HomeMy WebLinkAboutOCDSB 989 Request Changes to Student Legal Name, Preferred Name, and/or Gender Identity in Systems and RecordsOCDSB 989 Request Changes to Student Legal Name,
Preferred Name, and/or Gender Identity in Systems and
Records
(References: PROCEDURES PR.696.SCO and PR.554.SC)
Note: Parental/legal guardian consent is not required to request changes. However,
parents and legal guardians have the right to access a student’s Ontario Student Record if
the student is under 18. Changes to many documents are reflected in the student’s
Ontario Student Record so parents would be able to access them. Complete this form and
provide it to the principal or their designate.
A. Applicant’s Legal Name:
_________________________________
B. Requesting an update to (check all that apply):
Legal name. Please indicate updated legal name (first name, last name) and
attach required legal documentation.
_____________________________________________________
Preferred name. Please indicate updated preferred name (first name, last
name)
_____________________________________________________
Gender. Please indicate updated gender (Male, Female, Not Disclosed, Self-
Identified and/or indicate another Gender Identity)
_____________________________________________________
Pronouns. Please indicate your updated pronouns
_____________________________________________________
C. Requesting an update to the following systems and folders
(check all that apply):
OCDSB’s Internal Student Information System
Change legal nameChange preferred name
Change gender
Change email address to reflect preferred name
Change pronoun for report cards Parents/guardians have access
on request.
OCDSB’s Individual Education Plan Online Platform
Change legal name
Change preferred name
Change gender
Change system to default to preferred name Parents/guardians
will automatically receive IEPs, IPRCs, transportation forms and consent
forms in the preferred name going forward.
Ontario Student Record Parents/guardians have access on request.
Change legal name
Change preferred name
Change gender
D. Requesting printed or electronic copies of the following
documents (Select all that apply)
Note:Copies of these documents are added to the student’s Ontario
Student Record. A custodial parent or legal guardian of a student under
18 or who has not withdrawn from parental control, can access the OSR
on request. Parent/legal guardian consent is not required to update these
documents.
Report card.Parents/guardians will have access to this document in the OSR.
Check all that apply
Use legal name
Use preferred name Parents/guardians have access to this
document in the OSR
Use selected pronouns Parents/guardians have access to this
document in the OSR
Transcript Parents/guardians will have access to this document in the OSR.
Check all that apply
Use legal name
Use preferred name
Use updated gender
Diploma Parents/guardians will have access to this document in the OSR.
Check all that apply
Use legal name
Use preferred name
Use preferred name
Use updated gender
Use updated pronoun
Individual Education Plan (IEP)Parents/guardians will have access to
this document in the OSR.Check all that apply
Use legal name
Identification, Placement and Review Committee Statement of
Decision (IPRC)Parents/guardians will have access to this document in the
OSR.Check all that apply
Use legal name
Use preferred name
Use updated gender
Use updated pronoun
Identification, Placement and Review Committee Statement of
Decision (IPRC)Parents/guardians will have access to this document in the
OSR.Check all that apply
Use legal name
Use preferred name
Use updated gender
Use updated pronoun
Psychological Education Assessment Parents/guardians will have
access to this document in the OSR.Check all that apply
Use legal name
Use preferred name
Use updated gender
Use updated pronoun
Consent Forms for Learning Support Services Parents/guardians
will have access to this document in the OSR.Check all that apply
Use legal name
Use preferred name
Transportation Forms for Learning Support Services
Parents/guardians will have access to this document in the OSR.Check all that
apply
Use legal name
Use preferred name
Other Form (please specify)Parents/guardians will have access to this
document in the OSR.
_____________________________________________________
_____________________________________________________
_____________________________________________________
_________________________________
Use legal name
Use preferred name
Use updated gender
Use updated pronoun
The personal information on this form is collected under the authority of the Education Act (R.S.O.
1990c.E2), and in accordance with the Municipal Freedom of Information and Protection of Privacy Act
(RSO. 1990 c.M56), as amended. It will be used to establish the Ontario Student Record (OSR) and for
student and education related purposes such as registration, administration, communication, collection of
fees, data reporting, and student transportation services. In addition, the information may be used or
disclosed to comply with legislation, for compelling circumstances affecting health and safety or
discipline, as required in circumstances related to law enforcement matters, and with third parties in
accordance with established service agreements or in accordance with any other Act. Questions or
concerns should be directed to the school principal or the District’s Freedom of Information Coordinator,
Ottawa-Carleton District School Board, 133 Greenbank Road, Ottawa, Ontario K2H 6L3, Telephone
613-596-8211. CONFIDENTIAL WHEN COMPLETED.
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