Loading...
HomeMy WebLinkAboutCarleton Board Minutes Jan 1973-Dec 1973 (2) THE CARLETON BOARD OF EDUCATION COMMITTEE OF THE WHOLE REPORT NO. 1 Wednesday, 10 January 1973 To the Board of Education: Pursuant to Board Procedural By-Laws, clause 8 , a meeting of the Committee of the Whole was held this evening for the purpose of preparing nominations for Board Officers in 1973 and also Committee members. (For attendance at this meeting, refer to Board minutes of this date). 1. Board Chairman On nomination by Trustee Lemieux, seconded by Trustee Hicks, Trustee McIntosh is nominated for Board Chairman for 1973. 2. Vice-Chairman ail On nomination by Trustee Dakin, seconded by Trustee Moore, Trustee Harkness is nominated as Vice-Chairman for 1973. 3. Committee Chairmen The following nominations for Committee Chairmen, with nominators and seconders noted, are presented: a) Community-Communications Committee Trustee Drew (nominated by Trustee Harris, seconded by Trustee Harkness) b) Education Committee Trustee Sevigny (nominated by Trustee Wright, seconded by Trustee Milotte) c) Finance Committee Trustee Dakin (nominated by Trustee Harris, seconded by Trustee Lemieux) 111( Appendix Page 1 COMMITTEE OF THE WHOLE 10 January 1973 Page 2 d) Management Committee Trustee Drew (nominated by Trustee Lemieux, seconded by Trustee Sevigny) e) School Planning and Construction Committee Trustee Harris (nominated by Trustee Dakin, seconded by Trustee Hicks) 4. Standing Committee Members The Committee experienced some difficulty in arriving at the exact number required for each of the Standing Committees, in view of the number of Trustees who expressed an interest in serving on the Education and Management Committee. In view of the current requirement that the maximum number on any committee be nine (not including the Chairman of the Board as ex-officio member), a number of Trustees voluntarily dropped their names from consideration, on the understanding that Trustee Dakin will introduce a notice of motion at the Board meeting later this evening to amend the maximum number of members on a Standing Committee, which will be considered at a special meeting of the Board called by the Chairman for Monday evening, 15 January 1973. Pending the disposition of that motion, the Committee of the Whole presents for Board consideration the following Committee composition for 1973: a) Community-Communications Committee Trustees Drew, Kabayama, Lemieux, Moore, Mulligan, Sevigny, Taylor and Wright (to serve with Trustee Hicks, Chairman of Committee) b) Education Committee Trustees Harkness, Harris, Hogan, Kabayama, Milotte, Morrisey, Taylor and Wright (to serve with Trustee Sevigny, Chairman of Committee) c) Finance Committee Trustees Appleton, Harris, Hicks, Hogan, Milotte, Morrisey, Taylor and Wilson (to serve with Trustee Dakin, Chairman of Committee) Appendix Page 2 COMMITTEE OF THE WHOLE 10 January 1973 Page 3 d) Management Committee Trustees Hicks, Hogan, Kabayama, Lemieux, Moore, Wilson and Wright (to serve with Trustee Drew, Chairman of Committee) e) School Planning and Construction Committee Trustees Drew, Hicks, Lemieux, Milotte, Moore, Mulligan, Sevigny and Wilson (to serve with Trustee Harris, Chairman of Committee) 5. Appointments to Statutory Advisory Committees a) Advisory Committee on Schools for Trainable Children The Committee of the Whole recommends on motion by Trustee Harris, THAT Trustees Drew, Hicks and Lemieux be reappointed to the Advisory Committee on Schools for Trainable Retarded Children. b) Advisory Committee on French Language Education The Committee of the Whole recommends on motion by Trustee Morrisey, . THAT Trustees Kabayama, Lemieux and Milotte be appointed to the Advisory Committee on French Language Education. 6. Confirmation of and Appointments to Ad Hoc and Special Committees a) Inter-Board Liaison Committee The Committee of the Whole recommends on motion by Trustee Wilson, THAT the Inter-Board Liaison Committee be reconstituted to consist of the Chairman of the Board (ex- officio); one Trustee representing public school electors; one Trustee representing separate school electors;/ plus one Trustee chosen by the other members as the need arises; and THAT Trustees Harris and Milotte le appointed the. permanent members to serve on the Committee with the Chairman of the Board. b) Ad He Committee on Administration Building The Committee 'of the Whole recommends on motion by Trustee Dakin, THAT the Ad Hoc Committee on Administration Building be reconstituted, 'consisting of three Trustees; and Appendix Page 3 COMMITTEE OF THE WHOLE 10 January 1973 Page 4 that Trustees Morrisey, Mulligan and Wilson be appointed to the Ad Hoc Committee. c) School Health Services Study The Committee of the Whole recommends on motion by Trustee Sevigny, THAT the question of appointing a School Health Services Study Ad Hoc Committee be referred to the Inter-Board Liaison Committee. d) Ad Hoc Committee on Tendering Procedures The, Committee of the Whole recommends on motion by Trustee Harkness, THAT the Ad Hoc Committee on Tendering Procedures be reconstituted, consisting of three Trustees; and THAT Trustees Dakin, Drew and Wilson be appointed thereto. e) Director's Review Committee Board policy calls for the establishment of a Director's Review Committee annually, consisting of the Chairman of the Board, any two of the Standing Committee Chairmen and/or the Vice-Chairman of the Board; plus one other Trustee who shall not be a Standing Committee Chairman, one of whom shall be a Trustee representing Separate School supporters. The Committee of the Whole recommends on motion by Trustee Dakin, THAT Trustees Harkness, Drew and Lemieux be appointed to serve on the Director's Review Committee, with the Chairman of the Board. f) Ad Hoc Committee on the Role of Budget Observers Your Committee of the Whole recommends on motion by Trustee Sevigny, THAT the question of the Role of Budget Observers be referred for consideration by the Finance Committee. Appendix Page 4 . I COMMITTEE OF THE WHOLE ! 10 January 1973 Page 5 7- g) Ad Hoc Committee on Secondary School Attendance Areas (Central) Your Committee of the Whole recommends on motion by Trustee Hicks, THAT the Ad ,Hoc Committee on Secondary School Attendance Areas (Central) be reconstituted; and THAT Trustees Dakin, Harris, Kabayama, Morrisey, Sevigny, Wilson and Wright be appointed thereto. 7. Appointment of Project Committees Board policies calls for the establishment of Project Committees at the time of the approval of the annual capital budget. Several such Committees are in existence at this time. According to previous practice up to three Trustees can be appointed to serve on these Committees together with Board staff and Consultants. The Committee of the Whole recommends on motion by Trustee Sevigny, THAT the following Trustees be appointed to Project Committees as listed: a) Emily Carr Middle School - Trustee McIntosh b) Eastern Area Secondary School - Trustees Lemieux, Harkness and McIntosh c) Fitzroy/Torbolton Addition Trustee Hicks d) Learning Resource Centers 1972 - Trustee Moore e) J. S. Woodsworth S. S. - Trustees Harris and Wright f) Osgoode/Kars/North Gower M. S. - Trustees Drew and Taylor g) Westcliffe P. S. - Trustee Sevigny h) Rideau West M. S. - Trustees Drew and Sevigny i) Bayshore P. S. Addition - Trustees Harris and Wilson j) Kanata M. S. Facilities - Trustees Hicks and Mulligan k) Learning Resource Centers 1973 - Trustees Dakin and Moore I) Secondary Special Vocational School - Trustees Hogan, Lemieux and Wright. , _ Appendix Page 5 COMMITTEE OF THE WHOLE 10 January 1973 Page 6 8. Communications, Mr. F. M. Lennarson The Committee of the Whole noted a communication from Mr. F. M. Lennarson, addressed to the Chairman of the Board, concerning the admission of his children to a school other than the one situated in his local attendance area. The Committee of the Whole recommends, on motion by Trustee Harris, THAT the six Nepean Public School Trustees and the Chairman of the Board be appointed to meet with Mr. Lennarson, on Thursday evening, 11 January 1973 at 7: 30 p. m. to discuss this matter. Respectfully submitted, A. Taylor Chairman PAL/Is Received by Board 10 January 1973 Board Minute No. 1 The recommendations were adopted. Appendix Page 6 h.ry ice . THE CARLETON BOARD OF EDUCATION CHAIRMAN'S INAUGURAL STATEMENT 1973/4 BOARD Delivered 10 January 1973 • I would like to thank all of the Trustees who have shown their support for me during the last few weeks since my re-election to the Board, and who have now re-elected me for a second year as Chairman of the Board. You have judged me kindly on last year's performance and I shall endeavour to continue to fulfill my office to your satisfaction. I.would also like to state at this time, publicly, that I will not seek this office again next year. One year ago I sought the Chairmanship primarily because of my firm belief that no one should hold the office of Chairman of this Board or any of its Standing Committees for a period of more than 2 years. So the Trustees should all be considering in the next 12 months whom they would like to see occupying this Chair one year from now. To speak now of the year ahead. The complexity of the Board's operations means there will be much hard work to be done. I think the most important item of business facing us immediately is in the area of our relationship with the other Boards in the region, especially the • Carleton Roman Catholic Separate School Board and the Ottawa Board of Education, Fortunately I believe our relationship with both of these, our neighbours, is an exemplary one in this Province. I know personally and respect both Mrs. Dobell and Mr. Zinck. The areas we must explore together with these Boards are new - the chief one being the question of joint planning for the accommodation for students. This Board passed a motion on November 13 instructing its Inter-Board Liaison Committee to explore joint planning for accommodation with the Carleton Separate School Board. It must have seemed like a good idea because one week later the Minister of Education decreed that it must happen throughout the Province. The task is not easy, but with good-will on all sides, I'm sure it will be beneficial to both the students and taxpayers. One immediate task is the perennial one of the Budget. We, the Trustees will be hard at work on it by the end of this month and hard work it will be. Fortunately our staff becomes yearly more competent at this job, because yearly the decisions become more complex and difficult and even unpalatable. We must still struggle also with the problem of communications with our students, our staff both academic and non-academic and our communities. These problems perplex every Board in he Country - even perhaps one could say Ion the Continent. We have retained our Committee in this, area and must give it full support. • Appendix Page 7 . Page 2 I would like to say a word about the relationship between the Board and its teachers. Because the Board is a small group who appear and I stress the word - to have much power and can easily be looked upon as "establishment" and the teachers are a large group who may appear to themselves as defenseless and even exploited, the relationship between the two is fragile in the extreme and can fluctuate, or indeed be shattered very easily. If I had one wish for this coming year I believe it would be that we might cease operating as though we were in a bridge game with a "we" "they" score and operate as a team. To the secondary teachers I would like to say I believe our relationship this past year has been generally a happy one. You have given evidence of good faith and we have tried to be worthy of your trust. We will have differences - it is inevitable. But let us not make hasty judgements and let us keep our lines of communication open. To the elementary teachers I would also address some comments. I am aware, and have always indicated to you that I was aware, that in certain respects the morale among elementary teachers in Carleton has deteriorated - not always because of Board action. We must keep a sense of perspective and not allow the fact that we have not reached agreement in one area over-shadow completely the progress we have made in other areas. With respect to the future, I would ask you to ponder seriously the following. When I went to school, we still used the little red Ministry of Education readers - now available in paper-back form in the "history" section of book stores. In the First Book there was a story about the Sun and the Wind having a competition to see who was stronger. It was decided that the test was to see which one could force a man to remove his overcoat. The wind blew as strongly as it could but the man only clutched his coat tighter. When the Sun had its turn, it shone brightly and warmly and the man soon found it more comfortable to remove his coat. If the main object was to show sheer strength, the wind won. But if the real object was to get the man's coat off, mild sunshine did the job. Being a physicist, I would add that too much heat might have forced him to wear his coat for insulation. ***************************** Nous avons environ mille cinq cent etudiants francophones. Moi m eme - je ne parle pas bien le francais, et la pl apart des Conseillers du Conseil d'Education de Carleton pareillement. Mais nous sommes tres interesses a ('education des etudiants de Carleton, qu'ils soient francais ou qu'ils soient anglais. La nouvelle ecole secondaire Garneau demortre notre inter et. Les affaires de la population francophlone sont bien servis par tous les conseillers, en particulier par les conseillers francophones. Pendant les quatre derni eyes annees nous avons etabli et profite d'une bonne entente entre nous et notre Comite de Langue Francaise. Nous attendons avec plaisir notre liaison avec le nouveau Comite qui sera elu bientot. Appendix Page 8 Page 3 ****************** And finally, a few words to my fellow Trustees. At the end of last year, I thanked you for supporting me when you felt I was right, and for speaking out openly when we disagreed. If you have constructive criticism, I am anxious to hear it. But I would ask you to bear in mind that the Board is not a legislative body in the sense that it operates on an adversary basis. For my part I shall try to continue to see that the Co-Ordinating Committee'does not become a cabinet. For your part I would ask that you resist all temptation to form an "opposition party" type of operation. We are each here as individuals, to operate as part of a corporate body "the Board". From the Chair I shall try, as I have tried in the past, to be impartial and give each and every Trustee the opportunity to express his views. The issues can then be decided intelligently by majority opinion. In committee, I shall be anything but impartial. The Chairman of this Board is a member of all Standing Committees for precisely that reason - in order that he may have an opportunity to express personal views and make a personal contribution as an elected Trustee, to the decision-making process. I shall exercise that right. Elected representatives tend to have strong personalities and we are not elected on the basis of compatability. Nor should we be - we represent the electorate at large who hold many different and opposing views. But we must strive to exercise self-control and address ourselves and exert our energies to the many and difficult tasks we have to perform - together. Let us work then, in the coming months so that next December we can look back on 1973 as a year of achievement. • Appendix Page 9 MOW THE CARLETON BOARD OF EDUCATION REPORT, DIRECTOR'S REVIEW COMMITTEE 1972/3 Pursuant to Board Minute No. 317-70, of 13 November 1972, Trustees Drew, Harkness, McIntosh and Wilson met with the Director of Education on 21 December 1972, at 8: 00 p. m. in the Trustee Lounge for the purpose of reviewing the Director's goals for 1973. 1. Review of Board Policy on Performance Review Technique The Committee first reviewed its Terms of Reference as laid down in Board Policy, which were noted as follows: a) To meet with the Director in November/December of each year to set goals b) To meet with the Director in June for mid-point update of goals c) To meet with the Director in November/December following for final review and setting of new goals for the following 1 year d) To prepare a recommendation for submission to the Board in the January following the November/December final review, for a performance allocation for the Director effective the first day of the said January e) To keep the Board informed of the Committee's activities at all times. 2. Annual Plan for 1973 The Director presented his annual plan for 1973, which the Committee noted as follows: a) Maintenance of on-going "Carleton" system b) Aims and Objectives for Carleton - School and Family of School Objectives c) Making the new Central Organization work d) Continuance and consolidation of the Performance Review Technique. Appendix Page 10 M S REPORT, DIRECTOR'S REVIEW COMMITTEE Page 2 e) Moving forward with a systems approach to P. P. B. E. S. f) 1973 Budget M. B. D. M. 's (Budget process Feb. ) g) External forces - implications for C. B. E. The above-noted annual plan is essentially as reported to the Board in the Director's report of August 1972. 3. General Statement of Director's Role The Committee discussed the role of the Director which essentially flows from the following statement in the Board's aims and objectives: "The prime aim of the Carleton Board of Education is the development of capacities of each student and the nurture of the will to use them. In pursuit of its prime aim the Board will provide an appropriate curriculum competent enthusiastic staff and functional school facilities. In these ways the Board aims to create equal but not necessarily identical educational opportunities for all its students in the aggregate of its "school communities". The Committee also noted the following general statement of the Director's role as endorsed by the Board in November 1971: "Under the umbrella of the general aims, the Director is to provide professional educational leadership to the Carleton community and, as chief executive officer, to assume responsibility for generation of reports and policy recommendations to the Board and for the effective and efficient operation of the system. " 4. Goals of the Superintendents The Director briefly outlined for the Committee the goals of the various Superintendents which are reflected to a very large extent in the Director's own goals. Appendix Page 11 1— WM_ REPORT, DIRECTOR'S REVIEW COMMITTEE Page 3 5. Director of Education - Goals The Director of Education presented a paper outlining his general goals for the period 1 January to 31 December 1973; containing a statement of his personal goals; and giving indicators of action. The general goals were noted as follows: a) "Promotion of Board's aims and objectives as a "living" institutional statement and as a cohesive force for cooperative action in Carleton. b) "Development of the "family of schools" as a valid concept to promote the growth of a smooth integrated and relevant educational experience for students in Carleton. • c) "Pursue and promote all action that will improve the effectiveness and the efficiency of the central staff services to schools: i) Making the new reorganized central structure work, especially in the key components ii) Investigate and put into operation any managerial toot that holds promise in meeting this goal d) "PPBES. - a design to strengthen the organization's capability to do long range planning and to provide a systematic tool for resolving major resource allocation issues within the political and fiscal realities of the current budget. e) Staff development: i) Professional growth ii) Performance review - maximize potential of key talent in the system f) To support the Board and its activities and to help the CBE in dealing in a positive manner with legitimate external forces that influence the Carleton system, e. g. , 111 parents and ratepayers in all "Carleton" communities, Ministry, Press, other Boards and organizations, etc. Appendix Page 12 REPORT, DIRECTOR'S REVIEW COMMITTEE Page 4 g) Other conditions or trends that could influence the priority of goals for 1973: i) Implication of the French Immersion Program for CBE, e. g. school organization and teacher recruitment ii) Employee morale in an era of more stable enrollment and provincial ceilings with resulting changes in working conditions and career expectations. iii) Administration building iv) A more expanded bilingual capacity v) Management, leadership and organizational patterns in secondary schools. In discussing these goals with the Director, the Committee members made some specific comments on the wording of various sections. The general comment was also made that the improvement of communications should have been highlighted to a greater degree. The Director took note of these comments, and intends, to revise his goals to encompass the various suggestions made. 6. Salary Scale for Superintendents The Committee took note of the fact that 1 January is the general operative date for basic salary changes, including adjustments to grids and increments. The Committee agreed to meet with representatives of the senior staff to discuss this matter in the very near future, with the aim of a possible submission to the Board at its meeting scheduled for 29 January 1973. Respectfully submitted, Trustees: Drew Harkness McIntosh Wilson Received by Board 10 January 1973 Minute No. 4 Appendix Page 13 _ -( -y ' THE CARLETON BOARD OF EDUCATION EDUCATION COMMITTEE Report No. 1 15 January 1973 To the Board of Education: A meeting of the Education Committee was held this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 00 p. m. with Trustee J. L. Sevigny in the Chair. Committee members present: Trustees Harkness, Harris, Hogan, Kabayama, McIntosh, Milotte, Morrisey, Taylor and Wright. Staff present: Director of Education; Superintendent of Planning; Superintendent of Schools S. S. Katz; Co-ordinator of Special Services; Messrs. cLean and Holland of the Planning Dept; Executive Assistant; and Assistant ecretary. 1. Chairman's Opening Remarks Trustee Sevigny, Chairman of the Education Committee, expressed appreciation for the confidence placed in him in his election for a second term as Chairman of the Education Committee. He read a prepared statement concerning the activities of the Committee in the past and in the future, the complete text of which is attached hereto. (Appendix Page 22) • 2. Terms of Reference The Director of Education and the Superintendent of Planning submitted a summary of the Terms of Reference for the Education Committee, as outlined in the Appendix to the Board By-Laws. It was noted that the Planning Department is the prime support for the Committee; however, many items will be presented during the coming year from Operations, in that the items concerned are being carried on within the schools. With respect to models for budgetary decision making, there was some concern expressed that models should contain more information reviewing existing programs. Appendix Page 14 i EDUCATION COMMITTEE 15 January 1973 1 3. Quality Learning Sub-Committee The Committee had before it a report submitted by the Superintendent f Planning concerning the Quality Learning Sub-Committees (Elementary and econdary) established by the Committee in 1972. Your Committee reports that on motion by Trustee Wright, it was decided to reconstitute the Quality Learning Sub-Committees (Elementary and Secondary) to consist of three members of the Committee (the same three members on each Sub-Committee); and that Trustees Kabayama and Taylor were appointed to serve on the sub-committees together with the Chairman of the Education Committee (J. L. Sevigny) ex-officio. 4. Status Report Study Committees The Director of Education and the Superintendent of Planning submitted a status report concerning the various study committees established by the Education Committee in the past. These are Project Equity, Guidance Project, Middle School Study, Primary Study and Secondary School Organization. The current status of each study was outlined in the staff report (Agenda for this meeting folios 3 and 4) . Your Committee reports that- it was agreed to name Trustees as representatives to these various Study Committees, as follows: a) Project Equity - Trustee Sevigny (continuing from 1972) b) Guidance Project - Trustee Sevigny (continuing from 1972) c) Middle School Study - Trustee McIntosh (continuing from 1972) d) Secondary School Organization - Trustees Hogan, Milotte and Wright. It was noted that the Primary Study is not yet underway and awaits priority ranking by the Trustees in the 1973 budget. 5. M. B. D. M. - Physical and Health Education Your Committee had before it for consideration a model for budgetary decision making in the area of Physical and Health Education. Appendix Page 15 EDUCATION COMMITTEE 15, January 1973 Mr. McLean of the Planning Department presented the report to the Committee and introduced members of staff who assisted in the preparation of the report. Mr. B. Harris presented an overview. Other members of staff (H. Urbach, B. McAskin, G. Taggart, B. Mitchell, J. Urbach) introduced and expanded on other parts of the report. Briefly, the alternatives presented in this new model were noted as follows: Alternative 1 outlines the present situation under the headings Overall, Primary Grades K-5, Middle Grades 6-8 and Secondary Grades. The programs at the secondary level are considered adequate, within the context of the M. B. D. M. report, whereas Primary is considered to be inadequate. Alternative 2 proposes that the programs at K-5 level will be enhanced by assuring that each K-5 and K-8 school will have at least one teacher with suitable background for the Health and Physical Education programs. Also, it is proposed that each family of schools have an additional physical education teacher to develop remedial and adaptive health and physical education programs for that Family. Alternative 3 suggests that each Family of Schools have a Physical and Health Education resource person with an elementary background to develop curriculum and organize professional development. As in alternative 2, there would be a physical education teacher to develop remedial and adaptive programs for health and physical education. The Trustees discussed the report at some length with the various staff members present, concentrating primarily on the need for remedial physical and health education, and on co-operation between the school system and local Parks and Recreation organizations. With respect to Parks and Recreation Departments, the staff members expressed the view that a closer liaison between the Board and Municipal Departments would be of definite advantage and assistance at the local school level. It was suggested that this area be reviewed in the near future by the Community-Communications Committee. Your Committee reports that on motion by Trustee Harkness, it was agreed to receive the report on Physical and Health Education to be used as support information in the setting of the 1973 budget priorities, and to rank the alternatives in the following order: Appendix Page 16 DUCATION COMMITTEE j 15 January 1973 First preference - Alternative 2. Second preference - Alternative 3 Third preference - Alternative 1. On behalf of the Committee, the Chairman expressed his appreciation o the members of staff for their presentation and participation in the debate. 6, M. B. D. M. - Special. Education Your Committee had before it for consideration a revised model for budgetary decision making in the area of Special Education. Mr. A. L. Cassidy, Co-ordinator of Special Services and other members of the Special Services ' staff were in attendance to discuss this report with the Trustees. Briefly, the alternatives presented in this revised model were noted ' as follows: Alternative 1: Continuing existing programs: 25 Opportunity classes - 300 students 14 Learning Disorder classes - 112 students 3 Social Adjustment classes 24 students 3 Resource Units (Secondary) - 90 students 2 Resource Units (Elementary) - 60 students Total - 47 classes/units Alternative 2: By extension of existing tlprograms: 26 Opportunity classes, - 312 students 15 Learning Disorder classes -,1210 students 4 Social Adjustment classes - 32 students 5 Resource Units (Secondary) - 150 students 6 Resource Units ,(Elementary) - 180 students I � , Total - 56 classes/units Plus addition of new programs viz: 3 units for teaching English as•a i econd language - 36 students . 2 classes for multiple handicapped - 16 students Alternative 3: By extension of existing programs: 27 Opportunity classes - 324 students 16 Learning Disorder classes - 128 students 6 Social Adjustment classes 7 48 students 8 Resource Units (Secondary) - 240 students 9 Resource Units (Elementary) - 1270 students Total - 66 classes/units Appendix Page 17 EDUCATION COMMITTEE 15 January 1973 Plus addition of new programs: 3 units for teaching English as a second language - 36 students 2 classes for multiple handicapped - 16 students 1 pilot summer program for students in SA and LD classes - 25 students 1 pilot program for socially maladjusted students in secondary school - 8 ± students I consultant in Special Education The members of the Committee discussed various aspects of the report with the members of staff present. During the discussion it was noted that local newspapers, in reporting a recent Ottawa conference on Special Education needs, stated that the Carleton Board had cut back in this area in 1972. It was stressed that, in fact, the Board has expanded its Special Education programs in 1972, by the provision of nine new classes; (5 learning disorder class, 2 resource units (secondary), 2 resource units (elementary). The Director advised that the news media are being encouraged to check with his Executive Assistant for accurate information, when quoting facts and figures concerning Board operations. Your Committee reports that following the debate, on motion by Trustee Wright, it was agreed to receive the revised Special Education MBDM, as support information for the budget priority setting exercise; and to rank the alternatives in the following order: 1st Preference: Alternative 3 2nd Preference: Alternative 2 3rd Preference: Alternative 1 On behalf of the Committee, the Chairman expressed his appreciation to the staff for presenting their revised report. 7. Textbooks for Board Approval Your Committee recommends, on motion by Trustee Morrisey, based on reports submitted by the Director of Education and the Superintendent of Operations, THAT the Board approve the use of the following books as required under section 5(c) of Ministry of Education Circular 14: Appendix Page 18 . Y DUCATION COMMITTEE 15 January 1973 1 1 1 School Level I Title Author Bell High School III Modern Welding Althouse et al Welding Engineering Rossi I BSCS Pattern & BSCS Comm Processes Colonel By Secondary III Chemistry through Richardson School Observation South Carleton High III A Book of Canadian Pacey School Stories IV Settlers of the Marsh Grove As For Me & My House Ross Five Modern Canadian Mandel Poets til . Erskine Johnston I Elementary School Eicholz Public School Mathematics Institute of Canada Awards Trustee Wright drew attention to the awards presented annually by the Chemical Institute of Canada in recognition of excellence in the eaching of Chemistry at the secondary level. These awards pay tribute o outstanding contributions in high school chemistry teaching. Trustee Wright noted that among the 1972 winners were Mr. Ralph Parliament, ell High School, and Mr. David Wyatt of Confederation High School. Your Committee reports that on motion by Trustee Wright, it as agreed to send letters of congratulations to the above named teachers ommending them on their achievement. :. Comparative Cost per Pupil in Grades 6, 7 and 8 R: Pursuant to Board Minutes, 11 December 1972, item 351, the $irector of Education and the Superintendent of Planning submitted a . eport giving the comparative cost of education per pupil in Grades 6, f and 8, in four different school contexts, viz, Appendix Page 19 EDUCATION COMMITTEE 15 January 1973 a) Middle School (6-7-8 students) b) Senior Public (7-8 students) c) K-8 School with a 6-7-8 wing or "overlay" d) K-8 School The average projected costs per pupil were summarized as follows: a) Academic staff cost: Middle $ 495. 44 Senior $ 577. 33 K-8 with a 6-7-8 wing $ 515. 48 K-8 $ 412. 65 b) Supplies, Books, etc. : Middle $ 26. 22 Senior $ 26. 27 K-8 with a 6-7-8 wing or "overlay" $ 26. 25 K-8 $ 26. 37 c) Distribution of teachers' salaries (Grades 6-7-8) : Certificate Degree Middle 62% 38% Senior 43% 57% K-8 with a 6-7-8 wing 40% 600 or "overlay" K-8 52% 48% In this connection it was noted that the average distribution for all elementary teachers is 71% Certificate and 29% Degree. The average years of experience for all elementary teachers is 6. 5 years. 10. Professional Development Seminar - Carp Valley Family of Schools Your Committee noted a report submitted by the Director of Education and the Superintendent of Operations concerning assistance offered by the Special Services staff to schools within the system in . organizing professional activities for teachers. Appendix Page 20 . I (REMISED) EDUCATION COMMITTEE 15 January 1973 An example of such cooperation between the Special Services and the Family of Schools was illustrated, viz, a seminar held on 5 December at the Earl of March Secondary School. A copy of the agenda and a list of the seminars was attached to the staff report for information. Noted. 11. PPBES Seminar 4-8 December 1972 The Director of Education and the Superintendent of Planning submitted a report concerning the motion of the Board on 10 July 1972 to institute a PPBE system in Carleton. As part of the program of staff development connected with PPBES, four members of staff attended a seminar in December 1972. A report on their attendance at this seminar, prepared by Mr. L. F. Labrosse, was appended to the staff report for the information of your Committee. Members of the Committee commended staff on the excellent report of this seminar. 12. Study Reports The Director of Education advised that the most recent reports of the various Project Studies undertaken by this Committee (see this report, item 3 above) were available for any Trustee. 13. Quality Learning Sub-Committee Meetings The Chairman of the Committee advised that he will attempt to arrange meetings of the Quality Learning Sub-Committees in the near future. The meeting adjourned at 11: 05 p. m. Respectfully submitted, J. L. Sevigny Chairman of Committee PAL/Is Received by Board, 29 January 1973 Board Minute No. 20 The recommendation was adopted. Appendix Page 21 J y • • THE ! C A R L E T O N BOARD O ,F' EDUCATION EDUCATION COMMITTEE - 1973 • Chairman's Opening Remarks • • s the Education Committee is beginning a new year and with a new membership, • I feel it is; appropriate for me to make a few comments on our committee at this ,ime. I would like to thank the members of the Board for once again electing e to what I consider the very important post of Chairman of the Education ommittee. It is my hope that I can draw on my experience of last year to etter serve this committee so that' it, in turn, can better serve the Carleton ystem. j he increased interest in the Education Committee' among trustees must be nterpreted as a healthy development, and I would like to say how pleased am with our resultant membership. A special welcome is extended to our iwo new trustees on the committee, Mrs. Kabayamla and Mr. Milotte. In .ddition, I would like to welcome the following non-trustee members of his committee and express the hope that they will play a full role in ommittee activities for the 1973 year: • Mr. Gordon Ellis - T. F. C. Mr. Ivan Fraser C. P.A. Mr. Ron Miles O. S. S.T. F. Miss Nancy Flood ' -! C.O. R. n 1972 this committee reached agreement on some very substantial items, ecommendations for which were subsequently accepted by the Board. I would nclude in 'this list such items as the approval of our: Aims and Objectives, guide- ; ines for adult volunteers, the expansion of the French Immersion program, the ntroduction of a speech therapy program, and the enrichment of Secondary .chool Guidance including the use of para-professionals. ew of us have had the time to follow-up many of these programs but 1 am sure all embers of the Board have received some positive feed-back. I would like to elate one ,development which affected my family directly but, at the same time, think is typical of the fine work taking place in our system. As a result of the .pproved guide-lines for Adult Volunteers, Merivale Public School, the school hich my two children attend, has organized a ten week special interest program or the children involving some 30 mothers in the community, including my wife. ' t is very gratifying to see a program of this kind which has the parents as nvolved and as excited as the children and has res l lted in something very pecial for the school and the community. 1 Appendix Page 22 A , Page 2 In addition to the developments just described, the Education Committee has made 9 major contribution in the adoption of the Programming, Planning, Budgeting, 'valuation System (P. P. B. E. S. ) by hearing and recommending on a good many Models for Budgetary Decision Making". We are making good progress toward the day when we will have models for every academic program. In relation to hese M. B. D. M. s, I would like to publicly thank those members of the central and teaching staff who have devoted so many hours to the preparation of these rrnodels. This committee is different from other standing committees of the Board in that 4t does of always dispose of items in the normal fashion. For this committee t is not\just a question of dealing with the day to day business and forwarding ecommendations to Board. On a regular basis educational questions are ntroduced at a meeting when no immediate action is required. Such occasions 'flow committee members to enter into discussion with members of staff and veryone involved has an opportunity to develop his or her ideas on a certain ubject. As well, such a presentation as this provides an invaluable source of nformation for trustees and the public at large. Examples of such topics are econdary School Curriculum, the Family of Schools Concept, and the Organi- ation of the School Year, all of which were discussed in Education Committee eetings in 1972. In 1973 the Education Committee will proceed in a similar fashion to that of the year just completed. Budgetary models will continue to be received on a regular basis as the Carleton Board moves toward full implementation of the P. P. B. E. S. System. This year will unquestionably be high- lighted by the receipt of final reports from Project Equity, The Guidance Study, and The Middle School Study. Each of these reports deals with a critically important area of our educational system and each will contain large numbers of recommendations for the improvement of this system. It will be a major responsibility of this committee to deal with these reports in an appropriate manner to ensure that the maximum benefit accrues to the Carleton System and the children studying within this system. The evaluation of our French program and in particular our immersion program, will continue and it will be the responsibility of this committee to recommend programs which will meet the needs of the children, keeping in mind the unique situation in the National Capital Area and the special demands placed upon individuals who are now entering the labour market in our region. While we evaluate our present French programs, we must continually study other, more effective alternatives. r 1 Appendix Page 23 Page 3 Another area which must receive the full attention of our committee in the coming year is that of Primary Education. Subject to budget approval, we must proceed, without delay, with the recently approved Primary Study, and come in with definite recommendations on such concepts of multiple points of entry, and four-year old kindergartens. We have lost valuable time in this area and must now move ahead with all possible haste. It is my hope that the Education Committee, through its Quality Learning Sub- committees, can make a contribution in the area of teacher-board relations. These two committees, one for elementary and one for secondary, are designed to allow teacher input into the educational decision-making process. While it has taken these committees some time to get off the ground, they will be dealing with some very substantial matters during the coming year. To conclude, with the cooperation of all committee and staff members, The Education Committee can look forward to an active year and one which will hopefully make a meaningful contribution to the Carleton system. James L. Sevigny Chairman Appendix Page 24 , THE ICARLETON EDUCATION SCHOOL PLANNING AND CONSTRUCTION COMMITTEE Report No. 1 I Thursday, 18 January 1973 ' To the Board of Education: H / ' -- A meeting of the S ooi Planning and Construction Committee was � held this day in the Board ' om,. Administration Building, 4 Thorncliff Place, ttawa, commencing at 7: 40 m. with Trustee Harris in the Chair. Committee embers present: Trustees Hicks, Lemieux, McIntosh, Moore, Mulligan and ilson. Committee member ',not present: Trustees Drew, Milotte and -evigny. j Staff present: Director of Education; Superintendents of • dministration and Planning; Superintendent of Schools, ;‘ I.G. Jones 'tanning Officer; Executive Assistant and Recording Secretary. — Mrs. F. Cooper (T. F. C. ) was also in attendance at the meeting. 1. • Site Negotiations - Glen Cairn Subdivision , Further to Report No.. 12, School Planning and Construction Committee, 5 December 1972, your Committee received from the Director of Education and the Superintendent of Planning a report on the site j negotiations with respect to the Glen Cairn Subdivision.. It was noted ' that a detailed cost breakdown had been submitted by the developer, Connelly Development Limited, showing a revised price per acre, and an increase in the annual increment to cover the carrying charges on the land and 'services. 1 As a result of a discussion concerning the alternative courses of action, 'your Committee recommends, on motion by Trustee Moore, THAT the Board a) refuse any clearance with respect to the next phase of ' 200 units in the Glen Cairn Subdivision; . b) make an offer to the developer for the lands in question I 1 and continue negotiations on that basis; ' c) continue negotiations with respect to the servicing costs and interest rates with the deveIleper.:., - • (Private Session Minutes of this date refer) :' r , - Appendix Page 25 1 I • I i CHOOL PLANNING AND CONSTRUCTION k 18 January 1973 EPORT NO. 1 • ,School Site Negotiations - Kanata South, T-22438 Further to Report No. 12, School Planning and Construction ommittee, 5 December 1972, the Director of Education and the Superintendent •f Planning submitted for information an interim report on the school site egotiations with Campeau Corporation concerning the 6 acre school site in anata South. Noted. c, !Fitzroy Centennial Public School - Acquisition of Additional Land 1 Your Committee had before it a report submitted by the Director •f Education and the Superintendent of Planning on the expansion of the present site at Fitzroy Centennial Public School, for which an amount of $6, 000 was included in the 1972 Capital Expenditure Forecast. It was noted that in view of the recent addition of facilities to the school, it is proposed to expand the public school site by approximately 2 acres for school playground purposes. The owner of the site is; requesting a price higher than the abovei-noted capital allotment, and staff have requested guidance. JAs a result of the debate, your Committee recommends, on • motion by Trustee Hicks, THAT staff commence negotiations to acquire the 2 acre site adjacent to Fitzroy Centennial Public School. (Private Session Minutes of this date refer). 4. , Acquisition of Land Adjacent to Merivale High School The Director of Education and the Superintendent of Planning presented a report on the possible acquisition of; land adjacent to Merivale High School. It was noted that the property in question totals approximately 2. 125 acres and is presently owned by Central Mortgage and Housing Corporation. It was noted that CMHC has expressed interest in selling the . site and has indicated that the Board will receive the first option to purchase. Your Committee recommends, on motion by Trustee Moore, THAT '.staff be authorized to investigate the feasibility of acquiring the 2. 125±,acres of land lying immediately east of Merivale High School from Central Mortgage & Housing Corporation. ti Appendix Page 26 i' j SCHOOL PLANNING AND CONSTRUCTION i 18 January 1973 REPORT NO. 1 5. Plan of Subdivision T-20768, Borden Farm Subdivision Phase II, Nepean Township, Ontario Housing Corporation The Committee received from the Director of Education and the Superintendent of Planning a report on the acquisition of land for elementary school purposes in the Borden Farm Subdivision!, Following debate (recorded in Private Session Minutes of this date) it was agreed to defer further consideration of this report until the next meeting of the School Planning and Construction Committee. i I 6. I Project Management Review Sub-Committee Your Committee had before it a report; dated 11 January 1973, submitted by the Sub-Committee to examine the Project Management Pilot Program. It was pointed out in the report, that although eight meetings were held during 1972 to examine the Project Management Pilot Program,, the need for the Sub-Committee to continue its function of monitoring the existing projects and of evaluating Project Management construction programs on completion will remain. i F Your Committee reports, that on motion by Trustee Lemieux, it was decided to re-establish the Sub-Committee to examine the Project Management Pilot Program. ' F " During the debate with respect to the naming of Trustees to the Sub-Committee it was considered advisable, in view of the fact that Trustee ;Wright is not a member of the School Planning and Construction Committee, to defer his appointment'to the next regular meeting 'of the ' Board. Based on the foregoing, your Committee therefore reports, THAT on motion by Trustee McIntosh, Trustees Drew, Harris, Hicks, Lemieux and McIntosh were appointed to the Sub-Committee to examine the Project Management Pilot Program. 7. Progress Report - Learning Resource;'Centres Trustee Moore, as the appointed member to the 1972 Learning Resource Centres Project Committee, presented for information a progress report on the activities to date. II The Chairman commended Trustee Moore for his clear and concise report ion the Learning Resource Centres. Noted. Appendix Page 27 I " • . • r SCHOOL PLANNING AND CONSTRUCTION 18 January 1973 REPORT NO. 1 1i • 8. Greenbank Intermediate School - 1973 Learning Resource Centre Program Further to Board •Minutes, 13 November 1972, item 313, c)ii, the Project Committee on the Learning Resource Centre for Greenbank Intermediate School submitted a report indicating that several meetings have been held with the architects (Ingram and Pye) in order to develop a conceptual design for the proposed centre. Staff reviewed with the Committee a sketch plan outlining the proposed addition and alteratiO ns, as follows: a) the addition of 2, 500 square feet of Resource Centre plus the alteration to two classrooms to create a total Resource Centre of 3, 900 square feet, , . b) renovations to the roof of the storage area adjacent to ' the stage, c) renovations to the existing librar to convert it to two classrooms plus a teacher planni g room, d) alterations to the lunchroom and servery to create an art room and a classroom with ;the location of the servery • in the sick bay area. It was noted that the total estimated cost of the addition and renovations will 'amount to $145, 380. (Priority, 5, 1973 Capital Expenditure Forecast shows an allocation of $140, 000 for this purpose). Your Committee recommends, on motion by Trustee Moore, THAT staff be authorized to submit a Building !Proposal to the Ministry of Education for the addition of a Resource Centre plus other renovations at • the Greenbank Intermediate School at an estimated cost of $145, 380. The breakdown of this cost is as follows: i 55, 000 New Construction i Renovations 65, 880 Sub-Total 120, 880 I Contingency 8, 150 • i Sub-Total 129, 030 Less Sales Tax 1, 650 Sub-Total 127, 380 Architect Fees, 10, 000 Furniture and 'Equipment 8, 000 Total • 145, 380 Appendix Page 28 1 1 SCHOOL PLANNING AND CONSTRUCTION 18 January 1973 EPORT NO. 1 (NOTE: A discussion ensued with regard to the; provision of lunch rooms in elementary schools. .It was noted thet preference was made by 'the principal of this school to the conversion of the space into a classroom (item 11 also refers)). ° 9, Lakeview Public School Learning Resource Centre Further to Board Minutes, 13 November 1972, item 313 c)i, the Project Committee on the Learning Resource Centre for Lakeview Public School submitted a report on the various proposals which were discussed with the architects 'Craig and Kohler. Sketch plans of three alternative schemes were reviewed by staff with trustees. I It was noted that Scheme 7 which incorporates the partial usage of the existing courtyard plus the existing library room into a resource centre and teacher planning facilities, offered the most reasonable solution. In addition to the resource centre it was proposed to construct change rooms and gym storage adjacent to the gymnasium on the east side of Lakeview Public School. The total cost of the addition and alterations is estimated to amount. to $67, 200 (Priority 5, 1973 Expenditure Forecast i shows an allocation of $80, 500 for this purpose). j Based on the foregoing, your Committee recommends, on motion by Trustee Moore THAT staff be authorized to submit Building Proposal to the Ministry of Education for the addition of a Resource Centre to the Lakeview Public School, based on Scheme 7 at an estimated cost of I $67, 200.1 The breakdown of this cost is as follows: Construction 1 55, 710 Contingency 1, 671 Sub-total 57, 381 Less sales tax 1, 721 Sub-total. 55, 660 Architect Fees 5, 571 Furnishing and Equipment 5, 969 Total 67, 200 10. Merivale High School = Learning Resource Centre Further to Board Minutes, 13 November 1972, item 313 ,c) iii), your ,Committee had before it a report submitted by the Project Committee on the ,Merivale High School Learning Resource Centre. It was noted that, in;addition to the Resource Centre various items have been proposed for inclusion in the building proposal; as follows: Appendix Page 29 SCHOOL PLANNING AND CONSTRUCTION. 18 January 1973 REPORT NO. 1 1 1 a) the addition of 2, 000± square feet to the existing Resource Centre, V b) the conversion of the history/geography room and Room L106 to a reading room, c) a connecting link between the Resource Centre and a wing across the inner court, d) the inclusion of a platform on the roof of the link for a science observatory, 1 e) the addition of a projection room under the new Resource Centre addition for the lecture theatre that is below•the existing Resource Centre, f) alterations to the staff room to (relieve overcrowding and to improve the existing set-up. It was noted that the Merivale Learning Resource Centre was included in the 1973 Capital Expenditure Forecast (Priority Item 5 at an estimated total debenture requirement of $362, 000). j M • Your Committee recommends, on motion by Trustee Wilson, THAT with respect to the Merivale High School Learning Resource Centre, staff bel instructed to submit a Building Proposal to the Ministry of Education detailing the requirements listed under a, b, c, d, e and f above: (Note: The Building Proposal will be submitted for information to the next meeting of this Committee. ) ' 1 , I 11. Bayshore Public School - Addition 1 The Committee considered a report submitted by the Bayshore Project Committee with respect to the upgrading of facilities at Bayshore Public;School. From the report it was noted that several proposals have been examined in detail by the Committee in cooperation with a Users' . Group and the architect, James B. Craig. The following additions and alterations were suggested for consideration by the Committee: i 1 1 , Appendix Page 30 .., 1 x_. e v I f HOOL PLANNING AND CONSTRUCTION S 18 January 1973 R' PORT NO. 1 • a,) an improved and enlarged learning resource centre in keeping with the' standards now being applied throughout the jurisdiction, b) a new general purpose room divisible into two spaces • and large enough to serve the school's 860 pupil population, c) music facilities appropriate to instrumental and vocal music as well as theatre arts.to provide variety in programming especially for the 313 grades 6, 7 and 8 pupils, and • d) lunchroom facilities to serve approximately 400 pupils who regularly stay, for lunch. In view of the above, and for functional' reasons, it was considered ..esirable to relocate the guidance office, the health room, the remedial eading .room and the administrative offices and workroom. • The Committee noted that the addition and alterations will encompass -bout 17, 000 square feet of new construction and approximately 5, 800 square eet of alterations. In this connection it is estimated that the amount of -607, 000. 00 (Priority Item II, 1973 Capital Expenditure Forecast) will be • ufficient !for the project inclusive of furniture, and equipment. IYour Committee recommends, on motion by Trustee Moore, based •n the foregoing, THAT the Board authorize staff to seek building proposal pproval from the Ministry, of Education for the construction of an addition -nd alteration to Bayshore Public School (asset out in School Planning and Construction Committee, Agenda folio 32) at a total estimated cost of $607, 000. 00. 12. Working Drawing Approval - Blackburn Public School - Learning Resource Centre Further to Board Minutes, 8 December 1972, item 313 a), the Project Committee on Learning Resource Centres :1972 presented a report indicating that the Working Drawings for Blackburn Public School have been reviewed at the 75 percent completion stage. I i I' Appendix Page 31 I ' i 1 SCHOOL PLANNING AND CONSTRUCTION 18 January 1973 I EPORT NO. 1 It was suggested, that inl order to consesrve approximately two eeks at the critical approval stage of the project,II permission should be ought to present the 100 percent Working Drawings directly to the Board n 29 January 1973. It was further noted that the project had been pproved at preliminary sketch plan stage in the amount of $60, 700, hereas the Board's budget request totalled $73, 970. iiiYour Committee reports THAT, on motion by Trustee Moore, it 1, as agreed to submit the completed working drawings for this project irectly to,the Board at its meeting on 29 January 19173, at which time the toard will be requested to: `a) authorize staff to submit the approved Working Drawings together with all necessary forms to the Ministry of Education for approval of the proposed Learning Resource Centre at Blackburn Public School; and 4 b) authorize the Architect to prepare the necessary tender documents and call Tenders for this project for, subsequent Board approval. . 13. • ' Workingg Drawing Approval - Manordale Public School - • Learning Resource Centre G Further to Board Minutes, 8 December 1972, item 313 b) the Project Committee on Learning Resource Centres 19,72 submitted a report indicating that the working drawings for Manordale Public School have been reviewed at the 50 percent completion stage. i It was suggested, that in order to conserve approximately two weeks at the critical approval stage of the project, permission should be sought to present the 100 percent working drawings at the next regular meeting of the Board. It was further noted that the Ministry of Education has approved the project at preliminary sketch plan stage in the reduced amount of $182, 500. The Board's request for this project totalled $197, 740. I � � I Appendix Page 32 . e' , SCHOOL PLANNING AND CONSTRUCTION 18 January 1973 REPORT NO. 1 i I Your Committee reports THAT, on motion by Trustee Moore, it was agreed to submit the completed working'drawings for this project directly to the Board at its meeting on 29 January 1973, at which time the Board will be requested to: • a) authorize staff to submit the approved Working Drawings together with all necessary ' forms to the Ministry of Education,for approval of the proposed Learning Resource Centre at Manotdale Public School; and 4 h b) authorize the Architect to prepare the necessary tender'documents and call Tenders for this project for subsequent Board approval. 14. Parkwood Hills Public School Learning Resource Centre - Change to the Contract No. 1 and Release of 15% Holdback I Your Committee recommends, on motion by Trustee Moore, 1 based on a staff report dated 10 January 1973, THAT with respect to the Parkwood Hills Learning Resource Centre: t a) the Board approve Change Order No. 1, extra • to the contract with D. K. Young Construction Company Ltd in the amount of $853. 83; and b) the Board approve payment to Di K. Young Construction Company Ltd. in the amount of $i9, 551. 00, which payment includ es the release of the 15 percent holdback provided that all liens have been vacated !against the.Contract at the termination of the lien period on 21 January 1973, and that the Board receives a letter of good standing from the Workmen's Compensation Board and a statutory declaration that all payments halve been made up to the release of these funds by D. K. Young Construction Company Ltd. 1 1 1 . 1 Appendix Page 33 i uar CHOOL PLANNING AND CONSTRUCTION 18 Jan y 1973 EPORT NO. 1 15. Richmond Public School Learning Resource Centre - Release of 15% Holdback, Your Committee recommends, on motion by Trustee Moore, based on a staff report dated 11 January 1973, as follows: THAT with respect to the Richmond Public School Learning Resource Centre, the Board approve payment to.Tessier Construction Ltd. in the amount of $5, 211. 59, which payment includes the release of the 15 percent holdback, provided that all liens have been, vacated against the contract at the termination of the lien period on 24 January 1973, and that the Board receives a letter of good standing from the Workmen's Compensation Board and a statutory declaration that all payments have been made up to the release of these funds by Tessier Construction Ltd. 16. Option Agreement - Munster Hamlet { Trustee Moore requested staff to investigate the expiry date of the option agreement with regard to a site in Munster Hamlet. It was noted that this matter will be placed on the agenda of the next meeting of the Committee. 1 1 17. Progress Report - Project Management Program The Committee received from the Project Management Office ' a progress report and project cost commitment report to 31 December 1972 on building projects under the Project Management Pilot Program. Noted. i 18. J. S. Woodsworth Secondary School - Temporary Winter Protection The Committee noted a report submitted for information by the J. S. Woodsworth Project Committee concerning an extra in the amount of $30, 000'for the cost of providing temporary winter protection to the masonry,work at the school. Some concern was expressed at the additional expenditure which resulted from a steel strike in August and September 1972 thus delaying the start of the Masonry work. , 1 • r ! I I ,, I Appendix Page 34 i N. e e (REVISED) SCHOOL PLANNING AND CONSTRUCTION 18 January 1973 REPORT NO. 1 It was suggested that, in future, the tenders should be prepared in such a manner as to provide the Board better protection against contingencies of this nature. 19. I Status Reports -.Projects Under Construction i r The Committee noted a status report submitted by Staff covering completion dates, and construction progress on various school building projects. The meeting adjourned at 10: 10 p. m. � E Respectfully, submitted, J. A. Harris, Chairman of Committee BS/Is • Received by the Board, 29 January 1973 Board Minute No. 21 The recommendations were adopted Appendix Page 35 THE CARLETON BOARD , OFi EDUCATION FINANCE COMMITTEE' REPORT NO. 1 Monday, 22 January 1973 To the Board of Education: A meeting of the Finance Committee was; held this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 7: 30 p. m. with Trustee W. R. Dakin in the Chair. `The following Committee members were present: Trustees Appleton, Harris, Hicks, McIntosh, Morrisey, Taylor and Wilson. Committee members not present: Trustees Hogan and Milotte. Trustees Drew, Kabayama, Lemieux, Moore, Sevigny and Wright were also in attendance. The following representatives were in attendance: Mr. P.J. Carroll, Carleton Principals' Association; and Mr. N. Bowley, Teachers' Federation of Carleton. Staff members present: Director of Education; Superintendent of Administration; Controller of Finance; Transportation Officer; Executive Assistant; Assistant Secretary and Recording Secretary. • 1. Ad Hoc Committee on the Role of Budget Observers Pursuant to Report No. 1, Committee of the Whole, 10 January 1973, item 6 f), the Committee had before it a submission by the Director of Education and the Superintendent of Administration on the Ad Hoc Committee on the Role of Budget Observers. A report, dated 9 November 1972 from the Ad Hoc Committee and minutes of a meeting held 14 December 1972 between trustees and staff were attached to the submission. Your Committee arrived at certain recommendations in this regard which will be submitted to the Board in Committee of the Whole on 29 January 1973. 2. Chairman's Remarks Trustee Dakin, Chairman of the Finance Committee, expressed his appreciation for the confidence placed in him in his election for a second term as Chairman of the Finance Committee. Heread.a prepared statement concerning the activities of the Committee in the past and in the future, the complete text of which is attached hereto (Appendix Pages 39,1 40) . Appendix Page 36 • FINANCE COMMITTEE ' 22 January 1973 1 3. Re-establishment of Sub-Committees of Finance: Budget Task Force and Group Insurance 1 The Committee had before it a report submitted by the Director of Education and the Superintendent of Administration concerning the continuation of the Budget Task Force and the Group Insurance Sub-Committee. 1 Your Committee reports that on motion Eby Trustee Hicks, it was decided; to reconstitute the Budget Task Force and the Sub-Committee on Group Insurance. Trustees Harris, Hicks and Morrisey were appointed to serve on the Budget Task Force, together with the Chairman of the Finance Committee (W. R. Dakin) ex-officio. Trustees Harris and Taylor were appointed to serve on the Sub- Committee on Group Insurance, together with the;Chairman of the Finance Committee (W. R. Dakin) ex-officio. 4. Cheque. Registers Your Committee recommends, on motion by Trustee Morrisey THAT the Board approve cheque registers for thie month of December 1972, in the following amounts: Current Account - Cheque Nos. 26, 866 to 29, 088 $5, 562,847. 00 f Capital Account - Cheque Nos. • 1, 779 to 1, 960 $1, 335, 229. 02 5. Membership Fees - Ontario Educational Research Council t The Committee considered a request Meceived from the Ontario Educational Research Council for renewal of the Board's membership for the year 1'973. It was noted that the annual membership fee amounts to 4G per pupil to a maximum of $500. Your Committee recommends, on motion by Trustee McIntosh, THAT;the Board renew its membership with the Ontario Education Research Counc'il at a fee of $500 for the year 1973. (NOTE; i) It was emphasized that academic staff should be encouraged to participate in the activities of the Council; ii) Staff were directed to investigate the distribution of the Council's excellent Newsletter", to see if copies can be obtained for each school in the Carleton system. Appendix Page 37 1 1 , (RtVISI_D) FINANCE COMMITTEE 22 January 1973 • 6. 1973 Grant Regulations In view of recent publicity concerning grants to the Ottawa Board of Education, it was queried whether the Carleton Board could expect the same consideration by the Ministry with respect to the 1973 Grant Regulations. It was pointed out by staff that the news reports appear to refer to the expenditure limitation adjustment outlined in:the Minister's Advance Release on the 1973 Grant Regulations, dated 11 December 1972, which apply to all Boards in the Province. 7. Terms of Reference The Committee received for information an outline of the Terms of Reference of the Finance Committee which were approved by the Board in 1972. The meeting adjourned at 9: 45 p. m. • Respectfully submitted, W. R. Dakin, Chairman of Committee BS/Is • Received by Board, 29 January 1973 Minute No. 22 The recommendations were adopted. Appendix Page 38 THE CARLETON BOARD 1OF EDUCATION FINANCE COMMITTEE'1973 CHAIRMAN'S OPENING, REMARKS . 22 January 1973 My remarks will be fairly brief but I must, first of all, express my thanks to my fellow-trustees for re-electing me to this office for a second term. I would then like to welcome to the Committee, trustees Appleton and Milotte, both new-elected trustees of the Board; also Mr. Carroll representing the CPA; Mr. Brennan representing the OSSTF; Mr. Bowleg representing the TFC; and Mr. Buchanan of the COR. To all of you, I shall do what I can to conduct the meeting,of this Committee with impartiality, despatch and, I hope, fruitful results. The current terms of reference of the Finance Committee are contained in para 9 (c) of Appendix A of the Board's procedural by-laws. I think we should all become familiar with Para 9 (c), the text of which' refers to the finance function in its various aspects. It may be well to keep in mind that this is not a super-committee i and that its only authority derives from the Board to which this Committee makes recommendations subject to Board approval. At the same time, it is only fair to add that the members of this Committee will have a very strong influence on the • Board's, financial policies. In the next item on the agenda of this meeting, you will be asked to express your opinions on re-constituting the two sub-committees of this Committee. One of those sub-committees, the 1973 Budget Task Force, will do a preliminary review of many budget matters which, for one reason or other, are not deemed to require study by a larger group. In constituting1 this sub-committee, however, you should understand that all of the recommendations of the sub-committee will be presented for approval by the whole budget deliberating group. As regards the Group Insurance Committee, the two trustees whom you name to sit on this committee will participate in highly technical discussions of the Board's Group Insurance Program with representatives of elementary teachers, secondary teachers, and of non-teaching staff. These discussions are sufficiently arcane that a representative of a local firm of consulting actuaries acts as an advisor at all meetings. I should Ladd the whole group insurance program of this Board is of compelling, immediate and direct interest to all members of our staff and I earnestly hope that you will use your best judgement in putting forward the names of those who will represent us on this Committee. Appendix Page 39 ., CHAIRMAN'S OPENING REMARKS FINANCE 1973 22 January 1973 I have one final comment which may seem to be a piece of advice. It is simply this: almost everyone in my experience at least, is interested in money, including public money. As members of this Committee we will be under public scrutiny in expressing our opinion on how the Board's financial affairs should be directed. There will be times when we are called on to make difficult, even unpopular, recommendations. I think we should all avoid any semblance of arrogance but, at the same time, we must use our best personal judgements in all matters which come before us. Whether or not we are experts in fact, at least we will deal directly with difficult, pressing problems with which we may hope to become expert. The late President Kennedy, in a similar context, used to quote with delight the following poem by Domego Ortega: "Bullfight critics ranked in rows Crowd the enormous plaza full But there is only one who knows And he's the man who fights the bull". I would leave this thought with you and proceed to the next item on the agenda. • W. R. Dakin Appendix Page 40 � I 4._ i THE CARLETON BOARD OF EDUCATION MANAGEMENT COMMITTEE . REPORT NO. 1 Monday, 22 January 1973. I , To the Board of Education: A meeting of the Management Committee was held this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 10: QO p. m. with Trustee G. Drew in the Chair. Committee members present: Trustees Appleton, Dakin, . Hicks, Kabayama, Lemieux, McIntosh, Moore, Morrisey, Wilson and Wright. Committee members not present: Trustees. • Harkness and Hogan. Trustee Sevigny was also in attendance. The following representatives attended the meeting: Mr. T. Crocker, Carleton Principals' Association, Mr. M. Camelon, Ontario Secondary School Teachers' Federation and Miss I. Kerr, Teachers' Federation of Carleton. Staff members present: Director of Education; Superintendents of Administration and Operations; Superintendent of Schools W. R. McGillivray; Chief of Maintenance and Operations; Transportation Officer; Mr. W. LeGrow, Personnel Department; Executive Assistant; Assistant Secretary and Recording Secretary. 1. Chairman's Remarks • Trustee Drew, Chairman of the Management Committee, expressed appreciation for the confidence placed in him in his election for a second term as Chairman of the Management Committee. He read a prepared .. statement concerning the activities of the Committee during 1972 and in the future, the complete text of which is attached hereto (Appendix Pages 2. Re-Establishment of Sub-Committees of Management . . The Committee had before it a report submitted by the Director ' of Education and the Superintendent of Operations concerning the following Committees which were active in 1972: Appendix.Page 41 • � I � MANAGEMENT COMMITTEE 22 January 1973 REPORT NO. 1 j 1 , z a) Personnel Sub-Committee , • b) Transportation Sub-Committee . 1 c) Sub-Committee re- insurance for use of personal cars to transport students 1 d) Sub-Committee to Liaise with Maintenance and Operations 1 Department SII; I Your Committee reports, that, on motion by Trustee Dakin, it was deciided to request staff to prepare a report on the matter of Insurance `;for Use of Personal Cars to Transport Students, i for submission at the regular meeting of the Management Committee during March 1973. Your Committee reports that on motion by Trustee Lemieux, it was decidedi to reconstitute the Personnel Sub-Committee, the Transportation :Sub-Committee and the Sub-Committee to Liaise uvith Maintenance and ' 'Operations Department, with the following membership: 6 a) Personnel Sub-Committee: . Trustee Harkness and Morrisey together with the . Chairman of the Management Committee (G. Drew) ex-officio; b) Transportation Sub-Committee: a . Trustees Hicks, Kabayama, Lemieux together with the . Chairman of.the'Management Committee (G. Drew) ex-officio ;; c) Maintenance and Operations Liaison Sub-Committee Trustees Moore and Hicks together with the Chairman of the Management Committee (G. Drew) ex-officio. . 1 3. Oral Report of Sub-Committee to Liaise with the Maintenance and Operations Department I . . 1 Trustee Moore gave an oral report on the activities of the Sub- Committee to Liaise with the Maintenance and Operations Department. He advised that the terms of reference of the ,Sub-Committee are being drafted and will be submitted for consideration 'at the next meeting of the Committee. Appendix Page 42 1 • ANAGEMENT COMMITTEE 22 January 1973 EPORT NO. 1 - It was noted that the members of the sub-committee had met with epresentatives of the consultants engaged by thel Board to conduct a omprehensive survey of custodial services and needs in the system. A •etailed report and manual, resulting from this study, are expected to •e ready by June 1973. 1 Selection Committee, Colonel By Secondary School - Acting Principal The Committee had before it a report submitted by the Director •f Education and the Superintendent of Operations with respect to the Interviewing Committee to select a candidate for the temporary position of acting 'principal at Colonel By Secondary School. This vacancy is 'the result of the Board's approval of sabbatical leave to the current principal 'for the school year 1973/74. 1 I Your Committee reports that Trustees Harkness, McIntosh and I Wilson were selected to serve on the Interviewing Committee for this position. - 5. Proposal to Establish an Education Liaison Council for Ottawa/Carleton • , The Committee received from the Director of Education a detailed proposal ;with respect to the establishment of an Education Liaison Council for Ottawa/Carleton. It is hoped that the Council will improve the coinrriu- •nications 'network among various institutions dealing with secondary-and tertiary education in the area. 1 ,It is proposed to have the following constituent bodies represented on the Council: Algonquin College of Applied Arts & Technology Carleton Board of Education Carleton University Ottawa Board of Education F University of Ottawa • Under the proposal, each participating Institution, including the Carleton Board of Education, would contribute $5, 000 towards the Council's 1 operating budget for 1973. '1 j • Appendix Page 43 ANAGEMENT COMMITTEE 22 January 1973 EPORT NO. 1 , Your Committee reports that on motion by Trustee Dakin, it was .greed to receive the proposal for the Establishment of an Education Liaison • ouncil (Management Committee, 22 January 1973, j agenda folios 5-8 i clusive) and to refer it to the appropriate Board Committee for consi- •aeration in the budget priority setting exercise for 1973. 1 ,j1973 Budget - Capital-in-Current Expenditures 1 The Committee received from the Director of Education and the •uperintendent of Administration a schedule of recommended priorities or capital-in-current projects for, consideration during the 1973 budget •eliberations. It was noted that the initial requests, totalling $2, 580, 240. have •een broken down as follows: • 1 1 1 Elementary, Secondary Total I Priority A 492, 490 l 271, 630 764, 120 Priority B 224, 460 I 210, 920 435, 380 Priority C 477, 735 [ 274, 480 • 752, 215 _ Priority D 555, 600 72, 925 628, 525 • 1 i Various questions were raised by trustees in connection with some of the priorities shown on the schedule. It was noted that additions and alterations can be made in the course of the budget discussions. 1 - Your Committee reports that on motion by Trustee Moore, it was agreed to receive the 1973 Capital from Current Priority Listing (Management Committee, 22 January 1973, agenda folios 10-40 incl) and to recommend to the Board a) THAT priorities A and B be placed in the base budget for 1973; and b) THAT priorities C and D be referred to the Budget Task Force. •7. 1973 Budget - New Staff Requirements • The Committee had before it a report submitted by the Director of Education on new staff requirements for 1973. The various positions were I listed inIpriority groupings of "A"', "B" and "C", (as detailed on Folios 41-45 of the Agenda for this meeting. , 1 Appendix Page 44 . M 22 January 1973 NAGEMENT COMMITTEE . . R:PORT NO. 1 r Your Committee reports that, on motion by Trustee Dakin, it was a.reed to receive the report on new staff requirements for 1973 to be used a, support information in the setting of the 1973 budget priorities. P i 8. Ontario School Trustees' Council - Provincial Salary Conference - 17 February 1973 , , E The Director of Education submitted information concerning the f.rthcoming Provincial Salary Conference of the Ontario School Trustees' Council, which will be held 17 February 1973. The Carleton Board of E ucation can send up to 3 delegates to this conference including Trustees a d Officialls. 1 Your Committee reports that on motion by Trustee Morrisey it was agreedto authorize the Chairman of the Committee to name one or two trustees f.r attendance at the Conference. The Director of Education will select the • staff member(s). , 9. !Notice of Motion, Trustee Wright f ,Trustee Wright gave notice that he will move at the next regular • .meeting of,the Management Committee as follows: "THAT the Management Committee establish a Sub-Committee 'to investigate i) the present use of pars-professionals in the ' Board's schools; and ii) the possible extension of the use of para-professionals in the Board's schools . . and to report back to the Management Committee with any recommendations on the matter which would be considered appropriate at this time". , 10. Proposed Tendering Schedule - Maintenance and Operations, 1973 The Director of Education and the Superintendent of Administration submitted la proposed schedule for ;maintenance, operations and capital-in- current tenders. . I . I 1 I Appendix Page 45 1 MANAGEMENT COMMITTEE 22 January 1973 REPORT NO. 1 Your Committee reports that on motion by Trustee Lemieux it was agreed to accept the proposed tendering schedule as presented (Agenda for • . t is meeting, folios 49 and 50). 1. ion-Academic Labour Relations Seminar The Committe jhad before it an advance notice indicating that on-academic Labour Relations Seminars will be conducted by the Ontario 'ublic School Trusees' Association and the Ontario Secondary School rustees' Associafion in various locations throughout the province in the •eriod February - April 1973. Your Committee reports that, on motion by Trustee McIntosh, it . was agreed to authorize the Chairman of the Management Committee to name one trustee to attend one of these Seminars. The Director of Education will select two stafpjmembers to participate. 12. Academic Staff Changes \. Your Committee recommends, on motion by Trustee Dakin, THAT the Board accept the following academic staff changes: APPOINTMENTS - ELEMENTARY Na a School Effective Date Miss L. Morin Bell's Corners 1 January 1973 $3000 (I time) Mrs. C.A. Roberts Parkwood Hills 1 January 1973 $8680 Mrs. K. Piesina Bayshore 1 January 1973 $8500 Mrs. E. Campbell Knoxdale 1 January 1973 $5350 (+ time) Mrs. B. Oraas Bell's Corners 8 January 1973 $7500 I Miss J. Howarth Riverview 1 January 1973 • $8100 Appendix Page 46 MANAGEMENT COMMITTEE i I j 22 January 1973 REPORT NO. 1 Name School Effective Date Mrs. M. Mills Bayshore 1 January 1973 $10, 375 Miss P. Jackson Stephen Leacock 1 January 1973 $8900 Mr. D. Merritt Riverview 1 February 1973 $7200 Mrs. D. Penstone Bayshore 4 1 January 1973 $3550 (j time) - - Miss M. Forster Manotick 8 January 1973 $6000 Mr. F. Dauphin Y Fitzfo Centennial 10 January 1973 $14, 050 Mrs. H. Daboll Robert Hopkins 1 January 1973 $11, 250 Mrs. C Wilson North Gower 1 January 1973 $7850 Mrs. 'E: Carmen Fairfield 22 January 1973 $6400 APPOINTMENTS - SECONDARY Mr: G. Mehta Confederation I 1 January 1973 $14, 550 Mr. E. K. McKnight South Carleton 1 January 1973 $7200 j 1 j . . 1 1 Appendix Page 47 I MANAGEMENT COMMITTEE 22 January 1973 R PORT NO 1 . . • QUESTS FOR MATERNITY LEAVE , I • ame • School Effective Date rs. H. Bogie Special Services from 19 March 1973 1 to 31 August 1974 Mrs. M. Irvine Riverview P.S. r from 1 February 1973 to 31 August 1973 Mrs. J. M. !Schmitz Stittsville P.S. from 26 March 1973 to_31 August 1974 I 'Mrs. D. Purdy D.A. Moodie. I.S. I from 26 March 1973 to 26 March 1975 EXTENSIONS TO MATERNITY LEAVE Mrs. C. Spence amend cessation date of March 1973 to March 1974 AMENDMENTS TO MATERNITY LEAVE • . ' Mrs. S. MacDonald Manordale P.S. j effective date amended • from 1 February 1973 to 1 January 1973 Mrs. S. Hodgins Greenbank .I.S. cancellation of Leave REQUEST, FOR LEAVE OF ABSENCE It is recommended that Leave of Absence without pay, effective Noon, 10 January 1973 to 30 August 1973, be approved for Mrs. Marguerite Day of Meadowlands Public School for medical reasons. RETIREMENTS Mrs. A. Campbell `Blossom Park P.S. 30 June 1973 I 1 1 Mr. John Twiname l Osgoode H.S. 30 June 1973 1 • Appendix Page 48 January COMMITTEE � 22 1973 REPORT NO. 1 AMENDMENT TO TERMINATION OF CONTRACT Termination of Contract for Dr. G. Derdall has been approved by the Board at its December meeting. It is now recommended that the effective termination date be 'changed from 1 November 1972 to 21 November 1972 !TERMINATION BY MUTUAL CONSENT ' Mrs. J. C.' Placins Maternity Leave 6 effective 15 January 1973 13. i Leave of Absence - 1973/74 School Year Your Committee recommends, on motion by Trustee Moore based on a staff;report, THAT Leave of Absence without pay be granted for the 1973/74 school year to Miss M. Church, Gloucester High School, and Mrs. Margaret;Tucker, Stephen Leacock Public School. 14. ' Administrative Staff Changes Your Committee recommends, on motion by Trustee Lemieux, THAT the Board accept the following administrative staff changes: • Name School/Department Effective Date O'Donnell, Mrs. Marcie Carson Grove P. S. 22 January 1973 School Secretary - 35 hrs. /wk. 9 ($98. 21/wk. ) (Replacement) King, Mrs. Joyce Knoxdale P. S. 3 January 1973 School Assistant - 17i hrs/wk. ($82. 46/wk. ) (Replacement) Phillips, Mrs. Eva-Marie Colonel By S.S. 29 January 1973 School Secretary - 35 hrs/wk. ($5, 107. 00) (Replacement) Deschamps, Mr. Auguste Unassigned 9 January 1973 Custodian 2 ($6, 064. 0Q) (Replacement) Jansen,' IMr. Kemp Colonel By S.S. 2 January 1973 Custodian 2 ! ($6, 064. 00) (Replacement) Appendix Page 49 ! I , I M NAGEMENT COMMITTEE 22 January 1973 - R PORT NO. 1 • - ame School/DePartment Effective Date zabo, Mr. Gabor Colonel By S. S. 8 January 1973 ustodian 2 ($6, 064. 00) Replacement) 1 i 1 olan, Mr., Kenneth Earl of March S. S. • 15 January 1973 ustodian 2 ($6, 064. 00) - Replacement) , 4 ROMOTIONS Coons, Mrs. Katherine J. S. Woodsworth S.S. , on or about From: Secretary 3 2.9 January 1973 to: Senior Secretary ($6, 860. 00) (New position previously approved) MacKay, Mrs. Brenda Confederation H. S. 5 February 1973 From: School Secretary ($6, 860. 00) To: Senior Secretary .... (Replacement) I RESIGNATIONS Deavy, Mr. Bruce Briargreen P. S. 2 February 1973 Custodian 2 Carman,[ Mrs. Elizabeth Carson Grove P S. 19 January 1973 School Secretary Armstrong, Mrs. Eileen Colonel By S.S. 27 December 1973 School Secretary Riggins, Mr. Clyde 'Colonel By S. S 5 January 1973 Custodian 2 Gervais], Mr. Hilairy Ecole Secondai e Garneau 12 January 1973 Custddian 2 1 1 S 1 I " Appendix Page 50 - , 1 . ANAGEMENT COMMITTEE 22 January 1973 REPORT NO. 1 RECLASSIFICATIONS Wilson, Mrs. Grace Torbolton P. S. From: Head Custodian 1 1 February 1973 • To: Head Custodian 2 (7/8 of $7, 739. 00) (Building addition to school) I Harper, Mr. William Fitzroy Centennial P. S. 1 February--1973 From: Head Custodian 1 ($7, 739. 00) To: Head Custodian 2 (Building addition to school) REQUEST FOR MATERNITY LEAVE McAllister, Mrs. Margaret Confederation H. S. From: Senior Secretary 2 February 1973 for 6 months TERMINATION Lajoie, Mr. Bernard Maintenance and 16 January 1973 Foreman - Buildings & Operations Grounds 13. Report of Transportation Sub-Committee The Committee received from the Sub-Committee on Transportation a report dated 16 January 1973 with respect to a meeting held with the Carleton Bus Operators' Association representatives. The report from the Sub-Committee was discussed in conjunction with item No. 14 this report, below. 14. Budgetary Consideration - 1973/4 Transportation Costs Pursuant to Report No. 14, Management Committee, 18 December 1972, item 6, the Director of Education and the Superintendent of Administration submitted a report concerning the request submitted by the Carleton Bus Operators' Association for an increase in transportation contracts for the 1973/4 school year. Following a lengthy debate, as recorded in private session, minutes of this date, the Transportation Sub-Committee was authorized to negotiate contract increases with the Carleton Bus Operator's Association, subject to Board ratification, to the maximum amount stated in the private session minutes. Appendix Page 51 MANAGEMENT COMMITTEE 22 January 1973 REPORT NO. 1 15. Appointment of Representative to Nepean Public Library Board The Director of Education and the Assistant Secretary submitted a report concerning the completion of Mrs. Ruth Bells term of office to the Nepean Township Public Library Board as of 1 February 1973. � p It was noted that the matter of making an: appointment for the next 3-year term to. the Library Board will appear on the Agenda for the Board meeting scheduled for 29 January 1973. 16. Terms of Reference The Director of Education and the Superintendent of Operations submitted a summary of the terms of reference for ;the Management Committee, as outlined in the Appendix to the Board By-Laws. Noted. 17. ! Operations Analysis 11 Further to Board Minutes, 23 October 1972, item 300 e), the Director of Education and the Superintendent of Administration submitted for infor,'mation Administration Circular 108 outlining the scope of the survey of custodial services being conducted by Service Engineering Associates Inc. . Noted. 18. 1973 Library Book and A/V Display An invitation was extended to Trustees to visit the 1973 Library Book and Audio-Visual Display which will be held in the Nepean Sportsplex during the week of 5 February. 11 firms are expected to participate. It was noted that principals and librarians will be able to order directly from the suppliers although the schools are restricted to a maximum expenditure of 75% of the 1972 Library Book budget allocation at this time. 19. Provincial-Municipal Employment Incentive Program 1972-73 A report was submitted by the Director of Education and the Superintendent of Administration on the status of the Provincial-Municipal Employment Incentive Program for 1972-73. Appendix Page 52 f . (REVISED) • M' 'NAGEMENT COMMITTEE 22 January 1973 REPORT NO. 1 It was noted that the Board has received an initial allocation of $123, 500, and that additional allocations may be expected. The meeting adjourned at 12: 15 :a. m. , Tuesday, 23—January 1973. Respectfully submitted, G. Drew Chairman of Committee PAL/Is • RECEIVED BY BOARD, 29 JANUARY 1973 MINUTE NO. 23 Appendix Page 53 THE RECOMMENDATIONS WERE ADOPTED i I ' I ' THE CARLETON BOARD OF EDUCATION MANAGEMENT COMMITTEE 1973 CHAIRMAN'S OPENING REMARKS January 22, 1973 I would like to make a few introductory remarks before we begin the action items on our agenda. I would like to thank the Board for re-electing me as Chairman of the Management Committee for another year. I consider it an honour to; have this position. I am pleased to be a member of the Co-ordinating Committee. I hope my experience of last year will Make me more effective for this year. The increased membership this year should make for a full discussion on all of the Committee's business. I will attempt to keep the meeting on schedule, • but not at the expense of cutting off debate prematurely. I would like to welcome the newly-elected trustees, Joan Kabayama and Peter Appleton; usually new members bring new ideas. I would like to welcome the non-trustee members, Miss Ionia Kerr, T. F. C. ; Mr. Camelon, O. S. S.T. F. and Mr. Crocker C. P.A. hope you will actively participate at all our public sessions. In my view 1972 was generally a successful year. This was my first time as a member of the Salary Negotiations Committee. I shared this responsibility with two very competent and congenial trustees, Dakin and Harkness. We met with excellent success with the secondary panel. Unfortunately we have not • been able to reach an agreement with the elementary teachers, but I must say we had individual mutual respect at all times in all our deliberations. In the latter part of last year we organized a Sub-Committee to liaise with th'e maintenance and operations department. This I believe is a move in the right direction. It is intended to improve lines of communications with the non-teaching staff and to have trustee involvement and understanding in the • very busy maintenance department. • The Personnel Sub-Committee is another key committee that I think was very effective last year. This group of trustees mainly worked with the personnel office. i 1 � I would like to take this opportunity to thank the senior staff who supported this committee. It was a very pleasant experience for me to have their assistance. • • Appendix Page 54 CHAIRMAN'S OPENING REMARKS January 22, 1973 MANAGEMENT 1973 In 1973 the Management Committee will have a similar role to play as it did last year. Perhaps with last year's experience we may see fit to modify policies to improve the 1972 situation. My job as Chairman will be co-ordinate the agenda with staff. Anyone who wishes to add to the agenda -hould feel free to contact the appropriate staff member or myself at any easonable time. It is the Carleton Board's policy to encourage communications to all staff members. Good rapport amongst all groups produce a healthier and more successful educational system. This is my top priority for 1973. G. Drew • • • Appendix Page 55 1 //lir '''- - , / (REVISED) THE CARL ETON BOARD OF EDUCATION AD HOC COMMITTEE ON ADMINISTRATION BUILDING REPORT NO 2 , 24 January 1973 To the Board of Education: The first report of this Committee was submitted to the Board on 23 October 1972 (Minute, 302-72). Since that time, the Committee has met twice, and has concluded: a) THAT by 1983 the Board will—require for its administration ,purpose approximately 50,000 squire feet of office space. b) THAT the basic decision as to whether to provide necessary ' facilities by building or by some form of leaseback (including ` various combinations of possibil ''ties) will have to be reached by 1 Marche 1973 in order to get the necessary machinery into operation to ,have required space available by July of 1974. 1 For the information of the Board members , the next meeting of the Ad Hoc Committee has been scheduled for Tuesday afternoon, 13 February 1973, commencing at 3:00 p.m. , in the Trustees. Conference Room. It is our hope that arising from that meeting, affirm recommendation will be presented to the Board for consideration at its meeting scheduled for 26 February 1973. All members of the Board areinvited to the meeting on the 13th to give the Ad HocI Committeethe benefit of, their views. The Minutes of the previous two meetings of the Committee have been circulated to all Board members for information. Respectfully submitted, 1 I . I ! Jr L. Wilson, Chairman, I Ad Hoc Committee. PAL/mmj j Received by Board, 29 January 1973 Minute No. 24 1 I THE CARLETON BOARD OF EDUCATION COMMITTEE OF THE WHOLE 1 REPORT NO. 3 29 January 1973 To the Board of Education: A meeting of the Committee of the Whole was held this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 7: 40 p. m. with Trustee P. Harkness, Vice-Chairman of the Board, in the Chair. (For attendance of other members and staff, please refer to Board Minutes of this date). 1. Salary Scales - Superintendents Pursuant to Report, Director's Review Committee, tabled on 10 January 1973 (item 6), the Committee of the Whole had before it a further report from the Director's Review Committee respecting salary scales for the seven Superintendents. On the basis of the foregoing report, and on motion by Trustee Lemieux, the Committee of the Whole recommends that effective 1 January 1973 the salary scale for the seven Superintendents be $26, 000 to $31, 000 by annual increments of $1, 000, with the Superintendent of Operations to be paid a responsibility allowance of $1, 000 per annum during his tenure in that office. (Note: The salaries of the seven Superintendents would thus be adjusted $1, 000 per annum effective 1 January 1973). 2. Director's Performance Allocation i Pursuant to Performance Review Policy D-23, clause 3, 4 and 5, the Committee of the Whole received an oral report from the Chairman of the Board, on behalf of the Director's Review Committee, concerning the matter of a performance allocation to the Director for the year 1973. On the basis of that report, and on motion by Trustee Lemieux your Committee recommends that the Director of Education be paid a performance allocation for the year 1973 (commencing 1 January 1973) of $2, 400, representing an increase of $900. 00 over the 1972 performance allocation of $1, 500. 00. Appendix Page 57 bi- C:. COMMITTEE OF THE WHOLE 29 January 1973 REPORT NO. 3 3. Budget Observers 1973 Pursuant to Report No. 1, Finance Committee, Item 1, 22 January 1973, the Committee had before it a summary of the1debate and several resolutions arising from that debate with respect to the role of the budget observers for 1973. Based on the Finance Committee recommendations, ;the Committee of the Whole recommends as follows: a) On motion by Trustee Wilson: "THAT the Teachers' Federation of Carleton, Ontario Secondary School Teachers' Federation District 43, the Carleton Principals' Association, and the Carleton Outer Ring be invited toi appoint two observers each to participate in the 1973 budget deliiberations; and that the school secretarial staff and school custodial staff be also invited to send representatives to the budget discussions. b) On motion by Trustee Morrisey: "THAT the 1973 budget deliberations be conducted in Committee of the Whole, chaired by the Chairman of the Finance Committee. c) On motion by Trustee Morrisey: "THAT the 1973 budget deliberations in Committee of the Whole and also the meetings of the budget task force, be open to all members of the Board of Trustees, Central Staff as designated by the Director of Education, and the budget observers designated by TFC, OSSTF, CPA, TFC, and school secretarial and custodial staff. d) On motion by Trustee Harris: "THAT the budget observers participate in all 1973 budgetary;discussions except those involving salaries and fringe benefits for all staff. e) On motion by Trustee Harris: "THAT whereas the Board recognizes the validity of conducting salary discussions in conjunction with the preparation of the annual operating budget; but WHEREAS the time frame forithe preparation of the 1973 budget is such as to preclude implementation of such a process in 1973; THEREFORE BE IT RESOLVED that the Board undertake to establish a task force to explore the possibility of designing a method whereby salary discussions can take place during the preparation of annual operating budgets in the future. - I Appendix Page 58 IF (REVISED) COMMITTEE OF THE WHOLE 29 January 1973 REPORT NO. 3 f) On motion by Trustee Wilson: "THAT the Terms of Reference for Budget Observers, as appended to this report, be approved. " is Respectfully submitted, P. Harkness Chairman of Committee PAL/Is Reference Board Minutes, 29 January 1973 Board Minute No. 19 The recommendations were adopted Appendix Page 59 • BUDGET OBSERVERS - 1973 BUDGET TERMS OF REFERENCE: 1, To participate in budget preparation by a) Observing meetings b) Answering questions c) Asking questions d) Expressing personal opinions or, when there is a known policy of the parent organizations, exp 1essing that policy e) After the budget is passed by the Board, to report to the parent body and assist in explaining the budget if requested by the parent body. 2. Responsibilities: a) To make themselves informed (Finance and Administrative staff will give in-service assistance to the observers on the technicalities of the budget, if requested) b) ,To make information available to the Trustees c) For input into the decision-making process, but not for actual decisions. Elected Trustees only may vote 3. Confidentiality a) All documents and discussions must be regarded as confidential, as decisions made at one meeting may be revised by the next based on additional information. Observers must respect this confidentiality. b) Exceptions with respect to confidentiality shall only be made by the Trustees on specific request stating: i) The topic to be discussed ii) The observer(s) to whom this permission is to be granted iii) The setting in which the proposed discussion is to take place, e.g. , with Federation executive, student council, c) Material for the use of observers shall.be kept at the Board offices. Each observer shall have his/her own dossier for use at meetings. This dossier, or parts thereof, may be "signed out" at the request of the observer but the rule of confidentiality must be observed. Appendix Page 60 J THECARLETON BOARD OF EDUCATION SCHOOL PLANNING AND CONSTRUCTION COMMITTEE REPORT NO. 2 Monday, 5 February 1973 To the Board of Education: - I A meeting of the School Planning and Construction Committee was held this; day in the Board Room, Administration Building, 4 Thorncliff Place, • Ottawa, commencing at 7: 40 p. m. with Trustee Harris in the Chair. Committee members I present: Trustees Drew, Hicks, Lemieux, McIntosh, •Milotte, Moore, Mulligan,' Sevigny and Wilson. , Staff present: Superintendents of Administration, Operations and Planning; Superintendent of Schools, L. F. Labrosse; Coordinator of New Construction, Planning Officer; Executive Assistant and Recording Secretary. Mr. B. Speake (CPA) was also in attendance at the meeting. 1. , Status Report - Kanata South School Site Negotiations • The Committee had before it a repo t submitted by the Superintendent i and the Director of Education concernin the recent discussions held of Planning 9 with Campeau Corporation with respect to the 6 acre reserved site in the proposed Kanata South Development. (Report No. 1, School Planning and Construction Committee, item 2 refers). It was noted that Campeau Corporation, in a communication dated 31 January 1973, is prepared to enter into an option agreement with the Board. ,(As detailed in Private Session Minutes of this date). • Your Committee recommends, on motion by Trustee Hicks • THAT the Board authorize staff to enter into an option agreement at a cost of $1. 00 with Campeau Corporation for the 6. 02 acre school site in the proposed Kanata South Development. I � I I Appendix Page 61 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 3 February 1973 2. Status Report - Glen Cairn Subdivision Further to Report No. 1, item 1, School Planning and Construction Committee 18 January 1973, your Committee received from the Director of Education and the Superintendent of Planning a status report on the site negotiations with respect to the Glen Cairn Subdivision. Accompanying the staff report was a communication received from the Ministry of Treasury, Economics and Intergovernmental Affairs, dated 25 January 1973' (Mr. G. M. Farrow, Director, Plans Administration Branch), indicating that the Ministry will give final approval to the developer in the immediate future for Phase II (200 dwelling units) in the subject subdivision During the debate it was noted that Connelly Developments Limited 'has not replied to the Board's letter of 24 January 1973 which includes an offer for the lands in question. It was also noted that the Ministry has been kept informed of the continuing negotiations with the developer. The Committee was of the opinion that a letter of protest should be forwarded to the Ministry of Treasury, Economics and Intergovernmental Affairs with respect to the Ministry's approval prior to the settlement of negotiations between the Board and the developer. It was further proposed that a letter should be submitted to the Ministry of Education giving full details of the apparent granting of final approval for Phase II. Your Committee agreed that, in view of the imminent approval of Phase II, staff should be directed to prepare the letters, for signature by the Chairman of the Board, as soon as possible. Based on the foregoing, your Committee recommends, on motion by Trustee Drew, a) THAT the Board submit to the Ministry of Treasury, Economics and Intergovernmental Affairs a protest concerning the apparent granting of final approval for Phase II of the current building program in the Glen Cairn subdivision, T-22484, without written notice that satisfactory and final financial arrangements have been concluded between the Carleton Board of Education and Connelly Developments Ltd. , and that a request be made for written justification of this action by this Ministry; and b) THAT the Board apprise the Ministry of Education of this unsatisfactory situation. c) THAT copies of the above communications be forwarded to Mr. S.J. Handleman, M. P. P. and Mr. A. B. Lawrence, M. P. P. Appendix Page 62 • SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 3 February 1973 3. Munster Hamlet Option on School Site The Director of Education and the Superintendent of Planning presented an information report on the status of an 'option with respect to a 6 acre school site in Munster Hamlet, which expires on 1 June 1973. • It was noted that, atpresent, staff are studying the future needs , for new school facilities in the Stittsville/Goulbourn/Richmond axis. It is expected that a complete report of the findings will, be presented to the Committee in the spring of 1973. 4. , Plan of Subdivision T-23495, Village of Stittsville Your Committee recommends, on motion by Trustee Moore, based on a staff report dated 31 January 1973, THAT the Board authorize staff to inform the Ministry of Treasury, Economics and Intergovernmental Affairs that no school site is required in Subdivision T-231495, Village of Stittsville. 5. Plan of Subdivision T-23517, Blackburn Hamlet . I Your Committee recommends, on motion by Trustee Sevigny, based on a staff report dated 31 January 1973, THAT theBoard authorize staff to inform the Ministry of Treasury, Economics and Intergovernmental Affairs, that no school site is required in Subdivision T-23517, Blackburn Hamlet. 6. Sir John A. Macdonald Public School: Approval of Change Orders Nos. 5 and 6, Release of Holdback Your Committee recommends, on motion by Trustee Wilson, based on a staff report dated 1 February 1973, THAT with respect to the Sir John A. Macdonald Public School: a) the Board approve Change Orders No. 5 and 6, extras to the contract with D. K. Young Construction Co. Ltd. in the amount of $1, 271. 65; and b) the Board approve payment top. K. Young Construction Co. Ltd. in the amount of $19, 367. 112, which payment includes the release of the 15 percent holdlj ack, provided that all liens have been vacated against the contract at the termination of the lien period on February 17th, and that the Board receives a letter of good standing from the Workmen's Compensation Board and a Statutory Declaration that all payments have been made up to the release of these funds by D. K. Young Construction Co. Ltd. Appendix Page 63 • (REVISED) • SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 3 February 1973 7. Torbolton Public School Addition - Take-Over • ' The Committee noted a report from the Northwest Carleton Project Committee advising that the take-over inspection of the new facilities at Torbolton Public School is scheduled for 10: 30 a. m. on 8 February 1973. Trustees were invited to attend. 8 Notice of Tender Calls - Library Resource Centres: Blackburn and Manordale Public Schools The Director of Education and the Superintendent of Administration submitted a report indicating that tenders have been invited and will be opened at the Board offices for the Blackburn and Manordale Resource Centres on 21 and 2R February respectively at 3: 00 p. m. . Trustees were requested to inform the Secretariat of attendance. 9. Merivale Public School Alterations Trustee Sevigny requested staff to prepare a progress report for the next meeting of the Committee concerning the proposed alterations to the erivale Public School. The meeting adjourned at 8: 30 p. m. J. Harris Chairman :S/Is eceived by Board, 12 February 1973 oard Minute No. 43 he recommendations were adopted. Appendix Page 64 THE . CARLETON , BOARD OF EDUCATION EDUCATION COMMITTEE REPORT NO. 2 Monday, 5 February 1973 To the Board of Education: A meeting of the Education Committee was held this day in the Board 1Room, 4 Thorncliff Place,, Ottawa, commencing.at 9: 15 p. m. , with Chairman of the Committee J. Sevigny in the Chair. Also present: Trustees Harris, Kabayama, McIntosh, Milotte, Morrisey, Taylor and Wright. Not present: Trustees Harkness and Hogan. Staff present: Superintendents of Administration, Operations and Planning; Superintendent of Schools, W. R. McGillivray; W. Beatty of the Planning Unit; Executive Assistant; and Assistant Secretary. Observers present: Mr. I. Fraser, CPA; Mr. G. Ellis, TFC; and Miss Nancy Flood, COR. 0 In view of the early commencement of the meeting prior to the scheduled time, it was agreed to change the order of business to accommodate -parties not present at 9: 15 p. m. 1. Communication, Mrs. Diane Kirby, re French Immersion Your Committee had before it a communication dated 6 December 1972, received from Mrs. Diane Kirby, 16 Plaza Court, Ottawa, indicating a strong desire in her community for a French Immersion Kindergarten program at the Knoxdale Public School. Mrs. Kirby was in attendance at the meeting and spoke briefly to her petition. On behalf of the Committee, Trustee Sevigny expressed appreciation to Mrs. Kirby for her interest in gauging the feelings of her community in this respect, and advised that the subject of French Immersion would be discussed later in this meeting. (See this report item 5 below). 2. Alliance for Bilingualism Recommendations Pursuant to Board Minutes 29 January 1973, your Committee had before it for consideration a number of recommendations arising from a recent seminar on bilingualism heldin Ottawa, under the auspices of "Alliance for the Development of Bilingualism in the Canadian Capital Region". Appendix Page 65 • I i EDUCATION COMMITTEE 5 February 1973 Your Committee that two of these recommendations (concerning a joint committee by the School Boards and the National Capital Region to make representation to appropriate governments, and concerning Provincial.grants for immersion programs for the employees of Boards) have been referred to the Inter-Board Liaison Committee for further discussion. There was general agreement on the desirability of additional funds being channelled in the National.Capital. Region to provide improved facilities for second language training, especially in view of the "vocational". nature of such training in this particular region. Your Committee reports that on motion by Trustee Milotte it was agreed to refer these recommendations to the staff for the submission of recommendations from time to time on the best approach which could be taken ' to the appropriate government agencies to further the cause of bilingual education, in the Capital region. 3. Textbooks .for Approval Your Committee recommends, on motion by Trustee Harris, THAT the Board approve the use of the texts listecI below for the subject area, level and school indicated, in accordance with Section 5 (c) of the Department of Ministry of Education Circular 14: FITZROY CENTENNIAL PUBLIC SCHOOL Subject Year & Level . Title ;Author Language Arts Gr. 6 Moccasin Ei Cross Eaton, Sara The Incredible Journey Burnford, Sheila Brady Fritz, Jean Gr. 7 The Children Who Stayed Alone Blind Colt Rounds, Glen Owls in the Family Mowat, Farley Gr. 8 Black Donnellys Kelly Note: I For use during the school year 1972-73. • Appendix Page 66 • EDUCATION COMMITTEE 5 February 1973 BELL HIGH SCHOOL • Subject Year & Level Title Author Art 11 & 12 Art & Man - Book One Peter H. Brieger (Advanced) Ancient & Medieval G. Stephen Vickers Frederick E. Winter 11 & 12 Art & Man - Book Two As above (Advanced) Renaissance & Baroque 11 & 12 Art & Man - Book Three As above (Advanced) The Modern World Commercial 9 & 10 Timed Writings Allan S. Jonsson (General) 11 & 12 Timed Writifngs About. Albert C. Fries (General • Careers 11 & 12 Timed Writings for Nanassy 6 Krevolin (General) Teenagers • Note: For use as reference books for the school year 1972/73. a) Trustee McIntosh expressed some reservation at the proposed use of the text "Black Donnellys" unless it • is read in conjunction with the more historically acurate text "The Donnellys must die", in view of the strong prejudice displayed inn the first book. It was agreed to bring this comment to the attention of the principal. • b) It was suggested that the role, of Trustees in approving books not on Circular 14 could be the subject of a review at some future meeting of the Education Committee.' 4. World Religions Course -Colonel By Secondary School Your Committee recommends, on motion by Trustee Wright, based on a'staff report dated 1 February 1973, that the Board approve the course "World Religions" as outlined inIthe proposal submitted by the principal of Colonel By Secondary School (agenda for this meeting, folios 31-39) as a senior • option lat the Colonel By Secondairy School. Appendix Page 67 • EDUCATION COMMITTEE 1 5 February 1973 1 I rProgress Report, French Immersion Your Committee had before it a lengthy report submitted by.the _._..._._ staff evaluating the current French Immersion pilot program underway in 'four of the Board's schools, viz, Parkwood Hills, Henry Munro, Glen Ogilvie and Stephen Leacock Public Schools;. Mr. W. R. McGillivray, Superintendent of Schools,, introduced the principals of the above schools, and Mrs. Margaret Travers, French Consultant, who acted as the staff committee to prepare the report. 1 The staff report contained the following sections: a) Backbround and current enrollment figures b) Report on OISE research c) Staff comments and evaluation d) Table of current concerns and Suggestions for Trustee consideration e) An appendix of test results. Your Committee noted the immersion rLegistration at the four schools as followjs: • K 1 2 Total Students Total Staff Henry Munro 21 16 18 18 20 1I9 112 • 5 Parkwood Hills 23 22 ' 16 21 17 23 122 5. Stephen Leacock 21 21 ;:<42 1 Glen Ogilvie 20 23 ''.. 43` • 1 With respect to the OISE evaluation, the following summarizing points and conclusions were made:'''`` '' a) From the;testing there appears to be no cause for concern about pupils enrolled in the French Immersion program. In Arithmetic 'they have mastered as much material as children taught via their native language and have the • capacity of transferring this information, from one language to the other. In reading, they do not 'perform as well as on an English reading task as pupils.attending English classes, but without formal training7the ,are able to Y . achieve some level of performance ;in reading English, and it can be supposed that this lab which is presently evident will disappear once formal ?instruction in English , is introduced into the curriculum In conclusion, in1. terms of cognitive ability and development, no harmful " effect seems 1to result from being taught a second language. Appendix Page 68 EDUCATION COMMITTEE 5 February 1973 b) The results on the French test for pupils following the regular program which involves 20 minutes of French instruction per day are also encouraging, and attest to the appropriateness of introducing French at such an early level. c) Though Immersion, from all appearances, seems to work, caution is called for in evaluating the results and an attempt to generalize the school system as a whole from a few isolated stud'es. The apparent success of the Immersion program to date has been due in part to the receptivity of the home environment to this type of experience. Much careful research must be done before the "experimental" label can safely be removed from the Immersion concept. Generally, teachers, principals, consultants and members of senior staff who have been involved with the Immersion Program concur with the ,comments noted in the OISE evaluation. They have been impressed with and amazed at the communicative ability of students in all Immersion classes. The principals of the schools concerned spoke enthusiastically about the results of the French Immersion program to date, but also expressed, concern on a number of points including the following: a) The lack of supplyy teachers with qualification to take over Immersion classes, which often results in the Immersion teachers staying on the job even though physically unwell. b) The lack of suitable material for Anglophone students j studying in French at this level. c) The reduced flexibility on school organization and plans where the two streams, viz "immersion" and "Regular" are in the same school. d) The pressure on the overall pupil/teacher ratio resulting from the lower ratio in the Immersion classes and in the 1 parallel age group English clsses. The members of theCommittee discussed these points with the principals and the staff present. ' There was a suggestion to obtain assistance under PMI type of programs for translation, and also that qualified university students, be used as supply teachers. Some concern was expressed at the low pre-;registration for French Immersion kindergarten at Stephen Leacock in 1973 and it was recognized this situation will have to be carefully monitored. Appendix Page 69 EDUCATION COMMITTEE 5 February 1973 However, ,it is recognized that the figures available are only preliminary. There was general discussion.on the ultimate extension of the French Immersion program, e.g. , Grade 5 - Grade 8 - Grade 13. In this respect, it was noted that English was introduced into the curriculum at Grade 2, for about 50 minutes per day. In Grade 3 this will likely be increased to about 25% of the day, and by Grade 5 to 50%. No long range plans have been 'formulated for the middle school milieu in the event Immersion is extended into that level: ' In connection with the extension of this program, the problem of obtaining,'qualified teachers for the Immersion program was briefly discussed, and also th'e question of displacing the English language teachers who would otherwise! be teaching the children., In this regard, it was concluded that staff should be given as much planning time as possible to make necessary adjustments, and therefore an early decision should be made by the Board. Following the debate, your Committee, on motion by Trustee I McIntosh,'' 'agreed to recommend as follows: "THAT the Board extend French Immersion classes to Grade 3 at Parkwood Hills and:Henry Munro School, and to Grade 1 at Glen Ogilvie and Stephen Leacock Schools, for the 1973/4 school year. " Your Committee reports that the question of whether or not to expand the program into other locations was referred back to staff for further study, and specific recommendations thereon, bearing in mind the request for such a program at Knoxdale Public School, and also long term implications. The staff report will be submitted at the next meeting of this Committee. 6. Perspectives for M. B. D. M. 's Your Committee had before it a comprehensive report submitted by the Director of Education and the Superintendent of Planning reviewing the use of "models for budgetary decision making" by the 1Board in the past two years, and the impact of M. B. D.M. 's upon the school system. The complete text of this excellent report is attached hereto. In accordance with the recommendations set forth in the Report, the Education Committee recommends, on motion by Trustee Morrisey, as follows: Appendix.Page 70 � j toNCV i.cuJ EDUCATION COMMITTEE 5 February 1973 a) THAT a multi-year cycle be adopted for the use of Models for Budgetary Decision-Making as outlined in this. report; b) THAT early phases of the development of Models for • 1974 Budget consideration begin in the Spring of 1973; and c) THAT the report be received for, purposes of information in scrutinizing the "base" budget, and in priority-setting in other courses for the 1973 annual budget. J. L. Sevigny Chairman PAL/Is . li • i - Received by Board, 12 February 1973 Board Minute 44 The recommendations were adopted. Note: Trustee Taylor requested that in reference to Report, Item 5, the record show "that although he was opposed to the policy of French Immersion per se, he was strongly in favour of providing high calibre French instruction across the entire school division designed • to give all students the opportunity of becoming bilingual". Appendix Page 71 . • THE CARLETON' BOARD OF E . UCAT ION Office of the Dilrector of Education • January 30, 1973 hl To,the Chairman and Members of 'Education Committee Re� . PERSPECTIVE: MODELS FOR BUDGETARY DECISION-MAKING I I I � , ' 1 The enclosed document has been prepared for the consideration of the trustees after two years of develop- ment and implementation of'Models for Budgetary Decision- Making. 1 The document is based on the following Assumptions and Constraints: j 1. That "consumption" budgetting will continue in use during . I the development of a PPBE System. 2. That the M.B.D.M. 's are developing some "crosswalks" • !• .between consumption budgetting and resource allocation based on priorities, in the sense that resource •�_,• allocation is based on specific alternatives. . ' 3. That there is merit in ,establishing priority ranking for budgetary purposes. 4 Not all programmes, sub-programmes, programme elements j and sub-elements have been identified. 5. That expenditure ceilings will continue to be imposed. • * 6, That elementary core instructional curriculum offered in the schools will (or should) have priority over other elementary instructional programmes. * 7. That resources, will be allocated as a first priority to the elementary core instructional curriculum, ' ' recognizing that such allocation may delay the expansion H of, or even curtail, more specialized programmes. 8.' That the Family of Schools will continue to develop as the basic organizational unit. 9;.' That resources will be' made available for the on-going development of a PPBE System. 1 • 10.1 That conflicting demands upon resources, often beyond local • ' j ! control, will continue. to require solutions, sometimes necessitating changes in established priorities. * NOTE: Since the secondary panel is organized by departments within schools, and since there is no longer a core . • curriculum at the secondary level, assumptions #6 and ' #7 refer specifically to the elementary schools. Appendix Page 72 — '`--� 1 2 - 1 IDS 11 That reductions in the scope of some courses of study (e.g. Music) have had adverse effects on other activities within schools. 12. That, notwithstanding the K-13 nature of the M.B.D.M. 's, a thorough analysis of the secondary panel has yet to be undertaken. PERSPECTIVE: MODELS FOR BUDGETARY DECISION-MAKING 1.,G BACKGROUND With the imposition of expenditurei ceilings in 1971, and the consequent need; to rationalize educational priorities and ordinary expenditures, Models for Budgetary Decision- I Making were developed by staff to be considered in the preparation of the 1972 operating Budget of the Carleton Board i 'of Education. i I 2: OBJECTIVES OF THE MODELS 'Trustees. .' Comprehensive information on • Group dynamics selected educational programmes. Create a process of shared • j • Allow discussion of educational decision-making alternatives within each 4, Benefit the system through , ' selected programme prior to the development of clear budget consideration. alternatives in selected • Provide a rational set of programmes. procedures for costing various I, Specify standards of service educational alternatives. and priorities for achieving the standards. 1 I 3. MODELS: French I 1972 - 1973 Guidance 1972 - 1973 1 Remedial Education 1972 - 1973 Special Education 1972 - 1973 I Special Services 1972 - 1973 Music 1972 - 1973 Learning Resource Centres - 1973 Physical & Health - 1973 Education, Sports Appendix Page 73 1 { 3 - • 4. NEEDS ASSESSMENT The impact of the M.B.D.M. 's, thus far, has been assessed by staff, and the following needs identified: a) Evaluation - of programme changes deriving from M.B.D.M. 's - development of proficiency in setting behavioural goals within selected programmes - development of quantitative measures which can be used to determine if objectives within selected programmes are being met. b) Resources - adoption of "subtractive" modes, as well as "status quo" and "additive" modes I - means to determine lateral shifts in resources from time to time c) Programmes - Ability to define all ,courses and programmes, K-13 - monitoring programmes iso that allocation of resources to identified alternatives of any selected programme will not have adverse effects upon rion-selected programmes. 5. STATISTICAL ANALYSIS The following tables (Tables I '& II) are designed to portray the status of the Carleton System in terms of curriculum identification from K-13, and teacher loading from K-8. All data reflects 30 September 1972 statistics. I � II 411 Appendix Page 74 •1 TABLE 411, • THE CARLETON SYSTEM - CURRICULUM SCHOOL PLANNING ,DIVISIONS % OPERATIONS SERVICES — — SERVICES 1. Projects & JUNIOR Art Language Mathematics Science Social - Remedial 1. School Educational ELEMENTARY Arts Studies Education Admin. Planning Physical & 2. Staff Sup. Sites & (PRIM.-JR. Health Ed. 2. Facilities DIVISIONS) French 3. Prof. Dev't. - 3.,General Music 4. In-service Environmental Services Studies Guidance 5. Adult Ed. - k 4 k 4 6. Community ry Use -ADMINISTRATIVE —_ -.__--- .. _-- 7. Summer SERVICES ` Schools Art English Mathematics General History Guidance 1. Finance & Accounting Phys. 'Ed. Science 8. Ministry of MIDDLE Health Ed. and Education _ 2. New Voc. Music Construction INTERMEDIATLinst'1. Mus. Geography 9. Promotions, Home Ec Remedial Transfers-, . - 3. Maintenance— Education etc. & Operations -Ind-;-A French-Arts Theatre Arts IO:Curriculum— — 4. Purchasing,, Development 5. Transportat- i "ILL1.Special ion �., :::::::s "till. 6. Personnel ) 7. Management - 0 . .) Remediation i .Information SECONDARY The Communications Pure & Social . Guidance ) In-service 1 Arts Applied and Services 8. General Services . (INT.-SR. Science Environmental .) Counselling Studies DIVISIONS) -) Testing Speech 4 n -4 ' 1 t .. - 5(a) - TABLE II SUMMARY (SEPTEMBER 30, 1972) STUDENTS STAFF K-8 = 22,252 728.0 Special Education = 351 44.0 French Immersion = 318 13.0 Principals - - 50.5 (1 half-time teaching) (13 half-time teaching) Vice-Principals - - ! 19.5 (13 full-time teaching) (13 non-teaching) "Specialist" teachers - 221.65 TOTALS = 22,921 1076.65 RATIO = 21.28 (Sept. 30, 1972)1 NOTE #1: 1 a) Includes "non-chargeable" teachers (2 Resource, 3 Remedial) b) Includes predictions of enrolment to December 31, 1972 c) Actual Elementary Ratio December 31, 1972, excluding "non-chargeable" teachers: • 23401 = 21.75 1076 • . I REI:gb 31-1-73 Appendix Page 76 -- I - 6 6., CONCLUSIONS The impact of M.B.D.M.'s upon the school system as a whole has tended to be limited tol the selected programmes which have so far been presented. Despite the necessity of decision-making as outlined in the assumptions and constraints section of this report, it is reasonable to conclude that the allocation of resources to selected courses does, in fact, ' ; ,restrict the ability of the Board to allocate resources to non-selected courses of study. Two conclusions may be derived from the foregoing: a) the need is becoming more acute for identification of courses and programmes on a K-13 basis, and b) some degree of prudence is indicated in dealing with the "base budget" as opposed to the courses selected for 1 priority listing. In other words, core elementary curricula reside within the configuration of the base budget, and care must be taken to ensure that these programmes secure adequate resources before considering other courses on the basis of priority listing. The identification of needs arising through the implementation of M.B.D.M. 's indicates that it would be desirable to begin a cyclical use of M.B.D.M.'s as follows: a) Phase 1 - i) Preparation of the Model, including alternatives of a "subtractive", "additive" and "status quo" nature ii) Priority ranking of alternatives iii) Decision re alternative • b) Phase 2 - i) Implementation, revision of the selected alternative ii) Built-in "evaluators" of the selected alternative c) Phase 3 - i) Continue implementation of the selected alternative ii) Accelerate evaluation d) Phase 4 - i) Complete evaluatiin ' j ii) Re-cycle the Model for Board con- sideration, based on whatever needs were current, on results of evaluation, and on the Board's Aims and Objectives. Annendix Page 77 The above cycle would range from three to five years, depending upon the nature of the selected programme. Those programmes for which Models were develoied, and where the alternative selected was "status quo", could receive automatic reconsideration in a subsequent year, if such were the wish of the trustees. 7. RECOMMENDATIONS 1 On the basis of the foregoing assessment of Models for Budgetary Decision-Making, SIT IS RECOMMENDED THAT: 1. A multi-year cycle be adopted for the use of Models for I , Budgetary Decision-Making as outlined in this report. 2. Early phases of the development of Models for 1974 Budget consideration begin in the Spring of 1973. ' 3. This report be received for purposes of information in scrutinizing the "base" budget, and in priority-setting in other courses for the 1973 annual budget. Respectfully submitted, 12141jit." R.E. Ingall, Superintendent of Planning S.J. Bej411(3! :::(1'1/4" r REI:gb Directo ducation 77-' I , j ! ! Appendix Page 78 • THE CARLETON , BOARD OF EDUCATION • I ADVISORY COMMITTEE ON SCHOOLS FOR TRAINABLE RETARDED CHILDREN REPORT NO. 1 Thursday, 8 February 1973 , To the Board of Education: I The first meeting of the Advisory Committee on Schools for Trainable Retarded Children for 1973 was held this day in the Board Room, Administration Building, 4 Thorncliff Place, commencing at 12: 30 p. m. , with the following persons in attendance: Committee: Trustees Drew, Hicks and Lemieux• . Representatives Butler, Lcubert and Miseferi Staff: Mr. W. R. McGillivray, Superintndent of Schools • Mr. A. L. Cassidy, Co-ordinator or Special Services Mrs: Lila Usher, Principal, Crystal Bay School • - Mr. P.A. Laverance, Assistant Secretary . The Chairman of the Board was also in attendance. 1. Election of Chairman •. The meeting was called to order by Mr: McGillivray who called for nominations for the position of Committee Chairman for 1973. Mrs. Miseferi was nominated by Mr. Loubert. Mr. Lemieux was nominated by Mr. Hicks. Mrs. Miseferi declined the nomination in favour of Mr. Lemieux. There being no other nominations, Mr. Lemieux was declared Chairman of this Committee for 1973. • 2. Proposed Unilingual French Language School for Trainable Retarded 'Children Your Committee briefly reviewed with staff the status of the staff investigations with respect to the possible creation of a unilingual French language school for trainable retarded childrein, as directed by the Ottawa and Carleton Boards of Education by resolutions passed on 26 June 1972. In this respect, your Committee reports that a joint meeting of your Committee, ' and the Ottawa Advisory Committee, will be held on Tuesday evening next, i 13 February 1973, at the Ottawa Board offices, for the purpose of receiving • Appendix Page 79 • ADVISORY COMMITTEE ON SCHOOLS FOR TRAINABLE RETARDED CHILDREN 8 February 1973 the final staff report on this matter and formulating recommendations for presentation to each Board. The joint meeting will also concern itself with the question of admission standards to the schools for the trainable retarded in the event that one school is designated as unilingual French. 3. Ontario Association for the Mentally Retarded, Annual Conference Your Committee noted that the annual iconference of the Ontario Association for the Mentally Retarded will take place in Toronto on Friday and Saturday, 16 and 17 February respectively. It was agreed to register Mr. Lemieux and Mr. Butler as the representatives of the Carleton Committee at this conference. It was noted that Mrs. Miseferi also plans to attend the conference in her capacity.as President of the Arnprior and District Association for the Mentally Retarded. Your Committee anticipates that a full report on this conference will be submitted to the Board in due course. 4. Official Opening Ceremony, Crystal Bay School Your Committee reports that the official opening ceremony for the Crystal Bay school is planned for Thursday evening, 1 March 1973, commencing at 8: 00 p. m. The Board will be kept informed of the plans for this event as they are developed. • 5. Computer Aided Testing for the Mentally Retarded It was suggested by the Chairman of the Board that at some future meeting, the joint Ottawa-Carleton Advisory Committees should invite representatives from the National Research Council to discuss the computer aided testing program for mentally retarded children being developed by N. R.C. Noted. 6. Admissions Board Mr. Butler suggested that the Directors of the Ottawa and Arnprior Associations' Pre-school Programs be invited to sit on the joint Ottawa-Carleton Admissions Board to Schools for Trainable Retarded Children. It was pointed out that the composition of the Admissions Board is set forth in Provincial Regulations, but that the Directors' have been invited to attend meetings of the Admissions Board. � I Appendix Page 80 I I � o (REVISED) ADVISORY COMMITTEE ON SCHOOLS FOR 8 February 1973 TRAINABLE RETARDED CHILDREN It was suggested that the question of a possible change in Legislation in this respect should be discussed at the forthcoming Provincial OAMR Conference. The meeting adjourned at 1: 45 p. m.[ . I Respectfully submitted J. -M. Lemieux Chairman of the Committee PAL/Is 1 Received By Board, 12 February 1973 Board Minute No. 45 Appendix Page 81 I I 1= i ! 1 I . ' THE CARLETON BOARD O* EDUCATION REPORT OF THE AD HOC COMMITTEE ON SECONDARY ATTENDANCE AREAS At the meeting of the Board held 15 January 1973, approval in principle was given to a Report of this Committee regarding secondary school attendance areas in the Township of Nepean. The Report outlined proposed boundary adjustments and the method of implementation. Subsequent to that meetinrg,i notice was given to students and parents concerned with respect to the proposed boundary changes. It soon became evident that there was some concern among both students and parents, and indeed a measure of opposition to the Iproposals. II i ; A public meeting was'held on 1 February at Merivale High School in order;that your Committee might provide additional information to those concerned. As an outcome of this'public meeting, the parents formed an Ad Hoc Committee to scrutinize the boundary proposals and to make alternative suggestions where they felt such were indicated. This parents' Committee met with your Ad Hoc Committee to present their report on 8 February 1973. Essentially the parents' Committee recommended as follows: 1. That no student, once enrolled in a' secondary school in the Carleton school division be compelled to transfer to another school due to changes of attendance areas. 2. That in order to create viable student populations in the secondary . schools and gradually reduce overcrowding where it now exists, use be made of the mobility of the population rather than relocation of existing students. In other words, no student would be compelled to move from one school to another but new families moving into Carleton would be directed to schools as defined by the Board. 3. That students attending a secondary school deemed to be overcrowded would always have the option of electing to attend any secondary school not deemed to' be overcrowded. - (The full text of the brief is available from the Secretariat. ) I Appendix Page 82 J41 D HOC COMMITTEE ON SECONDARY ATTENDANCE AREAS • Your Committee engaged in a long dialogue with the parents' Committee in an attempt to clarify the above points. It should be pointed.out hat the parents° Committee does not object specifically to the boundaries as , proposed, but rather to the method of implementation. Again, there does not ` seem to be any major objection to the principle of opening the Woodsworth • School with a viable 9, 1.0 and 11 program by re-directing incoming grade 8's • and' a large,•numbe•r•of Merivale Grade 9's and 10's. Their concern, therefore, is directed primarily,at the approximately 390 students affected by direct move among Borden, Confederation and Merivale High Schools. Following a very positive and interesting exchange of views among the • parents, trustees and staff present, the Chairman of your Committee expressed , sincere appreciation to the parents for the considerable effort they have obviously expended'in the preparation of their brief, and for the suggestions they put forward. After meeting with the parents, your Committee continued to discuss this matter at some length. The Committee reconvened on Saturday, 10 February 1973 to continue its discussions, and to formulate a report for presentation to the Board. • Essentially, your Committee feels that the proposals by the parents would simply replace one;set.of difficulties with another. •Furthermore, your Committee feels, that the philbsop•hy•inherent in the parents' brief to the Committee "i's,unacceptable in terms of a rapidly growing area such:as Carleton. We do not (agree that the first point raised by the aafents, namely that a student be 'guaranteed to stay in the secondary school in which he first enrolls, is practical in•Car'ieton,, giver our considerable and steady growth. Although no member of the•Committee'would disagree with the desirability of this principle, we feel . that to endorse such a policy would be hollow as the Board would doubtless be forced to break it almost constantly, • Also, your Committee believes that it must continue to principle u hold the p that new residents-to an area should be given the same treatment as that given to the existing residents of the same area. On the question of free choice according to accommodation pressures, we would,only point out that the .only school in this;area with available space to which the students could move.is'Woodsworth, and:that the "space" there will • be•filled as,the population ages through to Grade 13. Indeed, any space in that school must be reserved for that purpose. Your Committee appreciates the fad that the parents' brief was developed on a conceptual problem-solving basis, and did not deal with specific geo eaphic subdivisions or portions of subdivisions from which specific complaints • •.j have, been registered. Appendix Page 83 c 1 Despite its inability to accept the philosophical bases expressed by the parents' Committee, your Committee rlecog' izes the deep concern felt by many students and their parents with respect'to the ramifications of this move. In an effort to provide consideration for individuals who wish to make presentations with respect to the proposed moves, the Superintendent of Operations, in concert with the relevant Superintendent of Schools, will establish a Committee or Committees to review individual cases of transfer upon application. This Committee would work closely with the Guidance Departments of the Secondary Schools involved, and would be empowered to make decisions with respect to placement of students. In some respects, this would be a formalization of a practice already in existence. Resulting from these lengthy deliberations, your Committee presents for Board consideration the following recommendations: a) ' THAT the attendance areas for J. S. 'Woodsworth Secondary School, Merivale High School, Confederation High School and Sir Robert Borden High School, effective 1 September 1973, be as delineated on the map attached hereto as Appendix 1, including the notation on Appendix IV. b) THAT the attendance areas for vocational programs in the central Nepean area be as delineated on Appendix II. c) THAT students entering Grade 9 in September, and existing Grade 9 and 10 students be directed to schools in accordance with the proposed boundaries. d) THAT existing Grade 11 and 12 students continue their education in the schools they now attend. e) THAT the Superintendent of Operations be instructed to establish a Committee or Committees to review individual requests received from parents and/or students who consider that the proposed move would be detrimental to the student's education; and that such Committee or Committees be empowered to make a decision with respect to the placement of such students; and f) THAT the Director of Education take all necessary steps to ensure that all those affected by this proposal are informed of the decisions taken, in writing, including the appeals procedure. Respectfully submitted, I i L.J. Wright PAL/Is Accepted by Board, 12 February 1973 Recommendations adopted. Minute No. 41 Appendix Page 84 I i ! • I. i !. • ( ! 6 ;*?•1�,'�s .11 i : .- �r APPENDIX 1 r I I I • r,•. I m , � i � '1 -i- i yC♦ 7r:! ;,� 41tsC i j .' I • • cii• OTTAWA r . 4 !,� ��� _.,: 7 1.1., 4,,. ..,_.1Steucr.."-E RIVAtp��t+Ix •�� I, — _ t ''. . � g� • ! W. ii, ,. ir —__W _ �a: 1tT • s. {, 'e YL �- . F . ipwo '}..! - i .�' Ala ^m4` � F� 1 I-.. l, --. - • f liii 1 N.,,,icipur J P WOODSW - Pbr Inrs.c 1:i.Ei� NK4EuF:- _ i13J ______ _..— .:_:'_____....1-i..:144,-_.,..,4::::1:..,.._2::,,..,,,,,..„.:.) -.. n 1 )+ n�7 :Ts �� :4.•• f .;Frr�x; .:1�y'''ctx'vi+'t�C � ,I.e,cs, .•E,:,s1N' ,.0. %>' ._---- • • ys '--- ------- - is ._•. _.. .. v ar;d4tcJi t,., +i'4'e'= 3' ' _..� --- ' 4 aii3twY* � .. ' ----- )Y�.x. . A !, tsii. *f.nerrP a• 'tz... e z AI r_s g. 12 , ii .-..ileli.2S1y` j. ''e 7' � .� a.. i C i \., S „ ;l.:•1F ?ry.,1!:i Z:':^l] . ._._—_— /-y'r f.t • , b61 J, • x ------ . .. . '/ I _ I • GiOUC�OT�■ TW V.. ' ' • r - ' - . : .--- �I Iti . TO MERIVALE H,S_ - -- ,PROPOSED ACADEMIC HIGH SCHOOL II: , ' t _: BOUNDARIES I •-'';, > ' BORDEN CONFEDEPATIfN MERIVALE �' I _- , Appendi Page 8.5 ' ' WOODSWORTH I V ' *, I i A r �, ` PPENDIX II �(uY i •Si'A 1 + ' r3.,s .. ! • �� I , Wit, • i f'a I. i41 Put I 'Y•-31 F 1 -;�',1&� ...i6iiiiiiito I '+ `i'4 eiry orr•w• his • • tt ik , ,,Ito,„,,, , ®s. A: — ,®:tea ' m — ,-- sWr —-- ,+ , f• i� ` r _mot •- la "44.k... gal.!,__ .T... .-- .,, _ 1121211a® ! �l mi ibilliVIII r �0-- --Ift0' 41 4_44,,,,jak. � �1 ® tivii l A nipll ` . . • / iz!I • ti 111%. ift. g - N... ,., :11,1;411 IIIPONINFO,1 / g .., :.td,4.7,42',,a.r:I-; 44.;"4 '' 'nt mr ...Eli ii, tr, , 1.6 ...,_ .....--To... a. ..4:ip‘r` --' i 4 <Aull i : ii --. .-------7-4) — - ---_- r _. ... M • t . ••'� It• ,^;' , I.. f ti. ,. S - ---,:i9 - ---------4:),V'' -, ".::.: 12,......7..t:„.......„..._4_-'' ,,,...7..--11 mg , ,„ „.-- car or o PI^ Jt§ s' •` ,:try Ka ! h y i tilt',Sari V.r,f�i , 1 Fdl .Y£ •l LL..— A c it .Y::)t.:..v,P..a =.,i4'l2� :..rt , ••a ,.. i 9 1-171 4. ` tt , i I . 1" ,7�n[ \_ I , _ rt .__. '.' ,.. , �/ l> n �fr � _.-_ i lb---,, a 8 ' ' 6 - ni - 9F ' , 14t PROPOSED VOCATIONAL HIGH SCHOOL _ '' ,_ BOUNDARIES - i/f - I BORDEN - MERIVAT,E i • a Appen'ii ix Page 86. __. Pl.nning Office 'January 1973' . • 'i' ' I ' • • APPENDIX III • 11 January 1973 • CREATION OF THE ATTENDANCE BOUNDARY FOR J. S . WOODSWORTH SECONDARY Due to the September 1973 opening of; J. S . Woodsworth Secondary School in the Borden Farm Subdivision of Nepean Township , a study was undertaken in December of 1972 tlo create an attendance area suited to the opening capacity of the new school , that would cause the minimum amount of disruption to 'the existing school boundaries andistudents . Initially, the study involved the six secondary schools located wesit of the Rideau River (see Table ,I) , but the actual reconfiguration of attendance areas would affect primarily' Sir Robert Borden, Confederation and Merivale High Schools , all of whilIch presently have enrolments at or above their capacities . The problem was complicated by the location of the new school , having a close proximity to Merivale High School and by the fact that only Sir Robert Borden and Merivale offer the full complement of vocational facilities . Different solutions were explored extensively and it is felt that • the presented solution will provide the greatest amount of stability in school enrolments for the next few years . With this solution, there will be no marked increase in busing and it does not affect students who choose to pursue vocational options at Sir Robert Borden or Merivale High . The attached data sheets outline the new configurations of boundaries for each of the four schools affected with a tentative enrolment projection for September 1973 based on all of the information presently available . Planning Office 11 January 1973 Appendix Page 87 I � I I ' APPENDIX IV OFFICIAL PREDICTED ENROLMENTS (Incorporating the 1973 Opening of J.S. Woodsworth Secondary School) • SCHOOL Gr.9 Gr.10 I Gr.11 ! Gr.12 Gr.13 I TOTAL Sir Robert Borden H.S. 370 301 238 315 221 1445 Confederation H.S. 235 203 179* 227 137 981 Merivale H.S. • 438 436 296* 276 194 1640 J.S. Woodsworth S.S. 200 187 194 - - 581 a * Grade 10 students living north of Meadowlands Drive (Navaho Place and St. Claire Gardens) who attend Confederation H.S. , will continue in Confederation in 1973, Grade 11. AK:gb 15-1-73 ' Appendix Page 88 .THE CARLETON BOARD OF EDUCATION COMMUNITY-COMMUNICATIONS COMMITTEE REPORT NO. 1 • Monday, 12 February 1973 To the Board of Education: The first meeting of the Community-Communications Committee for 1973 was held this day in the Board Room, Administration Building, 4 Thorncliff Place, • Ottawa, ;commencing at 6: 30 p. m. with Trustee Hicks in the Chair. Committee members present: Trustees Drew, Kabayama, Lemieux, McIntosh, Moore, Taylor end Wright. Committee members not present: Trustees Mulligan and Sevigny Trustee Wilson was also in attendance. Staff members present: Director of Education; D. Burnett, Administrative Officer; Executive Assistant and Recording Secretary. 1. i, Re-Establishment of Sub-Committees Your Committee discussed the necessity of re-establishing the Trustee/ Teacher, Liaison Committee which reported to the Community-Communications Committee during 1972. • Bearing in mind that the Board has already reconstituted the Quality Learning Sub-Committees for elementary and secondary teachers (Report No. 1, Education Committee, 15 January 1973, item 3 refers), and the Personnel Sub-Committee for both academic and non-academic personnel (Report No. 1, Management Committee, 22 January 1973, item 2 refers), the consensus was that there is no pressing need to re-establish the Trustee-Teacher Liaison Committee. The Committee then discussed the re-establishment of the Student/ Trustee Liaison Committee. It was generally agreed that this Committee made meaningful and worthwhile progress in direct liaison between trustees and students, especially via the dinner meetings held during 1972 with students of secondary schools. • Your Committee therefore reports, THAT, on motion by Trustee Moore, it was decided to re-establish the Student/Trustee Liaison Committee to consist of Trustees Hicks, Kabayama, McIntosh and Moore. • Appendix Page 89 COMMUNITY-COMMUNICATIONS COMMITTEE REPORT NO. 1 12 February 1973 In this regard, your Committee recommends, on motion by Trustee .I Taylor, as follows: THAT the Board authorize the Student/Trustee Liaison ;Sub-Committee to organize 10 dinner meetings g during of one meeting 1973, atanaverage 9per month, to provide an opportunity for informal exchange between trustees and representatives of the Student Councils of the Board's Secondary Schools; each dinner meeting Ito be attended as follows: a) 7 to 8 students representating the Student Council of one of the Board's Secondary Schools; b) 4 members of the Student/Trustee Liaison Committee " c) 1 or 2 Trustees selected by the members of the Committee. 2. Presentation March Township Re Swimming Facilities The Committee had before it a report by',the Acting Director of Education and the Assistant Secretary concerning a resolution adopted by MarchTownship Council on 5 February 197,3 with respect to swimming pool facilities on the Earl of March Secondary School ;site. Reeve Mlacak of . March.Township and Messrs. B. McNeill, Director of Parks and Recreation and D., Evans, Stutz Architects, were in attendance. Reeve Mlacak explained that, the Township at present has outdoor swimming facilities, but that there is a need to expand swimming facilities in the Township. If the expansion is by means of additional outdoor facilities, the Township does not foresee any problem in funding. However, if the additional swimming facilities incorporate an indoor 25 meter pool, the cooperation i of the,Board will be needed. In this respect, the lowing mutual areas of concern will need to be investigated: a) Sharing of the capital cost of the facilities i A b) Placing the facilities on Carleton Board of Education property ' I i II c) Sharing in the maintenance cost of the facilities; and i I it ' d) Sharing and organizing the program within the facilities. Appendix Page 90 1 p COMMUNITY-COMMUNICATIONS COMMITTEE' REPORTINO. 1 1 12 February 1973 The architect displayed a map showing the possible position of an indoor pool adjacent to the Earl of March Secondary school. ;Your Committee agreed that this project should be pursued and reports THAT, on motion by Trustee Moore, staff;were requested to meet with representatives of March Township to investigate mutual partici- 'pation with respect to the construction of indoor swimming facilities 'adjacent to the Earl of March Secondary School. • 3. i Educanada Proposal 1973 E u The Committee received from the Acting Director of Education and the Assistant Secretary a report with respect to the continuation of the Educanada project for 1973. Mr. Philip G. Nutter, Executive Director Educanada, was in attendance at the meeting anda outlined the proposal which encompasses ten 7-day seminars, each to be attended by 280 students from across the country, for a total of 2 800 students. As in previous years, Mr. Nutter requested the cooperation of-the Board in providing accommodation for the 1973 program at a nominal sum of $1. 00. Educanada will reimburse the Board for direct expenses (e. g. care staff). • In this connection, the Committee decided to discuss item 6 on the agenda, viz. "Communication-Gloucester Community Centres Board". The Community Centres Board, while endorsing the Educanada program, suggested that to locate the program in Gloucester High School could create conflict with the Day Camp operated in the area by the Beacon Hill South Community Association. In debating this question, the Committee al a noted that no real conflict had existed at Gloucester High School during 1972 as a result of Educanada and the Day Camp projects operating simultaneously. a I As a result of the foregoing, your Committee agreed, on motion by Trustee Moore, THAT the Carleton Board of Education make available I to the sponsors of "Educanada" Gloucester High;School for the period of. 23 June to 1 September 1973 to accommodate approximately 280 students weekly subject to the same general terms and conditions approved in 1971; WITH THE UNDERSTANDING that satisfactory arrangements can be made to accommodate both Educanada and the Beacon 'Hill Community Association Day1 Camp at Gloucester High School during this period. I a Appendix Page 91 i (REVISED) COMMUNITY-COMMUNICATIONS COMMITTEE REPORT NO. 1 12 February 1973 4. Proposal from Coordinating Committee Further to Minutes of the Coordinating Committee, 31 January 1973, item 2, your Committee reports THAT on motion by Trustee McIntosh, it was agreed as follows: • a) THAT letters be sent by the Community-Communications Committee to the 13 Municipal Councils in the Board's jurisdiction to investigate their interest in having participation from the Committee at meetings of the Councils; topics for discussion to be suggested by the Councils and/or the Board; and b) THAT letters be sent by the Community-Communications Committee to all principals of the Board's schools indicating that trustees would welcome invitations from the schools to meet with staff. (NOTE: 'It was suggested that those meetings should be attended by the Chairman of the Board, the Chairman of the Community-Communications Committee and the local trustee). 5. Richmond Public Library Board - Use of South Carleton High School The Committee noted a request from the Richmond Public Library Board for the continuation of the use of the South Carleton High School library until the end of 1973. This request will be accommodated in accordance with the Board's written policy governing such use. It is anticipated that a written agreement which will include the terms and conditions will be drawn up in the immediate future. 'The meeting adjourned at 7: 35 p. m. E.M. Hicks, Chairman BS/Is Received by Board, 26 February 1973 Minute No. 64 • Appendix Page 92 The recommendations were adopted. THEE CARLETON BOARD OF EDUCATION 1 j FINANCE(COMMITTEE 9 . 1 REPORT NO. 2 1 Monday, 19 February 1973 To the Board of Education: ' A meeting of the Finance Committee was held this day in the Board.Roo ., Administration Building, 4 Thorncliff Place, Ottawa, commencing at 9: 00 p. m. ','rr:' with Trustee Dakin in the Chair. The following Committee members were present.;. Trustees Appleton, Harris, Hicks, Hogan, McIntosh, Milotte, Morrisey and Wilson. Committee members not present: Trustee Taylor. ;Trustees Harkness, Kabayama and Moore were also in attendance. i The following representatives were in attendance: Mr. P.J. Carroll, Carleton'1Principals' Association; Mr. J. Brennan, Ontario Secondary School Trustees' Federation; Mr. N. Bowley, Teachers' Federation of Carleton; and Mr. Peter Freedman, Carleton Outer Ring. Staff members present: Director of Education, Superintendents of Administration and Operations; Controller of,Finance; Mr. A. Guay, Administrative Officer; Executive Assistant, and Recording Secretary. 1. Cheque Registers I 1 'Your Committee recommends, on motion by Trustee Morrisey, THAT the Board approve cheque registers for thenmonth of January 1973, in the following amounts: j , Current Account - Cheque Nos. 29, 089 to 29, 702 $ 3, 980, 905. 47 Capital Account - Cheque Nos. 1, 961 to 1, 969 $ 1, 458, 339. 74 2. 1972 Income and Expenditures - Current Fund The Committee received a report from the Director of Education and the Superintendent of Administration containing the statements of income and expen- 4I diture for the year 1 January 1972 - 31 December' 1972 in the Board's Current Fund: The following schedules reviewing the 1972 operation were presented as support information: lI I 11 Appendix Page 93 j I .- '�i- ! A RG 'FINANCE COMMITTEE ' 19 February 1973 f a) Schedule 1 - Analysis of 1972 Over;Requisition - Ordinary Per-Pupil Cost. • b) Schedule 2 - Elementary Expenditures and Income - Percentages and costs per pupil,. c') Schedule 3 - Secondary Expenditures and Income - Percentages I and costs per pupil. d) Schedule 4 - Analysis of major differences between budget and , actual for elementary, and secondary schools. e) Schedule 5 - Income analysis. f) Schedule 6 - Extraordinary expenditures and income. 1 1 Schedules 1 - 6 are appended hereto (Appendix Pages 96 - 105). Several Trustees requested and were provided with explanations on the various items as presented. F Your Committee recommends, on motion by Trustee Harris, THAT the Board approve the Current Fund statements of income and expenditure for the year ended 31 December 1972, and the submission of these statements to the auditors for review. 'Staff were complimented on the presentation of the Current Fund statements at a date far in advance of similar presentations by other Boards of Education. '1 (NOTE: The Balance Sheet pertaining to the Current Fund is presently in preparation and will be submitted to the auditors as part of the total current fund 'fin'ancial statements). 3. 1972 Income and Expenditures - Capital Fund The Director of Education and the Superintendent of Administration submitted financial statements of income and expenditures for the year 1 January 1972 - 31 December 1972 in the Board's Capital Fund. The following Capital • Fund statements were attached to the report: r 'a) Balance Sheet. b). Statement of Source and Application of Funds. 4 ,c) Analysis of Unexpended Capital Funds. i The Capital Fund Statements are ;attached hereto' (Appendix Pages 106 - 110). I . ; Your Committee recommends, on motion;by Trustee Milotte, based on ` the staff report THAT the Board approve the Capital Fund statements of income and expenditure for the year ended 31 December, 1972 and the submission of these statements to the auditors for review. •j Appendix Page 94 pp 9 IRlANCE COMMITTEE 19 February 1973 • Announcements The Chairman advised that the next meeting of the Budget Task Force is scheduled to take place on 21 February 1973, at 8: 00 p. m. at the Board Offices. The Committee of the Whole (Budget) will meet on Saturday, I24 February commencing at 9: 30 a. m. It was noted that Trustee Harris will ,chair the meeting. The meeting adjourned at 9: 40 p. m. W. R. Dakin, Chairman PAL/Is RECEIVED BY BOARD 26 FEBRUARY 1973 BOARD MINUTE NO. 65 THE RECOMMENDATIONS WERE ADOPTED. Appendix Page 95 1 CARLETON B- O A R D O F EDUCATION - SCHEDULE 1 ' 1972 ANALYSIS BUDGET AND ACTUAL ANALYSIS .OF 1972 OVER-REQUISITION Elementary. Secondary Ordinary • Expenditures over budget (Schedule 4) ($292,256) $(57,331) Income over budget excluding levies (Schedule 5) 159,899 ($132,357) 45,355 $ (11,976) Extraordinary Expenditures below budget (Schedule 6) 105,078 124,153 - • Income over (below) budget excluding levies (Schedule 6) (21,467) 83,611 36,996 161,149 1972 Over- (under-) requisition (48,746) 149,173 ADD: Increase (reduction) of 1971 over-requisition (40,961)* 113 _ - Balance accumulated over (under) requisition - 31 -Dec-. 1972_ $ (89,707) $149,286 • ... � 1972 Budget Average Daily Enrolment - Resident Internal 21,547.4 10,727.2 1972 Actual Daily Enrolment - Resident Internal 21,657.70 10 796.44 1972 Maximum ordinary expenditure per resident internal 666.13 1,143.31 • pupil (based on 1972 actual experience) 1972 Budget - maximum expenditure 666.33 1,144.09 a 1,132.91 1972 Actual ordinary expenditure per resident internal pupil 666.10 M *Adjustment arising from Ministry of Education review of 1971 , E financial statements, resulting in a lower 1971 Average R.R Daily Enrolment. X e 16/2/73 - M RGJ/wm 1 • CARL E ,TON BOARD OF EDUCATION SCHEDULE (1) -- 1972 ANALYSIS - BUDGET AND ACTUAL - ELEMENTARY-EXPENDITURES - - - -- ORDINARY EXTRAORDINARY TOTAL COST PER PUPIL Total Total % of Total % of Total % of Total Extra- Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual Ordinary Ordinary Total Business Admin. 515,506 466,844 2.64 2.36 498,172 454,098 3.40 3.04 17,334 12,746 .35 .27 20.67 .58 21.25 Computer Services 13,650 12,639 .07 .06 13,650 12,639 .09 .08 - - .58 - .58 Instruction 11,635,030 11,744,145 59.46 59.45 11,519,236 11,619,970 78.54 77.68 115,794 124,175 2.36 2.59 529.04 5.65 534.69 Student Services 278,967 368,132 1.42 1.86 260,396 345,589 1.77 2.31 18,571 22,543 .38 .47 15.73 1.03 16.76 Plant Operation 1,748,683 1,856,554 8.94 9.40 1,731,758 1,843,687 11.81 12.32 16,925 12,867 .35 .27 83.94 .59 84.53 Plant Maintenance 519,239 567,950 2.65 2.87 518,039 564,638 3.53 3.77 1,200 3,312 .02 .07 25.71 .15 25.86 Transportation 984,500 972,821 5.03 4.92 - - - 984,500 972,821 20.09 20.28 - 44.29 44.29 Tuition Fees 124,271 116,115 .64 .59 118,121 109,054 .81 .73 6,150 7,061 .13 .15 4.97 .32 _ - 5.29 Other 8,000 9,953 .04 .05 8,000 9,953 .05 .07 - .45. - .45 Debt Charges 2,756,375 2,645,445 14.09 13.39 - - - - 2,756,375 -2,645,445 56.24 55.16 - 120.44 120.44 Non-Allocable Capital 574,560 617,413 2.93 3.13 - - _ - 574,560 617,413 11.72 12.87 - 28.11 28.11 -Tax-Write-Off - 310,000 277,948 1.58 1.41 - - - - 310,000 277,948 6.32 5.79 - 12.66 -12.66 Reserve for. - - 100,000 100,000 2.04 2.08 4.55 -- 4.55 Working Funds 100,000 100,000 .51 .51 - 19,568,781 19,755,959 100.00 100.00 14,667,372 14,959,628 100.00 100.00 4,901,409 4,796,331 100.00 100.00 681.09 218•37st899•46 Income Reve- Grants 12,966,956 12,943,935 66.26 65.52 10,087,388 10,099,962 68.77 67.51 2,879,568 2,843,973 58.75 59.29 - - Subsidy 15,495 43,075 .08 .22 15,495 - 43,075 .11 .29 - - - Supp. Taxes 270,000 200,627 1.38 1.01 270,000 200,627 1.84 1.34 - - Trailer Fees 25,000 29,579 .13 .15 25,000 29,579 .17 .205.70 Tuition Fees 85,000 132,350 .43 .67 79,000 125,289 .54 .84 6,000 7,061 .12 .15 5.73 .32 4.53. Govt Incentive Programs - 99,580 - .50 - 99,580. - •65 _ 4. 3 - 2.04 Int. Temp. Invest. - 44,714 - .23 - 44,714 - .30 3.18- - 2.04 Other 54,500 69,859 .28 .35 54,500 69,859 .37 .47 - _ 13,067 - .27 - .59 .59 Accrued Int. - 13,067 - .07 - Levy 6,151,830 6,179,173 31.44 31.28 4,135,989 4,246,943 28.20 28.39 2,015,841 1,932,230 41.13 40.29 19,568,781 19,755,959 100.00 100.00 14,667,372 14,959,628 100.00 100.00 4,901,409 4,796,331 100.00 100.00 15.45 .91 16.36 Resident Internal 21,657.70 -D> All Pupils 1972 Net Cost 665.64 217.46 883.10 Resident External 132.15 0) .a 1971 Net Cost 605.49 184.41 789.90 Non-Resident 174.35 3 21,964.20 ca fl.. SCHEDULE 2 CZ) CARLETON BOARD O F E D U C A T I O N __ ___ _ -__- PER PUPIL COST COMPARISON • ELEMENTARY ORDINARY EXTRAORDINARY TOTAL 1971 1972 1971 1972 .27 .58 18.97 21.25 - Business Administration 18.70 20.67 - - .55 .55 Computer Services .55 .58 Student Seenrvices 14.68 15.73 1.38 1.nttS 477.94 529.04 1.73 5.65 479.67 534.69 Ins • d03 16.06 16.76 74.43 84.53 73-.43 83.94 1.00 .59 Plant Operation .40 .15 21.87 25.86 Plant Maintenance 21.47 25.7141.517 44.29 - 41.51 44.29 TransportationTuitionF 5.64 4.97 .31 .32 5.95 5.29 Other Fees .45 - - .28 .45 e .28- 113.83 120.44 113.83 120.44 Don- Chargesc - 13.45 28.11 13.45 28.11 Tax-Write-Off Capital - 14.91 12.66 14.91 12.66 - Tax Write-Off - - 4.55 - 4.55 Reserve for Working Funds 4.70- _ _ - 4.70 Canada Pension • 617.39 681.09 188.79 218.37 806.18 899.46 Recovery of Costs _ -- .32 4.79 6.02 4.48 - 5.70 .31 Tuition Fees - 4.53 - , - --- - 4.53 - 2.04 -- - -- --- -- Government Incentive Programs - 4.53 - - Temporaryhe Investment Income 2.72 3.18 - 2.72 3.18 Other .59 Accrued Interest 4'70 - - - 4 4.07 .59 4.07. - Canada Pension 11.90 15.45 4.38 .91 16.28 16.36 '0 NET COST 605.49 665.64 184.41 217.46 789.90 883.1 'O tD Q' 33.05 93.20 INCREASE 60.15 R. 9.93 17.92 11.80 m (a to RGJ/wm 1 • C A R B-0-A R-D - -0 F----E--D U C=A T T O N - - • SCHEDULE 3. (1) • 1972 ANALYSIS - BUDGET AND ACTUAL - SECONDARY EXPENDITURES • - - -ORDINARY EXTRAORD I NARY TOTAL COST PER PUPIL Total Total _ %_of- Total _ % of Total - - -- --%-of Total Extra- Budget Actual Budget Actual Budget Actual , -Budget Actual - -Budget Actual __BudgetActual Ordinary Ordinary Total Business Admin. 283,865 • 264,898 1.46 1.37 274,435. 257,505 1.87 1.75 9,430 7,393 .20 .16 20.33 .58 20.91 Computer Serv. 67,141 , 57,950- .35 .30 -167,141 57,950 .46 - .40 - - - 4.57 - 4.57 Instruction • 10,376,546 10,419,114 53.44 53.85 10,240,009 10,275,302 - 69.92 69.89 136,537 143,812. 2.86 3.09 811.05 11.35 822.40 • Student Serv. - 214,852 238,116 1.11 1.23 . 197,114 • 220,567 1.35 . 1.50 17,738 17,549 - • .37 .38 17.41 1.39. - 18.80 • Plant Operation' 1,344,972 1,373,978 6.9.3 7.10 1,333,689 1,360,329 9.10 9.25 11,283 13,649 .24 .29 107.37 1.08 108.45 Plant Maint. 291,839 318,351 1.50 • 1.64 291,039 316,442 1.99 2.15 800 1,909 .02 .04 24.98 .15 25.13 Transportation 1,049,501 1,106,759 5.40 5.72 - • - - -• 1,049,501' 1,106,739 21.99 23.82 - 87.36 87.36 Tuition Fees 2,426,833 2,419,563 12.50 12.50 2,234,333 2,207,813 15.26 15:.02 192,500 211,750 ' 4.03 4.56 1.174..27 16.72 190.99 -Other 7;000 6,183 " .04 .03 7,000 . 6,183 .05 •.04 - .' - - .49 - .49 Debt Charges 2,570,412 2,422,465 13.24' 12.52 - " - - - 2,570,412. 2,422,465 53.87 .52.12 . - 191.21 . 191.21 • Non-Allocable • Capital • 443,475 395,958 2.28 2.05 - - - 443,-475 395,958 .9.29 8.52 - 31.25 31.25. Tax Write Off 240,000 226,279. 1.24 1.17 - - - " 240,-000 226,279 5.03 . 4_87 • - 17.86. . 17.86 • Reserve for • - Working Funds 100,000 ' 100,000 .51 .52 ' - . - - - 100,000 100,000 - .2.10 2.15 . - 7.89 7.89 _ --- - - - 19,416,436 19,349;614- 100.00 100.00 14,644,760 14,702,091 100.00 100.00 4,771,676 4,647,523 100.00 100.00 1,160.47 366.84 1,527.31 Tacoma - - - -_ --- - Recovery of -Costs-.---- _ - Grants 13,330,570 13,287,361 68.66 68.67 10,812,227 10,765,873 73.83 73.23 2,518,343 2,521,488 . 52.78 54 25 - . . -. Subsidy 4,593 3,287 .02 .02 4,593 3,287 .03 . .02 .. - - - - - - Supp. Taxes 250,000 203,280 1.29 1.05. 250,000 203,280 1.71 1.38 - - - - . - - Trailer- Fees 32,000 31,418 .16' .16 32,.000 31,418 .22 .21 • - - Tuition Fees 20,000 80,650 .10 .42 19,780 - 75,227 .13 .51 ' 2 20 5,423 . - .12 . 5.94 .43 6.37 Govt Incentive Prog - 50,140 - .26 - _ . 50,140 . - .34 - - 3.96 - 3.96 Temp Inv Income - - 42,448 - .22. 42,448 - . .29 . - -- • 3.35 - . 3.35 • Other 91,000 83,282 .47 .43 91,000 83,282 " .62 .57 . - - . - 6.57 6.57 Accrued Int. - 28,648 - .15 - - - - - • 28,648 - .62 2.26 2.26 Levy 5,688,273 5,539,100 29.30 28.62 3,435,160 3,447,136 23.46 23.45 2,253,113 2,091,964 47.22 45.01 - 19,416,436 19,349,614 100.00 100.00 14,644,760 14,702,091 100.00 100.00 4,771,676 4,647,523 100.00 100.00 19.82 2.69 22.51 Resident Internal 10,796.44 > • All Pupils 1972 Net Cost 1,140.65 364.15 1,504.80 Resident External 1844.7073 1971 Net Cost 1,094.53 315.87 1,410.40 Non-Resident 27.90 /3 12,669.04 Qua . cD X• • • - - -- - ---- -- --- • SCHEDULE 3 (2) CARLETON BOARD O F EDUCATION PER PUPIL COST COMPARISON SECONDARY- - - - --_ _ - ORDINARY EXTRAORDINARY TOTAL• - 1971 1972 1971 1972 " .- ` Business Administration 17.93 20.33 .26 .58 18.19 20.91 Computer Services 4.88 4.57 - - 4.88 4.57 Instruction 736.38 811.05 6.62 11.35 743.00 822.40 Student Services 22.93 17.41 5.46 1.39 28.39 18.80 Plant Operation 102.68 107.37 1.65 1.08 104.33 108.45 Plant Maintenance 23.26 24.98 .48 .15 23.74 25.13 Transportation - - 74.34 87.36 74.34 87.36 Tuition Fees 194.50 174.27 16.94 16.72 211.44 190.99 Other .66 .49 - - .66 .49 Debt Charges - - 162.64 191.21 162.64 191.21 Non-Allocable Capital - - 34.13 31.25 - 34.13 31.25 Tax Write-Off - 20.83 17.86 20.83 17.86 Reserve for Working Funds - - - Canada Pension 5.24 - - 7.89 5.24 7.89 1,108.46 1,160.47 323.35 366.84 1,431.81 1,527.31 Recovery_of Costs . Tuition Fees 1.96 5.94 .02 .43 1.98 6.37 Government Incentive Prcgrams - 3.96 - - - 3.96 Temporary Investment Income - 3.35 - - 3.35 Other 6.73 6.57 - - 6.73 6.57 Accrued Interest - - 7.46 2.26 7.46 2.26 Canada Pension 5.24 - - - 5.24 - 13.93 19.82 7.48 2.69 21.41 22.51 '0 NET COST 1,094.53 1,140.65 315.87 364.15 1,410.40 1,504.80 • fD • • Q INCREASE 46.12 48.28 94.40 . X' .® % 4.2 15.28 6.69 d . " tCD :. .. RGJ/wm 0 0 1 - CARLETO N B_0 A R D 0 E EDUCATIO N SCHEDULE 4 (1) — — 1972 ANALYSIS BUDGET AND ACTUAL ORDINARY EXPENDITURES ELEMENTARY SECONDARY (Under) (Under) Over Over . Budget Actual Budget Budget Actual Budget Bud g iusiness Administration 498,172 454,098 (44,074) 274,435 257,505 (16,930) Delay in hiring new staff and replacement staff. Increased telephone charges. 67,141 57,950 (9,191) Planned expansion of-services_ omputer Services. 13,650 12,639 (1,011) not fully realized resulting in •lower service bureau costs Instruction _- Includes P.M.I. Elementary - Safrings e.& Wagese & 238 277 9,274,003 35,726 $64,000, Secondary - $30,000. fringe benefits 10,485,812 •10,713,320 227,508 9, . Increase supply costs elemen- - Lary-- -increase fringe_C.P.P, U.I.C. (140,875) 927,862 845,415 (82,447) Un-allocated funds at time of Supplies & Services 905,594 . 764,719 budget preparation. Other 127,830 141,931 14,101 73,870 155,884 82,014 Replacements not transferred 11,519,236 11,619,970 100,734 10,240,009 10,275,302 35,293 13 QD Q. X� 16/2/73- RGJ to - M 0 CARLETON BOARD O F EDUCATION • SCHEDULE 4 (2) , 1972 ANALYSIS BUDGET AND ACTUAL ORDINARY EXPENDITURES ELEMENTARY SECONDARY (Under) (Under) Over Over Budget Actual Budget Budget Actual Budget :udent Services New staff part of un-allocated funds. Salaries, wages and See instructional supplies and - fringe benefits 165,337 182,665 17,328 81,435 97,336 15,901 services. Supplies & Services 71,619 141,272 69,653 86,496 107,529 21,033 Library books not trans- ferred to debenture funds. Other 23,440 21,652 (1,788) 29,183 15,702 (13,481) 260,396 345,589 85,193 197,114 220,567 23,453 Lant Operation Salaries, wages and - - Late hiring new staff Secon- fringe benefits 1,038,134 1,059,680 21,546 774,622 714,936 (59,686) dary; under-budgeted -elem. - ' __ Supplies & Services • 565,561 667,036 101,475 - 474,416 566,573 92,157 Snow removal over budget $56,000. Light & heat over $63,000: water $26,000; additional supplies pur- chased 1972 for 1973. Other 8 128,063 116,971 (11,092) 84,651 78,820 (5,831) 173 3 1z 731z 758 1z 843z 687 111t 929 1z 333t 689 1z 360z 329 26,640 'a 7 _O. X. • m • m GJ 0 CARLETON • • •B O A R D . - 0 F E D U "C A--T I 0N _ SCHEDULE 4 (3) • • 1972 ANALYSIS - - BUDGET AND ACTUAL • ORDINARY EXPENDITURES ELEMENTARY SECONDARY (Under) (Under) Over Over • Bud et Budget Actual Budget Budget Actual g lant Maintenance • Salaries, wages and fringe benefits 118,658 137,564 18,906 78 33g 77,529 (809) , 235,461 27,158 Additional required 393,426 419,616 26,190 208,303 Supplies & Services maintenance. - Other - 5,955 7,458 1,503 4,398 3,452 (946) . 518,039 564,638 46,599 291,039 • 316,442 25,403 Cuition Fees 118,121 109,054 (9,0 67) 2,234,333 2,207,813 (26,520) Dther 5,000 3,440 (1,560) Bank Charges and Interest on Short- 6,513 3,513 7,000 6,183 (817) Term Borrowing 3,000 '0 'M - 14,667,372 14,959,628 292,256 14,644,760 14,702,091 57,331 (D To Schedule 1 .. 7 To Schedule 1 1 .. 'U M RGJ • o • w CARLETON • BOARD O F EDUCATION SCHEDULE 5 1972 ANALYSIS BUDGET AND ACTUAL ORDINARY INCOME • ELEMENTARY SECONDARY (Under) (Under) Over Over - Budget Actual Budget . Budget Actual Budget TuiLion Fees 79,000 125,289 46,289 19,780 75,227 55,447 Charges to O.B.E. for Train- able Retarded and to_ Ministry for Children's Aid pupils. Other 54,500 69,859 15,359 91,000 83,282 . (7,718) - Government Incentive Programs - 99,580 99,580 - 50,140 50,140 Not budgeted Supplementary Taxes • 270,000 ' 200,627 (69,373) 250,000 203,280 (46,720) . Decrease in supplementary taxes ----- - - - ,_._ _ Trailer Fees 25,000. 29,579 4,579 32,000 31,418 (582) - Temporary Investment Not budgeted Income - 44,714 44,714 - 42,448 42,448 Grants adjusted based on Grants and Subsidy 10,102,883 10,121,634 18,751 10,816,820 10,769,160 (47,660) actual average daily enrol- • ment and actual expenditures. 10,531,383. 10,691,282 159,899 11,209,600 11,254,955 45,355 D To Schedule 1 To Schedule 1 . 13 'a . fD 7 a. X RGJ Obi • 10 fD d 0 1 CARLETON • • • BOARD O F EDUCATION . SCHEDULE 6 1972 ANALYSIS BUDGET AND ACTUAL - • EXTRAORDINARY EXPENDITURES ELEMENTARY SECONDARY • (Under) (Under) Over Over Budget Actual Budget Budget Actual Budget Capital expenditures for new furniture & equipment 169,824 175,643 5,819 175,788 184,312 8,524 Transportation 984,500 972,821 (11,679) 1,049,501 1,106,759 57,258 - Reserve for Working Funds 100,000 100,000 - 100,000 100,000 • Tuition fees, pupil 6 150 7,061 911 192,500 211,750 19,250 accommodation charges 2,570,412 2,422,465 (147,947) Delay processing new - Debt Charges 2,756,375 2,645,445 (110,930) debentures Non-allocable capital 574,560 617,413443,475 395,958 (47,-517). 42,853 - -- Tax write-off 310 000 277,948 (32,052) 240,000 226,279 (13,721) _ } 4,901,409 4,796,331 (105,078) 4,771,676 4,647,523 (124,153) To Schedule 1 To Schedule 1 Grants 2,879,568 2,843,973 (35,595) 2,518,343 2,521,488 3,145 • Tuition fees, pupil 220 5,423 5,203 accommodation charges 6,000 7,061 1,061 Accrued interest - 13,067 13,067 - 28,648 28,648 Not budgeted "a 2,885,568 2,864,101 (21,467) 2,518,563 2,555,559 36,996 13 • To Schedule 1 To Schedule 1 [D - 3 _a .. X� RGJ .3 N U3 ' tD 0 Ui . Ilr C A RL E T O N B O A R O F 1 EDUCATION CAPITAL FUND BALANCE SHEET AS AT DECEMBER 31, 1972 • ASSETS 1 1 j CURRENT ASSETS Due from Current Fund $ 1,010, 747 Sales Tax Receivable 140, 696 $ 1,151, 443 j IXED ASSETS - at cost Land. i 3, 232827 ' Buildings . 65 ,419; 551 • Furniture & Equipment 7 , 607; 444 Other I 368 608 I 76, 628,430 • � $77 , 779, 873 1 LIABILITIES . . , j • CURRENT ; LIABILITIES it Accounts Payable $ 286, 910 1 Bank Overdraft 456,114 $ ' 743 ,024 • LONG-TERM LIABILITY . • UnmatUred debenture debt 51,841, 346 II INVESTMENT IN FIXED ASSETS 25 , 195, 503 $77 , 779, 873 • !, 1 1 , Appendix Page 106 1 1 pp RGJ/wmj M1 CARLETON BOARD O F E D U C A T I O N • CAPITAL FUND STATEMENT OF SOURCE AND APPLICATION OF FUNDS ".FOR THE YEAR ENDED 31ST DECEMBER 1972 Elementary Secondary Total . . Unex -nded Capital Funds ' p' $ 93 310 $1 157 , 644 $1, 250,954 31-t December 1971 � t Source of Funds • . __ Sale of Debentures • 4, 468,000 ' 4,036,000. 8, 504', 000 Vocational Grants 1 , 435 • 1, 435 T ansfer from Current ' (Capital from Current) 793 ,184 580,416 1, 373, 600 S- les Tax Refund 114, 538 103 , 686 218, 224 5 , 375 , 722 4 , 721, 537 10, 097 , 259 A. • l cation of Funds • B' ilding Costs . 4 , 877 , 375 4, 108, 195 8,985 , 570 F rniture & Equipment . 736 , 168 790 ,778 1, 526 , 946 Site Purchases 97 ,071 25 , 417 122 ,488 Land Improvements 152 , 190 152 , 600 304, 790 5 , 862, 804 , 5 , 076 ,990 10,939 , 794 1 Une pended Capital Funds $ (393, 772). $802 , 191 $408, 419 Appendix Page 107 • ' - CARLETON BOARD' • 0 F ! E ;D U C AT 10• CAPITAL FUND . . . • • • , ANALYSIS UNEXPENDED CAPITAL FUNDS • • AS AT 31 DECEMBER 1972 ELEMENTARY ' Unexpended funds as per Schedule 1 $ 622 , 779 • Les Expenditures on new projects- dbentuie funds not yet r -ceived Parkwood Hills $ 77 , 674 Richmond Resource 83, 112 Westcliff Estates 5 , 844 Stittsville Resource 138, 656 Fitzroy Centennial 333, 290 Ramsayville 52 , 776 Sir John A . Macdonald 110 , 433 Torbolton 256, 989 1,058, 774 (435, 995) • Balance of unexpended capital funds accumulated over the years by • previous boards to December 31, 1968 - unable to allocate to • specific projects , 42, 223 • (393, 772) • SECONDARY Unexpended funds as per schedule 2 769, 534' Balance Of unexpended capital funds accumulated over the years by prviousl)oards to December 31 , 1968 - unableHto allocate to specific prOjectsF 32 , 657 802 , 191 BALANCE UNEXPENDED CAPITAL FUNDS 408, 419 Appendix Page 108 b . CARLETON BOARD OF ' EDUCATION i CAPITAL FUND ' SCHEDULE 1 ANALYSIS OF CAPITAL PROJECTS AS AT 31 DECEMBER 1972 ELEMENTARY CAPITAL PROJECTS Funds Available Expenditure AVA Equipment $ 146 , 000 $ 112 , 571 1 Briargteen 964 , 000 956 , 628 Brookline 375 , 000 364, 317 Goulbourn 425 , 467 423, 843 Henry Munro Addition 371, 000 349 , 976 North Gower/Marlborough 599 , 000 586 , 716 W. Erskine Johnston 875 , 000 874 , 454 D . Aubrey Moodie 1 , 386 , 000 1, 388 , 599 Robert Hopkins 923 , 000 909 , 718 Sites 1971 416, 000 234 , 708 Debenture Discount 155 , 000 - Queenswood Addition 329 , 000 318 , 539 Lamira Dow Billings 567 , 000 559 , 881 Emily 'Carr 1 , 269 , 000 1, 232 ,108 Barrhaven 677 , 000 670 , 420 Bayshgre Addition 556 , 000 541, 893 Century Addition 263 , 000 246 , 677 Graham Park 250 , 000 229 , 481 Greenbank 1 , 341, 000 1, 318, 337 Knoxdale Addition 320 , 000 310, 677 Leslie Park 395 , 000 382 , 326 Metcalfe/Osgoode Addition 395 , 000 372 , 414 Sir Winston Churchill 829 , 770 826 , 797 Stephen Leacock 330,000 328 , 997 Carson Grove 693,000 776 , 427 Elementary Sites 1972 128 , 000 92 , 676 Meadowlands Conversion 479 , 000 474 , 775 Metcalfe Addition 518, 000 497 , 288 Greely 485 ,000 456 , 215 $ 16 , 460, 237 $15, 837 , 458 $622, 779 I i . 1 , 1 Appendix Page 109 RGJ/wm 1 • - . • . , CARL• ETON BOARD 0 E . EDUCATIO N , 1 CAPITAL FUND SCHEDULE 2 •.• ANALYSIS OF CAPITAL PROJECTS • • . • . _ . AS AT 31 DECEMBER 197.2 • SECONDARY CAPITAL PROJECTS Funds . Available Expenditure Earl of, March $ 5 , 291 , 288 $ 5 , 250, 929 Osgoode High Addition 948 , 000 929 , 562 . Sir Robert Borden -School _ 5 , 005 , 205 4 , 986 , 098 -Landscaping 70, 000 65 , 652 Gloucester High 2 , 446, 470 2, 436 , 669 • i Colonel By 3 , 731 , 000 3 , 644, 875 Garneau Site 70, 000 50 , 759 Ecole Secondaire Garneau 3 , 846 , 000 3, 776 , 608 Bell High Library ' 9 , 142 5 , 691 Confederation ' 11, 315 ' , 8, 807 • ' Merivaie -, : . • 30, 35.6 • 21 , 841 ' '• Site - , J . : S . 'Woodsworth 261, 000 • 25 , 417 • . : • . . • J . S . ' Woodsworth • - ' 1, 000 , 000 809 , 648 Crystal Bay School . . 429 , 000 470, 353 • • , • • •• • Unallocated to projects • , as at 31st Dec . 1968 • - . • . • • Nepean High School Board 163, 084 .. 59 ,417 - • • _ -• • •'• • , - ' $ 23 311 860 - $22 , 542, 326 • $769 534: • , . • _ . . , - • . . • • • • • Appendix Page 110 . . RGJ/wm • THE CARLETON BOARD OF EDUCATION • MANAGEMENT COMMITTEE , . • REPORT NO. 2 Monday, 19 February 1973 To the Board of Education: A meeting of the Management Committee was held this day in the Board i 'oom, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 9: 50 P. m. with Trustee Drew in the Chair. Committee members present: rustees Appleton, Dakin, Harkness, Hicks, Hogan, Kabayama, Lemieux, McIntosh, Moore, Wilson and Wright. Trustee Mulligan was also in attendance. The following representatives attended the meeting: Mr. T. Crocker, Carleton Principals' Association, Mr. M. Camelon, Ontario Secondary School Teachers', Federation, Miss I. Kerr, Teachers' Federation of Carleton, and Miss K. McKenna Carleton Outer Ring. Staff members present: Director of Education; Superintendents of Administration and Operations; Controller of Finance; Planning Officer; ' Chief of Maintenance and Operations; Transportation Officer; Mr. A.A. Kinchen, Personnel Department, Mr. A. Guay, Administrative Officer, Executive Assistant and Recording. Secretary. The Chairman announced that due to an oversight, a notice of motion by Trustee Wright had been omitted from the agenda. He advised that this item would be considered as item 8 on the agenda for the evening. 1. Proposed New Special Courses Policy The Director of Education and the Superintendent of Operations submitted a report on a proposed new policy with respect to courses, to replace present Board Policy D-5. (30 June 1969). It was noted that a review of Board Policy D-5 indicated several areas of concern with regard to the terminology used, e. g. "course of studies" and "option subjects". Because Secondary Schools are presently operating under H. S. 1 - 1972/73 virtually all subjects are optional. Staff pointed out that Policy D-5 as it now stands has created difficulties in administration not only because!of the outdated terminology, but also because the policy is in need of a definition of a "reasonably accessible" school. Furthermore, the criteria for payment by the Board should be defined more closely, and the present transportation statement should be reviewed. Appendix Page 111 II I MANAGEMENT COMMITTEE 19 February 1973 11 Asa u , Comed pr posed new specialres ltof courses staff polic deliberationsy, whichthe is appendedmittee was heretopresent. Appendix with a Pa a 123). 1 Your Committee recommends, on motion by Trustee Hogan T AT the Board approve the "Special Courses Policy" to replace present Board Policy D-5, as attached hereto. 2. Establishment of Salary Negotiating Committee 1973/74 Teacher Agreements The Committee had before it a report submitted by the Director of E ucation together with a communication received from the Ontario Secondary Shoot Teachers' Federation with respect to the opening of negotiations for 1973/74 contracts. Accompanying the report was an extract from Report No. 2, Mbnagement Committee, 21 February 1972, item 6, giving details of the guidelines f r negotiations in 1972 and the composition of the 1972 Salary Negotiating Sub- Cbmmittee. ' With guidelines the Salary Committee 1973/74, i was the consensusrespect thatto the Committeefor should meet with theNegotiating negotiators prior t any commencement of salary negotiations to develop and establish specific and clearly, identifiable guidelines with regard to the 1973/74 salary negotiating rocedures. The Committee further agreed that during the initial procedural meeting, dhe 1972 guidelines should be reviewed together with two additional suggestions or inclusion in the terms of reference, viz; a) that the scope of negotiations include only teachers' salaries and financial fringe benefits; and b) that the Chairman or the members of the Negotiating Committee I be authorized to make public statements subject to the guidelines. Your Committee reports that the terms of refer ence will be submitted Ito this Committee for approval prior to the commencement of negotiations, and it is anticipated that a special meeting of the Management Committee will be convened to deal with this issue. The Committee then discussed the format of a Salary Negotiating Committee for 1973/74. It was suggested that 2 Negotiating Committees should be established, one for the elementary and one for,the secondary panel to consist of three public school trustees and one trustee elected by separate school supporters. Appendix Page 112 j 1 I • • f ANAGEMENT COMMITTEE 19 February 1973 During the debate it was noted that the negotiations held last year �°ften resulted in prolonged sessions for several weeks with consecutive meetings held during one evening. It is recognized that the task which lies -head for the 1973/74 negotiators will be equally arduous and strenuous. Since, according to last year's guidelines, a quorum of the Negotiating Committee consists of 2 trustees, it was felt that a minimum of 4 public school trustees and two trustees elected by separate school supporters should be appointed to a Salary Negotiating Committee as this would allow some leeway in case some trustees could of necessity be involved in other Board business. The Committee debated at some length the advantages and disadvantages of two committees. It was felt, finally, that in view of the great amount of co-ordination which would be needed if separate teams were established, jt would be more efficient and effective to have one common committee for both panels. Based on the foregoing, your Committee reports, on motion by Trustee Lemieux as follows: a) THAT a Salary Negotiating Sub-Committee was established for 1973/74 to consist of 4 public school trustees and 2 separate school trustees; the Committee to set up their own mode of operation; and b) THAT Trustees Dakin, Drew, Harkness, Lemieux and Morrisey were appointed to serve on the Committee together with one trustee from the Finance Committee. * (NOTE: *) The request for appointment to theSaiary Negotiating Committee of a member of the Finance Committee will be placed on the agenda of the next regular meeting of the Board scheduled for 26 February 1973. 3. Secondary School Attendance Area Adjustments, East The Committee considered a report submitted by the Director of Education and the Superintendent of Operations concerning adjustments to attendance area:. boundaries for Gloucester High School and Colonel By Secondary School. From the report it was noted that serious overcrowding is expected for September 1973 at Colonel By Secondary School based on the following data: - - Appendix Page 113 MANAGEMENT COMMITTEE 19 February 1973 Sept., 1972 Jan. 1973 Change Jan. 1973 Operational Actual Actual Sept. to Operation Capacity Enrolment Enrolment January Balance Gloucester 1791 1467 1434 - 33 ± 357 Colonel By 1098 1'166 1135 - 31 - 37 2889 2633 2569 - 64 ± 320 Your Committee debated at some length the following motion, presented by Trustee Lemieux, based on the foregoing staff report designed to alleviate this situation: a) All students emanating from Cumberland Township registering in level 9 in September 1973 be directed to Gloucester High School; and b) Cumberland students currently enrolled at Colonel By Secondary School remain at that school until 'gradually phased out as they progress through secondary schools. Some trustees felt that it would be difficult for the Board to guarantee that the currently enrolled Cumberland students would be able to remain at Colonel By Secondary School, and that although ,the Board should certainly attempt to do so, it should not make this a firm commitment. However, other trustees felt that the Cumberland students should receive this guarantee in view of the fact that population pressures have already forced them to undergo boundary changes and a double shift system at Gloucester. Trustee Wright moved an amendment to part b) of the motion to read as follows: "Cumberland students currently enrolled at Colonel By Secondary School remain at that school until gradually phased out as they progress through secondary school, subject to annual review of enrolment figures of the school concerned. " The amendment was defeated. Trustee Morrisey requested that parts a) and b) be voted on separately. The vote on recommendation a) above was taken'. The motion was carried. A further discussion took place on recommendation b) resulting in the following amendment (moved by Trustee Morrisey): Appendix Page 114 • ANAGEMENT COMMITTEE '19 February 1973 "Cumberland students in grades 11 and 12 currently enrolled at Colonel By Secondary School remain at that school until gradually phased out as they progress through secondary school. " The amendment was defeated. The vote on recommendation b) as outlined in para. 3 was then taken .nd was carried. Your Committee therefore recommends, on motion by Trustee Lemieux: a) All students emanating from Cumberland Township registering in level 9 in September 1973 be directed to Gloucester High School; and b) Cumberland students currently enrolled at Colonel By Secondary School remain at that school until gradually phased out as they progress through secondary schools. 4. Communications re "Acting" Appointments,, and Appointment of Principals from Outside Carleton The Committee noted a communication received from the Ontario Secondary School Teachers' Federation, District 43, with reference to the procedure of "Acting" appointments, and the matter of appointing persons from outside the Carleton school system to principalships. A communication from the Carleton Vice-Principals' Association in reference to the latter issue was also noted. Your Committee reports, that on motion by Trustee McIntosh, it was agreed to refer these communications to the Personnel Sub-Committee for study. 5. Second Vice-Principal - Merivale High School Further to Board Minutes, 27 March 1972, itF :. 100 j) the Director of Education and the Superintendent of Operations submitted a report requesting the continuation of the position of second vice-principal at Merivale High School: for the school year 1973/74. The Committee noted that this position was originally created in view of the anticipated September 1972 enrolment of about 1700. The anticipated enrolment for September 1973 is projected to be 1, 640. It was also noted that the position of Administrative Head has not been filled since this appointment, and the duties of this position have been assumed by the second Vice-Principal. Appendix Page 115 MANAGEMENT COMMITTEE 19 February 1973 Your Committee recommends, on motion by Trustee Wright THAT the Board authorize the continuation of the appointment of a second Vice-Principal at Merivale High School. (NOTE: Some concern was expressed at the precedent set with regard to a second vice-principal in,secondary schools and it was suggested that the re-establishment o'f the position of Administrative Head should be reviewed. ) 6. Additional Requirements for Transportation Services Your Committee recommends,, on motion by Trustee Hicks, THAT the Board award an additional transportation contract for the school year 1972/73.,in the amount of $3, 270, as detailed on Management Agenda folio 17. 7. Appointments of Secondary School Vice-Principals . The Director of Education and the Superintendent of Operations presented a report indicating that interviews for the Acting Vice-Principals for the J. S. Woodsworth, Earl of March and Colonel By Secondary schools have been held. It was noted that the final selections will be completed shortly. Your Committee reports that on motion by Trustee Hogan, it was agreed to authorize staff to bring recommendations for Acting Vice-Principals for J. S. Woodsworth, Earl of March and Colonel By Secondary Schools to the Committee of the Whole for approval, at its meeting of Monday, 26 February 1973. 8. Notice of Motion, Trustee Wright Notice of motion having previously been given, Trustee Wright moved as follows: "THAT the Management Committee establish a Sub-Committee to investigate i) the present use of para-professionals in the Board's schools; and ii) the possible extension of the use of para-professionals in the Board's schools and to report back to the Management Committee with any recommendations on the matter which would be considered appropriate at this time". Appendix Page 116 MANAGEMENT COMMITTEE 19 February 1973 • Trustee Wright explained that there are at present various para- professionals employed by the Board, e.g. audio-visual technicians, guidance technicians, library technicians and teacher aides. ; It was felt that a policy respecting qualifications, functions and other matters related to Para- professionals would be of aid to the Board in the future. Some Trustees felt that this matter should be dealt with by the Education Committee since there is a certain area of overlap; however, on consideration your Committee agreed that a sub-committee under the Management Committee would be more appropriate. Your Committee therefore reports that it was decided to establish a Sub-Committee on Para-Professionals, but to defer the appointment of Trustees thereto to the next regular meeting of the Management Committee. 9. • 1973 Capital-in-Current Expenditures - Priority B Items • Further to Report No. 1, Management Committee, 22 January 1973, item 6, the Committee received from the Director of Education and the Superintendent of Administration a listing of the priority "B" items in the 1973 Capital-in-Current Expenditures amounting to, $435, 380(,EJementary panel $224, 460 and Secondary panel $210, 920 respectively. ) Noted. 10. Provincial-Municipal Employment Incentive Program The Committee noted a report from the Director of Education and the Superintendent of Administration indicating that the Board has received an additional allocation of $75, 129 under the Provincial-Municipal Employment Incentive Program for 1972/73. It is not expected that further allocations will be made to the Board for the 1972/73 program. 11. Name Plates It was suggested that staff give consideration to the issuance of name plates for use by Trustees at meetings of the Board ar.J Committees. Noted. 12. Administrative Staff Changes Your Committee recommends, on motion by Trustee Hogan, THAT the Board accept the following administrative staff changes: • Appendix Page 117 MANAGEMENT COMMITTEE 19 February 1973 Name School/Department Effective Date Whittle, Mrs. Clara Personnel Department 12 February 1973 Clerk-Typist 3 ($5, 107. 00) (Replacement) Osvat, Mr. Alexander Briargreen P. S. 29 January 1973 Custodian 2 ($6, 064. 00) (Replacement) Lusher, Mrs. Nanaya Merivale High 1 March 1973 School Secretary ($5, 107. 00) (Replacement) Blanch, Mrs. Barbara Confederation High 19 February 1973 School Secretary ($5, 107. 00) (Replacement) Promotions: Brown, Miss Connie Personnel Dept. to 29 January 1973 From: Clerk-Typist 3 Planning Department ($6, 447. 00) To: Secretary 3 Seabrook, Mrs. Maxine Business Office 1 April 1973 From: Asst. Paymaster ($9, 842. 00) To: Paymaster Resignation: Diack, Mrs. Margaret Merivale High 16 March 1973 School Secretary • Request for Leave Without Pay: Carroll, Mrs. Kathleen Business Office From: 31 March 1973 Paymaster To: 1 Sept. 1973 (Approx. ) It is recommended that Mrs. Carroll be granted leave without pay for this period, to return in late August or early September in another position. It is further recommended that to preserve her continuity of service and to protect her interests in the existing benefit programs, Mrs. Carroll be allowed to contribute her own and the Board's share of costs of the benefit programs during her period of absence. This would represent no cost to the Board but would give recognition to a valued long-service employee who would be in a position to return to the Board without loss of accrued benefits. • Appendix Page 118 MANAGEMENT COMMITTEE 19 February 1973 13. Appointment of Foreman - Building and Grounds Your Committee recommends, on motion by Trustee Harkness, THAT the Board appoint Mr. E. Wilson to the position of Foreman - Buildings nd Grounds effective 1 March 1973, at a salary of $10, 452. 00. 4. Academic Staff Changes Your Committee recommends, on motion by Trustee Hogan, THAT the oard approve the following academic staff changes: ame School Effective Date fekppointments - Elementary rs. D. McVean Meadowlands P. S. 29 January 1973 $7850 Mrs. C. Craig . Bayshore P. S. 5 February 1973 $4925 (1 time) Mrs. C. Lindsay Kars P. S. 1 February 1973 $6400 Appointments - Secondary Mrs. N. Graham South Carleton 29 January 1973 $8200 Mrs. L. Jamieson . Confederation 29 January 1973 $7525 Mrs. Y. Trudeau Colonel By 22 January 1973 $11, 300 Requests .for Maternity Leave Mrs. D. Morrison . Sir.J.A. Macdonald 26 March 1973 to 26 March 1975 Mrs. E. MacDonald Osgoode P. S. 26 March 1973 to 26 March 1975 ' Mrs. J. Ash Century P. S. . 26 March 1973 to 31 August 1974 Mrs, F. Beauchamp Merivale P. S. 26 March 1973 to 31 August 1973 Mrs. P. Hammel! North Gower P. S. 1 April 1973 to 31 August 1973 Appendix Page 119 e c MANAGEMENT COMMITTEE 19 February 1973 • Mrs. M. MacLeod City View P.S. 15 May 1973 to 31 August 1974 I { Mrs. C. Pearson Lakeview P. S. j 26 March 1973 to 31 August 1974 p Mrs. H. Bogie Special Services commencement date amended from 19 March 1973 to j 16 April 1973, to extend to 31 August 1974 Requests for Leave of Absence - Without Pay Mr; C. Pratt . Osgoode H. S. i 5 March 1973 to 30 August 1973 (On medical grounds) P. S. Mrs. I. Lewis Greely1 Sept. 1973 to 31 August 1974 • (On medical grounds) • . Retirements - effective 30 June 1973 Mrs. :F. Moffatt Glen Cairn P. S. Mrs. H. k Smith City View P. S. • Mr. T. Osborne South Carleton H. S. Resignations - effective 30 June 1973 Mrs. A. (Browne Sir Robert Borden! H. S. 15. Appointments to Headships Your Committee recommends, on motion by Trustee Harkness THAT the Board approve the following appointments to Headships, effective 1 September 1973: a) Mr. Allan Stubbings to Head of Guidance at Osgoode High School b) Mr. H. Sparling to Head of Science at the J. S. Woodsworth S. S. • . c) Mrs. M. R. Cragg to Head of Guidance at the J. S. Woodsworth S.S. d) • Mrs. D.A. Baragar to Head of Library at the J. S. Woodsworth S. S. Appendix Page 120 • { I c i • • 'MANAGEMENT COMMITTEE 19 February 1973 • 16. , .,4_. Report, Maintenance and Operations ;Sub-Committee • Your Committee received a report on the activities to date of the - Maintenance and Operations Sub-Committee resulting from a meeting of the Sub-Committee held on 13 February! 1973. It was noted that at present operating procedures manual "Communications in School Operations" is being reviewed by the Carleton Principals' Association, a committee of maintenance and operations staff, and Service Engineering Associates Incorporated. It is proposed that the recommendations contained arising from this jreview will be submitted to the Management Committee for consideration. • It was noted that the Sub-Committee's proposed terms of reference make no specific reference to personnel matters e.g. performance reviews of custodial staff, changes in personnel policy, etci It was pointed out that the Personnel Sub-Committee should be kept informed if the Personnel Department plans to review the present policy:affecting custodial staff. Your Committee reports, that on motion by Trustee Moore, it was agreed to accept the following terms of reference for the Maintenance and Operations Sub-Committee: a) To develop flexible standards to upgrade the Carleton Board of Education facilities and equipment to suit changing programs. b) To study matters pertaining to maintenance and operations, and to submit recommendations thereon to the Management Committee. c) To be aware of and familiar with the maintenance and operations budgets. • d) To provide input on matters affecting maintenance and operations to the appropriate committees and/or sub-committees of Board. . j e) To review.maintenance contracts and tender schedules. f) To develop appropriate communications between maintenance and operations' staff and the Sub-Committee. g) To consider items submitted by staff and/or the Board to the Sub-Committee. • Appendix Page 121 (REVISED) MANAGEMENT COMMITTEE 19 February 1973 17. OSSTF News The Committee had before it, for information, Bulletins Nos. 2 and 3 from the Ontario Secondary School Teachers' Federation in connection with the salary negotiations for 1973/74. Noted. The meeting adjourned at 12: 00 midnight. G. Drew Chairman BS/Is Received by Board, 26 February 1973 Board Minute No. 66 The recommendations were adopted with the following corrections : a) Trustee Morrisey to be noted as present b) Academic Staff Changes, Item 14, appointment of Mrs. Y. Trudeau to read "Earl of March" instead of "Colonel By". Appendix Page 122 SPECIAL COURSES POLICY 1. The Carleton Board of Education will assume tuition fees fora student to attend a school under the jurisdiction of another Ontario School Board when that student wishes to follow a program of studies which is not provided by The. Carleton Board of Education and which is required for admission to a post-secondary institution, trade or calling. 2 . Criteria for payment of fees by The Carleton Board of Education : a) The program of studies must be one not available in the Carleton Board of Education school serving the student ' s area or in. a Carleton Board of Education school situated on the same side of the Rideau River as the school serving the student ' s area , and b) The student must be in or entering the senior division, that is., Grades 11 , 12 or 13 (except in the case of Vocational Arts , Special Commercial , and English for New Canadians which may be Grades 9 through 13) , and c) The program of studies must be approved by the principal of the Carleton Board of Education school in the student ' s own area, The principal must certify that the student is qualified to pursue the program of studies he wishes to follow and that : I the program of studies is specifically required for admission to a pdst-secondary institution, trade or calling , and II the program of studies or an acceptable alternative program is not available as specified in 2 a) above . 3 . Permission to attend a school under another board will be invalidated if the circumstances, under which a student was granted permission cease to exist , or if the student does not maintain continued success in' his program. 4 . Permission to attend a school under another board is granted for one school year only . Students must reapply annually . 5 . An appeal for reconsideration may be made to a "Revision Board" which may meet twice monthly during the months of August , September and October . The "Revision Board" will be composed of two Principals , two Trustees and the Administrative Officer responsible for Admissions . Appendix Page 123 . . . 4 (REVISED) THE CARLETON BOARD OF EDUCATION EDUCATION COMMITTEE REPORT NO. 3 5 March 1973 To the Board of Education: A meeting of the Education Committee was held this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 7: 30 p. m. with Trustee Sevigny in the Chair. Committee members present: Trustee Harkness, Harris, Kabayama, McIntosh, Milotte and Morrisey. Not present: Trustees Hogan, Taylor and Wright. Staff present: Director of Education; Superintendents of Planning, Administration and Operations; Superintendent of Schools W. R. McGillivray; Mr. D. Burnett, Admin. Officer; Executive Assistant; John Beattie, Planning Unit; Assistant Secretary and Recording Secretary. Observers: I. Fraser, CPA, Nancy Floor, DOR and G. Ellis, TFC, E. Murphy, OSSTF. Trustees Drew, Lemieux and Moore attended part of the meeting. 1. Science in a Suitcase Prior to taking up the items on the printed Agenda, the Chairman of the Committee introduced Mr. A. Peterson, Principal of Merivale High School, and Mr. P. Stark of the Merivale Science Department, in connection with the new science tool "Science in a Suitcase" which was on display in the Board Room foyer. Mr. Stark explained that this compact travelling display contains a wide variety of scientific information and demonstrations, and will be circulated among Carleton schools. 2. Communication Mrs. Carolann Scrimm, re French Immersion Your Committee had before it communications dated 6 February 1973 and 1 March 1973, received from Mrs. Carolann Scrim, 11 Costello Avenue, Ottawa, indicating a strong desire in her community for a French Immersion program at Leslie Park Public School. Mrs. Scrim was in attendance at the meeting and spoke briefly on this matter and also presented a petition signed by several parents of children who will enrol in Kindergarten in September 1973. On behalf of the Committee, Chairman Sevigny expressed appreciation to Mrs. Scrim for her interest in this matter, and invited her to stay for a discussion on French Immersion to be held later in the meeting. (See item 4 below). Appendix Page 124 EDUCATION COMMITTEE 5 March 1973 2. Delegation - Kanata Movement for increased French Education The Committee had before it a brief prepared by the Kanata Movement for Increased French Education requesting the Board to give priority to the implementation of, a more intensive French program for students not enrolled in immersion classes. Mrs. Mcllroy, spokesman for the Kanata delegation was in attendance at the meeting and spoke in support of the brief, and urged, the Board to take steps to implement improved French language training effective September 1973. On behalf of the Committee, the Chairman expressed appreciation to the delegation for this brief, and invited them to remain for the discussion of French programs (next Agenda item). 3. French Immersion Pursuant to Report No. 2, Education Committee, item 5, the Committee received a further report from the Director of Education and Mr. W. R. McGillivray, Superintendent of Schools, concerning the possible extension of French immersion programs into other parts of the Board's jurisdiction. In this respect, the Committee noted the results of a preliminary survey in the Barrhaven/Greenbank/Graham Park/Bayshore areas to determine interest in immersion. It was stressed that these figures are only preliminary and do not reflect potential growth or change between February or September. Also, because of the incomplete returns from parents, they do not represent the views of all those concerned, although the percentages will probably reflect an accurate division. The results are as follows: School Kindergarten Total Parents Parents Parents O. P. E. Responding Wishing Wishing Wishing Sept. 1973 to Survey English French French Kgtn. lmm. Imm. Program Program if Bused to a nearby school Barrhaven 73 35 9 26 17 Bayshore 84 22 9 13 3 Graham;Park 43 26 , 14 12 4 Knoxdale 79 44 12 32 15 Lakeview 33 6 1 5 2 Leslie Park 49 20 9 11 7 Sir John A. Macdonald 35 16 8 8 5 j Appendix Page 125 I I 5 March 1973 EDUCATION COMMITTEE It was also noted that surveys carried out by the principals of schools currently having immersion programs indicate that attendance will be down and that students from other schools should be transported to the immersion schools to maintain viable classes. These same surveys show a dramatic drop in English kindergarten enrolments which could create severe difficulties in establishing English language classes at several schools under • current pupil-teacher ratios. Implications are that English language kinder- garten pupils may have to be bused to other schools in the same family in order to create viable classes. The following enrolment pattern in French immersion and English kindergartens during the 1970-73 period was noted: Sept 70 Sept. 71 Sept. 72 Sept. 73 * School Eng. Fr. Eng. Fr. Eng. Fr. Eng`., Fr. Parkwood Hills 42 44 37 47 15 43 1 18 Glen Ogilvie 71 0 77 0 35 43 20 13 Stephen Leacock 49 0 45 0 17 43 7 24 * Based on a preliminary survey. The staff report raised the question of expanding the attendance areas for French immersion to take in students from adjacent school areas, depending on availability of space. If this were done, some priority basis would have to be established on which students would be admitted. Within the various priorities, set up basically according to distance, waiting lists would have to be established and admission made on a "first come - first served" basis. Alternatively, some form of admissions board could be established. The staff report also raised the problem of transportation if classes are opened to students from attendance areas other than that of the home school. Your Committee discussed this report at some length with the staff, during which staff expressed the view that if the immersion program is to be continued on a regular basis, the Board will have to face the possibility of converting at least two existing schools,(one serving east and one serving west) as the permanent immersion schools, as it will become increasingly more and more difficult to try to house the programs side by side with regular English programs in host schools. In this eventuality, parents who wish to place their children in French immersion will have to make a long term commitment to having their children transported to the schools. There will also be the concomitant need to bus English program students away from the attendance areas previously assigned to any converted school. Appendix Page 126 n u , • EDUCATION COMMITTEE 5 March 1973 Staff have requested Board guidance on these points for facilitate future long term planning. For the short term, your Committee recommends, on motion by Trustee McIntosh, THAT the French Immersion program be extended into one more school effective September 1973 (kindergarten); that the school be chosen after further staff consideration, taking into account the English language kindergarten enrolments in the schools concerned; and that a criteria for enrolment be that the parents make a commitment that they are prepared to have their child bused to the French Immersion school if, and when necessary. 'Your Committee reports that staff were directed to hold public meetings for the parents in the attendance areas under consideration (Barrhaven/ Lakeview Knoxdale/Leslie Park/Bayshore/Briargreen/Sir John A. Macdonald) to explain the immersion programs. Staff were also directed, to attempt to obtain more accurate kindergarten enrolment figures as soon as possible, probably by means of early pre-registration. Your Committee 'recognizes, however, that even these figures will be subject to fluctuation between now and September. • Your Committee further reports that on motion by Trustee Harris, it was agreed to direct staff to prepare a report investigating long term considerations and requirements of the French Immersion program,, across the' entire Carleton jurisdiction, and to report back thereon to this Committee in or about October 1973. 4. Primary Study Further to the Education Committee meeting of 6 November 1972, the Committee received from the Director of Education and the Superintendent of Planning a report requesting the extension of the terms of reference of the primary study (grades K-3) to include Grades 5 and 6. It was noted that the Carleton Principals' Association and the Teachers' Federation of Carleton are both supporting this extension. The initial planning stage of the study is planned to commence in March culminating in the presentation of a report to the Committee in October 1973. The anticipated budgetary expenditures would amount to $3, 960, and it has been suggested that this amount be considered for priority ranking in the preparation of the 1973 budget. Your Committee reports, THAT on motion by Trustee McIntosh, it adopt the following staff recommendations contained in the foregoing report: Appendix Page 127 a EDUCATION COMMITTEE 5 March 103 a) The Education Committee designate the study of primary education as an in-depth study of the Junior-Elementary School (K - 5/6); b) The study include within its terms of reference any studies concerning the primary area presently authorized by the Board, (e. g. Multiple Entry to Kindergarten and four-year old Kindergartens) (Appendix p. 670, Education Committee Minutes October 4, 1972). c) The Design Committee submit a progress report to the Education Committee not later than October 1973; d) The total study be considered for priority ranking in the preparation of the 1973 Budget; and e) The Education Committee accept the attached format of the initial planning stage of the study, ,subject to priority ranking in the preparation of the 1973 Budget. 5. Study of Local History The Director of Education and the Superintendent of Planning presented a report concerning the study of local history in the Board's schools. During the past few school years, there has been a rising interest in the study of local history in Carleton schools. Many teachers have discovered that intermediate and senior division students can utilize original documents available in township halls, churches, school board offices, to develop the skills of historical research. Others have developed units based on materials provided by the National Historic Sites and Monuments Board and the National Capital Commission. Still others, with the kind co-operation of local Women's Institute Groups have gained access to the Tweedsmuir Histories which were originally written in the late 1930's, but have been expanded and updated in recent years. A number of publications have encouraged even greater interest, including, Carleton Saga Kars on the Rideau, March Past and Units from Project Outaouais. In discussion, the teachers have indicated a number of concerns. Since field trips are an integral part of any local studies course, they would urge trustees to maintain field trip budgets at their current levels in 1973 and 1974. They would also stress that time is required for local curriculum development and would urge continuance of current teacher-release practices. Appendix Page 128 G' EDUCATION COMMITTEE 5 March 1973 i 4 Mrs. Elizabeth Bartlett of South CarletonHigh School, Mr. Peter Norman of Confederation High School, Mr. Bob Spreckley of Meadowlands Public School and Mr. Jim Reynolds of Earl of March were in attendance at the meeting and outlined the local history activities presently underway at their schools. There was some discussion on.the expressed concern of the teachers at the lack of classroom sets of suitable texts dealing with local history and their request that more such books be provided. It was noted that although Ministry of Education Circular 14 does not list many suitable texts, the Board can authorize their use via the approved textbook lists submitted periodically by principals. The Committee recommends, on motion by Trustee McIntosh, as follows: • a) The Carleton Board of Education encourage the study of local history in its schools; b) The Carleton Board of Education provide, where requested, liaison at a trustee or superintendent level between the Carleton Board and agencies which control access to historic sites, especially the National Capital Commission and the Regional Municipality of Ottawa-Carleton; c) The Carleton Board of Education grant access for small groups of students to its records and those of its predecessor Boards, as requested. 6. Middle School Study The Committee received a report from the Director of Education and the Superintendent of Planning outlining the need to obtain additional data for the analysis and forecast phases of the Middle School Study. It was noted that the Study Coordinating Committee, with the cooperation of the University of Ottawa, has prepared two questionnaires for mailing to parents of grades 6, 7 and 8 students to survey parents' reactions to the philosophy, practices and directions of the Middle School concept. The questionnaires, containing a number of overlapping questions, will be submitted to two separate groups to ensure that no parent will have to spend more than 20-25 minutes in completing the answers. Copies of these questionnaires were circulated to all Trustees as folios 26 to 32 of the agenda for this meeting. Mr. R. Fraser, Chairman of the Study Coordinating Committee, was present and briefly described the questionnaires. Appendix Pag e ge 129 EDUCATION COMMITTEE ' 5 March 1973 Your Committee recommends, on motion by,Trustee Harris, THAT a) The Coordinating Committee of the Middle School Study be permitted to administer surveys to the samples of grade 6, 7, 8 parents, as detailed in folios 26 to 32 of the Education Committee agenda, 5 March 1973. b) Data obtained from the survey be utilized by the Middle School Study in its Analysis and Forecast stages. 7. Textbooks for Approval Your Committee recommends, on motion by Trustee Harris THAT the Board approve the use of the texts listed below for use at Barrhaven Public School, in the subject area and, level indicated, in accordance with Section 5(c) of the Department of Ministry of Education Circular 14: Grade 5 - Language Arts The Incredible Journey Sheila Burnford Detectives in Togas Henry Winterfield A Bear Called Paddington Michael Bond Charlotte's Web E. B. White Call It Courage Armstrong Sperry Pollyanna Eleanor Porter A Horse and His Boy C. S. Lewis • Hans Brinker or The Silver Skates Dodge The Big Wave Buck The Golden Lamb Gough Secret Under the Sea Dickson Mystery in the Pirate Oak Orton My Side of the Mountain George The School Train Acker Grade 6 - Mathematics Elementary Mathematics Dicholz Workbook 6 Second Ed. O'Daffer School Mathematics Dicholz Workbook I O'Daffer Brumfiel Shanks Feenor 8. Topics, Education Committee 1973 • The Committee noted a list of topics for discussion at the meetings of the Committee during April, May and June 1973, as follows Appendix Page 130 EDUCATION COMMITTEE 5 March 1973 MARCH: French Immersion Middle School Study Questionnaire Primary Study History APRIL: -Guidance Middle School Study MAY: Equity E. R.A. S. Reporting to Parents: Philosophy, Procedures JUNE: Multiple Entry, Huntley Centennial - Final Open Boundaries Progress Report - Adult Volunteers The meeting adjourned at 10: 00 p. m. . J. Sevigny Chairman PAL/Is Received by Board, 26 March 1973 Board Minute No. 96 The recommendations were adopted. Appendix Page 131 THE CARLETON BOARD OF EDUCATION, • SCHOOL PLANNING AND CONSTRUCTION COMMITTEE REPORT NO. 3 Monday, 5 March 1973 To the Board of Education: 1- A meeting of the School Planning and Construction Committee was held this day in the Board, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 10: 15 p. m. with Trustee Harris in the Chair. Committee members present: Trustees Drew, Hicks, McIntosh, Moore, Mulligan and Sevigny. Staff present: Director of Education; Superintendents of Administration and Planning; Coordinator of New Construction; Planning Officer; Executive Assistant and Recording Secretary. Mr. B. Speake (CPA) and Mrs. Fran Cooper (TFC) .were also in attendance at the meeting. • 1. Plan of Subdivision T-23644, Township of Cumberland Your Committee recommends, on motion by Trustee Drew, based on a staff report dated 15 February 1973, THAT the Board authorize staff to inform the Ministry of Treasury, Economics and Intergovernmental Affairs that no school site is required in the subject subdivision T-23644, Township of Cumberland as proposed. 2. Plan of Subdivision CDM-359, Township of Nepean Your Committee recommends, on motion by Trustee Sevigny, based on a staff report dated 15 February 1973, THAT the Board authorize staff to inform the Ministry of Treasury, Economics and Intergovernmental Affairs that no school site is required in the subject subdivision CDM-359, Township of Nepean, as proposed. 3. Plan of Subdivision T-23360, Minto Construction, Tanglewood Development The Committee received a report from the Director of Education and the Superintendent of Planning concerning a proposed school site in Subdivision T-23360, Township of Nepean. The proposed subdivision is a westerly extension of the Tanglewood Development, and is situated south of the Canadian Natiqnal Railway _ easement. It was noted that the total yield expected from this new development would approximate 400 (K-8) and 17,5 (9-13) students. Appendix Page 132 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 March 1973 ! I It was further noted that, although the Plan of Subdivision was submitted by Minto Construction, part of the remainder of the development is owned by Central Mortgage and Housing Corporation and the J. Aaron Realty Company. Within the Minto plan, part of a school site has been designated (approximately 1. 6 acres) . Since this acreage is too small for elementary school purposes, it is anticipated that 3. 4 acres (excluding the Hydro easement) will be needed from the above-mentioned owners at a future date. Your Committee recommends, on motion by Trustee Moore, based on the staff report: a) THAT the Board authorize staff to inform the Ministry of Treasury, Economics and Intergovernmental Affairs that the school site as designated in the draft plan of subdivision T-23360 is satisfactory insofar as the location is concerned. b) THAT the balance of the school site known as Block 9, zoned R3 according to the schedule A of By-Law 72-72 of Nepean Township passed 13 November 72, must be composed of 3. 4 acres excluding'' the Hydro Easement, before the Board can approve the size and shape of the school site. c) THAT the Ministry give due consideration to the required redesign of the overall scheme to guarantee this minimum acreage; and d) THAT the Board authorize staff to notify the Ministry of the Board's decision with regard to this plan of subdivision. 4. Reserved School Site in Blackburn Hamlet - Block N The Committee had before it a report submitted by the Director of Education and the Superintendent of Planning concerning the reserved school site covering 2. 8 acres in Blackburn Hamlet (Block N. ). It was noted that at present, Blackburn Hamlet is adequately served by the Glen Ogilvie and Blackburn Public Schools and the Emily Carr Middle School. Your Committee agreed therefore, that the 2. 8 acre reserved school site, apart from the fact that it would be too small for new school facilities, is superfluous to the Board's needs. Appendix Page 133 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 March 1973 Your Committee therefore recommends, on motion by Trustee Hicks THAT the Board authorize staff to inform the Ministry of Treasury, Economics and Intergovernmental Affairs that the Carleton Board of Education does not wish to retain a reserve on the ±2. 8 acre school site known as Block N, in Blackburn Hamlet, Gloucester Township. 5. Advisory Task Force on Housing policy Further to Board Minutes, 12 February.1973, item 53, the Director of Education and the Superintendent of Planning submitted a report on the activities of the Advisory Task Force on Housing Policy. Accompanying the report was a communication from the Task Force (Mr. Eli Comay, Chairman) requesting submissions from interested groups, including School Boards. It was noted that following receipt of the submissions, the Task Force will hold public meetings with representatives from municipalities and School Boards to review the submissions. The meeting for the Ottawa area has been scheduled for Thursday, 29 March 1973. • Your Committee reports that staff wererrequested to prepare a written submission to the Task Force on Housing Policy and that copies of the submission be presented to the Committee in April for information purposes. Your Committee noted that Trustee Harris and the Planning Officer will attend the public meeting on 29 March 1973. 6. Learning Resource Centre - Merivale Public School Further to Report No. 2, School Planning and Construction Committee, item 9, the 1973 Resource Centres Project Committee submitted a status report with respect to the Learning Resource Centre for Merivale Public School. It was noted that the Project Committee has looked at several alternatives for the Resource Centre in conjunction with the proposed upgrading of several areas at the school. Your Committee noted that a further review by the Project Committee will take place. As a result, it is anticipated that a recommendation concerning the Learning Resource Centre wiil 'be presented to the Committee in May 1973. I • Appendix Page 134 a 1 SCHOOL.PLANNING AND CONSTRUCTION COMMITTEE 5 March 1973 i 1 7. Tender Award - Manordale Public School Learning Resource Centre Pursuant to Report No. 2, School Planning and Construction Committee, item 8, the Director of Education and the Superintendent of Administration submitted a report dated 1 March 1973 on tenders received for the proposed Lear.ningResource Centre at Manordale Public School, The tenders were opened in public on 22 February 1973. The following bids were received: Bidder Amount of Time of . Tender Completion Taplen Construction Ltd. $128, 770 12 weeks Herbert Brune Construction Ltd. 137, 000 18 weeks Normand & Fleming Ltd. 137, 777 17 weeks M. P. Lundy Construction Ltd 142, 500 15 weeks F. E. Cummings Construction Co. Ltd. 144, 471 16 weeks M.J. Lafortune Construction Ltd. 144, 700 16 weeks W. N. Construction (Ottawa) Ltd. 147, 300 15 weeks Tessier Construction Ltd. 154, 000 14 weeks The Committee noted that the architect and staff have examined the lowest tender, submitted by Taplen Construction Limited in the amount of $128, 770. Based on the low tender, the following' is a breakdown of the costs involved: Item Addition Alterations Total Low Tender $100, 395 $28, 375 $128, 770 Contingency 3, 012 1, 419 4, 431 Less F. S. Tax, 3% - 3, 102 - - 3, 102 Architects Fees 6, 520 2, 979 9, 499 Furniture & Equipment 10, 884 2, 835 13, 719 Misc. Board Expenses 727 - 727 (OMB Fees, etc. ) Totals $118, 436 $35, 608 $154, 044 Board's Estimate at Working Drawing Stage $127, 823 $67, 515 . $195, 338 Maximum Debenture Allocation by Ministry of Education at y Working Drawing Stage $111, 232 1 $67, 515 $178, 800 Appendix Page 135 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 March 1973 The Committee observed that the cost of the addition is approximately $7, 000 over the Ministry's maximum debenture allocation; however the total cost of the addition and alterations is within the Ministry's cost ceiling. Your Committee recommends, on motion) by Trustee Moore a) THAT with respect to the Manordale Public School Learning Resource Centre the Board authorize staff to submit the necessary applications to the Ministry of Education for Final Approval and the Ontario Municipal Board for the issuance of a debenture in the amount of $154, 000 for a term of twenty (20) years to finance the cost of this project as listed above, and undertake to borrow the necessary funds from the Ontario Education Capital Aid Corporation; and b) the Board award a contract for the construction of the addition and alterations at Manordale Public School to Taplen Construction Ltd. in the amount of $128, 770, subject to the approval of the Ministry of Education and the Ontario Municipal Board. . 8. Tender Opening - Blackburn Public School - Learning Resource Centre Pursuant to Report No. 2, School Planning and Construction Committee, item 8, the Director of Education and the Superintendent of Administration submitted two reports, dated 1 and 2 March 1973 respectively, on tenders received for the proposed Learning Resource Centre at Blackburn Public School. The tenders were opened in public on 21 February 1973. The following bids were received: Bidder Amount of Time of Tender Completion J. A. Watters Limited $76, 388 8 weeks Normand & Fleming Ltd. 76, 889 15 weeks M.J. Lafortune Construction Ltd. 80, 100 12 weeks F. E. Cummings Construction Co. Ltd. 87, 459 12 weeks Marchmount Construction Ltd. 88, 593 13 weeks Herbert Brune Construction Ltd. 89, 720 14 weeks Tessier Construction Ltd. 91, 380 12 weeks Don Shouldice Construction Co. Ltd. 91, 400 13 weeks D. K. Young Construction Co. Ltd. 92, 000 12 weeks M. P. Lundy Construction Ltd. 97, 261 - I Appendix Page 136 q 1 • 1 `CHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 March 1973 1 The Committee noted that the architect and staff have examined (he lowest tender, submitted by J.A. Watters Limited in the amount of 76, 388. Based on the low tender, the following is a breakdown of the .osts involved: Item Actual Construction Amount Cost per Sq. Ft. ow Tender $76, 388 $30 ± ontingency - 3% 2, 292 ess F. S. Tax - 3% - 2, 360 rchitects Fees 4, 961 urniture & Equipment 7, 975 Misc. Board Expenses (OMB Fees, etc. ) 375 Total $89, 631 Board's Estimate at Working Drawing Stage $73, 945 $25 Ministry Maximum Debenture Approval at Working Drawing Stage $60, 700 $20 The Committee noted that the cost per square foot was higher than estimated at working drawing stage. Staff explained that the unique location of the Learning Resource Centre at Blackburn Public School may, in part, account for this higher cost. The Committee further noted that the total cost of the project has been reviewed with the Ministry at which time unofficial approval was received based on the "small project" classification. Your Committee recommends, on motion by Trustee Moore, based on the staff report, THAT with respect to the Blackburn Public School Learning Resource Centre, a) the Board authorize staff to submit the necessary applications to the Ministry of Education for Final Approval and the Ontario Municipal Board for the issuance of a debenture in the amount of $90, 000 for a term of twenty (20) years to finance the cost of this project as listed above, and undertake to borrow the necessary funds from the Ontario Education Capital Aid Corporation; and Appendix Page 137 1 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 March 1973 - i b) the Board award a contract for the construction of the • addition at Blackburn Public School to J.A. Watters Limited in the amount of $76, 388, subject to the approval of the Ministry of Education and the Ontario Municipal Board. 9. Fitzroy Centennial Public School Addition and Alterations: Approval of Changes to the Contract and Release of 15% Holdback Your Committee recommends, on motion by Trustee Mulligan, based on a staff report dated 1 March 1973, THAT with respect to the Fitzroy Centennial Public School Addition and Alterations, a) the Board approve Change Order No. 11, (electrical control wiring) extra to the contract with M. J. Lafortune Construction Ltd. in the amount of $1, 019. 64; and b) the Board approve payment to M.J. Lafortune Construction Ltd. in the amount of $54, 138. 05, which payment includes the release of the 15 per cent holdback, provided that all liens have been vacated against the contract at the termination of the lien period on March 13th, and that the Board receives a letter of good standing from the Workmen's Compensation Board and a Statutory Declaration that all. payments have been made up to the release of these funds by M. J. Lafortune Construction Ltd. 10. 1973 Capital Allocation Further, to Board Minutes, 10 October 1.972, item 298, concerning the submission of the 1973 Capital Expenditure Forecast to the Ministry, the Director of Education and the Superintendent of Administration presented a report, dated 5 March 1973, on the Board's 1973 Capital Allocation. The Committee noted that the original request for debenture funds in the amount of $5, 679, 500, covering various projects on a priority basis, has been reduced by the Ministry to $1, 807, 000 to cover the total allocation of debenture funds and the capital in current funds. Staff pointed out that the Ministry, however, will allow flexibility to transfer amounts among the listed projects with the concurrence of the Regional Office. In view of the above, your Committee reports, on motion by Trustee Moore, THAT in light of the ministerial reduction of the 1973 proposed Capital Expenditure program, staff were requested to review the projects as submitted on 10 October 1972 and to bring back recommendations in this regard to the next meeting of the School Planning and Construction Committee.'� Appendix Page 138 a ` CHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 March 1973 11. Township Building Permit 'Summaries' The Committee received for information a !report from; the,Director of Education and the Superintendent of Planning indicating that staff has requested to be included on the circulation list of monthly building permit summaries issued by the various Townships within the Board's jurisdiction. Noted. 12. Carleton Heights Area - Nepean Township The Director of Education and the Superintendent of Planning submitted an information report on the present status of the student population in the Carleton Heights area. Staff level discussions have taken place with the Ottawa Board of Education concerning possible repatriation of Carleton students in the Carleton Heights Public School. However, there does not appear to be any urgency.in this matter, and the situation will continue to be monitored by staff. 13. Progress Report, Project Management Program The Committee received from the Project Management Office a progress report on various schools and a project cost commitment report to 28 February 1973 on the J. S. Woodsworth Secondary School. A meeting has been scheduled with McDougall Construction Management Limited for 12 March 1973 to review the costs and fire marshal requirements concerning the Emily Carr Middle School, the Carson Grove Elementary School and the Crystal Bay school projects. The Committee noted that the Ministry staff have called a meeting on 14 March 1973 with Board representatives to discuss the costing and fire marshall requirements for these schools. Mr. Moore and Mr. Gourley will attend representing Board staff. 14. Acquisition of Additional Lands for Merivale High School Pursuant to Report No. 1, School Planning and Construction Committee, item 4, the Director of Education and the Superintendent of Planning submitted a report concerning the acquisition of additional lands adjacent to Merivale High School. As directed by the Board, staff have correspondended with Central Mortgage and Housing Corporation and have received a cost breakdown for the 2. 125 acre site as follows: $14, 600. 00 - basic price per acre $ 730. 00 - 5% interest December '72 to December '73 $15, 330. 00 - Total price per acre 2. 125 x $15, 330 - $32, 576. 25 Interest at 5% from 23 December 73 until date of closing - $2. 10 per diem. Appendix Page 139 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 March 1973 i I Your Committee recommends, on motion! by Trustee Sevigny, THAT the Board authorize staff to proceed with the purchase of ± 2. 25 acres adjacent to Merivale High School at a price not', to exceed $15, 330. per acre, with interest at 5% until date of closing. 15. Plan of Subdivision T-23538, Township of Goulbourn The Committee had before it a report submitted by the Director of Education and the Superintendent of Planning with respect to Subdivision T-23538, Township of Goulbourn. It was noted that the proposed subdivision to be developed by Gelleny Construction Company Limited, is situated on the north side of Highway 7 and 15, approximately half-way between the existing Glen Cairn Subdivision and the proposed Kanata South development. The draft plan includes a school site of about 7 acres adjacent to a park area. Based on general projected population figures (Kanata South, Glen Cairn and the new development) staff anticipate that the site will be needed for junior elementary school purposes. Your Committee recommends, on motion by Trustee Moore, based on the staff report dated 19 February 1973, a) THAT the Board authorize staff to inform the Ministry of Treasury, Economics & Intergovernmental Affairs that the reserved school site in the plan of subdivision T-23538, Township of Goulbourn, is acceptable insofar as size, shape and location are concerned. b) THAT the Ministry of Treasury, Economics & Intergovernmental Affairs be requested to hold approval of plan T-23538 until satisfactory financial arrangements between the Carleton Board of Education and Gelleny Construction Company Limited have been concluded for the school site of approximately ±7 acres known as Block E on this plan. c) THAT the Board authorize staff to approach. Gelleny Construction Company Limited to investigate the asking price per acre for this particular school site. • Appendix Page 140 o t SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 March 1973 I i 16. Status Report - Glen Cairn Site Negotiations Further to Report 2, School Planning and Construction Committee, item 2, the Director of Education and the Superintendent of Planning submitted a report concerning the site negotiations with respect to the Glen Cairn Subdivision. It was noted that Connelly Developments, in a communication dated 15 February 1973, is prepared to enter into an option agreement with the Board at a price of $15, 900. 00 per acre with an interest rate of 9% per annum as of 1 March 1973. Your Committee recommends, on motion by, Trustee Moore THAT the Board authorize staff to direct the Board's solicitor to prepare option agreements between Connelly Developments Limited and the Carleton Board of Education for the three reserved school sites in the Glen Cairn Subdivision, known as Blocks P, U, and H, based on the following terms: a) Cost of Option - $1. 00 b) Period of Option - 4 Years c) Price per Acre - $15, 900. 00, excluding any direct impost charges imposed by the Regional Government at some future time d) Interest Rate - 9% per annum • e) That the lands remain in their present state f) That services are clearly stated, being sanitary sewers, storm sewers, water and roads; and g) That the developer will not change the drainage pattern so as to adversely affect the site. 17. Building Proposal Submission - Eastern Area Secondary School Further to Board Minutes, 13 November 1972, item 313 i) the Director of Education and the Superintendent of Planning submitted Form SBP 1/10 (revised 31 January 1973) . With respect to the proposed Eastern Area Secondary School, and as a result of the Ministry's new policy on cooperative planning for new facilities by local Boards in the area, Form SBP 1/10 requires the inclusion of planning data from the Ottawa Board of Education and the Carleton Roman Catholic School Board. Your Committee recommends, on motion by Trustee McIntosh THAT the Board authorize staff to submit Form SBP 1/10 for the proposed Eastern Area Secondary School to the Ministry of Education. The meeting adjourned at 11: 45 p. m. BS/Is J. A. Harris Received by Board, 12 March 1973 Chairman Board Minute No. 81 Appendix Page 141 The recommendations were adopted. LE CONSEIL D ' EDUCATION DE CARLETON RAPPORT NO. 19 COMITE DE LANGUE FRANCAISE \ jeud'i, le 14 dgcembre 1972 Une reunion du comite de langue francase de Carleton se tenait a I'ecole secondaire Garneau, rue Carri ere, a 20h00, sous la presidence de monsieur Roger A. Major, president. MEMBRE PRESENTS: - M. Roger A. Major M. Aur ele Lalonde Mme Rolande Soucie M. Jean-Noel Dessaint. MEMBRES DU CONSEIL NOMMES AU COMITE • M. Vincent Barsona M. Jean-Marie Lemieux MEMBRES DU PERSONNEL CADRE: - M. L. F. Labrosse, Surintendant des ecoles M. Gerard Huneault, Directeur, !ecole secondaire Garneau MEMBRES ABSENTS M. J. L. H. Wilson De I'A. P. I. d'Orleans M. Paul Hermeston, president M. Roger Brunet, vice-president M. Daniel Titley, directeur De I'A. P. I. de Blossom Park. M. Jacques Aube, president. Appendix Page 142 _ : OMITE DE LANGUE FRANCAISE 14 decembre 1972 APPORT NO. 19 1. Adoption du proc es-verbal Propose par: M. Aurele Lalonde Appuye par: M. Jean-Marie Lemieux et resolu que le proc es-verbal"de la reunion tenue le jeudi 30 novembre 1972 soit adopte. ADOPTE 2. Deuxi eme ecole Francaise Le president informe les membres que lel rapport numero 16 du comite, plus specifiquement la resolution numero 5 fut presentee au conseil et qu'une reunion est prevue avec le personnel cadre du comite de planification du Conseil pour le debut de fevrier 1973, afin de discuter de Ia question de construction d'une deuxi eme ecole secondaire francaise dans Carleton. 3. Reception Le president informe les membres du comite que le Conseil les invite a une reception de fin d'annee qui sera tenue a I'ecole Sir Robert Borden, le" 27 decembre 1972. 4. Elections du Comite de Langue Francaise Le president attire ('attention des membres du comite et des invites sur le fait que le mandat du comite ach eve et que de nouvelles elections seront tenues en janvier 1973. On procede d'abord 'a la lecture des textes legaux tires du Bill C-141 dans lesquels it est mentionne que les elections des comites de langue francaise sont tenues le deuxi'erne mercredi suivant Ia premi'ere reunion du conseil. On proc ede ensuite a Ia lecture de la section 48-1 du "Schools Administration Act. " Le president souligne ensuite que la premiere reunion du Conseil sera tenue le mercredi 10 janvier 1973 et que par consequent les elections du comite de langue francaise de Carleton seront tenues le mercredi 24 janvier 1973. • Appendix Page 143 ' l COMITE DE LANGUE FRANCAISE 14 decembre 1972 RAPPORT NO. 19 Le president souligne egalement que la tenue des elections coincidera avec l'ouverture officielle de I'ecole secondaire Garneau. Les elections et l'ouverture officielle de I'ecole secondaire Garneau seront donc tenues conjointement; les elections seront tenues a 7: 00 p. m. et l'ouverture officielle de I'ecole suivra. Monsieur Labrosse agira en qualite de president d'assemblee. Tous sont de I'avis qu'il est tres important que les elections soient preparees adequatement afin d'en assurer le succ es. Messieurs Roger A. Major et Jean-Noel Dessaint ont donc accepts de faire pantie d'un comite de contribuables francophones d'Ottawa et de Carleton pour preparer les elections des comites de langue francaise. • 5. Retrospective des activites du comite Le president proc ede ensuite a une retrospective des activites et accomplissements du comite de langue francaise de Carleton, au cours du mandat qui s'ach eve. Du domaine provincial it souligne le rapport Symons. II se mentionne ensuite les nombreux contacts avec les diverses associations provinciales. La reunion se poursuit avec un echange d'idees et d'opinions et a 10: 00 p. m. I'assemblee est levee. Robert Normand Roger A. Major Secretaire-executif President RN/Is Recu par le Conseil , le 12 Mars 1973 Procs de deliberations No. 82 Appendix Page 144 • THE CARLETON BOARD OF EDUCATION REPORT NO.' 19 FRENCH LANGUAGE COMMITTEE Thursday, 14 December 1972 A meeting of the French Language Committee was held this day at Ecole secondaire Garneau, with Mr. Roger A. Major in the Chair. MEMBERS PRESENT: Mr. Roger A. Major Mr. Aur ele Lalonde Mrs. R. Soucie Mr. Jean-Noel Dessaint Mr. Vincent Barsona Mr. J. -M. Lemieux STAFF MEMBERS PRESENT: Mr. G. Huneault, Principal, Ecole secondaire Garneau Mr. L. F. Labrosse, Superintendent of Schools MEMBERS ABSENT: Mr. J. L. H. Wilson Orleans P.T.A. Mr. Paul Hermeston, Chairman Mr. Roger Brunet, Vice-Chairman Mr. Daniel Titley, Director Blossom Park P. T.A. Mr. Jacques Aube, Chairman 1. Adoption of Minutes On motion by Mr. A. Lalonde, seconded)by Mr. J. -M. Lemieux, THAT the Minutes of the meeting held on Thursday, 30 November, 1972, be adopted. CARRIED Appendix Page 145 FRENCH LANGUAGE COMMITTEE j 14 December 1972 2. Second French Language School The Chairman informed the members that Committee Report No. 16, more specifically Resolution No. 5 was presented ,to the Board and a meeting is foreseen with the Planning Committee for the first part of February 1973, to discuss the construction of a second French Secondary school in Carleton. 3. Reception The Chairman informed the Committee members that the Board has invited them to a year-end reception to be held at Sir Robert Borden High School on 27 December 1972. 4. Elections - French Language Committee The Chairman drew attention to the fact that the term of office of the Committee is nearly over and that elections will be held in January 1973. First, he read out the legal text from Bill C-141, in which it is termed that the election of the French Language Committee will be held on the second Wednesday following the first meeting of the Board. Section 48-1 of the "Schools Administration Act" was also read. The Chairman followed with the fact that: the first meeting of the Board is scheduled for 10 January 1973 and therefore the election of the French Language Committee of Carleton will be held on Wednesday, 24 January 1973. The Chairman also pointed out that the elections will coincide with the official opening of Ecole secondaire Garneau. The elections and official opening will then be held jointly; elections to be held at 7: 00 p. m. , followed by the official opening of the school. Mr. L. F. Labrosse will Chair the meeting. Members are advised that it is important that the elections be adequately prepared in order to assure their success. Messrs. Roger A. Major and Jean- Noel Dessaint accepted to be part of a Francophone Committee from Ottawa- • Carleton and to prepare the election format of the French Language Committee. 5. Resume of Committee Activities The Chairman proceeded with a resume of activities and accomplishments of the Carleton French Language Committee during the current term of office. Appendix Page 146 . (REVISED) j . FRENCH LANGUAGE COMMITTE j 14 December 1972 At the provincial level, mention was made of the Symons report. Also mentioned were the numerous contacts established with several • provincial associations.. The meeting concluded with an exchange of opinions and ideas and adjourned at 10: 00 p. m. • R. Normand , Roger A. Major Executive Secretary . Chairman RN/Is • • Received by the Board, 12 March 1973 Minute No. 82 Appendix Page 147 LE CONSEIL D ' EDUCATION DE CARLETON RAPPORT NO. .1 COMITE DE LANGUE FRANCAISE (TEXTE) jeudi, le ler fevrier 1973 Le comite de langue francaise de Carleton tenait aujourd'hui dans les bureaux du Conseil d'Education de Carleton, 4 rue Thorncliff, Ottawa 6, 'a 20 h. 30 sa séance d'organisation. MEMBRES PRESENTS: M. Aurele Lalonde Mme Rolande Soucie M. Rodrigue Landriault M. Jean Levei l le ,4 MEMBRES DU CONSEIL NOMMES AU COMITE M. Jean-Marie Lemieux M. Jean-Francois Milotte MEMBRES DU PERSONNEL CADRE • M. Gerard Huneault, directeur, ecole secondaire Garneau M. L. F. Labrosse, Surintendant des ecoles MEMBRE ABSENTE Mme J. Kabayama Le secretaire-executif du Comite preside a ('election du president du comite Propose par: Mme Rolande Soucie Appuye par: M. Jean-Marie Lemieux . que monsieur Aurele Lalonde soit nomme president du Comite. La motion mise aux voix, est adoptee et M. Lalonde est invite a prendre place au fauteuil. • Appendix Page 148 COMITE DE LANGUE FRANCAISE RAPPORT NO. 2 1 fevrier 1973 Monsieur Lalonde attire ('attention desmembres du Comite sur le fait que bien qu'il ait etc eiu president, cel a ne veut pas dire qu'il presidena a toutes les fonctions auxquelles le Comite sera appele a participer. II entend deleguer celui ou celle qui sera le mieux preparer a discuter de la question qui surviendra. Monsieur Lalonde demande ensuite qu'on propose quelqu'un pour Ia vice-presidence. Propose par: M. Jean-Marie' Lemieux Appuye par: M. Rodrigue Landriault que Mme Rolande Soucie soit nommee vice-presidente du Comite. La motion est adoptee et Mme Soucie est declaree clue vice- presidente du Comite Propose par: Mme Rolande Soucie Appuye par: M. Jean Leveille que le Comite de langue francaise tienne deux reunions par mois; Ia premi ere dans Ia premiere demie du mois a I'ecole secondaire Garneau et Ia deuxi'erne dans Ia seconde demie du mois, dans les bureaux du Conseil d'Education de Carleton, 4, rue Thorncliff, Ottawa 6. La motion, mise aux vcix est adoptee Propose par: M. Jean Leveille Appuye par: M. Rodrigue Landriault Que les reunions du Comite soient tenues les premier et troisi'erne mercredis de cheque mois, 'a 20 h 00. La motion est mise auxvci.ls et acceptee par 3 voix contre 2. II est convenu que les sujets suivants soient discutes au cours de Ia presente reunion a - Situation physique a I'ecole secondaire b - Liste du personnel 'a I'emploi du Conseil d'education de Carleton c - Assiduite et ponctualite aux reunions d - Ordre du jour de Ia prochaine reunion. Appendix Page 149 COMITE DE LANGUE FRANCAISE RAPPORT NO. 2 1 fevrier 1973 a Situation physique a I'ecole secondaire Garneau Propose par: Mme Rolande Soucie, Appuye par: M. Jean Leveille et resolu que le secretaire-executif snit chargé d'obtenir une copie du rapport de progr es relativement aux travaux de construction de I'ecole secondaire Garneau qui doit etre depose bientot au Conseil d'Education par le Coordonnateur des nouvelles constructions, monsieur I. L. B. Gourley et le faire parvenir aux membres du comite, en marge de la prochaine reunion du comite prevue pour le 21 fevrier 1973. ADOPTE b Personnel a l'emploi du conseil Propose par: M. Jean Leveille Appuye par: Mme Rolande Soucie et resolu que le secretaire-executif snit chargé d'obtenir des copies de la brochure intitulee "organisation generale" publiee par le Conseil en septembre 1972. ADOPTE c Assiduite et ponctualite aux reunions Propose par: Mme Rolande Soucie Appuye par: M. Jean Leveille et resolu que le comite siege de 20 h;00 a 23 h 00 lors de ses reunions et si l'heure limite dolt etre exedee que la question soit tranchee par vole de resolution dument proposee, appuyee. Que les membres du comite avisent le secretaire-executif lorsqu'il est impossible d'assister a la reunion. d Ordre du jour de la prochaine reunion Les sujets suivants seront portes a I'ordre du jour de la prochaine reunion. 1. Divers rapports du Conseil relativement aux projections en ce qui a trait aux besoins futurs de locaux pour loger la population etudiante toujours grandissante, dans Carleton. Appendix pp dix Page 150 COMITE DE LANGUE FRANCAISE RAPPORT NO. 2 ! 1 fevrier 1973 2. Ecole francaise pour l'enfance retardee semi-educables. 3. Addition 'a I'ecole secondaire Garneau - rapport du planificateur. II est convenu.que le secretaire-executif soit chargé d'obtenir les documents et rapports suivants: a) . Statistiques et rapports de I'agent de planification du Conseil relativement aux projections en ce qui a trait aux besoins futurs de locaux pour loger Ia population etudiante toujours grandissante dans Carleton. b) Copies du budget du Conseil &education de Carleton. c) Rapport relativement aux assurances du Conseil detient presentement pour les membres du comite de langue francaise. d) Copies, en francais, de Ia loi scolaire de l'Ontario. e) Rapports prepares par les comites consultatifs de langue francaise de.Carleton et d'Ottawa dans lesquels on commente sur le rapport Symons. Propose par: M. Jean Leveille Appuye par: . Mme Rolande Soucie et resolu que le comite s'ajourne jusqu'a nouvelle convocation du president. ADOPTE Robert Normand Aur ele Lalonde Secretaire-executif President RN/Is Recu par le Conseil , le 12 Mars 1973 Appendix Page 151 Proces de deliberations No. 82 THE CARLETON BOARD OF EDUCATION REPORT NO. 1 FRENCH LANGUAGE COMMITTEE Thursday, 1 February 1973 The organizational meeting of the French Language Committee was held this day a,t the Administration Building, 4 Thorncl-iff Place, Ottawa, commencing at 8: 30 p. m. MEMBERS PRESENT: Mr. A. Lalonde Mrs. R. Soucie Mr. R. Landriault Mr. J. Leveille Mr. J. -M. Lemieux Mr. J. -F. Milotte STAFF MEMBERS PRESENT: Mr. G. Huneault, Principal, Ecole secondaire Garneau Mr. L. F. Labrosse, Superintendent of Schools MEMBERS, ABSENT: Mrs. J. Kabayama The executive secretary presided at the election of the Chairman of the Committee. On motion by Mrs. R. Soucie, seconded by Mr. J. -M. Lemieux, it was agreed THAT Mr. A. Lalonde be nominated Chairman of Committee. The motion was carried and Mr. Lalonde assumed his position in the Chair. Mr. Lalonde drew the Committee members attention to the fact that, even though he was elected Chairman, he would not preside over all functions to which the Committee will be called upon to participate. He will delegate to whoever; would be better prepared to discuss the matter in question. Mr. Lalonde opened nominations for Vice Chairman. Appendix Page 152 u _ I FRENCH LANGUAGE COMMITTEE. 1 February 1973 On motion by Mr. J. -M. Lemieux, seconded by Mr. R. Landriault it was recommended THAT Mrs. R. Soucie be nominated as Vice-Chairman of the Committee. The motion was carried and Mrs.' R. Soucie was declared Vice-Chairman of the Committee. On motion by Mrs. R. Soucie, seconded by Mr. J. Leveille THAT the French Language Committee hold two monthly meetings; the first one during the first part of the month to be held at Ecole secondaire Garneau and the second, during the last part of the month, to be held at the Administration Building of The Carleton Board of Education, 4 Tho'rncliff Place, Ottawa. The motion was carried. On motion by Mr. J. Leveille, seconded by Mr. R. Landriault THAT the Committee meetings be held on the first and third Wednesdays of each month, at 8: 00 p. m. The motion was carried by vote of 3 to 2. Subjects for discussion for this meeting are as follows: a) Physical situation at Ecole secondaire Garneau b) List of personnel employed by The Carleton Board of Education c) Starting time and time limit of meetings d) Agenda for next meeting. a) Physical Situation at Ecole Secondaire Garneau On motion by Mrs. R. Soucie, seconded by Mr. J. Leveille THAT the executive secretary obtain a construction progress report pertaining to Ecole secondaire Garneau, which should be presented to the Board by Mr. I. L. B. Gourley, New Building Coordinator and present same to the members of the Committee for the meeting of 21 February 1973. CARRIED b) Personnel employed by the Board On motion by Mr. J. Leveille seconded by Mrs. R. Soucie BE IT RESOLVED that the executive secretary obtain copies of the booklet entitled "General Organisation" published by the Board in September 1972. CARRIED Appendix Page 153 OL'VIJCU) FRENCH LANGUAGE COMMITTEE 1 February 1973 c) Punctuality and Time Limit of meetings On motion by Mrs. R. Soucie seconded by Mr. J. Leveille THAT the Committee meet from 8: 00 p. m. to 11: 00 p. m. and should this time limit be exceeded, the subject may be postponed by motion, duly proposed and seconded. Members are to advise the executive-secretary when it is impossible for them to attend the meeting. d) Agenda for Next Meeting The following items will be included in the agenda for the next meeting. i) Various Board reports re future accommodation insight concerning the ever-growing student population in Carleton. ii.) French language school for trainable retarded children. iii) Report from the Planning Officer re addition to Ecole secondaire Garneau. BE IT RESOLVED that the executive secretary be responsible for securing the following: a) Reports and statistics from the Planning Officer concerning projected pupil places for growing student population of Carleton. b) Copies of The Carleton Board of Education budget. c) Report on Board insurance coverage presently in force for members of the French Language Committee. d) Copiies, in French, of the School Acts of Ontario e) Report prepared by the Advisory Committee on French Language of Carleton and Ottawa, which refers to the Symons report. It was moved by Mr.J. Level Ile, seconded by Mrs. R. Soucie, THAT the meeting be adjourned until further call from the Chair. CARRIED Robert Normand Aurele Lalonde Executive Secretary Chairman Received by Board, 12 March 1973 Appendix Page 154 Board Minute No. 82 (REVISED) THE CARLETON BOARD OF EDUCATION REPORT OF THE ADVISORY COMMITTEE ON SCHOOLS FOR TRAINABLE RETAF+D`iD CHILDREN TO: Chairman and Me:•••brrs of the Committee of the Whole A joint meeting of the Ottawa and Carleton Advisory Committees on Schools for Trainable Retarded Children was held at 330 G;Irr:our Street at 8:00 p.m. on Tuesday, February 13, 1973. The following were present: - ; • Ottawa Board:- Trustees: Mr. R. Bushfield, Committee Member Mr. J. Faucher, Cpmmittee Member • Representatives: Mrs. L. Gritauska,Committee Member Mr. A.^1. Oldfield,Committee Member Mr. S.V. Suggett, Committee Member Others: Trustee J. Dobell Mr. R.W.G. Darby, Staff Mr. W.A.H. Law, Staff Mr. J.E. Cheff, Principal Mr. C.T. Dunlop, Principal Mr. A. R. Capper, Principal • Carleton Board: - Trustees: Mr. J. Lemieux, Committee Member Mr. E. Hicks, Committee Member Mr. G. Drew, Committee Member Representatives: Mr. Butler, Committee Member Mrs. D. Miseferi,Committee Member Others: Trustee L. McIntosh Mr. R. McGillivray, Staff Mr. A. Guay, Staff Mrs. L. Usher, Principal Your Committee recommends as follows:- 1. That data be provided at the next meeting of the Advisory Committees, to support a submission by the Ottawa and Carleton'Boards of Education to the Minister of Education, asking that the 2 to 1 ratio of pupils to teachers in special classes, as described in paragraph 5 of the terms of admissic , be recognized by an increased weighting factor for such classes in trainable retarded children's schools. 2. That the report of the committee of administrators representing the Ottawa and Carleton Boards be accepted. A copy of the report is attached. 3. That Rose F. Kennedy School become c unilingual French language school in September 1973, and that the additional classes required for French speaking pupils be located in Ecole secondaire Andre Laurendeau; that those English speaking pupils now located in Rose F. Kennedy School be transferred to Cliffort Bowey School or to Brighthope School; and that the French speaking pupils now located at Cliffort Bowey and Brighthope Schools be located in either Rose F. Kennedy School or Ecole secondaire Andre Laurendeau. Respectfully submitted, Received by Board, 12 March 1973 J.-M. Lemieux, Board Minute No. 83 Chairman ' Recommendation No. 3 was adopted. Carleton Advisory Committee COMMITTEE REPORT pi d 6.r FRENCH UN.ILINCUAL TRAINABLE RETARDED CHILDREV'S SCHOOL: 13ACKGROUNI) At a joint meeting of the Ottawa and 'Carleton Advisory Cmmittees onied Schoils for Trainable Retarded Cnildren, held on June 19, 1972, motion stated that "September 1973 is a desirable'target date for the opening of m unilingual French-language school for trainable retarded children in the Ottawa-Carleton region: that, with this in mind, the administrators from each Board meet together in order to prepare a detailed report on the ways mild means of establishing such a school; • such report to be made Co the Joint Advisory Committees not later than archnh l,a 11973" The report of the joint meeting was approved by the Ottawa Board of Ecatheir meeting on June .6, 1972 and by the Carleton ,3oard of Education at their meeting on the same date. CO:POSITION OF THE COtil11TTEE . AND AI IIOACiU TO TIT, PRORLlf i The committee, c::nsisting of Dr. H. 'L. Willis, Mr. R. W. G. Darby, Mr. W. Bird and Mr. W. A. H. Law from the Ottawa Board and Mr. W. R. McGillivray, Mr. R. G. Jenkins and Mr. A. E. Guay from the Carleton Board held six meetings. The committee reviewed the September 1972 distribution of pupils by age, language and the. They numbers ulso nder . studied the geographic distribution of pupils by language, rsnunderatio 10 years of age, 10 to 14 years of age and over 15 years of age brackets. was also given to the availability of classroom space in the Ottawa and Carleton Board systems and alternative means of providing accommodation. DISTRIBUTION OF PUPILS The distribution of pupils by age and language, as at September 1, 1972 is shown in Appendix 'A'. Estimating the enrolment of French language students for September 1973 to be 95, and calculating:the average class to be 9, therine e wouldr uld e9a3. a renuirement for 11 classrooms to accommodate French speaking pupils The distribution of pupils by Boards is shown in.Appendix 'B'. Within the Ottawa urban area the geographic centre of population of French speaking children attending schools for trainable retarded children is the junction of the Rideau River and Montreal Road, which is less than one mile from Rose F. Kennedy School. It is approximately eight miles from hrighthope School and sevenlenmiles from Clifford Bowey School. A majority of the 87 French speaking pupils School. The retarded children's schools are at present attending Rose F. Kennedy committee is, therefore, of the view that the Rose F. Kennedy School is best suited to serve French speaking pupils. ACCOMMODATION a) Rose F. Kennedy School a home economics There are eight classrooms, each approximately 500 sq. f ft.,at Rose F. Kennedy room (kitchen), a crafts room also 500 sq. ft., and as School. The playground is small; it offers limited facilities for senior students. It should be noted, however, that a City of Ottawa park is located immediately north of the school. This park will be fully developed in 1973 to include ball diamonds and a soccerfield. b) Additional Requirements eleven classes Since the Rose F. Kennedy school could not house the projected for French speaking'pupils in September 1973, the committee considered three alterna- tives for the provision of up to three classrooms to meet the requirement:- A.) to build' an addition to the existing school ii) to provide portable classrooms iii) to provide accommodation in a nearby school In considering an addition to the existing school, the committee felt that it would be difficult to justify new construction at a time when school enrolments are declining throughout the city. The cost of adding three rooms, is estimated at $55,000. The committee also noted that an addition to the school would mean a further Appendix Page 156 1 • reduction in the play.area which is already too small. The committee discarded • this .dlternative. • The possible use of three portable classrooms was considered by the committee. These could probably be provided from existing portables at a cost of $2,000 each. This cost covers' the move and the installation of light and heat. From an administra- tive point of view, such an arrangement would'have several advantages, i.e., easy communication with staff and pupils, reduces transportation needs and larger base for rotation of classes. The disadvantages are that the portables would take up mach . needed apace in the playground; because of the number of classes involved it would limit the availability of the crafts room, the home economics room and the gymnasium to each crass. The use of portables would also create difficulties in inclement weather. The committee felt that,'since no significant change in programme or numbers is anticipated in the next few years, therefore, the use of such temporary facilities would be undesirable, particularly for retarded children. The committee noted, however, that the principal of Rose F. Kennedy School favoured the use of portables if arrangements, could be made with the city to have these placed on city property immediately east of Rose F. Kennedy School. It was agreed that this possibility should be taken up with the City of Ottawa before a final decision is made on accommodation for the three outside classes. The committee considered the availability of accommodation in a French language school in close proximity to Rose F. Kennedy 'School. Two schools were considered i.e. Ecole secondaire Cartier and Ecole secondaire Andre Laurendeau. Cartier is a special vocational school; no decrease in enrolment is anticipated in the next few years. At Andre Laurendeau, which has a swimming pool, there has been a decreasing enrolment; this trend is expected to continue. The committee noted the importance of the physical education programme, including swimming, in the curriculum of retarded children's schools. The committee also noted the success of the programme at the Earl of •:arch ;figh School where several classes of penior pupils from the Crystal Bay school for Trainable Retarded Children were accommodated for several months. They were readily accepted by the ;ugh School students and benefited from the sharing of school facilities. For these reasons the commmitteeifelt that Ecole secondaire Andre Laurendeau offers the best prospect for the additional facilities required. FINANCIAL IMPLICATIONS • The committee does not anticipate any additional costs arising from the provision of a unilingual French language school other than those for transportation. The additional transportation costs are estimated at a minimum of $7,000 per year and a maximum of $10,000. These additional costs could be reduced by staggering the starting and finishing times of the schools by half an hour. Altering the starting times, however, means that some children would spend more time in travelling to and from school. ALLOCATION OF TEACHING STAFF There are at present on staff enough qualified bilingual teachers, whose first • language is French, to teach the eight classes'proposed for Rose F. Kennedy School and the three additional classes to be located elsewhere. Some of these teachers are at Clifford Bowey School and Brighthope School. As well, there are four full time English speaking teachers employed at Rose F. Kennedy School. A re-distribution of teachers among schools is, therefore, indicated. The committee is of the view, that this could be accomplished best by transferring two French speaking teachers from Brighthope and one from Clifford Bowey'to Rose F. Kennedy School; and by transferring one English speaking teacher from Rose F. Kennedy School to Clifford Bowey and one to Brighthope School. Two English speaking teachers now at Rose F. Kennedy have expressed a wish to teach half-days only, these could be allocated to one or other • of the English language schools depending on the enrolment of special class children • in September 1973. Attached as Appendix 'C' is a list showing the distribution of teachers and giving the ratio of teachers to pupils as at December 1, 1972. EFFECT ON PUPILS The committee notes that the setting up of a unilingual French language school • will mean that approximately 35 English speaking pupils now attending Rose F. Kennedy School will be transferred to either Clifford Bowey, Brighthope or Crystal Bay School which, it is assumed, will become unilingual English language schools. As well, Appendix Page 157 Ir • • '41 French'speaking pupils row attending Brit-'. sopc and Clifford Bowey ,e.iools will 'OP transferred to Rose F. :'ennedy School: T`, is will add an estimated )" to 30 „rnutes, depending on home location, to the a. i fv0 scent by some pupils .r. travelling to and from school althoupi. l:, few will be pj,ckf .i up prior to 7:50 a.m. The committee also noted with concern that a nu: b. 'r of these pupils have r.tttnded three _ or more different schools in the past five : . r; b cause of a rapidly expanding :'rogramme involving the construction of two so'•r schools in cttawa and oso in Carleton. An alternative to busing these English speai.ns children to Clifford Hovey and "righthope Schools woulc'. be to provide accoRmoiation in an existing east end school. This would, however, result in empty clasc,co o - `:1:ifford Bowey and Br .ghthope schools and would add to tLe problems of ad.Tin';traision and programming. ' ':o`r,7'RiCAT rON WITH PARENTS • The committee were agreed that parents of all pupils attending the schools for trainable retarded children should be advised by the Hoards as noon as possible after, any decision is reached concerning the re-distribution of pupils. :itP.t.ARY OF CONCLUSIONS a) That 11 classrooms will be required to accommodate French speaking trainable retarded children in a unilingual school in September 1973. • b) That Rose F. Kennedy School, which has eight classrooms, is the most suitable of the three existing schools for this purpose. ' c) That the City of Ottawa should be requested to permit the placing of three portable classrooms on their property immediately east of Rose F. Kennedy School, if the Board decides to place all French language students in Rose F. Kennedy School. d) That Ecole secondaire Andre Laurendeau is 'a prospect for the three additional. ciassrooms required for senior pupils. e) That the additional costs involved in establishing a unilingual school are estimated at a minimum of $7,000 per year and a maximum of $10,000. • • f) A re-allocation of staff will be necessary. There are, however, sufficient teachers now in the.schools, whose first language is French, to staff the eleven French language classes. g) That approximately 35 English speaking pupils attending Rose F. Kennedy will be accommodated at Clifford Bowey or Brighthope Schools and that this will add from 15 to 30 minutes to the time spent in travelling to and from school by these pupils. h) That of the 41 French speaking children now attending Brighthope and Clifford Covey Schools who will be accommodated at Rose F. Kennedy School, this will add from 15 to 30 minutes to the time spent in travelling to and from school by approximately 8 pupils. . i) That the Boards should ensure that their decisions are communicated to parents as soon as possible after they have been made. • • jl • • • Appendix Page 158- • � I. C • . o .FTAR=D C;HILDREN'S aC CiAS • f_:`iRIBUTIoI; CF FU2ILS • Ei1C IC.i ATE 5 6 7 3 9 10 11 12 13 14 15 16 17 18 19 20 21 TOTAL r igbthope . 8 4 5. 4 4 5 1 2 2 . 3 1 2 1 42 Clifford isowey 2 5 2 5 11 4 5 • 4 5 7 4 5 3 1 63 • •'.o_e F. Kennedy L 2 4 5 it 2 4 3 " 4 4 1 - 4 38 - - �'rystal-Bay- 6 6 6 5 7 5 12 11 9 16 7 7 12 109 - TOTAL 11 17 12 21 24 17 19 20 22. 22 24 13 16 14 - 252' TOTAL NUMBER • OF STUDENTS 339 - — FRENCH AGE 5 :6 7 8 9 10 11 12 ,,13 14 15 16 17 18. 19 20. 21 TOTAL Brighthope 1 3 2 1 1 3 2 4 17 -_— — - Clifford Bowey - 1 2 1 3 4 _' 1 1 3 3 2 2 1 - . • • 24 . Rose F. Kennedy 1 5 4 5 4 - 4 2 4 a 6 7 1 1 46 . - > TOTAL - : 1 5 7 7 `8 9 '6 6 7 7 8 13 1 • 1 1 . . 87 . a . di 9.4 01 fD to _ . . . ..,... -, ' APRENDIY. . , am*.moo/momi••••••./....... • • . . e I , i • . A . : i STRII3UTION OF PUPILS'BY BOARDS . I RETARDED CHILDREN'S SCHOOLS 1.. VLT ; 1 . " 1TIME: '- HALF TImr, sr.P.oni, .! • . .171K—r. • . _.. . 1 CliTilOPE —_ — 0 • . n'.tama 31° 12 8 2 ',azieton ;.- 1 2 . - 1 ; • 1 CLIF,';;',D B-1A•IFY a Ottawa 4311 Carleton 11 • .- .; Prescott/Russell ' -- 4! ._ _ I C.F B U lands . . . p - • - r,t,ormont/Dunclas/Glengarry -'I, 1 — • . . . ROSE F. K—ENNEDY -- - 1 1 . ' 1 Ottawa . rc • 2 4 ! . . Carlrton • 12 14 • 1 1 C.F.B. Rockc I i ffe 2 1 2 - i 1 ' . CRYSTAL BAY • Ot.Lawa 55 .... - i 1 2 Carleton ' 52 .. _..... I . 1 TOTAL 22979 H 23 8 ; 1 ! . • 70TAL :','." ,;.C.APP,.; • ottava. 19 ta 13 6 . , en rlei- r . , T3 30 • 8 •-, ,_. 1 ITesc..itt/Rusuell 1 -r -- Up .: 1 ;S •::,7,''.„ lands C. . 2 i.."..') ';',:“.•;;;c1.1.r.,',, 4 1 • -- - 2 - ' 5 . .Or montiDunrlas/Clengarry 1.- 1 1 ; 1 - TtY7, 29 79 23 8 1 . • Appendi.:, Page 160 1 I 1 I ; APFE;:D:x 'C' i e ;i L„ii,lrT101: OF TEAC::EE.:> AiiD PUPILS (a) • i3R:O 7'-OPE HOSE F. KENNEDY CLIFFORD BOWEY Te^c• ers l spits Teachers Pupils Teachers • Pupils -dish 6 42 • 4 (b) • 38 •7Z 63 !'ranch 2 17 5 46 3 24 TOTAL. 8 59 9;. 84 to- 87 F!;,In TEACH'T73 "'n ="iart Fnr1im' 18 teachers to 144 = 1:8.00 -•rnc': o to --re to 87 r 1:8.70 ltes: a) "x^1rrd'n,; Ph'•sical Education and Music. hJ'ingual teacher has special class of 6 pupils. I Appendix Page 161 i II THE CARLETON BOARD OF, EDUCATION COMMITTEE OF THE WHOLE REPORT NO. 8 12 March 1973 To the Chairman and Members of the Board of Education. A meeting of the Committee of the Whole was held this day in the Board Room, Administration Building, 4 Thorncliff Place, with Trustee P. Harkness in the Chair, to consider the Agenda for the Private Session. The attendance at , the meeting is recorded in Board Minutes of this date. 1. Kanata Middle School Facilities The Chairman of the Board presented an oral report concerning the status of discussions held with representatives of the Kanata/Beaverbrook Community Association and members of the Board respecting middle school ' facilities in the Kanata region. The following documentation was submitted for information: a) Minutes of Meeting held 29 January,`1973 attended by representatives of the Kanata/Beaverbrook Community Association. b) Communication dated 9 February 1973 from D. L. Marshall, President, K. B. C. A. to the Chairman of the Board. c) Communication, dated 13 February 1973 from Reeve J. L. Mlacak, March Township, to the Chairman of the Board. d) Communication, 23 February 1973 from Robert L. Laughton of the legal firm of Cowling & Henderson, to the Chairman of the Board. e) Communication, dated 23 February', 1973, from R. L. Hutchison, Chairman K. B. C.A. Middle School Committee, to Dr. A. Khair, Board Planning Officer. f) Communication, 23 February 1973,' from R. L. Hutchison to Mr. W. L. W. R. McGillivray, Superintendent,of Schools. A response to the K. C. B.A. representatives will be submitted at the next meeting of the Committee of the Whole. Appendix Page 162 (REVISED) COMMITTEE OF THE WHOLE REPORT NO. 8 12 March 1973 2. - Report from Trustees re.Meeting with Delegation of Concerned Parents (A. O'Reilly et al) The Committee of the Whole received for information a report from the Trustees who met with the delegation of concerned Nepean parents, (Mr. A. O'Reilly et al) pursuant to Board Minutes,. 26 February 1973, item 60, respecting the matter of attendance area adjustments for Nepean secondary schools. A copy of that report is attached hereto. The report contains no recommendations. . Respectfully submitted, • P. Harkness Chairman of Committee • PAL/Is • encl. Received' by the Board, 12 March 1973 Board Minute No. 78 Appendix Page 163 f C� ET® 4 Th Carleton Board Of Education Le Conseil ®'Education de Carleton OF 4 Thorncliff Place Ottawa,Ontario K2H 6L3 Tel:613-829-5210 REPORT RE MEETING TRUSTEES/O'REILLY DELEGATION In accordance with Board Minutes, 26 February 1973, item 60, Trustees Lakin, Harris, Kabayama, McIntosh, Morrisey, Sevigny, Wilson & Wright met on Wednesday evening last (7 March 1973), with a delegation of Nepean residents, headed by Mr. A. O'Reilly, concerning the announced adjustments in attendance areas for several Nepean High Schools. ' In essence, the delegation requested that the Board allow their students to continue in the schools they now attend, and endorsed the proposal put forth by the delegation headed by Mr. Kerr-Wilson which met with the Ad Hoc Boundary Committee in early February, which is to effect changes by phasing resulting from population mobi I ity. Trustees Dakin, Harris, Kabayama, McIntosh, Morrisey, Wilson and Wright met again on Saturday morning, 10 March 1973, to consider its response to the delegation's request. We agree entirely with the delegation that where possible, students should remain in the school in which they first enrol, and that attendance area adjustments be achieved by "phasing", that is changing boundaries to affect only incoming students (Grade 9 in the case of secondary schools, grade 6 for middle schools and kindergarten or grade 1 for the junior panel). Indeed where there are two existing schools and adjustments are made in order to balance enrolments against available accommodation, the procedure generally followed. We do not agree that it is feasible to open a new school without realigning boundaries and shifting some students. Every new school that this Board has opened has required such a shift. To cite a few: Ecole Secondaire Garneau, Earl of March Secondary School, Colonel By Secondary School and Sir Robert Borden High School. We know of no school system that has been able to put a new school on stream without modifying attendance boundaries and relocating some existing students. i I Appendix Page 164 Experience has shown that the three Grades 9, 10 and 11 are the most fable with which to create a new school. Grade 9 alone, or Grades 9 and 10 together re insufficient to provide depth and variety of program required under current econdary school curricula as prescribed in H. S. I. 'To open with Grades 9 - 13, n the other hand, involves relocating students who are nearing the completion of heir school career which is considered undesirable. Open attendance zones have been proposed as the solution. This may e a viable proposition in a system with stable enrolments and with no new schools oming into the system. In such a situation, given generally declining enrolments n older school systems and concomitant availability of accommodation, it should e possible for a student to elect, at some point in time and to some controlled egree, the school which he would prefer to attend. We stress that in Carleton, this is not the case. Our population is growing constantly. Our existing econdary school are either full or nearing capacity. Many, in fact are already •vercrowded. The reason for the construction of the new secondary school is to relieve overcrowding and provide for continued growth for the immediate future. 1 In particular reference to the proposal that the Board take advantage of population mobility to effect a reduction in the Borden enrolments, we can only. comment that during the 1972/3 school year, a total of 18 Grade 9 students, and 24 ' Grade 10 students transferred out of Borden. Thus, it would take several years to reduce enrolments to the required level, Without the announced adjustment, it is highly probable that Borden would have to operate on double shift to alleviate continued and increasing overcrowding. Legislation provides that it is the responsibility of the Board to "provide adequate accommodation during each school year for the children who have a right to attend a school under the jurisdiction of the Board. " (Schools Administration Act, Section 33 (5) ). It is also the responsibility of the Board to determine the number, ' kind, grade, descriptions and territorial boundaries of schools to be established and maintained. Reference is made to this legislation in the enclosed copy of a letter to Mrs. Jean Kelly, Secretary of the Committee of Concerned Parents, from the Minister of Education, in which he points out that boundaries for school attendance areas are the responsibility of the Board of Education. This provision is still included in the proposed Consolidated Schools Act.of Ontario presented to Board Chairmen by the Minister of Education in January 1973. Reference has also been made to the legislative right to attend school granted at the time of amalgamation of school boards into school divisions. That right, as stated in Revised R. S. O. , 1960, Chapter 362, section 97(I) (as amended) applied only to those students resident in une school division attendinga school which became part of an adjacent school division. It did not relate to schools within a school division. Appendix Page 165 he assumed purpose was to avoid wholesale depletion of schools by the withdrawal of arge numbers of students by a neighbouring board,, such as could have happened if he Carleton Board, in 1969, had withdrawn all Carleton resident students enrolled n Arnprio'�r District High School. In summary; the Trustees feel: a) Phasing is desirable where possible (generally when equalizing attendance between existing schools), b) Phasing is not a viable alternative when creating a new school c) Relocating of existing students should be, insofar as possible, restricted to existing Grades 9 and 10 at the secondary level d) The effect of relocation is normally not as traumatic as the effect of overcrowding of facilities and resulting impact on programs. e) In those cases where moving would be unduly harmful, the Board has already set up the machinery to ensure the well- being of the individual student. 12 March 1973 • Appendix Page 166 _ . --: Pe4; Dow.1.10,J , 1 1 etc ; '-rpoo-aL . . t A. 13_ 04 . 1 1 i ! • \ rebrDarif 23th„ 1973. ,,,... . , , Dear Mrs. Relly: I am writing in rep1-7 to your telecman dated February ethe 1973, :lent on Dehalf of t'le Cc••=1-Anitt,z:e of Concernod Pareats concrning the rede-rAninq og nchool attendance ;;Irea trios by th Carlieton County Board , Of Eduoation. 1 1 As indicatd in Tha Vehoois Airinistration Act; Sectidln 34(5) , the6eterAnation of .6choo1 :lttandance. area. boundarin1:: in a resnonility of t2h,...., 1;.,loar..1 of (N;.ucatiorl. 1 In this regard yon -All .1:.3 r.11eP,;:o,:t 1:o'kno',7 that a central coinnitte I1w; been eztabliO :,..)v t..le f•lux-tr-Jisory staff of 4.:711, Carleton Loar6. of 3.:;ducatica to conzi6or rclats from rItt:..dc_Intq -Zor a rov:.e:., of: ti...v.:Az F,_%ihcal z4s'.2.icT...1..-.0.Ato Tae cormlttoe will oxa.0...ne ren.u. nits iii. whic;‘,. Vac 5.;t-aclents claim that thfAr education woulta k..,,-,11, ae.j.,.v..3! Ay affecsted b attendance: at the dcf.3iznated scaouI. 1 1 I thank *mu for inforr4--km -1c. of -v,our concern in this nattar and a.t::.:urr:t uou that 1 ic.avd: !)-rotelht vovir conc2rn to till? att.•-anti,on of _ 37. E,. j. Dfttrrv; Dirf..!;:or. of flaucation; and Secretary of the Cruloton County 1.1,-.)ard of Education. I , . - 1 Cord-If:111v, . , - - • , 1 1 1 • 1 , H T'sloma , L. Wells, , ninister. 1 . i .,-.-qa•-:77...--.. r ' ..• -- i ht: i -,-.,,, fi.ri;10 Jean 5;.olly, .144. Co-yr4tti,-_, of Concrnod Parents, ,....; ... , . , ..).. :..)1.1111vn ,Av ,714e, (, MAR 1973 4,1 , 1 . 1 fl Otta-aa„ CdItrio. 4, Jr . i -- -. 1957C LWS/ag , 4, c.C. 1/kr. S. J. berry, Director, Carleton County Board of Education Appendix Page 167 1 THE CARLETON BOARD OF EDUCATION MANAGEMENT COMMITTEE REPORT NO.' 3 19 March 1973 To the Chairman and Members of The Board of Education A meeting of the Management Committee was held this day in the Board Room, 4 Thorncliff Place, Ottawa, commencing at 7: 40 p. m. , with Trustee G. Drew in the Chair. Also present: Trustees Appleton (8: 15), Dakin, Harkness, Hicks, Hogan, Kabayama, Lemieux, McIntosh, Morrisey, Wilson and Wright. Trustees Harris (8: 10) and Sevigny were also present. Staff present: T. D. Moore, Superintendent of Administration (Acting Director); Superintendent of Planning; Superintendent of Schools W. R. McGillivray; Controller of Finance; Personnel Manager; Executive Assistant; Transportation Officer; and Assistant Secretary. 1. Academic Staff Changes Your Committee recommends, on motion by Trustee Dakin, based on staff reports dated 15 March 1973, THAT the Board approve the following changes in Academic staff: Appointments Mrs. E. Kadoch North Gower P. S. 1 March 1973 $6, 900 Mr. M. E. Bronec Osgoode H. S. 26 February 1973 $8, 710 Maternity Leave Brook Lane P. A. 1 Mrs. LI September 1973 to Jackson 31 August 1974 Appendix Page 168 ANAGEMENT COMMITTEE 19 March 1973 mendment to Maternity Leave Mrs. D. Purdy D.A. Moodie I. S. 7 March 1973 to 7 March 1975 Mrs. J. Mendelsohn currently on maternity leave - extension from 31 Aug 1973 to 31 Aug 1974 Leave of Absence (Without pay) Mrs. E. Pezet Earl of March S. S. 23 February 1973 to 30 June 1973 Retirements - as of 30 June 1973 Mr. C. M. Band Bell High School Mr. T. Osborne South Carleton, High School Mr. C. M. Arthurs Bell High School Mrs. M. K. Stevenson Fitzroy Centennial P. S. Resignations - effective 30 June 1973 Mr. G. Gardner Bell's Corners, P. S. Mrs. G. Watkins Century P. S. Mrs. V. Cranfield Sir Robert Borden H. S. Termination by Mutual Consent Mrs. C. L. Hemrich Manotick P. S. Effective 17 March 1973 Mrs. L. Dinsmore Maternity Leave Effective 5 March 1973 Mrs. A. Cook Blackburn P. S. Effective 30 March 1973 J. S. Woodsworth Secondary School Headships THAT the Board approve the following appointments to headships at the J. S. Woodsworth Secondary School, effective 1 September 1973: Appendix Page 169 MANAGEMENT COMMITTEE 19 March 1973 a) Head of Physical & Health Education Mr. M. Rodrigue, currently at Merivale High School b) Head of Geography - Mr. N. Filling6am, presently on Sabbatical Leave, previously Head of Geography at Sir Robert Borden High School c) Head of Modern Languages - Mr. N. I Fantacci, currently at Bell High School d) Head of Mathematics - Dr. J. Byrnes, presently Head of Mathematics at Gloucester High School. Department of National Defence Teacher Loan 1973/75 School Years THAT the Board approve leaves of absence for the following teachers to participate in Department of National Defence Teacher Loan for the 1973/75 school years: Mr. T. Crocker, presently Principal of Briargreen Public School Mr. J. MacLean, presently on staff with the Planning Unit Mr. G. F. Clarke, presently Head of Technical Department, Earl of March Secondary School. Trustee Hicks expressed regret at the retirement of Mrs. Stevenson, Fitzroy Centennial Public School, who has contributed greatly to education in that school. It is also with regret that your Committee recommends acceptance of the resignations of Mr. Band and Mr. Arthurs, Bell High School, Mr. Osborne, South Carleton High School, all of whom have given many years of dedicated service to education. 2. Administrative Staff Changes Your Committee recommends on motion by Trustee Lemieux, based on a staff report dated 15 March 1973, THAT the Board approve the following changes in Administrative Staff: Appointments School/Department Effective Date FREY, :Mr. Frank Custodian Maintenance & Operations 19 March 1973 SABOURIN, Mr. Maurice Unassigned pending ($6, 064. 00) Custodian 2 internal transfers STONE, Mr. Robert Custodian 2 Appendix Page 170 i 1 MANAGEMENT COMMITTEE 19 March 1973 Promotions PETTIGREW, Mrs. Catherine Business Office 1 April 1973 From: Accounts Clerk 3 ($8, 217. 00) To: Assistant Paymaster RAYCROFT, Mr. J. H. Stittsville P. S. 1 November 1973 From: Head Custodian 2 ($8, 126. 00) To: Head Custodian 3 Resignations CULL, Miss Donna Administration 16 March 1973 Clerk-Typist 2 RUCH, Mr. Lorne Personnel 16 March 1973 Admin. Clerk 2 SZABO, Mr. Gabor Colonel By 5 March 1973 Custodian 2 Maternity Leave DRISCOLL, Mrs. Florence Osgoode H. S. 26 March 1973 School Secretary (for 2 years) Terminations GIFF, Mr. Frank Fisher Heights 5 March 1973 Custodian 2 ZEROMSKI, Mr. Aurelio Earl of March 9 February 1973 Custodian 2 3. Report No. 1, Salary Negotiating Sub-Committee,, Your Committee had before it for consideration a report submitted by the Salary Negotiating Sub-Committee for the 19731973171Fedeleton Teachers requirements submitted by Trustees Dakin and Harris, Co-Chairmen of the Committee. Your Committee reports that on motion by Trustee Harkness, it was agreed to accept the foregoing report and to endorse the recommendations contained therein respecting the modus operandi of the Committee and Salary Negotiation Guidelines for 19731/4. A copy of the Report, incorporating some minor amendments by Management Committee, is attached hereto for the' information of the Board. (Appendix Pages 177 - 181). Appendix Page 171 MANAGEMENT COMMITTEE 19 March 1973 4. Disposal of Closed Schools Your Committee had before it a report submitted by the Director of Education and the Superintendent of Administration, dated 19 March 1973, in reference to the disposal of March Central Public School, Greely Public School Annex, Vernon Public School and Kilmaur's Corners Public School, which were declared surplus by the Board on 11 December 1972. In accordance with Board Policy E-13, the schools were offered to the municipalities in which they are situated, and all municipalities have expressed interest in acquiring them (March Township, by letter dated 9 January 1973, for March Central; Osgoode Township by letters dated 9 February 1973 for Vernon and Greely; Torbolton Township by telephone request from the Reeve for Kilmaur's Corners). Staff have met with the Clerks concerned to discuss the general requirements of the proposed agreements of tranrsfer, resulting from which draft agreements have been prepared by the Board's solicitors. Copies of these agreements were submitted to your Committee and are on file in the Secretariat. a) Greely Annex: A large group representing all services, religious and community organizations in Osgoode wish to establish a medical centre in this building. The Township Council is agreeable to this use provided it is a cost-recovery program. The Township is interested in a lease, with option to acquire title. Under the Capital Grant Plan, debenture payments on this school continue to be eligible for grant and therefore the Board will continue to receive financial support while retaining title to the building. b) Vernon P. S. : The Township Council would like to rent the building until such time as it wishes to exercise a purchase option. Under the provisions of the proposed rental/purchase agreement, the Board would not incur any out-of-pocket expenses, and the building would be kept in good repair by the lessee. Grants would continue to be paid to the Board under the Capital Grant Plan as long as the Board retains title. c) March Central P. S. : March Township Council would like to acquire this building for community purposes. It has made an offer of $30, 000. 00 based on appraised value. Outstanding debenture (Principal and Interest) is $58, 000. 00. Debenture repayments on the building, which is currently not used as a school, are ineligible for grant, but would be entitled to be considered under Section 13 of Ontario Regulations 80/73 (in 1973, the Ministry will pay an amount equal to that portion of the uneligible debenture repayment due in 1973 is over and above the . 75 mills in equalized assessment ). Appendix Page 172 ANAGEMENT COMMITTEE 19 March 1973 If the building were sold in 1973, the Board would face an outlay of $28, 000 (difference between $30, 000. 00 and outstanding debenture) for which it would receive no grants. Under a lease/purchase agreement, the Board would continue to retire the debenture until it reached $30, 000. 00 at which time the title could be transferred to March Township. All of the agreements provide a nominal annual rental of $1. 00 during he option period. Specific clauses have been placed in them to protect the Board against all claims and costs during the period of the lease and to enable the lessees to carry out renovations during the term of the leases. Purchase price of Vernon and Greely buildings have been set at the amount of outstanding debenture or $1. 00, whichever is the greater. The March Central agreement purchase price has been set at $30, 000. 00 or outstanding debenture, whichever is the greater. In summary, the proposed agreements will allow the municipalities to purchase the properties and put a one-year time limit on exercising the options. During the periods the buildings are leased to the municipalities, pending execution or lapse of purchase option, the Board is fully protected against all claims for damages or expenses. Until the buildings are purchased, the lessee must maintain the building to a reasonable standard. Your Committee recommends, on motion by Trustee Harkness, as follows: a) THAT the Board enter into agreements'with the Corporation, of the Township of Osgoode for the lease/purchase of Vernon and Greely P. S. buildings, in accordance with the terms and conditions stated in a draft agreement submitted to the Management Committee on 19 March 1973. b) THAT the Board enter into an agreement with the Corporation of the Township of March for the lease/purchase of the March Central P. S. building, in accordance with the terms and conditions stated in a draft agreement submitted to Management Committee on 19 March 1973. Your Committee reports that staff were requested to obtain from Torbolton Township Council a written statement of interest in the Kilmaur's Corners P. S. building, in accordance with Board Policy E-13, and to submit same, together with draft lease/purchase agreement, to the Board in Committee of the Whole on 26 March 1973. Appendix Page 173 MANAGEMENT COMMITTEE 19 March 1973 . 5. Report, Maintenance and 'Operations: Sub;-Committee Your Committee had before it for consideration a report submitted by the Maintenance and Operations Sub-Committee (Trustee G. Drew, Acting- Chairman). On motion by Trustee Harkness the report of the Sub-Committee was received and is attached hereto for information. (Appendix Page 182). 6. Secondary School Librarian Headships Your Committee had before it a report submitted by the Superintendent of Operations and the Director of Education concerning the appointment of minor headships for teacher-librarians as approved for the 1972/73 school year (reference Board Minutes 10 July 1972, item 205. c) . Staff report that the creation of minor headships for this purpose has proven entirely satisfactory during the past year and its continuance is strongly supported. While your Committee agrees that the creation of these positions have proven beneficial, it does not feel 'that the Board should make a long term commitment to their continuance pending the results of the current study on secondary school organization. For this reason, it is suggested that this policy be limited to a further one-year period. • Based on the foregoing report, on motion by Trustee Hogan, your Committee recommends THAT for the 1973/4 school year teacher-librarians who hold either a specialty certificate in school librarianship or a degree in library science be designated minor heads on the recommendation of their Principals. It is further recommended that the present incumbents continue in their appointments, upon the recommendation of their Principals. 7. Additional Transportation Requirements 1972/3 Your Committee recommends, on motion by Trustee Hicks, based on a staff report dated 15 March 1973, THAT the Board approve additional transportation services for the 1972/3 school year, as delineated in the staff report (Management Agendafolio 13) at,an additional cost of $7, 693. 00. 8. Secondary School Organization Study Your Committee had before it a report by Mr. W. R. McGillivray (Acting,Superintendent of Operations) and the Director of Education in reference to the Secondary.School Organization study, created by the Education Committee on 6 November 1972. • Appendix Page 174 MANAGEMENT COMMITTEE , 19 March 1973 ' Your Committee noted that this matter had,been referred to Management by inadvertance, as the Study Committee was established under the aegis of. the Education Committee, although the subject matter deals largely with organization and personnel. It was agreed by Management Committee following some discussion to request staff to submit their report at the next meeting of Education Committee. 9. Para-professional Sub-Committee The Management Committee had before it an extract from Report No. 2 of this Committee, 19 February 1973, concerning a Notice of Motion by Trustee. Wright to establish a Sub-Committee on para-professionals which was approved by the Committee. Your Committee recommends, on motion by Trustee Wright, THAT the Board refer to the Education Committee the matter of establishing a Sub-Committee on Para-Professionals, in conjunction with the deliberations of the Committee concerning the proposed enlarged study arising from the report on the Secondary School Organization Study (see this Report, item 7 above). 10. O. P. S. T.A. Zone Seminars on Negotiations with Non-Instructional Staff Your Committee noted that members of staff attended the Zone Seminar on Negotiations with Non-Instructional Staff, sponsored by O. P. S. T.A. , on 28 February and 7-8 March 1973. The staff reported that the Seminars were of value, and suggested that members of the Committee would derive benefit from attendance at further seminars planned for Thunder Bay (11-12 April) and Sudbury (17-18 April) . Trustee Morrisey agreed to attend the Sudbury seminar. Trustee Appleton will also attend if possible. 11. Elementary Principals/Vice-Principals Transfers - 1973 Your Committee had before it for information a report submitted by the Director of Education and the Superintendent of Schools (W. R. McGillivray) advising that the Director has approved the transfer of elementary principals and vice-principals, effective 1 September 1973 as follows: Appendix Page 175 MANAGEMENT COMMITTEE 19 March 1973 A. Principals Name From To G. Green Leslie Park Huntley Centennial J. Moore Stittsville Briargreen R. Whittle Sabbatical Blossom Park D. McGregor Knoxdale Graham Park D. Cliff Blossom Park Knoxdale D. Wilson Sabbatical North Gower B. Phillips North Gower Barrhaven W. Speake Barrhaven Stittsville D. Lemke Huntley Centennial; Leslie Park B. Vice-Principals J. McArthur Bayshore Fitzroy Centennial H. Adair S. R. Borden (teaching) Blossom Park • D. Preston Stephen Leacock Graham Park G. Foster City View Huntley Centennial V. Draper Graham Park • Bayshore M. McKay Robert Hopkins D.A. Moodie A. Kathnelson D. A. Moodie R. Hopkins D. McInerney Blossom Park Parkwood Hills J. Schoular Parkwood Hills j Stephen Leacock R. Thicke Fitzroy Centennial City View The meeting adjourned at 9: 20 p. m. Respectfully submitted G. Drew Chairman of Committee PAL/Is II Received by Board, 26 March 1973 Board Minute No. 94 Appendix Page 176 The recdmmendations were adopted. THE CARLETON, BOARD OF EDUCATION SALARY NEGOTIATING SUB-COMMITTEE REPORT NO. 1 12 March 1973 To the Chairman and Members of the Management Committee The Salary Negotiating Sub-Committee for the 1973/4 agreements with the Board's elementary and secondary teachers has met twice since its constitution S; by Management Committee in February. The members of the Committee are: Trustees Dakin, Drew, Harkness, Harris, Lemieux and Morrisey. 1. Organization and Chairman At the first meeting your Committee discussed to some length the method under which it should operate for the 1973/4 negotiations, viz, as one team responsible for both panels; as two separate,Committees- different membership on each; some —j combination thereof. Following considerable exchange of views it was agreed as follows:; a) The Sub-Committee would all consist of two teams; one for each panel; the elementary team to consist of public school Trustees; the secondary team`to consist of public and separate school Trustees; flexible membership; it being understood that the separate school v the right to sit in on the elementaryne otiations. Trustees have g g b) There will be two Co-Chairmen; one responsible for each panel, each having equal' status, and whorshall.act as principal spokesman for the panel which they head. Reports of the Salary Negotiating Sub-Committee to-be sent over the signatures of the two Co-Chairmen. It was agreed that Trustee Dakin will head the secondary negotiating team and Trustee Harris will head the elementary negotiating team. Principal back-up to the Chairmen will be provided by Mr. Harkness (elementary) and Mr. Drew (secondary). Appendix Page 177 SALARY NEGOTIATING SUB-COMMITTEE 12 March 1973 2. Negotiation Guidelines At the second meeting of the Committee held 12 March 1973, the Committee reviewed the negotating guidelines established for the 1972/3 negotiations, together with a staff paper outlining possible guidelines for the 1973/4 negotiations. The Sub-Committee reviewed these guidelines and made a number of revisions thereto. The complete text of the guidelines proposed for 1973/4, with a comparison to last year's guidelines, are attached hereto for the approval of the Management Committee. IT IS RECOMMENDED THAT the Management Committee approve modus operandi and guidelines for the Salary Negotiating Sub-Committee for 1973/4 as reported herein. Respectfully submitted, W. R. Dakin ) ) Co-Chairman ) • J. Harris ) PAL/Is Appendix Page 178 THE CARLETON BOARD Of EDUCATION _ SALARY NEGOTIATION GUIDELINES 1972/73 Suggested 1973/74 a) Negotiations to commence not before a) Negotiations to commence not before 9 February 1972. 2 April 1973. b) Negotiations to take place with1. b) Negotiations to take place with epresentatives of O. S. S. T. F. and representatives of O. S. S. T. F. and . F. C. separately. T. F. C. separately. c) Negotiations to be for school year c) Negotiations to be for school year 1972/73 197,3/74. d) The Sub-Committee on Teachers' Salary d) The sub-committee on Teachers' yegotiations to consist of four members Negotiations to consist of six of the Management Committee, including trustees as follows: one Trustee elected by separate school $supporters for purposes of negotiations i) Five members of the Management with secondary school teachers (the Committee, including two trustees other three members of the sub-committee elected by separate school supporters to meet with representatives of both for purposes of negotiations with eachers' groups) . secondary school teachers; ii) One member of Finance Committee who is not a member of the Management Committee. e) The modus operandi of the Sub-Committee will be as follows: i i) The Sub-Committee will consist of , two teams; one each for each panel; the elementary team to consist of public school trustees; the secondary team to consist of public and separate school trustees, flexible membership; it being understood that the separate school trustees have the right to sit in on the elementary negotiations. • ii) :There will be two co-Chairmen; one responsible for each panel, each having equal status, and who shall act as prin- cipal spokesman for the panel which they head. The reports of the Salary Negotiating Sub-Committee to be sent over the signatures of the two co-Chairmen. Appendix Page 179 i SALARY NEGOTIATION GUIDELINES 1972/73 Suggested 1973/74 e) quorum of the Negotiating Committee f) A quorum of each Negotiating Team o consist of two (2) members. to consist of two (2) members. A quorum of the Salary Negotiating Sub- Committee to be four (4) members. f) Frequency of meetings to be once g) Frequency of meetings to be once weekly with each group, if possible. weekly with each group, if possible. g) Vegotiating Committee staff support h) Negotiating Committee staff support to consist of Superintendent of to consist of two School Superintendents Academic Personnel and Senior member and Superintendent of Administration, f Finance & Administration staff. Controller of Finance and Personnel Manager. h) egotiating Committee to be given i) Negotiating Committee to be given authority to negotiate contracts authority to negotiate contracts Yvith both teachers' groups within with both teachers' groups within pecified amounts of money, for specified amounts of money, for oard approval. Board approval. Negotiations are to be limited to salary and fringe benefits and shall exclude working conditions. i) egotiating Committee to report j) Negotiating Committee to report confidentially to the Management confidentially to the Management ommittee as' frequently as the Committee or Committee of the Whole as Negotiating Committee deems fit, frequently as the Sub-Committee deems ith copies to all Trustees. fit, with copies to all Trustees. j) oth concerned parties to the dis- k) Both concerned parties to the dis- dussions agree that no information cussions agree that no information Ivill be made public without mutual will be made public without mutual agreement, except in the case of agreement, except in the case of breakdown of negotiations and then breakdown of negotiations and then •nly with prior notification. only with prior notification. This does not preclude either party from reporting progress to their respective provincial associations, or the negotiating contact personnel of neighbouring Boards. Appendix Page 180 ' I SALARY NEGOTIATION GUIDELINES 19712/73 Suggested 1973/74 k) The teachers' committees will have I) The teachers' committees will have access to any statistical information access to any statistical information which may be available at the which may be available at the Board Board Office as may be required. Office as may be required. I) Either concerned party may bring m) Either concerned party may bring in additional personnel as resource in additional personnel as resource persons subject to mutual agreement persons subject to mutual agreement of both groups of both groups. n) Secretarial services to the Committee will be provided by the Board Secretariat. Minutes of the meetings of each team. . will be circulated only to the Trustees, staff and teachers involved, plus the Chairman of the Board, unless otherwise authorized by the Negotiating Sub- ! o) Staff are authorized to review contracts for changes in wording for clarification purposes and submit recommendations thereon to the Sub-Committee. Appendix Page 181 • • THE CARLETON BOAIR D OF EDUCATION • REPORT • MAINTENANCE AND OPERATIONS SUB-;COMMITTEE Monday, 12 March 1973 A meeting of the Maintenance and Operations Sub-Committee was held in the Trustees' Lounge, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 6.00 p.m. with the .following persons in attendance: Trustees - Drew and Harkness Staff Members - A.A. Bourassa G. Weston Carleton Principals' Association - F.W. MacLean Maintenance and Operations Staff - G. Lajeunesse B. Kennedy The Report of the Maintenance and Operations Sub-Committee Meeting of February 13, 1973, was accepted. "Communications in School Operations" - the undernoted briefs were received and fully discussed : • a) Service Engineering Associates Inc. b) The Carleton Principals' Association c) Maintenance and Operations Supervisory Staff d) ', Maintenance and Operations Staff Committee • Trustee Harkness recommended that no action be taken on the foregoing until the manning analysis report has been received from Service Engineering Associates Inc. The Sub-Committee concurred With this recommendation. It was suggested that, upon receipt of the SEA report, a committee comprising of the Maintenance and Operations and Personnel Sub-Committees review the report, in liaison with administrative staff, the CPA, and maintenance and operations staff, and submit the appropriate recommendations through the Management Committee to Board. The meeting adjourned at approximately 7.30 p.m. I Respectfully submitted, G. Drew • Acting Chairman Appendix Page 182 THE CARLETON BOARD OF EDUCATION COMMUNITY-COMMUNICATIONS COMMITTEE REPORT NO. 2 20 March 1973 To the Chairman and Members of the Board of Education A meeting of the Community-Communications Committee was held this day in the Board Room, 4 Thornciiff Place, Ottawa, commencing at 8: 10 p. m., with Trustee Eric Hicks in the Chair. Also present: Trustees Lemieux, McIntosh, Mulligan, Sevigny and Taylor. Staff present: Superintendent of Administration; Chief of Maintenance and Operations; D. Burnett, Administrative Officer; Executive Assistant; and Assistant Secretary. 1. Open Discussion on Community Use of Schools The purpose of this meeting was to hold an open discussion with the parties primarily concerned with the community use of schools, in particular during the major school breaks, (Christmas, mid-winter, and summer). The following persons were in attendance at the meeting: Township Recreation Authorities Mr. D. Gray, Nepean Mr. W. Levesque, Nepean Mr. P. Tessier, Gloucester Mr. R. Lazaro, March Principals Mr. J. McDonald, Colonel By Mr. T. Brennan, Gloucester Community Council Co-ordinators Mr. M. Rodrigue, Merivale Mr. M. Wiltshire, Sir Robert Borden Appendix Page 183 ` COMMUNITY-COMMUNICATIONS COMMITTEE 20 March 1973 Custodial Staff Mr. G. Weston, Supervisor of Operations Mr. G. Kohalmi, Foreman - Operations Mr. W. Traill, Head Custodian, Bell Mr. W. Guth, Head Custodian, Colonel Mr. N. Patterson, Head Custodian, Meriva'le Mr. W. Conlan, Head Custodian, Gloucester Mr. G. Burgess, Head Custodian, Earl of March Other Community Representatives Mr. S. Robertson, President, Beacon Hill ;North Community Association Mr. B. Parsons, Councillor, North Gower!Township Mr. D. Stewart, Gloucester Community Council Mrs. E. Garfinkle, Gloucester Community'Council It was noted that in general the community representatives are happy with the Board's Policy which encourages community use of schools, but find that certain of the administrative regulations create problems in.. the operation of their programs and activities. In particular, some concern has been expressed at the desire by staff to limit the use of school facilities during the major school breaks such as Christmas, mid-winter and summer. Together With time taken out for examinations around these times, some community council activities have to be cancelled put for as many as three weeks in a row which some organizers feel diminishes the value of their activities. Custodian staff representatives stressed that they use these times for major clean-ups in the schools, and also appreciate the opportunity that the breaks provide them to work on a regular day shift on these few occasions during the year. While supporting wholeheartedly the Board's policy encouraging the community use of schools, Custodians nevertheless are required to put in many additional hours of work in order to accommodate the programs. They are especially concerned with the prospect of working New Year's eve and Christmas eve. Most of them would indeed like to spend these times with their families and, the Custodians as a group, have gone on record as objecting to being made to work on New Year's eve to accommodate community activities in the schools. Some community representatives felt that the difficulties encountered at mid-winter break, Christmas and summer could be/overcome when scheduling activities. Others felt that care staff should not be forced to work on Christmas and New Year's eve for community .dances in view of the many other community facilities which are available and used already for this kind of activity. Appendix Page 184 COMMUNITY-COMMUNICATIONS COMMITTEE 20 March 1973 It was noted that the schools have been used extensively and continue to be used during the major breaks. For example, the EduCanada Program • has occupied major high school space for the past 'two years and it will again be housed by the Board in 1973. Day camps are operated in various schools in the summer. Nepean Parks and Recreation Department is putting on film shows during the current mid-winter break. Staff reported that the community use of schools has been rising dramatically in the past two years. It is anticipated that over 35, 000 hours of use will be made in 1973. The staff of the Board have applied for authority from the Ministry of Education to budget the amount of $67, 000. 00 elementary and $44, 000. 00 secondary to support community use of schools programs. This money is mainly to offset heat, light, water, maintenance and custodian overtime costs. This money, while not currently contained within the expenditure limitations per pupil, must be specifically approved by the Ministry and applied entirely to the Carleton taxpayer as it is non-grantable. It was noted that some Boards which do not have a tax base to support programs financed totally by the community are endeavouring to have these expenditures placed back under the "ordinary" ceilings, where they would be grantable. This, however, would reduce the amount of money available for per pupil education expenditures and could adversely affect education programs in Boards which are at the ceilings. The Committee discussed the possibility of putting the care staff on a 12: 00 to 8: 00 cleaning shift in ail schools and using a "cadre" of experience people to cover schools during community activity events outside the normal coverage the schools operate under. The cost of providing an adequate service to support this kind of program was roughly estimated at $200, 000. 00 per annum. As the community use of schools continues to increase thi's amount would also increase. It was noted that problems of heavy community use of schools usage occur only in a few Board schools, and it was suggested that perhaps some additional consideration could be given to these schools in terms of Custodian Supervisory personnel. Following a spirited discussion among all'partlrs present, your Committee reports that on motion by Trustee Taylor it was agreed THAT a Sub-Committee of the Community--Communications Committee be established consisting of three Trustees, to study the matter of the community use of schools during the three major breaks, THAT the Sub-Committee be directed to obtain input from the parties primarily concerned including Township Recreation representatives, Community Council Co-ordinators, and Custodian Personnel, and THAT the Sub-Committee report back to the Community-Communications Committee by mid-June 1973. It was agreed that Trustees Sevigny, Taylor and Hicks be the members of the Sub-Committee. Appendix Page 185 • COMMUNITY-COMMUNICATIONS COMMITTEE 20 March 1973 NOTE: Mr. Robertson of the Beacon North Community Association pointed out a difficulty encountered by the imposition of a deadline of 11: 59 p. m. on use of schools. This has been found to be a particular problem with community dances. Mr. Robertson requested that the Board consider extending the deadline for!such activities to 1: 00 in the morning. It was agreed that the Sub-Committee on Community Use of Schools would give consideration to this item. 2. Meetings between Community-Communications Committee Members and Municipal Councils/School Staffs Pursuant to Report No. 1 of this Committee, letters were sent to the Reeves of thirteen municipalities in Carleton, and also the Principals of all Carleton !schools, advising that the members of the Committee would be pleased to meet with them to discuss any matters of mutual ,concern and interest. In response, the following communications have been' received: a) 5 February 1973, from Mr. T.J. Brennan, Principal, Gloucester High School, expressing the desire toi discuss with the Committee the Community use of schools. h) 5 March 1973, from Mr. R. A. Alton, Principal, Metcalfe Public School, acknowledging the invitation of the Committee. c) 7 March 1973, from Mr. A. G. Peterson, Principal, Merivale High School, expressing appreciation,for the meeting between Trustees and members of his staff held 6 March 1973. d) 8 March 1973, from Reeve J. E. Mlacak, March Township, suggesting topics for a meeting between the;Township.Council and the Committee. Some concern was expressed at the low response received from the invitation of the Committee but no action was taken at this time. It was agreed that an invitation would be extended to the March Township Council to meet with the Committee at the Earl of March Secondary,School on the evening of Tuesday; 10 April 1973, to discuss the items listed in their agenda. 3. Kanata Nursery School Your Committee had before it a report submitted by the Acting Director of Education (Mr. T. D. Moore) and Mr. W. R. McGillivray, Superintendent of School's,': advising that the Kanata Nursery School has been temporarily located in the Earl of March Secondary School until 1‘./ay 31st of this year. The use of Appendix Page 186 • • COMMUNITY-COMMUNICATIONS COMMITTEE, 20 March 1973 Earl of March S. S. was requested jfol lowing a fire:which destroyed the Kanata Shopping Centre in February of this year. The staff are operating within the guidelines set down by the Board on 24 July 1972 ;for the accommodation of nursery schools. In accordance with the Board motion of 28 August 1972 the nursery school is being housed at no charge. The meeting adjourned at 10: 35 p. m. Respectfully submitted, Eric Hicks Chairman of Committee • PAL/Is Received by Board, 26 March 1973 Minute No. 95 Appendix Page 187 THE CARLETON BOARD Of EDUCATION COMMITTEE OF THE WHOLE REPORT NO. 9 Monday, 26 March 1973 To the Board of Education: A meeting of the Committee of the Whole was held this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 7: 40 p.m., with Trustee P. Harkness, Vice-Chairman of the Board, in the Chair. For attendance of other members of the Board and staff, please refer to Board Minutes of this date. 1. Carleton Roman Catholic School Board Form SBP 1/10 The Committee of the Whole reviewed Cooperative Planning Forms SBP 1/10 submitted by the Carleton Roman Catholic School Board with respect to additional school requirements in Gloucester Township, viz Laverendrye French Elementary addition, Beacon Hill South Senior Elementary, and Ste Bernadette addition. Following debate on this matter (recorded in Private Session Minutes of this date) your Committee decided to recommend to the Board as follows, on motion by Trustee Harris: "THAT staff be directed to prepare figures showing this Board's projected enrolments in the areas in question, and submit these over the signature of the Director to the Carleton Roman Catholic School Board, following consultation between the Board's staff and the Ministry of Education. " 2. Disposition of Closed Schools - Torbolton Township Pursuant to Report No. 3, Management Committee, item 14, the Committee received a staff report advising that a request has been received from the Corporation of the Township of Torbolton for the acquisition of the closed Kilmaur's Corners Public School. A communication from the Township, dated 22 March 1973, was noted in which it was advised that the Township Council has passed a resolution to acquire the school. A copy of the Township Council resolution was not enclosed. A draft of an option agreement for the transfer of the school to Torbolton Township was attached for the information of the Trustees. Appendix Page 188 OMMITTEE OF THE WHOLE 26 March 1973 EPORT NO. 9 Your Committ ee ee recommends on motion by Trustee Harris, THAT the Board approve the sale of the Kilmaur's Corners Public School to the • • Township of Torbolton, for the sum of $1. 00 in accordance with the terms of the option to purchase agreement submitted in Committee of the Whole; subject to the receipt of a certified copy of the Resolution of the Township Council authorizing acquisition of this school. 3. Kanata Middle Facilities - Response to Delegation Further to Report Nd. 8, Committee of the Whole, item 1, the Committee had before it a draft reply to Mr. R. L. Hutchison, Chairman of the Kanata- Beaverbrook Community Association Middle School Committee, responding to the meeting between representatives of the Board and the Association held 29 January 1973 and subsequent communications received from community representatives. On motion by Trustee Mulligan, it was agreed to approve the draft reply to Mr. Hutchison. 4. Request from "Information Gloucester" The Committee had before it a report submitted by the Director of Education and the Superintendent of Planning concerning a request received from "Information Gloucester" - communication dated 15 March 1973, from Ms. Marilynn Boxwell for information on school sites, enrolments and future developments in the Township. Your Committee recommends, on motion by Trustee Harris, THAT the request from "Information Gloucester" be referred to the School Planning and Construction Committee meeting scheduled for 2 April 1973. 5. Report of the Budget Task Force The Committee received from the Budget Task Force a report dated 22 March 1973 concerning the current status of the 1973 budget deliberations. The Committee of the Whole reports that following debate (recorded in Private Session Minutes of this date) it was agreed to concur in the report of the Budget Task Force and recommendations contained therein, and also to authorize the Chairman of the Budget Task Force to make a press statement on the current status of the budget deliberations. 'A copy of the press statement is attached hereto. Appendix Page 189 _ I COMMITTEE OF THE WHOLE 26 March 1973 REPORTI NO. 9 •1 (The Committee rose and reported at' 9: /.15p. m. ) Respectfully submitted P. Harkness Chairmanl of Committee • PAL/Is • •Reference Board Minutes, 26 March 1973 Board Minute No. 92 The recommendations were adopted. Appendix Page 190 THE CARLETON BOARD OF EDUCATION 26 March 1973 Press Release from Budget Task Force Trustee W. R. Dakin, Chairman of the Standing Committee on Finance, advised the Carleton Board of Education this evening that serious reductions in goods and services and some programs must be made in order that the - I Carleton Board keep within the 1973 ceilings imposed by the Ministry of Education. In 1973 the Carleton Board's ordinary expenditures will be limited to an increase of 4. 7 o above 1972 elementary expenditure levels and an increase of 4. 3% above 1972 secondary expenditure levels. Mr. Dakin advised the Trustees that after projecting the Board's 1972 experience into 1973 and making allowance for normal cost increases, a minimal increase in its services to reflect the growth of the Board and allowing for increases in salaries to all staff, that the Board's expenditure levels were approximately $1, 300, 000 above ceilings calculated for this Board. In order to bring the expenditure levels within the ceilings, it has been necessary to make reductions to the level of supplies and services to the schools. Generally, this means an overall reduction of 4% that has been carried out on a system-wide basis. Mr. Dakin outlined to the Committee the difficult decisions that have been reached by the Budget Task Force. A considerable amount of work is yet to be done, he stated, but it. is hoped that the Carleton Board of Education's budget will be presented to the Board by the middle of April. Appendix Page 191 THE CARLETON BOARD OF EDUCATION R port to T the Carleton Board of Education F om: Trustees appointed as a response to a delegation re nutritional standards in schools (specifically deep fat fryers). rustees Kabayama and Wright met with interested parties on March 14, 1973. 'resent were: Mrs. F. Payne, concerned parent Mrs. K. Haslegrave, concerned parent Dr. A. Wu, D. D. S. , D. D. P. H. , Director, Dental Public Health Division, Ottawa-Carleton Regional Health Unitr Mrs. D. Birch, Professional Nutritionist, Ottawa Carleton Regional Health Unit. he two concerned parents mentioned above presented a formal brief; see attached. here was also a petition opposing the purchase of deep fat fryers signed by 69 itizens. (on file in the Secretariat) he members of the delegation were, of course, concerned with the availability n the schools of foods which are of very limited nutritional value, or possibly armful in terms of tooth decay etc. i n particular, they felt that carbonated soft drinks and all forms of candy should •e eliminated. Although their original reaction was, in connection with deep fat fryers (and they continue to oppose these), they realize that immediate disposal of the ones at present installed in schools might notbe possible. The two trustees, while in sympathy with the views of the delegation, presented one or two points which might partially "explain" the present situation -- i. e. 1. the profit from the sale of French fries is considerable and in the total operation the caterer claims he can, as a result, keep down the cost of such staples as milk; 2. the profit from soft drink machines are being used by principals, students and janitors as a source of petty cash. The delegation's suggestions were positive in that they provided a long list of items which could be dispensed by machines but substituted for candy and pop -- things such as peanuts, raisins, muffins, zip-can puddings etc. It was felt that there has to be clarification regarding the role of the caterers in the schoo;is. Such questions as "who determines what foods they serve" and "do they ask for - and get - Board approval for any item they want to sell". If there is any change in regard to candy and soft drinks, the use of these by teaching, secretarial and custodial staff would have to be considered. Appendix Page 192 I I „ .;R_,iriticonc_erned the "authority'! for nutrition ir1 schools. At present 5 cigar that the Board has complete ijurisdiction over this; there is no consultation with ':ne kegiional Health Unit. I in summary, the professional advise is overwhelming,in their opposition to candy a .d soft drinks (see attached material). 1 Bards of Education have to weigh this advise against other factors such as social p essures and financial expediency. A survey of secondary school cafeteria arrangements:has been done by staff but t is would appear to be a 'status quo' report. It doe not take the direction of the d-legation. On the contrary, the requests for deep fat fryers came from this survey a ;d as well there were suggestions that more 'profits' had to be forthcoming from ti e candy and soft drink machines. . .t the time of writing of this report (March 19) no formal motion has been prepared trustees the . Iowtheevertwo, all trusteeswho aremet resr�ectful ydelegation requested to do some preliminary thinking n this matter in preparation for the 'Board meeting Of March 26, at which time otions may be forthcoming. L.J. Wright J. Kabayama • . • Received by Board - 26 March 1973 Board Minute No. 97 Appendix Page 193 4 . . • s.v. 0 co 1:7,1 cs; :. '-, j 0 r- 0. CD U) 1,6 1 til 0 Is..7.1 0 tP-• cp (I; ci- • s-,- (D C) (1) 0 • •-• 0 0 1--1- (1) C) (.) CO c+ P II s-:: -1 ' -C+ p) ',--.> 0 0-_to ....2 _ pa t-i- 1-3 I-3 1-'• (D I---' cl• ..-, !--i" 0 I-4 ci- ... , 11 :--; - II- ill 15'1--1 - 0 0 .-5• il p., 1-•'• U) CO 1-') 1---'• 0 1--)0) (3, c+ P 1--.) c', ',-.1; 1-.0 ti +,..., (U ;_-e 171; )-3 U) ":1 tO I-•-' :.-.1 1 ZU (1) ci- -1 (l) tn +1 ci- c,) (ll 1-i cD p:, r. ',..-1 • r-,, 0 • • H .• 1--, ci- I-- CD '..• f. , ID' • (i) 0 CO (I) r cf- (0 1--, •• ;.:: 0 0 tj c.) ,-.J c+ :a - (", c+ (..1 0) C..) 0 I." 0 1-'• (l) ',.3" • 0 0 0 I-1- (0 3' c 1- E.:S 1". c!, cl- -.1 p_.•:,.••, 1-i 41 '--3 (-,' :2".• 1-I1 ,-1- I-' I.-, 0 t il 1-4) 0 I-13 '-''. $.1) 0 1-.3(D P (1) C.) l•' . ,,, , • if) 1-i' 0' (D 1-6 I-'. !..., 13' i:::: ‘".•.., Co (;) (.:-..: .,...v. ct- (1) I--'• I-'• 0 ,,i..!, 1_43 0 !..., ti •• --' I•.'fil ti) 1-`,1 I--'- cu co i-i• (0 ..-, t-' t-h1.--1 cil c.) 0 io u cD cF (i) t-,. $.!:.. a-, 73 F-, :1 0 til cD 0 0 (ii !.-':' :Ir. CO ji rf) C+ C I" • . CI' Ct !-":. C+ ::_j" i•)• CO 0 I-I 0 I.:../ (L, i 13 II c+- CD OH) F.I :-",' 0 U) !Y (1) :,-TI I-'• 1-" s," LI' tO CD ,..,, '...i (I.; 1:.1'`• s:', I+) (ii (1., II 0 GC! 11 11 • t-.• ti., c1. () 0 ci- ct- kr; i-1 /•-1 4,1 c) 1.1J (-1- 0 t» (Cl 1-' (.0 ... (D I-3 (u 0 II 4.2I ;:i ct- Ft ' ;-_.$ 1'• (,..., ;11'(i) i_li. !,' f24 ;Y.'t"-j ;.1.:, . ..... c... 1-1 &) 1-'• • C. C.:. $.:2 t I (I CI' i•. I--" cis i0 ',..3. 0 a) r) 1-1 I.D 0, 0 0 l0 (I) 11 ci. co "Z-.! cl- Cii ;-..) 1 1, 0 ';';', 1-'• 0) (s: ,:.... S'*, 1:.'. 1.- (1) cf- •• ::.., C) LO if; (1.1 ',-j I...- I-, cl- ci- SD Fl $:;.• ' I-'• '-' 0.. LSO r 0 :(C ..=!, 1.-iii cl- f,•', :11 01 :,; ''---••I-3 S-17, 0 c+ i-1.) + ci- •1 ll ''''-', i-i f---: S i, (I" I---I i-s) 11 I-- CD l'• t-'• CO :": D (1, 0 i'-,3 1-'• :-:' c-1- (1) (.:', C.> 1-1 CD ••• Cu ,.:7 1.1s c+ -, (.: ci- ch ' }..2`.. r1 IT) i..) co 0 : ..---.:-_,, 1-11 13, E--3 c) 0 i-J, (I ::: ;..1 IL-J. -1 L+ 1-..) Si.: (11) ci- 1...., Cl 11 ; -1 3. ,-(:!.• (1) (D 1,•••• 1--"! c..', U.- •512 , ' () !_? c+ (I) CI- ;5- ix, 1-:: c-F 1-- 1-1, i--1) 1 ::. :20 r.: 0 1-, 0) --.. 0 1 ' c) c-t- (LI (.0 c+ 1j (...; r c, I , c.-_, (.0 0 ci. 0, ,c, 1-- t-i I-I ii ci- 0 0 (.4. cl. r. (.0 1,, I--, 0 (E, t.,..1(!. (I) (,.., 0. CD l.:, '1-, :-., (-I- 11-.1 ct• f..'.. (2, (D Li' 0 ',.7. 1--j c+ () Cl )-'., '• H (7, (...! 0 I 1 (D i ' •-' ).... VI C+ (I) (I) I-" I IL i-7. F:', tt. t-, co tt, ci• 0 11 • ci- t-,- ,i) (0 .:-. '-.; F." 1:0 :-:3 J l'•3 I.. c+ $.I, 11 0 ,,-; c:, if. sr, i..-.: I-- r I- , cD :i 1 , ip 1 ' ..,' : ' 1:11 1-i t." I,. ..;.. 1-.• c.) ;'..c. r.:, i",:s- • ,Th' I-I :21 r3 (1) cl- c--F- (Ir I". ct- (0 0 ci- '3 (P -', c+ I-I- (7:, 00 1,., 1-3 ''.; ''' •--J'ij (D -I" Cq '17' CO :1.4 ,..) ' cl- (0 l'1) c+ 1.-0 r ci- <1 1.7: P. 0 ::. • -F:''. I-'• I-"C,2, 1-1 I-" S"' (i; cl- CO c+ CO tip I--'• I-' ::-.1 .,:5 r.:•.; i--, i. I,- ... t-' i'y cD :.., c-t• :-.-:' W co co JJ3 . 1-,- k ct- ,*., :.- Fi 0 ci- *..,... •• i-,- ct• (I) i.r' •• ',3 ci-- 0 "C> ::11 1:',' . Us cl- c+ , c', C., :..7i CO c+ i.11 I-, 1---'• ct- I-1 S._:: :.: c+ r 0 c I- c-1- 0 4 c+ 0 - :i c- 0' (D . I-, !•, !,; --,- i') 0> Ct. I , I.J 0 f 0 -, i.-/ f,-_,' re !-, ci- s?., '-', (-1- I- P-', c+ ;:y .., !:',1 c.÷ t---, .;..1 Et;(i) C.:: 1-'• S3' 11 `.-L,', LI I:: (L) I-1 `•-1 c--" '-i) 0 `‘i 0 /'-' in • CiI c 1- 4.1'3 c..i' I-j (1) c.) r.) co c-t. 1 ' cr.:: cr, :-- (7t- , ,•'••• i‹: C I- Q. c: I-3 I--'. (1; +I 'C."; ,7-: 1-,. 1--.1 C) I,-.. •• (7, • c: .c,, C) <1 0 I-I 1-1 t:...,' c,o c-F CO c .-:-.1 (0 ,:I- I I ' il:n .-1 1-3 Ci. Cf. ' PO '-'' )) II) 1 -6 1.). ci- (i) 0 . I-I- 1--I-3 C) 0) II) -0 (D. I_•-•tc-1- _ CO 1-,' (i) 1-1,",:.-; c,, (-3 ',-!-',. ,,-3 I--41 CJ ID I 3' Cr) (1:, H 'rt•i CI- 0 0 I-i-I cl 17; ',j' C• f-L: c-: 1.-I If- c+ 1 ' 1-3 (1) C) 1.1) c-I- •,, . t 9 ci- 0 ',I.' (i) ill I...' 42,' P:, O 1,:-.i I-.13 r, I:i I-1- <4 C., r, ..i • I--; (-1 I-.• ct- 0 C.; ..-4 ;..-.5 p. "-- Ii ,-_-; ,_,-1 •,;, 0 ;.0 f•., E.' 4-1 !•! l• '- (D • 0 Q i.) w r_i t ii !:.:-...: fi 0 (.:', :ZS (If- I-1-c;,.. 0 I.-' ID co :_-_; cr., 1. " Co CI% L-F• i i, ci- i,4 ci- c..,, 1-3 0 (11 l' ' ci' C+ Ii ',":3 (1) • 4-I.• ;---., CI', CO c:: cl- cl-c:.: :.:', 0 ':-)-1 CA F-i5 co 0 ::: 1,.', 0 (L) 1.3. i-.• C) jfi •• C+ C) CI' cl- Hs ",",-.) <1 • Fl 4_1- • (1) 1----!, I-'• c'a cl- C., OD (i) ci- ;:.: Ft ..• I-.- ri C) .,.:::; ci. 1:,. 0) Ly H ct- ,..., F.- c9 ;_-_,. c.:: 0 ci- ii ci- :-..4 I.,9 i2,-. ill 0) el-- CC) 0 CO (0 I•-' ,J • k.i 0 3 0 0 ),; IKI f..,, 1.3. (.1) C F' P. ' (0 US 0 ra ci- 0 c+ !:-..e If 0'; s".,' ) c--.., b 1, o :H.) C i- :-3' ' * I-1 I-'. > 0-) i U !3' 0 st. 0 !-4 : 0 0 i-". I---1 -_)'' ci- II) 0 ci-- s.''.. :.: 0 ri (1.- 0 PI C)o... 1:::-, :)' 0-.1 •• I--I• ri (1:' -. 'V.'', 0.) It il' I-S-;: CI- ("!) I- '‘• CI.(D D I-I-ICI 01 (.1) (I, ;:)' I-I, :::, 0 cl' (.)' (ll cl- c+ C) (1; 01 ci- CO :::'"' (1, i -- (I) 0 (ll (D i " CO c 0 (ll tzi-v. 1-'• i ." 0 0 }--..s I--!) .,':-, 1.....1 r..,-. ;„ (D . ci- ,.. 1 (D il i..... () c:, (f; r II) 1-I- 11 u, C.I $1• ..C., C; I--3 0 (» —U) H 0 :., 1N.-: 0 Q. ci- i-.• r.;', ..-,"...7", a: r ;-, ci- U1 (c, ..:i if) 1.-.• 1---' C9 `Le, I7'l I- (I) --• I•-•1 0 17(; •: • • 1_0' cf. li (I, P i-.1 (I) '3 cl- ',:is-' s.'L' iL ;:.; Cii I 1 (...• CO i. 'IT; ,'i.., ,...) I---'• V" efs (14 • a/ • X (t, :-_-_,' (It (-0 i 3 I-3. $-CI P) 0 I- ' (i) CI- (1) CF ::•." 0) OH I-1:. (11- I-gy 0 CV' I2.-' cf _ o' 0 f...,.., 1--. ;:.,' ,-.r: I-i 0- P \ 11 I--, ..,:, . iJ"' 0) 0) F,- :'. c,... r ., 0 ,-_,. 1-- (..., ,,=,-- C•3 1---1 • 1:1 <1 0-1 c+ fo (1, 0 11 ...,-: F. I,..,-1 i.A CO CI—" CO CO I-, ti i-j to 0 're.".". • • TY:- C) ro (.0 (1„, :=5 I-'- (U -'- C)1 0 F7.:3 CI- 0 =i1, Ul CO •• (il ti 1-:,, , I-.- (ll PI ..,, Ft .:::, ci-G: 1c.; 0 0 5-, • 3--. )) 0 (') (1) 1 '-t — ,.. (I) 0 (f: r..;, Ir. 0 Le (6 tr, 0 CR, '• c1- 0 11 I-1 11 fl3 P c+ 1-6 CD k--; Ci Ei c+ (1) . —. 1--,- 1.:3 0 (I) I-3 (1) H- (U (D 0 (U f). :"--') (D 0 0 1--' • :-_-,' 0 to P-, -•(t) :::-, 1-a• p, 1-4 P. P- 0 P, P, I p• (U (D (T:! c+ I V.; co .). (i) I 0 - 1-, 0 0 • I-'. p: (I) ci- C) I . ci- o P. o 0 .... 1 Let us 1. 0t tru,A in u,=.; a'u' ts. en : 'rcm 54 cf (77U:11-e- Appendix Page 195 ,it:7i.K7:-Kr.tZeq'tZfrr qa-r-k —Ar„..Ap is 4140, zk4V.44$01. 1,Ntres,AP t 1,AA , tO, iiitE4':Ai4itAtilEDttl:Alig t4 "<'• •VA.2,,, , Orul AWA'4'. C4Alt.ttitONI'l 3 T, REGIONAL AREA ,O.Ttsfcy.5rltoirg:„atla-V„veAPt,.:*j,'F.t,\.64at TX S. r't .1.qP, , .02; March 15 1973 Mr. Lloyd J. Wright 32 Pender Street Ottawa, Ontario K2G 1J9 Dear Mr. Wright: At yesterday's meeting to discuss school cafeteria food and drins, you expressed an interest in some of the material I have pn statements made by various health associations concerning this rsubject. Please find enclosed a summary of the current thinking regarding this matter, which I hope I would be of interest • to you and your colleagues. Yours very truly, Alan S. M. Wu, D.D.S. , D.D.P.H. Director Dental Public Health Division 1 Encl. ASMW:dm c. c. Mrs. F. J. Payne 38 Eisenhower Crescent Heart's Desire Heights Manotick, Ontario , KOA 2NO I Appendix Page 196 DifoA:illeciirlO*ReitidantetcrY-Midlicit'0 ceri,,ei dsi/5.1 ct v,i4,0 ttit.oicr On kik!, R5,,V.r.6.1:3?12S4223.:M, . r I I THE SALE OF DECAY-INDUCING PRODUCTS IN SCHOOLS 1 I 1 A. Wu, D.D.S. , D.D.P.H. Director, Dental Public Health Division Ottawa-Carleton Regional Area Health Unit From , medical and dental point of view, the availability of certain foods and drink in the school, is definitely detrimental to the health of the students. It is thel firm opinion of the health professions that sugar-containing foods and drinks should be removed or substituted by other foods, preferably more nutritious, but at least not harmful to health. i • ThevAnerican Medical Association went on record in 1962 in this regard, with the following statement: . " - - - - The availability of confections and carbonated beverages on school premises may tempt children to spend lunch money for them and lead to poor food habits. Their high energy vallue and continual availability are likely to affect children's appetites for regular meals - - - when given a choice between carbonated beverages and milk, or between candy . i and fruit, a child may choose' the less nutritious". • The American Dental Association adopted a resolution condemning the practice of selli g candy and sugar drinks as far back as 1ti50. It states: i ereas, the consumption of candy, soft drinks and other confections • repared with concentrated fermentable sugar is associated with an 'ncrease in dental caries and Whereas, the excessive ingestion of such confections replaces and reduces he use of more complete and nutritive foods, therefore, be it esolved, that the sale of candy, soft drinks and other confections in schools be discouraged. The C-ncadian Public Health Association in 1971 adopted a similar resolution: +/hereas the per capita consumption of sugar in Csnada continues to • ncrease annually, and I I Whereas there is increasing concern regarding the injudicious use of sweets and soft drinks and its effects on oral hi alth, and Appendix Page 197 . . 2 o r g • i 1 Whereas sweets and carbonated drinks contribute little in the way of g od wholesome nutrition and in fact may be used as substitutes for e sential foods, • T' erefore, 'be it resolved that this Association recommends to school bards across Canada that the sale of soft drinks ',and other sugary s bstances be restricted in school cafeterias, and B- it further resolved that Kindergarten teachers be advised not to e courage the use of cariogenic materials for midlmorning and mid-afternoon s acks. 1 ! There can be no doubt that the ingestion of sugar-containing products lead to dental decay. Many studies, among them the Tristan da Cunha study, the Vipeholm study and a imal experiments have shown this conclusively. The extent of damage depends on th= frequency of ingestion, the length of time the 'sugar is allowed to remain in the mouth, and the retentiveness of the sugar. Thus the availability of sugar products in the schools contribute to decay since this, leads to a higher frequency of ingestion and retention. This is a serious problem for the parents considering the expense of dental treatment nowadays. I Sometimes there is opposition to restricting the sale of these items in the school becau e of their availability in stores nearby. It isi argued that, since the stude is will purchase sweets regardless, they might as well be sold in the school. Howev r, the schools teach, or should teach, that theste items are harmful to the teeth and result in poor dietary habits. Therefore, a school should become. intellectually honest enough to practise what it teaches, instead of negating its teach ngs in practice. Furthermore, such an argument ;is invalid since cigarettes are a so available in stores near the schools, yet no school administrator would dream of installing. a cigarette machine in his school The same should apply to carie •-inducing products. It is suggested that no harm will be done to school income from cafeteria sales and littl- opposition will come from students and parentslif these products of no nutri ive value !and decay-inducing potential are replaced by other more nutritive produ ts, of which there is a great variety equally tempting to the palate. Appendix Page 198 I • (TEXTE) LE: CONSEIL D ' EDUCATION DE CARLETON • RAPPORT NO. 2 COMITE DE LANGUE FRANCAISE mercredi, le :.8 fevrier 1973 • Une reunion du comite de langue francaise de Carleton se tenait 'a I ecoie secondaire Garneau, rue Carri'ere, 'a 20 El: 00; tabus la presidence de Aarsele Lalonde, president. MEMBRES PRESENTS: - M. Aurble Lalonde Mme Rolande Soucie M. Rodrigue LandriatA. • V M. Jean Leveille • • MEMBR.ES• DU GO1S.1.7.1L 1M j COOTt M. Jean-NU-flit USTI reag. • !Arne J. kabayma M. Jean-Francois Milotte avait donne avis d'absence. MEMBRES DU PERSONNEL CADRE M. Gerard Huneault, Directeur, eCole secondaire Garneau M. L. F. LabrosSet surintendant dies ecoles 1. Agenda Propose par: M. Jean-Marie Lemieux Appuye par: Mme Rolande Soucie ET RESOLU que l'agenda de la presente reunion soit adopte tel que • ADOPTE 2. Adoption du procses-verbal • Propose par: M. Rodrigue Landrieu t Appuye par: Male ROlande Soubie ET RESOLU que le proc'es-verbal de la reunion numero 1, tenue le ler fevrier 1973, soit adopte. ADOPTE Appendix Page 199 C MITE DE LANGUE FRANCAISE J :.8 fevrier 1973 3 Enfance retarder semi-educable Propose par: M. Rodrigue Landriault Appuye par: Mme Rolande Soucie ET RESOLU que le secretaire-executif soft chargé de verifier avec les utorites competentes du conseil &education de Carleton a savoir si la prochaine ,cote pour enfance retardee semi-educable doit etre'construite par le Conseil colaire de Carleton. Le secretaire-executif est egalement chargé d'obtenir un rapport 'evaluation, relativement 'a ('administration du programme senior pour les nfants retardes semi-educables qui frequentent Parole de Crystal Bay. ADOPTE 'IOTA Voir annexe au proces-verbal. 4. Rapport Symons Propose par: Mme Rolande Soucie Appuye par: M. Rodrigue Landriault, ET RESOLD que le secretaire-executif so;it chargé de verifier aupras des autorites competentes du conseil d'education de Carleton, 'a savoir si le ministre de 1'Education de ('Ontario s'est adresse au conseil scolaire de Carleton pour connaitre sa reaction face aux recommendations contenues dans le rapport Symons. Advenant le cas ou le conseil &education de Carleton aurait recu une telle demande du rninistere de l'education de ('Ontario, et qu'ii y aurait donne suite, le secretaire-executif est charge de faire le necessaire pour obtenir une copie du rapport soumis au rinistere, concernant ledit rapport Symons. 5. Congr as de i'A. F. C. S. O.- Propose par: M. Rodrigue Landriault Appuye par: Mme Rolande Soucie j ET RESOLU que le secretaire-executif suit charge de faire le necessaire pour l'inscription de M. Aur ale Lalonde, Mme Rolande Soucie, M. Rodrigue Landriault et M. Jean Leveille au prochain congres de ('Association Francaise des conseils scolaires de ('Ontario (A. F. C. S. 0. ) qui sera tenu au Chateau Laurier, a Ottawa, les 22, 23, 24 et 25 mars 1973. Appendix Page 2©4 • (Revisee) CMITE DE LANGUE FRANCAISE 28 fevrier 1973 Le secretaire-executif est egalement chargé de voir a ce que les • f ais d'inscription au montant de $25. 00, par congressiste, soient payes, -insi que les frais de depenses au cours de ce.congr;es. ADOPTE Prochaine reunion Propose par: Mme Rolande Soucie Appuye par: M. Rodrigue Landriault ET RESOLU que la presente reunion soit ajournee au 21 mars 1973, a 20H00, aux bureaux du conseil d'education de Carleton, 4 rue Thorncliff, Bells Corners. ADOPTE (22h47) Robert Normand Aur'aIe Lalonde Secretaire-executif President RN/Is • Recu par le Conseil , le 9 avril 1973 Proces de deliberations No. 107 Appendix Page 2.0 b (—EX T ) LE CONSE IL D ' EDUCATION DE CARLETON RAPPORT NO,. z COMITE DE LANGUE FRANCAISE ANNEXE le mercredi 28 fevrier 1973 1, ENFANCE RETARDEE SEMI-EDUCABLE Les membres du comite prennent connaissance d'une recommendation du comite conjoint des conseils scolaires d'Ottawa et de Carleton, relativement a l'enfance, retardee semi-educable, a la suite de sa reunion tenue le 13 fevrier 1973. En vertu de cette recommendation, les enfants d'expression francaise qui frequentent l'ecole Clifford Bowey et l'ecole Brighthope seraient loges a l'ecole Rose F. Kennedy. Les enfants .d'expression'anglaise qui frequentent actuellement l'ecole Rose F. Kennedy seraient loges dans l'ecole Clifford Bowey ou a l'ecole Brighthope. Les el eves d'expression francaise qui font partie du groupe senior occuperaient, en vertu de cette recommendation, quelques classes a I'ecole Andre Laurendeau. On attire egalement ('attention des membres du comite sur le fait que ces recommendations du comite conjoint seront etudiees par le conseil scolaire d'Ottawa le 6 mars 1973 et par le conseil scolaire de Carleton le 12 mar 1973. Les membres du comite de langue francaise de Carleton se rejouissent de ces recommendations et suivront avec beaucoup d'interet le debat qui s'ensuivra aux deux conseils scolaires concernes. NOTA Voir resolution numero 3 adoptee au cours de la presente reunion, • i I Appendix Page 202 THE CARLETON BOARD OF EDUCATION , REPORT NO. 2 FRENCH LANGUAGE COMMITTEE Wednesday, 28 February 1973 A meeting of the French Language Committee of Carleton was held this day Ecole secondaire Garneau, Carri ere St. , Orleans,' at 8: 00 p. m. with the Chairman r. Aurele Lalonde in the Chair. MEMBERS PRESENT Mr. A. Lalonde Mrs. R. Soucie Mr. R. Landriault Mr. J. Leveille Mr. J. M. Lemieux Mrs. J. Kabayama Mr. J. F. Milotte had previously notified the Committee of his absence. STAFF MEMBERS PRESENT Mr. G. Huneault, Principal, Ecole secondaire Garneau Mr. L. F. Labrosse, Superintendent of Schools 1. Agenda On motion by Mr. J. M. Lemieux, seconded, by Mrs. R. Soucie, BE IT RESOLVED that the agenda for the current meeting be adopted as modified. CARRIED 2. Adoption of Minutes On motion by Mr. R. Landriault, seconded by Mrs. R. Soucie, BE IT RESOLVED that the minutes of meeting held 1 February 1973, Report No. 1, be adopted as read. CARRIED Appendix Page 203 F ENCH LANGUAGE COMMITTEE 28 February 1973 3 Trainable Retarded Children On motion by Mr. R. Landriault seconded by Mrs. R. Soucie, BE IT RESOLVED that the executive-secretary be requested to.ascertain from t e staff of The Carleton Board of Education if the next school for iirainable Retarded Children is to be constructed by the Carleton Board of Education? The executive-secretary is also requested to obtain an evaluation report, relative to the administration of a senior program for Trainable Retarded Children at the Crystal Bay school. CARRIED ote See appendix to Minutes. Symons Report On motion by Mrs. R. Soucie, seconded by Mr. R. Landriault, E IT RESOLVED that the executive-secretary verify with the staff of the arleton Board of Education, if the Minister of Education has communicated ith the Board for their reaction to the recommendations contained in the ymons report. Should it be that the Minister of Education has made this inquiry to 'he Carleton Board of Education, the executive-secretary is to take the necessary teps to obtain a copy of the report submitted to the Minister concerning said .ymons Report. A. F. C. S. O. Conference On motion by Mr. R. Landriault, seconded by Mrs. R. Soucie, E IT RESOLVED that the executive-secretary register Mr. A. Lalonde, Mrs. R. .oucie, Mr. R. Landriault and Mr. J. Leveille to the next conference of 'Association Francaise des conseils scolaires de ('Ontario (A. F. C. S. O. ) to be eld at the Chateau Laurier, Ottawa, on 22, 23, 24 and 25 March 1973. The executive-secretary will also be responsible for ascertaining that he fee of $25. 00 per member be paid as well as expenses incurred during the onference. I CARRIED 1 I Appendix Page 204 `z (REVISED) RENCH LANGUAGE COMMITTEE 28 February 1973 Next Meeting On motion by Mrs. R. Soucie, seconded by Mr. R. Landriault, :E IT RESOLVED that the meeting be adjourned to 21 March 1973, 8: 00 p. m. , :oard offices, 4 Thorncliff, Ottawa. CARRIED (10: 47 p. m. ) Robert Normand Aur ele Lalonde Executive-secretary Chairman RN/Is 1 • Received by Board, 9 April 1973 Board Minute No. 107 Appendix Page 205 o r THE CARLETON BOARD OF EDUCATION REPORT NO. 2 FRENCH LANGUAGE COMMITTEE APPENDIX !Wednesday, 28 February 1973. 1. Trainable Retarded Children The members of the Committee noted a recommendation by the Joint Committee of Ottawa/Carleton Boards concerning Trainable Retarded Children s the result of their meeting held 13 February 1973. In view of this recommendation, French speaking children at Clifford :owey and Brighthope schools would attend Rose IF. Kennedy school. English speaking children now at Rose F. Kennedy school will be -ttending Clifford Bowey or Brighthope schools. In view of this recommendation, senior French speaking students will attend some classes at Andre Laurendeau school. ; Attention is also drawn to the members of the Committee, the fact that these recommendations by the Joint Committee will be studied by the Ottawa Board on 6 March 1973 and by The Carleton Board on 12 March 1973. The members of the French Language Committee of Carleton welcome these recommendations and will follow with interest the debate which will follow by the two School Boards concerned. NOTE: See Resolution No. 3, Adopted during the course of the first meeting. Appendix Page 206 A_,. THE CARLETON BOARD OF EDUCATION SCHOOL PLANNING AND CONSTRUCTION COMMITTEE REPORT NO. 4 Monday, 2 April 1973 To the Board of Education: A meeting of the School Planning and Construction Committee was held this day in the Board Room, Administration Building, Li Thorncliff Place, Ottawa, commencing at 7: 30 p. m. with Trustee Harris in the Chair. Committee members present: Trustees Drew, Hicks, Lemieux, McIntosh, Moore, Morrisey, Mulligan and Wilson. Not present: Trustees Milotte and Sevigny. Staff present: Director of'Education; Superintendents of Administration, Operations and Planning; Coordinator of New Construction; Planning Officer; Executive Assistant and Recording Secretary. The following representatives were in attendance: Mr. B. Speake (CPA) and Mrs. Fran Cooper (TFC). 1. Stittsville Public School - Release of Holdback Your Committee recommends, on motion by Trustee Moore, based on a staff report dated 29 March 1973, THAT with respect to the Stittsville Public School Learning Resource Centre: a) the Board approve Change Order No. 10 (removal of old oil tank) extra to the contract with Robert Construction Co. (1970) Ltd. in the amount of $558. 33; and b) the Board approve payment to Robert Construction Co. (1970) Ltd. in the amount of $21, 490. 37, which payment includes the release of the 15 percent holdback, provided that all liens have been vacated against the contract, and that the Board receives a letter of good standing from the Workmen's Compen'sation Board and a Statutory Declaration that all payments have been made up to the release of these funds by Robert Construction Co. '(1970) Ltd. NOTE: It was brought to the attention of staff that the heating unit appears to be • vibrating noisily. Staff is at present investigating this problem, and corrective measures will be taken. Appendix Page 207 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 2 April 1973 2. Torbolton Public School Addition and Alterations - Release of 15% Holdback Your Committee recommends, on motion by Trustee Hicks, based on a staff report dated 28 March 1973, THAT with respect to the Torbolton Public School the Board approve payment to Cyrus J. Moulton Ltd. in the amount of $41, 254. 97, which payment includes the release of the 15 percent holdback, provided that all liens have been vacated against the contract at the termination of the lien period on 9 April, and that the Board receives a letter of good standing from the Workmen's Compensation Board and a statutory declaration that all payments have been made up to the release of these funds by Cyrus J. Moulton Ltd. , 3. Plan of Subdivision T-23711, Township of Cumberland Your Committee recommends, on motion by Trustee Drew, based on a staff report, dated 14 March 1973, THAT the Board authorize staff to inform the Ministry of Treasury, Economics & Intergovernmental Affairs that no school site is required in the subject subdivision T-23711, Township of Cumberland. (NOTE: It was noted that the location of the subject subdivision as outlined on the map submitted to the Committee is incorrect. ) 4. Request from Information Gloucester Pursuant to Board Minutes, 26 March 1973, item 92(c), the Board had before it a request from "Information GloucesterVMs. Marylin Boxwell), asking on behalf of an interested citizens group for detailed information on school sites,. school enrolments, actual loading of each classroom, and projected school developments in Gloucester Township. During the discussion on this matter, it was suggested that the Board should formulate a policy concerning the provision of information to the general public, especially when it is not readily available and must be compiled by the Board's staff. Your Committee feels that requests for information of this nature can place an undue burden on staff and require them to leave their regularly assigned duties. It is also felt that requests for information from local citizens should be directed to the Board, and not handled through a local municipal agency. Thb Board must assume responsibility for the accuracy of information given to the public, and information given to a; local agency could conceivably be out-of--date very quickly and yet continue to be passed on to the general public. Your Committee decided to recommend, therefore, on motion by Trustee McIntosh, THAT "Information Gloucester" be advised that the Board prefers to deal directly with citizens requesting information on the school system, and request "Information Gloucester" to redirect to the Board offices any such requests received by them. Appendix Page 208 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 2 April 1973 5. Plan of Subdivision T-20769, Borden Farm Subdivision Phase II, Nepean Township Further to Reports No. 1 and 3, School Planning and Construction Committee, dated.18 January and 5 March 1973 respectively, the Committee reviewed the present status of the option agreement for an elementary school site in Plan of Subdivision T-20769, Borden Farm Subdivision, Phase II, Nepean Township. It was noted from the staff report, dated 20 March 1973, that although staff level discussions are continuing concerning the repatriation of the attendance area of Carleton Heights, such repatriation is not expected to affect the need to reserve a junior school site in the above-noted development. Your Committee recommends, on motion by Trustee McIntosh based on the staff report, THAT the Board authorize staff to seek an option agreement with the Ontario Housing Corporation for the 5. 5 acre elementary school site in the Plan of Subdivision T-20769, Borden Farm Phase II, Nepean Township, the terms of such option to be subject to the approval of the Board. 6. Staff attendance at meetings of Technical Advisory Committee (T.A. C. ), Gloucester Township Planning Department Trustee Lemieux requested that a member of staff attend the meetings of the Technical Advisory Committee (T.A. C. ), of the Gloucester Township Planning Department on Thursday evenings. It was pointed out by staff that the Gloucester Planning Department has not provided the Board with agendas or minutes of their meetings which are, however, being received from the Nepean Planning Board. It was agreed that the Planning Officer will liaise with the Gloucester Planning Department to explore the feasibility of attendance at certain meetings when site plans are presented which could have a bearing on school development in the area. 7. ProLect Management Pilot Program - Report on Review with Ministry of Education Further to Report No. 3, School Planning and Construction Committee, item 13,; the Committee received for information a report, dated 29 March 1973, submitted by the Acting Director of Education and the Superintendent of Administration on a review of the'Project Management Pilot Program with the Ministry of Education. The meeting with the Ministry was held for the purpose of examining the Crystal Bay School, Emily Carr Middle School and Carson Grove Elementary School projects which have recently been completed by the Board under its Project Management Pilot Program. Appendix Page 209 • S HOOL PLANNING AND CONSTRUCTION COMMITTEE 2 April 1973 The Committee noted that the original preliminary Final Approvals for t ese three projects is below the estimated actuals as set out in the Project Management Cost Commitment reports, with the result that additional debentures will be required as follows: Debenture Analysis Summary Original Prel. Estimated Add'I Debenture Project Final Approval Actual Requirements Crystal Bay School $ 429,000 $ 531 ,000 $102,000 Emily Carr Middle School $ 1 ,269,000 ' $1 ,542,380 $273,380 Carson Grove Elementary School $ 693-,000 $ 858,860 $165,860 Totals $ 2,391 ,000 $2,932,240 $541 ,240 It is anticipated that details of the method of financing these debentures will be presented for review at the meeting of the Finance Committee on 16 April 1973. - (NOTE: It is hoped that, after completion of the 'J. S. Woodsworth Secondary School, the Sub-Committee to examine the Project Management Pilot Program will meet to prepare its final report.) 8. Site Plan Approval - Blackburn Hamlet The Committee received from the Director of Education and the Superintendent of Planning a report, dated 14 March 1973, with respect to a proposed site plan from the Gloucester Planning Department, indicating the construction of a 55 unit townhouse development on the south side of Innes Road in Blackburn Hamlet. The Committee noted that it is anticipated that sufficient space is available for students generated by the townhouses in the Blackburn Public, Emily Carr Middle and Gloucester High Schools.. 9. Site Plan SP-CY-72-40, Pineview Subdivision The Committee noted .a report, dated 13 March 1973, submitted by the Dirctor of Education and the Superintendent of Planning with regard to site plan SP-CY-72-40, Pineview Subdivision, Gloucester Township, received from the Gloucester Township Planning Department. Appendix Page 210 CHOOL PLANNING AND CONSTRUCTION COMMITTEE 2 April 1973 It was observed that in this instance a Plan of Subdivision will not a required since the anticipated rowhouse development will be rented under into Construction ownership. The Planning Officer presented data on the anticipated enrolment from he above development together with the capacity/enrolment balance at Carson rove, Henry Munro and Gloucester High Schools! Based on the statistics, is not expected that a further school site is required for students generating from the above-noted development. 10. Progress Report, Project Management Program The Committee received from the Project Management Office a progress and project cost commitment report to 23 March 1973 on the J. S. Woodsworth Secondary School. Project Cost commitment reports to 28 February 1973 on the Carson Grove Elementary, Crystal Bay and Emily Carr Middle Schools were also presented at this time. Noted. 11. Site Negotiations - Convent Glen Development Further to Report No. 3, School Planning and Construction Committee, 6 March 1972, item 8d) the Director of Education and the Superintendent of Planning submitted a report concerning the status of site negotiations with respect to the Convent Glen development in Orleans. It was noted that Costain Estates Limited, in a communication dated 19 March 1973 is prepared to enter into an option agreement with the Board at a price of $12, 463. 36 per acre with an interest rate of 9% per annum as of 1 January 1974. Your Committee recommends, on motion by Trustee McIntosh, THAT the Board authorize staff to direct the Board's Solicitor to prepare an option agreement between Costain Estates Limited and the Carleton Board of Education for the 6 acre reserved public school site in Phase I of the proposed Convent Glen development, based on the following terms.' a) Cost of option - $1. 00 b) Period of Option - 4 years c) 'Cost of Land - 1 Acre - $12,463. 36 6 Acres - 74, 780. 16 d) Interest rate of 9% per annum to begin as of 1 January 1974. Appendix Page 211 (REVISED) SCHOOL' PLANNING AND CONSTRUCTION COMMITTEE 2 April 1973 e) Cost of land to include all services - sanitary, storm, water, paved roads and sidewalks along the frontage of the site. f) Cost per acre to exclude the cost for the provision of service connection for sewers and underground hydro. g) That the land remain in its present state. h) That the developer not alter the surrounding terrain so as to adversely affect the drainage on the site. The meeting adjourned at 9: 30 p. m. J.A. Harris, Chairman BS/Is 11 i Received by Board, 9 April 1973 Board Minute No. 105 Appendix Page 212 The recommendations were adopted. etirke.•=.3 THE CARLETON BOARD OF EDUCATION EDUCATION COMMITTEE REPORT NO. 4 1 Wednesday, 4 April 1973 To the Board of Education: A meeting of the Education Committee was held this day in the Board Room, 4, Thorncliff Place, Ottawa, commencing at 8: 20 p. rn. , with Chairman Sevigny in the Chair. Also present: Trustees ,Kabayama, McIntosh, Taylor and Wright. Not present: Trustees Harkness, Harris, Milotte and Morrisey. E Staff present: Director of Education; Superintendents of Administration, Operations and Planning; Superintendent of ScheeIs, Messrs. lones and McGillivray; R. Holland of the Planning Unit; Executive Assistant and Recording Secretary. Observers present: Mr. I. M. Fraser (CPA), Mr. R. Miles (OSSTF), Mr. G. Ellis (TFC) and Miss N. Flood (COR). 1. 'French Immersion Pursuant to Report No. 3, Education Committee, 5 March 1973, item 3, the Committee had before it a report submitted by the Superintendent of Operations (Acting Director) and Superintendent of Schools W. R. McGillivray - . concerning the French immersion program. In this connection, and further to Board Minutes, 26 March 1973, item 95, Trustee kabayema moved as follows: WHEREAS at its meeting held 5 March 1973 (Report 3, item 3) the Committee directed staff to prepare a report investigating the long term considerations and requirements of the French Immersion program, across the entire Carleton school division, and to report back thereon to this Committee in or about October 19'73, THEREFORE BE IT RESOLVED that staff be further directed to include in that report their recommendations for the implementation of long range French Immersion programs to serve the entire Carleton school division. The motion was carried. Appendix Page 213 • EDUCATION COMMITTEE 4 April 1973 It was recognized that the recently announced Federal government support for experimental programs in teaching French as a second language will have an as yet undetermined influence on French programs generally, and that the immersion program cannot be considered in isolation from the other French programs. (See also this Report, item 12 below) . Notwith- standing the October 1973 deadline for the submission of the staff report on implementation of a system-wide immersion program, it was suggested that an interim discussion take place at the May,meeting of the Education Committee at which time clarification of the Federal/Provincial intent with respect to the announced grants should be available. Your Committee then gave its attention to the matter of short term problems concerning the already approved immersion program, and suggested recommendations as set out in the above-noted staff report. It was noted that a public meeting was held on Tuesday evening, 3 April 1973, to provide information to interested parents in the .area designated for expansion of the program, and that parental interest at that meeting was strong, 'even if busing is required. Another public meeting has been scheduled for 10 April 1973 at Bells Corners Public School, at 8: 00 p. m. A recommendation with respect to the location of the additional French immersion kindergarten will shortly be presented to the Education Committee. f Based on the staff report and recommendations contained therein, • your Committee recommends, on motion by Trustee McIntosh as follows: a) THAT the Carleton Board of Education adopt the following admission procedures for French immersion classes: Existing schools and any new locations be designated as "Immersion Centres" for their areas. Students will be admitted to immersion classes on the following basis: Priority One: Students from the immersion school's attendance area Priority Two: Students from attendance areas adjoining the immersion school's attendance, to be admitted according' to the following formula: Number of Immersion Applications = Percentage of Available Total Spaces Available Spaces Allocated to Each School Appendix Page 214 • r,.h DUCATIO,N COMMITTEE 4 April 1973 b) THAT the Carleton Board of Educatioilt accept in principle the provision of transportation for students enrolled in French immersion programs who reside outside the "immersion centres" normal attendance area (viz: students residing more than one mile from the school would be transported) . (NOTES:a) French education programs will appear as an item on the Agenda for the May meeting of the Education' Committee b) Trustee Taylor again expressed objection to the expansion of French immersion on an "ad hoc basis" and the resulting use of resources for programs which are! not offered on an equal basis to all students. 2. Secondary School Organization The Committee considered a report, dated 15 March 1973, submitted by the Director of Education and the Acting Superintendent of Operations with respect to meetings held by the Committee to study the secondary school organization. During the discussions, this Committee agreed that its terms of reference were too narrow to carry out a meaningful study and that, therefore, the scope of the study should be enlarged to encompass the secondary school organization in the context of the Family of Schools. It was also realized that any in-depth study would require some funding with respect to release-time and visits to other institutions, and it was felt that under the present budget restrictions, this could not be accomplished until such time as funds become available. In light of the above, your Committee recommends, on motion by Trustee 'IMcIntosh, with regret, THAT the Secondary School Organization study be tabled until such time as funds may be available. 3. Middle School Studer The Committee had before it an Inventory Report submitted by the Middle School Study Committee, describing the state of education in the middle grades of the Board as of March 1973. Mr. P.. Fraser, Chairman of the Project Committee, was in attendance at the meeting and outlined the various activities which have taken place tO date resulting in the presentation of the Inventory Report. He noted, that the report should be considered as a whole, and that particular parts of the report should not be read out of context. No recommendations were included with the report, although it is expected that the data included in the report will be utilized to produce an analysis and a forecast with regard to middle schools later in the year. Appendix Page 215 E UCA 5 ION COMMITTEE4 April 1973 The Committee discussed the information report briefly, during vr,hich it vdas suggested that middle schools should! be viewed as "neighbourhood s hools", although the Middle School Study Committee does not see them in this light in view of their expanded attendance areas: I Questions were also raised p rtaining to middle school facilities in K-8 schools (ie, industrial arts and h me economics). It was observed also that the Board in some areas maintains a school-to-school transportation service in order to bus students so that a vantage can be taken of certain programs (e.g. industrial arts) which are of available from their home school. In this connection, and resulting from a recent meeting with the Ministry of Education, it was suggested that school- t -school transportation should not become an ordinary expenditure for 1974. . 1 he Chairman agreed to consider this matter later] in the evening. (see NOTE ielow). I , Your Committee recommends on motion by Trustee McIntosh, as follows: a), THAT the Middle School Study continue into its Analysis and Forecast phases and that it report again to the Education Committee in June 1973. b) THAT the Middle School Study Inventory Report be made available to all schools in Carleton. I On behalf of the Committee, the Chairman expressed appreciation to r. Fraser and the other members of the Middle School Study for their ,fforts in preparing and presenting the excellent :Inventory Report at this ime. OTE: Inadvertently, the matter of school-to-school transportation was not considered during the course of the meeting. 4. School Closing June 1973 The Committee had before it a report submitted by the Acting Director of Education, dated 29 March 1973, concerning the school calendar for 1972/73. It was noted that as a result of Ministerial MemoNo. 23, specific direction was given to' Boards of Education with respect fro the declaration of a maximum of 5 days' as "non-instructional" days to be use( for professional activities or interviews with parents and students. I The Committee observed that the Board' staff has met with the chief executive Officers of the other three area Board in order to reach similar agreement on the dates in question. 1 Appendix Page 216 EDUCATION COMMITTEE 4 April 1973 At the Interboard Liaison. Committee meeting of 26 January, the Ottawa Board of Education asked the Carleton Board to agree to the coordination of dates for June examinations in secondary schools. Further discussion of this item took place at the .Interboard Liaison meeting of 20 February, and the staffs of both Boards have now agreed op recommendations to their respective Boards. Your Committee recommends, on motion by Trustee Taylor, a) THAT the Board designate June 27, 28, and 29, 1973, as "non-instructional" days for its elementary schools, to be used by staff members for curriculum planning and other professional activities; and b) THAT for the school year 1972-73 Carleton secondary schools holding final examinations will begin these examinations on June 8 and that the last examination shall be held on June 15. Staff to be on duty up to and including June 29 for correction of examinations, promotion meetings, interviews with students and parents, recommendations for summer school, as well as various program planning and professional develop- ment meetings. 5. Guidance Study Project Report The Committee received from the Guidance Study Project Committee, a final report on the second phase of the Guidance Study which has been carried out over the last two years. Mr. Armstrong, Chairman of the Steering Committee and the Chairmen of various: sub-committees were in attendance at the meeting. In his opening remarks, Mr. Armstrong observed that guidance services, specifically as they relate to counselling, do not easily lend themselves to measurement. ,Furthermore, it became obvious during the course of the study when attempting to obtain information from several other sources (I. e. the Ministry, McArthur College, individual institutions, ) that the Carleton Board appears to stand alone In considering guidance services on a K-13 basis. A general discussion followed Mr. Armstrong's presentation during which it was suggested that the focus of guidance services should centre on the elementary panel (K-5). Preventative guidance of this nature could conceivably be of great assistance in self-development and involvement of students at an early age, thus reducing guidance services at a later stage. Appendix Page 217 DUCATION COMMITTEE 4 April 1973 Trustees felt that the report deserved merit over and above the ecommenciation that the report be received. In light of the foregoing, our Committee recommends, on motion by Trustee Taylor, as follows: a), THAT the report of the Guidance Study Committee be received. (report on file in Secretariat) b) THAT the report be submitted for consideration, and such reaction as they may wish to make, to such groups as the Carleton Principals' Association, Ontario Secondary Schools Teachers' Federation and the Teachers' Federation of Carleton. c) THAT a committee be struck, with representation from Senior Administration, the Carleton Principals' Association, and Guidance personnel, with the responsibility of reviewing I periodically the status of Guidance Services in general and this report in particular. d) THAT such a review be made annually (November) or twice a year (November and April). e) THAT such a Guidance Review committee obtain and consider a forthcoming report on Guidance Services currently being prepared by the staff of McArthur College of Education, Queen's University, Kingston. The Chairman, on behalf of the Committee, expressed his appreciation for the excellent report presented by the Guidance Study Committee. 6. Metric System Trustee Taylor requested that staff prepare an information item for a future meeting of the Education Committee indicating what information is available and what steps are contemplated for the introduction of the metric system in the Carleton system. 7. Resokation, Essex County Board of Education The Chairman of the Board referred to a communication received from the .Essex County Board of Education concerning a request for support from the Carleton Board in connection with legislation pertaining to students who wish to leave school prior to the end of compulsory school age (age 16). it was 'agreed that the Director of Education will initiate further action on the proposal by the Essex County Board of Education. Appendix Page 213 (REVISED) 4 April 1973 EDUCATION COMMITTEE p 8. May Meeting, Education Committee The Chairman proposed that the next meeting of the Education Committee should take place on 7 May 1973 in the Sir Robert Borden High School, in view of the large audience which will be present in connection with the presentation of Project Equity. The Chairman indicated that after consultation with the Chairman of the School Planning and Construction Committee, the date and location will be confirmed. 9. French Exchange Students to Quebec City Trustee Kabayama indicated that a very limited scholarship pool may be available for students wishing to take part in the French exchange visit to Quebec City this summer. It was agreed that the Director of Education would take this matter under advisement. 10. OSSTF Workshop - 5 April 1973 The Committee noted an invitation and program schedule in connection with a Workshop on "Images of Change in Education" sponsored by the Professional Development Committee, District 43 of the Ontario Secondary School Teachers' Federation. The Workshop will be held on 5 April at Confederation High School. 'The Chairman of the Board indicated that due to conflicting schedules, she would unfortunately not be able to attend the Workshop. 11. Russian as a Language of Science The Committee received for information; an article on "Russian as a Language of Science: No. 2 and Growing". Noted. 12. Federal French Second Language Training - Federal Grants The Committee noted a submission by the Superintendent of Operations (Acting Director of Education) indicating that informal meetings have been held by the Chairmen of the four Ottawa-Carleton School Boards to consider the question of the most effective use of the Federal Grants which will be given in the National Capital region to support experiments in the teaching of French as a second.language. A further meeting has been scheduled for 10 April 1973 to be attended by the Board Chairmen and Senior Officials at which time it is anticipated that representatives from the Ministry 'of Education and from the • Secretary of State Department will be present. The meeting adjourned at 10: 45 p. m. J. Sevigny Chairman BS/Is Received by Board, 9 April 1973 ' Board Minute No. 106 Appendix Page 219 Tha rarnmmendations were adopted. THE CARLETON BOARD OF EDUCATION FINANCE COMMITTEE REPORT NO. 4 Monday, 16 April 1973 To the Board of Education: A meeting of the Finance Committee was Field this day in the Board Room, dministration Building, 4 Thorncliff Place, Ottawa, commencing at 7: 45 p.m. with Trustee Dakin in the Chair. The following Committee members were present: Trustees Appleton (7: 55 p. m. ), Harris, Hicks, McIntosh, Morrisey, and Wilson. Committee members not present: Trustee Hogan, Milotte and Taylor. Trustees Drew (8: 00 p. m. ), Harkness (8: 00 p. m. ) and Lemieux were also in attendance. Mr. J. Brennan, representing the Ontario Secondary School Trustees' Federation, was also in attendance. . , Staff members present: Superintendent of Administration; Controller of Finance; Executive Assistant; Accountant; and Assistant Secretary. 1. Cheque Registers Your Committee recommends, on motion by Trustee Wilson, THAT the Board approve cheque registers for the months of February and March 1973, in the following amounts: Current Account - Cheque Nos. 29, 703 to 31, 818 $6, 964, 577. 79 Capital Account - Cheque Nos. 1, 970 to 2, 154 $1, 217, 739. 02 2. 1Review of 1972 Audited Statements Pursuant to Board Minutes, 12 March 1973, item 77, the Committee reviewed the 1972 audited statements prepared by the Board's auditors Touche Ross and Co. - The Committee was pleased to note that! the statements, which accurately reflect the financial position of the Board as; at 31 December 1972, represent a "clean" certificate on the Board's financial operations without qualification. Appendix Page 220 INANCE COMMITTEE 16 April 1973 The Committee noted the notes of the! auditor concerning the ollowing matters: a), The possible write-off of taxes for school purposes of approximately $1, 000, 000, for the taxation years 1969, 1970, 1971 and 1972, arising from a recent assessment appeal upheld in County Court. (It is noted this amount is not provided for fully in the accounts). b) The accrued liability of $568, 288 for ;cash payments re accumulated sick leave credits - on retirement - for which no provision has yet been made. 3. Financing of Additional Debenture Requirements, Project Management Pilot Programs Pursuant to Report No. 4, School Planning & Construction Committee, item 7, the Finance Committee had before it a report submitted by the Director of Education and the Superintendent of Administration containing recommendations for financing the approximately '$540, 000 additional capital requirements for the Crystal Bay, Emily Carr and Carson Grove school projects. The following staff proposal was noted: SECONDARY PANEL - Crystal Bay School - requirement $102, 000 Unexpended capital funds accumulated by predecessor Boards to 31 December 1966 (total available $32, 657) $ 32, 000 Unallocated to projects as at 31 December 1968 by Nepean H. S. Board (total available $72, 667) $ 70, 000 $102, 000 ELEMENTARY PANEL - Emily Carr & Carson Grove - requirerrment $439, 240 From ,unexpended capital funds: - Discount on debentures ($155, 000) $155, 000 - Henry Munro addition ($21, 024) 10, 000 - Century addition ($16, 323) 5, 000 - Graham Park ($20, 519) 10, 000 - Leslie Park ($12, 674) 5, 000 Unexpended capital funds accumulated by predeccessor Boards to 31 December 1968 and unallocated to specific project ($42, 219) 20, 000 $205, 000 New Debenture 234, 240 $439, 240 Appendix Page 221 (REVISED) - -, F NANCE COMMITTEE 116 April 1973 i On the basis of the foregoing staff report, your Committee recommends, on motion by Trustee Harris, as follows: I a) THAT un-used secondary debenture funds in the amount of $102, 000, as itemized above, be allocated to finance the additional debenture requirements on the Crystal Bay school; b) THAT un-used elementary debenture funds in the amount of $205, 000 as itemized above, be allocated to partially finance the additional debenture requirements ;on the Emily Carr and Carson Grove school projects; and j c) THAT the Board make application to the Ministry of Education •' and the Ontario Municipal Board for the issuance of a debenture in the amount of $234, 240, for a period of twenty years, for elementary school purposes, as part of the financing of the construction of the Emily Carr Middle School and Carson Grove Elementary School; and request; that the Carleton Board's 1973 capital quota be increased accordingly. (NOTE: Concerning the application for additional debenture funds, it is noted that an initial application was made by staff to increase the 1972 capital quota by $290, 000, for over-runs on these projects, but that the 1972 quota was closed without taking this request into consideration. For this reason, it is felt that a request to increase the 1973 capital quota is in order. ) . i 4. New Business Trustee Morrisey requested that at future' press conferences held by he Board, a French-speaking senior staff member be available to respond to e uestions from the French language media. The meeting adjourned at 8: 10 p. m. . . W. R. Dakin, Chairman of Committee PAL/Is Received by Board, 24 April 1973 11 oard Minute No. 120 Appendix Page 222 he recommendations were adopted. THE CARLETON BOARD ,OF EDUCATION MANAGEMENT COMMITTEE REPORT NO. 4 , Monday, 16 April 1973 To the Board of Education: A meeting of the Management Committee was held this day in the Board Room, 4 Thorncliff Place, commencing at 18: 30 p. m. with Trustee Drew in the Chair. Also present: Trustees Appleton, Dakin, Harkness, Hicks, Kabayama, Lemieux, McIntosh, Moore, Morrisey and Wilson. Committee members not present: Trustees Hogan and Wright. Staff present: Director of Education, Superintendent of Administration; Controller of Finance; Personnel Manager; Executive Assistant; Mr. A. Guay, Administrative Officer; Transportation Officer; Personnel Assistant (Administrative); and Assistant Secretary. Observers present: Mr. T. Crocker, C. P.A. Mr. M. Camelon, O. S. S. T. F. Miss I. Kerr, T. F! C. Miss K. McKenn a,, C. O. R. 1. School Calendar 1973-74 Pursuant to Ministerial Memo No. 23 from the Ministry of Education concerning the school calendar for 1973,74, the, Director of Education and the Superintendent of Operations submitted a report containing recommendations concerning the distribution of the 12 non-instructional days permitted under the modified school year. The Committee noted that various submissions had been received from the Federations, Associations and staff concerning the distribution of the twelve days. As a result, staff is proposing that the 12 days be distributed throughout the school year on the basis of system-wide days, families of school days, federation-sponsored professional development day and individual school days. The staff proposal is for a modified 1973-74 school year only, and staff will be studying possible long-range plans for the 1974-75 calendar year and future years. Appendix Page 223 MANAGEMENT COMMITTEE 16 April 1973 Your Committee recommends, on motion by Trustee Wilson, based pn the staff report THAT the Board notify the Ministry of Education that the Carleton School Board calendar for 1973-74 will be as follows: a) Terms First Tuesday, September 4 - Friday, December 21 Second Thursday, January 3 - Friday, March 15 Third Monday, March 25 r - Friday, June 28 b) Holidays Thanksgiving Day - Monday, October 8 Christmas Vacation - December 24 January 2 inclusive Winter Break - March 18 - 22, inclusive Good Friday - April 12 Easter Monday - April 15 Queen's Birthday - Monday, May 20 c) Non-Instructional Days (Students are not required to attend school, but all staff members will engage in planning, curriculum development or other professional activities): 4 days - System-wide - Tuesday, September 4 June' 26, 27, 28 3 days - Families of Schools - One per term - (date specified for the fall term - Monday, November 12. Other, dates to be arranged in consultation with the Superintendents of Schools) 1 day - Federation sponsored professional development 4 days - Discretion of individual' school - (with prior approval of Superintendents of Schools and declared by September 30) • (NOTE: ,Miss McKenna advised that C. O. R. is preparing both long and short-range suggestions for the school year, and will. be meeting on Thursday of this week to consider this matter. C. O. R. would like to have input ;into the school year before any final decision is reached. The Chairman of the Board noted that the Director has requested input from all parts of the system and that there will be opportunity for review of long range suggestions. The short range proposals, which must be in the hands of the Ministry by the end of April, are not Appendix Page 224 . 9 MANAGEMENT COMMITTEE 16 April 1973 fundamentally different from the current calendar. It was agreed that any short range suggestions emanating from the C. O. R. meeting on Thursday can be circulated with the; Board Agenda for 24 April 1973. 2. School Bus Regulations The Director of Education and the Superintendent of Administration submitted a report advising that a communication dated 21 March 1973 has been received from the Lambton County Board of Education, requesting this Board to support the following resolution: "That the Lambton County Board of Education express grave concern re existing bus safety regulations and that the government be required to pass legislation necessary to eliminate potential dangers to students who make use of such buses". The above-noted resolution has also been forwarded to the Ontario Public School Trustees' Association. The Committee reviewed the staff report noting that several areas connected with school bus travel, e.g. a safer; school bus, remain of concern. Specific areas were noted in this staff report. Your Committee reports that on motion, by Trustee Hicks, it was agreed to refer the Lambton County Board's resolution, and the staff report, to the Transportation Sub-Committee for review and submission of recommendations thereon to the Management Committee. 3. Portable Classrooms The Committee received from the Director of Education and the Superintendent of Planning a report on the 54'portable classrooms located throughout the system. The following changes to the staff report were noted at the meeting. Folio 16: • • N. Gower/Marlborough to read - "2 portables" "nil shortage" Sir John A. Macdonald to read "2 portables" and "nil surplus" Appendix Page 225 • MANAGEMENT COMMITTEE 16 April 1973 There is a need at this time for 2 additional portables, not including any required replacements. Concerning replacements, it was noted that some portables!are satisfactory in their current locations, but would become unusable if moved.i 4. Transportation Grant Regulations Pursuant to Board Minutes, 9 April 1973, item 106 (footnote), the Management Committee had before it a staff report concerning 1973 grant regulations pertaining to student transportation. In this connection, the following Ministerial Memoranda were noted: No. B20 - 26 October 1972, containing a definition of school-to-school transportation, and advising that the Ministry is considering categorizing, subsequent to July 1973, all transportation, other than that for home)-to-school and return, as ordinary expenditures. No. B3 - 8 January 1973, advising that school-to-school transportation will not be categorized as ordinary expenditures in 1973, but rather will continue to be eligible to be recognized ordinary expenditures in 1973 and in subsequent years. It was also advised in tills Memorandum that transportation in 1973, other than school-to-school and home-to-school and return may, at the option of the board, be categorized, in part or in total, as ordinary expenditure, and hence, within the ceilings and subject to the rate of grant thereon; or as unapproved extraordinary expenditure. However, in 1974, such', expenditure will be categorized as ordinary and will, therefore, be subject to the ceiling limitations. (Following debate on this matter, your Committee, recommends on motion by Trustee Morrisey, as follows: i THAT the Carleton Board endorse the current position of the Ministry granting Boards of Education the; option to categorize transportation, other than school-to-school and home-to-school, as either ordinary expenditure (thus ,grantable) or as unapproved extraordinary expenditures (thus un- grantable), and petition the Ministry of .Education not to transfer such transportation costs to the ordinary expenditure category in 1974 and future' years; and Appendix Page 226 I MANAGEMENT COMMITTEE 16 April 1973 A THAT the Carleton Board express to Ithe Ministry its support for fihe continued recognition of school-to-school transportation as recognized xtra-ordinary expenditure. i 5. Report No. 1, Personnel Sub-Committee The Committee had before it Report No. 1,, Personnel Sub-Committee, dated 5 April 1973. On motion by Trustee Harkness, the report was received. Following debate, your Committee recommends, on motion by Trustee Harkness THAT the following recommendations contained in the Report of the Personnel Sub-Committee be adopted by the Board: I a) Salary Adjustments, Elementary and Secondary School Secretarial Staff, and certain Central; Staff. THAT effective 1 January 1973, current Board employees whose positions were consolidated or reclassified in July 1972, be placed at the appropriate step in their grids to reflect their actual on-the-job satisfactory experience in' those positions. b) Staff, Payroll Division I i) THAT the position of Accounts Clerk 2 in the Payroll Division be reclassified to Assistant Paymaster . ($6, 860 - $8, 726); and ii) THAT a new position of Accounts Clerk 2 be established in the Payroll Division. c) Amendment to Policy B-1 i) THAT the Personnel Manager be included in Board Policy B-1 as a designated Official. ii) THAT Board Policy B-1 (13) be amended to provide four weeks annual vacation for all Board • Officials. Appendix Page 227 C I i MANAGEMENT COMMITTEE 16 April 1973 d) Salary Adjustments, Controller of Finance and Co-ordinator of Special Services i) THAT the administrative salary grid be expanded to Level 29, and that the position of Controller of Finance and Co-ordinator of Special Services be placed at Level 29 ($21, 272 - $27,.884), ii) THAT the Controller of Finance be placed at Step 2 in this grid effective 1 January 1973 and be advanced to Step 3 in the grid effective 1 July 1973 iii) THAT the Co-ordinator of Special Services be placed at Step 3 in the grid effective 1 January 1973; and iv) THAT anniversary dates for the present Controller of Finance and Co-ordinator of. Special Services be set as 1 January. ' I e) Salary Adjustment, Planning Officer; I THAT Dr. A.A. Khair, Planning Officer, be advanced to the third step in his salary grid, effective 19 March 1973. f) Reclassification of Clerk-Typist, Personnel Department THAT the position of Clerk-Typist 1, Personnel Department, Benefits Section, be reclassified to !Clerk-Typist Ill, and that the incumbent be placed at one step below the new minimum in recognition of still being in the developmental state. 6. (Administrative.Staff Changes I ' p !Your Committee recommends, on motion, by Trustee Lemieux based on a staff report dated 12 April. 1973, THAT the Board approve the following administrative staff changes:: . 1 APPOINTMENTS SCHOOL/DEPARTMENT EFFECTIVE DATE BEILBY Mrs. Mavis Osgoode High School' 2.April 1973 • School Secretary ($5, 107. 00) (Replacement) I " j GLASNE'R, Mr. Donald P. Barrhaven Public School 16 April 1973 ' Custodian 2 ($6, 064. 00) (Replacement) Appendix Page 228 MANAGEMENT COMMITTEE j 16 April 1973 PROMOTIONS 1 KATONA, Mr. Laszlo Sir Robert -Borden to26 February 1973 From: Custodian 2 Merivale High School ($7, 019. 00) To: Assistant Hd Cust. 2 MEILLEUR, Mrs. Henriette Ecole Secondaire Garneau 16 April 1973 From: Custodian 1 to Colonel By H. S. ($6, 064. 00) To: Custodian 2 STEWART, Mrs. June Business Office 1 April 1973 From: Accounts Clerk 2 ($6, 860. 00) To: Assistant Paymaster TRANSFERS DAVIDSON, Mr. Ross Maintenance 6 Operations p 16 April 1973 From: Works Control Clerk To: Admin. Clerk 2 LEAVE WITHOUT PAY LEFEBVRE, Mr. Gerald J. Blossom Park P. S. 3 months Head Custodian (26 Mar/73 - 22 June 73) 7. Academic Staff Changes Your Committee recommends, on motion by Trustee Wilson based on a staff report dated 12 April 1973, THAT the Board approve the following academic staff changes: APPOINTMENTS - Elementary - effective 1 September 1973 5 Mrs. L. E. Hentschel To be assigned (Oral French) $10, 750 Miss C.J. Barr " $ 8, 960 Mrs. M.G. L. Wilson " $ 9, 325 Mrs. C. Wright " $11, 250 1 APPOINTMENTS - Secondary - effective 1 September 1973 Mr. J. K. Smith Osgoode High School $ 9, 325 Appendix Page 229 MANAGEMENT COMMITTEE 16 April 1973 REQUESTS FOR MATERNITY LEAVE Mrs. J. Scullion Ramsayville/R. Hopkins P. S. 21 May 1973 to 31 Aug 1973 Mrs. B. D'Arceuil Brook Lane P. S. 4 Sept 1973 to 15 Oct 1973 Mrs. J. Slevin Educational Consultant 1 June 1973 to 31 Aug 1974 Mrs. G. R. Kennedy Century P. S. 3 Apr 1973 to 31 May 1973 Mrs. G. Hines Carson's Grove P.S. 1 Sept 1973 to 31 Aug 1974 Mrs. A. IMaclntyre Fitzroy Cent. P. S. 1 Sept 1973 to 31 Aug 1974 Mrs. J. Nowiski Fairfield P. S. 1 Sept 1973 to 31 Aug 1975 Mrs. L. Preston Manotick P. S. 1 June 1973 to 31 Aug 1975 MATERNITY LEAVE AMENDMENTS Mrs. W. Old Maternity Leave one-year extension to (Bayshore P. S. ) 31 Aug 1974 Mrs. M. Rothwell Maternity Leave one-year extension to (Riverview P. S. ) 31 Aug 1974 Mrs. N. Isaac Maternity Leave one-year extension to (Manotick P. S. ) 31 Aug 1974 RESIGNATIONS - Elementary - effective 30 June 1973 Mrs. S. Hicks Crystal Bay Public School Mrs. D. Addison Sir W. Churchill Public School Mrs. A. E. Henderson Blossom. Park Public School Mrs. B. Schermerhorn Leslie Park Public School Ap pendix Page 230 MANAGEMENT COMMITTEE 16 April 1973 RESIGNA"dIONS - Secondary - 'effective:. 30 June 1973 Mrs. M. Reeder Colonel By Secondary School Mrs. A. Kilgour Merivale High School TERMINATION BY MUTUAL CONSENT Mrs. H. Burton - presently on Maternity Leave (previously Bayshore P. S. ), due to family responsibility, to be effective .14 March 1973. Mrs. L. Weidemann - presently on Materinity Leave (previously Meadowlands P. S. due to family responsibility, to be effective 21 March 1973. Mrs. G. Ferraro - presently on Maternity Leave (previously Meadowlands P. S. ), due to husband's transfer, to be effective 15 March 1973. Mrs. B. L. Rowan - presently on Mate{nity Leave, (previously Glen Ogilvie P. S. ), due to family responsibility, to be effective, 24 March 1973. Mrs. B. McClure - presently on 'Maternity Leave (previously Huntley Centennial P. S, ), `due to family responsibility, to be effective 2 April 1973. I I Mrs. J. L. Morin - presently on Maternity Leave (previously Greenbank I. S. ), due to family responsibility, to be effective 3 Aprils 1973. Mrs. S. Phelan - R. Hopkins P. S. , , due to ineligibility .for ) l '; Maternity_:Leave,"'to be effective 5 May 1973. PLAA L ; Mrs. M. Davis - presently on ,Maternity Leave (previously ' Gloucester H; S: )'; duevto family responsibility, to be effective 12 April 1973. 8. Appointment to Headships' and -Assistant%NHaadships Your Committee recommends, oh motion by Trustee Moore, THAT the following staff be'appointed to,headships and assistant headships, effective 1 September 1973; Your 1:orrlrnitt t on 11 (....-•H r. -1 , ,:�t�::' r I .i� �;�. ., :I ; -;:,tt I� �ii ' �ri kieC! I I 1 il,� 1 t'ilC - c'- � \Yi ti"lci ri !Jay , to ,'1. I !CUC1 _II i'i Appendix Page 231 MANAGEMENT COMMITTEE 16 April 1973 a) SOUTH CARLETON HIGH SCHOOL i) Acting Head of Library - Miss J. Murphy, presently Asst. Librarian at Sir Robert Borden High School ii) Asst. Head of Science - . Mr. D. Bayley, presently Science teacher at South Carleton High School b) J. S. WOODSWORTH SECONDARY SCHOOL i) Head of English Mr. G. Lemke, presently Head Qf English, Merivale. High School ii) Head of History , Mr, RT Deering, History teacher at Sir Robert Borden High, School c) BELL HIGH SCHOOL i ) Head.of History = Mr. E. Penton, presently History teacher, Confederation High School ii) Head of English ' - Mrs. A. Aboud, presently Asst. Head of English, Bell High School d) SIR ROBERT BORDEN HIGH SCHOOL i) Acting• Head of Science Mr. L. Butt, presently Science. teacher;_;Sir Robert Borden High School ii) Asst. Head of Science - Mr. R. Noon, presently Science teacher, :Sir Robert Borden High School iii) Acting Head of Commercial - Mr. T. Taller, presently Asst. Head of Commercial; Sir Robert Borden High School iv) Head of Guidance - Mr. W. Harback, presently on loan to D.A. Moodie Intermediate School • 9. Leave of Absence without Pay • Your Committee recommends,;, on motion by Trustee Hicks, based on a staff report, dated 12 April 1973, THAT the Board grant leave of absence (without pay) to Mrs. V. E. Mann, Gloucester High School for the 1973/74 school 1 year for the purpose pf obtaining her Master's degree in education. Appendix Page 232 r � p MANAGEMENT COMMITTEE ! 16 April 1973 I p 10. Termination of Contract - Speech Correctionist Your Committee recommends, on motion by Trustee Wilson based on a report, from the Director of Education and the Superintendent of Operations, THAT the Board terminate its contract with Mrs! Marion Johnston, Speech Correctionist, effective 13 April 1973, for cause. The meeting adjourned at 9: 50 p. m. Respectfully submitted, p Y G. Drew, Chairman of Committee PAL/Is • Received, by Board, 24 April 1973 Board Minute No. 121 with the penultimate paragraph on page 226 amended to read: "Following debate on this matter, your Committee recommends on motion by Trustee Morrisey", etc. Appendix Page 233 The recommendations were adopted. • THE ' CARLETON BOARD OFIEDUCATION REPORT OF THE JOINT ADVISORY COMMITTEE ON SCHOOLS FOR TRAINABLE RETARDED CHILDREN To: the Chairman and Members of the Board of Education 12 April 1973 L A joint meeting of the Ottawa and Carleton Advisory Committees on Schools for Trainable Retarded Children was held at 4 Thorncliff Place at 8:15 p.m. on Thursday, 12 April 1973. The following were present: Ottawa Board: Trustees: Mr. J. Faucher Mr. W. Harback Representatives: Mrs. L. Gutauska Mr. A. Oldfield Staff: Mr. R. Darby, Supt. of Student Services Mr. A. Law, Admin. Officer Mr. A. Capper, Principal Mr. J. Cheff, Principal Carleton Board: Trustees: Mr. J. Lemieux Representatives,: Mr. J. Butler Mrs. D. Miseferi Staff: Mr. A. Cassidy, Coordinator of Special Services Mr. W. McGillivray, Supt. of • Schools Mrs. L. Usher, Principal Mrs. B. Sybrandy, Recording Secretary The Committee discussed various items pertaining to the • education of and service to trainable retarded children, as outlined in the Minutes of the Joint Advisory Committee,,,. 12 April 1973, which have been distributed to all trustees. Arising from the Minutes, item 5, your Committee recommends as folldws: a) THAT an admission policy be adopted under which all trainable retarded children of school age, except those who are profoundly retarded or who require nursing care, can be admitted to school ; Appendix Page 234 D)(REVISE I I ' I ' I REPORT OF' THE JOINT ADVISORY COMMITTEE ON SCHOOLS FOR TRAINABLE RETARDED CHILDREN 12 April 1973 I � b) THAT provision be made for the establishment of special classes in the Schools for Trainable Retarded Children to provide an appropriate program for those 'students who cannot be accommodated. • in the regular classes in these schools; and c) THAT these classes be established as of September 1973. Attached is a staff paper giving background information onthis matter, nand the estimated cost to the Carleton Board in 1973 if the above recommendation is adopted. • Respectfully submitted, • J.-M. Lemieux, • ' Chairman, Carleton Advisory Committee • /bs • • I � 4 'I AWL_ Received by the Board 24 April 1973 Board Minute No. 122 The recommendation was adopted Appendix Page 235 l Special Classes for School-age Retarded Children not AdmissiblelUnder Present Admission Standards Background • Early in 1972 the Ottawa and District Association for the Mentally Retarded expressed its concern about the number of school-age children being registered in their Pre-School and Day Care Centres. These children! did not meet the admission standards of retarded children' s schools. Because only 80% of the costs of ,these Centrs is paid by the Ministry of Community and Social Services and because school boards may not pay fees other than to another school board, the parents are required to pay fees to Have their children attend these Centres. p The advisory Committees were sympathetic to the problems outlined by the Association and two decisions were made to attempt to assist par.ents. A sub-cothmittee drafted new admission standards for the Ottawa-Carleton schools which would permit the establishment of special classes to accommo- datel these children. These were approved by the Joint Committees on June 19th, 1972 , and by the Boardon June 26th, 1972 . (Policy D-17) At the same joint meeting, approval was given to pay transporta- tion costs from home to •Pre-School or Day Care Centre and return. The 'Carleton Board requested the chairman to check the legality of Such payments and the Minister, in his letter of July 27th, 1972, !indicated that the Board could not in fact pay transporta- tion costs to these Centres. i A second submission by the Association to the Advisory Committees wasImade on October 23rd, 1972 , askieng that the Board pay for school-age children in the Association' s Centres , the 20% of costs not paid by the Ministry of Community and Social Services. The Committees expressed sympathy for this request and the chairmen were instructed to ask the Minister of Education . about thel legality of such payments. Mr. Wells in his letter of November 16th, 1972 , stated that they could not be made legally but! that he would examine the situation and be in touch. A second letter was sent on April 4th 1973, asking for a report but no reply has been received. Itlhas been reported, however, that several Boards, including Metropolitan Toronto are purchasing l ' services provided by lobal associations. • H . 2 Appendix Page 236 1 I • I - 2 - - Present Situation There, are twelve children presently attending the three Ottawa schools who were admitted under clause 5 of the Admission Standards. In submitting their 1973 budgets , the three principals requested funds to expand the pro- gram to permit a total of thirty children to be enrolled. It is understood that the request, which included the provision of teachers° aides and orderlies to provide a 2 to l ratio of staff to students, was rejected in keeping with a directive, in Ottawa, that no new programs would be considered in 1973. The Carleton Board was not consulted in this decision because, although eight of the thirty children are from Carleton, thte Crystal Bay school was never considered for one of these classes . At their meeting of February 13th, 1973, the joint Advisory Committees again supported in principle the formation of special classes. They asked, however, that the actual per pupil costs of these classes be calculated to support a possible request to the Minister for an increased weighting factor for these special children. At the April 12th meeting a weighting factor of 2 :04 was reported to be required to cover the actual per pupil costs of these children. The regular weighting factor for trainable retarded children is 1. 5 of the secondary per pupil ceiling. Pro osal It is recommended that up to five special classes each of six pupils be established, four at Brighthope School, and one French Language class at Rose F. 1Kennedy School beginning in September, 1973. The tuition fees for the eight Carleton students from September to December, 1973, would total $5 ,728. (400 of 8 X 1. 3 X $1,377) . b ' WRM/vm Appendix Page 237 I I 1 ..._ P___,_. j I , I E COINSEIL D ' EDUCATION DE CARLETON RAPPORT NO. 3 COMITE DE LANGUE FRANCAISE le , mercredi, 21 mars 1973 Une reunion du Comite de langue francaise de Carleton se tenait dans les bureaux du Conseil d'Education de Carleton, 4 Thorncliff Place, 'a 20h00, ous Ia presidence de Mme Rolande Soucie, Vice-presidente. MEMBRES PRESENTS: - Mme Rolande Soucie M. Jean Leveille MEMBRES DU CONSEIL NOMMES AU COMITE M. Jean-Marie Lemieux Mme J. Kabayama M. Jean-Francois Milotte I ' Messieurs Aur ele Lalonde et Rodrigue Landriault.avaient donne avis d'absence. 1. ADOPTION DU PROCES-VERBAL PROPOSE PAR: M. Jean-Marie Lemieux r APPUYE PAR: M. Jean Leveille ET RESOLU que le proc es-verbal de Ia reunion numero 2, tenue le 28 Wirier 1973 soit adopte. ADOPTE 2. INTERMEDIAIRE ENTRE LE COMITE DE LANGUE FRANCAISE DE CARLETON ET LE CONSEIL D'EDUCATION DE CARLETON AGRE'E que Ia question de I'intermediaire entre le Comite consultatif de langue francaise de Carleton et le Conseil d'Education de Carleton soit inscrite a l'ordre du jour de la prochaine reunion du Comite qui sera tenue le 4 avril 1973 a l'ecole secondaire Garneau. 2/ Appendix Page 238 COMITE DE LANGUE FRANCAISE 21 mars 1973 3. ENFANCE RETARDEE SEMI-EDUCABLE de l'ecoleCrystal Ba soit AGREE que Mme L. Usher,Directricey, invitee, ai Ia prochaine reunion du Comite consultatif de langue francaise de Carleton qui sera tenue 'a 4 Thorncliff Place, Ottawa, le 18 avril 1973. Li. COMMISSION DES DROITS LINGUISTIQUES PROPOSE PAR: M. Jean Leveille APPUYE PAR: M. Jean-Francois Milotte ET RESOLU que le secretaire-executif soit chargé de faire parvenir une lettre de felicitations au Premier ministre de, Ia province de ('Ontario avec copie a l'honorable T. Wells, Ministre de !'Education, afin de feliciter le gouvernement de l'Ontario d'avoir inscrit Bans son Discours du Trone un item visant a is creation d'un organisme qui serait connu comma etant une commission de droits linguistiques en Ontario. Qu'il soit egalement mentionne dans cette lettre que le Comite consultatif de langue francaise de Carleton consid ere cette question des plus importante et urgente et qu'il encourage leigouvernement de l'Ontario 'a introduire et 'a adopter cette legislation dans ;le plus bref delai possible. La question mise aux voix est adoptee a I'unanimite. 5. RAPPORT DE M. GOURLEY RE ECOLE SECONDAIRE GARNEAU !PROPOSE PAR: M. Jean-Francois Milott'e APPUYE PAR: M. Jean Leveille ET RESOLU que le secretaire-executif spit chargé d'ecrire au Directeur de ('education, M. S.J. Berry, afin de ;lui demander de faire parvenir au Comite consultatif de langue francaise le rapport de M. Gourley qui dolt etre depose incessamment relativement ! a la construction de I'ecole secondaire Garneau. 6. L'ENS;EIGNEMENT DU FRANCAIS COMME LANGUE SECONDE DANS LA REGION DE LA CAPITALE IATTENDU que le vendredi 16 mars 1973, l'honorable James Hugh Faulkner, Secretaire d'etat annonpit qu'une entente avait ete conclue avec le Ministre de ('education de ('Ontario en vertu'! de Iaquelle des credits supplementaires seront mis a la disposition des conseils scolaires de l'Ontario dans la region de Ia capitale nationale, pour un projet pilote visant a intensifier I'enseignement du francais comme langue seconde. . . . . 3/ Appendix Page 239 i C ' MITE DE LANGUE FRANCAISE 21 mars 1973 ATTENDU que ces fonds supplementaires sont accordesen vertu • d un projet experimental. qu'au e , e d'environ d ux millionsATTENDU, provenant ducours budgetdela dupremi programme ma e de un bilinguismesomme que g ere I ministere duSecretariat. d'etat sera fournie par le ministere del'Education d l'Ontario. 1 ATTENDU qu'au cours de sa declaration ('honorable Hugh Faulkner .isait qu'il, espere que cet argent contribuera largement 'a renforcer le .ilinguisme dans la region de la capitale nationale: 1 PROPOSE PAR: M. Jean Leveille APPUYE PAR: M. Jean-Francois Milotte ET RESOLU que le secretaire-executif du 'Comite de langue francaise ue Carleton soit chargé d'ecrire au Directeur de ('education du Conseil de arleton afin d'obtenir les renseignements suivants: - 1. Le Conseil d'education de Carleton a-t-il trace des plans pour l'utilisation des argents qui sont places a la disposition des conseils scolaires de l'Ontario, dans la region de la capitale nationale, pour un projet pilote visant a intensifier I'enseignement du francais comme langue seconde. Si oui; i 2. Le Conseil d'education de Carleton a ,t-il inclus dans ses plans des argents visant a favoriser I'ecole secondaire Garneau, lui permettant ainsi d'intensifier son I programme scolaire pour I I'enseignement du francais. Si non; 3. Le Comite consultatif de langue francaise de Carleton recommande que des argents soient places a la disposition du Directeur de I'ecole secondaire Garneau afin que ce dernier puisse mettre sur pied des cours pour la population de Carleton, contribuant ainsi 'a renforcer le bilinguisme dans la region de la capitale nationale, tel que formula dans la declaration du'Secretaire d'etat, M. Hugh Faulkner, lors de sa presentation officielle a la C hambre des communes le vendredi 16 mars 1973. ADOPTE 4/ Appendix Page 240 • OMITE DE LANGUE FRANCAISE 21 mars 1973 7. ASSOCIATION COMMUNAUTAIRE AGREE que le secretaire-executif .soit chargé d'obtenir du directeur •e I'ecole secondaire Garneau les renseignements suivants: - 1. Quelles sont les activites qui se deroulent actuellement a l'ecole secondaire Garneau dans le cadre du programme des activites communautaires. 2.! Des pourparlers sont-ils presentements en cours avec Ia municipalite pour un usage plus frequent des locaux de I'ecole secondaire Garneau pour diverses activites communautaires. Le secretaire-executif est egalement chargé de verifier avec . Sauve de I'ecole Charlebois,M. Omer Deslauriers de I'ecole Champlain -t M. Maurice Lapointe de l'ecole De La Salle pour savoir s'il existe dans leurs =cotes respectives un service d'animation sociale qui est a Ia disposition '•e Ia population dans le secteur de chacune des ecoles concernees. Si oui, e secretaire-executif est chargé d'obtenir Ia structure de ces organismes ainsi que la fawn dont elles fonctionnent pour favoriser la 'population et les activites communautaires. Le secretaire.'executif est egalement chargé de faire des verifications avec M. Gerry Beaudoin, animateur bien connu de Ia region, et Andre Lafrance, President regional de L'ACFO, afin d'obtenir le plus de renseignements possibles relativement aux services d'animation sociale. Le tout pour Ia prochaine' reunion du Comite de langue francaise qui se tiendra le mercredi 4 avril 1973. 8. DEUXIEME ECOLE FRANCAISE DANS CARLETON CONSIDERANT que IeComite de langue francaise de Carleton a maintes fois discute de Ia construction d'une deuxi eme ecole secondaire francaise dans Carleton; CONSIDERANT qu'au cours de reunions precedentes tenues en 1972, les membres du Comite de langue francaise de Carleton ont pris connaissance de rapports de statistiques fournis par le Comitede planification et de construction d'ecole du conseil scolaire de Carleton et que ces statistiques varient dans les differents rapports que IeComite de langue francaise a etudies. 5/ Appendix Page 241 (Revisee) C MITE DE LANGUE FRANCAISE 21 mars 1973 ' I CONSIDERANT que le Comite de langue francaise de Carleton consid'ere 1 question de construction d'une deuxi eme ecole secondaire francaise dans C rleton tres importante et qu'il souhaite avoir toute. Ia documentation e les renseignements necessaires et essentiels afin de lui permettre de f ire une etude serieuse de la question et pouvoir Iainsi soumettre des recommand'ations concretes au Conseil d'education de Carleton; PROPOSE PAR: M. Jean Leveille APPUYE PAR: Mme J. Kabayama ,ET RESOLU que le secretaire-executif soit charge d'ecrire au irecteur de ('education du Conseil. deCarleton, M., S.J. Berry, pour lui emander de placer a Ia disposition des membres du Comite de langue f ancaise de Carleton Ia documentation et les specialistes du Conseil afin 'expliquer aux membres du Comite de langue francaise comment on est .rrive aux projections en vertu desquelles on peut justifier ou ne pas j stiffer Ia construction dune deuxi'erne ecole secondaire francaise dans arleton. ADOPTE ^. RESOLUTIONS URGENTES AU CONSEIL AGREE que le secretaire-executif du Comite de langue francaise oit autorise de faire parvenir au Conseil d'education de Carleton une esolution urgente adoptee par le Comite au cours d'une de ses reuninns -t ce, apres en avoir fait Ia verification avec le President et la Vice-presidente. 0. PROLONGEMENT DE LA SEANCE PROPOSE PAR: M. Jean Leveille APPUYE PAR: M. Jean-Francois Milotte ET RESOLU que la presente reunion soit prolongee afin de permettre ('etude du dernier item inscrit a I'ordre du jour. ADOPTE . 11. AJOURNEMENT RROPOSE PAR: M. Jean-Marie Lemieux APPUYE PAR: M. Jean-Francois Milotte' . ETI RESOLU que la presente reunion soft ajournee jusqu'a la nouvelle convocation du president. 1 ADOPTE Robert Normand Rolande Soucie Secretaire-executif , Vice-nresidente Recu par le Conseil , le 24 avril 1973 1Appendix Page 242 ' Proces de deliberations No. 123 . I LE CONSEIL D ' EDUCATION DE CARLETON RAPPORT NO. 3 COMITE DE LANGUE FRANCAISE ANNEXE le mercredi, 21 mars 1973 COPIE DES STATUTS DU MINISTERE DE L'EDUCATION DE L'ONTARIO En rapport avec cette affaire la Presidente, Mme !Rolande Soucie, note que cette question sera discutee le samedi avant-midi 24 mars 1973, lors du congr es de I'A. F. C. S.O. En effet, dans les documents de base qui ont ete envoyes a tous les congressistes a la page 2 apparaft le paragraphe suivant: Le samedi avant-midi sera consacre a Ioetude du projet de consolidation des lois scolaires. Nous sommes presentement a faire les annotations necessaires afin I de pouvoir verser au dossier du congressiste une liste des articles qui comporte Ides changements qui sont tout a fait nouveaux. • I . i I Appendix Page 243 I • TEXTE LE CONSEIL, D ' EDUCATION DE CARLETON • RAPP0RT 14O.F 2 C0I4ITE DE LANGUE, FRAI'CAISE raercredi , 21 fevrier 1973 . Une reunion du Comite ,de lan ;ue frangaise de Carle- ton fut convoquee pour 6tre tenue ; dans les bureaux du Conseil dtEducation do Carleton, 4 Thorncliff Place, Ottawa, 'a 20h00, sous la presidence de II. Aurele Lalonde , President LEMBRES k RESEN1S: 1io Aurele Lalonde , President , 1i Jean Leveille., Rodrigue Landriault i•Ef•i3RES DU . l . ' Robert Normand, Secretaire- PERSOiIi EL CADRE: executif; Labrosse, Surintendant des ecoles. I,Ei-iBRES •A13SENTS: 1'-one Rolande S ouc ie , 1•'i. ` Jean-I'=arie Lemieux, line J. Iiabayama, 14. 4 Jea n-Francois I• ilott e. 1. QUORUK:• a 9h:00 p.m. , le Comite ne pouvant proceder ordina.irernent a l'execution des affairest les raembres presents se dispersent et la séance est aj ournee a la convocation , du President. J .i:r. Robert Normand, Aurele Lalonde, Secretaire- executif • President • • _ I ; Appendix Page 244 I i • LE CONSEIL D ' EDUCATION DE CARLETON • • COMITE DE LANGUE FRANCAISE • • EUILLETON DES AVIS Je soussigne, Jean Leveille, donne avis qui a Ia prochaine reunion e proposerai des mesures visant a trancher Ia politique du Comite de angue francaise relativement aux invites qui assisteront aux reunions utures duComite de langue francaise. • • • • • Signe - Jean Leveille • • • I • NOTICE OF MOTION I 'the undersigned, hereby give notice that at the next meeting of the French Language Advisory Committee I will propose steps designed to define the policies of the Committee for the benefit of invited guests who will assist at future ,meetings of the Committee. i • • • Appendix Page 245 • • • THE 1 CARLETON BOARD , OF EDUCATION REPORT NO. 3 FRENCH LANGUAGE ADVISORY COMMITTEE Wednesday, 21 March 1973 A meeting of the French Language Advisory Committee was held this day in the Administration building, 4 Thorncliff Place, 8: 00 p. m. with M s. Rolande Soucie, Vice-Chairman in the Chair. MEMBERS PRESENT: Mrs. Rolande Soucie Mr. J. Leveille Mr. J. -M. Lemieux Mrs. J. Kabayama Mr. J.-F. Milotte Messrs. A. Lalonde and R. Landriault had! previously notified the committee of their absences. Approval of Minutes On motion by Mr. J. M. Lemieux, seconded by Mr. J. Leveille, eport No. 2, 28 February 1972 was adopted as read. CARRIED Intermediary between the French Language Advisory Committee of Carleton and the Carleton Board of Education AGREED that the matter of intermediary between the French Language dvisory Committee of Carleton and the Carleton Board of Education will be 'ncluded on the next agenda for the Committee meeting to be held 4 April 1973 at ecole secondaire Garneau. 3. Trainable Retarded Children • AGREED that Mrs. L. Usher, Principal of Crystal Bay school will be invited to the next meeting of the French Advisory Committee of Carleton to be held at the Board administration offices, 4 Thorncliff Place on 18 April 1973. Appendix Page 246 FR NCH LANGUAGE ADVISORY COMMITTEE j 21 March 1973 4, Linguistic Rights Commission On motion by Mr. J. Leveille, seconded by Mr. J. -F. Milotte, B: IT RESOLVED that the executive-secretary On ar o`s(w thclopy to Hon.e for ' T. g a letter of congratulations to the W•lls) for, including in his Speech to the Throne an item suggesting creation o an organization to be known as Linguistic Rights Commission for Ontario. The executive-secretary will also mention in his letter that the F ench Language Advisory Committee of Carleton considers this matter urgent a d of great importance and therefore encourage the Government of Ontario to introduce and adopt this legislation as soon as possible. The motion was put to a vote and adopted unanimously. Mr. Gourley's Report re Ecole Secondaire Garneau On motion by Mr. J. -F Milotte, seconded ;by Mr. J. Leveille, x E IT RESOLVED that the executive-secretary be responsible for writing a etter to Mr. S.J. Berry, Director of Education, to obtain the report re onstruction at ecole secondaire Garneau, prepared by Mr. G. Bourley. Teaching of French as a Second Language in the National Capital Region WHEREAS on Friday, 16 March 1973, the Honourable James Hugh Faulkner,, Secretary of State announced that an understanding had been concluded with the Ontario Minister of Education concerning which supplementary credits to be placed at the disposal of Ontario School Boards in the National Capital Region for a pilot Iproject designed to intensify ,the teaching of French as a second language. WHEREAS these supplementary funds are. granted for an experimental project. WHEREAS during the first year, approximately 2 million dollars from the bilingualism budget of the Secretary of Statewill be provided by the Ministry of Education. WHEREAS during the course of his declaration the Honourable H. Faulkner stated that he hoped these monies would contribute greatly to reinforce bilingualism in the National Capital Region. I'On motion by Mr. J. Leveille, seconded by Mr. J. -F. Milotte, BE IT RESOLVED that the executive-secretary be responsible for writing to the Director of Education in order to obtain the following information: Appendix Page 247 o I F"ENCH LANGUAGE ADVISORY COMMITTEE 21 March 1973 1. Does the Carleton Board of Education have i any plans for grants available to the School Boards of Ontario in the National Capital Region for a pilot project to intensify the teaching of French as a second language? If yes, 2 Has the Carleton Board of Education included in its plans, monies to 'permit ecole secondaire Garneau to intensify its program for the teaching of French? If no, 3. The French Advisory Committee recommends that funds be placed at ,the disposition of the principal of ecole; secondaire Garneau in order that he may establish courses for Carleton public therefore contributing towards reinforcing bilingualism in the National Capital region as per declaration by Secretary of:State H. Faulkner in the event of the official presentation in the House of Commons, Friday, 16 March 1973. CARRIED Community Association AGREED that the executive-secretary will ;be responsible for obtaining :he following information from the principal of ecole secondaire Garneau: a) What community activities are now in'operation at &cote secondaire Garneau? b) Are negotiations being held with the 'community for more frequent use of ecole secondaire Garneau for more varied community activities. The executive-secretary will also be responsible to check with Mr. Sauve of ecole Charlebois, Mr. Omer Deslauriersi of ecole Champlain and Mr. Maurice Lapointe of ecole De La Salle to find out if a social animation service is available to the public in their respective areas. If so, the executive-secretary will obtain organizational structure and manner of function in favour of the public and community activities. The executive-secretary will also verify !with Mr. Gerry Beaudoin, well known "animator" in the region and Mr. Andre Lafrance, Regional President of A. F. C. S. O.to obtain more information relative to social animation services.1 This information should be available to the Committee for the meeting to. be held on Wednesday, 4 April 1973. Appendix Page 248 I i F'ENCH LANGUAGE ADVISORY COMMITTEE 21 March 1973 1 8. Second French Language School in Carleton WHEREAS the French Language Advisory Committee has on numerous oc asions discussed the construction of a second French Language Secondary sc ool in Carleton; WHEREAS during the course of meetings held during 1972 the members of the French Language Advisory Committee were provided statistical reports from the School Planning and Construction Committee of the Carleton Board a :d that these statistics vary from the reports which have been studied by the F ench Committee; WHEREAS the French Language Advisory Committee of Carleton considers th- matter of a second French Language Secondary school in Carleton of great i portance, the Committee would like all necessary, pertinent information and documentation in order to study this matter and submit concrete recommendations to the Carleton Board of Education. On motion by Mr. J. Leveille, seconded by Mrs. J. Kabayama, B IT RESOLVED that the executive-secretary be responsible for writing to th- Director of Education, Mr. S.J. Berry and request that he place at the disposal of the members of the Committee, documentation and qualified p' rsonnel of the Board in order to explain to the members how projections a e calculated to justify or unjustify the construction of a second French la guage school in Carleton. CARRIED 9. Urgent Resolutions to Board AGREED that the executive-secretary of the French Language Advisory C,mmittee is authorized to submit urgent resolutions to the Carleton Board of Eoucation, following verification by the Chairman and Vice-Chairman. 11. Continuance of Meeting On 'motion by Mr. J. Leveille, seconded by Mr. J. -F. Milotte, B IT RESOLVED that the current meeting deadline, be extended in order to s udy the last item on the agenda. CARRIED 1 . Adjournment On motion by Mr. J. -M. Lemieux, seconded by Mr. J. -F. Milotte, T AT the meeting be adjourned until further notice by the Chairman. CARRIED Robert Normand 1Rolande Soucie E• ecutive-secretary ;Vice-Chairman R:ceived by the Board 24 April 1973 Appendix Page 249 Board Minute No. 123 A THE CARLETON BOARD, OF EDUCATION REPORT NO. ; 3 FRENCH LANGUAGE ADVISORY COMMITTEE APPENDIX Wednesday, 21 March 1973 OPIES OF STATUTES OF MINISTRY OF EDUCATION OF ONTARIO With regard to this matter, the Chairman ,Mrs. R. Soucie, noted hat the subject will be discussed on Saturday, a m. , 24 March 1973, at the A. F. C. S. O. Conference. In this effect, the base documents were sent to the members and the ollowing paragraph appears on Page 2: Saturday morning will be designated for the study of the consolidation bf the school laws. Notes are now being made in the members' dossiers, ompiling a list of new amendments. Appendix Page 250 I ' , (TEXTE) LE CONSEIL D ' EDUCATION DE CARLETON RAPPORT NO. 4 COMITE DE LANGUE FRANCAISE le mercredi 4 avril 1973 Une reunion du Comite de langue francaise de Carleton se tenait 'a I'ecole econdaire Garneau, 'a 20h00, sous la P residence de M. Aurele Lalonde, President. MEMBRES PRESENTS: - M. Aurele Lalonde Mme Rolande Soucie M. Jean Leveille M. Rodrigue Landriault MEMBRES DU CONSEIL NOMMES AU COMITE M. Jean-Marie Lemieux M. Jean-Francois Milotte avait donne avis d'absence MEMBRES DU PERSONNEL CADRE • M. Gerard Huneault, Directeur, ecole secondaire Garneau M. L. F. Labrosse, Surintendant des ecolesV 1. ' QRDRE DU JOUR PROPOSE PAR: M. Rodrigue Landriault APPUYE PAR: M. Jean-Marie Lemieux ET RESOLU que l'ordre du jour de la presente reunion soit ferme et adopts. ADOPTE 2. II ADOPTION DU PROCES-VERBAL PROPOSE PAR: - M. Jean-Marie Lemieux APPUYE PAR: M. Jean Leveille ET RESOLU que le proc es-verbal de la reunion numero 3, tenue le 21 mars 1973 soit adopte tel que modifie. ADOPTE Appendix Page 251 a OMITE DE LANGUE FRANCAISE 4 avril 1973 c. ECOLE SECONDAIRE GARNEAU - RAPPORT RE: CONSTRUCTION ATTENDU que I'ecole secondaire Garneau a ouvert ses portes en -eptembre 1972, bien que Ia construction ne soit pas terminee; ATTENDU que depuis I'ouverture de I'ecole, en septembre 1972, le parachevement des travaux se fait 'a un rythme des,plus lent; ATTENDU que cette situation occasionne des probl ernes aux administrateurs de I'ecole qui souhaitent que les travaux soient completes dans le plus bref delai possible; II est donc AGREE que le secretaire-executif soit chargé d'obtenir du Conseil scolaire de Carleton les informations suivantes: a) Quels sont les travaux qui sont encore 'a parfaire 'a I'ecole .secondaire Garneau? b) Quelles mesures le Conseil d'Education prend-il ou intend-il prendre pour s'assurer que les travaux de construction de I'ecole secondaire Garneau soient completes dans un avenir rapproche? 4. L'ENSEIGNEMENT DU FRANCAIS COMME LANGUE SECONDE DANS LA REGION DE LA CAPITALE ATTENDU que le vendredi 16 mars 1973, l'honorable James Hugh Faulkner, Secretaire d'etat annoncait qu'une entente avait ete conclue avec le Ministre de l'education de l'Ontario en vertu de laquelle des credits supplementaires seront mis 'a Ia disposition des Conseils scolaires de l'Ontario dans la region de la capitale•nationale, pour un projet pilote visant a intensifier I'enseignement du francais comme langue seconde; ATTENDU que dans sa declaration, l'honorable Hugh Faulkner disait quill espere que cet argent contribuera largement a renforcer le bilinguisme dans la region de Ia capitale nationale; ATTENDU qu'apr'es avoir pris connaissance du bulletin ecrit par le Ministere de ('education de l'Ontario, les membres du Comite de langue francaise de Carleton sont de I'avis qu'un seul groupe linguistique est favorise par cette entente; .. Appendix Page 252 °MITE DE LANGUE FRANCAISE 4 avril 1973 ATTENDU que cette entente n'est pas juste pour les francophones qui ne peuvent pas beneficier de ces argents pour parfaire leur education en ' t ameliorant leurs connaissances de la langue seconde, les empechant ainsi d'atteindre l'objectif de bilinguisme pour Ia region de Ia capitale nationale, tel que preconise par ('honorable Faulkner dans sa declaration en Chambre, le vendreili 16 mars 1973; PROPOSE PAR: Mme Rolande Soucie APPUYE PAR: M. Jean Leveille ET RESOLU que le secretaire-executif soit chargé de faire parvenir une lettre a ('honorable Hugh Faulkner, secretaire d'Etat, afin d'attirer son attention sur le fait que ('entente conclue entre le Ministere de ('education de ('Ontario et le Secretariat d'etat favorise un seul groupe linguistique. Que les membres du Comite de langue francaise consid ere cette situation injuste pour les francophones qui ne peuvent pas se prevaloir de cette entente et beneficier des argents disponibles pour parfaire leur education en ameliorant leurs connaissances de Ia langue seconde. Que les membres du Comite de langue francaise consid ere cette situation injuste pour les francophones qui sont ainsi prives d'une belie opportunite d'atteindre I'objectif de bilinguisme pr;econise pour Ia region de la capitale nationale, par l'honorable Hugh Faulkner dans sa declaration faite en Chambre, le 16 mars 1973. Que les mesures necessaires soient prises dans le plus bref delai possible afin que cette anomalie soit corrigee. Que copie de Ia lettre soit envoyee aux personnes et organismes suivants: T Conseil Scolaire d'Ottawa; - Conseil des ecoles catholiques romaines de Carleton; - Conseil des ecoles catholiques romaines d'Ottawa; r Conseil d'education de Carleton; - Comite de langue francaise d'Ottawa; - L'Association francaise des commissions scolaires de l'Ontario (A. F. C. S.O. ) L'Association canadienne francaise de l'Ontario (A. C. F. O. ) Que les organismes mentionnes ci-dessus:soient invites 'a appuyer les demarches du Comite de langue francaise de Carleton aupres de l'honorable secretaire d'Etat. et - M. Keith Spicer, commissaire aux langues. ADOPTE Appendix Page 253 i ' COMITE DE LANGUE FRANCAISE 4 avril 1973 5. DEUXIEME ECOLE SECONDAIRE FRANCAISE DANS CARLETON PROPOSE PAR: M. Rodrigue Landr,ieult APPUYE PAR: M. Jean Leveille ET RESOLU que le docteur A. Khair, agent de planification du Conseil d'education de Carleton soit invite 'a Ia reunion du;Comite de langue francaise ' qui sera tenue le mercredi 2 mai 1973. Qu'en marge de cette reunion, le secretaire-executif soft chargé d'aviser le docteur Khair que le Com.ite de langue francaisedesire des reponses aux questions suivantes: - a) Quelles sont les projections futures pour la necessite de locaux scolaires francophones dans l'est de Carleton? b) Quelles sont les bases de ces projections et comment y arrive-t-on? (donnees connexes qui servent a Ia pIreparation de ces projections). c) Combien d'etudiants francophones de Carleton frequentent les ecoles du Conseil scolaire d'Ottawa et de quelles regions de Carleton viennent-ils? 1. ADOPTE ' I 6. EDUCATION PERMANENTE AGREE que le Secretaire-executif soit chaIrge d'obtenir les informations suivantes relativement a ('inscription de Ia population francophone de Carleton aux cours du soir offerts par le Conseil Scolaire d"'Ottawa: a) Le nombre de francophones de Carleton inscrits aux cours academiques de 9e, 10e, 11e, 12e et 13e annees; � I b) Quelle est Ia repartition de ces inscriptions, par cours et quels sont les noms de ces personnel ainsi que la region de Carleton d'ou ils viennent; c) Quels sont les cours qui ont dia etre abandonnes faute d'un nombre insuffisant d'inscriptions. 7. ' PROSPECTUS DE L'ECOLE SECONDAIRE GARNEAU AGREE que les membres du Comite de langue francaise felicitent le directeur de I'ecole secondaire Garneau ains,i que tous ceux et celles qui ont travaille a la preparation du repertoire des cours qui seront offerts pour I'annee scolaire 1973-1974. Appendix Page 254 I i (revisee) 1 OMITE DE LANGUE FRANCAISE , 4 avril 1973 a. JOURNAL DU CONSEIL AGREE que les membres du Comite de langue francaise desirent feliciter e Conseil 'ainsi que l'editeur du Bulletin, journal du Conseil qui est publie eriodiquement pour le magnifique travail accompli par ceux et celles qui en ssurent sa publication. Le journal est des plus interessant et d'une excellente ualite. Les membres du Comite souhaiteraient cependant retrouver plus »'articles francais pour les francophones de Carleton. INTERMEDIAIRE ENTRE LE CONSEIL ET LE COMITE PROPOSE PAR: M. Jean Leveille APPUYE PAR: M. Rodrigue Landriault ET RESOLU que desormais, afin d'eviter toutes discussions inutiles -t afin d'eviter toute confusion administrative lors de demarches officielles -ntre le Comite de langue francaise et le Conseil d'education, le secretaire- xecutif s'adresse toujours au Conseil d'education par Ia voie de son secretaire. ADOPTE 10. AJOURNEMENT PROPOSE PAR: M. Rodrigue Landriault APPUYE PAR: M. Jean Levei Ile ET RESOLU que Ia presente reunion soit ajournee jusqu'a nouvelle convocation du president. ADOPTE J. M. - Robert Normand Aur ele Lalonde Secretaire-executif President RN/Is par Re ul e� Conseil , le 14 may 1973 Proces de deliberations No. 138 Appendix Page 255 'ra,nslation from Secretariat. THE CARLETON BOARD OF 'EDUCATION Report No. 4 FRENCH LANGUAGE COMMITTEE Wednesday, Li April 1973 A meeting of the French Language Committee of Carleton was held his day at ecole secondaire Garneau, Carri ere Street, Orleans, at 8: 00 p. gin. , ith the Chairman Mr. Aurele Lalonde in the Chair. MEMBERS PRESENT Mr. A. Lalonde Mme R. Soucie Mr. J. Leveilie Mr. R. Landriault Mr. J. M. Lemieux Mr. J. F. Milotte (had previously notified the Committee of his absence) STAFF MEMBERS PRESENT Mr. G. Huneault, Principal, ecole secondaire Garneau L. F. Labrosse, Superintendent of Schools 1. AGENDA On motion by Mr. R. Landriault, seconded by Mr. J. M. Lemieux THAT the Agenda for the current meeting be adopted as presented. CARRIED 2. ADOPTION OF MINUTES On motion by Mr. J. M. Lemieux, seconded by Mr. J. Leveille THAT the Minutes of the meeting held 21 March 1973, Report No. 3, be adopted as modified. CARRIED • Appendix Page 256 ' ' I FRENCH LANGUAGE COMMITTEE 1 4 April 1973 :3. CONSTRUCTION REPORT RE ECOLE SECONDAIRE GARNEAU WHEREAS when ecole secondaire Garneau opened its doors in . September 1972, construction was not completed. - WHEREAS since the opening of the school; in September 1972, construction 'has been going on very slowly. WHEREAS this situation creates problems ,with the administrators of the school who would wish,the construction 'completed without delay. AGREED that the executive-secretary, be responsible for obtaining the ; following information from the Board: a) What construction precisely is still to be done at ecole 1 secondaire Garneau? b) What steps is the Carleton Board taking or intending to take in order to ensure that construction work at Garneau be completed in the very near future? ' 4. TEACHING OF FRENCH AS A SECOND LANGUAGE IN THE NATIONAL CAPITAL REGION WHEREAS on Friday, 16 March 1973, the Hon. J..H. Faulkner, Secretary of State, announced that an understanding had been reached with the Minister of Education for Ontario concerning which of the supplementary credits will be placed at the disposition of the Ontario School Boards in the National Capital region, for a pilot project designed to intensify the teaching of French as a second language; j WHEREAS in his statement, the Hon. J. H. Faulkner stated that he hoped the monies would contribute considerably Ito the bilingualism in the National Capital region; I I 1 WHEREAS following deliberation on the bulletin from the Ministry I of Educatiion, the members of the French Language Committee are of the opinion that one linguistic group only is favoured by this decision. IHEREAS this understanding is unjust to francophones who could not benefit from this grant to pursue their education while improving their knowledge of the second language preventing then, therefore, from reaching the objective 1 of bilingualism in the National Capital region as Iper declaration in Chamber by the Hon. J. H. Faulkner, on Friday, 16 March 1973; I ! Appendix Page 257 FRENCH LANGUAGE COMMITTEE 4 April 1973 BE IT RESOLVED that the executive-secretary be responsible for sending a letter to the Hon. J. H. Faulkner, Secretary of State, to draw his attention to the agreement between the Ministry of Education of Ontario and the Secretary of State favouring a single linguistic group. BE IT RESOLVED that the French Language Committee considers this situation unjust to francophones who cannot benefit by these grants to pursue their education while improving their knowledge of a second language. BE IT RESOLVED that the members of the French Language Committee consider this situation unjust to francophones who are deprived of an opportunity to attain the bilingual objective in the national capital region as per declaration in Chamber by the Hon. J. H. Faulkner on 16 March 1973. BE IT RESOLVED that the necessary steps be taken as soon as possible to correct this anomaly. BE IT RESOLVED that a copy of the letter be sent to: O. B. E. C. R. C. S. B. O. R. C. S. B. C. B. E. French Language Committee (Ottawa) A. F. C. S. O. A. C. F. O. BE IT RESOLVED that the above-mentioned be invited to support the actions of the French Language Committee to the Hon. Secretary of State, and, Mr. Keith Spicer, Language Commissioner CARRIED 5. SECOND FRENCH LANGUAGE SECONDARY SCHOOL IN CARLETON On motion by Mr. R. Landriault, seconded by Mr. J. Leveille, BE IT RESOLVED, that Dr. A. Khair, Planning Agent, will be invited to attend the meeting of the French Language Committee to be held on Wednesday, 2 May 1973. In preparation to this meeting, the executive-secretary is charged with advising Dr. Khair that the French Language Committee would like answers to the following: - Appendix Page 258 FRENCH LANGUAGE COMMITTEE 4 April 1973 a) What are the projected requirements for francophones in Carleton east? b) What are these projections based upon and how are they arrived at? (supply data which serves in the compiling of these projections). c) How many Carleton francophone students attend schools under the jurisdiction of the Ottawa Board and from what regions in Carleton are they from? CARRIED 6. ADULT EDUCATION AGREED that the executive-secretary be responsible for obtaining the following information concerning registration for evening classes for Carleton francophones provided by the Ottawa School Board: a) Number of Carleton francophones registered in Grades 9, 10, 11, 12 and 13 academic classes b) What is the breakdown of the registrations, by courses and the names as well as the region in Carleton they are from? c) What courses have had to be abandoned due to lack of sufficient registration. 7. PROSPECTUS - ECOLE SECONDAIRE GARNEAU AGREED that the members of the French, Language Committee congratulate the principal of ecole secondaire Garneau as well as those responsible for the preparation of courses to be offered for the school year 1973-74. 8. BOARD NEWSLETTER AGREED that the members of the French Language Committee congratulate the Board and the Editor of the newsletter published periodically for the tremendous work accomplished by those responsible for its publication. The newsletter is most interesting and of excellent quality. However, the Committee members 'would like more articles to appear in French for Carleton francophones. Appendix Page 259 (REVISED) FRENCH LANGUAGE COMMITTEE I 4 April 1973 9. INTERMEDIARY BETWEEN BOARD AND THE COMMITTEE On motion by Mr. J. Leveille, seconded by Mr. R. Landriault, THAT in order to avoid useless discussion and i'n order to avoid confusion at the administrative level between the Committee and the Board, the executive-secretary will address the Board through the Board Secretary. CARRIED I I 10. ADJOURNMENT - j On motion by Mr. R. Landriault, seconded by Mr. J. Leveille, THAT the meeting be adjourned until further notice from the Chairman. f CARRIED J. M. - Robert Normand Aurele Lalonde Executive-secretary Chairman I l RN/Is I I i I r I I h , RECEIVED ;BY THE BOARD, 14 MAY 1973 MINUTE NO. 138 i � I • Appendix Page 260 i I i I .._ _a_ _, THE CARLETON BOARD OF EDUCATION SCHOOL PLANNING AND CONSTRUCTION COMMITTEE REPORT NO. 5 Wednesday, 2 May 1973 To the Board of Education: A meeting of the School Planning and Construction Committee was held this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 8: 10 p. m. with Trustee Harris in the Chair. Committee members present: Trustees Drew, Hicks, Lemieux, McIntosh, Milotte, Mulligan, and Wilson. Not present: Trustees Moore and Sevigny. Staff present: Director of Education; Superintendents of Administration and Planning; Superintendent of Schools I.G. Jones; Coordinator of New Construction, Planning Officer; Executive Assistant and Recording Secretary. Mr. B. Speake (CPA) and Mrs. Fran Cooper (TFC) were also in attendance at the meeting. 1. Presentation of School Models - Carleton University School of Architecture • The Committee had before it a report by the Director of Education and the Superintendent of Administration outlining the status of projects carried out by the Carleton University School of Architecture in conjunction with their Studio of Educational Environments under the leadership of Professor John Flanders. This project received Board approval in August 1972 and subsequently 15 students were assigned to design a K-5 school using a traditional or innovative method. The proposed new elementary school for Westcliffe Estates was used as a model by the students and several plans were viewed by some of the Trustees at Carleton University. As a result, Mr. Brian Eames was invited to attend the meeting and to outline his proposal. Conceptual drawings were presented showing portable classrooms in several configurations ("pods"). The portable rooms would be delivered in a 12X42 feet trailer and placed on a foundation which would be prepared in advance. This method would result in a school which could wholly or partially be relocatable, or expandable and contractible as the need arises. Appendix Page 261 SCHOOL I PLANNING AND CONSTRUCTION COMMITTEE 2 May 1973 (Trustees put several questions to Mr. Eames with regard to the heating and sanitary facilities envisaged for the school. With regard to the costing of such a school, Mr. Eames explained that the!project given to the students did not encompass detailed costing • estimates, since this would entail a long-range study, beyond the scope of the three-month project. Trustee Harris, on behalf of the Committee, congratulated Mr. Eames on his excellent original design. ' 2. Plan of Subdivision T-23862, Village ofOrleans, Gloucester Township Your Committee recommends, on motion by Trustee McIntosh based on a staff report dated 13 April 1973, THAT the Board authorize staff to inform the Ministry of Treasury, Economics & Intergovernmental Affairs that no school site is required in the subject subdivision T-23862, Gloucester Township. 3. Plan of Subdivision T-23785, Gloucester Township ;Your Committee recommends, on motion! by Trustee Hicks based on a staff report dated 17 April 1973, THAT the Board authorize staff to inform the Ministry of Treasury, Economics & Intergovernmental Affairs that no ,school site is required in the subject subdivision T-23785, Gloucester Township. 4. Kars Area Middle School In reference to the Board's revised 1973 Capital Quota (see Report No. 3 of this Committee, 1973 Capital Allocation, item H)), the Director of Education and the Superintendent of Planning submitted a report on the proposed middle school in the Kars area to serve students in Osgeode/Kars/North Gower/Marlborough/Manotick areas. It was noted that the Ministry of Education has allocated $1, 386, 000 for this project based on a pupil capacity rating of 700 places., Although this number of pupiq places would serve the needs of the area in question in the long term, it would have the effect of committing Manotick senior students to the pew school for a long period of time. By reducing the capacity of the new school to 600 (Ministerial) there would be sufficient flexibility 'provfde!d for future middle school facilities in the Manotick area itself, when sufficient numbers of students justify such a project. Present 608 enrolment in the area to be served by this; new school is 565, and this is 'expected to rise to 6-8 by September 1975, thus creating a pupil place shortage of 98 students based on operational capacity. Appendix Page 262 f SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 2 May 1973 It was noted that this proposal has been discussed with a Committee of parents representing Manotick area residents, and was presented at a public meeting held in Manotick Public School on Monday, 30 April 1973. In general, the proposal was received favourably at that meeting. Your Committee recommends, on motion by Trustee Drew, as follows: a) THAT the Board approve construction of a new Middle School in the Kars area at a Ministerial Rated Capacity of 600 pupil places, for occupancy September 1975, at an estimated cost of $1, 100, 000; b) THAT the Board authorize staff to examine alternative 10 acre sites for the proposed Middle School; and c) THAT staff be directed to prepare ;Form SBP 1/10 (Co-operative Planning) for submission to the Ministry of Education, the contents of which will be subject to approval by the Board before transmittal to the Ministry. 5. Status of School Construction Projects The Director of Education and the Superintendent of Administration submitted an information report outlining the present status of 1972 building projects. It was noted that some of these projects are not fully completed as of the date of this report. The following schools were included (Report on file in the Secretariat) : Carson Grove Elementary School Emily Carr Fitzroy Centennial Addition and Alterations Greely Meadowlands Conversion Metcalfe Addition and Alterations Parkwood Hills Learning Resource Centre Richmond Learning Resource Centre Sir John A. MacDonald Learning Resource Centre Stittsville Learning Resource Centre Torbolton Addition and Alterations Ecole Secondaire Garneau Crystal Bay School J. S. Woodsworth Secondary School Appendix Page 263 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 2 May 1973 6. Central Administration Building The Committee had before it a report submitted by the Project Committee on the Administration Building. In the report, the Committee proposed that the Board use a modified developer proposal method for this new facility, and engage an architect to design detailed specifications and also project the Board's interests as construction proceeds. The Project Committee was given authority to proceed to interview three architects, and submit a recommendation for appointment to the Board at its meeting scheduled for 14 May 1973. With regard to contractual financial arrangements, a number of financial institutions have been approached to obtain some assurance that a leaseback agreement for this new building would be of interest in the market. It was noted that negotiations are still in progress with the Nepean Township Council with respect to the acquisition of Township land adjacent to Sir Robert Borden High School, subject to satisfactory conclusion of these negotiations, the Project Committee has recommended that tenders be called for the relocation of the Borden football field. Your Committee recommends, on motion by Trustee McIntosh, THAT the Board authorize the architectural firm of D. W. Graham and Associates Limited to prepare and call tenders for the relocation of the footballfield at Sir Robert Borden High School; subject to the satisfactory completion of site negotiations with Nepean Township, and subject to the receipt of assurances with respect to suitable financial arrangements for the administration building project. 7. Proposed Eastern Area Secondary School - Selection of Landscape Architect The Committee had before it a report from the Eastern Area Secondary School Project Committee with regard to the engagement of a landscape architect to prepare an overall site 'development plan. Your Committee recommends, on motion .by Trustee Lemieux, THAT the Board designate the architectural firm of Dieter Gruenwoldt & Assoc.' Ltd. to prepare an •overall site development plan of the proposed Eastern Area Secondary School property. Appendix Page 264 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 2 May 197.3 8. Preliminary Report on Middle School Facilities The Committee had before it a preliminary report prepared by staff on Middle School Facilities submitted by the Director of Education and the Superintendent of Administration pursuant to Private Session Minutes, item 1, 2 April 1973. On motion by Trustee McIntosh, the report was received by the Committee.; (School Planning and Construction Committee agenda, folios 20 - 33). Mr. Moore in his presentation explained the rationale of the approach in order to provide middle school facilities within the Board's building program. An attempt was made to examine long-term growth implications, based on planning proposals in connection with access corridors, the estimated growth pattern, and installation of essential water and sewer facilities. Based on the report, and specifically on Area H (agenda folio 23), your Committee recommends, on motion by Trustee McIntosh, THAT the Board during the preparation of the 1974 Capital Building Program give high priority to the upgrading of the Blossom Park Elementary School. 9. Learning Resource Centres As a result of the Report on Middle School Facilities (item 8 of this report) the Committee briefly discussed the Learning Resource Centre program which was held in abeyance pending the Middle School Report. From the ensuing discussion it was noted that with the approval of the Kars Middle School for 600 pupil places estimated at a cost of $1, 100, 000 (item 4 of this report refers), a further amount of $707, 000 is available from the Capital Quota for Resource Centres and other Programs. This does not include an allocation of $180, 000 for sites. In view of the above, staff were requested to bring a short descriptive report on the Learning Resource Centre priorities to the Board in Committee of the Whole, on 14 May 1973. 10, Plan of Subdivision T-23699, Greely, Township of Osgoode The Committee reviewed a staff report'dated 13 April 1973 with respect to the acquisition of 3 acres of land in Greely, Township of Osgoode. (Details in Private Session Minutes of this date). Appendix Page 265 (REVISED) SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 2 May 1973 i f 11. Acquisition of Land for Fitzroy Centennial Public School Pursuant to Private Session Minutes, item 2, 18 January 1973, the Board received a report from the Director of Education and the Superintendent of Planning concerning the status of negotiations for the acquisition of 2 acres of land adjacent to Fitzroy Centennial Public School. It was noted that approval in principle has been reached between the owner (Mr. Croskery) and the Board at a price of $4, 000 per acre for a total price of $8, 000. Your Committee recommends, on motion by Trustee Hicks, THAT the Board authorize staff to have the Board's solicitor prepare an Agreement of Purchase & Sale between Mr. D. E. Croskery of Fitzroy Township and -the Carleton Board of Education for the purchase of approximately 2 acres of land at a price of $4, 000 per acre or $8, 000 in total. 12. Progress Report, Project Management Program The Committee received from the Project Management Office a progress and project cost commitment report to 30 April 1973 on the J. S. Woodsworth Secondary School. Noted. • The meeting adjourned at 10: 40 p. m. . J. Harris, Chairman BS/Is Received by Board, 14 May 1973 Board Minute No. 135 The recommendations were adopted. Appendix Page 266 THE CARLETON BOARD OF EDUCATION EDUCATION COMMITTEE REPORT Is0. 5 . 7 May 1973 To the Board of Education: A meeting of the Education Committee was held this day in the Auditorium, Sir Robert Borden High School, 131 Greenbank Road, Ottawa, commencing at 8: 15 p. m. with Trustee Sevigny in the Chair. Committee members present: Trustees Harkness, Harris, Kabayama, McIntosh, Milotte, Morrisey, Taylor and Wright. Not present: Trustee Hogan. Staff present: Director of Education; Superintendents of Administration, Operations and Planning; Superintendents of Schools I.G. Jones, S. S. Katz and L. F. Labrosse; Co-ordinator of Special Services; Executive Assistant, Messrs L J. McLean and B. Newell of the Planning Department; and Recording Secretary. Observers present: Mr. I. M. Fraser w(CPA) and Mr. G. Ellis (TFC). An audience of approximately 100. persons was present. 1. Textbooks for Approval • Your Committee recommends, on motion by Trustee Taylor, THAT the Board approve the use of texts listed in the Education Committee Agenda (Folios 2 - 86) and on motion by Trustee Morrisey, THAT the Board approve the workbooks and manuals listed on Folios 89 - 92, for use at the schools listed below, in the subject area and level indicated, in accordance with Section 5(c) of the Ministry of Education Circular 14: • Century Public School • Glen Cairn Public School .I Manordale Public School Bell High School r ' Colonel By Secondary School Confederation High School • Gloucester High School Osgoode High School Merivale High School Sir Robert Borden High School South Carleton High School Appendix Page 267 J. (REVISED) EDUCATION COMMITTEE 7 May 1973 (NOTE: a) Trustee McIntosh again voiced reservation at the proposed use of the text "Black Donnellys" which, it is suggested should only be _read in conjunction with "The Donnellys Must Die", since in her view "Black Donnellys" is a book which is highly prejudiced. b) Trustee Morrisey presented the viewpoint that the textbook "Principles in Accounting" by Finney, would not be the best text book available for this course., c) Trustee Kabayama commended Osgoode y g de High School for the manner in which their lists were prepared. ) 2. Project Equity • The Chairman of the Education Committee requested Mr. Fossey, Chairman of Project Equity Council to take over the proceedings for this item on' the agenda. The Committee had before it a final comprehensive report on Project Equity concerning the educational needs of exceptional children. Project 'Equity was initially constituted on 15 March 1971, and under its terms of reference, ,a multi-stage plan has been developed to guide the Board In the provision of education to exceptional children within its jurisdiction. . Mr. Fossey, by way of introduction, read an opening statement which is attached to this Report. (Appendix Pages 273 - 274) Mr. Fossey then introduced the various Sub-Committee Chairmen, in the order listed below: Sub-Committee for the Emotionally and - Mr. John Moore Socially Maladjusted Child Principal Stittsville Public School Sub-Committee for Gifted Children - Mr. Allan Kathnelson, Vice-Principal, D. Aubrey Moodie M. S. Sub-Committee for Children with - Mdr. Eric Sandilands, Learning Disabilities Guidance Head, South Carleton High School Sub-Committee for the Mentally Handicapped - Mr. Lyle Roth, Principal, Meadowlands Public School Appendix Page 268 • f. EDUCATION COMMITTEE 7 May 1973 Sub-Committee for the Physically Handicapped I - Mr. Hugh Turner, Vice-Principal, c es �o oo7ve, e • The Chairmen of the Sub-Committees outlined the Committees° activities, meetings and visitations resulting in the Sub-Committee recommendations which are contained in 1°Project Equity". All Chairmen expressed their appreciation for the support they received from the various Sub-Committee members consisting of staff, members from other Ottawa/Carleton Boards of Education, and the various associations connected with all phases of Project Equity. • Mr. Fossey then reviewed several of the Project. Equity Council recommendations contained in Chapter 16 of the ,Report. As a result of the foregoing, your Committee recommends, on motion by Trustee Taylor, THAT the report of Project Equity be received by the Board. The Chairman of the Education Committee and the Chairman of the Board commended Mr. Fossey and all members of Project Equity on • an extremely professional and outstanding report and the hope was expressed that this report should become a working document for the Board and its staff. The Chairman of the Board indicated that a copy of "Project Equity" will be presented to the Minister of Education. 'At this time in the proceedings, the Chairman called a short recess. The Chairman then called on Committee) members and the audience for a discussion on "Project Equity". Mr. Mervyn Brown, Ontario Association for Children with Learning Disabilities, Mr. Tim Logan, Royal Ottawa Hospital and ,Mr. Joseph Messner: Children's Aid Society of Ottawa, commended the Board for its farsightedness with respect to Project Equity. It was commented that strong concerted representation should be made to the Ministry of Education and the Ministry of Community and Social Development for financial support. It was also observed that the Ministry of Education should 'be requested to reinstate the Special Services Branch of the Ministry. The need for cooperation and coordination of effort in the field of preventive approaches for the Ottawa/Carleton region was also stressed. Appendix Page 269 r (-REVISED) EDUCATION COMMITTEE 7 May 1973 On motion by Trustee McIntosh, your Committee recommends, THAT with respect to the Project Equity report: a) The study and its recommendations become a working . ' document of the Carleton Board of Education and its staff; and b) THAT the Project Equity report be distributed to the Board's schools. It was further agreed that the question of impiementation of any recommendations should initially be discussed by the Coordinating Ci:A.61rirtittaD. In view of the above, your Committee recx.Iria-tends, on Tilcit170r6 Trustee McIntosh, THAT the question of the structure for the study of the `_ implementation of the recommendations contained in the Project Equioy » ,. be referred to the Co-ordinating Committee meeting scheduled for 23 11,la 1973, following consultation with the Director of Education and staff. *(NOTE: Copies of "Project Equity" will be available to interested parties at a fee of $4. 00 per copy. ) 4. Community-Communications Committee meeting with Nepean Township Council • • The Chairman announced that the Community-Communications Committee meeting with members of the Nepean Township Council; scheduled for Wednesday, 9 May 1973, was cancelled at the request of Nepean Township. 5. Families of Schools The Committee received for information from the Director of Education and the Superintendent of Operations a report on the Families of Schools Organization for 1973-74. • • It was noted that several changes were made in realigning the Families of Schools, resulting in minor changes in responsibility for the Superintendents of Schools. The new organization will be as follows: Appendix Page 270 * Changed to $6. 00 (see Board Minutes, '14 May,' 1973, page 98). EDUCATION COMMITTEE 7 May '1973 1. Bell - (D. Aubrey Moodie, Barrhaven, Bayshore, Bell's Corners, Lakeview, Sir John A. Macdonald Elementary Schools, Bell High School) South Carleton - (Goulbourn Township,, Kars, Manotick, North Gower/Marlborough, Richmond, Stittsville Elementary Schools, South Carleton High School) Woodsworth - (Sir Winston Churchill, Century, Fisher Heights, Parkwood Hills Elementary Schools, J. S. Wood>u=.vr7- Secondary School) I.G. Jones - Superintendent of Schools 2. , Borden - (Greenbank, Briargreen, Graham Park, Knoxdale, Leslie Park Elementary Schools, Sir Robert Borden High School) Confederation-Merivale - (Meadowlands, Brook Lane, City View, Manordale, Merivale Elementary Schools, Confederation, Merivale High Schools) Osgoode - (Greely, Metcalfe, Osgoode Elementary Schools, Osgoode • High School) S. S. Katz - Superintendent of Schools 3. ; Colonel By - (Henry Munro, Carson Grove, Fairfield, Lamira Dow Billings, Robert Hopkins Elementary Schools, Colonel By Secondary School) Garneau - (Ecole Secondaire Garneau) Gloucester - (Emily Carr, Blackburn, Blossom Park, Glen Ogilvie, Meadowview, Queenswoad, Ramsayville, Riverview Elementary Schools, Gloucester High School) L. F. Labrosse - Superintendent of Schools 4. Carp Valley - (Fitzroy Centennial, Glen Cairn, Huntley Centennial, Roland Michener,, Stephen Leacock, Torbolton, W. Erskine Johnston Elementary Schools, Earl of March Secondary School) Crystal Bay - (Crystal Bay School) W. R. McGillivray - Superintendent of Schools Appendix Page 271 (REVISED) EDUCATION COMMITTEE 7 May 1973 6. Metrication Further to Report No. 4, item 6, Education Committee, 4 April 1973, the. Director of Education and the Superintendent of Operations presented a report, dated 2 May 1973, concerning the matter of metrication. It was noted that on the federal level, it is expected that Canadian primary school students will start training in the metric system in the fall of 1974. As far as the Board is concerned, all schools have received a booklet prepared by the Department of Consumer and Corporate Affairs, entitled "Metrication - A Guide for Consumers". Noted. • The meeting adjourned at 11: 40 p. m. . J. Sevigny Chairman BS/Is Received by the Board, 14 May 1973 Minute' No. 136, with amendments to footnotes a) and b) of item 1. (Changes incorporated into this report). The recommendations were adopted with an amendment to Line 11, page 270, to insert the words "the structure for the study ;of". Appendix Page 272 i Mr. Chairman, Ladies and Gentlemen: It is a humbling experience for us tonight to speak on behalf of the exceptional children of our region. And as we speak, we must be ever-so-conscious that not only do we speak on behalf of these children; but we also speak on behalf of their parents , and their to chers. Our concerns are their concerns; our hopes are theirs ! But humble though I may be, I speak too with pride, for T am pr ud of, and thankful for, the dedicated effort and collective ex ertise of the many people who made this report possible. We do not wish to imply that this document is an exhaustive wok or that its scope would not have justified our spending many mole months on further studies or longer reflection Our task was an immense, one, and the very considerable work my colleagues and I ha e put into the production of this report could have continued and de pened for a long time. But it is well to know when to call a ha t ! It would be presumptuous of us to try to predict how far the re+ort will come up to your expectations or how much it will contribute to progress of education for the exceptional children committed to ou charge, but we believe it is faithful in spirit to the terms of reference you set for us well over two years ago. Equity - the very word was quite deliberately chosen, for Eq ity - the quality of being equal - is giving everyone as much ad antage, privilege or consideration as is given to any other; it is that which is equally right or just to all concerned; equity is equal justice and is thus a close synonym for fairness and imsartiality, but it has a philosophical and legal precision that those words have not . Appendix Page 273 In 1971 the Director-General of the United Nations Educational, Scientific and Cultural Organization - UNESCO - commissioned a study on the world of education -- today and tomorrow. Chaired by Edgar Fau e, former Prime Minister of France, the commission was able to call upon the foremost educators of the world . Their final report , LEArNING TO BE, was released a few months ago and is a document 'chat should be closely examined by all persons involved in education and I ould commend it to you . Within that volume is a very key phrase fo Equity. All too often we assume that equality of education is equal access to education. LEARNING TO BE agrees not with this position, for there we find : Equal access is not equal opportunity. This must comprise equal chance of success . And again we read: Equal opportunity for all means making certain that each individual receives a suitable education at a pace and through methods adapted to his particular person. There is no doubt that our nation - our province - our jurisdiction - has made gigantic strides toward providing "equal opportunity" . But it may well be that much of what we have done has been done through expediency and may not reflect. sound education- al research. And it was in that context that Equity began its wo k- Appendix Page 274 (REVISED) THE CARLETON . ; BOARD ; OF EDUCATION COMMUNITY-COMMUNICATIONS COMMITTEE REPORT NO. 3 Tuesday, 8 May 1973 To the Board of Education: . - A meeting of the Community-Communications Committee was held this day in, the Board Room, 4 Thorncliff Place, Ottawa, commencing at 8: 10 p. m. with Trustee Eric Hicks in the Chair. Also present: Trustees Drew, Kabayama, McIntosh, Moore, Mulligan, Sevigny and Wright. Committee members; not present: Trustees Lemieux and Taylor. Observers present: Mr. B. Moar (O. S.;S.T. F. ) and Mr. M. Miller (C.O. R. ) Staff present: Director of Education; Chief of Maintenance and Operations; Mr. D. Burnett, Administrative Officer, Executive Assistant and Recording Secretary. 1. Proposal, Osgoode Township Council reI Greely Arena The Committee had before it a submission by the Director of Education and the Superintendent of Operations concerning a proposal from the Greely Building, Committee with respect to the funding of a new arena to be situated in Greely, Osgoode Township. It was noted that the Building Committee has petitioned the Board for a sum of $25, 000. 00 toassist in the construction of an indoor artificial ice arena. I 'Mr. A. Casselman, spokesman for the Greely Arena Building Committee outlined the proposal for Trustees. He distributed a map of the area showing the proposed location of the arena', which will be situated near -Greely Public School. The Committee noted that under the Greely proposal, the total cost of the arena has been estimated at $265, 000. 00 from which $161, 000. 00 will very likely be recoverable with the assistance of Government winterworks grants and a grant from the Sports and Recreation Branch of the Department of Community and Social Services of the Provincial Government. The Building Committee further hopes to receive contributions from the Lions Club, Gloucester Township and possible grants from the Carleton Roman Catholic Separate Board and the Board. Appendix Page 275 COMMUNITY-COMMUNICATIONS COMMITTEE' 8 May 1973 i I A discussion arose as to the ways and means of the recovery of grants if a capital allocation were to be made by the Board for such projects. It was questioned whether the allocation would eventually be included, in the Board's capital quota or in the Township's quota. It was noted that the relevant sections in the Schools Administration Act, pertaining to monies donated by a Board for communal facilities, are not sufficiently explicit. It was therefore suggested that staff should contact the Minister to receive general guidelines in respect to this matter. Your Committee therefore reports, that, on motion by Trustee McIntosh, it was agreed to direct staff to write to the Ministry of Education requesting clarification on the following points: a) What are the general regulations concerning provisions made in the Schools Administration Act as they relate to the joint funding of community or recreational facilities; b) Should the funding originate from the Township or from the Board; c) Would the Ministry of. Education insist that this type of project be included in the Board's five-year capital allocation; d) What portion of these capital projects would be eligible for extra-ordinary grants. (NOTE: ' It was agreed that Trustee Drew would' liaise with the Greely Arena Building Committee upon receipt of the Minister's reply). 2. Outdoor Playing Areas Proposal The Director of Education and the Superintendent of Operations submitted a report accompanied by a proposed policy statement governing the use of outdoor playing areas at a number of the Board's secondary schools in Nepean Township. It was noted that the Community-Communications Committee, at its meeting held 13 November 1972, instructed staff to investigate possible agreements concerning the use and maintenance of the Board's playing fields with the various municipal recreation authorities. Based on the foregoing, staff, in a report dated 30 March 1973,. have prepared policy guidelines, (Agenda Folios 8 - 11 refer), covering the general conditions of an agreement including the scheduling, and maintenance and planning of outdoor playing areas. Appendix Page 276 (REVISED) COMMUNITY-COMMUNICATIONS COMMITTEE 8 May 1973 It was further noted, that aside from the interest shown by Nepc- , Parks and Recreation Department with respect_to the playing field at five secondary schools, March Township has also expressed interest in ente inn; into a similar agreement with the Board. As a result of a discussion on playing fields in general, your Committee recommends, on `°nedo , b Trustee Moore • a) THAT the Board adopt the proposed' policy f r outdoor- playing areas as outlined on Community-Communications Committee Agenda Folios 8 - 11, as 'it relates to specified Eii. ..7,n Township High Schools; and b) THAT the Board authorize staff to enter into similar agreements with March Township in particular, and other Townships within the Board's, jurisdiction, ir. .Fin effort to expand the policy for outdoor playing areas to other specified Carleton schools. (NOTE: Staff were requested to investigate the possibility of making playinng fields accessible to the public at those times that the fields are not being used by the Township, or by other users with p€1rm3ts, 3. Oral Report re Meetings with Township Councils ,The Chairman of the Committee advised that meetings have been held on. 10 April (March Township Representatives), 26 April (Metcalfe Representatives) and 1 May (Gloucester Township Council). Copies of the Minutes of the meetings will 'be. •forwarded to Trustees. 4. Meetings of the Community-Communications Committee Concern was expressed that short notice is given to Trustees with respect to meetings of the Community-Communications Committee and the liaison meetings with Townships' representatives. It was requested that members of the Committee be notified well in advance to p~w.vont ccrbflict. It was commented that very short notice is often given by the Townships in response to the Committee's invitation. It was pointed out also that there is consultation between the Chairman of the Community-Con murd ,s:.a;H ': Committee and the Chairman of the Board on the general time - tabie for meeting's. Appendix . _' 271 (REVISED) OMMUNITY-COMMUNICATIONS COMMITTEE 8 May 1973 Community Council Merivale High School Mr. Burnett advised that Mr. Rodrigue, Community Council oordinator at Merivale High School is requesting the use of the J. S. oodsworth Secondary School facilities for the Council. Approval in Trinciple was extended by the Education Committee. It was proposed hat the Committee should present this matter to the Board as an information item. 6. Seminar on Recreation, Gloucester North Social Goals Advisory Committee The Committee received from the Director of Education and the Superintendent of Operations a report advising that Mr. D. Burnett, Administrative Officer, will be attending the Recreation Seminar on 12 May 1973 at Gloucester High School. At the request of Gloucester Township Council, the seminar will be organized by the Gloucester-North Social Goals Advisory Committee. Noted. The meeting adjourned at 9: 30 p. m. . Respectfully submitted, • E. Hicks, Chairman BS/Is Received by Board, 14 May 1973 Minute No. 137, with the following changes: a) Trustee McIntosh to be listed as present b) "Osgoode Public School" in last line of second _ paragraph- of item a to read "Greely Public School". c) "Education Committee" in 8th line of Appendix Page 277 to read "Community-Communications. Committee. " The recommendation was adopted. Appendix Page 2'78 THE CARLETON BOARD OF EDUCATION FINANCE COMMITTEE REPORT NO., 5 Tuesday, 22 May 1973 o the Board of Education: A meeting of the Finance Committee was held this day in the Board oom, Administration Building, 4 Thorncliff Place, Ottawa, commencing at : 35 p. m. with Trustee Dakin in the Chair. The following Committee members ere present: Trustees Hicks, McIntosh, Milotte, Morrisey and Wilson. ommittee members not present: Trustees Appleton, Harris, Hogan and aylor. , Staff present: Superintendent of Administration, Controller of Finance, Accountant, and Assistant Secretary. Representatives present: Mr. J. Brennan, O. S. S.T. F. 1. Cheque Registers Your Committee recommends, on motion by Trustee Morrisey THAT the Board approve cheque registers for the month of April 1973, in the -following amounts: _ Current Account - Cheque Nos. 32, 200 to 33, 471 $3, 968, 099. 68 Capital Account - Cheque Nos. 2, 155 to 2, 197 $ 980, 470. 74 2. Tuition Fees 1973-74 The Director of Education and the Superintendent of Administration submitted a report on tuition fees for the school year 1973-74. It was noted that in accordance with Section 72 of The Schools Administration Act, fees have been calculated as follows: , a) Other Boards; Individuals outside the Province , Based on the previous year's cost experience without a reduction for grants received. In, the case of other boards, an adjustment is made at year-end to reflect the actual costs for the current year. No adjustment is made for fees charged to individuals. Appendix Page 279 Z FINANCE COMMITTEE '22 May 1973 The 1972 cost per pupil for tuition fee purposes, as calculated on Ministry of Education form ME325(9) is as follows: Elementary - 720. 66 Secondary - 1, 258. 25 b) Individuals Within the Province These students are charged "net" fees. Fees are calculated on total costs less General Legislative Grants. • The 1972 cost per pupil for tuition fee purposes, after deducting grants received, is as follows: Elementary - 258. 00 Secondary - 257. 72 Your Committee recommends, on motion by Trustee Wilson, based on the staff report, THAT the Board approve the following fee structure or 1973-74: Elementary Secondary a) i) Other Boards ) ii) Individuals outside the ) Province ) 721. 00 1, 258. 00 ,b) Individuals within the Province 258. 00 258. 00 Review of Base Budget Components Trustee Morrisey requested that the Committee soon begin its eview of j the components of the base budget (Reference, Finance Committee Report No. 11, 18 December 1972, item 6) . It was agreed to place this matter on the Agenda for the next meeting of this Committee. Financial Statements as of 30 April 1973 The Committee received from the Director of Education and the uperintendent of Administration a review of Revenue and Expenditures or the four-month period ended 30 April 1973. A summary is appended ereto (Appendix Pages 283 - 284) . The following points were also noted: Appendix Page 280 . Fl ANCE COMMITTEE 22 May 1973 • a) Current Revenue and Expenditures: Grant Receipts 1973: The following amounts have been received to date. The first 1973 grant payment was received on 1 February 1973: Elementary - $2, 818, 000 Secondary - $4, 620, 000 Tax Receipts: The first instalment on 1973 requisitions, due 31 March 1973, has been received from all municipalities except: - Torbolton - $ 49, 285 Marlborough - $ 16, 582 The following amounts remain outstanding from Torbolton, including interest to December 1972: - 1972 - $ 158, 756. 33 Supplementary Taxes and Trailer Fees: These amounts are not due from municipalities until 15 December 1973. Bank Loans: Short-term bank loans have been required during the period 1 January 1973 to 30 April 1973, in varying amounts. The maximum amount outstanding was $4, 600, 000. 00. The outstanding loan as at 30 April 1973 amounted to $975, 000. 00. Interest on short-term borrowing to 30 April 1973 amounted to $36, 370. 00. Temporary Investments: No temporary investments have been made during the period January to April 1973. b) Capital Revenue and Expenditures: During the period 1 January 1973 to 30 April 1973, debenture proceeds amounting to $2, 266, 000 have been received. (N I TE: Capital Statements will be presented to the Committee at its next meeting. ) Appendix Page 281 t . (REVISED) F:NANCE COMMITTEE 22 May 1973 5 Grant Payment Schedule Your Committee received for information a proposed schedule s owing the Ministry of Education's grant payments for the calendar year 1 :73 which was noted as follows: "The following schedule indicates the approximate monthly and cumulative percentages of the 1973 grant for each month: MONTHLY YEAR TO DATE March 10. 2 10. 2 April 10. 0 20. 2 May 9. 4 29. 6 June 9. 4 39. 0 July 9. 4 48. 4 August 9. 4 57. 8 September 9. 3 67. 1 October 9. 3 76. 4 November 9. 3 85. 7 December 9. 3 95. 0 " "It is planned to pay the balance of the 1972 General Legislative Grant as soon as possible after receipt of the 1972 Financial Statements. " The balance of the 1973 grants will be paid in 1974. The meeting adjourned at 8: 00 p. m. Respectfully submitted, W. R. Dakin Chairman •AL/Is , RECEIVED BY BOARD, 28 MAY 1973 OARD MINUTE NO. 159 HE RECOMMENDATIONS WERE ADOPTED. Appendix Page 282 CARLETON BOARD OF E D U CAT 10 N STATEMENT OF REVENUE FOR 4 MONTHS ENDED April 30 1973 ELEMENTARY SECONDARY TOTAL BUDGET RECEIVED BUDGET RECEIVED BUDGET RECEIVED Legislative Grants 14,338,761 2,818,000 15,571,033 4,620,000 29,909,794 7,438,000- Mill Rate Subsidy - - - - - - Supplementary Tax Levy 205,000 - 210,000 - 415,000 - Trailer Fees 28,000 - 30,000 - 58,000 - Tuition Fees 130,000 - 95,500 - 225,500 - Government Incentive Programs 85,523 57,016 142,539 • Miscellaneous - including - DND reimbursement, insurance claims, practice teaching 59,000 21,221 89,000 27,029 148,000 48,250 Levy 6,550,067 1,509,272 6,232,295 1,354,425 12,782,362 2,863,697 13 13 3 21,310,828 4,434,016 22,227,828 6,058,470 43,538,656 10,492,486 CL X tQ fD N - co • . _ M • CARLETON BOARD OF EDUCATION - STATEMENT OF EXPENDITURE FOR 4 MONTHS - .-- - - - ENDED April 30 1973 ELEMENTARY SECONDARY TOTAL BUDGET EXPENDED BUDGET EXPENDED BUDGET EXPENDED Business Administration 540,896 189,995 321,283 112,535 862,179 302,530 Computer Services 14,868 1,518 67,800 16,843 82,668 18,361 Instruction 12,588,292 3,981,130 12,206,368 3,665,285 24,794,660 7,646,415 Student Services 359,684 155,730 314,230 74,566 673,914 230,296 Plant Operation 1,930,416 599,512 1,568,327 493,094 3,498,743 1,092,606 Plant Maintenance 499,947 139,716 332,953 117,311 832,900 257,027 Transportation 1,158,988 397,861 1,236,025 482,252 2,395,013 880,113 __ - ___Tuition Fees _ _ - __ -- 122,000- --- 39,334 2,541,000- - 743,139 _____ -2,663;000 - 782,473 _ _ Other 18,980 21,574 9,020 14,856 28,000 36,430 • Debt Charges 3,143,078 858,998 2,878,675 969,186 6,021,753 1,828,184 Non-Allocable Capital 728,679 330,165 589,147 192,536 1,317,826 522,701 Tax Write-Off 205,000 163,000 368,000 > 13 13 M 21,310,828 6,715,533 22,227,828 6,881,603 43538 656 13,597,136 Q. X. 15 a0 d . U M N CO THE CARLETON BOARD OF EDUCATION MANAGEMENT COMMITTEE REPORT NO. 5 f ' 22 May 1973 To the Board of Education: A meeting of the Management Committee was held this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 8: 30 p. m. with Trustee Drew in the Chair. The following Committee members were present: Trustees Dakin, Harkness, Hicks, Lemieux, McIntosh Moore, Morrisey and Wilson. Committee members not present: Trustees Appleton, Hogan, Kabayama and Wright. Staff members present: Superintendents of Administration and Operations; Controller of Finance; Planning Officer; Chief of Maintenance and Operations; Transportation Assistant; Personnel Administrators (Academic and Administrative) and Assistant Secretary. _ I The following representatives were present: Mr. M. Camelon (O. S. S.T. F. ), Mr. T. Kirby (T. F. C. ), Mr. W. McLean and Mr. P. Carroll (C. P.A. . 1. Report, Maintenance and Operations Sub-Committee I � The Management Committee had before it reports from the Maintenance and Operations Sub-Committee, covering meetings of the Sub-Committee held 1, 7 and 17 May 1973, dealing with two major topics, as follows: i a) Services Engineering Associates Report In October of 1972, the Board appointed Service Engineering Associates Inc. , of Atlanta, Georgia, to carry out an in-depth survey and analysis of the custodial area of the Maintenance and Operations Department. Theanalysis procedure is outlined in Option No. 1 - "Programming Service" on the Proposal for Consulting Services, dated April 26, 1973. Appendix Page 285 MANAGEMENT COMMITTEE 22 May 1973 Mr. S. Shamlin and Mr. D. Wilson of S-E-A Inc. , verbally reported to the Maintenance and Operations Sub-Committee at its meeting of January 16,. 1973,, outlining their progress to that date. Mr. C.. Groover of ,S-E A Inc. , gave a complete verbal report to the Maintenance and Operations Sub-Committee at its meeting of May 1, 1973. The Sub-Committee was informed that senior administrative staff, maintenance and operations supervisory staff, the C. P.A. liaison member to the Maintenance and Operations Department, and the Maintenance and Operations Custodial Committee would be given a full review of the report on Wednesday, May 2, 1973. The}Maintenance and Operations Sub-Committee met again on May 7 1973, to further review the S-E-A report. It was decided that no action would be taken until the Maintenance and Operations Sub-Committee had had an opportunity to review the report and recommendations in' detail. Copies of the S-E-A report were forwarded to members'of the Sub-Committee on May 11, 1973, and a further meeting of the Maintenance and Operations Sub-Committee was held on Thursday, May 17, 1973. A copy of the Service Engineering r Associates' report was circulated with the Management Committee Agenda, and Mr. C. Groover of S. E.A. spoke to the' Committee outlining the highlights of the report and its recommendations. • In essence, the S. E.A. recommendations call for approximately 10% improvement in productivity tolbe achieved primarily by work load equalization, improved supervision through Operations Department, training for, supervisors and custodial personnel, standardization to the greatest possible extent on non-cleaning duties performed by custodians among the various schools, utilizing more suitable matting at entrances to buildings and by the control and reduction of overtime. S. E.A. suggest that by implementing their recommended program, the Operations Department will be able to provide better service ervice to the schools, thereby reducing the amount of time involvement which has been necessary in some cases in the past for principals to assist in the supervision and control of the custodial operations. S. E.A. calculate that the approximate annually recurring savings as a result of implementing their recommended program would be $90, 000. 00. Appendix Page 286 � III i ' i MANAGEMENT COMMITTEE 22 May 1973 There was a brief discussion on the S. E.A. report and Mr. ' Groover's presentation, during which comments were made on the merits of certain S.E.A. recommendations. Some concern was expressed that,-the role of Head Custodians seems to be downgraded in the report, but it was advised this is not intended to be the case. It was stressed that the recommendations must be viewed in their totality, and •not individually. It was noted that Head Custodians are arranging meetings to review the S. E.A. report and prepare comments and recommendations thereon. Zone meetings of the Custodians are also being arranged through the office of the Chief of Maintenance and Operations. Your Committee reports that on motion by Trustee Moore, it was agreed to receive the Report of Service Engineering Associates Inc. , and to refer it back to Maintenance and Operations Sub-Committee for further detailed study and the formulation of specific recommendations for presentation at a subsequent meeting of the Management Committee. The Chairman expressed appreciation to Mr. Groover for his presentation. b) Electric Heating in Board Schools • The Maintenance and Operations Sub-Committee reported that it had considered the matter of electric heating in Board schools and had passed a recommendation; "that architects and consultants employed by the -Carleton Board of Education be instructed not to utilize electricity as a main heating utility in C. B. E. schools. Trustee Moore presented the following Sub-Committee recommendation: "THAT the firm of Brais, Frigon, Hanley and Associates be appointed to carry out al feasibility study on the conversion of Sir Robert Borden High School from electric heating to hot-water oil-fired heating, and to bring forward a report with cost estimates to the May 22nd meeting of the Management Committee". Trustee Dakin noted that the recommendation was being presented "after the fact" as the consulting firm had already been engaged by the Sub-Committee and their cost report circulated at the meeting of Management Committee`. He noted that only the Board had power to appoint consultants, and expressed reservation at the Sub-Committee's action. He also proposed a full Board debate on the matter of the use of electricity as a main heating utility .and put forward the following motion of deferral: Appendix Page 287 • ANAGEMENT COMMITTEE ! 22 May 1973 "THAT this subject matter be, deferred to the next regular meeting of the Management Committee, and that in the meantime staff prepare a report on recommended. Board, policy 'for the utilization of electricity as a main heating element in C. B. E. schools, and that the staff report be submitted directly to the Board at the earliest possible date. " There was some discussion on whether this subject matter properly fell within the purview of the Management Committee, or the School Planning & Construction Committee. The motion of deferral was put to a vote and lost. Trustee McIntosh then presented .the following motion of referral: "THAT this subject matter be referred to the next meeting of the Co-ordinating ,Committee to determine which of the Board's Committees should deal with it; and that staff be requested to prepare a report on recommended Board policy for the utilization • of electricity as a main heating element in C. B. E. schools for presentation to the appropriate standing committee as determined by the Co-ordinating Committee. The motion by Trustee McIntosh was carried. 2. • Report Transportation Sub-Committee The Transportation Sub-Committee submitted a report, dated 2 May 1973, dealing with the matter of the motion of the Lambton County Board of Education on school bus regulations (Management Committee Report No. 4, 161 April 1973 refers). ,The Sub-Committee's report also dealt with the current regulations governing' public announcements of route cancellations due to inclement weather, 'and the matter of advertising bus routes for the 1973/4 school year. A detailed point by point examination has been made of the Lambton County resolution, the details of which are contained in the Management Committee', Agenda Folios 38, 39 and 40. As a result of this examination, the Sub-Committee, while appreciating the intent of the Lambton County Board, does not,endorse that Board's resolution. Appendix Page 288 it 14 • • �L r CJ1J1 .. 'MANAGEMENT COMMITTEE 22 May 1973 Based on the Sub-Committee's report,; the Management Committee recommends as follows: (on motion by Trustee Dakin): a) THAT the resolution of the Lambton County Board of ' Education concerning Provincial regulations governing school bus, operations, be not endorsed by the Carleton Board; and • b) THAT Board Policy D12, Regulations, paragraphs 9 and 10, be endorsed for the 1973/4 school year. Trustee Wilson moved acceptance of the following Sub-Committee recommendation: .E „"THAT the bus routes for 1973/4 school year be advertised for one day only in the major papers, ie.g. , the Citizen, the Journal and Le Droit and that advance notices appear ' in the major papers and some local weeklies referring to the date the routes will be published in the major papers. " Trustee Dakin moved an amendment to,the foregoing motion to insert between "Le Droit" and "and that advance; notices", the following i words: "With the exception of bus routes serving schools located in Nepean Township which bus routes will be published in • detail only in the Ottawa-Nepean Clarion", 1 rand to change the word "major" in the last line to "local". , I ! Lengthy debate arose on the proposed ;amendment, and the matter of advertising costs generally relative to bus routes. Trustee .,Moore moved that this ,matter be deferred to the next regular meeting of the Management Committee, and that staff be requested to submit .at that time a report on the cost of advertising bus routes. The motion to defer was carried. Appendix Page 289 1 � f I I Ip i I MANAGEMENT COMMITTEE 22 May 1973 ;Transportation Contracts 1973/74 The Committee had before it a report submitted by the Director +f Education and the Superintendent of Administration, dated 17 May 1973, ith respect to school bus transportation for the following routes: a) SG-23 Students for South Carleton H. S. from Stittsville area. b) SG-33A Students for South Carleton H. S. from Richmond. c) SG-33B Students for Goulbourn P. S. from Richmond. Based on the foregoing, your Committee recommends, on motion by rustee Morrisey, THAT the Board award a contract in the amount of $6, 700 o Richmond Bus Lines to provide transportation services for Routes SG-23, G- 33A and SG-33B. Proposal Warehouse Space The Committee received from the Director of Education and the Superintendent of Administration a report dated 22 May 1973 concerning •remises which have been rented for office and warehouse space in the leopatra ,complex. At present, the Board is renting a total of 17, 786 -quare feet at an annual cost of $34, 560. 00. It was noted that the long and short-term leases are up for renewal, thus providing the Board with the opportunity to consolidate the warehouse requirements in one location, i. e. warehouse space at 20 (two bays), 22, 24 and 26 Cleopatra and the rental of office space at 28 Cleopatra Drive. The following proposal was noted: a) Net lease basis - Board pays taxes, heat, power, snow removal, etc. : 3, 300 square feet @ 1. 80 $ 5, 940 15, 587 " " @ 1. 50 23, 380 18, 887 square feet $ 29, 320 It was further suggested that the lease should contain an option in case the office space is no longer required. The owner, Mr. Lawrence Progosh, ! has indicated that some structural' changes will be made to the buildings. Appendix Page 290 (REVISED) ANAGEMENT COMMITTEE 22 May 1973 Your Committee recommends, on motion by Trustee Hicks HAT the Board enter into a five-year lease with, Lawrence Progosh for he premises at 20 (two bays), 22, 24, and 26 Cleopatra on an annual net lease basis of $29, 320, and that the lease include options for: (a) the rental of 28 Cleopatra; and (b) an adjustment to the lease should the .ffice space presently being utilized no longer be required. 5. Proposed Boundary Change between Robert Hopkins and Lamira Dow Billings Public Schools The Director of Education and the Superintendent of Planning submitted a report, dated 8 May 1973, with respect to proposed changes in the attendance boundaries between Robert Hopkins and Lamira Dow Billings Public Schools. The Committee noted that a potential overcrowded situation is expected at Robert Hopkins for next September. For this reason staff have suggested that students from the Laporte Subdivision and some students from eastern Gloucester Township be transferred to the Lamira Dow Billings Public School. Your Committee recommends, on motion by Trustee McIntosh based on ''the staff report, THAT commencing in September 1973, students attending Grades K-5 from the areas described as - a) The area lying south of Montreal Road, north of the Queensway, west of the junction of the Queensway and Montreal Road, and east of and including both sides of Laporte Street as well as those students from homes located on the old Beaverhill Drive extending east from where the new development begins; and b) The area lying south of the Ottawa River, west of the Green's Creek, north of the old Montreal Highway, and east to the limits of the Village of Orleans, attend L. D. Billings Elementary School. 6. Appointment of Acting Elementary Principals and Co-ordinator of French l Based on reports presented by the Director of Education and the Superintendent of Operations, your Committee reports that on motion by Trustee Harkness staff were authorized to bring recommendations for appointments to acting principalships (1973-1974) and for the appointment of a French Co-ordinator directly to the Board for approval. Appendix Page 291 MANAGEMENT COMMITTEE 22 May 1973 7. Proposal to Convert Heating System, Sir Robert Borden High School A report from the Director of Education and Superintendent of Administration, concerning the proposal to convert the heating system at Sir Robert Borden High School, was withdrawn. (See also this Report, item 1 b) above). 8. New Administrative Positions Your Committee recommends, on motion by Trustee Dakin, based on a report submitted by the Director of Education and the Superintendent of Administration, THAT the following new administrative staff positions be approved: a) Senior Records Clerk, Grid 12 ($7, 285 - $9, 267 (Job description on Management Committee Agenda, 22 May 1973, folio 64) b) Clerk-Typist 3, Maintenance and Operations, Grid 6 ($5, 107 - $6, 447) c) Technical Draftsman/woman, Planning and Maintenance and Operations, Grid 12 ($7, 285 - $9, 267) (Job description on Management Committee Agenda, 22 May 1973, folio 65) • d) Driver, Administration, Custodial & Maintenance Staff Grid, ($6, 367 - $7, 019) e) Accounts Clerk 3, Accounting, Grid 9 ($6, 082 - $7, 679). (NOTE: ' Funds for these positions were approved by the Budget Task Force on 27 March 1973, the Committee of the Whole on 2 April 1973, and subsequently incorporated into the approved 1973 Operating Budget. ) 9. Reclassifications, Board Secretariat and Swimming Guard Your Committee recommends, on motion by Trustee Harkness based on a report submitted by the Director of Education and the Superintendent of Administration, as follows: Appendix Page 292 M NAGEMENT COMMITTEE 22 May 1973 a) THAT the Board approve the following changes in the internal organization within the Board Secretariat: i) The existing position of Clerk-Typist 3 in the Board Secretariat be reclassified to M. C. S.T. /P. B.X. Operator (Bilingual) at a salary level of Grid 8 ($5, 738 - $7, 244 plus 7% for bilingual capacity), effective 1 May 1973, and that the incumbent's salary be placed at Step 2 in the Grid ($6, 082 + 7 0) ii) The existing position of Bilingual Secretary 4 in the Board Secretariat be reclassified to Secretary 3; iii) THAT Mrs. Marguerite Joy, currently on temporary staff, be appointed to the position of Secretary 3, at the minimum of the salary range, effective 1 May 1973; iv) Board Policy B-3, Section 6, be amended as follows: Delete: A premium of 7% for bilingualism will be added to the appropriate salary only in those secretarial positions where the Board determines that there is a requirement for proficiency in shorthand and typing in both English and French. Add: A premium of 7% will be added to the salary range of designated bilingual positions. v) THAT the job description for M. C. S. T. /P. B. X. be accepted (Agenda folio 69); and b) THAT the rate of pay for the swimming guard at Crystal Bay School be adjusted from $2. 75 per hour to $3. 25 per hour. 0. Administrative Staff Changes Your Committee recommends, on motion by Trustee Moore, THAT he Board accept the following administrative staff changes: Appendix Page 293 MANAGEMENT COMMITTEE 22 May 1973 Name School Effective Date I � AVERILL, Mrs. Nancy Maintenance & Operations 29 May 1973 Draftswoman ($7, 000. 00) (new position) It is proposed Mrs. Averill start at $7, 000 per annum ($285. 00 below the minimum'. for the Draftsman/woman position) and that in six months, subject to a positive performance evaluation, she be moved to the minimum - $7, 285. 00. LARICCIA, Mr. Leo Sir Robert Borden 14 May 1973 Custodian 2 ($6, 064. 00) (Replacement) PROMOTIONS: SMIT, Mr. G. J. S. Woodsworth S. S. 29 May 1973 From: Hd. Custodian 3 ($8, 532. 00) to: Hd. Custodian 5 SMITH, Mrs. Dorothy Maintenance & Operations 30 April 1973 From: Clerk-Typist 3 ($6, 834. 00) To: Works Control Clerk VIEIRA, 'Mr. Alberto Blossom Park 7 May 1973 From: Custodian 2 ($7, 019. 00) To: Hd. Custodian 2 TRANSFERS: REGIMBALD, Mr. A. R. Barrhaven to Garrieau .16 April 1973 Relief Custodian WRIGHT, Mr. Roger Maintenance & Operations 24 April 1973 Administrative Clerk 2 to Personnel RESIGNATIONS: BENDER, Mrs. Sharon Merivale 29 June 1973 School Secretary CATHERWOOD, Mrs. Edna Transportation 1 June 1973 Clerk-Typist 2 COUSINEAU, Mrs. Marie Gloucester H. S. 27 July 1973 School Secretary Appendix Page 294 MANAGEMENT COMMITTEE 1 22 May 1973 FAGAN, Mr. John Maintenances & Operations 27 April 1973 Draftsman JANSEN, Mr. Kemp Colonel By 13 April 1973 Custodian 2 LITTLEFAIR, Mrs. Rose Henry Munro 18 May 1973 School Secretary McNAMARA, Miss Deborah Bell High School 11 May 1973 School Secretary MILLER, Mrs. Joanna Merivale 27 April 1973 School Secretary OAKES, Mr. Geoffrey Colonel By 1 September 1973 Guid. Services Tech. PERNICA, Mrs. Rachel Earl of March , 30 June 1973 time '- Guid. Tech. , PHILIP, Mr. Kim Planning 1 August 1973 Planning Assistant PORTER, Mrs. Ruth Colonel By 7 June 1973 Assist. Librarian WAND, Dr. Barbara Special Services 31 July 1973 Psychologist DESCHAMPS, Mr. August Garneau 14 May 1973 Custodian 2 RETIREMENTS: FAULKNER, Mr. Reginald Maintenance & Operations 30 June 1973 Bus Driver TERMINATIONS: SABOURIN, Mr. Maurice City View 18 April 1973 Custodian 2 Appendix Page 295 , MANAGEMENT COMMITTEE 22 May 1973 I ' 11. p j Academic Staff Changes Your Committee recommends, on motion by Trustee Hicks, ' THAT ,the Board accept the following academic staff changes: APPOINTMENTS ELEMENTARY - (1 September 1973) ' Mrs. d. F. Yeung Elementary French (to be assigned) $7, 100 Mrs.' C. Sauriol " " 7, 850 Miss, JL Ferrill " " 6, 000 Mr. S. Y. Gosselin II " 7, 200 Mr. G.� Gourgeon " " 6, 400 Mrs. A. F. Lavoie " " 9, 000 Miss H. Dostaler " " 6, 100 , Mr. A Quevi I Ion " " 13, 050 Mrs. M.A. P. Smith " " 7, 850 Miss A. Geltman " " 7, 200 Mrs. H. R. Hubert " " 7, 500 . Mr. ,DI A. Lawrence " " 7, 510 Mrs.l R. Dilawri Crystal Bay School 7, 590 1 . 1 APPOINTMENTS - SECONDARY - (1 September. 1973) Mr. G. H. Caldwell Bell High School 8, 960 ' Mr. G. Giannandrea n 7, 200 . ' Mr. DL L. .Carbert Gloucester High School 8, 450 Miss C.A. Guay " 7, 510 Mr. T W. R. Holtz " 9, 150 ' Mr. ' D. M. Mason " 9, 460 Mr. 1 E Ambros Gloucester High School 7, 600 Mr. T.J. P. Hill " " 8, 450 Miss K: Fleming " " 9, 160 ' Mrs. L. Neville " " ' 8, 950 1 Mr. R.A. Wallace " " 7, 200 , Mr. J. K. Suuronen II u 7, 510 ' Mr. ' V.W. Gledhill Earl of Marsh S. S. 12, 950 I Mrs: B'. Maloney " " ! 13, 238 1 Mr. ; J ; Lyon " " , 9. 360 Mrs: B. Lyon " " 11, 400 I Appendix Page 296 I . . MANAGEMENT COMMITTEE 22 May 1973 Mrs. D. Lockwood Merivale H. S. 15, 025 Miss L. M. Rutherford " , 8, 960 Mr. R. Howe " 8, 800 Mr. T.A. Slaughter °' 8, 800 Mr. J.A. Pearse " 8, 960 Mr. G.j Oakes " 7, 400 Mr. J. Hindle " 8, 800 Miss E.A. Floyd Osgoode H. S. 7, 200 Miss G. McLean " 8, 960 Miss S. Lyman Sir Robert Borden H. S. 9, 700 Miss C. T. Deneault Ecole Secondaire Garneau 7, 200 Mr. M. Dahan " " 11, 850 Mr. J. Cazaban " II 10, 350 Mr. J. C. Brule " " 8, 800 Mr. W.' Lanthier " " 10, 450 Mr. F.A. Laroche " " 7, 510 Miss C. Malenfant " " 10, 375 Miss N. L. M. Larocque " " 9, 950 Mr. R. Guyot " " 11, 950 Mr. G. Blache " " 8, 800 Mrs. M. Blais " " 10, 900 Mr. M. F. Poirier " " 9, 160 Mr. E. Rondeau " " 13, 050 Miss A. Gregoire " " 15, 000 Mr. B.C. Gibson J. S. Woodsworth S. S. 7, 200 Miss C. M. E. Larocque " " 7, 710 Mr. G. B. Linklater " " 8, 450 REQUESTS FOR MATERNITY LEAVE Mrs. B. Starkes Bayshore Public School From: 1 Sept 1973 To: 31 Aug 1975 Mrs. M. Guilbault Ecole Secondaire Garneau From: 1 Sept 1973 to: 31 Aug 1975 Mrs. S. McNaughton Bell High School From: 1 Sept 1973 To: 31 Aug 1975 Mrs. M. Mahoney Emily Carr Middle School From: 1 June 1973 To: 31 August 1973 Appendix Page 297 i M,• NAGEMENT COMMITTEE 22 May 1973 M s. M. Enns Bell's Corners P. S. I From: 1 September 1973 To: 31 August 1975 M s. R. Collins Glen Cairn P. S. From: 1 September 1973 To: 31 August 1974 M s. J. Bradley Fitzroy Centennial P. S. From: 1 September 1973 To: 31 August 1974 Mrs. P. Duhamel R. Michener P. S. From: 1 September 1973 Mrs. K. Callan-Jones Colonel By S. S. Mrs. D. Munier To: 31 August 1974 From: 1 September 1973 To. : 31 August 1974 Sir W. Churchill P. S. From: 1 September 1973 To: 31 August 1974 tvi rs. B.A. Armstrong Greenbank I. S. From: 1 September 1973 ( ee MacLeod)rs. D. Dechka To: 31 August 1975 Stephen Leacock P. S. From: 1 September 1973 To: 31 August 1975 rs. J. Creighton Century P. S. From: 1 September 1973 To: 31 August 1975 ETIREMENTS - effective 30 June 1973 I rs. R. F. Leikin Fisher Heights P. S. r. C. Primeau South Carleton H. S. ESIGNATIONS - ELEMENTARY - effective 30 June 1973 rs. J. Kurtz Stittsville rs. M. Rennick D.A. Moodie rs. K. Lytle rs. L. Broadbent Brook Lane Huntley Centennial rs. J. Graham Parkwood Hills rs. L. Horton Knoxdale rs. C. Pickell Queenswood rs. D. Gibbs Blossom Park rs. J. Freund Metcalfe r. P. Dockstader Bayshore R rs. L. McLaughlin Manordale rs. N.J. Brown Metcalfe Appendix Page 298 1 MANAGEMENT COMMITTEE " 22 May 1973 Mrs. S. Quail Manordale Mrs. A. Stewart Robert Hopkins Mrs. E. Eastman Fitzroy Centennial Mrs. E. Brunton Glen Ogilvie Mrs. J.A. McGibbon Riverview Mrs. J. Jones L. D. Billings Mr. R. W. Gott Henry Munro Miss J. E. Thompson Bayshore RESIGNATIONS - SECONDARY - effective 30 June 1973 Mr. S.A. Kawazoye Bell Mr. M. Goodwin South Carleton Mr. D. Healy Osgoode Mrs. D. Maybury South Carleton Miss Marthe Guillet Gloucester Mr. A. Maheux Gloucester Mr. S. 'Crowder Merivale Mrs. L. Peirson Osgoode Mr. P. Goodwin Bell Mr. J. Danbrook Confederation Mr. B. Huebener Merivale Mrs. M.J. Lunney Sir Robert Borden Mrs. L. Howe Sir Robert Borden Mr. P. 'Ferns Leave of Absence (previously Bell) Mr. P. Wittman Sir Robert Borden Mrs. S. Childerhose Colonel By TERMINATION BY MUTUAL CONSENT Mrs. C. Shaikin presently on Maternity Leave effective 10 April 1973 previously Merivale P.,S. Mrs. K. Glavin Goulbourn P. S. effective 27 February 194 Mrs. E. Kadoch North Gower P. S. effective 31 May 1973 Mrs. N. Maier presently Maternity Leave effective 26 April 1973 Mrs. L. Graham Leslie Park P. S. effective 30 April 1973 Mr. F. Dauphin Fitzroy Centennial P. S., effective 30 April 1973 Mrs. M. H. Mask presently Maternity Leave effective 17 May 1973 Miss E. Yerex D.A. ' Moodie I. S. effective 31 May 1973 AMENDIMENT TO TERMINATION BY MUTUAL CONSENT Mrs. S. Phelan Robert Hopkins P. S. effective date of 5 May (ineligible for Maternity Leave) 1973 to be amended to 29 April 1973 Appendix Page 299 MANAGEMENT COMMITTEE 22 May 1973 TERMINATION OF PROBATIONARY CONTRACT effective 30 June 1973 Mr. R. Frank Sir Robert Borden H. S. Mr. G. Lemay Ecole Secondaire Garneau Mr. N. B.'P. Beebakhee Henry Munro P. S. Mr. Shamshu Deen City View P. S. Mrs. C. Taylor Century P. S. TERMINATION OF CONTRACT - effective 30 June 1973 Mr. W. McGuffin Manordale P. S. TERMINATION OF CONTRACT (Short Term Contract) - effective 30 June 1973 Mrs. D. McVean Meadowlands P. S. Mrs. C. Wilson North Gower P. S. Mrs. E. Cooke Henry Munro P. S. 12. Head and Assistant Head of Mathematics - Gloucester High School Your Committee recommends, on motion by Trustee Lemieux THAT the Board approve the appointment of Mr. W. G. McLennan as Head of Mathematics at Gloucester High School; and Mr. R. C. Bender as Acting Assistant Head of Mathematics, Gloucester High School, effective 1 September 1973. 13. Acting Technical Head - Earl of March Secondary School Your Committee recommends, on motion by Trustee Moore, THAT the Board approve the appointment of Mr. Kenneth O. Workman to acting Technical Head at the Earl of March Secondary School, effective 1 September 1973. 14. Head of English - Merivale High School Your Committee recommends, on motion by Trustee Morrisey, THAT the Board approve the appointment of Mr. R. C. McSheffrey as Head of English, Merivale High School, effective 1 September 1973. Appendix Page 300 MANAGEMENT COMMITTEE 22 May 1973 15. Head of Administration - Earl of ;March Secondary School Your Committee recommends, on motion by Trustee Wilson, as follows: a) THAT the Board approve the establishment of the position of Administrative Head (Minor Headship) at the Earl of March Secondary •School, effective 1 September 1973, and ' b) THAT the Board approve the appointment of Mr. W. Edwards as Administrative Head at the Earl of March Secondary School, effective 1 September 1973. 16. , Leave of Absence - Appointment to the Canadian International Development Agency Your Committee recommends, on motion by Trustee McIntosh, THAT the Board approve leave of absence for the school years 1973/4 and 1974/5, 'without pay, to Mr. J. Allan, Technical Head at Gloucester High School, to enable him to accept an offer of appointment with the Canadian International Development Agency for posting in Kono, Nigeria; and .extend congratulations to Mr. Allan on this appointment which reflects highly on his professional capabilities. 17. Assistant Head of Science - Earl of March Secondary School Your Committee recommends, on motion by Trustee Wilson, a) THAT the Board approve the position of Assistant Head of Science for the Earl of March Secondary School, effective 1 September 1973; and b) THAT the Board approve the appointment of Mr. M. Bedard as Assistant Head of Science, Earl of March Secondary School. 18. Confirmation of Acting Positions of Responsibility Based on a report submitted by the Director of Education and the Superintendents of Operations, dated 17 May 1973, your Committee recommends, on motion by Trustee Hicks, THAT the following appointments previously approved as "acting appointments" be now confirmed by the Board: Appendix Page 301 MANAGEMENT COMMITTEE 22 May 1973 Mr. J. •=Smuk Acting Vice-Principal Osgoode H. S. Mr. D.J. Ryan Acting Head Commercial, Gloucester H. S. Mrs. Y. Turner Acting Asst. Hd. Commercial Gloucester H. S. Mr. P. VanHouten Acting Head Guidance Gloucester H. S. Mr. P.J. Ryan Acting Head Administration Confederation H. S. Mr. W. Crowder Acting Principal Ramsayville P. S. Mr. W. Latourell Acting Principal City View P. S. Mr. W. Styles Acting Principal Fitzroy Cent. P. S. Mr. M. Charron Acting Vice-Principal Leslie Park P. S. Mr. G. Ellis Acting Vice-Principal Fisher Hts. P. S. Mr. B. Goudge Acting Vice-Principal Century P. S. Mrs. A. Dauphinee Acting Vice-Principal Manordale P. S. Mr. D. Garbutt Acting Vice-Principal Briargreen P. S. Mr. M. Knox Acting Vice-Principal L. D. Billings P. S. Mr. B. Topping Acting Vice-Principal Riverview P. S. The meeting adjourned at 11: 10 p. m. Respectfully submitted G. Drew Chairman PAL/Is Received by the Board, 28 May 1973 Board Minute No. 161, with the following corrections: a) "Trustee McIntosh" in last paragraph on Appendix Page 289 to read "Trustee Moore". b) "L. D. Billings Junior School" on Page 291 to read "L. D. Billings Elementary School". The recommendations were adopted. Recommendation re Board Policy D-12 was not presented as it does not constitute a change in existing regulations. Appendix Page 302 (TEXTE) LE CONSEIL D ' EDUCATION DE CARLETON RAPPORT NO. 5 COMITE DE LANGUE FRANCAISE le mercredi 18 avril 1973 Une reunion du Comite de langue francaise de Carleton se tenait dans les bureaux du Conseil d'Education de Carleton, 4 Thorncliff Place, 'a 20 h00, sous la,presidence de M. Aur ele Lalonde, president. MEMBRES PRESENTS: - M. Aur ele Lalonde Mme Rolande Soucie M. Jean Leveille M. Rodrigue Landriault MEMBRES DU CONSEIL NOMMES AU COMITE M. Jean-Marie Lemieux Mme J. Kabayama M. Jean-Francois Milotte (avait donne avis d'absence) INVITEES SPECIAUX !Mme Louise McIntosh, presidente du Conseil d'Education de Carleton Mme L. Usher, directrice, ecole Crystal Bay MEMBRES DU PERSONNEL CADRE M. Gerard Huneault, directeur, eccle secondaire Garneau M. L. F. Labrosse, surintendant des ecoles 1. ORDRE DU JOUR ;PROPOSE PAR: Mme Rolande Soucie APPUYE PAR: M. Rodrigue Landriault ET RESOLU que I'ordre du jour de 'la presente reunion soit ferme et adopte. ADOPTE Appendix Page 303 1 COMITE DE LANGUE FRANCAISE 18 avril :973 2. MME LOUISE McINTOSH Le president presente Mme Louise McIntosh, presidente du Conseil, qui s'adresse au Comite. (Voir annexe pour le compte rendu). 3. ENFANCE RETARDEE SEMI-EDUCABLE Le president presente ensuite Mme L. Usher, directrice de I'ecole de Crystal Bay qui s'adresse au Comite, relative 'a I'enfiance retardee semi-educable. (Voir annexe pour le compte rendu. ) PROPOSE PAR: M. Jean Leveille APPUYE PAR: M. Jean-Marie Lemieux • ET RESOLU que Mme Rolande Soucie soit nommee representante du Comite de langue francaise au sein du Comite consultatif de Carleton, relativement aux stoles pour l'enfance retardee semi-educable. ADOPTE 4. 1ADOPTION DU PROCES-VERBAL: PROPOSE PAR: M. Jean-Marie Lemieux APPUYE PAR: M. Rodrigue Landriault ET RESOLU que le proces-verbal de la reunion numero 4, tenue le 4 avril 1973, soit adopts tel que presents. ADOPTE 5. CONSEIL COMMUNAUTAIRE PROPOSE PAR: Mme Rolande Soucie APPUYE PAR: M. Rodrigue Landriault ET RESOLU qu'un Comite ad hoc soit tome afin de proceder au travail de recherches, de rencontres avec les professeurs de i'Ccole secondaire Garneau ' et les services recreatifs en vue de la preparation de la description des taches d'un conseil communautaire, en merge crime reu'hion publique 'a laquelle la population francophone de Carleton resident dans le secteur desservi par I'ecole secondaire Garneau, sera invitee. ' La resolution suivante est mise aux voix' et adoptee a la suite d'un vote a main levee, comme suit: POUR: (3); 1 CONTRE: (1). Appendix Page 304 COMITE DE LANGUE FRANCAISE 18 avril 1973 6. PROPOSE PAR: M. Jean Leveille APPUYE PAR: M. Jean-Marie Lemieux ET RESOLU que Madame Rolande Soucie, Messieurs Rodrigue Landriault et Gerard Huneault, directeur de l'ecole secondaire Garneau soient nommes membres du Comite ad hoc relativement au Conseil communautaire pour I'ecole secondaire Garneau. Le secretaire-executif fera egalement partie du comite ad hoc. ADOPTE 7. IL EST CONVENU que les sujets qui n'ont pas ete discutes 'a la presente assemblee soient reporte s 'a la prochaine reunion. 8. 'IL EST CONVENU que Ia prochaine reunion du Comite, qui doit metre tenue dans Ia premiere demie du mois de mai 1971 soit tenue a une date a laquelle iil sera possible au docteur A. M. Aboul-Khair d'assister. 9. rAJOURNEMENT PROPOSE PAR: M. Jean-Marie Lemieux 1APPUYE PAR: M. Rodrigue Landriault 'ET RESOLU que Ia presente reunion soit ajournee jusqu'a nouvelle convocation du president. J. M. - Robert Normand Aur eIe Lalonde Secretaire-executif President JMRN/Is • Appendix Page 305 Recu par le Conseil , le 28 mai 1973 Probes de deliberations no. 160. ( EXTE) LE CONSEIL D ' EDUCATION ODE CARLETON RAPPORT NO. COMITE DE LANGUE FRANCAISE ANNEXE le rnercredi 15 avr i �d�3 IMME LOUISE McINTOSH, PRES9DENTE 'DU CONSEIL D'EDUCATION DE CARLETOi 'Mme McIntosh dit tout d'abord qu'il lui fait plai ,ir de rencontrer les ouveaux membres du Comite elus en janvier dernier. La presidente du Conseil assure ensuite les membres du Comite de gangue fra'ncaise sur le fait qu'il est du devoir du Conseil d'Education de Carleton •'assurer l l'education des el eves de Carleton qu'i Is soient anglophones ou francophohes. Mme McIntosh attire ensuite ('attention des 'membres sur le fait qu'iis sont bienvenus, non seulement aux reunions du Conseil, mais egaiement a toutes les reunions des differents Comites permanents du Conseil. Elle invite les membres du Comite 'a assister a ces reunions, non seulement comme spectateur mais elle les invite egulement 'a participer aux echanges'au cours de Ia reunion. . En ce qui a trait a Ia resolution adoptee par le Comite et transmise a ('honorable Hugh Faulkner, relativement a g'enseignemrnt du franca s comme langue seconde dans la region de la capitale nationale, madame McIntosh attire ('attention des membres du Comite sur le fait que les 4 Conseils d'education de Ia region de la capitale se sont reunis pour disc ter d cette question. A Ia suite de cette rencontre, un memoire fut soumis aux autorites competentes pour demander des fonds addaionnels' pour Pe.nseignement de la langue seconde dans Ia region de la capitale nationale. Dans ce mr noire; des argents federaux etaient demandes pour promouvcir le bilinguisme, soit pour l'ensei'gnement du francais aux anglophones et pour I'enseignerent sae I'angiais aux francophones. Appendix Page 306 • N N E X,E (Mme McIntosh ) ' M Mine McIntosh s'est dit surprise des rsegier tints qui regissent i'appropriation des argents disponibles et assure le Comite de langue francaise de I'appui du Conseil d'Education de Carleton aupres de i'honorabie Hugh Faulkner, pour que des argents soient prevus pour l'enseignement de Panglais aux francophones, dans le cadre de la promotion du bilinguisme dans la capitale nationals. Mme McIntosh souligne ensuite le fait que le Comite s'identifie comme suit "Comite de langue francaise" dans sa correspondance et dans ses proces-verbaux. i Elie souligne le fait que cette situation indique ou laisse sous-entendre qu'il s'agit� d'un Comite du Conseil et que cette situation n'inclique pas le Comite de langue francaise est un Comite consuitatif et qu'il est independant, contrairement aux Comites du Conseil qui doivent fairs rapport au Cons ii. La president du Conseil croft que l'utilisation du mot °'consultatifi° pour designer Ile Comite de langue francaise reflieterait plus l'independan:e du Comite Mme McIntosh souligne ensuite que toute correspondance adressee at/ Conseil peut etre adressee de deux facons, soit: a) Pour toute correspondance ou rapports 'a ['intention du Conseil: M. S.J. Berry Secretaire du Conseil b) Pour toute correspondance dans iaquelle on demands des renseigr,ements • du personnel du Conseil: M. S.J. Berry, Directeur de ('education II est egalement tres important d'indiquer si les renseignerents desires doivent etre soumis en francais ou en anglais, puisque le tout doit etre traduit I'exterieur des bureaux du Conseil. Appendix Page 307 ANNEXE (Mme L. Usher) 2. MME L. USHER, DIRECTRICE, ECOLE CRYSTAL BAY - ENFANCE RETARDEE SEMI-EDUCABLE Conformement a une decision du Comite, prise lors de sa reunion du ,1 mars 1973, le Comite recoit Mme L. Usher, directrice de I'ecole Crystal Bay. 1Le but de la rencontre est de discuter avec Mme Usher de l'administtration programme senior pour les enfants retardes, offert a I'ecale de Crystal Bay. Mme Usher explique tout d'abord, a l'aide d'un plan las differYents oue l'on retrouve a l'ecole de Crystal Bay et explique egalement brievement l'horaire •es el eves. Mme Usher dit qu'a son ecole, on tense de prepa:arer- les el eaves pour la via. '•n y retrouve donc des cours de conciergerie, de lavage d'autos et autres cours du genre. L'ecole compte actuellement 116 el eves dont 57 d'Ottawa. On retrouve 60 =dolescents de 14 ans et plus. Le plus jeune el eve de l'ecole a S ans et la plus ieille, 20 ans. La directrice dit qu'il leur est possible de garder las el eves jusqu'a 21 ans. Chacune des classes pour adolescents compte de 10 'a 12 el eves tandis que les classes pour les plus jeunes comptent 8 ou 9 etudiants par classe. L'ecole de Crystal Bay compte 16 professeurs, incluant la directrice. En ce qui a trait a une evaluation du programme Mme Usher dit qu'il est trop tbt puisqu'aucun el eve de son ec©le est entre sur le marche de travail a cette date. Mme Soucie mentionne que les el eves d'expression francaise qui font partie du'groupe senior occuperont quelques classes 'a I'ecole Andre Laurendeau et demande a Mme Usher si un el eve qui doit suivre les m ames cours que las autres etudiants doit faire face a certaines dirficultes. Mme Usher souligne qu'a Toronto on a dejo iristitue un tel essai et qu'il sera tres interessant de surveiller les resultats. Elle ajoute cependant qua !'attitude des instructeurs est tr es importante. Toute recommandation quant 'a l'enfance exceptiannelle semi-educable pourrait'etre faite au Comite consultatif de Carleton pour Terrance retardee. Rober t M. - Normand S ec rota i re-ex ecu t i f. Appendix Page 308 THE CARLETON BOARD O F EDUCATION FRENCH LANGUAGE ADVISORY COMMITTEE REPORT NO. 5 Wednesday, 18 April 1973 A meeting of the French Language Advisory Committee was held this day at ,4 Thorncliff Place, Ottawa, commencing at 8: 00 p. m. with Chairman A. Lalonde in the Chair. MEMBERS PRESENT: Mr. A. Lalonde Mrs. R. Soucie Mr. J. Leveille Mr. R. Landrieult Mr. J. -M. Lemieux Mrs. J. Kabayama Mr. J. -F. Milotte (had previously given notive of his absence) INVITED GUESTS Mrs. L.J. McIntosh • Mrs. L. Usher STAFF MEMBERS PRESENT G. Huneault, Principal, Ecole Secondaire Garneau L. F. Labrosse, Superintendent of Schools 1. AGENDA On motion by Mrs. R. Soucie, seconded by Mr. R. Landrieult, BE IT RESOLVED that the agenda for this meeting be adopted as presented. CARRIED 2. MRS. LOUISE McINTOSH The Chairman introduced Mrs. L.J. McIntosh, Chairman of the Board who spoke to the Committee (Statement appended hereto). Appendix Page 309 FRENCH LANGUAGE ADVISORY COMMITTEE ` 18 April 1973 3. . TRAINABLE RETARDED CHILDREN The Chairman then introduced Mrs. L. Usher, Principal of Crystal Bay school, who spoke to the Committee concerning Trainable Retarded Children (Statement appended hereto). On motion by Mr. J. Leveille, seconded by Mr. J. -M. Lemieux, THAT Mrs. R. Soucie be named the French Committee representative to the Advisory Committee for Trainable Retarded children. CARRIED 4. ADOPTION OF MINUTES On motion by Mr. J. -M. Lemieux, seconded by Mr. R. Landriault, BE IT RESOLVED that the Minutes of the meeting held 4 April 1973, Report No. 4, be adopted as presented. CARRIED • 5. COMMUNITY ASSOCIATION On motion by Mrs. R. Soucie, seconded by Mr. R. Landriault BE IT RESOLVED that an Ad Hoc Committee be formed in order to carry out research, to meet with teachers of ecole secondaire Garneau and representatives of recreational services, to compile the duties of a possible Community Association for presentation at a public meeting;at which the Carleton francophones in the area of Garneau will be invited. A vote was taken and the results were as follows: FOR: (3); AGAINST (1) 6. On motion by Mr. J. Leveille, seconded by Mr. J. -M. Lemieux, BE IT RESOLVED that Mrs. R. Soucie, Messrs. R. Landriault and G. Huneault be named as members of the Ad Hoc Committee relative to a CommunityAssociation for ecole secondaire Garneau. The executive-secretary will also be part of the Ad Hoc Committee. CARRIED 7. It was AGREED that the agenda items not discussed at this meeting be included in the agenda for the next meeting, of the Committee. Appendix Page 310 FRENCH LANGUAGE ADVISORY COMMITTEE 18 April 1973 8. It was agreed that the next meeting will be held during the first part of the month of May, at a date convenient to Dr. A. Khair. 9. ADJOURNMENT On motion by Mr. J. -M. Lemieux, seconded by Mr. R. Landrieult, IT WAS AGREED that the meeting be adjourned until further notice from the Chairman. ' J. -M. Robert Normand Rolando Soucie Executive Secretary Vice-Chairman • i I i I — Appendix Page 311 Received by the Board 28 May 1973 Board Minute No. 160. • o i I THE CARLETON BOARD OF EDUCATION -- I FRENCH. LANGUAGE ADVISORY COMMITTEE REPORT NO. 5 APPENDIX Wednesday, 18 April 1973 1. Mrs. Louise J. McIntosh, Chairman of The Carleton Board of Education Mrs. McIntosh stated that she was pleased to meet the new members of the French Language Advisory Committee, elected last January 1973. The Chairman of the Board, assured the members of the Ccrernit;:ea that the task of the Carleton Board of Education is to ensure the education of all Carleton students, be they English or French speaking. Mrs. McIntosh drew to the attention of the members that they are most welcome to attend, not only at Board meetings, but all of the Board's permanent Committee meetings. She invites the members of the Committee to attend these meetings not only as spectators but to actively participate Iduring the course of the meetings. With regard to the resolution adopted by the Committee and sent to the Honourable H. Faulkner concerning the teaching of French as a second language in the national capital region, Mrs. McIntosh drew to the Committee's attention that the four Boards of Education in the capital region have met to discuss this matter. As a result of this meeting, a memorandum was submitted to authorities requesting additional funds for the teaching of a second language in the national capital region. In this memorandum, Federal funds were requested to promote bilingualism, be it for the teaching of French to anglophones or for the teaching of English to francophones. Mrs. McIntosh expressed surprise at the rulings in• existence with respect to the appropriation of available money and assures the French Language Advisory Committee that the Carleton Board of Education supports their stand _ to the Honourable H. Faulkner, in order that monies be provided for the teaching of English to francophones and therefore promote bilingualism in the national capital region. II Appendix Page 312 • MRS. McINTOSH (Cont'd) Mrs. McIntosh pointed out that the Committee identifies itself as "French Language Committee" in its correspondence and minutes. She indicates that this reference indicates or leads one to think that the Committee is one of the Board Committee and this situation does not clarify that the french Language Committee is an Advisory Committee, and an independent Committee, unlike the Board's Committees which must report to the Board. The Chairman of the Board believes that the use of the word "Advisory" would clearly define the independence of the Committee. Mrs. McIntosh pointed out that all correspondence to the Board may be addressed as follows: a) All correspondence or reports to Board - Mr. S.J. Berry Secretary •b) All correspondence requesting information from Board Personnel - Mr. S.J. Berry Director of Education It is equally important to indicate that the information requested should be returned in French or in English, as'' translation must be done outside of the Boards offices. • I I Appendix Page 313 THE CARLETON BOARD OF EDUCATION FRENCH LANGUAGE ADVISORY COMMITTEE REPORT NO. APPENDIX Ba Y 2. Mrs. L. Usher, Principal, Crystal y School for Trainable Retarded Children As per the decision of the Committee, ;21 March 1973, the Committee welcomed Mrs. L. Usher, Principal of the Crystal Bay School for Trainable Retarded Children. The aim of the meeting is to discuss the senior administration program for Trainable Retarded Children available at Crystal Bay. Mrs. Usher explained the different levels found at Crystal Bay Mrs. Usher stated that at Crystal Bay, children are being prepared for actual life. Courses are given in caretaking duties, car washing and other similar courses. Enrolment at the school stands at 116 students of which 57 are • from Ottawa. There are 60 students of 14 years of age and over. The youngest student at Crystal Bay is 5 years of age and the eldest is 20. The principal stated that students ma' remain at Crystal Bay school until the age of 21. Adolescent classes are comprised of 10 to 12 students, whereas classes for younger students are made up of 8 or 9 per class. There are 16 teachers at Crystal Bay, including the Principal. With reference to evaluation of the program, Mrs. Usher felt it was yet too soon for such an evaluation as none of the students have entered ,the working field as yet. Mrs. R. Soucie inquired if the francophone students face certain difficulties, while forming part of the senior group in some classes at Andre Laurendeau school while following the same courses as other students. I I Appendix Page 314 RS. USHER (CONT'd) I Mrs. Usher pointed out that in Toronto, such a course is already n effect, and pointed out that it will be most interesting to follow the esults. She added however that the teachers° attitudes are most important. Recommendations concerning Trainable Retarded Children may be -ubmitted to the Advisory Committee on Trainablef Retarded Children. • • Appendix Page 3 • 1 THE CARLETON BOARD OF EDUCATION SCHOOL PLANNING AND CONSTRUCTION COMMITTEE REPORT NO. .6 Monday, 4 June 1973 o the Board of Education: A meeting of the School Planning and Construction Committee was eld this day in the Board Room, Administration uilding, 4 Thorncliff lace, Ottawa, commencing at 7: 35 p. m. with Trustee Lemieux in the hair. ,Committee members present: Trustees Drew, Milotte, Moore, ulligan end Sevigny. Committee members not present: Trustees !-larris, Hicks and Wilson. Trustees Harkness (8: 10 p. m. ) and Morrisey I (8: 20 p. ml. ) were also in attendance. i Staff present: Director of Education; Superintendents of • dministration and Planning; Superintendents of Schools I.G. Jones and F. Labrosse; Coordinator of New Construction; f Planning Officer; xecutive Assistant and Recording Secretary. ,1. i) Kars Middle School - Submission of Building Proposal , Designation of Architect I The Committee had before it a report from the Kars Middle School Project Committee with regard to the submission of building proposal to the Ministry of Education, and the engagement of an architect for the project. Your Committee recommends, on motion by Trustee Drew, based on the foregoing report, with respect to the. Kars Middle School: _ _ a) THAT the Board authorize staff to submit the necessary forms to the Ministry of Education to obtain Building Proposal Approval; and b) THAT the Board designate the architectural firm of ', Geo. E. Bemi & Associates for the proposed new . I middle school to be constructed in the Kars area. ii) Acquisition .of Site (on motion by Trustee Drew) THAT staff be authorized to direct the Board's Solicitor to prepare . a agreement of purchase and sale for the ±10 acres of land in Osgoode ownship for the purpose of locating the proposed Kars Middle School. (retails recorded in Private Session Minutes of this date) Appendix Page 316 , I SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 4 June 1973 , 2. Plan of Subdivision 06T-23734, Township of Osgoode ' ;Your Committee recommends, on motion by Trustee Drew, based on a stiff report dated 14 May 1973,_ THAT the Board authorize staff to inform the Ministry of Treasury, Economics & Intergovernmental Affairs that no school site is required to accommodate the students emanating from Subdivision 06T-23734, Township of Osgoode. 1 3. 'Plan of Subdivision 06T-23492, Township of Osgoode Your Committee recommends, on motion by Trustee Drew, based • on a staff report dated 23 May 1973, THAT the Board authorize staff to inform the Ministry of Treasury, Economics & Intergovernmental Affairs that no ,school site is required to accommodate the students emanating ' from Subdivision 06T-23492, Township of Osgoode. 4. Plan of Subdivision 06T-23873, Village of Richmond Your Committee recommends, on motion by Trustee Moore, based on a staff report dated 14 May 1973, THAT the Board authorize staff to inform the Ministry of Treasury, Economics & Intergovernmental Affairs that a school site is not required to accommodate the students emanating from Subdivision 06T-23873, Village of Richmond. . I i (NOTE: Trustee Moore observed that Richmond Public School has a small playground area. He expressed concern in the event that another portable will be needed to accommodate additional students. ) 5. Plan of Subdivision 06T-23066, Township of Nepean Your Committee recommends, on motion by Trustee Sevigny, based ' on a staff report dated 15 May 1973, THAT the Board authorize staff to inform the Ministry of Treasury, Economics & Intergovernmental Affairs that a school site is not required to accommodate the students emanating from Subdivision 06T-23066, Township of Nepean. • 6. Plan of Subdivision 06T-23838, Township of Nepean The Director of Education and the Superintendent of Planning submitted a report, dated 23 May 1973, with respect to the provision for a school site in Subdivision 06T-23838, Township of Nepean. It was noted that students • generating from the proposed development will be attending Barrhaven Public School, D. Aubrey Moodie Middle School and Confederation High School. Appendix Page 317 1 S HOOL PLANNING AND CONSTRUCTION COMMITTEE 4 June 1973 An analysis of the school population arising from the proposed d-velopment would indicate that the total expected enrolment would amount t.. 586, divided as follows: ' --- - ANTICIPATED ENROLMENT, K-5 6-8 • 9-13 TOTAL SCHOOLS . , , 291 29 Barrhaven 17 17 Moodie 20 20 Confederation 58 58 Barrhaven 35 35 Moodie 41 41 Confederation ' 143 143 Barrhaven 86 86 Moodie 86 86 Confederation 39 39 Barrhaven 1 16 16 Moodie 16 16 Confederation 269 154 163 586 The capacity/enrolment balance as of September 1973 at these schools s predicted to be as follows: School Mc Oc OPE 1 Mb Ob I P i _ Barrhaven 425 370 450 -25 -80 3 Moodie 800 690 723 77 -33 1 Confed.. 1070 963 981 89 -18 • In view of the above, staffproposed that Ian elementary school site -hould be reserved at this time to meet future requirements. ___ Your Committee recommends, on motion by Trustee Sevigny, • HAT the Board authorize staff to inform the Ministry of Treasury, conomics & Intergovernmental Affairs that the developer redesign subdivision T-23838, Township of Nepean, to provide a six acre school site for the use of the Carleton Board of Education as indicated on the map (School Planning and Construction Committee, Agenda Folio 18. y -- .__ - --- .-------- -. Appendix Page 318 S HOOL PLANNING AND. CONSTRUCTION COMMITTEE 4 June 1973 ' ;, 7 Plan of Subdivision 06T-24000, Township; of Gloucester Further to Report No. 3, School Planning and Construction C mmittee, 6 March 1972,.. item 8 d) (Plan of Subdivision T-22206, Tly ownship of Gloucester), the Committee received a report submitted b the Director of Education and the Superintendent of Planning, dated 29 May 1973, with respect to Plan of Subdivision 06T-24000, ostain Estates Limited, Township of Gloucester. It was noted that ubdivisior T-22206 marked Phase I and that under the revised Plan 6 Subdivision 06T-24000 a much larger area is being proposed for evelopment. It was further noted that the Board, on 15 March 1972, (Board inutes, item 84, j), iv))optioned a six acre site ;for elementary school purposes. I(Phase I). - The revised plan of subdivision indicates that the relevant area will be composed of 5 neighbourhoods with the following expected opulation yield per neighbourhood. (Table I): I DETACHED & MULTIPLE APARTMENT YIELD Nei h- SEMI-DETACHED PER bou hood No.' No. ►No. NEIGHBOUR- "Units Yield Units Yield Units Yield HOOD 1 202 808 507 2281 450 1125 4214 2 •623 : .. 2492 110 495 300 750 373 3 505 2020 581 2615 - 463 4 100 400 105 473 300 750 1623 5 32 128 168 756 - - 884 Based on assessment records for 1973, the population composition of Gloucester Township with respect to its percentage of French-speaking and known separate school supporters would indicate that the anticipated enrolment) for the neighbourhoods may be estimated as follows. (Table II): i Appendix Page 319 t S HOOL PLANNING AND CONSTRUCTION COMMITTEE 4 June 1973 POP. YIELD ANTICIPATED ENROLMENT N. HOOD No. UNITS N. HOOD K-5 6-8 9-13 1 !159 4214 328 168 222 (111) 2 1033 3737 291 150 197 ( 99) 3 1086 4635 361 186 245 (122) 4 505 1623 126 65 86 ( 43) 5 202 884 69 35 46 ( 23) TOTAL 3983 15,093 1175 604 796 (398) O = French Speaking Students Arising from Table II, the total anticipated enrolment figures at the K-5, 6-8 and 9-13 grade levels indicate the necessity of reserving two school sites at the K-5 level to handle the enrolment from neighbourhoods 1 - 4 (1106) (the K-5 enrolment of 69 from neighbourhood 5 would be within the attendance area of the school site already optioned by the Board); a middle school site to handle the anticipated 6-8 enrolment of 604; and a secondary school site. f With respect to the French speaking seconddary students, the staff report proposed that a school site should be provided for in the Minto development immediately east of Costain Estates (see item 8 below). YoUr Committee recommends, on motion by Trustee Milotte, THAT ith respect to Plan of Subdivision 06T-24000, Township of Gloucester Costain Estates Limited) - a) THAT the Board authorize staff to inform the Ministry of Treasury, Economics & Intergovernmental Affairs that the Carleton Board of Education requires en option agreement for the following school sites, which are suitable insofar as shape, size and location are concerned: - Block R, Neighbourhood I, 23. 9± acres, to be designated for a secondary school (as outlined on map 3 (Agenda Folio 24)) - Block J, Neighbourhood 3, 12± acres, to be designated for a Middle School (as outlined on map 4 (Agenda Folio 25)) - Block D. Neighbourhood 4, 5± acres to be designated for an elementary school (as outlined on map 5 (Agenda Folio 26)). Appendix Page 320 I SCHOQh .PLA�iH}N9 •mito COii NSTRUCTION COMMITTEE 4 June 1973 , I , ; b) Th the Board authorize staff tol AT request the Ministry of Treasury, Economics 6 !Intergovernmental Affairs to request the developer to designate, for elementary school purposes, 5± acres of the 13. 9± acres school/park, Block H, in Neighbourhood 2, which site is suitable only insofar as '' location is concerned (as outlined on map' 6 (Agenda Folio 27) ) c)! THAT_the Minister's Conditions of non+approval remain in effect until such time as satisfactory financial arrangements have been concluded between Costain Estates Limited and the Carleton Board of Education, for the above noted school , sites. 1 8. Plan of Subdivision T-23325, Gloucester Township } The Director ''of Education and the Superintendent of Planning submitted a report,; dated 29 May 1973, with respect to Plan of Subdivision T-23325, Minto Construction Limited, Gloucester Township It was noted that the proposed; development will encompass 355 acres and is located immediately east of the proposed subdivision in Convent Glen (item 7 above refers). Based on the modes of construction envisaged for the subject area, the anticipated school population has been calculated as follows: I K-5* 6-8* . 9-13** 1 Total I Public Separate Total Public 'Separate Total English French I , 174 I 91 83 " 89 46 43 93 62 31 156 1 81 75 80 42 1 38 83 56 27 589 1 306 283 302 157 145 314 208 106 598 ' 31Q 288 307 159 148 319 212 107 1517 788 729 778 404 374 809 538 271 1 * Public/Separate split calculations based on 58% Public and 42% Separate for K-8. ** Based on 66% English, 34% French, for 9-13. ' I Appendix Page 321 . , SC COOL PLANING AND CONSTRUCTION COMMITTEE : 4 June 1973 The Committee noted that the 'developer 'has provided one school site of 6 acres for. this development which 'will be sufficient to accommodate students from K-6,' However, the anticipated 400 students for grades 6-8 wil; necessitate the_reservation of a middle school site of approximately 10 :cres.. With respect to the secondary student popultion, the projected 538 En.lish speaking students could attend the proposed!Eastern Area Secondary Sc`oot in Convent Glen •(Item 7 refers), until such time that further English La i guage Secondary School facilities will be required. Insofar as French La.;guage Secondary School facilities are concerned !± 670 students between Co vent Glen and the Minto Development) staff proposed that a new site should b'e-reserved•-for• secondary students .in anticipation of the potential ov ,rcrowding of Ecole Secondaire Garneau. , : l Your Committee therefore recommends, on motion by Trustee Milotte, ba ed on they staff report, THAT the Board authorize staff to inform the • Mi istry of Treasury, Economics E Intergovernmental Affairs that: - I a) The school site of 6. 6 acres designated on Plan of Subdivision T-24000, Township of Gloucester should be reserved for public school (K-6) purposes and that it is satisfactory insofar as size, shape and location are concerned; b) the developer be notified by the Ministry that the Carleton Board of Education requires a ±20 acre 'school site for secondary education in Plan of Subdivision T-23325 and that the developer _ • ;.::: { ,: be requested..to.redesign his plan to accommodate this; . c) the developer be notified by the Ministry that the Carleton Board of Education requires a ± 10 acre middle school site in Plan of Subdivision T-23325 and that the developer be requested to redesign • his plan to accommodate this; and that 1) the Minister's Conditions of non-approval remain in effect until ' satisfactory financial arrangements with ,the developer for the • sites outlined in parts a) and b) above are concluded with the Carleton Board of Education. t (N+0TE: Staff] made the observation that the precise mixture of French and English speakipg students cannot be predicted at this time. Therefore the recommendation with regard to the site for a secondary school in • the Minto Development purposely refers. to. secondary education 'only. ) • Appendix Page 322 I. . r a SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 4 June 1973 9. Plan of Subdivision, T-23915, Village of, Stittsville • Your Committee recommends, on motion by Trustee Moore, based on 4 staff report dated 29 May 1973, THAT the Board authorize staff to Inform the Ministry of Treasury, Economics 6 Inftergovernmental Affairs that no school site is required in Subdivision T723915, Village of Stittsville, as presently proposed. 10. Plan of Subdivision O6T-23855, Township of Goulbourn The Committee had before it a report dated 23 May 1973, submitted ' by the Director of Education and the Superintendent of Planning on Plan of Subdivision O6T-23855, Township of Goulbourn. It.was noted that the proposed subdivision is located in the Township. of Goulbourn, and extends north,from the existing development in Munster Hamlet. The anticipated school population from the subdivision is as follows: House Type Grade Anticipated Enrolment Schools Single _ K-8 178 Goulbourn P.S. Family 9-13 78 S. Carleton H.S. `: K-13 256 =.34 „ .The capacities for the above schools as .well as the predicted enrolment for September 1973 has been calculated as follows: School Mc Oc OPE j Mb Ob P Goulbourn P,S, 530 453 494 % 36 -41 2 S.Carleton H.S. 1540 1386 1485 j. 55 -99 In this connection, the Committee noted that the Board has an option agreement for a 6. 6 acre school site in Munster Hamlet (Plan of Subdivision T-22555) which will expire . 1 June 1973. In order to allow the new development to occur and thus give a better perspective of school accortomodation needed for this area, staff therefore proposed that the option agreement should be renewed for two years. As a result of this action, a school site in plan of Subdivision T 123855 will not be required. p I Appendix Page 323 • S' 'IDOL PLANNING'AND CONSTRUCTION COMMITTEE 4 June 1973 Your Committee recommends, on motion byi Trustee Moore, based o the staff report dated 23 May 1973,'. with respect to Plan of S bdivision 06T-23855 a) THAT the Board authorize staff to request the Board's Solicitor to prepare a two year renewal on the option presently holding the 6. 6 acre school site (to expire 1 June 1973) within Munster Hamlet (Plan of Subdivision T-22555); land b) THAT the Board authorize staff to inform the Ministry of Treasury,. Economics & Intergovernmental Affairs that no additional school site is required in plan of Subdivision • T-23855 - as presently proposed. , 1973 Learning Resource Centres Approval of Preliminary Sketch Plans I: I The Committee received from the 1973 Learning Resource Centres roject. Committee'a report, dated 30 May 1973, with regard to the approval o preliminary sketch plans, the submission of working drawings to the inistry'of Education and•the preparation of tender documents by the architects for the Resource Centres at Greenbank Public School, Bayshore 'ublic School and :Merivale High School. The architects for Bayshore Public 'chool and Merivaie'High School were in attendance at the meeting to review t e sketch plans with Trustees. The Coordinator ';of. New Construction •utlined the Resource Centre for Greenbank Public School. It was noted that in order to reduce the time: frame of construction .nd coordinate-the-`various approval stages with the summer schedule of eetings of the Board, staff proposed the following schedule: a) Preliminary Sketch Plans approved at June meeting of School Planning and Construction Committee; b) . Combined Sketch Plans/Working Drawings submitted directly:to Ministry of Education for approval upon completion of the Working Drawings; c) Board at its last meeting in June, to be _informed of I the progress of the projects, as an information item; 'd), Upon receipt of 100% complete Working Drawings, L, Board invite tenders for the three projects; Appendix Page 324 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 4 June 1973 e) Upon receipt of tenders and combined Sketch Plans/ Working Drawings approval from th'e Ministry of Education, the Project Committee submit recommendations directly to Board at its July meeting and its August 7th meeting for the two elementary schools and the high school, respectively, who will award contracts subject to the usual Ministerial approvals. f) Upon receipt of Ministry of Education and Ontario Municipal Board final approvals, contractors commence work. Most optimistic date for start of construction: two elementary schools, last week in July; high school, third week in August. Your Committee recommends, on motion by Trustee Moore based on the foregoing, i) THAT the Board approve the Preliminary Sketch Plans for Greenbank and Bayshore Public Schools and Merivale High School Learning Resource Centres as presented; ii) THAT upon completion of the Working Drawings, the Board authorize staff to submit the necessary drawings and forms to the Ministry of Education for combined Sketch Plans/Working Drawings approval for the proposed Learning Resource Centres at Greenbank and Bayshore Public Schools and Merivale High School, subject to the Board being advised that the cost estimates of each project do not exceed those budget estimates as set out in Board Minutes, 14 May 1973, item 155 c); and ii ) THAT Board authorize the Architects to prepare the necessary tender documents and call tenders on their respective projects for subsequent Board Approval. • 12. Eastern Area Secondary School - Approval of Preliminary Sketch Plans and Master Site Plan ,The,Committee had before it a report from the Eastern Area Secondary School ,Project Committee, dated 30 May 1973, with respect to the approval of preliminary sketch plans. Mr. Pye, the architect, was in attendance at the meeting and outlined the proposed design of tl a school. The building will i be a i.sPlit 2-storey structure finished in brick and aluminum siding. It is anticipated that the total gross area will be approximately 110, 000 I square feet. 1 Appendix Page 325 S HOOL PLANNING AND CONSTRUCTION COMMITTEE 4 June 1973 • The Committee noted that the cost estimate($2, 900, 000) established a sketch plan stage is within the maximum ministerial debenture limit of $:f 558, 400,1 Your Committee recommends, on motion by Trustee Milotte, THAT t e Board approve the Preliminary Sketch Plans for the Eastern Area econdary !School as presented, and authorize staff to submit the necessary firms together with these plans to the Ministry of'Education for approval. INOTE: Trustee Morrisey observed that, in general, schools lack facilities _ — to accommodate students who are confined to wheelchairs. In this connection, the architect indicated that facilities for these students in the form of elevators and convenient washrooms could very likely bel incorporated. This matter will be discussed by the Project Committee. ) 3. Manordale Public School Learning Resource Centre Approval to Change to the Contract No. 2 Your Committee recommends, on motion by Trustee Sevigny based on a staff ireport, dated 31 May 1973, THAT with ;respect to the Manordale "ublic School Learning Resource. Centre, the Board approve Change Order o. 2 (re location of power supply), extra to the contract with Taplen onstruction Ltd in the amount of $2, 124. 49. 4. Storm Drainage System - Carriere Street IT Ecole Secondaire Garneau The Committee received from the Director` of Education and the -uperintendent of Administration a report, dated 31 May 1973 on a storm •r-ainage system along Carriere Street, Township,of Gloucester. It was oted that the Township is requesting that the Board contribute an =pproximate amount of $8, 000 towards the cost of constructing a storm ewer along Carriere Street to eliminate the possibility of flooding occurring in the future on properties abutting the municipal drain which is used as -n„outlet Ifor storm water from Ecole Secondaire Garneau property.. G Although Carriere Street is privately owned by the Carleton Roman Catholic School Board, an agreement presently exists affording permanent access to !the road by the Carleton Board of Education. As a result, the /?Township,! has advised both Boards that the assessment could amount to $8, 000 for each Board towards the cost of the storm sewer. Appendix Page 326 (REVISED), SC OOL PLANNING AND CONSTRUCTION COMMITTE 4 June 1973 Trustees observed that technically the Board will not receive any be efit from the relocation of the storm water outlet from the Garneau pr'•perty to Carriere Street. Staff has proposed that further discussions should be !held with the Township and the Roman Catholic School Board on th- basis that any costs resulting from the proposal should be proportioned in ' •irect relation to the benefits derived by the owner rather than on a str,ight assessment relating to the area of land within the drainage area. Your, Committee recommends, on motion by Trustee Drew based on the foregoing, THAT the Board appoint a sub-committee to undertake fu ther negotiations with the Corporation of the Township of Gloucester an'!► the Carleton Roman Catholic Separate School Board on matters relating to!the proposed storm sewer scheme and other future services for Carriere St eet. 15 Progress Report, Project Management Progrm, The, Committee received from the Project Management office a progress an• project Icost commitment report to 29 May 1973 on the J. S. Woodsworth Se ondary School. Noted. 16 French Language Enrolment The, Committee received for information a report prepared by the Committee of the Carleton French Language Enrolment Projection. It was n•ted that the Planning Officer attended a meeting of the Committee on 9 ay for a discussion with respect to the study. 1Statistical data as of 1968 were contained in the report with .respect.to the history of Carleton F ench Language students, the feeding of Ecole Secondaire Garneau by G ade 8 Separate Sthool students and the total French Language projection in Carletona. :Noted. The meeting adjourned at 9: 35 p. m. . t' • ' � 1 J. M. R. Lemieux Chairman B-/Is RE EIVED .:.BY BOARD, 11 JUNE 1973 BOARD MINUTE NO,' 176 ' i Appendix Page 327 TH RECOMMENDATIONS WERE ADOPTED. , I i THE CARLETO.N BOARD OF EDUCATION EDUCATION, COMMITTEE REPORT NO. 6 4 June 1973 To the Board of Education: A meeting of the Education Committee was held this day in the Board Ro•m, Administration Building, 4 Thorncliff Place, commencing at 9: 45 p. m. wi h Trustee Sevigny in the Chair. Also present: i Trustees Harkness, Ka•ayama, Milotte, Morrisey and Wright. Committee members not present: Tr stees Harris, Hogan, McIntosh and Taylor. I - Staff present: Director of Education; Superintendents of Operations an• Planning, Superintendent of Schools L. F. Labrosse, Coordinator of Special Services, Mr. R. Holland, Planning Department, Executive Assistant and Recording Secretary. Observers present: Mr. I. M. Fraser (CPA), Mr. R. Miles (OSSTF), • M . G. Ellis (TFC) and Miss Nancy Flood (COR). 1.; Delegation Before commencing with the agenda, the Chairman opened the meeting to any delegations present. On behalf of Crystal Beach parents, Mrs. M. Caughey presented a p=tition requesting the Board to provide additional .French Language in-truction at Sir John A. Macdonald and Lakeview; Public Schools. Based o -the Board's submission to the Ministry of Education for Federal/Provincial fu ds, the parents propose that an individual accessory subject be taught in French on an optional basis (grades 4 and 5, and if possible, extension to include grades 1, 2 and 3), and secondly that French speaking students o adults be engaged to act as aides, or "moniteurs" to give French c•nversation' practice. Mrs. Caughey then submitted a brief to the Chairman who indicated to the delegation that staff and Trustees will consider the proposal as outlined in the brief. . � P . I Appendix Page 328 _ EI.UCATION! COMMITTEE 4 June 1973 R:: PORT NO. ' 6 ' 2, Middle School Study - Analysis Report • Pursuant to Report No. 4, Education Committee, 4 April 1973, It-m 3, the Middle School Study Committee presented for consideration t 'e Analysis Phase Report of the Study. Mr. R. Fraser, Chairman of t e Committee was in attendance at the meeting and outlined the analysis w ich pertains to the various structures and characteristics of middle s hools. Mr. Fraser also referred to the successful Middle School Work- s op which was held on 1 June and expressed regret that Trustees were n t able to ;attend. p It was noted that the material contained in the Inventory (previously s' bmitted) land Analysis reports will be utilized to,make recommendations in t e areas of curriculum, implementation, culture, and organization based on t, e following criteria: . a) The Aims and Objectives of the Carleton Board of Education b) The results of the Middle School Study,''s Parent Questionnaire *) c) The future projections generated by th'e Middle School Study Committees d) The; anticipated conditions under which the Board will operate during the next five years. *� The Committee noted that the survey which has been administered to samples of grade 6, 7 and 8 parents is 'currently being analyzed. The data will be included with the final report of the Middle School Study: i Based on the foregoing, Trustee Kabayama I moved as follows: a) i THAT the Middle School Study continue into its Forecast and R'-commendation Phase and that it report again to the Education Committee nit later than November 1973. b) THAT the Middle School Analysis Phase Report be made a ailable Ito teachers after acceptance by the Education Committee. 1 i . j Appendix Page 329 I a ' C f , E UCATIONCCOMMITTEE 4 June 1973 EPORT.NO. 6 3 Huntley Centennial Pilot Project - Final Report Pursuant to Report No. 9 Education Committee, 4 October 1972, I em 1, the Director of Education and the Superintendent of Planning , resented a final report on the Huntley Centennial' Pilot Project with espect to ,Multiple Points of Entry into Kindergarten. Mr. Lemke, Principal f the school was in attendance at the meeting and reviewed with Trustees he' conclusions drawn from the. Pilot Project (Appendix Page 334). e further explained that although a multiple point of entry program is viable when all conditions for the program can be met, unfortunately Huntley Centennial Public School will need to terminate the multiple point of -ntry into Kindergarten as of 30 June 1973. Some of the reasons ited by Mr. Lemke include a large turnover of staff and increased indergarten enrolment for September 1973. As a result planning time or new staff, not experienced in the individualization of programs will of be available. Mrs. Oldfield, the Primary Consultant, emphasized hat a stable core of experienced teachers is of prime concern for the ontinued success of a M. P. E. program. - The question of the training of teachers for this kind bf a program iher at Teachers' College or in-service was also raised by Trustees and taff. F Some Trustees expressed concern at the iapparent contradiction which on the one hand would terminate the Huntley Centennial Pilot Project, whereas on the other hand Board Policy' D-4, section 4 would remain unaffected. Staff pointed out that other schools have indicated interest in commencing with a M. P. E. program, e.g. Lamira Dow Billings Elementary School, where the principal in consultation with the Superintendent of Schools, the Primary Consultant and the teachers involved has decided that all conditions necessary for a successful program can currently be met. ; 1 Following debate, from which it was noted that this matter __ - ___ ' will be incorporated into the Carleton Inventory, Trustee Wright - moved as follows: I . a) THAT the Pilot Project on Multiple Points of Entry in Kindergarten at Huntley Centennial be terminated as of 30 June 1973; b) THAT entry into Kindergarten at Huntley Centennial , , 1973-74 take place in' September 1973 according to Board policy D-4, Section 2. c) THAT the staff of Huntley Centennial be encouraged to implement Multiple Points of Entry into Kindergarten when components (as presented in page 2, Section 2 of the original Proposal, June, 19711) are redeveloped. (i.e. Board Policy D-4 (3) Subsections (a) (b) (d). ) ' Appendix Page 330 ' ' EDUCATION COMMITTEE 4 June 1973 REPORT NO. 6 4. Reporting to Parents The Committee had before it a report on Reporting to Parents, submitted by the Director of Education and the Superintendent of Planning for information of Trustees. The detailed report; which forms Phase I of the Periodic Review includes the following: I i a) A review of current policies and statements from various sources; b) An inventory of pupil report forms submitted by the Chairmen of the families of schools and representative of all levels - Kindergarten; Primary (1-3); Junior (4-6); Middle (6-8) and Senior (9-13). The contents of, the various pupil reports have been itemized and recorded in such a way as to permit comparison of contents throughout the K-13 continuum. c) Observations based on the data. Mr. K. DeVooght, President of Carleton' Outer Ring was in attendance at the meeting and submitted the students' brief on this subject. (Appendix Page 335). In addition, Mr. DeVooght proposed that the matter of ranking students, should be deleted. He also suggested that a three-prong interview (teacher-parent-student) could be of great benefit to all concerned. Although staff indicated that comments from parents to central staff with regard to reporting have been minimal or non-existent during the past year, Trustee Sevigny advised that he has received comments from parents on reporting procedures. Your Committee recommends, on motion by Trustee Harkness, as follows: a) THAT the Phase I Report be received for the information of the Trustees; b) THAT the data included in the report be incorporated into the Inventory of Carleton; and c) THAT the report be distributed to the Chairmen of the families of schools for further study. (NOTE: Mr. R. Holland, Planning Department, Project Officer of "Reporting to Parents" was commended for the excellent report prepared by staff). 5. Textbooks for Board Approval Your Committee recommends, on motion by Trustee Morrisey, THAT the Board approve the use of the texts listed on Agenda Folios 46 - 61, Education Committee, 4 June 1973, for use at the J. S. Woodsworth, Bell, Colonel, By and Osgoode Secondary Schools, in the subject area and level indicated, in accordance with Section 5(c) of the Ministry of Education Circular 14. Appendix Page 331 . 2 DUCATION COMMITTEE 4 June 1973 EPORT NQ. 6 Adult Volunteers The Director of Education and the Superintendent of Operations ubmitted a report, dated 31 May 1973, on Adult Volunteers in the Board's 1-chools., (Board Policy 8-21 refers). Your Committee recommends, on motion by Trustee Harkness, a) THAT the report on Adult Volunteers be received for information; b) THAT the report be considered in the inventory presently being undertaken by staff; and c) THAT the report be distributed to all schools. 7. Status of ERAS Task Force The Committee received from the Director of Education and the Superintendent of Planning an information report on the Status of Provincial Task Force on Educational Resource Allocation Systems (E. R.A. S. ). Noted. 8. ' Phi Delta Kappan Editorial The Director of Education and the Superintendent of Planning submitted an article which appeared in the May Tissue of Phi Delta Kappan, entitled 'Learning to Live with Shrink Think". Noted. 9. Communication from Minister of'Education - Special Federal Grants for French Programs A communication, dated 24 May 1973, from the Minister of Education with respect.to the Board's proposal for new French Programs, ' advises ;that the Special Federal Grant for experimental programs will amount to $550, 000 for the school year 1973-197'4. It was noted that items such as cultural exchange, oral French assistants (Moniteurs), summer courses, substitute teachers, capital expenditures and programs of French for administrators and principals have been excluded. Appendix Page 332 (REVISED) ED' CATION COMMITTEE 4 June 1973 RE'ORT NO., 6 With respect to the Minister's request for a financial statement sh•wing actual itemized costs of the normal French program, and of the ex�perimental extended programs, it is hoped that some direction or cl.rification' will be forthcoming from the Ministry, since it is expected th-t this accounting procedure will be a difficult task. A report on the status of the additional French programs will be s..bmitted to the Board at some future date. The meeting adjourned at 11: 30 p. m. . J. Sevigny Chairman :S/Is RECEIVED BY THE BOARD, 11 JUNE 1973 MINUTE NO. 178 THE RECOMMENDATIONS WERE ADOPTED Appendix Page 333 SECTION I Conclusions _1. Children can be admitted successfully in February and September _provided -favourable _-conditions exist. 2. Most children require 10 months to complete the Kindergarten Programme,-regardless - of admittance age. • - " 3. Assistance is required in -the primary area for-programme -planning -and development to take place. 4. - The advantages of multiple entry outweigh the disadvantages providing that -the factors outlined above are provided for. 5. Multiple entry does equalize the admittance opportunities for children. - - --- 6. -- Because of increased enrolment, loss of planning time and the required special programmes for remedial assistance, the time available for the teacher todevelop an individualized core programme has been restricted. 7. The operation of a multiple entry programme would be facilitated by a stable =- . population base and teachers- experienced/trained -in the development of individualized programming. 8. Multiple entry requires an integrated Kindergarten Primary Division. -T-hus,-t- e number of experienced/compatible teachers in a staff has a direct influence on - implementation and development of the programme. • 9 . Ramifications of the programme for the students , staff and school are more complex D than originally envisioned especially with increased enrolment ; staff changeover and decreased amount of planning time. eo Q. 10. Program is the key to successful implementation of multiple entry as a facilitator - X' of continuous progress. • ca " w . • CARLETON OUTER SING REPORTING TO PARENTS We believe that a more effective way of reporting students progress is needed. This report is designed to explain deficiencies in present systems and to suggest what we feel to be a suitable alternative. REPORT CARDS h : Student Subject Grade Median P/T Interview Comments 8 Teacher R/NR We suggest the above headings to be used on the format of report cards. The grade column would contain the mark of the 'student in percentage form. This method seems to have less chance of misinterpretation than others. The inclusion of the median class mark is important in relation to the individual students... mark. For example a mark of 52 where the class median is 75 is far different from a 52 where the class median is 40. A particularly low or high median may also help point out deficiencies in the course or teacher. The next column is provided for the teacher to 'request a Parent-Teacher Interview. These are valuable vehicles of understanding and we advocate ' the more frequent use of them. There should also be a space on the . bottom of the report card for the parent to request an interview. Today a teacher may very well have 180. to 200 students in all of their classes: ; To provide informative comments for all of them would be impossible. The teacher is therefore encouraged to use the comment section but it should not be mandatory. A. beneficial comment would serve as an additional "pat on the back" and could get its point across without being specific. A non-beneficial comment should be general so as not to provoke misinterpretation and should be accompanied by ' an interview request. . Since reports are useless if they never reach the designated person we agree with the procedure of having a parent or guardian signing the report and having the proof returned.• 4 June 1973 • . Exact Copy Appendix Paae. 335 ' f 6 II I � f ,L E CONSEIL D ' E D U C A T I O N j DE CARLETON RAPPORT NO. f 6 ' COMITE CONSULTATIF DE LANGUE FRANCAISE le mercredi, 9 mai 1973 Une reunion du Comite consultatif de angue francaise de Carleton -se tenait a I'ecole secondaire Garneau, a 20 heures, sous Ia presidence de Madame Rolande Soucie, vice-presidente. i . MEMBRES PRESENTS: - M. Aurele Lalonde Mme Rolande Soucie M. Jean Jeveille M. Rodrigue Landriault MEMBRES DU CONSEIL NOMMES AU COMITE: - M. Jean-Marie Lemieux M. Jean-Francois Milotte Mme J. Kabayama (await donne avis d'absence). INVITE SPECIAL I • Le docteur A. M. Aboul-Khair, agent de Ia planification MEMBRES DU PERSONNEL CADRE M. Gerard Huneault, directeur, ecole" secondaire Garneau M. L. F. Labrosse, surintendant des ecoles. I $ 1. ORDRE DU JOUR PROPOSE PAR: M. Aur ale Lalonde APPUYE PAR: M. Jean-Francois Milotte I I f , ET RESOLU que I'ordre du jour de la presente reunion soit ferme et' adopte. j ADOPTE Appendix Page 336 • I ; r C•MITE CONSULTATIF DE LANGUE FRANCAISE 9 mai 1973 2 ADOPTION DU PROCES-VERBAL PROPOSE PAR: M. Aur ele Lalonde o APPUYE PAR: M. Rodrigue Landriault ET RESOLU que le proc es-verbal de Ia reunion numero 5, t',nue le i18 avril 1973, soft adopts tel que presents. ADOPTE 3. ' DEUXIEME ECOLE SECONDAIRE FRANCOPHONE ATTENDU que le Comite de ,langue francaise etudie depuis quelques ois la construction d'une deuxi erne stole secondaire dans Carleton; ATTENDU qu'avec la permission du Conseil d'Education de Carleton, _ docteur Aboul-Khair, agent de la planification du Conseil, a donne aux embres du Comite de langue francaise, les r•eponses aux questions suivantes: a) Quelles sont les projections futures ;pour Ia necessite de locaux scolaires francophones dans I'est de Carleton? , b) Quelles sont les bases de ces projections et comment y arrive-t-on? (donnees connexes qui servent a la preparation de ces projections). c) Combien d'etudiants francophones de Carleton frequentent les , ecoles du Conseil scolaire d'Ottawa et de quelles regions de Carleton viennent-ils? ATTENDU qu'il existe presentement une entente en vertu de laquelle es el eves francophones de Carleton frequentent les ecoles du Conseil scolaire 'Ottawa; ATTENDU que les statistiques du docteur Aboul-Khair refl etent n_ decroissement dans le nombre d'etudiants dans les ecoles d'Ottawa; ATTENDU que le decroissement dans le nombre d'etudiants qui requentent les ecoles d'Ottawa affecte la planification du Conseil d'Education •e Carleton puisque le Ministere de ('education de ('Ontario n'autorisera pas a construction d'une deuxi erne ecole secondaire francophone dans Carleton ant et auTssi longtemps qu'il y aura des sieges de disponibles dans les -cotes d'Ottawa; I I Appendix Page 337 , sOMITE CONSULTATIF DE LANGUE FRANCAISE 9 mai 1973 ATTENDU qu'il est maintenant des plus important que l'on obtienne I-s projections du Conseil scolaire d'Ottawa en ce qui a trait a Ia construction :e nouvel les ecoles dans Ottawa, et ce, jusqu'en 1980; PROPOSE PAR: M. Rodrigue Landriault APPUYE PAR: M. Aur ele Lalonde ET RESOLU que les membres du Comite remercient le Conseil ;o'Education de Carleton et son directeur d'avoir autorise le docteur Aboul-Khair e comparaltre devant le Comite de langue francaise pour expliquer le mode .•e planification ainsi que les criteres qui servent a Ia preparation de ces apports de planification en ce qui a trait a Ia construction future d'ecoles •ans Carleton. . Que le directeur de ('education soit prig de faire le necessaire .' •our obtenir les projections du Conseil scolaire d'Ottawa en ce qui a trait a la construction future d'ecoles dans Ottawa pour Ia population francophone, et ce, pour la periode correspondante a celle mentionnee au rapport du docteur Aboul-Khair. ADOPTE 4. ENSEIGNEMENT DU FRANCAIS AUX FRANCOPHONES N IL .EST CONVENU que le Conseil d'Education de Carleton soit prig de bien vouloir informer le Comite de Iangue francaise 'a savoir: ' a) Quelles subventions le.Conseil d'Education de Carleton s'attend-il de recevoir des autorites provinciales pour I'enseignement du francais aux francophones et quels sont les criteres de distribution. Que le Conseil soit prie de bien vouloir soumettre son rapport a cet effet en temps pour la prochaine reunion du Comite qui sera tenue le 6 juin 1973. 5. COURS D'ETE PROPOSE PAR: M. Jean Leveille APPUYE;PAR: M. Rodrigue Landriault ET RESOLU que le secretaire-executif soit chargé de faire le necessaire pour ('inscription des membres du Comite de Iangue francaise qui ont ('intention de suivre les cours dike 1973 qui seront tenus au Chalet Talisman a Kimberley, Ontario, du 22 au 27 juillet 1973. ADOPTE I ' 4 Appendix Page 338 ,s (rev!see) OMITE CONSU¢,TATIF DE LANGUE FRANCAISE 9 mai 1973 AJOURNEMENT PROPOSE PAR: M. Rodrigue Landriault APPUYE PAR; M. Jean-Marie Lemieux ET RESOLU que la presente reunion soit ajournee jusqu'a la ouvelle convocation du president. ADOPTE J. -M. Robert Normand Rolande Soucie Secretaire-executif Vice-presidente JMRN/ls Recu par le Conseil p le 11 juin, 1973 Minute du' Conseil No. 179 Appendix Page 339 THE CARLETON BOARD OF EDUCATION , - REPORT NO. 6 FRENCH LANGUAGE ADVISORY COMMITTEE , Wednesday, 9 May 1973. A meeting of the French Language Advisory Committee was held this d-y at 8: 00 p.m. , at ecole secondaire Garneau with Mrs. R. Soucie, V de-Chairman in the Chair. MEMBERS PRESENT Mr. A. . talonde • Mrs. R. Soucie kir. R. LandrieuIt , Mr. Leveille Mr. J.M. Lemieux (Mrs. J. Kabayama (had given notice of !ler absence) Mr, J.M. Lemieux INVITED GUEST I I Dr. A. Khair, Planning Officer • STAFF MEMBERS PRESENT • Mr! p, Huneault, Principal, ecole secondaire Garneau • Mr, LF. Labrosse, Superintendent of Schools AGENDA Or, motion by Mr. A. Lalonde, seconded by Mr, J. F. Milotte, IT WAS AGREED that the agenda for the current meeting be adopted as .resented,i CARRIED APPROVAL OF MINUTES • 1 On motion by Mr. Aurele Lalonde, seconded by Mr. R. Landriault, • Report 6 of the meeting held 18 April 1973 Was adopted as presented. CARRIED Appendix Page 340 F'EN.CH LANGUAGE ADVISORY COMMITTEE 9 May 1973 R:PORT NO',' 6 3. SECOND FRENCH LANGUAGE SECONDARY SCHOOL IN CARLETON BE IT UNDERSTOOD that for some time, .the French Language Advisory Committee has been studying the construction of a second French Language S-condary school in Carleton; BE IT UNDERSTOOD that with permission from the Carleton Board of Education, Dr. A. Khair, Planning Agent, has provided answers to the following: I a) ,What are the future projected requirements pertaining to schools for francophones in Carleton east? b) What are these projections based on and arrived at (state data and Information which serve to arrive at these projections). c) What is the number of Carleton francophones attending school I under the Ottawa Board's jurisdiction and what region of Carleton are they from? r BE IT UNDERSTOOD that an agreement exists whereas Carleton francophones a tend school under the' jurisdiction of the Ottawa Board of Education. • AGREED that according to statistics provided by Dr. A. Khair a decrease fists in the number of students in the Ottawa schools. AGREED that this decrease in attendance in the number of students ttending Ottawa schools, affects the planning of the Carleton Board of Education 7s the Minister of Education of Ontario will not authorize the construction of a 'econd french language secondary school in Carleton when pupil places are .vailable in the Ottawa schools. AGREED that it is now most important to obtain the Ottawa Board's projections re the construction of new schools in Ottawa until 1980; On motion by Mr. R. Landriault, seconded by Chairman A. Lalonde, E IT RESOLVED that the members of the Committee thank the Carleton Board of ducation as well as the Director of Education who authorized Dr. A. Khair to ,'resent the method of planning to the Committee as well as the criteria used in reparing the planning reports concerning the construction of future schools in arleton. iIt is requested that the Director of Education take the necessary steps to 1. 'obtain the future projected construction plans for francophones in the Ottawa Board •f Education, for the time period corresponding to Dr. Khair's report. CARRIED Appendix Page 341 (REVISED) FR N.CF LANGUAGE ADVISORY COMMITTEE ! 9 May 1973 RE'ORT NO. .b . 4, TEACHING OF FRENCH TO FRANCOPHONES AGRED that the Carleton Board of Education be asked to provide inf.rmation on the following: a). What grants does the Carleton Board of Education expect to receive from Provincial authorities for the teaching of French to francophones and what is the criterion for distribution? and that the Board be asked to submit a .report to this effect for the ne t meeting of the Committee to be held 6 June 1973. 5. SUMMER COURSES On motion by Mr. J. Leveille, seconded by, Mr. R. Landriault, B: IT RESOLVED that the executive-secretary be responsible for registering th'- Committee members who intend to attend the summer courses for 1973 to' be held at, Chalet Talisman, Kimberley, Ontario, 22-27 July 1973. CARRIED 6.. ADJOURNMENT On motion by Mr. R. Landriault, seconded by Mr. J.M. Lemieux, IT WAS AGREED that the meeting be adjourned until further notice from th Chairma�. CARRIED J. : Robert Normand . • Rolande Soucie S zcretaire-executi f Vice-presidente • J RN/Is RaCEIVED BY; THE BOARD, 11 JUNE 1973 MINUTE NO. 179 Appendix Page 342 I � r • THE CARLETON BOARD. OF EDUCATION • MANAGEMENT COMMITTEE REPORT NO. '6 18 June 1973 To the Board of Education: a A meeting of the Management Committee, was held this day in the Board Room, 4 Thorncliff Place, Ottawa, commencing at 7: 30 p. m. with Trustee Drew in the Chair. Also present: Trustees Appleton, Dakin, Harkness, Hicks, Kabayama, Lemieux, Moore, Morrisey, Wilson and Wright. Committee members not present: Trustees Hogan and McIntosh. • Staff present: Director of Education; Superintendents of Administration, I Operations and Planning; Superintendents of Schools: S. S. Katz and W. R. McGillivray; Controller of Finance; Personnel Manager; Chief of Maintenance and Operations; Transportation Officer; Executive Assistant and Recording Secretary. The following representatives were also in attendance: Mr. G. Becksted (CPA), and Miss I. Kerr (TFC). i 1. I Report, Personnel Sub-Committee i , F • • The Committee had before it a report from the Personnel Sub-Committee, dated 11 June 1973, on reclassifications, promoions, changes in minimum rates for Accounts Clerks, and the delegation of authority with respect to staff changes. j I Your Committee recommends, on motioni by Trustee Harkness based on the foregoing report, as follows: 1 a) Reclassifications a i) THAT the Clerk-Typist 3 05, 107 - $6, 447) in the Personnel Department (with Personnel Administrator - Administrative) be reclassified to Secretary 2 I ($5, 107 - $6, 447) in recognition of the duties performed; and 1 ii) THAT the position of Specification Writer/Draftsman (Grid 12) be reclassified to Grid 17 ($9, 842 - $12, 519) and be titled Draftsman/with specification writing capability, to reflect market conditions. 1 1. Appendix Page 343 i , , . . I � MANAGEMENT COMMITTEE 18 June 1973 , REPORT NO, 6 • b). Promotions THAT the following promotions in the Accounts Department, effective 1 June 19.73, be approvedil M. Picken, from Accounts Clerk 2 i($6, 447) to Accounts • Clerk 3 ($6, 834); and S. Jonas, from Accounts Clerk 1 ($4, 818) to Accounts • Clerk 2 ($5, 107). I . c) Accounts Clerk, Changes in Minimum Rates I THAT effective 1 July 1973, the following changes in minima • of Accounts Clerks positions be approved, for recruitment purposes: Present j Proposed Minima Accounts.Clerk 1 • $4, 554 - $5, 738 $5, 486 Accounts Clerk 2 $5, 107 - $6, 447 $6, 028 Accounts Clerk 3 $6, 082 - $7, 679 $7,-372 (NOTE: It is proposed that the current maxima remain in effect pending a complete review of the current grid provisions for these categories. ) I d) Delegation of Authority Re Staff Changes i) Personnel Policy , • The establishment. of-policy with' 'respect to matters of personnel shall be.subject:`to' prior.approval by the Board. • i•i) ' Personnel Administration • ' f' • • -The, Ed'u:oatibn shall have authority -to :implement • and: administer..approved;pper5onnel-pol•icy, ,and may delegate . „Such authority to the,Personnel,Manager. . '. , TO •facilitate:day-to-day,adminirstrationl.`of: personnel matters, . • .the Personnel; Manager„ through%.theyDirector. of Education, is • authorized to perform' a'll•,neces ary;personnel functions. for ,all non-teaching. staff pup •to•land:-.including' 'Grid No. 20', within j the limits of the approved' budget; with the following provisos: , , Appendix Page 344 v 1 f I MANAGEMENT COMMITTEE 18 June 1973 • REPORT NO, 6 a Existing practices will continue. In particular, first priority will be given to filling positions from within ' the Board system. . b No employee may be dismissed without the prior approval i of the Board. .,- J I c Lists of personnel actions will be reported to the Board each month. 1 2. 1 Academic Staff•Changes Your Committee recommends, on -motion by Trustee Wilson, based on a staff report dated 14. June 1973, THAT the Board approve the following changes in academic staff: 1 I 1 Appointments - Elementary - effective 1 ,September 1973 • Mrs. E. M. Salter Elementary French $ 6, 400 (to be assigned) 1 Mrs. L. Brunet-Auger " 7, 600 Mr., A. Guitard " l 7, 200 ' Miss S. Forget " 11, 250 Mrs. M. Dupuis " 7, 500 Miss H. Gilbert Henry Munro P. S. 7, 850 Miss J. Brideau Metcalfe/Greely.P.S. 6, 400 Mr. D.J. Quig . Emily Carr M.S. 7, 510 1 Mrs. L. Richard Henry Munro M.S. 7, 850 Mr. J. M. Dalton to be assigned'; 7, 200 1 • Mrs. D. E. Dalton . _ " p 7, 850 Mr. R. S. Schnarr Fisher Heights P. S: 9, 925 Mrs. P.J. Wicks . City View/Brook Lane/Merivale • 7, 510 Mr.; D. E. Yensen Greenbank/Kars P. S. 9, 160 Mr. W. E. Forbes Emily Carr:M•. S. ' ' 15, 025 Mr. F. G. Aubrey Merivale P. S. 9, 500 Mrs. L. Lapointe Glen Ogilvie P: S. 6, 100 Mrs. F. I. Holland Lakeview P. S. (Z time) • 3, 925 Mrs. W. L. Elder Fitzroy Centennial P. S. 7, 200 Mrs. J. D. Lapp Kars P. S. 6, 500 Mrs. D. H.A. McAllister Robert Hopkins P. S. 8, 200 1 • Mists D.J. Minion Riverview P. S� 6, 400 Miss S. Karges ! Henry Munro M.S. 8, 960 Mr.t S.A. Kenward Fitzroy Centennial P. S. 7, 500 t ' Appendix Page 345 1 . d I I 1 • ! MANAGEMENT COMMITTEE 18 June 1973 REPORT NO. 6 I Mrs. L. Hamilton Robert Hopkins P. S. $ 7, 200 Mrs. P.A. Saunders Leslie Park P. S. (Z time) 3, 375 Mrs. K. Collins-Thompson Stephen Leacock P. S. 5, 476 Mrs. P.A. Kirkconnell W. Erskine Johnston P. S. 11, 250 Miss M. Bouliane Knoxdale P. S. 7, 100 Miss P.A. Ingles Merivale P. S. 9, 550 Mrs. C.J. Smith Manordale P. S. 9, 950 Miss J. Pi Scheel Fitzroy Centennial P. S. 6, 400 Mrs. M.J. Hayman Robert Hopkins P. S. 10, 375 Mrs. L. E. Ayer Torbolton P. S. 6, 900 Mrs. M. Winters Emily Carr M. S. 11, 875 Mr. M. G. Witham Manotick P. S. 7, 300 Mrs. R. Hayley Bell's Corners P. S. (Z time) 4, 837. 50 ' Mrs. B. C. Peart Manotick P. S. 10, 350 Mrs. L. Graham Glen Cairn P. S. 6, 900 Mrs. S. 'Trehearne Glen Cairn P. S. 9, 675 Mrs. R.A. Way L. D. Billings P.S. 8, 400 Mrs. E. F. McSheffrey Emily Carr M. S. 7, 510 Mr. R. E. Sheppard Bell's Corners P. S. 6, 000 Miss J. H. MacDonald Blackburn P. S. 5, 600 Miss D. McCrae Blossom Park P.S. 5, 600 Mrs. D. M. McVean City View P. S. 7, 850 Mrs. J. E. Hoye Blossom Park P. S. 8, 000 Mrs. B.J. Smith Queenswood P. S. 7, 850 Mrs. G. M. M. Michalow Meadowview P. S. 7, 100 Mrs. L.G. Terroux Century P. S. 9, 950 Mrs. P. E. Jenkins Century P.S. 7, 850 Appointments - Secondary - effective 1 September 1973 Mr. S. Nicholson Bell High School 8, 960 Mrs. S. Ewen " 11, 350 Mr. W. McGarvie " 14, 500 Mr. G. Raj " 15, 515 Mrs. C. IMcManus " 9, 215 Mr. J. P. Sullivan Colonel By S. S. 8, 960 Miss W.J. Arthur " 8, 960 Mrs. D. M. Willer Confederation H. S. (4. time) 5, 437. 50 Mr. W.A. Cosier " 10, 350 Miss E.A. Altimas " 11, 125 Miss S.J.' Scott Earl of March S. S. 8, 020 Mrs. M. B. Barnabe " 9, 765 Mr. R.G. Wilkins " 9, 535 Miss M. Terrett " 12, 050 Miss J. Lacombe E. S. Garneau 13, 050 Mrs. D. M. Masse " 8, 800 ' Appendix Page 346 1 1 1 MANAGEMENT COMMITTEE 18 June 1973 REPORT NO. 6 , Miss L.G. Lamothe Gloucester H. S. 9, 945 Mr. I.;F.'' Johnston " ! 13, 200 Mr. R. H. Fancy " 7, 200 Mr. J.R Thompson " 8, 800 Miss L. I Roper " 9, 160 Miss 12.A. Hoey " 9, 650 Mr. I. Johnston " 9, 775 Mrs. M.M. McLaws " 11, 700 Mr. B. Gagnon it10, 750 Mr. R. Hewitt " 8, 960 Mrs. J.W. Thompson " 8, 960 Mr. J. L. Dixon Merivale H. S. 8, 960 Mr. M. D. Rue Osgoode H. S. 11, 350 • Mrs. V. Davies Sir R. Borden H. S. 10, 050 Miss M. I. Fowler " h 8, 960 i' Mr. B. M. Tomlinson " " 11, 625 Miss W. E. Owens South Carleton H!S. 8, 960 Mr. H. Mittleholt " 9, 850 Mr. P. Bhasin " 12, 425 Mr. W. B. Loughead " 8, 960 Mr. R.J. Erwin " 8, 450 ° I Miss M.!A. Owens " 4 7, 510 Miss K.J. Caplan " 7, 200 ' Mr. H.H. E. Popplewell J. S. Woodsworth S.S. 8, 800 1 Maternity Leave School Effective Date 1 Mrs. 'M. P. Bee Colonel By S. S. 1 Sept 73 to 31 Aug 74 Mrs. E. Gowen Metcalfe P.S. j 1 Sept 73 to 31 Aug 74 Mrs. E. Arnott Roland Michener 'P.S. 1 Sept 73 to 31 Aug 74 Mrs. G. R. Brooks Greely P.S. 1 Sept 73 to 31 Aug 74 Mrs. B. Wilson Huntley Cent. P. S. 1 Sept 73 to 31 Aug 74 Mrs. J. Dupuis Lakeview P.S. h 1 Sept 73 to 31 Aug 75 Mrs. Mi J. Oliver Stittsville P. S. 1 Sept 73 to 31 Aug 75 Mrs. S. Farquhar R. Hopkins P.S. 1 Sept 73 to 31 Aug 75 Mrs. V Truyens Bell's Corners P S. 1 Sept 73 to 31 Aug 75 Mrs. A Campbell Manotick P. S. 1 Sept 73 to 31 Aug 75 I Mrs. .A Bourke D.A. Moodie I.S! 1 Nov 73 to 30 Dec 73 Amendment to Maternity Leave Mrs. 'Joan Slevin - commencement date changed from 1 June to 11 June 1973. I I Appendix Page 347 I 1 I I I Ir r I i MANAGEMENT COMMITTEE 18 June 1973 REPORT NO, 6 i Request for Leave of Absence - effective 1 Sept 73 to 31 Aug 74 I Mrs. E. Taller Roland Michener P:S. on medical grounds Miss I. Irwin Stittsville P.S. on medical grounds I Mrs. D. Appleton R. Hopkins P.S. on medical grounds Request for Extension of Leave of Absence - effective from 1 Sept 73 to 31 Aug 74 Mrs. Phyllis Fine Leave of Absence ! on medical grounds Mrs. S. Cooke Leave of Absence on medical grounds Resignations - Elementary - effective 30 June 1973 1 Mrs. R!. Barton Henry Munro M.S. • Mr. A. Duffy Glen Cairn P. S. I Miss F. IL abrosse Bayshore P.S. Mr. P.J. Irwin Emily Carr M.S. Mrs. V. Conyers Manordale P. S. Mrs. S. Threlfall Robert Hopkins P.S. Mrs. F. Jaros Bayshore P. S. Mr. K. Jienkins Manordale P.S. Mr. A. Stratford Huntley Centennial P.S. Mrs. J. potter North Gower P. S. Mrs. E. Pulker Fairfield P. S. ' Mrs. N. Gualtieri Sir W. Churchill P. S. Mrs. R. McNeil Sir W. Churchill P. S. Mrs. B. Trodden Glen Cairn P. S. Mrs. S. 'Mayhue Brook Lane P.S. Mr. D. R. Macivor Emily'Carr M. S. Miss M. "I Clarke Barrhaven P. S. Miss C. Richardson North Gower P. S. Miss K. Eaton Henry Munro M.S: Mrs. B. IMills Bayshore P. S. 1 I Mrs. M. Small Merivale P. S. Mr. N. Tremblay Henry Munro M. S1 Mr. J. Cox Meadowlands P. S. Mrs. J. Wooltorton Roland Michener P. S. Mrs. N.A. Eisenstat Fairfield P. S. Mrs. D. Minogue Queenswood P. S. Mrs. G. Findlay Torbolton P.S. Mrs. L.J.' Slack Manotick P. S. Mrs. M.J. Witham Manotick P. S. I Mrs. L. Kerzner Stephen Leacock' P, S. I I Appendix Page 348 MANAGEMENT COMMITTEE 18 June 1973 REPORT NO. 6 ' Resignations - Secondary - effective 30 June 1973 Mr. W. Allan South Carleton H.S. Mr. J. Robbins Merivale H.S. Mrs. P. Pepin Colonel By S. S. Mr. C. Pratt Osgoode H. S. Mrs. R. Aldham South Carleton H.S. Miss H. L. Smith Gloucester H. S. Mrs. M. Calamai Gloucester H.S. Miss B. M. Cieszewski Gloucester H. S. Resignation Cancelled ' Mrs. M. Reeder, Colonel By Secondary School, i'requests that her resignation approved by the Board of 16 April 1973 be cancelled. Request for Termination by Mutual Consent ,' Mrs. C. Minion Maternity Leave effective 22 May 1973 (formerly Bell's Corners) Mrs. F. Beauchamp Maternity Leave effective 4 June 1973 (formerly Merivale P.S. ) Termination of Contract (Short Term) - effective 30 June 1973 Mrs. C. Craig Bayshore P. S. Retirement - effective 30 June 1973 Mrs. L. B. Stevenson Fitzroy Centennial P. S. 3. Administrative Staff Changes Your Committee recommends, on motion by Trustee Hicks, based on a staff report dated 13 June 1973, THAT the Board approve the following changes in administrative staff: Appendix Page 349 f MANAGEMENT COMMITTEE 18 June 1973 REPORT NO. 6 Appointments School/Department Effective Date BLACK, Mrs. Loral Merivale High School 1 September 1973 School Secretary Z time 10 months $5, 107. 00 (pro-rated) (Replacement) f FLAY, Miss Kathy J. S. .Woodsworth 16 July 1973 Library Technician P $6, 459. 00 (New Appointment) i HICKSI Mrs.Janice Colonel By r 18 June 1973 School Secretary $5, 107. 00 (Replacement) MERRICK, Mrs. Alice Merivale High School 17 May 1973 School Secretary $5, 107. 00 j (Replacement) l McCUAIG, Mr. Mark General Services 13 June 1973 Mail Clerk $3, 818. 00 (Replacement) I T MORTIMER, Mr. Eric Secretariat 6 June 1973 Senior Records Clerk $7, 285. 00 (New (Position-previously approved) I NICHOL, Mrs. Joan Purchasing 18 June 1973 Secretary 2 d $5, 107. 00 (Replacement) PETROVICH, Miss Anita Planning 7 August 1973 Planning Assistant $8, 217. 00 (Replacement) CRAIG, Miss Jane * Merivale High iSchool 18 June 1973 School Secretary $4, 818. 00 (Repllacement) I PERRIN, Miss Doris * Gloucester High School 11 June 1973 1 School Secretary $4, 818. 00 (Replacement) 1 Appendix Page 350 , 1 1 1 I MANAGOVIENT COMMITTEE 18 June 1973 REPORT j NO. 6 • TESSIER, Miss Cecile * Ecole Secondaire Garneau 11 June 1973 School Secretary $4, 818. 00 (Replacement) VANDEN' HANENBERG, Miss Petra * Confederation High School 18 June 1973 School Secretary $4, 818. 00 (Replacement) * These are 1973 graduates and placed one step below the minimum range for School Secretaries. Upon satisfactory performance and on the recommendation of the Principal consideration will be given to placement at the first step of appropriate range after six (6) months. • Promotions School/Department Effective Date BARBOUR, Mrs. Frances Purchasing Dept. 1 July 1973 From: Clerk-Typist 2 to $5, 413. 00 To: Clerk-Typist 3 Maintenance & Operations HALKAI, Mr. Tibor Bayshore 30 May 1973 From: Asst. Hd. Cust. 1 to $7, 370. 00 To: Head Cust. 2 Glen Cairn LUSHER, Mrs. Nanaya Merivale High School 14 June 1973 From: School Secretary $6, 860. 00 To: Senior Secretary O'GRADY, Mr. Earl Maintenance & Operations 28 May 1973 From: Cust. 2 $7, 019. 00 To: Truck Driver POOLE, Mrs. Joyce Purchasing 15 June 1973 From: Clerk-Typist 2 to $5, 413. 00 To: Clerk-Typist 3 Maintenance & Operations SATTLEGGER, Mr. Hans Earl of March 3 July 1973 From: Custodian 2 to $7, 019. 00 To: Asst. Hd. Cust. 2 J. S. Woodsworth STEWART, Mrs. Eleanor Henry Munro 22 May 1973 From: School Assistant $ 98. 21/wk. To: School Secretary THOMSON, Mr. David Glen Cairn 30 May 1973 From: Hd. Cust. 2 to $ 8, 126. 00 To: Head Cust. 3 Roland Michener Appendix Page 351 MANAGEMENT COMMITTEE 18 June 1973 REPORT NO. 6 � I j Transfers DARLOW, Mrs. Lucy Special Services 30 June 1973 Secretary 2 to to School Secretary J.S. Woodsworth FRANCOEUR, Mrs. Shirley Merivale High School 1 July 1973 School Secretary to J. S. Woodsworth Resignations ATHRENS, Mr. Craig General Services 15 June 1973 Mail Clerk BAILEY , Mrs. D. N. D. Aubrey Moodie 29 June 1973 School Assistant BLANCH, Mrs. Barbara Confederation High 8 June 1973 School Secretary COUSINEAU, Mrs. Marie Gloucester High School 15 June 1973 School Secretary (revised date) FERRIER, Mrs. Lois Century 29 June 1973 School Assistant HANNESON, Mrs. Joanne Merivale Public 29 June 1973 School Assistant McKAY, Mrs. Carmen General Services 15 June 1973 Clerk-Typist 2 MASSEY, Mrs. Margaret Sir Robert Borden 17 August 1973 School Secretary SMITH, Mrs. Margaret Merivale High School 13 June 1973 Senior Secretary STONE, Mr. Robert City View 25 May 1973 Custo1dian 2 WHITTLE, Mrs. Clara Personnel 13 July 1973 Clerk-Typist 3 Appendix Page 352 MANAGEMENT COMMITTEE 18 June 1973 REPORT NO, 6 Retirements CAMERON, Mr. Donald Administration 1 July 1973 Custodian Leave 'Without Pay TWINAME, Mrs. Leila Osgoode High School 27 Aug 73 - 14 Sept 73 Senior• Secretary Reclassification LEFEBVRE, Mr. G.J. Maintenance 6 17 July 1973 From: Hd. Cust. 2 Operations $7, 370. 00 to To: Custodian 2 $6, 685. 00 Terminations PEKNIK, Mr. Ivan Bell High School 11 May 1973 Custodian 2 4. Acting Educational Consultant - Special Services Your Committee recommends, on motion by Trustee Harkness based on a staff report dated 14 June 1973, THAT the Board approve the following appointments to the Special Services staff: a) Miss Norma Johnston, Goulbourn P. S. , as Acting Educational Consultant, Level I, at an annual salary of $11, 500. 00. b) Mrs. Nancy Halsall, as Acting Educational Consultant, Level II, at an annual salary of '$15, 700. 00. 5. Leave of Absence - Mrs. B. Brophy Your Committee recommends', on motion by Trustee Kabayama, based on a staff report dated 14 June 1973, THAT the Board approve leave of absence (without pay) to Mrs. B. Brophy, Principal of Blackburn Public School, for the school year 1973/74. Appendix Page 353 MANAGEMENT COMMITTEE 18 June 1973 REPORT NO. 6 � 1 6. Speech Correctionist - Special Services Your Committee recommends, on motion by Trustee Harkness, based on a staff report dated 14 June 1973, THAT the Board appoint Mrs. Sara Wegner as Speech Correctionist II, Special Services, at an annual salary of $13, 400. 00. 7. I Headships and Assistant Headships ' Principals and Vice-Principals Your Committee recommends, on motion by Trustee Moore, based on a staff report dated 14 June 1973, THAT the Board approve the following appointments to headships and assistant headships; principalships and vice-pi-incipalships; effective 1 September 1973: a) Mr. F. P. Caron as Head of Modern Languages, South Carleton High School b) Mr. R. Falconer as Assistant Head of Commercial, South Carleton High School c) Mr. R. Drouin as Head of Modern Languages, Bell High School d) Mr. D. LeServe as Assistant Head of Modern Languages, Bell High School e) Mrs. A. H. Jones as Acting Assistant Head of Physical & Health Education, Bell High School f) Mr. R. O'Riordan as Assistant Head of English, Merivale High School g) Mr. E. Sibiga as Acting Technical Head, Gloucester High School h) Mr. K. Stunnell as Acting Assistant Head, Physical & Health Education, Gloucester High School j) Mr. Hugh Urbach as Head of Physical & Health Education, Earl of March Secondary School k) Miss E. Revell as Acting Assistant Head of Commercial, Sir Robert Borden High School Appendix Page 354 I ' 1 MANAGEMENT COMMITTEE 18 June 1973 REPORT 1NO. 6 I) Mr. Nazru Deen as Acting Vice-Principal, Knoxdale Public School m) Mr. Olin Beach as Acting Principal, Blackburn Public School n) Mr. Michael Roberts as Acting Vice-Principal of Meadowview Public School 8. Appointment of Psychologist Your Committee recommends, on motion by Trustee Morrisey, based on a staff report dated 15 June 1973, THAT the Board approve the appointment of Mrs. Onalee J. Gage to the position of Psychologist on the Special Services staff, effective 20 August 1973, at a salary of $118, 579. 00 per annum. 9. Appointment Assistant Technical Head - Gloucester High School Your Committee recommends, on motion by Trustee Wright, based on a staff report dated 14 June 1973, THAT the Board approve the appointment of Mr. Ovide St. Pierre to Acting Assistant Technical Head i at Gloucester High School, effective 1 September 1973. 10. Student Accident Insurance 1973/74 The Committee considered a report submitted by the Director of Education and the Superintendent of Administration with respect to student accident :insurance for the school year 1973-74. It was noted that detailed proposals were received from the Reliable Life Insurance Company, Pitts Life Insurance Company and the Union of Canada Life Insurance Company. The following are the rates which would be in effect for the school year 1973-74: Students Teachers Family Plan (3 or more children) Reliable Life (Plan "A") 4. 00 4. 00 10. 00 Pitts Life 5. 00 - 12. 50 Union of Canada (4-12 yrs. ) 3. 00 8. 00 10a reduction (13 yrs. & over) 5. 00 8. 00 of total premium Dental: Dental coverage from Reliable Life is limited to $250. 00 per tooth for repair or replacement with an overall maximum of $1, 000. 00 for any one accident. Reliable and Pitts also offer life insurance options. Appendix Page 355 MANAGEMENT COMMITTEE REPORT NO. 6 18 June 1973 Trustees observed that Reliable Life was the carrier for 1972/73 and that no ,difficulties have been experienced 'concerning the settlement of claims. Your Committee therefore recommends, on motion by Trustee Dakin THAT the Board approve the 'proposal of. Reliable Life Insurance Company as the carrier for Student Accident.Insurance :for the school year 1973/74, • provided that: • a) Conditions for distribution of forms! and payment of premiums remain the same as in 1972/73; and b) It would, be clearly understood -that the Board is not sponsoring this program, but is simply allowing Reliable Life Insurance Company to offer its insurance program to students in the • Carleton System. • 11. High School Driver Education • Further to Board Minutes, 11 June 1973, item 190, the Director. • of Education and the Superintendent of Administration submitted a report on tenders received for in-car instruction for 'the driver education program in the Board's secondary schools. • It. was noted that the following quotations have been received: Hourly Rate yr. 2 yr. 3 yr. contract• contract contract • Stu's Driving School and ` Larry's Driving School . 8. 80 .: - • Rite-Way Driving School 7. 80‘ 8. 20 8. 50 ' • • Dominion Driving and .. Rite-Way Driving School 7. 80 •. 8. 20 8. 50 Omega Driving, School 9. 00. ' . `'•9. 25• 9. 50 Staff have reviewed the above tenders, in detail and it was suggested ' that a two-year contract would be more practicable due to changing conditions in the program. • Appendix Page 356 I i MANAGEMENT COMMITTEE 18 June 1973 REPORT NO, 6 Based on the foregoing, ;your Committee recommends, on motion by ' Trustee Wilson, a) THAT Dominion Driving School and Rite-Way Driving School be awarded a two-year contract from 1 September 1973 to 31 August 1975 for the provision of in-car training under the high school driving program at the rates of $7. 80 per hour for the first year and $8. 20 per hour for the second year; and I i . b) THAT the student fee for the year 1973/74 be set at $48. 00 and for the year 1974/75, $51. 00. 12. Cafeteria Requirements - Secondary Schools 1973-74 • The Committee had before it a staff report, dated 15 June 1973, on the provision of cafeteria services for secondary schools during the school year 1973-74. The principals of the schools involved have expressed their satisfact;on with the cafeteria services provided Iby their 1972-73 suppliers and have requested the continuation of the existing contracts. It was noted that, with respect to the J I S. Woodsworth Secondary School, tenders were received from Beaver Foods, Crosby Vending Services Limited and .Manin Food Services. Following a review of the tenders and 1 in consultation with the principal, it was proposed that Crosby Vending Services should provide cafeteria services for the school year 1973-74. 1 I Based on the foregoing, your Committee recommends, on motion by Trustee Lemieux i I a) THAT the Board approve the renewal of the existing contracts for cafeteria services in the secondary schools for the 1973/74 school year; and b) THAT the Board approve the award of a contract to Crosby Vending Services Limited for the operation of the cafeteria at J. S. Woodsworth Secondary School. i I (NOTE: i) Trustee Wright requested and received assurance that the contracts are not specific with respect to they variety of food supplied by the companies providing cafeteria services. Staff pointed out that this decision was generally made by the principal. I ii) Trustee Morrisey requested that a copy of a cafeteria contract be made available for perusal by Trustees. ) Appendix Page 357 1 b 1 1 MANAGEMENT COMMITTEE 18 June 1973 ' REPORT NO. 8. 13. ' Transportation Report - Advertising of Routes Pursuant'to Report No. 5, Management Committee, item 2, the Committee had before it a report from the Director of Education and the Superintendent of Administration on the advertising costs of the Board's transportation routes. It was noted that staff obtained detailed information on the cost of advertising in the major and local papers. , Although it was observed that the cost of advertising in the local papers would be considerably less, it was nevertheless the opinion of the Transportation Sub-Committee that it would be more advantageous and less confusing to the residents of the Carleton system if the advertising of routes were condensed into the major papers. In addition it was proposed that advertisements would be placed in they local weeklies referring to the dates that the routes will be published in the major papers. Based on the foregoing report, Trustee Hicks moved as follows: i 6 "THAT the bus routes for 1973/4 school year be advertised for one day only in the major papers; e.g. , the Citizen, the Journal and Le Droit and that advance notices appear • in the major papers and some .local weeklies referring to the date the routes will be published in the major papers. " Trustee Dakin requested that the motion be amended to include the following: "THAT bus routes and schedules for 1973/74 for Nepean Township be also published in the Nepean Clarion as in other years. " Trustee Lemieux requested a second amendment to the motion, as follows: "THAT bus routes and schedules, for 1973/74 for Gloucester • Township be published in the Ottawa-Gloucester Guardian". Following debate the amendments were put to a vote and carried. The main motion, as amended, was also carried. Your Committee therefore recommend§ on motion by Trustee Hicks; THAT the bus routes for 1973/4 school year ,be advertised for one day only in the major papers; e.g. , the Citizen, -the Journal and Le Droit and that advance notices appear in the major papers and some local weeklies referring to the date the routes will be published in the major papers; THAT bus routes and schedules for 11973/74 for Nepean Township be also published in the Nepean Clarion as in other; years; and THAT bus routes and schedules for 1973/74 for Gloucester Township be published in the Ottawa-Gloucester Guardian. Appendix Page 358 . i I i MANAGEMENT COMMITTEE 18 June 1973 REPORTI NO. 6 14. Report - Sub-Committee on, Maintenance; and Operations I' I Pursuant to Report No. 5, Management Committee, 22 May 1973, item 1 a), the Sub-Committee on Maintenance and Operations submitted a report containing several recommendations with I respect to the matter of custodial services in the Board's schools. Trustee Moore, Chairman of the Sub-Committee, read the report for the benefit of the audience and requested a correction to the report (Recommendation No. 5 - last two words to read "head custodians". ) Trustee Moore then moved the receipt of the report, as corrected. The motion was carried. (Appendix Pages 362 -i363 - 364) a. He further elaborated on Recommendations 1-6 indicating that the implementation of the proposals should be done over a period of time. Trustee Moore then moved the acceptance of Recommendations 1-6 as contained in the report, as follows: a) THAT to more correctly identify the position and responsibilities assumed by the Head Custodian, his title be changed.to Building Superintendent. b) THAT, consistent with the teaching and secretarial staff in each school, the custodial staff be directly responsible to the Principal. c) THAT to attract and maintain well qualified people, the position of Head Custodian be upgraded with an improved salary range. d) THAT with the. Head Custodian responsible to the Principal, the Board initiate an in-depth study of the roles and responsibilities of members of the central staff who report directly to the Chief of Maintenance and Operations. e) THAT after initial screening by central staff, the respective Principals be involved in the selection and permanent appointments of head custodians. f) THAT in place of engaging Service Engineering Associates for a proposed additional twelve-month period to train custodial staff at a cost of $20, 000, not including the administrative time of staff at headquarters and in the schools, staff members of the Board be responsible for training Head Custodians and, in turn, that each Head Custodian assume the responsibility • of training custodial personnel that come under his daily supervision. 4 Appendix Page 359 I. 1 MANAGEMENT COMMITTEE ; 18 June 1973 REPORT NO. 6 At the request of Trustee IDakin, the recommendations were dealt with and voted on separately. � f From the debate on Recommendation 1, it was noted that the Sub-Committee intends to review the' job descriptions .in connection with the proposal that head custodians be re-named building superintendents. Recommendation 1 was then put to the vote and carried. 1, A, lengthy discussion by Trustees, staff and representatives of the Carleton Principals' Association and the custodial staff followed on i Recommendation 2. Some Trustees were of the opinion that this proposal has merit; however it was pointed out that this; could only apply to I in-school operations and that technical matters on a system-wide basis • would still need the direction of central staff. Other Trustees expressed the view) that the question of divided loyalty, i. e. custodial staff/principal - custodial' staff/central staff would create difficulties. In this connection it was felt that the custodial staff position is a functional position, rather than al line or staff position and guidance will be needed for the setting of standards and methods from central staff, and the responsibility of i seeing' that the work is carried out, would then rest with the principal. pConcern was also expressed that several foreman positions will be in jeopardy under a different system. It was pointed out that it is anticipated that the foremen would be engaged in the inspection and audit of custodial services and would also be available to advise the principal if needed. During the foregoing debate, it was suggested that the matter should be referred back to the Sub-Committee, especially with regard to the undertaking of a study of the functional analysis of custodial staff. It was further proposed that one additional Trustee, representatives of the principals, head custodians and foremen should be added to the Sub-Committee. Your Committee therefore reports that on motion by Trustee Hicks, Recommendations 2, 3, 4 and 5 were referred back to the Sub-Committee on Maintenance and Operations for further study, and THAT Trustee j Morrisey was appointed the additional Trustee on the Sub-Committee. I, With respect to Recommendation 6 as moved by Trustee Moore, the motion was put to a vote and carried. Your Committee therefore recommends, on motion by Trustee Moore, THAT the Board approve Sub-Committee recommendation a) and f) as listed on Appendix Page 359. Appendix Page 360 , I 1 (REVISED) MANAGEMENT COMMITTEE 18 June 1973 REPORT NO. 6 I I 15. Insurance Survey The Committee received from staff a memorandum from the Ontario School Trustees' Council, dated 18 April 1973, on a school property insurance survey undertaken by the Council in the spring of 1972. Staff proposed that the details contained in the report will be used as a guideline to assist the Board in reviewing its insurance requirements in the fall of 1974. Noted. I 16. ;Provincial/Municipal Incentive Program 1973 Staff submitted a status report on the Provincial/Municipal Incentive Program indicating that the termination date has been extended from 31 May to 30 June 1973. It was noted that $170, 000 from the total amount of $198, 629 had been committed until 31 May 1973. Consequently arrangements have been made tolextend several programs until 30 June., 17. Transportation Contracts The Committee received a staff report 'on the status of transportation contracts for the school year 1973-74. It was noted that approximately 70% of the contracts have been successfully negotiated and it is anticipated that the, balance will be agreed upon by the end of next week. (NOTE: !The Transportation Officer was complimented on the progress made in obtaining transportation contracts for the 1973-74 school year) . ,The meeting adjourned at 9: 30 p. m. G. Drew Chairman BS/Is RECEIVED BY THE BOARD 25 JUNE 1973 BOARD MINUTE NO. 196 THE RECOMMENDATIONS WERE ADOPTED. Appendix Page 361 CARLETON BOARD OF EDUCATION Report to Management Committee from Sub-Committee on Maintenance and Operations I i Introduction: As requested by staff in October, 1972, the Board appointed a consulting firm to conduct a survey and an analysis of the custodial services in the schools which come under the jurisdiction of the Carleton Board of Education. In addi1tion to written submissions from, and meetings with, the Carleton Principals Association, the Head Custodians antl staff of Maintenance and • Operations, your committee has analyzed, in detail, the report submitted by Service Engineering Associates. While the report includes a number of observations which will be of benefit to the housekeeping operations in Carleton, noG major adjustments in the custodial services were proposed by the consulting firm. In actual fact, officials, of the company have stated that they are satisfied with the present level; of housekeeping in the majority of our schools and that they are impressed with the general performance and conscientious attitudes of the custodial staff. Representatives of the company have stated further that "in general, we must ' applaud the many positive things that have already been done by both operations and educational staff to recognize the custodian as an important member of the Board of Education. " Recommendations: I For your consideration, Mr. Chairman, the Maintenance and Operations Sub- Committee wishes to submit the following recommendations: * 1. That, to more correctly identify the position and responsibilities assumed by the Head Custodian, his title be changed to Building Superintendent. 2. That, consistent with the teaching and secretarial staff in each school, the custodial staff be directly Iresponsible to the Principal. 3. That, to attract and maintain well qualified people, the position I of Head Custodian be upgraded vrith an improved salary range. * Identical recommendations were included in the written submissions to the sub-committee from the Principal's association and the Maintenance and Operations staff committee. Appendix Page 362 5 II I 4. That, with the Head Custodian responsible to the Principal, the Board initiate an in-depth study of the roles and responsibilities Of members of the central staff. who report directly to the Chief Of Maintenance and Operations. 5. That, after initial screening by central 'staff, the respective Principals be involved in the selection and permanent appointments of Head Custodians. 6. ' That, in place of engaging Service Engineering Associates for a ,proposed additional twelve-month period to train custodial staff at a cost of $20, 000, not including the administrative time of staff at headquarters and in the schools, staff members of the Board be responsible for training Head Custodians and, in turn, that each Head Custodian assume the responsibility of training custodial personnel that come under his daily supervision. II Observations and Conclusions i i To amplify on recommendation number two, we are strongly of the view that ' I the Principal, aside from what is stated in the ;Schools' Administration Act, must be "Master of His House". True, on system-wide matters, the Head Custodian, with full knowledge of the Principal, would continue to communicate directly' with staff in Maintenance and Operations, but, for all in-school operations, the custodial staff would be accountable to the Principal. � I As presently constituted, the Head Custodian is confronted with divided Loyalties. In contrast, your committee's proposal would result in a strong and effective team-approach by the Principal and Head Custodian in all matters ' pertaining to housekeeping in the Carleton Board schools. Further, this proposed revision would reduce much of the time lost by the Head Custodians in reaching officials of Maintenance and Operations for guidance and direction on matters which, for the most part, should rightfully be the responsibility of the Principal. In our view, this proposal to align the Head Custodian with the Principal would result in a ,strengthened, less regimented and less costly approach to custodial operations in the schools, than is presently the case. Appendix Page 363 I I - 3 - As noted, . no reference has been made in this report to revisions in the position descriptions which would be required through Board adoption of these recommendations. Together with other matters relating to maintenance and operation, it is suggested, Mr. Chairman, that this is an area for further 1 study byl your sub-committee, in close consultation with staff, Principals and Head Custodians. To conclude this report, the undersigned members of the Committee wish to record, gratefully appreciation for the valued assistance and cooperation received from various sources in this study and, in particular, to the Chief of Maintenance and Operations, Mr. Bourassa, for his interest and tireless effortsj, in providing information, as requested from time to time by the Committee. Respectfully submitted, James D. Moore (Chairman) Eric Hicks, George Drew I G June 18, 1973. I j i Appendix Page 364 • THE CARLETON BOARD OF EDUCATION COMMUNITY-COMMUNICATIONS COMMITTEE REPORT NO. 4 !' 18 June 1973 To the Chairman and Members of the board of Education A meeting of the Community-Communications Committee was held this day in the Board Room, 4 Thorncliff Place, Ottawa, commencing at 9: 30 p. m. , with Chairman of the Committee E. Hicks in the Chair. Committee members also present: Trustees Drew, Kabayama, Lemieux, Moore, Mulligan and Wright. Committee members not present: Trustees Sevigny and Taylor. Other Trustees present: Trustees Appleton, Dakin, Harkness, Harris, Morr�isey and Wilson. Staff present: Director of Education, Superintendent of Administration, Controller of Finance, Personnel Manager, Chief of Maintenance and Operations, Executive Assistant, Administrative Officer Mr: D. Burnett, and Assistant Secretary. 1. 1 Request for Use of Space, Barrhaven Community Association The Committee had before it a communication received from the President of the Barrhaven Community Association requesting permission to use space at Barrhaven Public School during the summer of 1973, to provide a program to cater to the recreational needs of Barrhaven youngsters. The Association requested the use of the gymnasium or, if not available, a portable classroom. The Committee also had before it a staff report in this regard, advising that a program has been arranged by the Nepean Parks and Recreation Department for school playground activities, with access to storage, washroom and telephone facilities of the school, Mondays to Fridays, 8: 45 a. m. to 4: 30 p. m. A program has also been arranged by the Nepean Parks and Recreation Department for senior students ("Vahalla") at the Greenbank Public School commencing 3 July to 24 August from 12: 00 noon to 10: 00 p. m. Mondays through Fridays. Appendix Page 365 � v � COMMUNITY-COMMUNICATIONS COMMITTEE 18 June 1973 REPORT NO. 4 It was noted that no details of the Community Association's proposed program was available and no representatives from the Association were present at the meeting. It was suggested, however, that the Association likely had in mind a program for senior students similarr, to the Valhalla program. Staff was of the view that facilities at a junior school would not be adequate; that a portable classroom was i nat a suitable facility for a senior "drop-in" program; and that such a program would have to be adequately supervised by paid adults, on a regular basis. Your Committee concurred in the view that a senior "drop-in" program, if this is the type of program the Community Association has in mind, could only be accommodated if adequate paid supervision were provided by the Association or if the program were conducted under the auspices of the Nepean Parks and Recreation Department. With this guideline, staff were requested to take any necessary action. 2. Day Care Centres Your Committee had before it requests from three organizations wishing to use schools to offer a Day Care Centre, viz: a) Southwest Ottawa Day Care Centre: The centre wishes to conduct "after four" program from one of the Carleton Board's schools for the 1973/4 academic year, aimed at the 6-9 age group, The program will be supervised by professional personnel. Within the selected school, the day care centre would wish to have a permanent storage area for all their equipment (which will be stored in movable cabinets) plus three activity rooms which could be used from 4: 00 p. m. to 6: 00 p. m. each school day. In addition, the centre would like the facilities open from 8: 00 a. m. to 6: 00 p. m. during the winter break and summer holidays. Any cost that would be incurred over and above normal operating cost would be covered by the Day Care Centre. Appendix Page 366 • i x COMMUNITY-COMMUNICATIONS COMMITTEE , 18 June 1973 REPORT NO, 4 • If spaces are available in the kindergartens of the schools " r near the existing day care centre, the operators would be appreciative if these could be made available to the • Carleton Board of Education families from other areas who would wish to take advantage of the day care centres. Mrs. Dale King, operator of the South west Day Care Centre, was present at the meeting and spoke to her request. I?) March Township Day Care Centre: Mrs. Shirley A. Hendry, Chairman of the March Township Day Care Centre, has requested the use of W. Erskine Johnston Public School for the purpose of operating a day care programme. Specifically Mrs. (Hendry requested the use of the school from 7: 30 a. m. to,5: 45 p. m. , Monday to Friday, during the months of July and August. A permit has been issued for the period 7: 30 a. m. to 4: 00 p. m. , which is the normal care staff hours during the summer. Mrs. Hendry has now asked that the additional time period be given on the understanding that ;;the March Township Day Care Centre will pay the additional costs incurred by keeping the school open. Mrs. Hendry was in attendance at the meeting and spoke in support of her request. c) Borden Farm Day Care Centre: The Social Welfare Department of the Regional Municipality of Ottawa Carleton has requested that an "after four" programme be established at Century Public School for the coming year. In addition to this "after four" program permission to operate a "before nine" programme is also requested. This programme would operate from 7: 30 to 9: 00 a. m. on the mornings with the intent of looking after the school age children of working parents who are on their own from approximately 7: 30 in the morning. Mr. Andrew Law, a resident in the Borden Farm area was present to speak to this request. Appendix Page 367 I f COMMUNITY-COMMUNICATIONS COMMITTEE 18 June 1973 REPOilT NO. 4 i d There was some discussion on this issue by the members of the Committee and staff. While supportive of the use of schools for Day Care Centres, the Director of Education pointed out some of the difficulties which could be encountered, such as the additional burden on the care staff required to work long hours during the summer months; the difficulty for teachers who would not have access to their rooms until just before the school day, begins thereby giving them no preparation time; and the similar difficulty of the teacher who must be out of her classroom in order to accommodate the day care program. Also, many teachers go back into the classrooms a week before school opens Ito prepare for the coming year's program. It was stressed that all these matters must be taken into consideration and that each request therefore, would have to be dealt with on its individual school merits and ,be accommodated as much as possible without disrupting the normal school routine. Based on the foregoing information, and the staff report, your Committee recommends, on motion by Trustee Kabayama, as follows: a) THAT the Board agree to make specific space available where possible, for "after four" program during the academic days of the school year 1973/4. b) THAT the Board agree to permit "after-four" programmes to run from 8: 00 a. m. to 6: 00 p. m. during the winter break and the summer holidays if conditions permit and excluding all statutory holidays. c) THAT all costs incurred by the Day Care Centres programmes above normal operating costs be paid by the Day Care Centre concerned (this regulation would be in addition to the regulation existing in Board Policy E-4). d) The regulations governing the transfer of students be left as outlined in Operating Memo No. 1 to principals (Community- Communications Agenda, folio 15) . e) The Board, as a service to parents of these children make space available, where possible, for the "before-nine" programme. This would be in effect for a one-year trial basis starting September 1973. Appendix Page 368 ‘Kt.v i3tU) COMMUNITY-COMMUNICATIONS COMMITTEE 18 June 1973 REPORT NO. 4 f) THAT the Sub-Committee of the Community-Communications Committee that was previously established to look into the holiday use of schools be instructed to examine the year round involvement of Day Care programmes within the Carleton Board of Education schools and the effects of these programmes and the Policy governing the community use of schools. The meeting adjourned at 10: 15 p. m. Respectfully submitted, E. Hicks Chairman of Committee PAL/Is RECEIVED BY THE BOARD. 25 JUNE 1973 MINUTE NO. 197 THE RECOMMENDATION WAS ADOPTED. Appendix Page 369 1 p .:- _ _ _ I I I THE CARLETON BOARD OF EDUCATION __ 1 JOINT ADVISORY COMMITTEE 1 ON SCHOOLS FOR TRAINABLE RETARDED CHILDREN _,REPORT No, 3 {. 7 June 1973 j; A joint meeting of the Ottawa; and Carleton Advisory Committees on Schools for Trainable Retarded Children was held at 4 Thorncliff Place, commencing at 8:15 p.m.on Thursday, 7 June 1973 with Trustee Lemieux (CBE) in the Chair. The ! following were present: • !' Ottawa Board: Trustees: Mr. R. Bushfield Mr. J. Faucher Mr. W. Harback Representatives: Mrs. L. Gutauska Mr. A.N. Oldfield Staff: Mr. R. Darby, Superintendent of Student Services ! ! Mr. W.A.H. Law, Admin. Officer i Carleton Board: Trustees: Mr. G. Drew Mr. E. Hicks Mr. J-M.R. Lemieux Representatives: Mr. J. Butler Mrs. D. Miseferi I . Mr. Y.A. Loubert Staff: Mr. A.L. Cassidy, Coordinator of Special Services Mr. W.R.' McGillivray, Superinten- „ j dent of Schools Mrs. B. Sybrandy, Recording Secretary 1 1 ' 1 . Minutes of Meeting, 3 May 1973 On motion by Trustee Harback, seconded by Mrs. Miseferi , the Minutes of the Joint Meeting, held 3 May 1973, were adopted. __ . ! 2. Business arising out of the Minutes I a) Survey by Eastern Ontario Council of Mental Retardation Messrs. Darby and McGillivray met with Mrs. I . Ellingham ; in connection with the survey by the Task Force of the Eastern Ontario Council of Mental Retardation. It_ was explained I 1 - Appendix Page370 1 JOINT ADVISORY COMMITTEE ON SCHOOLS FOR TRAINABLE RETARDED CHILDREN 7 June 1973 I that detailed information cannot be made available due to thelMinister's guidelines on confidentiality. However, statistics were supplied to Mrs. Ellingham which may be of benefit to the survey. Mrs. Ellingham advised that the questionnaire will likely be revised (e.g. statistics based on dates, instead of names) to accommodate the matter of confidentiality. b) Establishment of Special Classes 1 Mr. Law presented a detailed progress report on the establishment of special classes for the school year 19733-74. • At ;present it appears. that 27 children will be accommodated/at the Brighthope and Rose F.Kennedy schools. It was noted that the anticipated Pupil/Teacher ratio will be 1 teacher for 6 students plus 4 "teacher aides" per 24 students (Brighthope) and 1 teacher and 2 "teacher aides" at Kennedy. Additional information on the special classes is provided on page 5 ; attached hereto. 1 I Trustee Lemieux proposed that discrete enquiries I should be made of other Boards in the Province who receive a i weighting factor larger than 1 .5. He suggested that this infor- 1 mation may be of benefit to Ottawa and Carleton in making further ouvertures to the Ministry of Education in this respect. 1 Trustee Hicks advised that this issue was discussed at the recent meeting held with the Minister in May. The Minister indicated that this maater was still being reviewed. 1 I It was noted that the Ottawa Board has forwarded a 'letter of intent to the Ministry with respect to the transpor- tation of Day Care Centre children advising that the Board is proceeding with this matter unless otherwise notified. The anticipated return of students presently at th'e Regional Centre in Smiths Falls was discussed at some length. Concern was expressed that no definite information can be obtained on how many students would be involved, or on the time-frame. It was the opinion of the Committee, however, that planning will be needed in the near future in case this becomes an accomplished fact. Although It appears that school accommodation could be provided with little difficulty, the need for residences, a sheltered workshop and a training centre was stressed since it is expected that the returnees will most likely be teenagers and older students. Based on the foregoing discussion, Trustee Harback proposed that Mrs. Miseferi and one administrator of each Board should draw up an outline of the major concerns in connection 1 ; with students returning from Smiths Falls , and present the outline 1 to the Advisory Committee at the meeting to be held in September. Appendix Page 371 1 1 1 JOINT ADVISORY COMMITTEE ON SCHOOLS FOR TRAINABLE RETARDED CHILDRENi s 7 June 1973 It was further proposed that all members of the Advisory Committees should study the following relevant material during the summer months: a) White Paper - Provincial Secretary for Social Development - Community Living for the Mentally Retarded in Ontario - A New Policy Focus b) A report by W.B. Williston, Ministry of Health, August 1971 c) A report by the Ministry of Education, Curriculum Services Branch, Task Force on Teacher Preparation. It was agreed that staff of the Carleton Board would obtain sufficient copies of the :reports for the Joint Advisory Committee members. c)' Progress Report French Language School Messrs. Darby and Law presented a brief oral progress report on the French Language school . The Rose F.Kennedy school is prepared to accept students in September. Three additional classes will be accommodated at Andre Laurendeau H.S. , It was pointed out that any remaining difficulties were mainly in the administrative area, i .e. small renovations to Laurendeau ar;ejenvisaged and the placement of a portable at Rose F. Kennedy is being considered. 1 d) Report on Summer School Mr. Darby reported that more than 80% of the students have subscribed to the Summer School . The program has been improved over last year, and it is anticipated that sufficient volunteers and staff will be provided by the Department of Recreation and Parks. Trustee Lemieux reminded the members present of the Regional Field Day which will be held at the R.D. Campbell stadium on 21 June 1973 from 9:30 until 3:00 p.m. . In this connection it was noted that the West End Kiwanis Club is contributing $600 towards the provision of food. 3. �Use of Classrooms Mr. Butler requested information on the financial asp,'ects of obtaining space ;for retarded pre-school students from the Ottawa Board. It was noted that, according to guidelines laid down by the Ottawa Board, the cost of a classroom amounts to $100 per�. month. 1 Appendix Page 372 (REVISED) JOINT ADVISORY COMMITTEE ON 7 June 1973 SCHOOLS FOR TRAINABLE RETARDED CHILDREN 4. Retirement Mr. Law Noting that Mr. Law will be retiring from his • present position in the near future, Trustee Hicks , on behalf of retarded children and in support of the Carleton Board, praised Mr. Law's contribution to the Advisory Committee and wished him every success in his future endeavours . 5., N1ext Meeting � I The next meeting of the Joint Committee will be held on Thursday, 6 September 1973, commencing at 5:30 p.m. at the Ottawa Board offices . The meeting adjourned at 9:40 p.m. Respectfully submitted, /bs J .M.R. Lemieux _ Chairman 1 RECEIVED BY THE BOARD, 25 JUNE 1973 BOARD MINUTE NO. 198 THE' REPORT CONTAINED NO RECOMMENDATIONS Appendix Page 373 I Special Class Situation As of Thursday, June 7, 1G73 we have 1.0 children in the two behavioural classes and 11 children in the two toilet training classes with the possibility i of another child coming in from Dunrobin. These children range in age from 5 to - . 14. 'The staff at the Child Development Clinic are screening more children to j• seeif there are two children that could fill the empty spaces in the 1 behavioural class. The children are grouped by age initially with the possibility f y. 1 of grouping by ability as we get to know them better. 1 1 i The personnel departr.ent of the Ottawa Board of Education now has the job descriptions for the 4 para-professionals that we wdll need at Brighthone, and will be advertising these positions in the near future. • Teachers will be assigned. to these classes during the last three days of the present school year on the basis of interest and ability. Three of the teachers on the present staff have taken university courses in behaviour modification and seem to be quite eager to put their knowledge to a practical test.) I have sent a request to I•'rs Jickett, Chief Psychologist, Ottawa Board of Education asking that we have Dr. Lin in the school for at least day per week throughout the whole school year 1973-74 and during the early months of . • this school year, as often as possible. I understand that the psychology de— partment has lost one staff member, but as a ';'staff, we at Brighthope are depending rather heavily on Dr. Lin's behaviour modification knowledge and experiences to help us initiate and carry out our special class programs. 1 . The equipment for the special classes (sand and water tables, special- 1 izedj toys foam filled to prevent serious injury in a crisis)will be ordered for delivery during the last week in August, ' I 1 . . I i i I l .i I . • P I I . • Appendix Page 374 - l_ A THE CARLETON BOARD .OF EDUCATION FINANCE COMMITTEE ICI REPORT NO. 6 25 June 1973 To the Board of Education: A meeting of the Finance Committee was held this day in the Board Room, 'Administration Building, Li Thorncliff Place, Ottawa, commencing at 7: 145 p.,lm. with Trustee Dakin in the Chair. The following Committee members were present: Trustees Harris, Hicks, Milotte and Morrisey. Committee members not present: Trustees Appleton, Hogan, McIntosh, Taylor 'and Wilson. Also in attendance: Trustee Lemieux. Staff present: Director of Education; Superintendents of Administration, Operations and Planning; Controller of Finance; Accountant; Executive Assistant and Recording Secretary. 1. Cheque Registers Your Committee recommends, on motion by Trustee Mviorrisey, THAT the Board approve cheque registers for the month of May 1973 in the following amounts: Current Account - Cheque Nos. 33, 472 to 34, 57.3 $ 3, 192, 946. 66 Capital Account - Cheque Nos. 2, 198 to 2, 244 $ 312, 052. 96 2. Financial Statements - 31 May 1973 The Committee received from the Director of Education and the Superintendent of Administration a review of Revenue and Expenditures for the five-month period ended 31 May 1973. A summary is appended hereto. (Appendix Pages 378 and 379) The following points were also noted: a) Current Revenue and Expenditures: Grant Receipts 1973: The following amounts have been received to date. The first 1973 grant payment was received on 1 February 1973 and monthly thereafter: - Elementary - $ 4, 528, 000 Secondary - $ 6, 335, 000 Appendix Page 375 ' I i FINANCE COMMITTEE 25 June 1973 REPORT NO. 6 Tax Receipts: The first instalment on 1973 requisitions, due 31 March 1973, has been received from all municipalities except: - Torbolton - $ 49, 285 Marlborough - $ 16, 582 The following amounts remain outstanding from Torbolton, including interest to December 1972: - /2 - $ 109, 756. 33 Supplementary Taxes and Trailer Fees: These amounts are not due from municipalities until 15 December 1973. Bank Loans: Short-term bank loans have been required during the period 1 January 1973 to 31 May 1973, in varying amounts. The maximum amount outstanding was $4, 600, 000. 00. The outstanding loan as at 31 May 1973 amounted o 7, 775, 000. 00. Interest on short-term borrowing to 31 May 1973 amounted to $43, 928. 00. Temporary Investments: No temporary investments have been made during the period January to May 1973. b) Capital Revenue and Expenditures During the period 1 January 1973 to 31 May 1973, debenture proceeds amounting to $2, 266, 000 have been received. 'Capital Fund Statements as at 31 May 1973 including a Statement of Source and Application were also presented. (NOTE: With reference to Account No. PO29 - Insurance, Trustee Harris requested that during the insurance review in the spring of 1974,. consideration should be given to the question of self-insurance, perhaps in cooperation with other Boards of Education in the Ottawa/Carleton region. ) Appendix Page 376 (REVISED) FINAI'CE COMMITTEE 25 June 1973 REPORT NO. 6 -3.. Initial Review of 1974 Base Budget The Committee had before it a staff report outlining the process which will be followed in the preparation of the Board's 1974 Base Budget. In addition to the staff report, Schedules 1, 2 and 3 covering Light and Heat, Transportation Contracts and Tax Write-Offs respectively, were distributed for review by Trustees. Noted. Trustee Dakin commended staff on this approach to the Base Budget and expressed the hope that it would be of benefit to Trustees. (NOTE: As a result of the 1973 experience in regard to the ceilings, and the anticipated problems for 1974, Trustee Morrisey commented on the fact that the present method of preparing a Base Budget may not be appropriate for 1974). 4‘ The meeting adjourned at 8: 15 p. m. . W. R. Dakin Chairman BS/Is' � I i I Received by Board 16 July 1973 Board Minute No. 210 Appendix Page 377 The recommendation was adopted. . C CARLETON • BOARD OF EDUCATION • STATEMENT OF REVENUE FOR 5 MONTHS - — - ----- - - - - -- -— - - - — - ----- ---ENDED --May 31, —1973 - - -- - _ 1972 ELEMENTARY SECONDARY TOTAL TOTAL • BUDGET RECEIVED BUDGET RECEIVED BUDGET RECEIVED TO DATE Legislative Grants 14,338,761 4,528,000 15,571,033 6,335,000 29,909,794 10,863,000 7,935,000 Mill Rate Subsidy - - - - - - - Supplementary Tax Levy 205,000 - 210,000 - . 415,000 - - Trailer Fees 28,000 - 30,000 - 58,000 - -- --- Tuition-Fees 130,000 24,679 95,500 2,020 225,500 26,699- .32,302 Government Incentive Programs 101,300 67,534 168,834 126,148 Miscellaneous - including . DND reimbursement, - insurance claims, practice teaching 59,000 32,519` . 89,000 36,052 148,000 .-68,571 . 77,702 __ ___ -T__-__Levy- -- --- --- - -.---------6 550 067-----1;5U9,272 -- -r 6,232,295 1,354,425 12,7E2,362 2,663,697 2,793,254 • 21,310,828 6,195,770 22,227,828 7,795,031 43,538,656 -13,990,801 10,964,406 • > -a . -a • • 7 a X . -D - d w V co r , c :,r CARLETON BOARD OF EDUCATION • STATEMENT OF EXPENDITURE FOR 5 MONTHS ENDED May 31, 1973 ELEMENTARY -SECONDARY TOTAL 1972 BUDGET EXPENDED BUDGET EXPENDED BUDGET EXPENDED TOTAL TO DATE Business Administration 540,896 217,859 321,283 128,677 862,179 346,536 260,509 Computer Services 14,868 1,717 67,800 22,219 82,668 23,936 20,040 Instruction 12,588,292 4,961,705 12,206,368 4,315,398 24,794,660 9,277,103 .8,058,176 Student Services 359,684 186,160 314,230 103,263 673,914 289,423 180,689 Plant Operation 1,930,416 731,577 1,568,327 607,946 3,498,743 1,339,523 1,309,623 Plant Maintenance 499,947 134,161 332,953 112,745 832,900 246,906 232,038 • Transportation 1,158,988 506,068 1,236,025 584,371 2,395,013. -14090,439 - - 922;659--- -- - --- Tuition Fees 122,000 43,031 2,541,000 818,901 2,663,000 861,932. 703,433 Other 18,980 29,018 9,020 18,503 28,000 47,521 (7,652) Debt Charges 3,143,078 1,072,822 2,878,675 1,116,968 6,021,753 2,189,790 1,820,444 Non-Allocable Capital 728,679 93,146 589,147 34,500 1,317,826 127,646 185,726 D Tax Write-Off 205,000 - 163,000 - 368,000 - 7,586 33 13 Q 2I,310,828 7,977,264 22,227,828 7,863,491 43,538,656 15,840,755 13,693,271 X. of expenditure to budget 36.38 35.12 °'0 fD .. • w v MD THE CARL ETON BOARD “ , EDUCATION • COMMITTEE OF THE WHOLE REPORT NO. 16 Monday, 16 July 1973 • • To the! Board of Education: A meetinc• of the Committee of the Whole was held this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 7:30 p.m. with Tr•usteE Harkrelis :r: the Chair. Also present: Trustees Appleton , Dakin , Drew, Hicks , Kabayama, Lemieux, McIntosh, Moore, Mulligan, Sevigny, Taylor, Wilson and Wright. Not present: Trustees Harris , Hogan , Milotte and Morrisey. 1 . Report, Director's Review Committee The Director's Review Committee and the Director reported on the performance allocations for superintendents in accordance with Board Policy B-23, section 11 . The decision of the Committee in this matter was transmitted to the Treasurer of the Board in accordance with Board policy. 2. Appeal Case The Committee considered a report presented by the Director of Education and Superintendent of Schools S. S. Katz, with respect to a meeting held on 9 July 1973 to review various aspects of an appeal case by an 'elementary teacher against denial of leave of absence with pay under • Article X, Clause 3(a) of the elementary teachers ' agreement. As a result of the debate, your Committee recommends , on motion by Trustee Dakin THAT the Board maintain its position that the Director of • Education has final authority to grant or withhold special leave with pay under clause 3(a) of Article X of the agree- ment between the Board and its elementary teachers ; and that the Board uphold the Director of Education 's refusal to grant such special leave in the case reviewed in Committee of the Whole. * * * * The meeting recessed at 9 :00 p.m. and reconvened at 11 :40 p.m. with the following persons in. attendance: Trustees : Dakin , Harkness , Hicks , Kabayama, McIntosh, Moore Mulligan , Sevigny, Taylor and Wilson Staff: Director of Education, Superintendents of Adminis- tration and Operations , Planning Officer, Assistant Secretary and Recording Secretary. • Appendix Page 380 COMMITTEE OF THE WHOLE 16 July 1973 REPORT N0. 16 3. Report, Administration Building Project Committee The Committee had before it a report submitted by the Project Committee Administration Building, dated 13 July, with regard to the general layout of the new administration building and proposed public library on the Sir Robert Borden High School site. Plans of the area were available and were reviewed by the Committee. Your Committee recommends , on motion by Trustee Wilson, based on the foregoing report THAT the Board approve the general layout of the siting of the proposed new administration building complex, presented as Scheme 2, and advise the Nepean Library Board and the Nepean Township Council accordingly. , 4. Academic Staff Changes Your Committee recommends , on motion by Trustee Dakin , based on a staff report dated 12 July 1973, THAT the Board accept the following academic staff changes : Appointments - Elementary - Effective 1 September 1973 Mrs . L. Turcotte D. A. Moodie $11 ,450 Miss P. Tremblay Robert Hopkins 8,500 Mr. D. E. Schultze Meadowlands 9 ,450 Mr. D. I . MacLean Henry Munro 13,000 Mr. T. Carini Manordale 9,325 Mr. R. Laverne Henry Munro 6,000 Mrs. B. Brown Manordale 6,000 Mr. D. L. Gilchrist Robert Hopkins 7,510 Mr. M. J . Padskis D. A. Moodie 7,200 Mrs. A. A. Orser Century 4,200 2 time Miss L. A. Baltzer Torbolton 6,000 Mrs . K. V. Archibald Osgoode 7,600 ' Miss J . P. Scheel Fitzroy Centennial 6,400 Mrs . H. Bertrand Roland Michener • 4,450 z time Miss C. Lallemand Meadowlands 8,500 Miss B. J. Grassian North Gower 6,000 Mrs. L. Ring Fitzroy Centennial 7 ,500 Mrs. J. W: Zander Briargreen 4,000 .Z time ' Miss P. E. Pellerin Huntley Centennial 6,750 Mrs . J. E. Buchanan Huntley Centennial 7,510 Mr. T. E. Holmes North Gower 7,510 Miss N. T. Gareau Riverview 5,600 Mrs . C. A. Stringer Roland Michener 7 ,910 Mr. R. M. Balfour Manordale 6,400 n5 625 z time Mrs . I . Brunet Merivale , Appendix Page 381 i COMMITTEE OF THE WHOLE 16 July 1973 REPORT NO'. 16 Mr. S. Deen Blossom Park • $ 9 ,200 Mr. M. R. Joyce Stephen Leacock 8,450 Miss N. L. Phillips Richmond 7,200 ' Mrs . M. N. McGrath Goulbourn 6,400 Mrs. M. E. Jones Stittsville 5,225 1 time Mrs . E. A. Ninacs Glen Cairn 4,450 2 time Mrs . J . A. McMillan Fairfield 7,600 Mrs . J . L. Hawkins Barrhaven 3,755 1 time • Mrs. B. Rhoades Robert Hopkins 9 ,725 Mrs . L. Couch Osgoode 7,600 ' Appointments - Secondary - Effective 1 September 1973 Mr. M. G. Lamontagne Colonel By $12 ,537.50 Mrs . L. Tarnai Bell High 11 ,000 Miss S. P. Keys Gloucester 7,510 Mrs . B. J. Hayward Earl of March 4,700 2 time Mr. C. A. Lapp South Carleton 17 ,470 Requests for Maternity Leave Mrs . M. Sharland Goulbourn P.S. 1 Sept. 1973 - 31 Aug. 1975 Mrs . S. Hodgins Greenbank I .S. 1 Sept. 1973 - 31 Aug. 1975 Mrs. A. Mulvihill Bell High 19 Nov. 1973 - 15 Feb. 1974 Mrs . M. Kelly Metcalfe P.S. 5 Oct. 1973 - 7 Jan. 1974 Amendment to Maternity Leave Mrs. A. Bourke D. A. Moodie 6 Oct. 1973 - 2 Dec. 1973 Mrs . Barbara Anne Louise Armstrong (nee Currier) Greenbank 1 Sept. 1973 - 31 Aug. 1975 Termination by Mutual Consent Mrs . I . Williams Roland Michener 31 August 1973 (husband transferred) Mrs. E. Robinson Huntley Centennial 31 August 1973 (husband transferred) Mrs M. Edwards Sir Winston Churchi 11 31 August 1973 (husband transferred) Leave of Absence (Without Pay) • Mrs. R. M. Jenkins Stittsville 1 Sept. 1973 - 31 Aug. 1974 (on medical grounds) Appendix Page 382 OOMMITTEE OF,ITHE; WHOLE 16 July 19,73 DEPORT NO. 16,, j . Amendment of Leave of Absence Further to Board Minutes , 28 May 19:7:3; 1,te,m 161 m) , with respect io a two-year Leave .of Absence, for Mr. James;,.A;l;lan, it was noted that the Canadian International Development Agency hasr,equested that Mr. Allan be 'laced on loan and that invoices concerning hi,si salary be forwarded to . I.D.A. , , Your Committee recommends , on motion by Trustee Sevigny • THAT leave of absence previously .approved for Mr. James Allan for the 1973/4, and 1974/5 school years , be amended 'to read "secondment to C. I .D.A. ", and that accordingly ,C. I .D.A. be invoiced for Mr. Allan 's salary for this period. Administrative Staff Changes , , • Your Committee recommends , on motion by Trustee Hicks , based on a taff report dated 11 July 1973, THAT the Board accept the following adminis- rative staff changes : Appointments School/Department Effective Date Borutski , Mr. Thomas Earl of March 3 July 1973 Custodian 2 $6,064.00 (Replacement) , . Dubois , Miss Marie-Paule French Co-ordinator • 1 August 1973 Bilingual Secretary $7,340.00 (New position previously approved) Hodges , Mrs . Joan Purchasing 25 June 1973 Clerk-Typist 2 $4,545.00 • (replacement) Howe, Miss Patricia Colonel By 25 June 1973 Assistant Librarian $8,217.00 (replacement) MacMillan, Mr. J . Bruce ' Bayshore P.S. , , 4 July 1973 Custodian 2 $6,064.00 (replacement) Noffke, Miss Barbara Purchasing 15 June 1973 • Clerk-Typist 2 $4,545.00 (replacement) Pickup, Mrs. Joan Ecole Secondaire 3 July 1973 Custodian 2 Garneau $6,064.00 (replacement) . . Appendix Page 383 OMMITTEE OF THE WHOLE 16 July 1973 EPORT NO. 16 Reilly, Miss Lynn Personnel 10 July 1973 Secretary 2 $5,107.00 (repl'acement) Smith, Mrs . Ruth Bell High School 18 June 1973 School Secretary $5,107.00 (replacement) Smuk, Mrs . Shirley Osgoode H.S. & 7 August 1973 Guidance Technician Colonel By H.S. $6,459.00 (replacement) Smyth, Miss Janet Sir Robert Borden, 20 August 1973 Assistant Librarian $8,217.00 (New appointment to approved position) • Trevis , Mrs . Joyce Henry Munro 3 September 1973 School Assistant $82.46/wk. (replacement) (35 hours ) Walkey, Mrs . Muriel General Services 9 July 1973 Clerk-Typist 2 $4,545.00 (rep',lacement) Promotions School/Department Effective Date Lafave, Mrs . Jeanette Fitzroy Centennial 1 September 1973 From: Sch. Assist. $98.21/wk. To: Sch. Secretary Quinn, Miss Wendy Osgoode H.S. 1 July 1973 . From: Sch. Secretary $6,082.00 To: ' Acting Sr. Sec'y. Sheard, Mr. H. Dwight Bayshore P.S. 3 July 1973 From: Cust. 2 $6,685.00 To: ; Asst. . Hd. Gust. 1 Transfers Carroll , Mrs. Kathleen J . S. Woodsworth 1 September 1973 School Secretary 1 time 10 months Dawson , Miss Mary Ann Osgoode H.S. & Garneau 30 July 1973 Guidance Technician to Gloucester & Garneau Dimock, Mrs. Lillian Greenbank to Merivale 1 September 1973 School Assistant Public School Kinkade, Miss Donna Colonel By to Os,goode 1 July 1973 School Secretary High School 1 Appendix Page 384 (CONFIRMIED) COMMITTEE OF THE WHOLE 16 July 1973 • REPORT NO 16 Resignations School/Department Effective Date Dacko, Mrs . Maria New Construction 27 July 1973 Secretary 3 Davies , Mr. Lewis Sir Robert Borden 20 June 1973 Custodian 2 Dunsmuir, Mrs. Carroll Personnel 6 July 1973 Secretary 3 Gow, Mrs . Martine ,Special Services 31 July 1973 Soc., Serv. Consultant Massey, Mrs . Margaret Sir Robert Borden 3 August 1973 School Secretary (revised date) Montgomery, Mrs . Pamela Earl of March 20 July 1973 School Secretary • Morsy, Mrs . Carolynn Special Services 3 August 1973 Soc. Serv. Consultant Oakes , Mr. Geoffrey Colonel By 29 June 1973 Guid. Serv. Tech. (revised date) Rayner, Mrs . Helen Special Services 3 August 1973 Secretary 2 St. 'Laurent, Mrs . Rachel Fitzroy Centennial 29 June 1973 School Secretary Maternity Leave Bradford, Mrs . Carole Academic Personnel 1 September 1973 Clerk-Typist 2 for 2 years 7. Naming of Torbolton Public School Library • Further to Private Session Minutes , 18 June 1973, item 1 , your ' ,Committee recommends , on motion by Trustee Hicks \ THAT the library at the Torbolton Public School , as well as \ the Canadiana collection to he donated by the Township .,Council , be named after Mr. Thomas A. Dolan , former Reeve o the Township and THAT a suitable commemorative plaque i be T stalled in the library. The meeting adjourned at 11 :55 p.m. Respectfully submitted, PAL/mmj P. Harkness , CONFIRMED BY THE BOARD - 27 AUGUST 1973 Chairman MINUTE NO. 235 Appendix Page 385 THE CARLETON BOARD OF EDUCATION COMMITTEE OF THE WHOLE REPORT NO. 17 Monday, 27 August 1973 To the Board of Education: A meeting of the Committee of the Whole was held this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 7i 30 p. m. with Trustee Drew in the Chair. Also present: Trustees Dakin, Harkness, Hicks, Kabayama, Lemieux, McIntosh, Moore, Mulligan, Sevigny and Wright. Not.present: Trustees Appleton, Taylor and Wilson. 1. j Administrative Staff Changes • Your Committee recommends, on motion by Trustee Dakin, based on a staff report dated 22 August 1973, THAT the Board confirm.the following Administrative staff changes; APPOINTMENTS SCHOOL/DEPARTMENT EFFECTIVE DATE BENSON, Mrs. Arlene Business Office 24 July 1973 Accounts Clerk 2 $6, 028. 00 (Replacement) EGAN, Miss Carmel Special Services 27 August 1973 Social Services Consultant $14, 253. 00 (Replacement) HEGGIE, Mrs. Beverley Business Office 16 July 1973 Accounts Clerk 1 $5, 486. 00 (New Position - previously approved) MANARY, Mr. James Bells Corners P.S. 13 August 1973 Custodian 2 $6, 064. 00 (Replacement) MENARD, Mr. Reginald J. S. Woodsworth 16 July 1973 Custodian 2 $6, 064. 00 (New Position - previously approved) Appendix Page 386 ww I j Y COMMITTEE OF THE WHOLE 27 August 1973 Report No. 17 MUNRO, Mr. Wayne Business Office 23 July 1973 Accounts Clerk 3 $7, 372. 00 (New Position - previously approved) PHILLIPS, Mr. Kenneth J. S. Woodsworth 16 July 1973 Custodian 2 $6, 064. 00 (New Position - previously approved) ROBB, Mr. Kenneth J. S. Woodsworth 16 July 1973 Custodian 2 $6, 064. 00 (New Position - previously approved). ROB''ERT, Mr. Marcel Merivale H. S. 15 August 1973 Custodian 2 $6, 064. 00 (Replacement) VADNEAU, Mr. Austin Bell H. S. 15 August 1973 Custodian 2 $6, 064. 00 (Replacement) CHARTRAND, Mrs. Diane School Superintendent 21 August 1973 Secretary 4(Bilingual) $7, 795. 00 (Replacement) YOUNG, Mrs. Jennifer J. S. Woodsworth 3 July 1973 School Secretary $4, 818. 00 (New Position - previously approved) TRANSFERS SCHOOL/DEPARTMENT EFFECTIVE DATE CROCKETT, Mrs. Shirley Secretary to Administrative 27 August 1973 Secretary 2 Officer to to School Assistant D. Aubrey Moodie I. S. Appendix Page 387 � � I COMMITTEE OF THE WHOLE 27 August 1973 RESIGNATIONS SCHOOL/DEPARTMENT EFFECTIVE DATE i w CAYER, Mrs. Marguerite School Superintendent 17 August 1973 Secretary 4 (Bilingual) LAPORTE, Mrs. Ann Bell H. S. & Sir Robert Borden 17 August 1973 Guidance Technician H. S. ',i NELSON, Mrs. Suzanne Goulbourn P. S. 30 June 1973 School Assistant PHILLIPS, Mrs. Eva-Marie Colonel By S. S. 31 August 1973 School Secretary q 2. Academic Staff Changes Your Committee recommends, on motion by Trustee Mulligan, based on' a staff report dated 23 August. 1973, THAT the Board accept the following academic staff changes: • ' APPOINTMENTS - ELEMENTARY - effective 11 September 1973 Miss C. Tardiff Stittsville $ 7, 600 Mrs. C. Cournoyer Barrhaven j 6, 750 Mr. D. I. MacLean Henry Munro 1 13, 000 Mr. S. Pierre Metcalfe G 14, 690 Miss E. Przybysz Bayshore 5, 600 Miss C. Sabourin Osgoode 8, 000 Mrs. S. M. Campbell Meadowview • 9, 450 I � I Appendix Page 388 I ! I 1. r , COMMITTEE OF THE WHOLE 27 August 1973 Report No. 17 APPOINTMENTS - SECONDARY - effective 1 September 1973 Mr. E.J. M. Manning Colonel By $13, 770 Mr. J. F. Bongo Earl of March 8, 705 Mr. PL Barnabe Earl of March 10, 335 Mr. P. Bourgeoys J. S. Woodsworth 11, 580 Miss K. D. Kidd Gloucester (Z time) 4, 225 Mrs. M. L. Bowstead Sir R. Borden (2 time) 5, 617. 50 Mr, J. Owen Earl of March 12, 635 Mr. J. Weatherhead Earl of March 8, 960 Miss S.J. Osborne Colonel By 10, 990 AMENDMENT TO LEAVE OF ABSENCE (without pay) The commencement date of Leave of Absence (without pay) for Mrs. R. M. Jenkins of Stittsville Public School, on medical grounds, to be amended to 28 September 1973 instead of 1 September 1973. RESIGNATIONS Miss P. Kennedy Earl of March effective 30 June 1973 AMENDMENT TO RESIGNATION The name of Mrs. J.A. McGibbon, Riverview Public School, who resigned effective 30 June 1973, was submitted to the Board at its May meeting. The name should have read Mrs. J.A. McKibbon. TERMINATION OF CONTRACT (Short Term) Mr. E. K. McKnight South Carleton H. S. effective 31 August 1973 TERMINATION BY MUTUAL CONSENT Mrs. M. Dupuis Bayshore P. S. effective 26 July 1973 Mrs. A. Campbell Maternity Leave effective 8 August 1973 Mrs. D. Sproule Bayshore P. S. effective 16 August 1973 Mrs. C. Black Blossom Park P. S. effective 15 August 1973 Mr. A. Guitard Fitzroy Cent. P. S. effective 20 August 1973 Mrs. E. Yates Stephen Leacock P. S. effective 20 August 1973 Mrs. J. Smith Colonel By S. S. effective 21 August 1973 Mrs. ,B. Sheedy Glen Ogilvie P. S. effective 20 August 1973 I � Appendix Page 389 ! I COMMITTEE OF THE WHOLE 27 August 1973 Report No. 17 i 3. Minto Assessment Appeal a The Committee had before it a report submitted by the Director of 1 Education advising that pursuant to directions given in Committee of the Whole on 11 June 1973, the Acting Chairman and Secretary of the Board have signed the Minutes of Settlement in the matter,of the Minto Assessment Appeal case. A copy of the joint press release of 29 June 1973, issued by the Reeve of Nepean, advising of the out-of-court settlement, was attached to the report. ' It was noted that the cost of the settlement is as follows: Municipal Body Total Cost Share Borne by Nepean Township Carleton Board 210, 000 I 105, 000 C. R. C. S. B. 25, 000 , g 9, 000 Nepean Township 195, 000 195, 000 Regional Government 70, 000 „ 11, 000 500, 000 , 320, 000 The Minister of Education has been, requested to study the possibility of making a grant to the Board to offset the cost of the settlement, and some assistance is anticipated. Your Committee recommends, on motion by Trustee Dakin, THAT the Board ratify the actions of the Acting Chairman and Secretary of the Board in signing the Minutes of Settlement in the matter of the Minto Assessment Appeal case as authorized in Committee of the Whole on 111 June 1973, and authorize the Treasurer to make all necessary disbursements. 4. , Bayshore Public School - Proposed Learning Resource Centre The Committee received from the Director of Education and the Superintendent of Administration a report, dated 23 August 1973, on the Bayshore Public School Learning Resource ',Centre. It was noted that tenders were received and opened in public on 25 July 1973, as follows: Bidder , Amount of Tender Completion ;' W. N,. Construction(Ottawa) Ltd. 1 $ 98, 200 15 weeks Joseph A. Wafters Ltd. I I 19, 900 10 weeks Custom Construction Reg'd 10,4, 876 20 weeks Herbert Brune Construction Ltd. 10i7, 700 18 weeks RPA Construction Ltd. 107, 718 171 weeks , M. P. Lundy Construction Ltd. 10,9, 771 13 weeks Taplan Construction Ltd. 114, 780 18 weeks i Appendix Page 390 1 r- r r, COMMITTEE OF THE .WHOLE I 27 August 1973 Report No. 17 i ' , Upon examination of the low tender, staff noted that W. N. Construction (Ottawa) Ltd. failed to comply with Sections B-1-4(d) and (e) of the invitation to tender. Following communication with the firm, and the Board's solicitors, staff propose that the bid be considered informal and rejected. Subsequently, staff and the architect have examined the second lowest tender, submitted by J.A. Watters Limited in the amount of $99, 900. This amount is approximately $22, 700 over the budget established at working drawing stage as a result of the' rising construction cost index. Your Committee recommends, on, motion.by Trustee Kabayama, as follows: THAT with respect to the Bayshore Public School Learning Resource 1 Centre, l a) The Board authorize Staff to submit the necessary applications to the Ministry of Education for Final Approval and the Ontario Municipal Board for the issuance of a debenture in the amount of $122, 300 for a term of twenty (20) years to finance the cost of this project as listed below and undertake to borrow the necessary funds from the Ontario Education Capital Aid Corporation: I Addition Alterations Total 2nd low tender $69, 764 $30, 136 $ 99, 900 Contingency 2, 093 1, 507 3, 600 Less F. S. T. - 12, 156 - - 2, 156 Architect's Fees • 4, 531 3, 164 7, 695 Furniture & Equipment 8, 610 4, 285 12, 895 Misc. Expenses 360 360 (OMB Fees,etc. ) Total $83, 202 $39, 092 $122, 294 b) The Board award a contract for the construction of the addition and alterations to Bayshore Public School to J.A. Watters Ltd. , in the amount of $99, 900, subject to the approval of the Ministry of Education and the Ontario Municipal Board. 5. Form SBP-1/10, Wimpey-Shenkman Subdivision j The Committee had before it a report submitted by the Director of Education and the Planning Officer concerning Co-operative Planning Form SBP-1/10 for the Carleton Roman Catholic School Board's proposed new senior elementary school in the Wimpey-Shenkman subdivision. A copy of that Board's form, together with a form f prepared by the Carleton Board of Education's staff, were submitted. Appendix Page 391 1 1 I (REVISED) COMMITTEE OF THE WHOLE 27 August 1973 Report No. 17 Your Committee recommends, on motion by Trustee Morrisey, THAT the Director of Education be authorized to sign Co-operative Planning Form SBP-1/10, Carleton Roman Catholic School Board, Wimpey-Shenkman Senior Elementary School, as prepared by the staff of the Carleton Board of Education, and submit the form to the Ministry of Education. • 6. OSTC Memo re Teacher Responsibility during Normal School Day The Committee received for information a memorandum from the Ontario School Trustees' Council on teacher responsibility during Normal School Day. Noted. 7. OSSTF - Memo from the President A Memo from the President of the Ontario Secondary School Teachers' Federation, Campaign 73, with respect to provincial ceilings and professional priorities, was distributed to Trustees. Noted. 8. Report, Salary Negotiating Sub-Committee Trustee Harkness assumed the Chair for the deliberations on this item. The Committee of the Whole had before it and concurred in a report submitted by the Salary Negotiating Sub-Committee, arising from a meeting of the Sub-Committee held 14 August 1973. (Further details recorded in Private Session Minutes of this date. ) (The Committee rose to report at 9: 00 p. m. ) Respectfully submitted, G. Drew, Chairman of Committee PAL/Is Received by the Board 27 August 1973 Board Minute No. 234 The jrecommendations were adopted. Appendix Page 392 ' I LE . CONSEIL D ' EDUCAT 'ION DE CARLETON RAPPORT NO. 7 COMITE DE LANGUE FRANCAISE Le mercredi, 6 juin 1973 Une reunion du Comite consultatif de langue francaise de Carleton se tenait dans les bureaux du Conseil d'Education de Carleton, 4, Thorncliff Place, 'a 20 heures, sous Ia presidence de monsieur Aurele Lalonde, president. MEMBRES PRESENTS: - M. Aur ele Lalonde, president • Mme Rolande Soucie, vice-presidente M. Rodrigue Landriault M. Jean Leveille MEMBRES DU CONSEIL NOMMES AU 'COMITE M. Jean-Marie Lemieux Mme J. Kabayama MEMBRE ABSENT: - M. Jean-Francois Milotte, avait donne avis d'absence MEMBRE DU PERSONNEL CADRE M. Gerard Huneault, directeur, ecole secondaire Garneau 1. ORDRE DU JOUR: - PROPOSE PAR: M. Rodrigue Landriault, APPUYE PAR: Mme Rolande Soucie, ET RESOLU que l'ordre du jour de Ia presente reunion soit ferme et adopte tel que modifie. ADOPTE 2. ADOPTION DU PROCES-VERBAL: - PROPOSE PAR: M. Rodrigue Landriault, APPUYE PAR: Mme Rolande Soucie, ET RESOLU que le proces-verbal de Ia reunion numero 6, tenue le 9 mai 1973, soit adopte. ADOPTE Appendix Page 393 COMITE DE LANGUE FRANCAISE M 6 juin 1973 RAPPORT NO. 7 3. DEUXIEME ECOLE FRANCAISE DANS CARLETON - ENSEIGNEMENT DE LA LANGUE SECONDE DANS LA REGION DE LA CAPITALE NATIONALE - CONSEIL COMMUNAUTAIRE: PROPOSE PAR: M. Rodrigue Landriault APPUYE PAR: Mme Rolande Soucie ET RESOLU que les questions traitees dans les resolutions numeros 3 et 4 du proces-verbal de la reunion tenue le mercredi 9 mai 1973 et dans la resolution numero 5 du proc es-verbal de la reunion tenue le 18 avril 1973, soient laissees en suspens, afin de permettre au president d'obtenir les renseignements necessaires, et que la prochaine reunion soit appelee lorsque les renseignements auront ete obtenus. ADOPTE 4. ENSEIGNEMENT DU FRANCAIS COMME LANGUE SECONDE, DANS LA REGION DE LA CAPITALE NATIONALE IL EST CONVENU que le secretaire-executif soit chargé de faire preparer une copie complete du dossier traitant de I'enseignement du franoais comme langue seconde, dans Ia region de Ia capitale nationale, et de le faire parvenir aux membres du Comite de langue francaise et egalement a I'A. F. C. S. O. 5. ECHANGE DE DOCUMENTS ENTRE LE COMITE DE LANGUE FRANCAISE D'OTTAWA ET LE COMITE DE LANGUE FRANCAISE DE CARLETON PROPOSE PAR: M. Rodrigue Landriault APPUYE PAR: M. Jean-Marie Lemieux ET RESOLU que le Comite de langue francaise de Carleton fasse parvenir ses proces-verbaux ainsi que I'ordre du jour de ses reunions aux membres du Comite de langue francaise d'Ottawa. Le secretaire- executif est autorise 'a faire les demarches necessaires afin de demander au Comite de langue francaise d'Ottawa de nous faire parvenir les proces-verbaux de ses reunions, ainsi que I'ordre du jour. De plus, le Comite de langue francaise de Carleton consent a ce qu'un membre du ,Comite consultatif d'Ottawa assiste a ses reunions et it del eguera un de ses membres aux reunions du Comite d'Ottawa. ADOPTE Appendix Page 394 COMITE DE LANGUE FRANCAISE 6 juin 1973 RAPPORT NO. 7 6. RAPPORTS AU CONSEIL ET TRADUCTION DE DOCUMENTS: - I ATTENDU que les membres du Comite de langue francaise de Carleton sont actuellement insatisfaits de la situation actuelle, en ce qui a tr',ai, a l'echange de documents entre le Comite de langue francaise et le Conseil d'Education de Carleton; ATTENDU que les proc es-verbaux du! Comite sont actuellement transmis au Conseil un mois en retard; ATTENDU que tout recemment, une resolution adoptee par le Comite, lors de sa reunion tenue le 9 mai 1973 ne fut transmise au directeur de l'Education, monsieur Berry, que le 28 mai 1973; ATTENDU que la reunion suivante du Comite n'avait ete convoquee que pour le 6 juin, soit un mois plus tard, afin de permettre au directeur d'obtenir les renseignements necessaireset ce en temps pour la reunion du ,6 juin 1973; ATTENDU que les informations demandees dans cette resolution ne sont pas parvenues au Comite 'a temps; ATTENDU que la traduction de la resolution et des proc es-verbaux, semblient etre ('obstacle majeur a ce que les Idocuments du Comite de langue francaise parviennent au Conseil rapidement; PROPOSE PAR: Mme Rolande Soucie APPUYE PAR: M. Jean-Marie Lemieux ET RESOLU que face aux probl ernes ci-dessus mentionnes, le Comite de langue francaise de Carleton recommande au Conseil de bien vouloir ameliorer son service de traduction de telle sorte que les proces-verbaux et les recommandations du Comite lui parviennent plus rapidement et qu'en retour, le Conseil puisse faire parvenir les renseignements clemencies le plus rapidement possible. ADOPTE Appendix Page 395, I , I I i , • ' COMIT DE LANGUE FRANCAISE I 6 juin 1973 RAPPORT NO. 7 7. . CONSEIL COMMUNAUTAIRE: - ' ; PROPOSE PAR: Mme Rolande Soucie ; APPUYE PAR: M. Jean-Marie Lemieux 1 ET RESOLU que le Comite accepte en Principe la recommandation du Comite ad hoc, faite a Ia suite de sa reunion tenue le mercredi 6 juin 1973, a I'effet qu'une soirée snit organisee 'a la fin du mois de septembre 1973, a laquelle seraient invites les differents organismes qui se situent dans le secteur desservi par I'ecole secondaire Garneau, ainsi que toute la population francophone, et ce, afin de mett'e sur pieds un conseil communautaire provisoire pour I'ecole secondaire Garneau. l 1 Le Comite de langue francaise recommande au Conseil de bien vouloir autoriser une depense ne devant pas exceder $300. 00, pour ('organisation de cette soiree. ADOPTE ' 8. : EDUCATION PERMANENTE: - IL EST CONVENU que le Comite de langue francaise de Carleton remercie le Conseil scolaire d'Ottawa et plus particuli erement le coordonnateur de la section francaise du Service de ('education permanente pour les rensei- gnements qui ont ete soumis au Comite, en ce'qui a trait 'a ('inscription de la population francophone de Carleton aux cours du soir offerts par le Consei I scolaire d'Ottawa. Le Comite de langue francaise demande donc 'a M. Bellemare de j bien vouloir lui faire parvenir le resultat, du Bondage qui sera effectue a la' session d'ete aupr es des el eves inscrits 'aux sections francaises et anglaiseset recommande qu'en marge de I'in,scription de septembre 1973; que les dispositions necessaires soient prises, afin que les el eves ' qui s'ihscrivent soient identifies comme etant 'residant d'Ottawa ou de Carleton. i 9. 1 SITUATION A CORNWALL: - PROPOSE PAR: Mme Rolande Soucie k • APPUYE PAR: M. Jean Leveille ! ET RESOLU que ,le Comite de langue francaise de Carleton appuie le Comite de langue francaise de Cornwall dans ses efforts pour doter Ia vine,; de Cornwall d'une ecole francaise et aussi dans son travail pour appuiyer et proteger les enseignants qui sont affectes par Ia situation qui prevaut actuellement a I'ecole secondaire St-Laurent de Cornwall. I Appendix Page 396 COMITE 1 DE LANGUE FRANCAISE ' 6 juin 1973 RAPPORT NO. 7 I• _ Apr es debat, ladite motion, mise aux voix, est adoptee sur division par 3, voix en faveur, aucune contre et deux (21) abstentions: EN FAVEUR: 4 t I 1 Mme Rolande Soucie, M. Rodrigue Landriault et M. Jean Leveille. CONTRE: - d ,Aucun. 1 ABSTENTIONS: - ' M. Jean-Marie Lemieux et Mme J. Kabayama. 1 10. PROPOSE PAR: Mme Rolande Soucie .APPUYE PAR: M. Rodrigue Landriault JET RESOLU que compte tenu des informations qui nous sont disponibles, le Comite de langue francaise de Carleton appue l'A. F. C. S. O. dans sa decision de faire partie du front commun, tant et aussi Iongtemps que les congediements . annonces recemment, decoulant de la situation ciui prevaut actuellement 'a Cornwall, en ce qui a trait 'a I'ecole francaise, 1 ne seront pas justifies, et ce, pour des raisons professionnelles. 1 I p !Apr es debat, ladite motion, mise aux voix, est adoptee sur division par 4 I voix, aucune contre et une abstention. 1 EN FAVEUR: IMme Rolande Soucie, M. Rodrigue Landriault, M. Jean Leveille 1 et Mme J. Kabayama. CONTRE: - I Aucun. ' ABSTENTION:: - ' M. Jean-Marie Lemieux. I 1 11. DEFINITION DE L'ECOLE ,HOMOGENE FRANCAISE: - IL EST CONVENU que des septembre 1973, le Comite de langue francaise invite la population a 'participer a une table ronde, en vue de tracer, la definition de I'ecole homogene francaise. i Appendix Page 397 1 1 .(revisee) ' COMITE bE LANGUE FRANCAISE 6 juin 1973 RAPPORT NO. 7 12. PROJECT EQUITY: - h' IL EST CONVENU que le secretaire-,executif soit chargé de verifier 'a savoiri si le volume intitule "Project Equity" sera imprime dans Ia Iangue' francaise et si non, pour quelles raisons 13. i CHAUFFEURS DANS LES AUTOBUS SCOLAIRES: - 1 IL EST CONVENU que le secretaire-executif soit chargé d'informer le directeur de ('Education que les membres du Cornite consid'erent que Ia question; de securite sur les autobus scolaires est de Ia plus grande importanlce et que les criteres d'embauche pour d,devenir chauffeur d'autobus soient modifies a I'effet que les chauffeurs puissent s'exprimer dans Ia Iangue francaise, afin de faciliter la communication avec les eleves francophones. - J. M. Robert Normand, Aur ale Lalonde, Secretaire-executif President • JMRN%Is Recu p'arile Conseil , le 10 Septembre 1973 ProcesI d;e deliberations no. 252 Appendix Page 398 THE CARLETON BOARD , OF EDUCATION REPORT NO. 7 FRENCH LANGUAGE ADVISORY COMMITTEE Wednesday, 6 June 1973 A meeting of the French Language Advisory Committee of Carleton was held this day in the Administration Building, 4 Thorncliff Place commencing at 8: 00 p. m. with Chairman Aurele Lalonde in the Chair. MEMBERS PRESENT: A. Lalonde, Chairman R. Soucie, Vice-Chairman R. Landriault J. Leveille J. M. Lemieux J. Kabayama MEMBER ABSENT: J. -F. Milotte STAFF MEMBER PRESENT: G. Huneault, Principal, Ecole Secondaire Garneau 1. AGENDA On motion by R. Landriault, seconded by R. Soucie, THAT the Agenda for the meeting be closed and adopted as modified. CARRIED 2. ADOPTION OF MINUTES On motion by R. Landriault, seconded by R. Soucie, THAT the Minutes of meeting No. 6 held 9 May 1973 be adopted. CARRIED Appendix Page 399 1 FRENCH LANGUAGE ADVISORY COMMITTEE ', 6 June 1973 i 3. SECOND FRENCH LANGUAGE SCHOOL IN CA}LETON - TEACHING OF A SECOND LANGUAGE IN THE NATIONAL CAP! (AL REGION - COMMUNITY COUNCIL On Motion by R. Landriault, seconded by R. Soucie THAT the questions raised by Resolutions No. 3 and No. 4 of the Minuto.'s of the meeting held 9 May 1973 and Resolution No. 5 of the Minutes of the meeting held 18 April 1973 be left in abeyance, in order to permit the Chairman to obtain the necessary information and that the next meeting be convened when information has been received. CARRIED 4. 1 TEACHING OF FRENCH AS A SECOND LANGUAGE IN THE NATIONAL CAPITAL REGION IT WAS AGREED that the executive-secretary be responsible for preparing a complete file on the subject of teaching French as a second Iangl age in the National Capital region and to forward same to the members of the Committee as well as to A. F. C. S. O. 5. EXCHANGE OF DOCUMENTS BETWEEN THE FRENCH LANGUAGE COMMITTEE OF OTTAWA AND THE FRENCH LANGUAGE COMMITTEE OF CARLETON On motion by R. Landriault, seconded by J. -M. Lemieux, THAT the French Language Committee of Carleton submit their Minutes and Agendas to ;the members of the French Language Committee of Ottawa. The executive- secretary is authorized to take the necessary steps to request the French Language Committee of Ottawa, in turn, to provide their Minutes and Agendas to the French Language Advisory Committee of Carleton. Further the French Language Advisory Committee of Carleton consents that a member of the French Language Advisory Committee of Ottawa 'attend their meetings and they will delegate a member to attend meetings of the Ottawa Committee. CARRIED. 6. REPORTS TO BOARD AND TRANSLATION OF DOCUMENTS WHEREAS the members of the French', Language Advisory Committee are actually unsatisfied with the situation pertaining to the exchange of documents between the French Language Committee, and the Carleton Board of Education. 1 WHEREAS the Minutes of the Committee meetings are transmitted to the Board a month late. 1' Appendix Page 400 FRENCH LANGUAGE ADVISORY COMMITTEE 6 June 1973 • WHEREAS most recently, a resolution adopted by the Committee at its meeting held 9 May 1973 was not transmitted to Mr. S.J. Berry, Director of Education, until 28 May '1973. WHEREAS the next meeting of the Ciommittee was scheduled for 6 June, a month later, to permit the Director to obtain the necessary information in time for this meeting. WHEREAS the information requested] in this resolution was not received by the Committee on time. WHEREAS the translation of the resolution and minutes appears to be the: major obstacle for documents of the French Language Committee to be submitted to Board more rapidly. On motion by Mrs. R. Soucie, seconded by Mr. J. M. Lemieux, BE ,IT RESOLVED that in view of the above-mentioned problems, the French Language Advisory Committee recommends to the Board that translation services be improved in such a way that Minutes and Recommendations from the Committee are submitted more rapidly and in turn, the Board will then obtain and submit requested information as quickly as possible. CARRIED 7. COMMUNITY COUNCIL r i On motion by Mrs. Soucie, seconded by Mr. Lemieux, it was resolved that the Committee accept in principle the recommendation of the Ad Hoc Committee as a result of their meeting held 6 June 1973 with regard to a social function to be held at the end of September 1973. Various organizations and francophones within the area of Ecole Secondaire Garneau will be invited in order to launch' a Community Council at Garneau. The French Language Advisory Committee requests that the Board allot an amount not to exceed $300. 00 to cover expenses of this information and social function. CARRIED 8. ADULT EDUCATION AGREED that the French Language!Advisory Committee of Carleton wish to thank the Ottawa Board, particularly the French Coordinator of Adult Education for the information submitted to the Committee with respect to registration of Carleton francophones tojevening courses of the Ottawa School Board. j Appendix Page 401 t � FRENCH LANGUAGE ADVISORY COMMITTEE i 6 June 1973 j i The French Language Advisory Committee therefore request Mr. Bellemare to provide the result of the survey to be conducted at the summer courses with respect to students registered to French and English sectors and; recommend that at the September registration, necessary steps be taken to inscribe whether students are from Ottawa or Carleton. 9. CORNWALL SITUATION On motion by Mrs. R. Soucie, seconded by J. Leveille, THAT the French Language Advisory Committee support the French Language Committee of Cornwall in its efforts to obtain a French school in the City of Cornwall and also for its endeavours to support and 'protect the teachers affected by the situation which exists currently at Ecole Secondaire St. Laurent of Cornwall. Following debate on said motion, a vote was taken and carried by a vote of 3 for, none against and 2 abstentions. IN FAVOUR - R. Soucie, R. Landriault and J. Leveille AGAINST - None ABSTENTIONS - J. M. Lemieux and J. Kabayama 10. On motion by R. Soucie, seconded by R. Landriault, THAT in view of the information available, the French Language Advisory Committee of Carleton supports A. F. C. S. O. in its decision to form part of a common front for as long as the dismissals recently announced, resulting from the Cornwall situation are not justified, for professional 'reasons. Following debate, the motion was put to a vote and carried by a vote of 4 in favour, none against and one abstention. IN FAVOUR - R. Soucie, R. Landriault, J. Leveille and J. Kabayama AGAINST - none ABSTENTION - J. M. Lemieux 11.1 CLARIFICATION OF FRENCH SCHOOLS AGREED that as of September ,1973, the French Language Advisory Committee will invite the public to participate in round table discussions in view of tracing a definition of French schools. Appendix Page 402 (REVISED) FRENCH LANGUAGE ADVISORY COMMITTEE 6 June 1973 12. PROJECT EQUITY AGREED that the executive-secretary be responsible to find out if "Project Equity" will be printed in the French language and if not, for what reasons? 13: SCHOOL BUS DRIVERS AGREED that the executive-secretary ,be responsible to inform the Director of Education that the members of the French Language Advisory Committee consider security in school buses of great importance and that the requirements for becoming a school bus driver be changed to effect that drivers can converse in French in order to communicate with francophone students. I d J. M. Robert Normand Aurele Lalonde Executive-secretary Chairman I i JMRN/Is Received by the Board 10 September 1973 Minute No. 252 Appendix Page 403 THE CARLETON BOARD OF EDUCATION SCHOOL PLANNING AND CONSTRUCTION COMMITTEE REPORT NO. 7 Tuesday, 4 September 1973 To the Board of Education: A meeting of the School Planning and Construction Committee was' held this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 7: 30 p. m. with Trustee Harris in the Chair. Committee members present: Trustees Drew, Hicks, ' Milotte, Moore, Mulligan, Sevigny and Wilson. Committee members not present: Trustees Lemieux and McIntosh. Trustees Dakin and Morrisey were also present. Staff present: Director of Education; Superintendents of Administration, Operations and Planning; Superintendent of Schools L. F. Labrosse; Coordinator of New Construction; Planning Officer; Chief of Maintenance and Operations; Planning Assistant; Executive Assistant, Assistant Secretary and Recording Secretary. Mr. A. Lalonde, Chairman of the Advisory French Language Committee was also in attendance. Mr. John Davidson represented the Teachers' :Federation of Carleton at the meeting. 1. 1974 Capital Expenditure Forecast. The Committee received from; the Director of Education and the Superintendent of Planning the preliminary five-year Capital Expenditure [Forecast which was presented for review by Trustees. It. was noted that, (prior to the submission of this item to the Committee for action on 1 October .1973, Trustees will have the opportunity to discuss the proposals in more detail. An informal meeting will be held 'on Wednesday, 12 September 1973, 'commencing at 7: 30 p. m. at the Board offices. Trustees Harris, Hicks, ,Hogan, Moore, Morrisey, Mulligan and Sevigny and Mr. Lalonde advised that, they will attend the meeting. , (NOTE; Your Committee reports that (during the debate on this matter, the Committee agreed that the Planning Officer be authorized to enter into planning discussions on the 10-year forecast with staff of the Carleton Roman Catholic School Board. ) Appendix Page 404 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 4 September 1973 REPORT NO. 7 2. Ecole Secondaire Garneau, Approval of Change Orders Nos. 26, 40 and 52 1 Your Committee recommends, on motion by Trustee Milotte, based on a staff report dated 29 August 1973, THAT 'with respect to Ecole Secondaire Gar;neau, the Board approve the following changes to the contract with P. N. Daolust Construction Limited: a) Change Order No. 26, (Plumbing for humidifiers), extra in the amount of $683. 93 b) Change Order No. 40 (revised) (electrical conduits for football field), extra in the amount of $685. 10 c) Change Order No. 52 (Oil Pump for Standby Generator), extra in the amount of $704. 63. 3. Plans of Subdivision The Committee received from the Director of Education and the Superintendent of Planning several reports pertaining to Plans of Subdivision within the Carleton jurisdiction. Your Committee recommends, on motion by Trustee Hicks, based on the staff reports THAT the Board authorize staff to inform the Ministry of Treasury, Economics and Intergovernmental Affairs that no school sites are required in the following Plans of Subdivision: i T-24045, Plan of Subdivision, Osgoode Township T-24194, Plan of Subdivision, Township of Torbolton T-24247, Plan of Subdivision, Township of Gloucester 1 O6T-24168, Plan of Subdivision, Village of Stittsville T-24246, Plan of Subdivision, Osgoode Township 06T-24042, Plan of Subdivision, Township of Gloucester T-16018, Plan of Subdivision, i,Cumberland Township Appendix Page 405 • , ' I , SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 4 September 1973 REPORT NO. 7 I I 4. ; Status Report, School Site in Tanglewood Subdivision, Plan of Subdivision T-23360, Minto ;Construction Further to Report No. 3, School Planning and Construction Committee, 5.March 1973, item 3, the Director of Education and the Superintendent of Planning submitted a report,: dated 20 August 1973 on the proposed school site! in Plan of Subdivision T-23360 (Tanglewood Subdivision). The Committee noted that satisfactory arrangements have been reached with the Central Housing and Mortgage Corporation with respect to the reservation of an additional parcel of land (3. 34 acres) to adjoin the 1. 6 acre school site which has been designated by Minto Construction. Your Committee recommends, on motion by Trustee Sevigny, THAT the;Board authorize staff to inform the Ministry of Treasury, Economics & Intergovernmental Affairs that arrangements; have been concluded between the Board and Central Mortgage and Housing Corporation regarding the reservation of 3. 34 acres of Federal-Provincial Partnership land, which, in addition to the 1. 66 acres designated by Minto Construction, in Plan of Subdivision T-23360, will make the composite school site satisfactory in regard to its location, size and shape. I I 1 5. Utilization of Electricity as a Main Heating Source in Carleton Board of Education Schools Pursuant to Report No. 5, Management Committee, 22 May 1973, item 2, the Committee had before it a repo at submitted by the Director of Education and the Superintendent of Administration on the utilization of electricity as a main heating source in the Board's schools. The submission was based on a general review of similar surveys carried out by other Boards in the Province; relevant research into energy; energy policy and resources; and a report received from the Consulting Engineering firm of Brais, Frigon, Hanley and Associates on alternate heating systems froze a central heating plant at Sir Robert Borden High School, or heating provided from an integral plant for several';, buildings on the high school sjite. The Board's experience, showing the heating cost per square foot for all schools and the expected trend in prices for oil, gas and electricity was contained in the report. 1 A number of staff recommendations j accompanied the report concerning directions to Project Committees, and the preparation of recommendations to c'ut, costs in those schools where heating costs exceed 20% of the average cost. . I I Appendix Page 406 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 4 September 1973 • In this connection, Trustee Dakin, who was present, delivered a statement expressing objection to any proposal to convert the heating plant at Sir Robert Borden High School from electrical to fossil fuel, in view of the world-wide uncertainties surrounding fossil fuel costs and availability, the ready supply of electricity in the province and the pollution-free nature of electricity. He also stressed that heating costs per square foot should be based on all cost factors, including, capial, and not be limited to fuel costs. • I h Following further debate, your Committee agreed to recommend, on motion by Trustee Sevigny, as follows: • a) THAT where the total heating costs, including capital costs, of existing Carleton Board schools are greater than the average experience of the Board (20%I above the norm), a report and recommendation be prepared and presented for consideration by the School Planning and Construction Committee for inclusion in the 1974 Capital-in-current program. • b) THAT the Project Committees) consider the contents of the staff report and request from; the Project Consultants a detailed analysis of the anticipated heating costs for the project under design. c) THAT Board Policy No. E-5 (a), item 9, be amended to include the following: "In the submission of Working Drawings to the School Planning 6' Construction Committee, the Project Committee shall submit a recommendation • as to the type of heating system and heat source to be used. " 6. Bridlewood Manor, Plan of Subdivision 06T-20913, • Township of Nepean The Committee received for information a report from the Director of Education and the Superintendent of Planning with respect to Plan of Subdivision 06T-20913, Bridlewood Manor, in the Township of Nepean. Appendix Page 407 II a• l (REVISED) SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 4 September 1973 , r It was noted that staff will be discussing the different phases with regard to Bridlewood Manor with the Ministry and the developer (Cadillac Development Corporation Limited) prior to presentation of this matter to the Committee at its meeting on 1 October 1973. Noted. 7. Report, Status of Construction The Committee noted a status report of construction projects currently in progress. The meeting adjourned at 9: 00 p. m. . • J. Harris, Chairman BS/Is RECEIVED BY BOARD, 10 SEPTEMBER 1973 BOARD MINUTE NO. 250 Appendix Page 408 1 THE RECOMMENDATIONS CONTAINED IN ITEMS NOS. 2, 3 and 4 WERE ADOPTED. THE BOARD POSTPONED CONSIDERATION OF RECOMMENDATIONS IN ITEM 5 PARAGRAPHS a;) , b) , c) . THE CARLETON BOARD OF EDUCATION ; REPORT NOS. 7 EDUCATION COMMITTEE I Tuesday, 4 September 1973 I { r I To the Board of Education: I A meeting of the Education Committee was held this day in the Board Room, 4 Thorncliff Place,' Ottawa, commencing at 9: 00 p. m. with Chairman Sevigny in the Chair. Also present: Trustees Harris, Hogan, Kabayama, 'Milotte, Morrisey and Wright. Committee Imembers not present: Trustees Harkness, McIntosh and Taylor. 4 Staff present: Director of Education; Superintendents of Administration, Operations and Planning; Superintendents1 of Schools I. G. Jones and L. F. Labrosse, Mr. I.. Fraser of the Planning Unit, Planning Officer, Executive 'Assistant and Assistant Secretary. i Observers present: Mr. Paul Dupuis, CPA and Mrs. Mary Hill, TFC. j 1. Report, Quality Education Sub-Committee (Elementary) Your Committee had before it a report submitted by the Quality Education Sub-Committee (Elementary) commenting on a brief submitted by the Teachers Federation of Carleton on quality education and working conditions ;for elementary teachers. On motion by Trustee Kabayama, that report was (received by the Committee and is attached hereto as Appendix Pages 416-420. Discussion arose on the recommendations contained in the Sub-Committee Report, particularly the cost implications 'for the Board of putting into practice !the various proposed guidelines. In. this I regard, it was noted that TFC are not suggesting that guidelines become a manifesto, but rather be accepted by Iithie Board in recognition that problems doa exist and to set a standard toward which the Board, central staff and school staffs can work. Your Committee recommends,; on motion by Trustee Kabayama based I on ,the Sub-Committee's recommendatiion. THAT the Board accept the proposals on ;working conditions as set forth on Appendix Pages 417 - 419, as guidelines ,for future action where financially practicable. Appendix Page 409 I EDUCATION COMMITTEE 4 September 1973 REPORT. NO. 7 Your Committee reports that on motion by Trustee Morrisey, the recommendation by Trustee Kabayama to set up a joint evaluation committee (See Appendix Page 420 ), was deferred to the next meeting of this Committee pending the submission of substantiating data. In this regard the Committee noted that the report of staff concerning staff supervision for 1973/4 will be ready for submission to the October meeting of this Committee. 2. Textbooks for Approval Your Committee recommends, on motion by Trustee Hogan, THAT the Board approve the use of the following text books not contained in Ministry of • Education Circular 14, at the schools and levels indicated: a) J. S. Woodsworth Secondary School (Home Economics, Gr. 10, 11 & 12) TITLE AUTHOR PUBLISHER Simplicity Sewing Book Simplicity Dominion Simplicity Patterns The Second Skin M. Horne Thomas Nelson Fibre to Fabric Potter & McGraw-Hill Ryerson Corbman The Canadian Cookbook Waltie & McGraw-Hill Ryerson Donaldson People, Food and Science T. Cote Ginn Home Management and Nutrition b) Sir Robert Borden High School (English, Gr. 10) TITLE AUTHOR PUBLISHER Anthony & Cleopatra Sheakespeare W. Oxford c) Colonel By Secondary School (Home Ec. Gr. 10, 11 & Level 13) TITLE AUTHOR PUBLISHER Families: A Canadian Perspective B. Schlisinger McGraw-Hill Ryerson I 3. P1J1 Curriculum Guideline Your Committee had before it a staff report concerning the development of the Ministry of Education Curriculum Guideline for the Primary and Junior Division (K-6), known as "P1J1". The revision of the primary/junior curriculum guideline was begun in 1971 and has passed through the following stages: Appendix Page 410 EDUCATION COMMITTEE 4 September 1973 REPORT NO. 7 Phase 1, First Year: Obtain input from all segments of the provincial community re the guideline(s) being reviewed. Phase 2, Second Year: A provincial committee to revise the guideline on the bases of: a) the input previously received, and b) other available trends and information on learning. Phase 3, Third Year: Revised guideline completed, printed, and implementation begun. Mr. K. D. Johnson, Program Consultant, Region 10, was in attendance at the meeting and with the use of overhead, projector discussed the evolution of P1J1 and the schedule and expectations of the Ministry for its implementation. Mrs. L. Oldfield, Primary Consultant, who was on the provincial committee in Phase 2 was also present, together with Mr. R. N. Bullock, Principal of the Board's Winter Course on "Open Education" who attended the Ministry summer seminar in P1J1 implementation. Your Committee held an interesting discussion on this matter during which it was noted that: a) Principals will play a vital role in interpreting P1J1 in their schools. b) Curriculum Implementation Committees could be formed in each school. c) Much of the change will be attitudinal on the part of teachers. d) The teachers' federations are expected to play a key co-operative role in interpretation. e) The Ministry will provide the usual resource personnel to assist schools, by way of Regional program consultants. f) Some parts of the province may develop "lighthouse" schools where teachers can go to observe the various principles of P1J1 in practice. g) The process of full implementation could take up to 10 years. Appendix Page 411 EDUCATION COMMITTEE 4 September 1973 REPORT NO. 7 The Committee noted that the PTJ 1 booklets have not yet been approved by the Ministry, but it is expected they will be distributed to all schools before the end of the current calendar year. On behalf of the Committee, Trustee Sevigny expressed his appreciation to Mr. Johnson for his presentation, and to Mrs. Oldfield and Mr. Bullock for participating in the meeting. Your Committee recommends, on motion by Trustee Hogan, THAT staff be directed to bring forward proposals with respect to an implementation program for the revised P1J1 Curriculum Guideline for priority ranking in the 1974 Budget. (NOTE: The Committee noted with interest that the Ministry has initiated cyclical review of the curriculum for the intermediate division (12-16 year age group) . 4. Report on Semestering 1972/3 Your Committee had before it reports on semestering in Carleton Board secondary schools during the 1972/3 school year, as requested by the Committee at its meeting held 4 April 1972. The principals of the schools concerned were in attendance to discuss the advantages and disadvantages of the various systems used, as follows: a) Semester System at Bell High School (Mr. F. W. McLean, Principal). b) The Half-Credit System at South Carleton High School (Mr. P.J. Carroll, Principal). c) l'horaire semestriel. . un experience, at Ecole Secondaire Garneau (Mr. L. F. Labrosse for Mr. G. Huneault, Principal). d) Semestering at Gloucester High School (Mr. T.J. Brennan, Principal) . I Appendix Page 412 I EDUCATION COMMITTEE ! 4 September 1973 REPORT NO. 7 The following is a brief summary of the experience of these schools: a) Bell High School started with a sample 4-4 system but their experience was not good. Students tended to take heavy loads in the first semester to ensure that in case they failed a subject they could repeat in the next semester with the result that the first semester was heavily loaded and the second was sparse. A lot of work was created for the Guidance people, and there were practical difficulties such as marking assignments in sufficient time to be of benefit to students for the next lesson. While Bell is not proposing to go onto a full semester program, it will continue to semester and give fractional credits where the subject matter lends to the practice. By combining conventional programming with semestering, they will have considerable flexibility; in meeting the requirements of the long term students as well as those who form the large "floating" population of the school. b) South Carleton High School is moving into the second year of a half-credit system which will be under continued study and evaluation by the staff so that at the end of the second year a more definitive statement can be made as to its success. The half-credit approach provides greater flexibility than the full credit 4-4 approach and seems to be meeting the needs of the students by allowing them to get their core subjects for possible higher education, and at the same time sample peripheral options as 1/2 credit courses. No attempt has been made to change the standard time unit of 40 minute classes but the effects of longer time periods are under active investigation. c) Ecole Secondaire Garneau is using the 4-4 full credit system. This plan was adopted from the beginning of the school and key staff were recruited who were committed to the system. Therefore, with positively oriented staff it stood more chance of success. Although there have been problems, the Principal does not regard these as serious and probably no more difficult than would be encountered in any system. Staff feel that longer exposure to fewer students results in better rapport between teacher and student, and that longer class periods give flexibility in presenting material, e. g. theory and practice can be covered in the same time period. Appendix Page 413 EDUCATION COMMITTEE 4 September 1973 REPORT NO. 7 d) Gloucester High School has had semestering under active study since the fall of 1971 and has done much research into various systems. They have approached the question from a philosophical rather than mechanical viewpoint, to determine whether semestering with longer periods over a shorter year can provide the advantages desired. The school will be studying the system to be introduced at Rideau H. S. In view of the anticipated enrolment pressures next year, it would be at least September 1975 before a semestering system could be operational at the school. There was considerable discussion on this topic by the members of the Committee and the principals, during which, it was stressed that there is no "right way" of semestering, and that such systems must be developed around the unique character of each school's students and staff. On behalf of the Committee, Trustee Sevigny expressed his appreciation to the Principals for their contribution to the meeting. 5. S. P. I. C. E. The Committee had before it for information a report submitted by the Director of Education and the Superintendent of Operations on the Provincial government's "Students Participating in Community Education (S. P. I. C. E. )" program this summer. The Carleton Board received S. P. I. C. E. grants for two projects, viz: a) Apparatus for Environmental Control The project,with a budget of $2616. 97, centered around the development of simple apparatus for environmental studies that could be built easily and economically by the teachers of the elementary environmental studies courses. At the completion of the work term, twenty-eight items had been built and a booklet of instructions had been compiled. One hundred such booklets have been reproduced for the distri- bution to Carleton Board of Education teachers. Some of the equipment built was on display in the showcase in the foyer outside the Board Room. Appendix Page 414 (REVISED') EDUCATION COMMITTEE 4 September 1973 REPORT NO. 7 b) Experience 73 Pursuant to a request made by Special Services, the Ministry of Education granted approval for day camps at Fitzroy Centennial and Torbolton Public Schools, from 3 July to 24 August. The objectives for this program were to provide a language enrichment program for some children; to provide a social/recreational program in an area where a similar program does not exist; and to create student employment to enable college and high school students to return to school. The financing of the program was completely underwritten by the Federal Government, with the exception of provision of accommo- dation and a limited quantity of consumable supplies - i. e. paper, pencils, etc. The camp was staffed by five students in the beginning, but one counsellor had to drop out due to illness. Children were selected as possible campers by the respective principals and their teacher's and parents were contacted to see if they wished to have their children attend. Twenty-two children from Fitzroy and nineteen children from Torbolton attended each camp for a period of four weeks at each location. The program contained the usual day camp projects - i. e. arts and crafts, drama, short exploratory trips, singing, hiking, as well as concentration on developing co-ordination and language skills. The "feed-back" to date from the parents and Principals indicates that they are pleased with the results of the project. The Committee noted that based on the experience with these two projects, it is hoped to be able to take advantage of any funds available for similar programs in the future. 6. Carleton Inventory The Committee noted a report submitted for information by the Director of Education and the Superintendent of Planning, advising that reports relating to the "Inventory" of the Carleton system will be coming to the Committee starting in i October, and continuing through November and December. In view of the preparation of the inventory and the 1973 budgetary situation, it is not planned that Models for Budgetary Decision Making (M. B. D. M. ) will be undertaken for the 1974 budget. The meeting adjourned at 11: 20 p. m. RECEIVED BY THE BOARD, 10 SEPTEMBER 1973 BOARD MINUTE NO. 251 J. Sevigny THE RECOMMENDATIONS WERE ADOPTED. Chairman PAL/Is Appendix Page 415 1 THE CARLETON BOARD OF EDUCATION I COMMITTEE FOR QUALITY LEARNING (ELEMENTARY) REORTNO.P l� 1973 / . . July 13 , 1973 To the Chairman and Members Of the Education Committee 1 h . This Committee has met with representatives of the- Teachers ' Federation of Carleton on six occasions since the beginning of this year and has considered with them a Wide variety topics including: P.M. I. Allocations Teachers ' Working Conditions The Revised School Year . T. F. C. Consultation with Senior Staff French Immersion Proctrams Evaluation of Teaches Nine recommendations arose from these discussions and eight of them pertain to the general topic of Teachers' • Working Conditions (see attached ;Appendix I) . The ninth recommendation speaks to the 'quetion of Teachers ' Evaluation • and is outlined in Appendix II. • . 1) It is recommended that the Education Committee recommend to Board as guidelines for future action • the proposals on ;Working Conditions set forth in Appendix I l 2) It is recommended that the Education, ' Committee recommend to Board the establishment ofa joint trustee/staff • committee ' as set forth in Appendix II to consider the evaluation of elementary teachers . i I Respectfully submitted, 1 Committee Members ' A. Taylor, Chairman J. Kabayama A. Taylor, Chait�uan, J. Sevigny Committee for Quality Learning (Elementar ' IGJ/smk Appendix Page 416 J • APPENDIX I • THE CARLETON BOARD OFF EDUCATION COMMITTEE FOR QUALITY LEARNING (ELEMENTARY) REPORT NO. 1/1973 IT IS RECOMMENDED: 1. That in all future school construction and renovations , adequate furnished work space for all staff and particularly for itinerant teachers (e. g. music, remedial , French) be provided. • This is the current practice, subject to financial constraints. 2. That the application of the pupil-teacher ratio be • sufficiently flexible to accommodate special problems of individual schools. This is the aim of the new Teacher Allocation Model which was employed this year for the first time. While it is still in its developmental stage, it is planned to make T. A. M. 'more sensitive to specific kinds of local needs (e . g. school size, busing, etc. ) 3. That subject to such parameters as may be necessary to ensure equality of educational opportunity within the school system, individual principals and staffs should have as much autonomy as possible in organizing their schools . This is the present practice. Subject to certain central staff allocation and deployment limitations and the approval of the Superintendent of Schools, each principal organizes his own school 's operations . Appendix Page 417 1 2 4. That in organizing their schools , principals are encouraged to provide a reasonable amount of planning time for instructional staff. Planning time is particularly necessary where teachers are working in teams and most principals make some allowance for it in their school organization plans . 5. (a) That, except where it is .impracticable , supply teachers should be engaged to replace absent teachers (including specialists such as music, conversational French, etc. ) . (b) That the schedule of specialist teachers (remedial , librarian, music, French) should not be interrupted to have such persons act as supply teachers . 6. That insofar as it is possible , teachers should be relieved of all duties not directly related to the curriculum. It should be noted that a number of elementary teachers do not enjoy the daily 40 minute minimum lunch hour provided for in the Regulations. This problem is particularly acute in schools with many transported pupils and in smaller schools where other supervisory responsibilities complicate the schedule of duties. 7. (a) That the school buses should be scheduled and school opening hours adjusted in such a fashion as to ensure that transported pupils arrive not earlier than twenty minutes before school begins and leave not later than twenty minutes after dismissal. This would reduce the pupil supervision required of teachers before and after school. However, staggered school hours would have to be made acceptable to the community. Appendix Page 418 n � I 3� (b) That school bus routings should be designed to minimize the number of transfers and that such transfers which must be made are direct from one vehicle to another. This would avoid having pupils from one school becoming a supervisory responsibility of teachers at the transfer site. The influence this would have upon transportation costs has not been investigated. 8. (a) That annexes should be phased out as soon as possible. The Ministry 's constraints in this area are recognized. (b) That teachers in annexes be paid mileage when required to travel to the "home" school and back at the request of the principal. This is the present practice. Appendix Page 419 APPENDIX II THE CARLETON BOARD OF EDUCATION COMMITTEE FOR QUALITY LEARNING (ELEMENTARY) REPORT NO. 1/1973 1 IT IS RECOMMENDED THAT: (a) the Education Committee recommend to Board the establishment of a joint trustee/staff committee to study the evaluation and assessment of elementary teachers , (b) that such Committee be composed of : 6 Teachers appointed by T.F. C. 2 Principals appointed by C.P.A. 1 Trustee appointed by the Board 1 Superintendent appointed by the Director of Education and (c) that the Committee commence its work in September 1973 and report to the Education Committee with an Interim Report in January 1974 and a Final Report by March 1974. Appendix Page 420 LE , CONSEIL D ' EDUCAITION DE CARLETON RAPPORT NO. 8 COMITE CONSULTATIF IDE LANGUE FRANCAISE DE CARLETON le mercredi 29 aout 1973 Une reunion du Comite consultatif de langue francaise de Carleton se tenait dans les bureaux du Conseil d'education de Carleton, 4 Thorncliff Place, a 20 heures, sous Ia presidence de monsieur Aurele Lalonde, president. MEMBRES PRESENTS: - M. Aurele Lalonde, president Mme Rolande Soucie, vice-presidente M. Rodrigue Landriault M. Jean Leveille ' MEMBRES DU CONSEIL NOMMES AU COMITE: - M. Jean-Francois Milotte INVITE SPECIAL: - M. Jean-Baptiste Hache 1. ADOPTION DU PROCES-VERBAL: - PROPOSE PAR: M. Jean Levei I le APPUYE PAR: Mme Rolande Soucie ET RESOLU que le proces-verbal de la reunion tenue le 6 juin 1973 (Rapport No. 7) soit adopte avec la modification suivante a Ia resolution numero 13 de la page 6: - "retrancher les mots "qui ne parleraient pas l'anglais".. ADOPTE 2. EDUCATION PERMANENTE: - ATTENDU que tors de Ia reunion tenue le 6 juin 1973, .le comite de langue francaise de Carleton adoptait la resolution suivante: Appendix Page 421 j , COMITE CONSULTATIF DE LANGUE FRANCAISE DE CARLETON 29 aoCit 1973 IL EST CONVENU que le Comite de langue francaise de Carleton remercie le Conseil scolaire d'Ottawa et plus particulierement le coordonnateur de la section francaise du Service de l'education permanente pour les rensei- gnements qui ont ate soumis au Comite, en ce qui a trait a ('inscription de Ia population francophone de Carleton aux cours du soir offerts par le Conseil scolaire d'Ottawa. Le Comite de langue francaise demande donc a M. Bellemare de bien vouloir lui faire parvenir le resultat du sondage qui sera effectue a la session dike aupres des eleves inscrits aux sections francaises et anglaises et recommande qu'en marge de ('inscription de septembre 1973, que les dispositions necessaires soient prises, afin que les eleves qui s'inscrivent soient identifies comme etant residant d'Ottawa ou de Carleton. ATTENDU qu'a cette date, aucune reponse n'a ete recue du Conseil scolaire d'Ottawa; PROPOSE PAR: M. Jean Levei I le APPUYE PAR: M. Jean-Francois Milotte ET RESOLU que le president soit chargé de rencontrer M. Eugene Bellemare afin d'apporter des precisions et des explications a la demande du Comite de langue francaise de Carleton._ ADOPTE 3. PROJECTIONS DU CONSEIL ATTENDU que lors de sa reunion tenue le 9 mai 1973, le Comite de langue francaise de Carleton adoptait la resolution suivante "Que le directeur de ('education soit prie de faire le necessaire pour obtenir les projections du Conseil scolaire d'Ottawa, en ce qui a trait a la construction future d'ecoles dans Ottawa pour Ia population francophone, et ce, pour la periode correspondante a celle mentionnee au rapport du docteur Aboul-Khair"; ATTENDU qu'a cette date aucune information n'a ete recue; PROPOSE PAR: M. Jean Laverne APPUYE PAR: . M. Jean-Francois Milotte ET RESOLU que le president soit chargé de poursuivre ses demarches aupres du directeur de ('education, afin d'obtenir les renseignements demandes. ADOPTE Appendix Page 422 as COMITE CONSULTATIF DE LANGUE FRANCAISE DE CARLETON 29 aoiat 1973 4. ECHANGE DE DOCUMENTS ENTRE LE COMITE DE LANGUE FRANCAISE D'OTTAWA ET LE COMITE DE LANGUE FRANCAISE DE CARLETON ATTENDU que fors de sa reunion tenue le 6 juin 1973, le Comite de langue francaise de Carleton a adopte Ia resolution suivante: "ET RESOLU que le Comite de langue francaise de Carleton fasse parvenir ses proces-verbaux ainsi que l'ordre du jour de ses reunions aux membres du Comite de langue francaise d'Ottawa. Le secretaire- executif est autorise a faire les demarches necessaires afin de demander au Comite de langue francaise d'Ottawa de nous faire parvenir les proces-verbaux de ses reunions, ainsi que l'ordre du jour. De plus, le Comite de langue francaise de Carleton consent a ce qu'un membre du Comite consultatif d'Ottawa assiste a ses reunions et it deleguera un de ses membres aux reunions du Comite d'Ottawa. " PROPOSE PAR: M. Jean-Francois Milotte APPUYE PAR: M. Jean Leveille ET RESOLU que le president du Comite soit delegue aux reunions du Comite de langue francaise d'Ottawa et que !edit Comite soit prie de bien vouloir nommer un de ses membres pour assister aux reunions du Comite de langue francaise de Carleton. ADOPTE Le president quitte le siege presidentiel et Ia vice-presidente, Mme Rolande Soucie preside la reunion. 5. CONSEIL COMMUNAUTAIRE: ATTENDU que lors de sa reunion tenue le 18 avril 1973, le Comite de langue francaise de Carleton adoptait Ia resolution suivante: "ET RESOLU que Mme Rolande Soucie, Messieurs Rodrigue Landriault et Gerard Huneault, directeur de I'ecole secondaire Garneau soient nommes membres du Comite ad hoc relativement au Conseil communautaire pour I'ecole secondaire Garneau". ATTENDU que le Conseil d'education a autorise une depense ne devant pas exceder $300. 00 pour ('organisation d'une soirée informative a laquelle Ia population desservie par I'ecole secondaire Garneau sera invitee; Appendix Page 423 i ,1. (revisee) COMITE CONSULTATIF DE LANGUE FRANCAISE DE CARLETON 29 aotit 1973 PROPOSE PAR: M. Aurele Lalonde APPUYE PAR: M. Jean Leveille ET RESOLU que le Comite ad hoc soit chargé de preparer un programme pour Ia soirée d'information et de soumettre son rapport a Ia reunion du 19 septembre 1973. ADOPTE 6. AJOURNEMENT PROPOSE PAR: M. Jean Laverne le APPUYE PAR: M. Rodrigue Landriault ET RESOLU que la presente reunion soit ajournee au 5 septembre 1973. ADOPTE J. M. Robert Normand Aurele Lalonde secretaire-executif president JMRN/Is Recur par le Conseil , le 24 septembre, ,1973 Appendix Page 424 Minute du Conseil No. 26 . THE CARLETON BOA1RD OF EDUCATION REPORT NO. '8 FRENCH LANGUAGE ADVISORY COMMITTEE OF CARLETON Wednesday, 29 August 1973 A meeting of the French Language Advisory Committee of Carleton was held this day in the Administration Building, 4 Thorncliff Place, at 8: 00 p. m. with Mr. A. Lalonde, Chairman, presiding. MEMBERS PRESENT: A. Lalonde, Chairman R. Soucie, Vice-Chairman R. Landriault J. Leveille J. -F. Milotte INVITED GUEST J. -B. Hache 1. ADOPTION OF MINUTES On motion by J. Leveille seconded by R. Soucie, IT WAS AGREED that the minutes of the meeting held 6 June 1973 (Report No. 7) be adopted with the following modification to Resolution No. 13, page 6: - "delete the words "who do not speak English". CARRIED 2. ADULT EDUCATION BE IT UNDERSTOOD that at its meeting held 6 June 1973, the French Language Advisory of Carleton adopted the following Resolution: AGREED that the French Language Advisory Committee is grateful to the Ottawa Board of Education and more specifically to. the French Coordinator of Adulit Education for the data submitted to the Committee with respect to francophones registered in the Ottawa Board of Education evening classes. Appendix Page 425 1 • FRENCH LANGUAGE ADVISORY COMMITTEE, OF CARLETON 29 August 1973 Committee requests M. Bellemare to provide the The French Language q results of the survey conducted of summer courses with respect to students registered in French and English and request that with respect to September enrolment the necessary steps be taken to specify whether students are residents of Ottawa or Carleton. BE IT UNDERSTOOD that to date, no response has been received from the Ottawa Board of Education. On motion by J. Leveille, seconded by J. -F. Milotte IT WAS RESOLVED that the Chairman meet with M. Eugene Bellemare in order to discuss the request of the French Language Advisory Committee of Carleton. • CARRIED 3. I BOARD PROJECTIONS AGREED that at its meeting held 9 May 1973 the French Language Advisory Committee of Carleton adopted the following resolution: "THAT the Director of Education be requested to take the necessary steps to obtain the Ottawa Board's future projection re school construction in Ottawa with respect to francophones for the I corresponding period as mentioned in Dr. Khair's report" AGREED that to date, this information has not been received; On motion by J. Leveille, seconded by J. -F. Milotte IT WAS AGREED that the Chairman be responsible for the follow-up of this matter with the Directo rof Education in order to obtain the information requested. CARRIED 4. EXCHANGE OF DOCUMENTS BETWEEN THE FRENCH LANGUAGE COMMITTEE OF OTTAWA AND THE FRENCH LANGUAGE COMMITTEE OF CARLETON BE IT UNDERSTOOD that at its meeting held 6 June 1973, the French Language Advisory of Carleton adopted the following resolution: "BE IT RESOLVED that the French Language Advisory of Carleton will forward its minutes, notice of meeting and agendas to the members of the Ottawa Board's French Committee. The executive-secretary is authorized to take the necessary steps to ask the Ottawa Board's French Committee to submit their minutes and agendas. Furthermore, the French Language Advisory Committee of Carleton consents that a member of the French Language Committee of Ottawa attend their meetings and they in turn will delegate a member to attend the meetings of the Ottawa French Language Committee". Appendix Page 426 d - C (REVISED) FRENCH LANGUAGE ADVISORY COMMITTEE OF CARLETON 29 August 1973 On motion by J. -F. Milotte, seconded by J. Leveille, IT WAS AGREED that the Chairman of the Committee will attend the meetings of the French Committee of the Ottawa Board and will request said Committee to delegate a member to attend meetings of the French, Language Advisory Committee of Carleton. CARRIED At this point, the Chairman left the Chair and the Vice-Chairman Mrs. R. Soucie presided over the meeting. 5. Community Council AGREED that at its meeting held 18 April 1973, the French Language Advisory Committee of Carleton adopted the following resolution: "IT WAS RESOLVED that Mrs. R. Soucie, R. Landriault and G. Huneault, Principal, ecole secondaire Garneau be appointed to the ad hoc Committee re Community Council for ecole secondaire Garneau". AGREED that the Carleton Board of Education has authorized an expenditure not to exceed $300. 00 for the organisation of an information evening to which the public in the area of Garneau will be invited; On motion by A. Lalonde, seconded by J. Leveille, IT WAS RESOLVED that the Ad Hoc Committee be responsible for preparing a program for the information evening and submit their report at the meeting to be held 19 September 1973. CARRIED • 6. Adjournment On motion by J. Leveille seconded by R. Landriault, the meeting was adjourned until 5 September 1973. J. M. R. Normand A. Lalonde executive-secretary Chairman _ I JIVIRN/Is Appendix Page 427 RECEIVED BY THE BOARD, 24 SEPTEMBER 1973 MINUTE NO. 266 LE CONSEIL D ' EDUCATION DE CARLETON RAPPORT NO. 9 COMITE CONSULTATIF DE LANGUE FRANCAISE DE CARLETON le mercredi, 5 septembre 1973 Une reunion du Comite consultatif de langue francaise de Carleton se tenait a I'ecole secondaire Garneau, a 20 heures, sous Ia presidence de • Monsieur Aurele Lalonde, president. MEMBRES PRESENTS: - M. Aurele Lalonde, president Mme Rolande Soucie, vice-presidente M. Rodrigue Landriault M. Jean Leveille MEMBRES DU CONSEIL NOMMES AU ,COMITE: - • M. Jean-Francois Milotte MEMBRES DU PERSONNEL CADRE: - M. Gerard Huneault, directeur, ecole secondaire Garneau M. L. F. Labrosse avait donne avis d'absence 1. ORDRE DU JOUR PROPOSE PAR: M. Jean Levei I le APPUYE PAR: M. Jean-Francois Milotte ET RESOLU que I'ordre du jour de Ia presente reunion soit ferme et adopte tel que modifie. ADOPTE • Appendix Page 428 COMITE CONSULTATIF DE LANGUE FRANCAISE DE CARLETON RAPPORT NO. 9 5 septembre 1973 2. ADOPTION DU PROLE S-VERBAL PROPOSE PAR: M. Jean-Francois Milotte APPUYE PAR: M. Rodrigue Landriault ET RESOLU que le proces-verbal de Ia reunion numero 8, tenue le mercredi 29 aoiat 1973, soit adopts. ADOPTE 3. BILL 180 PROPOSE PAR: M. Rodrigue Landriault APPUYE PAR: M. Jean Leveille ET RESOLU que le paragraphe 3 de ('article 54 du bill 180 soit modifie par le retranchement des mots "on all matters affecting the establishment, program, administration and termination of French-language instructional units" et leur remplacement par ce qui suit: "on all matters mentioned in sub-clause 1 of clause 54" . ADOPTE 4. BILL 180 PROPOSE PAR: Mme Rolande Soucie APPUYE PAR: M. Jean Leveille ET RESOLU que la resolution numero, 3 de Ia presente reunion relativement au Bill 180 soit adressee au Ministre de ('education, ('honorable T. L. Wells. Que copie de Ia resolution soit adressee au Conseil d'education de Carleton; Association francaise des commissions scolaires de ('Ontario avec demande de faire parvenir cette resolution aux comites consultatifs de langue francaise de l'Ontario; M. Laurier Carriere et a ('honorable Robert Welch, Q. C. "Provincial Secretary for Social Development". ADOPTE Appendix Page 429 E. COMITE CONSULTATIF DE LANGUE FRANCAISE DE CARLETON RAPPORT NO. 9 5 septembre 1973 5. RENCONTRE AVEC LES MEMBRES FRANCOPHONES DU CONSEIL DES ECOLES SEPAREES DE CARLETON PROPOSE PAR: M. Rodrigue Landriault APPUYE PAR: Mme Rolande Soucie ET RESOLU que le president soit mandate de rencontrer le vice- president du Conseil des ecoles separees de Carleton, afin de jeter les bases, d'une rencontre avec les conseillers francophones de ce conseil afin de discuter des sujets suivants: a) Demarches du Conseil d'education aupres de M. Wells, Ministre de ('education de ('Ontario relativement aux subventions federales pour le bilinguisme. b) Communication entre l'ecole secondaire et les ecoles elementaires. et d'autres sujets q.bn decidera d'inscrire a l'ordre du jour. ADOPTE 6. EDUCATION PERMANENTE IL EST CONVENU que M. Jean-Francois Milotte soit autorise a faire les d'emarches aupres des autorites competentes du Conseil scolaire d'Ottawa afin d'obtenir les renseignements necessaires relativement a ('inscription des etudiants de Carleton aux court offerts par le Conseil scolaire d'Ottawa. 7. FELICITATIONS A M. GERARD HUNEAULT PROPOSE PAR: M. Jean-Francois Milotte APPUYE a l'unanimite ET RESOLU que les membres du Comite de Iangue francaise de Carleton desirent feliciter M. Gerard Huneault, directeur de I'ecole secondaire Garneau pour le magnifique travail qu'il a accompli depuis qu'il a accede a la direction de I'ecole secondaire Garneau ainsi que pour l'excellence des rapports qu'il a prepare pour le Conseil scolaire de Carleton. ADOPTE Appendix Page 430 lY 1111 (r'evisee) COMITE CONSULTATIF DE LANGUE FRANCAISE DE CARLETON RAPPORT NO. 9 ? 5 septembre 1973 8. 1 AJOURNEMENT PROPOSE PAR: Mme Rolande Soucie ET RESOLU que Ia presente reunion soit ajournee jusqu'a Ia nouvelle convocation du president. ADOPTE J. M. Robert Normand Aurele Lalonde secretaire-executif president JMRN/Is i Recur par le Conseil , le 24 septembre, 1973 Appendix Page 431 Minute du Conseil No. 266 1 LE CONSEIL D ' EDUCATION DE CARLETON RAPPORT NO. 9 COMITE CONSULTATIF DE LANGUE FRANCAISE DE CARLETON FEUILLETON DES AVIS Je soussigne, Jean Leveille, donne avis qu'a prochaine reunion du Comite de langue francaise de Carleton, je proposerai que le Comite demande au Conseil de faire les demarches necessaires pour obtenir les renseignements suivants: a) De quelle partie de Carleton viennent les etudiants qui sont inscrits aux cours offerts par le Conseil scolaire d'Ottawa?; b) 1 A quels cours ces etudiants sont-ils inscrits? Jean Levei I le Appendix Page 432 i i THE CARLETON BOARD b O F EDUCATION REPORT NO. 9 FRENCH LANGUAGE ADVISORY COMMITTEE Wednesday, 5 September 1973 A meeting of the French Language Advisory Committee of Carleton was held this dayat ecole secondaire Garneau, 8:'00 p. m. with Chairman A. Lalonde p in the, Chair. MEMBERS PRESENT: A. Lalonde, Chairman R. Soucie, Vice-Chairman R. Landriault J. Laverne J. -F. Milotte PERSONNEL MEMBERS PRESENT: G. Huneault, Principal, ecole secondaire Garneau L. F. Labrosse had given previous notice of absenteeism 1. AGENDA On motion by J. Leveille, seconded by J. -F. Milotte, IT WAS AGREED that the agenda for the current meeting be adopted as modified. CARRIED 2. ADOPTION OF MINUTES On motion by J. -F. Milotte, seconded by R. Landriault, IT WAS AGREED that the Minutes of the meeting held 29 August 1973 (Report No. 8) be adopted. CARRIED 3. BILL 180 On motion by R. Landriault, seconded by J. Leveille, IT WAS RESOLVED that paragraph 3, Article 54 of Bill 180 be modified by deleting the words "on all matters affecting the establishment, program, administration and termination of French-language instructional units" and replacing them as follows: ' I "on all matters mentioned in sub-clause 2 of clause 54". I CARRIED Appendix Page 433 I � :R FRENCH LANGUAGE ADVISORY COMMITTEE 5 September 1973 4. BILL 180 On motion by R. Soucie, seconded by J. Leveille IT WAS AGREED that Resolution No. 3 of these Minutes with respect to Bill 180 be submitted to the Honourable T. L. Wells, Minister of Education. Copies of Resolution No. 3 will also be sent to the Carleton Board of Education; A. F. C. S. O. with the request that this Resolution be forwarded to French Advisory Committees of Ontario; Mr. Laurier Carriere and to the Honourable Robert Welch, Q. C. "Provincial Secretary for Social Development". CARRIED 5. MEETING WITH FRANCOPHONE MEMBERS OF C. R. C. S. B On motion by R. Landriault, seconded by R. Soucie, IT WAS RESOLVED that the Chairman be elected to meet with the Vice-Chairman of CRCSB in order to set up a meeting with francophone Trustees of the Board to discuss the following: a) Action taken by the Board to Hon. T. Wells, Minister of Education, relative to federal grants for bilingualism. b) Communication between the secondary schools and the elementary schools. and other subjects to be included on the agenda. CARRIED 6. ADULT EDUCATION AGREED that J. -F. Milotte be authorized to approach authorities of the Ottawa Board in order to obtain information re Carleton students registered in courses offered by the Ottawa Board of Education. 7. CONGRATULATIONS TO MR. G. HUNEAULT On motion by J. -F. Milotte and unanimously agreed upon THAT congratulations be extended to Mr. G. Huneault, principal of ecole secondaire Garneau on the magnificent work accomplished by him as principal of ecole secondaire Garneau and for the excellent reports prepared for the Carleton Boardi of Education. CARRIED Appendix Page 434 6 a � (revised) FRENCH LANGUAGE ADVISORY COMMITTEE 5 September 1973 8. ADJOURNMENT On motion by Mrs. R. Soucie, THAT the meeting be adjourned until further notice from the Chairman. CARRIED J. M. R. Normand A. Lalonde executive-secretary Chairman RN/Is Appendix Page 435 Received by the Board, 24 September 1973 Mimute No. 266 i e ; I THE CARLETON BOARD, OF EDUCATION REPORT NO. '9 FRENCH LANGUAGE ADVISORY COMMITTEE I I NOTICE OF MOTION I, the undersigned, Jean Leveille, hereby give notice that at the next meeting of the French Language Advisory Committee of Carleton, I will propose that the Board of Education take the necessary steps to obtain the following information: a) From which part of Carleton do the students come from who are registered in courses offered by the Ottawa Board. b) In what precise courses are these students registered? Jean Levei I le j I I I ' Appendix Page 436 ., i i I I f i I i THE CARLETON BOARD, / OF EDUCATION I ' 1 FINANCE COMMITTEE 1 REPORT NO. 7 1 ' 1 1 17 September 1973 , ! , To the Board of Education: 1 A meeting of the Finance Committee/ was held this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 7: 30' p. m. with Trustee Dakin in the Chair The following Committee members were present: Trustees Appleton, Harris, : Hicks, Hogan, Morrisey, Taylor and Wilson. Committee members not present: Trustees McIntosh and Milotte. AlSo in attendance: Trustee Drew (8: 35) !and Moore. 1 i , Staff present: Director of Education; Superintendent of Administration; Controller of Finance; Accountant; Personnel Manager, Chief of Maintenance land Operations, Personnel Administrator (Administrative), Executive Assistant and Recording Secretary. il The following observers were in iattendance: Mr. G. Armstrong (CPA) 1 and Mr. J. Davidson (TFC). . ., 1 , , _ ' 1 At the request of the Chairman; Agenda items 10 a) and b) (Information) were considered as Action Item 4. , . , ' . 1.. Cheque Registers Your Committee recommends, on motion by Trustee Harris THAT the , 1 /Board approve cheque registers for the; months of June, July and August 1973 ; l in the following amounts: 1 ; ; Current Account - Cheque ;Nos. 34674 - 38288 $11, 356, 052. 41 Capital Account - Cheque/Nos. 2245 - 2440 $ 2, 241, 962. 34 2. Surpluses and Deficits - Predecessor Boards 1 . ; , i The Director of Education and/the SuPerintendent of Administration i , submitted reports on the arbitrators'/ decisions with respect t0 the assets' and liabilities of predeCessor boards; iin specific salary aSsistance and ,' capital assets, not being used for schOol purp/oses. i i 1 '1 ' 1 I1 1 : ) . 4 I 40911# ,,,, i ,..,ifJA II i ,, FINANCE COMMITTEE 17 September 1973 REPORT NO. 7 1 The Committee noted that the final payment on deficits as well as the payment in regard to salary assistance, lavelbeen received by the Board. Staff requested guidance with respect to ;the! disposition of the amount of $122, 875 (salary assistance - elementary panel) and the final accounting of the capital assets amounting to $137, 714. a • a) Capital Assets: During the debate on the two alternative methods of disposition presented by staff it was noted that the assets represent only a minute portion of the total • capital assets of the Board; also, that neither alternative/ would have an effect on the 1972 and 1973 requisitions. Your Committee recommends, based on the foregoing report, !, and on motion by Trustee Harris, THAT the capital assets arbitrated not be charged back to municipalities or credit given to the municipalities. b) Salary Assistance The Committee noted that with respect to the surplus arising li from salary assistance, the Ministry of Education has notified the Board that accrued salary amounts were intended to relate to the predecessor boards only to eliminate deficits and that additional amounts should become revenue for the new Board. Trustees requested clarification from staff with respect to the effect of the ,additional revenue on the Board's 1973 actual ordinary expenditures per student in the elementary panel. It was noted that the Ministry has indicated that this will not effect the ceiling which; the Board experienced in 1973 or the ordinary per pupil expenditure. Your Committee recommends,, on,1 motionlby Trustee Wilson, THAT the additional surpluses created by the payment of salary assistance be shown as-aIdditional revenue to the Board in 1973. Ii - ! II I , 1 Appendix Page 438 I II FINANCE COMMITTEE 17 September 1973 REPORT NO. 7 , I I . I 3. , Mileage Payments - Policy B-22,; Section 2 1 The Director of Education and the Superintendent of Administration submitted a report, recommending an amendment to present Policy B-22, section 2 - "Use of Personal Cars on Board Business;". The Committee noted that the present policy,: which has been in effect `since 1971, and which distinguished between regular users and occasional users, has been difficult- to administer because.detailed records of accumulated miles have had to be maintained. An Ad Hoc staff committee has studied the mileage payment policy,': and+,a detailed cost analysis prepared by the Federal Government. �As a result of the study, the Committee suggests that the class of users be removed and that 'the Board return to the single i mileage rate payment system, at the standard rate of 15. 5 per mile. The Finance Committee reviewed, the, present and amended policy 1 and allso the list of staff members who require a car to carry out their rur coons. Following debate, your Committee recommends, on motion by Trustee Morrisey, THAT the Board amend Policy B-22, section 2, Use of Personal Cars ' on Board Business, effective ,1 September 1973. (Amended Policy attached ' hereto as Appendix Pages 443 a) and b)). 4. 1974 Ceilings and°1974 Weighting Factors a) 1974 Ceilings 1 The Committee received for information a report submitted by the Director of Education and the Superintendent of I Administration on the 1974 Provincial ;ordinary expenditure ceilings, which were noted as follows;: i i) Ceiling for elementary school per pupil $683, an increase';of $54 or 18. 41 0. ii) Ceiling for secondary school per pupil $1, 210, 1 an increase of $80 ,or 7'-08 0. Staff pointed out that although the ceilings for 1974 appear to have been ihcreased siubstantially, the effect on the Board cannot be determined until th1. e expenditure weighting factors are announced by the Ministrly of Education in November. (See also item14b). Appendix Page 439 1 FINANCE COMMITTEE 17 September 1973 REPORT NO. 7 I . b) 1974 Weighting Factors The Committee had before it a report dated 14 September 1973 submitted by the Director of Education and the Superintendent of Administration on the 1974 expenditure weighting factor. 1 It was noted that the Ministry has advised that each Board may proceed with preliminary budget calculations with the assurance that this weighting factor will not be less than 90% of that for 1973. I Staff have pointed out that at the present time the Minister has stated that the 1974 Expenditure Weighting Factor will not be less than 90% of that for 11973. This refers only to the total weighting factor of the Board and ' makes! no specific reference to the Grant Weighting Factor. This point is of particular significance to the Carleton , Boar,d in reference to this Board's change' in Grant Weighting Factors between 1972 and '1973 and the purpose of the factors as related to Instructional Salaries and Population Density. Therefore, the assurance of the Minister.'mu'st be tempered by the potential change in the Elementary factor for instructional salaries (based on teacher I experience, qualifications and salary schedules). If .the instructional salary , factor; for the elementary panel increases to reflect changes in qualifications, salaries and experience, and if the 90% assurance is associated only with the 'total expenditure weighting factor, the Board could be penalized through the 'method of calculation of the floor for..its total weighting factor. . Your Committee recommends, on motion by Trustee Wilson based on the foregoing: a) THAT the Board communicate to the Minister of Education the concerns expressed by staff in their report of 14 September 1973 ' concerning expenditure weighting factors for 1974; and b) THAT the Board request the Minister of Education to insert an appropriate clause in the 1974 ,Regulations for Weighting Factors to ensure that the 1974 Weighting Factor for Grant Purposes would be never less than ,90% of a Boaird's Weighting Factor for Grant purposes in 1973. i „ Appendix Page 440 1 , i i FINANCE COMMITTEE 17; September 1973 . REPORT NO. 7 5. ASBO Award to Mr. R. G. Jenkins • , The Committee noted with pleasure that Mr. R.G. Jenkins, Controller of Finance has been awarded the title of Registered School Business Official in the Association of School Business Officials of the United States and Canada. Trustee Dakin, on behalf of the Committee, congratulated Mr. Jenkins i and presented him with the award and expressed the view that the Board is very fortunate in having him on staff. It was the general consensus of Trustees that the award is of sufficient significance to be brought to the attention of the full Board on 24 September 1973. 6. . ' Financial Statements - 31 .August 1973 The Committee received from the Director of Education and the Superintendent.of Administration a review of Revenue and Expenditures for the 8-month period ended 31 August 1973. A summary is appended hereto (Appendix Pages 444-445). The following points were also noted: r a) 'Current Revenue and Expenditures: Grant Receipts, 1973: The, following amounts have been received to date. ,The first 1973. grant payment was received on 1 February 1973 and monthly thereafter. Elementary - $8, 123, 000 Secondary - $8, 340, 000 Tax Receipts: The first two instalments on 1973 requisitions, representing 50% of the requisition, has been received from all municipalities except:, Torbolton i$109, 976. Interest $827. 91 Marlborough - :$ 2, 000. Fitzroy { ,$ 49, 027. I The amount of $105, 436 ;remains outstanding from Torbolton for I 1972, including interest' to 30 June 1973 in the amount of $9, 232. 19. I i 1 Appendix Page 441 FINANCE COMMITTEE 17 September 1973 REPORT NO. 7 ! 1 , Supplementary Taxes and Trailer Fees: These amounts are not due from municipalities until 15 December 1973. Bank Loans: Short-term bank loans have been required during the period 1 January 1973 to 31 August 1973, in varying amounts. The maximum amount outstanding was $4, 600, 000. The outstanding j , loan as at 31 August 1973 amounted to $700, 000. Interest on i short-term borrowing to 31' August 1973 amounted to $61, 637. ; Temporary Investments: Temporary investments have been made ' only during the month of August 1973. The maximum amount of temporary investments was;, $2, 100,1000. Interest earned to I 31 August 1973 amounts to $19, 260'. As at 31 August 1973 investments outstanding were: $800, 000 Bank of Nova Scotia 6% due 5 September 1973 ; b) Capital Revenue and Expenditures I During the period 1 January 1973 to 31 August 1973, debenture proceeds amounting to„ $3, 853, 000 have been received. 7. Debentures The Committee received for information a review of debenture activity as of 1 January 1969, showing all outstanding debentures in connection with the Board's schools. The following schedules were noted: Schedule 1 General information showing the number of outstanding debentures, year of pay-out, and the various interest rates being charged on debentures ,issued since 1954. Schedule 2 Summary of outstanding debentures - Elementary schools. I Schedule 3 Summary of outstanding debentures - Secondary schools. , 8. Provincial/Municipal Incentive ,Program The Director of Education and, the !Superintendent of Administration submitted a final report on expenditures concerning the 1972/73 Provincial/ Municipal Incentive Program which totalled $198, 629. Noted. i , Appendix Page 442 .> . 'I (REVISED) FINANCE COMMITTEE I ; 17 September 1973 REPORT NO. 7 9. Review of 1974 Base Budget Further to report No. 6, Finance Committee, 25 June 1973, item 3, with respect to the continuing review of the 1974 Base Budget, the Committee had before it detailed analyses of the following items: ! a) Instructional Supplies and Services b) Instructional Salaries and Fringes c) Insurance d) Non-Allocable Capital Noted. 1 ' 10. Budget Manual 1 The Committee received for information the Board's 1974 Budget Manual, Document No. 1, dated 14 September 1973. It was noted that the basic format of the manual, ;and the procedure of arriving at the 1974 budget are 1 substantial ly the same as in 1973. Staff advised that the commencement _ of budget reviews will take place as soon as the Ministry of Education announces the Board's 1974 'expenditure weighting factor (probably around 15 November 1973). Noted. ' 11. Mileage over $250. 00 '' The Director of Education and the Superintendent of Administration submitted a report, dated 14 September 1973, showing mileage over $250. 00, paid to staff over the period January June 1973. Noted. The meeting adjourned at 8: 50' p. m. . I i W. R. Dakin ' Chairman BS'/Is 1 RECEIVED BY BOARD 24 SEPTEMBER 1973 ! ' BOARD MINUTE NO. 264 ' Appendix Page 443 THE RECOMMENDATIONS WERE ADOPTED G '1 I Fr— • • POL•ICY REGISTER B 22 • PART B -. PERSONNEL USE OF PERSONAL CARS ON BOARD BUSINESS • 1. Employees of the Board may be authorized to use their personal cars to travel on Board business, under the following conditions: a) It is the most convenient method b) Travel is for a trip authorized by a designated authority c) If private automobiles are used on a continuous basis, the employee shall • carry business insurance coverage on his/her automobile to a minimum of $100, 000 Public Liability and Property Damage. d) Where ever possible, two or more staff members travelling to the same destination shall use one car. e) The allowance paid for the use of a private car shall compensate for all costs of ownership and operation and shall be deemed to cover such costs as insurance, depreciation, gas, oil, repairs, tolls and parking. 2. All employees who are required to use their personal cars to travel' on regular Board business as listed hereunder shall be paid a mileage allowance. Staff members, other than those who must use their cars to carry out their function must obtain written prior approval to use their cars on Board business. It is essential that staff members obtain this prior approval. 3. Staff members who require a car to carry out their functions are considered to be: - Special Services Professional Staff Consultants School Superintendents Planning Officer Foremen, Operations Co-Ordinator of New Construction Chief of Maintenance & Operations Itinerant Teachers • Guidance Technicians Stores Personnel (A. R.O. ) Truck Driver (Trustees' Run) Home Instruction Teachers Maintenance Personnel deemed to be essential users by the Chief of • Maintenance and Operations in consultation with the Controller of Finance. And such other positions as may be designated from time to time by the Director. I I F Appendix Page 443 a) { 1 : • • • ;i : • • • •- • • B 22 PART B PERSONNEL - • • USE OF PERSONAL. CARS 0;: 14. Pates of Payment The standard rate of payment for all authorized t.e-re- of per:,on, I c“rs On Eon•il business will be 15. 50 except in the following situations: Conventions & Conferences a) Mileage to location net served by tlie airlines at Itc per win. b) Mileage to location served by thr. a mrs. prco:iCed iiiore than one staff member is travel iti t the same dostinaticn in the same car, at 11C per mile. If individual chooses to travel alone • equivalent economy air fare applies. • Extended Regular Use - Travel • When travelling on regular Board business to a locotir.ii sf_reed Ly • airlines equivalent air fare will apply. • • . 5. It shall be the responsibility of the Director of Education to review- and aiiiprove all claims, and to report to the Board in Ji-:nuary and July each year the amounts • paid to any employee, indicated by position, in t.,:ciiss o 5i. 0th for the previci_n-, • six month period. • • • • .• ) ;; I C RLETO—N D ^ " D D-0F E-DLL-GATT ON REVENUE SUMMARY AS AT 31 AUGUST 1973 - Estimated to Over (Under) --- -- - - Budget Received Dec. 31/73 % Budget Budget Legislative Grants 29,909,794 16,463,000 29,769,794 99.5 (140,000)* Mill Rate Subsidy - Supplementary Tax Levy 415,000 - 415,000 100 - Trailer Fees 58,000 - 58,000 100 - Tuition Fees 225,500 55,962 225,500 100 - Government Incentive Programs - 168,834 198,595 - 198,595 Accrued interest on debentures - 30,509 30,509 - 30,509 Miscellaneous - including DND reimbursement, ___ __ _ insurance claims, practice teaching 148,000 93,461 148,000 100 - Levy-- - 12,782,362 6,200,384 12,782,362 100 - 43,538,656 23,012,150 43,627,760 89,104 • Summary *Reduction in extraordinary Revenue over budget $89,104 grants due to a delay in Expenditure under budget 3,800 issuing new debentures. Estimated over- $92,904 requisition (extraordinary7---- • ' J CAR-L E-T-O-N B -U C T I O N EXPENDITURE REVIEW AS AT 31 AUGUST 1973 1972 Total Total Total Over to Date Expended & Projected (Under) Expended & Budget Committed to Dec 31/73 Budget Committed Business Administration 862,179 730,892 837,179 (25,000) 632,774 Computer Services 82,668 45,753 82,668 46,391 Instruction 24,794,660 24,318,941 24,794,660 21,177,978 Student Services 673,914 590,218 658,283 (15,631) 420,669 Plant Operation 3,498,743 2,748,387 3,498,743 2,615,960 Plant Maintenance 832,900 666,492 827,900 (5,000) 737,081 . - Transportation 2,395,013 1,374,593 2,395,013 2,023,997 Tuition Fees 2,663,000 1,522,741 2,663,000 1,409,766 Other 28,000 247,234 247,030 219,030 (50,630) Debt Charges 6,021,753 5,844,554 5,844,554 (177,199) 5,126,787 Non-Allocable Capital 1,317,826 1,148,341 1,317,826 971,729 A 73 Reserve for Working Funds - - '- - 200,000 m 0. Tax Write-Off 368,000 211,607 368,000 16,727 Xe 43,538,656 39,449,753 - 43,534,856 (3,800) 35,329,229 isa of budget N expended & committed 90.61 90.62 !-1 THE CARLETON BOARD ' OF EDUCATION MANAGEMENT COMMITTEE REPORT NO. 7 17 September 1973 To the Board of Education: A meeting of the Management Committee was held this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 9: 15 p. m. , with Trustee G. Drew, Chairman of the Committee, in the Chair. Also present: Committee Members Appleton, Dakin, Harkness, Hicks, Hogan, Kabayama, Moore, Morrisey, Wilson and Wright. Trustee Harris was also in attendance. Committee members absent: Trustees Lemieux and McIntosh. Staff present: Director of Education, Superintendents of Operations and Administration, Controller of Finance, Chief of Maintenance and Operations, Personnel Manager, Mr. W. LeGrow (Personnel Administrator), and Assistant Board Secretary. 1. Co-operative Mathematics Program, University of Waterloo Your Committee had before it a report submitted by the Director of Education and the Superintendent of Operations concerning the co-operative mathematics program conducted by the University of Waterloo, in which the Carleton Board has participated in 1971, 1972 and 1973. The program enables students to graduate from a co-operative teaching program with a B. Math. and a Type "A" Teaching Certificate simultaneously. The teaching program involves three "work terms" commencing in the second year of university. The student teacher is fully employed in a school for four months in each of the first two years and six months in the final year. In previous years of participation, the Carleton Board has authorized remuneration of $1600 for each student or $400 per month for the four-month terms completed to date. Annendix Paae ( ) d ; i MANAGEMENT COMMITTEE 17 September 1973 1 REPORT NO. 7 1 The plan is working very well and provides an excellent source of hard-picked teachers who, upon completion of their training, are not only exceptionally well qualified,! but who are also already familiar with Board policies and with the secondary schools as well, having taught in half of them. The original two student teachers will be ready to return for their final phase in January 1974; and senior staff are recommending continuation Of the program, thereby starting a third pair of students on their first work term, in January 1974. Based on cost„of living increases, it is suggested 1 the $400 monthly honoraria set in 1971' be increased to $440. 00. I I i j Your Committee recommends, on motion by' Trustee Dakin, THAT the Bo-rd approve: a a) continued participation i,n the Co-operative Mathematics program conducted by Waterloo University, of the students presently involved; b) continued participation on the basis of two new students per year; and ;, 1 - . c) an increase in remuneration ;paid to student teachers to . $440. 00 per month, effective 11 January 1974. I • � f 2. Glen Cairn Recreation Complex Agreement,. Proposed Changes I Your Committee had before it a staff report concerning proposed changes to the agreement between the :Board, and the Township of Goulbourn 1 . with` respect to shared facilities in the', Glen Cairn „Recreational Complex. It was advised' by Trustee Moore that the changes in question were proposed by the Reeve of the Township, Who it was hoped may be able to attend this meeting later in the evening to explain his position. I r . 1 1 i, I Your Committee reports that on motion by Trustee Moore, it was agreed that unless the Reeve of Goulbourn ;ar.rives; before the conclusion of the public session of this: meeting, ;the matter will be held over. to a s�u•�s,equent meeting of the dommittee. g I I 1 j j II it i . MANAGEMENT COMMITTEE 17 September 1973 REPORT NO. 7 3. Sponsorship, 1974 Plant Workshop, O.A. S. B. O. Your Committee received a staff report advising that the Operations/ Maintenance/Construction Committee of the Ontario Association of School Business Officials has extended an invitation to the Board to host the 1974 Plant Workshop. This workshop is usually held during the first week of July each year and has been hosted by many Boards of Education in Ontario. It is estimated that the incremental cost to the Board would be $300. 00 (exclusive of any personnel time donated to the event). Your Committee recommends, on motion by Trustee Morrisey, THAT the Board accept the invitation of the Operations/Maintenance/Construction Committee of the Ontario Association of School Business Officials, to host the 1974 Plant Workshop. 4. Advertising of Night School Courses Trustee Wright suggested that in future staff consider the advantages of advertising Carleton night school programs in conjunction with the advertising program of the Ottawa Board, instead of the following week as was the case this year. It was agreed to take this under advisement. • 5. ' I Commencements I Trustee Drew noted a memorandum circulated to all Trustees at the meeting, giving dates of commencement exercises at Board secondary schools, and requesting Trustees who wish to attend to so inform the Executive Assistant to the Director. 6. Request to Waive Transportation Policy Limits Trustee Harkness referred to an enquiry he had received from the parent in the Rothwell Heights area requesting that the Board modify its "1 mile" transportation policy and provide his daughter, who resides . 92 miles from her school, with transportation. As reasons for his request, the parent cited long distances, hazardous road and weather conditions, and the fact that other school buses pass by with available space. It was agreed to ask staff to study this situation and prepare a report for further Trustee consideration., Appendix Page 448 MANAGEMENT COMMITTEE 17 September 1973 REPORT NO. 7 7. 1 Co-operation with Carleton Roman Catholic School Board in Fitzroy Your Committee noted a staff report advising that arrangements have been made for a sharing of facilities between the Carleton Board and the Carleton Roman Catholic School Board in Fitzroy Harbour and Kinburn. Students attending Fitzroy Harbour Public School (74 in grades 1-6) will use the gymnasium at St. Michael's School in Fitzroy Harbour for two half-days a week. Their own class teacher will accompany them and conduct the classes. In return, 29 students in Grades 7 and 8 at St. Michael's school will go to Fitzroy Centennial Public School for one half-day a week to take industrial arts and home economics. Teachers at Fitzroy Centennial will conduct classes. The cost to the Carleton Board of Education will be $1050. 75. 8. Report, Personnel Sub-Committee Your Committee received a report and recommendation from the Personnel Sub-Committee respecting salary grids for administrative staff (Maintenance and Operations, Special Services, and other non-teaching positions). The Management Committee discussed the report and supporting data with the members of the Sub-Committee. -p I Your Committee recommends, on motion by Trustee Harkness based on the Report of the Personnel Sub-Committee THAT adjustments to the salary grids ifor administrative staff, shown as Appendix I to this Report, be implemented effective 1 July 1973. 9. Elementary Salary Negotiations - Progress Report Your Committee received from the Chairman of the Elementary Salary Negotiating Team (Trustee Harris) an oral report on the progress of negotiations to date. A further report on this matter will 'likely be presented at the Board meeting on 24 September 1973. 10. Academic Staff Changes Your Committee recommends, on motion by Trustee Hicks, THAT the Board approve the following academic staff changes: I � I Appendix Page 449 I I (REVISED) MANAGEMENT COMMITTEE 17 September 1973 REPORT NO. 7 APPOINTMENTS - ELEMENTARY - effective 1 September 1973 Mrs. E. Wagstaff Metcalfe 4, 875 (2 time) Mrs. P. Mitchell Glen Ogilvie 8, 800 Mrs. D. Wallace Bayshore 7, 100 Mrs.' L. Berry Stittsville 6, 000 Mr. j W.. Denison Bayshore 4, 575 (Z time) Mrs. A. Welsh Stephen Leacock 5, 600 Mrs. D. James Sir Winston Churchill 2, 760 (4 time) Miss M. Petry Blossom Park 7, 850 Mr. G. Mastroianni Fitzroy Centennial 9, 150 Mrs. J. van der Linde Sir Winston Churchill 12, 450 APPOINTMENTS - SECONDARY - effective 1 . September 1973 Mrs. N. Wuester Colonel By 11, 580 Mrs. D. Valliant Colonel By 7, 385 (2 time) REQUESTS FOR MATERNITY LEAVE Mrs. D. Atwill Robert Hopkins 15 October 1973 - 4 January 1974 Mrs. C. Argue Metcalfe 6 November 1973 - 28 January 197 Mrs': C. Cornford Brook Lane 1 January 1974 - 31 August 1974 TERMINATION BY MUTUAL CONSENT Mrs. B. Peart Manotick P. S. effective 16 August 1973 Mr. K. Hearn Merivale H. S. effective 16 August 1973 Mrs. C. Lindsay Kars P. S. effective 30 August 1973 RESIGNATIONS - SECONDARY - effective 30 August 1973 Mrs. J. Urbach Earl of March S. S. The meeting adjourned at 10: 30 p. m. . G. Drew Chairman PAL/Is i RECEIVED BY BOARD, 24 SEPTEMBER 1973 BOARD MINUTE NO. 265 THE RECOMMENDATIONS WERE ADOPTED. THE CARLETON BOARD OF EDUCATION JOINT ADVISORY COMMITTEE ON SCHOOLS FOR TRAINABLE RETARDED CHILDREN REPORT NO. 4 6 September 1973 Ottawa, Thursday, 5: 30 p. m. A Joint Meeting of the Ottawa and Carleton Advisory Committees on Schools for Trainable Retarded Children was held in Committee Room 1, 330 Gilmour Street, at 5: 30 p. m. with Trustee Lemieux in the Chair. The following were present: Ottawa Board: Trustees: Mrs. C. Jane Dobell Mr. D.T. Francis Mr. W. H. Harback li Representatives: Mrs. L. Gutauskas Staff: Mr. G. Lapensee, Supt. of School: Dr. H. L. Willis, Asst. Director Mr. W. Vickers, Executive Assistant 'to the Director Secretary: Miss Beverly Seesahai Carleton Board: Trustees: Mr. E. Hicks Mr. J. -M. R. Lemieux Representatives: Mr. Y.A. Loubert Mr. J. Butler Staff: Mr. A. L. Cassidy, Co-ordinator o Special Services Mr. W. R. McGillivray, Supt. of Schools Principals: Mrs. Leila Usher - Crystal Bay Mr. A. Capper - Brighthope Mr. C. Dunlop - Clifford Bowey Mr. J. E. Cheff - R. F. Kennedy Your Committee recommends: Appendix Page 451 (REVISED) JOINT ADVISORY COMMITTEE ON SCHOOLS FOR TRAINABLE RETARDED CHILDREN 6 September 1 1. That Mr. J. Butler, representative for the Carleton Board of Education, prepare for the next meeting of the Joint Committee on Schools for Trainable Retarded Children, a detailed report of the Transportation Costs involved for school-aged retarded children enroled in pre-school and/or Day-Care Centres under the Carleton Board of Education and the Ottawa Board of Education and also make further recommendations on the subject. 2. That a Sub-Committee consisting of Messrs. Butler, Faucher and McGillivray, be set up to work on the following reports in order to ascertain the schedule for the return of retarded youngsters from Smiths Falls and to make suggestions on the level of funding required to provide a program for these'youngsters in Ottawa, and that this Sub-Committee report back initially to the Joint Advisory Committee on Schools for Trainable Retarded Children by November, 1973: (a) Present Arrangements for the Care and Supervision of Mentally Retarded persons in Ontario dated August 1971; and (b) White Paper - Provincial Secretary for Social Development Community Living for the Mentally Retarded in Ontario - A new Policy Focus dated March, 1973. Respectfully submitted, J-M. R. Lemieux, CHAIRMAN RECEIVED BY THE BOARD, 24 SEPTEMBER 1973 BOARD MINUTE NO. 267 THE; REPORT CONTAINED NO RECOMMENDATIONS Appendix Page 452 E 'I THE CARLETON BOARD OF EDUCATION COMMITTEE OF THE WHOLE REPORT NO. 19 Monday, 24 September 1973 To the Board of Education: A meeting of the Committee of the Whole was held this day in the Board, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 7: 30 P. m. with Trustee Drew in the Chair. Also present: Trustees Appleton, Dakin, Harris, Hicks, Hogan, Kabayama, Lemieux, Moore, Morrisey, Mulligan, Sevigny, Taylor and Wilson. Not present: Trustees Harkness, McIntosh, Milotte and Wright. 1. Administrative Staff Changes Your Committee recommends, on motion by Trustee Sevigny, THAT the Board confirm the following administrative staff changes, as submitted in a staff report dated 18 September 1973: APPOINTMENTS SCHOOL/DEPARTMENT EFFECTIVE DATE GARRETT, Mrs. Ruth Merivale H. S. 20 August 1973 School Secretary $5107. 00 LAFONTAINE, Mr. Jacques City View P. S. 27 August 1973 Custodian 2 $6064. 00 GALLOWAY, Mr. Earl Sir Robert Borden H. S. 20 August 1973 Custodian 2 $6064. 00 DOWNEY, Mrs. Helene Special Services 27 August 1973 Social Services Consultant $11, 121. 00 GARLAND, Mrs. Deborah To Co-ordinator of 17 September 197: Secretary 3 New Construction $6082. 00 WHITALL, Miss Kathy Special Services 13 September 1972 Secretary 2 $5107. 00 CUTHBERT, Mrs. Dawn Colonel By S. S. 11 September 1973 School ;Secretary $5107. 00 Appendix Page 453 ;1 COMMITTEE OF THE WHOLE 24 September 1973 DUGAL, Mrs. Gabrielle Ecole Secondaire Garneau 4 September 1973 School Secretary 1-time, 10 months $5107. 00 LEBLANC, Miss Francine Ecole Secondaire Garneau 1 October 1973 School Secretary $5107. 00 CRAWFORD, Mrs. Sandra Rideau View P. S. 5 September 1973 Custodian 2 Regular, part-time $3617. 88 1, 239 hours per annum WHITTLE, Mrs. Clara Personnel 4 September 1973 Secretary 3 $6082. 00 NASH, Mrs. Jeanne Earl of March 24 September 1973 School Secretary $5107. 00 WRIGHT, Mrs. Audrey Operations 10 September 1973 Secretary 2 Mr. A. D. F. Burnett $5107. 00 MACKIE, Mrs. Lorraine Colonel By S. S. 10 September 1973 School Secretary $5107. 00 RITCHIE, Mrs. Maureen Barrhaven P. S. 4 September 1973 School Assistant 10 hours per week $82. 46 per wk. VRIELING, Mr. Art Earl of March S. S. 17 September 1973 Custodian 2 $6064. 00 GRAY, Mrs. Pat Fairfield P. S. 17 September 1973 School Assistant 10 hours per week $82. 46 per wk. MANSHIP, Mr. Douglas Merivale H. S. 17 September 1973 Custodian 2 $6064. 00 FLAY, Miss Susan J. S. Woodsworth S. S. 17 September 1973 Custodian 2 $6, 064. 00 LALANDE, Mr. Jean Graham Park P. S. 17 September 197' Custodian 2 $6064. 00 WHEAT, Mr. Douglas J. S. Woodsworth S. S. 17 September 197. Custodian 2 $6064. 00 ALWARD, Mrs. Sally Special Services 24 September 197 Secretary 2 $5107. 00 AMM, Mrs. Fern Fitzroy Centennial 17 September 197 School Assistant 10 hours per week $82. 46 per wk. Appendix Page 454 COMMITTEE OF THE WHOLE 24 September 1973 RESIGNATIONS SCHOOL/DEPARTMENT EFFECTIVE DATE BEAUBIEN, Miss Carmen Ecole Secondaire Garneau 7 September 1973 School Secretary MILLAR, Mrs. Shirley Special Services 14 September 1973 Clerk Typist 2 DEMPSEY, Mr. Stan Knoxdale P. S. 31 August 1973 Custodian 2 BULMER,j Mr. Barry Graham Park P. S. 31 August 1973 Custodian 2 SIEJA, Mr. Michael Confederation H. S. 31 August 1973 Custodian 2 DODD, Mr. John Rideau View P. S. 31 August 1973 Custodian 2 Regular part-time 1, 239 hours per annum POOLE, Miss Pamela Operations 14 September 1973 Secretary 2 Mr. A. E. Guay PHILLIPS, Mr. Robert J. S. Woodsworth S. S. 14 September 1973 Custodian 2 HAYNES, Mr. Peter General Services 12 October 1973 Administrative Assistant MENARD, Mr. Reginald J. S. Woodsworth S. S. 14 September 1973 Custodian 2 ROBERT, Mr. Marcel Merivale H. S. 7 September 1973 Custodian 2 RECLASSIFICATIONS TCHORZNICKIS, Mrs. Rita Confederation 1 September 1973 From: Custodian 1 $5053. 00 To: Custodian 2 $6064. 00 TERMINATIONS BORUTSKI, Mr. Thomas Earl of March S. S. 24 August 1973 Custodian 2 Appendix Page 455 (REVISED) COMMITTEE OF THE WHOLE 24 September 1973 (NOTE: Staff were requested to present detailed information on the benefits accruing to employees on resigning from the Board's employ. ) 2. Report on Consultants Used by Carleton Board The Committee of the Whole discussed with staff a report on Consultants used by the Carleton Board since its creation in 1969. ( Private Session Minutes of this date refer. ) 3. Oral Report, Elementary Salary Negotiations The Committee of the Whole received a brief oral report on the status of salary negotiations with the Board's elementary teachers, submitted by Trustee Harris, Chairman of the Board's Elementary Salary Negotiating Team. The meeting adjourned at 8: 45 p. m. . Respectfully submitted, G. Drew Chairman of Meeting PAL/Is Reference Board Minutes , 24 September 1973 Board Minute No. 261 Appendix Page 456 THE RECOMMENDATION WAS ADOPTED THE CARLETON' BOARD OF EDUCATION EDUCATION COMMITTEE REPORT NO. 8 I; I I Monday, 1 October 1973 To the Board of Education: A meeting of the Education Committee was held this day in the Board. Room, Administration Building, 4 Thorncliff Place, commencing at 7: 30 p. m. with Trustee Sevigny in the Chair. Also present: Trustees Harkness, Harris, Hogan, Kabayama, Milotte, Morrisey, Taylor and Wright. Not present: Trustee McIntosh. Also present: Trustees Hicks and Wilson. I . Staff present: Director of Education; Superintendents of Operations and Planning; Superintendent of Schools I.G. Jones, S. S. Katz and W. R. McGillivray; Controller of Finance, Planning Officer; Messrs Holland and Newell, Planning Department, Assistant Secretary and. Recording Secretary. Observers present: Mr. J. Reynolds (O.S. S.T. F. ) and Mrs. M. Hill (T. F. C. ). . . �1. Quality Education Sub-Committee (Elementary) Further to Report No. 7, Education Committee, 4 September 1973, • item 1, the Committee had before it the following recommendation from the ;'Quality Education Sub-Committee (Elementary) which had been previously (moved by Trustee Kabayama: >.; .-, i) THAT the Education Committee recommend to Board the establishment of a joint trustee/staff committee to study the evaluation and assessment of elementary teachers, ii) 'THAT such Committee be composed of: I i 6 Teachers appointed by T. F. C. 2 Principals appointed by C. P.A. 1 Trustee appointed by the Board 1 Superintendent appointed by the Director of Education, iii) , THAT the Committee commence its work in September 1973 and report to the Education Committee with an Interim Report in January 1974 and a Final Report by March 1974. Appendix Page 457 Y • EDUCATION COMMITTEE 1 October 1973 PI� • REORT NO. 8 j l The Committee also had before it a staff report, dated 26 September, on the supervision of academic staff (Director of Education, Annual Plan refers) containing the definition, aims and objectives of supervision and a description of procedures, as follows: a) A definition of Supervision accompanied by a description of present practice in Carleton and an explanation of the requirement for the future. • b) The Aims and Objectives,of Supervision. c) A description of new procedures for the evaluation of teaching staff. One set of procedures which concerns teachers on probationary, contracts, to be implemented in h I 1973/74, is a refinement of the procedures which have been used in Carleton. A second section dealing with . the evaluation of teachers on permanent contracts, for implementation in 1974/75, represents a greater depar- {! .. . - ture from the previous policies. The Committee noted that, with reference to the procedures for teachers on permanent contracts, staff will consult during 1973/74 with representatives for input and review. To this end, the Director has indicated that a Committee will be established consisting of representatives from C. P.A., T. F.C. and O.S.S.T.,F. and senior staff, in order to: CI a) make suggestions to the Director concerning possible revisions to the procedures presented at Education Committee on October 1; b) make recommendations concerning criteria which may . be used in the assessment of professional staff; I ' c) make recommendations concerning the type of in-service • activities which would be of maximum assistance for teachers and supervisory staff; and d) be called 'to meet by the Director not later than the end of October and will report by January 31, 1974. I j Appendix Page 458 • 1 EDUCATION COMMITTEE ' 1 October 1973 REPORT NO. 8 Trustee Taylor, on behalf of the Sub-Committee, pointed out that the staff Committee will be considering the evaluation and assessment of elementary teachers as requested by teachers' representatives on the Committee for Quality Learning (Elementary). He further emphasized that any concerns could always be re-examined by the Sub-Committee at a later date. Following further debate, and with the concurrence of the other members of the Sub-Committee, Trustee Kabayama withdrew her motion on the understanding that if the staff proposals are unacceptable or do not meet the requirements of joint consultation, the Education Committee reconsider the matter. It is anticipated that a report will be made by the Staff Committee at the end of the school year 1973-74 concerning any revisions and amendments lin supervision procedures which are made as a result of consultation and review during the year. 12. Study of Open Boundaries The Committee received from the Director of Education and the Superintendent of Planning a report, dated 12 September 1973, ,on the concept of open boundaries and the implications for the Carleton system. Mr. Newell of the Planning Department reviewed the report in detail with Committee members noting that as "open boundaries" means that a student living in one attendance area may attend a school in another attendance area, the title of "optional school attendance areas" would be more appropriate. He further observed that the study was based on data available from the Ottawa and North York Boards of Education, but that these boards differ significantly from Carleton because of their urban nature, large school populations with schools close together, a full public transportation network and a slow growth rate. In the report, it was noted that one of the Board's aims is "to create equal but not necessarily identical educational opportunities for all its students", and that two objectives are "to to provide a satisfying and challenging learning environment" and "toprovide, where possible, choice of courses of study and facilities" (Aims and Objectives, Carleton Board of Education). In order to achieve these objectives, some plans of action have been implemented by the Board, the Ministry of Education , and Provincial and Federation governments, of which the following are the most important examples: Appendix Page 459 I ; li I I I EDUCATION COMMITTEE I ' 1 October 1973 REPcRIT NO. 8 I 1 I I a) Provincial-Federal Project French b) H. S. I. c) Crystal Bay School for Trainable Retarded d) Middle Schools e) Transfers to other Boards f) Innovative Courses of Study. With respect to optional attendance per se, it was noted that internal transfers within Carleton are currently handled under Operations Council Memo, No. 1, which provide for such transfers: when a student moves to another area; - for medical reasons; where certain courses leading to a specialized career i I are not available in his/her area; - where principals consider !a transfer to be in the best interests of the student. The above procedure does allow transfer of students and does so at times when such transfer is in the student's best interests. Carleton Secondary students are not limited to transfer at the beginning of their secondary career. No report of the total ;transfers made among the schools during the school year is compiled by staff in the schools themselves. I I In the report it was concluded that on the basis of: - the lack of .public transportation; - increasing student enrolment; i - anticipated future development; - the limited number of career courses not available to all students :in their attendance area it would appear unnecessary at this time: to develop any procedure beyond what the Board has at present. However, a time till come when space will be available and a public transportation system will be established and therefore the Board should develop a plan of action before that time. The Committee discussed the report at some length, during which it ;was noted that although no statistics are available on internal transfers made within Carleton, statistics could be compiled from school records if requested. There was also discussion on the possibility of giving parents the option of directing their children to "open" or "traditional" elementary schools, and the need to ensure careful training and. placement of teachers in the "open bncept" school. Appendix Page 460 I I I I EDUCATION COMMITTEE 1 October 1973 REPORT NO. 8 Your Committee reports that on motion by Trustee Wright, it was agreed a) To receive the document as an initial examination of the concept of Open Boundaries in Carleton; b) To request staff to seek reaction and invite alternative proposals from Principals, staff, and other interested parties. • NOTES: i) It is expected that a further report will be presented to the . Education Committee in the spring of 1974 following reaction to the staff document ii) The Director advised that he regularly visits Carleton schools each Tuesday morning, and he invited any interested Trustees to join him on these occasions). 3., French Programs in Carleton Schools The Director of Education and Mr. W. R. McGillivray, Superintendent of Schools, submitted a report dated 26 September 1973 on the various French Programs in Carleton Schools. Mr. W. R.McGillivray introduced Mr. A. Obadia, French Coordinator, Mrs. Travers, French Consultant, .and members of the staff to the Committee. He then reviewed the programs with the Committee in the following order: a) Regular Program: is offered to 21, 500 students including 1, 000 kindergarten students not in immersion classes, employing 77Z French teachers in the elementary and 68 teachers in the secondary program. Class periods amount to twenty minutes per day for elementary and approximately 40 minutes for secondary students. b) Immersion Program: A total of 828 students are enrolled in the Immersion programs (K-3) including 3 Grade 7 classes. The three Grade 7 classes and twelve out of 20 kindergarten classes have been established through funds provided under the Provincial-Federal Project French Grants. c) Experimental Programs: Approximately 2, 100 students are involved in the experimental programs (i. e. other subjects taught in French; extension to 30 minute-periods and reduced class sizes). The programs are held in 30 schools within the jurisdiction and 191 teachers are employed. A French coordinator and six half-time resource teachers are presently developing programs and resources for the experimental programs which will be evaluated. Appendix Page 461 EDUCATION COMMITTEE 1 October 1973 REPORT NO. 8 d) Second Language Assistants: The Board has been assigned 25 assistants under the agreement between the Secretary of State and The Council of Ministers. The assistants (French-speaking students from the University of Ottawa) will assist in French classes for about ten hours per week. At present they are located in Secondary Schools; it is expected that they will move to elementary schools in 1974. I The Committee noted that evaluation of the experimental program is currently in progress under the auspices of the Research Centre of the Ottawa, Board (Dr. G. Halpern) and that the Ontario Institute for Studies in Education is still involved in basic research on the initial immersion programs. Following a short question and answer period, the Committee commended Mr. McGillivray on the excellent report and complimented staff for the outstanding effort made on behalf of the French programs within the system. 4. Carleton Inventory - Allocation of Scarce Resources in Carleton (A. S. R. I. C. ) Your Committee received from the Director of Education and the Superintendent of Planning a report concerning a study by a staff committee (comprising of Messrs. Katz, Jenkins, Holland, Fraser and Ingall) pertaining to net ordinary expenditure per resident internal pupil (elementary), as-Tart of-the---Carleton--Inventory. This study, which is nearing completion, is part of the "Carleton Inventory" entitled "Allocation of Scarce Resources in Carleton" (A. S. R. I. C. ) . The stated objectives of the study are: a) To review the system in terms of budget categories to determine cost per pupil for various (to be determined) categories. b) To obtain information from similarly-sized boards re their cost per pupil. c) To resolve any discrepancies between (1) and (2) . d) To develop alternative proposals re high cost, current practices (ASRIC). e) To present alternatives in a coherent sequential manner to Board. Appendix Page 462 EDUCATION COMMITTEE 1 October 1973 REPORT NO. 8 It was noted that for the purpose of the study the following Boards were surveyed: BOARD REASON Hastings Program very similar to Carleton Halton Size and type of program (dissimilar from Carleton) ' Peel Growth factor Lincoln Both size and program comparable Niagara South Size almost identical ' A statistical document "Analysis of Elementary Costs - 1972 Actuals" was distributed with the staff report. This represents the first phase of the Study, Committee's presentation, and will be following in November by relevant observations and recommendations. Mr. Jenkins briefly reviewed the documents placed before the Committee, and stressed that specific comparisons of figures within the documents are irrelevant at this time because of the different methods used by the surveyed Boards in reporting their various expenditures by categories, even within the Ministry of Education code of accounts. Your Committee expressed appreciation for the work of the staff committee, in particular the contribution of Mr. Jenkins, and looks forward to phase II of the study at its next meeting. Trustees are invited to submit their recommendations based on the material distributed to date, either for inclusion in the next report or directly at the next meeting. 5. Textbooks for Approval Your Committee recommends, on motion by Trustee Hogan THAT the Board approve the use of the texts listed on Agenda Folios 59-63, Education Committee, 1 October 1973, for use at the Merivale, Bell, Gloucester and Sir Robert Borden High Schools, in the subject area and level indicated, in accordance with Section 5(c) of the Ministry of Education Circular 14. 6. Film - Association for Children with Learning Disabilities At the request of Trustee Harris, Mr. M.G. Brown (Association for Children with Learning Disabilities) who was in the audience, agreed to' ativise the Board of the availability of the film "Early Childhood Recognition". Appendix Page 463 EDUCATION COMMITTEE (REVISED) 1 October 1973 REPORT NO. 8 7. Invitation from Merivale High School The Chairman announced that Mr. A.G. Peterson, principal of Merivale High School, has invited Trustees to a Tea to be held on 18 October 1973 from 3: 30 - 5: 00 p. m. for the purpose of meeting with the teachers of the school. Trustee Sevigny indicated that he plans to attend. 8. Letter to Valleystream Property Owners re French Language Kindergarten at Graham Park Public School Further to Board Minutes, 16 July 1973, item 211, the Committee noted a letter from the Valleystream Property Owners Association (Lewis V. Ford, Executive) addressed to parents, with respect to the Association's Program of French instruction for children of kindergarten age, in a classroom provided by the Board at Graham Park Public School. 9. Provincial Task Force on Education Resources Allocation Systems (ERAS) Further to Report No. 6, Education Committee, 4 June 1973, item 7, the Director of Education and the Superintendent of Planning submitted a report concerning the status of the project on "Special Services" agreed to earlier by the Board as its contribution to the Provincial Task Force on Education Resources Allocation Systems (ERAS). Because additional funding will not be available from the Ministry, and because the Board did not receive permission to charge any costs of the project to extra-ordinary expenditures, the ERAS Steering Committee turned over its documentation to the Special 'Services staff for reassessment and evaluation. Since that time, Special Services staff, supported by a member of the Planning Unit, have completed their Criteria for Evaluation based on the 1972-73 M. B. D. M. , setting functions and standards of service of Special Services. The ERAS Task Force has continued to assign staff to this project. It is expected that a further report on this matter will be submitted to this Committee at a later meeting. 10. Special Education Cultural "Live In" for Retarded Students The Director of Education and Mr. W. R. McGillivray, Superintendent of Schools, advised that students from Crystal Bay School were invited to attend the "Live In" camp for trainable retarded students at Lake Couchiching. The ;camp was held from September 24 - 27 inclusive and attended by the principal, two teachers and seventeen students from' Crystal Bay. The Kiwanis Clubs of City View and Bells Corners contributed funds to offset- the 'students' expenses. Noted. Appendix Page 464 r -2' (REVISED) EDUCATION COMMITTEE 1 October 1973 REPORT NO. 8 11. Information Item from "Newscap" Trustees noted an article explaining the general social dilemma facing education in the 1970's. The article appeared in the September 1973 issue of "Newscap", published by the Ontario Association of Education Administrative Officials. The meeting adjourned at 9: 10 p. m. . • J. Sevigny Chairman of Committee PAL/Is RECEIVED BY THE BOARD, 9 OCTOBER 1973 MINUTE NO. 282 THE RECOMMENDATION WAS ADOPTED. REVISED 22 OCTOBER, 1973, BOARD MINUTE NO. 307 Appendix Page 465 ITEM 9, LAST PARAGRAPH TH' E CARLETON BOARD OF EDUCATION SCHOOL PLANNING AND CONSTRUCTION COMMITTEE REPORT NO. 8 • , r Monday, 1 October 1973 To the Board of Education: A meeting of the School Planning and Construction Committee was held this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 9: 30 p. m. with Trustee Harris in the Chair. Committee members present: Trustees Drew, Hicks, Milotte, Moore, Sevigny and Wilson. Committee members not present: Trustee Lemieux, McIntosh and Mulligan. Trustee Taylor was also present. Staff present: Director of Education; Superintendents of Administration and Planning; Superintendents of Schools i. G. Jones and W. R. McGillivray; Coordinator of New Construction; Planning Officer; Executive Assistant and Assistant Secretary. Observers present: Mr. J. Davidson (TFC) . 1. Proposed Kars Middle School - Approval of Preliminary Sketch Plans The Kars Middle School Project Committee submitted a report, dated 26 September 1973 with respect to the preliminary sketch plans for the proposed middle school. Mr. George Bemi, architect of the project, was in attendance at the meeting and reviewed with Trustees the sketch plans. It is anticipated that the gross area of the school will amount to 48, 000 square feet. The maximum debenture request has been calculated by the Ministry at $22. 60 per square feet for a total debenture of $1, 086, 500. The staff estimate, however, amounts to $27. 50 per square feet, ($1, 370, 148. 00) and it is possible that, based on the present unpredictable construction market, costs could increase to $30. 00 by the time the project is tendered in February 1974. The following data was presented to the Committee for information: Appendix Page 466 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 1 October 1973 REPORT NO. 8 COST M. O. Ed. C. B. Ed. Constr,uct,ion , $960, 000. 00 $1, 150, 000. 00 $20. 00 per sq. ft. $24. 00 per sq.ft. r � Maximum Debenture) Including Fees, ) Limit $1, 086, 500. 00 $1, 320, 148. 00 Furniture & ) $22. 60 per sq. ft. $27. 50 per sq. ft. Equipment, etc. ) Request Extra-ordinary Costs -Site Services (Septic System, Well, Road) $ 50, 000. 00 TOTAL REQUEST $1, 370, 148. 00 The Committee discussed the proposed design with the architect. It was noted that the school consists of four academic "pods" arranged in an • "U" shape around the learning resource centre/guidance service area. Each pod contains approximately 3 classroom areas in an open concept and a closed "special education" room or science room, and has access to washroom and locker facilities. The "open areas" have been designed in such a way as to be capable of division into closed rooms if desired at some future date. A double gymnasium, general purpose room, home economics room, industrial arts and arts room, administration areas, health facilities, lunch room/multi- purpose room complete the complex. The design makes areas such as the gymnasium and learning resource centre readily accessible to the public without going through the academic areas. Your Committee recommends, on motion by Trustee Drew, as follows: a) THAT the Board approve the Preliminary Sketch Plans for the proposed Kars Middle School at a total cost estimated at $1, 370, 148. 00, and that staff be authorized to submit the Plans together with the necessary forms to the Ministry of Education for approval; b) THAT the Board enter into a Standard Client/Architect Agreement with the firm of George E. Bemi & Associates Limited; and Appendix Page 467 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 1 October 1973 REPORT NO. 8 c) THAT the Board engage the firm of J. L. Richards & Associates Limited, Consulting Engineers, to design and supervise the construction of the site services for the proposed Kars Middle ,'School' project at the standard per diem rate as set out in the Association of Professional Engineers of Ontario Fee Schedule; total` not to exceed $3, 500. 00. 2. Progress Report, New Administration Building The Project Committee for the Administration Building submitted a progress report, dated 27 September 1973. It was noted that the following matters have been reviewed in detail with the architect and cost consultants: Size and Gross Area of the building; Cost estimates and budget; - The type of accommodation to be provided; Plans for future expansion; - Alternative layouts for the basement. As a result the architects have been directed to revise the original sketch plans and prepare working drawings to reduce the total gross area from 68, 000 square feet to 58, 450 square feet at an estimated saving of $221, 000, and to revise the plans relative to the gallery/foyer, basement area ,and Board room. The Project Committee further advised that ten general contractors have responded to a pre-qualification call. Based on criteria such as size of organization, financial standing, present workload, and past record in completing projects on time, the Committee suggested that the following six firms be considered for future tendering on the new Administration Building: L'Abbe Construction Ltd. - Ottawa - Thomas Fuller Construction (Ottawa) Ltd. V. K. Mason Construction Ltd. - Ottawa • - Uni-Form Builders Ltd. - Ottawa Doran Construction Ltd. - Ottawa M. Sullivan & Son Ltd. - Ottawa With respect to the 7-acre parcel of land adjacent to Sir Robert Borden High ;School, the Committee noted that the Board's solicitors are currently preparing the lease arrangements with the Township of Nepean. It is expected that this matter will be presented for the Board's consideration in the near future. The Project Committee suggested that a start be made with the grading of the property as soon as possible so that the area will be available for school recreational purposes in the fall of 1974. It is estimated that the cost of this project, to be undertaken by the landscape architects, D. W. Graham & Associates, would amount to $15, 000. Appendix Page 468 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 1 October 1973" REPORT NO. 8 It was further noted that the Ministry of Education will not make monies available for Administration Buildings, with the result that the Board will either need to lease the facilities, or use its borrowing capacity to debenture the jauilding.s "To this end, contact will be made with the Ontario Municipal Board for the necessary authority. Your Committee recommends, on motion by Trustee Wilson, based on the foregoing: a) THAT the following six firms be selected for future tendering on the Administration Building: - L'Abbe Construction Ltd; Thomas Fuller Construction (Ottawa) Ltd. ; V. K. Mason Construction Ltd. Uni-Form Builders Ltd. Doran Construction Ltd. M. Sullivan & Son Ltd. b) THAT the Board proceed with the grading of the Lombardo property at an estimated cost of $15, 000, subject to the completion of the land-lease agreement with the Township of Nepean. 3. Plan of Subdivision, Township of Nepean, Country Place Your Committee recommends, on motion by Trustee Moore, based on a staff report dated 21 September1973, THAT staff inform the Township of Nepean that a school site is not required to accommodate the students emanating from Country Place, Plan'of Subdivision, File number P. F. -3000. 4. Plan of Subdivision, Township of Gloucester - Blackburn Hamlet Your Committee recommends, on motion by Trustee Milotte, based on a staff report dated 24 September 1973, THAT staff be authorized to inform the Township of Gloucester that a school site is not required to accommodate the students emanating from proposed development, File No. SP-BL-72-17 (Blackburn Hamlet). 5. Official Plan for Blossom Park, Township of Gloucester The Committee received from the Director of Education and the Superintendent of Planning a report on the official plan for Blossom Park. The Township of Gloucester has requested suggestions with respect to location, number and size of school sites prior to formal submission of the Plan to the Ministry of Treasury, Economics and Intergovernmental Affairs. Appendix Page 469 ' • i SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 1 October 1973 REPORT NO. 8 It was noted that the official plan applies primarily to that part of the Township adjacent to Highway 31, the Hunt Club and Albion Roads and is bounded on the north by the City of Ottawa, and on the east, south anc' West` by( the Greenbelt. A study by the Board's staff indicates that it is. expected the population in this area will rise over the next five year from the present 2, 300 to 20, 422 persons, resulting in the following calculation for anticipated enrolment: K-5 6 - 8 9 - 13 Type No. Factor Enrol. Factor Enrol. Factor Enrol. S. F. 1795 0. 5 897 0. 3 538 0. 3 538 S-D 1476 0. 5 738 0. 3 442 0. 3 442 A. ' 2640 0. 3 792 0. 15 396 0. 1 264 Although the plan designates four additional school sites for the Board, staff are of the opinion that a minimum of four elementary, two middle schools and a secondary school will be required to serve this area. It was further suggested that the locations as indicated on the Draft Official Plan do not appear satisfactory. Your Committee recommends, on motion by Trustee Milotte, based ' on the staff report, a) THAT staff be authorized to express the Board's appreciation to Gloucester Planning Department for sending the Draft Official Plan to staff for comment before submitting it to the Ministry; b) THAT the Gloucester Planning Department, in conjunction with the Board staff be requested to attempt to provide the required school sites and in more suitable locations than indicated. 6. Draft Official Plan for the Ottawa-Carleton Planning Area The Committee had before it a report submitted by the Director of Education and the Superintendent of Planning with respect to the Draft Official Plan for the Ottawa-Carleton Planning area received from the Ministry of Treasury, Economics and Intergovernmental Affairs. The Ministry has requested that comments should be submitted by the Board within 30 days, specifically on sections 3. 3. 3. , 4. 1, 4. 2. 2. , 4. 2. 3. , and 4. 3. 3. of the Draft Plan. Appendix Page 470 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 1 October 1973 REPORT NO. 8 Staff have reviewed the document in detail and have concluded as follows: a) 9ver 'the next 28 years the population is expected to increase by 528, 000 to 1, 000, 000; the dwelling units will increase by 222, 000 to 360, 000 units. b) 27% of the 222, 000 new building units will be required exclusive of an allowance for demolition. c) The growth will take place in the major urban centres, within the Greenbelt, and through the expansion of a number of rural villages and development of rural areas. The major growth outside the Greenbelt to take place east of the Greenbelt and south of the Ottawa River in the eastern area; and in March, Goulbourn and Nepean Townships in the western area. Staff have suggested various recommendations for inclusion in a report to the Ministry concerning the following factors; each affecting the population and the school educational facilities: - school site locations, - density of population, availability of public facilities, - transportation, land cost, physical environment, - age distribution and structure, job opportunities, social and community involvement. The Committee noted that the staff report is designed -to demonstrate where guidance and cooperation could facilitate the planning function of municipal authorities and thus assist school boards in their responsibility to provide the best possible educational opportunities. Based on the foregoing, your Committee recommends, on motion by' Trustee Wilson, Appendix Page 471 • SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 1 October 1973 REPORT NO. 8 • a) THAT staff be authorized to forward the report on the Draft Official Plan for Ottawa-Carleton to the Ministry of Treasury, Economics & Intergovernmental Affairs; b) , ' THAT staff be authorized to send a copy of the report on the Draft Official Plan to the Ministry of Education, and to the Hon. A. B. R. Lawrence, M. P. P. , and Mr. S. B. Handleman, M. P. P. 7. Manordale Public School Library Resource Centre, Release of Holdback Your Committee noted staff reports dated 26 September and 1 October 1973 concerning completion of contract and release of holdback on the Manordale Public School Library Resource Centre contract. It was noted that the final revised contract amount is $130, 979. 88 (original sum of $128, 770. 00 plus net extras of $2, 209. 88). Work estimated at $3, 928. 00 remains to be completed, which the architect is recommending be held back until all deficiencies are completed. A Certificate of payment for release of holdback on the work completed (15% of $127, 050. 98), amounting to $19, 057. 57, was presented for approval. Your Committee recommends, on motion by Trustee Moore, based on the foregoing reports, THAT the Board approve payment to Taplen Construction Ltd. in the amount of $19, 057. 57 which payment includes the Release of the 15% Holdback, provided that all liens have been vacated against the contract at the termination of the lien period on November 7th/73 and that the Board receives a letter of good standing from the Workmen's Compensation Board and a statutory declaration that all payments had been made up to the release of these funds by Taplen Construction Ltd. at the time the lien period terminates. 8. Greenbank Intermediate School, Library Resource Centre Your Committee noted a report, dated 26 September 1973, submitted by the Director of Education and the Superintendent of Administration, concerning a request received from the general contractors on the Greenbank Intermediate School Library Resource Centre (Custom Construction Reg'd), for additional funds to offset additional costs incurred by them through obtaining early delivery dates for key building materials, viz: Material Additional Costs Reduced Delivery D. Structural Steel $1, 800. eight weeks Metal Doors & Frames 300. unknown Reinforcing Steel 400. unknown Appendix Page 472 • SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 1 October 1973 REPORT NO. 8 It was noted that at the present time throughout the construction industry, there is a shortage of structural and reinforcing steel that has caused a marked increase in the cost and produced considerable delays in the completioniof many,building projects. Although the Board will benefit from the actions of the' general contractor in obtaining early deliveries, it is difficult to establish a dollar value for this benefit. Your Committee also noted that the contract between the Board and Custom Construction Reg'd is a standard "stipulated sum" contract without escalation clauses. As the architect for this project, Mr. Brian Pye, was unable to be present to advise the Committee, it was agreed to take no action at this time. Staff will pursue the matter further and bring it back to the Committee or the Board whichever is most expedient. 9. Merivale High School Proposed Library Resource Centre, Revision to Budget and Tender Call Your Committee noted for information a report submitted by the Director of Education and the Superintendent of Administration concerning revisions to the budget and the tender call for the Merivale High School Library Resource Centre. It was noted that in order to keep building costs within the approved budget of $232, 060, in the face of dramatic increases in construction industry costs, the architects have reduced the amount of alteration work from 12, 000 to 5, 800 square feet. This • reduction has not affected the overall concept. In addition, it has been recommended that a new sump pit and pump be installed to eliminate ground water infiltration in the basement of "L" wing, at a cost of $4, 300. Total revised cost is now estimated at $238, 510. Sufficient funds are available within the Board's 1973 quota. 10. 1974 Capital Expenditure Forecast Pursuant to Report No. 7 of this Committee, 4 September 1973, item 1, your Committee had before it for final review the proposed 1974 Capital Expenditure Forecast, together with capital construction projections for 1975and 1976. The following documents were circulated to all Trustees with the Agenda for this meeting, and were studied by the Committee: ME70 - Record of Project Approvals ME71 - Proposed Projects - Buildings ME72 - Proposed Site Purchases ME73 - Multi-Year Capital Projection ME74 - Project Support Data ME75 - Elementary Enrolment Statistics (as of 28 Sep 73) ME76 - Secondary Enrolment Statistics (as of 28 Sep 73) (Revised ME76 distributed at meeting. Appendix Page 473 � j s SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 1 October 1973 REPORT NO. 8 Your Committee recommends, on motion by Trustee Hicks, as follows: a) „ THAT.the, Board approve the 1974 capital expenditure f ' forecast,' and authorize staff to submit Capital Expenditure Forms ME70-ME76 to the Ministry of Education; b) THAT the Board appoint Trustee representatives to the following Project Committees: (Staff Chairmen) Glen Cairn Elementary (W. R. McGillivray) Western Area Secondary (W. R. McGillivray) Beacon Hill Elementary (L. F. Labrosse) Convent Glen Elementary (R. E. Ingall) Nepean Middle School (S. S. Katz) Blossom Park Addition (I.G. Jones) South Carleton High School Addition (I.G. Jones) Huntley Centennial Addition (T. D. Moore) Lakeview P. S. LRC (T. D. Moore) Merivale P. S. LRC (T. D. Moore) c) THAT the Project Committees commence preliminary development of the academic briefs pending receipt of Ministry approval of the capital quota. 11. School Site in Tanglewood Subdivision T-23360 Your Committee recommends, on motion by Trustee Milotte based on a report dated 26 September 1973 submitted by the Director of Education and the Superintendent of Planning (Agenda for this meeting, folios 77-80), as follows: a) THAT staff be authorized to continue negotiations with Minto Construction Limited for the purchase price of Block G (1. 66 acres) in Tanglewood Subdivision T-23360, Nepean Township, as set out in a staff report dated 26 September 1973; Appendix Page 474 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 1 October 1973 REPORT NO. 8 b) THAT staff be authorized to inform the Ministry of „ .; ;Treasury, Economics & Intergovernmental Affairs that, ' in accordance with Condition 14, satisfactory agreements for purchase and sale of Block G, 1. 66 acres, owned by Minto Construction Limited, are currently under way, and that the plan of subdivision be released; and c) THAT staff be authorized to enter into an option agreement with Minto Construction Limited for the purchase of Block G, 1. 66 acres, having the following conditions: i) Cost per acre not to exceed $20, 000 (plus realty taxes and additional servicing costs for the Woodroffe Avenue storm and sanitary sewers presently under construction to be charged by the Township of Nepean, which costs should be calculated on a pro-rata net acreage basis). ii) Time of option - 4 years (commencing from the date of registration of the approved plan of subdivision rather than from the date of signing the option agreement). Option to be extended for an additional 4 years if required. i i i) Cost of option - $1. 00. iv) Interest at the rate of 9% per annum, not to begin until 1 January 1974. v) That the land shall remain in its present state. vi) That the developer will not alter the drainage so as to affect the site. 12. Kars Area Middle School Your Committee recommends, on motion by Trustee Moore based on a report submitted by the Director of Education and the Superintendent of Planning as follows: Appendix Page 475 { (REVISED) SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 1 October 1973 REPORT NO. 8 a) THAT the site for the. proposed Kars Area Middle School be increased from the previously approved 10 acres to 12 acres; and b) THAT staff be authorized to notify the Board's solicitors to prepare an agreement of purchase and sale for the 12 acre site owned by Mr. W.J. Craig of North Gower Township. The meeting adjourned at 11: 00 p. m. J. Harris Chairman of Committee PAL/Is RECEIVED BY THE BOARD, 9 OCTOBER 1973 MINUTE NO. 283 Appendix Page 476 THE RECOMMENDATIONS WERE ADOPTED WITH EXCEPTION OF ITEM 12 WHICH WAS REFERRED BACK TO COMMITTEE THE CARLETON BOARD OF EDUCATION JOINT ADVISORY COMMITTEE ON SCHOOLS FOR TRAINABLE RETARDED CHILDREN REPORT NO. 5 4 October 1973 To the Chairman and Members of the Board of Education: A Joint Meeting of the Ottawa and Carleton Advisory Committee on Schools for Trainable Retarded Children was held in the Board Room, 4 Thorncliff Place, commencing at 8: 00 p. m. with Trustee Faucher (Ottawa) in the Chair. The following were present: Ottawa Board: Trustees: Mr. R. Bushfield Mr. J. Faucher Mr. W. Harback Representative: Mr. A. N. Oldfield Staff: Dr. H. L. Willis, Assistant Director Mr. G. Lapensee, Superintendent of Schools Messrs. Capper and Dunlop, Principals Carleton Board: Trustees: Mr. G. Drew Mr. E. Hicks Representative: Mr. J. Butler Staff: Mr. W. R. McGillivray, Superintendent of Scho Mrs. B. Sybrandy, Recording Secretary The Committee was called to order by Trustee Faucher, who acted as Chairman. The following items were discussed by the Committee: Transportation for Mentally Retarded Children Alternatives for Financing Summer School Report No. 73-22 Ottawa Planning Office to the Property Committee Meetings at the Schools Camp Couchiching and Algonquin College - Mental Retardation Counsellors. Appendix Page 477 (REVISED) JOINT 'ADVISORY COMMITTEE ON SCHOOLS FOR TRAINABLE RETARDED CHILDREN 4 October 1973 More detailed information on the above subjects was provided in the Minutes of the Meeting which were circulated. Your Committee reports that no recommendations arose from the meeting. Respectfully submitted, Carleton Members on Committee: G. Drew, E. Hicks and J-M. R. Lemieux J. Faucher, Chairman of Meeting RECEIVED BY THE BOARD, 22 OCTOBER MINUTE NO. 297 Appendix Page 478 1 = - (TEXTE) `1 LE CONSEIL D ' EDUCATION DE CARLETON RAPPORT NO. 10 COMITE CONSULTATIF DE LANGUE FRANCAISE DE CARLETON le mercredi, 19 septembre 1973. Une reunion du Comite de langue francaise de Carleton se tenait dans les bureaux du Conseil d'education de Carleton, 4, Thorncliff Place, a 20 heures, sous Ila presidence de Mme Rolande Soucie, vice-presidence. MEMBRES PRESENTS: - Mme Rolande Soucie, M., Rodrigue Landriault, M. Jean Leveille. MEMBRES DU CONSEIL NOMMES AU COMITE: M. Jean-Marie Lemieux, Mme J. Kabayama, M. Jean-Francois Milotte. MEMBRES ABSENT: - M. Aurele Lalonde avait donne avis d'absence. MEMBRES DU PERSONNEL CADRE: - M. Gerard Huneault, directeur, ecole secondaire Garneau M. L. F. Labrosse, surintendant des ecoles M. J. M. Robert Normand, secretaire-executif du comite de langue francaise. 1., ORDRE DU JOUR f , PROPOSE PAR: - M. Jean-Francois Milotte, APPUYE PAR: - M. Jean-Marie Lemieux. ET RESOLU QUE l'ordre du jour de la presente reunion soit ferme et adopts tel que modifie. ADOPTE i I Appendix Page 479 COMITE DE LANGUE FRANCAISE DE CARLETON 19 septembre 1973 RAPPORT NO. 10 � I 2. ADOPTION DU PROCES-VERBAL PROPOSE PAR:- M. Jean Leveille APPUYE PAR: - M. Rodrigue Landriault ET RESOLU que le proces-verbal de la reunion numero 9, tenue le mercredi 5 septembre 1973, soit adopte. ADOPTE 3. REUNIONS DU COMITE DE LANGUE FRANCAISE: - PROPOSE PAR: - M. Rodrigue Landriault, APPUYE PAR: - M. Jean-Marie Lemieux, ET RESOLU que les reunions du comite de langue francaise de Carleton soit retardees d'une facon de telle sorte qu'elles soient tenues apres les reunions du Coinseil d'education, et ce, afin de faciliter Ia presentation des recommandations que', le comite de langue francaise entend formuler au Conseil d'education. ADOPTE 4. PREPARATION DES PROCES-VERBAUX DES REUNIONS ET TRAVAIL CLERICAL Y RATTACHE • PROPOSE PAR:- M. Jean-Francois Milotte APPUYE PAR: - M. Jean Leveille ET RESOLU que ce comite accepte en principe que le secretaire-executif prenne a sa charge, Ia preparation du proces-verbal du comite dans les deux langues ainsi que tout le travail qui se rattache et qui decoule des reunions du 'comite de langue francaise de Carleton. Le secretaire-executif est egalement autorise a preparer une estimation du coCit pour le maintient d'un secretariat a temps partiel, pour le comite. Le rapport devra etre soumis a Ia reunion du 10 octobre 1973. ADOPTE 5. CONSEIL COMMUNAUTAIRE PROPOSE PAR: - M. Jean-Francois Milotte APPUYE PAR:- M. Jean Leveille ET RESOLU que le rapport du comite ad hoc suite a sa reunion tenue le 5 septembre 1973 soit recu et distribue aux membres du comite pour leur information. ADOPTE Appendix Page 480 (revisee) COMITE DE LANGUE FRANCAISE DE CARLETON 19 septembre 1973 RAPPORT NO. 10 6. CONGRES '73 DE L'ASSOCIATION CANADIENNE D'EDUCATION DE LANGUE FRANCAISE PROPOSE PAR: - M. Jean Leveille APPUYE PAR: - M. Rodrigue Landriault ET RESOLU que le secretaire-executif soit chargé de faire le necessaire pour ('inscription des membres du comite de langue francaise de Carleton qui voudront participer au congres 73 de ('Association canadienne d'education de langue francaise qui sera tenue au Holiday Inn, centre ville, a Toronto, les 4, 5, 6 et 7 octobre 1973. • ADOPTE 7. AJOURNEMENT PROPOSE PAR: - M. Jean Francois Milotte APPUYE PAR: - M. Rodrigue Landriault ET RESOLU que la presente reunion soit ajournee jusqu'a la nouvelle convocation du president. ADOPTE J. M. Robert Normand Mme Rolande Soucie Secretaire-executif vice-presidente Recu: par le Conseil , le 22 octobre 1973 , Minute du Conseil No. 298 Appendix Page 481 (TRANSLATION) THE CARLETON BOARD OF EDUCATION REPORT NO. 10 FRENCH LANGUAGE ADVISORY COMMITTEE Wednesday, September 19, 1973 The meeting of the French Language Advisory Committee of Carleton was held this day in the Administration Building, 4 Thorncliff Place at 8: 00 p. m. The Vice-Chairman Mrs. Rolande Soucie presiding. MEMBERS PRESENT: Mrs. R. Soucie, Vice-Chairman Mr. R. Landriault Mr. J. Leveille MEMBERS OF THE BOARD NAMED TO THE COMMITTEE: Mr. J. F. Milotte Mrs. J. Kabayama Mr. J. M. Lemieux MEMBER ABSENT: Mr. A. Lalonde, Chairman, who had given notice. STAFF MEMBERS PRESENT: Mr. G. Huneault, Principal, ecole 'secondaire Garneau Mr. L. F. Labrosse, School Superintendent Mr. J. M. Robert Normand, Executive-secretary French Language Committee 1. AGENDA Moved by Mr. J. F. Milotte, seconded by Mr. J. M. Lemieux,- RESOLVED THAT the orders of the day for the present meeting be closed and adopted as modified. CARRIED li I i Appendix Page 482 I I� i - 2 - 2. MINUTES OF PROCEEDINGS - ADOPTION Moved by Mr. J. Leveille, seconded by Mr. R. Landriault, RESOLVED THAT the Minutes of Proceedings of the meeting held on Wednesday, September 5, 1973 (Meeting 'No. 9) be adopted. CARRIED r• 1. MEETINGS OF THE FRENCH LANGUAGE COMMITTEE Moved by Mr. R. Landriault, seconded by Mr. J. M. Lemieux THAT • the meetings of the French Language Committee be held after those of the jCarleton Board of Education and that all meetings scheduled for the months of; October, November and December be postponed by one week so as to facilitate the presenting of recommendations that the French Language Committee intends to submit to the Carleton School Board of Education. CARRIED 4. PREPARATION OF MINUTES OF PROCEEDINGS AND RELATED WORK Moved by Mr. J. F. Milotte, seconded by Mr. J. Leveille,. RESOLVED ;THAT this Committee approves in principle a policy whereby the executive-secretar ;take complete charge of the preparation of the Committee's Minutes of Proceedings arid evidence in both official languages and all related work arising from or. in preparation of Committee meetings. The executive-secretary is also ,authorized to prepare an estimated 'cost of maintaining a secretary on a temporary basis for Committee work. Such report to be presented at the meeting of the Committee which is scheduled for October 10, 1973. CARRIED 5 COMMUNITY COUNCIL - .1 L Moved by Mr. J. F. Milotte, seconded by Mr. Jean Leveille, RESOLVED THAT the report presented by the "ad hoc" Committee following its meeting held upon September 5, 1973 be tabled with the executive-secretary lof the Committee and made available to all members of the French Language j Committee. CARRIED Appendix Page 483 I - (REVISED) - 3 - I 6. CANADIAN FRENCH LANGUAGE EDUCATION ASSOCIATION 1973 CONVENTION Moved by Mr. J. Leveille, seconded by Mr. R. Landriault RESOLVED that the executive-secretary be authorized to register those members of the Carleton French Language Committee who are interested in participating in the 1973 Convention of the Canadian French Language Education Association, which will be held at the Holiday Inn in Toronto, on' October 4, 5, 6 and 7, 1973. CARRIED 7. ADJOURNMENT Moved by Mr. J. F. Milotte, seconded by Mr. R. Landriault RESOLVED THAT this meeting be adjourned to the call of the Chair. CARRIED I j J. M. Robert Normand Mrs. Rolande Soucie Secretai re-executif Vice-presidente JMRNN/Is ' I RECEIVED BY THE BOARD, 22 OCTOBER 1973 BOARD MINUTE NO. 298 Appendix Page 484 The (Carleton Board OfEducation' Le (Conseil D'Education de Carleton • COMITE de LANGUE FRANCAISE 4 Thorncliff Place Ottawa,Ontario K2H 6L3 Tel:613-829-5210 REPORT NO. 73/1 To the Chairman and Members of the Carleton Board of Education Arising from a meeting of the French Language Advisory Committee Held Wednesday, 10 October 1973, your Committee has the honour to present the following recommendations: 1. SECRETARIAL SUPPORT WHEREAS the volume of work of the French Language Committee increases each year;- WHEREAS the clerical work of the French Language Committee is presently being done by the secretaries of the Carleton Board of Education and this over and above their normal workload; WHEREAS the secretaries of the Carleton Board of Education must very often set aside the work which has to be done for the Carleton Board of Education to do work for the French Language Committee and that this situation is presently imposing an extra burden on the Carleton Board of Education Secretariat; WHEREAS all the work of the French Language Committee is done in the French Language and that everything has to be translated into English before the Carleton Board of Education is seized of various reports, recommendations and correspondence emanating from the French Language Committee; WHEREAS a translating firm is hired to perform various translations of the French Language Committee and that this practice very often causes undue delays before the Carleton Board of Education can be seized of reports, correspondence and recommendations emanating from the French Language Committee; WHEREAS on a number of occasions the Carleton Board of Education has expressed the desire and the wish that a solution be found to this situation so that reports, recommendations and correspondence be received at the earliest possible; 1 2 WHEREAS at a meeting of the Committee held September 9, 1973 the 1 the French Language Committee accepted the principle t t Committee's executive-secretary take charge of the preparation of Minutes of Proceedings in bot Si' languages held a and the also tel of the The work relating to various meeting y are an estimated executive-secretary was also authorized to pre P cost of organizing and maintaining a secretariat on a temporary basis for the Committee; 1 WHEREAS at a meeting held on Wednesday!, October a 0, 1973 the Committee approved the repok pre par d by its ecutive- secretary concerning the establishment of a secretariat on a temporary basis; RE SOLVED that the French Language Com ittee recommends that the Carleton Board of Education auth rite an expense of s aidf to the Committee's executive-secretary allowing $100. 00tobep him to perform the various' tasks mentioned above. This sum, to be paid for each meeting is broken down as follows per meeting: s in French, orders - preparation d ion of minutes of ommendat ns toe hegboard, correspondence - of the day, rec $ 60. 00. etc. , I ' - Translation of, Minutes of Proceeding , all $ 25. 00 recommendations to the Board. - Secretary on a temporary basis for the execution • of all clerical work and alll work related to Committee $ 15. 00 meetings. I $ 100. 00 I It is understood that the wheel's to set this new system in motion will have to be discussed and ;agreed upon by the executive- j secretary of the Committee and the administration staff of the Carleton Board of Education. CARRIED I 3/ Appendix Page 486 - 3 2. SCHOOL BUS DRIVERS THAT the Carleton Board of Education apply the policy which it established at a meeting dated 9 October 1973 concerning the hiring of school bus drivers for the 1974/5 school year. Respectfully submitted, A. Lalonde, Chairman of Committee PAL/Is RECEIVED BY THE BOARD, 22 OCTOBER 1973 BOARD MINUTE NO. 299 THE RECOMMENDATION CONTAINED IN ITEM 1 WAS ACCEPTED. ITEM 2 WAS HELD OVER TO BOARD MEETING 12 NOVEMBER PENDING MOTION OF RECONSIDERATION Appendix Page 487 T 'HE CARLETON BOARD, OF EDUCATION MANAGEMENT COMMITTEE I " REPORT NO. 8 Monday, 15 October 1973 To the Board of Education: A meeting of the Management Committee was held this day in the Board Room, 4 Thorncliff Place, Ottawa, commencing at 7: 30 p. m. with Trustee Drew in the Chair. Also present: Trustees Dakin, Harkness, Hicks, Hogan, Kabayama, Lemieux, McIntosh, Moore, Morrisey, Wilson and Wright. Committee member not present: Trustee Appleton. Staff members present: Director of Education; Superintendents of Administration and Operations; Controller of Finance; Personnel Manager; Chief of Maintenance and Operations; Transportation Officer; Executive Assistant and Assistant Secretary. The following representatives were also in attendance: Mr. G. E. Becksted (CPA), Mr. J. Brennan (OSSTF) and Miss Brundige (TFC). 1. Statement of Employee Benefits • Pursuant to Report. No. 19, Committee of the Whole, 24 September 1973, item 1, the Committee noted a statement on the benefits accrued to Mr. Peter Haynes, Administrative Assistant, General Services, upon his resignation. 2. Academic Staff Changes Your Committee recommends, on motion by Trustee Harkness based on a staff report dated 11 October 1973, THAT the Board approve the following changes in academic staff: APPOINTMENTS - Elementary Mrs! G. Lalonde Barrhaven 1 October 1973 $3, 925 (2 time) M',rsr J.A. Menard Torbolton 18 September 1973 $3, 750 (Z time) MIrs1. J. Snarr Fairfield 26 September 1973 i I I $3, 550 (Z time) Mrs. E.A. Hartling Fairfield 26 September 1973 $3, 925 (Z time) Mrs. P.A. Grainger Fitzroy Centennial 24 September 1973 $7, 200 Appendix Page 488 I MANAGEMENT COMMITTEE 15 October 1963 REPORT NO. 8 Mrs. S.J. Jones Greenbank 9 October 1973 $7, 200 Mr. S. Scott Torbolton 11 October 1973 $6, 000 APPOINTMENTS - Secondary Mr. S. R. Millington J. S. Woodsworth 1 October 1973 $7, 510 Mrs.' J. E. Brown Colonel By 15 October 1973 $6, 030 (Z time) AMENDMENT TO MATERNITY LEAVE Mrs' M. Kelly Metcalfe P. S. amended to 19 Octobe 1973 REQUESTS FOR MATERNITY 'LEAVE Mrs. M. E. Faith Huntley Centennial 1 November 1973 to 27 January 1974 Mrs'. J. Pollard Sir Winston Churchill 22 December 1973 to 24 March 1974 Mrs. C. McLeod Henry Munro 1 January 1974 to 31 August 1974 g Mrs. D. Shipley Briar green 1 February 1974 to 31 August 1975 Mrs. F. Kodsi Glen Ogilvie 21 December 1973 to 28 April 1974 TERMINATION BY MUTUAL CONSENT Mrs. M. Demers Maternity Leave 10 September 1973 (formerly Bell's Corners) Mr. W. Denison Bayshore 18 September 1973 Miss A. F. Lavoie Sir W. Churchill 1 September 1973 Mrs. L. Brunet-Auger Greenbank 9 October 1973 2. Appointment of Heads of Library Your Committee recommends, on motion by Trustee Hogan based on a staff report, dated 11 October 1973, THAT the Board approve the following appointments to Acting Heads of Library (Minor Headships), effective 1 September 1973: Mr. K. Smith Osgoode High School Mr. D. O'Flaherty Colonel By Secondary School Appendix Page 489 ' I I I MANAGEMENT COMMITTEE 15 October 1973 REPORT NO. 8 4. Leave of Absence Your Committee recommends, on motion by Trustee Hicks based on a staff 'report, dated 11 October 1973, THAT the Board approve Leave of Absence (without pay) on medical grounds to Mrs. Donna Delahunt, for the period 10 December 1973 (expiration of sick leave) to 31 August 1974. 5. Glen Cairn Agreement Further to Report No. 7, Management Committee, 17 September 1973, item 2, the Committee had again before it a staff report concerning proposed changes to the agreement between the Board and the Township of Goulbourn with respect to shared facilities in the Glen Cairn recreational complex. Mr. Maheral, Reeve of Goulbourn Township, was in attendance and reviewed with Trustees several proposed amendments to the agreement, specifically with respect to clauses 1, 3, 4 and 6, as follows: Paragraph 1 Existing Agreement: "Within 30 days after the execution of this Agreement, the Carleton Board shall convey to the Township in fee simple free of all encumbrances the lands described in Schedule A hereto annexed and shown outlined in red on a sketch plan prepared by Fairhall .6 Moffatt, dated April 7, 1969 and annexed hereto as Schedule B for the consideration of One Dollar. In the event of termination of this agreement as hereinafter set forth, .the Township shall purchase the said lands from the Carleton Board at a fair' market value thereof at the date of termination. In the event of such purchase, the Township covenants and agree s that the building thereon shall be used thereafter solely for municipally operated recreational purposes. " Proposed Amendment: The Township now feels that the sum of $1. 00 would be adequate compensation for any land in the event of termination of the agreement. It is the Township's claim that the residents of Goulbourn Township donated Glen Cairn school lands to the former Board of Goulbourn T. S.A. I, I Since the original cost to the Carleton Board was $1. 00, the Township contends that the Carleton Board should not obtain a I benefit from any transfer of land. Appendix Page 490 MANAGEMENT COMMITTEE 15 October 1973 REPORT NO. 8 II Paragraph 3 Extract - Existing Agreement: "The Carleton Board authorizes and directs ' the Township to construct and complete on or before the 15th day of March, 1970, a connecting passage way or link between the said Phase I general purpose room (gymnasium) and the Glen Cairn P. S. , in accordance with plans and specifications to be approved by the Director of the Carleton Board prior to commencement of construction. . . . " Proposed Amendment: Delete words "said Phase I". (Details of Phase I shown on enclosure C to the Agreement).. Paragraph 4 Extract - Existing Agreement: "Upon the completion of the said Phase I, as evidenced by a letter from the Township Engineers to the Carleton Board, the Township shall permit the use of all facilities as required from time to time by the Carleton Board on the following terms and conditions: a) During the regular hours of the school day, pupils u ils and other persons under the jurisdiction or supervision of ( the Carleton Board shall have the exclusive right to the use of such facilities and while using such facilities shall be under the sole direction, supervision and control of the personnel of the Carleton Board. . . . " Proposed Amendment: Substitute for "said Phase I" -- "gym, toilets, change rooms and lobby"; define regular hours of the school day as 8: 30 a. m. to 4: 00 p. m. three days a week and 8: 30 a. m. to 5: 00 p. m. two days a week. The wording would also be changed to indicate that the lobby shall be made available on request. Appendix Page 491 MANAGEMENT COMMITTEE 15 October 1973 REPORT NO. 8 Paragraph 6 Existing Agreement: "The Carleton Board shall reimburse and pay the Township its costs in providing the facilities herein specified, such costs to be determined in accordance with the formula set forth in Schedule D hereof. No provision or allowance for depreciation, capital cost allowance, interest on borrowed money, salaries of the Recreational Director or professional staff shall be included in determining costs chargeable to the Carleton Board. The total cost to the Carleton Board for the calendar year 1970 shall not exceed $5, 000. For the next and subsequent years, the costs shall be calculated and determined as set forth in Schedule D hereof. " j Proposed Amendment: a) The Carleton Board shall reimburse and pay the Township 50% of the annual cleaning maintenance costs as defined in Schedule D and in addition a $7, 500 yearly facility rental fee. No provision or allowance for depreciation, capital cost allowance, interest on borrowed money, salaries of the Recreational Director or professional I I staff shall be included in determining costs chargeable to the Carleton Board. b) The conditions outlined in paragraph 6 a) shall commence January; 1974,. and shall be renegotiable every two years. There was considerable discUssion on the proposed change to clause 6, to charge the Board a "rental fee" of $7, 500, in addition to 50% of annual cleaning maintenance costs, ' as a form of capital recapture for the costs of the structure. The Reeve advised that his council feels this is equitable as the land on which the school is situated was donated to the predecessor Board for $1. 00, and the Board did not incur capital costs for construction of gymnasium facilities as it does with other schools in Carleton. There was an expression of concern that the Board would be establishing a precedent if it agreed to pay the proposed rental fee, and hat the fee could become a' liability on the Board and future Boards for many years to come. In this regard, it was noted that a gym/general purpose room for this size of school, at the time of construction would have cost about $45, 000. It was suggested that this matter should be referred back to a Committee consisting of Trustee Moore, the Superintendent of Administration, Mr. Burnett and Mr. Hill, to discuss in more detail with the Reeve, and that this Committee should see if means of financial support, other than rental, can be worked out. ' Appendix Page 492 MANAGEMENT COMMITTEE 15 October 1973 REPORT NO. 8 • Your Committee therefore recommends, on motion by Trustee Dakin THAT the Board approve changes to paragraphs 1, 3 & 4 to the Agreement with the Corporation of the Township of Goulbourn respecting the Glen Cairn recreational complex, as outlined above,: but that the proposed change to clause 6 be studied further by the Trustee/Staff Committee aforementioned, in consultation with the Reeve of the Township. 6. Driver Education Courses, Secondary School Credit The Committee received for consideration a report submitted by Trustee Moore, containing the following recommendation: • "Moved by Trustee Moore THAT the Management Committee recommend to the Board that a Grade 13 credit be granted to each student who satisfactorily completes one of the regularly organized driver education courses, as offered in the secondary schools in Carleton. " • Trustee Moore supported his position by referring to the quality of the driver education courses, and the fact that: a) Secondary school credits were awarded to each student who participated in a recent Mediterranean study tour, and who completed the prescribed pre-trip orientation program and prepared an acceptable report on observations • made during, the journey. b) Delegates from Ontario to a national dance education • conference in Toronto have agreed to pursue a previous request to the Minister of Education that ballet be approved as a course eligible for a Grade 13 credit in secondary schools. During the discussion on this proposal the following observations were made: a) A full secondary school' credit requires 120 hours of study. b) Driver education could possibly be considered for Z credit at the Grades 11/12 level. • c) This matter more properly belongs in the Education Committee portfolio. Your Committee recommends, on motion by Trustee Dakin, THAT the recommendation of: Trustee Moore to award Grade 13 secondary school credit for driver education, be referred for consideration by the Education Committee. Appendix Page 493 MANAGEMENT COMMITTEE 15 October 1973 REPORT NO. 8 7. k Report, Maintenance and Operations Sub-Committee, re Organization of Custodial Services On motion by Trustee Moore, your Committee received the attached report submitted by the Maintenance and Operations Sub-Committee (Appendix Pages' 498 a.)-d) concerning the organization of custodial services. It will be noted that as a result of further deliberations, the Sub- Committee has withdrawn the following recommendations previously submitted to kitanagement Committee (Report No. 6, 18 June 1973, item 14): - THAT, consistent with the teaching and secretarial staff in each school, the custodial staff be directly responsible to the Principal. - THAT to attract and maintain well qualified people, the position of Head Custodian be upgraded with an improved salary range. - THAT with the Head Custodian responsible to the Principal, the Board initiate an in-depth study of the roles and responsibilities of members of the central staff who report directly to the Chief of Maintenance and Operations. Based on the recommendation of the Sub-Committee, the Management Committee is pleased to recommend to the Board (on motion by Trustee Moore): • "THAT the Board adopt the following selection process for Building Superintendents: 'After initial screening of applicants by central staff, a committee comprised of the personnel listed hereunder shall interview and recommend appointment of Building Superintendents: Chief of Maintenance and Operations Respective Principal or his designate Personnel Department Area custodial supervision" • Appendix Page 494 I MANAGEMENT COMMITTEE 15 October 1973 ' REPORT NO. 8 • 8. i Maintenance and Operations Department, Proposed Organizational Review Your Committee had before it a report submitted by the Director of Education and the Superintendent of Administration concerning a review of the oirganization of the Maintenance and Operations Department. The proposal for reorganization has taken into consideration the guidelines for reorganization as lapproved by the Board in the Spring of 1972 relative to the organization of central staff; the concerns of the Maintenance and Operations Sub-Committee expressed in its report of 18 June 1973; and the Director's Report of 22 August 1973 which included the following "Make the organization better reflect the family of schools thrust". The conceptual plan for reorganization, attached hereto as Appendix Page 498e)demonstrates the three main areas within the Department, viz, Maintenance Services, Custodial Services and Administrative Support Services. The plan at the present time relates to functions only and departmental positions, titles and salary ranges will be the subject of further consideration through the Personnel Sub-Committee. It is expected that the following improvements can be achieved if the proposed reorganization is approved: a) additional staff will not be required • b) the organization will fit into the family of schools concept c) communications and liaison with principals and custodial staff will be improved d) service within the schools will be improved e) maintenance to the schools will be improved f) workload will be equalized g) training will be on a family basis and will be improved h) overtime will be better controlled I - i) work methods and procedures will be improved j) there will ;be an overall cost saving of about $22, 350 for September/December 1974, and a full year saving . (1975) of $89, 400'. 1 i I ' Appendix Page 495 MANAGEMENT COMMITTEE 15 October 1973 REPORT NO. 8 Various appendices were submitted with the staff report indicating cost; savings in the department's operations since 1970, steps taken to improve service since 1971, present alignment of the department, staff and student enrolments and square foot growth from 19.69 to 1973; and projected growth in enrolments, maintenance and operations staff and square footage to 1978. Mr.! A.A. Bourassa, Chief of Maintenance and Operations, was in attendance and! illustrated the report with various overhead transparencies. The following time-line is suggested to achieve the reorganization: a) consideration of the overall concept for approval October 1973 b) review by the Personnel Sub-Committee of titles, position descriptions and salary ranges of positions affected November 1973 to by the proposed re-alignment January 1974 c) consideration as a priority item in January to 1974 budget discussion February 1974 d) to Management Committee for approval. after completion of steps 1, 2 and 3. The proposed reorganization has been reviewed with the Maintenance and Operations Sub-Committee, and it is expected that the Sub-Committee members will be involved step by step as it progresses. I ' I Your Committee recommends, on motion by Trustee Hogan based on the foregoing report, THAT the Board approve the overall concept for the reorganization of the Maintenance and Operations Department, as outlined on Chart No. 1, attached hereto as Appendix Page 498 e). If the Board approves the foregoing recommendation, the Personnel Sub;-Committee has been requested, on motion by Trustee Hogan, to review tiles, position descriptions and salary ranges affected by the proposed re-alignment, for input to the 1974 budget deliberations. 9. Additional Transportation Contracts. Your Committee recommends, on motion by Trustee Harkness THAT the Board award additional transportation contracts in the amount of $133, 558. 00 for, the school year 1973/74,; as detailed on Management Agenda Folios 40-48 inclusive. Appendix Page 496 MANAGEMENT COMMITTEE 15 October 1973 REPORT NO. 8 10. Request for Information Trustee Moore advised that arising from a recent meeting of parents and teachers in Glen Cairn, he would like to receive information on the following: a) The matter of safety belts in school buses b) Individual student photographs in elementary schools. Noted. 11. Carpet Cleaning Your Committee noted that during the summer months the Maintenance and Operations Department has cleaned approximately 588, 300 sqare feet of carpet in the Board's schools, at a total cost of $7, 060. 00 (1. 2 cents per square "foot). If contracted out, it is estimated that the cost would have been $41 181. 00 or 7 cents per square foot. 12. Fuel Oil Supply 1973-74 The Director of Education and the Superintendent of Administration submitted a report on tenders received for the supply of No. 2 and No. 4 fuel (oil for the 1973/74 school year. A summary of the bids received is as follows: Schedule "B" with Escalator Clause No. 2 No. 4 Terms Bruce Fuels Limited 18. 45 13. 80 Net Shell Canada Ltd. 19. 20 16. 45 Net Gulf Home Comfort 21. 60 18. 60 Net Imperial Oil Ltd. - 16. 60 Net Note: No prices were received under prices Schedule "A" Firm Price Bid. Tenders were also submitted for the supply of No. 5 fuel and were received from the following firms: Bruce Fuels 12. 4 per gallon Shell Canada Ltd. 13. 99 per gallon Imperial Oil ltd. 20. 24 per gallon Appendix Page 497 . I (REVISED) MANAGEMENT COMMITTEE 15 October 1973 REPORT NO. 8 Based on the above, staff advised that although Bruce Fuels Limited was the low bidder on the No. 2 and No. 4 oil tender, a written guarantee ' that sufficient quantities will be available could not be obtained. • Therefore, ten'ders were awarded to Shell Canada Ltd. , With respect to the No. 5 oil, Bruce Fuels Limited has been awarded the tender. Trustee Lemieux, referring to the possible shortages of fuel oil this winter, requested staff to investigate the possibility of putting schools on the "dual system" of having an auxiliary heating plant in each school to give the school the capability of using' either oil or gas. Noted. The meeting adjourned at 9: 30 p. m. G. Drew Chairman of Committee PAL/Is I • RECEIVED BY THE BOARD, 22 OCTOBER 1973 MINUTE NO. 295 Appendix Page 498 THE RECOMMENDATIONS WERE ADOPTED. I i 1 THE CARLETON BOARD OF EDUCATION Office of the Director of Education Date: October 11, 1973 File: 1102 To: The Chairman and Members of the Management Committee Re: Progress Report to Management Committee on Organization of Custodial Services At the June 18th meeting of the Management Committee, recommendations 2 to 5 inclusive of a report on the organization of custodial services were referred back to the Maintenance and Operations Sub-committee for further study. Since June 18th, your committee has explored the matter at some length, including further communications with The Carleton Principals' Association and the custodial staff (copies enclosed for information) , consultations with central staff of Maintenance and Operations, and two additional meetings of the committee itself. During the course of the study, it was ascertained that the brief to the sub-committee from The Carleton Principals' Association on the subject did not represent the views of all principals in the Carleton school system. Further, that as a result of the review, the committee concluded that there is, throughout the system, general acceptance of the organizational structure of custodial services, as currently in effect. Furthermore, the internal document entitled "Communications in School Operation", copies of which were distributed to the Trustees during the June 18th meeting, states as follows: "Responsibility to the School Principal Custodians are responsible to the Principal, not for the methods of maintenance, but for the end I product. They are responsible for: (a) the cleanliness of the building and grounds in all respects (b) the proper instructional environment, including temperature, ventilation, building safety, etc. Appendix Page 498 a) / 2 - 2 - (c) to co-operate in manoevering all maintenance activities so as not to interfere with any curricular or extra-curricular activities, and when on normal duty hours, to make the school and its facilities available as the Principal directs (d) to co-operate with staff and students to achieve harmoniously the purposes of the school Based on the foregoing, your committee wishes to indicate its support of the present organizational structure concerning the relationship between the principals and the custodial staff, and to recommend, accordingly, that item number two in the June 18th report be withdrawn. In consideration of the remaining items referred back to the sub-committee, the following courses of action are recommended: (a) That because of the impending organizational I I review of Maintenance and Operations, items 3 and 4 be withdrawn (upgrading of building superintendent position and a review of the responsibilities of central Maintenance and Operations staff) (b) That item number five be amended as follows : "That after initial screening by central staff of applicants, a committee comprised of the following personnel - Chief of Maintenance and Operations Respective Principal or his designate Personnel Department Area custodial supervision shall interview and recommend appointment of Building Superintendents." Respectfully submitted, Maintenance and Operations Sub-committee Trustee J.D. Moore, Chairman Trustee E.Hicks Trustee G.Drew Trustee H.Morrisey Appendix Page 498 b) AAB/m,- • October 4+, 1973. TO: Mr. A. A. Bourassa FROM: The Maintenance Operations Committee It is the consensus of the committee - that the present system that we work under is satisfactory and should remain as it is. ((PdTELA1 R. ockiag, Chairman of M/0 Committee. • .. -Sri•; 5 • jjji n , CI;F; •i • Appendix Page 498 c) I • • ' The CPalrman and Members of the Sub-Committee on Maintenance and Operations of the Carleton Board of Education: • Gentlemen: 1 Mr. Bourassa has contacted me to learn whether the Carleton Principals' Association wishes to re-affirm its submission of March 12th, 1973 or to make some further submission to the continuing process; of formulating a Board policy on 1 Maintenance and Operations. • It is my duty to inform you that the Association does wish to re-affirm i the Statements made in its submission of March 12th, 1973, together with the elaboration provided in response to the report of Service Engineering Associates • Inc. 1of May 7th, 1973. The Association also wishes to express appreciation for 1 and support of your report to the Management Committee of June 18th, 1973 as found on page 359 of the Appendix to the Minutes. As an observation, we were distressed when some people read into the doc- ument which we submitted things which it was never intended to say. At no time 1 di''d We wish to take over anyone else's function or responsibility, nor did we I � wish to bring about drastic changes in existing procedures. We did ask for two things: a more direct and positive involvement in Maintenance and Operations for the !principals, and consideration for our. concerns in the area of human relations with regard to M. and 0. personnel . There are no other implications to be read into our documents. We appreciate the consideration with which; our submissions have been re- I ceivedrin the past, and express our willingness to participate in any further discussions at your pleasure. • 1 F. W. MacLean, C.P.A. Representative for October 9th, 1973. 1 Maintenance and Operations. •• • Chart #1 Recommended • . Septeinl'e1='1973 Controller of Plant' • I" S 0 Assistant *I ISocr,tar: I . - I Administrative Officer - Plant * -- -- - - 'Manager of Custodial Services I Manager of Maintenance Services I S^oc. 1:riter! .:raftima.` -- rc a:an Cus todi.nl Custodial Custodial-- **I Cu+c e.IP n] tun nod ial Su raisor Supervisor Maintenance Assistant Supervisor •upc ry i.;nr Supervisor Pe` **** #Ak* [Admin. Clerk III Maintenance Supervisor' Groupof JUroun aj Croup of Schools cf Clerk-Typist 3 I-- Klee:.-typist 3l Schools of Schools Schools Schools Scll•`e IS Sr�loUl� Maintenance :an #4 - - ' (Engineers) - 3 'Accounts Clerk 21 lAdmin. Clcrl. I **I •_ ' Maintenance Han ''4 ® O"'t° :`c°.; Cus to Maintenance )an +t4 - ICI..r::-1':yi st 9 -- - - Relief Custodians-- - (Plumbers) - 1 ----- li:u rls Cunt r:l Cler. I - - Truck SDrivers- -- — (5) i e,f Cus s 1Bus E. Grounds TYPICAL GROUPOF SCHOOLS Supervisor ' Sir Robert 1lerden I!.S. BY RECLASSIFICATION • Maintenance Man d7 Confederation 11.S. - - -- (Carpenters)_—_3 "_- :, Merical° II.S. (Painters) "an e2 - *A,ivtastraciva Officer- Plant - from & U \ istant Creenbank P.S. **'trintenance Assistant - from Admin. Clerk ! Hely 1974) (Painters) - 3 ***t Fnoxdale P.S. Maintenance Mac *I intenance :an a2 - from relief custodian Bri urgrren 1'.S. ****Supervisors - offset by relief custodian ^.os it ion; Graham Park Y.S. (Operators) - 1 >leadowlands P.S. • I Maintenance Man P2 - Repairs/Much.'III Leslie Par, P.S. - - --y Brook. lane P.S. City View P.S. ?anordale P.S. DMerivale P.S. • 0. X� --_,R CD C CO CO C THE CARLETON BOARD OF EDUCATION FINANCE COMMITTEE REPORT NO. 8 .15 October 1973 To the Board of Education: A meeting of the Finance Committee was held this day in the Board Room; Administration Building, 4 Thorncliff Place, Ottawa, commencing at 9: 45 p..m. with Trustee Dakin in the Chair. The following Committee members were' present: Trustees Harris, Hicks, Hogan, Milotte, Morrisey, Taylor and Wilson. Committee members not present: Trustees Appleton and McIntosh. Trustee Harkness was also in attendance. Staff present: Director of Education; Superintendent od Administration; Controller of Finance; Accountant, Executive Secretary and Recording Secretary. The following observers were in attendance: Mr. G. Armstrong (CPA), Mr. J. Brennan (OSSTF) and Mr. John Davidson (TFC) . 1. Cheque Registers Your Committee recommends, on motion byTrustee Morrisey, THAT the Board approve cheque registers for the month of September 1973 in the following amounts: Current Account - Cheque Nos. 38289 to 39302 $2, 709, 480. 85 Capital Account - Cheque Nos. 2441 to 2550 $ 519, 697. 86 2. Capital Fund Statements The Capital Fund Statements as at 30 September 1973, including a statement of source and application, were presented to the Committee for information. It was noted that the fixed assets of School Boards are listed as "at cost" under Ministry regulations. In view of this, the Committee enquired about the insured value of Board property. Staff advised that the insurance is based on replacement cost, rather than book value. 11, Appendix Page 499 FINANCE COMMITTEE 15 October 1973 REPORT NO. 8 3. Financial Statements - Current Revenue and Expenditure The Committee received from the Director of Education and the Superintendent of Administration a review of revenue and expenditures for the nine-months period ended 30 September 1973. A summary is appended hereto. (Appendix Pages a) Current Revenue and Expenditures Grant Receipts 1973: The following amounts have been received to date. The first 1973 grant payment was received on 1 February 1973 and monthly thereafter: Elementary - $ 9, 748, 000 Secondary - $10, 590, 000 Estimated grants have been recalculated based on the initial enrolments as at 30 September 1973. Grant Calculations: Elementary: No adjustments have been made in regard to grant calculations as the average daily enrolment used for budget preparation appears to be in line with present projections. Secondary: Due to the fact that the official predicted enrolment at the secondary level was not reached, it has been necessary to recalculate the average daily enrolment for 1973. Based on the latest enrolment information the A. D. E. appears to be as follows: Budget 12, 184. 4 Revised Actual 12, 031. 65 resulting in the following effect on grants and ceilings Loss of Ceiling This amount was used in grant calculations and in the calculations of requisitions . Budgeted !ordinary expenditures to be reduced by $178, 000 Loss of Grant The portion of grant attributed to the reduction of A. D. E. will not be received by the Board 135, 000 Unspendable over-Requisition -►1 Due to loss of ceilings the money requisitioned cannot be spent by the Board on ordinary $ 43, 000 expenditures Appendix Page 500 k \. - f FINANCE COMMITTEE 15 October 1973 REPORT NO. 8 (NOTE: The estimated over-requisition in the amount of $43, 000 will be applied against the 1974 requisition) . Tax Receipts: The first three instalments on 1973 requisitions, representing 75% of the requisition, have been received from all municipalities except: - Principal Interest Fitzroy $ 44, 151. $ 966. 23 • Torbolton $164, 964. $3, 057. 11 The amount of $56, 436 remains outstanding from Torbolton for 1972, including interest to 30 September 1973 in the amount of $11, 159. 12. Supplementary Taxes and Trailer Fees: These amounts are not due from municipalities until 15 December 1973. Bank Loans: Short-term bank loans have been required during the period 1 January 1973 to 30 September 1973, in varying amounts. The maximum amount outstanding was $4, 600, 000. 00. �i. No loan is outstanding as at 30 September 1973. Interest on short-term borrowing to 30 September 1973 amounted to $62, 474. 00. Temporary Investments: Temporary investments have been made only during the months of August and September. The maximum amount of temporary investments was $1, 000, 000. 00. Interest earned to 30 September 1973 amounts to $27, 223. 00. As at 30 September 1973 investments outstanding were: $1, 000, 000. 00 Royal Bank of Canada 18 September to 1 November at 8µo. b) Capital Revenue and Expenditures During the period 1 January 1973 to 30 September 1973, debenture proceeds amounting to $3, 853, 000 have been received. Appendix Page 501 (REVISED) ' FINANCE COMMITTEE 15 October 1973 REPORT NO. 8 4. School Board per Pupil Expenditure Survey The Committee noted a staff report indicating that a study is currently in progress incorporating analyses received on the 1972 financial statements and the 1973 estimates with respect to the per pupil expenditure survey. It is expected that the results of the study will be presented to the Finance Committee in November. 5. Deduction of Federation Fees Further to Private Minutes, 9 October 1973, item 4, the Committee had before it a staff report, dated 9 October 1973 on the deduction of Federation fees from the Board's staff, and the remittance of the fees to the Ontario Teachers' Federation. Following debate on the matter, your Committee recommends, on motion by Trustee Harris THAT the Board revert to the system of ten equal deductions for Federation fees, and make the necessary payments to the Ontario Teachers' Federation on the due dates. Resulting from the recommendation, and in accordance with the directions given to the Finance Committee, staff were requested to take immediate steps regarding payroll adjustments. The meeting adjourned at 10: 45 p. m. . W. R. Dakin, Chairman BS/Is IRECEIVED BY THE BOARD, 22 OCTOBER 1973 MINUTE NO. 296 THE RECOMMENDATIONS WERE ADOPTED Appendix Page 502 THE CARLETON BOARD OF EDUCATION SCHOOL PLANNING AND CONSTRUCTION COMMITTEE REPORT NO. 9 Monday, 5 November 1973. To the Board of Education: A meeting of the School Planning and Construction Committee was held this day in the Board Room, Administration Building, 4 Thornciiff Place, Ottawa, commencing at 8: 50 p. m. , with Trustee Harris in the Chair. Committee members present: Trustees Drew, Hicks, McIntosh, Milotte, Moore, Sevigny._ and Wilson. Committee members not present: Trustees Lemieux and Mulligan. Trustees Harkness, Hogan, .Morrisey, Taylor and Wright were also present. i Staff present: Director of Education; Superintendents of Adminis- tration, Operations and Planning; Superintendent of Schools L. F. Labrosse; Controller of Finance; Coordinator of New Construction; Planning Officer; Executive Assistant; Assistant Secretary and Recording Secretary. Mr. J. Davidson (TFC) and Mr. K. Cruikshank (COR) were also present. i I I I, T-24399, Plan of, Subdivision, Nepean Township The. Committee had before it a report submitted by the Directorof Education and the Superintendent of Planning with respect to Plan of Sub- division T-24399, Township of Nepean, ilocated in the area south of Barrhaven, between Greenbank and Jockvale Roads. The Committee noted that students generated by this development would attend Barrhaven Public School, D. A. Moodie Intermediate School and Confederation High School. When fully developed, this new subdivision is expected to yield 614 K-5 students, 361 6-8 students and 419 9-13 students. Anew junior school site has already been reserved in the extension westwards of the existing Barrhaven subdivision, (Plan T-23838). In addition, the Conceptual plan of the new subdivision;provides for another public junior school site. The new Nepean middle school will handle the anticipated middle school population. The developers are also proposing a 16. 7 acre site for secondary school purposes. In respect to the proposed secondary school site, your Committee 'received a further staff report on the negotiations with the developers to determine price. Appendix Page 503 ! �• u u , • I SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 November 1973 • Based on the foregoing, your Committee recommends, on motion by Trustee Drew, THAT the Board authorize staff to inform the Ministry of Treasury, Economics and Intergovernmental Affairs, that the 16. 7 acre secondary school site as designated in the plan of Subdivision T-24399, Nepean Township (Barrhaven) is satisfactory insofar as shape, size and location are concerned. 2. School Site in Arlington Woods ' • Your Committee received from staff a report concerning.the disposition of the 3. 652 acre elementary school site in Arlington Woods previously pur- chased by the Board from Campeau Corporation. In view of the residential developments in this area and reservation, of school sites in Plan of Sub- • division T-2I067 (Craig Henry Farms), it .has been recommended that this school site be released back to Campeau Corporation. The company has expressed interest in regaining title. Your Committee therefore recommends, on motion by Trustee Wilson, THAT the staff be authorized to enter into an agreement of purchase and sale with the developer, Campeau Corporation ,Limited, for the sale of the Board's 3I. 652 acre school site located in Arlington Woods to said developer at a purchase price of *$82, 000 plus interest at 10% per annum, commencing 31 August 1972, to the time of closing. (*Board's original purchase price in 1972). 3. SBP 1/10 Building Proposal = Convent Glen Elementary School • Your Committee recommends, on,motion by Trustee McIntosh, based on,a report submitted by the Director ofEducation and the Superintendent of Planning, dated 31 October 1973, THAT: a) the Director of Education for the Carleton Board of Education I . be authorized to sign the SBP 1/10 re Convent Glen Elementary School; b) staff be authorized to forward the SBP 1/10 to the Carleton Roman Catholic School Board for signature by the Executive Director; and c) staff be authorized to submit the SBP 1/10 to the Ministry of Education, Region 10. 4. Plan of Subdivision T-24452, Township;of North Gower Your Committee recommends, based on is report submitted by the Director of Education and the Superintendent of Planning, dated 15 October 1973, THAT staff be authorized to inform the Ministry of Treasury, Economics Appendix Page 504 li i SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 November 1973 I & Intergovernmental Affairs that no school site is required to accommodate the students emanating from the subject subdivision 06T-24452, Township of North Gower, as proposed. 5. I Merivale High School - Proposed Library Resource Centre - Review of Tenders The Committee had before it a report submitted by the Director of Education and the Superintendent of Administration, advising that tenders for the ,Merivale High School proposed Library Resource Centre were. 'eceived, as follows: Bidder Amount Completion W. N. Construction $238, 500. 00 14 weeks Brune Construction $249, 570. 00 16 weeks Tessier Construction $255, 990. 00 16 weeks Bulwark Construction $266, 400. 00 ? weeks Richards & B.A. Ryan Ltd. $285, 285. 00 30 weeks F. E. Cummings $298, 666. 00 24 weeks I Because the low tender, submitted by W. N. Construction is higher than the Board's estimate by approximately $43, 000 (excluding the alterations presently in progress and awarded to Bulwark Construction Limited at a cost of $19, 800), staff proposed that the architect, the consultants and the general contractor re-evaluate the major items of work to ascertain whether possible cost savings can be found. It is hoped that a report containing revised cost figures will be made available by 8 November 1973, and staff have requested that this item be considered at the- Board meeting of 12 November. Your Committee reports that on motion by Trustee Moore, it was agreed THAT staff be authorized to bring forward a revised cost of the work involved in constructing the proposed Library Resource Centre at Merivale High School directly to the Board on November 12. 6. Greenbank Public School - Library Resource Centre Change Order No.. 1 Your Committee recommends, on motion by Trustee Hicks, based on a staff report dated 31 October 1973, THAT the Board approve Change Order No. 1 (additional Fire Marshal requirements) to the contract with Custom Construction Limited, in the amount of $2, 064. 69, for the Library Resource Centre at Greenbank Public School. Appendix Page 505 I I I I • i I I • SCHOOL PLANNING AND CONSTRUCTION COMMITTEE; 5 November 1973 i I ••i i I , 7. I Ecole Secondaire Garneau Change Orders Nos. 9, 11B, and; 53 II Your Committee recommends, on motion by Trustee Milotte, based on a staff report dated 31 October 1973, THAT with respect to Ecole Secondaire Gar'neau, the Board approve the following changes to the contract with P. N. Daoust Construction Limited: I I a ; a) Change Order No. 9 (relocation of ventilation duct), extra in the amount of $1, 277. 40 b) Change Order No. 11B, (Additional structural steel), extra in the amount of $616. 00 c) Change Order No. 53 (carpet installation) credit in the amount of $600. 8. Progress Report - Project Committee Administration Building The Committee received from the Project Committee Administration Building a progress report dated 31 October 1973, detailing the present status of the interior layout and site development. It was noted that the following tendering details have been agreed to between the Project Committee and the ;architects, Murray and Murray: • November 15/73 Pre-tendering, _reinforcing steel November 26/73 Full general contract out to tender to the six pre-qualified general contractors with tenders closing December 14, 1973. The tender award will be presented for the consideration and approval of the Board at the Board meeting following the tender closing date. I I 9. Kars Area Middle School j ' I Pursuant to Board Minutes, 9 October 1972, (item 283 j), the Committee had before it the following recommendation: a) THAT the site for the proposed Kars Area Middle School be increased from the previously approved 10 acres to 12 acres; and I • Appendix Page 506 L { I � � I • (REVISED) , SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 November 1973 b) THAT staff be authorized to notify the Board's solicitors to prepare an agreement of purchase and sale for the 10 acre site owned by Mr. W. J. Craig of North Gower Township. Following a short discussion, Trustee Drew withdrew the recommenda- tion.l Part (b) of the recommendation is encompassed in Board Minutes of 11 i June 1973. 10! Meeting Between Trustee McIntosh and Beacon Hill North Citizens Trustee McIntosh informed the Committee that she had arranged a meeting with members of the' Beacon Hill North community to discuss the planning of school sites in the area, with particular regard to the school which is named in the 5-year capital forecast as the "Beacon Hill North Elementary School". j I The Chairman of the Committee expressed appreciation at being kept informed of such meetings, and acknowledged the value of this type of communication. III, Bridlewood Manor, Plan of Subdivision 06T-20913 Township of Nepean The Director of Education and the Superintendent of Planning advised that notification has been received from: the oMinistry dated October fEducation 973, (Mr.thrt B. M. Williamson, Plans Administration Branch), the Brridlewood Manor Plan of Subdivision will be redesigned to reflect considera- tion of the Draft Official Plan for the Regional Municipality of Ottawa/Carleton. !Noted. The meeting adjourned at 9: 10 p. m. J. Harris, • � PAL/mmj Chairman ; RECEIVED BY THE BOARD 12 NOVEMBER 1973 MINUTE NO. 320 THE RECOMMENDATIONS WERE ADOPTED. Appendix Page 507 ! THE CARLETON BOARD OF EDUCATION EDUCATION COMMITTEE REPORT NO. 9 Monday, 5 November 1973 To the Board of Education: A meeting of the Education Committee was held this day in the Board Room, Administration Building, 4 Thorncliff Place, commencing at 9: 20 p. m. with Trustee Sevigny in the Chair. Also present: Trustees Harkness, Harris, Kabayama, McIntosh, Milotte, Taylor and Wright. Not present: Trustees Hogan and Morrisey. Staff present: Superintendents of Operations and Planning; Superintendent of Schools L. F. Labrosse; Controller of Finance, Mr. R. Holland, Planning Department Executive Secretary, Assistant Secretary and Recording Secretary. The following observers were in attendance: Mrs. M. Hill (TFC), Mr. P. Dupuis (CPA), Mr. J. Reynolds (OSSTF) and Mr. J. Hamel (COR). • At the request of the Chairman, item 1 on the Agenda, Middle School Study - Final Report was considered as item 6. 1. Driver Education Courses - Secondary School Credit The Committee had before it a report submitted by the Director of 'Education and the Assistant Board Secretary with respect to the referral of a !motion by Trustee Moore concerning Secondary School credit for Driver Education ;Courses. (Report No. 8, Management Committee, 15 October 1973, item 6) . Your Committee reports, THAT on motion by Trustee Harris, this matter was deferred to the meeting of the Education Committee on 3 December 1973. 2. Report on Paraprofessionals The Committee received from the Director of Education and the Superintendent of Planning a report, dated 31 October 1973, on the number of paraprofessionals, including senior and other secondary secretarial staff, currently in the system. Attached were the various job descriptions pertaining to these staff members. The Committee noted that the report had been prepared as part of the terms of reference of the Secondary School Organization Committee. Appendix Page 508 1 EDUCATION COMMITTEE 5 November 1973 REPORT NO. 9 Following a brief discussion, Trustee Wright gave notice that he will r move at the next meeting of the Education Committee THAT with respect to the job description of the Audio-Visual Technician 1 (Agenda Folio 7), clause 10 be amended to read as follows: "10. Assists in science labs up to one-half of their working time, by setting up class experiments, getting equipment and • solutions ready for use, keeping track of chemicals and equipment, cleaning equipment, and repairing glassware and equipment. " Noted. 3. Carleton Inventory - ASRIC Further to Report No. 8, Education Committee, 1 October 1973, item 4, the Committee had before it ASRIC Report No. 2, "Findings and Recommendations", submitted by the Director of Education and the Superintendent of Planning. The Committee noted that the findings, based on the statistical document (ASRIC) which was distributed in October, were prepared on the basis of major areas of expenditure, as follows: a) General Findings b) All Board Staff c) Supplies d) Services e) Other A discussion ensued on the lengthy report (on file in Secretariat) from which it was noted that the Board's "cost per pupil" in 1972 and 1973, which ranked highest in comparison with the other Boards surveyed, was mainly due to the fact that the Board is a growing system and at the present time has high cost of fixed expenditures per pupil. It is anticipated that, as growth continues, the cost per pupil of fixed costs will decline. In specific it was noted that this applied to new schools which wE:re opened during the last few years and which are not yet to operational capacity. The Committee also noted that the Board has made representation to the Ministry of Education concerning the change from ordinary to extra- ordinary expenditures for snow removal. In connection with the allocation of books to students, reference was made to a "Publisher's List" which appeared in The Citizen some weeks ago. Trustee McIntosh expressed interest in receiving a copy of this list. Appendix Page 509 EDUCATION COMMITTEE 5 November 1973 REPORT NO. 9 . 1 Following a further general discussion, Trustee McIntosh moved as follows: a) That the information gathered through ASRIC be incorporated 1 into the study of a Resource Allocation System for Carleton; 1 11 b) That staff be authorized to continue the development of a statistical analysis based on 1973 actuals as` such become I available; and c) That, in the interim, the high-cost areas identified in this study be reviewed during the preparation of the 1974 budget • insofar as is possible. 4. Project Equity - A Progress Report The Director of Education and the Superintendent of Planning submitted a progress report prepared by the Director of Project Equity, Mr. Glen Fossey. It was noted that Mr. Fossey was given the assignment for 1973-74 to begin the development of ways and means to implement the recommendations contained din the Equity report, Board Minutes, 14 May 1973, item 136 b) refer). Mr. Fossey, who was present at the meeting, spoke •to his report, emphasizing that it was a progress report on his activities as of mid-September. He noted in specific the valuable cooperation received from the Ottawa Chapter of the Association of Children with Learning Disabilities in connection with the presentation of the film "If a Boy Can't Learn". Apart from the progress report, Mr. Fossey also presented a supplement pertaining to the additional efforts put out by his staff at W. Erskine Johnston Public School in order to enable him to fulfil his part-time role as Director of Project Equity. The Committee noted that Mr. Fossey has presented three recommendations to the Director of Education concerning the reclassification of his secretarial staff and the additional hiring of a PMI teacher to relieve the vice-principal. These recommendations are presently under advisement. Trustees indicated that they fully support Mr. Fossey's requests in this regard. It was further noted by the Committee that Mr. Fossey has travelled to the Maritimes on behalf of Project Equity, and the view was expressed that Mr. Fossey should be allowed to obtain reimbursement from the Board for his accommodation expenses. It is expected that a further progress report containing possible recommendations will be presented at a future meeting of the Education Committee. Mr. Sevigny, on behalf of the Committee, complimented Mr. Fossey on his report. I Appendix Page 510 1 I EDUCATION COMMITTEE 5 November 1973 REPORT NO. 9 5: Planning Department Activities The Committee had before it a report, dated 25 October 1973, submitted by the Director of Education and the Superintendent of Planning concerning the status of staffing in the Planning Department, and the development of the P. P. B. E. System concept in Carleton. Attached to the report was a list of planning projects currently underway, or planned for 1973-74. Based on the report, your Committee recommends, on motion by Trustee Milotte as follows: a) Staff be authorized to fill one of the two vacant approved positions within the Planning Department, effective 1 January 1974. b) Staff be authorized to organize and conduct a workshop on PPBES in the late fall of 1973. 6. Middle School Study - Final Report The Committee had before it a report submitted by the Director of Education and the Superintendent of Planning concerning the final report prepared by the Middle School Study Coordinating Committee under the Chairmanship of Mr. Ron Fraser. Mr. Fraser was present at the meeting and introduced the chairmen of the following Committees to the Education Committee: Curriculum Study Design Committee - Mr. Gary Zinck Implementation Study Design Committee - Mr. David Thorsel Culture Study Design Committee - Mr. Jim McGuire Organization Study Design Committee - Mr. Winston Latour Mr. Ron Fraser reviewed with Trustees the final report containing the following sections: a) Activities undertaken by the Committee since the last report on June 4, 1973; b) A Review of the Interim Reports; c) Aims and Objectives of the Carleton Board of Education; d) Characteristics of the Middle School Child; e) A Rationale for Middle School Education; f) Summary and Conclusions in each of the Study areas: - 1 i) curriculum; ii) implementation; iii) culture; iv) organization; Appendix Page 511 EDUCATION COMMITTEE 5 November 1973 REPORT NO. 9 i I g) The Ideal Middle School; h) Constraints i) Recommendations; j) Appendices. At the' end of his review Mr. Fraser paid particular tribute to the members of the (Middle School Coordinating Committee and to Mr. John Beatty, formerly a member of the Planning Department, and the secretarial personnel in the Planning Department. He also thanked the Board for its continued support during the Study.: A question and answer period followed Mr. Fraser's presentation during which the following topics were raised: Aims and Objectives (Culture) - It was questioned why the Aim was connected with staff. The Parameters of a "neighbourhood community" The placement of W. Erskine Johnston under the category "Special 6-7-8 or 7-8 facilities". A further discussion took place on the recommendations contained in the report, especially with respect to Recommendations 5, 10, 11, 12, 14 j) and 16. Following further debate, your Committee agrees to recommend, on motion by Trustee Wright, THAT a) the final report of the Middle School Study be accepted in principle as a working document of the Carleton Board of Education; b) the report be distributed to all schools in Carleton and to all Committee members who have worked on the Study. c) staff be directed to study the Report and to bring forward recommendations with regard to ways and means of implementation of the recommendations of the Report not later than June 1974. The Chairman, on behalf of the Committee, complimented Mr. Fraser and all members of the Committees of the Middle School Study for the outstanding efforts made by staff which culminated in the excellent final report. Appendix Page 512 (REVISED) Q I I I EDUCATION COMMITTEE 5j November 1973 REPORT NO. 9 � I 7. 1 Report on Insight '73 • The Committee received from the Director of Education and the Sups rintendent of Planning a report on "Insight '73" prepared by the Chairman of the Insight Planning Committee.: Noted. 8. Adult Education The Director of Education and the Superintendent of Operations presented a report including statistical data; for 1972 and 1973 one the Adult Education program offered by the Board at ,eleven schools. It was noted that it is hoped to expand the program after Christmas to include courses • at f the Earl of March Secondary School and 'Ecole Secondaire Garneau. • 9. Topics for Future Education Committee Meetings Trustees and staff were invited to make use of a form provided by the Planning Department to indicate topics which could be discussed at the 1974 meetings of the Education Committee. ; Noted. 10. Ministry of Health VD Teaching ;Kit • The Director of Education advised that the Ministry of Health is providing each medical officer of health with a VD teaching kit. It is • anticipated that the medical officer of health for the Ottawa-Carleton Regional Health Unit (Dr. L. H. Douglas) will be forwarding a complimentary kit to the Superintendent of Operations who will coordinate the circulation of this teaching kit; to the Board's schools. Noted. The meeting adjourned at 11: 20 p. m. . J. Sevigny Chairman of Committee BS/Is Appendix Page 513 RECEIVED BY THE BOARD 12 NOVEMBER 1973 MINUTE NO. 321 THE RECOMMENDATIONS WERE ADOPTED. LECONSEIL D ' EDUCATION DE CARLETON RAPPORT NO. 11 COMITE DE LANGUE FRANCAISE le mercredi, 10 octobre 1973 Une reunion du Comite consultatif de langue francaise .de Carleton se tenait a I'ecole secondaire Garneau, a 20 heures, sous la presidence de monsieur Aurele Lalonde, president. MEMBRES PRESENTS: M. Aurele Lalonde, president Mme Rolande Soucie, vice presidente M. Rodrigue Landriault M. Jean Leveille MEMBRES DU CONSEIL NOMMES AU COMITE M. Jean-Marie Lemieux PERSONNEL CADRE: M. Gerard Huneault, directeur, ecole secondaire Garneau M. L. F. Labrosse, surintendant des ecoles M. J. M. Robert Normand, secretaire-executif 1. ORDRE DU JOUR PROPOSE PAR: M. Rodrigue Landriault APPUYE PAR: Mme Rolande Soucie ET RESOLU que I'ordre du jour de la presente reunion soit ferme et adopte tel que modifie. ADOPTE 2. ADOPTION DU PROCES-VERBAL PROPOSE PAR: M. Rodrigue Landriault APPUYE PAR: M. Jean Levei Ile ET RESOLU que le proces-verbal de la reunion numero 10, ;tenue le mercredi 19 septembre 1973, soit adopte en ajoutant un annexe et en y inscrivant ce qui suit: Appendix Page 514 • COMITE DE LANGUE FRANCAISE 10 octobre 1973 RAPPORT NO. 11 ANNEXE BILL 180 Lars de sa reunion tenue le mercredi 5 septembre 1973, le comite de langue francaise adoptait Ia resolution suivante: ET RESOLU que le paragraphe 54 du bill 180,soit modifie par le retranchement des mots "on all matters affecting the establishment, program, administration and termination of French-language instructional units" et leur remplacement par ce qui suit: "on all matters in sub- clause 1 of clause 54". M. Jean-Marie Lemieux informe les membres du comite que l'A. F. C.S. 0. n'a pas prise Ia decision du comite de langue francaise de Carleton de recommander que le bill 180 soit amends. M. Lemieux dit que I'A. F. C. S.O. ne veut pas soulever de debats au sujet de cette loi alleguant qu'il est preferable d'accepter le projet tel qu'il est "quitte a foncer dans le tas pour le faire amender" une fois qu'il sera devenu loi. ADOPTE 3. "EDUCATIONAL SHOWPLACE" • IL EST CONVENU que le secretaire-executif soit chargé de faire les demarches necessaires pour l'inscription des membres du comite qui desirent assister au "Educational Showplace" qui sera tenu a Toronto, les 25, 26 et 27 octobre 1973. I( ADOPTE 4. PROJECTIONS DU CONSEIL SCOLAIRE D'OTTAWA IL EST CONVENU que le president du comite soit autorise de demander au directeur de ('education M. S.J. Berry de voir a ce que les projections du conseil scolaire d'Ottawa soient celles demandees par M. Berry dans une lettre adressee le 19 juillet 1973 au directeur de l'education du conseil scolaire d'Ottawa M. A. Cummins et dans une lettre adressee le 26 septembre 1973 a M. Cummins, par M. R. E. Ingall directeur de ('education du conseil d'education de Carleton par interim. Appendix Page 515 COMITE DE LANGUE FRANCAISE 10 octobre 1973 RAPPORT NO. 11 5. SECRETARIAT A TEMPS PARTIEL DU COMITE CONSIDERANT que le volume de travail du comite de langue francaise augmente a chaque annee; CONSIDERANT que le travail du comite de langue francaise est actuellement fait par les secretaires du conseil d'education et ce en plus de leur travail normal; CONSIDERANT que les secretaires du conseil doivent tres souvent laisser de cote le travail du conseil d'education pour executer le travail du comite langue francaise et que cette situation surtaxe le secretariat; CONSIDERANT que tout le travail du comite est fait dans la langue francaise et que le tout doit etre traduit dans Ia langue anglaise avant que le conseil d'education en soit saisit; CONSIDERANT qu'une firme de traducteurs est embauchee pour faire le travail de traduction du comite et que cette pratique occasionne tres souvent des retards appreciables avant que le conseil soit saisi des rapports, correspondances et recommandations du comite de langue francaise; CONSIDERANT qu'a maintes reprises le conseil d'education a manifesto le desir et le souhait qu'une solution soit trouvee a cet etat de chose pour que le conseil recoive les recommendations du comite de langue francaise dans le plus bref delai possible. CONSIDERANT que lors d'une reunion tenue le 19 septembre 1973, le comite de langue francaise a accepte en principe que le secretaire-executif prenne a sa charge Ia preparation du proces-verbal du comite dans les deux langues ainsi que tout le travail qui se rattache et qui decoule des reunions du comite de langue francaise. Le secretaire-executif est egalement autorise a preparer une estimation du cout pour le maintient d'un secretariat a temps partiel, pour le comite; CONSIDERANT que lors d'une reunion tenue le mercredi 10 octobre 1973, le comite a approuve le rapport prepare par son secretaire-executif relativement a Ia mise sur pieds d'un secretariat a temps partiel; PROPOSE PAR: M. Jean Leveille APPUYE PAR: M. Jean-Marie Lemieux ET RESOLU que le comite de langue francaise recommande au conseil d'education d'autoriser une depense de $100. 00 devant etre payee au secretaire- executif du comite pour l'execution des travaux ci-dessus mentionnes. Cette somme devant etre reportee ainsi, pour chaque reunion: - Appendix Page 516 COMITE DE LANGUE FRANCAISE 10 octobre 1973 RAPPORT NO. 11 - preparation du proces-verbal en francais, ordres du jour recommandations au conseil, correspondance, etc $ 60. 00 - , traduction du proces-verbal et des recommandations au conseil. $ 25. 00 secretaire a temps partiel pour tout le travail clerical et le travail rattache aux reunions du comite. $ 15. 00 $100. 00 Le fonctionnement de ce systeme devra etre discute avec le personnel administratif du conseil pour assurer une efficacite totale et complete. ADOPTE I I 6. TELECOMMUNICATION EDUCATIVE DE L'ONTARIO PROPOSE PAR: M. Jean Leveille APPUYE PAR: Mme Rolande Soucie ET RESOLU que le secretaire-executif du comite soit chargé d'ecrire a ('office de telecommunication de ('Ontario qui a recemment soumis une demande au Conseil de la Radio Television Canadienne pour ['operation d'une poste de television a Ottawa et de demander les renseignements suivants: a) Quels sont les noms des membres du comite local et regional I I et qui sont-ils? b) Comment le conseil regional est-il constitue? c) Quel role joue-t-il ou a-t-il joue dans la mise en oeuvre de ce poste? ' d) Quelle est la nature linguistique du poste? e) Dans quel rayon le nouveau poste pourra-t-il telediffuser ses emissions? I , f) Combien d'heures par jour le poste sera-t-il en onde et dans quelle(s) langue(s) le nouveau poste teleddifusera-t-il ses emissions? ' g) Toutes autres informations, pertinentes. ADOPTE Appendix Page 517 i i COMITE DE LANGUE FRANCAISE 10 octobre 1973 RAPPORT NO. 11 7. CHAUFFEURS D'AUTOBUS SCOLAIRES IL EST CONVENU que le comite recommande au conseil de donner suite en pratique a Ia politique etablie par le Conseil d'education de Carleton lors de Ia reunion tenue le 9 octobre 1973, en ce qui a trait a I'embauche des chauffeurs d'autobus scolaires, et ce, pour I'annee scolaire 1974-1975. ADOPTE 8. AJOURNEMENT • PROPOSE PAR: M. Jean-Marie Lemieux APPUYE PAR: M. Rodrigue Landriault ET RESOLU que Ia presente reunion soit ajournee jusqu'a la nouvelle convocation du president. ADOPTE J. M. Robert Normand Aurele Lalonde secretaire-executif president JMRN/Is Recu par le Conseil , le 12 novembre 1973 Minute du Conseil No. 322 Appendix Page 518 (TRANSLATION) LE CONSEIL D'EDUCATION DE CARLETON , RAPPORT NO. 11 COMITE. DE LANGUE FRANCAISE ANNEXE le mercredi 10 octobre 1973 4 1. RENCONTRE AVEC LE VICE-PRESIDENT DU CONSEIL DES ECOLES SEPAREES DE CARLETON Le president du comae attire ('attention des membres du comae sur le fait le principe d'une rencontre avec les membres francophones du conseil des ecolesl separees de Carleton a ete accepte. Une deuxieme rencontre permettra de determiner la date, I'endroit, la formule de reunion ainsi que I'ordre du jour. Les membres du comae souhaitent que cette rencontre sera tenue au cours du mois de novembre 1973. 2. EDUCATION PERMANENTE A maintes reprises le comae a tents, sans succes, d'obtenir du conseil scolaire d'Ottawa, les renseignements suivants: a) Nom et adresse des etudiants francophones de Carleton, en provenance de Gloucester, qui 'sont inscrits aux cours du soir offerts par le Conseil scolaire d'Ottawa? b) A quels cours ces etudiants sont-ils inscrits? Lors de la reunion du comae de langue francaise tenue le 19 septembre 1973, 1 M. L. F. Labrosse, acceptait de rencontrer M. Bellemare pour tenter d'obtenir les renseignements demandes. i, M. Labrosse informe les membres du comite qu'a la suite d'une ' rencontre avec M. Bellemare, ce dernier a accepte de demander a ses administrateurs d'etablir le nombre d'etudiants de Carleton, en verifiant i dans chacune des classes. Appendix Page 519 I 3. CONSEIL COMMUNAUTAIRE. Le comite "ad hoc" presente son rapport relativement a I'etablissement d'un! conseil communautaire a I'ecole secondaire Garneau. La presidente du sous-comite explique qu'un membre du personnel, enseignant de I'ecole secondaire Garneau M. Gilles Blache a accepts de faire le travail necessaire en merge de_la 'publication du bottin. Les organismes dont les noms apparaitront au botin seront invites a une reunion au cours de laquelle it sera question du conseil communautaire et des besoins presents et futurs de Ia population. Le comite "ad hoc" devient maintenant un comite d'orienila`tion et un membre du comite fera partie du comite dirige par M. Blache. Le rapport de Mme Soucie est donc recu et depose. • 4I BULLETIN DU CONSEIL Les membres du comite souhaitent voir un plus grand nombre d'articles frangels dans le bulletin du Conseil. Un item sera donc place a l'ordre du jour a cheque reunion a savoir si un article dolt etre prepare et adresse.a I'editeur du journal. 5. COURS DANS LA LANGUE ANGLAISE A L'ECOLE SECONDAIRE GARNEAU Le directeur de I'ecole secondaire Garneau attire ('attention des membres du comite sur le fait que des gens ont demands a utiliser les locaux de I'ecole secondaire Garneau pour des cours qui seraient dans la langue anglaise. Cette question est laissee en suspens jusqu'a Ia prochaine reunion. J. M. R. Normand A. Lalonde secretaire-executif president I I ' JMRN/Is Appendix Page 520 (TRANSLATION) THE CARLETON BOARD OF EDUCATION REPORT NO. 11 FRENCH LANGUAGE COMMITTEE Wednesday, October 10, 1973 The meeting of the French Language Committee of Carleton was held this day at ecole secondaire Garneau, at 8: 00 p.m. The Chairman Mr. Aurele Lalonde presiding. MEMBERS PRESENT: Mr. Aurele Lalonde, Chairman Mrs. Rolande Soucie, Mr. Rodrigue Landriault, , Mr. Jean Leveille MEMBERS OF THE BOARD NAMED TO THE COMMITTEE Mr. Jean-Marie Lemieux MEMBERS ABSENT Mrs. J. Kabayama Mr. Jean-Francois Milotte STAFF MEMBERS PRESENT Mr. G. Huneault, principal, ecole secondaire Garneau Mr. L. F. Labrosse, School Superintendent Mr. J. M. Robert Normand, executive-secretary, French Language Committee 1. AGENDA Moved by Mr. Rodrigue Landriault, seconded by Mrs. Rolande Soucie, RESOLVED that the orders of the day for the present meeting be closed and adopted as modified. CARRIED Appendix Page 521 I ! I c I FRENCH LANGUAGE COMMITTEE 10 October 1973 REPORT NO. 11 2. MINUTES OF PROCEEDINGS - ADOPTION Moved by Mr. Rodrigue Landrieult, seconded by Mr. Jean Leveille, RESOLVED that the Minutes of Proceedings of the meeting held on Wednesday, September 19, 1973 be adopted by adding the following annex: ANNEX BILL 180 At a meeting held on Wednesday, September 5, 1973, the French Language Committee adopted the following motion: RESOLVED that paragraph 54 of Bill 180 be amended by deleting the words "on all matters affecting the establishment, program, administration and termination of French Language instructional units" and substituting the following therefore "on all matters in sub-clause 1 of clause 54". On that subject Mr. Jean-Marie Lemieux informed members of the French Language Committee that the A. F. C. S.O. did not see favourably the decision taken by the French Language Committee of Carleton to' recommend that Bill 180 be amended. Mr. Lemieux said that the A. F. C. S. O. did not wish to cause any debate on Bill 180 and that it would prefer to accept as it is now presented and at the later date suggest amendments to the Bill. CARRIED 3. "EDUCATIONAL SHOWPLACE". AGREED that the executive-secretary be authorized to take the necessary steps to register any member or members of the French Language Committee who wish to attend the Educational Showplace which will be held in Toronto on October 25, 26 and 27, 1973. CARRIED 4. OTTAWA SCHOOL BOARDS PROJECTIONS AGREED that the Chairman of the Committee be authorized to communicate with the Director of Education of the Carleton School Board Mr. S.J. Berry to ensure that the projections of the Ottawa School Board that have been requested by this Committee be those requested in a letter dated July 19, 1973 addressed to Mr. A. Cummins, Director of Education for the Ottawa School Board by Mr. Berry and in a further letter dated September 26, 1973 addressed to Mr. Cummins by Mr. R. E. Inge II, Acting Director of Education for the Carleton School Board. Appendix Page 522 FRENCH LANGUAGE COMMITTEE 10 October 1973 REPORT NO. 11 • 5. PART-TIME SECRETARY FOR THE FRENCH LANGUAGE COMMITTEE WHEREAS the volume of work of the French Language Committee increases each year; WHEREAS the clerical work of the French Language Committee is presently being done by the secretaries of the Carleton School Board and this over and above their normal workload; WHEREAS the secretaries of the Carleton School Board must very often set aside the work which has to be done for the Carleton School Board to do work for the French Language Committee and that this situation is presently imposing an • extra burden on the Carleton School Board Secretariat; 1 WHEREAS all the work of the French Language Committee is done in the French Language and that everything has to be translated into English before the (Carleton School Board is seized of various reports, recommendations and correspondence emanating from the French Language Committee; WHEREAS a translating firm is hired to perform various translations of the French Language Committee and that this practice very often causes undue delays before the Carleton School Board can be seized of reports, correspondence and recommendations emanating from the French Language Committee; WHEREAS on a number of occasions the Carleton School Board has expressed the' desire and the wish that a solution be found to this situation so that reports recommendations and correspondence be received at the earliest possible; WHEREAS at a meeting of the Committee held September 19, 1973 the French Language Committee accepted the principle that the Committee's executive-secretary take charge of the preparation of Minutes of Proceedings in both languages and also all of the work relating to various meetings held by the Committee. The Executive-secretary was also authorized to prepare an estimated cost of organizing and maintaining a secretariat on a temporary basis for the Committee; I WHEREAS at a meeting held on Wednesday October 10, 1973 the Committee approved the report prepared by its executive-secretary concerning the establishment of a secretariat on a temporary basis; • Moved by Mr. Jean Leveille, seconded by Mr. Jean-Marie Lemieux I RESOLVED that the French Language Committee recommends that the Carleton School Board authorize an expense of $100. 00 to be paid to the Committee's executive-secretary allowing him to perform the various tasks mentioned above. This sum, to be paid for each meeting is broken down as follows per meeting: Appendix Page 523 FRENCH LANGUAGE COMMITTEE 10 October 1973 REPORT NO. 11 - preparation of minutes of proceedings in French, orders of the day, recommendations to the Board, correspondence etc. . . $ 60. 00 Translation of Minutes of Proceedings, all recommendations to the Board. $ 25. 00 - Secretary on a temporary basis for the execution of all clerical work and all work related to Committee meetings. $ 15. 00 $100. 00 It is understood that ,the wheels to set this new system in motion will ha;ve to be discussed and agreed upon by the executive-secretary of the Committee and the administration staff of the Carleton School Board. CARRIED 6,,, j EDUCATIONAL TELEVISION SYSTEM OF ONTARIO Moved by Mr. Jean Leveille, seconded by Mrs. Rolande Soucie RESOLVED that the executive-secretary of the Committee be authorized to write to the Ontario office of Telecommunication which has recently submitted application to the Canadian Radio and Television Commission for a permit to operate a station in Ottawa and that the following, information be requested: a) What are the names of the members who form the local and regional organisations and who are they? b) How is the 'regional council formed? c) What role has this regional council played in the setting-up of this new Ottawa station? d) What is the linguistic nature of the new proposed television • station? e) What total area is this new station intended to cover? f) How many hours per day will this new station operate and in what language (s) will the new proposed television air its various programs? g) All other related information. CARRIED Appendix Page 524 i i I FRENCH LANGUAGE COMMITTEE 10 October 1973 REPORT NO. 11 . 7. SCHOOL BUS DRIVERS AGREED that this Committee recommends to the Carleton School Board that it apply the policy which has been established at a meeting dated October 9, 1973 concerning the hiring of school bus drivers and this for the school year 1974-75. - CARRIED 8. ADJOURNMENT . R Moved by Mr. Jean-Marie Lemieux, seconded by Mr. Rodrigue Landriault, RESOLVED that the meeting be adjourned to the call of the Chair. CARRIED J. M. Robert Normand Aurele Lalonde executive-secretary Chairman • JMRN/Is RECEIVED BY THE BOARD, 12 NOVEMBER 1973 MINUTE NO. 322 Appendix Page 525 U (TRANSLATION) ' THE CARLETON BOARD OF EDUCATION REPORT NO. 11 FRENCH LANGUAGE COMMITTEE ANNEX • Wednesday, October 10, 1973 t Y 11 MEETING WITH THE VICE-CHAIRMAN OF THE • CARLETON SEPARATE SCHOOL BOARD The Chairman of the Committee said the principle of the meeting with the French speaking members of the Carleton Separate School Board has been accepted. At a second meeting which will be held shortly the date, place, format and agenda of this proposed meeting will be discussed and established. The members of the Committee hoped that' this meeting will be held during the month of November 1973. 2. PERMANENT EDUCATION On a number of occasions the French Language Committee has attempted without too much success to obtain from the Ottawa School Board the following information: a) Names and addresses of Carleton francophone students residing in Gloucester .who are registered at night courses offered by the Ottawa School Board. b) At what courses are these students registered? At the meeting of the Committee held on September 19, 1973, Mr. L. F. Labrosse, Superintendent of Schools accepted to meet with Mr. Bellemare 'in an attempt to obtain the information desired. Mr. Labrosse informed members of the Committee that following a meeting with Mr. Bellemare, that he accepted to ask the persons concerned to establish the number of Carleton students registered at these courses by making a survey • in each one of the classes. Appendix Page 526 F ' , 3. . COMMUNITY COUNCIL The "ad hoc" Committee presented its report concerning the establishment of a Community Council for ecole secondaire Garneau. The Chairman of the Sub-Committee explained a member of the teaching staff of ecole secondaire Garneau Mr. Gilles Blache had accepted to work towards preparation of the publication of a guide which would list all of the associations, organisations and other groups operating within the area serviced by ecole secondaire Garneau. The organisations which will have their names printed in this guide will be invited to attend the meeting during which the Community Council will be discussed along with the various needs present and future of the French speaking population. The "ad hoc" Committee now become a riding Committee and a member of the French Language Committee will remain on this Committee under the • direction of Mr. Blache. The report presented by Mrs. Soucie is received and tabled with the executive-secretary of the Committee. 4. BULLETIN OF THE CARLETON SCHOOL BOARD Members of the Committee would hope that a greater number of articles in the French language be published in the Carleton Bulletin. An item will therefore be placed on the orders of the day at each one of the regular meetings to ascertain whether or not an article will be sent to the' editor of this paper for publication in the next issue. 5. i NIGHT COURSES IN THE ENGLISH LANGUAGE AT ECOLE SECONDAIRE GARNE The principal of ecole secondaire Garneau says that he has received requests from people who wish to organize courses in the English language at ecole secondaire Garneau and who wish to use the facilities which are available at ecole secondaire Garneau for these courses. ! This point is left in abeyance until the next regular meeting of the Committee. J. M. Robert Normand Aurele Lalonde executive-secretary I Chairman JMRN/Is Appendix Page 527 LE C ONSEIL D ' EDUCATI ON DE CARLETON RAPPORT NO. 12 COMITE DE LANGUE FRANCAISE le mercredi 24 octobre 1973. Une reunion du Comite consultatif de langue frangaise de Carleton se tenait dans les bureaux du Conseil d ' education de Carleton 4, Tnorncliff Place , a 20 heures, sous la presidence de madame Rolande Soucie, vice-presidente. • MEMBRES PRESENTS: Mme Rolande Soucie , vice-presidente M. Rodrigue Landriault MEMBRES DU CONSEIL itiOMMES AU COAITE: M. Jean-Marie Lemieux Mme J. Kabayama M. Jean-Prangois Milotte PERSONNEL CADRE: • M. Gerard Runeault, directeur, ecole secondaire Garneau M. Robert Normand, secretaire-executif. AVIS D'ALSE CE: M. Aurle Lalonde M. Jean Leveille • 1. ORDRE DU JOUR PROPOSE PAR: M. Jean Francois Milotte APFUYE PAR: M. Rodrigue Landriault ET RESOLU que l' ordre du jour de la presente reunion soit • ferme et adopts. ADOPTE 2. ADOPTION DU PROCES Vj REAL PROPOSE PA : M. Rodrigue Landriault APFUYE PAR: M. Jean-Marie Lemieux • ET RESOLU que le proces-verbal de la reunion numero 11, tenue le mercredi 10 octobre 1973 , soit adopts, tel que presente. ADOPTE 3. CHAUFFEURS D'AU UEUS SC OLAIRES CCNSID RAN T que fors de sa reunion tenue le mercredi 10 octo- bre 1973 , le comite de lanEue francaise adoptait une resolution a l ' effet de recormuander au conseil d' education du Carleton de Bonner suite , en pratique , a la politique , etabiie lore de sa, reunion tenue Appendix Page 528 COMITE DE LM GUE FRANCAI6E 24 octobre 1973 RAPPORT NO. 12 - 2 le 9 octobre 1973, en ce qui a trait a 1' embauche de chauffeurs d'au- tobus scolaires pour 1' annee scolaire 1974-1975 ; CONSIDERANT que lors de ca reunion tenue le lundi 22 octobre 1973, le Conseil a pris connaissance de la recommandation du comite et que la presidente a informs les membres que le Conseil n'avait pas de politique pour 1 ' embauche de chauffeurs d'autobus pour les autobus scolaires; • • CONSIDERANT que lors de sa reunion tenue le lundi 9 octobre 1973, le conseil a accepts le principe que les chauffeurs qui transportent les etuaiants francophones aux ecoles dans .Carleton et Ottawa, puissent converser en francais; CONSIDERANT QUE le conseiller Milotte a alors propose que la question de chauffeurs bilingues pour les autobus scolaires desser- vant les ecoles de Carleton, soit ajoutee a la liste d'item devant etre discutes logs des negotiations avec les firmes qui assureront le transport des ecoliers en 1974-1975; • CONSIDRANT qu'un avis de reconsideration fut donne par le conseiller Milotte: IL EST CONV!:;NU que le comite de langue francaise de Carleton appui les demarches de monsieur Milotte, conseiller et membre du comite de langue francaise pour faire adopter la resolution qu' il a • presentee lore de la reunion du Conseil tenue le 22 octobre 1973, en ce qui a trait a. i' embauche de chauffeurs d'autobus bilingues pour l' annee 1974-1975 . 4. RAPPORTS AU CONSEIL PROPOSE PAR: M. Jean-Francois Milotte APPUYL PAR: Mme J. Rabayama ET RESOLU que la procedure suivante soit suivie pour la pre- paration et la presentation de rapports au Conseil d' education de Carleton:- • a) Preparer le procs-verbal de la reunion; b), Le procs-verbal devra etre soumis au secretariat du Conseil • au moins trois (3) jours francs avant l' envoi des documents aux membres du conseil, en marge des reunions duait conseil; c) Lors de la reunion du Conseil, un conseiller, membre du comite . de langue francaise, proposera l' adoption des recom- mandations du Comite au Conseil; • d) Advenant le cas ou une ,. plusieurs ou toutes lee recommanda- tions du comite sont reusees, le Conseil devra faire part au comite des raisons qui ont motive la .decision du Conseil. ADOP TE Appendix Page 529 COMITE Di LANGU : P+RANCAISE 24 octobre 1973 RAPPORT NO. 12 - 3 - 5. DOCUMENT'S - REUNIONS DU CONSEIL PROPOSE FAR: E. Rodrigue Landriault APPUYE PAR: M. Jean-Francois Milotte ET RESOLU que suivant les dispositions du paragraphe 2 de l'article 55 du bill 180, le comite recomniande au conseil de faire parvenir aux membres du comite de langue francaise de Carleton, les 'agendas , procs-verbaux, avis et documents relat;imeI ent aux reunions du Conseil d' education, ainsi que les documents pecti- n_ent's. • ADOi-TE 6. AJOURNEi NT • , PROPOSE PAR: E. Hodriue Landriault ArPUYE PAR: M. Jean-Francois I'viilotte ET RESOLU que la ijresente reunion soit ajournee jusqu'a la no'uvelle convocation du presiaent. ADOPTS J.M. Robert Normand tolande Soucie Secretaire-executif. vice-presidente • Recu par le Conseil , le 12 novembre 1973 Appendix Page 530 Minute du Conseil No. 322 • ' I (TRANSLATION) T H P; C A R L h T O N B O A R D O F L D U C A T I O N REPORT NO. 12 FhENCH LANGUAGh COMMI.tTEE • vednesday, October 24, 1973. The meeting of the French Language Committee of .Carleton was held this day in the Administration Building, 4, Thorn- cliff Place , at 8:00 p.m. The Vice-Chairman Mrs. Rolande Soucie presiding. EhME RS PRESENT: Mrs Rolande Soucie , Vice-Chairman i"r. Rodrigue Landria.0 t r' C�S O2' TH BOARD NAMED. TO `THL COMi`'il' 'TL MEMBERS i Mr. Jean-it.arie Lemieux Mrs. J. Kabayama Mr. Jean-Francois Milotte MEMBERS ABSENT Mr. Aurble Lalonde Mr. Jean Leveille STAFF MEMBERS S PRESENT Mr. Gerard Runeault, principal, "ecole Secondaire Garneau" Mr. J.M. Robert Normand, executive-secretary, French Language Committee. 1. AGENDA Moved by Mr. Jean-Francois Milotte , seconded by Mr.hodrigue Landriauit, RESOLVED that the orders of the day for the present meeting be closed and adopted. CARLIILD 2. MINUTES OF PROCEEDINU-S - ADOPTION Moved by Mr. Rodrigue' Landriault, seconded by Mr. Jean-Marie Lemieux, RESOLVED ED that the minutes of proceeaings of the meeting held on •raednesday, October 10, 1973 , be adopted as presentee. UARRIhD Appendix Page 531 ' I • FRENCH LANGUAGE COMMITTEE October 24, 1973 REPORT NO. 12 - 2 - 3. SCHOOL-BUS BUS Dr.1Vi,RS WHEREAS at a meeting held on Wednesday, October 10, 1973 , the French Language Committee adopted a motion recommending that the Carleton School Hoard put into execution, the policy established at its meeting held on October 9, 1973, concerning the hiring of drivers for school buses for the school year 1974-1975; WHEREAS at a meeting held on Monday, October 22, 1973, ,the Carleton School Board was informed of the French Langua • - ,ge Committee' s recommendation ana the Chairman of the Board ,informed members of the committee that it had not adopted a . policy for the hiring of drivers for school buses; WHER. AS at a meeting held on Monday, October 9, 1973, the Carleton School Board adopted the principle to the effect that drivers for school buses that serve Francophones schools within Carleton and Ottawa, should converse in french;• WHEREAS;REAS Trustee Milotte then proposed that the question .of hiring bilingual drivers for school buses serving schools within Carleton be included in the contract negociations with carriers for the next contract year 1974-1975; . WHEREAS this resolution was put to question and lost; WHEREAS a notice of reconsideration was then given by Trustee Milotte; AGREED that the Carleton French Language Committee gives its support to Trustee Milotte , a member of the Committee , in his attempt to have the motion mentioned above carry at the next board meeting. CARRIED 4. RECOMMENDATIONS Tu THE BOARD Moved by Mr. Jean-r'rancois Milotte, seconded by Mrs. J. iabayama, RESOLVED that the following procedure be followed for the preparation of reports and recommendations to the Carleton School Board:- a) Prepare the minutes of proceedings of the meeting; b) The minutes of proceeding should be forwarded to the - Board Secretariat at least 3 full days before the agenda and back up documents are sent to members of the board for the up coning board meeting; Appendix Page 532 FRENCH LANGUAGX CUMI'iITT.e,E October 24, 1973 RiJFUhT NO. 12 - 3 — c) At the board meeting a trustee and member of the French ' Language Committee will move for the adoption of the recommendations made by the French Language Committee, d) In the event that one , more than one or all ' of the French Language Committee' s recommendations are refused, the Board will then inform members of the French Lan- guage Committee of the reasons for such refusal. C1;hRIEB 5. DOCUMENTS - bOAR11 il.s ,liiv S Moved by Mr. todrigue Landriault, seconded by Mr. Jean- Francois Milotte , R.,SOLVEL that pursuant to sub-section 2 of section 55 , this committee recommends that the Board Send to all members of the French Language Committee all documents, agendas, minutes of proceedings, back-up docu- ments relating to regular meetings of the School Board. Cr"HhILD 6. AJOUANMEN 1 Moved by idr. Rourigue Landriault, seconded by Mr. Jean- Franyois Milotte , R1::iOLVLD that this meeting be ajourned to the call of the Chair. CiAhhi. D J.M. Robert Normand Mrs. Moland Soucie Executive Secretary Vice-Chairman RECEIVED BY THE BOARD, 12 NOVEMBER 1973 ' BOARD MINUTE NO. 322 Appendix Page 533 THE CARLETON BOARD 1O F EDUCATION COMMITTEE OF THE WHOLE REPORT NO. 20 • 12 November 1973 ' To the Board of Education: Pursuant to Board resolution, a meeting of the Committee of the Whole was held this day to consider matters listed on the private session agenda. (For 'atendance at this meeting, refer to Board, minutes of this date). Resulting , from this meeting, the Committee of the Whole reports and recommends as follows: 1. Report, Salary Negotiating Sub-Committee (Elementary Team) I ;Your Committee received and endorsed, a report and recommendation submitted by the Salary Negotiating Sub-Committee (Elementary Team) arising from, it- meeting held 8 November 1973. 2. 1 Reconfiguration of the Board ' • V Pursuant to debate during the meeting' of the Committee of the Whole held 5 November 1973, your Committee recommends: "WHEREAS Bill 189 of the Provincial; Legislature changed the configuration of a number of municipalities in the Regional Municipality of Ottawa-Carleton; and, "WHEREAS this reconfiguration has changed the municipal structure from which the Carleton Board of Education draws its elected membership; and "WHEREAS the population in the Board's jurisdiction now exceeds 155, 000 and The SecondarySchools land Boards of Education Act i 1 provides that populations of this size are served by divisional boards of education consisting of not more than;20 members; and "WHEREAS a divisional Board of Education in Carleton composed • of 20 such members would consist of ;4 trustees elected by the separate school supporters in the school division and not more than sixteen trustees elected by a general vote of the public school electors in the school division; and Appendix Page 534 I f � I I I (REVISED) OMMITTEE OF THE WHOLE 12 November 1973 v) one member to be elected by the public school electors in the Township of Rideau; vi) one member to be elected by the public school electors in the Township of West Carleton; vii) eight members to be elected by the public school electors in the Township of Nepean; and viii) three members to be elected by the public school electors in the Township of Gloucester. " Respectfully submitted, • P. Harkness Chairman of Committee PAL/Is • I Reference Board Minutes, 12 November 1973 Board Minute No. 318 • The recommendations were adopted. Appendix Page 536 I THE CARLETON BOARD OF EDUCATION FINANCE COMMITTEE REPORT NO. 9 19 November 1973 To the Board of Education: A meeting of the Finance Committee was held this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 7: 45 p. m. with Trustee Dakin in the Chair. The following Committee members were present: Trustees Harris, McIntosh, Milotte, Morrisey, Taylor and Wilson. Committee members not present: Trustees Hicks and Hogan. Also in attendance: Trustee Moore. Staff present: Director of Education; Superintendent of Administration; Controller of Finance; Accountant; • Executive Assistant and Recording Secretary. The following observers were in attendance: Messrs. Armstrong (CPA), Brennan (OSSTF) and Davidson (TFC) . 1. Cheque Registers Your Committee recommends, on motion by Trustee Wilson THAT the Board approve cheque registers for the month of October 1973, in the following amounts: Current Account - Cheque Nos. 39303 to 41203 $3, 278, 421. 59 Capital Account - Cheque Nos. 2551 to 2600 $ 197, 310. 58 Capital Account - Cheque Nos. 1 to 15 22, 909, 93 $ 220, 220. 51 2. Financial Review of Current Funds - 31 October 1973 The Committee received from the Director of Education and the Superintendent of Administration a review of revenue and expenditures (current funds) for the 10-month period ended 31 October 1973. A summary of the 1973 Projected Total Over-Requisition is appended hereto. (Appendix Page 540) (NOTE: It was pointed out that with respect to item 6 on the summary, this amount covers both panels). The following points were also noted: Appendix Page 537 ci , FINANCE COMMITTEE 19 November 1973 , I a) Current Revenue and Expenditures: Grant Receipts 1973: The following amounts have been received to date. The first 1973 grant payment was received on 1 February 1973 and monthly thereafter: Elementary - $11, 038, 000 Secondary - $13, 385, 000 Tax Receipts: The first three instalments on 1973 requisitions, representing 75% of the requisition, have been received from all municipalities except: - • Principal Interest • Torbolton 164, 964 3, 057. 11 Fitzroy 44, 151 966. 23 The amount of $56, 436 remains outstanding from Torbolton for 1972, including interest to 30 September 1973 in the amount of $11, 159. 12. Supplementary Taxes and Trailer Fees: These amounts are not due from municipalities until 15 December 1973. Bank Loans: Short-term bank loans have been required during the period 1 January 1973 to 31 October 1973, in varying amounts. The maximum amount outstanding was $4, 600, 000. The outstanding loan as at 31 October 1973 was nil. Interest on short-term borrowing to 31 October 1973 amounted to $22, 364. Temporary Investments: Temporary investments have been made during the month of October. The maximum amount of temporary investment was $2, 500, 000. Interest earned to 31 October 1973 amounts to $46, 748. As at 31 October 1973 investments out- standing were: $800, 000. 00 - Bank of Nova Scotia - 1 October - 3 December at 81% Appendix Page 538 e i (REVISED) FINANCE COMMITTEE 19 November 1973 . • b) Capital Revenue and Expenditures During the period 1 January 1973 to 31 October 1973 debenture proceeds amounting to $3, 853, 000. have been received. The meeting adjourned at 8: 05 p. m. . ' W. R. Dakin, Chairman BS/Is RECEIVED BY THE BOARD 26 NOVEMBER 1973 BOARD MINUTE NO. 338 THE RECOMMENDATION WAS ADOPTED. . Appendix Page 539 THE • CARLETON SCHEDULE 1 SUMMARY OF 1973 PROJECTED TOTAL OVER-REQUISITION OVER-REQUISITION Revenue over budget as per Schedule 2 $124 , 860 Expenditure under budget as per Schedule 3 93 , 484 TOTAL ESTIMATED OVER-REQUISITION $218 , 344 OVER-REQUISITION ATTRIBUTED TO- (1) Transfer of funds to general revenue re arbitrator ' s reports (Fin-ance Committee September 17 refers) $122 , 875 (2) Net reduction in funds required to meet debenture repayments due to delay in the processing of new debentures 37 , 199 (3) Accrued interest on debentures 30 , 509 (4) Net reduction in funds required for ordinary expenditures due to loss of ceiling (Finance Committee October 15 refers) 43 , 000 (5) Increase in expenditures of non-allocable capital (extraordinary) (l00 , 000i Total of items having no effect on ordinary expenditures subject to ceiling $133 , 583 (6) Over-requisition due to reduction of expenditures in ordinary expenditures 84 , 761 • Total projected over-requisition to 31st December , 1973 as per revenue summary , Schedule (2) $218 , 344 a X CD 0 4 I THE CARLETON BOARD " IOF EDUCATION MANAGEMENT COMMITTEE REPORT NO. 9 • I I 19 November 1973 To the Board of Education: A meeting of the Management Committee was held this day in the Board Room, 14 Thorncliff Place, Ottawa, commencing at 8: 20 p. m. with Trustee Drew .in the Chair. Committee members present: Trustees Appleton, Dakin, Harkness, Kabay ma (9: 15 p. m. ), Lemieux, McIntosh, 'Moore, Morrisey, Wilson and Wright. Committee members not present: Trustees Hicks and Hogan. The following Trustees were also in attendance: Trustees' Harris, Milotte and Taylor. Staff members present: Director of Education, Superintendents of Administration and Operations, Superintendents of Schools I.G. Jones and S. S. Katz, ' Controller of Finance, Personnel Manager, Chief of Maintenance and Operations, Transportation Officer, Personnel Administrator W. LeGrow, Administrative Officers A. D. F. Burnett and A. E. Guay, Executive Assistant and Recording Secretary. The following representatives were in attendance: Mr. G. E. Becksted (CPA), Mr.: J. Brennan (OSSTF), Miss B. Brundige '(TFC) and D. Perley (COR). General consensus having been previously obtained from the Committee members, the Chairman announced that an additional item "Richmond Crossing Guard" would be considered as Action Item ,5 on the agenda (see item 5 below). 1. Report from Committee on Computer Assistance The Committee had before it a submission from the Director of Education and the Superintendent of Administration with respect to a report prepared by thee'Committee on Computer Assistance 'concerning a planned approach for computer assistance for the Board. The report'of the Committee and a report from the Ministry of Education Data Processing Branch, (on file in Secretariat) were appended to the submission. • h VT Appendix Page 541 it ; MANAGEMENT COMMITTEE 19 November 1973 REPORT NO. 9 Mr: Jenkins, Controller of Finance, and Chairman of the committee on Computer Assistance, introduced the members on the Committee consisting of administrative and academic personnel from the elementary and secondary panes. He spoke to the report outlining the extensive review undertaken by the Committee with respect to the computer requirements for the Board. Mr. G. Ferguson, principal of Sir Robert Borden High School and a member of ,the Committee expressed his views, specifically with respect to the installation of a remote job entry terminal at the Board office to overcome the present problem of slow turn-around time. Mr. Bruce Barkley, of the Ministry's EDP Branch spoke briefly noting that various Boards of Education (ije.f Windsor, London, Leeds/Grenville) have installed remote job entry terminals employing the EDP facilities. j A question and answer period followed pertaining to the effect of the installation on the number of present staff and the estimated annual incremental cost of implementation of the program for 1974, 1975 and 1976. Some Trustees were of the opinion that a Computer Seminar for Trustees should be held prior to acting on the Computer Committee's recommendations (Management Committee Agenda Folios 7 and 8) with respect tol a contract with the Ministry of Education; the inclusion of the program in the priority review of the 1974 budget, and the creation of a position t o coordinate computer services. Following further debate, your Committee reports THAT on motion by Trustee Morrisey, recommendations 1, •3 and 4 were deferred for consi- deration at the next meeting of the Management Committee scheduled for 17 ' December 1973. Your Committee recommends, on motion by Trustee Morrisey THAT in accordance with recommendation 2 the Personnel Department be requested to develop, in conjunction with the Computer Committee, a job description and salary range for a staff member to coordinate computer services to be Presented to the December meeting of the Management Committee. • • '_ I Appendix Page 542 1 Al MANAGEMENT COMMITTEE 19 November 1973 6 , REPORT NO. 9 2. Report of the Personnel Sub-Committee l The Committee received from the Personnel Sub-Committee a report dated 24 October 1973 containing recommendations on the following matters: 1) Statutory Holidays - Elementary School Secretaries and Assistants 2) Support Staff Office of the Director of Education 3) Leave Regulations 4) Acting . Positions of Responsibility. I Following extensive review of the report during which minor revisions . were made to the job descriptions (attached hereto) and leave regulations, your'Committee recommends, on motion by Trustee Harkness THAT recommend- ations 1, 2 and 3, as outlined in the Sub-Committee Report be approved by the ' Board, viz: a) Statutory Holidays - Elementary School Secretaries and Assistants 1 THAT the present definition of part-time permanent employees be changed as follows in order to provide that present practice will M coincide with policy: "Part-time Permanent Employee: 6 1 ' An employee hired to occupy a continuing position, who is on a monthly or weekly salary and whose schedule I I 'is less than 35 hours per week. " b) Support Staff - Office of the Director of Education THAT the revised statements of duties of the Director's support staff (Appendix Pages 551-559) be noted and j accepted; and that the position of Assistant Board Secretary retain the same title but that the titles of the other positions be changed as follows: From Secretary 5 to Executive Secretary to the Director From Executive Assistant to the Director to Public 1 6 Relations Officer. 1 j c) Leave Regulations THAT the revisions to, leave regulations proposed by staff, ! and attached hereto, be approved by the Board effective 1 January 1974 (Appendix Pages 560-567). 1110 ' H c- Appendix Page 543 1 I , 1 , i MANAGEMENT COMMITTEE 19 November 1973 REPORT NO. 9 Your Committee further agreed that the material on Acting Positions of Responsibility should be circulated to the Ontario Secondary School Teachers' Federation, the Teachers' Federation of Carleton and the Carleton Principals' Association- for their reactions. It is expected that comments from .the associations will be reviewed by the Personnel Sub-Committee for further action by the Management Committee. Based on the above, your Committee agreed, on motion by Trustee Wright,, THAT consideration of recommendation 4 be delayed for one month. 3. Additional Contracts for Transportation Services • Your Committee recommends, on motion by Trustee Harkness THAT the Board award additional transportation contracts in the amount of $6, 700. 00 for the school year 1973/74, as detailed on Management Agenda Folios 9 and 10. 4. Tender No. 73-044 Snow Removal, Ice Control and Sanding The Director of Education and the Superintendent of Administration submitted a report, dated 14 November 1973 on tenders received for snow removal, ice control and sanding for the 1973/74 season (Appendix Pages 568-572). Your Committee recommends, on motion by Trustee Morrisey, based on the foregoing report: a) THAT Board accept the tenders as outlined in paragraph No. 4 and authorize staff to award contracts to the successful bidders for 1973/74 Snow Removal. b) THAT Board accept the contracts negotiated with other contractors for those schools listed in paragraph No. 5 which were not covered by the original tenders in paragraph No. 4 for Snow Removal. c) THAT Board accept the tenders as outlined in paragraph No. 8 and authorize staff to award contracts to the successful bidders for 1973/74 Ice Control and Sanding. d) THAT Board accept the contracts negotiated with other contractors for the schools listed in paragraph No. 9 for Ice Control and Sanding. Appendix Page 544 I ' MANAGEMENT COMMITTEE I 19 November 1973 REPORT NO. 9 5. Richmond Crossing Guard The Committee had before it a report dated 19 November '1973 submitted by the Director of Education and the Superintendent of Operations concerning the matter of cost-sharing of a crossing guard in the Village of Richmond. Attached to the submission was a communication received from the Reeve of Richmond (Betty Hill), dated 26 October 1973, outlining the traffic situation with respect to students attending Richmond Public School. The Reeve also advised that arrangements have been made by a police officer for a guard for one hour in the morning, at noon and after -school at the cost of $6. 00 per day. In this connection, the Committee noted that, in accordance with Board Policy D-11, clause 2, the respective Police Chief should consult with the Director of Education on this matter to determine the degree of risk at specific locations as they arise. Your Committee reports, on motion by Trustee Moore, it was agreed a) THAT the Director apply Board Policy D-11 and obtain the opinion of the Police Chief concerned; and b) THAT a report on this matter be submitted no later than the next meeting of the Management Committee. (NOTE: It was noted that to date no criteria have been established with respect to "hazardous" as contained in the Board Policy. Staff indicated that an attempt will be made to present more definite guidelines in this respect). 6. Applications for Exchange Teaching 1974/75 The Committee received a staff report dated 15 November 1973 indicating that the following academic personnel have applied for teacher exchanges between Ontario teachers and teachers in the United Kingdom in cooperation with the Canadian Education Association: Mrs. K. Craig, Manotick Public School Miss C. Hartry, South Carleton High School Mr. G. W. Hunter, Confederation High School Miss C. Mackay, Merivale High School Mr. R. Powell, Bayshore Public School Mr. Michael Bourke, Greenbank Intermediate School Mrs. Anna Bourke, D. Aubrey Moodie Intermediate School Appendix Page 545 MANAGEMENT COMMITTEE 19 November 1973 REPORT NO. 9 Staff ,pointed out that in case of successful applicants, the Board will be asked to contribute $500 to augment each exchangee's income, together with $500 paid over by 'the Canadian exchange teacher to the U. K. counterpart. In this connection it'was also noted that last year only one exchange was arranged out of three applications approved by the Board. Your Committee recommends, on motion by Trustee Harkness THAT approval be granted to the above-mentioned teachers to participate in the exchange teacher program with the U. K. if arrangements to this effect can be made. The Committee further agreed to authorize staff to submit the applications to the Ministry of Education prior to the deadline set by the Ministry. 7. Academic Staff Changes Your Committee recommends, on motion by Trustee Wilson, based on a staff report, dated 15 November 1973, THAT the Board approve the following changes in academic staff: APPOINTMENTS - ELEMENTARY Miss M. Y. Lalonde Oral French Effective 1 Jan 1974 (to be assigned) Salary $6400 Mr. D.A. Sinkinson Henry Munro Effective 5 Nov 1973 Salary $8800 APPOINTMENTS - SECONDARY Mrs. I. Brownstein Colonel By Effective 22 Oct (half-time) REQUESTS FOR MATERNITY LEAVE Mrs. F. Schmidt L. D. Billings 1 Jan 1974 - 31 Aug 1975 Mrs. J. D'Costa Sir R. Borden 1 Jan 1974 - 31 Aug 1975 Mrs. M. P. Barr L. D. Billings 18 Mar 1974 - 31 Aug 1974 Mrs. R. Batley South Carleton 1 Jan 1974 - 24 Feb 1974 Mrs. D. Loney Manotick 25 Mar 1974 - 26 Mar 1976 Mrs. A. Cameron Emily Carr 22 Feb 1974 - 31 Aug 1974 Mrs. P. Andrusek Bayshore 1 Jan 1974 - 31 Dec 1974 Mrs. M. O'Keefe Bell's Corners 1 Jan 1974 - 31 Dec 1975 I Appendix Page 546 MANAGEMENT COMMITTEE 19 November 1973 REPORT NO. 9 AMENDMENTS TO MATERNITY LEAVE Mrs'. J. Pollard Sir W. Churchill commencement date of 22 Dec 1973 amended to 1 Jan 1974 Mrs. ;F. Kodsi Glen. Ogilvie commencement date of 21 Dec 1973 amended to 1 Jan 1974 Mrs. R. Kimmel Maternity Leave termination date of 31 Dec 1973 (W. E. Johnston) extended to 31 Dec 1974 RESIGNATIONS - ELEMENTARY - effective 31 December 1973 Mrs. N. Farmer Briargreen Mrs. ;D. McVean City View Mrs. R. MacLennan Briargreen Mrs. G. Arthur Goulbourn RESIGNATIONS - SECONDARY - effective 31 December 1973 Mr. D. Belanger Gloucester Mrs. E. Crosthwaite Colonel By TERMINATION BY MUTUAL CONSENT Mr. D. Walker Henry Munro Middle School, to be effective Noon, 8 Nov 1973 • 8. Administrative Staff Changes The Committee received from the Director of Education and the Superintendent of Administration a report, dated 14 November 1973 confirming changes to the administrative staff, as follows: APPOINTMENTS SCHOOL/DEPARTMENT EFFECTIVE DATE LAYTON, Mrs. Susan Goulbourn P. S. 26 September 1973 School Assistant 15 hours per week $82. 46 per week (Replacement) MONK, Miss Carolyn Earl of March 2 October 1973 School Secretary $4, 818. 00 (Replacement) PARSONS, Mr. Raymond Sir Robert Borden 2 October 1973 Custodian 2 $6, 676. 00 (Replacement) SANDS, Miss Patricia Operations 29 October 1973 Secretary 2 Mr. A. E. Guay $4, 818. 00 (Replacement) Appendix Page 547 MANAGEMENT COMMITTEE 19 November 1973 REPORT NO. 9 GILBERT, Mrs. Margaret Metcalfe P. S. 22 October 1973 School Assistant 15 hrs/wk. $82. 46 (Replacement) BARRETT, Mrs. Roma Riverview P. S. 25 October 1973 School Assistant 5 hrs/wk $82. 46/wk (Replacement) PALMER, Mr. Max Parkwood Hills 6 November 1973 Custodian 2 P. S. $6. 676. 00 (Replacement) MOHAN, Mrs. Bina Maintenance & 19 November 1973 Senior Draftswoman Operations $9, 842. 00 (Replacement) SLOT, Mrs. Luba Henry Munro P. S. 12 November 1973 School Assistant 172 hrs/wk $82. 46/wk (Replacement) PROMOTIONS MORTIMER, Mr. Eric General Services 15 October 1973 From: Senior Records Clerk $9, 962. 00 To: Administrative Assistant BEATTY, Mrs. Patricia Sec. to Exec.Ass't 22 October 1973 From: Secretary 3 To General $8, 433. 00 To: Senior Records Clerk Services FRETWELL,, Mr. William Emily Carr P. S. to 23 October 1973 From: Assistant Building J. S. Woodsworth $7, 717. 00 Superintendent 1 To: Assistant Building Superintendent 2 LEDUC, Mr. Roland Ecole Secondaire 22 October 1973 From: Custodian 2 Garneau to $7, 342. 00 To: Assistant Building Emily Carr P. S. Superintendent 1 WRIGHT, Mrs. Audrey Secretary 2 to 19 November 1973 From: Secretary 2 Admin. Officer to $6, 082. 00 To: Secretary 3 Secretary 3 to Executive Assistant to Director Appendix Page 548 MANAGEMENT COMMITTEE 19 November 1973 REPORT NO. 9 DEMOTIONS SATTLEGGER, Mr. Hans J. S. Woodsworth 26 September 1973 From: Assistant Building _ to Merivale H. S. $7, 342:'00 Superintendent 2 to Custodian 2 RESIGNATIONS FLAY, Miss Susan J. S. Woodsworth 21 September 1973 Custodian 2 NAS,H, Mrs. Jeanne Earl of March 24 September 1973 School Secretary LEFEBVRE, Mr. Rejean Glen Ogilvie P. S. 26 October 1973 Custodian 2 TRANSFERS SKINNER, Mrs. Ruth Century P. S. 19 November 1973 From: School Secretary To:, School Assistant (15 hrs/wk) GARRETT, Mrs. Ruth Merivale H. S. to 12 November 1973 School Secretary Century P. S. JEROME, Mrs. Shirley Manordale P. S. to 19 November 1973 From: School Secretary Secretary to To: Secretary 2 Admin. Officer MATERNITY LEAVE BARKHOUSE, Mrs. Louise Stephen Leacock 21 December 1973 to School Secretary P. S. September 1975 BOISSONNEAULT, Mrs. Georgene Glen Cairn P. S. 21 December 1973 to School Assistant 25 March 1974 McAINSH, Mrs. Patricia Secretary to 25 February 1974 to Secretary 4 Superintendent of 28 June 1974 Administration Appendix Page 549 (REVISED) MANAGEMENT COMMITTEE 19 November 1973 REPORT NO. 9 RECLASSIFICATIONS WHITAKER,' Mr. Herbert Manordale P. S. 1 September 1973 From: Building Superintendent 2 $8, 507. 00 to To:' Building Superintendent 3 $8, 944. 00 Reclassification of position of Clerk-Typist 2 Personnel Department to Clerk-Typist 3 22 October 1973 Mrs. 1Shirley Auld (present incumbent - temporary) $5, 512. 00 Reclassification of Clerk-Typist 2 Transportation Department to Clerk-Typist 3 22 October 1973 Present incumbent Mrs. Edna Catherwood $5, 512. 00 Reclassification of Secretary 2 position Transportation Department to Secretary 3 22 October 1973 Present incumbent Mrs. Marilyn Mattingly $6, 082. 00 Your Committee also noted with regret that Mrs. E. Harvey, School Assistant at Metcalfe Public School died on 19 September 1973. The meeting adjourned at 9: 50 p. m. . (At the request of the Chairman of the Board, Trustees met in Private Session to discuss various items, as outlined in Private Session Minutes of this date. ) G. Drew, Chairman BS/Is Received by the Board 26 November 1973 Minute No. 340 The recommendations were adopted. Appendix Page 550 • I • ASSISTANT BOARD SECRETARY j r - pSummary: Under the general direction of the Director of Education, perform the delegated duties of the Secretary • of the Board on behalf of the Director of Education. i Duties: 1. See that proper records are kept of all 'meetings of the Board and its Committees and ensure, where necessary, that the ,decisions of the Board are transmitted to the officials of the Board, and organizations or individuals outside the system. In order to achieve the above objectives it is necessary to see that agendas for Board and Committee meetings are prepared; that meetings are • properly called; that where necessary the services of a secretary are provided; that minutes of meetings and reports of the Committees are properly written and the necessary records kept; and that decisions reached at meetings are made known to the appropriate persons , if necessary in writing. • 2. ' To render assistance at meetings of the Board or its Committees by providing information on procedures and such legalities as proper conduct and references to the statutes of Ontario governing the Board' s duties and responsibilities. 3. Provide any other secretarial or administrative services which may be required, e.g. , secretarial assistance to the Board Chairman, arrange social functions for the Trustees, provide secretarial • services to Operations Council or similar grouping of administrative executives, and receive and open tenders for major construction projects. 4. Maintain a current manual of Board policies and • Board-approved operating procedures, and ensure that additions and amendments are transmitted to all Departments and Schools in the system, in both English and French. f Appendix Page 551 i 5. Provide a centralized typing service for- . various areas of the Board' s operations as designated, including a repetitive typing . facility in the form of an IBM MCST-PBX system. 6. Prepare and administer the annual budget for the Secretariat, Trustees and Advisory i r Committee members. 7. Make recommendations for the employment and ' deployment of the staff necessary to achieve • the above objectives , and provide the necessary leadership and directives to these staff members. Specifications: Knowledge - Education and Experience The work requires knowledge of such statutes as the. Schools Administration Act, the Ministry of Education • Act, The Public Schools Act,, , and The Secondary Schools and Boards of Education Act, and the policies, procedures and regulations of the Board of Education. Knowledge of shorthand and the Canadian Parliamentary procedure is required. Experience in writing reports , minutes and agendas for Meetings and releases for the public and . press is required. . The work also requires experience in dealing with elected officials and r;embers of the public and staff where diplomacy is required. Experience is required in directing and Co-ordinating staff. This knowledge is normally acquired through university graduation with up to six years of related experience or graduation from a secondary school with extensive experience in educational or government organizatiocs. Appendix Page 552 • I • ; i I I Knowledge - Continuing Study • The' work requires the .continuing studyof•, journals and periodicals in order to maintain a knowledge of changes in statutes, regulations and .procedures. The work also requires active interest in organizations such as the Chartered Institute of Secretaries and Administrators , The Ontario Association of School Business Officials, or other similar Organizations to keep abreast of changing procedures and practices. Decision Making Judgment. is required in transmitting decisions , changes in policies or procedures made by Board to appropriate staff officials and organizations or individuals outside' the system. Judgment is also required_ in making recommendations for the employment and deployment of Secretariat Staff. Decisions and recommendations; are made in accordance with established guidelines and precedents , although these often require some modification to meet changing conditions. Board decisions affect members of the staff and outside individuals or organizations ; thus effective dissemination � I of these decisions has an affect on future actions of parties concerned. Work is generally supervised by the Secretary of. the Board. Contacts: The work requires contacts with Board members , staff officials and interested individuals, br organizations. outside the system to transmit decisions of the Board. The work Appendix Page 553 • requires contact with Board members and staff to `assist with input to the Board and its committees and also to provide information on pertinent statutes , regulations or policies • affecting discussions at Board meetings . Supervision: The work requires the direction, on a continuing basis of the work of a group of employees at the administrative ,support level. • ' • Appendix Page 554 EXECUTIVE SECRETARY TO THE DIRECTOR SUMMARY - , • Under the direction of the Director of Education, reads all incoming correspondence and forwards it to the appropriate Board Officials' and follows up to see that the necessary action has been taken; on own initiative composes , types and signs interim replies and memoranda and drafts Correspondence for the Director' s signature ; takes and transcribes confidential dictation, reviews and checks outgoing correspondence and reports; searches for, summarizes and annotates reports and other written material; handles telephone and other communications with the Director and answers general enquiries; manages the general office routines and using independent judgment deals with diversified problems which may have political implications. • DUTIES l.i Reads all incoming correspondence, decides on action agent, and forwards it to the appropriate Board officials and follows up by telephone and memoranda to ensure that the necessary action has been taken; obtains and attaches pertinent reports and other explanatory information to incoming correspondence before passing it to the Director or other authority. 2. Independently composes, types and signs interim replies and routine correspondence; drafts more difficult correspondence for Director' s signature. 3 Reviews and checks correspondence and reports requiring the Director' s signature to ensure that all important matters related to enquiries have been covered and that the form .of presentation is in accordance with established standards. 14o Searches for, summarizes and annotates written material of interest to the Director; obtains information from senior persons inside and outside the Board. Appendix Page 555 • 5 . Handles telephone and other communication with the Director__ by determining the importance and urgency of telephone calls and requests for appointments; schedules appointments; arranges meetings and answers general inquiries. 6. Prepares travel itineraries for the Director, Trustees and Advisory Committees; completes forms and expense accounts for Director. 7. Prepares- Register of Correspondence for the "Board" in co-operation with the Assistant Secretary. :8. Maintains a convention and seminar listing for Trustees and senior staff. 9. Co-operates with and supports the Public Relations Officer in co-ordinating and controlling requests from outside agencies to place publicity material and other information in Carleton schools. 10. Supports the Director in fulfilling his obligations to external professional organizations , i. e. O.A.E.A.O. , O.C.L.E.A. 111. Manages the general office routines in the Director' s office and performs related administrative duties as required. SPECIFICATIONS The work requires a thorough knowledge of the Board' s organizational structure, academic and administrative policies and procedures. The work also requires the ability to search and summarize reports, articles and other written material, compose correspondence , take and transcribe dictation, a good knowledge of office practices and procedures , grammar and technical terminology used in the Board. • The major part of the work is done under general instructions from the Director. There is continuing requirement for expressing judgment in relation to the reading referring and reviewing of correspondence coming to the Director' s office, for determining the importance and urgency of telephone calls and requests for appointments and for keeping him informed of important matters. Subject matter of the work covers a broad area, and there is continuing need for numerous decisions of varying importance. Appendix Page 556 ' I i Contacts are frequent with Trustees and -other senior persons , both inside and outside the Board and require the exercise of tact, discretion and verbal skill. ' Contacts are for the purpose of obtaining and providing information, arranging appointments and meetings and providing explanations. • . I I Appendix Page 557 i � PUBLIC RELATIONS OFFICER • r . j Summary Under the general direction of the Director of Education, the Public Relations Officer is responsible for originating, planning, managing and implementing information programs to stimulate and maintain a high standard of internal and external communications for the Carleton Board of Education and for carrying out programs and activities in the public I - • relations field including relations with informational media and community organizations , and performs other related duties. Duties: 1. Plans, establishes , directs and maintains media relations activity to promote , emphasize and explain programs, projects and activities of the Carleton Board of Education to the general public. • 2 . Originates and plans programs to implement an effective system of internal communications between the Board and its employees. 3. Maintains a liaison with Board members and senior staff. 4. Accumulates knowledge of the policies, programs and Appendix Page 558 activities of the Carleton Board of Education from r'esearch, review of pertinent literature, interviews, attendance at meetings, seminars and conferences for the purpose of analysing and evaluating opinions and attitudes and disseminating information to the general public. 5. Gathers and synthesizes information, writes , edits, photographs, and supervises the production of camera- ' r ready copy, printing and distribution of the Carleton Education Bulletin and its Supplements. I 6. Answers questions orally and in writing from the media, the community, and the general public on a variety of topics related to the policies, programs and activities of the Carleton Board of Education. 7. Directs and coordinates arrangements for official Board functions such as school openings. 8. Arranges for educational and professional personnel to visit the schools. 9. Organizes and supervises the Trustees ' Professional Library. ' 10. Accepts varied assignments from the Director. 11. Represents the Director at meetings as required I I and reports on proceedings. 12. Performs other related duties, as required. Appendix Page 559 LEAVE REGULATIONS These regulations apply to Administrative Staff employed, on a continuing basis and to personnel designated as Board Officials. They do not apply to temporary staff or ' those employed in academic positions where a Teacher' s Certificate is a required qualification and a contractual agreement is in force which governs leave. Special provision is also made for those who transferred from Collegiate Institute Board to the Carleton Board of Education upon its formation in 1969. • AUTHORIZATION All leave is subject to prior written approval by the appropriate Department Head or the equivalent or higher authority (e.g. School Principal, or Director in the case of Board Officials). Employees must apply on the prescribed form and must give reasonable advance notice of their intentions in the case of requests for vacation leave. In the event that an employee is unable to request sick leave in advance, the immediate supervisor is to be notified of absence attributable to illness. On receipt of such notice the immediate supervisor is to inform the Personnel Department and upon return to duty the employee is required to complete a leave form. Appendix Page 560 I I VACATION LEAVE Vacations -are based on continuous employment and for other than designated staff , leave is earned at the I rate of .1 1/4 days for each calendar month during the first ten years of employment. This is designed to provide 15,; working days or 3 weeks' vacation after a full year of employment. I Annual leave for Special Services Professional A 1 Personnel accumulates at the rate of 1 2/3 days per month i ,(20 days per annum) and shall normally be taken at a mutually convenient time during school vacation periods. After six months ' employment, unearned vacation . 'leave may be anticipated for the remainder of the year. If employment is discontinued however, recovery will be made for leave taken but not earned, except in the case of :- (a) Employees released due to abolition of position, (b) Employees who retire on pension (O.M.E. R. S. or Teachers' Superannuation) , (c) Employees who resign because they are unable to continue working due to medical reasons (acceptable medical certificate required) . I Designated staff , e.g. , Board Officials shall be ; granted one month vacation during their initial year of employment, and thereafter a minimum of one month, hut may be given • additional vacation at the discretion of the Director of Education in circumstances where he feels this is warranted such as in cases where excessive overtime has been worked. Appendix Page 561 . i On: completion of ten years' continuous employment with the Carleton Board of Education or a ' predecessor Board, staff (other than designated staff) to whom this regulation applies may be granted leave at the rate of 1 2/3rd days per month. (20 working days per year) . Leave should be used during the 12-month • ! period in which it is earned and Supervisors should encourage staff to take vacations of not less than two weeks. Because of the nature of the work of the Board it is desirable and it is expected that employees will ' schedule vacations during July and August. Vacations at other times of the year may be considered subject to the exigencies of work and may be ,approved at the discretion of the Department Head or equivalent. Carry-over of leave from one year to another is to be discouraged but may, in exceptional cases , be I approved, if this is acceptable to the Department Head • or equivalent. A statutory holiday occurring within an employee' s vacation period, as a paid holiday immediately before, after or during the approved vacation period is not deducted from vacation credit. • VACATION PAY ON TERMINATION Payment will be made for vacation leave earned but not used upon termination of employment. SICK LEAVE Sick leave is provided for and may be used Appendix Page 562 , Only for absence occasioned by the employee' s own illness or injury. Sick leave is earned by full-time continuing employees at the rate of 2 days per month beginning with the Ifirst complete calendar month employed. It is cumulative and 'without maximum limits. A deduction from sick leave credits is not (made for statutgry holidays which occur during a period of absence caused by illness or injury. Employees who have accrued sick leave credits lat another Board of Education within the Province of Ontario, Ontario Municipality or local Board as defined in the Municipal Affairs Act, may if appointed to the Carleton Board. of Education, without a substantial break in service, transfer 1 . such leave to the Carleton Board of Education. The amount of , sick leave which may be transferred shall be the actual amount accumulated with the former employer or the amount which could have been earned with this Board for the same period of employment, whichever is the lesser. Former employees of the Carleton Board of Education who are re-engaged after a substantial break in service will be treated as new employees for the purpose of sick leave. In cases where an employee has insufficient crec'}t for sick leave with pay to provide for the full period of absence necessitated by a specific illness or injury, application may be made for an advance on sick leave credits. Such applications will be considered on their individual merits Appendix Page 563 I I ! and any advances of sick leave credits are subject to I I deductidn from; sick leave credits subsequently earned or to repayment for sick leave taken but not earned. Approval for the granting of advance sick leave credits rests with the Director or his delegate. An employee claiming sick leave benefits may be required to provide a medical certificate at any time and may be required to submit to examination by a physician designated by the Board. SERVICE GRATUITY PLAN The Plan is designed to pay a cash gratuity based on unused sick leave credits to personnel when their employment with this Board is terminated. Employees who accept employment with another Board of Education upon termination of employment with this Board may elect to transfer sick leave credits in lieu of accepting a cash gratuity. The following are the terms and conditions of the Service Gratuity Plan: 1. To qualify for any payment of gratuity an employee must have had a minimum of five years ' continuous employment with this Board or a predecessor Board. 2. The amount of gratuity which may be paid shall be equal to one day' s pay as determined by the gross annual salary in effect immediately prior to his/her date of termination for each day of unused sick leave up to one- half the total accumulated and subject to payment for a I maximum of 120 days. The maximum payment shall be 50% of an employee' s annual salary at the time of termination of employment. 3. If the termination of employment is because of death, payment shall be made to the employee' s estate. Appendix Page 564 4 . The payment of a gratuity i's1not applicable to employees who have less than five years' service or whose employment is terminated as a result of: dismissal. 5. The amounts of- cumulative sick leave gratuity payable are as follows :- 5 years service 25% ) j ! 6 years service 300 ) 7 years service 35% ) of unused sick leave • 8 years service 400 ) credits 9 years service 45% ) 10 years service 500 ) 6. The gratuity may be paid in the year in which the employee terminates his/her employment or in January of the following year, or may be spread over the two- year period, at the employee' s option. (INJURY LEAVE Leave for which Workmen' s Compensation Board approves (payment may be taken without loss of leave credits. SPECIAL LEAVE In general, special leave with pay, may be allowed for such emergencies as death or serious illness in the family or other extenuating circumstances . Normally, the maximum ( amount of special leave which may be granted is three consecutive days at any one time, when recommended by the Department Head or equivalent and approved by the Director or his delegate. • MATERNITY LEAVE • On receipt of an appropriate medical certificate, Maternity Leave without pay shall be granted to an employee at the rate of six weeks prior to delivery and six weeks subsequent to delivery provided she has worked continuously for the Board for at least one year prior to the commencement of the initial six weeks ' leave. Appendix Page 565 I I • The foregoing is in accordance with government regulations.' The Board, however, in the interests of employees is prepared to allow some flexibility in the matter of maternity leave and will consider applications for extension to the total period of leave or adjustments to the amount of leave to be made available before and after the expected date of confinement. In cases where an employee requests maternity leave for less than the period provided by government regulations , a medical certificate to the effect that her health is not likely to be impaired by taking the lesser period of maternity leave must be submitted. In order that adequate advance steps may be taken to replace personnel absent on maternity leave and to ensure that there will be a minimum disruption to regular work routines an employee anticipating maternity leave is expected to notify the Board not later than the end of the third month of her pregnancy. Sick leave benefits are not applicable during absence 'occasioned by pregnancy. However , on return to duty the employee shall retain her former standing with regard to salary and benefits, plus any change in the salary scale which may shave occurred during her absence and shall be reinstated in her former position or a comparable position. ; LEAVE OF ABSENCE WITHOUT PAY Leave of Absence Without Pay may be allowed in special circumstances only when recommended by• the Department Head or equivalent and approved by the Director or his delegate. Appendix Page 566 No !leave credits of any kind are earned while on leave of absence without pay, and in cases of extended periods of leave without pay, entployees 'shall be required to pay the total premium charges for employee benefit plans in effect. LEAVE FOR DUTY AS A JUROR OR COURT WITNESS Leave with pay shall be granted by the Director or his delegate for an employee for Jury Duty or for an employee who has been summoned for duty as a witness in any court for any I ' proceedings to which he is not a party, or one of the persons chlarged. I . , GENERAL 'Special Cases In special cases such as secondment of an employee or the approval of sabbatical leave , etc. , the determination 'of leave benefits will be made on an individual basis in [ accordance with the circumstances which may apply. ( Part-time Employees The foregoing regulations apply on a pro-rata basis to part-time employees occupying positions of a continuing nature. A part-time continuing employee is defined as one , whose work schedule is less than 35 hours per week. Temporary and Casual Employees .The foregoing regulations do not apply to temporary • employees who are engaged on a casual basis or for specific periods of time. The provisions of the Employment Standards Act (Ontario) with respect to vacations and vacation pay shall apply Elementary School Office Staff Vacation pay amounting to 5% of earnings (September- June) will be paid annually. • Appendix Page 567 THE C A R L E TON BOARD OF EDUCATION Office of the Director of Education Date: November 14, 1973 • File: 800-40 To: The Chairman and Members of the Management Committee Re.: Tender #73-044 Snow Removal, Ice Control and Sanding 1Sn!ow Removal 1. Tenders for snow removal during 1973/74 were received and opened on October 11, 1973, at 4.00 p.m. in the Board Room. The tender opening was witnessed by Trustee A. Taylor. 2. Twenty-five (25) tenders were received for seventy (70) buildings requiring snow removal. 3. The recommendations for awarding of contracts are based on: (a) lowest bidder (b) past experience relative to cost and service provided (c) available back-up equipment 4. The contractors listed below meet the tender specifications for snow removal. Rates will vary with type of equipment and locality. Firm School Rate per hour Peter Van Zyl Johnston's Corners P.S. $ 8.00 Manotick P.S. $ 8.00 L.R. Hennigar Blossom Park P.S. $ 9.50 Edwards P.S. $ 9.50 Ramsayville P.S. $ 9.50 Rideauview P.S. $ 9.50 McCullough Shops $ 9.50 Jockvale $ 9.50 S.S.#5 Osgoode $ 9.50 Appendix Page 568 Firm 'School Rate per hour Budd Garden Glen Ogilvie P.S. $12..00. Carson Grove E.S. $12.00 Emily Carr M.S. $12.00 L. Saunders Osgoode P.S. - $10.00 B. Foley W. Erskine Johnston P.S. $10.50 Fitzroy Centennial P.S. $13.50 Stephen Leacock P.S. $10.50 Roland Michener P.S. $10.50 R. Sauve Metcalfe P.S. $12.00 Osgoode H.S. $12.00 Richmond Farm Richmond P.S. $14.50 South Carleton H.S. $14.50 Pyper Gravel Greely E.S. $10.00 C. Mollema Blackburn P.S. $15.00 G. Mohr D.A.Moodie I.S. $10.00 Barrhaven P.S. $10.00 Greenbank P.S. $10.00 Rnoxdale P.S. $10.00 Bell H.S. $10.00 • Wm. Stewart Crystal Bay School $ 9.00 Fisher Heights P.S. $ 9.00 Manordale P.S. $ 9.00 Merivale P.S. #1 $ 9.00 Merivale P.S. #2 $ 9.00 • Sir John A. Macdonald P.S. $ 9.00 • Sir Robert Borden H.S. $ 9.00 J.S. Woodsworth S.S. $ 9.00 • • G. Sunderland Bell's Corners P.S. $20.00 D.L. Magee Briargreen P.S. $11.50 Brook Lane P.S. $11.50 Century P.S. $11.50 City View P.S. $11.50 Confederation H.S. $11.50 Meadowlands P.S. $11.50 Merivale H. S. $11.50 Parkwood Hills P.S. $11.50 Sir Winston Churchill P. S. $11.50 1 Appendix Page 569 • Firm School Rate per hour D.M. Su)phpr Bayshpre P.S. $11.00 Earl of March S.S. $11.00 Glen Cairn P.S. $11.00 Graham Park P.S. $11.00 Huntley Centennial P.S. $11.00 Lakeview P.S. $11.00 Leslie Park P.S. $11.00 Torbolton P.S. $ 9.00 M '& S Martin Colonel By S.S. $12.00 Fairfield P.S. $12.00 Gloucester H.S. $12.00 Henry Munro M.S. $12.00 Lamira Dow Billings E.S. $12.00 Queenswood P.S. $12.00 Robert Hopkins P.S. $12.00 Ecole Secondaire Garneau $12.00 5. For the following schools, tenders were either not received or were received and considered not to be acceptable for presentation to the Management Committee: Fitzroy Harbour P.S. Goulbourn P.S. Hazeldean (storage) Kars P.S. Meadowview P.S. North Gower/Marlborough P.S. Riverview P.S. Stittsville P.S. 6. Staff negotiated with contractors and received quotations for the following schools listed in paragraph #5 for snow removal: Firm School Rate per hour Harold E. Crawford Kars P.S. $13.00 - $16.50 North Gower/Marlborough P.S. $13.00 - $16.50 Edwin Williams Riverview P.S. $12.00 Earl Harper Meadowview P.S. $10.00 Leonard Craig Fitzroy Harbour P.S. $20.00 J.W., Mordy Stittsville P.S. $19.00 Goulbourn P.S. $19.00 Appendix Page 570 , • 7. ' As of Dlovember 14th, staff have been unable to negotiate for Hazeldean P.S. (storage) . Ice Control and Sanding 8. The following contractors met the specifications for ice control and sanding: J School Containers Spreading Rate per Rate per Firm School hour hour Peter Van Zyl Johnston's Corners P.S. $ 8.00 $10.00 Manotick P.S. $ 8.00 $10.00 j Rideauview P.S. $ 8.00 $10.00 L.R. Hennigar Edwards P.S. $12.00 $12."00 Greely E.S. $12.00 $12.00 Metcalfe P.S. $12.00 $12.00 Osgoode H. S. $12.00 $12.00 Ramsayville P.S. $12.00 $12.00 • • • T.C. Scharf Blackburn P.S. $14.00 $16.00 Blossom Park P.S. $14.00 , $16.00 Osgoode P.S. $14.00 $16.00 M. Snelgrove Barrhaven P.S. $ 8.00 $10.00 Bell's Corners P.S. $ 8.00 $10.00 Briargreen P.S. $ 8.00 $10.00 Brook Lane P.S. $ 8.00 $10.00 ' Century P.S. $ 8.00 $10.00 City View P.S. $ 8.00 $10.00 Confederation H.S. $ 8.00 $10.00 • Fisher Heights P.S. $ 8.00 $10.00 Fitzroy Centennial P.S. $ 8.00 $10.00 Fitzroy Harbour P.S. $ 8.00 $10.00 Goulbourn P.S. $ 8.00 $10.00 Greenbank P.S. $ 8.00 $10.00 Knoxdale P.S. $ 8.00 $10.00 Manordale P.S. $ 8.00 $10.00 Meadowlands P.S. $ 8.00 $10.00 Merivale H.S. $ 8.00 $10.00 Merivale P.S. #1 $ 8.00 $10.00 Merivale P.S. #2 $ 8.00 $10.00 • 1 Parkwood Hills P.S. $ 8.00 $10.00 Richmond P.S. $ 8.00 $10.00 Sir John A. 'Macdonald P.S. $ 8.00 $10.00 Sir Robert Borden H.S. $ 8.00 $10.00 Sir Winston Churchill P.S. $ 8.00 $10.00 Stittsville P.S. $ 8.00 $10.00 South Carleton H.S. $ 8.00 $10.00 Bell H.S. $ 8.00 • $10.00 J.S. Woodsworth S.S. $ 8.00 $10.00 Appendix Page 571 4. School Containers Spreading Rate per Rate per Firm School hour hour D.M. Sulpher D.A. Moodie I.S. $ 8.00 $ 9.50 Bayshore P.S. $ 8.00 $ 9.50 Crystal Bay School $ 8.00 $ 9.50 Earl of March S.S. $ 8.00 $ 9.50 W. Erskine Johnston P.S. $ 8.00 $ 9.50 Glen Cairn P.S. $ 8.00 $ 9.50 Graham Park P.S. $ 8.00 $ 9.50 Huntley Centennial P.S. $ 8.00 $ 9.50 Lakeview P.S. $ 8.00 $ 9.50 Stephen Leacock P.S. $ 8.00 $ 9.50 Leslie Park P.S. $ 8.00 $ 9.50 ' Roland Michener P.S. $ 8.00 $ 9.50 Torbolton P.S. , $ 8.00 $ 9.50 9. Staff negotiated with contractors and received quotations for the following schools for which the tenders were not considered acceptable due to the high cost, or for which tenders were not received: School Containers Spreading Rate per Rate per Firm School hour hour Leonard Hennigar Glen Ogilvie P.S. $12.00 $12.00 Queenswood P.S. $12.00 $12.00 Ecole Secondaire Garneau $12.00 $12.00 Carson Grove E.S. $12.00 $12.00 Emily Carr M.S. $12.00 $12.00 T.C. Scharf Colonel By S.S. $14.00 $16.00 Gloucester H.S. $14.00 $16.00 Lamira Dow Billings E.S. $14.00 $16.00 Meadowview P.S. $14.00 $16.00 Kars P.S. $14.00 $16.00 Fairfield P.S. $14.00 $16.00 Henry Munro M.S. $14.00 $16.00 Robert Hopkins P.S. $14.00 $16.00 Riverview P.S. , $14.00 $16.00 North Gower/Marlborough P.S. $14.00 $16.00 I ' j 1 . Appendix Page 572 1 ' . • • • • • le mercredi 14 no.veiiibre 1973. • line reunion du Ooi;iite consultat'if de lan ue franaise ae Oar- eton se ' tenait a i 'Lcole Secondaire varneau, rue Carrikre , Orleans, a . 40 heures, sous la presiuence de madame hoiande Soucie, vice-presidente. i'1i�lY1JdIt:.�J i i� .U::�li 1 J: Mine rtolande boucle , vice-presidente iv hourieue Lanariauit M. Jean Leveilie C Oi.J .iL IY 1.V 111'1.LJ +:1. V Li i i1J: M. Wean-rran,ois Lilotte �'�L�i:L�i lYLL u11..LA •: • i`':. Gerara :i rieauit, directeUr, ecole secon.aaire Uarneau M. L.r . Laaresse , surinteriaant des ecoles L. J.L. _tooert i.erIlial�a, - secretaire-executif AVID• M. lurnle Lalonae ;O - • • �`n�'2'l'Jy i iirl: 1' Jean-?ran; oL s 1F1J_lotte kopuye par: +1. Jea.n Leveil1e u`i rtLiuLU que ' 1 ' orare au four ae la presente reunion soit ferule et ao.opte. 2. .:JOPT101\ Lb n'JU:bS • • ri;irlUai t1� .: 1i. Jean-r'ranois :�_ilotte • A2'2UY.t tAh: ir:. ii0u_] ue Lanariault • hi.,SO L cue le i•roces-verbal de la reunion r:umero 12, tenue le mercreai , L4 octobre 1 73 , soit ac:opte tel que iJresente. • • I E �tJ�'1'=,• Appendix Page 573 • • 14 novembre 1973 RArP Oiti' . C. 13 I i 3. 'T LECiULl`lUld ICAT'1Uiv EDUCATIVE DE L! OiV 1AR1U COir IDERAET qu' il y a quelques mois, le comite ae langue frangaise a ,prenait que 1 'Cifice de la Telecommunication Educative de 1 'On_tario avait comparu devant le Conseil de la Radio-Television Candienne , dans le but :i ' obtenir 1 ' autorisation d ' operer un poste de television educative a Ottawa; CCicSi1J::,t.AiJT qu' immediate lent apres avoir appris cette nou- velle,, le comite a tents de faire parvenir un memoire au Conseil de la Radio-Television Canaaienne, et ce , sans succes, les audiences etentl tern inees; CUivSiDERA vT que le comite craignait que le nouveau poste de television_ educative ne uiffuse que lOvu as see emissions dans la langue frangaise , comme c ' est le cas 1. Toronto; • CCI;SIJERA 'T qu'une lettre jut adressee au president de 1 'Off'ice de Telecommunication dans laquelle certaines questions specifiques lui furent posees; • COT SI ERAIIT que les reponses obtenues confirment que le nouveau poste ne telediffusera quo 1Op de ses emissions dans la langue frangaise et que le comite de langue frangaise de Carleton considere cette situation alarmante , considerant le grand nombre de francophones dans Ottawa. PRCEOS i- t: 14. Jean Leveilie Ar'rUYE PAR: rtoarigue Lanuriault ET ttESCLU face aux enonces ci-dessus mentionnes, qu'un projet de lettre soit prepare , levant etre aaressee a 1 'Cffice de Telecommunication educc::tive de 1 'Onta.rio et ce , en vue dune recorilivandation possible au conseil. Le secretaire executif est chargé ae faire parvenir la documentation pertinente aux commissions scolaires dont les noms apparaissent a la liste obtenue par le secretaire-executif. 4 CCLLOQUL-EDUCATION2UJT-4.ECO.YD.ii1R.L PROPOu Phil: 14. 1 oari ue Landriault A±PUYL PAn: 1•i. Jean-.rancois, Milotte ET RESCLU que le secretaire-executif soit chargé de faire le necessaire pour que le comite de langue franeaise ae Carleton soit invite au plocrrain colloquy sur i ' educaticn post-seconaaire en francais pour la region Est dui sera tenu au printemps. 1 AJUTTE. Appendix Page 574 � j CCMIEE DE LAidGUL i`ni`_i•!::A IS:, 14 novei bre 1973 RAPZ OnT 10. 13 - - 5. BauGf,T DU CGiil'1' 1973-1974 PROPOSE Plot: M. Jean Leveille AzPLYL PAit: `i. Jean- 'rancois i ilotte Li p 0LU que le comite de langue francaise demande un sursis, de 15 jours pour presenter son budget pour 1 'annee 1973- • 1974, et ce, afin de prenare connaissance au nouve-_u texte de loi (Bill la qui traite des cornites de lanbue Fran aise. ADOP E. • 6. L V 1PL - .C ul E SII,CULI2jAlhE H. i AU R.CPOaz, - : E. Jean . rani ois Milotte • AP U E PAH: E. Jean Leveille . Li' i-L,SULU que ce comite aesire feliciter i' equipe de i 'Lcole Secondaire Garneau qui a receiimient defait l ' equipe de 1 'Euole Secondaire de ,•ianiwaki , :sans le caare du contours "Genies en eroe" . 7. LVLAIk AGL Lii LA ilU..., CARH IL.RL COidSID1, Aiv1' que la , seule ecole seconaaire fran.,aise dans' Carleton a ouvert ses portes en septeubre 1972; que de plus en plus ae francophones utilisent les locaux de 1 ' ecole pour uiverses raisons; qu' une campagne de sensiuilisc tion se Iait actuellement dans Carleton pour informer la population que les locaux de 1 ' ecole secondaire Ga_•neau sont disponioles pour i' or- ganisa.tion de diveLses activites; CONSII RA:6T que la rue Carrire qui mene a 1 ' tole Secon- daire Garneau n' est pas eclairee et que lea autorites tie 1 ' ecole ainsi Cue les me:aibres i.:u conita de lahLue fran%aise consia rent cet 8tat ae chose anoriiial ; que la securite aes gens qui frequentent l ' ecole est compromise de ,ce fait et que les memores du comite de lan:. ue fray aise et la airection de 1 ' ecole sont d' avis qu' il y a un. besoin urgent a ce qu'un sy tk.e a' eciairac;e ad quest soit ins- wine dann Ia rue Carr re Appendix Page 575 (revisee) • 0OMIT-, 14 novembre 1973 • i-A 'PGctT i'C1. 13 . - 4 - . PRU USE Pau;: M. Jean i,;veille APPUYE PAi;: M. hodrigue Landriault • i 1' tt ; UyU que cc coidite re,commande au conseil d' education de Carleton, fasse le necessaire pour qu'un syste:ae d' eciairage ad<equat soit installe dais la rue Carrikre , et ce , tour la plus grande securite de la population etuaiante et adulte qui frequentent 1'Ecole 8econdaire Garneau. ADOPT . 8. TEL,..+VU1"iJ°i i\ICAlLUi' ELUCATIV Jb L UiVl:i 1u • ' PaCPUdE Ffii2: i•°:. Jean l,eveille APPUYL Pries: 1•hi. Jean-.erancois ilotte • . i' hEaU1,U que les documents suivants soient ret!.is aux • journalistes qui assistent a la reunion:- a) lettre adressee a monsieur T.H. Ide , president de l' uffico de 1''elecommunicaticn educative de 1 ' Untario; b) ' Reponse de monsieur '..R. ide. ALUPTE. 9. 1'�l�ll lJ iliY�:'1LlY.l PRGIub.:, i•Ar.: :'i. dean Leveille • ArPUY.E Part: u. : oar:. ue Landriault E1 1-(E ULU que la -r•esente reunion soil ajournee jusqu' a la nouvelle ,convocation du president. • • v .1`1.hUbi tT idE :iUlli:l�; Secretaire-hxecutif. Vice-presiciente. Recu par le Conseil , le 26 novembre 1973 Minute du Conseil No. 349 • Resolution no. 5 adopte Resolution no. 7 differe au Comite Ad Hoc- ' rue Carriere • Appendix Page 576 • (TRAi SLATIOl; ) THE CARLETON E G A H i0 C F E D U C A T 1 U iA i ur uhT IA 0. 13 iti,iVCh L i1\UUAGE COMMITTEE Wednesday, November 14, 1973. The meeting of the French Language Committee of Carleton was 'geld this day at "Ecole Secondaire Garneau" , 4 Carrire St. , Orleans, ;t 8:00 p.m. The Vice-Chairman, Mrs. holande Soucie , presiding. M.,, JEERS iIZLLiTS: Mrs itolande Soucie , Vice Chairman Mr. hodrigue Landriault Mr. Jean Leveille 1`:1.1°.LERb OF Th:.4 BOARD 1•4 Alai L TO THE COMMITTEE: . Mr. Jean-Francois mi1otto STAFF 1ti ELEI.: S PaES_'i v' Mr. Gerard tiunea_ult, principal "icole Secondaire Garneau" •ir. L.F. Lat)rosse , School Superintendent Mr. J.M. itobert Normand, £xecucive Secretary S'llii' it6 ri:J. i1J - NOTlCE &1VEN Mr. Aurnle Lalonde • 1 AGENDA Moved by Mr. Jean-Francois i•iilotte, seconded by Mr. Jean Leveille , hESQLViD that tie orders of the day for the present meeting be closed and adopted. CA hIED 2. PA:I4UMES Cr 1d0Cl E.Dii S - t DO.L Tiv1� hove . by Mr. Jean-Francois r:i l otte , seconded by Mr. hodrigue Landriault, dL5OLV.1,1j that the minutes of proceedings of the meeting held on Wednesday, October 24, 1973 , be adopted as presented. • • C ihldED Appendix Page 577 • FRENCH LANGUAGL COFuiITTEE iNovember 14, 1973 REPORT NO.. l 3 - - 3. EBUC.ATIONAi. TELLVIiJIC SYSTEDi OF Oi TARIO ViHEREAS a number of months ago the Carleton Language Committee learned that Canadian Radio and Television Commission had received an application from the Ontario Office of Telecommunication to operate a station in Ottawa; 4ki_,itbAS steps were immediately taken to submit a brief to the Canadian :-radio and Television Commission without success since all of the hearings were terminated; • hEh AS the committee fears that this new educational television station will only air 10;b of its programs in the French Language as is presently done in Toronto; ' WHEREAS a letter was immediately sent to the President of the Ontario Office of Telecommunication in which information was requested; di.ohLAS answers received from the Ontario Office of Telecommunication confirm that 10;� of the programs which will be aired by the new television_ station will be in the french language and that the Carleton French Language Committee considers this situation alarming because of the great numuer of Francophones presently residing in tie Ottawa area. • Moved by Iqr. Jean Leveil:L , seconded by i,:r. Rodrigue Lanar•iault, AESOLViD that because of the preceding paragraphs , that a draft letter tc the Ontario Office of Telecommunication bp prepared with a view to make certain recommendations to the Carleton school board. The Executive Secretary is also authorized to send the perti-' nent documentation to School boards whose names appear on the list recently obtained. • 4. CONFERENCE - i'O.v rT sLOUIVuAr i E.bUCATlu1,'i Moved by fir. itodrigue Lanariauit, seconded by Mr. u ean-Frany Ois Milotte , RESOLVIJ that the Executive Secretary be authorized to take the necessary steps to ensure that the Carleton French Language Committee is invited to the next conference on post-secondary education, which is scheduled to be held in the Spring of 1,�74. C .r.hI ,D. • Appendix Page 578 • F tl;iVCh LANGU.::LG :, COMMITTEE • November 14 , 1973 nilO T ISO. 13 — 3 - 5, EULvET Oi 11111, COLMIT EE 1973-1974 Moved by -mr. Jean Leveille , seconded by i.r. Jean-Eranyois Milofte , RESOLVED that the French Language Committee request a 15 day • delay to present its buaget to the Carleton School board, to allow • members of the committee to study bill 180, which has received third readingcommitteein the Ontario Legislature and which deals with french advisory committees in Ontario. Chi AlED. 6, 0l2, 'TEAM -"bCULL SiCONDAIRJ, GARhEAU" lvioved by mr. Jean-Francois hilotte , seconded by Mr. Jean • Leveille , R SOi,V. D that the committee expresses its most sincere con- gratulations to members of TEAM that recently defeated a team from the iariwaki Secondary School, in a contest. • Cllitrtl.J.0. 7. /� ern_... 1i11.7ai'�i 1`,�7 - rlir RRI.JRE STREET • WHEREAS the only french language secondary school in the Carleton system opened its doors in September 172 WEbRbAS more and more french speaking residents of - • Carleton are using facilities offered by "Lcole Secondaire 'darrieau" for • various reasons; 'iiiii/R AS a campaign is presently uderway to inform the population of Carleton that the facilities of "Ecole Secondaire Uarneau" are available; WHEREAS Carriere Street which leads t0 "t,cole Secon- daire Uarneau" is not properly lighted and that the school authorities and members of the French Language Co imittee consider this state of affairs as serious; • '1dis1tu'AS members of the committee and the school autric- r,ities feel that it is not safe to use Crriere ;street at night because ' of poor lighting and members of the French Language Committee feel that it is' urgent that an adequate lighting system be installers on Carrik.e Street,: as soon as possible; • ;-fovea by i!r. Jean Leveille , seconded by :,ir. hodrigue Landriault RESOLVED that the committee recommends that the Carleton School board take the necessary steps to ensure that an adequate fighting system be 1 installed on Carriere street, to ensure a greater security for the poNu- lation ,that uses facilities offered by "icole Secondaire Uarneau" at night. C.._.R.1..,uAppendix Page 579 I i (REVISED) mhENCH LANGUAG COIThi November 14, 1973 l'Ei-OAT NO. 13 r - 4 - • • • EDUCATIONAL TI,LEV-161oN O.NTAki.10 4.oved by r. Jean Leveille , seconded by Ar. Jean-Francois ilotte, h1.41;OLYED that the following documents be made available to he preas:- a) Letter addressed to "ix. T.A. i6e , Chairman of the Ontario• Office of Telecommunication.' b) Answer received irom Ide. CAA41..LD. 9. ' AJCUahlvi.LNT • ' -noved by i'ir. Jean Leveille , seconded by 'nr. hoarigue Lan- . driault, '2,E60L-L,D that this meeting be ajourned to the call of the . Chair. CAs:(.111ED. • • . . x0L1,113 iO.itAkW iIn . 40LAD.c., SUUCI'.4 • .z;xecutive secretary • Vice-Chairman • • • Received by the Board 26 November 1973 Minute No. 349 Recommendation 5 was adopted Recommendation 7 was referred to Ad Hoc Committee on Carriere Street Appendix Page 580 . .,rl s (REVISED) THE CARLETON BOARD OF EDUCATION COMMUNITY-COMMUNICATIONS COMMITTEE REPORT NO. 5 21 November 1973 • A meeting of the Community-Communications Committee was held this day in the Board Room, 4 Thorncliff Plate, Ottawa, commencing at 8: 00 p. m. , with Trustee Hicks, Chairman of.the Committee in the Chair. The following members of the Committee were also present: Trustees Drew, Kabayama, Lemieux, McIntosh, Moore, Taylor and Wright. Committee members not present: Trustees Mulligan and Sevigny. Staff present: Superintendent of Administration; Superintendent of Operations; Chief of Maintenance and Operations; Executive Assistant; Mr. E. L. Mortimer, Administrative Assistant. Mr. G. Miller (OSSTF) and Mrs. C. Andrew (TFC) were also present. A number of representatives from various community groups were also present. 1. Regulations Governing the Use of Indoor School Facilities Your Committee had before it for consideration proposed revised regulations governing the community use of school facilities under Board Policy E-4. The proposed changes are set out in a report from staff contained in the agenda for this meeting (folios 1-8, copies of which were circulated to all members of the Board). The Committee reviewed the proposed amendment clause by clause and the following is a summary of our deliberations: Part I - Scheduling Your Committee agreed to recommend on motion by Trustee McIntosh, THAT a new Part I scheduling be implemented to read as follows: "All schools within the jurisdiction of the Carleton Board of Education should submit to General Services a tentative schedule outlining clearly all facilities planned to be used by the school and giving exact details as to the date and the time involved : this scheduling procedure to be in effect on school days, after six p. m. , and during weekends and school holidays. These schedules should be submitted to General Services by August 1 for the subsequent school year. " Appendix Page 581 COMMUNITY-COMMUNICATIONS COMMITTEE 21 November 1973 REPORT INO. 5 Part II - Definitions On motion by Trustee McIntosh, it was agreed THAT there would be no change in the existing definitions. Part III - User Categories It was agreed on motion by Trustee McIntosh THAT the existing User Categories should remain in force. (Part IV - Fee Structure !It was agreed on motion by Trustee McIntosh THAT the existing Fee Structure should remain in force. Part V - Hours of Usage It was agreed, on motion by Trustee McIntosh THAT the following new section, giving hours of use, should be approved: "a) The evening use of school buildings by outside organizations shall commence ne earlier than 6 p. m. except at the discretion of the Director of Education or his designated official where such earlier use will not interfere with the normal operation of the school concerned. " "b) The evening use of school buildings should terminate as follows: Monday through Thursday - no later than 11: 00 p. m. , the building to be closed no later than 11: 30 p. m. Friday and Saturday - no later than 1: 00 a. m. , the building to be cleared and closed no later than 1: 30 a. m. " Part VI - Holidays It was agreed, on motion by Trustee McIntosh, THAT a new section, Holidays, should be written into the agreement as follows: "The schools will be closed on all statutory holidays as well as New Year's eve, Christmas eve, during the Christmas break, and Easter Monday. Church services are excluded from these provisos". Appendix Page 582 I , COMMUNITY-COMMUNICATIONS COMMITTEE 21 November 1973 REPORT NO. 5 "During the March break, certain schools designated by the Board on the recommendation of the Director of Education will be open Monday to Saturday from 9: 00 a. m. to 12: 00 midnight and the schools will be manned accordingly. " "During the school holidays, certain schools designated by the Board on the recommendation of the Director of Education will be open Monday to Friday from 9: 00 a. m. to 12: 00 midnight. " Part VII - Sundays It was agreed, on motion by Trustee Taylor, THAT a new Part VII - Sundays, should be inserted as follows: "On Sundays, school buildings shall not be available except by approval of the Director of Education or his designated official. Church services are excluded from this proviso. " Part VIII - Payment of Rental Fees It was agreed, on motion by Trustee Taylor, to recommend the inclusion of a new section Part VIII - Payment of Rental Fees, to read: "A rental fee shall be paid promptly by any organization receiving a permit. If payment of the fee is not received within a reasonable length of time, the matter shall be reported to the Board. " Part IX - Parks and Recreation Department On motion by Trustee McIntosh, a proposal by staff to insert a new clause Part IX - Parks and Recreation Department, was rejected by the Committee. Part X - School Offices On motion by Trustee McIntosh, it was agreed to recommend a new section Part X - School Offices to read: "The school offices shall not be available to any organization except when approval has been given by the Director of Education or his designated official. " Appendix Page 583 r ' COMMUNITY-COMMUNICATIONS COMMITTEE 21 November 1973 REPORT NO. 5 Part XI (Games of Chance) Part XII (Alcoholic Beverages) Part XIII (Responsiblity for Damages) contained no recommended changes from existing Policy. Part XIV - Age Restriction On motion by Trustee McIntosh, it was agreed to recommend a new section Part XIV - Age Restriction, to read: "No person shall be granted a permit to use any facility of the Carleton Board of Education unless they have reached the age of legal responsibility (18 years) . " Part XV - Snowmobiles Prohibited On motion by Trustee McIntosh, it was agreed to recommend a revised wording for Part XV - Snowmobiles to read as follows: "Snowmobiles shall be prohibited from all school sites under the jurisdiction of the Carleton Board of Education, except where specific approval for their use has been obtained from the Director of Education for activities such as carnivals or repair in school shops and testing. " The Community-Communications Committee recommends, on motion by Trustee McIntosh THAT the changes to Board regulations governing the use of school facilities (Policy E4 - Regulations) be approved as set out above. 2. Request from Osgoode Township for Joint Participation in Greely Arena Pursuant to the meeting of the Community-Communications Committee held 8 May 1973, your Committee had before it a further staff report concerning the request received from the Township of Osgoode for the Board to contribute a sum of $25, 000 to assist in the construction of an indoor ice arena in Greely. In this respect, your Committee noted the communication received from the Ministry of Education, Region 10, (Mr. L. G. Guptill) dated 24 July 1973 advising that: Appendix Page 584 (REVISED) COMMUNITY-COMMUNICATIONS COMMITTEE 21 November 1973 REPORT NO. 5 a) Agreements for such projects must receive prior approval by the Minister. b) The funding is subject to agreement between the parties. c) It is preferable although not essential to have these projects included in a Board's five-year capital fcrecast. d) No grants would be available from the Ministry. Representatives of Osgoode were in attendance at the meeting and advised that the Ministry of Treasury, Economics and Intergovernmental Affairs have approved the arena as "Winter Capital Project Fund - Project No. CP-0323", and that the application by the Township for a loan in the amount of $276, 510. 00 payable over 20 years, has received approval by the Provincial and Federal governments. Your Committee discussed this situation at some length during which the consensus was that the award of a grant by the Board for such a recreation complex would establish precedent with far reaching implications, and would also be inadvisable since it would use up the valuable and scarce capital funds available to the Board. Your Committee therefore agreed to recommend on motion by Trustee Taylor, THAT a letter be sent to the Chairman and Members of the Greely Building Committee stating that with regret the Board is unable to comply with their request for financial assistance on the Greely arena; and commending them for the initiative they have shown in providing this facility for the Township residents and wishing them success with their endeavour. CARRIED 3. Conservation of Energy in Schools Your Committee noted a report submitted by the Director of Education and the Superintendent of Administration concerning the guidelines recently issued 'by the Minister of Education concerning the "energy crisis in the schools". These guidelines were received by the Carleton Board on 19 November 1973. This matter was referred to the Community-Communications Committee in view of the implications of energy savings on the community use of schools program. In this regard, the Committee also noted guidelines which will be sent throughout the school system containing suggestions for conserving energy and resources. It was the consensus of the Committee that the steps taken by staff are commendable, but that no action should be taken at this time to reduce the amount of community use of schools in order to further save on energy and other resources. Appendix Page 585 . r (REVISED) COMMUNITY-COMMUNICATIONS COMMITTEE 21 November 1973 REPORT NO. 5 4. Community Use of Earl of March High School Your Committee had before it a report submitted by the Director of Education containing a communication received from Reeve Mlacak, March Township, requesting the use of Earl of March High School on New Year's eve for community celebrations. • In this regard, attention was drawn to the recently adopted policy of the Board that all schools be closed New Year's eve, Christmas eve and during the Christmas break, except for religious services, in order to protect custodians and give them time to be with their families at this time of the year. Following an extensive debate, your Committee recommends on motion by Trustee Lemieux THAT a letter be sent to the Reeve of March Township advising that the Board considers it inadvisable to break its new policy governing use of schools on New Year's eve and therefore cannot grant this request for the use of Earl of March High School on the evening of 31 December 1973. The meeting adjourned at 10: 35 p. m. Eric Hicks Chairman of Committee PAL/Is Received by the Board 26 November 1973 Board Minute No. 342, with the following amendments : a) Show'' Trustee Moore present at the meeting b) Item 2, last para: Reference to Osgoode Township should read "Chairman and Members of the Greely Building Committee". The Recommendations were adopted. Appendix Page 586 i � THE CARLETON BOARD O F EDUCATION COMMITTEE OF THE WHOLE REPORT NO. 21 26 November 1973 To the Chairman and Members of the Board of Education Pursuant to Board resolution, a meeting of the Committee of the Whole was held this day in the Board room, 4 Thorncliff Place, Ottawa, with Trustee Harkness in the Chair. (For attendance at this meeting, refer to Board minutes of this date). Your Committee reports and recommends as follows: 1. Report of the Ad Hoc Committee for the Study of Heating in Schools Your Committee had before it a report submitted by the Ad Hoc Committee for the Study of Heating in Schools, dated 21 November 1973. There was a lively debate on the report during which a number of revisions were made. Your. Committee recommends, on motion by Trustee Dakin, THAT the Board receive the interim report from the Ad Hoc Committee for the Study of ' Heating in Schools, as amended in Committee of the Whole (Appendix Pages 589-592) and that the Board approve the following Ad Hoc Committee recommendation: a) THAT the Carleton Board of Education engage a firm of consulting engineers competent in the field of heating systems, other than Interplan Limited with the following terms of reference: i) to review the report dated 29 October 1973 on the Operating Analysis for Sir Robert Borden High School prepared by Interplan Limited with particular reference to Section 5 - 9 of that report. ii) to give the Board their professional opinion on the feasibility of the suggestions contained in Sections 7 and 8 of the report and on any other suggestions for the improvement of the existing heating system not contained in the report, but not including the conversion of the existing heating system to any other form of energy. Appendix Page 587 (REVISED) COMMITTEE OF THE WHOLE 26 November 1973 iii) to submit an estimate of the costs to the Board of implementing the ii) above and b) THAT all of this action be taken as soon as possible. 2. Appeal Procedure, Individual Elementary School Teaching Contracts Your Committee received an oral report from the Chairman of the Board concerning recent discussions with members of the Teachers° Federation of Carleton executive, and as a result, on motion by Trustee Harris, the Committee of the Whole recommends THAT the Board adopt the following policy respecting an appeal procedure for an individual elementary school teaching contracts: "It is the policy of the Carleton Board of Education that any member of the Teachers' Federation of Carleton has a right to appeal any difference or dispute between the Board and the teacher relating to the interpretation, application, administration or alleged violation of his or her individual teaching contract with the Board following the same steps as set out in the appeal procedure contained in the agreement between the teachers and the Board and the local group of public elementary school teachers. " 3. Status Report, Elementary Teachers' Salary Negotiations Your Committee discussed an oral report submitted by the Chairman of the Board concerning the current status of negotiations with the Board's elementary teachers for an agreement for 1973/4. Your Committee recommends on motion by Trustee Harkness: "THAT this meeting stand recessed until later this week at the call of the Chair, with the usual length of notice of time of meeting waived; and THAT the Committee of the Whole be given leave to sit again at that time to continue discussions on the status of elementary teachers' salary negotiations. " (Trustee Moore did not participate in the vote or discussion on this item). The Committee rose and reported at 11: 30 p. m. Respectfully submitted, P. Harkness, Chairman of the Committee PAL/Is RECEIVED BY THE BOARD 26 NOVEMBER 1973 Appendix Page 588 MINUTE NO. 353 THE RECOMMENDATIONS WERE ADOPTED. , 1 T H E CI ,A R L E T 0 N B OARD 0 F EDIUCATIO N Office of .The Director of Education • File No . : 904 . 8 Date 21 November , 1973 ' To : The Chairman and Members of the Board . 'e : Interim Report - Ad Hoc Committee for the Study of Heating in Schools I . I On September: 10th , ].973 , the Board approved the following resolution : ' loved by Trustee Dakin , seconded by Trustee Lemieux , ( THAT the Board postpone consideration of the recommendations ; contained in paragraphs (a) (b) and (c) of item 5 of Report No . 7 , School Planning and Construction Committee , 4 Septem- ber, 1973 , until the following action has occurred : I a) Appointment by the Board of three Trustees to meet with responsible representatives of the Ontario Hydro , j Nepean Hydro Commission and Gloucester Hydro Commission • to discuss the problems and the costs directly related , j to the use of electrical energy for the heating of ' schools throughout the jurisdiction of the Carleton Board of Education. b) Appointment by the Director of Education of staff members for the support of the three Trustees appointed for this purpose . I , ,c) Submission to the Board by the three appointed Trustees of a written report including their recommendations for Board policy governing the use of electrical energy for heating purposes in existing and future schools of the Carleton Board of Education.; and . . d) Subject to the overriding provision that all of the above action will be initiated and completed as soon as conveniently possible ; and, THAT Trustees Appleton, 'Dakin and Harris be appointed to the above Committee . " e ., Subsequent to the Board' s request two meetings have been held at the offices of the Nepean Hydro Commission , with the Trustee members of the' committele and representatives of Ontario , Nepean and Gloucester Hydro Commissions in attend- arice . Staff support to the Carleton Trustees was provided by Mr. T . D. Moore , Superintendent of Administration. A third meeting is scheduled for Wednesday , November 28th . Appendix Page 589 , 1 � i I • 4 I ^ 3 . The events of the meetings held to date are as follows : 1st Meeting - October 3rdl, 1973 This meeting was of an exploratory nature on the approach to be taken in this study . Particular emphasis was placed on the cost of electric energy for the Sir Robert Borden High School , the history of which will be recalled by the Trustees . The Chairman of the Nepean Hydro Commission, Mr . Martin Montague , advised that Ontario Hydro had agreed to engage a fully qualified heating expert , Mr . J .W. (Ian) Dick, P . Eng . , of Interplan Ltd . , Consulting Engineers , Toronto , to assist in determining the problems at Sir Robert Borden High School . Mr . Montague also advised that the importance of completing this task as soon as possible would be stressed and arrangements would be made for Mr. Dick to have a preliminary report available for the next meeting . Discussions at this meeting were also held , briefly , on the cost figures available at this time on the heating TOntario of the Carleton Board' s schools and whether Hydro should be requested to expand their study to more than one school . It was agreed the Carelton Trustees would review the matter of providing cost information to Ontario H-vdro. Mr. Montague agreed to contact Ontario Hydro to see if several other schools could be included in this study . It was also agreed at this meeting that an invitation should be extendedlto the Carleton Roman Catholic Separate School Board to participate in future meetings of the committee . 2nd Meeting - October 31st , 1973 The Carleton Separate School Board was represented at this meeting by. Mr;. V. Zinck , Chairman, and Mrs . C . Kasper , Trustee . Mr. Dick also attended and presented copies of his very detailed report on the heating system at Sir Robert Borden High School . Mr . Dick conducted a complete review of his report with the committee , which is summarized below, very briefly , for the information of the Board : Sections 1 to 4 : This describes the purpose of the study ; I • the review of existing documents and plans ; buildi;ng investigation; description of existiing heating and ventilation systems . Section 5 This included an itemized breakdown of operational problems which the school has experienced over several years . In total , sixteen points were covered and which 'were considered to be major con- , tributing factors to the high operating , Appendix Page 590 costs of the school . 1 Section 6 : . This include'd' an itemized breakdown of • twelve Air Supply Systems designed to serve twelve sections of the school. Mr . Dick spoke at considerable length on this section and in summary his comments were noted as , • - reduce thefresh air intake drastically ; - fix air control temperatures ; • - eliminate electric pre-heat coils and transfer to the hot water pre-heat coils . • Section 7 : This, included 'a review of four items of existing equipment requiring alterations . Mr . Dick felt these were very important factors and until this work is done a fully efficient operation could not be achieved. ' An estimate of $10 , 000 to carry out this work was submitted. • • Section 8 : This covered ten points on operating pro- cedures which it was stressed must be adhered to by school staff . It was suggested that staff did not have the benefit of assistance from the original engineers on the school project , as the designer left the consulting • firm shortly after the school opened in 1969 . Section 9 : In conclusion , Mr . Dick reiterated that if the changes suggested in his report were in- corporated into the Air Supply Units , con- siderable fuel cost savings could be achieved. This combined ' with the suggested revisions regarding the operation of various pieces of equipment could result in savings estimated at 25% of the total electric energy costs per year . The major 'problem was considered to be the excessive amount of energy being wasted to preheat the fresh air both during day and night-time operations . Regardless of the type of fuel utilized , whether it be electrical , oil or gas , the prob] ::m is still there in that the preheating of excessive fresh air will eventually show up in excessive fuel costs . It was also agreed at this meeting, following further discus- sion on the preparation of cost figures , that Mr. D. Reid of Ontario Hydro and Mr. Bob Moore of Nepean Hydro would meet with Mr. T . D . Moore on November 8th , at1which time . c,ost information on the heating of Carleton schools would be reviewed. 4' On November 19th the Trustee members of the Committee met to review Mr. Dick' s report again and determine recommendations that should be made prior to meeting with the Hydro Committee on November 28th. The Chairman of the Board was present for part of this meeting . I Appendix Page 591 The problems involved in • determining actual capital out- lays and cost savings that could be realized ; whether to proceed with • the suggested modifications and whether to retain electric heat or convert to other fuels have been discussed at some length . Mr. Dick,. of Interplan Ltd . , has prepared a very detailed ' report ,' however , your committee considered at some length the matter of recommending corrective action based on a report prepared by con- sultans hired by outside sources . • The committee would also mention at this time that the re- port outlines certain existing equipment that apparently has never been used according to the original design. As mentioned previously the ' original engineer on this project left his firm shortly after the school opened !and has not been available to provide assistance with operational problems . This was discussed with Mr . nick at the meeting of October 31stland he agreed to contact the engineer , Mr . Paul Leung , in Toronto , to obtain his views on the equipment in question . It is expected this ' information will be made available at the Hydro Committee meeting scheduled for November 28th . • Your committee now recommends , for the consideration of the Board, ,;; the following course of action : 1. THAT the Carleton Board of Education engage a firm of con- sulting engineers competent in the field of heating systems , other than Interplan Ltd . , with the following terms ofure- ference : ! a. To review the report dated the 29th of October , 1973 , on the Operating Analysis for Sir Robert Borden High School prepared by Interplan Ltd . , with particular .reference to Sections 5 through 9 of that report . b . To give the Board their professional opinion on the feasibility of the suggestions contained in Sections 7 and 8 of the report and on any other suggestions for improvement of the existing heating system not contained • in the report , but not including the conversion of the existing heating system to any other form of energy . • c. To submit an estimate of the costs to the Board of imple- menting the opinion in (b) above . • 2 . THAT all of this action be taken as soon as possible . 1 Note: The Chairman of the Board was not present during the formulation of the above recommendations. Respectfully submitted , • Ad Hoc Committee for the Trustee Members : Peter Appleton Study of Heating of Schools . W. R. Dakin Joyce A. Harris • Appendix Page 592 • /ea ' I (TEXTE) 0' L E CONSEIL D ' E D U C A TII OiN DE CARLETON RAPPORT NO. 14 COMITE DE LANGUE FRANQAISE • Le mercredi, 28 novembre 1973. • • Une reunion du Comite consultatif de langue frangaise de'Carleton se tenait dans les bureaux du Conseil d'education de Carleton, 4, rue Thorncliff, a 20 heures, sous la presidence de monsieur Aurele Lalonde, president. MEMBRES PRESENTS: M. Aurele Lalonde, president Mme Rolande Soucie, vice-presidente M. Rodrigue Landriault M. Jean Leveille MEMBRES DU CONSEIL NOMM S AU COMITE: M. Jean-Marie Lemieux Arne J. Kabayama M. Jean-Francois Milotte avait donne avis d'absence. • MEMBRES DU PERSONNEL CADRE: M. L. F. Labrosse, surintendant des ecoles M. Gerard Huneault, directeur, ecole secondaire Garneau M. J. M. Robert Normand, secretaire-executif INVITE SPECIAL•: M. Paul-Emile Mantha, representant du Comite consultatif • de' langue frangaise d'Ottawa. 1• , ORDRE DU JOUR: Propose par Mme Rolande Soucie, appuye par M. Rodrigue Landriault, - Et resolu que 1'ordre du jour de la presente reunion soit ferme et adopte. ADOPTE Appendix Page 593 2. PROCES-VERBAL: • Propose par M. Rodrigue Landriault, appuye par Mme Rolande Soucie, - Et resolu que le proces-verbal de la reunion numero 13, tenue le mercredi 14 novembre 1973, soit adopte tel que lu. ADOPTE • 3. OFFICE DE TELECOMMUNICATION EDUCATIONNELLE DE L'ONTARIO: Propose par Mme Rolande Soucie, appuye par .M. Jean-Marie 'Lemieux, - Et resolu que le projet de lettre preparee par Jean Leveille devant etre adressee a 1'Office de telecommunication educationnelle de l'Ontario et traitant de 1'etablissement d'un poste educatif a Ottawa, snit adopte et que le secretaire soit autorise de la faire parvenir au president, M. Ran Ide. ADOPTS 4. BUDGET DES DEPENSES - 1974: Propose par M. Rodrigue Landriault, appuye par Mme Rolande Soucie,- Et resolu qu'un budget pour une somme de $11,800 soit accepte pour l'annee d'operation 1974, et ce, pour les items ci-dessous mentionnes auxquels des montants minimum ont ete attaches et que le secretaire-executif soit autorise de soumettre le tout au Conseil: a) Honoraires (pour les membres autres . que les conseillers) ou suivant la loi provinciale concernant 1'adminis- tration des ecoles: $ 3,600 b) Conventions et frais de deplacement (pour les membres autres que les conseillers) : $ 3,000 • c) Receptions: $ 600 d) Livres et publications: $ 100 e) Impressions: $ 1,500 . f) Honoraires pour le secretaire- executif $ 2,500 g) Divers: $ 500 TOTAL $11,800 ADOPTS Appendix Page 594 I I � I 5. ELECTIONS 1974: Propose par M. Jean Leveille, appuye par Mme Rolande Soucie, - Et resolu qu'en marge des elections du comite de langue frangaise qui devront etre tenues a la suite de l'adoption en troisieme • lecture du bill 180, ce comite desire par la presente formuler les recommandations suivantes au Conseil d'education: a) Que les membres du comite de langue frangaise soient elus a la grandeur du territoire qui releve de la juridiction du Conseil d'education de Carleton; b) Que les elections du comite soient tenues a l'ecole secondaire Garneau, le mardi 15 janvier 1974; c) Que la soirée d'election soit convoquee pour 8 heures du soir et que les points principaux de la soirée soient les suivants: i) Exposé de ce que la loi prevoit en ce qui a trait a la tenue des elections; ii) Rapport du president sortant; iii) Les elections; iv) Allocution du directeur de l'ecole secondaire Garneau; v) Allocution de M. Gilles Blache traitant du conseil coliuuunautaire; vi) Allocution de M. L. F. Labrosse, surintendant des ecoles; vii) Presentation par les e1eves de l'ecole secondaire Garneau; viii) Gouter. d) Que le surintendant des ecoles, M. L. F. Labrosse, soft delegue par le conseil d'education pour voir a 1'organisation de la soirée. e) Que le president du comite de langue frangaise, M. Aurele Lalonde, le directeur de l'ecole secondaire Garneau, M.' Gerard Huneault et le surintendant des ecoles, M. L. F. Labrosse, travaillent a la preparation de la soirée des elections. ADOPTS Appendix Page 595 (revisee) I • 6. ' HORAIRE DES REUNIONS: Propose par Mile Rolande Soucie, appuye par Mme Kabayama, - Et resolu que la reunion du 12 decembre 1973 soit la derniere reunion dulcomite avant la tenue des elections qui seront tenues en janvier 1974. Apres discussion, la resolution est laissee en suspens. 7. AJOURNEMENT: • Propose par M. Jean-Marie Lemieux, appuye par Mme Rolande Soucie, - Et resolu que la presente reunion soit ajournee jusqu'a la nouvelle convocation du president. • ADOPT • • • J.: M. Robert Normand, Aurele Lalonde, secretaire-executif. president. Re'gu par le Conseil , le 10 decembre 1973 • Minute du Conseil No. 360 • • JMRNAlm Regu par le Conseil , le 10 decembre 1973 Proces de deliberations no. 360 Appendix Page 596 (TEXTE) LE CONSEIL D EDUCATION DE CARLETON RAPPORT NO. 14 COMITE DE LANGUE FRANCAISE ANNEXE Le mercredi 28 novembre 1973. 1. RENCONTRE AVEC LES MEMBR.ES FRANCOPHONES DU CONSEIL DES ECOLES SEPAREES: A la suite du rapport du president, les membres du comite acceptent de rencontrer les membres francophones du Conseil des ecoles separees lors d'une reunion qui sera tenue a 7 h. 30 du soir le mercredi 5 decembre 1973 a 1'ecole secondaire Garneau. Les sujets suivants sont suggeres pour 1'ordre du jour: a) Phylosophie de 1'ecole frangaise; b) Subventions au bilinguisme; c) Enseignement religieux; • d) Continuite de 1'education et integration du curriculum K-13. 2. , INSCRIPTIONS AUX COURS DU SOIR A OTTAWA: Lors de la reunion, les membres du comite ont pris connaissance d'un rapport relativement aux inscriptions de personnes de Carleton qui sort inscrites aux cours du soir offerts par le Conseil Scolaire d'Ottawa. A la lumiere des renseignements obtenus, les membres du comite sont de 1'avis qu'il faudra reviser la ligne de pensee en ce qui a trait a cette question. 3. PROJECTIONS DU CONSEIL SCOLAIRE: I1 y a deja quelques temps que les membres du comite de langue frangaise d'Ottawa tentent d'obtenir les projections du Conseil Scolaire d'Ottawa pour la periode correspondant a celle mentionnee au rapport du docteur Aboul-Khair, et ce, sans succes. La question sera donc soulevee lors de la reunion qui sera tenue le mercredi 12 decembre 1973, a laquelle Mme Louise McIntosh sera invitee. Appendix Page 597 • 4. BOTTIN - ASSOCIATIONS ET ORGANISMES DE CARLETON Les membres du comite prennent connaissance de 1'ebauche de bottin preparee par M. Gilles Blache de 1'ecole secondaire Garneau. Toute suggestion pour modifier le bottin devra etre communiquee a Mme Soucie, a M. Gilles Blache ou au secretaire-executif. 5. ELECTION 1974: Le soir des elections, toute personne qui desire voter devra s'inscrire. Toute personne qui desire voter devra inscrire son nom et • son adresse sur une feuille qui sera preparee a cette fin. 6. HORAIRE DES REUNIONS - 1974 Les membres du comite de langue frangaise croient que pour assurer l'efficacite du comite, it est des plus important que l'horaire des reunions du comite soit trace en tenant compte des reunions du Conseil d'education, et ce, afin d'assurer que les decisions soient prises . dans, le plus court delai possible. 7. DISPOSITIONS DU BILL 180 RE: COMITES DE LANGUE FRANCAISE: Au cours de la reunion, les membres du comite ont pris connaissance des dispositions prevues au Bill 180 touchant les comites de langue frangaise. Les membres du comite, conscientsdu fait que le bill 180 a regu la Sanction Royale le 31 octobre 1973, ont note que les honoraires devant etre verses aux membres des comites de langue frangaise sont augmentes a $50.00 par mois. 8. ECLAIRAGE DE LA RUE CARRIERE: Le secretaire-executif ecrira au Conseil d'education de Carleton a 1',effet de demander aux autorites competentes ou en sont rendues les demarches pour l'eclairage de la rue Carriere. 1 J. M. Robert Normand Aurele Lalonde secretaire-executif president Appendix Page 598 JMRN/lm (TRANSLATION) THE CARLETON BOARD OF EDUCATION REPORT NO. 14 FRENCH LANGUAGE COMMITTEE We dnesday, November 28, 1973. The meeting of the French Language Committee of Carleton was held this day, in the Administration Building, 4 Thorncliff Place, at 8:00 o'clock p.m. The Chairman, Mr. Aurele Lalonde, presiding. MEMBERS PRESENT: Mr. Aurele Lalonde, President Mrs. Rolande Soucie, Vice-President Mr. Rodrigue Landriault Mr. Jean Leveille MEMBERS OF THE BOARD NAMED TO THE COMMITTEE: Mr. Jean-Marie Lemieux Mrs. J . Kabayama Mr. Jean-Francois Milotte had given previous notice of absence. STAFF MEMBERS PRESENT: Mr. L. F. Labrosse, Superintendent of schools Mr. Gerard Huneault, Principal "Ecole secondaire Garneau" Mr. J. M. Robert Normand, Executive-Secretary SPECIAL GUEST: Mr. Paul-Emile Mantha, Representative of the Ottawa French Advisory Committee. 1 . AGENDA: Moved by Mrs. Roland Soucie, second by Mr. Rodrigue Landriault,- Resolved that the orders of the day for the present meeting be closed and adopted. CARRIED • Appendix Page 599 2. 1 MINUTES OF PROCEEDINGS: Moved by Mr. Rodrigue Landriault, seconded by Mrs. Rolande Soucie,- Resolved that the minutes of proceedings of the meeting held on Wednesday, November 28, 1973 be adopted as presented. CARRIED 3. ONTARIO EDUCATIONAL COMMUNICATIONS AUTHORITY: Moved by Mrs. Rolande Soucie, seconded by Mr. Jean-Marie Lemieux,- Resolved that the draft letter to the Ontario Educational Communications Authority, prepared by Mr. Jean Leveille, concerning the opening of a new educational station in Ottawa, be adopted and that the Executive-Secretary be authorized to send it to the Chairman, Mr. Ran Ide. CARRIED 4. ESTIMATES - 1974: Moved by Mr. Rodrigue Landriault, seconded by Mrs. Rolande • Soucie,- Resolved that budget requests totalling $11 ,800 be adopted for the11974 year of operation for the items listed hereunder to which minimum amounts are shown. The Executive-Secretary is authorized to submit this 1974 budget to the school board: a) Honorariums (non trustee members) or pursuant to provincial laws concerning school administration; $ 3,600 b) Travel and conventions (non trustee members) ; $ 3,000 c) Hostings; $ 600 d) Books and periodicals: $ 100 e) Printing: $ 1 ,500 f) Fees for the Executive-Secretary $ 2,500 g) Contingency; $ 500 TOTAL $11 ,800 CARRIED Appendix Page 600 5. 1974 ELECTIONS:' Moved by Mr. Jean Leveille, seconded by Mrs. Rolande Soucie,- Resolved that the following recommendations be made to the Carleton School Board concerning the next French Advisory Committee ele1ctions which will be held in 1974 and which have been made necessary by the adoption of Bill 180 by the Ontario Legislature. a) That members of the French Language Committee be elected at large in Carleton; b) That the elections be held at "Ecole secondaire Garneau" on Tuesday, January 15, 1974; c) That the elections be called for 8:00 o'clock p.m. and that the following points be included on the orders of the day for election night: i ) Explanation of the various points included in provincial regulations concerning elections; ii ) Report of the Chairman, Mr. Aurele Lalonde; iii ) The elections; iv) Address by the principal of "Ecole secondaire Garneau"; v) Address by Mr. Gilles Blache concerning the community council ; vi ) Address by Mr. L. F. Labrosse, Superintendent of schools; vii ) Presentation by students of "Ecole secondaire Garneau"; viii ) Lunch. d) That the Superintendent of schools, Mr. L. F. Labrosse, be authorized to act as coordinator for election night which will be held on January 15, 1974. e) That the Chairman of the Committee, Mr. Aurele Lalonde, the principal of "Ecole secondaire Garneau", Mr. Gerard Huneault and the Superintendent of schools, Mr. L. F. Labrosse, cooperate in the preparation of election night. CARRIED Appendix Page 601 (REVISED) 6. MEETING SCHEDULE: Moved by Mrs. Rolande Soucie, seconded by Mrs. Kabayama,- Resolved that the meeting of December 12, 1973 be the next meeting of the French Advisory Committee before the elections which will be held in January 1974. After debate thereon, the motion was allowed to stand. 7., AJOURNMENT: Moved by Mr. Jean-Marie Lemieux, seconded by Mrs. Rolande Soucie,- Resolved that the present meeting be adjourned to the call of the Chair. CARRIED J. M. Robert Normand Aurele Lalonde Executive-Secretary Chairman JMRN/lm RECEIVED BY THE BOARD 10 DECEMBER 1973 MINUTE NO. 360 THE RECOMMENDATION WAS ADOPTED Appendix Page 602 (TRANSLATION) • THE CARLETON SCHOOL BOARD REPORT NO. 14 FRENCH LANGUAGE COMMITTEE ANNEX Wednesday, November 28, 1973. 1 . MEETING WITH FRANCOPHONE MEMBERS OF THE SEPARATE SCHOOL BOARD: Following a report made by the Chairman of the Committee, members agreed to meet francophone members of the Carleton Separate School Board at a meeting which will be held at "Ecole secondaire Garneau" on Wednesday, December 5, 1973 at 7:30 o'clock p.m. The following subjects have been suggested for the agenda: a) Phylosophy of a french school ; b) Subsidies towards bilingualism; c) The teaching of religion; d) Continuing education and integration of the curriculum K-13. 2. ENROLLMENT AT NIGHT COURSES IN OTTAWA: During the meeting, members of the Committee discussed a recent report dealing with enrollment of Carleton residents at night courses offered by the Ottawa School Board. In the light of the information obtained in the report, members of the Committee are of the opinion that they will have to revise their line of thinking as it relates to this particular subject. 3. OTTAWA SCHOOL BOARD PROJECTIONS: Some time ago, the French Language Committee attempted without too much success to obtain projections of the Ottawa School Board for the same period as that which appears ln a report made by Dr. Aboul-Khair to the French Language Committee last year. This question will be raised at the next meeting of the Committee which is scheduled to be held on December 12, 1973 at which Mrs. Louise McIntosh, Chairman of the Carleton School Board, has been invited. Appendix Page 603 1 � I (REVISED) 4. DIRECTORY - ASSOCIATIONS IN CARLETON: Members of the Committee considered and discussed the draft of a directory of all associations and various organizations within Carleton which was prepared by Mr. Gilles Blache of "Ecole secondaire Garneau". All suggestions to modify this directory should be sent to Mrs. Rolande Soucie, to Mr. Gilles Blache or to the Executive-Secretary. 5. ELECTIONS 1974: • On election night, every person who wishes to vote will require proper registration. Every person who wishes to vote for the election of members of the French Advisory Committee will have to register on specific sheets which will have been prepared for that purpose and on which they will have to sign their names and also include their address. 6. 1 SCHEDULE OF MEETINGS - 1974: Members of the French Language Committee are of the opinion that in order to assure efficiency and in order to expedite the work of the French Language Committee, our meetings will have to be coordinated with those of the Carleton School Board. It is of the utmost importance that meetings of the French Language Committee not come into conflict with those of the Carleton School Board so as to ensure that decisions will be taken and confirmed in the shortest delay possible. 7. 1 BILL 180 - FRENCH ADVISORY COMMITTEE: During the meeting, members of the French Language Committee read Bill 180, more specifically the various sections dealing with the French Language Committees. Members of the Committee, noting that Bill 180 had received Royal Sanction on October 31 , 1973, noted that the honorariums for members of French Language Committees had been increased to $50.00 per month. 8. LIGHTING OF CARRIERE STREET: The Executive-Secretary has been authorized to write to the Carleton School Board in order to find out from the authorities concerned, at what stage are the negotiations for the proper lighting of Corriere Street. J. M. Robert Normand Aurele Lalonde Executive-Secretary Chairman Appendix Page 604 w 1 lei THE CARLETON BOARD OF EDUCATION EDUCATION COMMITTEE REPORT NO. 10 Wednesday, 5 December 1973 To the Board of Education: A meeting of the Education Committee was held this day in the Board Room, Administration Building, 4 Thorncliff Place, commencing at 7: 45 p. m. with Trustee Sevigny in-the Chair. Committee members present: Trustees Harris (8: 45 p. m. ), Hogan; McIntosh, Milotte, Taylor and Wright. Committee members not present: Trustees Harkness, Kabayama and Morrisey. Also in attendance Trustees Hicks and Moore. Staff members present: Director of Education; Superintendent of Schools W. R. McGillivray, Messrs. I. Fraser and B. Newell, Planning Department; Administrative Officer A. E. Guay; Personnel Administrator; Public Relations Officer and Recording Secretary. The following representatives were in attendance: Mr. P. Dupuis (CPA), Mr. J. Reynolds (OSSTF), Mrs. M. Hill (TFC) and Mr. J. Hamel (CUR). 1. Secondary School Credits - Driver Education Pursuant to Report No. 9, Education Committee, 5 November 1973, item 1, the Committee had before it a report on Driver Education Courses, Secondary School Credit, containing the following recommendation by Trustee Moore: "THAT the Education Committee recommend to the Board that a Grade 13 credit be granted to each student who satisfactorily completes one of the regularly organized driver education courses, as offered in the secondary schools. " In this connection, it was noted that, by definition, Ontario Secondary School credits are allowed for a course containing work that would normally be completed after 110 to 120 hours of scheduled time. Also, Driver Education courses ,must be held outside regular school hours and not interfere with the time allotted to the regular studies. Based on the foregoing, your Committee noted that the Driver Education courses do not meet the requirements of the Ministry for credit recognition. Appendix Page 605 EDUCATION COMMITTEE 5 December 1973 REPORT NO. 10 Following debate, Trustee Moore agreed to withdraw his proposal and expressed the hope that at some future date, this matter, viz credit recognition for Driver Education courses, will be considered by the Education Committee. (NOTE: Trustee Wright requested staff to investigate the number of consecutive hours spent in in-car instruction by Driver Education students). 2. The Carleton Inventory, Teacher Observation The Committee received from the Director of Education and the Superintendent of Planning a statistical report on teacher observation as part of The Carleton Inventory. The staff study was prepared in conjunction with the A. S. R. I. C. study which was presented to the Committee in November. (Report No. 9, Education Committee, item 5). It was noted that the study was based on the following aims and objectives: AIM: To determine and describe the activities of teachers related to the functions of Planning, Implementing and Controlling; and the OBJECTIVES: To identify the activities carried on by teachers; To determine the time spent on these activities; To determine the number of pupil contacts; To determine the resources consumed/involved in the activities; and To determine the influence of the nature of students, schools, teachers and community on teacher activities. In order to achieve the objectives, preliminary teacher observations were conducted in May 1973. The analysis of the recorded observations resulted in the development of the "Teacher Observation Instrument". Basically, the Observation Instrument covers the following teaching functions: planning; implementation; control and other. Teacher activities were distributed between instructional activities (activities which occur during the five hour instructional period) and co-instructional activities (outside the five-hour instructional time period). • Appendix Page 606 • EDUCATION COMMITTEE 5 December 1973 REPORT NO. 10 ;The staff report contained an analysis of the recorded data presented in 3 sections, viz; a) Actual distribution of Instructional and Co-instructional Time Period Activities; b) Percentage distribution of Teacher Activities in the Instructional and Co-instructional Time Periods; and c) Comparison of Teacher Activities by Function and Component. The complete report is on file in the Secretariat. Mr. Ivan Fraser of the Planning Department spoke to the report and answered questions from the audience. It was noted that the summation and preliminary conclusions of the information collected with respect to the observation instrument will be presented to the Education Committee in January 1974. Your Committee reports, THAT staff were directed to bring forward preliminary conclusions to the January 1974 meeting of the Education Committee. 3. Families of Schools - Progress Report The Director of Education and the Superintendent of Operations presented a report, dated 29 November 1973, on the following four Families of Schools: J. S. Woodsworth Family (Superintendent I. G. Jones) Confederation-Merivale Family (Superintendent S. S. Katz) Colonel By Family (Superintendent L. F. Labrosse) Carp Valley of Schools (Superintendent W. K. McGillivray) Principals Thomson (Chairman of the Woodsworth Family), Latourell (Chairman of the Confederation-Merivale Family), Valentine (Colonel By spokesman) and Green (Chairman Carp Valley Family) were in attendance at the meeting and spoke briefly on the various activities currently underway in their school families. Appendix Page 607 EDUCATION COMMITTEE 5 'December 1973 REPORT NO. 10 4. O. S. S.T. F. Teacher Self-Evaluation Kit The Committee had before it a report submitted by the Director of Education and the Superintendent of Planning concerning an OSSTF Teacher Self-Evaluation Kit for possible use in the ongoing supervision of instructional staff. As Mr. Bruce Armstrong, Chairman of Professional Development, District 43 of the Ontario Secondary School Teachers' Federation was unable to be present to speak on this subject, the report was deferred until the next meeting of the Committee. 5. Approval of Textbooks Your Committee recommends, on motion by Trustee Hogan, THAT the Board approve the use of the texts at the levels indicated for Colonel By Secondary School and Merivale High School not contained in Ministry of Education Circular 14. (listed on Agenda Folio 61) . 6. ' Notice of Motion, Trustee Wright Notice having previously been given, Trustee Wright moved as fol lows:, THAT with respect to the job description of the Audio Visual Technician 1 clause 10 be amended to read as follows: 1110. Assists in science labs up to one-half of their working time by setting up class experiments, getting equipment and solutions ready for use, keeping track of chemicals and equipment, and repairing glassware and equipment. " Following debate during which various Trustees expressed different opinions on the matter of audio-visual technicians and laboratory technicians, staff advised that a report is currently being prepared which will outline in more specific detail, guidelines for the deployment of these technicians. Based on the foregoing, your Committee reports, on motion by Trustee Milotte; THAT this matter, viz job description - Audio Visual Technician, was referred to the Personnel Sub-Committee, Appendix Page 608 EDUCATION COMMITTEE 5 December 1973 REPORT NO. 10 7. New s Releases and Conference The Chairman advisea that the following material will be circulated to all Trustees: Ministry of Education, News Release 73-21 (Placement Committees) 'Ministry of Education, News Release 965-5982 (English and Canadian Studies) Ontario Teachers' Federation, Conference on Curriculum Guidelines for Junior kindergarten 8. Evaluation of the French Immersion Classes ' The Committee received from the Director of Education and superintendent of Schools W. R. McGillivray a report on the evaluation of French Immersion classes. It was noted that the evaluation was carried out by the Modern Language Center of the Ontario Institute for Studies in Education, and covered the Federal Capital's public schools. Five of the Board's schools were involved in the evaluation. (The report prepared by OISE is on file in the Secretariat) Based on the OISE results, it was noted that pupils in the French Immersion program at the end of grade 2: a) although not at par with native French-speaking peers, have achieved a level of proficiency in French far superior to their English-speaking peers who receive 20-40 minutes per day of French as a second language. They also perform surprisingly well on a test of French comprehension given to grade eight and nine students in a French immersion program; b) perform as well on tests of English language skills, with the possible exception of spelling, as grade two children attending the regular English program; c) have learned as much mathematics via French as their English peers who have been instructed in Er.glish, and can transfer this knowledge from Frencn to English. Furthermore, they compare favourably with native French-speaking peers with respect to mathematical knowledge; and Appendix Page 609 11 (REVISED) I i I EDUCATION COMMITTEE { 5 December 1973 REPORT; NO. 10 d) after three years of attending a French Immersion program, show no signs of any retardation in general mental or cognitive development relative to children in the regular English program. II The meeting adjourned at 9: 45 p. m. . t I J. Sevigny Chairman of Committee I I BS/Is I I I I I i • I I I ' I I I I I i I RECEIVIED BY THE BOARD 10 DECEMBER 1973 MINUTE NO. 358 Appendix Page 610 THE RECOMMENDATION WAS ADOPTED. THE CARLETON BOARD OF' EDUCATION SCHOOL PLANNING AND CONSTRUCTION COMMITTEE REPORT NO. 10 Wednesday, 5 December 1973 To the Board of Education: A meeting of the School Planning and Construction Committee was held this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 9: 45 p. m. with Trustee Harris in the Chair. Committee members present: Trustees Drew, Hicks, McIntosh, Moore, Mulligan, Sevigny and Wilson. Committee members not present: Trustees Lemieux and Milotte. Trustee Morrisey was also in attendance. Staff present: Director of Education; Superintendent of Administration; Superintendent of Schools W. R. McGillivray; Coordinator of New Construction; Planning Officer; Administrative Officer A. E. Guay; Public Relations Officer; and Recording Secretary. Messrs. J. Davidson (TFC) and J. Williams (OSSTF) were also in attendance. 1. 'Plans of Subdivision Your Committee recommends, on motion by Trustee Hicks, THAT the Board authorize staff to inform the,Ministry of Treasury, Economics and Inter- governmental Affairs that schools sites are not required to accommodate students emanating from the following Plans of Subdivision: 06T-24532, Township of North Gower (K. Cameron - Owner) 'PG-1000, Township of Nepean (Carling Realty Co. Ltd. - Owner) 06 LDM-432, Township of March, Cadillac Developments Corporation Limited - Owner) T-24591, Township of Osgoode, (H. E. Johnston - Owner) 06T-24648, Township of Gloucester (J. H. Kemp Estate - Owner) 06T=24617, Township of Fitzroy (B. Q. R. Enterprises - Owner) 2. Blackburn Public School - Learning Resource Centre, Release of Holdback Your committee received a staff report, dated 29 November 1973 concerning the completion of contract and release of holdback on the Blackburn Public School Learning Resource Centre. It was noted that the final revised contract amount is $79, 945 59 (original sum of $76, 388. 00 plus net extras of $3, 557. 59). Included in the final contract and still outstanding is Change Order No. 2, for plastering of the foundation walls, in the amount of $1, 860. Appendix Page 611 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 December 1973 REPORT NO. 10 Your Committee recommends, on motion by Trustee Moore, THAT with respect to the Blackburn Public School Learning Resource Centre a) the Board approve payment to Joseph A. Watters Ltd. in the amount of $11, 841. 84, which payment includes the release of the 15 percent holdback, provided that all liens have been vacated against the contract at the termination of the lien period (6 January 1974) and that the Board receives a letter of good standing from the Workmen's Compensation Board and a statutory declaration that all payments have been made up to the release of these funds by Joseph A. Watters Ltd. b) the Board approve Change Order No. 2, (parging foundation walls) to the Contractor, Joseph A. Watters Ltd. in the amount of $1, 860. 00. 3. New Administration Building, Pre-Tender for Reinforcing Steel The Project Committee for the new Administration Building submitted a report, I dated 29 November 1973, concerning reinforcing steel for the building. It was noted that in order to minimize the 'effect of the present steel shortage, the reinforcing steel sub-trade contract work was tendered prior to the call for tenders for the main contract work. The tenders were opened in public on 27 November 1973, with the following results: UNIT ESTIMATED TOTAL PRICE QUANTITY* ESTIMATED CO i) J. Harris & Sons Ltd. -Reinforcing Steel/ton $600 250. $150, 000. -Masonry Reinforcing steel/ton $500. 3. $ 1, 500. -Wire Mesh/sq. ft. 13 31, 710. $ 4, 122 TOTAL $155, 622. ii) Raymond Reinforcing Steel Ltd. -Reinforcing Steel/ton $749. 50 250. $187, 375. -Masonry Reinforcing Steel/ton $575. 3. $ 1, 725. -Wire Mesh/sq. ft. 19. 9 31, 710. $ 6, 310 TOTAL $195, 410. iii) M. Zagerman & Co. Ltd. -Reinforcing Steel/ton $770. 250. $192, 500. -Masonry Reinforcing Steel/ton $600. 3. $ 1, 800. -Wire Mesh/sq. ft. 21c 31, 710. $ 6, 659. TOTAL $200, 959. *) Quantities were estimated by the Quantity Surveyor and the Structural Consulting Engineer. Appendix Page 612 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 December 1973 REPORT NO. 10 The above tenders have been reviewed by the Board's Professional Consultants who have found the lowest tender, submitted by J. Harris & Sons Ltd. to be acceptable. Your Committee recommends, on motion by Trustee Wilson THAT with respect to the New Administration. Building: a) the Board authorize staff to issue a letter of intent Ito J. Harris & Sons Ltd. advising of the acceptance of their offer to supply all materials, plans and labour necessary for the proper completion of the work at the following unit prices: $600 per ton for the reinforcing steel supply and place $500 per ton for the vertical masonry reinforcing steel - supply only $. 13 per sq. ft. for the wire mess supply and place; and b) the Board confirm the acceptance of the tender submitted by J. Harris & Sons Ltd. 4. Carleton Heights Area of Nepean Township Further to Report No. 3, School Planning and Construction Committee, 5 March 1973, item 12, the Committee had before it a report submitted by the Director of Education and the Superintendent of Planning with respect to the repatriation of students from the Carleton Heights area. It was noted that the total number of Nepean students currently attending Carleton Heights Public School under the Ottawa Board of Education'.s jurisdiction amounts to 59, of whom 12 are in grade 8. This number will be reduced to 47 as of September 1974. Although pupil places exist at Century Junior and Sir Winston Churchill Public Schools, it was felt, that based on the historical nature of this attendance area, no pressure should be brought to bear on the parents to redirect these students. It was therefore suggested that the Board restrict the responsibility of paying fees to the Ottawa Board of Education for these current elementary students only. A list of the families of the Nepean Carleton Heights area whose children attend the school was attached to the report., It was further noted that new families moving into the Nepean portion of the development have been directed to Century and Sir Winston Churchill schools, and it is expected that this development will continue. Appendix Page 612 (a) SCHOOL I PLANNING AND CONSTRUCTION COMMITTEE 5 December 1973 REPORT NO. 10 I , !Based on the foregoing, ;your Commlittee1 recommends, on motion by Trustee !Wilson THAT the Board restrict responsibility for fees for students attending Carleton Heights Public School to the members of the families represented by the 59 students for whom The Carleton Board of Education accepted responsibility for fees on 30 September 1973, as detailed on folio 31 of the, School Planning and Construction Committee agenda, so long as the families remain within the Nepean section of the, Carleton Heights area. 5. j Housing Action Program • The Committee received for information a memorandum from the Ministry of Education dated 6 November 1973, addressed' to Chairmen of School Boards, with respect to a housing action program. It was noted that Boards are requested to provide information on lands they currently hold which could be re-directed for housing purposes. An in-depth analysis which is being prepared by staff for submission to the Ministry will be presented to the meeting of the School Planning and Construction Committee in January 1974. 6. Plan of Subdivision 06T-24395, Township of Nepean The Committee received a report from the Director of Education and the Superintendent of Planning concerning a school site in Plan of Subdivision O6T-24395, Township of Nepean (Knollsbrook Development Corporation Limited) A map containing the location of the Subdivision was attached to the staff report. It was noted that the developer is proposing to construct 391 single family units; 266 semi-detached units and 235 townhouse units. The anticipated enrolment from the proposed subdivision is as follows: DweIlinig Number Factor Barrhaven Moodie Confederation Total Type, Units K-,5 6-8 9-13 • S. F.D. 391 0. 5 195 195 0. 3 117 117 0. 35 137 137 Semi 266 0. 5 133 133 0. 3 80 80 0. 35 . 93 93 Row 235 0. 5 117 117 0. 3 70 70 0. 35 I 82 82 1 TOTAL 892 445 I 26'7 312 1024 i I Appendix Page 613 I SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 December 1973 REPORT ,NO. 10 I ' It was noted that students generated by the development would attend Barrhaven Public School, D.A. Moodie Middle School and Confederation High School. 1 The capacities and actual enrolments as of September 1973 at these schools are as follows: I School, 1 Mc Oc Ae Mb Ob P 1 Barrhaven 425 370 447 - 22 -77 3 Moodie l 800 690 747 + 53 -57 1 Confederation 1070 963 969 +101 - 6 - Based on the foregoing data it was noted that a school site will be required and a 5. 90 acre site has been set aside by the developer. Negotiations on the raw cost of the land and rate of interest are currently underway. Discussilons have also been held with the developer on the matter of the total servicing cost owing to the fact that the site has two frontages, i.e. 870 feet I and 540 feet. Agreement was reached that the Board's cost would be based' on the 540 foot frontage and that one-half of the total servicing cost of $90 per foot would be borne by the Board. I !Based on the foregoing report, your Committee recommends, on motion by Trustee Wilson a) THAT the Board authorize staff,to inform the Ministry of Treasury, Economics & Intergovernmental Affairs that the 5. 90 acre 'school site as' designated in plan of subdivision • 06T-24395, Township of Nepean, is satisfactory insofar as shape, size and location are concerned; and b) THAT a Minister's Condition for final approval be put into effect until, such time as satisfactory financial arrangements - have been concluded between the Knollsbrook Development Corporation Limited and the Carleton Board of Education, for the above noted school site. 7. , I Plan of Subdivision, T2s838, Township of Nepean, Barrhaven South The Committee had before it a report submitted by the Director of Education and the Superintendent of Planning with respect to Plan of Subdivision 06T-23838, Township of Nepean, Barrhaven South (Melville Barr, owner). A ' map 'showing the location of the; proposed subdivision was attached to the staff report. , 1 , I ! I I j Appendix Page 614 1 1 1' SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 December 1973 REPORT NO. 10 •I It was noted that the anticipated enrolment from the development is expected to be as follows: 1 Dwelling No. Grades Factor Anticipated Schools Type Units - , Enrolment . • S. F. D. 77 K-5 0. 5 38 Barrhaven 6-8 0. 3 23 Moodie 9-13 0. 35 27 Confederation r 1. Students will be attending Barrhaven ,Public School, D.A. Moodie Middle School, and Confederation High School. (For school capacity and actual enrolment, see r item 6 above). The following housing breakdown in future Barrhaven covering four Plans of Subdivision was .noted: ' Date of Developer/ S. F. D. Semi Row Apts. Total SP&C Review File No. T. H. Jun '73 M. Barr 57 116 285 387 845 T-23838 • Nov 1173 Minto 300 298 563 332 1493 T-24399 Dec '73 Johannsen -. 391 266 235 - 892 T-24395 * Dec '73 M. Barr 77 - • - - 77 j PG-1700 j TOTAL 825 680 1083 719 3307 j t . * Item 6 of this report refers. It is anticipated that the total enrolment for Barrhaven (K-13) could be 1 in '1 the neighbourhood of 3100 students, once a,the various subdivisions have been developed. j 1 I 1 Appendix Page 615 . I SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 December 1973 REPORT NO. 10 In order to adequately serve this area, four sites are required (two elementary schools, one middle school and one secondary school). To date the Board has three potential school sites in the Barrhaven area and consequently a fourth site wilt be mandatory in Plan of Subdivision T-23838 as outlined above. Your Committee recommends, on motion by Trustee Sevigny THAT the Board authorize staff to inform the Township of Nepean that the 6 acre school site to be designated by Mr. Barr in plan of subdivision T-23838 in fulfilment of the Minister's Condition 24, dated 11 October 1973, is adequate to handle the anticipated enrolment from plan of subdivision PG-1700 (File Number, Township of Nepean), as proposed. 8. Site Plan, Township of Gloucester, Blossom Park Further to Report No. 8, School Planning and Construction Committee, 1 October 1973, item 5 at which time the official Plan for Blossom Park was circulated, the Committee had before it a report, dated 22 November 1973, on the purchase of a school site in a proposed development by Rockford Developments Limited. A map showing the location of the site was attached to the staff report. The Committee noted that Rockford Developments Limited is planning to construct 250 townhouses which will generate 200 students for Blossom Park Public School and a further 87 students for Gloucester High School. Staff estimates that the 250 units will represent one-third of neighbourhood 4 as shown on the map (agenda Folio 47) of neighbourhoods for the area. f Staff has-suggested that action on the Rockford Development be delayed until discussions have been held with Gloucester Township Planning officials on the number and locations of school sites required for the Official Plan of Blossom Park. Your Committee therefore reports, on motion by Trustee Drew a) THAT staff be authorized to inform the Township of Gloucester, that dependent upon discussions between staff and Gloucester Township Planning officials, regarding the number and location of school sites, as recommended in the Board response to the Blossom Park Official Plan, (presented to the School Planning & Construction Committee on 1 October 1973), these school sites • would be sufficient to accommodate the ,student population anticipated from new developments as proposed in the Blossom Park Official Plan; and I � Appendix Page 616 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 December 1973 REPORT NO. 10 b) THAT staff meet with Gloucester Planning Officials to secure the provision of the required, number of school sites and their location in Blossom Park. 9. Proposed School K-5, Convent Glen Further to Board Minutes, 9 April 1973, item 105 f) (option agreement) and Board Minutes, 5 November 1973, item 3 (SBP 1/10), the Committee received from Ithe Director of Education and the Superintendent of Planning a report on the proposed Convent Glen elementary school. ' r It was noted that the Project Committee for the school has met on several occasiois during November and has requested staff to proceed with the site survey, soil testing, the preparation of the necessary form for site purchase and the submission of Building Proposal Forms 15 and I16. Your Committee recommends, on motion by Trustee Hicks THAT with respect to the Convent Glen junior elementary school, a) the Board authorize staff to prepare and submit the necessary form re the site purchase of 5. 716 acre school site under conditions approved by the Board at its meeting of 9 April 1973 (Minutes, item 105 f); and i I b) the Board authorize staff to prepare and submit the Building Proposal re this project to the Ministry of Education. 10. Expropriation of Lands, Osgoode Township On motion by Trustee Sevigny, it was agreed to defer consideration of an item of business "Expropriation of Lands, Osgoode Township,' until the next meeting of this Committee. In the meantime, staff were requested to attempt further negotiations. 11. SBP 1/10 - Building Proposal Submission - Glen Cairn Elementary School Your Committee recommends, on motion by Trustee Moore, based on a report submitted by the Director of Education and the Superintendent of Planning, dated 28 November -1973 • a) THAT the Director of Education for the Carleton Board of Education be authorized to sign the SBP 1/10 re Glen Cairn Elementary School, Appendix Page 617 SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 December 1973 REPORT NO. 10 b) THAT staff be authorized to forward the SBP 1/10 to the Carleton Roman Catholic School Board for signature by the Executive Director; and c) THAT staff be authorized to submit the SBP 1/10 to the Ministry of Education, Region 10. 12. SBP 1/10 - Building Proposal Submission - Glen Cairn Secondary School Your Committee recommends, on motion by Trustee Moore, based on a report submitted by the Director of Education and the Superintendent of Planning, dated 28 November 1973, a) THAT the .Director of Education for the Carleton Board of Education be authorized to sign the SBP 1/10 re Glen Cairn Secondary School, b) THAT staff be authorized to forward the SBP 1/10 to the Carleton Roman Catholic School Board for signature by the Executive Director, and c) THAT staff be authorized to submit the SBP 1/10 to the Ministry of Education, Region 10. 13. , SBP 1/10 - Building Proposal Submission - Beacon Hill Elementary School (French Immersion) Your Committee recommends, on motion by Trustee McIntosh, based on a report submitted by the Director of Education and the Superintendent of Planning, dated 28 November 1973, a) THAT the Director of Education for the Carleton Board of Education be authorized to sign the SBP 1/10 re Beacon Hill Elementary School (French Immersion). b) THAT staff be authorized to forward the SBP 1/10 to the Carleton Roman Catholic School Board for signature by the Executive Director; and c) THAT staff be authorized to submit the SBP 1/10 to the Ministry of Education, Region 10. on the understanding that the designation of the Beacon Hill Elementary School as "French Immersion" does not intend to reflect any Board policy for the accommodation of French Immersion students elsewhere in the system. Appendix Page 618 i ; SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 December 1973 REPORT NO. 10 � I 14. SBP 1/10 - Building Proposal Submission - Nepean Middle School Your Committee recommends, on motion by Trustee Sevigny, based on a report submitted by the Director of Education and the Superintendent of Planning, dated 28 November 1973, a) THAT the Director of Education for the Carleton Board of Education be authorized to sign the SBP 1/10 re Nepean Middle School, b) THAT staff be authorized to forward the SBP 1/10 to the Carleton Roman Catholic School Board for signature by the Executive Director; and c) THAT staff be authorized to submit the SBP 1/10 to the Ministry of Education, Region 10. 15. Designation of Architects 1974 Building Program The Director of Education and the Superintendent of Administration submitted a report dated 28 November 1973, on the designation of architects ' for projects under the Board's 1974 Building Program. It was noted that a coordinating meeting of all Trustees of project committees was held on 22 November resulting in proposed recommendations for each project. Your Committee recommends, on motion by Trustee Moore THAT the Board designate the Architectural firms of: a) Helmer & Tutton, Architects and Site Planners for the proposed Glen Cairn Elementary School to be constructed in Glen Cairn. b) Craig & Kohler for the proposed Glen Cairn (Western Area) Secondary School to be constructed in Glen Cairn. c) Eriksson, Padolsky & Ross for the proposed Beacon Hill Elementary School to be constructed in Beacon Hill, Gloucester Township. d) Ala-Kantti, Liff, Stefaniszyn, Architects, for the proposed Convent Glen Elementary School to be constructed in Convent Glen, Gloucester 'Township. Appendix Page 619 (REVISED) SCHOOL PLANNING AND CONSTRUCTION COMMITTEE 5 December 1973 REPORT NO. 10 I I e) Hans L. Stutz for the proposed Nepean Middle School to be constructed in Barrhaven, Nepean Township. f) Brian E. Pye, Architect, for the proposed addition and alterations to Blossom Park Elementary School, Gloucester Township. g) Helmer & `I utton, Architects and Site Planners for the proposed addition and alterations to South Carleton High School. h) Brian E. Pye, Architect, for the proposed addition and alterations to Huntley Centennial Elementary School. i) Craig & Kohler for the proposed Learning Resource Centre addition to Lakeview Public School. j) Brian E. Pye, Architect, for the proposed Learning Resource Centre addition to Merivale Public School. It was noted that staff will contact the architects prior to the meeting of the Board on 10 December 1973. The meeting adjourned at 11: 15 p. m. . J. Harris, Chairman of Committee BS/Is 1 � I RECEIVED BY THE BOARD 10 DECEMBER 1973 MINUTE NO. 359 THE RECOMMENDATIONS WERE ADOPTED Appendix Page 620 I i (TEXTE) L, E CONSEIL D ' EDUCATION DE CARLETON RAPPORT NO. 15 COMITE DE LANGUE FRANOAISE Le jeudi 13 decembre 1973. Une reunion du Comite de langue frangaise de Carleton se tenait a l 'ecole secondaire Garneau, rue Carriere, Orleans, a 20 heures, sous la presidence de monsieur Aurele Lalonde, president. MEMBRES PRESENTS: M. Aurele Lalonde, president, Mme Rolande Soucie, vice-presidente, M. Rodrigue Landriault, M. Jean Leveille. MEMBRES DU CONSEIL NOMMES AU COMITE: Mme J. Kabayama ABSENTS: M. Jean-Marie Lemieux, M. Jean-Frangois Milotte. MEMBRES DU PERSONNEL CADRE: M. Gerard Huneault, directeur, ecole secondaire Garneau, M. L. F. Labrosse, surintendant des ecoles, M. J. M. Robert Normand, secretaire-executif. INVITEE SPECIALE: Mme Louise McIntosh, presidente du Conseil d'education de Carleton. 1'. ORDRE DU JOUR: Propose par Mme Rolande Soucie, appuye par M. Rodrigue Landriault,- Et resolu que l 'ordre du jour de la presente reunion soit ferrite et adopte. ADOPTE Appendix Page 625 (revisee) ti - 2 - 2. PROCES-VERBAL: Propose par Mme Rolande Soucie, appuye par Mme J. Kabayama,- Et resolu que le proces-verbal de la reunion numero 14, tenue le mercredi 28 novembre 1973, soit adopte. ADOPTS 3. DEMANDE DE SUBVENTION POUR PROMOUVOIR LA CULTURE DANS LES ECOLES FRANQAISES DE LA CAPITALE: ATTENDU que les membres du Comite de langue frangaise de Carleton ont pris connaissance d'une ebauche de demande de subvention pour favoriser la vie culturelle des ecoles frangaises de la Capitale; ATTENDU que les membres du Comite de langue frangaise de Carleton considerent cette question des plus importante; Propose par M. Rodrigue Landriault, appuye par Mme Rolande Soucie,- Et resolu que le Comite de langue frangaise de Carleton est tres interesse au sujet ci-dessus mentionne et desire lui accorder toute 1 'attention necessaire. Cependant, pour ce faire, le secretaire-executif est mandate d'obtenir les renseignements suivants: a) Quelles commissions scolaires sont visees dans ce projet de demande? b) A qui est-ce que la demande d'octroi doit-elle etre faite? c) Les films devant etre achetes deviendront la propriete de qui? Que le Comite de langue frangaise de Carleton recommande qu'un comite conjoint soit forme afin de faire une etude de cette question. ADOPTS A 23 heures, la reunion est ajournee jusqu'a la prochaine convocation du president. J. M. Robert Normand, Aurele Lalonde, Secretaire-executif. President. JMRN/lm Regu par le Conseil , le 19 decembre 1973 Appendix Page 626 Pr;oces de deliberations No. 370 Il n'y avait aucune recommandation. (TEXTE) LE CONSEIL D'EDUCATION DE CARLETON RAPPORT NO. 15 ANNEXE Le jeudi 13 decembre 1973. 1 . BOTTIN - ASSOCIATIONS ET ORGANISMES DE CARLETON: Tel que mentionne, lors de la reunion tenue le 28 novembre 1973, toute suggestion pour modifier le bottin devra etre communiquee a Mme Soucie, a M. Gilles Blache ou au secretaire-executif. 2. ECLAIRAGE DE LA RUE •CARRIERE ET DES ABORDS DE L' ECOLE SECONDAIRE GARNEAU: La presidente du Conseil d'education, Mme McIntosh informe les membres du comite sur le fait que cette question fut referee a un comite ad hoc du Conseil , it y a deja quelque temps et que ledit comite compose de monsieur J. M. Lemieux et d'elle-meme n'a pas encore termine son etude de la question. Elle assure cependant les membres du comite de son appui face a ce probleme qui touche de tres pres la securite des personnes qui frequentent 1 'ecole le jour ainsi que le soir. 3. RAPPORT DU PRESIDENT - ELECTIONS 1974: Le president attire 1 'attention des membres sur le fait qu' il est presentement a preparer son rapport sur les activites du Comite de langue frangaise de Carleton, et ce, en marge des elections qui doivent etre tenues en janvier 1974. I1 mentionne que suivant les dispositions du Bill 180, son rapport sera transmis au Conseil d'education, a 1 'A.F.C.S.O. ainsi qu'a tous les membres du comite. I1 sera egalement publie dans le "BULLETIN" , journal publie regulierement par le Conseil d'education. J. M. Robert Normand, Aurele Lalonde, Secretaire-executif. President. JMRN/lm Appendix Page 627 (TRANSLATION) THE CARLETON BOARD OF CARLETON REPORT NO. 15 FRENCH LANGUAGE COMMITTEE .Thursday, December 13, 1973. A meeting of the French Language Committee of Carleton was held this day at "Ecole secondaire Garneau" , Carriere Street, Orleans, at 8:00 o'clock p.m. The Chairman, Mr. Aurele Lalonde, presiding. MEMBERS PRESENT: Mr. Aurele Lalonde, Chairman, Mrs . Rolande Soucie, Vice-Chairman, Mr. Rodrigue Landriault, Mr. Jean Leveille. MEMBERS OF THE BOARD NAMED TO THE COMMITTEE: Mrs. J. Kabayama. MEMBERS ABSENT: Mr. Jean-Marie Lemieux, Mr. Jean-Francois Milotte. STAFF MEMBERS PRESENT: Mr. Gerard Huneault, Principal "Ecole secondaire Garneau" , Mr. L. F. Labrosse, Superintendent of schools, Mr. J. M. Robert Normand, Executive-Secretary. SPECIAL GUEST: Mrs. Louise McIntosh, Chairman, Carleton School Board. 1 . AGENDA: Moved by Mrs. Rolande Soucie, seconded by Mr. Rodrigue Landriault,- Resolved that the orders of the day for the present meeting be closed and adopted. CARRIED Appendix Page 628 (Revised) - 2 - 2. MINUTES OF PROCEEDINGS: Moved by Mrs. Rolande Soucie, seconded by Mrs. J . Kabayama,- Resolved that the minutes of proceedings of the meeting No. 14 held on Wednesday, November 28, 1973 be adopted as presented. CARRIED 3. , REQUEST FOR A SUBSIDY TO PROMOTE .CULTURE IN FRENCH SCHOOLS OF THE CAPITAL: WHEREAS members of the French Language Committee of Carleton were informed of a draft request for a subsidy to promote culture in french schools of the Capital ; WHEREAS members of the French Language Committee of Carleton consider this question very important; Moved by Mr. Rodrigue Landriault, seconded by Mrs. Rolande Soucie,- Resolved that the French Language Committee of Carleton considers the above-mentioned subject to be of the utmost importance and wishes to give this matter all the attention it requires. The Executive-Secretary has therefore been authorized to obtain the following information: a) What are the names of the school boards envisaged in this project? b) To whom should this request be made? c) Who will own the films that will be bought under this program if it is accepted? The French Language Committee of Carleton recommends that a joint committee be formed to make a complete study of the above- mentioned subject. CARRIED At 11 :00 o'clock p.m. the meeting adjourned to the call of the Chair. J ., M. Robert Normand, Aurele Lalonde, Executive-Secretary. Chairman. JMRN/lm Received by the Board 19 December 1973 Minute No. 370 Appendix Page 629 The Report contained no recommendations . (TRANSLATION) THE CARLETON SCHOOL BOARD REPORT NO. 15 ANNEX Thursday, December 13, 1973. 1 . DIRECTORY - ASSOCIATIONS AND ORGANIZATIONS OF CARLETON: As mentioned during the meeting held on November 28, 1973, , a;ll suggestions to modify the directory should be sent to Mrs. Rolande Soucie, Mr. Gilles Blache or the Executive-Secretary. 2. LIGHTING OF CARRIERE STREET AND SCHOOL PROPERTY ADJACENT TO THE BUILDING ITSELF: The Chairman of the board, Mrs. McIntosh, informed members of the Committee that an ad hoc committee of the board was asked some time ago to make a thorough study of the above-mentioned subject but that this ad hoc committee did not have an opportunity to finish its study. Mrs. McIntosh assured members of the Committee of her support concerning this problem which she considered to be very important for the security of the people who attended "Ecole secondaire Garneau" during the day and also during the evening. 3. REPORT OF THE CHAIRMAN - 1974 ELECTIONS: The Chairman of the Committee informed members that he was preparing his final report on committee activities and that this report would be ready for the coming elections which will be held in January of 1974. He also mentioned that pursuant to Bill 180, his report would be sent to the Carleton School Board, to the A.F.C.S.O. and also to all members of the committee. The annual report would also be printed in the "BULLETIN", the official newspaper published by the Carleton School Board. J. M. Robert Normand, Aurele Lalonde, Executive-Secretary. Chairman. JMRN/lm Appendix Page 630 . THE CARLETON BOARD OF EDUCATION . • MANAGEMENT COMMITTEE REPORT NO. 10 17 December 1973 I � o the Board of Education: A meeting of the Management Committee was held this day in the Board Room, Administration Building, 4 Thorncliff Place, Ottawa, commencing at 7: 30 p. m. with Trustee Drew in the Chair. Also present: Trustees Dakin, Harkness, Hicks, Hogan (8: I5 p. m. ), Kabayama, Lemieux, McIntosh, Moore, Morrisey, Wilson and Wright. Committee members not present: Trustee Appleton. Also in attendance: Trustees Harris and Taylor. Staff members present: Director of Education; Superintendents of IAdministratibn, Operations and Planning; Superintendents of Schools, I. G. Jones, S. S. Katz, L. F. Labrosse, and W. R. McGillivray; Controller of Finance; , Personnel Manager; Chief of Maintenance and Operations; Trans- portation Officer, Public Relations Officer; Personnel Administrator (Academic); Assistant, Board Secretary and Recording Secretary. The following representatives were also in attendance: Mr. G. E. Becksted (CPA), Ms I. Kerr (TFC), and Mr. D. Perley (COR). 11. Academic Staff Changes I � Your Committee recommends, on motion by Trustee Morrisey, based ; on a staff report dated 13 December 1973, THAT the Board approve the I following, changes in academic staff: I APPOINTMENTS - ELEMENTARY effective 1 January 1974 Mrs. P. A. Mundt Barrhaven $3750 (Z time) I Mrs. S. K. Carew Briargreen $7500 j Mrs. L. LeMoine Knoxdale $9675 Mr. J.IC.1 Seidenspinner • City View $6400 I Mrs. Ann Lukenda Manotick $7510 I Mr. R. C. W. Kee Goulbourn $7850 I Mrs. C. F. Preston Merivale $9150 Mrs. J. ;Bergeron Bell's Corners $9675 Mr. D. D. Downey Osgoode $6000 1 Mrs. D.A. Sweeney Briargreen $7510 Appendix Page 631 I I l MANAGEMENT COMMITTEE 17 December 1973 REPORT NO. 10 i A ENDMENT TO ELEMENTARY APPOINTMENT Mil s M.Y. Lalonde Bayshore $6400 Ef ective date of 1 January 1974 amended. to 6 November 1973. A IPOINTMENTS - SECONDARY effective 1 Januar :1974 M s. J. M Ahmed South Carleton $4882. 50 (2 time) M . L. E. G. 1 Geoffroi Gloucester $13, 635 M '. D. R. Hennessy Gloucester I $11, 253 M R. G. Bassett Sir Robert Borden $7, 200 Milss P. O. Cowan Colonel By I $8, 960 R.QUESTS FOR MATERNITY LEAVE Mrs. S. Little Fitzroy Harbour from 1 March 1974 to 31 August 1974 M Is. J. Peart Fisher Heights from 1 Apr.it 1974 ! to 31 March 1976 M s. L. Mullen South Carleton from 1 February 1974 to 31 August 1974 M' s. C. Do;nohue Home Instruction from 1 January 1974 to 14 April 1974 A ENDMENT TO MATERNITY LEAVE Mrs. A. Mulvihill . Bell High amend commencement date from 19 November 1973 to 26 November 1973 Mrs. A. Bourke D.A. Moodie amend termination date ( from 16 December 1973 to 31 December 1973 II • RESIGNATIONS - ELEMENTARY effective 31 December 1973 . Miss S.A'. Karges Henry Munro rs. M. G. Murphy Merivale rs. L. 'Saluriol Glen Ogilvie iss M. ,Bouliane Knoxdale r. R. Watson Barrhaven r. L.V.' Sweet Emily Carr rs. N. IBonnell Fitzroy Centennial rs. M. Elie Crystal Bay rs. I. Estabrooks Bar'rhaven -,ESIGNATIONS - SECONDARY effective 31 December 1973 r. J. R. 'Thompson Gloucester rs. B. Valentine Sir Robert Borden Appendix Page 632 i '• MA AGEMENT COMMITTEE 1'7 December. 1973 RE'ORT NO. 10. . TE-MINATION BY MUTUAL CONSENT Mi-s R. Hockey Leave of Absence effective 29 November 1973 Mr . J. Fulton Maternity Leave effective 26 November 1973 Mr.. J. Edmondson Bayshore P. S. effective noon, 3 December 1973 REQUEST 'FOR LEAVE OF ABSENCE (Without Pay) • Mr . B. Kelly Manordale P. S. effective 12 December 1973 M 's. H. Ross Glen Cairn P. S. effective 3.0 November 1973 to 31 December 1973 R:SCISSION OF REQUEST _ UNITED KINGDOM EXCHANGE . M 's. K. Craig, Manotick Public School, has rescinded her application for U ited Kingdom Exchange for personal reasons. 2. A In inistrative Staff Changes Your Committee recommends, on motion by Trustee Morrisey, THAT th Board confirm the following changes in administrative. personnel: . A-POINTMENTS SCHOOL/DEPARTMENT EFFECTIVE DATE B:NTLEY,, Mrs. Amy Manordale P. S. 19 November 1973 S•hool Asisistant . • 15 hrs/wk. $82. 46 (''eplacement) D NCAN, Mr. Robert Emily Carr I. S. 19 November 1973 C stodian' 2 $6676. 00 ('eplacement) • He LLAND; Mrs. Anita Stephen Leacock P. S. 3 January 1974 S 'hool Secretary $98. 21 ("eplacement) M LELLAND, Mrs. Shirley Special Services 17 December 1973 S:.cretary, 2 $5107. 00 ("eplacement) • • S EELE, M s. Mary-Margaret Merivale H. S. • 10 December 1973 S hoot Secretary $5107. 00 ("eplacement) . I Appendix Page 633 J 1 1 •M NAGEMENT COMMITTEE I J 17 December. 1973 R PORT NO 10 j 1 PO MOTIONS DIBSON, Mrs:• Phyllis I Manordale P. S. 19 November 1973 F om: School Assistant $98. 21 per wk. T.: School Secretary I 1 R SIGNATIONS • LWARD, Mrs. Sally Special Services 14 December 1973 S-cretary 2 I TICKS, Mrs. Donna D. Aubrey Moodie 22 October 1973 chool Secretary I. S. cALLISTER, Mrs. Margaret Confederation H. S. 2 August 1973 "enior S,ec'retary Educational Planner - Secondment 1 Your Committee recommends, on motion by Trustee Harkness, based on staff report dated 13 December 1973: • ja)1 THAT the Board approve the appointment of Mr. G. E. Becksted Jj I on a secondment basis to the Planning Unit, effective 1 February1974; , __ b) THAT the terms and conditions of employment are such as would be the case for the principalship of an "A" school; and c) THAT the period of secondment by mutual consent terminate 1 30 June 1975, unless amended by mutual consent and approved by the Board prior•to that date. 4. Sabbatical Leaves 1974/75 School Year 1 Your Committee had before it a staff report, dated 13 December 1973, with respect to sabbatical leaves for academic staff for the 1974/75 school year. It was noted that fourteen elementary and fourteen secondary applications have been received. It was further noted that consideration of the elementary applications has been deferred temporarily. Eight secondary school sabbaticals were presented to the Committee based on the Secondary Agreement which allows 1% of academic staff to be on sabbatical leave at one time. Appendix Page 634 i � I 1 • 1. 1 ' I MANAGEMENT COMMITTEE 17 December 1973 REPORT NO. 10. ' i I Following debate, your Committee agreed to recommend, on motion by Trustee Moore, as follows: a) THAT the Board grant sabbatical leaves for the 1974/75 school year to a total of 6 members of the secondary nd ry teaching staff, as follows: Mr. R. M. Shields Art Confederation H. S. Miss S. Megill Asst. Head, Gloucester H. S. Guidance/Latin Mrs. M. MonnellyHead d of Library Sir Robert Borden H. S. Mr. W.J. Turchan Head of Phys. Ed. South Carleton H. S. Mr. C. Monk Biology Confederation H. S. Mr. G. Wilson Theatre Arts Sir Robert Borden H. S. b) THAT the two additional 1974/751 sabbaticals, recommended in the staff report, be referred for priority ranking in the 1974 budget process. 5. Report, Personnel Sub-Committee , The Committee had before it for consideration a report, submitted by the Personnel Sub-Committee dated 13 December 1973. On motion by Trustee Harkness, the report of the Personnel Sub-Committee was received (Appendix Pages 1639-656). Your Committee recommends, on motion by Trustee Harkness, THAT the Board adopt the recommendations contained in the Sub-Committee report, as follows: a) Acting Pay b) Reclassification of Machine Operator II c) Optional Use of Sick Leave Credits versus Application of Disability Plan d) Secondary School Office Staffing e) Additions to Personnel Establishment f) Establishment" of Salary Range'for Executive Secretary to Director g) Salary Adjustment Secretarial Staff h) Organizational Review Maintenance and Operations Department. • r Appendix Page 635 I 1 M NAGEMENT COMMITTEE 17 December 1973 R PORT NO. 10 1 . 6.'i Carleton Bus Operators' Association Brief • The Committee received from the Transportation Sub-Committee a report, d-ted 13 !,December 1973, with respect to the meeting held with the Carleton Bus Operators' Association on 11 December .1973 (see also this Report, item 10) Ti e Association has presented a brief to the Sub-Committee indicating concern o,'I er the current contracts with the Board for transportation which came into e fect in September 1973, prior to the recent escalation of prices, specifically four gasoliine. The Committee noted that the Provincial Association of Bus operators has made representation to the Minister of Education requesting a•ditiona'l grants to cover the unprecedented costs , incurred by bus operators i providing transportation during the period September to December 1973. It i understood that this matter is currently under advisement by the Ministry. During debate, Trustee Lemieux moved to accept alternative (d) suggested by the Sub-Committee, namely, to pay the bus operators a 2% increase for the period September 1973 to 31 January 1974, to be increased to a maximum of 3% subject to receipt of additional provincial grants. Trustee Dakin moved •i amendment to accept alternative (c), (which would authorize additional payments to the bus, operators only on receipt of additional grants) with an upper limit of Following extensive debate, the amendment was lost. !It was noted that the expenditures in the transportation area in 1973 are (most as budgetted, but that some unexpended funds are available in other parts f the "extraordinary" budget which could offset, the estimated cost of granting a % increase, totalling $25, 082. 93. Your Committee recommends, on motion by Trustee. Lemieux, THAT the :oard grant a retroactive adjustment of 2% for the period September 1973 to 1 January 1974 to the bus operators who are under contract with the Board, to be paid 'in January 1974; and that this adjustment be increased to a maximum of 3% if additional transportation grants are received from the Ministry of Education or the same period. I � I I'Report, Maintenance and Operations Sub-Committee The Committee had before it a report submitted by the Sub-Committee •n Maintenance and Operations,' dated 13 December 1973. On motion by Trustee Morrise;y the report was received. (Appendix Pages 651-655) r I • 1I - I Appendix Page 636 M NAGEMENT COMMITTEE 17 December 1973 RE'ORT NO. 10 I F Your Committee recommends, on motion by Trustee 'Morrisey, THAT th Board, adopt the following Sub-Committee recommendation: a) 1974 Capital-from-Current THAT the proposed 1974 Capital-in--Current programs amounting to $607, 055 Elementary and $353, 150 Secondary ($960, 205 Total) be added to the 1974 Base Budget, 'as detailed in the report of the Maintenance and Operations Sub-Committee. 8.I Computer Assistance. Pursuant to Report No. 9, Management Committee, 19 November 1973, it m 1, your Committee gave further consideration to recommendations by staff c:ncerning icomputer services to be provided under,, contract with the Ministry o Education. It was noted that as directed by the Committee, a computer seminar was held on Wednesday, 5 December 1973, attended by several Trustees. A report on the seminar was submitted to the Committee (Agenda for this m'-eting, folios 14-16). • Your Committee recommends, on motion by, Trustee Wilson, as follows: a) The Carleton Board of Education enter into a contract with the Ministry of Education for the provision of computer services as detailed in the Ministry of Education proposal dated 5 September 1973 (copy enclosed with Agenda for 19 November 1973) and in accordance with the recommended time line as shown in Appendix 1 to the staff report submitted to this Committee, subject to the availability of funds' in the 1974 budget; b)l The report of the Committee on Computer Assistance be included in the priority review during the preparation of the 1974 .budget; and c) When' the Board approves the creation of a position to co-ordinate • computer services, the Carleton Board of Education advertise for a suitable person to fill the position with training to commence as soon as possible' as detailed in Section I of the report from the Ministry. ' I I • i I i I Appendix Page 637 _ I 1 (Revised) AAA' AGEMENT COMMITTEE I 17 December 1973 RE ORT NO. 10 9. Driver Education I Further to Report No. 10, Education Committee, 5 December 1973, ite 11, 1Trustee� Wrightagain requested staff to investigate the increase g g 9 g in he tim allotted to students per day in the driver education course. 10.1 Minutes, Transportation Sub-Committee L I The Committee noted the Minutes of a meeting held between the Tr,nsportation Sub-Committee and the Carleton Bus Operators' Association on' 11 December 1973. 11 Tenders Administration Building The Committee received from the Project Committee,, New Administration B ilding,. a report, dated 12 December 1973, advising that tenders for the m=chanical and electrical bids closed on 14 December. The closing of general te, ders for 'the Administration Building has been extended to 18 December 1973. It;was further noted that Thos. Fuller Construction ,Ltd and L'Abbe Construction Lt, have withdrawn from the tender on the Administration Building. 1 II Thel meeting adjourned at 8: 30 p. m. . G. Drew Chairman of Committee B /Is I • j I R:cei ved bye the Board 19 December, 1973 Board Minute No. 367 T e recommendations were adopted. } Appendix Page 638 • THE . CARLETON BOARD OFI EDUCATION • PERSONNEL SUB-COMMITTEE 1 REPIORT j 0 1 Thursday, 13 December 1973 Ai meeting of the Personnel Sub-Committee was held this day in the T ustees' ,Conference Room, 4 Thorncliff Place, Ottawa, commencing at 7: 15 p. m. wi h Trustees Harkness, Drew and Morrisey in attendance. Also present: S perintendent of Administration, Controller of Finance, Personnel Manager, C ief of Maintenance and Operations, Personnel Administrator W. LeGrow and R=cording Secretary. Your Committee wishes to report and recommend as follows: 1. Acting Pay. • The Committee reviewed a report prepared by staff concerning the matter of acting pay to provide additional compensation for employees who are called u.on to assume duties and responsibilities above and beyond their usual function. It was noted that acting pay in the past has been allotted in the form of a bonus p-yment for a fixed amount, and also in the form of a specific amount per month fo the period when additional responsibilities were assumed. h , The Committee noted that, at present, a Board policy does not consist a d the consensus wasxa policy should be adopted for the purpose of consistency. Your Committee therefore recommends: I a) THAT where an employee is directed by his Principal/Department Head to assume the duties and responsibilities of another position which carries a higher classification for a period of at least twenty (20) consecutive working days, the employee shall be eligible to receive acting pay at the minimum rate for the higher position effective the day -the duties and responsibilities are assumed; and b) THAT where the employee's regular pay is at a rate which exceeds the minimum rate of the higher position, he shall be eligible :to receive acting pay at the appropriate step in the salary range of the higher position which would represent. additional compensation. Appendix Page 639 1 PERSONNEL SUB-COMMITTEE 13 December 1973 2. Position Reclassification - Machine Operator II to Supervisor of Duplicating Services The Committee received a staff report with respect to the reclassification of the position of Machine Operator II to Supervisor of Duplicating Services. In this connection it was noted that the duties and responsibilities originally established have changed significantly over the years. After consideration, your Committee recommends as follows: a) THAT effective 1 November 1973, the position of Machine Operator II be reclassified to Supervisor of Duplicating p p p 9 Services; • b) the revised job description be approved as written;* • c) the salary range for the new position be $5, 900 $7, 450. (The revised job description is attached hereto (Pages 646-648). • 3. Optional Use of Sick Leave Credits versus Application Disability Plan The Committee had before it a staff report outlining the present procedure concerning the suspension of sick leave credits at the expiration of the three-month waiting period under the provisions of the Board's Long Term Disability Plan. It was noted that in the past, employees were not offered the option of continuing on sick leave, but that it was mandatory for employees to elect for long term disability benefits at the earliest date of eligibility. Staff pointed out that this practice appears to discriminate • against employees who have accumulated a substantial amount of sick leave credits. It was therefore suggested that employees be allowed the prerogative of selecting to continue on sick leave, or alternatively to apply for long term disability benefits. Following-a short debate on the financial implications, your Committee recommends THAT employees should be given the prerogative of continuing on sick leave beyond the three-month L. T. D. qualifying period where sick leave credits exist, or opting for long term disability benefits. • • Appendix Page 640 ERSONNEL. SUB-COMMITTEE 13 December 1973 (Secondary School Office Staffing jThe Committee received from staff a comprehensive report, dated December 1973 with respect to secondary school office staffing. As a result if discussions held with principals and office staff it was felt that based on the nrolment at the school a revised formula for secretarial and clerical staff would se more equitable. (Application of Formula shown on Page 649). t was also noted that the current secretarial positions are not clearly identifiable =nd it was suggested that more appropriate job descriptions should be prepared o differentiate more clearly between secretarial ,and clerical staff. The Committee further reviewed, the proposal that technical positions in the secondary schools, i. e. guidance, library, science, audio-visual etc. should ibe considered separately from the secretarial-clerical staff. The various matters contained in the staff report were reviewed in-depth • by the Committee. After careful consideration, 'the Personnel Sub-Committee is !unanimous in its recommendation a) THAT effective September 1974, based on 31 December 1974 projections, the following formula for staffing in secondary �I schools be employed - Formula: Secretarial and Clerical staff only; does not apply to technicians, assistant librarians (BLS/MLS), office manager. Enrolment Office Staff(based on 12-month employment) 150 1 300 2 450 3 600 4 750 5 900 62 1050 7 1200 71 -1350 8 1500 8z . 1650 9 1800 9Z 1950 10 2100 10z etc. Appendix Page 641 'ERSONNEL. SUB-COMMITTEE 13 December 1973 b), THAT during the first year of operation of a secondary school, staff up to six at request of Principal be allocated, with the number of staff not to exceed six until enrolment exceeds 899 or Grade 13 is implemented, whichever is first, then formula to be applied. c) THAT changes in staff would take place between 1 June and 1 September with further re-examination of staffing formula in October, based on Principals' reports of September actual enrolments, adjusted to 31 December and further additions or deletions (attrition or transfer) to be made as soon as possible thereafter. d) THAT a new classification "Assistant Senior School Secretary" be established to ensure continuity and provide at least one promotional path. e) THAT present school secretarial positions be more clearly identified as to function to differentiate between secretarial and clerical responsibilities, and that more appropriate Job Descriptions be prepared. 1.f), THAT the present composition of administrative staff (secretarial-clerical) organization, be changed as follows - Establishment: 1 Senior School Secretary * 1 Assistant Senior School Secretary * + Clerk Typists per staffing formula (* - stenographic skills required) g) THAT for existing schools, the changes in organization be accomplished through attrition. When a present School Secretary leaves, the replacement could be classified as Clerk-Typist and assigned to Guidance, Library, etc. Promotion to the position of Assistant Senior Secretary would be dependent.on qualifications. h) THAT in existing schools where qualified staff is available and where the Principal so recommends, one secretary be promoted to Assistant Senior School Secretary at an appropriate salary (probably between School Secretary and Secretary 3) . Although it is strongly recommended that every secondary school have an Assistant Senior Secretary, a Clerk-Typist position (at the appropriate level and salary) could be utilized in lieu of an Assistant Senior Secretary if the Principal prefers it. Appendix Page 642 ',ERSONNEIL SUB-COMMITTEE j 13 December 1973 i) THAT a revised Clerk-Typist range be introduced with a wider than usual span to, provide for increments at three-month intervals during the first six months and one increment after a further six months, followed by annual increments thereafter based on satisfactory performance. j) THAT the position of Office Manager at Bell High School not be repeated elsewhere and be phased out through attrition or transfer. k) THAT the position of Library Technician at J. S. Woodsworth Secondary School be replaced by a Clerk-Typist, and this technical position be subject to consideration as outlined in item 12. I) THAT establishment for technical positions (Guidance, Library, Science, Audio-Visual, etc. ) be considered separately from secretarial-clerical staff, and be based on need and submitted to the Establishment Control Committee for approval. The present general practice with regard to AV Technicians is to appoint when enrolment reaches 900 or when a full range of courses (Grades 9-13 inclusive) is offered. . m) THAT charges against the teaching establishment will be made as follows - i) Assistant Librarian - 1 full-time teaching position ii) Office Manager - i-time teaching position. 5. Additions to Personnel Establishment The Committee had before it a report submitted by the Director of Education and the Superintendent 'of Administration with respect to additions for 197'4 to the existing personnel establishment. It was noted that this additional staff will be necessary to adequately administer the increased volumes of work and to maintain the existing standard of service. It was noted that the Establishment Review Committee consisting of the Director of Education, Superintendent of Operations and Personnel Manager have reviewed the requests received from the various department within the Board.,' Apart from requests for eight additional 'personnel for Special Services (which will be considered during the program review portion of the budget reviews process) , nine requests for staff additions were received. Through the technique of staff re-organization, the Establishment Review Committee has reduced ,the number of positions to seven. Appendix Page 643 I 'ERSONNEL SUB-COMMITTEE 13 December 1973 Following debate on the foregoing, your Committee agreed unanimously t's recommend a) THAT the following additional positions to the existing establishment be approved No. Classification Salary Range Department 1 Personnel Administrator 1 $9, 300-$11, 834 Personnel 1 Personnel Records Clerk 4, 885- 6, 168 Personnel 1 Machine Operator 1 4, 348- 5, 490 General Services 1 Professional Engineer 15, 500- 18, 500 Co-ordinator of (Mechanical or. Electrical) New Construction 1 School Superintendent 26, 000- 31, 000 Superintendent of Operations 1 Technical Draftsman 7, 415- 9, 434 Maintenance & Operations 1 , Secretary 2 5, 107- 6, 447 Special Services (under review) b) THAT the above positions be added to the Base Budget. 6. Establishment of Salary Range for Reclassified Position of Executive Secretary to the Director Pursuant to Board Minutes, 26 November 1973, item 340 b), at which time the Board approved the reclassification of the position of Secretary 5 to Executive Secretary to the Director, the Committee had before it a staff report with respect to the salary range for this position Your Committee recommends THAT, effective 1 January 1974, the salary range for, the Executive Secretary to the Director be as follows: Step 1 Step 2 Step 3 Step 4 Step 5 i I $,8, 833 $9, 380 $9, 962 $10, 580 $11, 236 7. Salary Adjustment Secretarial Staff Further to Minutes of the Personnel Sub-Committee, dated 6 September 1973, item 1 c) the Committee had before, it a staff report concerning salary Pdjustment for secretarial staff which had been deferred pending the outcome of a survey of other local employers. Appendix Page 644 I II PERSONNEL SUB-COMMITTEE 13 December 1973 f , The Committee noted that,; ,in view of new information received and as a result of renegotiations of collective agreements for secretarial staff elsewhere, upward revisions to the existing pay scales for Carleton secretarial staff are justified, effective 1 September 1973. Staff, however, proposed that no further adjustments should be made to secretarial salaries until such time that a full position review has been conducted which may necessitate the rewriting of job classifications. Following a. short debate, your Committee recommends as follows: e) THAT secretarial salaries be adjusted as per the new salary ranges appended hereto, effective 1 September 1973 (Appendix Page 650); and b) THAT the announcement concerning secretarial salary adjustment contain the proviso that no further adjustments will be made until such time as a full secretarial position review has been completed. . 8. Proposed Organizational Review - Maintenance and Operations Department Pursuant to Report No. 8, Management 'Committee, 15 October 1973, item 8, the Personnel Sub-Committee, in conjunction with the members of the Maintenance and Operations Sub-Committee, 'received and reviewed a comprehensive report on the organization of the Maintenance and Operations Department, including proposed new titles, position descriptions and salary ranges. ; (Details are contained in the staff report submitted with the Agenda for this meeting, which is on file in the Secretariat). Your Committee wishes to advise that implementation is conditional on' budget approval and would be completed by I September 1974. At the conclusion of deliberations, your Committee agreed to recommend as follows: • a) . THAT the Maintenance and Operations proposal for reorganization be submitted to the Budget Task Force for consideration; and b) THAT a high priority be assigned to this program. The meeting adjourned at 8: 15 p. m. Respectfully submitted, P. Harkness, Appendix Page 645 Chairman of Sub-Committee PAL: bs , THE CARLETON BOARD OF EDUCATION SUPERVISOR OF DUPLICATING SERVICES Summary Under general supervision, provide a printing service to central administrative staff and to school staff through operation and supervision of various types of equipment in the printing room. Duties 1. Provide a fast, reliable printing service to central administration and to schools by: - receiving requisitions for work from users and establishing priorities referring to established guidelines or using own judgement. ' - operating, cleaning and performing'routine maintenance on the equipment - offset printers, camera reducers , copiers for production of masters , sorters , collators and staplers and other related equipment. - supervising and training staff in the printing room. - referring to the cost list provided and inserting the cost of each duplicating job on the requisition. - ordering and maintaining a sufficient stock of duplicating paper and other supplies to meet the requirements of the duplicating function. 2. Maintain an adequate supply of printed forms to respond to requests from staff by: - checking on the quantity of forms on hand. printing additional forms as required. Appendix Page 646 I I _ SUPERVISOR OF DUPLICATING SERVICES 3. Maintain and control the stock of office supplies for central administration by: - ensuring adequate levels of office supplies are kept. - ordering stock as required from the central warehouse. charging the cost of the supplies to the appropriate departmental account as materials are requisitioned. 4. Perform other duties as required. Qualifications Knowledge The work requires an understanding of the operation of all equipment . in the printing room. The work also requires a knowledge of specific departmental printing requirements. Knowledge of staff supervision techniques and experience plus the ability to deal tactfully with staff members is also required. The work requires a knowledge of the office supply requirements and procedures to follow when ordering additional supplies, and when charging departmental accounts. This knowledge is normally acquired thr ough graduation from a four- year high school program with up to four years previous duplicating and office supplies experience.' Decision Making Judgement is required in establishing priorities of work where there are no fixed guidelines. Judgement is also required in determining adequate levels of duplicating supplies and office supplies. Decisions Appendix Page 647 I I � i SUPERVISOR OF DUPLICATING SERVICES have an impact on the quality of work and on the speed with which materials can be returned to the user. Contacts The work requires contacts with members of staff in the receipt of requisitions where an understanding of the nature of the request is required to assist in establishing priorities. Supervision The work requires the direction on a continuing basis of the work . of 'a 'group of employees at the administrative support level. _ I 27 November 1973 Appendix Page 648 Appendix A r. Application of Formula School Enrolment at Actual New Formula (Increase Present Staff (Decrease Gi oucester 1709 7 1/2 9 1 1/2 I - M-rivale 1573 7 1/2 8 1/2 1 S.uth Carleton 1524 7 1/2 8 1/2 1 Sir Robert 1472 7 1/2 8 1/2 Borden Bell 1212 ( excludes 8 1/2 7 1/2 (1 ) Office Mgr . ) Bari of March 985 7 1/2 6 1/2 (1) carneau 933 7 1/2 6 1/2 (1) I colonel By 1196 7 1/2 7 (1/2) onfederation 969 7 1/2 6 1/2 (1) S . Woodsworth 601 ( includes Lib . 5 1/2 6 1/2 Tech. ) osgoode 577 3 3 - 77 77 0 • /11/7 3 Appendix Page 649 SALARY GRID ADJUSTMENTS SECRETARIAL STAFF POSITION CLASSIFICATION P R--O P- O- S E D 1 2 3 . 4 5 Secretary 1 - Administration $4,610 $4 ,886 $5,179 $5 ,490 $5 ,819 School Assistant-Elem. School 88 . 65 93. 96 99. 59 . 105.57 111. 90 Secretary 2 - Administration 5,490 5,819 6 ,168 6 ,538 6,931 School Secretary - Sec. School School Secretary - Elem. School 105. 57 111. 90 118. 61 125. 73 133. 28 Secretary 3 . 6 ,538 6,931 7,347 7 ,787 8 ,255 a a • 3 Secretary 4/Senior Secretary 7 ,375 7 ,831 8 ,317 8 , 833 9 ,377 Secondary School • t Executive Secretary to Director 7 ,831 8 ,317 8 ,833 9 ,377 9 ,962 m. • rn � • • v 0 a , THE . CARLETON BOIARD OF EDUCATION SUB-COMMITTEE MAINTENANCE AND OPERATIONS Thursday, 13 December 1973 A. meeting of the Sub-Committee on Maintenance and Operations was held this d4 in the Trustees' Conference room, Administration Building, 4 horncliff' Place, Ottawa, commencing at 8: 00 p. m. with the following persons in attendance: Trustees: Drew, Morrisey and Harkness Staff: Superintendent of Administration Controller of Finance Chief of Maintenance and Operations Personnel Manager • Recording Secretary 1. Organizational Review, Maintenance and Operations Department The first item of business on the agenda of the Sub-Committee on M.intenance and Operations, viz Proposed Organizational Review, was discussed in conjunction with the Personnel Sub-Committee (Personnel S b-Committee Report, item 8 refers). 2. 1974. Capital-from-Current The Committee reviewed in detail the proposed 1974 Capital-in-Current P ogram based on school requests amounting to $960, 205. A summary of these p ograms (attached hereto) represents a. major portion of the total 1974 Capital-in-Current items for inclusion in the 1974 Budget. It was noted that the scope of the work detailed is similar to programs c•rried out' in 1973. (Last year the Management Committee recommended that p ograms totalling $1, 199, 500 be placed in the 1973 base budget (Board Minutes 2' January; 1973 refers). • The attached summary shows the programs by panel in alphabetical s quence. with comparative figures for 1972 and 1973. The following programs i the summary were detailed by sub-groupings and carried totals for the s b-groupings: Alterations ' Lighting PartB Appendix Page 651 S B-COMMITTEE MAINTENANCE AND OPERATIONS 13 December 1973 , I I • P 'rt B of Capital-in-Current covers items allocated by school principals on a formula basis (Budget Manual Document No. 1 September 14, 1973 - Instructions t Principals (green sheets) pages 3, 4 and 5 refers). Following the in-depth review, your Committee recommends THAT t e proposed 1974 Capital-in-Current programs amounting to $607, 055 Elementary • a d $353, 150 Secondary ($960, 205 Total) be added to the 1974 Base Budget. 3 Maintenance Projects for 1974 The Committee received for information a, report on proposed maintenance p ojects for 1974 covering snow removal and grounds maintenance, carpentry, echanical, electrical and painting which will be included in the budgetary p ocess. 4 Technical Draftsman The Committee noted the position of the Maintenance and Operations D! p e partment with respect to a request to increase the time of the technical •raftsman from three to five days. Savings on Ordinary Expenditures for 1974 and 1975 . The Committee received an estimate from the Maintenance and Operations •!epartment concerning ordinary expenditures savings for the 1974 and 1975 .rograms. The meeting adjourned at 10: 15 p. m. . Respectfully submitted C. Drew, Acting Chairman embers of Committee: . rustees Drew, Hicks, Moore and Morrisey S/Is Appendix Page 652 CARLETON BOARD EDUCATION 1 SCHEDULE 1(1_) CAPITAL FROM CURRENT SUMMARY BY PROGRAM PART A - 1972 - 1973 1974 Program Elem. Sec. Elem. Sec. Elem. Sec. Accoustical Improvements 10,000 10,500 10,000 6,000 5,000 900 Air Conditioning - - - - - 16,300 . Alterations - Classrooms 59,930 28,100 27,000 48,000 59,550 8,000 - Gyms, offices, hallways, staff and storage rooms 59,665 14,400 32,691 19,000 13,950 1,900 - Resource Centres 50,000 - - - - - - Roofing 5,000 - 44,600 5,000 18,725 13,500 - Ventilation 12,700 3,450 20,650 . 9,150 12,700 8,050 - Washroom - - - - '18,050 8,000 - Windows 33,600 30,000 63,205 46,480 96 ,075 6,000 - Misc. Int./Ext. 10,700 - 8,975 6,650 10,775 - 231:595 75,950 197,121 134,280 229 ,825 45,450 Total Alterations Backstops, phys. ed. equipment 10,620 1,200 13,850 1,350 8,150 1,250 Bicycle Racks 4,095 250 3,580 320 1,870 1,250 Bleachers - 10,000 - - - 2,000 Chemical Feeders 1,300 1,200 2,500 - 16,500 1,500 Deep Fat Fryers - 12,000 - 9,000 - - Clock Systems & PA 1,895 5,960 6,819 1,048 4,125 - • 1,775 675 Custodial Upgrade Accommodation - - - - 13,900 7,600 Doors thru existing walls 1,200 1,200 14,950 5,300 2,500 500 • Door renovations, hardware 13,260 35,445 22,195 14,525 31,000 29,475 D a 0 m 3 a U to fD cm ui CARLETON BOARD OF EDUCATION SCHEDULE 1(2) CAPITAL FKOM CU SUMMARY BY PROGRAM 1972 -1973 - - 1974 Program Elem. Sec. Elem. Sec. Elem. Sec. Lighting - Classrooms 6,300 - 7,150 3,300 2,075 2,000 - Gyms ) 100 - - Hallways ) 3,000 1,200 950 400 2,800 1,800 - Offices & Custodial ) 600 750 - Storage & Boiler ) 1,100 450 - Washrooms 1,550 - 960 600 950 1,000 - Exterior 8,410 3,600 10,975 450 8,700 2,000 - Increase panel, gentex controls, etc. 11,990 16,250 1,575 6,500 1,650 1,350 - Outlets 3,060 680 3,075 1,575 600 1,550 34,310 21,730 24,685 12,825 18,575 10,900 Total Lighting _ Fencing 11,990 5,500 21,800 8,775 14,710 2,450. Garbage & Storage Sheds 16,800 - 18,000 5,400 4,000 2,000 Heating Improvements 11,050 6,700 24,100 3,500 3,950 22,050 Humidifiers - - 600 3,600 - 3,000 Landscaping . 13,850 81,725 41,000 17,500 18,700 5,000 ' Site Improvements - - 24,670 127,444 54,500 72,000 Lockers 8,000 560 4,200 5,100 1,450 1,200 Ontario Fire Marshall 1,853 6,648 - 40,312 33,600 36,700 . Emergency Lighting 1,500 - 6,250 3,500 2,850 - Painting (new) - 3,000 . - 7,000 7,500 10,000 Paving 55,200 12,650 41,560 19,000 23,000 32,275 Stoves & Refrigerators 2,000 375 400 - 1,500 Telephones / Television 425 1,650 2,575 725 1,625 1,050 D -D m D 0. x 0 .� m o, CARLETON BOARD EDUCATION SCHEDULE 7 CAPITAL FROM ..JRRENT R 1GRA1 1972 1973 1974 Program Elem. Sec. Elem. Sec. Elem. Sec. Portable Upgrading Debs. - Debs. - 5,100 - Plumbing, water & sewer 15,725 5,751 26,663 7,350 9,750 3,025 Signs 2,550 100 - - 1,600 600 • Part B Blackboards, bulletin, tackboards 10,605 6,575 14,600 9,885 Blinds 700 320 - 1,575 Carpets - Kindergarten 13,250 - 7,100 - - Classroom (Misc.) 4,500 2,500 3,000 2,000 - Staff room, stages, offices - - 450 - (*Formula Allocations Drapes - Offices 2,700 - 1,600 1,450 $1 ,200 per elem.SCh0o1 - Staff Rooms 75 - 1,150 $2,000 per sec. school - Classrooms 21,711 2,650 14,750 3,350 - Gym & others 4,090 - 8,545 3,400 Millwork 35,940 17,220 41,479 43,661 Shelving 4,000 - - - * * 97,571 29,265 92,674 65,321 60,000 24,000 Miscellaneous all Codes - 30,000 30,000 . 546,789 329,359 600,192 499,175... . 607,055 353,150 D v CD z 0. Xe -0 0, in CD o) ul ui AAB/RGJ/wm ,` THE CARLETON BOARD ' OF EDUCATION FINANCE COMMITTEE REPORT NO. 10 17 December 1973 To the Board of Education: A meeting of the Finance Committee was held this day in the Board Room, ,Administration Building, 4 Thorncliff Place, Ottawa, commencing at 10: 25 p. m. with Trustee Dakin in the Chair. The following Committee members were present: Trustees Harris, Hicks, McIntosh, Milotte, Morrisey, Tayll r;' and Wilson. Committee members not present: Trustees Appleton and Hogan' Staff present: Superintendent of Administration; Controller of Finance; Public Relations Officer and Recording Secretary. 1. Cheque Registers Your Committee recommends, on motion by Trustee Wilson, THAT the Board approve cheque registers for the month of November 1973 in the following amounts: Current Account - Cheque Nos. 41204 to 42913 $2, 545, 994. 11 Capital Account - Cheque Nos. 16 to 108 $ 168, 818. 90 2. Report of Sub-Committee on Group Insurance Your Committee received from the Sub-Committee on Group Insurance a report dated 14 December 1973 with respect to the financial experience under the National Life Assurance Company Group Policy No. 69-1418 and the Maritime Life Assurance Company Policy No. 901157. It was noted that the Sub-Committee met with representatives of William M. Mercer Limited for a review of these policies with the following results: National Life Assurance Company Group Policy No. G69-1418: 4th Year Experience (to 1 September 1973): Total Premiums Paid $155, 666. 90 Total Paid Claims & Reserve for Incurred but Unreported Claims $53, 199. 13 Retention Charges 13, 960. 12 67, 159. 25 $ 88, 507. 65 Appendix Page 656 FINANCE COMMITTEE 17 December 1973 REPORT NO. 10. which resulted in an accumulation to the surplus account as follows: Surplus August 31, 1970 $ 45, 307. 55 Surplus August 31, 1971 31, 611. 92 Interest 2, 503. 24 Surplus August 31, 1972 14, 229. 48 Interest 4, 319. 50 Surplus August 31, 1973 88, 507. 65 Interest 5, 663. 28 $192, 142. 62 Less: $10, 000 set aside in special fund, the interest on which is intended to pay interim premium costs of health and medical plans for members eligible for L. T. D. benefits and whose sick leave has expired during the 90-day waiting period $ 10, 000. 00 $182, 142. 62 It was noted that the Sub-Committee, after discussions with the consultants, is of the opinion that a maximum of $100, 000 would be ample for retention in the premium rate stabilization fund, thus leaving an amount of approximately $82, 000 surplus. After deliberation on various alternatives, the Sub-Committee suggested that $41, 000 be distributed to the Board's employees, effective 1 September 1973 * and that the Board be reimbursed for an equal amount. (* Staff indicated that the refund will be non-taxable) Maritime Life Assurance Company, Policy 9001157 - Long Term Disability Plan 2nd Year Experience (to 1 June 1973) : Surplus $13, 187 First year's deficit 909 Balance $12, 278 After due consideration the Sub-Committee is proposing that these funds be retained in a premium rate stabilization fund. Appendix Page 657 j FINANCE COMMITTEE 17 December 1973 REPORT NO. 10. The Committee noted that as a result of an amendment to the Income Tax Act the benefits payable under this plan will be considered taxable as of 1 January 1974, thus decreasing the net benefits to employees under long- term disability benefits. It was suggested that, in order to maintain the present benefit level, benefits payable be increased from 60% to 66 2/3 0, requiring an increase in premium of approximately 15% from the current total premium of $0. 44 per $100 to $0. 50 per $100 of annual salary. It was noted that the estimated annual cost to the Board of the premium increase would amount to $6, 450.' Based on the foregoing, your Committee recommends, on motion by Trustee Taylor as follows: a) THAT the National Life Assurance Company be requested to distribute, as soon as possible, by cheque, $41, 000 to the employees, pro-rated according to the amount of insurance in effect on each one's life, based on the lists supplied by the Board to the insurance company effective September 1, 1973, and that the National Life return $41, 000 in premium to the Carleton Board of Education; b) THAT the surplus in the Long-Term Disability Plan (Maritime Life Assurance Company) recorded as at May 31, 1973, in the amount of $12, 278 be retained in a "Premium Rate Stabilization Reserve Fund "; and c) THAT the Board apply to Maritime Life to have the benefit payable under the Long-Term disability Plan raised from the present 60% to 66 2/3%, subject to an increase in premium of approximately 15%, effective January 1, 1974. 3. Allocation of 1973 Common Costs Public and Secondary Schools The Committee had before it for consideration a staff report dated 14 December 1973 with respect to the distribution of common costs incurred during 1973 which were not allocated at the time of expenditure. A schedule showing the allocation was attached to the report. (Appendix Pages 665-666) Your Committee recommends, on motion by Trustee Morrisey, THAT the basis for the allocation of common costs as listed on Appendix Pages 665-666 of this report be approved for the year 1973. Appendix Page 658 FINANCE COMMITTEE 17 December 1973 REPORT NO. 10 At the request of the Chairman, Trustee Wilson assumed. the Chair for the discussion on the following item: 4. Financing of Additional Debenture Requirements - J. S. Woodsworth Secondary School The Committee received a report, dated 13 December 1973, submitted by the Director of Education and the Superintendent of Administration on the financing of additional debentures required for the J. S. Woodsworth Secondary School, constructed under the Project Management Pilot Program. l � The Committee noted the following data contained in the staff report: TEM OME APPROVAL (FORM BUILDING 15A) OF SKETCH PLANS CBE REQUEST 'PRELIMINARY FINAL' FOR FINAL APPROVAL Construction Costs $2, 609, 095 $2, 434, 773 Management Costs - 377, 637 Contingencies 46, 091 - II Less F. S. Tax - 78, 273 - 84, 372 Consultant Fees 182, 637 175, 377 Furniture & Equipment 285, 150 280, 788 Miscellaneous - 7, 983 Total I, $3, 044, 700 I $3, 192, 186 Approved Cost $2, 849, 550 $2, 862, 750 (Form Building 16) Maximum Debenture $3, 044, 700 $3, 149, 025 Unusual Conditions 151, 149 151, 149 Total $3, 195, 849 $3, 300, 174 I The "preliminary" maximum debenture approved by the Ministry amounts to $3, 044, 700, however staff has calculated a "final" maximum debenture in the amount of $3, 149, 025. The final cost of the project amounts to $3, 192, 186, exceeding both the preliminary and final debenture quotas. Appendix Page 659 • FINANCE COMMITTEE 17 December 1973 REPORT NO. 10 It was noted that the Board's Project Management Consultants, McDougall Construction Management Limited,have attributed the unusual conditions ($151, 149) to difficulties experienced during the construction of the project, as follows: a) Earthquake Design $ 39, 732. 00 ]]b) Soil Capability • 21, 591. 92 * c) Steel Strike Masonry heat $30, 000. 00 Winter Conditions ' 23, 687. 88 Site Supervision etc. 25, 476. 84 79, 164. 72 d) Electrical . Vault 6, 500. 00 • Service 4, 160. 00 $ 10, 660. 00 • $151, 148. 64 (*NOTE: Staff were instructed to examine the discrepancy between the amounts of $14, 383. 08 and $21, 591. 92 contained in McDougall's communication of 20 November 1973). • resulting in the following revised requirement for additional debentures: it Cost of unusual conditions $ 151, 149 J. Original Debenture quota ' 3, 044, 700 3, 195, 849 Final Cost of Project 3, 192, 186 $ 3, 663 leaving i a debenture requirement of $147, 486 ($151, 149 - $3, 663) for the Woodworth project. In this connection it was noted that the Ministry will be requested to increase the 1973 Quota of the Board by this amount. Your Committee recommends, based on the foregoing, on motion by Trustee Harris THAT the Board authorize the submission of an application to the Ministry of Education and the Ontario Municipal Board for the issuance of a Debenture• in the amount of $147, 486, for twenty (20) years for Secondary School purposes as part of the financing of the construction of the J. S. Woods worth Secondary School. (NOTE: It is expected that a final report on construction projects under the Project Management Pilot Program will be presented to the Finance Committee in January 1974). Appendix Page 660 • • FINANCE COMMITTEE ' 17 December 1973 REPORT NO. 10 The Chairman of the Committee iresumed the Chair at this time in the proceedings. 1 5. 1973 Current Revenue and Expenditures The Committee received from the Director of Education and the Superintendent of Administration a review of revenue and expenditures for the 11 months-period ended 30 November 1973. A summary is appended hereto (Appendix Pages 667-668). The following was also noted: a) Current Revenue and Expenditures Grant Receipts 1973: The following amounts have been received to date. The first 1973 grant payment was received on 1 February 1973 and monthly thereafter. Elementary $12, 323, 000. Secondary - $13, 385, 000. Tax Receipts: The first three instalments on 1973 requisitions, representing 75% of the requisition, has been received from all , municipalities except: - Principal Interest Torbolton $164, 964. $3, 057. 11 Fitzroy $ 966. 23 The amount of $56, 436 remains outstanding from Torbolton for 1972 . including interest to 30 September 1973 in the amount of $11, 159. 12. Supplementary Taxes and Trailer Fees: These amounts are not due from municipalities until 31 December 1973. Bank Loans: Short-term bank loans have been required during the period 1 January 1973 to 3.0 November 1973, in varying amounts. The maximum amount outstanding was $4, 600, 000. No loan is outstanding as at 30 November 1973. Interest on short-term borrowing to 30 November 1973 amounted to $66, 553. Temporary Investments: Temporary investments have been made during the month of November. The maximum amount of temporary investment was $1,700, 000'. Interest earned to 30 November 1973 amounts to $48, 119. As at 30 November 1973 investments outstanding 'were: $800, 000 - Bank of Nova Scotia, 1 October - 3 December at 81° Appendix Page 661 FINANCE COMMITTEE 17 December 1973 REPORT NO. 10 • • b) Capital Revenue and Expenditures During the period 1 January 1973 to 30 November 1973, debenture proceeds amounting to $3, 865, 000 have been received. (NOTE? Staff were commended on the excellent financial report). 6. Statutory Benefits The Committee received for information a report submitted by the Director of Education and the Superintendent of Administration concerning major legislative changes in the Canada Pension Plan and Unemployment Insurance contributions which will take effect in 1974. The following points were noted: a) Unemployment Insurance it i) Teachers Earnings Rate Annual Board Cost Ceiling % Deduction (1. 4. x employee's cost) 1974 $8, 840 1. 12 $99. 00 $138. 60 1973 $8, 320 . 60 $49. 92 $ 69. 90 Increase $ 520 . 52 $49. 08 $ 68. 70 ii) Administrative Staff Earnings Rate Annual Board Cost Ceiling o Deduction (1. 4 x employee's cost) 1974 $8, 840 1. 4 $123. 76 $173. 26 1973 $8, 320 1. 0 $ 83. 20 $116. 48 Increase $520 . 4 $ 40. 56 $ 56. 78 resulting in increased costs to the Board of $122, 798. 20 (teachers) and $22,i'2318. 16 (administrative staff) for a total of $144, 936. 36. • Appendix Page 662 FINANCE' COMMITTEE 17 December 1973 REPORT NO. 10 b) Canada Pension Plan i) Teachers Earnings Rate Annual Board Ceiling % Deduction Cost 1974 $6, 600 1. 8 $106. 20 $106. 20 1973 $5, 600 1. 8 $ 90. 00 $ 90. 00 Increase $1, 000 $ 16. 20 $ 16. 20 ii) Administrative Staff Earnings Rate 'Annual Board Ceiling o Deduction Cost 1974 $6, 600 1. 8 $106. 20 $106. 20 1973 $5, 600 1. 8 $ 90. 00 $ 90. 00 Increase $1, 000 $ 16. 20 .$ 16. 20 The 1974 estimated increases in costs to the Board amount to $30, 780 (teachers) and $6, 480 (administrative staff) for a total of $37, 260. 00. c) Minimum Wage - Vacation Pay ' The Provincial Government has passed legislation increasing the minimum wage payable by $0. 20 per hour and has also increased the rate of vacation pay from 2% to 4% applicable to all part-time staff. Estimated additional cost, based on the 1973 part-time payroll to the Board will. amount to $3, 000. 00. d) O. M. E. R. S. f i Although not affecting O. M. E. R. S. contributions, changes j have recently, been made to the, financing of the plan. (Ministry of Education, News Release and Communication from the Ontario Municipal Employees Retirement Board (Mr. J. M. McLeish, dated 15 ;October 1973 refer). Appendix Page 663 { (REVISED) FINANCE COMMITTEE 17 December. 1973 REPORT NO. 10. 7. Expense Accounts (Mileage) Trustees were requested to submit outstanding claims for mileage prior to 21 December 1973 in order that expenses may be charged against the 1973 expenditures. Noted. Trustee Dakin, noting that this was his final meeting as Chairman of the Finance Committee, expressed his appreciation at the support afforded by Committee members and staff during the year. Trustee Wilson, on behalf of the Committee thanked Trustee Dakin for his efficient performance as Chairman of the 'Committee. The meeting adjourned at 11: 15 p. m. . W. R. Dakin Chairman of Committee BS/Is Received by the Board 19 December 1973 Board Minute No. 368 The recommendations were adopted. Appendix Page 664 • • T H E CARLETON BOARD O F EDUCATION 31st December 1973- ALLOCATION OF COMMON COSTS Category 1972 Basis of Allocation 1973 Basis of Allocation 1.. BUSINESS ADMINISTRATION Unweighted Average Daily Enrolment Unweighted Average Daily Enrolment as at December 31/72 as at December 31/73 Excluding - 1) Salary of Assessment Officer 100% of salary chargeable to Public 100% of salary chargeable to Public 2. COMPUTER COSTS • Preparation of teachers' payroll On the ratio of the number of On the ratio of the number of .teachers as -at- December_.31/72_. teachers .asat December_ 31/73 3. INTEREST Short-Term borrowing Ratio of total-expenditures by Ratio of total expenditures by panel for 1972 panel for 1973 4. INSTRUCTIONAL ADMINISTRATION Unweighted Average Daily Enrolment Unweighted Average Daily Enrolment as at December 31, 1972 as at December 31, 1973 5. PLANT OPERATION .Administrative Staff On the ratio of Operations On the ratio of Operations (custodial) salaries by panel salaries by panel D 6. PLANT MAINTENANCE • Administrative Staff Ratio of direct Maintenance Ratio of direct Maintenance expenditure j expenditure .on contracts, emergency -on contracts, emergency repairs and • a. repairs and supplies by panel supplies by panel x' m 7. STORES - tOo Salaries and fringes On the ratio of the dollar value .On the ratio of the dollar value Stores Stores issues during 1972. issues during 1973. rn � a t THE CARLETON BOARD O F EDUCATIO N ALLOCATION OF COMMON COSTS (CONT'D) Category 1972 Basis of Allocation 1973 Basis of Allocation 9. INSURANCE Direct charges for identifiable Direct charges for identifiable billings. Balance of premium on billings. Balance of premium on ratio of the valuation of buildings ratio of the valuation of buildings and contents. and contents. 10. TRANSPORTATION Staff salaries On ratio of transportation costs On ratio of transportation costs by panel by panel 11. STUDENT SERVICES Guidance Consultant 100% chargeable to Public 100% chargeable to Public Balance of Special Services Unweighted Average Daily Unweighted Average Daily Enrolment Dec. 31/72 Enrolment Dec. 31/73 UNWEIGHTED AVERAGE DAILY ENROLMENT aThe unweighted average daily enrolment used for allocation of common costs D is the unweighted average daily enrolment used for grant purposes. LO rn rn rn RGJ/wm 12/73 a. SCHEDULE 2 THE CARLETON BOARD OF EDUCATION REVENUE SUMMARY AS AT NOVEMBER 30, 1973 Estimated to Over (Under) Budget Received Dec. 31/73 % Budget Budget Legislative Grants $29,909,794 $25,708,000 $29,591,794 98.9 ($318,000) Mill Rate Subsidy Supplementary Tax Levy 415,000 415,000 100. - Trailer Fees 58,000 58,000 100. Tuition Fees 225,500 146,586 225,500 100. Government Incentive Programs 234,566 247,476 247,476 Accrued Interest on Debentures 30,509 30,509 30,509 Transfer Re Arbitrator's Report 122,875 122,875 122,875 Miscellaneous - including DND reimbursement, insurance claims, practice teaching 148,000 193,689 200,000 135. 52,000 Levy 12,782,362 9,432,154 12,782,362 100. $43,538,656 $35,868,379 $43,673,516 100.3 $134,860 1 13 Q. x N t C cn V i a. n THE CARLETON BOARD OF EDUCATION SUMMARY OF EXPENDITURE SCHEDULE 3(1) AS AT NOVEMBER 30, 1973 1972 Over Total to Date Total Expended (Under) Expended & Budget and Committed Projected Budget _ Committed Business Administration $ 862,179 $ 782,682 $ 815,679 ($46,500) $ 711,412 Computer Services 82,668 76,142 86,517 3,849 73,079 Instruction 24,794,660 24,556,969 24,597,660 (197,000) 22,067,148 Student Services 673,914 644,465 649,914 ( 24,000) 596,139 Plant Operation 3,498,743 3,229,818 3,533,743 35,000 2,971',877 Plant Maintenance 832,900 795,897 826,900 ( 6,000) 804,318 Transportation 2,395,013 2,391,019 2,392,538 ( 2,475) 2,050,422 Tuition Fees 2,663,000 1,536,290 2,663,000 - 1,562,389 Other 28,000 263,737 276,296 248,296 (62,452) Debt Charges 6,021,753 5,844,627 5,844,627 (177,126) 5,069,894 ,`. Non-Allocable Capital 1,317,826 1,293,919 1,417,826 100,000 1,085,530 v -a 200,000 Reserve for Working Funds a x Tax Write-Off 368,000 211,607 368,000 231,984 to $43,538,656 $41,627,172 $43,472,700 ($65,956) $37,361,740 m al co % of budget expended & committed 95.6 95.84 THE CARLETON BOARD O F EDUCATION File No : : Date : 19 December , 1973 To The Chairman and Members of the Board Re Report - Ad Hoc Committee to Study Correlation of Budget and Salary Negotiation Processes At the meeting of the Board held November 12th , 1973 , th- following resolution was approved : (Item 323) a) That the Board appoint 5 Trustees to the Ad Hoc Committee to study correlation of budget and salary negotiation processes ; empower the Ad Hoc Committee to meet with such members of central and teaching staff as it deems necessary ; and instruct the1Ad Hoc Committee to report back to the Board on or before the last Board meeting in December , 1973 . The Ad Hoc Committee , comprising Trustees Dakin , Drew , Harris , Ha kness and Morrisey met on December 13th to consider the correlation of salary and budget processes . Trustee Harris was appointed Chairman of this colmmittee . Staff members also in attendance at this meeting were : Mr. S .J . Berry , Director of Education ; Mr . I . G. Jones ; Mr . T . D. Moore ; Mr./ R. G. Jenkins . The committee discussed at some length the possibility of • delwelopillg a method whereby salary discussions could take place during the preparation of the annual operating budgets . The committee recog- nized that any integration of salary negotiations and budget preparation would be an extremely difficult process . Consideration was also given to the pending legislation that is before the Ontario Legislature , i . e . , Bills 274 ;and 275 . The committee suggests that any process that could be considered would have to be experimental in nature and suggests that u der the current conditions an experimental program not be entertained a • this time . The committee therefore wishes to report that it was unable to suggest a method whereby salary discussions could take place at t e same time as the preparation of the annual operating budgets . Respectfully submitted , Ad Hoc Committee to Study Correlation of Budget and Salary Trustee members : Negotiation Processes . Dakin , Drew , Harris , Harkness , Morrisey . Mrs . J . Harris - Chairman. / - a V Appendix Page 669 CARLETON BOARD OF EDUCATION Date: December 19 , 1973 File : 204-5-1 TO: Chairman and Members of the Board RE: Meeting of Interim Task Force on Budget 1974, December 13 , 1973 Present: Trustees - Dakin, Harris , Morrisey, Drew, Harkness • Staff Director of Education, Superintendent of Schools (I.G. Jones) , Superintendent of Administration, Controller of Finance, Recording Secretary (part of meeting) . 1,. Election of Chairman Mr. W.R. Dakin was elected as Chairman of the Interim Task Force and agreed to serve in this capacity. 2 . Review of Carleton Inventory (ASRIC Report) The Interim Task Force noted that the Coordinat ing Committee on October 29 , 1973 requested that the Interim Task Force on Budget review the ASRIC Report. The Interim Task rorce requests members or the Interim Task rorce and in future the Task Force to include the ASRIC Report in their 19 /4 Budget Review File. Many or the statistics and comparative analyses included in the ASRIC Report will be of great assistance during the 1974 budget Review. 3. Time Scnedule The Interim Task .rorce reviewed and approved a tentative scnedule for the preparation of the 1974 Budget. This scnedule suggests that the 1974 Budget be presented for Board approval on Thursday, February 28 , 1974. ! I • • Appendix Page 670 4. Sabbatical Leave The Interim Task Force was advised that a schedule of suggested sabbatical leave requests would be submitted for consideration of the Management Committee on Monday December 17 , 19 /3 . 5 . Role of Budget Observers The Interim Task Force reviewed the terms of reference of the Budget Observers - 1973 Budget approved in Committee of the Whole January 29 , 1973. The Task Force discussed the presence of observers during Budget and their role. Your Interim Task Force on Budget recommends as follows : (a) THAT the Teachers ' Federation of Carleton, Ontario Secondary School Teachers ' Federation District 43 , the Carleton Principals ' Association, the Carleton Outer Ring, the school secretarial staff and school custodial staff be invited to appoint two observers each to participate in the • 1974 budget deliberations ; (b) THAT the 1974 budget deliberations be conducted in Committee of the Whole, chaired by the Chairman of the Finance Committee; (c) THAT the 1974 budget deliberations in Committee of the Whole and also the meetings of the budget task force be open to all members of the Board of Trustees , . Central Staff as designated by the Director of Education, and the budget observers designated by TFC, OSSTF, CPA, COR, and school secretarial and custodial staff; (d) THAT the budget observers participate in all 1974 budgetary discussions except those involving salaries and fringe benefits ror all staff; (e) THAT the Terms of Reference for Budget Observers , as attached, be approved. Respectfully submitted, Interim Task Force on Budget. TDM/pm W.R. Dakin - Chairman. Attach. Appendix Page 671 • • BUDGET OBSERVERS - 1974 BUDGET TERMS OF REFERENCE : 1. To participate in budget preparation by : (a) Observing meetings (b) Answering questions (c) Asking questions (d) Expressing personal opinions or, when there is a known policy of the parent organizations , expressing that policy (e) After the budget is passed by the Board, to report to the parent body and assist in explaining the budget if requested by the parent body. 2 . Responsibilities : (a) To make themselves informed (Finance and Administrative staff will give in-service assistance to the observers • on the technicalities of the budget, if requested) (b) To make information available to the Trustees (c) For input into the decision-making process , but not • for actual decisions. Elected Trustees only may vote. 3 . Confidentiality (a) All documents and discussions must be regarded as confidential as decisions made at one meeting may be revised by the next based on additional information. Observers must respect this confidentiality. (b) Exceptions with respect to confidentiality shall only be made by the Trustees on specific request stating: i) The topic to be discussed ii) The observer (s) to whom this permission is to be granted iii) The setting in which the proposed discussion is to take place,- e.cx. , with Federation executive , student council. (c) Material for the use of observers shall be kept at the Board offices. Each observer shall have his/her own dossier for use at meetings . This dossier, or parts thereof, may be "signed out" at the request or the observer but the rule of confidentiality must be observed. Appendix Page 672 I i ' I THE OTTAWA BOARD OF EDUCATION REPORT OF THE JOINT ADVISORY COMMITTEE ON SCHOOLS FOR TRAINABLE RETARDED CHILDREN Ottawa, Thursday, December 6 1973. 8.00 p.m. A meeting of the Joint Advisory Committee on Schools for Trainable ReterdeI Children was held on the above date at Brighthope School, 1414 Rosenthal Avenue, with the following being present: CARLETON BOARD: Trustees: w., R. Hicks 1W. J.M.R. Lemieux Representatives: Mr.` J. Butler Mrs. D. Miseferi Mr. Y. Loubert Officials: Mr. W.R. McGillivr ey, Supt. of Schools OTTAWA BOARD: Trustees: Mir. R. 8ushfield Mr. J. Faucher Mr. W. Harback Representatives: Mr. A.N. Oldfield (Chairman) Officials: Mr. G. Lapensee, Supt. of Schools Mr. W. Vickers, Executive Assistant to the Director Principals: Mr. A.R. Capper, Brighthope School and Mrs. .Leila Usher, Crystal Bay School Your 'Committee recommends: 1. ' . That, subject to new information coming from the Chairman of the Ottawa Board of Education arising from the meeting with the Minister, the Ottawa Board of Education and the Carleton Board of Education assist the Ottawa Association for Trainable Retarded Children in transporting school-aged children to the Develop- mental Centre for the calendar year 1974 -- et an approximate cost of $5,000.00 per Board which is 20% of the gross cost. 2. That the Chairman of this Committee send letters to Carleton University and Ottawa University suggesting that provision be made for courses in Special Education in any teacher-training facility in Ottawa -- and a copy of this letter be sent to Mr. Wells. 3. I That the following be the priorities of the Ottawa Board of Education Committee: (i) Integration of the mentally retarded in the community -- continuous Appendix Page 673 I i j ti i i i Financial assistance' to the Ott ( ) awa and District Association I ' for the Mantally Retarded -- continuous (iii) Facilities of Schools far °Trainable Retarded Children -- report on program possibly in January 1974 ' (iv) Assessment of experience in Special Classes -- May or June. Respectfully submitted, 1 A.R. Oldfield, CHAIRMAN. I • ! ' 1 I I I j • ' j • 1 Appendix Page 674 I I ' . l THE OTT.A.WA, BOARD OF EDUCATION JOINT . DviSORY COMMITTEE ON SCHOOLS FOR TRAINABLE RETARDED CHILDREN Ottawa, Thursday, December 6, 1973. 3,00 p.m. A meeting of the Joint Advisory Coma t ee on Schools for Trainable Retarded Cho ldren vas held on the above date at Brighthsane School, 1414 Rosenthal Avenue, wi, h the following being p ei ent Carleton Board: Trustees; Mr.. E. Hicks i„f•, a.F.,1'i.,Ala Leua_teux Representatives : .ra. J. Butler fr a. Dv aliseferi Mr. '`. Officials: Ma. W.R. McGillivray, Supt. of Schools Ottawa Board: °I 'ustee:s; Mir. R. Bus afield Mr. J. Faucher W. W. Harback r I Representatives: Mr. A... Ol fi eld (Chairman) Officials: Mr. G. Laaensee, Supt. of Schools Mx. W. Vickers, Executive Assistant to Director Princ•,pal;; M . A.R. Capp^r, Brighthope School and cis. Leila Usher, Crystal Bay School • The minutes of the pa-t.bus, moeting held on October 4, 1973, were approved on motion by Trustee Hicks. ▪ Arising from the Minutes; iw. Butler gave the fo'1cwin •Thf©rmatiof on trancportation costs for students :ttending the Developmental Centre cost for 10-manth period September 1, 1973 to une 30, 1974 - $36,000.00 for actual transportation by taxis plus 5 supervisors (one per taxi ) at $10.00 each per day, The cost for supervisors is approximately 4,1,000.00 per month -- based on 20 a . 21 days af transportation each month. The otal cost will be about $k6,00M« for the school year -- and the Association will ;et 80% cost grant on this -••� ...�:•,-��a�-;r, en am}un of $9„j00.00 which must be paid by , the Association. cost Be as9:ed if the two school boards would consider sharing this. $9,200.00 on a 50-50 basis. Discussion then took place on the fact that this matter had already come up before the respective Boards and the : ecot;i ndati on of this Committee had not been approved. Appendix Page 675 1 i I Trustee Faucher stated that several Trustees, of the Ottawa Board of Education would be meeting with the Hon. Robert Welch, Provincial Secretary for School Development, in Toronto on December 13 and this would be one of the areas to be discussed. Moved by Trustee Faucher that; subject to new information coming from the Clairman of The Ottawa Board of Education, arising from the meeting with the mister, the Ottawa Board Board of Education and the Carleton Board of Education a Isist the Ottawa Association for Taainable Retae de i Children in transporting school- ed children to the Developmental Centre for the calendar year 1974 -- at au a oximate cost of $5,000.00 per Board -- which is 2G of the gross cost. CARRIsn. ( I) Report on Capp for Senior Trainable Retarded Student$ Mrs. Usher reported on this three-day Cemp which had been held at the Ministry o ; pr Education Athletic Camp at I.fl��'ce CaL�hichir�T , fromSeptember 24th to 27th. Seventeen students from the Ottawa a.reaa., ,bone with two of our teachers and a Principal were in attendance. Mrs. Usher's talk was accompanied by se slide presentation and she stated tat the Capp had been a very worthehiic experience., ( ) Report on possible assistance by student%counsellors in M.R.C. programme at Algonquin College The Chairman reported on a meting on this subject held recently at Algonquin Cmilege. He stated that, at the present time, these students do their internship a Rideau Regional Hospital and. are paid for this work. He mentioned that, when the curse is finally transferred to Algonquin College and these field placements are n• longer paid, the students may find it h:r der to secure temporary work during • t eir time at Algonquin. ( ) Interim Report on Integration. of Mental Retarded Children to Society . Mir. McGillivray presented a "epo t covering a vas eit mode by Messrs. Faucher, tier ands McGillivray to the Rideau Regional Roseizal School on October 25, 1973. copy of this report is appended to these rrduut e. 3. New Business (a) Work pro5renne for Senior Students et Ceeetal Bay School Mrs. Usher stated that the first students taking part in this programme had seen placed about six seeks' ago, She stated that not all senior students would be ble to participate in this undertahing. So f , about eleven pupils have taken art in theprogramme and it is anticipated that about six more pupils will be placed n this type of workexpe fence for a two-week eeriod. (A copy of the report is ppended) Ib) Priorities (OBE Cap it tag:) The following list of p>ie ;.tee of this Ceze ttee were approved: . 1. Integration of the meeterly ve terd d in the co nity continuous 2. Financial assistance to the Ottawa and District Association • for the Mentally Retarded -- continuous Appendix Page 676 i (REVISED) • 3. : Facilities of Schools for Trainable Retarded Children -- report on program possiblyin January 1974 14. Assessment of experience is Special Classes -- Msy or June It was suggested that the staff at Brighthope send to the Administration • the types of facilities which should be included in any new building for this school. Moved by Trustee Bushfield that the Chairman of this Committee send letters to Carleton University and Ottawa, University suggesting that provision be made for courses in Special Education in an teacher-training facility in Ottawa -- and a copy of this letter be sent to M . Wells. CARRIED. DTI a Association will confirm if its appointees to this Committee will remain on the Committee for the year 1974. ,Tice Chairman was asked to send e letter to Ws. ( utauckes expressing the wishes of the Committee fora complete recovery from injuries sustained in a • recent accident. The next meeting will be held on Thursday, Janisa9r;; 10, at 8.00 p.m. at Crystal:.Baby School. • Received by the Board 7 January 1974 • Board Minute No. 10 The motion to assist the Ottawa Association for Trainable Retarded Children in transporting school-aged children to the Development Centre was deferred to the next regular Board meeting' Appendix Page 677 r j l T Il E CARLETONIBOARDIOE E D U C. A. T I O N • MEMORANDUM TO : THE CHA.IRMAN AND MEMBERS OF THE ADVISORY COMMITTEE FOR TR?+.INABLE RETARDED FROM: W.P. MCGTLLIVRAY ' RE REHABILITATION OF STUDENTS AT THE RIDEAU PEGIONAL HOSPITAL Father Faucher , Mr. Butler and Mr. McGillivray visited th Rideau Regional Hospital School on the afternoon of Thursday, October 25th. The Director, Dr. McHugh , gave a 'general overview of the situation at the school and in • particular, his thoughts concerning the imminent change Of jurisdiction from the Ministry of Health to the Ministry of Social Development, He foresaw no particular changes - n, 'the operation of the Rideau School although there might - be! a possibility that the school section would be put under 'the jurisdiction of the Lanark County Board of Education. i The members were told that the Rid,e-au Regional Hospital Thad approximately 1650 patients , -of whom 250 were in school. The remainder were receiving ward 'care and training or, in ',some cases , bed care , and quite a large proportion were !above the age of 21. The committee members visited the 'school and were impressed !with the facilities and the teaching that was going on. 1T1le Principal estimated that about 75 of the 250 school ' children would be from the Ottawa-Carleton area. He felt . tfiat some of thiese might be re-integrated in the community if approved boarding homes or other residential facilities I were available . He doubted , however , that too many would be welcomed hacl- in their own home. He stressed the fact that many had been at the Rideau Regional School for a , number of years and that parents , after making the original difficult decision to send them there , were not likely to want them back in the home situation. ; j , Appendix Page 678 I S He ',f lt, therefore , that the number ;of students who could ' be sent back to Ottawa-Carleton would be very small , perk ps 25 or 30 at the' most and that therefore he saw no imme fate need for any special accomm',odation in this area for 'hese students . He stressed that: a number of students every year are sent back to this region and that this procedure would continue if the school officials felt that suitable living' arrangements could be made. He also • mentioned that the intake of students into the school was quiit 'i ; small and indeed that the intake into the Rideau- Regi pal School was now limited to extreme cases , largely ' of a psychiatric nature and of protound:ly retarded. After the visit , members or the cemtitten fe] t that there ; r het Ottawa and Carleton was no need at the present time -,fo • 1 Boards to make any special request for car_i_ta] funds to build any additional facilities because of a large number ' of students likely to come from the ' lt..ideau Regional School. . 1 The members did agree , however , tha.tdthere was an obvious ' need for various types of co-operati\e homes or more approved boarding homes in the area So that the older students , ' at 11 ast, could be brought back to their home community. 1 • It was evident from the visit t that there is uncertainty in the minds of the officials at Rideau Regiona] about the future , particularly in the light oflthe government' s stated policy of bringing back tar e:nts; o: their own community and of, phasing out the large insti_r:uti.ons . However , at the present time , they are not aware of any immediate plans that would seriously a feet the accOmmoda,tion picture Of the Ottawa-Carleton schoc] ,: . WRi�'I%eh . • Dec .mher 6th , 1973 . , , i . ' I Appendix Page 679 I ' i CNYS11 A.t, 1{A„ , CHOP_,;_, , COMMUNITY PTITY WORT; :;YF(;RIEJTC;? >�IOCT AT:1! 0 ____ . The community work-0-,g ?.r. ionce nrosrrnr is a school nrorram whic is designed to help older students to bridge the ran betwc en scho 1 an.d , indenendor.t i ivi_n;r or wo-k situations. which they may face) upon leavi nr school . It is ,an cttoinrt to develop elop occunnti.onnl readiness in students by the c;'ovi c '.on or 'G!7)i4.1i. experiences in various envi ono ental situations. H,athe r than to nrovtde traininr for n spec fie job its purpose is to t;,_E:in the individual to become a work-r. Most of our students will not have the ability to do skilled . work; However, there are a number of Nobs which they can do as wall as . t e average worker. E Whether they will. .x -I-loiteredrr . � � � _1 r: n�. _r.. work situation �r be able to function_ in the renerr,1 work force in later years is not our vain consideration. Fear.ther.;lor-' , he1nr: ni..le to function in part cularj vocational area within the school does not necensari.ly mean: that these skills will be tra,-sferred successfully to a commun- ity ituatio . The school itself in a very protected setting, and stud nts require cr posurc to and experience in the community at larF e if t ,e normalization principle in to b: come: <a reality. Crit ria for, selection of students for community work-experience 411 1. Age - over 17 years. 2. , Interest as ex'oressed by studYntS. 3.j Successful work-experience within the school . 4.I 'motional stability ;,; <ch will allow for positive 'interactions and coon :ration in a work situation. 5. 'Work habits conducive to outside employment - nunctu-ility, courtes;r , ability to understand and to . comply with directives , ability to concentrate, c. lur.derstsndi.nr of enfet,r. 6.I Work tolerance : i':!y .col and emotional - capacity 1for a 5-hour working; day. 7. 4nniearanee and rersernl cleanliness : readiness to meet the nubile . Procedures : 1. ;Suner.vininr teacher makes community contacts; 2. Discussion with uv n -. Pill , 11 Appendix Page 680 . . 3. Parents are contactcfl re ocrmission ; 4. Students are r:laced; for a P-w,-.7, k Period : . . I .5. Supervision by teacher and communication with employer durinr, the niacement ; 6. Evaluation 'fly eme'. oyer, diseusson wit'l student , and rennrt L, Work-experience Placements in Ottowr, area . . .. . .. . .. . .. . uLn N ber of Students T,-,ca---,i on ork TIP rlcrintion . . .. .. ...... . . .. ... ...... -L---!.--)duce , ';'.;ervico . 2 Cafetvrin , F;nri c :'-' 7.i' od preparation nnd 1 . 1 , n .cr'.--: Hi 1 . '10 :C. ri :1 7P7. 71. . Dishwashinr- erp i1 ; ill Pri-k Unite,1 1:inintenance fl"nuni-- 1 TZicbm --.(; *Irk : ,-;uare Mal ntenance 10 , ._, , , . . . , . . . . . ..1 . ,..,,,inri-r-,,,, . C17:7t;11 B?7 , • , . ' . • , . . , . . . . , . , Appendix Page 681 , I . I 1