HomeMy WebLinkAboutOCDSB 594 - Casual SSP (EA-ECE) Time SheetSSP (EA/ECE) Time Sheet for Additional Hours/Emergency Use
To use when hours cannot be entered into EasyConnect. See instructions.
OCDSB 594SSP - EA/ECE Additional/Casual Hours Worked Timesheet (Jan 2021)
Completed by Employee: Submit this form to your Principal/Manager for approval
Provide your Employment Information:
Surname First Name EIN Current Job Title
Indicate Assignment Worked:
School / Site Location Code # Behind Absent Employee
(Enter N/A if no absent Employee)
Indicate Dates/Hours Worked:
YY/MM/DD
Sun. Mon. Tues. Wed. Thurs. Fri. Sat.
Eg: 3.50, 7.00
Hours Hours Hours Hours Hours Hours Hours
Employee’s Signature (confirms dates and hours worked entered above are accurate) Date
Completed by Principal: Submit form electronically to HR (Emergency EA/ECE first time use only);
to Payroll (Additional EA/ECE hours, Emergency EA/ECE subsequent use)
In accordance with the SSP Collective Agreement, Principal approves Employee to be paid at the following rate:
√
one: EA Own Rate (Additional Hours Only)
Casual Rate (Emergency EA only) ECE
Own Rate (Additional Hours Only)
Casual Rate Registered
Casual Rate Non Registered / No Qualifications
Principal/Manager’s Signature
(confirms approval to pay Employee for hours worked)
Date ASN #1 Hours ASN #2 (if needed) Hours
(to charge hours detailed above)
PAYROLL/HR USE ONLY
HR Processed: IPPS Record Opened Add to ATE Casual List.
Return to school for entry in ATE
Do Not Add to ATE Casual List.
Add comment on IPPS position record
Initials:
Date:
Payroll Processed: Own Rate
Casual Rate $ Total Time
Worked Amount to Input
(rate * time worked) $ Initials:
Date:
Personal information on this form is collected under the authority of the Education Act, RSO 1990, Ch. E.2 as amended and used for the purpose of reporting employee leave. Questions regarding the collection
of information should be addressed to the Freedom of Information Co-ordinator, 133 Greenbank Road, Ottawa, ON, K2H 6L3 or at 613-596-8211. The responsibility centre for this form is the Payroll Supervisor.
√
one: EA
FT EA - Additional Hours beyond reg assign.
ECE
FT ECE - Additional Hours beyond reg assign.
PT EA – not on ATE casual EA list. PT ECE – not on ATE casual ECE/EYE list.
Emergency EA (Casual ATE list exhausted) Emergency ECE (Casual ATE lists exhausted)
SSP (EA/ECE) Time Sheet for Additional Hours/Emergency Use
To use when hours cannot be entered into EasyConnect. See instructions.
OCDSB 594SSP - EA/ECE Additional/Casual Hours Worked Timesheet (Jan 2021)
Instructions for Completion of Timesheet outside of Easy Connect (To be submitted weekly per location).
1) Enter your current Employment Information – If clarification of your current job title is required to complete this section of the time
sheet, contact HR Operations.
2) Provide details for Assignment Worked – If clarification of assignment offered is required, contact Principal/Manager. The SSP
collective agreement outlines casual hours (applicable hourly rate) or additional hours (own rate or casual rate).
3) Hours Worked – Example: 3.50 (3 hours 30 minutes), 7.00 (7 hours).
4) Employee’s Signature – Submitting inaccurate information constitutes fraud and could result in disciplinary action up to and including
termination.
5) Principal/Manager’s Signature –Determine appropriate rate of pay and ASN. Submit timesheet to HR if first time use of an Emergency
EA/ECE (as per memo from SOI MacDonald “Protocol to fill your vacant ECE assignments” issued January 8, 2015). Submit to
Payroll if EA/ECE working beyond their regular day or subsequent use of Emergency EA/ECE. Timesheet must be authorized by the
Principal/Manager at that location. If you wish to have Emergency EA/ECE added to casual list in ATE, contact your HR Recruitment
and Staffing Administrator to discuss Employee eligibility.
6) Principal is responsible for forwarding the completed timesheet to the HR or Payroll Department at the end of the week, in which the
assignment was worked, in order to ensure payment on the next scheduled pay date. Timesheets can be submitted by OCDSB mail,
or scanned through the photocopier to:
Payroll – payroll@ocdsb.ca
HR – casualssp@ocdsb.ca
Easy Connect Electronic Timesheet
• Do not complete this timesheet for part-time regular, term, and casual employees, who are on the applicable
EA/ECE/EYE casual list in Easy Connect for the work being submitted. An absence must be created in Easy Connect
(e.g. No Employee Absent; Professional Activity; ASN; Manual Fill) and the time sheet will be electronically submitted in
the weekly export process.
• Do not complete this timesheet when Employees have made themselves not available in EasyConnect. Follow up with
the Employees to update their ATE calendars and then manual fill in EasyConnect.
Hard Copy Timesheet
In the event that an employee’s hours can not be entered in Easy Connect, a hard copy time sheet will be required:
• emergency use of a lunch time monitor, who is not on the EYE list, who has been hired to replace an absent ECE (Easy
Connect Contact Strategies exhausted);
• additional hours worked beyond the normal work day for a regular employee who is not on the casual list;
/!-- This code was added to remove the metadata from document view in Weblink -->