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Home My WebLink About05 Partial Report 2 Strategic Planning and Priorities 02 Jan 2011 PARTIAL REPORT NO. 2, STRATEGIC PLANNING AND PRIORITIES COMMITTEE TO: The Board DATE: 5 January 2011 A meeting of the Strategic Planning and Priorities Committee was held commencing at 7:40 p.m. in the Trustees’ Committee Room, 133 Greenbank Road, Ottawa, with Trustee Jennifer McKenzie in the chair and the following also in attendance: TRUSTEE MEMBERS: Pam FitzGerald, Bronwyn Funiciello (electronic communication), Shirley Seward, Katie Holtzhauer OTHER TRUSTEES: Donna Blackburn, Rob Campbell, Mark Fisher, Theresa Kavanagh, Lynn Scott STAFF:Barrie Hammond, Director of Education and Secretary of the Board (Interim) Jennifer Adams, Executive Superintendent Michael Carson, Superintendent of Facilities Dawn Paxton, Superintendent of Learning Support Services Stephen Sliwa, Superintendent of Instruction Michèle Giroux, Executive Officer, Corporate Services Monica Ceschia, Manager of Board Services Dave Miller, Manager, Business and Learning Technologies Diane Pernari-Hergert, Manager of Communications Paula Hall, Policy Analyst Bruce Fraser, Board/Committee Coordinator NON-VOTING REPRESENTATIVES: Anne Teutsch, Ottawa-Carleton Assembly of School Councils Dorothy Baker, Ottawa-Carleton Elementary Operations Committee Beth Doubt, Special Education Advisory Committee Anna Clement and Gregg Dodd, Student Senate Peter Giuliani, Elementary Teachers’ Federation of Ontario Cindy Dubue, Ontario Secondary School Teachers’ Federation (Support Staff) 1. Call to Order Chair McKenzie called the public session to order at 7:40 p.m. 2. Approval of Agenda Moved by Trustee FitzGerald, THAT the agenda be approved. - Carried – 1 Strategic Planning & Priorities Committee 5 January 2011 Partial Report No. 2 3. Public Question Period a.Chris Ellis re Report 10-225, Policy P.077.PLG: Designated Schools/Student Transfers Chris Ellis asked if a matrix could be provided for secondary schools detailing a head count of students requesting transfers-out and the number of transfer requests submitted for each school. He also inquired as to when an analysis of transfers would be available for grade six students moving to grade seven similar to the analysis done for grade eight to grade nine students. Superintendent Carson advised that the matrix would be forthcoming in a report in February or March and the transfer analysis for grade six students moving to grade seven, would be developed during a similar time-period. He advised that both documents would be provided to Mr. Ellis when completed. 4. Delegations There were no delegations. 5. Director’s Report The full report of this meeting will include a summary of this item. 6. Chair’s Report The full report of this meeting will include a summary of this item. 7. Review of Agenda Items for Standing and Statutory Committees Your Committee reviewed agenda items for the Standing and Statutory Committees and the following points were noted: Board meeting 11 January 2011 • The Board meeting has been cancelled and a special Board meeting tentatively scheduled for 12 January 2011 prior to the Business Services Committee meeting. Business Services Committee • A report regarding the disposition of Bronson Shops will likely be forthcoming in April; and • Trustee Scott requested that a report be provided detailing the final costs for recently completed capital projects. Audit Committee • In response to a comment by Trustee Fisher that the Audit Committee meeting may have to be postponed until the external members have been appointed, staff agreed to review the Regulations and advise the Committee. The full report of this meeting will include a summary of this item. 8. Communications Department Update The full report of this meeting will include a summary of this item. 2 Strategic Planning & Priorities Committee 5 January 2011 Partial Report No. 2 9. Report 10-239, Secondary Gifted Boundaries in the Ottawa-Carleton District School Board A revised copy of the report was circulated at the meeting. Superintendent Carson noted that §5f and part A of the recommendation, had both been revised to replace the reference to “Sir Wilfrid Laurier Secondary School” with “Cairine Wilson Secondary School”. Moved by Trustee Campbell, A. THAT the Board approve the following changes to the gifted boundaries: a)students at John McCrae Secondary School would be given the option of Bell High School or Merivale High School; b)students at Nepean High School would be given the option of Lisgar Collegiate Institute or Merivale High School; c)students at Sir Robert Borden High School would be given the option of Bell High School or Merivale High School; d)students at Woodroffe High School would be given the option of Lisgar Collegiate Institute or Merivale High School; e)students at Osgoode High School would be given the option of Lisgar Collegiate Institute or Merivale High School; f)rural students at Cairine Wilson Secondary School would be given the option of attending Lisgar Collegiate Institute or Merivale High School; g)rural students attending Gloucester High School would be given the option of Lisgar Collegiate Institute or Merivale High School; and h)students attending Ridgemont High School would be given the option of Lisgar Collegiate Institute or Merivale High School. B. THAT the Board confirm that Glebe Collegiate Institute be designated the gifted French Immersion site for those students residing within the Lisgar Collegiate Institute English gifted boundary. Moved in amendment by Trustee Funiciello, THATthe following sections be added to part A i) students whose designated school is Canterbury High School would be given the option of Lisgar Collegiate Institute or Merivale High School; and j) students whose designated school is Hillcrest High School would be given the option of Lisgar Collegiate Institute or Merivale High School. - Carried - Moved in amendment by Trustee Seward, THAT the following part C be added: C. THAT these changes are effective September 2011 and beyond. Superintendent Carson noted that the wording of the staff recommendation reflects the standard wording of past reports. He expressed reservation with the inclusion of “and beyond” as it could preclude necessary changes should the projected enrolment numbers vary significantly from the actual enrolment. 3 Strategic Planning & Priorities Committee 5 January 2011 Partial Report No. 2 Moved in sub-amendment by Trustee Scott, THAT the amendment to add new part C “THAT these changes are effective September 2011 and beyond” be subsumed by adding “for new students beginning in September 2011” following “…gifted boundaries” in part A - Carried, friendly - Moved in amendment by Trustee Seward, THAT“for new students beginning in September 2011” be added in part A following “…gifted boundaries”. - Carried - Moved in amendment by Trustee Scott, THAT all parts except g) and h) in part A be revised by replacing “students at…” with “students whose designated school is…”. - Carried, friendly - Moved by Trustee Campbell, A. THAT the Board approve the following changes to the gifted boundaries for new students beginning in September 2011: a)students whose designated school is John McCrae Secondary School would be given the option of Bell High School or Merivale High School; b)students whose designated school is Nepean High School would be given the option of Lisgar Collegiate Institute or Merivale High School; c)students whose designated school is Sir Robert Borden High School would be given the option of Bell High School or Merivale High School; d)students whose designated school is Woodroffe High School would be given the option of Lisgar Collegiate Institute or Merivale High School; e)students whose designated school is Osgoode High School would be given the option of Lisgar Collegiate Institute or Merivale High School; f)rural students whose designated school is Cairine Wilson Secondary School would be given the option of attending Lisgar Collegiate Institute or Merivale High School; g)rural students attending Gloucester High School would be given the option of Lisgar Collegiate Institute or Merivale High School; and h)students attending Ridgemont High School would be given the option of Lisgar Collegiate Institute or Merivale High School. i)students whose designated school is Canterbury High School would be given the option of Lisgar Collegiate Institute or Merivale High School; j)students whose designated school is Hillcrest High School would be given the option of Lisgar Collegiate Institute or Merivale High School; 4 Strategic Planning & Priorities Committee 5 January 2011 Partial Report No. 2 B. THAT the Board confirm that Glebe Collegiate Institute be designated the gifted French Immersion site for those students residing within the Lisgar Collegiate Institute English gifted boundary. - Carried - The full report of this meeting will include a summary of this item. 10. Board Member Motion: a. 2011-2012 School Year Start Date, Trustee Campbell Notice having been given, Trustee Campbell moved as follows: WHEREAS the Board's draft calendar for the 2011-2012 school year was produced as of December 2010 and had September 6th as the start date; WHEREAS staff has indicated that the major focus of continued stakeholder conversation has been the precise placement of the Christmas break and PD days; WHEREAS area private sector and community association summer camp operators need to know in January what the school start date will be in order to line up programming and resources so that they may advertise camp programming by March; WHEREAS some families need to book travel arrangements for the end of summer early in the new year; WHEREAS the school start date is traditionally after Labour Day and this is an expectation of many; WHEREAS Labour Day was late this school year and will also be late next year creating uncertainty as to the school start date both years in the community; WHEREAS the Board started the 2010-2011 school year after Labour Day even though somewhat later than the 2011 Labour Day; WHEREAS the Board has clearly expressed its concern now on several occasions to settle key dates for the upcoming calendar earlier than later; WHEREAS announcing the school start date can be separated from finalizing the whole calendar which may take some time to work out in complete detail before Ministry filing in early March; THEREFORE BE IT RESOLVED, Moved by Trustee Campbell, THAT the Board confirm that the first day of classes for Ottawa-Carleton District School Board students for the 2011-2012 school year will be 6 September 2011 and that this information be communicated to the community. Trustee Campbell noted that it is important for the Board to confirm the first day of classes in order to provide parents and organizations with as much time as possible to plan for the start of the next school year. 5 Strategic Planning & Priorities Committee 5 January 2011 Partial Report No. 2 Moved by Trustee Campbell, THAT the Board confirm that the first day of classes for Ottawa-Carleton District School Board students for the 2011-2012 school year will be 6 September 2011 and that this information be communicated to the community. - Carried - 11.Report 10-225, Policy P.077.PLG: Designated Schools/Student Transfers Implementation of Amended Policy Your Committee had before it staff report 10- 225 providing an update on the first year of implementation of the transfer policy and seeking approval of revisions to administrative language in Policy P.077.PLG Designated Schools/Student Transfers. A revised copy of the policy approved at the 14 December 2010 Board meeting was circulated at the meeting. The full report of this meeting will include a summary of this item. 12. Report 10-212, Board Governance Task Force Your Committee had before it staff report 10-212 providing for discussion and prioritization, a summary of the work to be completed on governance issues. The full report of this meeting will include a summary of this item. 13. Adjournment On a motion by Trustee Campbell the Committee resolved in camera at 10:25 p.m. to deal with the items on the in camera agenda. The meeting subsequently adjourned at 11:00 p.m. Jennifer McKenzie Chair Strategic Planning and Priorities Committee 6 Strategic Planning & Priorities Committee 5 January 2011 Partial Report No. 2