HomeMy WebLinkAbout23.2 Appendix B to Report 20-076-1 - P.019.GOV
POLICY P.019.GOV
TITLE: SPECIAL EDUCATION ADVISORY COMMITTEE
Date issued: 29 May 2006
Last revised: 23 April 2019
Authorization: Board: 29 May 2006
1.0 OBJECTIVE
To establish a Special Education Advisory Committee (SEAC) as required by the Education
Act and Ontario Regulation 464/97.
2.0 DEFINITIONS
In this policy,
2.1 Local association means an association or organization of parents that operates
locally within the area of jurisdiction of a board and that is affiliated with an association
or organization that is not an association or organization of professional educators, but
that is incorporated and operates throughout Ontario to further the interests and well-
being of one or more groups of exceptional children or adults (Ontario Regulation
464/97, Section 1).
2.2 Additional members means members who are neither representatives of a local
association nor members of the board or another committee of the board (Ontario
Regulation 464/97, Section 2(5).
3.0 POLICY
Terms of Reference
3.1 The Special Education Advisory Committee shall:
a)make recommendations to the Board in respect of any matter affecting the
establishment, development and delivery of Special Education programs and
services for exceptional pupils of the Board;
b)participate in the Board's annual review of its Special Education Plan;
c) participate in the Board's annual budget process as it relates to Special
Education; and
d)review the Board's financial statements related to Special Education.
Appendix B to Report 20-076
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4.0 SPECIFIC DIRECTIVES
Composition
4.1 The Board shall appoint three trustees to the Special Education Advisory Committee.
4.2 A representative and alternate member nominated by each of the following associations
and organizations shall be appointed by the Board for the duration of the term of the
Board:
a) the following local associations (a maximum of 12 may be selected under Ontario
Regulation 464/97 in accordance with Section 2 (1) and (2)):
(i) Association for Bright Children, Ottawa Region Chapter (ABC)
(ii) Down Syndrome Association, National Capital Region (DSA)
(iii) Learning Disabilities Association of Ottawa-Carleton (LDAO-C)
(iv) Ontario Association for Families of Children with Communication
Disorders (OAFCCD)
(v) Autism Ontario, Ottawa Chapter
(vi) Ottawa-Carleton Association for Persons with Developmental Disabilities
(OCAPDD)
(vii) VOICE for Hearing Impaired Children (VOICE)
(viii) Easter Seals Ontario
(ix) VIEWS for the Visually Impaired
b) the following additional association (that is, under Ontario Regulation 464/97
Section 2 (5), "one or more additional members who are neither representatives
of a local association nor members of the Board or another Committee of the
Board"):
(i) Ottawa-Carleton Assembly of School Councils (OCASC)
4.3 Upon the recommendation of a committee consisting of trustees, the Board shall
appoint up to three community representatives for the duration of the term of the Board.
4.4 All members and alternates of the Committee must be eligible to vote for the members
of the Board, be resident to the jurisdiction of the Board, and not be employees of the
Board.
4.5 If a member is absent for three consecutive regular meetings without prior authorization
by resolution, the member relinquishes his/her seat.
4.6 If a member association is without representation for six months, the association will
lose its membership on the Committee. An association which has relinquished its
membership in this manner may reapply at a later date, if there is renewed interest.
4.7 Vacancies on the Committee shall be filled upon approval by the Board of an eligible
candidate nominated by the association.
4.8 In the event of a community representative vacancy during the four year term, the
Board shall reconsider a community representative application(s) who interviewed
during the most recent selection process for community representatives.
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4.9 If both the representative and the alternate of a member organization are present, only
the representative may participate in the meeting and vote.
4.10 In addition to the membership appointed under paragraphs 4.1 to 4.3, the Committee
shall include a non-voting representative from each of the following groups:
a) Council for Exceptional Children
b) Ottawa-Carleton Elementary Teachers' Federation
c) Ontario Secondary School Teachers' Federation
d) Professional Student Services Personnel
e) Ottawa-Carleton Secondary School Administrators' Network
f) Ottawa-Carleton Elementary Operations Committee
g) Ontario Secondary School Teachers' Federation -Educational Assistants
Non-voting representatives may participate in the discussion, but may not make or vote on
motions.
Quorum
4.11 Quorum shall be the majority of the appointed members.
Reporting Procedure
4.12 The Special Education Advisory Committee shall normally report to the Board through
the Committee of the Whole. Notwithstanding this reporting structure, the Committee of
the Whole may review and comment on the reports and/or any recommendations from
the Special Education Advisory Committee, but cannot alter the recommendations or
reports.
In addition, the Special Education Advisory Committee may send a report with
recommendations directly to the Board or to the Committee of the Whole Budget where
the normal reporting procedures would not allow for timely consideration of the
recommendations by the Board.
4.13 The Special Education Advisory Committee shall have the right to appoint a non-voting
representative to the Committee of the Whole and the Committee of the Whole,
Budget.
Meetings
4.14 Where SEAC has an appointed representative on a committee, it is expected that SEAC
will participate in discussion on an issue through their representative during deliberation
on the item and shall not appear before the committee as a delegation or as a public
questioner.
4.15 The Special Education Advisory Committee shall meet at least ten times during the
school year.
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4.16 A notice of each regular meeting shall be provided to all members of the
Committee at least five (5) days before the meeting.
5.0 REFERENCE DOCUMENTS
Education Act, 1998, § 57
Ontario Regulation 464/97
Board By-laws and Standing Rules: Standing, Special Purpose and Ad Hoc Committees
Policy P.010.GOV: Community Involvement on Board Standing Committees
PR 538 GOV: Appointment of Community Representatives and Local Associations to the
Special Education Advisory Committee