HomeMy WebLinkAboutOCDSB 280 Budget AdjustmentOTTAWA-CARLETON DISTRICT SCHOOL BOARD
BUDGET ADJUSTMENT
Total Expenditure:
OCDSB 280 Finance Department (Jun 2023)
School/Department:
Purpose of Adjustment:
Description and Justification for Adjustment:
Adjustment to Budget:
ASN
MULTI-YEAR PLAN: FOR USE BY BUDGET OFFICE ONLY
AUTHORIZED SIGNATURE:
FOR USE BY BUDGET OFFICE ONLY:
Team Manager - Financial Planning
NOTE:
Transfer of Funds
Overexpenditure Plan (Including multi-year plans)
Board Approved Expenditure
Request for Central Funds (Not included in Budget Process)
Name of Account
Year 1
This form is to be used for adjustments to budget fields only. Adjustments to expenditure
fields are to be processed on a Request for Journal Entry Form OCDSB 271.
Email completed forms to budgetservices@ocdsb.ca.
Year 2
Requested/Prepared By:
Amt Increase/ (Decrease)
Year 3
Date
Processed by
ASN
Year 4
B
Name of Account
TOTAL
Year 5
Date:
Reference Number
Date (yyyy/mm/dd):
Year 6
Date
Amt Increase/ (Decrease)
0
Year 7
Budget Adjustment Form
Form #: OCDSB 280
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How to complete a Budget Adjustment Form:
A budget adjustment is used to distribute the operating budget to various ASNs including sub-accounts or to transfer funds from one budget holder to another budget holder.
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1. Reference Number
2. School/Department
3. Requested/Prepared By
4. Date
5. Purpose of Adjustment
6. Description and Justification
7. ASN
8. Name of Account
9. Amt increase/(decrease)
10. Total
11. Authorized Signature
This form is only used to move funds from the budget column in Budget Query.
To move charges from the expense column, a journal entry form OCDSB 271 is required.
A budget adjustment to add or remove funds from Grant accounts or independent accounts such as BRF is not permitted. You can reimburse these accounts using journal entries.
Note: The only exception is if a cheque from an outside organization such as Education Foundation is deposited into ROT. You can then do a budget adjustment to move the funds to BRF.
Completed forms are to be submitted via email to budgetservices@ocdsb.ca.
Note: Ensure the Total always equals zero.
Note: If the budget transfer is between two different budget holders, i.e. your superintendent is giving your school funds; the budget adjustment must be approved by the school/department
giving the funds (the decrease amount).
Note: When preparing an allocation template to allocate your budget over many ASNs, the template must be emailed from the Principal.
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Budget Services will assign the reference #
Enter your School Name
Enter the name of the individual requesting the Budget Adjustment (Principal) followed by the name of the preparer
Enter current date
Click on the purpose of the adjustment i.e. “Transfer of Funds”, if you are transferring funds from one ASN to another
Enter a brief description and reason for the adjustment
Enter all the ASNs for which to increase and decrease budget
Enter the ASN’s description which can be found in Budget Query in Edsembli
Enter the dollar amount for each ASN rounded to the nearest dollar. Use a positive for an increase and a negative for a decrease.
This field will automatically update
Signature of authorizing person according to the expenditure authorization form