss Norma Johnston, Goulbourn P. S. , as Acting
Educational Consultant, Level I, at an annual
salary of $11, 500. 00.
ii) Mrs. Nancy Halsall, as Acting Educational
Consultant, Level II, at an annual salary of
$15, 700. 00.
CARRIED
e) Leave of Absence - Mrs. B. Brophy
On motion by Trustee Kabayama, seconded by Trustee Drew,
THAT the Board approve leave of absence (without pay) to
Mrs. B. Brophy, Principal of Blackburn Public School, for
the school year 1973/74.
CARRIED
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BOARD 25 June 1973
f) Speech Correctionist - Special Services
On motion by Trustee Kabayama, seconded by Trustee Drew,
THAT the Board appoint Mrs. Sara Wegner as Speech
Correctionist II, Special Services, at an annual salary of
$13, 400. 00. CARRIED
g) Headships and Assistant Headships -
Principals and Vice-Principals
On motion by Trustee Moore, seconded by Trustee Drew
THAT the Board approve the following appointments to
headships and assistant headships; principalships and
vice-principalships; effective 1 September 1973:
Mr. F. P. Caron as Head of Modern Languages, South
Carleton High School
Mr. R. Falconer as Assistant Head of Commercial, South
Carleton High School
Mr. R. Drouin as Head of Modern Languages, Bell High
School
Mr. D. LeServe as Assistant Head of Modern Languages,
Bell High School
Mrs. A. H. Jones as Acting Assistant Head of Physical &
Health Education, Bell High School
Mr. R. O'Riordan as Assistant Head of English, Merivale
High School
Mr. E. Sibiga as Acting Technical Head, Gloucester High
School
Mr. K. Stunnell as Acting Assistant Head, Physical & Health
Education, Gloucester High School
Mr. Hugh Urbach as Head of Physical & Health Education,
Earl of March Secondary School
Miss E. Revell as Acting Assistant Head of Commercial, Sir
Robert Borden High School.
it 141
BOARD 25 June 1973
Mr. Nazru Deen as Acting Vice-Principal, Knoxdale Public
School •
Mr. Olin Beach as Acting Principal, Blackburn Public School
Mr. Michael Roberts as Acting Vice-Principal of Meadowview
Public School.
CARRIED
h) Appointment of Psychologist
On motion by Trustee Morrisey, seconded by Trustee Drew
THAT the Board approve the appointment of Mrs. Onalee J.
Gage to the position of Psychologist on the Special Services
staff, effective 20 August 1973, at a salary of $18, 579. 00
per annum.
CARRIED
i) Appointment Assistant Technical Head - Gloucester High School
On motion by Trustee Wright, seconded by Trustee Drew,
THAT the Board approve the appointment of Mr. Ovide St.
Pierre to Acting Assistant Technical Head at Gloucester
High School, effective 1 September 1973.
CARRIED
j) Student Accident Insurance 1973/74
On motion by Trustee Dakin, seconded by Trustee Drew,
THAT the Board approve the proposal of Reliable Life
Insurance Company as the carrier for Student Accident
Insurance for the school year 1973/74, provided that:
i) Conditions for distribution of forms and payment of
premiums remain the same as in 1972/73; and
ii) It would be clearly understood that the Board is not
sponsoring this program, but is simply allowing
Reliable Life Insurance Company to offer its insurance
program to students in the Carleton System.
CARRIED
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BOARD 25 June 1973
k) High School Driver Education
On motion by Trustee Dakin, seconded by Trustee Drew,
i) THAT Dominion Driving School and Rite-Way Driving
School be awarded a two-year contract from 1 September
1973 to 31' August 1975 for the provision of in-car training
under the high schooj driving program at the rates of
$7, 80 per hour for the first year and $8. 20 per hour
for the second year; and
ii) THAT the student fee for the year 1973/74 be set at
$48. 00 and for the year 1974/75, $51. 00.
CARRIED
I) Cafeteria Requirements Secondary Schools 1973-74
On motion by Trustee Lemieux, seconded by Trustee Drew,
i) THAT the Board approve the renewal of the existing
contracts for cafeteria services in the secondary
schools for the 1973/74 school year; and
ii) THAT the Board approve the award of a contract
to Crosby Vending Services Limited for the ,operation
of the cafeteria at J. S. Woodsworth Secondary School.
CARRIED
m) Transportation - Advertising of Routes
On motion by Trustee Hicks, seconded by Trustee Drew,
THAT the bus routes for 1973/4 school year be advertised
for one day only in the major papers; e. g. , the Citizen,
the Journal and Le Droit and that advance notices appear
in the major papers and some local weeklies referring to the
date the routes will be published in the major papers; THAT
bus routes and schedules for 1973/74 for Nepean Township
be also published in the Nepean Clarion as in other years;
and THAT bus routes and schedules for 1973/74 for Gloucester
Township be published in the Ottawa-Gloucester Guardian.
CARRIED
143
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BOARD 25 June 1973
n) Report - Sub-Committee on Maintenance and Operations
On motion by Trustee Moore, seconded by Trustee Drew,
i) THAT to more correctly identify the position and
• responsibilities assumed by the Head Custodian, his
title be changed to Building Superintendent.
ii) THAT in place of engaging Service Engineering
Associates for a proposed additional twelve-month
period to train custodial staff at a cost of $20, 000, not
including the administrative time of staff at headquarters
and in the schools, staff members of the Board be
responsible for training Head Custodians and, in turn,
that each Head Custodian assume the responsibility of
training custodial personnel that come under his daily
• supervision.
CARRIED
197. Report No. 4, Community-Communications Committee
Trustee Hicks, seconded by Trustee Moore, moved THAT Report
No. 4, Community-Communications Committee, 18 June 1973, be received
by the Board. The motion was carried. (Appendix Pages 365 - 373)
Trustee Hicks then presented the following Committee recommendation:
a) THAT the Board agree to make specific space available
where possible, for "after four" programs during the
academic days of the school year 1973/4.
b) THAT the Board agree to permit "after four" programs
to run from 8: 00 a. m. to 6: 00 p. m. during the winter
• break and the summer holidays if conditions permit and
excluding all statutory holidays.
c) THAT all costs incurred by the Day Care Centres programs
above normal operating costs be paid by the Day Care Centre
concerned (this regulation would be in addition to the
regulation existing in Board Policy E-4) .
d) THAT the regulations governing the transfer of students be left
as outlined in Operating Memo No. 1 to principals (Community-
Communications Agenda, folio 15) .
I
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BOARD 25 June 1973
e) THAT the Board, as a service to parents of these children make
space available, where possible, for the "before nine"
programme. This would be in effect for a one-year' trial
basis starting September 1973.
CARRIED
(NOTE: Trustee Sevigny raised a question as to when the Sub-Committee
on Community Use of Schools will be meeting. The Assistant
Secretary will follow-up this matter) .
198. Report No. 3, Joint Advisory Committee on Schools for
Trainable Retarded Children
Trustee Lemieux, seconded by Trustee Hicks moved
THAT Report No. 3, Joint Advisory Committee on Schools for Trainable
Retarded Children, 7 June 1973, be received by the Board. The motion
was carried. (Appendix Pages 370 - 374) . The report contained no
recommendations.
Trustee Lemieux drew item 4 of the Report (Retirement of Mr. Law),
to the attention of Trustees. The Board concurred in the Advisory Committee's
expression of gratitude to Mr. Law. for his many years of service to retarded
children in the Ottawa-Carleton region.
199. Provincial/Federal Project French
The Board had before it a report submitted by the Director of
Education and Superintendent of Schools W. R. McGillivray outlining the
programs to be undertaken in the Provincial/Federal Project French, within
the budget of $550, 000 approved for this purpose by the Ministry of Education.
The report contained information on the rationale for location of programs,
type of program to be offered, teaching personnel involved, number of
students (classes) participating, personnel for development of P. F. P. F.
programs, and budget information.
Mr. McGillivray introduced to the Board Mr. A. Obadia, the
recently appointed Co-ordinator of French. Mr. McGillivray and Mr. Obadia
answered a number of questions raised by Trustees concerning this project.
In response to a question by Trustee Lemieux it was advised that no programs
had been devised which were considered to be of benefit to trainable
retarded children, but that this matter will be studied further to see if
anything can be done in the second year of the project. It vvas noted that
a meeting will take place between representatives of the Board's staff and
the Ministry of Education, on 27 June 1973, to review the details of the
project.
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BOARD 25 June 1973
Trustee Sevigny, seconded by Trustee Mulligan, moved on the
basis of the foregoing report:
a) THAT the Board accept the report on the Provincial/Federal
•
Project French programs; and
b) THAT the Board approve the budget allocation projection
for these programs.
The motion was carried.
200. Carleton Roman Catholic School Board SBP 1/10 - Glen Cairn Subdivision
The Board received from the Director of Education and the Superintendent
of Planning a report on the SBP 1/10 submitted by the Carleton Roman Catholic
School Board, in connection with a proposed separate school in the Glen Cairn
Subdivision.
It was noted, from consultations with Region 10, Ministry of Education,
cooperative planning may be expedited by each Board preparing its own SBP
1/10 on any given project. Accordingly a SBP 1/10 has been prepared by
the Carleton Board of Education's staff indicating the present and projected
enrolments of the Board in this area.
Trustee Moore, seconded by Trustee Harris moved THAT the
Director be authorized to sign Co-operative Planning Form SBP 1/10
with respect to the Carleton Roman Catholic School Board's proposed
Glen Cairn school. The motion was carried.
201. Nutritional Standards
Further to Board Minutes, 9 April 1973, item 111, and at the
request of Trustee Wright, the Superintendent of Administration gave
an oral report on the progress of the study to determine the financial
and other implications for schools if soft drinks and candies were dis-
continued in the Board's schools.
It was noted that a detailed report will be presented to the Board
at its meeting of 16 July 1973.
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BOARD 25 June 1973
202. Trophies and Prizes at Graduation Exercises
Trustee Moore enquired as to the policy of the Board with respect
to the award of trophies and prizes to outstanding students at time of
graduation. Reference was made to Board Policy D-9 in which schools
are authorized to carry on the practices 'in force prior to amalgamation,
and it was also noted that the schools are given a sum of money in their
annual budgets for this purpose.
It was suggested that the fact that the Board is financially supporting
certain prizes and trophies should be made known in the graduation exercises.
Noted.
203. T. F. C. Executive
The Board noted a communication from the Teachers' Federation of
Carleton advising of the election of the 1973/4 executive. The President
and other members of the Executive were present and were introduced to
the Board.
Mrs. Liz Revell, newly 'elected President of the O. S. S.T. F. ,
District 43 (Carleton) was also in attendance and was introduced to the
Board.
The Chairman extended congratulations to the new executives on
their election.
204. Gloucester High School Mediterranean Study Tour
The Board had before it a communication, dated 7 June 1973, received
from Mr. G. Pinard of the Gloucester High School staff, expressing appreciation
to the Board for allowing a group of Gloucester students to travel to Italy and
Greece in March on a Mediterranean Study cruise. Mr. Pinard was present
at the meeting and spoke briefly about the tour, and also showed a slide/sound
tape production prepared by some of the participating students, depicting the
Parthenon in Athens.
On behalf of the Board, the Acting Chairman expressed appreciation
to Mr. Pinard for this presentation.
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BOARD 25 June 1973
I ;r
205. , , Appeals by Townships of Nepean and Torbolton
against Board's 1973 Tax Levy
Pursuant to Board Minutes, 14 May 1973, item 143, the Board
noted a submission by the Director of Education and the Assistant Secretary
with respect to the appeals by the Townships of Nepean and Torbolton
against the Board's 1973 requisition. It was noted that communications
have been forwarded to Treasurers of the Townships under the Board's
jurisdiction and the Treasurer of the Ottawa/Carleton Regional Municipality,
advising that a meeting of the arbitrators will be held on Thursday,
5 July 1973, commencing at 9: 15 a. m. .
206: Report, Preparation of Accommodation Study re 4-year Kindergartens
Further to Board Minutes, 11 June 1973, item 184, the Director of
Education advised that a report will be submitted to the Board on 16 July 1973
on the accommodation forecast for the next three years in connection with
the Study on 4-year old Kindergartens. Noted.
207. Committee of the Whole
On motion by Trustee Harris, seconded by Trustee Morrisey, it was
agreed that following a 10-minute recess, the Board resolve into Committee
of the Whole to consider the private session Agenda. The Committee later
rose but presented no report. (Private Session Minutes of this date refer) .
The meeting adjourned at 11: 15 p. m. .
S.J. Berry P. Harkness
Secretary Acting Chairman
PAL/Is
Confirmed by Board 16 July 1973
Board Minute No. 209
148
THE CARLETON BOARD OF EDUCATION
MINUTES
Monday, 16 July 1973
A meeting of the Board of Education was held this day in the Board Room,
Administration Building, 4 Thorncliff Place, Ottawa, commencing at 7: 30 p. m.
i,th Chairman Louise J. McIntosh in the Chair. Also present: Trustees Appleton,
Dakin, Drew, Harkness, Hicks, Kabayama, Lemieux, Moore, Mulligan, Sevigny,
Taylor, Wilson and Wright. Not present: Trustees Harris, Hogan, Milotte and
orrisey.
Staff members present: Director of Education; Superintendents of
Administration and Operations; Planning Officer; Administrative Officer D. Burnett,
Assistant Secretary and Recording'Secretary.
On motion by Trustee Sevigny, seconded by Trustee Hicks, the Board
resolved into Committee of the Whole with Trustee Harkness in the Chair. The
Committee of the Whole adjourned at 9: 00 p. m. and reconvened at 11: 40 p. m. (see
these Minutes item 233' below).
208. In Memoriam, Paul Labrosse
•
Chairman McIntosh, on behalf of the Board, expressed deep regret at
the sudden death on Thursday, 12 July 1973, of Paul Labrosse, son of Superintendent
Louis F. Labrosse, as a result of an accident. She advised that together with the
Director of Education she attended the funeral on Saturday, 14 July, and she
extended deepest sympathy to Mr. and Mrs. Labrosse on their tragic loss.
209. Confirmation of Minutes, 25 June 1973
Trustee Wilson, seconded by Trustee Kabayama, moved THAT the Minutes
of the Board meeting held 25 June 1973 be confirmed. The motion was carried.
210. Report No. 6, Finance Committee
Trustee Dakin, seconded by Trustee Hicks moved THAT Report No. 6,
Finance Committee, 25 June 1973, be received by the Board. The motion was
carried. (Appendix Pages 375 - 379).
Trustee Dakin then presented for consideration the following recommendation
contained in the report:
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BO RD 16 Jos.y 1973
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Cheque Registers 1
. On motion by Trustee Hicks, seconded by Trustee Dakin, THAT the
Board approve cheque registers for the month of May 1973 in the
following amounts:
Current Account - Cheque Nos. 33, 472 to 34, 673 $3, 192, 946. 66
Capital Account - Cheque Nos. 2, 198 to 2, 244 $ 312, 052. 96
, I
CARRIED
211. Use of Graham Park School by the Valleystream .,
Home Owners' Association - Report of Meeting.
Pursuant to Board Minutes, 25 June 1973, item 194, the Board !had before
it a. repot of a meeting between Trustees and staff and representatives, ;of the
V Ileystrearn Home Owners' Association on 3 July 1973 to discuss the use of the
kill dergarten room at Graham Park Public School in the afternoon during] the
s hool year for French instruction. As a result of this meeting, the Beard
h.d before it the following recommendation: 1
THAT the Board issue a permit to the Valleystream Home Owners'
Association for the use of a classroom at the Graham Park Public
School for the afternoon of each instructional day during the
1,973-74 school year. This permit will be subject to the following
conditions:
I
. a) Furniture and Equipment at the school will be made ,
available by consultation with the school principal.
b) Consumable supplies must be provided by the V. H.O. A.
and the association will agree to assume the costs for
any maintenance required beyond the normal maintenance
of the room concerned. 1
c) The Board reserves :the right to the space covered by, '
this permit should the space be required by the regui'ar
school program at Graham Park.
d) This community project cannot be considered an exte.nS ion
of the Board's program at the Graham Park School. ?;t
will be the responsibility of the V. H. O.A. to secure any
license or to meet other requirements of the local or
provincial governments.
,
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BOARD 16 July 1973
V. H. O. A. and all parents involved understand that
e) The
participation in this program will not guarantee preferred
treatment regarding French immersion for these children
in 1974-75.
Trustee Sevigny, seconded by Trustee Kabayama, moved that the
recommendation be adopted by the Board.
A lengthy debate ensued during which concern was expressed over
the program to be offered by the Home Owners' Association and how the
children who participate will fit into the regular school program next year;
the hiring' of a teacher by a community group to work in a public school
setting; and the matter of the securement of licenses to meet local and
provincial requirements. Trustee Sevigny advised that the Committee had
considered the request for space by the Association solely on the basis
of community use of schools. Accordingly the Committee had not concerned
its' If to any great extent with the actual program since it was felt that this
sh uld be the responsibility of the Association.
The motion to adopt the recommendation was put to a vote and carried.
212. Seminar on General Legislative Grants
The Director of Education submitted a communication, dated 21 June
19'173, from the Ministry of Education concerning a proposed seminar to be
held 30 July 1973 at the Region 10 offices, on the development of the
G?neral Legislative Grants for 1974.
Trustee Harkness, seconded by Trustee Wilson moved THAT the
Acting Chairman of the Board (or his designate) and the Chairman of the
Finance Committee be appointed to represent the Board at the above-noted
seminar. The motion was carried.
213. Gloucester High School Library Checkpoint System
The Director of Education and the Superintendent of Administration
submitted for consideration a report concerning the proposed Library
Checkpoint System at Gloucester High School. This system was removed
from the 1973 budget during budget deliberations on the grounds that the
system might detrimentally affect the morale of students. Submitted with
Be report were communications from the President of C. O. R. and Mr. J. P.
rennan (budget observers) advising that they strongly support the installation
cif such a system in order to achieve better control and change the pattern
Of yearly increases in losses of books from the school library. The principal
has requested that the Board consider approving a pilot program in September
151
BOARD 16 July 1973
1973, using rented equipment. School priorities would be adjusted so that no
additional expenditures are borne by the Board.
Trustee Lemieux, seconded by Trustee Appleton, moved on the basis
of the foregoing report and recommendation contained therein, THAT the Board
approve the installation of a Library Checkpoint System at Gloucester High
School as a pilot program for the school year commencing September 1973. The
motion was carried.
214I Request French Language Advisory Committee
Further to Report No. 6, French Language Advisory Committee, 9 May
1973, the Board had before it a request by the Committee that, in addition to
data already provided by the Planning Officer concerning the Carleton French
language student population, the Ottawa Board be requested to supply
information on its projected enrolments and construction plans for francophone
students. Mr. Lalonde, Chairman of the Committee was present and advised
that based on the data from both Boards the Advisory Committee proposes to
present a recommendation to the Board about September 1973 with respect to
planing for francophone students.
Trustee Lemieux, seconded by Trustee Kabayama, moved THAT in
accordance with the request of the French Language Advisory Committee, the
Di ector of Education take the necessary steps to obtain the projected construction
plans and enrolment figures for francophone students in the Ottawa Board of
Education, for the time period ending 1980. The motion was carried.
21 . Library Resource Centres - 1972/73 Building Program
The Director of Education and the Superintendent of Administration
pr sented a report, dated 12 July 1973 on the status of library resource
centres at Greenbank Senior Elementary, Bayshore Public and Blackburn
Public Schools, as follows:
a) Greenbank Senior Elementary School
Tenders were received and opened in public on 11 July 1973,
as follows:
152
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(REVISED)
B ARD 16 July 1973
Bidder Amount of Tender Completion
Custom Construction Reg'd $ 79, 999 15 weeks
Normand & Fleming Ltd. $ 87, 849 16 weeks
Cyrus J. Moulton Ltd. $ 89, 445 12 weeks
F. E. Cummings Construction $ 94, 894 '16 weeks
W. N. Construction $ 100, 000 8 weeks
The architect and staff have examined the lowest tender, submitted by Custom
Construction Reg'd in the amount of $79, 999 which is approximately $4, 000
over the budget established at working drawing stage. Ministerial approval
is expected to be forthcoming.
Trustee Moore, seconded by Trustee Dakin, moved
"THAT the Board award a contract for the construction of the
addition and alterations to Greenbank Senior Elementary School to
' Custom Construction Reg'd. in the amount of $79, 999. 00, subject to
approval of the Ministry of Education and the Ontario Municipal
Board; and
"THAT the Board authorize staff to submit application to the Ministry
of Education and the Ontario Municipal Board for the issuance of
debentures in the amount of $95, 000. 00 for a term of twenty (20) years
to finance the cost of this project as listed below, and undertake to
borrow the necessary funds from the Ontario Education Capital Aid
Corporation:
Addition Alterations Total
Low Tender $61, 199 $18, 800 $79, 999
Contingency 1, 836 940 2, 776
Less F. S. T. - 1, 891 - I 1, 891
Architects Fees 3, 974 1, 974 5, 948
Furniture and Equipment 8, 000 - 8, 000
Misc. Expenses(OMB Fees, 300 - 300
etc. )
Total $73, 418 $21, 714 $95, 132
The motion was carried.
b) Bayshore Public School - Revisions to Budget and Tender Call
Pursuant to Board Minutes, 11 June 1973, item 176 1), the Board
noted that with respect to the Bayshore Public School Library Resource
Centre, a portion of the original school adjacent to the Centre will
require upgrading to accommodate Fire Marshal requirements. The
estimated cost of this work will increase the budget from $91, 000 to
$99, 560. The Board also noted that tenders will close on Wednesday,
25 July 1973 at 3: 00 p. m. . Trustees were invited to attend the tender
opening. It is expected that a recommendation for the award of the
tender will be submitted to the Board at its meetingi [in August.
153
BOARD 16 July 1973
c) Blackburn Public School - Approval of Change
to the Contract No. 1
Trustee Moore, seconded by Trustee Hicks moved, THAT
with respect to the Blackburn Public School Library
Resource Centre, the Board approve Change Order No. 1
(high ground water condition) as an extra to the contract
with J. A. Watters Ltd, the amount of which shall not exceed
$5, 000. The motion was carried.
216. Ministerial Committee on the Teaching; of French
The Director of Education submitted a report on the recently established
Ministerial Committee on the Teaching of French (Mr. Robert Gillin, Chairman)
which has been charged with developing improved curriculum and techniques
for teaching French to English-speaking students of Ontario, and to review
'the aims and objectives of French Language courses. The Committee is
requesting that interested Boards present briefs by September 1973.
In this connection, it was noted that the Board, in co-operation with
other school Boards in the area, submitted a brief to the Minister of Education
requesting..increased support for French Language Programs (Board Minutes,
12 March 1973, item 86 refers). As this brief appears to be pertinent to the
task to be undertaken by the Ministerial Committee, it was suggested that
it should be forwarded as the Board's contribution to the Committee.
•
Trustee Dakin, seconded by Trustee Harkness moved THAT the staff
be authorized to submit to the Ministerial Committee on the Teaching of French
the brief previously submitted to the Minister of Education pursuant to Board
Minutes, 12 March 1973, item 86. The motion was carried.
k * * k * * k *
At the request of the Chairman of the Board, the Vice-Chairman
assumed the Chair for items 12 and 13 on the agenda.
217. Junior Kindergarten Feasibility Report -. Deferred Motion Trustee Sevigny
Pursuant to Board Minutes, 11 June 1973, item 183, the Board received a
report entitled "Junior Kindergarten Feasibility Report - Facilities Planning"
submitted by the Director of Education and the Superintendent of Planning.
(Agenda Folios 20 - 41 inclusive). The report gave a preliminary analysis
of the number of students who could be expected to attend a 4-year :old
kindergarten program, and the amount of available pupil place capacity in
the system that could absorb the resultant enrolment increase. The staff
report pointed out that consideration had not been given to the educational
program, staff acquisition or provision of supplies and services for 4-year old
kindergarten programs.
154
BOARD 16 July 1973
The foregoing report having been submitted pursuant to the
directions of the Board, the Board again had before it for further disposition
the following motion by Trustee Sevigny, seconded by Trustee Kabayama:
"WHEREAS the Carleton Board of Education, unlike the other three
Ottawa-Carleton Boards and unlike the majority of school boards
in the Province of Ontario, does not presently offer a regular
four-year old kindergarten program and;
"WHEREAS thevast . majority of experts in Early Childhood
Education are in agreement that the four year level is a critical
stage in a child's development and that an appropriate program
could contribute greatly to that development and;
"WHEREAS the final report of Project Equity recommends the
• establishment of four-year old kindergartens as part of a program
to detect learning problems at the earliest possible stage of a
• child's development and;
"WHEREAS the Ontario School Trustees' Council in its Brief
• of Resolutions, 1972, submitted to the Ministry of Education in
December 1972, called for the utilization of resources in such a
way as to achieve a more effective impact at the pre-kindergarten
and primary levels because "these early years are most critical
to the future development of the student" and;
"WHEREAS teachers, curricula, and materials are readily available
for a four-year old kindergarten program and;
"WHEREAS the Carleton Board was forced to cancel a proposed
Primary Study because of budget pressures and will not likely
be in a position to gain additional knowledge of these early grades
in the foreseeable future and;
"WHEREAS a recent decline in the number of children of primary
• age has resulted in additional space within many of the Carleton
schools which could be used for a four-year old kindergarten
program and;
"WHEREAS a substantial number of parents within the Carleton
community have expressed a strong interest in four-year old
kindergartens and;
•
155
BOARD 16 July 1973
"WHEREAS provincial grants are available for four-year old
kindergartens and the Carleton Board is free to establish such
a program within existing provincial ceilings and guidelines;
"BE IT RESOLVED that The Carleton Board of Education:
a) Approve four-year old kindergartens in principle
b) Direct staff to implement a four-year old kindergarten
program at the earliest possible date.
A lengthy debate arose on the motion, during which the accuracy of the
s atements in the preamble was questioned; a uniform policy across the Carleton
Board's jurisdiction was urged; and it was suggested that additional resources,
i any, should be directed toward improving the programs for which the Board
is legally responsible, (i. e. Grades 1-13), in particular the elementary grades.
Trustee Wilson requested a separate vote on parts a) and b) of the
riliotion. Trustee Sevigny requested that the vote be recorded.
There followed further debate on part b), including proposals to amend
t' e part so as to give directions to staff to undertake necessary studies for the
implementation of a 4-year kindergarten program. In this regard, it was
pointed out that the Board had previously agreed to eliminate the proposed
"Primary Study" during the 1973 budget deliberations and consequently funds
ere not readily available at this time to support such a detailed study.
Following further debate, Trustee Dakin, seconded by Trustee Appleton,
oved in amendment to part b) to insert the words "to continue at the earliest
i ossible date with a study required1° between "staff" and "implement" and
strike out all words following "program" so that the clause would read
I
' Direct staff to continue at the earliest possible date with a study required
o implement a four-year old kindergarten program. " The amendment was
carried.
Prior to taking the recorded vote on the amended motion, the
Assistant Secretary requested guidance on the disposition of the preamble,
viz, to be voted on clause by clause, or to be allied with the (a) part
bf the motion. Trustees Sevigny and Kabayama agreed to withdraw the
ireamble.
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BOARD 16 July 1973
Part a) was put to a vote and was carried on the following division:
II
FOR: Trustees Dakin, Drew, Hicks, Kabayama, McIntosh
Moore, Mulligan, Sevigny, Taylor, Wilson and Wright.
AGAINST: Nil.
ABSTENSIONS: Trustees Appleton and Harkness.
(NOTE: Trustee Lemieux had earlier left the meeting).
Part b), as amended, was then put to a vote and was carried unanimously.
218. Nutritional. Standards - Carleton Board Schools
Pursuant to Board Minutes, 9 April 1973, item 111, the Board had before it
a report submitted by the Director of Education and the Superintendent of Admin-
nistration containing the results of a survey of the Board's secondary and senior
el' mentary schools to ascertain reactions to a possible policy banning the sale and
distribution of candies and carbonated soft drinks in these schools. In general,
the reaction of Principals was unfavourable. Particular concern was expressed
because it was felt that such a policy would result in loss of revenue derived by the
s chool from such sales, which support prizes, awards and scholarships; students
would tend to drift to nearby stores, restaurants and concessions to buy these items;
a I double standard would be created if the policy did not also extend to community
g oups using schools outside normal school hours;. and it would be difficult
td stop students bringing these items into the school.
The Board also had before it the following notice of motion by Trustee
right, seconded by Trustee Kabayama,
"WHEREAS this Board is concerned with the nutritional and dental
health of students, and
"WHEREAS the medical and dental professions strongly urge school
authorities to adopt the policy contained in this motion, and
"WHEREAS there is support from parents for this policy,
"It is moved that the Carleton of Education adopt the policy that
carbonated soft drinks, candy and confections not be available, to
students in the schools either by over-the-counter sale or by
coin-operated machines, as of September 1, 1973". 1
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BO RD 16 July 1973
Documentation supporting the motion was circulated with the Board
ag nda, including the positions of the, American Medical Association, thy:;
A erican Dental Association and the Canadian Public Health Association, I and
a :sill currently before the United States Congress to regulate the in-schl of
sa e of sugar-righ foods and beverages on nutritional grounds.
A'' lengthy debate arose during which various points of view were
e
ex,.ressed for and against the motion, principally the following:
I
a) The Board should not allow a practice to continue which
could be harmful to the physical and dental health of I
students. Many students would react favourably to such
a ban in the interests of health, and those who do not I
would still be free to bring their own soft drinks and ;
confections to the school; as the school would simply ceasel •
to be the distributing agent.
• b) Students in secondary schools are sufficiently mature to
judge for themselves what they shall and shall not eat
and drink, within the law, and the Board should not
try to legislate this for them.
At the request of Trustee Appleton, the vote was recorded and the
• motion was lost on the following division:
FOR: Trustees Appleton, Kabayama, Mulligan and ,Wright. 4
AGAINST: Trustees Dakin, Harkness, Hicks, McIntosh,
Moore, Taylor and Wilson,. 7
ABS TENSIONS: Trustee Sevigny. i 1
(NOTE: Trustee Drew had earlier left the meeting) .
219. O. S. S. T. F. District 43 Executive 1973/74
The Board noted the list of officers for 1973/74 of District 43,
Ontario Secondary School .Teachers' Federation, as detailed in 8 colimunication
sated 3 July 1973, received from the District's Secretary, Mr. J. •Jei et.
158
BOA RD 16 July 1973
22 a. O. S. S. T. F. "Intercom"
The Board received from the Director of Education a copy of the
Ju e edition of "Intercom" containing the statement of position of the O. S. S. T. F.
provincial organization with regard to expenditure ceilings.
It is proposed that all members withdraw voluntary services as of
16 June 1973, and not to resume such services in September, pending a
re iew of local reactions to the situation at a meeting scheduled in Toronto
on- week after schools reopen. In this way, 0. S. S. T. F. hopes to dramatize
the effect of the ceilings on the quality of education.
Miss Liz Revell, President of O. S. S. T. F. , District 43, was in
att ndance at the meeting and outlined District 43's position on the matter.
Sh noted that the District would prefer to find some other avenue to express
co cern which would not inconvenience students and jeopardize the excellent
re ations established with the Board.
The Chairman of the Board expressed her thanks to Miss Revell for
ex laining the position of the Executive. She advised that the Board does not
co sider this to be a matter between the Board and the secondary teachers,
an would agree with the District Executive that some other avenue should
pr ferably be used to bring the concerns on the ceilings to the attention' of the
go ernment, which would not disrupt students.
22 '. Information Bulletin Planning Department .
The Board received from the Director of Education and the
Su•erintendent of Planning, Information Bulletin No. 2 of .June 1973,
ou lining the steps which will be undertaken relative to the preparation
of the Carleton Inventory. Noted.
22'. Parachute Jump, Nepean Parks & Recreation Department
Trustees noted that staff, based on a precedent established last year
by the Board, have granted a request by the Nepean Parks 0 Recreation to
us- the Bell High School football field as a parachutists landing zone as part
of the Nepean Sport Festival during 1973.
22c. Information on Special Education Facilities and Programs
The Board received from the Director of Education and the
Superintendent of Operations a report giving a summary of Special Education
programs which are being provided for students in the Board's jurisdiction,
as of 30 April 1973. Noted.
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BOARD 16 July 1973
224. Letter of Appreciation, Mr. John Twiname re Certificate of Recognition
The Board noted a communication from Mr. John Twiname expressing
appreciation for the certificate of recognition which was recently awarded to
him by the Board.
225. Sub-Committee on Community Use of Schools
The Board noted that a meeting of the Sub-Committee on the Community
Use of Schools will be held on 24 July 1973 at the Board offices. It was
noted that agenda material will be circulated to the members of the Sub-
Committee prior to that date.
226. National Capital Commission - Request for Submission
on "National Capital Region"
The Board noted an invitation by Mr. Douglas Fullerton, to submit
a brief to him .related to the study which will be undertaken on matters
affecting the National Capital and its development including the role of
the National Capital Commission and its relation to other bodies.
* * * * * * *
On motion by Trustee Dakin, seconded by Trustee Moore the meeting
was extended beyond the normal adjournment hour in order to consider the
supplementary agenda.
227. Provincial Sales Tax
•
The Board received a report from the Director of Education advising
of resolutions passed by the Grey County Board of Education, the Lanark
County Board of Education and the Perth County Board of Education with
regard to the recent increase in provincial retail sales tax. The Grey
County resolution called for a return to the 5% Sales Tax level, while the
Lanark and Perth resolutions called for total exemption of school Boards
from any Provincial Sales Tax.
Trustee Dakin, seconded by Trustee Kabayama moved THAT the
Board endorse the following resolutions of the Lanark County and Perth
County Boards respectively:
a) "THAT the Board communicate to the Government of
Ontario its conviction that exemption from Ontario
Retail Sales Tax should apply to all functions of
public education, and that the tax liability of
"Educational Administration" should be ended. "
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BOA"D 16 July 1973
b) "WHEREAS Boards of Education of Ontario are financed
exclusively by tax funds and
"WHEREAS the Minister of Education has imposed spending
ceilings on the Boards of Education, and
"WHEREAS the imposition of the new additional 2% Sales
Tax will impose further problems on budgeting to keep
within the ceilings, and
"WHEREAS the present Ontario Retail Sales Tax as it
applies to School Boards is a tax which is being paid
by tax raised funds,
"BE IT THEREFORE RESOLVED that the Ministry of
Education consult with the Ministry of Treasury,
Economics and Inter-governmental Affairs with a
view to exempting School Boards in Ontario from
the payment of the Ontario Provincial Sales Tax
regardless of the end view of the product".
The motion was carried.
228. Communication, Leeds and Grenville County Board of
Education re OECA .Expansion Policy
The Board received for information a report from the Director of
Education concerning a communication received from the Leeds and Grenville
Cour11ty Board of Education with regard to the proposed expansion policy of
the Ontario Educational Communications Authority. Noted.
229. Textbooks for Board Approval
Trustee Hicks, seconded by Trustee Moore moved THAT the Board
app ove the use of texts listed in the Supplementary Board Agenda, folios
8 - 11 inclusive, for use at the schools listed below, in the subject area
and level indicated, in accordance with Section 5(c) of the Ministry of
Edu+ ation Circular 14:
Gloucester High School
Merivale High School
Earl of March Secondary School
Sir Robert Borden High School
The motion was carried.
161
BiARD 16 July 1973
2,0. Board Nominee to Operational Committee - Kiwanis
Children's Safety Village
The Board discussed a communication received from C. W. Tapp,
Assistant Secretary, Ottawa Board of Control, requesting the Carleton
Beard to nominate a representative to the Operational Committee of the
K.wanis Children's Safety Village. In view of the fact that the communication
d d not make it clear whether the nominee is to be a trustee or staff member,
it was agreed that this information should be obtained. In the meantime, it
was noted that Mr. D. Burnett, Administrative Officer, will continue to
liaise with the Operational Committee. it was also noted that Trustee Appleton
i- prepared to represent the Board on the Committee if a Trustee is required.
2 .1. United Way
The Board had before it a report from the Director of Education with
r-spect to a proposal to amend Board Policy D-1, part 3 covering Canvassing
i Schools for Charitable or Other Purposes. Under the present policy, United
A•peal (now called United Way) may solicit contributions from teachers and
g ade 9 - 13 students whereas the proposed amendment would incorporate
t e canvassing of grades 6, 7 and 8 students.
Trustee Dakin, seconded by Trustee Sevigny moved THAT the Board
a end Part 3 of Policy D-1 covering Canvassing in Schools for Charitable or
O her Purposes, as follows:
"The following organizations only shall have continuing permission
to solicit contributions from pupils and/or teachers in the schools
under the jurisdiction of the Board, with the approval of each
principal concerned:
1) Junior Red Cross
2) The Royal Canadian Legion (poppy day)
3) United Way (grades 6-13 and staff)
4) The Salvation Army (staff only)
5) Red Cross Blood Donor Clinics (grades 9-13 and staff)".
The motion was carried.
162
BOARD 16 July 1973
232. Regional Conference for School Trustees and Administrators
The Board received for information a 'communication from the
Onta io School Trustees' Council, dated 5 June 1973, advising that
Regi nal Conferences for School Trustees and Administrators are planned
for the latter part of the year. It was noted that the Regional Conference
for egions 9/10 will be held in Ottawa, from 6-8 December 1973.
* * * * * * *
The Board again resumed in Committee of the Whole (11: LW p. m. )
to c nsider the remaining items on private agenda.
The Committee later rose andthe presented a report which appears
belo in these Minutes.
233. Report No. 16, Committee of the Whole
Trustee Harkness presented Report No. 16, Committee of the Whole
(Apmendix Pages 380 - 385 ), containing the following recommendations:
a) Appeal Case
Moved by Trustee Dakin, seconded by Trustee Harkness,
THAT the Board maintain its position that the Director of
Education has final authority to grant or withhold special
leave with pay under clause 3(a) of Article X of the
agreement between the Board and its, elementary teachers;
and that the Board uphold the Director of Education's
refusal to grant such special leave in the case reviewed
in Committee of the Whole.
CARRIED
b) Administration Building
Moved by Trustee Wilson, seconded by Trustee Harkness,
THAT the Board approve the general layout of the siting
of the proposed new administration building complex, presented as
Scheme 2, and advise the Nepean Library Board and the
Nepean Township Council accordingly.
CARRIED
163
;REVISED)
BOARD 16 July 1973
c) Academic Staff Changes
Moved by Trustee Dakin, seconded by Trustee Harkness,
THAT the Board approve academic staff changes as listed
in Committee of the Whole Report No. 16.
CARRIED
d) Leave of Absence C. I. D. A.
Moved by Trustee Sevigny, seconded by Trustee Harkness,
THAT leave of absence previously approved for Mr. James
Allen for the 1973/4, and 1974/5 school years, be amended
to read "secondment to C. I. D. A. ", and that accordingly
C. I. D.A. be invoiced for Mr. Allan's salary for this period.
CARRIED
e) Administrative Staff Changes
Moved by Trustee Hicks, seconded by Trustee Harkness,
THAT the Board endorse the actions of staff respecting
administrative staff changes, as listed on Committee of
the Whole Report No. 16.
CARRIED
f) Naming of Torbolton Public School Library
Moved by Trustee Hicks, seconded by Trustee Harkness,
THAT the library at the Torbolton Public School, as well
as the Canadiana collection to be donated by the Township
Council, be named after Mr. Thomas A. Dolan, former
Reeve of the Township and THAT a suitable commemorative
plaque be installed in the library.
CARRIED
The meeting adjourned at 12: 00 midnight.
S.J. Berry Louise J. McIntosh
S=cretary Chairman
P L/Is
CO FIRMED BY THE BOARD - 27 AUGUST 1973
MI UTE NO. 235 164
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THE CARLETON jBOARD OF EDUCATION
MINUTES
Monday, 27 August 1973
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at
7: 30 p. m. with Chairman Louise J. McIntosh in the Chair. Also present:
Trustees Dakin, Drew, Harkness, Harris, Hicks, Hogan (8: 00 p. m. ), Kabayama,
Lemieux, Milotte (8: 30 p. m. ), Moore, Morrisey, Mulligan, Sevigny, and Wright.
Not present: Trustees Appleton, Taylor and Wilson.
Staff members present: Director of Education; Superintendents of
Administration, Operations and Planning; Superintendent of Schools S. S. Katz;
Controller of Finance; Coordinator of New Construction, Personnel Manager;
Planning Officer; Transportation !Officer; Executive Assistant; Assistant
Secretary and Recording Secretary.
On motion by Trustee Moore, seconded by Trustee Lemieux, the Board
resolved into Committee of the Whole with Trustee Drew in the Chair. The
Committee of the Whole rose at 9: 00 p. m. and presented a report which
appears below in these Minutes.
234. Report No. 17, Committee of the Whole
Trustee Drew submitted Report No• 17, Committee of the Whole,
27 August 1973 (Appendix Pages 386-392), containing the following
recommendations:
a) Administrative Staff Changes
Moved by Trustee Dakin, seconded by Trustee Drew,
THAT the Board confirm the actions of staff respecting
administrative staff changes, as submitted in a staff
report dated 22 August 1973 (Report No. 17, Committee
of the Whole, item 1).
CARRIED
b) Academic Staff Changes
Moved by Trustee Mulligan, seconded by Trustee Drew
THAT the Board approve academic staff changes as
listed in a staff report dated 23 August 1973. (Report
No. 17, Committee of the Whole, item 2).
CARRIED
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BOARD 1 27 August 1973
c) Official approval of Minutes of Settlement
Minto Assessment Appeal Case
Moved by Trustee Dakin, seconded by Trustee Drew, THAT the
Board ratify the actions of the Acting Chairman and Secretary of the
Board in signing the Minutes of Settlement in the matter of the Minto
Assessment Appeal case as authorized in Committee of the Whole on
11 June 1973; and authorize the Treasurer to make all necessary
disbursements.
CARRIED
d) Tender Award, Bayshore Public School -
Learning Resource Centre
Moved by Trustee Kabayama, seconded by Trustee Drew, THAT with
respect to the Bayshore Public School Learning Resource- Centre
i) The Board authorize Staff to submit the necessary applications to
the Ministry of Education for Final Approval and the Ontario
Municipal Board for the issuance of a debenture in the amount of
$122, 300 for a term of twenty (20) years to finance the cost of
this project as listed below and undertake to borrow the
necessary funds from the Ontario Education Capital Aid Corporation:
Addition Alterations Total
2nd low tender $69, 764 $30, 136 $ 99, 900
Contingency 2, 093 1, 507 3, 600
Less F. S.T. - 2, 156 - - 2, 156
Architect's Fees 4, 531 3, 164 7, 695
Furniture & Equipment 8, 610 4, 285 12, 895
Misc. Expenses 360 - 360
(OMB Fees, etc. )
Total $83, 202 $39, 092 $122, 294
ii) The Board award a contract for the construction of the addition
and alterations to Bayshore Public School to J.A. Watters Ltd. , in
the amount of $99, 900, subject to the approval of the Ministry of
Education and the Ontario Municipal Board.
CARRIED
e) SBP 1/10 Carleton Roman Catholic School
Board Wimpey-Shenkman Senior Elementary - French
Moved by Trustee Morrisey, seconded by Trustee Drew THAT the
Director of Education be authorized to sign Co-operative Planning Form
SBP-1/10, Carleton Roman Catholic School Board, Wimpey-Shenkman
Senior Elementary School, as prepared by the staff of the Carleton
Board of Education, and submit the form to the Ministry of Education.
CARRIED
f) Elementary Salary Negotiations
The Committee of the Whole received and concurred in a report
submitted by the Salary Negotiating Sub-Committee. i (Private Session
Minutes of this date refer).
NOTED.
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BOARD 27 August 1973
235. Confirmation of Minutes, 16 July 1973
Trustee Lemieux, seconded by Trustee Sevigny, moved THAT the
Minutes of the Board meeting held 16 July be confirmed. The motion was
carried.
236. Business arising out of the Minutes
In reference to item 212, it was noted that Trustees Dakin, Harkness
and Harris, the Superintendent of Administration and the Controller of
Finance attended the Region 10 Seminar on the 1974 Grant Regulations.
237. Report, Project Committee on Administration Building
The Board had before it a report from the Project Committee on the
Administration Building (Board Agenda, folios 1-21) concerning conceptual
site and sketch plans, financing, construction method, the lease of the
Lombardo property from Nepean Township, and the engaging of Quantity
Surveyors for the project. Mr. D. Tice of D. W. Graham & Associates,
and Mr. T. Murray of Murray and Murray, architects, were present and
outlined the site and sketch plans, respectively. Mr. T. D. Moore, Chairman
of the Project Committee, expanded on the matter of financing the building
and other matters covered in the Report.
It was noted that soil conditions on the proposed site of the new
building are currently being tested, and that preliminary results indicate that
the building may have to be constructed with a semi-basement, rather than
full basement, due to a high water table and load bearing conditions. This
could affect the design of the building, and will show in the working drawings.
Based on the foregoing report and recommendations contained therein,
Trustee Harris, seconded by Trustee Morrisey, moved THAT with respect to
the new administration building:
a) The Board:
i) approve conceptual site plans as presented by D.W. Graham
& Associates;
ii) approve conceptual sketch plans as presented by Murray &
Murray; and
iii) authorize the architects and landscape architects to proceed
with the preparation of working drawings;
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BOARD 27 August 1973
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b) The Board engage the firm of Milton Hall Construction Consultants
Limited to provide quantity surveying services at the per diem
rate set out in the Canadian Institute of Quantity Surveyors'
Schedule, at a total cost not to exceed $9, 000;
c) The Board seek the approval of the Ontario Municipal Board and
the Ministry of Education for the issuance of a debenture to
finance the cost of the project;
d) The Board approve the construction method for this project
as outlined on Board Agenda, 27 August 1973, folios 19-21
("Colonel By Method"); and
e) The Board authorize the Project Committee to proceed with
the lease-arrangement for the Lombardo Property, with the
Township of Nepean, as outlined in Board Agenda, 27 August
1973, folio 4-5, for presentation to the Board at a future date.
The motion was carried.
238. Director's Report, Annual Plan
The Director of Education submitted for information the Annual Plan
for 1974, and with the use of an overhead projector described the major
objectives of the plan and examples of courses of action to achieve these
objectives. The Annual Plan is attached hereto.
The Board noted that various aspects of the Annual Plan will be
covered in the Director's monthly reports in the coming year, and that
members of the senior staff will be presenting action reports to the Board
and its Committees involving many of the thrusts listed in the Annual Plan.
On behalf of the Board, the Chairman expressed appreciation to
the Director for his presentation.
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BOARD 27 August 1973
239. The Holiday Use of School Facilities
The Director of Education and the Superintendent of Operations presented
a report, dated 3 August 1973, advising that, further to Report No. 2, Community-
Communications Committee, 20 March 1973, item 1, the Sub-Committee on the
Holiday Use of School Facilities met on 20 July to consider the matter of
community use of schools during the three major holiday breaks. As a
result of the meeting, the Sub-Committee made several recommendations as
follows:
"1 All schools will be closed New Year's eve, Christmas eve,
and during the Christmas break.
•
"2 During the March break, designated schools will be open
Monday to Saturday until 12: 00 midnight and the schools
will be manned accordingly.
"3 During the summer period, except for smaller schools,
designated schools will be open Monday to Friday until
12: 00 midnight. The schools will also be available for
religious services until 1: 00 p. m. on Sundays.
"4 Designation of schools in clause 2, and determination
of "smaller" school in clause 3, shall be at the discretion
of the Director of Education. "
It was noted that subsequent to the meeting of the Sub-Committee, staff
received advice that the 1974 Grant Regulations may be issued shortly, and
could affect the category of expenditure in which a Board may place the costs
of community use of schools programs. It was suggested, therefore, that the
Board defer action on Sub-Committee recommendations 2, 3 and 4, pending
receipt of the grant regulations.
Trustee Hicks, seconded by Trustee Sevigny, moved THAT all
schools be closed New Year's eve, Christmas eve, and during the Christmas
break, except for religious services. The motion .was carried.
Trustee Hicks, seconded by Trustee Morrisey, then moved THAT the
Board defer action on Recommendations 2, 3 and 4 of the Sub-Committee on
Community use of Schools until the first Board meeting following receipt of
the 1974 Grant Regulations.
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BOARD 27 August 1973
As chairman of the Sub-Committee, Trustee Sevigny voiced strong
objection to the procedure of bringing the Sub-Committee's report to the
Board with additional staff input which changed the thrust of the Sub-
Committee's recommendations, especially without prior notification to the
Sub-Committee members. The Chairman ruled that the staff commentary
was in order since the entire report came directly to Board over staff
signatures, and was not presented as a regular Sub-Committee report to
the parent committee, owing to the summer schedule of meetings.
The motion to defer action on Sub-Committee Recommendations 2,
3 and 4 was put to a vote and carried.
240. Transportation Contracts
Trustee Lemieux, seconded by Trustee Drew moved, on the basis
of a report presented by the Director of Education and the Superintendent
of Administration, THAT the Board approve transportation costs for the
routes as enumerated in the schedule submitted (Agenda Folios 31 - 60
inclusive) totalling $2, 368, 435, and THAT contracts be awarded accordingly.
The motion was carried.
241. Absence of Acting Chairman
The Director of Education and the Assistant Secretary submitted a
report, dated 23 August 1973, advising that Trustee Harkness (Acting
Chairman of the Board) will likely be unavailable during the month of
September.
In accordance with the Board's By-Laws, Trustee Morrisey,
seconded by Trustee Moore, moved THAT the Board appoint Trustee
Harris to be Acting Chairman during the absence of both the Chairman
and Vice-Chairman of the Board. The motion was carried.
242. Acquisition of Part of Colonel By S. S. Site by Gloucester Township
Further to Report No. 3, Community-Communications Committee,
8 May 1973, item 3, the Board had before it a staff report concerning a
request by the Township of Gloucester to acquire part of the Colonel By
Secondary School site to provide day care/nursery school facilites. In
discussions at the staff level, it was agreed to recommend:
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BOARD 27 August 1973
a) The lease of a parcel of approximately 1. 2 acres to the
Township for $1. 00 per annum, as an interim arrangement,
provided that:
i) The Township agrees to indemnify and save harmless
the Board against all claims and damages;
ii) All improvements or alterations including fencing are
paid for by the Township; and
iii) Access and servicing is brought in from Ogilvie Road
in order that ingress and egress to the land is separated
from the Colonel By S. S. parking area.
b) The preparation of a purchase/sale agreement based on a pro
rata cost sharing of the initial purchase price plus the cost
of improvements to the 1. 2 acres, plus interest on the initial
purchase price from date of acquisition to date of sale.
It was noted that if the Board agrees to the above, the Township
plans to move a relocatable building onto the site as soon as possible.
Trustee Lemieux, seconded by Trustee Hicks, moved on the basis
of the foregoing report and recommendation, THAT the Board lease approximately
1. 2 acres of the Colonel By Secondary School site to the Corporation of the
• Township of Gloucester for one year, with a renewable clause, under the
terms and conditions outlined above, and direct staff to draw up an agreement
of purchase and sale for submission to the Board as soon as possible. The
motion was carried.
243. C. O. R. Finances
The Director of Education and the Superintendent of Operations
submitted a report advising that for various reasons the Carleton Outer Ring
(C. O. R. ) central student's council was in poor financial circumstances, with
a year-end deficit of $432. 59. It was suggested that the Board assist C. O. R.
by retiring these outstanding debts, using the funds previously authorized by
the Board for C. O. R. 's proposed seminar on the modular system (Board
Minutes, 28 May 1973).
Following debate, Trustee Morrisey, seconded by Trustee Lemieux,
moved:
a) THAT the Board instruct the Carleton Outer Ring adviser to
request monthly financial statements from the Treasurer of
C. O. R. effective September 1973; and
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BOARD 27 August 1973
b) THAT the Board grant a sum of $432. 59* to retire all
its outstanding debts on the understanding that this
shall not be construed as establishing a precedent.
*(In addition to the previously authorized $500. 00)
At the request of Trustee Moore, it was agreed to vote on parts a)
and b) of the motion .separately. Part a) was carried, and, following
further debate, part b) was lost.
Trustee Dakin then moved in accordance with the staff recommendation,
THAT from the sum of $500. 00 originally set aside for student/Trustee dinner
meetings, and subsequently given to C. O. R. by the Board on 28 May 1973 to
finance a seminar on the modular system, be subtracted a sum of $432. 59 to
retire all outstanding debts incurred by C. O. R. during the 1972/3 school
year. The motion was carried.
* * * * * * *
On motion by Trustee Hogan, seconded by Trustee Morrisey, the
meeting was extended beyond the 11: 00 p. m. adjournment hour.
244. Provincial/Federal Project French
The Director of Education submitted a report, dated 24 August 1973,
with respect to the 1973/74 Research Contract between the Ministry of
Education, the Ottawa Board and the Carleton Board for the evaluation of
the experimental programs in connection with the Provincial/Federal Project
French.
Trustee Hogan, seconded by Trustee Lemieux moved THAT the
Board approve the 1973-74 Research Contract with the Ministry of Education
for the Evaluation of Experimental Programs in the Extended Teaching of
French as a Second Language in the Schools of the Carleton and the
Ottawa Boards of Education, and authorize the Chairman and Secretary
to sign the contract on behalf of the Board. The motion was carried.
245. Notice of Motion, Trustee Harris
Trustee Harris advised that she will move at the next regular
meeting of the Board on 11 September 1973 as follows:
THAT the Board, before taking an option, reserving or
purchasing real estate, except where the purchase price
is predetermined by an accepted formula, obtain the
appraisals from two professional licensed appraisers from
the Appraisal Institute of Canada.
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BOARD 27 August 1973
246. Interim Report, 1973 Provincial-Municipal Incentive Program
The Director of Education and the Superintendent of Administration
submitted for information a status report on the 1973 Provincial-Municipal
Incentive Program. The final report will be submitted for review to the
Finance Committee at its meeting in September. Noted.
247. Gloucester South Community Association - General Meeting
The Board noted that the Gloucester South Community Association
will hold its next General Meeting on 6 September 1973 at 8: 00 p. m. in the
Leitrim Arena. It is expected that Mr. Bert Lawrence, M. P. P. will be one
of the speakers at the meeting. Trustees were invited to attend the meeting.
The meeting adjourned at 11: 45 p. m. .
S.J. Berry, Louise J. McIntosh
Secretary Chairman
PAL/Is
Confirmed by Board 10 September 1973
Board Minute No. 248
173
THE CARLETON BOARD OF EDUCATION
ANNUAL PLAN I974
I . STRATEGIES TO IMPROVE STAFF MORALE AND STRENGTHEN
COMMUNICATION AMONG ALL SECTORS OF THE CARLETON
EDUCATION COMMUNITY :
E .G . * CONTINUE THE DEVELOPMENT OF IMPROVED
PERSONNEL POLICIES AND PROCEDURES .
* BETTER IDENTIFICATION OF DECISION-MAKING
CENTRES AND ANALYSIS OF DECISION-MAKING
PROCESS .
2, EXPAND THE IN-SERVICE PROFESSIONAL DEVELOPMENT PROGRAM
FOR CARLETON STAFF, ESPECIALLY IN:
E .G . * LANGUAGE TRAINING .
* CURRICULUM DEVELOPMENT.
* TRAINING OF KEY STAFF IN P, P.B.E.S.
DEVELOPMENT.
* WRITING OBJECTIVES AT THE FAMILY AND
SCHOOL LEVEL WITHIN THE GUIDELINES OF
THE C .B.E. AIMS & OBJECTIVES .
* PERFORMANCE REVIEW TECHNIQUE .
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3, CONTINUED SUPPORT OF LONGE RANGE PLANNING FOR C,B,E. :
E .G . * EDUCATIONAL PLANNING COUNCIL,
* FIVE YEAR CAPITAL FORECAST (SCHOOLS) ,
* NEEDS ASSESSMENT (CARLETON INVENTORY) ,
4, ORGANIZATIONAL RENEWAL AT ALL LEVELS OF THE SYSTEM:
E .G . * MAKE ORGANIZATION BETTER REFLECT FAMILY
OF SCHOOL THRUST,
* REVIEW PRESENT CENTRAL ORGANIZATION ,
* RE-ASSIGNMENT OF CENTRAL STAFF AS A
POSSIBLE MOVE IN AUGUST I974 ,
5, MAINTENANCE OF THE ON-GOING CARLETON SYSTEM :
E.G . * IMPROVED SUPERVISION ,
* FURTHER IN-SERVICE PROGRAMS FOR PRINCIPALS
AND OTHER STAFF ,
* CONTINUING EMPHASIS ON IMPROVEMENT OF
ADMINISTRATIVE SERVICES TO SCHOOLS ,
175
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6, EXTERNAL FORCES THAT HAVE IMPLICATIONS FOR C,B,E, :
E .G .• * OFFICIAL PLAN FOR THE OTTAWA-CARLETON
PLANNING AREA,
* A NEW REORGANIZED REGIONAL-MUNICIPALITY
OF :OTTAWA-CARLETON/FEDERAL DISTRICT,
. * PROVINCIAL SPENDING CEILINGS I974,
* NEW PROVINCIAL LEGISLATION
! PROPOSED CONSOLIDATION OF SCHOOL ACTS
- "REVILLE REPORT" LEGISLATION ,
* MINISTRY OF EDUCATION GUIDELINES
- : - P.J. CURRICULUM GUIDELINES
- THE NEW SCHOOL YEAR , ,
* CO-OPERATION WITH OTHER OTTAWA-CARLETON
BOARDS AND COUNCILS ,
78 PROJECT EQUITY - A PLAN OF ACTION ,
' 8, P,F,/P,F, FRENCH LANGUAGE PROGRAMS - SUPPORT,
9, CONSTRUCTION AND COMPLETION OF THE CENTRAL ADMINISTRATION
BUILDING ,
S. J . BERRY,
AUGUST 24, I973 DIRECTOR OF EDUCATION . 176
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THE CARLETON BOARD OF EDUICAT, .I. ON
,.MINUTES
Monday, 10 September 1973
A meeting of the Board of Education was held this day in the Board
Room, ',Administr-ation Building, 4 Thorncliff Place, Ottawa, commencing at
8: 00 p.Im. with Acting Chairman P. Harkness in the Chair. Also present:
Trustees Appleton, Dakin, Drew,. Harris, Hicks, Hogan, Kabayama (9: 50 p. m. )
Lemieux (8: 45 p.m. ), Milotte, Moore, Morrisey, Sevigny, Wilson alnd Wright.
Not present: Trustees McIntosh, Mulligan and Taylor.
Staff members present: Director of Education; Superintendents of
Administration, Operations and Planning; Executive Assistant and Assistant
Secretary.
248. Confirmation of Minutes, 27 August 1973
I
Trustee Harris., seconded by Trustee Hicks, moved THAT the Minutes
of the Board meeting held 27 August be confirmed. The motion was carried.
249. ! Business Arising out of the Minutes
l ,
It was noted that the Salary Negotiating Sub-Committee (Elementary)
will meet with the Teachers' representatives on Thursday evening,, 13 September
1973 (Minutes item 234 (f)).
•
250. Report No. 7, School Planning and Construction Committee
•
' Trustee Harris, seconded by Trustee. Drew, moved THAT Report No. 7,
School Planning and Construction Committee, 4 September 1973, be! received by
the Board., The motion was carried (Appendix Pages 404 408).
Trustee Harris then presented for consideration the recommendations
contained in the report: ,
a) Ecole Secondaire Garneau, Approval of Change Orders Nos. 26, 40 & 52
I
On motion by Trustee Milotte, seconded by Trustee Harris
THAT with respect to Ecole Secondaire Garneau, the Board
approve the following changes to the contract with P. N.
D'Aoust Construction Limited:
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BOARD 10 September 1973
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i) Change Order No. -26, (Plumbing for humidifiers),
extra in the' amount of $683. 93
ii) Change Order No. 40 (revised) (electrical conduits
for football field), extra in the amount of $685. 10
iii) Change Order No. 52 (Oil Pump for Standby Generator),
extra in the; amount of $7.04. 63.
CARRIED
b) Plans of Subdivision
On motion by Trustee Hicks, seconded by Trustee Harris
THAT the Board authorize staff to inform the ;Ministr'y of
Treasury, Economics and Intergovernmental Affairs that
no school sites are required in the following Plans of
Subdivision:
T-24045, Plan of Subdivision, Osgoode Township
T-24194, Plan of Subdivision, Township of Torbolton
T-24247,,, Plan of Subdivision, Township of Gloucester
O6T-24168, Plan of Subdivision, Village of Stittsville
T-24246, Plan of Subdivision, Osgoode Township
O6T-24042, Plan of Subdivision, Township of Gloucester
T-16018, Plan of Subdivision, Cumberland Township,
•
CARRIED
c) Tanglewood Subdivision, Plan of Subdivision T-23360
On motion by Trustee Sevigny, seconded by Trustee Harris
THAT the Board authorize staff to inform the Ministry of Treasury,
Economics & Intergovernmental Affairs that arrangements have been
, concluded between the Board and Central Mortgage ,and Housing
Corporation regarding the reservation of 3. 34 acres 'of Federal-
Provincial Partnership land, which, in addition to the 1. 66 acres
designated by Minto Construction, in Plan of Subdivision T-23360,
will make the composite school site satisfactory in regard to its
location, size .and shape.
CARRIED
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BOARD 10 September 1973
d) Utilization of Electricity as a Main Heating Source
in Carleton Board of Education Schools
On motion by Trustee Sevigny, seconded by Trustee ,Harris
i) THAT where the total heating costs, including capital
costs, of existing Carleton Board schools are greater
than the average experience of the Board (20% above
the norm), a report and recommendation be 'prepared
and presented for consideration by the School Planning
and Construction Committee for inclusion in the 1974
Capital-in-current program.
I ,
ii) THAT the Project Committees consider the contents of
the staff report and request from the Project Consultants
a detailed analysis of the anticipated heating costs for
the project under design.
iii) THAT Board Policy No. E-5 (a), item 9, be amended to
include the following:
"In the submission of Working Drawings to the ;School
Planning & Construction Committee, the Project Committee
shall submit 'a recommendation as to the type of heating
system and heat source to be used. "
On motion by Trustee Appleton, and seconded by Trustee Dakin,
it was agreed that the Board resolve into Committee of the Whole,
later in the evening, to consider this recommendation. (See
also Minutes of this meeting item 260)
(NOTE: In this connection the Board noted a communication from the Nepean
Township Hydro Electric, Commission (Mr. Martin J. Montague, Chairman)
dated 7 September 1973 proposing that a Committee ' of Trustees, staff
and representatives from the Ontario, Gloucester and Nepean Hydro
Commissions be formed to investigate the costs and ,problems associated
with the use of electrical energy for heating of schools. )
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BOARD 10 September 1973
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251. Report No. 7, Education Committee
Trustee Sevigny, seconded by Trustee Morrisey, moved THAT Report
No. 7;1 Education Committee,• 4 September 1973, be received by the Board. The
motion was carried (Appendix Pages 409 - 420).
Trustee Sevigny then presented for consideration the recommendations
contained in the report:
a) Report, Quality Education Sub-Committee (Elementary),
Moved by Trustee Hogan, seconded by Trustee Sevigny
THAT the Board accept the proposals on working conditions
as set forth on Appendix Pages '417 - 419, as guidelines
for future action where financially practicable.
I I
Following some debate, Trustee Dakin, seconded by
Trustee Wilson moved in amendment to strike out all
the words after "THAT" and insert in lieu thereof
"the Board endorse the guidelines as set forth'on
Appendix Pages 417-419 as objectives for working
conditions in the Board's elementary schools". The ,
amended motion was carried. I
b) Textbooks for Approval
Moved by Trustee Hogan, seconded by Trustee Sevigny
THAT the Board approve the use of the text
books not contained in Ministry of Education Circular 14,
at the schools and levels indicated as outlined in Report No. 7,
Education Committee, (Appendix Page 410).
CARRIED
•
252. Report No. 7, French Language Advisory Committee
I Trustee Milotte, seconded by Trustee Dakin moved THAT Report No. 7,
French ,Language Advisory Committee, 6 June 1973, be received by the Board.
The motion was carried (Appendix Pages 393 - 403).
I Trustee Milotte proposed Ito move acceptance of the Committee's
recommendation regarding translation of documents (Report, item 6): but no
member) of the Committee, present at its meeting, was in attendance at the Board
meeting! to explain the problem. Therefore, on motion by Trustee Moore, seconded
by Trustee Sevigny, it was agreed to defer consideration of the matter until the
next regular meeting of the Board. (See also Minutes of this meeting, item 254
below)
180
BOARD 10 September 1973
253. . Director's Report
The Director of Education gave an oral report on the initial September
enrolment data for Board schools. It was noted that the overall picture in the
elementary schools shows enrolments to be about . 1 of 1% above projections,
while in the secondary panel enrolment is lower than projections but up about
700 students over last year. The Director stressed the tentative nature of the
figures and advised that more accurate figures should be available in early
October.
254. Transmittal of Documents between the French Language
Advisory Committee and the Board
In view of the arrival of Trustee Lemieux, Trustee Milotte, seconded
by Trustee Dakin moved to bring before the Board at this time the matter of
translation of documents between the French Language Advisory Committee and
the Board (See Minutes of this meeting, item 252 above). The motion was
• carried.
Trustee Lemieux advised that the problem seemed to be delays in
transmitting reports and requests from the Committee to the Board due to
translation facilities available. The Assistant Secretary noted that a report
on this situation, suggesting various methods of improving the flow of
communications, has been submitted to the Committee for its consideration,
suggesting either:
a) A return to the method whereby Committee Reports are
submitted to the next Board meeting following the
Committee's meeting, rather than be delayed until the
Committee has confirmed the report at its next meeting; or
b) Separate "Reports" (i. e. information or recommendations
that the Committee wishes to draw to the attention of the
Board) from the Minutes of the Committee's meetings, and
submit these "Reports" to the next Board meeting following
the Committee meeting.
Trustee Lemieux advised that he will be discussing this matter
further with the Chairman of the Committee in the course of the next few
days.
In reference to the request of the Committee on bilingual bus drivers
(Report, item 13), it was noted that the engaging of drivers is the responsibility
of the bus owners, and it was agreed to bring the concern of the Committee to the
attention of Capital Coach Lines, which transports the majority of Carleton French
Language students.
181
BOARD 10 September 1973
255. Notice of Motion, Trustee Harris
Notice having previously been given, Trustee Harris seconded by
Trustee Morrisey moved THAT the Board, before taking an option, reserving
or purchasing real estate, except where the purchase price is predetermined
by an accepted formula, obtain appraisals from two appraisers who shall be
registered members of the Appraisal Institute of Canada.
There was some discussion on the value of such appraisals since
they often vary greatly, and can be widely different from the final purchasing
price. There was also discussion on the costs of such a policy on future land
acquisitions.
Trustee Appleton, seconded by Trustee Dakin, moved THAT further
• consideration of the motion be deferred pending submission of comprehensive
information on the costs involved. The motion to defer was carried.
256. Art Work, Bell High School
The Trustees complimented the quality of the art work on display
around the Board room, created by students at Bell High School.
257. Memo Ontario School Trustees' Council
The Board received for information a memo, dated 23 August 1973
from The Ontario School Trustees' Council on the finalization of dates for
the Regional Conference for School Trustees and Administrators. It was
noted that the meeting for Regions 9 and 10 will be held at the Talisman
Motor Inn, Ottawa, on 6, 7 and 8 December 1973.
258. Tax Levy Appeals - March and Torbolton Townships
The Director of Education and the Superintendent of Administration
submitted a report, dated 6 September 1973, advising that the hearing
before the Ontario Municipal Board with respect to the appeals from
requisitions in 1970 (Torbolton) and in 1971 (Torbolton and March) has
been scheduled for Monday, 19 November 1973 at 2: 00 p. m. at the Council
Chambers, City of Ottawa. It is expected that the Ontario Municipal Board
at that, time will also be in a position to hear the 1972 and 1973 appeals
from these Townships. Noted.
182
- .r
1
(REVISED)
BOARD 10 September 1973
259. Committee of the Whole
As agreed earlier in the evening, (Minutes, item 250 d) above), the
Board resolved into Committee of the Whole. The. Committee later rose and
presented a report.
260. Report No. 18,Committee of the Whole
Trustee Lemieux reported the following recommendation from the
Committee of the Whole:
Electrical Heating of Schools
Moved by Trustee Dakin, seconded by Trustee Lemieux THAT the
Board postpone consideration of the recommendations contained
in paragraphs (a), (b) and (c) of item 5 of Report No. 7, School
Planning and Construction Committee, 4 September 1973, until the
following action has occurred:
a) Appointment by the Board of three Trustees to meet with
responsible representatives of the Ontario Hydro, Nepean
Hydro Commission and Gloucester Hydro Commission to
discuss the problems and the costs directly related to the
use of electrical energy for the heating of schools throughout
the jurisdiction of the Carleton Board of Education.
b) Appointment by the Director of Education of staff members for
the support of the three Trustees appointed for this purpose.
c) Submission to the Board by the three appointed Trustees of
a written report including their recommendations for Board
policy governing the use of electrical energy for heating purposes
in existing and future schools of the Carleton Board of Education;
and
d) Subject to the overriding provision that all of the above action
will be initiated and completed as soon as conveniently possible ;
and THAT Trustees Appleton, Dakin and Harris be appointed to the
above Committee.
CARRIED
The meeting adjourned at 11: 01 p. m. .
P. Harkness
Acting Chairman
PAL/Is
183
onfirmed by Board 24 September 1973
:oard Minute No. 262
THE CARLETON ! BOARD OF EDUCATION
t ! MINUTES
I ,
Monday, 24 September 1973
•
' A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at
7: 30, p. m. with Acting Chairman J. Harris in the Chair. Also present:
Trustees Appleton, Dakin, Drew, Hicks, Hogan, Kabayama, Lemieux,
Milotte (9: 30 p. m. ), Moore, Morrisey, Mulligan, Sevigny, Taylor and
• Wilson. Not present: Trustees Harkness, McIntosh and Wright.
Staff members present: Superintendent of Planning (Acting
Director), Superintendent of Administration, Controller of Finance;
Superintendent of Schools S. S. Katz, Personnel Manager, Personnel
Administrator (Administrative), Executive Assistant, Assistant Secretary
and Recording Secretary.
' The Chairman of the French Language Advisory Committee, Mr. A.
Lalonde, was also in attendance at the meeting.
On motion by Trustee Morrisey, seconded by Trustee Hogan the
, Board ,resolved into Committee of the Whole with Trustee Drew in 'the Chair.
The Committee later rose and presented a report which appears below in these
Minutes. •
261. Report No. 19, Committee of the Whole
Trustee Drew submitted Report No. 19, Committee of the Whole,
24 September 1973 (Appendix Page 453) containing the following
recommendation: •
Administrative Staff Changes
Moved by Trustee Sevigny, seconded by Trustee .Drew
THAT the Board confirm the actions of staff respecting
administrative staff changes, as submitted in a staff
report, dated 18 September 1973 (Report No. 19,
Committee of the Whole, item 1 ).
CARRIED
•
262. I Confirmation of Minutes, 10 September 1973 I
I
Trustee Hicks, seconded by Trustee Lemieux, moved THAT the
Minutes of the Board meeting held 10 September 1973 be confirmed. The
motion was carried.
•
184
i •
I � ,
:OARD 24 September 1973
63. Business arising out of the !Minutes
As business arising out of the Minutes Trustee Sevigny, seconded
•y Trustee Wilson moved THAT the Board amend the Minutes of the meeting
•f 27 August 1973, item 23, 4(d) to, show the detailed breakdown of the
:ayshore 'Public School Learning Resource Centre contract, as circulated
•y the Assistant Board" Secretary. ;The motion was carried.
64. Report No. 7, Finance Committee
Trustee Dakin, seconded by Trustee Morrisey, moved THAT
Report Nol. 7, Finance Committee, 17 September 1973, be received by :
the Board,. The motion was carried (Appendix Pages 437 - 445).
Trustee Dakin then presented for consideration the recommendations
contained in the report:
a) Cheque Registers
Moved by Trustee Hicks, seconded by Trustee Dakin.
THAT the Board approve cheque registers for the months
of June, July and August 1973 in the following amounts:
Current Account - Cheque Nos. 34674 - 38288 $11, 356, 052. 41
Capital Account Cheque Nos. 2245 - 2440 $ 2, 241, 962. 34
' CARRIED
b) Surpluses and Deficits - Predecessor Boards
, 1.
i) Capital Assets -
Moved by Trustee Hicks, seconded by Trustee Dakin
THAT the capital assets arbitrated not be charged
back to municipalities orcredit given to the
municipalities.
CARRIED
ii) Salary Assistance -
Moved by Trustee Wilson, seconded. by Trustee Dakin
THAT the additional surpluses created by the payment
of salary, assistance be shown as additional revenue to
the Board in 1973.
CARRIED
c) Mileage Payments, Policy B-22, Section 2
Moved by Trustee Morrisey, seconded by Trustee Dakin
THAT the Board amend Policy B-22, section 2, Use of
Personal Cars on Board Business, effective 1 September 1973,
as outlined on Appendix Pages 443 a) and b).
CARRIED
185
•
BOARD 24 September 1973
•
d) 1974 Ceilings and 1974 Weighting Factors
Moved by Trustee Wilson, seconded by Trustee Dakin
i) THAT the Board communicate to the Minister of
Education the concerns expressed by staff in
their report of 14 September 1973 concerning
•
expenditure weighting factors for 1974; arid
ii) THAT the Board request the Minister of Education
to insert an appropriate ulations clause in the 1974 Re 9
for Weighting Factors to ensure that the 1974 Weighting
Factor for Grant Purposes would be never less than
90% of a Board's Weighting Factor for Grant purposes
in 1973:
CARRIED
265. ;Report No. 7, Management Committee
Trustee Drew, seconded by Trustee Moore, moved THAT Report No. 7,
Management Committee, 17 September 1973, be received by the Board. The
motion was carried (Appendix Pages 446-450).
'Trustee Drew then presented for consideration the recommendations
contained in the report:
•
la) Cooperative Mathematics Program, University of Waterloo
Moved by Trustee Dakin, seconded by Trustee Drew THAT
the Board approve:
i) continued participation in the Cooperative; Mathematics
program conducted by Waterloo University, of the
students presently involved;
ii) continued participation on the basis. of two new
students per year; and •
iii) an increase in remuneration paid to student teachers
to $440. 00 per month, effective 1 January' 1974.
' I ! CARRIED
•
11 186
I
BOARD 24 September 1973
1 .
b) Sponsorship, 1974 Plant Workshop, O.A. S. B.O.
Moved by Trustee; Morrisey, seconded by Trustee Drew
THAT the Board accept the invitation of the Operations/
Maintenance/Construction Committee of the Ontario
Association of School Business Officials, to host the
• 1974"Plant Workshop.
• CARRIED
c) Report, Personnel Sub-Committee
Moved by Trustee Morrisey, seconded .by Trustee Drew '
THAT adjustments to the salary grids for administrative
staff, shown on Appendix I to Report No. 7, , Management
Committee, be implemented effective 1 July 1973.
CARRIED
jd) Academic Staff Changes
Moved by Trustee Hicks, seconded by Trustee Drew
THAT the Board approve academic staff changes as! '
outlined in Report No. 7, Management Committee,
Appendix Page 450.
CARRIED
(NOTE: It was queried whether the matter of .the,proposed changes: to the.
Glen Cairn Recreation Complex Agreement (Item 2) should .be dealt
with by the Community-Communications Committee. Staff advised
that this item was presented to the Management Committee because
the changes will be primarily in connection with the rental; 'of space. )
266. ' Reports Nos. 8 and 9, French Language Advisory Committee
Trustee Lemieux, seconded by Trustee Kabayama, moved THAT
Report No. 8 and Report No. 9, French Language Advisory Committee,
dated 28 August 1973 and 6 September 1973 respectively, be received by
the Board. The motion was carried. (Appendix Pages 421 - 436)
Mr. A. Lalonde, Chairman of the Committee, requested that the
Board follow-up the Committee's request for information from the Ottawa
Board of Education, for that Board's 10-year Capital Expenditure Forecast,
as it relates to French language students. In specific, he stated that the
French !Language Advisory Committee would like to make recommendations
with regard to an additional French Secondary School.
1 187
BOARD 24 September 1973 •
The Board noted that the' matter of the 10-year forecast will likely be
discussed at the Interboard Liaison Committee) scheduled for 17 October 1973.
A further discussion took place on the matter of bilingual school bus
drivers transporting students to French schools, for the purpose of safeguarding
students in emergencies. As a result of the discussion, Trustee Lemieux
informed the Board .that .he intends to place a notice of motion before the Board
under New Business-. (itom 270 below refers).
267. Report No. 4, Joint Advisory Committee
on Schools for Trainable Retarded Children
Trustee Lemieux, seconded by Trustee Hicks moved receipt of
Report No. 4, Joint Advisory Committee on Trainable Retarded Children,
dated 6 September 1973. The motion was carried (Appendix Pages 451-452).
Trustee Lemieux drew attention to the resolutions contained in the
report on Transportation Costs and on Students returning from Smiths Falls.
Noted.
268. Osgoode Township Civic Holiday
The Director of Education advised that a communication has been
received from the Clerk-Treasurer, Osgoode Township, (Mr. Fred, Wilson)
indicating that Friday, 28 September 1973, will be declared a holiday in the
Township of Osgoode, on account of the Metcalfe Fair.
•
It was further noted that in accordance with the provisions of the
Schools Administration Act, the Board may resolve to close any of 'its
schools in Osgoode Township for this purpose.
Based on the foregoing; Trustee Drew, seconded by Trustee Moore
moved THAT the Board declare 28 September 1973, being the Osgoode Civic
Holiday, as a school holiday for all Board schools situated within the
Township of Osgoode. The motion was carried.
269. Debenture By-Law No. 42
The Assistant Secretary read for a first and second time a proposed
By-Law to authorize the issue of a debenture in the principal amount of
$12, 000 for elementary school purposes (to cover additional lands for Fitzroy
Centennial and Kars Public School sites. )
Trustee Moore, seconded by Trustee Hicks, moved THAT the By-Law,
having been read a first and second time, be taken as reada third time and
enacted as By-Law No. 42 of The Carleton Board of Education. The motion
i
was carried.
188
I �
BOARD 24 September 1973
270. . Notice of Motion Trustee Lemieux
Trustee Lemieux gave notice that he will present at the next regular
meeting 'of the. Board, a motion to the following effect:
"WHE,REAS .the Board wishes to safeguard students travelling
on school buses;
"BE IT RESOLVED THAT this Board accept the principle that
school bus drivers, operating buses to French speaking schools,
be bilingual; and
"BE IT FURTHER RESOLVED THAT this principle be accepted
i by the Board as a future precautionary method, notwithstanding
[that there may be no immediate problem in this area.I"
In this connection, staff advised that a letter had been forwarded to
Mr. Charlebois (Capital Coach Lines) requesting detailed information on the
linguistic status of their drivers on routes serving French language schools.
;It was requested that this information 'and other material pertinent
to this matter be presented at the next meeting of the Board.
271. Holiday Use of School Facilities
Trustee Sevigny referred to Item 239, Holiday Use of School Facilities,
Board Minutes, 27 August 1973, noting that the Sub-Committee recommendations
were deferred pending receipt of and a possible change in the grant regulations
for 1974. He pointed out that requests for facilities during the Christmas break
may be l imminent.
Because the grant regulations are not expected to become known until
15 November 1973, staff suggested that the cost of the community u'se of
schools program could be based on this year's regulations and a report
will be presented on this basis as soon as possible.
272. Use of Buses for Excursions
Trustee Appleton requested information from staff on, the number of
excursions and the relevant cost with respect to the use of buses on school
field strips. In this connection, the Chairman referred to Board Policy D-8
"School. Visits and Field Trips". ' Trustee Appleton_ agreed to pursue this
matter further with staff.
I it
189
1
BOARD 24 September 1973
273. A. S. B.O. Award to Mr. 121.G. Jenkins
Further to Report No. 7, Finance Committee, item 7, the Board noted
that the Controller of Finance, Mr. R.G. Jenkins, has been awarded the title
of Registered School Business Official in the Association of School Business
Officials of the;United States and Canada. The Acting Chairman, on: behalf
of the Board, congratulated Mr. Jenkins on this excellent achievement.
274. Dinner for New Teachers
The Director of Education submitted a report, dated 20 September
1973, advising that the dinner for new elementary and secondary teachers
with the! Board, will be held on 11 October at 6: 15 p. m. at Merivale High
School.
The following Trustees indicated that they would attend the dinner:
Trustees Morrisey, Lemieux, Wilson, Sevigny, Hogan, Kabayama, Taylor
and Appleton.
275. ,Information Bulletin No. 3 (Planning Department)
The Director of Education, and the Superintendent of Planning presented
a progress report with respect to the "Carleton Inventory" and the latest
developments with respect to the "ASRIC" (Allocation of Scarce Resources. in
{
Carleton) phase.
Trustees noted that the Teacher Observation phase in the primary
division of the "Carleton Inventory" has been completed and the revised
observation instrument is presently being used to evaluate the Junior/
Intermediate division.
With respect to "ASRIC", staff is presently engaged in analyzing
data received from the Lincoln, Niagara South, Peel, Halton and Hastings
Boards on the comparison of costs per pupil in all categories of Board
expenditure.
It was noted that the Planning Department will be reporting on
the above projects as follows:
a) ASRIC - Part I _ to Education Committee, October 1973
b) ASRIC - Part II, ' to Education Committee, November 1973
c) Observation Inventory Summary - to Education Committee
December 19731
11
190
(REVISED)
BOARD 24 September 1973,
276. Carleton Outer Ring Luncheon
'Trustees received an invitation to attend the Carleton Outer i 'Ring
luncheon which has been scheduled for 11 October 1973, at 12 noon in the
Board Offices ' -
277. ITransportation Request Mr. E. R. Soroczan
The Board noted a draft letter for signature by the Acting Chairman
of the Board, with respect to a transportation request by Mr. E. R. Soroczan
to provide transportation for his daughter to and from Robert Hopkins Public
' 1 •
School. ,
The meeting adjourned at 9: 50 p. m. .
1 '
R. E. Ingal I, J. Harris
Acting Secretary of the Board Acting Chairman
PAL/Is
Confirmed by Board 9 October 1973
Board Minute No. 280
191
THE CARLETON BOARD OF EDUCATION
MINUTES
Tuesday, 9 October 1973
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at
7: 30 p. m. with Chairman L.J. McIntosh in the Chair. Also present: Trustees
Dakin, Drew, Harris, Hicks, Kabayama, Lemieux, Milotte, Morrisey, Mulligan,
Sevigny, Taylor and Wilson. Not present: Trustees Appleton, Harkness,
Hogan, Moore and Wright.
• Staff members present: Director of Education, Superintendents of
Administration and Planning; Controller of Finance; Superintendent of Schools
I. G. Jones, Planning Officer, Chief of Maintenance and Operations; Transportation
Officer; Assistant Secretary and Recording Secretary.
The Chairman of the French Language Advisory Committee, Mr. A.
Lalonde, was also in attendance for part of the meeting.
On motion by Trustee Hicks, seconded by Trustee Sevigny the
Board resolved into Committee of the Whole with Trustee Drew in the Chair.
The Committee later rose but presented no report.
It was agreed to change the order of the agenda to give early con-
sideration to item 8 (Deferred notice of motion re Appraisals) and 9 (Notice
of motion re School Bus Drivers) .
278. Deferred Notice of Motion re Appraisals
Pursuant to Board Minutes, 10 September 1973, item 255, the Board
had before it the following deferred motion:
"Trustee Harris seconded by Trustee Morrisey, moved THAT the
Board, before taking an option, reserving or purchasing real
estate, except where the purchase price is predetermined by an
accepted formula, obtain appraisals from two appraisers who shall
be registered members of the Appraisal Institute of Canada. "
The Board also had before it a report submitted for information by
the Director of Education and the Superintendent of Administration outlining
the fees charged by licensed appraisers together with a list of some of the
appraisal costs incurred by the Board in connection with four site acquisitions.
192
7 4
BOARD 9 October 1973
Trustee Drew referred to regulations of the Ministry of Education
concerning land acquisition, which appeared to be at variance with the proposal
above.
Trustee Drew, seconded by Trustee Dakin, moved THAT the motion be
again deferred until staff have consulted with officials of the Ministry of
Education to determine whether the motion contravenes any Ministerial
regulations. The motion to defer was carried.
279. Notice of Motion, Trustee Lemieux on School Bus Drivers
• Notice having previously been given, Trustee Lemieux, seconded by
Trustee Kabayama moved as follows:
WHEREAS the Carleton Board of Education wishes to safeguard
students travelling on school buses,
THEREFORE BE IT RESOLVED that the Board accept the principle
that the drivers of school buses transporting Carleton francophone
students to French language schools in Ottawa or Carleton be able
to converse in French; and
•
BE IT FURTHER RESOLVED THAT this principle be accepted by
the Board as a future precautionary measure notwithstanding that
there be no immediate problem in this regard.
In this connection the Board received from the Director of Education
and the Superintendent of Administration a report, dated 4 October 1973,
outlining that no specific requirements are stipulated in the present contracts
with the carriers relative to language. However, it was noted that Capital
Coach Lines, which serves most of the French language secondary schools in
Ottawa and Carleton, advise that about 90% of their present bus drivers are
bilingual.
Trustee Morrisey, seconded by Trustee Sevigny, moved an amendment
to the above motion, to add "and that drivers of school buses transporting
anglophone students to any English language schools be able to converse in
English" at the end of the first clause. Following debate, the amendment was
put to a vote and carried.
193
*
BOARD 9 October 1973
Following further debate on the motion as amended, Trustee Milotte,
seconded by Trustee Morrisey, ;moved a further amendment to add the words
"and that clauses to this effect be included in the contract negotiations with
carriers for the next contract year" to the end of the amended first clause.
The amendment was put to a vote and was lost.
The main motion by Trustee Lemieux, as amended on motionby
Trustee Morrisey, was then put to a vote and was carried.
2801. ' Confirmation of Minutes, 24 September 1973
Trustee Lemieux, seconded by Trustee Milotte, moved THAT the
Minutes of the Board meeting held 24 September 1973 be confirmed. The
motion was carried.
I I
281. Delegation Gloucester Committee on Young Children
re Family Life Education
The agenda item "Delegation, Gloucester Committee on Young Children
re Family Life Education" was held over as no one representing ;the delegation
was present.
282. Report No. 8, Education Committee
Trustee Sevigny, seconded by Trustee Milotte, moved THAT Report No. 8,
Education Committee, 1 October 1973, be received by the Board., ' The motion was
carried (Appendix Pages 457-465). (See also Minutes of this meeting, item 286
below. )
Trustee Sevigny then presented for consideration the following
recommendation contained in the report:
a) Textbooks for Approval
Moved by Trustee Milotte, seconded by Trustee Sevigny
THAT the Board approve the use of the texts listed on Agenda
• Folios 59-63, Education Committee, 1 October 1973, for use at
the Merivale, Bell, Gloucester and Sir Robert Borden High
Schools, in the subject area and level indicated, in accordance
with Section '5(c) of the Ministry of Education Circulari 14.
(CARRIED
194
•
BOARD 9 October 1973
•
283. : Report No. 8, School Planning and Construction Committee
Trustee Harris, seconded by Trustee Milotte, moved THAT Report No. 8,
School Planning and Construction Committee, dated 1 October 1973, be received
by the Board. The motion was carried (Appendix Pages 466-476).
Trustee Harris then presented for consideration the recommendations
contained in the report:
• a) Kars Middle School - Approval of Preliminary Sketch Plans
I I
On motion by Trustee Drew, seconded by Trustee Harris,
• i) THAT the Board approve the Preliminary Sketch Plans
for the proposed Kars Middle School at a total cost
estimated at $1, 370, 148. 00, and that staff be authorized
to submit the Plans together with the inecessary forms
to the Ministry of Education for approval;
ii) THAT the Board enter into a Standard, Client/Architect
Agreement with the firm of George E.' Bemi & Associates
Limited for this project; and
iii) THAT the Board engage the firm of J. L. Richards &
Associates Limited, Consulting ''Engineers, to design
and supervise the construction of the site services
for the proposed Kars -Middle School project at the
standard per diem rate as set out in the Association
of Professional Engineers of Ontario Fee Schedule;
total not to exceed $3, 500. 00.
CARRIED
b) New Administration Building
un motion by Trustee Wilson, seconded by Trustee Harris,
i) THAT the following six firms be selected for future
tendering on the Administration Buildling:
- L'Abbe Construction Ltd;
- Thomas Fuller Construction (Ottawa) Ltd. ;
- ; V. K. Mason Construction Ltd.
- Uni-Form Builders Ltd.
- Doran Construction Ltd.
- M. Sullivan & Son Ltd.
195
• 4 . I '
BOARD ! 9 October 1973
ii) THAT the Board proceed with the grading of the
Lombardo property at an estimated cost of $15, 000,
subject to the completion of the land-lease agreement
with the Township of Nepean.
CARRIED
•
c) Plan of Subdivision, Township of Nepean
•
On motion by Trustee Sevigny, seconded by Trustee Harris
THAT staff inform the Township of Nepean that a school site
is not required to accommodate the students emanating from
Country Place, Plan of Subdivision, File number! P. F. -3000.
'CARRIED
d) Plan of Subdivision, Township of Gloucester
On motion by ,Trustee Milotte, seconded by Trustee Harris,
THAT staff be, authorized to inform the Township of Gloucester
that a school site is not required to accommodate the students
emanating from proposed development, File No. SP-BL-72-17
(Blackburn Hamlet).
CARRIED
e). Official Plan for Blossom Park, Gloucester Township
On motion by ;Trustee Milotte, seconded by Trustee Harris
i) THAT staff be authorized to express the Board's
appreciation to Gloucester Planning Department for
sending the Draft Official Plan to staff for comment
before submitting it to the Ministry; and
ii) THAT the Gloucester Planning Department, in
conjunction with the Board staff, be requested
to attempt to provide the required school sites and
in more suitable locations than indicated.
CARRIED
f) Draft Official Plan for the Ottawa-Carleton Planning Area
On motion by Trustee Wilson, seconded by Trustee Harris
i) THAT staff, be authorized to forward 'the report on
the, Draft Official Plan for Ottawa-Carleton to the
Ministry of Treasury, Economics & Intergovernmental
Affairs; and
i f
196
� I �
•
•
BOARD 9 October 1973
ii) .THAT staff be' authorized to send a copy of the report on
the Draft Official Plan to the Ministry of Education, and
to the Hon. A. B. R. Lawrence, M. P. P.', and Mr. S. B.
Handleman, M. P.P.
•
;CARRIED
g) Manordale Public School Library Resource Centre,
Release of Holdback
On motion by Trustee Sevigny, seconded by Trustee Harris
THAT the Board approve payment to Taplen Construction Ltd.
in the amount of $19, 057. 57 for the Manordale Public School
Learning Resource Centre contract, which payment includes
the Release of the 15% Holdback, provided that all liens have
been vacated against the contract at the termination of the lien
period on November 7th/73 and that the Board receives a letter
of good standing from the Workmen's Compensation Board and a
statutory declaration that all payments had been (made up to the
release of these funds by Taplen Construction Ltd. at the time
the lien period terminates.
•
f CARRIED
h) Capital Expenditure Forecast
On motion by Trustee Hicks, seconded by Trustee Harris
i) THAT the Board approve the 1974 Capital Expenditure
Forecast, and authorize staff to submit Capital
Expenditure Forms ME70-ME76 to the ,Ministry of
Education; I I
ii) THAT the Board appoint Trustee representatives to
the following Project Committees:
(Staff Chairmen)
Glen Cairn Elementary (W. Ri McGillivray)
Western Area Secondary (W. R. McGillivray)
Beacon Hill Elementary (L. F., Labrosse)
Convent Glen Elementary' (R. E! Ingall)
Nepean Middle School (S. S. Katz)
BlOssom Park Addition (I.G. Jones)
South Carleton H. S. Addition (I. G. Jones)
Huntley Centennial Addition (T. D. Moore)
Lakeview P. S. LRC (T. D. Moore)
Merivale P.S. LRC (T. Di Moore)
; I
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BOARD 9 October 1973
I , ,
iii) THAT the Project Committees commence preliminary
development of the academic briefs pending receipt
of Ministry approval of the capital quota.
i) and iii) CARRIED
ii) held over for separate
discussion, ,see item 284 below).
i) School Site in Tanglewood Subdivision T-23360
On motion by Trustee Milotte, seconded by Trustee Harris
i) THAT staff be authorized to continue negotiations with
Minto Construction Limited for the purchase price of
Block G (1. 66 acres) in Tanglewood Subdivision
T-23360, Nepean Township, as set out in a staff
report dated 26 September 1973;
ii) THAT staff be authorized to inform the Ministry of
Treasury, Economics & Intergovernmental Affairs
that, in accordance with Condition 14,, satisfactory
agreements for purchase and sale of Block G, 1. 66
acres, owned by Minto Construction Limited, are
currently under way, and that the plan of subdivision
be 'released; and
iii) THAT staff be authorized to enter into an option
agreement with 'Minto Construction Limited for the
purchase of Block G, 1. 66 acres, on: the conditions
as listed in the Committee Report.
CARRIED
j) Kars Area Middle School
On motion by, Trustee Sevigny, seconded by Trustee Harris
i) THAT the site for the proposed Kars Area Middle
School be increased from the previously approved
10 'acres to 12 acres; and
ii) THAT staff be authorized to notify the Board's
solicitors to prepare an agreement of[purchase
and sale for the 10 acre site owned by Mr. W.J.
Craig of North Gower Township.
198
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(REVISED)
BOARD 9 October 1973
Trustee Drew, seconded by Trustee Taylor, moved
THAT this item be referred back to' the School Planning
and Construction Committee for further consideration.
The motion to refer was carried.
284. Business Arising out of Report No. 8, School Planning
& Construction Committee
The Chairman of the Board referred ,to the earlier Board approval of
the 1974 Capital Expenditure Forecast (these minutes, item 283 h) above), and
the need to appoint Trustee members to Project Committees. She ;opened the
meeting for nominations:
a) Western Area Secondary: Trustees Dakin, Morrisey and Moore
were nominated by Trustee Harris.
b) s Glen Cairn Elementary: Trustees Moore and Mulligan
were nominated by Trustee Drew.
c)— Beacon Hill Elementary: Trustee McIntosh was nominated by
Trustee Hicks.
d)- Convent Glen Elementary: Trustee Harkness wasdinominated by
Trustee Wilson.
e) y Nepean Middle School: Trustee Harris was nominated by
Trustee Dakin. Trustee, Sevigny
volunteered to also serve.
f) Blossom Park P. S. Addition: Trustee McIntosh was nominated
by Trustee Dakin.
g) South Carleton High School Addition: Trustees Taylor, Moore and
Hogan were nominated by Trustee Morrisey
h) - Huntley Centennial Addition: Trustees Hicks and Mulligan were
nominated by Trustee Drew.
i) - Learning Resource Centres (Lakeview and Merivajle P. S. ): Trustee
Wilson was nominated by Trustee Hicks,
Trustee Kabayama was nominated by
Trustee Dakin.
Trustee Milotte seconded by Trustee Drew moved that the above
appointments to Project Committees be confirmed by the Board. The motion
was carried.
i I 199
BOARD 9 October 1973
•
285. Interboard School Facility Planning
The Board considered a' report submitted by the Director of Education
on the procedure to be followed with respect to the use of the forth "School
Building and Planning 1" (SBP 1). This form was developed by the Ministry
of Education for co-operative planning among neighbouring ,Boards,to ensure
that, duplication of facilities is lessened or removed.
Based on the staff report, Trustee Harris, seconded by Trustee Morrisey
moved) as follows:
I
a) THAT the following six-point procedure be approved as a
working procedure for presentation to the Interboard
Liaison Committee at its next meeting:
i) The initiating Board obtains agreement an the
review area for the proposed building from:
the other Board
Region 10 of the Ministry
ii) The initiating Board prepares an SBP 1 based on
the review area as per step (1) above..
iii) A copy of the completed SBP 1 is then' submitted
to the other Board.
iv) The receiving Board will complete an SBP 1
providing the relevant information with respect
to its jurisdiction.
v) Trustee approval of the completed form will be
sought where such is required.
vi) The receiving Board will forward its completed,
approved copies of the SBP 1 to:
the initiating Board,, and I
Region 10.
b) The Carleton Board of Education approve in principle
the establishment of an interboard planning committee for
presentation to the next meeting of the Interboard Liaison
Committee.
The motion was carried.
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BOARD j 9 October 1973
I
j
286. ' Amendment to Report No. 8, Education Committee
Trustee Sevigny advised that he had observed an error in the text
of Report No. 8, Education Committee, 1 October 1973, received by the Board
earlier in the meeting. He gave notice that he will move reconsideration at
the next regular Board meeting for purpose of correcting this text.
287. W. Erskine Johnston Conversion
11
Trustee Mulligan requested information on the current status of the
proposed W. Erskine Johnston Public School conversion tot a middle school.
The Chairman noted that this proposal has not been included in the 1974
Capital Expenditure Forecast, and no action is contemplated at this time.
It was noted that the Middle School Study Report will be ;presented
to the Education Committee in November, and this could have some bearing
on 1 long range plans.
Ji
288. Bill 181, An Act to Amend the Schools
Administration Act
Trustee Dakin read a statement concerning the recent second reading
of Bill 181, An Act to Amend The Schools Administration Act" in, the provincial
legislature. He pointed out that this Bill provides for a provincial Languages
of Instruction Commission responsible to the Minister of Education with powers
to consider all matters referred to it by Advisory Language Committees (English
or 'French as the case may be)' and make recommendations to respective Boards
of Education. Trustee Dakin noted that Mr. S. B. Handleman, M. P. P. for
Carleton, had voted against the second reading. Copies of the statement are
available in the Secretariat.
' In view of the Board's'previously stated position against' such a Languages
of Instruction Commission, Trustee Dakin proposed to move "THAT the Board
immediately send a telegram to the Minister of Education expressing both its
concern over the proposed legislation and its steadfast support for the action
taken and the views expressed: by Mr. Handleman."
The Chairman referred to the Board's procedural by-law�s, section 26,
noting that the introduction of such a motion without due notice would require
unanimous consent of all members present. Trustee Milotte withheld his consent.
The Chairman therefore accepted Trustee Dakin's motion a's a notice of motion
for consideration at the next regular Board meeting.
i
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BOARD 9 October 1973 I
289. School Bus Safety
Trustee Kabayama requested staff to investigate a report that.one of the
school bus drivers in Nepean Township is regularly carrying her pre-school
child on her route.
290. C. E.A. Conference, Oral Report by Trustee Wilson
Trustee Wilson gave a short oral report on his attendance at the
Canadian Education Association's Conference, September 23-28, 1973, held in
Vancouver. (A summary of his remarks is available in the Secretariat).
291. Director's Report on Enrolments _
The Director of Education gave a short report on the status of enrolments
as of the end of September 1973, compared with the officially predicted enrolment.
The following is a summary of the figures.
O. P. E. Sept. 73 Difference
(as at Jan. 73)
Elementary 23, 401 23, 439 + 38
Secondary 12, 994 12, 771 - 223
TOTAL 36, 395 36, 210 - 185
The Director noted that the growth in enrolments in the elementary panel
has levelled off, but that the secondary panel is still growing by the equivalent
of 1 new secondary school per year, and will continue to do so for the next
several years.
292. Snow Removal Tenders
The Board noted that Snow Removal Tenders for the Board's schools will
be opened in public at the Board Offices on Thursday, 11 October 1973 at 3: 00 p. m. .
Trustees who wish to be present were requested to advise the Assistant
Secretary.
Trustee Taylor advised that he would be present.
The meeting adjourned at 9: 45 p. m. .
S.J. Berry, L.J. McIntosh
Secretary Chairman
PAL/1s
CONFIRMED BY BOARD 22 OCTOBER 1973
BOARD MINUTE Nu. 294 202
WITH THE FOLLOWING CORRECTION:
ITEM 284(g) CHANGE TRUSTEE "DAKIN" TO TRUSTEE "TAYLOR"
THE CARLETON BOARD OF EDUCATION
MINUTES
22 October 1973
•
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at
7: 40 p. m. with Chairman Louise J. McIntosh in the Chair. Also present:
Trustees' Dakin, Drew, Harkness, Harris, Hicks, Hogan, Lemieux, (8: 20 p. m. )Milotte, Moore (8: 20 p. m. ), Morrisey, Mulligan, Sevigny, Wilson and Wright.
Trustees not present: Appleton, Kabayama and Taylor.
Staff members present: Director of Education, Superintendents of
Administration, Operations and Planning, Superintendent of Schools I.G. Jones,
and S. S. Katz, Executive Assistant and Assistant Secretary. Mrs. Rolande
Soucie, Vice-Chairman of the French Language Advisory Committee and
Mr. Jean Leveille, member of the Committee were also present.
On motion by Trustee Hicks, seconded by Trustee Hogan, the Board
resolved into Committee of the Whole with Trustee Harkness in the Chair.
The Committee later rose but presented no report. (Private Session Minutes
of this date refer) •
293. Delegation, Gloucester Committee on Young Children /
re Family Life Education
The Board had before it a report submitted by the Director of Education
and the Assistant Secretary, advising that the-delegation representing the
Gloucester Committee on Young Children wish to present a brief to the Board
on the subject of Family Life Education.
Mrs. Gladys Baart, representing the Committee, was in attendance
and submitted a brief stressing the need for greater emphasis in Family Living
Education Programs on understanding family and the financial aspects of
modern family life. The brief suggested that for the setting up of a
comprehensive family living education program in the Carleton public schools
a co-ordinator will be needed who has training in family life education and
who is able to bring together the parents and teachers in support of the
determined goals. The Superintendent of Operations gave a brief outline
of the activities in Carleton schools on Family Life Education, stressing the
"Families of Schools" approach to curriculum development in this area. He
noted that the Minister of Education is expected to shortly issue curriculum
guidelines in this area, and that the implementation of these guidelines could
influence the approach being taken.
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BOARD '
22 October 1973
The Chairman of the Board offered to the delegation the opportunity
for a ;private meeting of up to five representatives of the delegation and five
representatives of the Board to discuss the matter further, under the provisions
of the Board's Procedural By-Laws. The .delegation declined the offer at this -
time, but requested that the opportunity for such a meeting be kept open;'..
possibly following the issuance of. the Minister of Education guidelines.. The
Chairman of the Education Committee, Trustee Sevigny, expressed an interest
in pursuing this matter when guidelines are received.
The Chairman of the Board expressed,appreciation to the delegation -
for their attendance at the meeting and for their brief. .
i
294. I. 'Confirmation of Minutes '. .
1
Trustee Lemieux, seconded by Trustee Morrisey, moved that the
Minutes of 9 October 1973, be confirmed with the following correction:
l"Minute item 284 (g) Change "Trustee Dakin" to "Trustee Taylor".
,The motion was carried.
1
295. Report No. 8, Management Committee
I ;Trustee Drew, seconded by Trustee Hicks, moved that the Board
receive Report No. 8, Management Committee, 15 October 1973. The motion
was carried. (Appendix Pages 488-498e). 1
Trustee Drew then presented for consideration the following
recommendations contained in the re-port - " " "" I
I
a) Academic Staff Changes
On motion by Trustee Harkness, seconded by
Trustee Drew, THAT the Board approve the changes,
in Academic Staff 'as outlined in Report No. 8, ,
' Management Committee, 15 October 1973, item 2. j '
CARRIED
b) Appointment to Heads of Library
1 , .
On motion by Trustee Hogan, seconded by Trustee Drew
THAT the Board approve the following appointments, to
Acting Heads of Library (Minor Headships) effective
1 September 1973 1
Mr. K. Smith Osgoode H. S. j .
Mr. D. O'Flaherty Colonel By S. SI
CARRIED
204
BOARD S 22 October 1973
c) Leave of Absence
On motion by Trustee Hicks, seconded by Trustee Drew
THAT the Board,approve leave of- absence (without pay)
on medical grounds to Mrs. Donna Delahunt for the
period 10 December 1973 (expiry of sick leave) to '
31 August 1974.
CARRIED
d) Glen Cairn Agreement
On motion by Trustee Dakin, seconded by Trustee Drew,
THAT the Board approve changes to paragraphs 1, ;3 and 4
of the Agreement with the Corporation of the Township of
Goulbourn respecting the Glen Cairn Recreational Complex,
as detailed in Report No. 8, Management Committee, '
15 October 1973, item 5.
CARRIED
e) Selection of Building Superintendents
On motion by Trustee Moore, seconded by Trustee Drew,
THAT the Board adopt the following selection process for
Building Superintendents:
"After initial screening of applicants by central '
staff, a Committee comprised of the personnel
listed hereunder shall interview and recommend
appointments of Building Superintendents:
Chief of Maintenance and Operations ' S
Respective Principal or his designate
Personnel Department S
Area Custodial Supervisor •
CARRIED
f) Maintenance and ;Operations Department
Proposed Organizational Review
On motion by Trustee Hogan, seconded by Trustee Drew
THAT the Board 'approve the overall concept for the;
re-organization of the Maintenance and Operations '
Department as outlined on Chart No. 1 attached to
Management Committee Report No. 8, 15 October 1973
(Appendix Page 498 e)).
CARRIED
205
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BOARD ! 22 October 1973
t
g) Additional Transportation Contracts ,
On motion by Trustee Harkness, seconded by Trustee
Drew, THAT the Board award additional transportation
contracts in the.amount of $133, 558. for the school year
1973/74 as detailed in Management Agenda Folios 40-4$,
15 October 1973.
CARRIED
296. Report No. 8, Finance Committee
Trustee Dakin, seconded; by Trustee Harris, moved THAT the Board
receive Report No. 8, Finance Committee, 16 October 1973. The motion was
carried. (Appendix Pages 499-502). .
Trustee Dakin then presented the following Committee .recommendations:
a) Cheque Registers
On motion by Trustee Morrisey, seconded by Trustee Dakin'
THAT the Board, approve cheque registers for the, month of
September 1973 in the following amounts:
.
Current Account, - . Cheque Nos, 38289-393Q2 $2, 709, 489.05
Capital Account - Cheque Nos. 2441-2550 ' ' $ . 519, 6$7, $6
CARRIED .
b) Deduction of Federation Fees;
On motion by Trustee Harris, seconded by Trustee Dakin
THAT the Board revert to the system of ten equal! 'deductions
for Federation fees, and make the necessary payments to • -
the Ontario Teachers' Federation on the due date.
CARRIED
297. , Report No. 5, Joint Advisory Committee on Schools for Trainable Children
Trustee Lemieux, seconded by Trustee Hicks moved THAT the Board
receive Report No. 5, Joint Advisory Committee on Schools ,for Trainable
• Children, 4 October 1973. The ;motion was carried. (Appendix Pages 477-478)
There were no recommendations arising from the Report.
20•
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BOARD 22 October 1973
298. Report No. 10, French Language Advisory Committee.
Trustee Lemieux, seconded by Trustee Milotte, moved THAT the
Board receive Report No. 10, French Language Advisory Committee, 19
September 1973. The motion was_carried. _ _(Appendix Pages 479-481).
NOTE: It was noted that the reference to the meetings of the Committee,
(Report Item 3 (English Language version), indicate that it; is
the meetings of the Committee which have been moved forward
one week and not the meetings of the Board).
299. Report No. 73/1, French Language Advisory Committee '
Trustee Lemieux, seconded by Trustee Milotte, moved THAT the
Board receive Report No. 73/1 of the French 'Language Advisory Committee,.
19 September 1973. The motion was carried. (Appendix Pages 485-487)
It was noted that the Report is presented in a different format than
used in the past by the Committee. There appeared to be some misunder-
standing as to the method of presentation, and it was agreed that this
matter will be looked into further. It was the view of some members of the
Board that it is more beneficial :to have a full report of the meeting!
including the names of those present rather than a summary of recommendations.
Noted. •
Trustee Lemieux then presented the following recommendation arising
from the Report:
a) Secretarial Support.,for, the ,Committee
On motion by Trustee Lemieux, seconded by Trustee Milotte
THAT the Carleton Board of Education authorize an' increase
in the allowance paid to the executive-secretary of the French
Language Advisory Committee from $50. 00 per meeting to
$100. 00 per meeting to perform all secretarial functions on
behalf of the Committee, as follows:
i) Preparation of Minutes of Proceedings in ;French,
Orders of the day, Recommendations to the Board,
correspondence, etc. $ 60. 00
ii) Translation of Minutes of Proceedings
and recommendations to the Board 25. 00
iii) Secretary on a part-time basis for the
performance of all clerical work and all
work related to Committee meetings 15. 00
TOTAL $ 100. 00
CARRIED
207
BOARD 22 October 1973
b) School Bus Drivers
On motion by Trustee Milotte, seconded by Trustee Lemieux,
THAT the Carleton Board of Education apply the policy
which it established at a meeting dated 9 October 1973,
concerning the hiring of school bus drivers for 1974/5
school year.
The Chairman ruled that as the intent of the foregoing
recommendation appeared to be in conflict with the
action taken by the Board on 9 October 1973, it could
only be accepted in the form of Notice of Motion for
Reconsideration of a decision previously taken.
Trustee Milotte gave notice that he will move a motion
to this effect at the next regular meeting of the Board.
Noted.
300. Debenture By-law No. 43, Learning Resource Centre at Greenbank P. S.
The Chairman of the Board read for a first and a second time
debenture By-Law to authorize the issue of a debenture in the amount of
$95, 000. for the construction of a Learning Resource Centre at Greenbank
Public School.
Trustee Moore, seconded by Trustee Dakin moved that By-Law No. 43
being a By-Law to authorize a debenture in the amount of $95, 000 for a period
of twenty years to cover the cost of constructing a Learning Resource Centre
at Greenbank Public School, having been duly read a first and second time,
be taken as read a third time and be enacted by the Board. The motion was
carried.
301. Ottawa-Carleton Secondary Film Library Agreement
Trustee Harris, seconded by Trustee Hogan moved on the basis of
a report submitted by the Director of Education THAT the Carleton Board
of Education advise the Ottawa Board of Education that it wishes to renew
the secondary Film Library Agreement for a further three-year term from
1 July 1974 to 30 June 1977. The motion was carried.
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BOARD'; 22 October 1973
302. ' Animal Care Committee
Trustee Harris, seconded by Trustee Mulligan moved on the basis of.
a report submitted by the Director. of Education, THAT the Carleton Board of
Education establish an "Animal Care Committee" under the provisions of the
Animals for Research Act, consisting of:
A Trustee appointed by the Board .
A Veterinarian appointed' by the Board
A central staff member appointed by the Director
A member of the elementary teaching staff appointed by the Director
A member of the secondary teaching staff appointed by the Director
1 Such other members as the Board may from time to 'time determine.
The motion was carried.
Trustee Harris, seconded by Trustee Dakin nominated Trustee Hicks
as the Trustee representative on the Animal Care Committee. There being no
other nominations, the Chairman declared Trustee Hicks a member i of the
Committee.
The question of appointing a Veterinarian to the Committee' will be
brought to the attention of. the Board at its next regular meeting.
I
303. ! Payment of Monies by Municipalities to School Boards '
The Board had before it ,a communication dated 26 September 1973
received from Mr. A. Cummins, ,Director of Education, Ottawa Board of
Education, enclosing a letter sent to`the Chairmen.of all Ontario School
Boards by the Chairman of the Ottawa 'Board requesting support in 'obtaining
a change in legislation to provide that Boards obtain their pro rata share
of tax collection from municipalities when they are received by the' municipality
rather than allowing such funds to remain in the hands of the municipality for
their Use and investment pending their transfer to School Boards on the dates
appointed in the legislation.
1
Following a brief debate, it was agreed that the Carleton board of
Education appears to have no immediate problem in this area but that the
Chairman of the Carleton Board, should consult with the Chairman of the
Ottawa 'Board to try to determine' more precisely what are the objections of .
that Board to the existing legislation.
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BOARD ., 22 October 1973
304. } School Bus Passes - OC Transpo ;
The Director of Education submitted a report advising that arising
from the meeting of the Interboard. Liaison Committee held 17 October 1973,
it had been agreed to request each of the four Ottawa-Carleton Region School
Boards to appoint a representative to a delegation to meet with representatives
of the :Regional Government/OC Transit Commission to, discuss the ,question of
public ,transportation services to' students to and from school.
Based on the foregoing report, Trustee Harris, seconded by Trustee
Morrisey moved THAT the Carleton Board of Education appoint a representative
to a delegation consisting of members of the four Ottawa-Carleton School Boards
to meet with the Regional Council/Transit Commission to discuss ()LC Transpo
services to students to and from school. The motion was carried.
Trustee Harris, seconded by Trustee Morrisey, nominated; Trustee
Milotte to the delegation. There' being no other nominations, Trustee Milotte
will represent the Carleton Board of Education.
305. Deferred Motion re Appraisals for School Site Purchases
i ..
Pursuant to Board Minutes, 9 October 1973, item 278, the Board again
had before it for further consideration the following deferred motion:
"Trustee Harris, seconded by Trustee Morrisey, moved THAT
' the Board, before taking an option for reserving or purchasing
real estate, except where, the purchase price is pre-determined
by accepted formula, obtain appraisals from two appraisers who
shall be registered 'members of! the Appraisers Institute of Canada. "
Trustee Dakin, seconded' by Trustee Morrisey, moved an amendment
to the foregoing motion, THAT the words "on a trial basis for one year
commencing 23 October 1973" be inserted between the words "THAT" and
"the Board".
Following deliberation on the proposed amendment, it was put to the
vote and was carried.
Debate continued on the main motion as amended and various views
were; expressed for and against the proposal. The motion was put to a vote
and was lost on a tie vote.
306. ; Notice of Motion, Trustee Dakin, re Bill 181 '
Notice having previously, been given (as revised at the meeting)
Trustee Dakin, seconded by Trustee Wilson, moved as follows:
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BOARD, 22 October 1973
a) "THAT the Board address a letter to the Minister of
Education expressing its steadfast support for the action
taken and the views expressed by Mr. Sidney Handleman,
M. P. P. , Carleton, in opposing_Bill 181 as recorded in
official report No. 89 of the Debates of the Legislature
of Ontario, for Thursday, 4 October 1973 on the Bills
to amend the Schools Administration Act; and
b) "THAT copies of this motion be forwarded to:
Mr. S. B. Handleman, M.P. P.
• j The Honourable A. B. R. Lawrence, M. P.P.
Chairmen of all School Boards in i Ontario
Executive Director, of the Ontario ,School
Trustees' Counci I.
Trustee Dakin read a statement supporting his position in this matter,.
and ,requested that the vote on the motion be recorded.
Trustee Wright rose on a point of order and objected to the placing
of al motion before the. Board which singled out for support any particular
politician.. The Chairman ruled'that it was in order for such a motion to be
•
presented for the disposition of the Board. Trustee Wright. challenged the
ruling of the Chair. The ruling of the Chair was put to the decision of the
Board, and was upheld by majority vote. The debate continued on the
motion.
Trustee Dakin advised that his concern with the legislation was the.
unrestricted mandate of the Languages of'Instruction Commission to consider
any and all matters referred to ;it. He felt this would encourage ,the reference
of a multitude of trivial, peripheral but highly controversial matters to the
Commission and thus make it extremely difficult for Boards, to reach hard
decisions facing possible province-wide publicity, and the prospect of being
overruled by an appointed tribunal. He noted that the brief originally
submitted to the Minister by the Board expressed opposition to a ."Languages
of Instruction Commission" not an the grounds of language bias, but because
of the delegation of power to a politically appointed tribunal to overrule
decisions of elected representatives.
211
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BOARD' 22 October 1973
Several Trustees expressed views on this subject of which the
following is a brief summary: 'Trustee Milotte was of the opinion 'that it is
unethical for a Board to formally express support for any individual politician,.
and that Mr. Handleman was able to handle the affairs of Carleton, .with the
support of his electorate. Trustee' Sevigny, while supporting Trustee Qakin's ,
stand on Bill 181, also expressed the view that the Board should not officially
go On record as supporting individual members of the legislature.' Trustee
Wright noted that he had supported the Board's original brief on the languages
of instruction Commission, but saw no value in the current exercise as the
Bill is now Law. Trustee Morrisey also expressed the view that the Board
should not express support for the actions of individual politicians, but .
.supported the Languages of Instruction Commission as set out in Bill 181.
Trustee Lemieux also supported .Bill 181. i,
1
Trustee Harris, while recognizing that Bill 181 was law, ;felt that.
the Board should commend Mr. 'Randleman for his decision to break party .
ranks, to support the position of, the Board. Trustee Dakin, in summarizing,
also felt that Mr. Handleman should be supported by the Board for his stand.
1
The motion was put to a vote, was lost on the following division:
FOR: Trustees Dakin, Drew, Harris, Hicks,
Mulligan and Wilson (6)
AGAINST: Trustees Harkness, Hogan, Lemieux, McIntosh, .
Milotte, Moore, Morrisey, Sevigny ,.
and Wright ' , (9)
307. Correction to Report No. 8, Education Committee '
Notice having previously been given at the Board meeting held
9 October 1973, Trustee Sevigny, seconded by Trustee Milotte, moved THAT
the Board rescind its motion of 9 October 1973 to receive Report No. 8.of
the Education Committee as presented, and resolve in lieu thereof "THAT
Report No. 8 of the Education Committee, 1 October 1973, be received with
a correction to the last paragraph of item 9 (E. R.A. S. ) to read as follows:
"Because additional funding will not be available from the Ministry, and
because the Board did not receive permission to charge any costs of the
project to extra-ordinary expenditures, the ERAS Steering Committee .
turned over its documentation to the Special Services staff for reassessment
and evaluation. Since: that time, Special Services staff, supported by a
member of the Planning Unit, have completed their Criteria for Evaluation
based on the 1972-73. M. B. D. M. , setting functions and standards of
• service of Special Services. The ERAS Task Force has 'continued to
assign staff to this project.. It is expected that al further report on this
matter will be submitted to this Committee at a later meeting. "
•
The motion was carried.
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BOARD
22 October 1973 "
308. I Annual Conference, Ontario Educational Research Council
December 7-8, 1973
The Board noted a report-submitted 617 the Director of Education and.
the Superintendent of Operations, advising that the annual conference of the
Ontario Educational Research Council will be held in Toronto on December 7
and '8, 1973. Trustees who wish to attend were requested to so inform the
Superintendent of Operations or the Assistant Board Secretary as soon as
possible.
• In this regard, it was noted that the Trustee travel budget, which
was',cut back during the budget process, is running low. It was, agreed to
look into this matter at the Co-ordinating Committee meeting scheduled for
Monday, 29 October 1973.
309. Communication, Social Planning Council, re Family Life Education
The Board noted a communication, dated 3 October 1973, ;received
from the Social Planning Council of Ottawa and District enclosing material
on Family Life Education and offering resource people to assist in enlarging
the 'meaning of education for family living in the schools.
310.'" Professional Development Day, 1974
The Board noted a report submitted by the Director of Education
and, the Superintendent of Operations advising that the Director has agreed
to a request by the Teachers' Federation of;Carleton and the Ontario •
Secondary School Teachers' Federation District 43, to designate 1'3 February
1974 as the "Professional Deve`lcspment Day to'be sponsored by the Teachers'
Federations" provided in the school calendar for 1973/4.
311. Ontario School Trustees' Council Regional Conference, December 6-8
i ,
' The Board noted a memorandum from the Ontario School Trustees'
Council advising that the Regional Conference for Regions 9 and 10 will be
held in Ottawa.on December 6-8, 1973,
It was noted that this conflicts with the 0. E. R. C. Convention in • .
Toronto in December, and the Chairman of the Board advised she would
request O.S. T. C. to try to avoid such conflicts of dates in the future.
j • 213 .
BOARD 22 October 1973
312. Teacher Education Facilities in the National Capital Region
The Board noted a report submitted by the Director of Education
advising that at the Interboard Liaison Committee meeting of 17 October 1973,
it had been decided to request Trustee McIntosh (as Chairman of the Interboard
meeting) to write to the Minister of Education and the Minister of Colleges
and Universities, requesting that teacher education facilities be maintained
in the Ottawa area, preferably as a Faculty of Education of a recognized
local university. .
In this connection, Trustee Harkness, seconded by Trustee Milotte,
moved THAT on behalf of the Carleton Board of Education, the Chairman of thle
Board be requested to write to the Minister of Education and the Minister of
Colleges and Universities advising that: . .
a) The Board deplores the prospect that teacher education
facilities may be removed from the National Capital
region; and
b) The Board urges the retention of teacher education
facilities in the Ottawa area preferably as a faculty
of education of a recognized local university.
At the request of Trustee Morrisey, it was agreed to vote separately
on parts a) and b) of the foregoing motion. Both parts were carried.
313. Secondary-Post Secondary Liaison .
The Director of Education gave-a. brief_ oral report on a meeting held
Friday, 12 October 1973, at Algonquin College, to discuss recent memoranda
from the Minister of Colleges and Universities, and the Minister of Education,
urging closer liaison between secondary and post-secondary educational
institutions. As a result of the meeting, the Educational Liaison Council
(formerly Post-Secondary Liaison Committee) has been asked to prepare
a report for submission at a further meeting on 12 November 1973, outlining
its terms of reference and how it could meet the conditions for liaison
expressed in the Ministers' memoranda.
In this connection, the Director of Education advised that the
Educational Liaison Council has proceeded far enough with its organization .
to have part-time professional support. Temporary accommodation has
been offered in one of the Carleton Board's schools.
214
BOARD 22 October 1973 :
314 Bill 189, An Act to Amalgamate Certain Municipalities
in the Regional Municipality of Ottawa-Carleton
The Board had before it for information a copy of Bill 109, "An
Act .to Amalgamate Certain Municipalities in the Regional Municipality of
Ottawa-Carleton and to provide for the. Elections of Councils of the Amalgamated
Municipalities". Particular attention was drawn to clauses 4;and,:,5 of the Bill
which read as follows:
"4) The expenses of the local municipalities for.the elections
to elect members of the councils of the area municipalities or
of the Carleton Board of Education in 'the year 1973 shall
approved by the Minister, be paid out of the Consolidated.
Revenue Fund"
"5) Notwithstanding the provisions of section 120 of The
Regional Municipality of Ottawa-Carleton Act, in the year'
1973, the Minister may, by order provide for all matters
necessary to reconstitute The Carleton Board. of Education
including the holding of elections for such Board if necessary
and the term of office ,for the members so elected. "
Having regard to the foregoing, Trustee Dakin, seconded by Trustee
Milotte, moved THAT the Carleton Board of Education communicate to the
Hon. John White, Treasurer. of Ontario and Minister of Economics and
Intergovernmental Affairs its concern over the intent of Sections, '4 and 5 Of
Bill 189, and that the Board determine from the Minister the probable effect
on the Carleton Board of Education of any implementation of these section
of the Bill before the Bill receives second reading. ,
Notwithstanding lack of notice, the foregoing motion was accepted
for debate, with no members present dissenting.
The motion was put to a vote and was carried unanimously.
315., . Public Meetings Concerning. French Immersion Program
The Board noted a communication submitted by the Director of
Education and Mr. W. R. McGillivray, Superintendent of Schools,) advising
that meetings to inform interested parents and others of the results of the
latest research conducted by the Ontario Institute for Studies in Education
on the French immersion classes in Carleton Schools have been arranged
for the following times and places:
f
215
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(REVI'SED)BOARD 22 October 1973
Monday, November 5 at 8:00 p. m.
Sir Robert Borden High School, Greenbank Road.
Wednesday, November 7 at 8: 00 p.m.
Colonel By Secondary Schopl, Ogilvie Road.
Officials from the Ontario Institute for Studies in Education and the
Carleton Board will be present at these meetings to outline the results and
to answer any questions.
• The meeting adjourned. at 11; 00. p. m. .
•
S.J. Berry L.J. McIntosh
Secretary Chairman of' the Board
PAL/Is
CONFIRMED BY BOARD 12 NOVEMBER 1973
BOARD MINUTE NO. 319
I
216
THE CARLETON BOARD OF EDUCATION
SPECIAL BOARD MEETING
Thursday, 25 October 1973
A special meeting of the Board of Education was held this day in the
Board room, 4 Thorncliff Place, Ottawa, commencing at 7: 45 •p. m. with
Trustee Louise J. McIntosh, Chairman of the Board in the Chair. Also
present: Trustees Appleton, Dakin, Drew, Harkness, Harris, Hicks, Kabayama,
Taylor, Wilson and Wright. Not present: Trustees Milotte, Moore; Morrisey
and Sevigny. (Trustee Kabayama left the meeting at 8: 15 p. m. )
Staff present: Director of Education, Superintendents of Operations
and Planning; Personnel Manager; Executive Assistant; and Assistant Secretary.
Mr. J. MacDonald, Executive Director, O. P. S. T.A. , was also present.
316. Resolution into Committee of the Whole
On motion by Trustee Harkness, seconded by Trustee Harris, the Board
resolved into Committee of the Whole to discuss the items listed on the Private
Session agenda. Trustee McIntosh remained in the Chair. The Committee later
rose and reported the following recommendation:
"THAT with respect to negotiations with the local group of public
elementary teachers employed by the Board for a 1973/4 salary
and fringe benefit agreement:
a) the Board_proceed from Step 1 in the negotiation
procedures to Step 2; and
b) that the Teachers° Federation of Carleton be so
informed.
On motion by Trustee Harkness, seconded by Trustee Harris, the
recommendation of the Committee of the Whole was adopted.
The Board again resolved into Committee of the Whole for Private Session
deliberations. The Committee of the Whole later rose but presented no report.
The meeting adjourned at 9: 50 p. m.
PAL/ls Louise J. McIntosh
Chairman of the Board
CONFIRMED BY BOARD, 12 NOVEMBER 1973 217
BOARD MINUTE NO. 319
I I
I I
; THE CARLETON' IBOARD ' OF EDUCATION
SPECIAL BOARD MEETING
MINUTES
5 November 1973
A Special Meeting of the Carleton Board of Education was held
this day at the call of the Chairman. The meeting took place 'in the
Board Room, 4 Thorncliff Place, Ottawa, commencing at 6: 10 p. m. , with
Trustee McIntosh, Chairman of the Board, in the Chair. Also ,present:
Trustees Appleton, Dakin, Drew, Harkness, Harris, Hicks, Hogan,
1 Kabayama, Lemieux, Milotte, Moore, Morrisey, Sevigny, Taylor, Wilson
and Wright. Not present: Trustee Mulligan.
Staff present: Director of Education; Superintendents of
Administration, Operations and Planning; Superintendent of Schools,
Mr. S. S. Katz; Executive Assistant and Assistant Board Secretary.
I
Mrs. J. Oyen of Bell, Baker, Thompson and Oyen !was also
in attendance.
317. Resolution Into Committee of the Whole , ,
•
Trustee Lemieux, seconded by Trustee Milotte, moved that
the Board resolve into Committee of the Whole to consider the private
session agenda. The motion was carried. Trustee Harkness'assumed the
Chair in Committee of the Whole. i
The Committee of the Whole discussed the possible; ;impact of
the Board's configuration of the recent changes in municipal 'structures
in Ottawa-Carleton, and formulated a recommendation which will be pre-
sented at the next regular Board meeting.
The Committee of the Whole also gave instructions Ito legal
counsel concerning certain' litigation involving the Board. (Private Session
Minutes of this date refer)
The Committee rose at 8: 30 p. m. , but presented no report.
The meeting adjourned at 8: 30 p. m.
Louise MciNtosh,
PAL/mmj Chairman
CONFIRMED BY BOARD, 12 NOVEMBER 1973 218
BOARD MINUTE NO. 319
I ,
THE CARLETON BOARD O F ' EDUCATION
MINUTES ;
; I
12 November 19,73
j '
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at
7: 30 p. m. with Chairman L.J. McIntosh in the Chair. Also present: Trustees
Dakin, Drew, Harkness, Harris, Hicks, Hogan, Kabayama, Lemieux, Milotte,
Moore, Morrisey, Sevigny, Taylor and Wright. Trustees not present: Appleton,
Mulligan and Wilson.
I ;
Staff members present: Director of Education, Superintendents of
Administration, Operations and Planning; Superintendent of Schools S. S. Katz;
Controller of Finance; Personnel Manager; Executive Secretary; ,Assistant
Board Secretary and Recording Secretary.
Mrs. Rolande Soucie, Vice-Chairman of the French Language Advisory
Committee was also in attendance.
I ,
On motion by Trustee Hicks, seconded by Trustee Milotte, the Board
resolved into Committee of the, Whole with Trustee Harkness in the Chair. The
Committee later rose and presented a report which appears below in these Minutes.
318. Report No. 20, Committee of the Whole
Trustee Harkness presented Report No. 20, Committee of the Whole
(Appendix Pages 534-536 ).
Trustee Harkness seconded by Trustee Dakin, moved THAT the
Committee of the Whole Report. No. 20 be adopted. The motion ;was carried.
319. Confirmation of Minutes
Trustee Lemieux, seconded by Trustee Milotte, moved THAT the
Minutes of the regular meeting of 22 October, and the Minutes of the Special
meetings of 25 October and 5 November 1973, be confirmed. The motion was
carried.
I '
(NOTE: It was noted that Trustee Milotte's notice of motion concerning School
Bus Drivers was not brought forward to the agenda for; 'this meeting.
Trustee Milotte agreed to have this motion of reconsideration placed
on the agenda for the meeting of the Board scheduled for 26 November
1973).
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219
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r
BOARD 12 November 1973
320. I. Report No. 9, School Planning and, Construction Committee
Trustee Harris, seconded by, Trustee Moore moved THAT Report No. 9,
School Planning and Construction Committee, 5 November 1973, be received by
the Board. The motion was carried. (Appendix Pages 503 - 507).
Trustee Harris then presented for consideration the following
recommendations contained in the report:
j ,
a) T-24399, Plan of Subdivision, Nepean Township
On motion by Trustee Drew, seconded by Trustee Harris
THAT the Board authorize staff to inform the Ministry of
Treasury, Economics and Intergovernmental Affairs, that
the 16. 7 acre secondary school site as designed in the
plan of Subdivision T-24399, Nepean Township (Barrhaven)
is satisfactory insofar as shape, size and location are concerned.
CARRIED
b) School Site in 'Arlington Woods
On motion by Trustee Hicks, seconded by, Trustee Harris
THAT the staff be authorized to enter into an agreement of
purchase and sale with the developer, Campeau: Corporation
Limited, for the sale of the Board's 3. 652 acre school site
located in Arlington Woods to said developer at ;a purchase
price of $82, 000 plus interest at 10% per annum! commencing
31 August 1972, to the time of closing.
CARRIED
c) SBP 1/10 Building Proposal - Convent Glen Elementary School
On motion by Trustee Harkness, seconded by Trustee Harris
THAT:
i) the Director of Education for the Carleton Board of
Education be authorized to sign the SBP 1/10 re Convent
Glen Elementary School;
ii) staff be authorized to forward the SBP 1/10 to the Carleton
Roman Catholic School Board for 'signature by the Executive
Director; and
1 iii) staff be authorized to submit the SBP 1%l0 to the Ministry
of Education, Region 10.
CARRIED
•
220
BOARD 12 November 1973
d) Plan of Subdivision T-24452, Township of North ;Gower
On motion by Trustee Drew, seconded by Trustee Harris
THAT staff be authorized to inform the Ministry of
Treasury, Economics and Intergovernmental Affairs that
no school site is required to accommodate the students
emanating from the subject subdivision O6T-24452,
Township of North Gower, as proposed.
CARRIED
e) Greenbank Public School - Library Resource Centre,
Change Order No. 1
On motion by Trustee Hicks, seconded by Trustee Harris
THAT the Board approve Change Order No. 1 (additional
Fire Marshal requirements) to the contract with Custom
Construction Limited, in the amount of $2, 064. 69, for the
Library Resource Centre at Greenbank Public School.
CARRIED
f) Ecole Secondaire Garneau - Change Orders Nos. 9, 11B and 53
On motion by Trustee Milotte, seconded by Trustee Harris
THAT with respect to Ecole Secondaire Garneau, the Board
approve the following changes to the contract with P. N.
Daoust Construction Limited:
i) Change Order. No. 9. (relocation of ventilation duct),
extra in the amount of $1, 277. 40
ii) Change Order No. 11B, (Additional structural steel),
extra in the amount of $616. 00
iii) Change Order No. 53 (carpet installation) credit
in the amount of $600. 00.
CARRIED
(NOTE: Item 5 of the School Planning and Construction Committee Report,
Merivale High School Library Resource Centre, is dealt with in detail
in item 324 of these Minutes).
221
BOARD 12 November 1973
AI •
321. Report No. 9, Education' Committee
Trustee Sevigny, seconded by Trustee Milotte moved THAT Report
No. 9, Education Committee, 5 November 1973, be received by the Board.
The motion was carried (Appendix Pages 508-513).
Trustee Sevigny then presented for consideration the following
recommendations contained in the report:
a) Carleton Inventory - ASRIC
On motion by Trustee Dakin, seconded by Trustee Sevigny
i) THAT the information gathered through ASRIC be
incorporated into the study of a Resource Allocation
System for Carleton;
ii) THAT staff be authorized to continue the development
of a statistical analysis based on 1973 actuals as such
become available; and
iii) THAT in the interim, the high-cost areas identified
in this study be reviewed during the preparation of
the 1974 budget insofar as is possible.
CARRIED
b) Planning Department Activities
• On motion by Trustee Milotte, seconded by Trustee Sevigny
i) THAT staff be authorized to fill one of the two vacant
approved positions within the Planning Department,
effective 1 January 1974; and
ii) THAT staff be authorized to organize and conduct a
workshop on PPBES in the late fall of 1973.
CARRIED
c) Middle School Study - Final Report
On motion by Trustee Wright, seconded by Trustee Sevigny
i) THAT the final report of the Middle School Study be
accepted in principle as a working document of the
Carleton Board of Education;
ii) THAT the report be distributed to all schools in Carleton
and to all Committee members who have worked on the
Study;
iii) THAT staff be directed to study the Report and to bring
forward recommendations with regard to ways and means of
implementation of the recommendations of the Report not
later than June 1974. 222
CARRIED
BOARD 12 November 1973
322. Report Nos. 11 and 12, French Language Advisory Committee
Trustee Lemieux, seconded by Trustee Milotte, moved THAT the Board
receive Reports No. 11 and 12, French Language Advisory Committee, 10 and
24 October 1973 respectively. The motion was carried. (Appendix Pages 514-533).
Arising from Report No. 12, item 5, Trustee Milotte, seconded by Trustee
Lemieux moved THAT pursuant to Sub-Section 2, Section 55 of Bill 181, the Board
send to all members of the French Language Committee all public documents,
agendas, minutes of proceedings, back-up documents relating to regular meetings
of the Carleton Board of Education and its Standing Committees. The motion was
carried.
323. Ad. Hoc Committee to Study Correlation of Budget
and Salary Negotiation Processes
The Board had before it the following extract from .Report No. 3,
Committee of the Whole, dated 29 January 1973, item 3:
"THAT whereas the Board recognizes the validity of conducting salary
discussions in conjunction with the preparation of the annual operating
budget; but WHEREAS the time frame for the preparation if the 1973
budget is such as to preclude implementation of such a process in
1973; THEREFORE BE IT RESOLVED that the Board undertake to
establish a task force to explore the possibility of designing a method
whereby salary discussions can take place during the preparation of
annual operating budgets in the future. "
It was noted that at the last Coordinating Committee meeting (29 October
1973, item 5 refers) it was agreed that the Board should proceed in appointing
Trustees to the Ad Hoc Committee.
Trustee Harkness, seconded by Trustee Moore, moved as follows:
a) THAT the Board appoint 5 Trustees to the Ad Hoc Committee
to study correlation of budget and salary negotiation processes;
empower the Ad Hoc Committee to meet with such members of
central and teaching staff as it deems necessary; and instruct
the Ad Hoc Committee to report back to the Board on or before
the last Board meeting in December 1973.
b) THAT Trustees Dakin, Drew, Harkness, Harris and Morrisey
be appointed to sit on this Ad Hoc Committee.
The motion was carried.
223
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BOARD 12 November 1973
324. Merivale High School - Proposed Revised Library Resource
Centre - Additions and Alterations
Pursuant to Report No. 9, School Planning and Construction Committee,
dated 5 November 1973, item 5, the Board received from the Merivale High
School Project Committee a report, dated 7 November 1973, on the re-evaluation
of the high costs of bids received for the proposed addition to the Library, and
alterations to ancillary facilities.
The Board noted that the Project Committee, in consultation with the
principal, the architect and W. N. Construction Ltd, has developed a revised
scheme (outlined on sketch plan, agenda folio 6), which it is hoped will meet
the Ministry of Education's budget limitations for this project. A discussion
took also place at the Project Committee level with respect to the contractual
procedures for the revisions; i. e. by way of the traditional method (Scheme A)
with a time frame of approximately 8 weeks, or by way of the negotiated method
(Scheme B) which it is expected will delay the project only by 2 weeks. It was
further noted that under both Schemes A and B the Board will enter into a fixed
sum contract prior to the commencement of the actual construction work.
Based on the foregoing report, Trustee Dakin, seconded by Trustee
Morrisey, moved as follows:
a) THAT the Board approve the revised scheme for the Library
addition and ancillary alteration work as set out on a sketch
attached to the staff report aforementioned; and
b) THAT the Board approve the Negotiated Method (Scheme B)
concept and authorize staff and the Architect to negotiate
with W. N. Construction Ltd. to obtain a revised fixed
sum price based on the work required to construct the
revised Library facilities at Merivale High School, the
total amount of which shall meet the approval of the
Ministry of Education, and submit the negotiated fixed
sum price to the Board for approval.
The motion was carried.
224
BOARD 12 November 1973
325. School Health Services Committee
The Board had before it a communication received from the Ottawa
Carleton Regional Area Health Unit (R. Rodgers, Secretary to the Board), dated
26 October 1973, requesting the Board to appoint a representative to the School
Health Services Committee of the Board of Health.
Trustee Morrisey, seconded by Trustee Milotte, moved THAT the Board
appoint Trustee Kabayama to represent the Carleton Board of Education on the
School Health Services Committee. The motion was carried.
326. 1 December 24th Board Meeting
Further to Minutes of the Coordinating Committee, dated 29 October 1973,
item 10, the Board noted that in accordance with the By-Laws, the last meeting
of the Board is scheduled for Christmas Eve, Monday, 24 December 1973.
Trustee Sevigny, seconded by Trustee Harris moved THAT the Board
meeting scheduled for 24 December 1973 be held instead on Wednesday, 19 December.
The motion was carried.
327. Canadian School Curling Championships
The Board received from the Director of Education a report, dated
9 November 1973, with respect to financial support for the National Schoolboy Curling
Championships, which will be hosted by the Ottawa-Carleton High School
Athletic Associations' curling organizations.
In this connection, it was noted that the Board provided in its budget
a nominal amount for contributions to national or provincial events associated
with students , to be held in the National Capital Region.
Based on the foregoing, Trustee Moore, seconded by Trustee Milotte,
moved THAT the Board donate the sum of $50. 00 to support the Canadian Schoolboy
Curling Championships to be hosted in Ottawa by the (''ttawa-Carleton High School
Athletic Association.
The motion was carried.
225
BOARD 12 November 1973
328. Director's Report
The Director of Education submitted an oral report covering the following
points:
a) Professional Development meetings - 12 November 1973: Although
students did not attend classes, staff undertook various professional
development activities in the schools. Trustees and senior officials
visited several of the Board's schools.
b) Ontario School Trustees' Council: The regional conference for
School Trustees and Administrators will be held at the Talisman
Motor Hotel in Ottawa, on December 6, 7 and 8, 1973. The
Council, in cooperation with the Ontario Association of Education
Administrative Officials, the Ontario Institute for Studies in
Education and the Ministry of Education, will be presenting a
program with the conference theme "Larger Units of Administration,
Problems and Prospects". Trustees were requested to inform the
Director's secretary if they wish to be registered for this Con-
ference.
c) Ontario Educational Research Council: Trustees were reminded
of the 15th Annual Conference of the Ontario Educational Research
Council which is scheduled for 7 and 8 December at the Royal
York Hotel, Toronto. The most recent developments in education,
with emphasis on classroom research, will be discussed. The
Director advised that Trustees could still be registered for
this conference, if they wish.
d) Staff Planning Department
Internal advertisements for a second secondment to the Planning
Department will be distributed to the schools in the near future.
It is expected that a recommendation for the new staff member
will be brought before the Management Committee on
17 December.
e) Ottawa Valley Liaison Council: The Director referred to the
communication received from the Ministry of Education and
the Minister of Colleges and University Affairs with respect
to liaison between Community Colleges and Boards of Education.
As a result, meetings were held on 12 October and 5 November
1973 attended by representatives of the various Ottawa/Carleton
educational institutes.
226
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I I I '
BOARD 12 November 1973
At the meeting of 5 November, the former Ottawa-Carleton
Education Liaison Committee (established in 1969) submitted
information on how it could expand its terms of reference
to encompass the wishes of the Ministries. As a result,
it has been agreed to change the name to "Ottawa Valley
Liaison Council" to include membership of local universities,
Algonquin College and Boards of Education in Region 10. It
is suggested that each body appoint two representatives to
this Council and, in this respect, information will be submitted
to the Carleton Board at its next regular meeting.
It was noted that Mr. Berry has been appointed interim Chairman
of the Ottawa Valley Liaison Council.
329. Report of Project Committee Administration Building
Further to Report No. 9, School Planning and Construction Committee,
item 8, the Project Committee on the Administration Building presented a progress
report. The following is a summary of the details contained in the report:
a) Tenders: Detailed specifications re site services, landscaping
of the Lombardo lands and parking facilities will be called for
13 November 1973.
b) Construction Cost Budget: (in consultation with the landscape
architect and the consulting engineers) :
Storm Sewers - Lombardo Lands $ 6, 000
Sir R. B. H. S. 28, 000 $ 34, 000
Sanitary Sewers - Admin. Bldg. 5, 200
Water Supply - Admin. Bldg. 4, 200
Irrigation System-
Lombardo 4, 000 8, 200
Roadways & - Initial relocation
Parking Lots of school staff and
student parking: 26, 000
Miscellaneous Costs 6, 600.
Contingency Allowance 8, 000
88, 000
Consultants' Fees 10, 000
Total: 98, 000
It is hoped that the installation of services, the rough grading,
contouring and development of the parking lot can be completed
this fall.
227
(REVISED)
BOARD 12 November 1973
c) Grading of the Lombardo Property: Further to Board Minutes,
9 October 1973, item 283 b) ii) it was noted that the Reeve of Nepean
Township has personally approved the plan tor grading the Lombardo
property and has suggested that the Board proceed with the development
of the site. With respect to the cost of the landscaping of the Lombardo
property, estimated at $15, 000, the Project Committee pointed out
that the estimate was too low and that the new estimate amounts
to $40, 000. This amount added to the above-outlined construction
costs would result in a total cost of approximately $140, 000.
d) Financing: The costs of the above requirements have not been
included in any of the cost estimates for the Administration Building
submitted to date and it was proposed to have the work carried out
by separate contracts. It was further proposed that the financing
could be considered under the Capital-in-Current program for 1973.
In this connection it was noted that the Board has an estimated over-
requisition amounting to $269, 595 (as of September 30, 1973) which
cannot be used for ordinary expenditures. However, the possibility
exists that the Board could expend a portion of these funds on
extra-ordinary expenditures, such as Capital-in-Current.
Based on the report, Trustee Harris, seconded by Trustee Morrisey moved
THAT the Board authorize the Trustee members of the Project Committee to review
the tenders for the landscaping of the Lombardo lands, site services and parking
facilities on the 13th of November and to award these tenders, subject to con-
firmation by the Board, at a total amount not to exceed $140, 000. The motion was
carried.
330. Christmas and New Year's Holidays
The Director of Education submitted a report, dated 9 November 1973,
advising that with respect to the offices of the Board, the following schedule will
be in effect for the Christmas and New Year's holidays:
a) Offices will be closed from 4: 00 p. m. , Friday, 21 December 1973
until 9: 00 a. m. on Thursday, 27 December 1973.
b) Offices will be closed from 5: 00 p. m. , Monday, 31 December 1973
until 9: 00 a. m. on Wednesday, 2 January 1974.
Noted.
228
BOARD 12 November 1973
331. Proposed Consolidation of the School Acts, O. P. S. T.A. Brief
The Board had before it a communication from the Ontario Public School
Trustees' Association (Mr. Jack MacDonald, Executive Director), dated 19 October
1973 with attached brief, submitted to the Minister of Education. The O. P. S.T.A.
is requesting the Minister for a meeting with representatives of the Legislation
Branch to discuss the brief. The Chairman advised that she will attend a
meeting of the Board of Directors of O. P. S. T. A. on 24 November 1973. She
agreed to speak to the brief on behalf of the Board, and invited comments
from Board members.
332. 1974 Grant and Expenditure Weighting Factors
The Board had before it a report submitted by the Director of Education
and the Superintendent of Administration advising that on 5 November 1973, the
Minister of Education notified the Board of its weighting factors for 1974 (Corres-
pondence Register No. 2395) . Enclosed with this letter was a statement of the
1974 grant and expenditure weighting factors as calculated for the Carleton Board,
as follows:
Elementary Secondary
Grant Weighting Factor 1. 032 1. 034
Expenditure Weighting Factor 1. 051 1. 047
Reference was made in the staff report to the communication sent to
the Minister on behalf of the Board expressing the wish that the 1974 Weighting
Factor for Grant Purposes would never be less than 90% of a Board's Weighting
Factor for Grant Purposes in 1973. (Board Minutes, 24 September 1973, and
Report No. 7 (4b) of the Finance Committee, . 17 September 1973) .
It was noted that due to the fact that for 1974 the Ministry has divided
the weighting factor for instructional salaries equally between grant and weighting,
the Carleton Board's grant weighting factor for both elementary and secondary
panels is increased, but expenditure weighting factors have been reduced by
. 005 elementary and increased by . 015 secondary.
It was noted that the financial implications of these announced weighting
factors as they apply to the 1974 budget will be determined in greater detail
once the calculations have been made as a normal part of the budget preparation
program.
Concern was expressed by Board members that the Ministry has changed
its operating principles and that Boards would find it difficult to explain these
figures in view of recent public statements from the Ministry. The Chairman of
the Board advised that she would raise this matter at a meeting of the Ontario
Public School Trustees' Association Board of Directors next week in Toronto and
request O. P. S. T.A. to protest the change in rules.
I i
229
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(REVISED)
BOARD 12 November 1973
333. Carleton Board of Education Apportionment Appeal,
Ontario Municipal Board Hearing
The Board noted that the Ontario Municipal Board Hearing scheduled
for Monday, 19 November 1973, concerning the appeals against requisitions
for 1970 and 1971 (Townships of Torbolton and March) has been postponed
until March of 1974. Noted.
334. Animal Care Committee
Pursuant to Board Minutes, 22 October 1973, item 302, the Director
of Education submitted a report advising that the following staff have been
appointed to the Animal Care Committee:
Central staff member: Mr. A. D. F. Burnett, Administrative Officer
Elementary teaching staff: Mr. David Sutherland, VV. Erskine Johnston P. S.
Secondary teaching staff: Mr. John V. Bushfield, Gloucester H. S.
(Trustee Hicks was previously appointed to this Committee)
The Board noted that the matter of the appointment of a veterinarian
to the Committee is expected to come before the Board at its meeting on
26 November.
335. Coordinating Committee
The Chairman advised that the next meeting of the Coordinating Committee
will be held on Monday, 26 November 1973, at the Board offices, commencing
at 6: 00 p. m. . One of the items on the agenda will be the Committee structure
of the Board for 1974. All Trustees were invited to attend the meeting.
The meeting adjourned at 9: 20 p. m. .
S.J. Berry Louise J. McIntosh
Secretary Chairman
PAL/Is
Confirmed by the Board, 26 November 1973,
Board Minute No. 337, with the following
amendment:
Item 329 c) , first sentence to read: "Further
to Board Minutes , 9 October 1973, item 283 b) ii )
it was noted that the Reeve of Nepean Township
has personally approved the plan for grading the
Lombardo property and has suggested that the 230
Board proceed with the development of the site. " i
THE CARLETON BOARD OF EDUCATION
MINUTES
26 November 1973
A meeting of the Board of Education was held this day in the Board
Room,'' Administration Building, 4 Thorncliff Place, Ottawa, commencing at
7: 30 p. m. with Chairman Louise J. McIntosh in the Chair. Also present:
Trustees Appleton, Dakin, Drew, Harkness, Harris, Hicks, Hogan, Kabayama,
Milotte, Moore, Morrisey, Mulligan, Sevigny, Taylor, Wilson and Wright (8: 05 p. m. )
Trustee Lemieux was not present.
Staff members present: Director of Education, Superintendents of
Administration, Operations and Planning, Superintendents of Schools I. G. Jones._
and W. R. McGillivray, Personnel Manager, Executive Assistant, Assistant
Secretary and Recording Secretary.
The Chairman advised that in accordance with a request by a Board
member, she would place item 9 on the agenda, viz, "Interim Report - Ad Hoc
Committee for Study of School Heating"for discussion in Committee of the Whole
at the conclusion of the public meeting. The members of the Board voted 8-5
in favour of considering this item in Committee of the Whole.
336. In Memoriam Mr. Robert Meyers, Colonel By Secondary School
The Chairman advised the Board with deep regret that Mr. Robert
Meyers, .Commercial teacher at Colonel By Secondary School, died on 25
November after an illness of two months. It was noted that on behalf of the
Board, the Chairman has extended sympathy to Mrs. Meyers and her family.
337. Confirmation of Minutes
Trustee Milotte, seconded by Trustee Morrisey, moved THAT the
Minutes of the Board meeting held 12 November 1973 be confirmed with the
following amendment:
Item 329 c), first sentence to read: "Further to Board Minutes,
9 October 1973, item 283 b) ii) it was noted that the Reeve of
Nepean Township has personally approved the plan for grading
the Lombardo property and has suggested that the Board proceed
with the development of the site. "
The motion to confirm the Minutes as amended was carried.'
231
BOARD 26 November 1973
338. Report No. 9, Finance Committee
Trustee Dakin, seconded by Trustee Milotte, moved THAT the Board
receive Report No. 9, Finance Committee, 19 November 1973. The motion
was carried (Appendix Pages 537-540).
Trustee Dakin then presented the following Committee recommendation:
a) Cheque Registers
On motion by Trustee Wilson, seconded by Trustee Dakin
THAT the Board approve cheque registers for the month of
October 1973, in the following amounts:
Current Account - Cheque Nos. 39303 to 41203 $3, 278, 421. 59
Capital Account - Cheque Nos. 2551 to 2600 $ 197, 310. 58
Capital Account - Cheque Nos. 1 to 15 22, 909. 93
$ 220, 220. 51
CARRIED
339. Interim Budget Task Force 1974
In reference to the last meeting of the Co-ordinating Committee,
consideration was given to the matter of the establishment of the 1974 Interim
Budget Task Force.
Following some debate, it was agreed that Trustees Harris and Morrisey
(nominated byTrustee Dakin) and Trustees Dakin and Hicks
cks (nominated by
Trustee Drew) should form the Interim Budget Task Force.
340. Report No. 9, Management Committee
Trustee Drew, seconded by Trustee Moore, moved THAT the Board
receive Report No. 9, Management Committee, 19 November 1973. The motion
was carried (Appendix Pages 541 - 572).
Trustee Drew then presented the following Committee recommendations:
232
BOARD 26 November 1973
a) Computer Assistance
On motion by Trustee Morrisey, seconded by Trustee Drew
THAT the Personnel Department be requested to develop, in
conjunction with the Computer Committee, a job description
and salary range for a staff member to coordinate computer
services to be presented to the December meeting of the
Management Committee.
CARRIED
b) Report of the Personnel Sub-Committee
On motion by Trustee Harkness, seconded by Trustee Drew
THAT the following recommendations as outlined in the Sub-
Committee Report be approved by the Board, viz:
i) Statutory Holidays - Elementary School Secretaries and
Assistants
THAT the present definition of part-time permanent
employees be changed as follows in order to provide
that present practice will coincide with policy:
"Part-time Permanent Employee:
An employee hired to occupy a continuing position,
who is on a monthly or weekly salary and whose
schedule is less than 35 hours per week. "
ii) Support Staff - Office of the Director of Education
THAT the revised statements of duties of the Director's
support staff (Appendix Pages 551-559) be noted and
accepted; and that the position of Assistant Board
Secretary retain the same title but that the titles of
the other positions be changed as follows:
• From Secretary 5 to Executive Secretary to the Director
From Executive Assistant to the Director to Public
Relations Officer.
iii) Leave Regulations
THAT the revisions to leave regulations proposed by
staff, be approved by the Board effective 1 January
1974 (Appendix Pages 560-567).
CARRIED
233
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BOARD 26 November 1973
c) Additional Transportation Contracts
•
On motion by Trustee Harkness, ' seconded by Trustee Drew
THAT the Board award additional transportation contracts
in the amount of $6, 700. 00 for the school year 1973/74, as
detailed on Management Agenda Folios 9 and 10.
CARRIED
d) Snow Removal, Sanding and Ice Control
On motion by Trustee Morrisey, seconded by Trustee Drew
i) THAT the Board accept the tenders as outlined in
paragraph No. 4 of the staff report submitted to
Management Committee (Appendix Pages 568-572) and
authorize staff to award contracts to the successful
bidders for 1973/74 Snow Removal.
ii) THAT the Board accept the contracts negotiated with
other contractors for those schools listed in paragraph
No. 5 which were not covered by the original tenders
in paragraph No. 4 for Snow Removal.
iii) THAT the Board accept the tenders as outlined in
paragraph No. 8 and authorize staff to award
contracts to the successful bidders for 1973/74 Ice
Control and Sanding.
iv) THAT the Board accept the contracts negotiated with
other contractors for the schools listed in paragraph No.
9 for Ice Control and Sanding.
CARRIED
e) Exchange Teaching 1974/75
On motion by Trustee Harkness, seconded by Trustee Drew
THAT (as outlined on Appendix Page 545, Report No. 9,
Management Committee) approval be granted to seven teachers
to participate in the exchange teacher program with the U. K.
if arrangements to this effect can be made. '
CARRIED
f) Academic Staff Changes
On motion by Trustee Wilson, seconded by Trustee Drew THAT
the Board approve the changes in Academic Staff as outlined in
Report No. 9, Management Committee, 19 November 1973, item. 7.
CARRIED
g) Administrative Staff Changes
On motion by Trustee Wilson, seconded by Trustee Drew
THAT the Board confirm the changes in Administrative Staff
as outlined in Report No. 9, Management Committee, 19 November
1973, item 8.
CARRIED
234
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BOARD 26 November 1973
341. Report No. 13, French Language Advisory Committee
It was agreed to defer this item until later in the meeting.
342. Report No. 5, Community-Communications Committee
Trustee Hicks, seconded by Trustee Milotte, moved THAT the Board
receive Report No. 5, Community-Communications Committee, 21 November 1973
with the following amendments:
a) To show Trustee Moore present at the meeting.
b) Item 2, last para. : Reference to Osgoode Township should
read "Chairman and Members of the Greely Building Committee".
The motion to receive the report as amended was carried. (Appendix
Pages 581-586).
Trustee Hicks then presented for consideration the following recommend-
ations contained in the report:
a) Regulations Governing the Use of Indoor School Facilities
On motion by Trustee Drew, seconded by Trustee Hicks
THAT the changes to Board Regulations governing the Use
of School Facilities (Policy E4 - Regulations) be approved
as outlined in Report No. 5, Community-Communications,
21 November 1973, item 1.
CARRIED
b) Request from Osgoode Township for
Joint Participation in Greely Arena
On motion by Trustee Taylor, seconded by Trustee Hicks
THAT a letter be sent to the Chairman and Members of the
Greely Building Committee stating that with regret the
Board is unable to comply with their request for financial
assistance on the Greely arena; and commending them for the
initiative they have shown in providing this facility for the
Township residents and wishing them success with their endeavour.
CARRIED
c) Community Use of Earl of March High School
On motion by Trustee Milotte, seconded by Trustee Hicks THAT a
letter be sent to the Reeve of March Township advising that the
Board considers it inadvisable to break its knew policy governing
use of schools on New Year's eve and therefore cannot grant this
request for the use of Earl of March High School lion the evening
of 31 December 1973.
CARRIED 235
•
BOARD 26 November 1973
•
343. Debenture By-Law No. 44, Learning Resource Centre at Bayshore P. S.
The Chairman of the Board read for a first and a second time Debenture
By-Law No. 44 to authorize the issue of a debenture in the amount of $122, 000,
for the construction of a Learning Resource Centre at Bayshore Public School.
Trustee Harris, seconded by Trustee Wilson moved THAT By-Law No. 44
being) al By-Law to authorize a debenture in the amount of $122, 000 for a period
of twenty years to cover the cost of constructing a Learning Resource Centre at
Bayshore Public School, having been duly read a first and second time, be
taken as read a third time and be enacted by the Board. The motion was carried.
344. Report, Project Committee Administration Building
Pursuant to Board Minutes, 12 November 1973, item 329, the Board had
before it a report submitted by the Project Committee, Administration Building,
on tenders received for site services. It was noted that tenders were received
for underground drainage, grading and top soil of the new football and soccer
practice field (Lombardo Lands), for the installation of sanitary, storm and water
services, and for the parking area.
It was noted that the cost of the contracts is $99, 850 which is within
the budget (not to exceed $140, 000 for these services) as approved by the Board.
Trustee Harris seconded by Trustee Morrisey moved THAT with
respect to the new Administration Building the Board confirm the acceptance
and award of the following tenders:
a) To Greenlawn Landscaping Ltd. , in the amount of $26, 000
for the development of the Lombardo property.
b) To C. M. Hansen Construction Ltd. , in the amount of $32, 850
for the provision of underground site services. .
c) To Dibblee Construction Co. in the amount of $41, 000 for
the construction of parking facilities.
CARRIED
345. Ottawa Valley Education Liaison Council
Pursuant to Board Minutes, 22 November 1973, item 328 a the Board
had before it a report submitted by the Director of Education with, respect to
the designation of representatives to the Ottawa Valley Education Liaison Council.
Attached to the submission were the Minutes of a meeting held 5 November 1973
by the Joint Liaison Committee of the post-secondary institutions which are
members of the Council.
236
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BOARD
26 November 1973
Trustee Harkness, seconded by Trustee Wilson moved on the basis
of the foregoing report THAT the Board appoint the following as its representatives
and alternate representatives on the Ottawa Valley Education Liaison Council:
a) The Chairman of the Education Committee, ex officio,
with the Chairman of the School Planning and Construction
Committee, ex officio, acting as the alternate; and
b) The Director of Education, with his alternate to be selected
by the Director.
The motion was carried.
346. Merivale High School Learning Resource Centre,
Final Approval and Contract Award
Pursuant to Board Minutes, 12 November 1973, item 324, the Merivale
High School Learning Resource Centre Project Committee submitted a report
on I negotiations held with W. N. Construction Limited to obtain a revised
fixed sum price for the project. It was noted that W. N. Construction Limited
is prepared to enter into a contract with the Board for a fixed sum price of
$205, 000, based on the revised sketch plans as approved by the Board on
12 November.
Based on the foregoing report Trustee Dakin seconded by Trustee
Harris moved as follows:
a) THAT with respect to the Merivale High School Learning
Resource Centre, the Board authorize staff to submit the
necessary applications to the Ministry of Education for
Preliminary Final approval and to the Ontario Municipal
Board for the issuance of a debenture in the amount of
$266, 139 for a term of twenty (20) years to finance the
costs of this project as listed below and to undertake to
borrow the necessary funds from the Ontario Education
Capital Aid Corporation:
•
237
•
BOARD 26 November 1973
ADDITION ALTERATIONS TOTAL
Original Tender Amount $146, 800. $111, 500. $258, 300.
Net Change + $ 12, 050. -$ 45, 550. -$ 33, 500.
Revised Contract Amount $158, 850. $ 65, 950. $224, 800.
W. N. Construction(revised) $158, 850. $ 46, 150. $205, 000.
Bulwark Construction - 19, 800. 19, 800.
Contingencies 4, 766. 3, 298. 8, 064.
Less F. S. Tax - 4, 908. - -4, 908.
Architect Fees 11, 110. 6, 925. 18, 035.
Miscellaneous Expenses 2, 313. - 2, 313.
Furniture & Equipment 12, 835. 5, 000. 17, 835.
Total $184, 966. $ 81, 173. $266, 139.
b) THAT the Board award a contract for the construction of the
addition and alterations to W. N. Construction in the amount
of $205, 000. subject to the approval of the ,Ministry of
Education and the Ontario Municipal Board; and
c) THAT the Board authorize staff to issue a letter of intent to
W. N. Construction to permit the ordering of materials
essential to the construction of the work.
CARRIED
347. R.A. S. C. Seminar
The Director of Education and the Superintendent of Planning submitted
a report on the program for the Workshop on the Resource Allocation System in
Carleton to be held at the Skyline Hotel on 12, 13 and 14 December 1973, from
9: 00 a. m. to 5: 00 p. m.
A number of Trustees indicated that they planned to attend the Workshop
at various times.
348. Notice of Motion, Trustee Milotte
Notice having previously been given, Trustee Milotte, seconded by
Trustee Morrisey, moved THAT the following Board resolution (Board Minutes,
9 October 1973, item 27) be reconsidered by the Board: i
238
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BOARD 26 November 1973
"moved by Trustee Lemieux, seconded by Trustee Kabayama
"WHEREAS the Carleton Board of Education wishes to safeguard
students travelling on school buses,
THEREFORE BE IT RESOLVED that the Board accept the principle
that the drivers of school buses transporting Carleton francophone
students to French Language Schools in Ottawa or Carleton be able
to converse in French, and that drivers of school buses transporting
anglophone students to any English language schools be able to
converse in English; and
BE IT FURTHER RESOLVED THAT this principle be accepted by the
Board as a future precautionary measure notwithstanding that there
be no immediate problem in this regard. "
The motion was carried.
Trustee Milotte, seconded by Trustee Morrisey, then moved in
amendment to the above motion to add the words and that clauses to this
effect ,be included in the contract negotiations with carriers for the next contract
year" to the end of the first clause.
There followed debate on the implications with respect to possible
additional costs for transportation of students under next year's contracts.
It was pointed out that the proposed amendment would not mean that the
policy is mandatory, but would be the subject of future negotiations with
carriers.
Trustee Milotte requested a recorded vote on the amendment and
motion. The vote on the amendment was carried on the following division:
FOR: Trustees Harkness, Hogan, Kabayama, McIntosh,
Milotte, Moore, Morrisey, Taylor and Wright. (9)
AGAINST: Trustees Appleton, Dakin, Drew, Harris; Hicks,
Mulligan, Sevigny and Wilson. (8)
The motion as amended, (Trustee Milotte substituting for Trustee Lemieux
was then put to a vote and was also carried, on the following division:
FOR: Trustees Harkness, Hogan, Kabayama, McIntosh, Milotte,
Moore, Morrisey, Taylor, Wilson and Wright. (10)
AGAINST: Trustees Appleton, Dakin, Drew, Hicks, Mulligan
and Sevigny (6)
ABSTENTION: Trustee Harris (1)
238
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BOARD 26 November 1973
349. Report No. 13, French Language Advisory Committee
Trustee Milotte, seconded by Trustee Kabayama, moved THAT the
Board receive Report No. 13, French Language Advisory Committee,
14 November 1973. The motion was carried. (Appendix Pages 573-580).
Arising from Report No. 13, item 5, Trustee Milotte, seconded by
Trustee Kabayama moved as follows:
a) THAT the French Language Advisory Committee be allowed
a 15-day delay to present its budget to the Carleton Board
of Education to allow members of the Committee to study
Bill 180 which has received third reading in the Ontario
Legislature and which deals with French Advisory Committees
in Ontario; and
b) THAT the recommendation from the French Language Committee
with respect to the lighting of Carriere Street be referred to
the Ad Hoc Committee on Carriere Street.
The motion was carried.
350. Report from the Sub-Committee on Group Insurance
Trustee Harris indicated that a report from the Sub-Committee on
Group Insurance will be presented at the next meeting of the Finance
Committee which will be held on 17 December 1973.
351. Schedule of Meetings for December 1973
Trustees received for information a schedule of meetings for the
month of December 1973. The Chairman noted, that in addition to the
meetings shown, a private meeting of the Trustees will be convened on
18 December 1973 to discuss the Board's configuration for 1974. Noted.
352. Reconfiguration of the Board
The Director of Education and the Assistant Board Secretary submitted
a report advising that pursuant to the communication from the Minister of
Education concerning the structure of the Carleton Board of Education (Register
2414)'Bill 231 has been presented to the Ontario Legislature to restructure the
Board.
239
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BOARD 26 November 1973
It was noted that the Carleton School Division, on and after the
first,day of January 1974, will consist of the Townships of Cumberland,
Goulbourn, Gloucester, March, Nepean, Osgoode, Rideau and West Carleton,
to be represented by a divisional Board of Education composed of 20 members,
as follows:
16 members to be elected by a general vote of the public school electors
(Nepean - 7 members), (Gloucester - 3 members) and one member from
the following townships: Osgoode, Cumberland, March, West Carleton,
Rideau and Goulbourn, and 4 members to be elected by a general vote
of the separate school electors.
Noted.
* * * * * * * * * *
On motion by Trustee Milotte, seconded by Trustee Morrisey, the Board
resolved into Committee of the Whole with Trustee Harkness in the Chair.
353. Report No. 21, Committee of the Whole
Trustee Harkness presented Report No. 21 of the Committee of the Whole
(Appendix Pages 587-592) containing the following recommendations:
a) Report, Ad Hoc Committee for the Study of Heating of Schools
On motion by Trustee Dakin, seconded by Trustee Harkness:
THAT the Board receive an Interim Report from the Ad Hoc
Committee for the Heating of Schools (as amended in Committee
of the Whole - shown as Appendix Pages 589-592)
and that the Board approve the following Ad Hoc Committee
recommendations:
i) THAT the Carleton Board of Education engage a firm of
consulting engineers competent in' the field of heating
systems, other than Interplan Limited, with the following
terms of reference:
• A) To review the report dated the 29th, of October 1973
on the Operating Analysis for Sir Robert Borden High
School prepared by Interplan ' Limited, with particular
reference to Sections 5 through 9 of that report.
I
240
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BOARD 26 November 1973
B) To give the Board their professional opinion of the
feasibility of the suggestions contained in Sections 7
and 8 of the report and on any other suggestions for
improvement of the existing heating system not
contained in the report, but not including the
conversion of the existing heating system to any
other form of energy.
C) To submit an estimate of the costs to the Board of
implementing the opinion in (B) above; and
ii) THAT all of this action be taken as soon as possible.
CARRIED
b) Appeal Procedure, Individual Elementary Teaching Contracts
On motion by Trustee Harris, seconded by Trustee Harkness:
THAT the Board adopt the following policy respecting an
appeal procedure for individual elementary teaching contracts:
"It is the policy of The Carleton Board of Education that any
member of the Teachers' Federation of Carleton has a right
to appeal any difference or dispute between the Board and
the teacher relating to the interpretation, application,
administration or alleged violation of his or her individual
teaching contract with the Board, following the same steps
as set out in the appeal procedure contained in the agreement
between the Board and the local group of public elementary
school teachers. "
CARRIED
c) Recess Meeting to Time Unspecified
On motion by Trustee Harris, seconded by Trustee Harkness:
* THAT this meeting stand recessed until later this week at the
call of the Chair, with usual length of notice of time of meeting
waived; and that the Committee of the Whole be given leave to
sit again at that time to continue discussions on the status of
elementary teachers' salary negotiations. "
CARRIED
*Trustee Moore did not participate in the vote or discussion on this item either in
Board or Committee of the Whole because of possible personal conflict of interest.
241
(REVISED)
BOARD 26 November 1973
The meeting stood recessed at 11: 35 p. m.
* * * * * * * * * * * *
Due to the course of events, the recessed meeting did not reconvene.
Therefore the meeting officially adjourned at 11: 35 p. m. , Monday, 26 November
1973.
S. J. Berry Louise J. McIntosh
Secretary Chairman of the Board
PAL/Is
CONFIRMED BY THE BOARD 10 DECEMBER 1973
BOARD MINUTE NO. 356
242
� i
(REVISED)
THE CARLETON ;BOARD 1OF EDUCATI' ON
SPECIAL BOARD MEETING
3 .December 1973
A special meeting of the Board of Education was held this day in the
Board room, 4 Thorncliff Place, Ottawa, commencing at 7: 30 p. m. with Chairman
Louise J. McIntosh in the Chair. Also present: Trustees Dakin, Drew, Harris,
Hicks, Hogan, Kabayama, Lemieux, Milotte, Moore, Morrisey, Mulligan, Sevigny,
Taylor,, Wilson and Wright. Not present: Trustee Appleton.
Staff present: Director of Education, Superintendents of Administration
and Operations; Superintendents of Schools I. G. Jones, W. R. McGillivray and
S. S. Katz; Controller of Finance; Personnel Manager; Executive Assistant and
Assistant Board Secretary.
On motion by Trustee Wilson, seconded by Trustee Kabayama, the
Board resolved itself into Committee of the Whole to discuss the current status
of the elementary teachers' salary negotiations. Trustee Harkness assumed the
Chair. The Committee of the Whole later rose and presented a report which
appears below.
354. Report No. 22, Committee of the Whole
Trustee Harkness reported THAT the Committee of the Whole had received
an oral report from the Chairman of the Board and Trustee ;Harris;' Chairman of the
Board's Elementary Negotiating Team, concerning the current status of salary
negotiations; and received information on a number of elementary teaching staff
resignations submitted on 30 November 1973.
Trustee Harkness then presented the following recommendation from the
Committee of the Whole:
Moved by Trustee Harris, seconded by Trustee Harkness THAT the
Chairman of the Board be authorized to issue a press statement on
the current status of the elementary salary negotiations this evening.
The motion was carried.
, The meeting adjourned at 9: 35 p. m.
I � �
•
it
S.J. Berry Louise J. McIntosh
Secretary i Chairman of the Board
PAL/Is
CONFIRMED BY BOARD 10 DECEMBER 1973
BOARD MINUTE NO. 356 ! � ! 243
I �
THE CARLETON BOARD OF EDUCATION
MINUTES
- 7 Monday, 10 December 1973
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at
7: 40 p. m. with Chairman Louise J. McIntosh in the Chair. Also present:
Trustees Appleton, Dakin, Drew, Harkness, Harris, Hicks, Kabayama,
Lemieux, Milotte, Moore, Morrisey, Mulligan, Sevigny, Wilson and Wright.
Not present: Trustees Hogan and Taylor.
Staff members present: Director of Education; Superintendents of
Administration, Operations and Planning; Superintendents of Schools S. S. Katz
and W. R. McGillivray; Controller of Finance; Personnel Manager, Public
Relations Officer and Assistant Board Secretary.
On motion by Trustee Morrisey, seconded by Trustee Kabayama
the Board resolved into Committee of the Whole with Trustee Harkness in
the Chair. The Committee later rose and presented a report which appears
below in these Minutes.
355. • Report No. 23, Committee of the Whole
Trustee Harkness submitted Report No. 23, Committee of the Whole,
10 December 1973 (Appendix Pages 621-622)containing the following
recommendations:
a) Appointment of Consultants Sir Robert Borden Heating System Report
On motion by Trustee Milotte, seconded by Trustee Harkness
THAT the Board appoint the firm of Brais, Frigon, Hanley
and Associates to study the report of Interplan Limited on the
Operating Analysis for Sir Robert Borden High School heating
system, as commissioned by the Board on 26 November 1973
(Minute 353).
b) • Elementary Teachers' Salary Negotiations
On motion by Trustee Harris, seconded by Trustee Harkness
THAT the public school Trustees on the Salary Negotiating
Sub-Committee be instructed to meet to study the proposed
legislation governing current teacher salary negotiations in
Ontario introduced today in the Ontario Legislature; and
submit a report thereon together with any necessary
recommendations to proceed to arbitration at the next
meeting of the Board.
I i
244
•
BOARD 10 December 1973
At the request of Trustee Dakin it was agreed to vote separately
on the above recommendations. Recommendation b) was carried. Debate
then arose on Recommendation a). Trustee Dakin requested a recorded vote.
Trustee Lemieux, on a point off order, questioned the npropriety
of comments by Trustee Appleton respecting a member of the recommended
consulting firm. The Chairman ruled the comments out of order. Trustee
Appleton challenged the ruling and requested a recorded vote. The ruling
was put to a vote and was upheld on the following division:
FOR THE RULING: Trustees Drew, Harkness, Harris, Hicks,
Kabayama, Lemieux, Milotte, Moore,
Morrisey, Mulligan, Sevigny and
Wright. (12)
AGAINST THE RULING: Trustees Appleton and Dakin. (2)
ABSTENSION: Trustee Wilson. (1)
The recommendation for appointment of the consultants was then put
to a vote and was carried on the following division:
FOR: Trustees Drew, Harkness, Hicks,
Kabayama, Lemieux, McIntosh,
Milotte, Moore, Morrisey and
Sevigny. (10)
AGAINST: Trustees Appleton, Dakin, Harris,
Mulligan and Wright. (5)
ABSTENSION: Trustee Wilson. (1)
356. Confirmation of Minutes
Trustee Lemieux, seconded by Trustee Wilson, moved THAT the Minutes
of the Board meetings held 26 November 1973 (Regular) and 3 December 1973
(Special) be confirmed. The motion was carried.
357. Report on Educanada
Mr. Philip G. Nutter, Executive Director of Educanada, was in attendance
and spoke on the Educanada project which was held at Gloucester .High School
during July and August 1973.
245
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BOARD • 10 December 1973
Mr. Nutter reviewed the activities undertaken during Educanada
seminars, costs of the program per student, and numbers of students who
participated. It was noted that the cost per student has reduced to $106 in
1973 compared with $136 in 1971 (first year of Educanada operation). However,
because of cost pressures and reducing Federal grants, this low cost will likely
be hard to maintain. The following number of participating students was noted:
2, 928 students attended Educanada seminars in 1973: -
B. C. 215 QUEBEC 812
ALTA. and TERR. 260 N. B. 103
SASK. 189 N. S. 128
MAN. and N/W ONT. 216 P. E. I. 50
ONTARIO 915 NFLD. 40
Registrations were necessarily refused from every Province.
Mr. Nutter expressed his appreciation to the Board for the use of
Gloucester High School, and for the co-operation extended by the members
of the Board's staff.
It was advised that plans are being drawn up to obtain "non-profit
organization" status for Educanada, and hopefully, in the longer term, the
status of "charitable organization". In this respect, he requested the Board
to appoint one Trustee and one staff member to an Executive Committee of
Educanada to prepare necessary plans. He also requested the Board to
indicate as soon as possible its continued support for Educanada in 1974.
The Chairman expressed appreciation to Mr. Nutter for his presentation,
and advised that the Board would give consideration to his requests at its next
regular meeting (19 December 1973).
358. Report No. 10, Education Committee
Trustee Sevigny, seconded by Trustee Milotte, moved THAT Report
No. 10, Education Committee, 5 December 1973, be received by the Board.
The motion was carried (Appendix Pages 605-610) .
Trustee Sevigny then presented for consideration the following
recommendation contained in the report:
a) Approval of Textbooks
On motion by Trustee Milotte, seconded by Trustee Sevigny
THAT the Board approve the use of the texts at the levels
indicated for Colonel By Secondary School, and Merivale
High School not contained in Ministry of Education Circular 14.
(Listed on Education Committee Agenda Folio 61).
CARRIED
246
• ,BOARD 10 December 1973
359. Report No. 10, School Planning and Construction Committee
Trustee Harris, seconded by Trustee Moore, moved THAT Report No. 10,
School Planning and Co
nstruction Committee, 5 December 1973, be received by
the Board. The motion was carried (Appendix Pages 611 - 620).
Trustee Harris then presented for consideration the recommendations
contained in the report:
a) Plans. of Subdivision
On motion by Trustee Hicks, seconded by Trustee Harris
THAT the Board authorize staff to inform the Ministry of
Treasury, Economics and Intergovernmental Affairs that
school sites are not required to accommodate students
emanating from the following Plans of Subdivision:
O6T-24532, Township of North Gower (K. Cameron - Owner)
PG-1000, Township of Nepean (Carling Realty Co. Ltd. - Owner)
06 CDM-432, Township of March, (Cadillac Developments
Corporation Limited - Owner)
T-24591, Township of Osgoode, (H. E. Johnston - Owner)
O6T-24648, Township of Gloucester (J. H. Kemp Estate - Owner)
O6T-24617, Township of Fitzroy (B. Q. R. Enterprises - Owner)
CARRIED
b) Blackburn Public School - Learning Resource Centre
On motion by Trustee Moore, seconded by Trustee Harris
THAT with respect to the Blackburn Public School Learning
Resource Centre
i) the Board approve payment to Joseph A. Watters Ltd. in the
amount of $11, 841. 84, which payment includes the release
of the 15 percent holdback, provided that all liens have
been vacated against the contract at the termination of the
lien period (6 January 1974) and that the Board receives
a letter of good standing from the Workmen's Compensation
Board and a statutory declaration that all payments have
been made up to the release of these funds by Joseph A.
Watters Ltd.
ii) the Board approve Change Order No. 2, (parging
foundation walls) to the Contractor, Joseph A. Watters
• Ltd. in the amount of $1, 860. 00.
CARRIED
247
I � I
BOARD 10 December 1973
c) New Administration Building, Pre-Tender for Reinforcing Steel
On motion by Trustee Wilson, seconded by Trustee Harris
THAT with respect to the New Administration Building:
i) the Board authorize staff to issue a letter of intent
to J. Harris & Sons Ltd. advising of the acceptance
of their offer to supply all materials, plans and
labour necessary for the proper completion of the
work at the following unit prices:
$600 per ton for the reinforcing steel supply
and place
$500 per ton for the vertical masonry reinforcing
steel - supply only
$ .13 per sq. ft. for the wire mesh supply and
place; and
ii) the Board confirm the acceptance of the tender submitted
by J. Harris & Sons Ltd.
CARRIED
d) Carleton Heights Area of Nepean Township
p
On motion by Trustee Wilson, seconded by Trustee Harris
THAT the Board restrict responsibility for fees for students
attending Carleton Heights Public School to the members of the
families represented by the 59 students for whom The Carleton
Board of Education accepted responsibility for fees on 30
September 1973, as detailed on folio 31 of the School Planning
and Construction Committee agenda, so long as the families
remain within the Nepean section of the Carleton Heights area.
CARRIED
e) Plan of Subdivision O6T-2'4395, Township of Nepean
On motion by Trustee Wilson, seconded by Trustee Harris
THAT the Board authorize staff to inform the Ministry of
Treasury, Economics and Intergovernmental Affairs that the
5. 90 acre school site as designated in plan of subdivision
O6T-24395, Township of Nepean, is satisfactory insofar as
shape, size and location are concerned; and THAT a
Minister's'Condition for final approval be put into effect
until such time as satisfactory financial arrangements have
been concluded between the Knollsbrook Development
Corporation Limited and the Carleton Board of Education,
for the above noted school site.
CARRIED
248
I '
1BOARD 10 December 1973
f) Plan of Subdivision T-23838, Township of Nepean, Barrhaven South
On motion by Trustee Sevigny, seconded by Trustee Harris THAT
the Board authorize staff to inform the Township of Nepean that
the 6 acre school site to be designated by Mr. Barr in plan of
subdivision T-23838 in fulfilment of the Minister's Condition 24,
dated 11 October 1973, is adequate to handle the anticipated
enrolment from plan of subdivision PG-1700 (File Number,
Township of Nepean), as proposed.
CARRIED
g) Site Plan, Township of Gloucester, Blossom Park
On motion by Trustee Drew, seconded by Trustee Harris THAT
staff be authorized to inform the Township of Gloucester, that
dependent upon discussions between staff and Gloucester
Township Planning officials, regarding the number and
location of school sites, as recommended in the Board
response to the Blossom Park Official Plan, (presented to
the School Planning and Construction Committee on 1 October
1973), these school sites would be sufficient to accommodate
the student population anticipated from new developments as
proposed in the Blossom Park Official Plan; and THAT staff
meet with Gloucester Planning Officials to secure the provision
of the required number of school sites and their location in
Blossom Park.
CARRIED
h) Proposed School K-5, Convent Glen
On motion by Trustee Hicks, seconded by Trustee Harris
THAT with respect to the Convent Glen junior elementary
school,
i) the Board authorize staff to prepare and submit the
necessary form regarding the site purchase of 5. 716
acre school site under conditions approved by the
Board at its meeting of 9 April 1973 (Minutes,
item 105 f); and
ii) the Board authorize staff to prepare and submit the
Building Proposal re this project to the Ministry of
Education.
CARRIED
•
249
BOARD 10 December 1973
i) SBP 1/10 Glen Cairn Elementary School
On motion by Trustee Moore, seconded by Trustee Harris
i) THAT the Director of Education for the Carleton Board
of Education be authorized to sign the SBP 1/10 re
Glen Cairn Elementary School,
ii) THAT staff be authorized to forward the SBP 1/10
to the Carleton Roman Catholic School Board for
signature by the Executive Director; and
iii) THAT staff be authorized to submit the SBP 1/10 to
the Ministry of Education, Region 10.
CARRIED
j) SBP 1/10, Glen Cairn Secondary School
On motion by Trustee Moore, seconded by Trustee Harris
i) THAT the Director of Education for the Carleton Board
of Education be authorized to sign the SBP 1/10 re
Glen Cairn Secondary School,
ii) THAT staff be authorized to forward the SBP 1/10
•
to the Carleton Roman Catholic School Board for
signature by the Executive Director, and
iii) THAT staff be authorized to submit the SBP 1/10
to the Ministry of Education, Region 10.
CARRIED
k) SBP 1/10, Beacon Hill Elementary School (French Immersion)
On motion by Trustee Wilson, seconded by Trustee Harris
i) THAT the Director of Education for the Carleton Board
of Education be authorized to sign the SBP 1/10 re
Beacon Hill Elementary School (French Immersion).
ii) THAT staff be authorized to forward the SBP 1/10
to the Carleton Roman Catholic School Board for
signature by the Executive Director; and
iii) THAT staff be authorized to submit the SBP 1/10 to the
Ministry of Education, Region 10;
on the understanding that the designation of the Beacon Hill
Elementary School as "French Immersion" does not intend to
reflect any Board policy for the accommodation of French
Immersion students elsewhere in the system.
CARRIED
250
I � I
BOARD 10 December 1973
I) SBP 1/10, Nepean Middle School
On motion by Trustee Sevigny, seconded by Trustee Harris
i) THAT the Director of Education for the Carleton
Board of Education be authorized to sign the SBP 1/10
re Nepean Middle School,
ii) THAT staff be authorized to forward the SBP 1/10
to the Carleton Roman Catholic School Board for
signature by the Executive Director; and
iii) THAT staff be authorized to submit the SBP 1/10
to the Ministry of Education, Region 10.
CARRIED
• m) Designation of Architects 1974 Building Program
On motion by Trustee Moore, seconded by Trustee Harris
THAT the Board designate the Architectural firms of:
i) Helmer & Tutton, Architects and Site Planners for
the proposed Glen Cairn Elementary School to be
constructed in Glen Cairn.
ii) Craig & Kohler for the proposed Glen Cairn
(Western Area) Secondary School to be constructed.
in Glen Cairn.
iii) Eriksson and Padolsky together with Mr. A. M. Ross
for the proposed Beacon Hill Elementary School to
be constructed in Beacon Hill, Gloucester Township.
iv) Ala-Kantti, Liff, Stefaniszyn, Architects, for the
proposed Convent Glen Elementary School to be
constructed in Convent Glen, Gloucester Township.
v) Hans L. Stutz for the proposed Nepean Middle
School to be constructed in Barrhaven, Nepean
Township.
vi) Brian E. Pye, Architect, for the proposed
addition and alterations to Blossom Park
Elementary School, Gloucester Township.
251
I I
•
BOARD 10 December 1973
vii) Helmer & Tutton, Architects and Site Planners
for the proposed addition and alterations to
South Carleton High School.
viii) Brian E. Pye, Architect, for the ro osed
p p
addition and alterations to Huntley Centennial
Elementary School.
ix) Craig & Kohler for the proposed Learning
Resource Centre addition to Lakeview
Public School.
x) Brian E. Pye, Architect, for the proposed
Learning Resource Centre addition to
Merivale Public School.
CAR
RIED
360. Report No. 14 French Language Advisory Committee
Trustee Milotte, seconded by Trustee Lemieux moved receipt of
Report No. 14, French Language Advisory Committee, 28 November 1973.
The motion was carried. (Appendix Pages 593 - 604).
Trustee Lemieux, seconded by Trustee Milotte, moved adoption
1 of the following Committee recommendation:
1974 Elections fo
r ns New Committee
a) THAT members of the French Language Committee be elected
at large in Carleton;
b) THAT the elections be held at "Ecole secondaire Garneau" on
Tuesday, 15 January 1974;
c) THAT the elections be called for 8: 00 o'clock p. m. and that
the following points be included on the orders of the day for
election night:
i I
252
i I
BOARD _ 10 December 1973
i) Explanation of the various points included in provincial
regulations concerning elections;
ii) Report of the Chairman, Mr. Aurele Lalonde;
iii) , The elections;
iv) Address by the principal of "Ecole secondaire Garneau";
v) Address by Gilles Blache concerning the community
council;
vi) Address by Mr. L. F. Labrosse, Superintendent of Schools;
vi i) Presentation by students of "Ecole secondaire Garneau";
vi i i) Reception.
Schools, Mr. L. F. Labrosse,THAT the Superintendent of be
authorized to act as coordinator for election night which will
be held on 15 January 1974.
e) THAT the Chairman of the Committee, Mr. Aurele Lalonde, the
principal of "Ecole secondaire Garneau" (Mr. Gerard Huneault)
and the Superintendent of Schools, Mr. L. F. Labrosse, cooperate
in the preparation of election night.
The motion was carried.
361. Resolution of Halton County Separate School Board
The Board had before it a resolution from the Halton County Separate
School Board concerning payment of Federal grants for bilingualism and
biculturalism on a direct per pupil grant basis, through the Provincial
government.
Trustee Milotte proposed to move support for the Halton County Separate
School Board resolution, but later, on motion by Trustee Milotte, seconded by
Trustee Dakin, it was agreed to defer consideration until staff can provide an
analysis of the proposed change in the grant of payments.
253
(REVISED)
BOARD 10 December 1973
362. Interim Budget Task Force
Interim Trustee Dakin referred to the establishment of the I nt Budget Task
Force for 1974 at the Board meeting held 26 November 1973, and requested that
a date be set for a meeting of the task force at the earliest possible time.
It was agreed to poll the members of the Task Force at the conclusion
of this meeting.
363. Ontario Education Research Council Conference
I I '
Trustee McIntosh and Morrisey gave brief oral reports on their attendance
at the; recent Ontario Education Research Council conference in Toronto. It was
noted that present and past members of the Carleton Board's staff played an
active role in various conference activities.
364. Secondary Film Library Agreement
Pursuant to Board Minutes, 22 October 1973, item 301, the Board noted
a communication dated 27 November 1973, received from the Ottawa Board of
Education (Mr. A. Cummins, Director), advising that the Ottawa Board of Education
has agreed to renew the Joint Secondary Film Library Agreement for a further
three-year term and thus the agreement has been renewed to 30 June 1977.
The meeting adjourned at 9: 50 p. m. .
S.J. Berry
Louise J. McIntosh
Secretary Chairman of the Board
PAL/Is
•
Confirmed by Board 19 December 1973
Board Minute No. 366 254
I
T 'HE CARLETON BOARD ' OF EDUCATIION
,)
SPECIAL BOARD MEETING
,
• I
Monday, 17 December 1973
11
A special meeting of the Board of Education was held this day in the
Board Room, 4 Thorncliff Place, Ottawa, commencing at 8: 45 p. m. : with Chairman
Louise J. McIntosh in the Chair. Also present: Trustees Dakin, brew, Harkness,
Harris,; Hicks, Hogan, Kabayama, Lemieux, Milotte, Moore, ,Morris'ey, Sevigny,
Taylor,' Wilson and Wright. Not present: Trustees Appleton and Mulligan.
• } Staff present: Director of Education;, Superintendents of Administration,
Operations and Planning; Superintendents of Schools I.G. Jones, S. S. Katz,
L. F. I Labrosse and W. R. McGillivray; Controller of Finance; Public. Relations
Officer; Assistant Board Secretary and Recording Secretary.'
On motion by Trustee Harris, seconded by Trustee :Wilson,' the Board
resolved into Committee of the Whole to discuss the current status of the
elementary teachers' salary negotiations. Trustee Harkness assumed the Chair.
The (Committee of the Whole later rose and presented a report which appears
below.
365. Report No. 24, Committee of the Whole.
Trustee Harkness presented the following recommendations from the
Committee of the Whole:
a) Elementary Salary Negotiations
Moved by Trustee Harris, seconded by Trustee Harkness
• . THAT the Salary Negotiating Committee (elementary) be
authorized to meet with the representatives of the. elementary
teachers on Tuesday, 18 December 1973, and to report back
thereon to the Board in Committee of the Whole on, 19 December
1973;
b) Bill 274
Moved by Trustee Wright, seconded by Trustee Harkness
I ,
i) THAT the Board go on record that itwas not
consulted in the preparation of the I announcement
issued on 13 December 1973 by the Ontario. School
Trustees' Council, supporting Bill 274; and
i ii) THAT the Board confirm its position against binding
arbitration.
255
(REVISED)
SPECIAL BOARD MEETING 17 December 1973
At the request of Trustee Taylor, the vote was taken separately
on recommendation a) and the two parts of recommendation b). All
recommendations were adopted.
The meeting adjourned at 10: 20 p. m. .
•
S.J. Berry Louise J. McIntosh
Secretary Chairman
PAL/Is
II
e
Confirmed by Board 19 December, 7 19 3,
Board Minute No. 366
256
I j II
,, -
THE CARLETON BOARD OF EDUCATION
MINUTES
19 December 1973
A meeting of the Board of Education was held this day in the Board
Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at
8: 00 p. m. with Chairman Louise J. McIntosh in the Chair. Also present:
Trustees Dakin, Drew, Harris, Hicks, Kabayama, Lemieux, Milotte, Moore,
Mulligan (8: 50 p. m. ), Sevigny, Taylor, Wilson and Wright. Not present:
Trustees Appleton, Harkness, Hogan and Morrisey.
Staff members present: Director of Education; Superintendents of
Administration, Operations and Planning; Superintendent of Schools S. S. Katz;
Controller of Finance; Co-ordinator of New Construction; Personnel Manager;
Public Relations Officer; Assistant Board Secretary and Recording Secretary.
At the request of the Chairman, the order of the agenda was changed
to provide for the Board to resolve into Committee of the Whole at the end of
the public session.
366. Confirmation of Minutes, 10 December 1973 (Regular)
and 17 December 1973 (Special)
Trustee Lemieux, seconded by Trustee lkM9ilotte, moved THAT the
Minutes of the Board meetings held 10 December 1973 (regular) and 17 December
1973 (special) be confirmed. The motion was carried.
• 367. Report No. 10, Management Committee
Trustee Drew, seconded by Trustee Kabayama, moved THAT Report
No. 10, Management Committee, 17 December 1973, be received by the Board.
The motion was carried (Appendix Pages 631-655) .
Trustee Drew then presented for consideration the following recommenda-
tions contained in the report:
a) Academic Staff Changes
On motion by Trustee Hicks, seconded by Trustee Drew
THAT the Board approve the changes in academic staff as
outlined in Report No. 10, Management Committee, 17
December 1973, item I. CARRIED
(NOTE: It was noted that the resignations in the elementary panel were
received in the normal course of events and not as part of a mass resignation) .
257
BOARD 19 December 1973 ;
b) Administrative Staff Changes
On motion by Trustee Hicks, seconded by Trustee Drew
THAT the Board approve the changes in administrative staff as
outlined in Report No. 10, Management Committee, 17
December 1973, item 2. CARRIED
c) Educational Planner - Secondment -
On motion by Trustee Moore, seconded by Trustee Drew
i) THAT the Board approve the appointment of Mr. G. E.
Becksted on a secondment basis to the Planning Unit,
effective 1 February 1974;
ii) THAT the terms and conditions of employment are such
• as would be the case for the principalship of an "A"
school; and
iii) THAT the period of secondment by mutual consent
terminate 30 June 1975; unless amended by mutual
consent and approved by the Board .prior to that date.
CARRIED
d) Sabbatical Leaves 1974/75
On motion by Trustee Moore, seconded by Trustee Drew
i) THAT the Board grant sabbatical leaves for the 1974/75
school year to a total of 6 members of the secondary
teaching staff, as follows:
Mr. R. M. Shields Art Confederation H• S•
Miss S. Megill Asst. Head Gloucester H. S.
Guidance/Latin
Mrs. M. Monnelly Head of Library Sir Robert Borden H. S.
Mr. W. J. Turchan Head Phys. Ed. South Carleton H. S.
Mr. C. Monk Biology Confederation H. S.
Mr. G. Wilson Theatre Arts Sir Robert Borden H. S.
ii) THAT the two additional 1974/75 sabbaticals, recommended
in the staff report, be referred for priority ranking in
the 1974 budget process.
CARRIED
258
,BOARD 19 December '1972
e) Report, Personnel Sub-Committee
On motion by Trustee Wilson, seconded by Trustee Drew
THAT the Board adopt the recommendations contained in the
Personnel Sub-Committee report, on the following matters:
a) Acting Pay
b) Reclassification of Machine Operator 11
c) Optional Use of Sick Leave Credits versus
Application of Disability Plan
d) Secondary School Office Staffing
e) Additions to Personnel Establishment
f) Establishment of Salary Range for Executive Secretary
to Director
g) Salary Adjustment Secretarial Staff
• h) Organizational Review Maintenance and Operations
Department
CARRIED
f) Carleton Bus Operators' Association
On motion by Trustee Lemieux, seconded by Trustee Drew
THAT the Board grant a retroactive adjustment of 2% for the
period September 1973 to 31 January 1974 to the bus operators
who are under contract with the Board, to be paid in January
1974; and that this adjustment be increased to a maximum
of 3% if additional transportation grants are received from the
Ministry of Education for the same period.
* CARRIED
g) 1974 Capital-from-Current
On motion by Trustee Lemieux, seconded by Trustee Drew
THAT the proposed 1974 Capital-in-Current programs amounting
to $607, 055 Elementary and $353, 150 Secondary ($960, 205 Total)
be added tc the 1974 Base Budget, as detailed in the report of
the Maintenance and Operations Sub-Committee.
CARRIED
* See these Minutes, Page 260
259
iI
BOARD 19 December 1973
h) Computer Assistance
On motion by Trustee Wilson, seconded by Trustee Drew
i) THAT the Carleton Board of Education enter into a
contract with the Ministry of Education for the provision
of computer services as detailed in the Ministry of
Education proposal dated 5 September 1973 and in accor-
dance with the recommended time line as shown in
Appendix 1 to the staff report submitted to this Committee,
subject to the availability of funds in the 1974 budget;
ii) THAT the report of the Committee on Computer Assistance
be included in the priority review during the preparation
of the 1974 budget; and
iii) THAT when the Board approves the creation of a position
to co-ordinate computer services, the Carleton Board of
Education advertise for a suitable person to fill the
position with training to commence as soon as possible as
detailed in Section 1 of the report from the Ministry.
CARRIED
At the request of Trustee Dakin, recommendation f) was removed for
discussion. The vote was taken on recommendations separate ssion cu a), b), c), d),
e) g), and h), as outlined above. The recommendations were adopted.
Trustee Dakin submitted an oral statement opposing the proposal in
recommendation f) (retroactive adjustment in transportation contracts), which
at his request is appended to these Minutes (Pages 268-269 ). He requested
la recorded vote on the motion.
The motion was carried on the following division:
FOR Trustees Drew, Hicks, Kabayama, Lemieux, Moore,
Mulligan and Sevigny 7
AGAINST Trustees Dakin, Harris, Wilson and Wright 4
ABSTENTIONS Trustees McIntosh, Milotte, Taylor 3
368. Report No. 10, Finance Committee
Trustee Dakin, seconded by Trustee Harris, moved THAT Report No.
10, Finance Committee, 17 December 1973, be received by the Board. The
motion was carried (Appendix Pages 656 - 668).
260
BOARD 19 December 1973
Trustee Dakin then presented for consideration the following,
'recommendations contained in the report:
a) Cheque Registers
On motion by Trustee Wilson, seconded by Trustee Dakin THAT
the Board approve cheque registers for the month of November
1973 in the following amounts:
Current Account Cheques Nos. 41204 to 42913 $2, 545, 994. 11
Capital Account Cheques Nos. 16 to 108 $ 168, 818. 90
CARRIED
b) Group Insurance
On motion by Trustee Taylor, seconded by Trustee Dakin
i) THAT the National Life Assurance Company be requested
to distribute, as soon as possible, by cheque, $41, 000
to the employees, pro-rated according to the amount of
insurance in effect on each one's life, based on the lists
supplied by the Board to the insurance company
effective September 1, 1973, and that the National Life
return $4I1, 000 in premium to the Carleton Board of
Education;
ii) THAT the Surplus in the Long-Term Disability Plan
(Maritime Life Assurance Company) recorded as at
May 31, 1973, in the amount of $12, 278 be raised in
a Premium Rate Stabilization Reserve Fund"; and
iii) THAT the Board apply to Maritime Life to have the benefit
payable under the Long-Term Disability Plan raised from
the present 60% to 66 2/3%, subject to an increase in
premium of approximately 15%, effective January 1, 1974.
CARRIED
c) Allocation of 1973 Common Costs Public and
Secondary Schools
On motion by Trustee Hicks, seconded by Trustee Dakin
THAT the basis for the allocation of common costs as listed on
be
of the Finance Committee
Appendix Pages 665 666Report
approved for the year 1973.
261
BOARD
19 December 1973
d) Additional Debenture Requirements -
J. S. Woodsworth Secondary School
On motion by Trustee Harris, seconded by Trustee Dakin
THAT the Board authorize the submission of an application
to the Ministry of Education and the Ontario Municipal Board
for the issuance of a Debenture in the amount of $147, 486.
for twenty (20) years for secondary school purposes as part
of the financing of the construction of the J. S. Woodsworth
Secondary School.
CARRIED
369. Tenders, New Administration Building
The Board had before it for consideration a report from the Project
Committee for the new Administration Building on the opening of tenders for the
project. The tenders were opened in public on 18 December 1973, with the
following results:
Bidder Tender Amount Time of Completion
Uni-Form Builders Ltd. $1, 608, 713 9 mos. 1 wk.
Doran Construction Ltd. $1, 690, 800. 8 mos.
M. Sullivan & Son Ltd. $1, 707, 000. 11 mos.
V. K. Mason Construction Ltd. $1, 806, 000. 10 mos.
A cost comparison between the budget estimate and the lowest tender
submitted ($2, 000, 000. and $1, 997,392 , respectively) was detailed in the staff
report.
It was noted that the low tenders have been reviewed by the architect,
Murray and Murray, and staff and that the tender by Uni-Form Builders
Limited appears acceptable. In this connection it was pointed out that the low
tender contains the cost of the re-inforcing steel which was pre-tendered.
Based on the foregoing report, Trustee Wilson, seconded by Trustee
Harris, moved as follows:
a) THAT the Board authorize staff to submit the necessary appli-
cations to the Ministry of Education for formal approval and
to the Ontario Municipal Board for the issuance of a debenture
in the amount of $1, 997, 392. for a term of twenty (20) years
to finance the cost of the new Administration Building project
as listed below and to undertake to borrow the necessary funds
on the open market:
262
CORRECTED PAGE
BOARD ; 1 19 December 1973
i
Actual
1 Low Tender (Uni-Form Builders, Ltd. ) $1, 608, 713: ,
Site Development 115, 0001
1 I , P.A. /Intercom System ,25, 0001
Contingency 52, 011.1
j Less F. S. Tax (48, 261. )
Professional Consultant Fees 110, 929:
Quantity Surveyor 10, 000.
Furniture & Equipment 109, 000.
Miscellaneous Expenses '17, 000.
Total $1, 997. 392,.
b) THAT the Board award a contract for the construction of the
new Administration Building to Uni-Form Builders Ltd. in the
amount of $1, 608, 713. subject to the approval .of the ,Ministry
of Education and the Ontario Municipal Board. :
CARRIED
370. Report No. 15, French Language Advisory Committee
Trustee Lemieux, seconded by Trustee Milotte, moved receipt of Report
No. 15, French Language Advisory Committee, 13 December 1973. The motion
was carried. (Appendix Pages 625,-630). The report contained no recommendations.
371. Director's Report
The Director of Education's oral report to the Board was deferred
until January 1974, due to other urgent business facing the Director'.,
372. Report of Ad Hoc Committee to Study Correlation ,
of Budget and Salary Negotiation Process
The Board received from the Ad Hoc Committee to Study Correlation of
Budget and Salary Negotiation Process, a report dated 19 December 1973, which
was circulated at the meeting. On motion by Trustee Harris, seconded by
Trustee Dakin, the report was received by the Board. (Appendix Page 669).
The Board noted that the Committee has been unable to suggest a method
whereby discussions could take place at the same time as the, preparation of the
annual operating budgets, and, in view of proposed legislation, the' Committee
has recommended no further action at this time.
The Chairman thanked the members of the Committee for their report.
373. Report, Interim Task Force on Budget 1974 i '
,
I
Trustee Dakin, seconded by Trustee Harris, moved receipt of a report from
the Interim Task Force on Budget 1974, 19 December 1973, which was distributed
to trustees at the meeting. The motion was carried. (Appendix Pages 670-672).
I
Trustee Dakin, seconded by Trustee Milotte, moved THAT the Board
adopt ;the recommendations contained in the Budget Task Force Report. The
motion was carried.
I 263
11 I
BOARD 19 December 1973
374.
Animal Care Committee
Pursuant to Board Minutes, 12 November 1973, item 334, the Board
had before it a staff report dated 14 December 1973, concerning the appoint-
ment of a veterinarian to the recently established Animal Care Committee.
It was also noted that the Carleton Roman Catholic Separate School Board has
requested that the terms of reference of the Committee be changed to include
tieir representatives.
Based on the foregoing, Trustee Hicks seconded by Trustee Drew
moved as follows:
a)! THAT the Animal Care Committee be expanded to
include two representatives from the Carleton Roman
Catholic School Board (Mr. John Ryan and Mr. A.
Micus), and;
b) THAT Dr. Harry C. Rowsell be appointed the
veterinarian on the Animal Care Committee
The motion was carried.
375. Educanada Project - Appointment
Trustee Milotte, seconded by Trustee Moore, moved on the basis of
a report submitted by the Director of Education and the Assistant Board
Secretary, as follows:
a) THAT the Board approve in principle continued support
for the Educanada program at Gloucester High School
subject to suitable arrangements being made between the
Educanada principals and the Board staff; such arrange-
ments to be reported back to the Board at a subsequent
meeting for confirmation; and
b) THAT the Board appoint Trustee Harris, and that the
Director appoint one staff member to represent the Board
on the proposed Executive Committee of Educanada to, study
plans for the incorporation of Educanada as a "non-profit"
or "Charitable" organization.
The motion was carried.
264
BOARD 19 December 1972
376. Resolution of Kent County Board of Education
Re Daylight Saving Time
The Board had before it a communication and a resolution from the
Kent County Board of Education, Chatham, Ontario, (Mr. J. David Mistele,
Director of Education) with respect to possible reversion to Daylight Saving
Time. It was noted that the Kent County Board is opposed to reverting to
Daylight Saving Time on a full-time basis as this could constitute a hazard
ti) students who would have to leave home in darkness. The Kent County
oard requested support for its resolution from other Boards in the province.
Following a brief debate, the Board took no action to support the Kent
County Board resolution.
377. Board Minutes and Committee Reports for 1974
The Board received from the Director of Education and the Assistant
Board Secretary a proposal concerning the preparation and style of Board
wMinutes and Committee Reports. It was noted that in order to achieve economies
ith respect to the usage of paper stock, and in order to produce a more
ompact annual set of Board Minutes and Committee Reports, various changes
were suggested, to take effect 1 January 1974, including:
a) Prepare Board minutes and committee reports back and
front of paper instead of single side
b) Eliminate reporting committee recommendations in the
Board minutes
NOTED.
3378. Resolution of the Halton County Separate
School Board
Pursuant to Board Minutes, 10 December 1973, it
em 361, the Board
had before it a staff report, dated 14 December 1973, on the proposed resolu-
tion by the Halton County Separate School Board with respect to financial
assistance for French programs. Staff indicated that the terminology in the
Halton County Board's resolution (clause 5) does not appear to be accurate,
and it was therefore felt that the resolution itself is not clear in its intent.
Based on the foregoing, Trustee Moore seconded by Trustee Dakin
moved
THAT the Board advise the Halton County Separate School Board
that it does not support that Board's resolution of November 20.
The motion was carried.
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BOARD, 19 ,December 1973
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379. Initial Board Meeting January 1974
In accordance with the Board By-laws,. Trustee Lemieux, seconded
by Trustee Milotte, moved THAT the initial meeting of the Board in ;1974 be
held on the evening of Monday, 7 January.
In this connection it was noted that a caucus meeting of trustees will
be held on 3 January 1974. If the necessity arises, the Chairman proposed
that a special meeting of the Board could be called for 3 January 1974,
380. Chairman's Remarks
The Chairman requested a postponement of her annual remarks to the
initial ;meeting of the Board on 7 January 1974. Agreed.
381. Architectural Workshop
The Chairman advised that she has agreed to participate again in
the Educational Workshop (Professor J. Flanders, School of Architecture,
Carleton, University) for the coming year. Professor Flanders is proposing
to use a K-5 school as the workshop project, and the Chairman has' suggested
the proposed new Beacon Hill North elementary school.
382. Committee of the Whole
On motion by Trustee Harris, seconded by Trustee Kabayama, the
Board resolved into Committee of the Whole (at 9: 40 p. m. ) with Trustee Drew,
in the Chair. Trustee Moore left the meeting at this point. The Committee
later rose and presented a report which appears below in these Minutes.
383. Report No. 25, Committee.of the Whole
Trustee Harris submitted the following recommendation arising from
the Committee of the Whole:
a) THAT the Board authorize the Chairman of the Board, the
Chairman of the Salary Negotiating Sub-Committee (Elementary),
The Director of Education and Secretary of the Board, and
Superintendent of Schools, .Mr. S. S. Katz, to sign' an agree-
ment between the' Board and the local group 'of Public Elementary
School Teachers, i,n accordance with the recommendations made
to the Board in Committee of the Whole on 19 December 1973 by
the Salary Negotiating Sub-Committee (Elementary) ; (Private
Session Minutes refer) at such time as the said agreement has
been ratified by the local group of Public Elementary School
Teachers;
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BOARD 19 December 1973
b) THAT when the proposed Agreement between the local group
of Public Elementary School Teachers and the Board has been
signed by both parties, the Board approach the executive
of 0. S. S.T. F. , District 43, with a view to immediate dis-
cussions concerning their present Agreement; and
c) THAT upon the successful concluding of an Agreement between
the parties for elementary salaries and fringe benefits to
supersede the Agreement dated 8 September 1971, the Chairman
and Secretary of the Board, the Chairman of the Salary
Negotiating Sub-Committee (Elementary) and Superintendent of
Schools S. S. Katz be authorized to sign an Agreement between
the Board and the local group of Public Elementary School
Teachers as representing the Teachers' Federation of Carleton
providing for the withdrawal of resignations submitted en masse
on 30 November 1973, upon the approval of the Board's
solicitor of the wording of the Agreement.
On motion by Trustee Harris, seconded by Trustee Drew, the
recommendations were adopted.
The meeting adjourned at 10: 55 p. m.
S. J. Berry, Louise J. McIntosh,
Director of Education Chairman
PAL/mmj
Confirmed by the Board 7 January 1974
Board Minute No. 9
with the following corrections :
Page 262, 6th line: J. S. Woodsworth additional
debenture to read $147,486.
Page 266, item 381 , 1st line: to read "The Chairman 267
advised that she has agreed to participate again in" etc.
STATEMENT BY TRUSTEE W. R. DAKIN
19 December 1973
Motion To Pay the Carleton Bus Operators
a Retroactive Adjustment to September 1973
Madame Chairman, as you know, I made a determined attempt at the
recent meeting of the Management Committee to amend this motion to make the
payment of the proposed retroactive adjustment to the Carleton Bus Operators
for the period from September 1973 to 31 January 1974 conditional on the receipt
by this Board of additional transportation grants from the Province for the
period in question. That amendment drew some support but not enough to gain
approval of the majority of the voting members at that meeting. I must continue
to register my opposition to the motion in the hope that I may pick up enough
additional support at this meeting to defeat the motion, since, in its present form
the motion is totally unacceptable to me.
Let me first explain that I have no inhibitions or hangups about re-
negotiating contracts, including those with the Carleton Bus Operators, subject
!to the one condition that the re-negotiation process is required or at least
justified in the circumstances. Some of you may recall that, in a completely
different context twelve months ago, I made an impassioned, but unsuccessful
appeal to re-negotiate a certain contract and I pointed out the sharp distinction,
in law as well as in fact, between contract breach and contract re-negotiation.
The major point I now make is that the re-negotiation of our bus contracts is
not justified in the circumstances.
And what are the circumstances? The major circumstance is the
evidence presented by the Carleton Bus Operators that their fuel costs have
increased markedly since the Board's transportation contracts were negotiated
Ifor the 1973-74 school year. This evidence is convincing and I accept it as a
fact, but I do not accept it as justification for a retroactive adjustment in rate,
i for the following reasons:
I) The transportation contracts for the 1973-74 school year were
negotiated only a few months ago so that the increasing fuel costs have occurred
within a relatively short time frame;
2) Far from being unique, the cost experience of the Carleton Bus
Operators is typical of the increasing costs of all forms of activity during one
of the greatest inflationary spirals in our nation's history. An outstanding
example is the sharp escalation of costs of material and labour in the building
trades during the last few months; and a still more familiar one is the increase
in the consumers price index affecting every single one of us; and
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3) As the report of the Transportation Sub-Committee readily
concedes on page 3 of their report of 13 December, "this payment will ' establish
some prececent for the period February I to June 30, 1974". Indeed it will.
It will also create a precedent for the submission to this Board of future claims
from all contractors who have experienced or will experience the rising costs of
contract performance. At what point and on what basis will this Board draw the
line between those contracts which it will re-negotiate and those which it will not?
Frankly, Madame Chairman, I do not know and I suspect that no one else knows
either. If he does, let it be explained to me in terms that I can understand.
This summary of counter arguments is by no means complete. Let us
also consider the Board's present position as shown by the financial review of
our Operating Budget as at 30 November 1973. This reveals that out of total
budgeted 1973 transportation expenditures of $2, 663, 000, only $2, 475 is predicted
to remain unspent as at 31 December. Since the approval of this motion will
cost the Board an additional $20, 066 for the period from September to December
1973, this means that the Board's 1973 transportation budget will be over-
spent by $17, 591. Now I do not mean to suggest that seventeen-thousand dollars
fs a very large item in a total 1973 operating budget of forty three million
dollars; and I do realize that transportation expenditures, being extraordinary
expenditures, are not subject to the budgetary ceilings on ordinary expenditures
imposed by the Province of Ontario. I also realize that any over-expenditure of
the Board's 1973 transportation budget can be made good by the appropriation of
funds budgeted in 1973 for other purposes. Nevertheless, Madame Chairman, I
am distressed at the prospect of a needless over-expenditure of public funds for
any purpose. As to the needlessness of the proposed over-expenditure, let me
repeat that there is not a smidgin of statutory or common law which requires the
Carleton Board of Education to pay one penny to the Carleton Bus Operators by way
of a retroactive adjustment of 1973-74 contracted rates. Seen from the taxpayers'
point of view, both local and provincial, the proposed payment of an additional
twenty thousand dollars to the Carleton Bus Operators is a voluntary, com-
passionate contribution from this Board.
No doubt the supporters of this motion will point out to you that Carleton
Board transportation expenditures are recoverable by provincial grants. to the
extent of 90% or more. For this reason it may appear that we can afford to be
generous, since the school supporters of Carleton will escape much of the
additional costs of our generosity. To that I would point out that surely the
source of public funds is immaterial; What is important is that they are public
funds and we must protect them. Additionally, I have some very real concern
for the continuing responsible public image of this Board in financial matters.
In conclusion, I believe that the school supporters of Carleton are
entitled to know how every member of this Board stands on this issue. For that
reason, I ask for a recorded vote. I also ask that the text of my comments be
appended to the minutes of this meeting.
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