HomeMy WebLinkAboutOCDSB 488 Deposit Log Sheet - SGF-
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Deposit Log Sheet - School Generated Funds
The numbering of the deposit log sheet must begin each August with #1.
Enter the school year at the top of the sheet.
The log # column should be prepopulated.
The depositor is the staff member bringing the log envelope to the office. It is recommended that someone other than the person who enters the deposits in School Cash Suite act as the
depositor. The deposit envelope and log book must demonstrate that two individuals have verified the amount of money collected.
It is required to have a second person other than the depositor accept and verify the envelope.
The depositor is to count the funds, complete and sign a deposit envelope (form OCDSB #483), take the sealed envelope to the office by the end of the day, fill in the details on the
next available line of the deposit log book, enter the log # on the envelope and physically hand the envelope to someone in the office who has access to the safe.
The person accepting the envelope will initial the log book in the accepted by column and immediately place the envelope in the safe.
When the deposit details are entered in School Cash Suite, the contents of the envelope will be counted and verified. This person will write the verified amount and sign the deposit
envelope as well as initial the amount verified by column in the log book.
If there are discrepancies between the log envelope contents and the verified amount, the correct amount will be written in the log book and the depositor is to initial both the log
envelope and log book.
After the deposit is entered in School Cash Suite and brought to the bank, the date of the bank deposit and total bank deposit amount will be written in the log book. This amount will
match the one page bank deposit form. If there are many log envelopes included in the deposit, the date and total amount can be written once and arrows or brackets used to indicate
which log envelopes are included with the deposit. This column should be verified by the principal when reviewing the bank reconciliation report.
A photocopy of the deposit log book is to be attached to the coordinating bank reconciliation for that month as back up to assist the principal with the deposit verification.
The deposit log book should be stored in a locked cabinet other than the safe.
DEPOSIT LOG SHEET - SCHOOL GENERATED FUNDS
LOG #
OCDSB 488 Finance Department (September 2021)
TO BE COMPLETED BY DEPOSITOR
DATE
DEPOSITOR'S SIGNATURE
SCHOOL YEAR:
CATEGORY NAME
DEPOSIT AMOUNT
TO BE COMPLETED BY OFFICE STAFF
ACCEPTED BY
AMOUNT VERIFIED BY (INTL)
BANK DEPOSIT DATE
BANK DEPOSIT TOTAL