HomeMy WebLinkAboutOCDSB 651.002 Cardholder AgreementOCDSB FORM 651.002 (March 2009) Appendix 2 of PR.651.FIN
PURCHASING CARD CARDHOLDER AGREEMENT
(References: Policy P.116.FIN Procedure PR.651.FIN)
The Ottawa-Carleton District School Board (the Board) hereby authorizes your use of a Purchasing Card to
assist you in the performance of your duties. It is understood, as a responsible employee of the Board, that
you will safeguard and protect the Board's assets by keeping receipts, reconciling Scotiabank monthly
statements and following proper card security measures.
I, , hereby acknowledge receipt of a Board Purchasing Card, card
number . As a cardholder, I agree to comply with the terms and
conditions of this Agreement and the applicable provisions of the Purchasing Card Rules and Regulations
Document (the "Document”) provided, and as such Document may subsequently be revised. I acknowledge
receipt of the Manual and confirm that I have read and understand its terms and conditions. I understand that
the Board is liable to Scotiabank for all charges made by me.
As the holder of this Purchasing Card, I agreed to accept responsibility for the protection and proper use of
this purchasing card as outlined in the Agreement and the Document. I understand that the Board will audit
the use of the Purchasing Card. I understand that I cannot use the Purchasing Card for personal purchases,
third party purchases, or to obtain cash advances.
I further understand that in the event of a breach of these fiduciary obligations, the Board shall take any
recovery action or any disciplinary action deemed appropriate.
I agree to report a lost or stolen card immediately by telephone to the Scotiabank Purchase Card Service
Centre at 1-888-823-9657 and by advising the Financial Services Department. At this point, no further use
of the account is authorized.
I understand that the Board may terminate my right to use this Purchasing Card at any time for any reason. I
agree to return the Purchasing Card to the Board immediately upon request or upon termination of
employment.
CARDHOLDER:
Signature Date
Print Name E.I.N.
Department/School Birth Date
(YY/MM/DD)
Purchasing Card Controls as at the date of this Agreement:
Single Transaction Limit
Monthly Transaction Limit
Personal Information on this form is collected under the authority of the Education Act and will be used for
purchasing card uses. Questions regarding the collection of this information should be directed to the Purchasing
Department.