HomeMy WebLinkAbout17.4.b. Receipt of Ad Hoc Board and Director Evaluation Report, 21 June 2023
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Ad Hoc Committee for the Board Self-Evaluation Process and the
Director Performance Evaluation Process
June 21, 2023, 6:00 pm
Trustees' Committee Room
133 Greenbank Road
Ottawa, Ontario
Members: Jennifer Jennekens, Alysha Aziz
(electronic communication), Justine Bell
(electronic participation), Lyra Evans
(electronic communication), Lynn Scott
(electronic communication)
Others Present: Michele Giroux (Director of Education),
Janice McCoy (Executive Officer,
Corporate Services), Nicole Guthrie
(General Manager, Board Services)
1. Call to Order
Chair Jennekens called the meeting to order at 6:08 p.m.
2. Acknowledgement of Territorial Lands
Director Giroux acknowledged that the meeting is taking place on unceded
Algonquin Homelands and thanked the Algonquin Nations for hosting the
meeting on their land. She shared that on the eve of National Indigenous History
Month the OCDSB celebrates the historic contributions of Indigenous Peoples
towards the development of Canada and that as a District recognizes there is
more work to be undertaken toward reconciliation.
3. Declarations of Interest
No declarations of interest were filed.
4. Approval of the Agenda
Moved by Trustee Lyra,
THAT the agenda be approved.
Carried
5. Matters for Action:
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5.1 Report 23-056 Director Job Description and Performance Assessment
Guide
Your committee had before it Report 23-056 Director Job Description and
Performance Assessment Guide seeking the approval of the Job
Description and Performance Assessment Guide to be used for the 2023-
2024 Director of Education Evaluation.
Moved by Trustee Aziz,
THAT the Director of Education job description and Performance
Assessment Guide attached as Appendix B to Report 23-056 be
approved.
An amendment moved by Trustee Lyra,
THAT section 4.8 of the Director's job description be revised to read "Lead
succession planning and recruitment strategies, while addressing staff
retention and wellness."
Carried, friendly
An amendment moved by Trustee Lyra,
THAT section 5.2 of the Director's job description be revised to read
"Understand and address the needs of the OCDSB including the many
challenges in the current school environment, through appropriate
allocation of resources."
Carried, friendly
An amendment moved by Trustee Lyra,
THAT section 5.5 of the Director's job description be struck.
Carried, friendly
Moved By Alysha Aziz
THAT the Director of Education job description and Performance
Assessment Guide attached as Appendix B to Report 23-056 be
approved, as amended. (Attached as Appendix A)
Carried
6. New Business -- Information and Inquiries
Trustee Bell queried the opportunity for a review of Director Gioux's performance.
Director Giroux shared that it has not been the practice of the Board to evaluate
the performance of an outgoing director and noted that it would not be an
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appropriate investment of the committee's time a t this stage. She welcomed
feedback and shared that she would be open to meeting with and hearing from
trustees who wish to offer it.
7. Adjournment
The meeting adjourned at 6:35 p.m.
_________________________
Lyra Evans, Chair, Ad Hoc Committee for Board and Director Evaluation Processes
Appendix A to P.051.GOV
Evaluation of Director of Education and Secretary of the Board
(2023-2024 Job Description)
OVERVIEW:
The Director of Education / Secretary of the Board is both the Chief Education Officer
and the Chief Executive Officer of the Ottawa-Carleton District School Board (OCDSB).
The Director reports directly to the Board of Trustees and is accountable to the Board of
Trustees for the organization and operation of the district. All district school board
authority delegated to staff is delegated through the Director of Education.
In describing the duties and responsibilities of the Director of the OCDSB, this
document reflects the OCDSB’s commitment to excellence and to the value of public
education.
RESPONSIBILITIES:
The Director of Education of the OCDSB is responsible to:
1. PROVIDE EDUCATIONAL LEADERSHIP TO THE DISTRICT
1.1. Provide educational leadership to ensure a student-centered approach in
OCDSB schools and central departments that supports student
achievement and learning in accordance with legislation and the OCDSB’s
strategic plan.
1.2. Ensure that each student is provided with a safe and caring environment
that fosters and maintains respectful and responsible behavior, well-being
and supports for students.
1.3. Create a culture of respect and dignity by supporting the OCDSB’s
character attributes.
1.4. Centre Indigenous and human rights, anti-oppression and equity in
OCDSB’s governance and leadership structures, policies and practices
and decision-making.
1.5. Practice leadership in a manner that is viewed positively and has the
support of those with whom they work most directly in carrying out the
directives of the Board and the Ministry of Education.
1.6. Act in accordance with all statutory requirements to implement provincial
education standards and policies, and perform administrative functions
required by governing legislation and Board policy.
1.7. Enhance curriculum development and implement effective
evidence-based policies that benefit all students and all learning abilities
to achieve equitable education outcomes.
Appendix A
2.MAINTAIN A STRATEGIC FOCUS AND MANAGE POLICY IMPLEMENTATION
2.1.Support the Board’s vision and mission and participate in the development
of the OCDSB’s strategic plan.
2.2.Implement the Board’s strategic plan and mobilize the OCDSB’s resources
to ensure timely action to realize the goals of the strategic plan.
2.3.Build and strengthen collaborative relationships with Indigenous,Black
and minoritized students,parents and staff to create a community of
belonging,promote excellence and inform actions to eliminate disparities
and disproportionalities in service delivery.
2.4.Report OCDSB goals and outcomes achieved on an ongoing basis,
summarized annually.
2.5.Ensure timely and effective implementation of Board policies,and develop
and implement supporting procedures.
2.6.Support effective governance and strong relationships with the Trustees
for a productive and accountable navigation of the strategic plan.
2.7.Perform the responsibilities of Secretary of the Board as outlined in the
legislation.
2.8.Ensure the Board is made aware of,and understands the implications of
new Ministry initiatives.
3.ENHANCE COMMUNICATIONS AND COMMUNITY RELATIONS
3.1 Build and maintain a deep understanding of Ottawa and its communities,
educational structures,political landscapes,and the challenges and
opportunities of the region.
3.2 Ensure the development and implementation of a comprehensive
communications plan aligned with,and supportive of,the strategic and
annual operating plans.
3.3 Develop effective communication mechanisms to support the OCDSB and
ensure that procedures and protocols are in place to enhance open and
positive internal and external communications.
3.4 Engage and inspire confidence in the community in support of OCDSB’s
mission and the evolving needs of students.
3.5 Be a visible ambassador,champion of,and spokesperson for the OCDSB,
internally and externally,with reference to Board policy and provincial
legislation.
3.6 Be an effective advisor and partner to the Board of Trustees;ensuring
accurate,timely and effective reporting to the Board and communication of
Board decisions.
3.7 Recognize and accommodate the diversity of languages spoken across
the District.
3.8 Remain informed on current and ongoing challenges and pedagogical
best practices.
4.MANAGE HUMAN RESOURCES AND PROFESSIONAL DEVELOPMENT
4.1.Work collaboratively with staff,community partners,and stakeholders to
promote equity and inclusion,while fostering a culture of innovation and
growth.
4.2.Foster a culture of resiliency by implementing strategies that support the
mental health and well-being of staff,students,and their families.
4.3.Continue to advance diversity,equity,and inclusion goals and ensuring
schools are a safe and inclusive place for all (notably Black,Indigenous,
and LGBTQ2S+children and youth).
4.4.Promote safe and respectful working and learning environments through
strategies that address inappropriate or aggressive behaviours,hate
speech,bullying,disruptive and/or disrespectful behaviour.
4.5.Responsibly exercise the administrative authority delegated by the Board
as Chief Executive Officer,subject to provisions and restrictions in
provincial legislation.
4.6.Has overall authority and responsibility for all personnel-related issues,
save and except those personnel matters precluded by board policy,
legislation or collective agreements.
4.7.Ensure effective systems are in place for the selection,supervision,and
development and performance review of all staff.
4.8.Lead succession planning and recruitment strategies,while addressing
staff retention and wellness.
4.9.Effectively organize and manage the senior administration,including all
supervisory officers,exercise responsibility for the performance
assessment and evaluation of that group of system leaders,and support
on-going development of direct reports.
4.10.Participate collaboratively in the annual evaluation processes for the
Board of Trustees and for the Director of Education/Secretary of the
Board,as outlined in policy.
5.DEMONSTRATE FISCAL ACCOUNTABILITY
5.1.Ensure that the fiscal management of the OCDSB is in accordance with
the Ministry’s funding model,other applicable grant regulations,and in
accordance with the provisions of the Education Act and regulations.
5.2.Understand and address the needs of the OCDSB including the many
challenges in the current school environment,through appropriate
allocation of resources.
5.3.Oversee the development of an annual budget and expenditure of funds
as per Board-approved budget.Manage emergency expenditures in
accordance with best practice and in the best interests of the OCDSB.
5.4.Inform the Board about risks annually and about pending litigation as soon
as possible or as circumstances warrant.
5.5.Provide requested information to the audit committee in a timely manner.
6.DEMONSTRATE A STRONG RELATIONSHIP WITH PROVINCIAL OFFICIALS,
INCLUDING ADVOCACY FOR THE OCDSB’S NEEDS
6.1.Represent the Board’s position on student needs and educational
priorities to provincial government officials.
6.2.Utilize appropriate mechanisms to support the Board’s advocacy efforts.
6.3.Develop and present recommended courses of action and alternatives
with regard to provincial relations,directives and initiatives to the Board for
its consideration.
6.4.Provide information to the Board on long-term impacts of issues,decisions
and activities.
Appendix B to P.051.GOV
Evaluation of Director of Education and Secretary of the Board
OTTAWA-CARLETON DISTRICT SCHOOL BOARD
PERFORMANCE ASSESSMENT GUIDE
FOR THE EVALUATION OF THE DIRECTOR OF EDUCATION /
SECRETARY OF THE BOARD
FOR THE YEAR:SAMPLE
(Dated:___________________)
Areas of Growth for (year)
On _______________the Board approved the following areas of growth for the Director of
Education for the _____________year:
Educational Leadership
Strategic Focus and Policy Implementation
Communications and Community Relations
Human Resources and Professional Development
Fiscal Accountability
Advocacy
Responsibility #1:
Provide educational leadership to the District.
Role Expectations:
o Provide educational leadership to ensure a student-centered approach in OCDSB schools and central departments that
supports student achievement and learning in accordance with legislation and the OCDSB’s strategic plan.
o Ensure that each student is provided with a safe and caring environment that fosters and maintains respectful and
responsible behavior,well-being and supports for students.
o Create a culture of respect and dignity by supporting the OCDSB’s character attributes.
o Centre Indigenous and human rights,anti-oppression and equity in OCDSB’s governance and leadership structures,
policies and practices and decision-making.
o Practice leadership in a manner that is viewed positively and has the support of those with whom they work most directly
in carrying out the directives of the Board and the Ministry of Education.
o Act in accordance with all statutory requirements to implement provincial education standards and policies,and perform
administrative functions required by governing legislation and Board policy.
o Enhance curriculum development and implement effective evidence-based policies that benefit all students and all
learning abilities to achieve equitable education outcomes.
Director Reflection:
Evidence and Indicators of Accomplishments:
Responsibility #2:
Maintain a strategic focus and manage policy implementation.
Role Expectations:
o Support the Board’s vision and mission and participate in the development of the OCDSB’s strategic plan.
o Implement the Board’s strategic plan and mobilize the OCDSB’s resources to ensure timely action to realize the goals of
the strategic plan.
o Build and strengthen collaborative relationships with Indigenous,Black and minoritized students,parents and staff to
create a community of belonging,promote excellence and inform actions to eliminate disparities and
disproportionalities in service delivery.
o Report OCDSB goals and outcomes achieved on an ongoing basis,summarized annually.
o Ensure timely and effective implementation of Board policies,and develop and implement supporting procedures.
o Support effective governance and strong relationships with the Trustees for a productive and accountable navigation of
the strategic plan.
o Perform the responsibilities of Secretary of the Board as outlined in the legislation.
o Ensure the Board is made aware of,and understands the implications of new Ministry initiatives.
Director Reflection:
Evidence and Indicators of Accomplishments:
Responsibility #3:
Enhance communications and community relations.
Role Expectations:
o Build and maintain a deep understanding of Ottawa and its communities,educational structures,political landscapes,
and the challenges and opportunities of the region.
o Ensure the development and implementation of a comprehensive communications plan aligned with,and supportive of,
the strategic and annual operating plans.
o Develop effective communication mechanisms to support the OCDSB and ensure that procedures and protocols are in
place to enhance open and positive internal and external communications.
o Engage and inspire confidence in the community in support of OCDSB’s mission and the evolving needs of students.
o Be a visible ambassador,champion of,and spokesperson for the OCDSB,internally and externally,with reference to
Board policy and provincial legislation.
o Be an effective advisor and partner to the Board of Trustees;ensuring accurate,timely and effective reporting to the
Board and communication of Board decisions.
o Recognize and accommodate the diversity of languages spoken across the District.
o Remain informed on current and ongoing challenges and pedagogical best practices.
Director Reflection:
Evidence and Indicators of Accomplishments:
Responsibility #4:
Manage human resources and professional development.
Role Expectations:
o Work collaboratively with staff,community partners,and stakeholders to promote equity and inclusion,while fostering a
culture of innovation and growth.
o Foster a culture of resiliency by implementing strategies that support the mental health and well-being of staff,students,
and their families.
o Continue to advance diversity,equity,and inclusion goals and ensuring schools are a safe and inclusive place for all
(notably Black,Indigenous,and LGBTQ2S+children and youth).
o Promote safe and respectful working and learning environments through strategies that address inappropriate or
aggressive behaviours,hate speech,bullying,disruptive and/or disrespectful behaviour.
o Responsibly exercise the administrative authority delegated by the Board as Chief Executive Officer,subject to provisions
and restrictions in provincial legislation.
o Has overall authority and responsibility for all personnel-related issues,save and except those personnel matters
precluded by board policy,legislation or collective agreements.
o Ensure effective systems are in place for the selection,supervision,and development and performance review of all
staff.
o Lead succession planning and recruitment strategies,while addressing staff retention and wellness.
o Effectively organize and manage the senior administration,including all supervisory officers,exercise responsibility for
the performance assessment and evaluation of that group of system leaders,and support on-going development of
direct reports.
o Participate collaboratively in the annual evaluation processes for the Board of Trustees and for the Director of
Education/Secretary of the Board,as outlined in policy.
Director Reflection:
Evidence and Indicators of Accomplishments:
Responsibility #5:
Demonstrate fiscal accountability.
Role Expectations:
o Ensure that the fiscal management of the OCDSB is in accordance with the Ministry’s funding model,other applicable
grant regulations,and in accordance with the provisions of the Education Act and regulations.
o Understand and address the needs of the OCDSB including the many challenges in the current school environment,
through appropriate allocation of resources.
o Oversee the development of an annual budget and expenditure of funds as per Board-approved budget.Manage
emergency expenditures in accordance with best practice and in the best interests of the OCDSB.
o Inform the Board about risks annually and about pending litigation as soon as possible or as circumstances warrant.
o Provide requested information to the audit committee in a timely manner.
Director Reflection:
Evidence and Indicators of Accomplishments:
Responsibility #6:
Demonstrate a strong relationship with provincial officials,including advocacy for the OCDSBs
needs.
Role Expectations:
o Represent the Board’s position on student needs and educational priorities to provincial government officials.
o Utilize appropriate mechanisms to support the Board’s advocacy efforts.
o Develop and present recommended courses of action and alternatives with regard to provincial relations,directives and
initiatives to the Board for its consideration.
o Provide information to the Board on long-term impacts of issues,decisions and activities.
o Provide information to the Board on long-term impacts of issues,decisions and activities.
Director Reflection:
Evidence and Indicators of Accomplishments: