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HomeMy WebLinkAboutPR 622 IT - Appropriate Use of Information Technology (Students) - 1 - PR.622.IT PROCEDURE PR.622.IT TITLE: APPROPRIATE USE OF INFORMATION TECHNOLOGY (STUDENTS) Date issued: 21 November 2001 Date revised: 28 June 2022 Authorization: Senior Staff: 30 May 2013 1.0 OBJECTIVE To support the appropriate use of technology by students in the Ottawa-Carleton District School Board. 2.0 DEFINITIONS In this procedure, 2.1 Digital Citizenship means the norms of appropriate and responsible behaviour with regard to the use of Information Technology. 2.2 District means the Ottawa-Carleton District School Board. 2.3 Educator means a teacher regulated under the Ontario College of Teachers Act, 1996, or an early childhood educator regulated under the Early Childhood Educators Act, 2007. 2.4 Information Technology (IT) means a computer, phone, tablet, printer, photocopier, hard drive or other device, software, or network owned or operated by the District which stores, transmits, or provides access to information, including personal or sensitive information. 2.5 OCDSB Community means employees, students, parents, guardians, trustees, committee members, school council members, caregivers, permit holders, vendors, service providers, contractors, volunteers, visitors, and all other persons learning, working, or accessing services in the OCDSB environment. 2.6 User means any member of the OCDSB Community using personal or District Information Technology within the OCDSB Environment. 2.7 Vandalism means any malicious or unapproved attempt to disrupt, degrade, harm, modify, disable or destroy data or property of another User or organization, computer or - 2 - PR.622.IT network hardware or software, wiring or network system itself. This includes, but is not limited to, the uploading, creation, transmission, or installation of computer viruses, viral files or malicious software. 2.8 Virus means destructive computer code that copies or attaches itself to an existing program or data without permission. 3.0 RESPONSIBILITY 3.1 Principals are responsible for: a) ensuring that students are aware of the District policy and procedure relating to the appropriate use of Information Technology (IT); and b) instructing and modeling for students the appropriate use of technology. 3.2 Educators are responsible for: a) the supervision of student use of technology within the teacher’s assigned teaching area and supervision area; and b) instructing and modeling for students the appropriate use of technology and the principles of digital citizenship. 3.3 Students are responsible for acknowledging that technology is used in a responsible and ethical manner consistent with its purposes in accordance with Policy P.100.IT: Appropriate Use of Information Technology, Policy P.125.SCO: School District Code of Conduct, and this procedure. 4.0 PROCEDURES Scope and Application 4.1 The implementation of this procedure must always be consistent with the Human Rights Code and OCDSB Policy P.147.GOV Human Rights. 4.2 This procedure applies to student use of District IT while on Board property, school buses, virtual learning environment, electronic media, school -authorized events, learning program or activities, in before - and after-school programs including co- curricular activities and field trips, and may include any other circumstances that may have an impact on the school climate. Appropriate Use Standards 4.3 Parents/Guardians will discuss the standards of appropriate use of IT with their child(ren) and students will acknowledge thei r responsibility of conforming to these standards by signing Appendix A at registration, and at the beginning of Grades four (4), seven (7), and nine (9). 4.4 The appropriate use of IT includes: a) using IT for educational purposes; - 3 - PR.622.IT b) taking reasonable measures to protect personal information and to secure information and technology, ensuring devices are logged off or shut down when left unattended; c) exercising extreme caution about revealing personal information to others; d) respecting copyright laws and licensing agreements; e) considering the most appropriate time, place, and method when collaborating and communicating with Educators and other students; f) immediately reporting any IT or security concern to staff; g) exercising discretion when uploading, downloading , transferring, and / or printing information or data, restricting such action to the information necessary to complete work, task, or assignment in the most resource efficient manner minimizing data usage; and h) understanding the long-term physical and psychological effects of technology, such as eye strain, repetitive stress syndrome, the impact of reduced physical activity, and internet addiction. 4.5 All students will refrain from inappropriate use of IT, including: a) sharing of passwords or the personal information of others; b) accessing another person's account without their permission, including editing messages and/or sending them under someone else's name; c) violating civil or criminal law using IT, including Vandalism, transmiting, relaying, or soliciting information or materials that depict violence, profanity, pornographic images, or sentiments, and are discriminatory, hateful, insulting, offensive, threating, inappropriate, and/or unlawful; d) plagiarizing work, including text or images found on the in ternet or using another person's property without that person's prior approval or proper citation; e) intentionally finding or exploiting security gaps, experimenting on the school’s network, or using the District system in such a way as to disrupt the use of the system by other Users is prohibited. This includes the distribution mass -mailings and spreading computer viruses; or sending an e -mail which might bring the District into disrepute; f) modifying IT, including the use a of a VPN to bypass the District ’s firewall, without the express permission of Business & Learning Technologies; g) intentionally sharing login details for virtual meetings on public sites or chat rooms or with others who are not entitled to participate in the meeting; h) using the District IT to conduct business, offer or provide goods or services, or advertise products; - 4 - PR.622.IT i) using IT to conduct or assist in political campaigns for municipal, provincial, or federal elections, including advocating for or against specific candidates. 4.6 If a student inadvertently accesses unacceptable materials or an unacceptable Internet site, they will exit and disclose the inadvertent access to a staff member. 4.7 With approval of and guidance from the principal, a student may, in certain rare cases, access, create, or transmit otherwise unacceptable materials if necessary to complete an assignment. Use of Personal Devices 4.8 Students are permitted to use personally owned IT such as laptops, handheld devices, or peripheral devices in the District’s lear ning environment in accordance with this procedure. 4.9 The District will not accept liability for loss, theft, or damage to any personally owned device(s) while on District property, except where it can be shown that such loss was due to negligence on the part of the District. Inappropriate Use - Monitoring, Reporting, and Consequences 4.10 The District will monitor the individual uses of technology in the learning environment and review data located on any storage device, as needed; in accordance with the Municipal Freedom of Information and Protection of Privacy Act . 4.11 The District will employ web filtering software to block out many objectionable sites, and educate students with regard to appropriate use and compliance with OCDSB Policy P.100.IT: Appropriate Use of Technology. 4.12 Where an educator suspects inappropriate and/or unlawful student use of District IT they will consult their principal immediatel y. 4.13 The District reserves the right to limit access to services. 4.14 A violation of this procedure, including being a security risk or having a history of problems with other computer systems, may result in one or more of the following: a) restriction, suspension, or cancellation of the student use and/or access privileges; b) progressive discipline under other appropriate Board policies, including suspension from school and/or use of school technology and expulsion; c) restitution for damages and repairs; a nd/or d) civil or criminal charges under other applicable laws. 5.0 APPENDICES Appendix A: Appropriate Use of Technology Agreement (Online version) - 5 - PR.622.IT Appendix B: Appropriate Use of Technology Agreement (KG -Gr3) (PDF Accessible Version) Appendix C: Appropriate Use of Technology Agreement (Gr 4-6) (PDF Accessible Version) Appendix D: Appropriate Use of Technology Agreement (Gr 7-8) (PDF Accessible Version) Appendix E: Appropriate Use of Technology Agreement (Gr 9 -12) (PDF Accessible Version) 6.0 REFERENCE DOCUMENTS The Education Act, as amended, Section 170 The Accessibility for Ontarians with Disabilities Act (AODA) OCDSB Policy P.074.IT: Information Technology Security OCDSB Policy P.100.IT: Appropriate Use of Information Technology OCDSB Policy P.125.SCO: School District Code of Conduct OCDSB Procedure PR.672.IT: Electronic Communications Systems OCDSB Procedures PR.564.IT: Information Technology Security OCDSB Policy P.032.SCO: Safe Schools (Managing Student Behaviour) OCDB Procedure PR.552.FIN: Vandalism, theft, Damage, or Loss Affecting Board Property OCDSB “Community of Character" M. Ribble, “Digital Citizenship: Using Technology Appropriately” Council of Ministers of Education “Fair Dealing Guidelines” for Copyright /!-- This code was added to remove the metadata from document view in Weblink -->