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HomeMy WebLinkAbout11 Report 4, Strategic Planning and Priorities, 02 March 2011 REPORT NO. 4, STRATEGIC PLANNING AND PRIORITIES COMMITTEE TO: The Board DATE: 2 March 2011 A meeting of the Strategic Planning and Priorities Committee was held commencing at 7:34 p.m. in the Trustees’ Committee Room, 133 Greenbank Road, Ottawa, with Trustee Jennifer McKenzie in the chair and the following also in attendance: TRUSTEE MEMBERS: Pam FitzGerald, Bronwyn Funiciello, Shirley Seward, and Katie Holtzhauer OTHER TRUSTEES: Donna Blackburn, Rob Campbell, Mark Fisher and Lynn Scott STAFF:Barrie Hammond, Director of Education and Secretary of the Board Michele Giroux, Executive Officer, Corporate Services Michael Clarke, Chief Financial Officer Walter Piovesan, Superintendent of Instruction Maureen Strittmatter, Senior Board Coordinator NON-VOTING REPRESENTATIVES: Anne Teutsch, Ottawa-Carleton Assembly of School Councils Bruce Hubbard, Ottawa-Carleton Elementary Operations Committee Rob Kirwan, Special Education Advisory Committee Peter Guiliani, Elementary Teachers’ Federation of Ontario Greg Dodd, Student Senate 1. Call to Order Chair McKenzie called the public session to order at 7:34 p.m. 2. Approval of Agenda Moved by Trustee Seward, THAT the agenda be approved. - Carried – 3. Public Question Period Susann Morgan Ms. Morgan questioned why the Ministry Policy allowing special needs students to take e- learning courses to meet their accommodation needs was not being followed by the Ottawa-Carleton District School Board. Director Hammond agreed to contact Ms. Morgan the next day, 03 March, regarding her question. Strategic Planning & Priorities Committee 1 2 March 2011 Report No. 4 4. Delegations a. Wali Farah, Chair, Ottawa Local Immigration Partnership Wali Farah, Chair of the Ottawa Local Immigration Partnership (OLIP) Education Sector Planning Table and also the Manager of Multicultural Liaison Officers, at OCISO, expressed pleasure in sharing the outcome of the year-long community planning process, aiming to develop a community wide, multi-sectoral, collaborative strategy that facilitates the integration of immigrants within the committee. Mr. Farah noted that immigrant students represent an important and growing number of OCDSB’s student population and there are neighbourhoods, where the large majority of students are immigrants and others with a small share. As a direct result of difficulties immigrants face in accessing suitable employment, there tends to be a high concentration of immigrant families in poor neighbourhoods. Immigrant students who live in poor neighbourhoods have poor academic performance and high drop out rates. Five key recommendations that the OLIP Education Sector Planning Table is suggesting that the OCDSB adopt are: 1. That the OCDSB join in a collaborative community leadership that is intending to establish academic support programs emulating the Pathways to Education Model in city schools with a high proportion of immigrant students. The Pathways to Education Program model includes four pillars of support: academic (tutoring), social (mentoring), financial, and advocacy (student-parent support workers). 2. That the OCDSB adopt measures to improve the fit between its schools and the communities they serve, including: increased hiring of immigrants and minorities into the schools system; increase the number and quality of cultural competency training programs for teachers, and ensure that the training is mandatory in the hiring of new teachers and other key staff; establishing mechanisms of school accountability to the communities they serve; work with OLIP Education Sector Table to establish a report card to assist in eliminating the achievement gap of low-performing immigrant students; and involve immigrant communities, the OLIP partners and all stakeholders to assist with implementation of the Ministry’s Equity and Inclusion Strategy. 3. That the OCDSB take measures to increase participation by minority parents and by minority ethnic associations in schools and in the larger education system, including: building community awareness and understanding through outreach programs based on partnerships between service provider and minority ethno-cultural organizations; incorporating measures to address parents who speak neither English nor French; expand the production and dissemination of information aimed at parents in plain multiple languages employing a variety of media; enhance access to translation and interpretation services; promote community engagement; ensure the availability and deployment of Multicultural Liaison Officers (MLOs) to assist in community outreach and serve as interpreters; ensure that funds allocated to school boards for MLOs are dedicated to these functions; and develop joint MLO – principal training. 4. That the OCDSB exercise leadership in our community by working with the OLIP Council and with other school boards to help address challenges that are beyond their control that become systemic barriers impeding the academic success of immigrant students. 5. That the OCDSB collaborate with social service agencies in neighbourhoods that are addressing aspects of the holistic needs of immigrant students in order to work towards an integrated neighbourhood approach that is structured around support for schools and parents. 2 Strategic Planning & Priorities Committee 2 March 2011 Report No. 4 In response to a trustee query regarding what would be measured in the report card, Mr. Farah noted that EQAO is one measure that produces data on how a school is performing, but added that a report card could be developed jointly between the OCDSB and the community, using criteria that makes schools accountable to the community and ensuring there is no achievement gap. He added that the criteria would still need to be developed and this should be done jointly. The report card would be made public. Director Hammond advised that currently, the OCDSB is conducting a process “School Effectiveness Framework” in 12 to 18 schools this year, which includes a team of staff that visit and tour the school and report on the instructional effectiveness and whether the schools are meeting the needs of the community. He added that Superintendent Piovesan would be pleased to arrange a meeting between Wali Farah and Curriculum Services regarding this process. Trustee Fisher encouraged Mr. Farah to provide more information regarding the recommendations as they are further developed, as this could possibly be linked to the strategic plan. He added that, in his opinion, student achievement in low income neighbourhoods should be reviewed. Chair McKenzie thanked Mr. Farah for the presentation. 5. Director’s Report Director Hammond noted that today the monthly principal meeting was held, and mental health was discussed. He added that Michael Baine, coordinating a district wide mental health initiative with area school districts has expressed his pleasure working with our staff on this project. Director Hammond advised that the provincial government has announced the year three sites for all-day kindergarten and by the end of next year, approximately 50 percent of kindergarten students should be attending all-day classes. The Office of the Information and Privacy Commissioner of Ontario will be releasing its report on the student survey this Friday. Executive Office Giroux added that the Privacy Commissioner will not be conducting a media release or press conference, but members of the media who had indicated an interest would be provided with copies. She added that staff will issue a media release, information will be provided on the OCDSB website. The report will be shared electronically with trustees and a hardcopy will be provided in the Friday backup. I n response to a trustee query, Director Hammond advised that speaking notes and communication protocols would be provided to trustees. 6. Chair’s Report There was no Chair’s report. 7. Review of Agenda Items for Standing and Statutory Committees Your Committee reviewed agenda items for the Standing and Statutory Committees and the following points were noted: Human Resources: Trustee FitzGerald advised that the previous evening, a productive meeting had been held, with the academic staffing allocations coming forward to Board. The next meeting will not be until May. 3 Strategic Planning & Priorities Committee 2 March 2011 Report No. 4 Business Services There will be a trustee orientation session prior to the committee meeting, with a presentation by OCENET. Audit Committee Trustee Fisher advised that the appointment of the Chair will be done at this meeting, and the work plan approved. Education Committee The receipt of Special Education Policy Ad Hoc Committee will be an oral report, if a meeting is held prior to this committee meeting. The receipt of the Report will be added monthly. SEAB Policy should be removed. Trustee McKenzie advised that a notice of motion regarding music programs will be added. Strategic Planning & Priorities Committee Trustee Fisher noted that Trustee Shea has advised that the Notice of Motion on the long range agenda regarding the Letter to Minister on third-party daycare providers in schools with all-day early learning kindergarten programs should be removed. In response to a query from Peter Guiliani regarding staggered kindergarten intake days, Director Hammond advised that a memorandum will be provided to trustees, and information relayed by principals to teachers in the system. He added that Mr. Guiliani could be provided with a copy of the information from Executive Superintendent Adams. In response to a further query from Trustee Campbell regarding whether the memorandum could be shared with the Education Committee at the April meeting, Chair McKenzie noted that staff would take this under advisement. In response to a query from Rob Kirwan regarding whether the Special Education Plan noted on the agenda was a plan or policy, Director Hammond advised that this was the annual report. In response to a trustee question regarding the Parental Involvement Committee (PIC), Executive Officer Giroux advised that a report was brought to this committee in November. She added that a PIC meeting had been held and the OCASC executive invited. A legal opinion has been obtained, which indicates that if there is an existing PIC, that the PIC will determine the changes to its structure and not the Board. She noted that the timeline is October 2011 to have something in place, and staff anticipates that a recommendation from PIC will come forward this school year or early fall. Trustee Campbell advised that the staff recommended budget is scheduled for the 09 May 2011 Budget Committee meeting and Chief Financial Officer Clarke stated that this was subject to when the Ministry issues the GSNs. 8. Report 11-063, Funding Advocacy Strategy Working Group – Update and Next Steps Your Committee had before it staff report 11-063, updating the Board on the work of the Funding Advocacy Working Group and seeking approval for the next phase of advocacy. Director Hammond noted that this Working Group was created from the Board direction. Chair McKenzie noted that the committee had met three times, support was provided by Charles D’Aoust and Michael Clarke, and a chair had not been selected. After discussions a set of recommendations was developed covering both short and long term. Trustee Fisher expressed support for this approach but indicated that more information on the short term, medium term and long term along with dollar amounts should be included. 4 Strategic Planning & Priorities Committee 2 March 2011 Report No. 4 Trustee Seward thanked the committee members for their work, but expressed concern with Part C of the motion. She noted that this part is assuming that medium term advocacy on funding issues at that time would be common with other large school boards, and possibly the advocacy will not be known until the short term work has been completed. Trustee Seward expressed the view that Part A of the motion, discussions with Yasir Naqvi may be lost when the Board moves into the medium term. She added that discussions should also be held with the Premier, Minister of Education and the provincial education critics of other political parties. She expressed the view that in Part C of the motion, possibly other school boards should be removed because the conclusion may be that the Board should focus on the needs of our school board only. Speaking in agreement, Trustee Funiciello noted that in the past other MPs and MPPs have also been included and Part A may be too restrictive and narrow. Trustee Scott advised that the working group’s discussions looked at the figures in a number of different areas and some of the numbers are still under development. One of the issues is finding the items that are unique to this school board and can be proved with facts. There is also a need to find out whether other school boards are interested in joining this advocacy and other local partners should also be included, i.e., Special Education Advisory Committee and Ottawa Carleton Assembly of School Councils. Trustee Scott noted that if something is ready for the school board partners in June, then from June to October the Board can move ahead with a solid strategy. She added that common clear messages are required and this provides the time to ensure this is developed. Trustee Campbell noted that there was a variety of opinions amongst working group members as to how much information should be made public, but a consensus was reached that the figures need to be confirmed. He added that when the final figures are brought forward by staff then a greater discussion could be held. Moved by Trustee Scott, A. THAT, short term (March to June 2011), the Board continue to pursue relief in funding areas unique to the OCDSB through further dialogue with MPP Yasir Naqvi, Parliamentary Secretary to the Minister of Education; B. THAT, in the short term (March to June 2011), the Board approach other school districts with a view to making common cause on medium and long term funding issues, and begin development of a detailed public education strategy and communications plan that would engage the support of other districts and local stakeholders, as relevant and appropriate; C. THAT, in the medium term (May to October 2011), the Board focus its advocacy on funding issues held in common with other large urban school districts; D. THAT, in the longer term (September 2011 and beyond), the Board advance its advocacy in common with other Ontario school districts for changes in the provincial funding formula and benchmarks that would make itmore accurately reflect the actual costs borne by school districts and recognize the unique needs of each individual board, with greater sensitivity to on-the-ground costs of advancing student achievement and well- being. Trustees speaking in favour of the motion noted that the working group had reached a consensus; well researched and accurate information should be provided; possibly other MPPs should be included in Part A; messaging was important; there may be some areas where the OCDSB would like to work with 5 Strategic Planning & Priorities Committee 2 March 2011 Report No. 4 other school boards and this provides the flexibility; and more information is required including conversations with the larger community. Trustee Fisher expressed the view that the motion could be simplified by keeping Parts A and B and removing Parts C and D, which may become moot if Part B is revised. He added that he would like to see substance to make his own determination of how to proceed and a discussion on the parts including the dollar amounts is required in the future. In response to a trustee query regarding the transportation budget, CFO Clarke advised that the Ministry mandated transportation consortiums and arranged effectiveness and efficiency reviews for school boards. The OCDSB review has been completed but the results have not yet been released. If the Ministry does score the OCDSB high, there is a possibility of receiving some of the shortfall in funding. An amendment moved by Trustee Seward, THAT in Part A “as well as communicating with the Premier, Education Minister and Education Critics from the other provincial parties;” be added. In introducing the amendment, Trustee Seward noted that Ottawa was important from an electoral point of view and our school board should expand the scope and apply pressure now and in the long term. Trustee Funiciello, speaking in favour of the amendment, noted that Mr. Naqvi was not the only MPP in our district. Trustee Scott noted that meetings have been held with Mr. Naqvi and he is aware of our issues and it was an advantage to be working with someone in his capacity. She added that the working group did not see this as excluding placing pressure in other areas in the future. Discussion ensued regarding whether the motion would limit trustees discussing the matter with other MPPs. Executive Officer Giroux noted that if a trustee was speaking as a member of the Board the messaging would be consistent with the messaging of the Board; however, the Chair of the Board should be the spokesperson on an advocacy strategy. A sub-amendment moved by Trustee Funiciello, THAT in Part A, “local MPPs” be added. - Carried, friendly - Trustees speaking against the amendment noted that the numbers should be clarified first before proceeding with this type of communication. In wrap-up, Trustee Seward agreed that the numbers should be clarified was valid, but the discussions should not be held until the numbers have been received. She added that this should be publicly stated on the OCDSB website and expressed the view that Yasir Naqvi may have a better chance of being successful in assisting the OCDSB if he knows that pressure is being applied elsewhere. Trustee Seward noted that this would show the community that the messaging is being forwarded to everybody in a systematic way. An amendment moved by Trustee Seward, THAT in Part A “as well as communicating with the Premier, Education Minister, Education Critics from the other provincial parties and local MPPs;” be added. - Defeated - 6 Strategic Planning & Priorities Committee 2 March 2011 Report No. 4 An amendment moved by Trustee Seward, THAT Part C be revised to “THAT, in the medium term (May to October 2011), the Board focus its advocacy on funding issues that are identified as critical through the short term steps being undertaken in the March to June period.” Trustee Seward noted that the Board may determine after speaking with other school boards that, either they do not wish to join our advocacy campaign or we would rather move ahead separately, and in either case, would like to continue the discussions with Yasir Naqvi. She added that the Board should not announce that our plans in the longer term are to focus on advocacy held in common with other school districts and would like the motion to be more flexible. An amendment moved by Trustee Seward, THAT Part C be revised to “THAT, in the medium term (May to October 2011), the Board focus its advocacy on funding issues that are identified as critical through the short term steps being undertaken in the March to June period.” - Defeated - In wrap-up on the main motion, Trustee Scott noted that there are funding issues are in common with other large school districts, and this would not commit us to do something that is not important to this district or resonate with our local communities, but indicates that not all the issues are unique to our school board. Moved by Trustee Scott, A. THAT, short term (March to June 2011), the Board continue to pursue relief in funding areas unique to the OCDSB through further dialogue with MPP Yasir Naqvi, Parliamentary Secretary to the Minister of Education; B. THAT, in the short term (March to June 2011), the Board approach other school districts with a view to making common cause on medium and long term funding issues, and begin development of a detailed public education strategy and communications plan that would engage the support of other districts and local stakeholders, as relevant and appropriate; C. THAT, in the medium term (May to October 2011), the Board focus its advocacy on funding issues held in common with other large urban school districts; D. THAT, in the longer term (September 2011 and beyond), the Board advance its advocacy in common with other Ontario school districts for changes in the provincial funding formula and benchmarks that would make itmore accurately reflect the actual costs borne by school districts and recognize the unique needs of each individual board, with greater sensitivity to on-the-ground costs of advancing student achievement and well-being. - Carried – Unanimous consent was received to discuss the continuation of the Advocacy Strategy Working Group to continue the work of the group. Moved by Trustee FitzGerald, THAT the Funding Advocacy Strategy Working Group continue to meet until the April 06, 2011 Strategic Planning and Priorities Committee meeting. - Carried – 7 Strategic Planning & Priorities Committee 2 March 2011 Report No. 4 9. Report 11-062, Board Governance Update Your Committee had before it staff report 11-062, providing an update on the work underway on board governance and recommending a Committee of the Whole pilot project and that the Board Governance Task Force responsibilities be amended. Director Hammond noted that a significant amount of work had gone into this project. Trustee FitzGerald noted that the last task force meeting was held in November 2010 and, although she appreciated the work she was not comfortable supporting staff’s recommendation. She expressed the view that a substitute motion should be put forward. Moved by Trustee FitzGerald, A.THAT staff be directed to prepare a report for the May 2011 SPPC meeting outlining a Committee of the Whole pilot project for implementation in September 2011, including draft amendments to the rules of procedure; and B.THAT the responsibilities and term of the Governance Task Force be amended to include: Development of a work plan for the next 18 months; and Term extension to July 2012 as outlined in Appendix A to staff report 11-062, but excluding Task Force Responsibility A. In response to trustee questions pertaining to why the task force has not had any scheduled meetings since November, Chair McKenzie advised that the calendar has been full and, in her opinion, a discussion should be held by the new Board of what the task force’s mandate should be. Trustee Campbell advised that some interest had been made in a Committee of the Whole meeting structure, but this still needed to be explored further and should be done by the Task Force. Trustee Campbell also questioned the need for Part B of the motion and noted that the motion should be referred back to the Governance Task Force. Trustees speaking against the motion noted that there has been no stakeholder consultation on Part A of the motion; the timing of the task force meetings and competing with other trustee priorities meant attendance was difficult and possibly a date should be placed on the calendar for the meetings; the Board as a whole has not approved or discussed the concept of Committee of the Whole meetings; not enough work has been completed to pilot this in the fall; and a task force should develop the work plan. Director Hammond stated that the report was being provided as in March 2010 staff was directed to create a Board Development Plan. Staff have also, at the same time tried to put forward a recommendation that honoured the motion, the past work of the Governance Task Force and the work with the consultant. Executive Officer Giroux added that the task force has not met since November but considerable work on governance has been done in that period. She noted that in November and December the focus was on orientation; a governance report was brought to this committee in December seeking direction and that was deferred to January; and governance was an item on the Board/senior staff retreat. She noted that the OESC modules could be used as the ongoing mechanism for delivery of a board governance program. Trustee Scott pointed out that the governance core modules were not worked on at the OPSBA PES, so the board of trustees should commence with the first module and discuss one or two at a time. 8 Strategic Planning & Priorities Committee 2 March 2011 Report No. 4 Trustee Fisher expressed the view that the board of trustees’ job was not to make the recommendations on governance, but to review staff’s recommendations and either agree or send back for further work. He added that, in his opinion, a program was required and the consultant was being paid to develop this, then it was up to the board of trustees to decide whether to participate or not. This work should not be done by the Task Force; there is a consultant hired and very capable staff. In response to a query from Rob Kirwan regarding appendix A, Executive Officer Giroux confirmed that the document was an existing document with proposed amendments. The Task Force made a recommendation to pursue a Committee of the Whole structure and a report on this was brought to this committee in January and it was her understanding that there was support to proceed with this structure and make the necessary By-law changes required but not make other amendments to the current By-laws. Rob Kirwan requested that if there was going to be any discussion on how matters are brought to the Board, that SEAC be consulted. Moved by Trustee Campbell, THAT the following motion be referred to the Governance Task Force Committee: Moved by Trustee FitzGerald, A. THAT staff be directed to prepare a report for the May 2011 SPPC meeting outlining a Committee of the Whole pilot project for implementation in September 2011, including draft amendments to the rules of procedure; and B. THAT the responsibilities and term of the Governance Task Force be amended to include: Development of a work plan for the next 18 months; and Term extension to July 2012 as outlined in Appendix A to staff report 11-062, but excluding Task Force Responsibility A. In response to a trustee query regarding the terms of reference indicating that the term of the committee continue until November 2010, Executive Officer Giroux noted that there is a provision that speaks to the standing down of committees at the end of the Board’s term, and at that time the question was asked whether the committee had completed its mandate and the Organizational Board Meeting decided to continue with the appointment of the members. In response to a trustee question regarding the consultant’s contract being extended, Executive Officer Giroux confirmed that the motion does not contemplate a contract extension and that it would not be extended without confirmation from the Board. * * * The 10:30 p.m. vote received the required 2/3 majority. * * * 9 Strategic Planning & Priorities Committee 2 March 2011 Report No. 4 Moved by Trustee Campbell, THAT the following motion be referred to the Governance Task Force Committee: Moved by Trustee FitzGerald, A. THAT staff be directed to prepare a report for the May 2011 SPPC meeting outlining a Committee of the Whole pilot project for implementation in September 2011, including draft amendments to the rules of procedure; and B. THAT the responsibilities and term of the Governance Task Force be amended to include: Development of a work plan for the next 18 months; and Term extension to July 2012 as outlined in Appendix A to staff report 11-062, but excluding Task Force Responsibility A. (Appendix A) - Carried - 10. Report 11-042, Public Sector Salary Disclosure Your Committee had before it staff report 11-042, providing information on employees who earned salaries in excess of $100,000 in the 2010 calendar year, as required by the Public Sector Salary Disclosure Act. Director Hammond pointed out that the calculation was based on the T-4 income for the calendar year and could include buyouts of unused vacation, x/y leave plans, and earnings for more than one position. In response to a trustee query regarding the $100,000 ceiling set in 1996, CFO Clarke noted that it was his understanding that this has been brought forward to the provincial government, but they have indicated that they are not interested in raising the level at this time. 11. Report 11-050, Update on the Strategic Planning Process: Schools for the Future Your Committee had before it staff report 11-050, providing an update on the strategic planning process“Schools for the Future” and outlining the next steps in the development of the strategic plan. Director Hammond noted that this report provides an update on the strategic planning process that the District is engaged in and Appendix A is a summary of the 15 consultations held in the region during November. The OCDSB will continue to work with Queens University on the development of the strategic plan. The next step will be the continuation of the large group discussion with Board and senior staff, scheduled in March. Trustee Scott requested that another opportunity be provided for a fulsome and detailed discussion of the environmental scan, when either developing the strategic plan or at a future committee meeting. Trustee Campbell agreed with Trustee Scott’s request and suggested that a special meeting of SPPC focused on strategic planning be held. Trustee Fisher expressed the view that the exercise that the board of trustees went through at the retreat regarding initial prioritization was useful and noted that the Board’s job was not to write the strategic plan, but have staff bring the recommendation forward for trustees to discuss and debate. He added that three or four issues should be chosen that we wish to pay particular attention to, e.g., literacy gaps between girls and boys; adult literacy, mental health; student achievement in low income neighbourhoods; and wait times in special education. 10 Strategic Planning & Priorities Committee 2 March 2011 Report No. 4 12. Report 11-053, OCDSB 2010-2011 District Goals Mid-Year Reporting Your Committee had before it staff report 11-053, providing for information, the progress and status of the key strategies and actions associated with the 2010-2011 district goals. Director Hammond noted that this was an interim report with the final report being provided in the late fall 2011. He added that the district is on track for all of the initiatives. The committee requested, due to lack of time for discussion, that this report be brought forward as the first item on the agenda, at the April Strategic Planning & Priorities Committee meeting. The Chair agreed to take this under advisement. 13. New Business Director Hammond distributed a summary of the working group meetings held Thursday, 24 February. 14. Adjournment The vote did not receive unanimous consent to move the Committee into in camera session, and the meeting adjourned at 11:00 p.m. Jennifer McKenzie Chair Strategic Planning and Priorities Committee 11 Strategic Planning & Priorities Committee 2 March 2011 Report No. 4 Appendix A Staff Report 11-062, as amended OCDSB’s Board Governance Task Force Terms of Reference Mandate The mandate of the Board Governance Task Force will be to improve the governance structures and practices of the Ottawa-Carleton District School Board. Task Force Responsibilities The Board Governance Task Force will work as a special purpose committee on the following items: A. Review of the Board and Committee structure, and B. Review of the Board By-laws and Standing Rules. A. To coordinate work with the governance consultant on the delivery of the Ontario Education Services Corporation (OESC) governance modules as the OCDSB Board Development Program and B. To develop a governance workplan for the next eighteen months using the Board Development Program as a framework to address specific issues such as: Governance Philosophy and Principles (What is Governance?) Roles and Responsibilities (Board vs. Director of Education) Effective Communications Delegation of Authority and Accountability Board and Committee Reports (expectations, content, etc.) Membership The Board Governance Task Force shall be comprised of a minimum of five and a maximum of seven trustees, appointed by the Board. The Board Governance Task Force will be supported, as required, by the following internal Board resources: Director (ex-officio) Executive Officer, Corporate Services Board Services Term of Board Governance Task Force July 2012 The Board Governance Task Force members will serve until November 2010. Meeting Frequency The Board Governance Task Force will meet at the call of the chair. It is expected that the Board Governance Task Force will meet at least on a monthly basis during the school year.